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MInutes 11-19-01MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM, CITY HALL, BOYNTON BEACH, FLORIDA ON MONDAY, NOVEMBER 19, 2001 at 10:00 A.M. Present Chuck Magazine, Chairman Carisse Weise, Vice Chair Bill Coup Gary Ezzell Eric Falstad Glenda Hall Maibet Rosado Barbara Madden Larry Quinn Brent Roll Tina Smith Sharon Tierney Rodney Vickey Kim Williams Risk Management City Manager Library Utilities/WWTP Golf Course Parks Human Resources City Clerk's Office Public Works Recreation Utilities/EWTP ITS Finance/Warehouse Communications Absent Bob Borden Fire Tom McCabe Police Mike Rumpf Planning John Yurch Engineering I. Call to order Chairman Magazine called the meeting to order at 10:07 a.m. II. Roll Call The Recording Secretary called the roll and a quorum was present. III. Acceptance of Minutes of October 8, 2001 Regular Meeting Motion Mr. Coup moved to approve the minutes of the October 8, 2001 Motion was seconded by Gary Ezzell and unanimously carried. meeting. Meeting Minutes Safety Committee Meeting Boynton Beach, FL November 19, 2001 IV. Safety Committee Education and Training Program: "Safety - Everyone's Responsibility" Members viewed the video on "Safety - Everyone's Responsibility." Chairman Magazine stated that the video is available for viewing by all departments. Please contact him to make arrangements. There are two additional videos in conjunction with this video, which will be shown at a future meeting. V. Old Business A. Fire Drills (Borden) Deputy Fire Marshal Borden was not present to make a report. Chairman Magazine presented the Recording Secretary with a memo from the Boynton Beach Art Center regarding a practice fire drill that took place on Thursday, November 1,2001 to be filed with the minutes. B. "Proud to be a Safe Worker" Awards None C. Departmental Inspections & Safety Meetings Will be provided D. Defensive Driver Course There are no classes scheduled for December. Classes will resume .in January. Chairman Magazine pointed out that it is mandatory that all personnel that drive for the City must take the course every three years. E. Incident Review Board Referrals Entering private property, i.e. fenced in backyards (Police and Code Enforcement) No report F. Safety Policies Review (Weise) Vice Chair Weise handed out the new Safety Manuals. distributed to all employees in the near future. The manuals will be Meeting Minutes Safety Committee Meeting Boynton Beach, FL November '19, 2001 G. Wellness Program (Magazine) It is anticipated that the program will begin after the first of the year. H. Departmental Safety Issue a. West Wing Crosswalks (Magazine) Chairman Magazine met with Jeff Livergood. There is a problem placing the crosswalk in the middle of the road. It is planned to place the crosswalk at the intersection of Seacrest and NE 1st Avenue. VI. New Business A. Departmental Safety Issues Mr. Falstad stated that the Golf Course was in need of new OSHA posters. He was advised to contact Human Resources. B. Personal Protective Equipment (PPE) Policy Update The new policy was furnished to members previously to provide them with an opportunity to review the new policy prior to the meeting. One of the main changes was the addition of safety vests (page 5). These requirements were taken from the State's DOT guidelines. Chairman Magazine asked if there were any suggestions. Ms. Smith asked what the definition of "sewer boots" was. Chairman Magazine responded that these are the regular tall rubber boots. Ms. Smith questioned why it was mandatory for basic heavy equipment operators to be required to wear a hardhat while inside the equipment. She did not think that a hardhat was necessary since the operator was enclosed in a roll cage and a hat would be of little or no benefit. Ms. Smith stated that whenever personnel is not inside the equipment, they do wear a hat. She felt that if wearing a hat was necessary, chinstraps should also be required to make certain that the hat remains on the operator's head. Chairman Magazine will follow through to determine the industry standard. With regard to confined space entry (dry) and (wet), Ms. Smith questioned why lung protection was required? She noted that they are equipped with gas meters whenever going underground and they keep checking the gases. She did not think there would be enough room in the manholes to require workers to wear an air pack. Further, she noted that currently her department does not have any of this equipment for use in manholes. 3 Meeting Minutes Safety Committee Meeting Boynton Beach, FL November 19, 2001 Chairman Magazine inquired if there was a departmental policy and Ms. Smith said there is a confined space entry sheet and if chemicals are found, it must be called in. Chairman Magazine will check the OSHA requirements for confined space entry. C. Other Chairman Magazine distributed new guidelines issued by OSHA concerning "Anthrax in the Workplace." Three zones have been created to determine the level of risk for workers as follows: · "Red Zone: workplaces where authorities have informed you that contamination with Anthrax spores has been confirmed or is strongly suspected;" · "Yellow Zone: workplaces where contamination with Anthrax spores is possible;" and · "Green Zone: workplaces where contamination with Anthrax spores is unlikely. The City of Boynton Beach is considered to be a Green Zone at this time. Mr. Vickey felt that the Post Offices within the City should be placed in the Yellow Zone. Chairman Magazine pointed out that the City Post Offices have not been tested for Anthrax. The City has held training courses for employees. Gloves and masks are available through the warehouse. VII. Announcements The November Safety Council Workshops are (I) Managing an OSHA Inspection scheduled for November 28th and (2) Protecting the Workplace against Violence and Terrorism on November 30th. Anyone interested in attending should contact Risk Management for full details. Vice Chair Weise announced that the Operation Lifesaver Presentation was given to the Utilities Department at the East Plant. There was a good turnout and it was well received. Anyone that would like to have the presentation given in their department should contact either her or Ms. Webb. The presentation will also be given to children attending summer camp next year. VIii. Next Meeting Date: Monday, December 10, 2001 4 Meeting Minutes Safety Committee Meeting Boynton Beach, FL November '19, 2001 IX. Adjournment There being no further business, the meeting properly adjourned at 1 1:30 a.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) (November 19, 2001 ) 5