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Minutes 11-13-23 Minutes of the Community Redevelopment Agency Board Meeting Held on Monday, November 13, 2023 at 6:00 PM City Hall Chambers, 100 E. Ocean Avenue and GoToWebinar Online Meeting Present: Chair Ty Penserga Tim Tack, Acting Executive Director Vice Chair Thomas Turkin Kathryn Rossmell, Board Counsel Board Member Angela Cruz Maylee De Jesus, City Clerk Board Member Woodrow Hay Board Member Aimee Kelley 1. Call to Order Chair Penserga called the meeting to order at 6:02 P.M. 2. Invocation The Invocation was given by Board Member Hay. 3. Pledge of Allegiance Board Member Kelley led the Pledge of Allegiance to the Flag. 4. Roll Call Maylee De Jesus, City Clerk, called the roll. A quorum was present. 5. Agenda Approval A. Additions, Deletions, Corrections to the Agenda Board Member Kelley requested to pull Item 16A. Board Member Hay requested to pull item Items 16F and 16G. Board Member Kelley asked if the Neighborhood Officer Program should be under "in progress." Acting Director Tack said that it has always been in that location historically. Board Member Kelley asked to hear about Item 16D. B. Adoption of Agenda Motion: Vice Chair Turkin moved to approve the agenda, as amended. Board Member Kelley seconded the motion. The motion passed unanimously. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 6. Legal Ms. Rossmell had no legal updates. 7. Information A. Update on Purchase of Property Located at 137 NE 3rd Avenue Mr. Tack said that this is under contract, and they will not be proceeding with an appraisal. 8. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts, and Relationships for Items Presented to the CRA Board on Agenda All Board Members stated that they had no disclosures. 9. Announcements and Awards A. 2023 Florida Redevelopment Association Awards Announcement Bonnie Nicklien, Grant and Project Manager, announced that they were the winners of two awards at the Florida Redevelopment Association Conference. She announced the awards and spoke about the conference that was attended by staff and Board Member Hay. Mr. Tack said that it was very interesting and educational, and there were a lot of questions about our projects, especially the Heart of Boynton project. Board Member Hay said that the City of Boynton should be very proud. He stated that the picture on the cover of the FRA program was a project that the City of Boynton Beach has done. He gave kudos to the CRA Staff, and said that out of all of the workshops, people did not want to leave the one that our CRA presented, because they were excited and engaged. Mr. Tack acknowledged staff for their presentation and keeping everyone engaged and involved for an hour and 15 minutes. B. 2023 International Festivals & Events Association Awards Announcement Mercedes Coppin, Business Development Promotions Manager, spoke about the awards that the Boynton Beach CRA received: two silvers and one bronze award. Board Member Hay said that we should be proud of the accomplishments that are happening here in the CRA. C. Announcement 2023 Holiday Boat Parade Announcement Ms. Coppin announced the Holiday Boat Parade, and spoke about the event. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Board Member Cruz asked who the judge will be this year. Ms. Coppin said that she would love to have the Board Members be judges, so they can reach out to her. Chair Penserga asked that the boats be reminded to slow down during the parade. 10. Public Comments The public comment section of the meeting is for public comment on items on the consent agenda or items that are not on the agenda. For items on the agenda, the public will be given an opportunity to comment at the time each item is considered. Each speaker will be given a total of three (3) minutes to comment; however, the Board retains the right to reduce the number of minutes prior to the start of public comment. Persons making public comment may not assign or donate their public comment time to another individual to allow that other individual additional time to comment; however, any persons requiring assistance will be accommodated as required by the Americans with Disabilities Act. Prior to addressing the Board, please go to the podium or unmute your device when prompted, and state your name and address for the record. Chair Penserga opened public comments. Christine Roberts spoke about the subject regarding staffing concerns during the CRA Meeting when Ms. Thuy Shutt was fired. She mentioned Ms. Shutt's great experience and said that she does not understand why she was fired. She stated that communication is a two-way street, and Ms. Shutt was not given the opportunity to defend herself. There were no virtual comments. Chair Penserga closed public comments. 