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Minutes 03-05-01 CITY COMMISSION WORKSHOP MEETING CITY COMMISSION, CHAMBER OF COMMERCE, COMMUNITY REDEVELOPMENT AGENCY AND PLANNING & DEVELOPMENT BOARD MONDAY MARCH 5, 2001 AT 6:30 P.M., LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA PRESENT ALSO PRESENT Gerald Broening, Mayor Ron Weiland, Vice Mayor Commissioner Bruce Black CHAMBER OF COMMERCE Diana Johnson, President Tony Newbold, Chairman of the Board Mike Bottcher, Vice Chair Economic Development Peter Wallace, ITS Director Quintus Greene, Development Director Jeffery Livergood, Public Works Director Wayne Segal, Public Affairs Director Kurt Bressner, City Manager Lindsey Payne, Assistant City Attorney Sue Kruse, City Clerk Regina Hagger, G.I.S. Coordinator Members of the Community Redevelopment Agency Mayor Broening initiated introductions among the guests seated around the tables and room. PART I. Global Information System (G.I.S.) Presentation City Manager Bressner introduced the G.I.S. team, noting that he and Peter Wallace had come to the City at about the same time a year ago. Since that time Mr. Wallace had been very busy assembling the ITS team and then Regina Hagger came to the City with some extensive experience with G.I.S. operations. The Commission budgeted funds for the G.I.S. system, and an outside consultant had been retained to do an overall plan for the City. This plan had been broken down into a three or four-year plan and the G.I.S. team were in the process of working through this plan. Mr. Bressner introduced Mr. Peter Wallace. Peter Wallace, ITS Director, said his team felt privileged to present the status of the G.I.S. project to the assembled Commission, Chamber and Boards. He felt there was really some cutting-edge technology involved and was proud of the team's efforts to date. He believed G.I.S. would provide greater efficiency for staff and increased service for the citizens. Mr. Wallace explained the organization of the G.I.S. team, which was a division of the I.T.S. Department reporting to the Assistant City Manager, Wilfred Hawkins. He stated there were three teams: 1) strategic, 2) technical, and 3) user and that each team transferred information back and forth between each other. The G.I.S. technology is "enterprise-wide" and will serve every department in the City of Boynton Beach. Mr. Wallace introduced Regina Hagger, G.I.S. Coordinator, to give a more detailed presentation on G.I.S. Meeting Minutes City Commission/ChambedCRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 Regina Hagger, G.I.S. Coordinator and leader of the program for the City, spoke about G.I.S. She said she was immersed in it, committed to it, dedicated to it, and busy coordinating it and searching for new applications in the City. Ms. Hagger introduced the individual department members, who spoke about their role in the overall process. Jonathan Leahy and Carolina Luque explained that they were responsible for data and system integrity. Glendon Morgan and Ted Owens explained that they were responsible for gathering data and translating it into visual maps. City Manager Bressner asked what percentage of time was spent on G.I.S. versus regular I.T.S. department duties such as the network? Mr. Wallace said that for this year, the infrastructure was being laid down including the acquisition of the software, hardware, and the network kit and this came to about 35 to 40% of the department's total workload. He believed that once the system was up and running and a Help Desk was on line, that this would drop to about 25% of the ITS Department's workload. Ms. Hagger went through a PowerPoint presentation on G.I.S. A technical definition of G.I.S. was given as: "A system of computer hardware, software, and procedures designed to support the compiling, storing, retrieving, analyzing, and display of spatially referenced data for addressing planning and management problems." Why G.I.S.? · · · · · · · Increased City Staff effectiveness Data sharing between City Departments Assists in visualization of data patterns Streamline routine tasks Increased level of service to residents Improved decision-making G.I.S. saves money, time & lives The Power of G.I.S. · Mapping tool · Utilizes existing databases · Provides highly accurate statistics such as area, distance, and perimeter · Fast · Powerful analysis tool to review "What If" scenarios 3 Tiers of G.I.S.: · Professional - where the data is created (Tier 1) · Desk-Top--the users, who will use the data in G.I.S. to create data of their own (Tier 2) · Web Browser--for use by the public in areas like the Library, reception area, City Hall at the Mall (Tier 3) Ms. Hagger introduced the group to Ms. Robin Hoband, a representative of Geographic Technologies Group, Inc., who prepared the Geographic Information System Implementation Plan. This plan represented the roadmap or "bible" for the G.I.S. group and told them how to proceed to full implementation over the three-year plan. 2 Meeting Minutes City Commission/Chamber/CRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 Ms. Hagger showed the group a Pilot Project that took ¼ square mile of the town and mapped it as a Demonstration Area for G.I.S. applications. This project was used to implement and debug the system. Ms. Hagger mentioned the Internet Map Server, which is currently being hosted by Geographic Technologies Group, Inc., free of charge, as part of the Pilot Project. Some of the drawing layers on this server would be aerial images, buildings, census blocks, census groups, city boundary, driveways, flood data, generalized soils, HazMat sites, land use, open space, parks, railroads, road casings, schools, streets, study area, tax parcels, water and canals. Mr. Wallace outlined the entire three-year implementation