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Minutes 07-03-23 Minutes of the Senior Advisory Board Regular Meeting Held at City Hall, Commission Chamber, 100 E. Ocean Avenue Boynton Beach, Florida, on Monday, July 3, 2023, at 2:00 P.M. PRESENT Sandra Watson Brent Rolle, Board Liaison James Czizik Mary DeGraffenreidt, Recreation Manager Thomas Devlin Ann Cwynar James Watson, Alternate (Arrived 2:03 P.M.) ABSENT: Christina Charles Marcia Levine Reena Gallagher, Alternate I. CALL TO ORDER Chair Watson called the meeting to order at 2:00 P.M. II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance to the Flag. III. ATTENDANCE Roll call was taken. A quorum was present. IV. APPROVAL OF AGENDA 1. Additions, Deletions, Corrections 2. Adoption Motion Mr. Devlin moved to approve the agenda. Ms. Cwynar seconded the motion. The motion passed unanimously. V. APPROVAL OF MINUTES Chair Watson had one correction to the June 5th minutes, on page 2, Item VIII, 3rd Paragraph the name of the gentleman who spoke was Richard Nocar, not RiGk Qw-- Meeting Minutes Senior Advisory Board Boynton Beach, Florida July 3, 2023 (James Watson arrived.) Motion Mr Devlin moved to approve the minutes as amended. Ms. Cwynar seconded the motion. The motion passed unanimously. VI. PUBLIC INPUT (Comments limited to 3 minutes and 1 Turn) None. VII. UNFINISHED BUSINESS Chair Watson asked if the members had ideas of what they may want to include in the Ordinance governing the Board. Vice Chair Czizik said that he had spoken to Commissioner Kelley that some members had wide-ranging ideas on the duties of the Board, but that they could elaborate on some of the listed tasks. He said that he thought seeking Federal and State grants was a far-reaching task for the Board, when there are individuals who could provide detailed information about grants that are routinely applied for. Mr. Rolle stated that he was unaware of any grants and explained that the advisory board ordinances are designed to be more general in nature, to allow the Board some flexibility about what they want to accomplish. Mr. Devlin commented that if the Board identifies a project, the City should apply for Federal and State grants to provide that service. He clarified that it was no one's responsibility to seek grants, rather if they become aware of any that would fit an identified project, they should bring it up at the next meeting. Ms. Cwynar suggested that the matter be covered under number 1 and agreed that sometimes it is better to have less-specific items, instead of being bogged down with details. Chair Watson said that if the Board does not have anyone to do this, it would not get done. She suggested that if the Board identifies what seniors want, they could bring it to the City's attention and request that they seek the funds. Vice Chair Czizik stated that he understood that citizens who are interested in promoting better senior resources would use the Board to convey them. He said that at a recent City Commission presentation, he learned that the City's Grants Writer's task is to understand what grants are available and apply, but he did not know if it was her responsibility to identify the small handful of grants that pertain to seniors, and follow up on them to see if there is a need. He noted that the City was awarded 17 grants, but he 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida July 3, 2023 did not know if any of the awarded ones pertained to seniors, nor did he know how to use that resource, to accommodate certain factions in the community that could use assistance or how to convey it to the City Commission. He questioned if it was appropriate for them to ask the City, if the Grant's Writer could be put on the agenda, and provide a detailed listing of grants for senior support. Kathryn Matos, Assistant City Manager, stated that she can speak with the Grants Manager, have her work on potential opportunities and bring them to the Board. She said that she can dig in about what is available for the senior community and what the surrounding cities have been doing, in terms of funding senior programs and coordinate with them. She said that as to the Ordinance and the process to change the Code, what they are doing with all the Board's, except for the quasi-judicial boards, is to provide them with flexibility. She advised that advisory board member terms are staggered every two years, so ideas may come and go as members come on and term off the Board, but they want to have generic language in the Ordinance to give the Board the flexibility to take on items the Board feels are a priority, because the language in the Code will have been amended. Chair Watson questioned how that would work, if they chose to add a program they think seniors would want, but there are no funds in their budget. Assistant City Manager Matos agreed that all has to be planned and budgeted for, but if the Board provides ideas and input on what they need, it can be considered. She said that the point of an advisory board is to serve in an advisory capacity to the City Commission and that it is also a collaborative effort between the Senior Center and the Board. She mentioned that if the Board wants a program that they do not have, they should inform them so that they can budget for it. Chair Watson commented that when they made their presentation, the Commission seemed to be fine with the presentation. She said that they mentioned they were looking to add a line item for programs or activities for seniors. She asked if they should they tell Mr. Rolle what they want to do, and learned they should. Vice Chair Czizik thought that their review could be general enough to have some recommendations. He asked if they will be working through the Recreation and Parks Director, because he is their liaison, or if they can also bring things to the Commission. Assistant City Manager Matos confirmed that the primary point of contact is Mr. Rolle, as the Board Liaison. Vice Chair Czizik asked about the Board's relationship with the City Manager and