11. Consent Agenda A. CRA Financial Report Period Ending October 31, 2023 B. Approval of the CRA Board Meeting Minutes for October 10, 2023 C. Approval of the Commercial Rent Reimbursement Grant Program in the Amount of $18,000 to Stoic Financial LLC located in Colonial Center at 1200 S. Federal Highway, Suite 201 Motion: Vice Chair Turkin moved to approve the Consent Agenda. Board Member Kelley seconded the motion. The motion passed unanimously. 12. Pulled Consent Agenda Items None. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 13. CRA Advisory Board A. Pending Assignments B. Reports on Pending Assignments Mr. Tack said that they do have a Board and will have a meeting, and any pending assignments that they would like to send their way is welcome. Chair Penserga said that he would like for them to explore senior affordable housing sites, which could be an assignment for them. Mr. Tack said that they will have a CRA 101 Meeting, how they operate, etc., and it will hopefully be done soon. He stated that they can gather the CRA properties and collaborate with them. Ms. Rossmell spoke about what the CRA Advisory Board can do and said that this is an appropriate request. Chair Penserga said that he prefers both the CRA Pnd City locations be looked at. Board Member Kelley mentioned that she recently heard that the properties at the Atrium, and two parcels for sale, could be looked at to see if they are viable to be purchased. She agrees with the project request that the Chair suggested. Board Member Hay agreed with this, and asked how many members there are. Mr. Tack said that there are 7 members. Board Member Hay asked about absences for the Board. Ms. Curfman said that three absences are permitted. Ms. Rossmell said that CRA staff can alert the City about any attendance issues. 14. Old Business A. Continued Discussion and Consideration of Piggy-Backing onto the City of Hollywood Contract with Circuit Transit Inc. for the BBCRA Pilot Ride Share Program - TABLED 10/10/2023 Motion: Vice Chair Turkin moved to remove the item from the table. Board Member Kelley seconded the motion. The motion passed unanimously. Mr. Tack spoke about the history of the item and staff recommendation. Jason Bagley, representative from Circuit, spoke about the following: Circuit- A turnkey, electric and shared solution; a big impact for everyone; national operations; Circuit South Florida City Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 programs; riders love it; flexibility is key; real time data; customization is key; electric vehicle options; mockup of branding; Boynton Beach Proposed Phase 1 recommendation; Boynton Beach proposed phase 2; and options and turnkey service costs. Chair Penserga said that he is a big proponent of this service, since there is limited parking. He mentioned that this is a win-win all around. Board Member Kelley inquired about discounts that could be available and asked Mr. Bagley to elaborate on the options for seniors and residents. Mr. Bagley said that if they wanted free rides for seniors, they could set it up with the birthdays, when the resident register in the app. He spoke about other ways to use the app to allow for discounts. Board Member Kelley spoke about promoting this with the different benefits, in order to encourage residents to use it. Mr. Bagley said that if there is enough parking at City Hall on weekends, they could allocate a certain number of cars back and forth, and then other vehicles for outside of the area. Chair Penserga asked how they could communicate discounts to local businesses. Mr. Bagley said that businesses could purchase ride shares and promote it. Board Member Kelley said that she would love to be able to get the feedback from the commercial properties to see if they would like to do this. Ms. Coppin said that it is a great idea, and they could send out a survey about it. Board Member Kelley asked about advertising and promoting local businesses, and the cost. Mr. Bagley said that it is up to the Board what they want to charge, and they can provide typical rates from other municipalities. He stated that the average cost could be anywhere from $200 a month, but wrapping a vehicle is $1,500-$2,000 a month and can be discounted if it is yearlong. Board Member Hay asked if they have technical issues, is there a contingency plan to minimize inconveniences. Mr. Bagley said that they have over 100 vehicles in service and they can bring in additional vehicles for large events. Board Member Hay asked about the community feedback and improving the rideshare program. Mr. Bagley spoke about the public partnership manager, including outreach before launching, helping communities learn about the app, and conducting surveys. Board Member Hay asked if all of the vehicles are electric and about the safety for riders. