R24-100 RESOLUTION NO. R24-100
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AN AGREEMENT WITH PRIMESTAR
5 DIGITAL NETWORK, INC., TO PROVIDE LABOR, EQUIPMENT, AND
6 MANAGEMENT SERVICES RELATED TO THE VIDEOGRAPHY AND LIVE-
7 STREAM BROADCASTING OF CITY COMMISSION MEETINGS, OTHER
8 MEETINGS HELD IN CITY COMMISSION CHAMBERS, AND SPECIAL
9 EVENTS; PROVIDING AN EFFECTIVE DATE; AND FOR ALL OTHER
10 PURPOSES.
11
12 WHEREAS, the Innovation Technology Solutions Division desires to enter into a single
13 source agreement with Primestar Digital Network, Inc., to provide labor, equipment, and
14 management services related to the videography and live-stream broadcasting of City
15 Commission meetings, as well as special events; and
16 WHEREAS, the City Commission of the City of Boynton Beach, upon the
17 recommendation of staff, deems it in the best interest of the citizens and residents of the City
18 of Boynton Beach to approve an Agreement with Primestar Digital Network, Inc. to provide
19 labor, equipment, and management services related to the videography and live-stream
20 broadcasting of City Commission meetings, and special events, and authorizes the City
21 Manager to sign the Agreement.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
23 BOYNTON BEACH, FLORIDA, THAT:
24 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 SECTION 2. The City Commission of the City of Boynton Beach hereby approves the
28 Agreement with Primestar Digital Network, Inc., to provide labor, equipment, and
29 management services related to the videography and live-stream broadcasting of City
30 Commission meetings, as well as special events (the "Agreement"), in form and substance
31 similar to that attached as "Exhibit A."
32 SECTION 3. The City Commission of the City of Boynton Beach hereby authorizes
33 the City Manager to execute the Agreement.The City Manager is further authorized to execute
34 any ancillary documents required under the Agreement or necessary to accomplish the
35 purposes of the Agreement, including any term extensions as provided in the Agreement,
36 provided such documents do not modify the financial terms/material terms.
37 SECTION 4. One fully-executed Agreement shall be retained by the City Clerk as a
38 public record of the City, and a copy of the Agreement shall be forwarded to Primestar Digital
39 Network, Inc.
40 SECTION 5. This Resolution shall take effect as provided by law.
41
42
43
44
45 [signatures on the following page]
46 PASSED AND ADOPTED this 7th day of May 2024.
47 CITY OF BOYNTON BEACH, FLORIDA
48 YES NO
49 /
50 Mayor-Ty Penserga ,/
51
52 Vice-Mayor-Aimee Kelley
53
54 Commissioner-Angela Cruz `V
55
56 Commissioner-Woodrow L. Hay
57 /
58 Commissioner-Thomas Turkin ✓
59
60 VOTE 5-0
61 ATTEST:
62
63 / �) / /'
65 Maylee li- it "s, MPA, M , Ty P- -`'
66 City Cler _- ��k,� Mayor
67 :oyNS ON e4%,,
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68 f c` R o;e •'% �1'I APPROVED AS TO FORM:
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69 (Corporate Seal) ,'y,• P��,0; S
70 Ai/N.6
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71 II •• l ARd J.
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�` F�pPShawna G. Lamb
72 �� �
73 ��`...• City Attorney
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AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND
PRI ISTAR DIGITAL NETWORK
This Agreement is made as of this ) ay of , 2024 by and between
PRIMESTAR DIGITAL NETWORK, INC, with a principal addr s of 6733 Broadwater Lane,
Lake Worth, FL 33467, hereinafter referred to as "Vendor," and the CITY OF BOYNTON
BEACH,a municipal corporation organized and existing under the laws of Florida,with a business
address of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter referred to as
"City." In consideration of the mutual benefits, terms, and conditions hereinafter specified the
Parties agree as set forth below.
1. PROJECT DESIGNATION:Vendor is retained by the City as a single source to provide
labor, equipment, and management services related to the videography and live-stream
broadcasting of City Commission meetings, other meetings held in City Commission
Chambers, and special events for the City of Boynton Beach.