plan. Many different resources have contributed to the plan and their time had to be tracked for budgetary purposes. The plan was distributed to the group for those interested in long-term tracking of the project. Mr. Wallace said the project was on time and on track. G.I.S. Visions Have an Enterprise-wide G.I.S. for use by all City staff Provide access to the City G.I.S. via public access kiosks and the Internet Provide City G.I.S. data on the City Website Ms. Hagger invited the meeting participants to come up to the kiosk area to "play" with the data at the end of the presentation. Ms. Hagger stated that the success of the G.I.S. program was partly attributable to being in a data-sharing agreement with Palm Beach County. The County gave the Boynton G.I.S. team the foundation for the data such as centerlines for roads, the addresses, the digital-ortho photos, the tax parcels, water, and roads. They were using the same system, the same software, and the same files as the County. They were not recreating anything so the system could be done here at a very Iow cost. The job of the City of Boynton Beach's G.I.S. team is to take in the data, verify it, and give it back to the County. G.I.S. partnerships exist at the County level with the Property Appraiser, Engineering, Planning, Information Systems Services, Parks and Recreation. Other partnerships are with Florida Atlantic University, specifically the Department of Urban and Regional Planning and the G.I.S. Lab. Ms. Hagger showed some digital ortho photographs that were taken in 1999, the basis for which was CAD data from the Facilities Department, displayed in the G.I.S. system. Ms. Hagger followed this with some of the G.I.S. Maps including Commission Districts, CRA Boundary, and Zoning Maps. Ms. Hagger distributed many maps for the participants as handouts. City Manager Bressner asked Ms. Hagger when she thought the maps would be made available for the general public? He asked if any arrangements had been made for people to go to the City Clerk's office, for example, to have copies made? Ms. Hagger said this was a good question. She said that the information would be on the web and that people could access the information right from their homes. 3 Meeting Minutes City Commission/Chamber/CRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 Fire Hydrant Inventory The City is working in partnership with Florida Atlantic University and the graduate students in the Department of Regional and Urban Planning and G.I.S. Lab and they were doing a G.I.S. fire hydrant inventory for the City. The students were going throughout the City collecting the location of all the fire hydrants in the City. Glendon Morgan demonstrated the GPS backpack unit that the students were using for this study. Ms. Hagger explained the Global Positioning System (GPS), which is a worldwide radio- navigation system formed from a constellation of 24 satellites and their ground stations. GPS uses these "man-made stars" as reference points to calculate positions accurate to within a meter or better than a centimeter. The beacon collects the satellite transmission into the backpack and the operator enters the data into the hand-held unit about each structure being assessed - a lamppost, a meter, a fire hydrant and so forth. When the operator is ready to collect the data, a button is pressed which instantly gives the coordinate information. They are inputting all sorts of information into the hand-held unit as they are viewing the fire hydrant such as color, general condition, and whether or not it needs maintenance. Fire Rescue Service Area The Fire Chief asked the G.I.S. Department to do a mapping exercise with a buffer of a mile and a half around the service area of each of the City's three fire stations, which represented their response zone. The maps showed that there was some duplication of effort. The Fire Chief then asked the G.I.S. Department to do a radius of two and a half miles around Fire Stations 1 and 3 because they had hook and ladder apparatus at them. When the two areas were viewed together, it was possible to see the areas where there was overlap and the areas that were not directly covered and where there was a lower level of service. This was merely a mapping exercise, not an analysis of the data. The next step would be a routing analysis of the vehicles based on the speed of the road, the condition of the road, the width of the road, time of day, traffic, and so forth. G.I.S. can collect the fire station zone such as "Show me the areas that are within seven minutes of this station." City Manager Bressner remarked that the target was a four- minute response time Citywide. It looked like the City needed four stations for better response times based on preliminary analyses of the issue. He said the G.I.S. technology would be very important to the City when it ran the call data to determine the optimal locations of the fire stations. Ms. Hagger commented that in Boca Raton they had videotaped the entire City, everything in the right of way 300' on either side of the road, and with a GPS unit on board, got coordinates and emulated the video image on a computer, resulting in a survey of the area that did not have to be done manually. The G.I.S. technical team was quite impressed by this technology. Ms. Hagger asked that the City consider acquiring this as it would be an excellent pictorial, historical database that could be used by the City Commission and other City departments. City Manager Bressner stated that it would also be useful to document hurricane damage and that it would be an excellent archival tool. Meeting Minutes City Commission/ChambedCRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 Ms. Johnson asked Ms. Haggar the cost of this technology and she replied that