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Minutes 04-26-01MINUTES OF THE ADVISORY BOARD ON CHILDREN AND YOUTH MEETING, HELD IN CONFERENCE ROOM C, WEST WING, BOYNTON BEACH, FLORIDA, ON THURSDAY, APRIL 26, 2001 PRESENT Steve Waldman, Vice Chair Dorothy Davis Evelyn Geathers Hattie Miller Mary Morera Lori Wilkinson Welton Sanders, Alternate Spencer Calder, Student Amy DeVries, Student Sherri Claude, Assistant to the Director ,ABSENT Shanna St. John, Chairperson I. Call to Order In the absence of the Chairperson, Vice Chair Waldman presided. The meeting was called to order at 7:15 p.m. II. Moment of Silent Prayer- Pledge of Allegiance Spencer Calder led members in the Pledge of Allegiance to the Flag, followed by a moment of silent prayer. III. APPROVAL OF AGENDA Motion Ms. Wilkinson moved to approve the agenda, seconded by Ms. Geathers, and unanimously carried. IV. Approval of Minutes of February 22, 2001 Meeting Minutes ~ Advisory Board on Children & Youth Boynton Beach, Florida April 26, 2000 Motion Ms. Morera moved to approve the minutes of February 22, 2001, seconded by Ms. Davis and unanimously carried. V. Announcements/Presentations/Correspondence None VI. Old Business None VII. New Business A. Youth Volunteer Bank Banquet (to be discussed later) B. Bob Borovy Award Mr. Calder distributed a copy of the award to the members to view. Vice Chair Waldman stated the purpose of the award was to honor a graduating senior. Vice Chair Waldman informed members that last year the Board gave a $1,000 savings bond to the winner and the three other applicants were given a savings bond. Vice Chair Waldman stated the Board needed to make a decision on whether it wanted to award second and third place winners as well. Ms. Claude reported that there is available $1,985 for the Bob Borovy Award. Ms. Morera inquired if any additional funds would be coming in and Vice Chair Waldman stated that Chairperson St. John would be sending a letter to each of the Commissioners seeking contributions from their discretionary funds to go towards the award. Last year the City gave matching funds in the amount of $500 and the Board raised the remainder. Ms. Claude reported that letters haVe already been sent to all persons who ran in the March elections for contributions, copies of which are included with the original minutes. Ms. Davis suggested that if no additional funds were received, that the award should be limited to just one student. Ms. Wilkinson inquired about the maturity date of the bonds and was informed it was at least seven years. Ms. VVilkinson said that since it took this long to mature and the funds were going to assist with college, it might be better to award a cash scholarship. Members discussed giving a bond versus cash. Ms. Miller suggested giving a cash scholarship of 2 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 26, 2000 $700. Ms. Wilkinson noted this amount of cash would be of graat assistance for a freshman entering college. Motion Ms. Miller moved that the winner of the Bob Borovy Scholarship Award be awarded $700 in cash. Motion seconded by Ms. Wilkinson. Ms. Davis pointed out that if the winner did not receive cash, they would have to wait at least seven years before they could use the bond. Ms. Morera inquired if the award would be given to the college or the student? Ms. Morera pointed out that if money were given to the student, the Board would have to follow up to determine that the funds went to a specific school to qualify as a scholarship. Vice Chair Waldman pointed out that the winner does not have to go to college and that in fact it is an award. Vice Chair Waldman stated that a recipient of the award may go directly to work and would prefer not to make the award contingent upon someone attending college. The person who receives the award is a good citizen who does a great deal of volunteer work and is being rewarded for their good work and not for going on to college. Ms. Wilkinson inquired why the award was limited to a graduating senior, if the person did not have to go onto college to win? Vice Chair Waldman stated that the award was originally set up in this manner, but it could be changed for next year. After discussion, members agreed that the award should be limited to a graduating senior. Ms. Wilkinson stated when she first requested changing the award to a cash award it was to benefit someone going onto college who would need the money immediately. Vice Chair Waldman said that this was not the original intent of the award. In this case, Ms. Wilkinson felt the award Should remain unchanged and remain a $1,000 bond. Vice Chair Waldman called for a vote on the motion. Wilkinson dissenting). Motion carried 8-1 (Ms. Mr. Waldman requested that Ms. Claude make this change on the announcement of the award and he will advise the schools. Ms. Claude announced that she prepared a press release, but has not seen it in the papers as yet. C. Bowling Tournament Vice Chair Waldman reported that the bowling tournament is normally held in July at the Boynton Beach Lanes and inquired if the Board still wished to sponsor a tournament this year?. Ms. Wilkinson remarked about the Iow turnout last year, although the people that did participate enjoyed themselves. Ms. Davis inquired Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 26, 2000 if the Board realized any profit