R24-106 1 RESOLUTION NO. R24-106
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE FIRST AMENDMENT TO THE
5 AMENDED AND RESTATED ADVANCED METERING INFRASTRUCTURE
6 AGREEMENT WITH SENSUS USA,INC., FOR METER AND METER READING
7 SERVICES; PROVIDING AN EFFECTIVE DATE; AND FOR ALL OTHER
8 PURPOSES.
9
10 WHEREAS, on November 7, 2017, the City Commission approved Resolution No. R17-
11 110 approving an Amended and Restated Advanced Metering Infrastructure Agreement
12 between the City and Sensus USA, Inc., for maintenance of the standardized meter reading
13 equipment, for a five-year term with an automatic 5-year renewal; and
14 WHEREAS, the City Commission of the City of Boynton Beach, Florida, deems it to be in
15 the best interests of the citizens and residents of the City of Boynton to approve the First
16 Amendment to the Amended and Restated Advanced Metering Infrastructure Agreement with
17 Sensus USA, Inc., for meter and meter reading services.
18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
19 BEACH, FLORIDA, THAT:
20 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
21 being true and correct and are hereby made a specific part of this Resolution upon adoption
22 hereof.
23 SECTION 2. The City Commission hereby approves the First Amendment to the
24 Amended and Restated Advanced Metering Infrastructure Agreement with Sensus USA, Inc., for
25 meter and meter reading services, in form and substance similar to that attached as "Exhibit A,"
26 and authorizes the City Manager to execute the Amendment, and any ancillary document
27 necessary to implement the Amendment.
28 SECTION 3. The fully executed Amendment shall be retained by the City Clerk as a
29 public record of the City, and a copy shall be provided to Waneya Bryant to forward to Sensus
30 USA, Inc.
31 SECTION 4. This Resolution shall take effect as provided by law.
32
33 PASSED AND ADOPTED this 7th day of May 2024.
34 CITY OF BOYNTON BEACH, FLORIDA
35 YES NO
36
37 Mayor- Ty Penserga ✓
38 V
39 Vice Mayor- Aimee Kelley
40 /
41 Commissioner -Angela Cruz
42
43 Commissioner - Woodrow L. Hay ✓
44 t/
45 Commissioner- Thomas Turkin
46
47 VOTE `C"0
48 ATTEST:
49
50 —51
di' 41 •e- .J__"""---
52
-
52 Mayl:e ill Jesus, MP', MMC Ty - a' rga
53 City le M. •r
54 ;OgNTON 8 %%,
55 ;Q� ;QORATE _---y,-. ‘1 APPROVED AS TO FORM:
56 f�:�� �A� '001 i
57 (Corporate Seal) S�; G eo�° :• J
58 (? Ail& Li g
59 I���� %\ F1-p�\��/ Shawna G. Lamb
60 City Attorney
DocuSign Envelope ID:65B7FF27-90CB-469E-9756-1OFF6ABF9D5F
sEnsus
a xylem brand
FIRST AMENDMENT TO THE
AMENDED AND RESTATED ADVANCED METERING INFRASTRUCTURE(AMI)AGREEMENT
("First Amendment`)
This First Amendment is made this / " day of 2024 ("Amendment Effective Date"), by and between Sensus
USA Inc..a corporation of the State of Delaware with offices at 637 avis Drive, Morrisville. North Carolina 27560("Sensus"), and City of
Boynton Beach.a city formed in the State of Florida, ("Customer").
WHEREAS, Sensus and Customer entered into an Amended and Restated Advanced Metering Infrastructure(AMI)Agreement
on December 5,2017("Agreement");and
WHEREAS,the parties desire to amend the Agreement according to the terms and conditions in this First Amendment.
NOW THEREFORE,in consideration of the mutual covenants.terms.and conditions set forth in this First Amendment,the parties
hereto mutually covenant and agree to amend the Agreement as follows:
1. Defined Terms. Any terms used in this First Amendment as defined terms. and which are not defined herein, shall have the
meanings given to those terms in the Agreement.
2. Term. The paragraph directly above the signature blocks on the first page of the Agreement outlining the Term of the Agreement
is amended and replaced in its entirety with the following:
The Agreement shall commence on the Effective Date,which is the date of the last signature below, and continue for five
(5)years("Initial Term").At the end of the Initial Term,this Agreement shall automatically renew for a maximum of three(3)
additional terms of five(5)years each("Renewal Term").The"Term"shall refer to both the Initial Term any Renewal Term.
3. Pricing. Exhibit C of the Agreement is hereby replaced in its entirety with Exhibit C attached hereto. Pricing Terms remain the
same. Equipment shall be ordered by Customer on an as-needed basis by issuing purchase orders. The pricing in Exhibit C
represents one-time Equipment purchase prices with contractual not-to-exceed quantities. In addition to the Exhibit C pricing.
Sensus will invoice Customer on an annual basis for all SaaS services ordered by Customer and approved in Customer's annual
budget.