there was a contract that the City could piggyback on with the City of Boca Raton for $1.00 per sign. They drive your City, for example, and say we found 20,000 signs and that would be $20,000. For example, the City may want to count the stop signs. Q&A Ms. Johnson asked Ms. Hagger if the census data was captured by G.I.S? Ms. Hagger stated that the census tracts were in from the previous census but the 2000 census data would not be available until April. She said when the census data came in, they would map it, and a person could click on the census tracts to find out all the information on a particular tract. Mr. Bottcher stated they were working on a real estate task force in the Chamber putting together an inventory of commercial properties that would be available. Ms. Johnson said she had already spoken to Ms. Hagger about this and that Ms. Hannah Matras was also familiar with it. Ms. Matras had asked Ms. Hagger to do a screen capture of the zoning, which would be put on a CD and distributed to prospective residents or businesses. Mr. Aguila asked what was being done by the City to educate the rest of the residents, at a level that they understood, that this was available so they would know to look for it on a website and if not, when would that process start? Ms. Hagger said their focus right now was to get the data and get it mapped but the staff that was trained would be creating more data and this would be put on the City's website. Mr. Bressner said that staff had to begin thinking digitally instead of the old cartography and understand how the data worked and to assemble the data in a way that made sense for the staff and for the Commission, the CRA and the citizens. Ms. Hagger stated that the program would be explained to neighborhood groups in an interactive format. Mr. Greene asked Ms. Hagger to comment on the responsibility of the departments to maintain the data. Mr. Greene said the data was evolving so the data would change and someone had to be responsible for the data's maintenance and continued accuracy. Ms. Hagger said 'right now they were responsible for the data (the G.I.S. team). Eventually the data would be transitioned over to a particular department, whose responsibility would be to edit and maintain their own information. Mr. Aguila stated that architects worried about other people manipulating their data and any liability that they might have. He asked what they were able to do to protect the data that the design professionals gave the City for the review processes? Ms. Hagger said that the City was concerned about the legalities involved. With plan review a person would submit a record copy and that file did not change. The file is not altered, corrected, or changed. With FEMA certificates, for example, you could actually put a watermark on it so the original can be identified. Ms. Hagger concluded her presentation and invited the participants to "play" with the touch screens provided at the meeting. 5 Meeting Minutes City Commission/ChambedCRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 PART II, Streamline Occupational License and Permitting Process City Manager Bressner stated that as part of the City Commission's Strategic Initiatives, one item dealt with the development procedures. The City Codes are somewhat antiquated and in need of careful review. The permit process for the big developers appeared to be very good. The permit process for the smaller businesses did not seem to move as smoothly. As the Chamber had indicated to the City, the strength of the City was through its businesses, large and small. The Chamber had asked the City to work cooperatively to develop improvements to the permit process, including Code revisions. Ms. Heavilin found four people from the business community that were willing to offer their expertise in the matter. The group would probably start out with focus discussions to get an idea of what they saw as problems and to serve as liaisons to the business community. Many people had raised issues about the permit process to the City Manager. Some of the experiences had been positive. The turnaround for permits had been good but there were some stories of problems. The City Manager's style and approach was to build on assets rather than to deal with liabilities. If they were able to identify the assets that they had, they could then establish a set of alliances with strategic business partners in the community to help resolve some of the issues. The committee that had been set up had Lusia Galav as the team leader for the City and the team would soon begin to meet. City Manager Bressner was on the team as a member. City Manager Bressner asked Ms. Johnson what the Chamber wanted as a result of this effort? Ms. Johnson replied, "a streamlined process for small businesses, not something that could take two months to go through the channels like now." She said a recent case had been a common sense issue and yet the person had to go through various committees and it had to go through two readings and so forth. It was costing the small business money in a matter that could and should have been done much more efficiently. Mr. Bressner said that the root of that was whether a particular business should be allowed in a business classification and he said it was "counter- intuitive" that this business should have been listed. Mr. Greene said it would be helpful from the staff standpoint if there was a way to inform or help small businesses appreciate the importance of coming to talk to them first before they went out and spent money. It would save everybody a lot of grief. The City wants to be as helpful as it possibly can. They are stuck with the same Code problems that the end user has. Mr. Greene said they did not have a problem with certain issues, but