R24-105 RESOLUTION NO. R24-105
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH,FLORIDA,APPROVING THE SECOND AMENDMENT TO TASK ORDER
5 NO. UT-2A-02 FOR ADDITIONAL ENVIRONMENTAL SERVICES FROM
6 JACOBS (FORMERLY CH2M HILL ENGINEERS) FOR THE GENERATOR
7 REPLACEMENT PROJECT AT THE EAST WATER TREATMENT,APPROVING A
8 PURCHASE ORDER INCREASE OF $47,612 FOR A NEW TOTAL PURCHASE
9 ORDER AMOUNT OF$173,508,AND AUTHORIZING TH E CITY MANAGERTO
10 EXECUTE A LIMITED TERM EXTENSION EXTENDING THE CONTRACT TIME
11 FOR COMPLETION OF THE TASK ORDER; AND PROVIDING AN EFFECTIVE
12 DATE; AND FOR ALL OTHER PURPOSES.
13
14 WHEREAS, pursuant to section 287.055, Florida Statutes, the Consultants' Competitive
15 Negotiation Act and the City's Procurement Code,the City of Boynton Beach solicited proposals
16 pursuant to RFQ No. 046-2821- 17/TP for professional consulting services from qualified
17 engineering firms for required City services; and
18 WHEREAS,the City Commission designated Jacobs(FormerlyCh2m Hill Engineers)as one
19 of several qualified consulting firmsto provide General Consulting servicesto the City and entered
20 into a General Consulting Services Agreement dated August 22, 2018; and
21 WHEREAS,on May 16, 2023,the City and the Consultant entered into a First Amendment
22 amending the General Consulting Services Agreement to remain consistent with Florida Statue,
23 as to the maximum contract values for study activity and construction costs for continuing
24 contracts,and also extending the General Consulting Services Agreement for an additional 180
25 days, through February 16,2024,or until the new solicitation is awarded, whichever is less; and
26 WHEREAS,the City issued Task Order#UT-2A-02 for Professional Services for Generator
27 Replacement at East Water Treatment Plant and issued Purchase Order#191014 on April 24, 2019
28 for an amount of$84,074 to Jacobs(Formerly Ch2m Hill Engineers),and issued a purchase order
29 change order increasing the purchase order by an amount of$41,822 on April 15,2022 for a new
30 total purchase order amount of $125,896; and
31 WHEREAS, as part of the East WTP Generator Replacement project, an area is being
32 repurposed where a former Florida Power and Light(FPL) transformer vault and an aboveground
33 diesel storage tank(AST) were located.The City engaged Nutting Environmental of Florida (NEF)
34 to conduct a soil assessment to determine whether soils had been impacted by diesel fuels
35 associated with the AST or polychlorinated biphenyls (PCBs) associated with the electrical
36 transformer formally at this location; and
37 WHEREAS,the NEF investigations concluded that there were no significant impacts on
38 soils associated with diesel from the AST; however, PCBs were detected in soils at levels regulated
39 under the Toxic Substances Control Act (TSCA) in 40 CFR Part 761 (PCB Clean-up and Disposal
40 Regulations)and atlevelsthatexceed the Florida Departmentof Environmental Regu lation(FDEP)
41 residential direct exposure Soil Cleanup Target Levels(SCTL)for PCBs,as specified in Chapter 62-
42 777 Florida Administrative Code (FAC); and
43 WHEREAS, based on the NEF report, the City has determined that the removal and
44 disposal of impacted soil delineated in the NEF report best serves the public interest.The City now
45 desires to move forward with developing an Impacted Soil Removal and Disposal work plan and
46 requested a scope of work from Jacobs (Formerly Ch2m Hill Engineers); and
47 WHEREAS,the City Commission, upon recommendation of staff, has deemed it to be in
48 the best interests of the citizens and residents of the City to approve the Second Amendment to
49 Task Order No. UT-2A-02 for additional Environmental Services from Jacobs(formerly CH2M Hill
50 Engineers)for the Generator Replacement project at the East Water Treatment Plant,approve a
51 purchase order change order increasing Purchase Order #191014 to a new total amount of
52 $173,508,and authorize the City Manager to execute a limited term extension extending the time
53 for completion of the Task Order through and including December 31, 2024.
