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Minutes 06-11-01MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN THE FIRE/POLICE TRAINING ROOM, CITY HALL, BOYNTON BEACH, FLORIDA ON MONDAY, JUNE 11,200'1 @ 10:00 A.M. PRESENT Chuck Magazine, Chairman Jos6 Alfaro Bob Borden Gary Ezzell Eric Falstad Dorothy Mack Barbara Madden Sharon Tierney Rodney Vickey Carisse Weise, Vice Chairperson Kim Williams ABSENT Tom Balfe Mark Bobich Wendy Danysh A.D. Henehan, Jr. Steve Lulkin Larry Quinn Risk Management Planning Fire Utilities/WWTP Golf Course Human Resources City Clerk's Office ITS Warehouse/Finance City Manager Communications Parks Utilities Admin/EWTP Police Library Recreation Public Works I. Call to Order Chairman Magazine called the meeting to order at 10:05 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was declared present. II1. Acceptance of Minutes of April 9, 200'1 Regular Meeting Motion Vice Chair Weise moved to accept the minutes. Motion seconded Tierney, which unanimously carried. by Ms. Meeting Minutes Safety Committee Meeting Boynton Beach, Florida June 11,2001 IV. Safety Committee Education and Training Program Chairman Magazine presented a video entitled "It Only Takes a Second". After viewing the video, members discussed its content. Chairman Magazine purchased the video in order to demonstrate how important it is to be cognizant at all times of safety in the workplace. The video is available through Risk Management for viewing at safety department meetings. V. Old Business A. Fire Drills Chairman Magazine stated that the alarms have been going off in the East Wing of City Hall several times over the past few days. Vice Chair Weise thought this was attributable to the alarms being worked on. Assistant Fire Marshal Borden said if this was the case, the Fire Department should be notified. ~Fire Marshal Borden pointed out that fire drills are not required, but the Code does recommend them. Vice Chair Weise inquired if the Library has scheduled fire drills and was informed it does not. Because there is a large number of children that frequent the Library, Vice Chair Weise suggested that the Library should have at least two fire drills per year. Chairman Magazine noted that it had been past City practice to have a fire drill at least once a year in each City building. ~ire Marshal Borden suggested that if Chairman Magazine would like to schedule fire drills, he should contact Chief Gale. B. "Proud to be a Safe Worker" Award There were none to report. Chairman Magazine inquired if all departments had the necessary forms and pins. Most Safety Coordinators indicated that they did not. Chairman Magazine said he would follow through on ensuring that each department gets them. C. Departmental Inspections & Safety Meetings Chairman Magazine distributed a matrix of the current safety inspections and meetings. D. Defensive Driver Course There are four sessions scheduled for June and the schedule was distributed. 2 Meeting Minutes · Safety Committee Meeting Boynton Beach, Florida June 11, 2001 E. Safety Belt Use Project Team No report F. Incident Review Board Referrals There were none to report. G. Infection Control Policy Mr. Bobich is working on this. H. Safety Policies Review The latest draft of the Boynton Beach Safety Manual was distributed. Chairman Magazine requested that members review the Manual with their staff and advise him of any additions or changes. There are two issues that have to be dealt with. The first one is fire drills and the second is evacuation planning. Vice Chair Weise said that Chief Gale needs to be contacted to determine if the Safety Committee can set the time and date for fire drills. Chairman Magazine would follow through on this. Once a determination is made, the Safety Manual will state that fire drills will be mandatory in all city buildings at least once a year. Evacuation Planning Vice Chair Weise reported that the current fire alarm system cannot be piggybacked and an overhead PA system cannot be implemented because it is too costly. Vice Chair Weise and Chairman Magazine will be meeting with Randy Northrop and Cathy McDeavitt from ITS to come up with a manual procedure. This will also be added to the Safety Manual once it has been formalized. It was determined that Phyllis Dixon should also be invited to the meeting because if the building needs to be evacuated, there needs to be a plan to relocate dispatch. Assistant Fire Marshal Borden noted that dispatch already has an evacuation plan. Chairman Magazine pointed out that each individual department should have a safety policy to deal with their own specific safety issues. J.