their responsibility was to enforce the existing Code. If people would come and talk to the City beforehand, the City could provide some guidance and it would be less costly for the business. Ms. Johnson agreed and said the City was not at fault. It was just an antiquated process and that to get the information to the end user was almost impossible. She thought it might be a good idea to have a workshop for commercial realtors - they were the ones who usually introduced the end user and they could direct the end user to the City. Mr. Bressner felt also that a dialog with the brokerage community was a crucial first step towards improving the situation and that they could be given a checklist of issues that the City wanted them to discuss with their clients so the end user and the City would not be out of sync. 6 Meeting Minutes City Commission/Chamber/CRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 Mr. Bressner said the City had a specification based Zoning Code, not a performance- based one, an approach he favored. Under this type of Code, if a person is not specifically told he/she cannot do something, he/she can. Mr. Bressner said that situations had been brought to his attention that showed an amazing lack of communication. From staff's perspective, it was important to realize that these were real life situations and that the people were not making things up, it was happening. He had made it his business to go out and talk to businesses and it had been made clear to him that there were issues that staff needed to deal with. Part of it was common sense and not just having someone sit there like a customs official with a pile of stamps in front of him or her and saying "yes", "no". This was not an image the City wanted to project. They want to have an image that the City wants to work proactively with the business community as well as with the residents who are improving their property. The City wanted to make it as painless as possible. The City could also provide some value added information to the applicants so they could make some informed decisions about their property and possibly end up with a better project than they might have thought of on their own. Mr. Bressner thought Quintus Greene had done a great job instilling a customer focus on the staff. He had some issues he had to deal with in his department and he would need some help. Ms. Jeanne Heavilin said that education was something that had to be looked at. She thought that the small business owner was often at fault for not checking things out ahead of time or following instructions. She said it was not always the City's fault. She thought some kind of marketing might be helpful. Another complaint they heard was lack of consistency. One staffer would give someone a checklist, the applicant would complete it and go back and another staffer would interpret it differently and say it was not okay. Perhaps they needed to have one staffer follow through on a case from start to finish. She also said that on some older buildings, it was very expensive to bring them up to Code and people did not want to do it. She thought the City could, aside from safety issues, consider grandfathering more things in. Ms. Johnson asked Mr. Bressner how long he thought it would take for the committee to come back with some recommendations and solutions? Mr. Bressner thought he could get back to the Chamber Board after the team had met several times with some kind of timeline. Mr. Greene said they had been given a six week window by the City Manager so he thought some kind of clear direction would be coming out in that timeframe. Mr. Bressner said they appreciated the Chamber's offering some individuals to help the City out. Part III. Status Report on the Marina There was some question that this matter was actually on the agenda. It was Ms. Johnson's understanding that it would be on the agenda although it was not listed on the agenda. The Marina developer, Mr. Bruce Jarvis, was present and offered to give a technical update on the status of the Marina Project and proceeded to do so. Meeting Minutes City Commission/ChambedCRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 They had spent the last two months on defining what they had in terms of an asset. That encompassed a lot of detailed survey work creating an as-built where they knew exactly where everything was located. They found that unlike a suburban environment, they could not afford mistakes of one to two feet in the Marina Project, but had to deal in inches instead. They had complex infrastructure in Casa Loma that was connected with the Marina that inter-related to the Two Georges so they broke it down into four phases. 1) Marina They developed a separate set of plans for the Marina and they were almost done in terms of the final electrical, including fixturing, and the remaining bidding would take another two weeks. 2) Casa Loma Improvements/Coordination with the Two Georges They had been meeting once a week with Bill Skaggs and his architect because what they were supposed to do in Casa Loma had a lot to do with what Two Georges would be doing with their bulkhead. He thought Two Georges was coming closer to agreeing to use Mr. Jarvis' engineer and marine consultant. If they did so, the coordination of the plans would move more smoothly. He thought they had convinced them to raise their driveway and bulkhead up to their street level, which would create a much better deal from a construction standpoint. It also creates a much better streetscape. In doing that he thought they could get some landscaping down the south side of Casa Loma. The Marina was constructed eight feet narrower than the plans show. Consequently there were about eight feet of upland area to begin moving things around between Casa Loma and the Two Georges, that would end up with an advantage to the commercial and Two Georges and to the detriment of the boater who comes in there and tries to park their 40 foot boat. 3) Phase 1 Commercial The second floor will have 9,000 square feet of office space and 11,000 square feet on the ground floor. This was being bid out and prices should be in at the end of the following week. Then he would know more about the numbers and some changes would be made that he had discussed with Mr. Greene - widening some corridors, changing some landscaping in the the Marina. 