54 NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
55 BEACH, FLORIDA, THAT:
56 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
57 being true and correct and are hereby made a specific part of this Resolution upon adoption.
58 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
59 approve the Second Amendment to Task Order No. UT-2A-02 Professional Services for Generator
60 Replacement at East WTP for Environmental Management of Impacted Soils, between CH2M HILL
61 Engineers Inc,a subsidiary of Jacobs Engineering Group Inc.,and the City in form and substance
62 similar to that attached as "Exhibit A."
63 SECTION 3. The City Commission of the City of Boynton Beach, Florida, does hereby
64 approve a purchase order change order increasing Purchase Order#191014 by$47,612 to a new
65 total amount of $173,508.
66 SECTION 4. The City Commission of the City of Boynton Beach, Florida, hereby
67 authorizes the City Manager to execute a limited term extension extending the time for
68 completion of the Task Order through and including December 31, 2024.
69 SECTION 5. This Resolution shall take effect in accordance with law.
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74 [signatures on the following page]
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80 PASSED AND ADOPTED this 7th day of May 2024.
81 CITY OF BOYNTON BEACH, FLORIDA
82 YE, NO
83 Mayor— Ty Penserga I/
84
85 Vice Mayor— Aimee Kelley
86
87 Commissioner—Angela Cruz
88
89 Commissioner—Woodrow L. Hay
90 >✓91 Commissioner—Thomas Turkin
92
93 VOTE •()
94 A r :
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97 Maylee -sus, MP', MMC Ty P-.-- -r..
98 City Cle Mayor
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100 APPR• ED AS TO FORM:
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Task Order No. UT-2A-02 Professional Services for
Generator Replacement at East WTP, Amendment 2
Environmental Management of Impacted Soils
Background
The City of Boynton Beach (CITY) authorized CH2M HILL Engineers Inc, a subsidiary of Jacobs
Engineering Group Inc. (CONSULTANT), to execute Task Order #UT-2A-02 to provide Professional
Services for the Generator Replacement project at the East WTP (dated 04/24/2019). The original task
order consisted of two tasks, covering Task 1 Design Criteria Package and Bidding Support and Task 2
Services during Final Design and Construction. An amendment was issued to this task order adding
services for Task 3 Environmental Assessment, Determination and Compliance Findings for HUD-
assisted Project (dated 04/15/2022).
As part of the East WTP Generator Replacement project, an area is being repurposed where a former
Florida Power and Light (FPL) transformer vault and an aboveground diesel storage tank (AST) were
located. CITY engaged Nutting Environmental of Florida (NEF)to conduct a soil assessment to determine
whether soils had been impacted by diesel fuels associated with the AST or with polychlorinated biphenyls
(PCBs) associated with the electrical transformer formally at this location. NEF conducted an initial
assessment in 2020 and a final assessment in 2023.
The NEF investigations concluded that there were no significant impacts to soils associated with diesel
from the AST. However, PCBs were detected in soils at levels regulated under the Toxic Substances
Control Act (TSCA) in 40 CFR Part 761 (PCB Clean-up and Disposal Regulations) and at levels that
exceed the Florida Department of Environmental Regulation (FDEP) residential direct exposure Soil
Cleanup Target Levels (SCTL) for PCBs, as specified in Chapter 62-777 Florida Administrative Code
(FAC). TSCA requirements are under EPA authority and are not delegated to the states.
PCBs were used in electrical transformers manufactured and installed between 1929 and 1979 when PCB
use was banned in new transformers. According to CITY's records, the transformer was present at the
site since at least May 1975, based on the record drawings for the Phase II Expansion WTP Expansion
completed by Russell and Axon (File No. 6858-15, Sheet 27 of 38).
