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Minutes 02-09-23 Minutes of the Art Advisory Board Meeting Held on Thursday, February 9, 2023. At 6:30 P.M. At City Hall Commission Chambers 100 E. Ocean Avenue, Boynton Beach, Florida Present: Clovis Moodie, Vice Chair Glenn Weiss, Public Art Manager Sam Velazquez Veronica Inberg, Public Art Coordinator Courtlandt McQuire Kathryn Matos, Assistant City Manager Cynthia Alexis (Arrived 6:32 P.M.) Ace Tilton Ratcliff Ellen Jones, Alternate (Arrived Online at 6:37 P.M.) Absent: Phyllis Pacilli (Excused Absence) Gregory Hartmann, Alternate I. Call to Order Vice Chair Moodie called the meeting to order at 6:01 P.M. a. Roll Call Roll call was taken. A quorum was present. b. Excused Absence Requests Mr. Weiss advised that Dr. Pacilli requested an excused absence, as she is sick. (Ms. Alexis arrived at 6:32 P.M.) c. Appointment of alternate(s) for absent member(s) None d. Agenda Approval or Amendments Mr. Weiss stated that they have to change the date for the March meeting and they can discuss it under New Business. Motion Mx. Ratcliff moved to approve the amended Agenda for Thursday, February 9t". Mr. Velasquez seconded the motion. The motion passed unanimously. Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 II. Approval of Minutes Motion: January 12, 2023. meeting minutes are approved as written or amended. (Ex. A) Vice Chair Moodie requested a change under Future Agenda Item second line, to read as follows: "Vice Chair Moodie commented that she was concerned with the PNC Building, , beEaethe Bank was nolonrger there and as maintenance of the green art wall art feature was needed." Motion Mx. Ratcliff moved to approve the January 12, 2023, minutes as amended. Ms. Alexis seconded the motion. The motion passed unanimously. III. Informational Items from the Board Mr. Velasquez announced that he thoroughly enjoyed the Kinetic Exhibit. He said that he met a lot of people from the neighborhood and the people he invited were grateful for the invitation. He said it is a great thing for the community. Mr. McQuire praised staff on the event. He stated that this was his third event and it was the best so far. He said that the event was very active, the food was more organized and structured better, the music was lively, a lot of areas were engaged and the art was spectacular and the lighting was good. He commented that the citizens are lucky the City is into art. He said that he looked forward to the next Kinetic Event and he noted that the Sailfish are being installed Vice Chair Moodie said that she also participated in the 2023 International Kinetic Symposium and Exhibition and mentioned that she enjoyed herself and saw a greater diversity of art this year. She gave kudos to the City and especially the Public Art Manager's Office, Mr. Weiss and Ms. Inberg. She stated that they had a good VIP event on Friday night and that all the participants enjoyed themselves and how the art was laid out. She commented that she was looking forward to more diverse art, in terms of the population, and saw a greater diversity in the attendees. IV. Public Comments Ms. Harrel stated that she was a Journalism student at FAU and she was assigned to a meeting. She said that she chose art because she likes art and she was happy to attend the meeting. She commented that she wanted to see all the hard work that went into making the City beautiful. 2 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 V. Announcements/Reports/Presentations A. Program and Advisory Board Update by Kathryn Matos, Asst. City Manager Kathryn Matos, Assistant City Manager, said that she was pleased to meet all the members and was thrilled with the Kinetic Event and the work the Board did. She said it was a phenomenal three days and she attended the entire event. She announced that they are implementing new agenda software, primarily for the City Commission agendas, but all Boards will now have their agendas go through the software. She explained that the agendas will be created by the Board Liaison and the City was looking at a March launch. She noted that the agendas will be provided a week in advance. Ms. Matos stated that the City Commission has requested annual reports for all the Advisory Boards and they are setting up a monthly schedule for each Board to make their presentation. She advised that whatever is being reported to the City Commission has to be approved by the Advisory Board Members and explained what should be included. Ms. Matos explained that they are opening a new Visitor Center in the lobby of City Hall in a conference room and that she was looking for volunteers to man the Center in four-hour shifts She mentioned that they are also looking to house a kiosk and have a display of historical artifacts from citizens on loan. B. Exhibitions a. Kinetic Biennial. Mr. Weiss stated that he appreciated the kind comments about staff, but it would not have happened without all the other departments that contributed. He commented that at any given time, the Cultural Art Center had between 5K and 6K people. He explained the issues they had with some of the artwork. He requested that if the members know anyone that could fix the holes on one of the art pieces, to let him know, and Mr. McQuire volunteered. Mr. Weiss announced that GIS created a map of the art locations, which they will now provide, and that the Butcher and the Bar was appreciative of the customers they received over the three days. Mx. Ratcliff asked about accessibility with the map. Vice Chair Moodie suggested that the comments made by the Butcher and the Bar should be included in the report to the City Commission because art adds value. Mr. Weiss responded that the email from them was to the City Manager. Mr. Weiss announced that all six artists have their Spinner Sailfish and are completing their embellishments. He advised that he was trying to schedule installation of them for March 30th, 31St, or April 1St. He asked how the Board would like to celebrate the installation. He pointed out that the Sailfish will be located at various locations between City Hall and the Marina. 