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Mr. Bagley said yes, they are all electric. He spoke about the safety record and safety plan and noted that he can send to the Board. Board Member Cruz said that she did a little research, and comparing it to other companies, and that Circuit seems like the best company. She asked that the Board think about the hours of operation, and the option for 40 instead of 60 hours per week. She asked that we do a pilot program so that we can see when the riders need it the most. She stated that she would like to see this eventually move to the west side of the City. Mr. Bagley said that the hours could be whatever the Board wanted. He mentioned that there is a possibility of Palm Beach State College wanting to start the program as well. He spoke about fares at the City of West Palm Beach being added. Board Member Cruz requested that staff conduct research on the grant from FDOT to potentially take on 50% of the cost, so they are not cost burdened. She asked about the validity of the data when people can put any age or data in the app. Mr. Bagley said that something like this could be flagged, and the account could be cancelled. There was discussion regarding fares and discount options. Vice Chair Turkin said that he thinks it is a good idea to start with a fee, so that they can eliminate issues. He stated that he believes it should be started more south of Woolbright, because there is a high concern of parking in that area. Chair Penserga said that he supports going south of Woolbright. He asked what the rollout would look like and how often the plan is amended. Mr. Bagley spoke about the outreach and communication, and how often they would look at doing amendments. He said that there are marketing materials that they can send out to commercial properties to promote it. He mentioned coverage areas and being pushed out, if the need is seen. Board Member Cruz asked where they would be housed and charged. Mr. Bagley spoke about partnering with the City or other businesses, and electric charging could come from other sources. He mentioned that there are built in credits if they are using the City charging stations. Board Member Kelley said that the CRA parking lot might be an ideal spot. Mr. Tack spoke about the need for charging stations. Mr. Bagley said that they would prefer to have one charging station per vehicle. There was further discussion regarding the operation of hours; unknown data because the service is not available yet; and installing charging stations. Chair Penserga said that consensus is needed for parameters for the agreement and he will review the nine items. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 • On-demand vs fixed routes Chair Penserga said that on-demand route is being presented, but should there be events, fixed routes could be organized. Ms. Rossmell said that both are available in the agreement. There was consensus to do both. • Boundaries There is consensus to start with phase two, to extend to 23rd. • Discounts There is consensus on discount programs. Mr. Tack spoke about fixed routes and needing an ILA with the City about the route to the beach. He recommended an increased fair for the beach. • Hours and Days There was discussion regarding hours and days. Mr. Bagley spoke about different vehicles that might be needed if they expand to Woolbright. There was discussion regarding different levels of fees for different vehicle needs. There was consensus to direct staff to work with Circuit to figure out the perimeter and get the data and adjust. • Contract duration for the pilot program: There was consensus for 6 months, with option to renew for another 6 months. The Board also requested quarterly reports. • Advertising There was consensus for Circuit to work with local businesses about advertising, and the scope for all businesses. • Vehicle Makeup Mr. Bagley said that Gems can get to the beach, but not the best vehicle for the Woolbright trips. He suggested three Gems and a sedan. There was consensus. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 • Quarterly Reports formal reports, and monthly reports Mr. Bagley said that they do regular monthly reports. • Fee Structure and different options There was discussion about the following: Beach- $2 base line fee for all rides; prices by zones; additional fee for extra people; premium rates to the beach; staff looking at the numbers while working with Circuit; and Palm Tran rates. There was consensus to have some type of fee. Mr. Tack said that they will return with options and a negotiated contract. He stated that they will be as diligent as possible in bringing the contract back. B. Quarterly Progress Report from BB QOZ, LLC for the 115 N. Federal Highway Mixed- Use Project (aka The Pierce) Mr. Tack spoke about the history of the purchasing agreement. He said that the report stated that they received site plan approval. Kemissa Colin, Affiliated Development, provided an update and said that from the last update that was provided in September, there has been no updates. Mr. Tack said