R24-133 I RESOLUTION NO. R24-133
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING TASK ORDER NO. UT-3D-06 SUPPLEMENT
5 NO. 2 WITH BAXTER AND WOODMAN, INC., FOR LAKE GARDENS
6 IMPROVEMENTS ENGINEERING SERVICES FOR AN AMOUNT NOT TO
7 EXCEED $50,402, PROVIDING AN EFFECTIVE DATE, AND FOR ALL OTHER
8 PURPOSES.
9
10 WHEREAS, on December 7, 2021, the City Commission approved Task Order UT-3D-06
11 with Baxter and Woodman, Inc. ("Consultant"), for Lakeside Gardens Improvements Engineering
12 Services for an amount of $171,869; and
13 WHEREAS, on November 7, 2023, the City Commission approved Task Order UT-3D-06
14 Supplement No. 1 with the Consultant for Lakeside Gardens Improvements Engineering Services
15 for an additional amount of $82,520.08; and
16 WHEREAS, the City's Utilities Department is requesting the Consultant provide additional
17 engineering services to support the Project that was not included in the original scope of work or
18 Supplement No. 1, specifically regarding a sedimentation issue at the existing Dimick Road outfall
19 pipe outlet. A company performing CCTV of the pipe discovered that the outlet was silted in and
20 did not allow an in-line check valve to operate properly. The silt was removed, but within a few
21 weeks, it returned, suggesting that it was a recurring problem needing further investigation.
22 Additional services include a topographic survey, benthic survey of seagrass, design (drawings,
23 specifications, and cost estimates), and permitting services for the proposed solution; and
24 WHEREAS, the additional fee for the additional scope of work would be $50,402,
25 increasing the purchase order to a new total amount of $304,791.08; and
26 WHEREAS, the City Commission, upon recommendation of staff, has deemed it to be in
27 the best interests of the citizens and residents of the City to approve Task Order No. UT-3D-06
28 Supplement No. 2 with Baxter and Woodman, Inc., for Lake Gardens Improvements Engineering
29 Services for an amount not to exceed $50,402.
30
31
32
33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
34 BEACH, FLORIDA, THAT:
35 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
36 being true and correct and are hereby made a specific part of this Resolution upon adoption.
37 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
38 approve Task Order No. UT-3D-06 Supplement No. 2, between Baxter and Woodman, Inc., and
39 the City, in form and substance similar to that attached as "Exhibit A."
40 SECTION 3. This Resolution shall take effect in accordance with law.
41
42 PASSED AND ADOPTED this 18th day of June 2024.
43 CITY OF BOYNTON BEACH, FLORIDA
44 YES NO
45 Mayor—Ty Penserga
46
47 Vice Mayor—Aimee Kelley
48 ✓
49 Commissioner—Angela Cruz
50
51 Commissioner—Woodrow L. Hay
52 1�
53 Commissioner—Thomas Turkin
54
55 VOTE _V
56 ATT S .
57
•58 \ _ , ,
.��-. �..
59 Maylee us, MPA, MC _ ' pt-Ty Penserga
60 City Clergy ` � Mayor
"€1'0114124/e'. 1
62 T •C'2 it APPROVED AS TO FORM:
63 (Corporate Seal) SV,
U: 9ORASEDI i
64 �i IND 192
1 2 / Ale/r),‹ W�f/%/CJ
• g 0 ;
65 %•
66 \, FLOON' r Shawna G. Lamb
,,
67 " City Attorney
Task Order No. UT-3D-06, Supplement No. 2
Baxter and Woodman, Inc.
For
City of Boynton Beach
Lakeside Gardens Improvements Engineering Services
May 23,2024
This Task Order Supplement No. 2, when executed, shall be incorporated in and become an
integral part of the Agreement for professional services between the City of Boynton Beach(City),
Florida and Baxter&Woodman,Inc. (Consultant), dated August 20,2018,hereafter referred to as
the Agreement.
BACKGROUND
The City selected Consultant to provide engineering services in support of the"Dimick and Potter
Utility Stormwater and Water Improvements (Lakeside Gardens Drainage Improvements Phase
1)" (Project) that included successor engineering, constructability review, value engineering,
permitting, bidding assistance, and construction management and part-time inspection services.
The city requested additional engineering services not included in the original scope of work
during the construction of the project. These services were included in Supplement No. 1 dated
October 12,2023. The City has requested that Consultant provide additional engineering services
in support of the Project that was not included in the original scope of work or Supplement No. 1,
specifically, in regard a sedimentation issue at the outlet of the Dimick Road outfall pipe. A
company performing CCTV of the pipe discovered that the outlet was silted in and not allowing
an in-line check valve to operate properly. The silt was removed, but within a few weeks it had
returned suggesting that it is a recurring problem in need of further investigation. Additional
services include a topographic survey,benthic survey of seagrass,design(drawings,specifications
and cost estimates)and permitting services.
