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Minutes 07-26-23 Minutes of the Library Board Meeting Held on Thursday, July 26, 2023, at 6:00 P.M. At City Hall Commission Chambers 100 E. Ocean Avenue, Boynton Beach, Florida PRESENT: George Feldman Craig Clerk, Library Director Lindsay Karten Jeannie Taylor, Assistant Director Margaret Newton Tiffany Pagan, Assistant to the Director Marcia Levine Ace Ratcliff (Arrived at 6:05 P.M.) ABSENT: Thomas Devlin I. Call to Order— George Feldman, Board Chair Chair Feldman called the meeting to order at 6:01 P.M. Self-introductions were made. A quorum was present. II. Approval of Minutes — June 28, 2023 Motion Ms. Karten moved to approve the minutes. Ms. Levine seconded the motion. The motion passed unanimously. III. Correspondence and Communications IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. V. Chair's Report — Board Chair Chair Feldman spoke about ongoing activities on the second floor, noting that there are a lot of classes taking place. VI. Unfinished Business: Staffing Update — Craig Clark Meeting Minutes Library Board Boynton Beach, Florida July 26, 2023 Mr. Clark announced that there are two Librarian vacancies, and that one of them, the new Archivist, will start August 21St, and that staff will be interviewing for the Digital Librarian position next week. He advised that when filled, the Library will be fully staffed. Career Online High School Program Update — Jeannie Taylor Jeannie Taylor, Assistant Library Director, stated that the program has two more graduates and that they will announce one or both of them at the next City Commission meeting. She said that, to-date, there are 18 total graduates. (Mx. Ratcliff arrived.) Library Advisory Board Report to City Commission — Discussion Mr. Clark commented that he added a paragraph to Ms. Newton's portion of the Library Report to talk about the ARPA Grant that paid for classes. He noted that 126 classes were offered to the public, 369 patrons participated in them, and that there were 209 one- on-one sessions hosted to-date. Motion Chair Feldman moved to accept the report. Mx. Ratcliff seconded the motion. Chair Feldman announced the report was accepted. Mr. Clark displayed the Recreation and Parks Board presentation that was given to the City Commission, to provide the members with an idea of how their presentation would be handled. He said that the Report is the back-up to the presentation, as Library staff will create a PowerPoint Presentation to accompany the report, and that the presentation will be viewed at the next Library Board Meeting. He said that if approved by the Board, he will request that they make their presentation at the December City Commission Meeting. There was agreement Ms. Levine would make the presentation and if not, Chair Feldman would. As a last resort, Mx. Ratcliff agreed to make the Presentation. VII. New Business 2023-2024 Library Budget Request Mr. Clark stated that Tiffany Pagan, Assistant to the Library Director, has handled the budget for them and would review it with the Board. She said that she has worked at the Library since she was a high school senior, 20 years ago. She reviewed the overall budget-$2,584,135 and of that $2,178,749 is personnel, salaries and benefits. The operating budget, which includes travel, utilities, office supplies, databases, is $295,386; and cap expenses, which include the print books, DVDs, audio books and any physical material at the Library) is $110K, which is the same as last year. She noted that 2 Meeting Minutes Library Board Boynton Beach, Florida July 26, 2023 periodicals, magazine and book subscriptions is $57,174. She mentioned it includes their magazine subscription to WT Cox, which is a one stop shop. She said that staff picks their subscriptions and they handle them through the individual publishers. She advised that the budget decreased half a percent. (Chair Feldman left the dais at 6:26 P.M. and returned to the dais at 6:27 P.M.) Ms. Pagan commented that they apply for Library State Aid each year, but LSTA grants were not available last year or this year. She pointed out that they are always looking for grants, which was how they funded the Creative Edge Studio. She also thanked the Friends of the Library, as they donate fund to youth programs, and their book leases, which is when there is high demand for a new title, they can purchase multiple copies, and keep 20% of what they order and return the rest, which allows the Library to keep up with supply and demand. She said that the Friends of the Library donate about $34K, which supports the Summer Reading Club, and helps pay for vendors, program supplies and entertainers, and that it helps with prizes for the Adult Reading Club which is held January through March. She mentioned that they could not have the children's programs they do without them. VIII. Library Director's Report/Statistics June 2023 Monthly Reports IX. Announcements Next Library Board Meeting —August 30, 2023 Mr. Clark stated that usually they skip the August meeting, and they merge the November and December meetings, due to the holidays, to the first Wednesday in December. There was agreement to meet in August, but not in September, and combine the November and December meetings, and meet the second Wednesday in December which is the 13tH Mr. Clark stated that he will apprise the Board of the Report Presentation date. X. Adjournment Motion There being no further business to discuss, Chair Feldman moved to adjourn. Mx. Ratcliff seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:32 P.M. Catherine Cherry Minutes Specialist 3 Meeting Minutes Library Board Boynton Beach, Florida July 26, 2023 4