2. SCOPE OF SERVICES: Vendor agrees to perform the videography and live-stream
broadcasting services required for Meetings held in the City Commission Chambers, and
City-wide events, as specified in Exhibit A and, Exhibit B (the "Scope of Services"). The
Scope of Services is a description of Vendor's obligations and responsibilities and is
deemed to include preliminary considerations and prerequisites, and all labor, materials,
equipment, and tasks that are such an inseparable part of the work described that exclusion
would render performance by Vendor impractical,illogical,or unconscionable.
3. TIME FOR PERFORMANCE: Work under the Agreement shall commence upon the
giving of written notice by the City to the Vendor to proceed. Vendor shall perform all
services and provide all work products required pursuant to this Agreement. Time is of the
essence for Vendor's performance of the duties, obligations, and responsibilities required
by this Agreement.
4. TERM: This Agreement shall be for an initial term of two (2) years, commencing on
. 2024, and shall remain in effect through _t 1 , 2026
("Initial" Term"), unless otherwise terminated or extended as provided in this Agreement.
The City reserves the right to renew the Agreement for three (3) additional one-year
renewal terms(each an"Extension Term")at mutually agreed upon rates, and on the same
terms, and conditions stated in this Agreement, subject to Vendor's satisfactory
performance as determined by the City and determination by the City that renewal will be
in the best interest of the City. If Vendor requests a change in rates at the time of renewal,
such rate change shall not become effective until a written amendment is duly executed by
the Parties. Renewal shall be effectuated by City sending notice to Vendor at least sixty
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 1
(60) days prior to the expiration of the then-current term. The Purchasing Director is
authorized to exercise any Extension Term(s).
5. NOTICES: All Notices to the City shall be in writing by certified mail return receipt
requested, or customarily used overnight transmission with proof of delivery, sent to:
City- Daniel Dugger, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
Copy: Shawna G. Lamb, City Attorney
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
Vendor: Darrian Dority
Primestar Digital Network, Inc.
6733 Broadwater Lane
Lake Worth, FL 33467
Telephone: (561) 502-4408
6. INVOICES AND PAYMENT: Invoices must identify the PO number and should be
mailed to:
Boynton Beach Finance Department
Attn: Accounts Payable
P.O. Box 310
Boynton Beach, FL 33425.
Invoices shall show the nature of the service and dates(s) of service. Invoices based on
hourly rates shall show the actual hours worked, person performing services, nature of the
service,hourly rate, and dates(s)of service. Invoices may be submitted after such services
are performed, with the exception of necessary mobilization fees. However, all services
rendered prior to September 30th of any given year are required to be invoiced by
September 30th of that year. Vendor shall provide W-9 with first invoice.
Payment shall be made only for services actually performed and completed pursuant to this
Agreement. The fee shall be paid based on receipt of a proper invoice in accordance with
the invoice schedule indicated above. Payment will be made within 45 days of receipt of a
proper invoice in accordance with the Local Government Prompt Payment Act, Section
218.70,et al.,Florida Statutes.No payment made under this Agreement shall be conclusive
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 2
evidence of the performance of this Agreement by Vendor, either wholly or in part, and no
payment shall be construed to be an acceptance of or to relieve Vendor of liability for the
defective, faulty or incomplete rendition of the Services.
7. TAX EXEMPT: Prices applicable to City do not include applicable state and local sales,
use,and related taxes.The City is exempt from state and local sales and use taxes and shall
not be invoiced for the same. Upon request, City will provide Vendor with proof of tax-
exempt status.
8. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein
shall be considered nor construed to waive City's rights and immunities under the common
law or section 768.28, Florida Statutes, as may be amended.
9. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the
Agreement, each Party shall bear its own attorney's fees and court costs.
10. PUBLIC RECORDS: The City is a public agency subject to Chapter 119, Florida
Statutes. The Vendor shall comply with Florida's Public Records Law. Specifically, the
Vendor shall:
A. Keep and maintain public records required by the City to perform the service when
utilizing non-City-owned equipment;
B. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and, following completion of the contract,
Vendor shall destroy all copies of such confidential and exempt records remaining in
its possession once the Vendor transfers the records in its possession to the City; and
D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the
City, all public records in Vendor's possession All records stored electronically by
Vendor must be provided to the City,upon request from the City's custodian of public
records, in a format that is compatible with the information technology systems of
the City.
E. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 3
CITY CLERK OFFICE
100 E. OCEAN AVENUE
BOYNTON BEACH, FLORIDA, 33435
561-742-6060
11. SCRUTINIZED COMPANIES - 287.135 AND 215.473: By execution of this
Agreement, Vendor certifies that Vendor is not participating in a boycott of Israel. The
Vendor further certifies that Vendor is not on the Scrutinized Companies that Boycott Israel
list, not on the Scrutinized Companies with Activities in Sudan List, and not on the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
Vendor been engaged in business operations in Syria. Subject to limited exceptions
provided in state law,the City will not contract for the provision of goods or services with
any scrutinized company referred to above.Submitting a false certification shall be deemed
a material breach of contract. The City shall provide notice, in writing, to the Vendor of
the City's determination concerning the false certification. The Vendor shall have five (5)
days from receipt of notice to refute the false certification allegation. If such false
certification is discovered during the active contract term, the Vendor shall have ninety
(90) days following receipt of the notice to respond in writing and demonstrate that the
determination of false certification was made in error. If the Vendor does not demonstrate
that the City's determination of false certification was made in error, then the City shall
have the right to terminate the contract and seek civil remedies pursuant to Section 287.135,
Florida Statutes, as amended from time to time.
12.E-VERIFY: Vendor shall comply with Section 448.095, Fla. Stat., "Employment
Eligibility," including the registration and use of the E-Verify system to verify the work
authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall
result in termination of this Agreement. Any challenge to termination under this provision
must be filed in the Circuit Court no later than 20 calendar days after the date of
termination. If this Agreement is terminated for a violation of the statute by Vendor,
Vendor may not be awarded a public contract for a period of one (1) year after the date of
termination.
13. DISPUTES: Any disputes that arise between the parties with respect to the performance
of this Agreement, which cannot be resolved through negotiations, shall be submitted to a
court of competent jurisdiction exclusively in Palm Beach County, Florida. This
Agreement shall be construed under Florida Law.
14. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by either
Party for convenience upon fourteen (14) calendar days of written notice, in which event
the Vendor shall be compensated for services performed through the termination date,
including services reasonably related to termination.
15.TERM NATION FOR CAUSE: In addition to all other remedies available to the
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 4
aggrieved Party, this Agreement shall be subject to cancellation by either Party for cause,
should the other Party neglect or fail to perform or observe any of the terms, provisions,
conditions, or requirements herein contained, if such neglect or failure shall continue for a
period of thirty (30) calendar days' after receipt by the defaulting Party of written notice
of such neglect or failure.
16. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, the Boynton
Beach Community Redevelopment Agency ("CRA"), and their elected and appointed
officers, agents, assigns and employees, consultants, separate Vendors, any of their
subcontractors,or sub-subcontractors(collectively,"Indemnified Party"), from and against
claims, demands, or causes of action whatsoever, and the resulting losses, damages, costs,
and expenses, including but not limited to attorneys' fees, including paralegal expenses,
liabilities, damages, orders, judgments, or decrees, sustained by the Indemnified Party
arising out of or resulting from (A) Vendor's performance or breach of Agreement, (B)
acts or omissions, negligence,recklessness, or intentional wrongful conduct by Vendor's,
its agents, employees, subcontractors, participants, and volunteers, and (C) Vendor's
failure to take out and maintain insurance as required under this Agreement. Vendor's
shall pay all claims and losses in connection therewith and shall investigate and defend all
claims, suits, or actions of any kind or nature against an Indemnified Party, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorneys' fees which may issue thereon. The obligations of this section shall survive
indefinitely regardless of termination of the Agreement.If considered necessary by the City
and the City Attorney,any sums due Vendor under this Agreement may be retained by City
until all claims subject to this indemnification obligation have been settled or otherwise
resolved. Any amount withheld shall not be subject to payment of interest by City.