~,~ Certified Child Safety Seat Technicians ~ire Marshal Borden said that the Fire Department now has three people trained as child safety seat technicians. Chairman Magazine inquired if someone checked with the Fire and Police Academies to determine if there are people who would like to volunteer their services. Chairman Magazine requested that the Fire Department send out notices to the graduates of the fire academy to 3 Meeting Minutes Safety Committee Meeting Boynton Beach, Florida June 11, 2001 determine if anyone would volunteer to take the training. Assistant Fire Marshal Borden said he would follow through with this. On June 16th at the Ezell Hester Center from 10:00 a.m. to 2:00 p.m. a bicycle/safety helmet program would take place. Also on that date, by appointment only, child safety seats will be checked. A representative from the County will be present for the bicycle/safety helmet giveaway and the Fire Department will be inspecting and installing child safety seats. If any seats are on the recall list, they will be replaced. Assistant Fire Marshal Borden noted that their supply of child safety seats originally donated by Wal-kMart is running Iow. They are looking for additional sponsors for the seats since Wal-kMart only does this on an annual basis. Originally 200 seats had been donated at a cost of approximately $50 each. Lowe's has indicated that they would be contributing $1,500. With regard to training new volunteers, Assistant Fire Marshal Borden stated it takes four days to complete the course. Chairman Magazine said once someone takes the training, he would like them to sign a contract that they would agree to donate a specific number of volunteer hours per year. Mr. Alfaro asked if the program would be open to employees as well as fire personnel. Vice Chair Weise said she would speak with City Manager Bressner to determine if an e- mail could be sent to all employees seeking volunteers, similar to what Assistant Fire Marshal Borden would be doing. Mr. Alfaro also inquired if the employee who takes the four-day training would receive his regular pay. Vice Chair Weise said she would also speak to Mr. Bressner about this. It was announced that in August, Ms. Pam Webb and Vice Chair Weise would be taking the "Operation Lifesaver" training. After the training, they will be available to go into the community to speak about train-crossing safety. K. Safety Shoe Vouchers There have been some problems getting shoes from the new Wal-kMart. Chairman Magazine thinks the problems have been straightened out. Anyone having a problem should contact him. V. New Business A. Benefits & Wellness Fair The City held its annual Benefits & Wellness Fair last month and it was very successful. Risk Management, together with Home Depot, presented a program on ergonomics. Chairman Magazine said that he has a program available on ergonomics and would be glad to work with individual departments. 4 Meeting Minutes Safety Committee Meeting Boynton Beach, Florida June 11,2001 Vice Chair Weise reported that at the Benefits & Wellness Fair the Safety Committee sponsored the "convincer" and representatives from the Florida Highway Patrol were present to demonstrate it. Approximately 15 people tried it out. Giveaways pertaining to highway safety were also handed out. Thank you letters were sent to the Officers who participated. Chairman Magazine felt it was a very effective tool to demonstrate the impact of not wearing seatbelts. B. Departmental Safety Issues It was pointed out that one of the purposes of these monthly safety meetings is to bring up issues that exist within members' departments and members were encouraged to bring forth any concerns they may have. Chairman Magazine said he would be updating the safety committee list and would e-mail a copy to all the members. Mr. Gary Ezzell said that there were no fire sprinklers in his building. He also noted that although it is not required by OSHA, it is highly recommended that there be water showers upstairs, since personnel work with a great deal of acids. Eye washers are available upstairs, Mr. Ezzell said he was informed that they could not place showers upstairs because of the electrical equipment located on the first floor. Members discussed the risks involved with working with chemicals and the necessity of having full showers available. Chairman Magazine suggested that Mr. Ezzell and his department team come up with a recommendation and bring it back to this Committee. Chairman Magazine said there are self-contained showers available that could be utilized. It was noted that there are showers located downstairs in the building. C. Other None VI. Announcements Chairman Magazine distributed the June and July workshops that are being sponsOred by the Palm Beach County Safety Council. Chairman Magazine noted that a Forklift Instructor Course is offered and that it might be beneficial to have a certified instructor in the City. Chairman Magazine pointed out that on every shift in every work area there needs to be a person who is qualified in first aid and CPR. Anyone wishing to take the first aid course should contact Lt. Debbie Dypold at 742-6336. Vice 5 Meeting MinUtes Safety Committee Meeting Boynton Beach, Florida June 11, 2001 Chair Weise noted that the first aid course and the CPP, course were separate courses. VII. Next Meeting Date: Monday, July 9, 2001 at 10:00 a.m. Chairman Magazine requested that members bring their Department's Hurricane Preparedness Plan to the next meeting. VIII. Adjournment There being no more business to come before the committee, Ms. Mack moved to adjourn, which was seconded by Assistant Fire Marshall Borden. The meeting properly adjourned at 11:10 a.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) June 14, 2001 at 1:30 p.m. 6