Based on CITY's records,the electrical transformer was removed in 2018 during the Ion Exchange project.
Since the former transformer was in service sometime before 1975, it typically would have contained PCBs
and would be a probable source of the PCB impacted soil. FPL has not confirmed spills at this location. If
the original site transformer contained PCBs, the unit would likely have been replaced (or PCB oil
replaced) sometime in the 1980s as a publicly reported five year $30 million program that replaced
hundreds of PCB-containing transformers and capacitor with non-PCB containing units.
Based in NEFs report, CITY has determined that removal and disposal of impacted soil delineated in the
NEF reports best serves their interest. CITY now wants to move forward with developing an Impacted Soil
Removal and Disposal work plan and requested a scope of work from CH2M HILL Engineers, Inc.
(CONSULTANT).
Scope of Services
CONSULTANT will make the following amendments to the scope of work of Task Order#UT-2A-02:
TASK 1 —DESIGN CRITERIA PACKAGE AND BIDDING SUPPORT
No changes to this task.
TASK 2 — SERVICES DURING FINAL DESIGN AND CONSTRUCTION
No changes to this task.
TASK 3— ENVIRONMENTAL ASSESSMENT, DETERMINATION AND COMPLIANCE
FINDINGS FOR HUD-ASSISTED PROJECT
No changes to this task.
TASK 4— IMPACTED SOIL REMOVAL AND DISPOSAL WORK PLAN
As part of this new task, CONSULTANT will provide professional services during the preparation of an
impacted soils removal and disposal work plan:
4.1 Hold a kickoff meeting on MS-Teams or attended by in person for up to two team members at the
East WTP to discuss the project execution plan including project schedule and approach.
4.2 Develop the work plan (scope of work (SOW))for the impacted soil removal and disposal project.
This SOW will include a narrative of the work to be performed and draft drawings, photographs,
or as needed plan and profile of the PCB impacted soils area to be removed. In addition, the SOW
will define project requirements including mobilization, excavation, impacted soil transport and
disposal, site restoration, permitting or other regulatory requirements, specifications, as-needed
survey, confirmation sampling requirements, laboratory analysis, documentation, sample results,
record drawings, Health and Safety, and QA/QC.A MS-Teams call or in person meeting attended
by up to two team members will be held with CITY to review the draft.
4.3 Confirm the approach for removing PCB remediation waste (i.e., PCB impacted soil) in
accordance with TSCA under 40 CFR Part 761.61(b)(1) Performance-based cleanup of PCB
remediation waste (PCB Clean-up and Disposal Regulations).
4.4 Confirm the type of PCB remediation waste present at the site as defined in TSCA (40 CFR
761.3). Assuming that the transformer is the source of PCBs at this site, specifically confirm:
- Whether the PCBs in soil were released/disposed of prior to April 18, 1978 and are
currently at concentrations ?50 ppm PCBs; or
- Whether the PCBs in soil were released/disposed after 1978 and are currently at
concentrations >_1 ppm PCBs.
4.5 Establish minimal qualifications for the soil removal and disposal contractor.
4.6 Assist CITY with finalizing the SOW and preparing the work plan documents for the contractor,
participate in the pre-mobilization meeting attended by up to two team members and provide
responses to technical questions for up to two addenda to answer any technical questions or
address any changes or clarification required to the work plan documents.
4.7 Review and finalize the work plan documents.
Deliverables:
• Meeting agendas and summaries (electronic)
• Draft and final ready for construction work plan document(electronic)
• Technical information SOW for work plan addenda (electronic)
TASK 5— IMPACTED SOIL REMOVAL AND DISPOSAL SERVICES DURING CONSTRUCTION
As part of this task, CONSULTANT will provide professional and Owner Rep. services during the
implementation of the SOW for the impacted soil removal project:
5.1 Observe all on-site soil removal activity, soil testing and site restoration by one team member.
Results will be documented in observation/witness sheets and made available to CITY.