4. Scope of Work. Exhibit D of the Agreement is hereby replaced in its entirety with Exhibit D attached hereto.
5. Additional Terms.Commencing on the Amendment Effective Date.the following new sections are added to the Agreement:
5.1 Sovereign Immunity. Except to the extent sovereign immunity may be deemed waived by entering into this
Agreement,nothing herein is intended to serve as a waiver of sovereign immunity by Customer nor shall anything included herein
be construed as consent by Customer to be sued by third parties in any matter arising out of this Agreement.
5.2 Discriminatory Contractor and Scrutinized Companies Lists; Countries of Concern. Sensus represents that it
has not been placed on the "discriminatory vendor list" as provided in Section 287.134, Florida Statutes. and that it is not a
"scrutinized company"pursuant to Sections 215.473 or 215.4725.Florida Statutes.Sensus represents and certifies that it is not,
and for the duration of the Term will not be,ineligible to contract with Customer on any of the grounds stated in Section 287.135,
Florida Statutes. Sensus represents that it is, and for the duration of the Term will remain, in compliance with Section 286.101.
Florida Statutes.
5.3 Verification of Employment Eligibility.Sensus represents that Sensus and each subcontractor have registered with
and use the E-Verify system maintained by the United States Department of Homeland Security to verify the work authorization
status of all newly hired employees in compliance with the requirements of Section 448.095,Florida Statutes.and that entry into
this Agreement will not violate that statute. If Sensus violates this section,Customer may immediately terminate this Agreement
for cause and Sensus shall be liable for all costs incurred by Customer due to the termination.
I Page 1 of 24
DocuSign Envelope ID:65B7FF27-90CB-469E-9756-1OFF6ABF9D5F
sEnsus
a xylem brand
5.4 Public Entity Crimes Act.Sensus represents that it is familiar with the requirements and prohibitions under the Public
Entity Crime Act. Section 287.133, Florida Statutes, and represents that its entry into this Agreement will not violate that Act.
Sensus further represents that there has been no determination that it committed a "public entity crime" as defined by
Section 287.133, Florida Statutes. and that it has not been formally charged with committing an act defined as a "public entity
crime"regardless of the amount of money involved or whether Sensus has been placed on the convicted vendor list.
6. Entire Agreement. The Agreement, as amended by this First Amendment, constitutes and contains the entire understanding
and agreement of the parties. To the extent that the provisions of this First Amendment are inconsistent with the Agreement,
the terms of this First Amendment shall control. Except as expressly amended or modified in this First Agreement, all other
terms and conditions of the Agreement shall remain in full force and effect and this First Amendment shall be binding upon the
parties.
7. Counterparts. This First Amendment may be executed in multiple originals, and may be executed in counterparts. whether
signed physically or electronically. each of which shall be deemed to be an original. but all of which. taken together. shall
constitute one and the same agreement.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be signed by their respective officers,
authorized as of the day and year written above.
SENSJJS-1dSAs111i'a br: CITY 0 :OYNTON BEACH
B
BY:
y •—r4EaCE44E43A4A6 y /
Name:_Mark Newton Name:� �O1f\t-e\ • i
Title: VP–Smart Metering Title:`x\ N(`( iali" .0
Date: 5/7/2024 Date: ( )' 0-0
-(ON et
%1
eF,'t%
%OJ••• ATE •e••
:3° ( •' � CITY A1 e RNEY'S IFFICE
i O: F,pS � Appy . . t. 'nn : s legality
Pe : ; By: ��II
1� • O �r� S •cey '.Weinger,
�1,0 -\\ C-) ; $ Deputy City Attorney
F`O
I Page 2 of 24
sEnsus
a xylem brand
Exhibit C
Pricing
Quantity Unit Cost Extended Cost
5/8x3/4"iPERL,Single Port Endpoint,& 10,480 $229.08 $ 2,400,758.40
5/8x3/4"iPERL out of warranty 11,624 $245.00 $ 2,847,880.00
1"iPERL,Single Port Endpoint,&Installation 4,064 $274.55 $ 1,115,771.20
Assumptions
Pricing is valid from the Effective Date of the First Amendment.