4) Residential and Parking Deck He had a design concept to show Mr. Greene later in the week. Mr. Jarvis knew it was frustrating not to see any progress. He was also frustrated. However, it was crucial that he not make any mistakes at this point. If he did make any mistakes, he would end up paying for them for years from now. As far as the general timing went, he said the Two Georges would shut down around the first of July because that section of the chickee park was going to be torn down, raised up, and restructured. At the same point in time they would be trying to coordinate the heavy lifting within Casa Loma, because there was so much utility work on that street. 8 Meeting Minutes City Commission/ChambedCRA/Planning & Development Workshop Boynton Beach, Florida March 5, 2001 They may start that Casa Loma utility work a little bit before Two Georges closed down. They worked out a plan where Two Georges could stay in operation during the changes. The Marina work should be finished within the next 45 days. They were getting very, very close. The next meeting was targeted for June 4, 2001. The meeting was duly adjourned at 8:20 p.m. Respectfully submitted, Susan Collins Recording Secretary 9 i ,,-,.. -,,,,,,rt,-, rf., r ,..,,,„:, r.i.,,,... , en .: ,,,, ,,,,,,,,,, ,e00 , , L . : , " , ,....,..‘, ,,, ,, - - - - , moi¢ ,..„, ,., ,. .. . Wilfred Hawkins Assistant City manager I Peter Wallace s I.T.S.Director f. Cathy McDeavittRegina Hagger Administrative Assistant GIS Coordinator Sharon Tierney Office Assistant -`# Glendon Morgan Terri Owens . � _.- ..w GIS/CADD Technician GIS/CADD Technician e � , Rina Czerwinski Network manager Programmer Analyst Sue Phillips Randy Northrop Computer Support Specialist Network Administartor John McNally — Network Administrator Carolina Luque — Network Administrator Jonathan Leahy — Computer Support Specialist Alan Karjalainen - Computer Support Specialist a. C GIS Strategic a Team g y € Ft m a jryae GIS User's GIS � i e Group ' ..7-7,,,„:.:. 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V= DurationOctober ianu-ar•; April Jul; October Oct No'.; Dec Jan Feb Mar Apr May Jun JulAug Sep Oct Nov [ - -. 1 1 ' 261 days Calendar Project kickoff meeting 1 ,:in',., , (lace Peter 3 Order 2 copies-ARCAMFO 22 days i �� Obtain 5 SDE-Initial Licenses 20 days :-0ei = Gantt 5 Order'nstall GIS Server 22 days = Luque Carolina =hart 6 Obtain 22 copies ArcView 30 days :,,;,,,,,,;, 7 Order3Anstall PIT workstations 74.88 days I:„ s Luque CaraIina,karjalainen Alan 8 Obtain ArcView Extensions 22 days : Nagger Regina Network - Incident Analysis Diagram Program PD 44 days :; PD En 10 Relocate GIS Team to EOC 0 days 10.13 :FoilNill 11-15 Obtain City Green Software-2 copies 22 days :,,,;,,r,;,� 12 F Meet'v./Senior City Mauagememt 2 Fits i GIS Team T. sE•, usage 14 Obtain Mr.Sid Image Conversion 88 days 15 II Install ARCANE() 14 days I 8, 8 Luque Carolina 16 Cnnfi=sure MSS L Sergi er SQL 3 dos 1 Luque CaroOna Tracking 17 _ Intro to Arcinf class 5 day= I Owens Terri 10. Gantt 18 Autocad seminar 1 da'y' I Morgan Glendon 1:� SQL class 4 d�a ,,,.,8 I,� Luque Carolina ”"" il _0 Intro toL,rc', ieiti1 Tampa 2 days I Owens Terri,lvlorgan Glendon • `' 1 Intro to training: 1.14 days R. Ha e� 50% C Lu ue 50 Leah Jonathan M nur�,, 2 ArcSDE I g9 [ 1, q [ 1, Y Graph: i, ' JILT3a:EG:kisNaymeear L'r,„'nF c ii �-r,r-r ..2.. -tr-ti on tr:rairiinn ?il:� I�� O I uin11r_f!Sfi°'�1_I eain, Anna-than 1 I ► ("'ead1r Wa .r , i "e tri R 111111 .. - , \ , :,. fe sr ... ; p, ,2 _ J EE - Yi i d „ , , , , , -, _ . ,. , Start lnbor : I ='_J hrii. . S:1al�'.F... „• ' `' ":1 31 F'f,1 (- 0 o- MiuruSutt micrOs__ Microsoft . 7 y. . Microsoft Project - GIS year 1.mpp Micrasoft•a'."ord- Document! — 5' ® ,, IIE' 1 1 IA Ca i :: 1 Page Setup,,, I Print, CloseHalp A ID Task Name Duration Start Finish °A Comp. Cos '' September 2000 2 Project kickoff meeting 1 day Fri 9/29/00 Fri 9/29170 100% October 2000 3 Order? copies-ARC/INFO 22 days Mon 10/2/00 Tue 10/31/00 100% 4 Obtain 5 SDE-Initial Licenses 20 days Mon 10/2100 Thu 11/2/00 100% 5 Order/Install G IS Server 22 days Mon 10/2100 Tue 1117/00 100% 6 Obtain 22 copies ArcVlew 30 days Mon 10/2100 Fri 11/10170 100% 7 Order3/Install NT workstations 14.88 days Mon 10/2100 Mon 11/20/00 100% 8 Obtain ArcView Extensions 22 days Mon 10/2!00 Tue 10131/00 100% 9 Incident Analysis Program-P D 44 days Mon 10/2/00 Thu 11130/00 100% 11 Obtain City Green Software-2 copies 22 days Mon 10/2/00 Tue 10/31/00 100% 14 Obtain Mr. Sid Image Conversion 88 days Mon 10/2/00 Wed 1/31/01 100% 17 Intro to Arclnfo class 5 days Mon 10/9/00 Fri 10113/00 100% 18 Autocad seminar 1 day Thu 10112/00 Thu 10/12/00 100% 10 Relocate GIS Team to EOC 0 days Fri 10/13/00 Fri 10/13/00 100% 19 SQ Lclass 4 days Mon 10/16/00 Mon 1214100 100% 12 Meet w/Senior City Management 2 hrs Thu 10/19/00 Thu 10119/130 100% 20 Intro to ArcVlew-Tampa 2 days Mon 10/23/00 Tue 10124100 100% November 2000 4 Obtain 5 SDE-Initial Licenses 20 days Mon 10/2/00 Thu 11/2/00 100% 5 Order/Install GIS Server 22 days Mon 10/2100 Tue 11/7/00 100% 6 Obtain 22 copies ArcView 30 days Mon 1012/00 Fri 11110/00 100% 7 Order3/Install NT workstations 14.88 days Mon 1012/00 Mon 11/20/00 100% 9 Incident Analysis Program-P D 44 days Mon 10/2/00 Thu 11/30/00 100% 14 Obtain Mr. Sid Image Conversion 88 days Mon 10/2/00 Wed 1/31/01 100% 19 SQ Lclass 4 days Mon 10116/00 Mon 12/4/00 100% 16 Configure MS SQL Server 3 days Mon 11/6/00 Wed 11/8/00 100% 38 2000 Property information-county 0 days Fri 11/10/00 Fri 11/10170 100% 15 Install ARC/INFO 14 days Mon 11/13/00 Mon 1/1/01 100% December 2000 14 Obtain Mr. Sid Image Conversion 88 days Mon 10/2100 Wed 1/31/01 100% 19 50 Lclass 4 days Mon 10/16/00 Mon 1214100 100% 15 Install ARC/INFO 14 days Mon 11/13/00 Mon 1/1/01 100% 21 Intro to Aro SDE training: 1.14 days Mon 12/4/00 Tue 12/5/00 100% 26 Arclnfo Editing Training 41 days Mon 12/4100 Mon 1/29/01 100% 22 Ar'SDE :O L Senrer dmini_tration tra - da',= 'dlred 12a,too0 Fri 121./00 100'.. 