SCOPE OF WORK
The following is a description of the Additional Scope of Services to be provided under this Task
Order No.UT-3D-06, Supplement No.2. The task numbers are sequential from the original scope
of services and previous supplement.Consultant shall provide the following additional engineering
design services:
Task 8—Data Collection
Task 8.1 —Topographic Survey: Consultant will engage the services of a
registered surveyor to obtain bathymetry of the seabed adjacent to the existing
seawall. A 75-foot by 100-foot area will be surveyed,centered at the outfall pipe
location,with spot elevations at 20-foot intervals. The surveyor shall also obtain
elevations, location and dimensions of the seawall including the seawall cap and
piles. The datum shall be in NAVD.
05/23/24 1 Baxter&Woodman,Inc.
Task 8.2—Benthic Survey: Consultant shall conduct a marine benthic survey of
the submerged bottom of the Dimick Road 30-inch outfall. The survey will extend
75 feet from the outfall location and 50 feet to the north and 50 feet to the south of
the outfall(total length of 100 feet). It is anticipated the benthic survey will require
the use of SCUBA and/or snorkeling. and will be conducted using access points at
the seawall. A systematic sampling of the project area will be conducted to
determine the presence or absence of seagrass. Observations of species and cover
of seagrasses will be made along transect lines and recorded and delineated. Map
will be created to shows seagrass boundaries, type of seagrass and percent cover.
The seawall will be inspected for the presence of any corals and coral locations will
be included on the map. Seagrass surveys will be conducted between June 1 and
September 30.
Task 10—Design
Task 9.1 Preliminary Design: Based on the obtained data collected in the field, a
conceptual design will be developed that may include one of the following solutions:
• Re-grading the seabed for adequate relief of siltation.
• Constructing revetment on the seabed around the outfall.
• Constructing submerged baffle walls around the outfall.
• Attaching a baffle/weir to the seawall
• Adding a fitting to the outfall pipe with an angle turned to raise the invert of the outlet
above the recurring sedimentation level.
Consultant will compile a Technical Memorandum including the findings of the field
data acquisition and recommended solution. Consultant will meet with the City to
explain the recommended solution, how it was derived and if there are any impacts to
operation and maintenance of the outfall. Also,the company that performed the CCTV
of the pipe recommended replacement of the existing manatee grate. Therefore, the
recommended design solution will incorporate a new grate.
Task 9.2 Design Drawings: Consultant shall prepare construction drawings which
shall include: cover sheet, general notes, civil plan/profile drawings, and detail sheets
conforming to the requirements of the current City of Boynton Beach Minimum
Construction Standards.
Drawings in electronic (.pdf format) shall be submitted for City review at 60%, 90%
and 100% stages. One (1) hard copy (22"x34" or 11"x17") of drawing sets per
submittal can be provided upon City request.
Task 9.3 Contract Documents and Specifications: Contract Documents consisting
of"front-end"documents and technical specifications shall be prepared for 60%, 90%
and 100%design submittal. "Front-end"documents shall be provided by the City for
incorporation into the Contract Documents. The technical specifications shall conform
to City of Boynton Beach Standards Specifications for Construction. Specifications in
electronic (.pdf format) shall be submitted for City review at the 60%, 90%and 100%
05/23/24 2 Baxter&Woodman,Inc.
stages. One (1) hard copy of technical specifications per submittal can be provided
upon City request.
Task 9.4 Construction Cost Estimate: Consultant shall prepare a detailed
Engineer's Opinion of Probable Construction Cost(OPCC). The OPCC shall be based
upon the level of design drawings and specifications submitted to the City. The OPCC
shall reflect changes in general scope, extent or character of design requirements
incorporated during the various design review stages. OPCC in electronic(.pdf format)
shall be submitted for City review at the 60%, 90% and 100% stages. One (1) hard
copy of the OPCC per submittal can be provided to the City upon request.
Task 9.5 Meetings: Consultant shall attend (3) meetings, after the 60%, 90% and
100%design submittal has been reviewed by City and comments provided 48 hours in
advance of the scheduled meeting.
Task 10—Permitting
Task 10.1 USACE: Consultant will prepare U.S. Army Corps of Engineers
(USACE)Nationwide Permit(NWP)No. 7 (Outfall Structures and Associated Intake
Structures).Impacts to Essential Fish Habitat(EFH)will be addressed through informal
consultation with USACE and National Marine Fisheries Service (NMFS)throughout
the permitting process. Erosion calculations will be performed.
