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Minutes 04-24-24 Minutes of the Library Board Held on Wednesday, April 24, 2024, at 6:00 P.M. at City Hall, Commission Chambers 100 East Ocean Avenue, Boynton Beach, Florida Present: Stephanie Colaianni, Chair Jeannie Taylor, Library Director George Feldman Tiffany Pagan, Assistant Director Joel Barsky Margaret Newton Marcia Levine Dr. Ellen Jones I. Call to Order — Stephanie Colaianni, Chair Chair Colaianni called the meeting to order at 6:03 P.M. and announced all the members were present. II. Approval of Minutes — March 2024 The minutes were not available. III. Correspondence and Communications Mr. Feldman commented on the Study Rooms at the Library and said that two people overstayed their allotted time in them, in spite of there being a sign-in/sign-out sheet. Ms. Taylor mentioned that even with reserved time, it is sometimes difficult to get the occupants to leave and when that occurs, staff tries to find them another quiet area for them to use. She explained that the rooms are being repurposed and that Brianna uses one of the rooms for her office and for equipment for the Creative Edge and Virtual Reality studios; another room is used for sewing programs, another room is used for interviews, and another room to check out unusual items. She advised that the Study Rooms were not working out. Mr. Feldman stated that he thought that there could be a better use of the rooms. Ms. Taylor explained that the rooms are an extension of the Makers Space. She noted that Ms. Graves was promoted in May and it has not been thriving since. Dr. Jones suggested that there should be space for community members to use. Meeting Minutes Library Board Boynton Beach. Florida April 24, 2024 Mr. Feldman said that there should also be space where people can take a call as there is nowhere to have a private conversation. Ms. Levine suggested putting this item on the agenda next month under New Business or Future Agenda items. Mr. Feldman commented that he thought this was communications and discussion followed that today's adults are different and there is a different culture. Motion Dr. Jones moved to put use of the Study Rooms on the next agenda under New Business. Mr. Feldman seconded the motion. The motion passed unanimously. Further discussion ensued later in the meeting. Mr. Feldman said that he felt that Item 3, Correspondence and Communications, was misleading. Ms. Taylor explained that it is for informational, or written communications to the Board. The heading was broad, but structured the same way as the City Commission. The item includes correspondence to the Board from the public and anything pertinent to the Board related to the Library. There was also discussion that items can be added to the agenda at the beginning of the meeting under Agenda Approval, Additions, Deletions, and Corrections, which should be between items two and three on the agenda. IV. Public Audience (Individual Speakers Will Be Limited to 3 Minute Presentations) None. V. Chair's Report— Board Chair Chair Colaianni stated that she had no report to give, but that she attended the Volunteer Dinner and that it was a great event. VI. Unfinished Business: Staffing update Ms. Taylor stated that the Library does not have a Creative Edge Studio Librarian. She said that staff adjusted the job description to allow an equivalent Master's Degree to fill the position. She announced that they have a part-time position available as the individual vacating the position was promoted to a full-time position in Customer Relations. Career Online High School Program Update — Jeannie Taylor 2 Meeting Minutes Library Board Boynton Beach. Florida April 24, 2024 Ms. Taylor announced that they have Graduate # 24 ready to complete his studies and noted that he is the son of Graduate #2. She said that she still has scholarships available and students accepted to the program can work on their diploma from home. VII. New Business Introduction of Christina Graves, Senior Librarian Customer Relations Ms. Taylor introduced Ms. Graves who presented herself. Ms. Graves stated that she did handle the Creative Edge Studio and that she loves her new position. Ms. Newton stated that she would like to know more about the Friends of the Library. VIII. Library Director's Report/Statistics March 2024 Monthly Reports Ms. Taylor stated that staff likes to share data and she agreed to provide statistics to Chair Colaianni, who requested she receive them. IX. Announcements Next Library Board Meeting — May 22, 2024 Ms. Taylor announced the meeting date. Ms. Newton pointed out that May is Mental Health Month and she asked the members to spread the word. She said that there will be a book club discussion on the book, The Garden Within. Ms. Taylor added that there will be a display at the Library, commemorating the event. X. Adjournment Motion There being no further business to discuss, Ms. Levine moved to adjourn. Mr. Feldman seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:46 P.M. 0.1-11.1)LUI MAL-14- Catherine Cherry Minutes Specialist 3