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Agenda 10-26-23 The October 2023 meeting of the Education and Youth Advisory Board was cancelled due to lack of a quorum City Of Boynton Beach EDUCATION AND YOUTH ADVISORY BOARD MEETING October 26, 2023, 6:00 P.M. City Hall, 100 E. Ocean Avenue AGENDA I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Agenda V. Approval of Minutes —August 24, 2023 VI. Announcements/Presentations/Correspondence VI I. Public Audience VIII. New Business A. Fall Festival Event (Saturday, 10/14/23) — Pumpkin Decorating Contest B. Future Meeting Dates IX. Old Business A. Sponsorship Letters B. Fundraising Proposals & Outreach X. Future Meeting Dates: TBD XI. Adjournment Account Summary: $6,134.31 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- The Board (Committee) may only conduct public business after a quorum has been established. If no quorum is established within fifteen (15) minutes of the noticed start time of the meeting the City Clerk or designee will so note the failure to establish a quorum and the meeting shall be concluded. Board members may not participate further even when purportedly acting in an informal capacity. Speaking at Advisory Board Meetings: The public is encouraged to offer comment to the Advisory Board at their meetings during Public Audience, and on any regular agenda item,as hereinafter described. City Advisory Board meetings are business meetings and, as such,the Advisory Board retains the right to impose time limits on the discussion on an issue. • Public Audience:Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Advisory Board -Time Limit-Three(3)Minutes. • Regular Agenda Items:Any citizen may speak on any official agenda item(s)listed on the agenda after a motion has been made and properly seconded -Time Limit-Three(3) Minutes. Addressing the Advisory Board:When addressing the Advisory Board, please step up to either podium and state your name for the record. Decorum:Any person who disrupts the meeting while addressing the Advisory Board may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting.An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Advisory Board members present. Notice If a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, he/she will need a record of the proceedings and,for such purpose, he/she may need to ensure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based. (f.s. 286.0105). The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program,or activity conducted by the City. Please contact the City Clerk's office, (561)742-6060 or(TTY) 1-800-955-8771, at least 48 hours prior to the program or activity in order for the city to reasonably accommodate your request. Additional agenda items may be added subsequent to the publication of the agenda on the City's web site. Information regarding items added to the agenda after it is published on the City's web site can be obtained from the office of the City Clerk. MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON AUGUST 28, 2023, AT 6:00 P.M. IN COMMISSION CHAMBERS, 100 E. OCEAN AVENUE PRESENT: Dr. Valerie Valcourt, Chair Franky Lazo, Assistant Director Chevette Gadson Pedro Macedo Francoise Calixte-Dieuvil Katie Houseweart ABSENT: Lori Wilkinson, Vice Chair Nicholas Giacalone I. Call to Order Chair Valcourt called the meeting to order at 6:05 P.M. II. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. III. Roll Call Roll was called. A quorum was present. IV. Approval of Agenda —August 24, 2023 Motion Ms. Houseweart moved to approve the agenda. Ms. Gadson seconded the motion. The motion passed unanimously. V. Approval of Minutes — July 27, 2023 Motion Mr. Macedo moved to approve the minutes. Ms. Houseweart seconded the motion. . The motion passed unanimously. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2023 VI. Announcements/Presentations/Correspondence None. VII. Public Audience None. VIII. New Business A. Partnership Opportunities Franky Lazy, Assistant Director, Recreation and Parks, stated that a mentor for a kids group reached out to the Board and they will be put on the next agenda and make a presentation B. Sponsorship Letters Mr. Lazo said that he sent the sponsor letters to the members yesterday. He requested the members review them and they can discuss it at the next meeting. Chair Valcourt said that she liked the letter of introduction for the Youth Summit with the exception of the date. She read the letter for the Board's Introduction to City Schools (Ms. Caliexte-Dieuvil arrived at 6:12 P.M.) Chair Valcourt further noted that the letterhead was old and it did not contain the current roster of new members. They had discussed partnering with the Recreation and Parks Board, but they do not have the date to meet. Mr. Lazo stated that he will invite Mary DeGraffenreidt and Frank Ireland to the next meeting to discuss it. Both versions of the letters were reviewed. Chir Valcourt confirmed that the first letter is to be sent to companies, sponsors and vendors and the second letter is for the School Board. Mr. Lazo advised that the edited letters will be sent to the Chair for signature and hopefully, they will receive a response by the next meeting. Chair Valcourt said that she will email the letters to the schools, School Board Members, and businesses. IX. Old Business A. Board Liaison Absence — Update 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida August 24, 2023 Mr. Lazo announced Sherri Claude will fill in for Sept and October and she was the prior liaison for a long time. She's been kept up to date with the Board's Activities. Chair and the board wished Mr. Lazo and his wife an smooth delivery and congratulated him on soon to become a first time dad. B. Fundraising Proposals & Outreach Chair Valcourt commented that outreach will be done via the sponsorship level. As for fundraising proposals, she asked the members what ideas they had. Mr. Macedo noted the fall fundraiser. Mr. Lazo advised that Ms. Claude will bring the materials to the next meeting and Ms. DeGraffenreidt will be invited. They had discussed giving water on a donation basis and the popcorn was for free. X. Future Meeting Dates: September 28, 2023 Chair Valcourt announced the next meeting date. XI. Adjournment Motion Ms. Gadson moved to adjourn. Mr. Macedo seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:28 P.M. Catherine Cherry Minutes Specialist 3