17.INSURANCE: At the time of execution of this Agreement, Vendor shall provide the City
with a copy of its Certificate of Insurance reflecting the following insurance coverage:
i. Workers' Compensation Insurance to apply for all employees in compliance with
the "Workers' Compensation Law" of the State of Florida and all applicable federal laws.
In addition, the policy(ies) shall include Employer's Liability with limits of One Million
Dollars ($1,000,000.00) each accident, One Million Dollars ($1,000,000.00) each
condition, and One Million Dollars ($1,000,000.00) aggregate by condition.
ii. Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability shall include:
1. Premises and/or Operations on an occurrence basis.
2. Completed Operations Liability on an occurrence basis.
3. Broad Form Property Damage.
4. Broad Form Contractual Coverage applicable to this specific Agreement,including
any hold harmless and/or indemnification agreement.
The Certificate of Insurance shall name the City of Boynton Beach, the Boynton Beach
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 5
Community Redevelopment Agency, and their officers, employees and agents as an
additional insured.
18. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to
which it is applicable,City shall not be liable or responsible to Vendor beyond the amount
remaining due to Vendor under the Agreement,regardless of whether said liability be based
in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for
punitive or exemplary damages or for lost profits or consequential damages.
19. INDEPENDENT CONTRACTOR: The Agreement does not create an
employee/employer relationship between the Parties. It is the intent of the Parties that
Vendor is an independent contractor pursuant to the Agreement and shall not be considered
the City's employee for any purpose. Vendor shall not have the right to bind City to any
obligation not expressly undertaken by City under this Agreement
20. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times
material to the Agreement, Vendor shall perform its obligations in compliance with all
applicable federal, state, and local laws, rules, and regulations, including section 501.171,
Florida Statutes. Non-compliance may constitute a material breach of the Agreement.
21. ASSIGNMENT: In the event this Agreement and any interests granted herein shall be
assigned, transferred, or otherwise encumbered, under any circumstances by Vendor,
Vendor must gain prior written consent from City thirty (30) business days before such
transfer. For purposes of this Agreement, any change of ownership of Company shall
constitute an assignment that requires City's approval. Notwithstanding the foregoing,
Vendor may, without City's consent,assign this Agreement in whole or in part as part of a
corporate reorganization, consolidation, merger, or sale of substantially all of its assets
related to this Agreement. Vendor shall provide City written notice of any such corporate
reorganization, consolidation,merger,or sale of substantially all of its assets related to this
Agreement within thirty (30) calendar days of such event.
22.AGREEMENT SUBJECT TO FUNDING:The Agreement shall remain in full force and
effect only as long as the expenditures provided for in the Agreement have been
appropriated by the City Commission of the City of Boynton Beach in the annual budget
for each fiscal year of this Agreement, and is subject to termination based on lack of
funding. Early termination by City due to loss of funding shall not obligate Vendor to
refund any prepaid fees.
23. NON-EXCLUSIVE: This Agreement is non-exclusive. City may retain additional entities
to perform the same or similar work.
24. REPRESENTATION OF AUTHORITY: Vendor represents and warrants that this
Agreement constitutes the legal, valid, binding,and enforceable obligation of Vendor, and
that neither the execution nor performance of this Agreement constitutes a breach of any
agreement that Vendor has with any third party or violates applicable law. Vendor further
represents and warrants that execution of this Agreement is within Vendor's legal powers,
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 6
and each individual executing this Agreement on behalf of Vendor is duly authorized by
all necessary and appropriate action to do so on behalf of Vendor and does so with full
legal authority.
25. RIGHTS IN DOCUMENTS AND WORK:Any and all videos,photographs,documents,
materials, data, or other work created by Vendor in connection with performing services,
whether finished or unfinished ("Documents and Work"), shall be owned by City, and
Vendor hereby transfers to City all right,title,and interest,including any copyright or other
intellectual property rights, in or to the Documents and Work. Upon expiration or
termination of this Agreement,the Documents and Work shall become the property of City
and shall be delivered by Vendor to City within seven (7) days after expiration or
termination. Any compensation due to Vendor may be withheld until all Documents and
Work are received as provided in this Agreement. Vendor shall ensure that the
requirements of this section are included in all agreements with all subcontractor(s).
