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Minutes 07-09-01MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM, CITY HALL, BOYNTON BEACH, FLORIDA ON MONDAY, JULY 9, 2001 @ 10:00 A.M. PRESENT Chuck Magazine, Chairman Mark Bobich & Tina Smith Bob Borden Bill Coup Scott Dean Brenda Gibbs Barbara Madden :Larry Quinn Brent Rolle Sharon Tierney Kim Williams Risk Management Utilities Admin/EWTP Fire Library Police Human Resources City Clerk's Office Public Works Recreation ITS Communications ABSENT Carisse Weise, Vice Chairperson Tom Balfe Gary Ezzell Eric Falstad Michael Rumpf Rodney Vickey City Manager Parks Utilities WWTP Golf Course Planning Finance/Warehouse I. Call to Order Chairman Magazine called the meeting to order at 10:10 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was declared present. III. Acceptance of Minutes of June 11, 2001 Regular Meeting Motion Mr. Coup moved to accept the minutes. Motion seconded by Mr. Bobich, which unanimously carried. Safety Committee Meeqng July 9, 2001 Boynton Beach, Florida July 9, 2001 IV. Safety Committee Education and Training Program Chairman Magazine presented a video entitled "Unsafe Acts". After viewing the video, Chairman Magazine stated that the Safety Coordinator in each department should be reviewing the incident reports for their department. When the IRB reviews incidents, it is always brought up whether the employee could have done something to avoid the incident, Safety-counseling forms are available on the share drive and should be completed and used as a training tool to prevent the same incidents from reoccurring. Deputy Fire Marshal Borden, Chairman of the IRB, noted that normally the supervisor does investigations of incidents in a department and the safety coordinator is not normally involved in issuing counseling memos. Further, the City's APM directs that counseling memos should be issued by the department head if an employee was involved in a preventable incident. V. Old Business A. Fire Drills Chairman Magazine noted that Deputy Fire Chief Gale is on vacation and he will speak with him upon his return. B. "Proud to be a Safe Worker" Award Mr. Bobich announced that Pat Franklin of the Utilities Department received a Safe Worker Award for discovering and putting out a grass fire near the Administration Building. Chairman Magazine announced that Diane Reese, Finance Director, received a Safe Worker Award for discovering and reporting paper being placed in the latch receptacle entering City Hall, which allowed the door to remain unlocked. These forms are also available on the share drive. C. Departmental Inspections & Safety Meetings Chairman Magazine distributed a matrix of the current departmental safety inspections and meetings. D. Defensive Driver Course The schedule had been previously distributed. 2 Safety Committee Mee[ing July 9, 2001 Boynton Beach, Florida July 9, 2001 E. Safety Belt Use Project Team Tabled until the next meeting. F. Incident Review Board Referrals a. Entering private property, i.e. fenced in backyards. Deputy Fire Marshal Borden reported that a City Building Inspector entered the backyard of a home to inspect the pool and was bitten by a dog in the yard. There were no signs posted that there was a dog on the property. The Building Inspector entered the backyard without being accompanied by the homeowner. The City's Safety Board would like this Board to come up a written policy stating that if no one is home, a City employee cannot open the gate for the purpose of going onto the property. Chairman Magazine inquired what the Police and Fire Departments' policies were in this regard. Sgt. Dean reported that Police and Fire personnel can enter property in an official capacity in order to save a life or property. He was unsure with regard to regular City employees. He suggested if it was an emergency and access was necessary, they could always call the Police Department to assist in gaining entry onto the property. Ms. Smith said that she spoke to someone in the State Attorney's Office who informed her that if a person came home and found a City employee in their yard, the homeowner could press charges for breaking and entering. Sgt. Dean said that there is a State statute permitting utility readers to enter property for the purpose of reading the meters. He was uncertain if this applied to water meters. Ms. Smith reported that all old meters that are located in the rear of properties throughout the City are being moved to the front. She noted that the City is given an easement that allows meter readers to have access onto property for the purpose of reading the meters. It was agreed that there needs to be a written policy. Since this applied primarily to the Utilities Department, Mr. Bobich was requested to follow through on preparing a draft policy and to bring it back to the Board. Chairman Magazine said that when he received the policy, he would send it to the Police Department, Code Compliance, Building and Legal Departments for their review and comments. The policy should be written as a citywide policy and not limited to utility employees. 