Year 4 and Year 5 prices are subject to increase based on Producer Price Index(PPI)
This proposal is procurement the iPERL meter,Sensus endpoint,and installation of new devices
Installation includes data exchange file with Boynton Beach's CIS system
Installation includes deactivation existing endpoint and reactivation with new endpoint
Installation inclues collection of final read and new read with photo documentation
Installation does not include plumbing,meter box or lid replacement,nor raising or lower existing meter set(Pricing can be provided seperately)
Gate Valve Extended Price
Install Only (Install and
Description Quantity UOM Unit Price($) Install Unit$ Cost($) Meters)
3 OMNI+C2 Full Meter and Endpoint 33 EA $ 1,626.94 $ 770.00 $ 440.00 $ 79,099.02
3"OMNI C2 Measuring Chamber and
Endpoint 6 EA $ 1,221.70 $ 660.00 $ 440.00 $ 11,290.20
4 OMNI+C2 Full Meter and Endpoint 18 EA $ 2,755.74 $ 990.00 $ 660.00 $ 67,423.32
4"OMNI C2 Measuring Chamber and
Endpoint 7 EA $ 1,237.36 $ 770.00 $ 660.00 $ 14,051.52
6 OMNI+C2 Full Meter and Endpoint 16 EA $ 4,690.82 $ 2,090.00 $ 880.00 $ 108,493.12
6"OMNI C2 Measuring Chamber and
Endpoint 11 EA $ 2,284.79 $ 990.00 $ 880.00 $ 36,022.69
6"OMNI F2 Measuring Chamber and
Endpoint .1 EA $ 2,284.79 $ 990.00 $ 880.00 $ 3,274.79
8"OMNI+C2 Full Meter and Endpoint 7 EA $ 7,519.20 $ 2,750.00 $ 990.00 $ 71,884.40
8"OMNI C2 Measuring Chamber and
Endpoint 0 EA $ 2,432.63 $ 1,100.00 $ 990.00 $ -
10"OMNI+C2 Full Meter and Endpoint 6 EA $ 9,674.60 $ 3,630.00 $ 1,100.00 $ 79,827.60
10"OMNI+C2 Measuring Chamber and
Endpoint 0 EA $ 2,432.63 $ 1,100.00 $ 1,100.00 $ -
12"Prop Meter MMP Insert and Endpoint 2 EA $ 3,165.86 $ 4,400.00 $ 1,375.00 $ 15,131.72
14"Prop Meter MMP Insert and Endpoint 1 EA $ 3,570.86 $ 4,400.00 $ 1,375.00 $ 7,970.86
Total Subtotal
Quote($) $ 494,469.24
Confined Space 1 EA $ 550.00 per site
per hour
T&M Rate 1 EA $ 440.00 rate
Assumptions
Pricing is valid for for 2 years from the Effective Date of the First Amendment.
This proposal is procurement the OMNI meter and Sensus endpoint.**Note installation costs to be provided seperately**
Installation includes data exchange file with Boynton Beach's CIS system
Installation includes deactivation existing endpoint and reactivation with new endpoint
Installation inclues collection of final read and new read with photo documentation
Installation does not include plumbing,meter vault or lid replacement,nor raising or lower existing meter set(Pricing to refer to T&M Rate).
Gate Valve pricing is Labor Only.Gate Valves products to procured by Boynton Beach.
I Page 3 of 24
Exhibit D
Scope of Work
SE ', sus
,,,j \,,,
PPIONIMMORIFF
CITY OF BOYNTON BEACH, FL
Any changes to the scope or the requirements of this Project will be processed according to the change
management process, which can be found in Appendix A.
Warranty Replacemen p PM
1. DOCUMENT OVERVIEW
CONTRACT
This Scope of Work ("SOW") will become part of the Contract Terms & Conditions, inclusive of
all Amendments, for Equipment and Installation Services ("Contract") between Sensus and the
City of Boynton Beach project.
1.1 UHSLKI!' I ION
This document is intended to set forth the Project Services requirements required to update
the meter population within the FlexNet AMI System in accordance with the Contract. The
document defines the tasks, responsibilities, and deliverables of Sensus to support this effort
of updating of the meter population.
1 .3 DFFINt-rinnp
CIS Customer information system.
Deployment Phase The period meters purchased under this Contract are installed within
the Boynton Beach service territory.
End Point (s) Meter (s) or SmartPoint(s) provided under this Contract
Project The planned program in relation to the Project Services more
specifically set out in this Statement of Work.
Project Definition The Project document defining Project framework, roles and
Document (PDD) responsibilities, Project processes and a detailed Project plan.
Project Team VEPO and SENSUS personnel assigned to the Project and
responsible for deliverables as defined herein. Each party will assign
their own project manager ("Project Manager") as part of this Project
Team.
Routes A set of meters grouped together for manual meter reading operations.
Return to Utility (RTU) An account in which all meter access commitments were met or an
account in which the service or other conditions prohibits the I
installation of an end point and the condition is not resolved before I
INSTALLER saturates the route which contains the end point.
Work Breakdown The Project task list and Project schedule timeframes created to
Schedule ("WBS") manage the Project activities.
and Project Schedule
Work Order System The work order system utilized by VEPO to install end points.
1 d INvr?Irltvr
Sensus will include the installation of new equipment within the cost of the equipment shipments. If there is any
dispute regarding amounts owed, Sensus and Boynton Beach will work in good faith to resolve them. If no
objection is made within ten(10) business days, the invoiced amounts will be deemed accepted by Sensus.
Sensus shall pay undisputed invoiced fees within forty-five(45) days after receipt of invoice.
Sensus will schedule a monthly reoccurring meeting the first business day of the month with the Sensus Project
Manager to review invoicing. If there are any questions, Sensus will work to resolve problems with invoicing.
City of Boynton Beach SOW SENSUS Page 5 of 24
Warranty Replacemen PM
2. PROJECT OVERVIEW
Sensus will work in accordance with the contract to complete the following objectives
• Water Meter(518x3/4 to 1") and Smartpoint removal and replacement: 26,168 iPerl meters with the highest level of
attention paid to quality, schedule, and customer satisfaction. This portion of the project should be completed within
36 months after starting meter changes.