that there is still ongoing litigation, and they are not moving forward with the design until the litigation clears up. Ms. Colin spoke about the litigation. Board Member Hay asked if there is a limit as to how long this can be drawn out. Ms. Rossmell said that the Board has no control over the court and how long they draw this out, but they have made a contract amendment because of this. C. Status Update on Development Project with 306 NE 6th Avenue LLC for the CRA Owned Property located at 211 E. Ocean Avenue Mr. Tack provided an update on this item and spoke about the history of this project. Anthony Barber, applicant, stated that he is looking forward to the Circuit. He gave an update on the project and said that they are moving along steadily. He mentioned that the cost is significantly more, about half a million dollars more, and he spoke about the financing options that they have been looking at. He said that they are working with another design company, and that he mentioned speaking with someone that no longer works for the CRA for advice. He asked if they have to wait until they get financing, or not. Board Member Cruz said that it is a tough situation, and even our own projects have significantly increased. She stated that it is challenging to not see movement on the project. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Mr. Barber said that the first costs were an estimate, and the property value was at $800K, and they have not even looked at the house value. He mentioned that in order to make the house safe and sustainable, it is another $600K minimum. He spoke about seeking additional financial options. Vice Chair Turkin reiterated that the cost and rates are up. He asked what it is that he is requesting. Mr. Barber said that he can set up a timeline that if something is not set, that the CRA go ahead and move along without them. He stated that he hopes to have finance finalized within the next few weeks. Vice Chair Turkin said that he would be okay with a 60-day extension. Mr. Barber spoke about the history of the, and his partner wanting to save the house. Board Member Hay said that he was hoping to have a definitive answer to the items that were brought up, but he understands about everything going up. He stated that he is not comfortable with the finance part of it, but he woula agree with the 60-day extension. Mr. Barber spoke about already investing $130K into this project. Board Member Kelley said that she does not want to see the house go anywhere. She stated that she is supportive of the 60-day extension and spoke about her concerns regarding setting himself up to fail by only asking for 60 days. She asked what the new design team's expectations are to come up with a new plan. Mr. Barber spoke about the phase plan, and the new design team being onboard since the last meeting in July. He said that the design team is ready and has a site plan ready to go through as soon as they have their next payment. He said the finance company is looking forward to working on this project and he spoke about the historic preservation. There was discussion regarding the removal of the historic designation. Mr. Barber said that they would need 90 days to be able to remove the historic designation on the property. Ms. Rossmell clarified that the removal of the historical designation is currently in the existing agreement. She spoke about timeline extension options. There was discussion regarding the following: contract adjustment; proposal to stay on enforcement of notice of default; proof of financing; different actions that they can take tonight to amend the contract; preference to see a site plan submitted; timeline for different parts of the agreement; options that the Board has; applicant possibly burning more money to make this work; applicant timeline for the project; obligation in the contract; site plan not happening at the same time as the historic designation being removed; 30 days just for financing component; summary of next steps; contract regarding financial commitment; and next CRA meeting dates. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Board Member Cruz requested a 6-month extension to allow for everything that needs to be done, or he would be done with the project. There was discussion regarding a 6-month extension; progress reports regarding the project; evidence of financing to come back to the January CRA Meeting; and condition to be specific for this project. Board Member Kelley suggested an update in January. Ms. Rossmell suggested that options include to table the item until the January CRA meeting or direct staff and legal to prepare a notice of default to include in the January meeting. Mr. Barber said that it would lead to a conversation of extension at that time. Ms. Rossmell agreed and spoke about the Board taking action in January. Chair Penserga opened public comments. There was none. He closed public comments. Motion: Vice Chair Turkin moved to table the item until the January 2024 CRA meeting. Board Member Kelley seconded the motion. The motion passed unanimously. 