Task 10.2 SFWMD: Consultant will prepare a permit modification application to the
South Florida Water Management District (SFWMD) to include the recommended
solution in the existing Environment Resource Permit. An application for use of
Sovereign Submerged Lands will also be prepared if SFWMD deems it necessary.
ASSUMPTIONS
Work described herein is based upon the assumptions listed below. If conditions differ from those
assumed in a manner that will affect schedule of Scope of Work, Consultant shall advise City in
writing of the magnitude of the required adjustments. Changes in completion schedule or
compensation to Consultant will be negotiated with City.
1. Impacts to listed species including Johnson's seagrass, manatee, sea turtles or smalltooth
sawfish and non-listed species including other species of seagrass are not anticipated for this
project.Any impacts to listed species will require additional mitigation services.
2. City will assist Consultant with in-field verification of affected existing City facilities by
providing access to infrastructure and seawall as necessary.
3. Consultant will not be responsible for the acquisition of additional easements that may be
required to perform the work described herein.
05/23/24 3 Baxter& Woodman,Inc.
4. Consultant assumes that there are no contaminated soils or groundwater in the project area.
5. Engineering and inspection services during construction are not included.
TIME OF PERFORMANCE
Additional Services Task Time per Task Cumulative Time
Task 8—Data Collection 10 weeks()) 10 weeks
Task 9—Design 18 weeks(2) 28 weeks
Task 10—Permitting 10 weeks(3) 38 weeks
(1)The benthic survey cannot be performed until June 1,2024 because of criteria set forth by
permitting agencies. The data collection schedule was extended accordingly.
(2)The design schedule is based upon conducting a review meeting within 7 calendar days
after City received the design submittals. All review comments shall be provided to B&W
within 7 calendar days after City receives the phase submittal. An adjustment to the overall
schedule will be required in case the review meeting takes longer to be conducted and/or
obtaining comments takes longer to receive.
(3)Estimated,based on usual regulatory agency review period.
COMPENSATION
The compensation for services provided shall be billed on an hourly basis plus reimbursable
expenses for each task up to the following not to exceed cost for each task. Refer to Attachment
A for budget summary.
Engineering Services Estimated Fees
Task 8—Data Collection $ 14,600(1)
Task 9—Design$ $25,906
Task 10—Permitting $ 9,496
Reimbursable Expenses $400(2)
TOTAL PROJECT COST $ 50,402
Notes:
(1)Includes Consultant and sub-consultant(x 1.1 multiplier)fees.
(2)Out-of-Pocket Expenses include the following:printing/reproduction, mileage, and postage.
05/23/24 4 Baxter& Woodman,Inc.
ATTACHMENT A
City of Boynton Beach-Lakeside Gardens Improvements
Supplement No.2-Dimick Road Storm water Outfall
Budget Summary
5/23/2024
Labor Classification and Hourly Rates
Constr Mgr/
Principal Project Senior Engineer CADD Clerical Sub-
Engineer Manager Engineer Engineer Technician Inspector Technican Admin. Total Consultant
Task Task Descnption $170.00 $165.00 $155.00 $112.00 $110.00 $90.00 $92.00 $70.00 Labor Services
8 Data Collection
6.1 Topographic Survey 1 36 $1,182 $6,625
8.2 Benthic Surrey 1 3 $630 $5,000
Subtotal 0 2 6 0 0 0 6 0 $1,812 $11,625
9 Design
9.1 Preliminary Design 1 6 24 8 $5,776
9.2 Design Drawings 1 8 32 84 40 $11,466
9.3 Contract Documents and Technical Specifications1 6 18 6 $4,622
9.4 Construction Cost Estimate8 6 $1,912
9.5 Meetings 66 3 $2,130
Subtotal 3 26 88 28 4 0 40 3 $25,906 $0
10 Permitting
10.1 USACOE 6 20 82 $5.170
10.2 SFWMD 6 16 6 2 $4.326
Subtotal 0 12 36 140 0 4 0 $9,496 $0
Labor Subtotal Hours3 40 130 42 4 0 50 3 $37,214 $11,625
Labor Subtotal Costs $510 $6,600 $20,150 $4,704 $440 $0 $4,600 $210
Labor Total Costs $37,214
Subconsultant Costs Total $11,625
Subconsultant Multiplier 1.1
Subconsultant Total $12,788
Reimbursable Expenses $400
Project Total $50,402
0i 23 24 5 Baxter&Woodman,Inc.