26. THIRD-PARTY BENEFICIARIES: The CRA is expressly made a third-party
beneficiary of this Agreement with full power and authority to enforce this Agreement to
the same effect as if it had been made an express party hereto. Other than CRA, which is
an express third-party beneficiary of this Agreement, neither Vendor nor City intends to
primarily or directly benefit a third party by this Agreement. Therefore, the Parties
acknowledge that, other than the CRA, there are no third-party beneficiaries to this
Agreement and that no third party shall be entitled to assert a right or claim against either
of them based upon this Agreement.
27. MATERIALITY AND WAIVER OF BREACH:Each requirement,duty,and obligation
set forth in this Agreement was bargained for at arm's-length and is agreed to by the Parties.
Each requirement, duty, and obligation set forth in this Agreement is substantial and
important to the formation of this Agreement,and each is,therefore,a material term. City's
failure to enforce any provision of this Agreement shall not be deemed a waiver of such
provision or modification of this Agreement. A waiver of any breach shall not be deemed
a waiver of any subsequent breach and shall not be construed to be a modification of this
Agreement. To be effective, any waiver must be in writing signed by an authorized
signatory of the Party granting the waiver.
28. COUNTERPARTS AND MULTIPLE ORIGINALS: This Agreement may be executed
in multiple originals, and may be executed in counterparts, whether signed physically or
electronically, each of which shall be deemed to be an original, but all of which, taken
together, shall constitute one and the same agreement.
29. NON-DISCRIMINATION: Contractor and any subcontractors shall not discriminate on
the basis of race,color,sex,religion,national origin,disability,age,marital status,political
affiliation, sexual orientation, pregnancy, or gender identity and expression in the
performance of this Agreement.
30. ENTIRE AGREEMENT. The Agreement between the City and the Vendor with respect
to the subject matter of this Agreement. This Agreement supersedes all prior and
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 7
contemporaneous negotiations, understandings, and agreements, written or oral, between
the parties. This Agreement may not be modified except by the parties' mutual agreement
set forth in writing and signed by the parties.
31. SEVERABILITY.If any provision of this Agreement or application thereof to any person
or situation shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those
as to which it shall have been held invalid or unenforceable, shall not be affected thereby,
and shall continue in full force and effect, and be enforced to the fullest extent permitted
by law.
Signature Page follows
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 8
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day
and year first written above.
CITY OF BOYNTON BEACH,FLORIDA PRIMESTAR DIGITAL NETWORK,INC.
weimp.....0.0) V\. ,.. __ -
D: Er. . , _'. :n (Signature), Company
Print Name of Autho ' ed Official
a,Ox) -
Title
Approved as to Form:
J • — fi_______
Shawna G. Lamb, City Attorney (Corporate Seal)
AttestiAkuthenticated:
Attested/Authenticated: �; _
(Signature)-i-y) ,r, , Witness
11
0 i 'Maylee i.:
EXHIBIT A
VENDOR'S PROPOSAL
A. City Meetings.
Vendor will provide videography services for the bi-monthly City of Boynton Beach, FL
Commission meetings. The City's Commission meetings are regularly scheduled on the first and
third Tuesday of each month(some exceptions may occur). The meetings will generally be held in
Commission Chambers. However, meeting location may be subject to change with advanced
notification by the City and may incur additional reasonable cost that is mutually agreed upon by
both Vendor and City.
Price for Audio Video production of the onsite fin Chambers) Regular Commission
Meetings:
Vendor will produce (audio/visual) 24+ City Commission meetings. Meetings will generally
be held in the City Commission Chambers located at the Boynton Beach City Hall; however,
meeting location may be subject to change with advanced notification by the city. When the
meetings occur in City Hall, Vendor may use the videography equipment installed in City
Hall.
• Manage Entire Audio workflow,this would include In Chambers audio levels
• Hybrid/Remote Contributors incoming and outgoing audio.
• Ensuring that Live-stream audio levels meet U.S. Standard television leveling standards.
• Perform Camera Shading on all cameras within the production to ensure the Highest imaging
quality. Ensure that encoder settings for all 3rd Party Livestreaming platforms that are utilized
are configured to maximum quality and integrity.