3 Safety Committee Meeting July 9, 2001 Boynton Beach, Florida July 9, 2001 G. Infection Control Policy Chairman Magazine reported that Hepatitis A can be contracted through contaminated water and consideration is being given to vaccinating certain employees who routinely come in contact with contaminated water. Mr. Bobich noted that many employees have already received the vaccine for Hepatitis B, and the vaccine for Hepatitis A is new. H. Safety Policies Review Vice Chair Weise was not present to present the final version. The new Safety Policy will be on the share drive and copies will be distributed to all City employees. I. Evacuation Planning No report J. Certified Child Safety Seat Technicians a. Fire Academy Volunteers Deputy Fire Marshal Borden stated that he brought the issue to the Administration Division of the Fire Department and it was not acted upon. He will bring the matter up again. Chairman Magazine asked if there might be some interest among the Police Academy graduates. Deputy Fire Marshal Borden said that the Fire Department is in charge of the program and provides this service every Tuesday afternoon at Station #3 by appointment only. He also pointed out that if anyone was interested, they would be required to attend a four-day course and then be available to volunteer. Sgt. Dean said that he would have Officer John Huntington, who is in charge of the COPs program and the Citizens' Academy, speak with Chairman Magazine. b. Report on June 16 Program at Hester Center Deputy Fire Marshal Borden announced that the bicycle and child-seat safety program was very sUccessful. Bicycle helmets were given away to the children. c. City Employees training on-duty time Vice Chair Weise was not present to give a report. 4 Safety Committee Meeting July 9, 2001 Boynton Beach, Florida July 9, 2001 K. WWTP 2nd Floor Showers Chairman Magazine reported that Mr. Ezzell from the West Water Treatment Plant who raised this issue at the last meeting was not present. Mr. Bobich said that this has been under discussion for many years. 'Originally it was felt that a shower was not needed upstairs because the hand-held eyewash hose could be used to shower off. However, at some point it was decided to put a shower in but the location chosen for the shower was found to be inappropriate. The West Water Treatment Plant is now scheduled for expansion and the engineers will address the placement of a shower. V. New Business A. Departmental Safety Issues Mr. Bobich said that he has been forwarding the inspection reports from the West Water Treatment Plant and the Safety Reports being distributed at the meetings do not indicate that they were held. Chairman Magazine will check into this. With regard to the Customer Service area at City Hall, Mr. Bobich suggested that someone else should be doing these inspections since he is no longer in this area. After discussion, it was determined that Mr. Bobich would speak with Mr. Tony Penn about taking over this responsibility. Ms. Smith announced that on Wednesday at 1:00 p.m., Deputy Fire Chief Ness will conduct a test for all ham radio operators for hurricane preparedness. Three employees from the Fire Department, four from Utilities and twO from Parks would be participating. Ms. Smith will report on the results of the test. B. Wellness Program Chairman Magazine reported that he met with representatives from Pinecrest. After their proposal is received, he will have two proposals to present to administration. Chairman Magazine would also like the new Wellness Company to take over the Health and Wellness Fair, which had been previouslY run by Human Resources. Chairman Magazine anticipates having more information at next month's meeting. C. Other None 5 Safety Committee MeeL~'ng July 9, 2001 Boynton Beach, Florida JUly 9, 2001 VI. Announcements Chairman Magazine announced that the training schedules of the Safety Council of Palm Beach County for the month of July were available. Also scheduled for July 17 and 18 is a 10-hour OSHA Construction Course. VIII. Next Meeting Date: Monday, August 20, 2001 at 10:00 A.M. IX. Adjournment Motion Deputy Fire Chief Borden moved to adjourn, which was seconded by Mr. Coup. The meeting properly adjourned at 11 '15 a.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) July 9, 2001 6