R24-135 1 RESOLUTION NO. R24-135
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE INCREASE OF THE ANNUAL
5 EXPENDITURE FROM $300,000 TO $375,000 OF THE SERVICES AGREEMENT
6 WITH SURVEYING AND MAPPING LLC FOR GEOGRAPHIC INFORMATION
7 SYSTEM SERVICES; PROVIDING AN EFFECTIVE DATE; AND FOR ALL OTHER
8 PURPOSES.
9
10 WHEREAS, on July 18, 2023, the City Commission approved Resolution No. R23-091,
11 awarding RFP No. CW23-009 for Geographic Information System (GIS) Services to Surveying and
12 Mapping, LLC (Vendor), and approving a Professional Services Agreement; and
13 WHEREAS, the City and Vendor entered into a Services Agreement dated July 18, 2023
14 for GIS services; and
15 WHEREAS, the City desires to increase of the annual expenditure from $300,000 to
16 $375,000 for GIS services; and
17 WHEREAS, the City Commission, upon recommendation of staff, has deemed it to be in
18 the best interests of the citizens and residents of the City to approve the increase of the annual
19 expenditure from $300,000 to $375,000 of the Services Agreement with Surveying and Mapping
20 LLC for Geographic Information System Services.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
22 BEACH, FLORIDA, THAT:
23 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption.
25 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
26 approve the increase of the annual expenditure from $300,000 to $375,000 of the Services
27 Agreement with Surveying and Mapping LLC for Geographic Information System Services.
28 SECTION 3. This Resolution shall take effect in accordance with law.
29
30 [signatures on following page]
31
32 PASSED AND ADOPTED this 18th day of June 2024.
33 CITY OF BOYNTON BEACH, FLORIDA
34 YES NO
35 Mayor—Ty Penserga -14c*-
36 _
37 Vice Mayor—Aimee Kelley V
38
39 Commissioner—Angela Cruz �/
40 4.
41 Commissioner—Woodrow L. Hay
42
43 Commissioner—Thomas Turkin
44
45 VOTE —leo
46 A ' ES :
47 /
48 0 ° 0 -
49 Mayle= I- -sus, MPA, C Ty 'ens: ;
50 City Cle May►
51
52 .,--0,0Y N ToN" I, APPROVED AS TO FORM:
53 (Corporate Seal) ;0..c%\woRgr<��F
55
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56 II % 1920 / Shawna G. Lamb
•
57 I'\ ,tORPN. 'f
• City Attorney
SAils
April 11, 2024
Karla Santiago
Asset Management Coordinator
Boynton Beach Utilities
City of Boynton Beach, FL
Dear Karla,
Surveying And Mapping, LLC(SAM) respectfully submits the following proposal to the City of Boynton Beach for
GIS data and application management.
SAM is providing not-to-exceed price quotations for tasks identified through collaboration with the City of
Boynton Beach. The fee schedule shown below reflects maximum estimated costs to complete each task. All
travel expenses are included in the costs shown. Task descriptions are available in Attachment A.
Respectfully Submitted
SAM, LLC
Shane Hallowell, Project Manager
SAM COMPANIES
501 North Market/Maryville,MO 64468
660-562-0050 Office sa m■b i Z
SAl/s
Fee Schedule
Utility As-Built Review $46,180.00
GIS Data Management $36,400.00
GIS Application Management $32,560.00
Project Meetings $33,820.00
Miscellaneous Project Requests $21,780.00
Training $19,180.00
Total Project Estimate
SAils
Utility As-Built Review
Adjustment and attribution of GIS data based on available as-built documents
• City will provide as-built to be used
• SAM will update GIS utility data;specifically,diameter and material
Description
SAM will use existing as-built documents to add attribution to water line data and other utility system appurtenances that will
benefit Boynton Beach's planned risk assessment.
Deliverables
• Updated water system data.
GIS Data Management
Requested data changes and corrections from Boynton Beach Utilities personnel.
• City staff will provide suggested data changes to SAM staff
• SAM will prioritize requests and provide data maintenance. Initial requests may include:
o Sewer line flow direction arrows
o Geodatabase field cleanup
o Utility Grid development and utility asset ID's
o As-built hyperlinks
Deliverables
• Data and layer creation and revisions
• Implement QA/QC processes and workflows between SAM and Boynton Beach staff
GIS Application Management
GIS application requests,adjustments,and management
• SAM will make GIS application enhancements and corrections based on feedback from City staff
• Such enhancements and correction may include:
o Assistance with current web application processes(Lead and Copper App)
o GIS Dashboard development and modifications
o Application data entry SOP development
o Meter Replacement Program
o Damage Assessment
• Program enhancements and support for applications developed and in use by Boynton Beach staff including:
o Redline application and dashboards
o Emergency incident management application and dashboards
Deliverables
• Application assistance and modifications
Training
Training-Provide training to utilities staff including but not limited to:
• GIS Desktop:General training to edit data and perform analysis
• ArcGIS Online:General training on data viewing and editing.Specific training for field crews
SAM
On-site Training
• Provide training to all field staff on map updates and data verification
• Provide training on best practice for data collection and pictures
• Provide technical support for field and administrations staff
Description
SAM will provide a series of training opportunities to Boynton Beach staff. These training sessions will be offered throughout the
year based on availability of all personnel involved as well as the needs of each group are identified. Training sessions will be
separated based on topic,such as office personnel,field staff and application type.
Project Meetings
• SAM will provide quarterly on-site project meetings to review task progress
• Bi-weekly project meetings will be held remotely for all project team members to provide updates to city staff
Miscellaneous Project Requests
Based on experiences, it is anticipated that additional ideas or requests will become prioritized throughout the project. This task
budget will allow us to address these requests.
Labor Category Labor Rate Hours Labor Cost
Task
Utility As-Built Review GIS Principal $290.00 4 $1,160.00
Project Manager $230.00 10 $2,300.00
GIS Analyst $140.00 16 $2,240.00
GIS Technician $100.00 400 $40,000.00
Clerical $120.00 4 $480.00
Total Task Cost $46,180.00
GIS Data Management GIS Principal $290.00 4 $1,160.00
Project Manager $230.00 24 $5,520.00
GIS Manager $140.00 10 $1,400.00
GIS Analyst $140.00 40 $5,600.00
GIS Technician $100.00 220 $22,000.00
Clerical $120.00 6 $720.00
Total Task Cost $36,400.00
GIS Application Management GIS Principal $290.00 4 $1,160.00
Project Manager $230.00 24 $5,520.00
GIS Analyst $140.00 160 $22,400.00
GIS Technician $100.00 30 $3,000.00
Clerical $120.00 4 $480.00
Total Task Cost $32,560.00
Project Meetings GIS Principal $290.00 5 $1,450.00
Project Manager $230.00 135 $31,050.00
Clerical $120.00 11 $1,320.00
Total Task Cost $33,820.00
Miscellaneous GIS Principal $290.00 2 $580.00
Project Manager $230.00 16 $3,680.00
GIS Manager $140.00 24 $3,360.00
GIS Analyst $140.00 30 $4,200.00
GIS Technician $100.00 90 $9,000.00
Clerical $120.00 8 $960.00
Total Task Cost $21,780.00
Training Project Manager $230.00 50 $11,500.00
GIS Analyst $140.00 48 $6,720.00
Clerical $120.00 8 $960.00
Total Task Cost $19,180.00
Proposed Total $189,920.00
April May June July August September October November December
Task
Water As-Built Review
GIS Data Management
GIS Application Management