Commissioner Romelus - ChevyDTV Foundation Pr
The City of Boynton Beach
< , CITY CLERK'S OFFICE
100 E. OCEAN AVENUE
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BOYNTON BEACH, FLORIDA 33435
5. _ PHONE: (561) 742-6060
FAX: (561) 742-6090
<, �^ E-MAIL: cityclerk@bbfl.us
www.boynton-beach.org
April 5, 2021
Chevy DTV Foundation, Inc.
Mr. Darryl Sanders
2001 2nd Street
Boynton Beach, FL 33435
Dear Mr. Sanders:
Enclosed is a check for $200.00 donated by Commissioner Christine Romelus to support
Chevy DTV Foundation, Inc. Please read the enclosed Community Support Funds Policy.
If you have any questions, please do not hesitate to contact us at (561) 742-6060.
Sincerely,
CITY OF BOYNTON BEACH
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Tammy Stanzione
Deputy City Clerk
Enclosures
America's Gateway to the Gulfstream
•
R15-055
CITY OF BOYNTON BEACH
COMMUNITY SUPPORT FUNDS POLICY
PURPOSE: The purpose of the Community Support Funds (CSF) is to provide a
source of discretionary funding to support projects, programs and activities in the City
which are accessible and beneficial to the citizens of the City. Due to the broad and
diverse nature of programs or projects that may be eligible for funding from the
Community Support Funds, no specific list of eligible projects, programs, or activities is
appropriate.
SCOPE: This policy recognizes that there is a specific line item in the City Commission
portion of the City's annual budget. Each year, in the annual budget adoption process,
the City Commission shall consider an appropriation for Community Support Funds.
The Commission is not required to appropriate Community Support Funds but when it
does, the amount appropriated, if any, shall be available for distribution by the Mayor
and City Commissioners in equal amounts only for qualified programs or projects. By
way of example: If the Commission budgets $10,000, the Mayor and each
Commissioner may request distributions up to $2,000 for the year that the funds are
appropriated.
CRITERIA FOR ELIGIBILITY: Eligibility for funding shall be conditioned on a finding by
the City Commission that:
1. Public funds should not be used to improve private property unless there is a
clear public need, purpose and benefit; and
2. The recipient/payee will use 100% of the funds to provide services within the
City; and
3. The public purpose is beneficial to the entire community served by such donation
and to the City as a whole; and
4. Proper safeguards shall be implemented by the City administration to assure that
the funds will be used for the stated purpose, such as:
a. Prior to receiving any funds, the recipient must complete a W-9 Request for
Taxpayer Identification Number Form in order to be added to the City's
vendor list.
b. Within 60 days of receipt of funds, the recipient must provide the Finance
Director appropriate backup documentation demonstrating the funds were
used for the stated purpose approved by the Commission.
c. Should the recipient fail to submit the appropriate documentation within the
allotted time, the City Commission may deem the recipient ineligible for any
future funding.
The findings of the City Commission as to each of these required elements shall be
inferred from the Commission's approval or disapproval of the requested distribution
without the need for separate findings.
PROCEDURE FOR CONSIDERATION OF EXPENDITURES: The procedures for
expenditures from the Community Support Funds are as follows:
1. The Mayor or any member of the City Commission shall make a request to the
City Clerk for the expenditure of funds. The requesting member of the City