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B e a h P „1? ) ,04' t _ . 1 ue "N° tion r , 4. 0 ro 1 Project Plan Crea aY Peter Wallace ITS October Januay April July October ' ID Task Name Duration Start Finish Aug I Sep Oct I Nov I Dec Jan , Feb 1 Mar Apr 1 May I Jun Jul I Aug _Sep Oct I Nov 1 GIS year 1 261 days Fri 9/29/00 Fri 9/28/01 _ 2 Project kickoff meeting fi 1 day Fri 9/29/00 Fri 9/29/00 - -eter 3 Order 2 copies-ARC/INFO 22 days Mon 10/2/00 Tue 10/31/00 4 Obtain 5 SDE-Initial Licenses 20 days Mon 10/2/00 Thu 11/2/00 1... 5 Order/Install GIS Server 22 days Mon 10/2/00 Tue 11/7/00 ''""" L que Carolina 6 Obtain 22 copies ArcView i 30 days Mon 10/2/00 Fri 11/10/000 POO 0.1:19011. 7 Order3/Install NT workstations 14.88 days Mon 10/2/00 Mon 11/20/00 �=mm® Luque Carolina,Karjglainen Alan 8 Obtain ArcView Extensions 22 days Mon 10/2/00 Tue 10/31/00 Haeger Regina W. 9 Incident Analysis Program-PD , 44 days Mon 10/2/00 Thu 11/30/00 "''''''''''''''- PD C amazaammonen 10 Relocate GIS Team to EOC 0 days Fri 10/13/00 Fri 10/13/00 10/13 11 Obtain City Green Software-2 copies 22 days Mon 10/2/00: Tue 10/31/00 12 • Meet w/Senior City Management 2 hrs Thu 10/19/00 Thu 10119/00 GIS T am 13 Obtain Compaq Mobil Computing U days Thu 11/23/00 Mon 4/16/01 ill : - Luque Carolina 14 Obtain Mr.Sid Image Conversion 88 days Mon 10/2/00 Wed 1131/01 15 Install ARC/INFO 14 days Mon 11/13/00 Mon 1/1/01 ` it a Luque Caro ina 16 Configure MS SQL Server 3 days Mon 11/6/00 Wed 11/8/00 olina 17 Intro to Arclnfo class 5 days Mon 10/9/00 Fri 10/13/00 i Owens Terri 18 Autocad seminar 1 day Thu 10/12/00 Thu 10/12/00 I Morgan Giendo 19 SQL class 4 days Mon 10/16/00 Mon 12/4/00 I ill Lug e Carolina 20 Intro to ArcView Tampa 2 days Mon 10/23/00 Tue 10/24/00 8 Owens Terri, organ Glendon R.H er 50/0,C.:Lu ue 50%,Leah Jonathan Intro to ArcSDE training: 1 14 days Mon 12/4/00 Tue 12/5/00 I o e 99 [ l q [ ] Y 22 ArcSDE SQL Server Administration training: 3 days Wed 12/6/00 Fri 12/8/00 8 C. que[50%],Leahy Jonathan 23 Setup GIS software _._. 42 days Tue 1/2/01 Wed 2/28/01 ESRI; 24 GIS Database Design 1 47 days Thu 12/28/00 Fri 3/2/01 F Hagger Regina[50%] 25 ArcView Training-all city 1 43 days Thu 3/1/01 Mon 4/30/01 :-:-:- :-: 26 Arclnfo Editing Training I 41 days Mon 12/4/00 Mon 1/29/01 18111111111.11111111 27 Field Book Creation-Enterprise i 107 days Thu 2/1/01 Fri 6/29/01 IfiEM__-== . : - .. ._ R.Hagger 28 Data Browser Map Objects-RFP 65 days Mon 7/2/01 Fri 9/28/01 • R.Hagger 29 Data Browser Module-RFP 172 days Thu 2/1/01 Fri 9/28/01 . ............ 30 Museum Application-RFP 260 days Mon 10/2/00 Fri 9/28/01 31 Compliant Tracking Application-RFP 1 172 days Thu 2/1/01 Fri 9/28/01 : 32 Work Order Application-RFP 216 days • Fri 12/1/00 , Frl 9/28/01 ----7777777777777777777:7:777:777:771 33 ArcLogistcs Route Initiative-RFP _....._.....__..__....._.._260 days ' Mon 1012/00_..__... Fri 9/28/01 Task - - Summary Rolled Up Progress ii111 Deadline l Project GIS year 1 Split Rolled Up Task External Tasks a � ' I Date:Mon 3/5/01 Progress IIIIIIIIIIIIIMIIM Rolled Up Split Project Summary WPROMESSIV Milestone ♦ Rolled Up Milestone O External Milestone • Page 1 - ell 2 Project Plan APeter Wallace ITS sli October Janua April Jul October i ID Task Name Duration Start Finish Aug I Sep Oct 1 Nov I Dec Jan 1 Feb 1 Mar Apr May Jun Jul I Aug I Sep Oct I Nov y 34 W r (5%) .. --.... ate (25),waste Infrastructure 260 days Mon 10/2/00 Fri 9/28/01 1 ... 35 Storm Water Inventory Program ! 260 days Mon 10/2/00 Fri 9/28/01 i ••- 36 ArcPad-software ' I 44 days Tue 2/27/01 Fri 4/27/01 - 37 Annual Update-Implementation Plan 65 days Mon 7/2/01 Fri 9/28/01 38 2000 Property mfomiation-county t 0 days Fri 11/10/00 Fri 11/10/00 11/10 39 Arrival of PBC new data r- 1 day Mon 11/13/00 Mon 11/13/00 L43,11/13 40 H.T.E.Data clean-up 66 days. Tue 11/14/00 Tue 2/13/01 41 AS/400 Programming 108 days, Wed 2/14101 : Fri 7/13!01 Task 4 E:= €M'- 'siiii i=€ ii Summary Rolled Up Progress MMitmoiml Deadline _Ft- Project GIS year 1 ._-Split Rolled Up Task External Tasks Date:Mon 3/5/01 Progress IIIIIIIIIINIIIMMENli Rolled UpSplit Pl Project Summary IIIPMMENNIII Milestone • Rolled Up Milestone O External.Milestone . Page 2 Utilities Service Area Map LEGEND /\/Utilbnd.shp /~'¥/Parcels ~ Water Utilareal VILLAGE OF GOLF ~ MASTER METERED WATER & SEWER ~ UTILITIES SERVICE AREA IN NEGOTIATION W/COUNTY 2000 0 2000 4000 Feet 4 17,5.:1'300 Other 584 3755.9300 11' 13(~ 132 29 111 1391.2700 130 246.81-00 136 1006.0000 132 '765'.3800 25 38.1700 ~ 1025.600-'-----'~ 46 546.7300 29 263.5600 147.3500 "Low Density Residential" "Moderate Density Residential" "Medium Density Residential" "High Density Residential" "Office Commerical" "Local Retail Commerical" "General Commerical" "Industrial" gnculture "Recreational" 'Public & Private Govemmental/~l "Mixed Use" 3 130 136 132 25 48 46 29 38 246.8100 1006.0000 82.6100 765.3800 38.1700 --i02 546.7300 263.5600 147.3500~ "Moderate Density Residentia-~- "Medium Density Residential" "High Density Residential" "Office Commerical" "Local Retail Commedcal" "General Commerical" "Industrial" grlCUlture "Recreational" "Pu'i~lic &- Private Governmental/ "Mixed Use" ; 0 13 599.2100 "Other" ; 1 1 23.2700 "RIAAA Single Family Residenti; 2 2 203.0800 "R1AAB Single Family Residenti; i 3 ' 15 1501.2900 "RiAA Single Family Residential ! 