• Water Meter(3-10") and Smartpoint removal and replacement: 63 OMNI C2 meters with the highest level of
attention paid to quality, schedule, and customer satisfaction. This portion of the project should be completed within
6 months after starting meter changes. Valve, confined space, and site work may be needed accordingly and will
be priced separately.
• Water Meter Chamber(3-10")and Smartpoint removal and replacement: 25 OMNI C2 meter chambers with the
highest level of attention paid to quality, schedule, and customer satisfaction. This portion of the project should be
completed within 6 months after starting meter changes. Valve, confined space, and site work may be needed
accordingly and will be priced separately.
Sensus and subcontractor will prepare a comprehensive project plan to include all tasks and milestones. If any party wishes
to change the project's scope, the Change Form (Appendix A)will be used to begin the change control process.
City of Boynton Beach SOW SENSUS Page 6 of 24
Warranty Replaceme P�1
Tentative Project Schedule
Boynton Bead• i7 S6a:
C Boynton Beath 1244 days Mon 4/1/24 Thu 1/4/29
Contract phase 0 days Mon 4/1/24 Mon 4/1/24
1 Notice to proceed received from sent, 0 drys Mon 4/1/24 Mon 4/1/24
3 Receive PO from Utility 0 drys Mon 4/1/24 Mon 4/1/24
Flaming Phase 48 days Mon 4/1/24 Wed 6/5/24
Projat Nick oft panting 35 days Mm 4/1/24 Fri 5/17/24
e 5cnedure Project kick c41 meenn4 9 day0 Mm 4/1/24 Thu 4/11/24
Project kick off presentation 1 day Fri 4/12/24 Fri4/12/14
,3 Preliminary schedule 7 days Mm 4/1/24 Tue 4/9/24
le Acceptance ten panning 25 days Mon 4/15/24 Fri 5/17/24
Otda Equipment 48 days Mon 4/1/14 Wed 6/5/14
13 Convector Mobi¢iation 25 days Mon 4/1/24 Fri 5/3114
3; Deployment 1200 days Tue 4/2/24 Mm 11/6/28
39 Final 5yne3n Acceptance Testing(F547) 49 days Tue 11/7/28 Thu 1/4/29
Paye t
3. PROJECT WORK
WATER METER AND SMARTPOINT INSTALLATION
Project Management and Staffing
Sensus' subcontractor will provide a Project Manager for the duration of the project. Work will be coordinated with
all resources required, and weekly updates will be provided. Sensus with phone numbers for after-hours
emergencies. Sensus will provide a project manager for up to six months to coordinate the initial implementation.
iPerl Replacements
VEPO METERING will provide the installation equipment, resources, and labor necessary to install the iPerl, OMNI meters,
and OMNI meter chambers within the required timeframe with new smartpoints. VEPO METERING will install the following
equipment(quantities subject to change if necessary):
• iPerl 3/4' Short and 1"—26,168
• OMNI (3-10"sizes)-63
• OMNI Meter Chambers(3-10"sizes)-25
• Meter Gaskets
Data Interchange
A. Sensus' subcontractor is responsible for providing installation files to transfer all field data captured by the
technicians, electronically to the City of Boynton Beach billing software. No manual data entry by City of Boynton
City of Boynton Beach SOW SENSUS Page 7 of24
Warranty Replacem ' P )
Beach personnel will be required. All uploaded data fields shall be approved by City of Boynton Beach. ie
format for the data file uploaded to the City of Boynton Beach CIS Shall be validated by City of Boynton Beach and
tested. After testing is complete, City of Boynton Beach signoff on the format going forward.
B. Sensus' installation subcontractor shall provide email notifications to the City of Boynton Beach project team
indicating when the billing file is ready to be uploaded into the billing system.
C. All billing file data will be validated by Sensus' subcontractor and confirmed to be correct before notification is sent
to City of Boynton Beach. Analysis includes removed meter information, enter meter information, and high/low
flow validation.
D. Sensus' subcontractor is responsible for uploading existing City of Boynton Beach customer file into the project
Field Service Software. Sensus team will work with City of Boynton Beach and Sensus to coordinate and prioritize
work areas and billing routes to be completed. Adjustments to the work scheduled will be discussed during the
regularly scheduled project meetings. Sensus' subcontractor Portal will show the overall project progress in the
dashboards shown below in Figure 1. However, the dashboards can be adjusted by City of Boynton Beach, as
shown in Figure 2, to reflect the progress of a specific billing route or multiple billing routes. This makes it simple for
City of Boynton Beach to track the overall project progress or by individual route.
FIGURE 1
STATUS COMPLETED DOM.
Loe
' . II 11llllllllllll11 1
Mat SdNt 1A31 03/2011 1138 cs naan t tw mz .uxa nxx am.
