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Minutes 03-18-02MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA, ON MONDAY, MARCH 18, 2002 AT 7:00 P.M. Present Shanna St. John, Chairperson Sherd Claude, Assistant to the Mary Morera Recreation Director Carlos Masso, Student Willie Pearl Wilson, Alternate Absent Evelyn Geathers Hattie Miller Welton Sanders Stephen Waldman Lori Wilkinson Phyllis Stern, Alternate I. Call to Order Chair St. John called the meeting to order at 7:05 p.m~ I1. Moment of Silent Prayer/Pledge of Allegiance to the Flag A moment of silent prayer was observed, followed by the Pledge of Allegiance to the Flag led by Ms. Morera. III. Approval of Minutes of February 28, 2002 Meeting Tabled until the next meeting. IV. Agenda Approval Motion Ms. Morera moved to approve the agenda. Motion seconded by Mr. Masso and unanimously carried. V. Announcements/Presentations/Correspondence Chairperson St. John made the following announcements: A. G.A.L.A. - March 23-24, 10:00 a.m. to 6:00 p.m. Meeting Minutes Advisory Board on Children & Youth Boynton Beach, FL March 18, 2002 The year G.A.L.A. will be held on Ocean Avenue, east of the railroad tracks, as well as east of Federal Highway. Ms. Claude announced that there will be parking in the City lots and a shuttle bus will operate from Boynton Beach Mall. B. Board Dinner-Wednesday, April 3 at Benvenuto's C. Youth in Government Day -April 25, 2002 Chairperson St. John noted that the Community Relations Board included in their minutes that they would like this Board to participate in Youth in Government Day. The Board's participation will be further discussed at the April meeting. VI. Public Audience None VII. Old Business A. Volunteer Project at Rolling Green Chairperson St. John reported that she received the supply list. The list of prior donors was e-mailed to Ms. Claude who will be writing them to determine if they would like to donate to this project. After the letters go out, Chairperson St. John will follow up with phone calls. Chairperson St. John felt that a workshop would be needed since there was no Board meeting prior to the project dates. After discussion, it was determined to hold a workshop on March 30th at 9:00 a.m. The workshop will take place in the Library Program Room (the Children's Museum was unavailable). Ms. Claude will also contact the Boy Scout that is in charge of the project to find out if he could attend. Chairperson St. John requested that reminder cards be sent out to the volunteers to remind them about the project. The project will take place over two Saturdays, April 6th and 13th. Volunteers will only be needed on the 13th. B. Youth Volunteer Bank 1. Banquet scheduled for May 18th at Civic Center Chairperson St. John reported that there is still a deficit of $362.09. Ms. Claude presented a copy of the letter that will be sent to the youth volunteers reminding them that their hours are due by April 15th. A follow-up postcarc~ will be sent out at the end of the month. Chairperson St. John requested that Ms. Claude bring to the April 18th meeting the phone numbers of the volunteers so that Board members could follow up with phone calls. 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, FL March 18, 2002 Chairperson St. John furnished to Ms. Claude a copy of the letter that she sent to members of the Chamber of Commerce soliciting donations. Chairperson St. John also requested that Ms. Claude furnish her with a list of people that had been previously contacted as sponsors, but declined. Chairperson St. John will also make follow up calls to those persons as well. If there is not enough money raised for the banquet, members should consider transferring funds from another account. Ms. Claude will be in charge of the following: Securing a vendor for the food; Ordering the certificates; the remaining holders from last year will be used for the certificates; Invitations will be sent out setting the time for the banquet at 5:30 p.m. to 9:00 p.m.; Ordering the decorations for the hall. C. Bob Borovy Award Applications are due by April 15th. After that date, the judges should be selected. D. Youth Expo Vice Chair Waldman will be checking with the Boynton Beach Mall. The Palm Beach Post has confirmed their sponsorship. There has been no response from Hunters Run. Chairperson St. John will contact Washington Mutual Bank. She would like to start discussing the planning of the Expo at the April meeting. Ms. Claude will include this on the agenda. Chairperson St. John inquired if another staff person would be assisting Ms. Claude. Ms. Claude suggested forming a sub-committee comprised of staff and Board members to work on the Expo. E. Visiting Speakers Program Tabled F. Youth Council Ms. Claude reported that there were no Board members that attended the meeting. She was present and reported that some of the members of the Council would be going to Delray Beach to see what their program consists of. The Youth Council needs to determine their purpose and their mission and then follow through with them. 3 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, FL March 18,2002 G. Other None VIII. New Business None IX. Future Meeting Dates: Thursday, April 18, 2002 Thursday, May 23, 2002 Budget Summary The budget was included on the agenda and was reviewed. Anyone wishing to make a contribution to the Board for any of its programs should make the check out to the "City of Boynton Beach" with a notation on the bottom of the check that it is intended for the "Advisory Board on Children and Youth." X. Adjournment There being no further business, the meeting properly adjourned at 7:30 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) (March 19, 200) 4