4 10 797.0100 "R1A Single Family Residential" i 5 4 408.3000 "R1 Single Family Residential"'" 6 12 276.5900 "R2 Duplex Residential" 7 30 813.1500 "R3 Multi Family Residential'; i 8 30 2861.6100 "PUD Planned Unit Developmen' ! 9 15 91.1900 "Cl Office Professional Comme~ i 10 12 83.0600 "C2 Neighborhood Commercial" i 11 21 668.4700 "C3 Community commercial'' I 12 4 44.9400 "C4 General CommerciaI'' ! , 13 1 97.9300 "CBD Central Business District C I ' 14 "'6 112.6100. "PCD Planned commercial Deve i 15 6 386.6900 "M1 Light Industrial" I 16 4 793.9000 "PID Planned Industrial Develop~ ii ' 17 21 222.3800 "PU Public Usage" 18 31 499.7800 "REC Recreation" I 19 2 49.8200 "AG Agriculture" .~ach, Florida Year One Recommendations 2000-2001 Fiscal Year Implementation Schedule Two copies of ARC/INFO Software - In Addition to Current Copy - Total 3 Copies SDE - Initial 5 Licenses MS SQL Server Setup of GIS software - Arc/Info, SDE, MS SQL Server GIS Server, 1 GHz or >, 256 MB RAM or >, 15" Monitor, CDRW, 36 GB Hard Disk Space, 100 MBPS Ethernet Card. 3 x Windows NT high end workstation, 900 MHz or >, 256 MB RAM or >, 17" High Resolution Monitor, CDROM, ;)iskette Drive, 18 GB Hard Disk Space, 100 MBPS Ethernet Card. GIS Database Design, GIS Data Layer Creation and Conversion ~ArcView Extensions 22 Copies ArcView ArcView Training 2 Classes On-Site, 12 students each class. Total of 24 students. Arcl nfo Field Book Creation SDE Training Data Browser MapObjects Application Data Browser Module Addition for building permit screener, floodway notification, and zoning notification. Museum Application Incident Analysis Program ~;omplaint Tracking Application Work Order Application ArcLogistics Route Initiative Mr. Sid Image Conversion ArcPad Annual Update of Implementation Plan AS400 Programming Completion of water (25%) and wastewater (5%) infrastructure Storm Water Inventory Program City Green Software - 2 copies Public Works ~Museum ~[~ Utilities ~ Leisure Services Enterprise-Wide or Multi-Department Applications ~General Expenditures 2 ~~-'~-="LOW Dens/tv r~,==~,~ ....... ---------- ens~ty Residential" ~ ~~0 "Moderate Density Resid~ntiai,F ens~ Residential 4 5 136 25 1006.0000 82.6100 765.3800 38.1700 "High Density~eesident~al, - "Office Commedcal- - ocal Retail Commerical" "General Commerical" 025.6000 ~nclustrial" 48.8300 "Agriculture" ~ 546.7300 i,Recreational, ' 263.5600 ~ ~ ,x rrlva[e ~ovemmental~ 147.3500- ~ixed Use" 0 13 599.2100 "Other" ~ 1 I 23.2700 "RIAAA Single Family Residentii ~ 2 2 203.0800 "R1AAB Single Family Residentii i 3 15 1501.2900 "R1AA Single Family Residential' ._~! 4 10 797.0100 "R1A Single Family Residential" ~ 5 4 408.3000 "R1 Single Family Residential" ~ 6 12 276.5900 "R2 Duplex Residential" " ' 7 30 813.1500 "R3 Multi Family Residential" I 8 30 2861.6100 "PUD Planned Unit Developmeni I 9 15 91.1900 "Cl Office Professional Commer ,i 10 12 83.0600 "C2 Neighborhood Commercial" I~ 11 21 668.4700 "C3 Community C0mmerCiai 12 4 44.9400 "C4 General Commercial" I 13 1 97.9300 "CBD Central Business District C 14 6 'i12.6100 "PCD Planned commercial Deve ,, I, 15 6 386.6900 "M1 Light Industrial" I 16 4 793'i'9000 "PID Planned Industrial Develop~ I ' 17 21 222.3800' "'"PU Public Usage" 18 31 499.7800 "REC Recreation" 19 2 49.8200 "AG Agriculture" Future 'Land Use __mmmmmmm I I I I I I I I I I I I I I I I I I I I I I I I '1 I I I LEGEND .~CLC~Pm~'Is-shp and Use LOW DENSITY RESIDENTIAL (LDR) May. 4.84 D.U.IAcre MODERATE DENSrrY RESIDENTIAL (MOOR) Mm(. 7.26 D.UJAcre MEDIUM DENSITYRESIDENTIAL(MEDR) Max. 9.58 D. UJ^cre HIC-~I DE~ISffYRESIDENTIAL(HDR) M~c. 10.8 D.U.IAct~e OFFICE COMMERCIAL (OC) LOCAL RE'rAIL COMMERCIAL (LRC) GENE~,AJ_ COMMERCIAL (GC) ,NOU~TmAL ~ AGRICtJLTURE (A) RECREA'nON~L (R) PUBUC & PmV^TE GOVERNMEkrrAL~Nsrrru~ONAL (PP~m) 2000 0 2000 4000 Feet 4bi fwittre 1.,ei4 tike, dill . .:.. .:.. ... ...: Fuse..: Count.:::,. ism_ Acrea rsµ 0 4 175.1300 Other 1 584 3755.9300 "Low Density Residential" 2 111 1391.2700 "Moderate Density Residential" 3 130 246.8100 "Medium Density Residential" 4 136 1006.0000 "High Density Residential" 5 38 82.6100 "Office Commerical" 6 132 765.3800 "Local Retail Commerical" 7 25 38.1700 "General Commerical" 8 48 1025.6000 "Industrial" 9 2 48.8300 "Agriculture" 10 46 546.7300 "Recreational" 11 29 263.5600 "Public&Private Governmental/I 12 38 147.3500 "Mixed Use" Om f4t4re to- -~- tike, 0 4 175]300 Other 1 584 3755.9300 "Low Density Residential 2 111 1391.2700 "Moderate Density Residential" 3 130 246'8100 "Medium Density Residential1' 4 136 1006.0000 "High Density Residential" 5 38 82.8100 "Office Commerical" 6 132 765.3800 "Local Retail Commerical" 25 38.1700 "General Commerical" 8 48 1025.8800 "Industrial" 9 2 48.8300 "Agriculture" 10 46 546.7300 "Recreational" 11 29 283.5600 "Public&Private GmemmontaK| 12 38 147.3500 "Mixed Use" ' 4111111'EOVI I Ytir—* ` or Count- §.12:!*.row. First•1, 0 13 599.2100 "Other" 1 1 23.2700 "R1AAA Single Family Residentia 2 2 203.0800 "R1AAB Single Family Residentia 3 15 1501.2900 "R1AA Single Family Residential 4 10 797.0100 "RIA Single Family Residential" 5 4 408.3000 "R1 Single Family Residential" 6 12 276.5900 "R2 Duplex Residential" 7 30 813.1500 "R3 Multi Family Residential" 8 30 2861.6100 "PUD Planned Unit Developmenl 9 15 91.1900 "Cl Office Professional Commer 10 12 83.0600 "C2 Neighborhood Commercial" 11 21 668.4700 "C3 Community Commercial" 12 4 44.9400 "C4 General Commercial" 13 1 97.9300 "CBD Central Business District C 14 6 112.6100 "PCD Planned Commercial Deve 15 6 386.6900 "M1 Light Industrial" 16 4 793.9000 'PID Planned Industrial Developr 17 21 222.3800 "PU Public Usage" 18 31 499.7800 "REC Recreation" 19 2 49.8200 "AG Agriculture" 3/6101 Fire Rescue Service Area n'-'-':.leilipwilill1-1 1 1 iglu: Imuniir ... _ ...How. 1 I lb i I Ill A IIIIIIII M111111111111111 A 1 ) lil II I 41 I iiii lilimil III Ill irli Callig111111111 % MP ..