Assistant City Manager. Assistant City Manager Matos responded that the City Commission is the policy making body; and that staf provides recommendations on what they think is best. She said 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida July 3, 2023 that if there is a disparity between what the City Commission thinks is the intent of a program and the implementation, the members can speak with her. She explained that they implemented new software and are transitioning it to all the Advisory Boards, and it will include informational items for the City Manager that Mr. Rolle will bring to the City Manager's attention. Vice Chair Czizik stated that he was aware the City was trying to reinvigorate the business community and commented that August is dedicated to seniors. He questioned if interested businesses could join in, if the Board wanted to try to put something together at one of the Centers, especially those seeking to serve the senior community, and if that was something the Commission would endorse. Assistant City Manager Matos stated that it was a great idea and that the Chamber of Commerce was a good place to start. She noted that they also have an Economic Development Team. She recommended building those partnerships. Mr. Devlin stated that they were trying to compile a resource list of CRA District businesses offering senior discounts. He conveyed that he was told it was a City project, but if they compiled a list, they would post it. He inquired if there was a way to have better synergy between the two entities. Assistant City Manager Matos pointed out that the CRA is a separate entity, but they have worked together. She said that she could circle back with them. Vice Chair Czizik commented that he used to participate in Business Over Coffee, but did not find it very beneficial because it was a certain group of people that were always attending and it was not new or innovative. He asked if she knew how to reach out to get businesses to promote themselves through that vehicle, and if there is a way of doing so, if they could request to have businesses that cater to seniors brought in, because if so, he would participate again. He noted that now they have Business Over Brews, which has two distinct sets of people. Assistant City Manager Matos said that she thought there were a few conversations she should have, to discuss how to elevate resources to seniors. She said that she would speak with the Economic Development Team and Mr. Rolle, brainstorm, and come back to the Board. She said that there needs to be some collaboration. Chair Watson stated that when they have a First Friday event, unless she calls to have a booth at the event, the Board is not represented at the various functions. She asked how the Board can be more involved. Assistant City Manager Matos stated that she will discuss including seniors more and better communicate the resources they have with the Economic Development Team. 4 Meeting Minutes Senior Advisory Board Boynton Beach, Florida July 3, 2023 Chair Watson said that she thought it was not too late to forward programs to Mr. Rolle, to hold some type of an event before the end of the year. Assistant City Manager Matos said that she will try to attend the next meeting or keep them up-to-date. Vice Chair Czizik commented that there is a wave of new candidates coming up with the next election, and he speaks to them about their feelings about seniors. He asked if they can speak to the Board. Assistant City Manager Matos replied that with the consensus of the Board, they can speak, but said that she would run it past Legal for an opinion, as they stay from the political side. (Mr. Devlin stepped off and returned to the dais at 2:41 P.M.) VIII. Presentations to the Senior Advisory Board Roldyne Dolces, Global Alzheimer's Platform Foundation, stated that her job is to make sure Alzheimer's Research and Education is equitable in Florida. She was looking for partnerships, and to see what is being done to help seniors, and to share resources. Member discussion followed that they can add this information to the Senior Resource List and Ms. Dolces can return to the Board to make a proper presentation. It was also suggested that the Board publicize the presentation. Vice Chair Czizik recalled that in February/March, the City had a presentation on Alzheimer's, directed towards caregivers and that there was a huge following. He noted that the City is acutely aware of this issue and it was suggested that Ms. Dolces stay in touch with Mr. Rolle, to participate in the City's Health Fairs. Vice Chair Czizik noted that Assistant City Manager Matos said that the Ordinance requires two readings. Mr. Rolle stated that they are working on all the Ordinances and they would likely present them all at once, but he did not know when. Chair Watson inquired where they were in the upcoming budget. Mr. Rolle responded that they already received the budget proposals and they will be reviewed, amended, and approved in July. Chair Watson asked if they added a line item in the budget for these kind of activities in the Recreation and Parks budget. 5 Meeting Minutes Senior Advisory Board Boynton Beach, Florida July 3, 2023 EMEMEEMENEEMEMMr. Rolle responded that they did not. He noted that they will start planning for next year's budget in November. Chair Watson stated that she will set up a meeting with the City Manager as the Board already discussed this and she asked who they sit with when they plan out a budget. She suggested the members come back with ideas for the next meeting with a budget for it. IX. NEW BUSINESS 1. Explanation and discussion of Ordinances This item was discussed earlier in the meeting. X. NEXT MEETING ...................... August 7, 2023, Agenda items would be due by Thursday July 27, 2023. XI. ADJOURNMENT Motion There being no further business to discuss, Vice Chair Czizik moved to adjourn. Ms. Cwynar seconded the motion. The motion passed unanimously. The meeting was adjourned at 2:58 P.M. Catherine Cherry Minutes Specialist 6