3 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 Mr. McQuire suggested that the City print a Passport and give it to the public to visit the sites and businesses and when all stamped, the person can get a free soda or a discount to an establishment. After brief discussion, there was agreement the members liked Thursday for the Spinner installations. Mx. Ratcliff noted that people are coming after work and there is not a lot of time. Mr. Velasquez stated that he was concerned about the advertising. He noted that the City publishes FunFare and he inquired about the submission deadline. Mr. Weiss explained that they do not generate much from the magazine, but he includes it to encourage people to visit the sailfish and the art. Mr.Weiss explained that four pieces are lighted and he was unsure about the other two. Mx. Ratcliff liked the Passport idea. Mr. McQuire suggested that they blast it on social media. b. Palm Beach County Teachers Exhibition and Arts & Cultural Center Adult Painting Student Exhibition in February-March. Opening 5-7 Friday February 10. Mr. Weiss announced this event. and the Magic Wheels and Special Deals event, and invited the members to attend. c. Spinning Sailfish opening (March 30, 31 or Apr 1) d. Art and Autism opening on April 12 Mr. Velasquez asked how this exhibit was being advertised. Mr. Weiss explained that this is handled by FAU and they do a good job advertising. Mr. Velasquez stated that he works with autistic students on Fridays, and that the school did not know about it. e. Gallery Schedule Mr. Weiss announced the schedule of events. He stated that he does not have a curator for the Haitian American/Caribbean American art show that opens after the Art and Autism Exhibit. If the members had ideas or recommendations for a curator, he requested that they let him know. 4 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 C. Grants / Fundraising a. Submitted Letter of Interest to Mellon Foundation (Ex. B) Mr. Weiss said that he thought the members should see the narrative that was submitted for the Heart of Boynton Unity Project and he noted that they can only ask for up to one- third of their annual budget for art. He stated that they will know in 10 to 14 days if they can submit a grant application. Mr. Weiss distributed the schedule, in terms of the budget for next year. He advised that the key date is March 31St which is the last day for him to submit his budget. He noted that there is an extra workshop on June 20th this year in addition to the standard workshops in which each department makes a presentation about their requests for the coming year. He stated that they can discuss the budget at later a date. D. Upcoming Opportunities a. TBD E. AiPP and Private Development. (Ex C) a. Grand Opening of Neurobehavioral Hospital (Feb 23, 5-7 PM) RSVP at .https://nbhosr)itals.com/rsvp/ Mural by Kolo Collaborative. Mr. Weiss announced this event and conveyed that he wrote to see if the artist will be there on February 23rd, but he has not heard back. He said that he sent invitations to the Mayor and Commissioners to view the mural and said that he will send invitations to the Board. b. Dedication of Big Bench at Eden Development of Oakwood Square, Monday, March 6 at TBD. Sculpture by Andrew Kovacs Mr. Weiss stated that he is trying to coordinate a date with the artist to return to Florida to complete the work. He advised that they are considering March 6th at 5 P.M. After brief discussion, the members stated that they could attend on that date and time. Vice Chair Moodie asked if the Board signed off on the art for Items E.A. and E.B., and learned that they have not, because the lighting for the mural and the landscaping for the bench were not completed. She questioned having a reception and dedication when the AAB did not approve the completion of the art. c. Development Page Update: Art Locations for Pierce, Ocean One and Shalimar 5 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 Mr. McQuire explained that he sits on the Planning and Development Board and the Pierce application came through, having a fishing boat raised by poles that people can walk underneath with natural flora and fauna. He thought it was rather nice and interesting. Mr. Weiss commented that he and the developer went back and forth and he wanted to make sure it is an artist doing the work, and not scenic creators. Mr. Weiss reviewed the status of the art for each project and said that the Riverwalk garage is being permitted now and all the floors of the garage are installed with two floors that are empty waiting for the art to be installed. As for Shalimar, he said that they moved trees around to improve the site plan and they just submitted for their building permit for the