• Provide technical staff(minimal 1 staff and contractor) for audio and visual needs to the City
and all special events and programs.
• Troubleshoot any technical issues and provide immediate and expeditious resolve. If such
resolve requires no additional equipment or capital expenditure, the Vendor will repair or
resolve the issue at no additional cost.
Fee: $2,100.00 per meeting
Meetings that carry on into the next business day(meetings going beyond 11:59:59pm)will be billed
as an additional meeting at a rate of one and a half$(3,150.00).
Add itional$ervices:
Any additional Commission meetings will be the same price as the regularly scheduled monthly
City Board meetings at$2,100.00 per meeting unless the level of equipment,expertise,and labor
increases on Contract.
B. Bo nton Beach Communit\ Redevelopment Agencl ("CRA") Services.
Vendor will provide videography services for the monthly Boynton Beach CRA Board meetings.
The CRA Board meetings are scheduled on the second Tuesday of each month (some exceptions
may occur). The meetings will generally be held in Commission Chambers; however, meeting
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 10
location may be subject to change with advanced notification by the CRA and may incur additional
reasonable cost that is mutually agreed upon by both Vendor and CRA. Vendor will be responsible
for coordinating all CRA services with CRA staff directly.
Price for Audio Video production of the onsite(in Chambers)Regular CRA Board Meetings:
Vendor will produce (audio/visual) 12 CRA Board meetings. Meetings will generally be held in
the City Commission Chambers located at the Boynton Beach City Hall; however, meeting
location may be subject to change with advanced notification by the CRA. When the meetings
occur in City Hall, Vendor may use the videography equipment installed in City Hall.
• Manage Entire Audio workflow,this would include In Chambers audio levels
• Hybrid/Remote Contributors incoming and outgoing audio.
• Ensuring that Live-stream audio levels meet U.S. Standard television leveling standards.
• Perform Camera Shading on all cameras within the production to ensure the Highest imaging
quality. Ensure that encoder settings for all 3rd Party Livestreaming platforms that are utilized
are configured to maximum quality and integrity.
• Provide technical staff(minimal 1 staff and contractor)for audio and visual needs to the CRA
and all special events and programs.
• Troubleshoot any technical issues and provide immediate and expeditious resolve. If such
resolve requires no additional equipment or capital expenditure, the Vendor will repair or
resolve the issue at no additional cost.
Fee: $2,100.00 per meeting
Meetings that carry on into the next business day (meetings going beyond 11:59:59pm) will be
billed as an additional meeting at a rate of one and a half$(3,150.00).
Additional Services for CRA:
Any additional meetings held by the CRA in City Commission Chambers utilizing City-owned
equipment will be at the same price as the regularly scheduled monthly CRA Board meetings at
$2,100.00 per meeting unless the level of equipment, expertise, and labor increases on Contract.
Single Source Agreement—Primestar Digital Network,Inc.(SRW Final) 11
EXHIBIT B
SPECIAL EVENTS AND PROGRAMS
• Provide Multi-Camera Full High-Definition Live Broadcasting from event location
• Provide Professional Audio P.A. for anticipated audiences of 500 and under
• Live Broadcast simulcast to City Facebook, YouTube, a n d Website; Vendor will provide
City a High- Definition live stream and Video on Demand player to add to site via HTML
code. This code is added only once and every time Vendor initiates a broadcast, it will auto
populate onto the City website with no additional staff involvement.
• Provide Professional Live Closed Captioning to the Website broadcast
• Provide City IT department a High Definition Back up copy of each broadcast within 24
business hours
• Produce and add Broadcast television ready Lower thirds and supporting graphics for parades
Vendor will use City's lineup sheet via Excel to create stunning lower thirds as participants
come into view.
• City branding will be prominently displayed within the video and Vendor will add City
promotional videos during staged Commercial breaks or broadcast run times in which there is a
break in
Special Events, Additional Meetings *120-day notice of planned special events is required
A. State of The City($10,000)
B. MLK events($6,000)
C. St. Patrick Day (Blarney Bash)($7,500)
D. July 4th Celebration ($6,000)
E. Veterans Day ($5,000)
F. Tree Lighting ($7,500)
G. Holiday Parade($10,000)
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