5.2 Verify soil removal contractor provides required documentation, including lab results, surveys,
proof of excavated soil (volume or weight), waste manifests, and landfill certificates of disposal
and other waste shipping and disposal documents (e.g., weight tickets, etc.).
5.3 Prepare a Project Completion Report for the CITYs records and (if needed) regulatory submittal.
This report will contain a brief summary of the field activities along with project documentation.
Deliverables:
• Project Completion Report, implementation observations and documentation(electronic)
Assumptions
The following key assumptions were made in the compilation of this scope of work and the estimation
of the level of effort:
1. CONSULTANT will prepare a plan and profile, or alternatively will prepare or supplement existing
drawing with a performance description of work pan implementation.
2. The existing studies and record are available from CITY in organized folders and are in Adobe
Acrobat format. Also, any information the CITY requests and receives on the former transformer
from FPL will be provided in a timely manner. The CITY will address any FDEP notification
requirements, as applicable.
3. Project completed in accordance with TSCA under 40 CFR Part 76.61(b)(1) Performance-based
cleanup of PCB remediation waste or 40 CFR Part 76.61(b)(3) Performance-based disposal (PCB
Clean-up and Disposal Regulations).
4. CITY will confirm the type of PCB remediation waste present at the site, based on available records
and knowledge of past operations.
5. The soil removal and disposal contractor will be procured by CITY or by its design-builder and meet
the minimal qualifications established in the SOW.
6. The soil removal and disposal contractor will prepare record drawings and only require one re-
submittal. The soil removal and disposal contractor will perform any construction related testing,
including PCB testing and soil compaction testing, witnessed by CITY and CONSULTANT.
7. The number of reviews of work plan addenda, final design drawings, shop-drawings and RFIs, are
based on CONSULTANT's experience with similar work. If, for whatever reason, actual numbers
deviate from proposed numbers proposed, CONSULTANT may request an amendment to this task
order to account for the difference in the level of effort.
8. The CITY will provide timely review and approval of draft and final documents.
9. Any permits required for the project will be obtained by CITY, by its design-builder or directly by the
soil removal and disposal contractor.
Compensation
CONSULTANT proposes to perform the work described herein on a lump sum basis based on the Fee
Table of the contract. The total engineering fee including labor and expenses associated with the task
order is $47,612.00, as shown in the table below.
CONSULTANT will provide CITY a monthly invoice for the services provided based upon the schedule
values detailed in the compensation table above, along with a summary of activities performed under
this contract. An estimated earned value (percent complete)for each project sub-task will be the basis
for progress payments.
TASK HOURS RATE TOTAL
•
Task 4 Impacted Soil Removal and Disposal Work
Principal 8 $298.00 $2,384.00
Senior Engineer 48 $259.00 $12,432.00
Project Manager 16 $235.00 $3,760.00
Engineer 60 $125.00 $7,500.00
Clerical/Administrative 16 $88.00 $1,408.00
Subconsultants $0.00
Expenses $1,376.00
Subtotal task $28,860.00
Task 5 Impacted Soil Removal and Disposal Services
Principal 6 $298.00 $1,788.00
Senior Engineer 8 $259.00 $2,072.00
Project Manager 16 $235.00 $3,760.00
Engineer 64 $125.00 $8,000.00
Clerical/Administrative 16 $88.00 $1,408.00
Subconsultants $0.00
Expenses $1,724.00
Subtotal task $18,752.00
TOTAL $47,612.00
Project Schedule
The intended submittal time of each deliverable is included in the table below.The anticipated total duration
of this amendment is estimated at 180 calendar days. The proposal is effective for 90 days.
Task Deliverable Time from NTP
Task 1 —Design and Draft Work Plan document(80%design level) 6 weeks
Work Plan Support Final Work Plan document(100% design level) 8 weeks
Technical response and information for As required
work plan addenda
Task 2—Services Work Plan field observation, reporting and project As required
during construction completion report
Authorization
Submitted by CH2M HILL Engineers, Inc
By:
Name: David Ashman
Title: Vice President
Date: February 9, 2024