TOW Accounts 14611 Manu01 Completed 64S
INCOMPLETE S*Tt10CE CALLS
440"1114 mmoommoo
r r =
Otumbin0 Conpltbn I
32 ` w y
vMy.m+tc w
FIGURE 2
City of Boynton Beach SOW SENSUS Page 8 of 24
Warranty Replacement Project-4.c,', `, __ �• (i )
.. I..„• ,
C0342011515 Cycle 101
nri
•.wal'. toe. • _ Casselberry.R-Cycle t 04 ■
Cossebnry Fl Grief 07
Casselberry Ft CKle 1 10
D Casselberry FL Cycle 1 13
3 O Cessrbe,T FL Cycle 1 22
U Caseebnn,FL Cycle 1.25 .I
4albti/ ✓ P4
Towel A-counts.10,641 P0cernage cnmdetan 64
INC0111101.14k SFAVICE CALLS C Ly
\IIII/
� i 2
Mismatched oaa
LOUDOUN 6 WATER
.5.57R 1.112 TEF RE4'1.ACC151,C eI MtO1CCT
NOTICE
Yos.14 IKw weir,,1213,5 as 344W0 Instak40
as pend our panned system-wale
Please flush you wafer 650$for one
normae below remarry normal water use
io repwt any(aurae.oonlac1
VFPO MMamp
877460-8376
REPO
City of Boynton Beach SOW SENSUS Page 9 of 24
Warranty Replacem E' PM
4TEPO
A+ FTFRING
ARTURO MOREIRA
All vehicles used by installation technicians will be logoed and easily identifiable. All technicians will be in company
uniform.
E. Digital Work Orders are generated and displayed on the Utility Portal. All required City of Boynton Beach personnel
will be provided access to the digital work orders and Utility Portal. Access permissions can be limited based on the
type of user profiles and will be defined by the project teams. . All work orders shall contain the following; existing
account information from the City of Boynton Beach customer file, new meter, endpoint data, and before and after
pictures. This list can be changed if necessary. Sensus' subcontractor shall also make note of any valve failures,
leaks, crock standards, damage frames, trip hazards, and any other relevant meters/site state data.
Inventory Tracking and Staging
A. Sensus' subcontractor shall provide inventory management through the VPie-Field Service Software in conjunction
with the Utility Portal. As stated above, all utility personnel requiring access to the Utility Portal will be set up with
the appropriate user profile and provided a username and password to access data. The Utility Portal will be
available to the City of Boynton Beach team 24 hours a day, 7 days a week during meter installation work. All data
will continue to be available to City of Boynton Beach for a period of 90 days after project completion. Access to
the data after 120 days can be provided by VEPO with associated fees.
B. Sensus' subcontractor will provide a daily CSV export of the installations. The exports will be transferred to an FPT
site where City of Boynton Beach will retrieve the files for viewing after 120 days. Sensus and City of Boynton
Beach on the file format and frequency.
C. Boynton Beach will provide a secure location identified in Exhibit D to secure the area.
D. City of Boynton Beach will provide a security camera that will be viewing the location in Exhibit D for enhanced
security.
1. Boynton Beach will provide restroom facilities, internet access, and all electricity to complete the project's
scope for their installation technicians and project management staff. These facilities will be in a separate
location, the space provided for the Connex box storage is not approved for staff day-to-day activities.
City of Boynton Beach SOW SENSUS Page 10 of 24
•
Warranty Replacement-
E.
eplacement E. City of Boynton Beach will provide a location for parking of vehicles as outlined in Appendix D.
F. Sensus' subcontractor will provide all necessary equipment for unloading and stacking the inventory in the Connex
boxes.
G. Field Technicians shall use bar code scanning technology to enter meter and radio endpoint data into VPie
Software. As meters and endpoints are marked installed through the field technician's mobile app, they shall be
deducted from the inventory levels.
H. The Utility Portal with VPle software shall provide real-time inventory management. The location of all meters being
installed during project shall be tracked from storage to technician, and to complete installation. The City of Boynton
Beach shall be provided the ability to access this information through the Utility Portal 24/7.
I. The Utility Portal shall provide a view to the City of Boynton Beach of the product inventory throughout the project.
Water meter and endpoint quantities shall be monitored by the Water Utility in real-time through the Utility Portal.
J. All inventory will be tracked electronically real time and reconciled physically on a monthly basis. The expectation is
that when the final inventory reconciliation occurs there will not be a single meter that VEPO cannot account for,
installed, or removed. Any missing meters are the sole responsibility of VEPO.
K. Data security- The data in the Utility Portal is secure. The software is built according to OWASP top security risks.
Penetration tests are run yearly by 3rd party security firms. All data is encrypted during transmission both for mobile
apps and browsers. Proper authorization is required when accessing any resource. The Web application is behind a
firewall and IPS and resides on Azure servers, which brings many security constraints by default. The database is
not accessible through the internet and all sensitive data is stored as encrypted in the database. Passwords are
stored as hashed with salt. The mobile app can only get the data the logged in user is allowed to access, nothing
more. VEPO is required to maintain the same levels of data security throughout the project as is outlined above.
Meter Exchange Process
City of Boynton Beach will provide billing routes, maps, and proposed schedule to minimize any billing impacts. City
of Boynton Beach must approve what meters are being changed out and when. City of Boynton Beach will do so in
advance to prevent work stoppages.
A. Sensus'subcontractor shall provide a cloud-based Utility Portal by secure invitation only, for City of Boynton Beach—
with unlimited licenses-to monitor the complete installation process.