15. New Business A. Consideration of Fiscal Year 2023-2024 Budget Adjustment for Boynton Beach Complete Street Improvements Mr. Tack spoke about the agreement for the Complete Street Improvement Project, and its history of amendments. He said that they will need to increase the funding that will come from the Infrastructure and Streetscape funds, and also do a change to the ILA. Board Member Cruz asked if this is a TPA Grant and if they can get more funding. Mr. Tack said yes, they can ask about the possibility of more funding through the TPA. Chair Penserga opened public comments. There was none. He closed public comments. Motion: Vice Chair Turkin moved to transfer $350K from property acquisitions and reallocate it to infrastructure and streetscape. Board Member Hay seconded the motion. The motion passed unanimously. Motion: Vice Chair Turkin moved to approve the revised second amendment ILA Boynton Beach Complete Street project. Board Member Hay seconded the motion. The motion passed unanimously. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 B. Discussion and Consideration of a Interlocal Agreement between the Boynton Beach CRA and the City of Boynton Beach for the Funding of Development Projects Mr. Tack spoke about the history of these projects and when they were funded. He said that this was already approved and is within the ILA with the City. Chair Penserga opened public comments. There was none. He closed public comments. Motion: Board Member Kelley moved to approve the ILA between the Boynton Beach CRA and the City of Boynton Beach for the Funding of Development Projects in the amount not to exceed $800K and authorize the Board Chair to execute, subject to final legal review. Board Member Cruz seconded the motion. The motion passed 4-0. Vice Chair Turkin was not present on the dais for the vote. C. Discussion and Consideration of Options for Recruitment of New Executive Director Ms. Rossmell spoke about the four recommended options for recruitment of a new Executive Director. Board Member Kelley stated that she preferred posting the position on as many websites as they can. Chair Penserga asked if the GovHR platform would be concurrent or separately from a timeframe. Ms. Rossmell said that they can do it concurrently, which would expand where it is posted. She said that GovHR said that they specialize in Government Recruitment. Board Member Kelley said that she prefers 30 days, and to use GovHR concurrently. Board Member Hay said that he prefers 60 days and agrees with everything else. Vice Chair Turkin agreed with Board Member Kelley, but said he is okay with 30 or 60 days, and that he is okay with GovHR. Board Member Cruz agreed with Hay with the timeframe, 60 days. Ms. Rossmell said that GovHR offers packages and asked if they want to do the baseline. There was consensus to work with the GovHR baseline. Chair Penserga said that he is comfortable with 30 days. Chair Penserga opened public comments. There was none. He closed public comments. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Motion: Vice Chair Turkin moved to direct staff to advertise the position in the usual markets, including GovHR. Board Member Hay seconded the motion. The motion passed unanimously. D. Discussion and Consideration of the Acting Interim Director of the CRA & Terms of Position Ms. Rossmell spoke about Mr. Tack's increased job duties, and that this is to take action to temporarily increase his salary until an Executive Director is selected. Board Member Cruz asked Mr. Tack if he is comfortable with the increase. Mr. Tack said that he is comfortable with what the Board approves. Board Member Cruz suggested to raise Mr. Tack's pay to line up with what the previous Executive Director was making, until another Executive Director assumes the position. Board Member Turkin said that he is okay with the midpoint to the high point or even what the previous Director was making. Board Member Hay said that he supports midway from what the previous Executive Director was making, so $20K more. Board Member Kelley agreed with Board Member Cruz and Vice Chair Turkin, which is what the previous Executive Director was making. Ms. Vicki Hill, Finance Director, asked about the car allowance as well. Board Member Cruz said that she recommends leaving his car allowance as is. Board Member Hay said that he recommends the $6K. Board Member Kelley said she is with the majority. Vice Chair Turkin recommended no change. Chair Penserga recommends staying at the current rate. There was consensus from the Board. Chair Penserga opened public comments. There was none. He closed public comments. Motion: Board Member Cruz moved to change Mr. Tack's salary to be equal to previous