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Minutes 09-13-01Minutes of the "Unofficial - No Quorum" Boynton Beach Golf Course Advisory Board Meeting Held Thursday, September 13, 2001 in the Engineering Department's Conference Room Present: Jim Smith, County Member, Vice Chairman Art Mathews, County Member Joe Sciortino, Golf Director Absent: George Barrett, City Member, Chairman Bill McCarty, City Member Diana Johnson, City Member Frank Wohlfarth, City Alternate Dan Winters, County Alternate Corrado Giangreco, City Alternate Special Note: George Barrett, Bill McCarty, and Diana Johnson were all at the meeting site at 3pm. Unfortunately, due to a scheduling conflict for the West Wing Conference Room C between the Engineering Department and the Advisory Board, Mr. Barrett offered to switch sites at 2:50pm and was offered the Engineering Dept.'s Conference Room. He waited by the elevator with Mr. McCarty and Ms. Johnson for the rest of the Board to arrive. Joe Sciortino and Jim Smith went up the West Wing Stairs and were led to the Engineering Dept.'s conference room by a West Wing employee. Seeing no one else there, Joe went back down the stairs to the City Commission Chambers and Lobby to see if anyone was there. He met Mr. Mathews who told him some other people were in the Conference Room and that he was waiting to find out where the meeting had been moved to. Joe took Mr. Mathews back up the stairs to the Engineering Dept. Conference Room, waited until 3:05, and began an unofficial meeting since a quorum was not present. Mr. Sciortino thanked Jim and Art for coming and reviewed several items. He explained the new Links Club Card Program and distributed the information slip that had been prepared for distribution. Both Mr. Mathews and Mr. Smith approved of this program. Joe then talked about the Adult Child Championship that had just been held at The Links the previous Saturday and that Mr. Smith had played in. He said it was a department wide team effort that had been a huge success. His Staff had already met to "debrief" and had decided that a May date would be better than a September one. Several other improvements had been discussed to ensure this event's continued success and growth. The Golf Director reported on the status of the Front Entranceway Project and the Restaurant Deck. He told Mr. Mathews and Mr. Smith that the deck would be ready by winter, but that the City had decided to permit the work and have the plans validated by an Engineer for wind load and weight load. The front entranceway was complete, but there were negotiations in progress on liquidated damages with the Contractor and the City Attorney. Joe also handed out copies of a monopole that a local vendor had approached him with. Although the vendor wanted to supply a storm radar system in exchange for the use of golf course property for the pole, Mr. Sciortino had asked the vendor if he would pay rent. But, Joe went on, he told the vendor the first step was to make sure the Advisory Board had no strong objections to this proposed pole. Mr. Mathews asked how the Board could be sure that the revenue from the pole would stay with the course and not end up in the general fund. Mr. Smith suggested, at least initially, that the pole's revenue be used to purchase a Global Positioning System (GPS) for the golf carts to "lock in" the revenue from the pole. Both Mr. Mathews and Joe thought that was a good idea. Joe said he would get with the other Advisory Board members for their opinions and input and keep everyone informed. The Golf Director spoke briefly about the new "Links Colts" junior tournament program. He said the Golf Directors team wanted to have activities year round for juniors and that weekly tournaments might accomplish that. He also reported that the new high school had decided to practice at Cypress Creek CC. Mr. Mathews asked how did that happen? Joe replied that he had been contacted by Mr. Leeds, the new Athletic Director, about The Links hosting their new golf team, and that he had set up a meeting with Head Professional Dan Hager, Mr. Leeds, and himself that Mr. Leeds cancelled at the last moment. Subsequently Dan had found out that the golf team had made arrangements to play at Cypress Creek. Mr. Mathews asked if Joe would please call the Athletic Director back to see what had happened and why they chose Cypress Creek. Joe said he would, but he suspected that the reason was how much busier The Links was than Cypress Creek in the afternoons during the golf season. He figured that the AD wanted to make sure the team had ample access to play and practice, but he would cai and find out for sure. Mr. Sciortino distributed copies of the Leadership Team's last meeting agenda which lists all of the projects and initiatives that are currently being worked on. He told Jim and Art that the Executive Course renovation was moving forward, and that the first step was having an aerial topography map done. The course had solicited proposals, which ranged from a high of $12,000 to the Iow of $5,000, and that the contract had been let to the Iow proposer after checking references. Targets were set, and now all we needed was a clear day to do the shoot. Mr. Sciortino adjourned this informal session at 3:35pm.