apartments. He advised that the Sub Culture Project will be in the Magnuson House and go before the CRA, and that the art proposed was a mural on the shipping containers that will be used. He reviewed the Big Bench at Oakwood Square. He said that the call to artist for the Pierce mural was viewed and that he will use a mural program to contact a mural artist. He also reviewed the art for Ocean One. d. Development ordinance with Art in Public Places language Mr. Weiss reported that the proposed amendments to the Ordinance was approved on first reading at the last City Commission Meeting. He stated that the Ordinance calls for a maximum cap of $1 M, and clarified that this pertains only to sites that are larger than 15 acres, but there are only three sites that are 15 acres in the City, which are the Mall, the large property on the north side of the City, and the Town Square. Mr. McQuire stated that a lot of developers are encouraging art studios to occupy spaces if not all areas of their building are rented, and that the City Commission is still negotiating with developer on the developer agreement. VI. Action Items None VII. Old Business 2023 Projects (Ex D) Mr. Weiss reviewed the projects for the year as contained in the meeting backup and commented that since they received funds from the National Endowment for the Arts, (NEA) the City will have to adjust the art budget. He noted that the SouthArt's Project is for the HOB Unity Event, and they have to get started as the event is next year, but funds need to be spent this year and the art budget will also need to be adjusted. He said that a call to artists will be issued and he will also call several artists with these skills to ask them to apply. He advised that with the SouthArt's grant, the artist needs to be from the southeast. Mr.Weiss stated that he went over budget for the Kinetic Event by the amount 6 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 of the earned income related to the sponsors, and that he needs to make the Commission aware that those funds were spent. Mr. Weiss asked for volunteers to sit on the selection panel for the vinyl wraps and asked for thoughts where they can place murals. He said that Forest Hill Park had previously been identified, but it was still having issues with rust. He stated that there was an idea to paint the round concrete bases at the beach as a possible mural project and he requested that if the members have ideas, they should forward them to him. Annual Report (No Update) Mr. Weiss stated that he did not get the images done for the annual report and he recommended the Chair give the annual report to the City Commission soon and not next January. He advised that the best time to go is when the City Commission is making the budget decisions. Motion Mr. McQuire moved to provide the annual update budget meeting in April with the Board Liaison and that staff present it. Vice Chair Moodie stated she would be present for the presentation. Mx. Ratcliff seconded the motion. The motion passed unanimously. Ordinance Dialogue (No Update) VIII. New Business Maintenance of PNC Green Wall Mr. Weiss explained that the Green Wall is completely dead and he will ask Community Standards to notify them that they are out of compliance, which is now the given procedure. Mr. Weiss advised that the City Commission moved their meeting to the regular Art Advisory Board Meeting date. He advised that the City Clerk stated they can meet on the Monday the 16th or Monday, the 13th at 6:30 P.M . There was agreement that the members would meet on March 13th at 6:30 P.M. IX. Future Agenda Items Mr. McQuire noted that in the off years of the Kinetic Biennial, they rotated out kinetic art and installed sculptural works. He thought that, given how long it took to plan for this event, they should discuss it sooner. 7 Meeting Minutes Art Advisory Board Boynton Beach, Florida February 9, 2023 Mr. Weiss explained that the Kinetic format is still intact. Mx. Ratcliff also suggested discussing the HOB Project. Vice Chair Moodie asked, in light of the PNC matter, if there is a schedule of monitoring public art. Mr. Weiss responded that monitoring public art is a typical problem with public art programs. Mr. Weiss also announced that Veronica Inberg, Public Art Coordinator, is leaving and he said that he was saddened by her leaving. He commented that her last day will be April 7th He praised her highly for her service. The members thanked Ms. Inberg and wished her the best. Ms. Alexis asked if they could discuss Haitian Flag Day in May and if they can incorporate drums and art and have an event. She hoped it could be added for next year. She noted that Haitian Flag Day is May 18th this year. Mr. Weiss responded that he would check. He said that it was geared for performance- based work and noted that Sister Cities proposed something in the amphitheater because Boynton Beach has a Sister City in Haiti. Mx. Ratcliff suggested that they may be able to incorporate a curated art show with it, although it was a very short time line. Ms. Alexis stated that she had a list of performers, designers, commentators, videographers and people with their own television show from Delray who would be happy to hear what the plans were. X. Adjournment Motion Mr. McQuire moved to adjourn. Mx. Ratcliff seconded the motion. The motion passed unanimously. The meeting was adjourned at 7:56 P.M. Catherine Cherry Minutes Specialist 8