Executive Director's salary, prorated, and retroactive to when he assumed the role. Board Member Kelley seconded the motion. The motion passed unanimously. E. Approval of 2024 CRA Board Meeting Dates Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Chair Penserga said that there are potential conflicts they need to discuss. Board Member Kelley said that she is comfortable with either January 17th or 18th. Board Member Hay recommended January 8th. Vice Chair Turkin noted that conflicts with conference travel. There was consensus for January 18th. Discussion ensued about the March 2024 CRA Meeting. There was consensus for March 21st. Discussion ensued about the November 2024 CRA Meeting. There was consensus for November 21st. Board Member Kelley requested that staff be cognizant of Jewish holidays. Chair Penserga asked if they would like to have a time during the year when they take a break. There was consensus to take a break. Board Member Hay said that he would prefer November or December. Vice Chair Turkin asked for a survey to be done. Board Member Kelley said that December is event heavy, and in the summer they can get a true break. Chair Penserga opened public comments. There was none. He closed public comments. Motion: Vice Chair Turkin moved to approve the 2024 CRA Board Meeting Dates. Board Member Hay seconded the motion. The motion passed unanimously. 16. CRA Projects in Progress A. Boynton Beach Art Walk Recap - TABLED 10/10/2023 Motion: Vice Chair Turkin moved to remove item from the table. Board Member Hay seconded the motion. The motion passed unanimously. Ms. Mercedes Coppin presented an event recap. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 Board Member Kelley said that she pulled this because it was raining, and staff was amazing with these events and working with the community. B. 2023 Boynton Beach Pirate Fest Recap C. Social Media & Print Marketing Update D. Neighborhood Officer Program 4th Quarter Report for FY 2022-2023 Captain Burdelski spoke about the following: highlights of events; job fair on December 9; CRA District Crime Stats from July to September 2023; CRA Cases closed by arrest/By month; and CRA Collaboration. Board Member Hay asked if the 21% shoplifting statistic is in any one specific area. Captain Burdelski showed the map where the crimes are at. Board Member Kelley recognized the Officers and what they are doing in the community. E. CRA Ecc,iomic & Business Development Grant "rogram Update F. MLK Jr. Boulevard Corridor Mixed Use Project (d/b/a Heart of Boynton Village Apartments) Update - October 2023 - TABLED 10/10/2023 G. MLK Jr. Boulevard Corridor Mixed Use Project (d/b/a Heart of Boynton Village Apartments) Update - November 2023 Motion: Board Member Hay moved to remove item from the table. Board Member Kelley seconded the motion. The motion passed unanimously. Mr. Tack addressed F and G simultaneously. He spoke about the MLK Jr. Blvd. Project; east building looking north to MLK Jr. Blvd.; east building roof; east building interior kitchen; east building interior hallway; north building looking north from MLK Jr. Blvd.; North building looking south to MLK Jr. Blvd.; north building roof; north building interior kitchen; north building interior front door north building interior hallway; west building looking south from MLK Jr. Blvd; west building looking west to Seacrest Blvd.; West building roof; west building interior hallway; and west building interior kitchen. Ms. Nicklien said that, as of Friday, they have two permits in and three more close by for units in the commercial units. Board Member Kelley asked what ended up coming into the larger units. Ms. Nicklien responded two restaurants so far. Board Member Hay said that there are some that cost four times as much as some of the other units, and they are right up there with the more expensive ones. He asked about FPL and the underground wires. Mr. Tack spoke about the underground wire options, and a possible phased approach. Meeting Minutes CRA Board Meeting Boynton Beach, FL November 13, 2023 17. Future Agenda Items A. Discussion and Consideration of a First Amendment to the Interlocal Agreement with the City of Boynton Beach for the Historic Woman's Club of Boynton Beach located at 1010 S. Federal Highway— December B. Discussion and Consideration of Responses to the RFP/RFQ for the CRA- owned Property located at 401-411 E. Boynton Beach Boulevard — December C. Update on Status of Draft Scope to Amend the 2016 Community Redevelopment Plan - December 2023/January 2024 D. Discussion and Consideration of a Draft Request for Proposals regarding Property Appraisers — December 18. Adjournment Board Member Hay moved to adjourn. Board Member Kelley seconded the motion. The motion passed unanimously. The - • ing no further business to discuss, the meeting was adjourned at 9:40 P.M. to/ 11, ''' Maylee D: esus, MPA, MC City Cler /