B. Routing of all installations shall be coordinated with City of Boynton Beach to avoid interruption of billing cycles,
schedules, and blackout dates.
C. Sensus' subcontractor will change and replace all gaskets on each meter exchanged.
D. Sensus' subcontractor shall always attempt to complete a full cycle or route prior to starting another one for
efficiency and quality purposes.
E. Sensus' subcontractor will provide all gaskets and hardware required for the installation.
Lids
For an additional charge, Sensus' subcontractor will replace lids at sites where meters are to be exchanged. City of
City of Boynton Beach SOW SENSUS Page 1 1 of 24
Warranty Repla. 2;me 1 6.1-‘,?)
Boynton Beach will provide appropriate inventory of lids to complete this work. Sensus and our subcoiSteror do
not expect any meter box work will be needed for the new lids to fit the existing meter boxes. Any locations that
require meter box work will be noted and tracked through the VPie field service management software. All noted
locations can be reviewed through the VPie Utility Portal. These sites will still have the meter exchange completed;
however, the existing lid will be left as is.
The proposed meter installation schedule for the project is provided below. Sensus' subcontractor will schedule the
meter orders after the acceptance of the SOW. If the orders need to be adjusted, Sensus' subcontractor will work
on adjusting as needed. Devices will be shipped to the secured location.
Disposal of Replaced Meters and Lids
Sensus' subcontractor will return all replaced meters and lids to City of Boynton Beach. City of Boynton Beach will
provide a physical location for placement of meters and lids. The area provide can be found in exhibit D.
City of Boynton Beach will provide the necessary storage for meters and smartpoints to be returned to Sensus.
The City of Boynton Beach will own the old meters and scrap locally.
The City of Boynton Beach will send the old endpoints to Sensus' subcontractor to properly recycle the old
endpoints.
Smartpoint/MXU Replacements
Sensus' subcontractor will replace all SmartPoints during meter replacements.
If City of Boynton Beach installs devices per the scope of the project with project stock, Sensus' subcontractor will
work with the City to identify the quantity and replenish the stock as needed.
Customer Service
A. Sensus' subcontractor shall employ competent, efficient employees skilled in the work assigned to them.
Sensus will provide City of Boynton Beach with a list of names, photo identification, background checks,
vehicle information and other required information for the employees performing work.
B. City of Boynton Beach employees will be provided access to the site where all water meters are being
housed with a representative in attendance. City of Boynton Beach employees shall contact the Sensus'
on-site project manager to be given access to the site for inspection. City of Boynton Beach employees
shall notify the on-site project manager of an approximate time required for their inspection so project
manager can schedule the visit during their regular course of daily work activities.
C. Installation technicians will always display in a clear manner, photo identifications. Each photo identification
shall have the employee's name.
D. All service staff, technicians, drivers and field supervisors will be equipped with smart phones and/or tablets.
Electronic and Wireless Communication, through a cellular network, will be utilized by the installation team.
E. All installation employees will always dress and act in a professional manner. The Sensus subcontractor,
represents Sensus and will do so with the utmost care and attention to detail. All technicians shall have
the same color uniforms including shirts, pants, and jackets. Installation logos shall be permanently
attached to shirts and jackets.
City of Boynton Beach SOW SENSUS Page 12 of 24
Warranty Replacement, PM
F. Sensus subcontractor vehicles used shall have company logos prominently displayed and have
license plates registered with City of Boynton Beach.
G. All work shall be performed by competent, skilled personnel, to be conducted in accordance with good trade
practices and all applicable codes.
H. Sensus' subcontractor shall be responsible for the proper care and protection of the work site, for all
materials and articles delivered to the site where the work will be performed, until completion and final
acceptance of the work. Sensus shall exercise proper precautions and safety measures in performing the
work, which shall be in accordance with all applicable laws, rules, and regulations. Sensus shall be
responsible for the protection of all persons and/or property at the location in which the work will take place.
I. Sensus' subcontractor shall keep the work site free from unnecessary accumulations of waste materials.
Upon the completion of all work, VEPO METERING installers will be instructed to remove all tools,
equipment, and surplus materials, as well as all rubbish and waste resulting from the work, Upon the
completion of the work, the work area shall be left "broom clean" or its equivalent, to the reasonable
satisfaction of City of Boynton Beach.
J. Sensus' subcontractor will transfer customer calls unrelated to the meter change out project to City of
Boynton Beach customer service.
K. Customer calls received after business hour by Sensus' subcontractor will be tracked and report to Sensus'
subcontractor and City of Boynton Beach the following business day by 9:00 AM
L. Installers will conduct installations between the hours of 8:00 AM and 5:00 PM; Monday — Friday during
non-holidays. If work is to be conducted outside the standard operating hours listed above, Sensus will
submit a request to the City for approval.
Quality Assurance and Control
A. Sensus' subcontractor shall provide a data validation team responsible for confirming information from the City of
Boynton Beach customer file matches the information field technician finds on location. This shall be accomplished
by a data validation team comparing data in field pictures to the data entered by the field technician. The Sensus
team will review field pictures provided by the technicians to ensure data entered by the technician matches
pictures captured in the field. The data will also be verified by exporting an installed meters report from the Sensus
FlexNet RNI. That report is then uploaded to the VPie software and automatically compared to meter data entered
for the day to confirm meter I.D.'s and smart point I.D.'s match. Any data mismatches are identified, documented,
and corrected by the data validation team.
