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CONTRACT FOR ELECTION DAY POLLING LOCATION
a -of 20 andbetween Palm Beach County
Contract is made as of the day . by ea Cou ty
Supervisor of Elections, a Political Subdivision of the State of Florida, by and through the Palm Beach County
Board of Commissioners, hereinafter referred to as SUPERVISOR, and (NAME) Carolyn Sims Center(ADDRESS)
225 NW 12th Ave, Boynton Beach, FL 33435 authorized to do business in the State of Florida; hereinafter
referred to as FACILITY.
PRECINCT NUMBER(S): 7182
In consideration of the mutual promises contained herein, SUPERVISOR and FACILITY agree as follows:
ARTICLE 1-SERVICES
FACILITY'S responsibility under this Contract is to provide Election Day polling location services for the following
Special Primary and Special General Election Days scheduled to,fill the vacancy for Florida State House
Representative, District 88, as well as make a good faith effort to accommodate any additional Special Election
Days that may be required due to unforeseen circumstances.
A. Special Primary Election Day ... Tuesday, January 11, 2022
B. Special General Election Day ... Tuesday, March 8, 2022
SUPERVISOR'S representative/liaison during the performance of this Contract shall be Rachel West, (telephone
no.) (561) 656-6237, (email) rachel@votepalmbeach.gov.
FACILITY'S representative/liaison during the performance of this Contract shall be (Name,Title)
Frank Ireland ,telephone no. 561 742-6641
mailing address (if different)
Name and telephone number of emergency contact person before and after regular business hours:
Frank Ireland 561 742-6641 IrelandF@bbfl.us
Name Telephone Alt.Telephone Email
7182 Page 1 of 4
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Palm Beach County Supervisor of Elections �n4 ,Innovatzons ;:‘,)i� TECHNOLOGY
240 South Military Trail,West Palm Beach, FL 33415 1_ ua.r•%rcTioN
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Telephone: 561.656.6200 I Fax Number. 561.656.6287 "
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Name and telephone number of contact person at Polling Place on Election Day:
Frank Ireland 561 742-6641 561 742-6644 IrelandF@bbfl.us
Name Telephone Alt.Telephone Email
Two alternate contacts:
Linda McKinon 561 742-6644 561 742-6641 McKinonL@bbfl.us
Name Telephone Alt.Telephone Email
Mary DeGraffenreidt 561 742-6642 561 742-6572 •DegraffenM@bbfl.us
Name Telephone Alt.Telephone Email
ARTICLE 2-SCHEDULE
FACILITY shall agree to allow voters, poll workers, poll watchers, other designated campaign representatives,
and representatives of the SUPERVISOR to enter and exit premises without delay or screening of any kind on
Election Day, until completion of voting.This shall include but is not limited to:
A. None of the above shall be required to present identification upon entry, including at any gate.
B. None of the above shall be required to undergo health screening upon entry.
FACILITY shall agree to accept delivery of equipment and supplies at a time and date to be determined by '
FACILITY and SUPERVISOR prior to Election Day. FACILITY and SUPERVISOR will also determine a date and time
for SUPERVISOR to remove equipment and supplies.
Please provide the days and hours of operation at the location when access to the premises will be available
for delivery and pickup of voting equipment.An election official will contact you to make arrangements:
Monday- Friday; 10am-8pm
FACILITY shall agree to provide a secure location to store Elections Equipment upon delivery to Polling Location
and until removal.
Please indicate where election equipment will be stored and how it will be secured:
Meeting Room- Doors to the Room will be locked
7182 Page 2 of 4
Wendy Sartory Link 2020
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Palm Beach County Supervisor of Elections Innovations``,
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FACILITY shall agree to allow SUPERVISOR or SUPERVISOR's designee(s) to inspect and set up the designated
Polling Room on the Monday prior to Election Day(Monday,January 10, 2021 for the Special Primary Election
and Monday, March 7, 2022 for the Special General Election).
FACILITY shall agree (initial one):
X To open the Polling Location and Polling Room no later than 5:30 A.M. on Election Day, OR;
— To provide SUPERVISOR or its assignee (Clerk) with a key to the Polling Place.
Please indicate contact information and instructions for delivery of key, if applicable:
FACILITY shall agree to provide from 5:30 A.M. until completion of voting and clean-up on Election Day (initial
all applicable):
X Chairs for election workers (number of chairs provided 10 ),
X- Tables for election workers (number of tables provided 10 ).
Access to power outlets (number of power outlets available 4 ).
X- Use of restroom facilities.
X- Air conditioning.
ARTICLE 3-- REMEDIES
This Contract shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the
Contract will be held in a court of competent jurisdiction located in Palm Beach County, Florida. No remedy
herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such
remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter
existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right,
power, or remedy hereunder shall preclude any other or further exercise thereof.
7182 Page 3 of 4
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ARTICLE 4-EXCUSABLE DELAYS ,
FACILITY shall not be considered in default by reason of any failure in performance if such failure arises out of
causes reasonably beyond the control of FACILITY or its subcontractors and without their fault or negligence.
Such causes include, but are not limited to, acts of God, force majeure, natural or public health emergencies
which have been classified by the Governor of Florida or the President of the United States as a State of
Emergency and subsequently issue in an Emergency Order allowing for the specific breach of this contract (i.e.
an order specifically disallowing use of this or this kind of facility by the public), and abnormally severe and
unusual weather conditions which render the polling location unusable.
Upon FACILITY'S request, SUPERVISOR shall consider the facts and extent of any failure to perform the work
and, if FACILITY'S failure to perform was without its fault or negligence, the Contract Schedule or any other
affected provision of this Contract shall be revised accordingly, subject to SUPERVISOR'S rights to change or
terminate this Contract at any time.
ARTICLE 5-ENTIRETY OF CONTRACTUAL AGREEMENT
SUPERVISOR and FACILITY agree that this Contract sets forth the entire agreement between the parties, and
that there are no promises or understandings other than those stated herein. None of the provisions, terms
and conditions contained in this Contract may be added to, modified, superseded or otherwise altered, except
by written instrument executed by the parties.
ARTICLE 6- PUBLIC RECORDS
Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the FACILITY: (i)
provides a service; and (ii) acts on behalf of the SUPERVISOR as provided under Section 119.011(2) F.S., the
FACILITY shall comply with the requirements of Section 119.0701, Florida Statutes, as it may be amended from
time to time. All agreements between FACILITY and SUPERVISOR are subject to the requirements provided
under Section 119.0701, F.S.
IN WITNESS WHEREOF, we, the undersigned, do hereby state that we have the authority to bind and obligate
as promised herein, SUPERVISOR and FACILITY for purposes of executing this agreement on the dates set forth
below.
Wendy Sartory Link, Palm Beach County Supervisor of Elections (Signature) Date
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FACILITY epre enta i�igna e) Date
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