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Minutes 06-07-01MINUTES OF THE EDUCATION ADVISORY BOARD REGULAR MEETING HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA THURSDAY, JUNE 7, 2001 AT 6:00 P.M. PRESENT Beverly Agee Rae A. Fellows Dorothy A.P. Howard Revia Lee Judith Braswell, Alternate Virginia Farace, Education Advisory Board Liaison ABSENT Mark R. Scott Diana Tedtmann, Chairperson Rosalind L. Murray Ashley Hall I. Pledge In the absence of Chairperson Tedtmann, Ms. Howard was appointed Acting Chair. The meeting convened at 6:35 p.m. and members recited the Pledge of Allegiance to the Flag. II. Roll Call The Recording Secretary called the roll and a quorum was declared present. III. Minutes - Any corrections, additions, or deletions? A big thank you to Susan Collins, the minutes were excellent There being no changes, the minutes were placed on file. IV. Ground Rules/Agenda Acting Chair Howard read the ground rules of the Board, which were listed on the backside of the agenda. Ms. Agee agreed to be the timekeeper for tonight's meeting. Ms. Braswell explained to the new member what "fist to five" represented. Ms. Agee inquired if the Board wished to discuss changing the meeting time from 6:00 p.m. to 6:30 p.m. and Ms. Braswell suggested this be added under New Business. Meeting Minutes ' Education Advisory Board Boynton Beach, Florida June 7, 2001 V. Chair's Report Acting Chair Howard informed members that Chairperson Tedtmann furnished her with a list of items to review as follows: Chairperson Tedtmann received a letter from Dr. Johnson in response to the Board's request that bleachers for the new high school be provided. This has been done. The July meeting will take place on July 12th as previously agreed to. ' Ms. Pamela Owens from the Charter School of Boynton Beach was invited to attend tonight's meeting. VI. City Liaison's Report None VII. Public Audience A member from the Boynton Beach Leadership Group was in attendance to observe tonight's meeting. VIII. Unfinished Business A. Roundtable Dates- Judith Braswell After discussion, it was determined that Ms. Lee would e-mail all the principals to determine what date would be agreeable for the roundtable meeting. Ms. Lee reminded members that September 24th had been set for the SIP Presentations and she would also include that in her inquiry to the principals. Ms. Farace requested that the new Odyssey School be added to the list of participating schools. Ms. Braswell suggested requesting a date for either August or October. Ms. Farace recommended informing them that the roundtable could be held anytime during the school year from September through May. Ms. Farace noted when contacting the principals they should be reminded that the chairpersons of the SACs of each school should also be invited. Ms. Lee will follow through with contacting the principals. 2 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 7, 2001 B. Summer Schedule The July meeting will take place on July 12th as previously scheduled at 6:00 p.m. C. Boundaries - Virginia Farace Ms. Farace said that she met with Chairperson Tedtmann on Monday. They decided to contact Linda Hines to determine if she could meet with them during the early part of July to determine if a decision has been made regarding whether the Boundary Committee would include representatives from the cities. If City people are included, would they be voting members? There are many questions that they plan to ask Ms. Hines during their meeting. Ms. Agee stated that she would like to also attend this meeting in order to indoctrinate herself with the goals of the Board. Ms. Farace said this would be further discussed at the July 12th meeting. Ms. Fellows requested that Mr. Fellows also be notified of this meeting since he would probably want to attend. D. Charter School of Boynton Beach Ms. Owens had not arrived to make her presentation. Vision, Roles and Responsibilities - Establish expectations for board members - participation, responsibilities Ms. Braswell reported that she and Chair Tedtmann held a workshop in order to determine the Board's priorities and it appeared that the most important ones were the visions, roles and responsibilities. In comparing the current visions, roles and responsibilities with the original responsibilities set by the City, it was noted that an update was needed. Ms. Braswell read the original eight duties and responsibilities of the Board as set out by ordinance, a copy of which is included with these minutes. Another workshop will be held for the purpose of updating these. IX. Reports A. Coalition Meetings Ms. Farace reported that the tri-city coalition met last month and she and Chairperson Tedtmann represented Boynton Beach, along with representatives from Delray Beach and Boca Raton. The subject of the meeting was boundaries, its impact and how the coalition can work together on the new boundaries. Ms. Farace did not think that the new boundaries would' have more of an Ns much impact upon Boynton Beach than it would upon ~s---~he¥--w~.~-~q-d- Delray and Boca. 3 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 7, 2001 Also discussed was the boundary committee and at that time it was reported in the newspapers that the cities would not be included. The coalition by consensus agreed that voting representation on the boundary committee when local schools are discussed is required. Between that meeting and tonight, the School Board held a workshop that Commissioner Fisher attended on behalf of the City to let them know that the City should have a representative on the Board. The item was pulled and discussed and it will be sent back to determine the role of the Cities. The next meeting of the tri-city coalition is scheduled for Monday, June 11th at 6:00 p.m. at Delray City Hall. B. SAC Reports Citrus Cove Elementary- Ms. Howard stated she could not attend the last meeting. She reported that the school would probably adopt uniforms. Galaxy Elementary - no report Rolling Green - no report Christa McAuliffe Middle School- no report Santaluces High School- no report Boynton Beach High School - Ms. Farace reported that progress on completion of the school is excellent and they are working hard on getting ready for the students. The football team also has been practicing. Forest Park Elementary - no report Poinciana Elementary- Ms. Braswell reported that a SAC meeting was held on Monday and there was 100% attendance. Application to become a 5--k school has been made with the State. Also, uniforms will be adopted at the school. The school will be having a drive to collect previously worn shirts to distribute to students who cannot afford to purchase new shirts. Congress Middle School- no report Atlantic High School- no report South Tech High School- no report X. New Business Ms. Fellows reported that the Sun Sentinel printed a negative article on Congress Middle School and Ms. Fellows distributed a copy to the members to review. A copy for each member is included with the minutes of the meeting. Ms. Fellows stated that Mr. Fellows requested that she ask the Board to send a letter to the newspaper. Ms. Agee inquired if the Board would be considering sending a letter to the editor, but members felt that for the Board to do this it would probably have to get approval from the City. Also, Ms. Agee pointed out that when you send a letter to the editor, it should be done right away, otherwise it won't have any impact and suggested that someone within the school system should respond. It 4 Meeting Minutes Education Advisory Board Boynton Beach, Florida June 7, 2001 was suggested that Mr. Fellows could respond to the article on his own. Members continued to address the article and why Congress Middle School seems to receive negative attention when it has progressed to a very good school. Members felt that Mr. Fellows would be the best person to respond to the article. Members discussed "opt out" which is now allowed and felt it would have a negative impact upon Congress Middle School and increase overcrowding at the new schools. Ms. Lee pointed out that the new School Superintendent was against this. Ms. Fellows reported that there would be no Juvenile Justice Grants for an OCIP at Santaluces or Carver Middle Schools. The program would continue at Congress and Christa McAuliffe Middle Schools. Ms. Fellows said that Mr. Fellows would be making a report on these two schools and members requested that he attend the next meeting for this purpose. A. Change of Meeting Time After discussion it was determined to leave the meeting time at 6:00 p.m. The next meeting would be held on Thursday, July 12, 2001 at 6:00 p.m. Xl. Adjournment There being no further business, the meeting properly adjourned at 7:35 p.m. Respectfully submitted, Barbara M. Madden Recording Secretary (one tape) June 8, 2001 at 2:30 p.m. 5