on the event? Chairman Waldman thought it was in the $200 range. Members discussed various ways to make the tournament more successful and perhaps changing the day from Sunday to a Saturday might be beneficial. Vice Chair Waldman felt that the Bowling Alley would be better at running the tournament this year having experienced the previous year's tournament. The cost to participate is $20 per team. Ms. Morera thought the tournament was very enjoyable and suggested more publicity to attract more people. Vice Chair Waldman said he would speak to the Bowling Alley to determine if the tournament could be held on a Saturday. After discussion, it was determined to see if the tournament could be held on Saturday, July 14th. Members decided that they would disCuss what refreshments to serve at a future meeting. Vice Chair Waldman requested an alternate date in the event July 14th is not available. Members agreed to hold it on Sunday, July 15th as the alternate date. Ms. Miller requested that if the tournament was held on Sunday, that it be held at 3:00 p.m. Vice Chair Waldman said he would check with the Bowling Alley to determine what times would be available for a Saturday morning tournament. Motion Ms. DeVries moved to hold the Bowling Tournament on Saturday, July 14th, if available, or Sunday, July 15th. Motion seconded by Ms. Davis and unanimously carried. D. Volunteer Project Vice Chair Waldman would like to make the volunteer project the Board's priority after the banquet. Ms. Davis inquired if the project would still take place at Rolling Green School and was informed that it would. There have been problems in speaking with the Principal and Chairperson St. John tried to contact Ms. Jody Gleason, but was unsuccessful. Vice Chair Waldman read a letter received by Chairperson St. John from the Audubon Foundation informing her that the Board has been chosen as a recipient for grant funds in the amount of $500, which was included with the letter. The funds are to be used to assist the Board with the Butterfly Garden at Rolling Green School. The Board felt it was obligated to insure that the Volunteer Project does in fact take place at Rolling Green School as a result of the grant. Vice Chair Waldman said he would speak with Chairperson St. John to determine if she has spoken to anyone at the School and report back to the Board. 4 Meeting Minutes ~ Advisory Board on Children & Youth Boynton Beach, Florida April 26, 2000 E. Teen Center No repOrt F. Youth Expo Not addressed G. Other Vice Chair Waldman said he would like to invite the new Principal of the High School, Walter Cornnell, to a Board meeting to determine how the Board can become a presence in the School and find out how the Board can offer him assistance. H. Youth Volunteer Banquet Vice Chair Waldman reported that he has been soliciting in-kind donations and should be receiving something from Torchio's and free games of bowling from the Bowling Alley. Ms. Wilkinson stated that she would be providing a gift certificate from East-West Karate. Ms. Claude reported that she received gift certificates from various establishments and the American Legion Post 164 contributed $1,000. Members inquired if there was a stipulation on how this money could be used and Ms. Claude did not think they specified how the money could be used. Ms. Wilkinson suggested using some of the funds towards the Bob Borovy Award. Vice Chairman stated that a thank you letter should be sent to the American Legion Post 164 and inform them that a portion of the funds would be going toward the Bob Borovy Award. Ms. Claude was requested to send thank you letters to everyone that has contributed. Ms. Claude reported that the Volunteer Banquet was in the negative this year and noted there was $6,700 in the Board's account. Ms. Claude said she would recheck the figures and send out a financial statement to all the Board members to determine what funds should be reallocated. Before reallocating any funds, Vice Chair Waldman said he would like the entire Board present. Vice Chair Waldman inquired about the planning of the Youth Banquet and Ms. Claude said that she sent letters to people who were still active and this was around 200 students. Once all the names of the students who send in hours are known, they would be invited to the banquet. Vice Chair Waldman said that the Board needs to find ways to get the word out about the program in order to attract more volunteers. Members spoke about the difficulty of students 5 Meeting Minutes Advisory Board on Children & Youth Boynton Beach, Florida April 26, 2000 remaining involved with the program. Ms. DeVries pointed out that many students volunteer, but don't like to turn the paperwork in. Ms. Claude stated that Chairperson St. John requested that the Board set up a workshop for the Youth Banquet. After discussion, members determined to hold a workshop on Monday, April 30th at 6:30 p.m. in the Library. Vice Chair Waldman will check on the availability of the Library for that date. Ms. Claude said if the Library is not available, the Board could meet at City Hall in the Mall. Ms. Morera said she would inform Chairperson St. John of the workshop date. VIII. Next Meeting: May 24, 2001 Viii. Adjournment. There being no further business, the meeting properly adjourned at 8:05 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) 6