B. Sensus' subcontractor shall be responsible for confirming AMI endpoints successfully communicate back to the
head end of the AMI system. This is done by capturing a screenshot of programming handheld device showing a
successful programming and attaching it to the work order.AMI endpoint successful communications are further
verified by exporting Sensus smart point data from the RNI and matching it to the smart point data in the VPie
software as described in the data validation process.
City of Boynton Beach SOW SENSUS Page 13 of 24
Warranty Repiacemen F
C. Sensus' subcontractor shall conduct mandatorymonth)Y workshops incorporating revised safety proce ,
municipality updates, reinforcing Occupational Safety Health Administrative(OSHA) standards in the field and
confined space rules and regulations.
D. Field Supervisors shall have 30 hours of Occupational Safety Health Administration (OSHA)training and 8 hours
specifically in confined space entry training.
E. Field technicians shall have minimally 10 hours of Occupational Safety Health Administration (OSHA) training and
8 hours specifically in confined space entry training
Insurance
A. Insurance documents can be found in Appendix C.
Appendix Name
Appendix A Change Request Form _
Appendix B Change Control Flow _
Appendix C Insurance Information
Appendix D Storage Location
Appendix E Meter Installation Process
City of Boynton Beach SOW SENSUS Page 14 of 24
Warranty Replacement `
APPENDIX A: CHANGE REQUEST FOKIv
The change request form will be used to adjust or define any change or question as it relates to project scope. Sensus will
monitor and track all changes during the weekly project status call. Changes can be initialed during the weekly call or on an
as needed basis. Sensus' subcontractor will participate in any steering committee or project status meetings as requested
by City of Boynton Beach.
Customer Name: CO#: Date Created:
Requestor: Date Signed:
Client Auth: Date Signed:
Contractor Representative: Date Signed:
Contract Adm. Auth: Date:
Sensus Legal Approval: Date:
Send Pricing Summary to Client? ❑ Yes ❑ No
Has contract been signed? ❑ Yes ❑ No
Hardware Changes:
Change from ❑ Change to ❑ Add
Qty Item Description Unit Price Qty Item Description Unit Price
Comments:
Software Changes:
❑ Modifications ❑ System Licenses ❑ Other:
Description Unit Price
City of Boynton Beach SOW SENSUS Page 15 of 24
Warranty Replaceme ` PM
Expected Functionality:
Implementation Labor and Expense:
❑ Billable ❑ Non-billable Charge to:
Purpose Description Days @ $ Total
Labor
Per Diem
Misc.
Total
Other Changes:
City of Boynton Beach SOW SENSUS Page 16 of 24
Warranty Replacement Project - PM
APPENDIX B - CHANGE CONTROL FLOW
Change Control
Process
Sensus Sensus
Or Determine Change
Boynton Beach p. Classification and impact to
Initiate Change Order the Project
4,
Sensus o. Submitting party assigns Approving Party Analyzes
Screens Change Request Request to appropriate change request and
Form for preliminary Approving Party personnel __♦ document results
approval for analysis
4,
Once complete,submit I Reviewing party will
Change Request Form to p Approve or dispute Change
both parties for approval _ Request findings
Submitting party
When approved,will
process change order
City of Boynton Beach SOW SENSUS Page 17 of 24
rt
Warranty Replacement Project - Sc . .{ rm.
APPENDIX C INSURANCE INFORMATION
Client.:1667780 v EPOMETE
ACORD‘ CERTIFICATE OF LIABILITY INSURANCE CATE!WOG,
31112021
mita CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(SI,AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:Nthe oerft Yoate halon lc at ADDRIPNAL INSURED,the polloylreel mutt hang ADDITIONAL INSURED provision or be endorse].
If SUBROGATION IS WAIVED,subject to the twine and oandlllont or the ponoycertain pollolee may require an endorsement A statement cn
this serenoate does not oonter any huh%to the oertllloate sober In lieu of such endoreemerdle).
IAMOU_tP kW`T
USI insurance Services-Const ^'p'= 516 415-4000 I ,. 877 727-5171
725 RXR Plaza East Tower,7th Floor CAMA. Cr,Pk
•
Uniondale,NY 11556 AffiA[Z
IMAMS',ACCOAC013 COY[11ADC AJV.A
wsuta A•Great Arnertoan E S S Insurance Cotrpony 37532
AMUR= mom a Itrctone Specialty Inc.Co. 44776
V epo Metering Soutn LLC momc.gear S pring Property and Casuaty Comp 15563
7775 Wind Key Drive Swot,o Traveeerc Casualty Inc Co of Amnsea 19046
Boca Raton.FL 33434
ASUROI C
A:URIA r•
COVERAGE! CERTIiCATE NUMBER: REVISION MUMMER.
I-It I_ ',_ LL,•,11x• InAI 're HAI'.-EE-t) .1t...t[AN�.z L1,II0 ULV% .&YE BEENIXXI.A.)TOTFE IPEJR£C NAMED ABOVE FOR DIE PCJIJCT PER.:
NUCA EC teilvoTntTA1LHM:t AMY REOUIRELEPI 'Frei OR CONCXTkjNGF ANY cXLITRACTOR OTHER DOCUMENT VAN RESPECT TO Wiet7+
CERTIFICATE MAY BE WAAL;OR MAY PERTAN 'HE II8IJrAN .AFFORDED By THE POLICIES DESCAiBED HEREJN IS BJBJECI i,:: 41 1.4 '
EXCLIADOND AND Cx:e4DTlCNIS OF SUCH P"_t%.:11_ uRTS SHOWN MAY HAVE BEEN REDUCED BY PAD CLASSY.
TYPE d INSURANCE •A DM SWAP OXY MANNA .RIMY CPT POLICY CCP
LTII NSA*AVPaaoor•-rrr pelaoorrm 1.414^.;
AX CONVOPCIALGENa+n E618527 10,0512020 10!0917021 - auA
AoocArltcc s2.00C,3CG
Ic waG.MA C ❑X OOC a ?QR Jitiitam cy '50,000 _
VCD VT.Ant arm tomes $5,000
mos.&a amply $2,000,000
tans Aaaat 0ATP USW APPLIES PTA coffee AmncOA1T s 4,0 OC,000
PoucY❑ACT ❑LOC realw�-Te-DOr�IOPAOC :4,000,000 _
MICR f
D erromosurumerFr BA4R1408532042G 1010512020 101092021 tc,Ai ;;ts'NO11IA" 31,000.00C
X Alf AUTO •x • a IRr Pr.en $
—0Wen —t .ED.,_•r -,,P.r.ms
A�lf=01I1� _4iyed r,r,
X A[JrOG der X 1171443VMC' m
-r often o4WOt $
A-TDs OM.' 1..arJ..t.r
s
e U1LAD �
�AE:SJt o0c,r 472281200ALI 101092020 108052021 CACIi OCCLItiner 11.000,000
z CACCIA UAa C_AIIIK4INIX ACCAESSAli '1,000,000
Co I I firrMmOn ss
C wOREDIS C'O ATOA CSWK0000057460 1010920201010512021 Is�p 12rrt I lie`
NO=PLOVERS•UAtA+TY
mafisoRrroierNTNrSt,rc-TyrY1N r. rAc-• r'u
Acco - s1.000,00C
Ot
OrTEL 'SOI �V
A CXCWNA
itikrohmey hetA .-D,_rA:r-rArrr`.D'rr s1,000,00C
III..ease."N.
oracoirr III Or xxcJ,-IG+'e tot. .. -.rA:r-r7♦r,Law '1,000.000
A Pollution L.tab. E618527 1010512020 101092021 5,000,00015,000,000
/1Y-Al Or OPtAATI .=CA,0115.'.t-.:_t:AC_127 1:1 ACAaa:eu i rt.$.'•tu•*1..e•s-Ae.hod Y I. .t ato.a y-M,
Tim General Liability policy Includes an automatic Additional insured endorsement that provides
Additional Insured status to the Certificate Holder.only when there Is a written contract that requires
such status,and only with regard to work performed on behalf of the named Insured
CERTIFICATE HOLDER CANCELLATION
SaiOuLtJ ANY UI I HE ABUVE tattL icoe u/'l:u;,AI tic.AV L t-LKU tit':.Att.,
Xylem THE EIf7NA NU% UAI E 'HON:A .40'AA wit hE 1E114'ENEL It
037 Davis Drive ACCORDANCE VIIrM IHE Pout Pk:.wisiUYs.
Morrisville,NC 27560
AMNON C REPRESENTATIVE
C 1556,2015 ACORD CORPORATION.Al rights reserved.
ACOP 0 25(2C te.03) 1 of 1 Tne ACORD name enc Logo are registered markt of ACORD
lU3142985018g0176753 KYBCW
City of Boynton Beach SOW SENSUS Page 18 of 24
Warranty Replacement •, PM
To be determined by City of Boynton Beach personnel.
The proposed space for will include the following provided by City of Boynton Beach
• A fence around the premises to secure the location.
• Access to City of Boynton Beach Warehouse or additional storage area at Utilities building.
• Restroom facilities
• Location to store meters and smartpoints to be returned to Sensus via RMA process.
• Installation contractor vehicles to park
• Disposal and drop off location for odd product
City of Boynton Beach SOW SENSUS Page 19 of 24
Warranty Replacement Project - Sfl1N se �: 1'Mj
City of Boynton Beach SOW SENSUS Page 20 of 24
Warranty Replacement Project - sovv-cv riz3,
City of Boynton Beach SOW SENSUS Page 21 of 24
Warranty Replacement I',
Required signatures.
Name Area of Representation Signature Date
City of Boynton Beach SOW SENSUS Page 22 of 24
Warranty Replacement Project - S OPM
City of Boynton Beach SOW SENSUS Page 23 of 24
Warranty Replacement Project PM
City of Boynton Beach SOW SENSUS Page 24 of 24