--- • In le idm rilta " I p • ... ,.. 1 I 0 .. 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F.. , ' ' '/ :101";H:- ii I r .--, ir 1.4 . _, r , ,,,. , , 1 a .... ,, „ _, ,,,,i__H , - -- --- - j District IV iIi i _ , I E' ii I Ch GATEWA t 1 ( ----H ' k _, ,.:: _ 0 ),-__ i.______g l'z'i II I H: ' - . — ''' • • - -• :'''' r ( " 1111111 � � � it l'� , i , _ �-�} J- 1 1 I L I I I I I I ILL I l I � I ► II - _ ►- District II 1111 - _J Z J I � SII ` L,_, _I ,�.-- �_l R— IIIIIII4WV . _____ i a -- ,,... ; -. , in ! ,....1 • ,, _ _____ . . , H , „ - ------, --I, ._. • . . . . , . , . ,....,._ ,. Liii,, ,_. i _ _ :HT, riroi.-1,01 Lj.„ "Or • _ . . , . . r 441, _,,, .:,;„ . um ON L r ral - r7 a. ��Trill! d IIIIiir _ 1 1 , MI - iii , t ----- p �I District III immilMIME= j _ , .1111111111111 _ �aIr_, , irnami ..ate, : immaurai --L _ 11 _ t___ y ,.,! Wc)uLBRIGHT RD _ II_ WI' o- a - J1 0 - MI Ja lab i l I L'\kr- ■ WA=- 1, ... 1 `-. 9 wa /a, is .. 1CL L'49 District I Aw. I --- Community Redevelopment Area •=1. , IN . iii jri l' , . x IMIEll _i) 74 L_Vii 1,...old . J a a min- 11 . N i fult-- -,7; RI . mar = 'lllainin � IMINE 16I it No MI` k.(7) I - - o ! � �°..,-. i( p rjeirip ition..miimg efirm ,„_ ,. ..Eill d l : % DP ,,, h hipiallig.-- stii adi a i 1.1 Qoa ■ i: 1 Q O rilILjIJi iktr. ra en PA lib% py20 !II!I �!1 _ _ _ /1 MAR I EION in ■ IM,y r `�I - �� J �•+ ii -J` - - * yi- 7 ------ • - z 811 U= II IlliagliMi nil i 111161.rir 4 I � � 1• ■V '1 111 I0. ,griIwo 0 - 7rariraint1 0 411 1 i ev :IY W'i ',LI" i 'L 4 P " MEM__■ , ,k Al ____ 1 -`-- ---- , : - o �� I 1 ...r....5111 1 0 6 - p, =A to .M..1 ....,. e-, ,F7.7rmirrm ii. 2. ovr ■ r ...--11-1 -I': g - �a-- § 111 G(=?044 ,.: , *Aum g. = 4-,4 Nir wat 1 ii ir ...oii -me.-- sii Win" 111 - — • mom 4111ii ftrit4re Lismoi (A6e 0 4 175.1300 Other 1 584 3755.9300 "Low Density Residential" 2 111 1391.2700 "Moderate Density Residential" 3 130 246.8100 "Medium Density Residential" 4 136 1006.0000 "High Density Residential" 5 38 82.6100 "Office Commerical" 6 132 765.3800 "Local Retail Commerical" 7 25 38.1700 "General Commerical" 8 48 1025.6000 "Industrial" 9 2 48.8300 "Agriculture" 10 46 546.7300 "Recreational" 11 29 263.5600 "Public&Private Governmental/I 12 38 147.3500 "Mixed Use" 111111/-611tY1� iq'r*1 YCCunt, rgriMalt n First_Text 0 13 599.2100 "Other" 1 1 23.2700 "R1AAA Single Family Residentis 2 2 203.0800 "R1AAB Single Family Residentia 3 15 1501.2900 "R1AA Single Family Residential' 4 10 797.0100 "RIA Single Family Residential" 5 4 408.3000 "R1 Single Family Residential" 6 12 276.5900 "R2 Duplex Residential" 7 30 813.1500 "R3 Multi Family Residential" 8 30 2861.6100 "PUD Planned Unit Development 9 15 91.1900 "C1 Office Professional Commer 10 12 83.0600 "C2 Neighborhood Commercial" 11 21 668.4700 "C3 Community Commercial" 12 4 44.9400 "C4 General Commercial" 13 1 97.9300 "CBD Central Business District C 14 6 112.6100 "PCD Planned Commercial Deve 15 6 386.6900 "M1 Light Industrial" 16 4 793.9000 "PID Planned Industrial Developr 17 21 222.3800 "PU Public Usage" 18 31 499.7800 "REC Recreation" 19 2 49.8200 "AG Agriculture" t5/6I*it Bc., .ach, Florida Year One Recommendations 2000-2001 Fiscal Year Implementation Schedule Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Two copies of ARC/INFO Software - In Addition to Current Copy- Total 3 Copies SDE - Initial 5 Licenses MS SQL Server Setup of GIS software-Arc/Info, SDE, MS SQL Server GIS Server, 1 GHz or>, 256 MB RAM or>, 15" Monitor, CDRW, 36 GB Hard Disk Space, 100 MBPS Ethernet Card. 3 x Windows NT high end workstation, 900 MHz or>, 256 MB RAM or>, 17" High Resolution Monitor, CDROM, Diskette Drive, 18 GB Hard Disk Space, 100 MBPS Ethernet Card. GIS Database Design, GIS Data Layer Creation and Conversion ArcView Extensions 22 Copies ArcView -- ArcView ArcView Training 2 Classes On-Site, 12 students each class. Total of 24 students. Arclnfo Editing Training Field Book Creation SDE Training Data Browser MapObjects Application Data Browser Module Addition for building permit screener, floodway notification, and zoning notification. Museum Application Incident Analysis Program Complaint Tracking Application Work Order Application ArcLogistics Route Initiative Mr. Sid Image Conversion ArcPad Annual Update of Implementation Plan AS400 Programming MMEEMMEMI Completion of water(25%) and wastewater(5%) infrastructure Storm Water Inventory Program City Green Software-2 copies Public Works Police Leisure Services Museum Enterprise-Wide or Multi-Department Applications Utilities General Expenditures Zoning Map ~RIAA ! ! ! ! ! ! LEGEND Cited RIAAB Single Family RIAA Single Family RIA Single Family RI Single Family R3 Mul~ Family PUD Planned Unit Devdopment Cl OBoe Pro[essional C2 Ndghbal~ood PID Planned indusOieJ Development 2000 0 2000 4000 Feet Source: Development Dept., Planning and Zoning Copyright Palm Beach County Florida, 2001 All Rights Reserved- Subject to a License Agreement Community Redevelopment Area I I I I I [_.1 ~ City Properties CRA Boundary Railroads Water Roads .3000 0 3000 6000 Source: Palm Beach County GIS Digital Data '2000 Date: March 2, 2001 Feet Cor ission Districts /~ v/, _City Boundary /\/Roads Cit~ Commission Districts ~ Distdct I District II District III ~ Distdct IV Date: March 5, 2001 Feet City of Boynton Beach l/ Ave· LEGEND City Boundary Major Roads Water 1000 0 1000 2000 Feet Source: Palm Beach County GIS Digital Data '2000 Date: March 5, 2001 ~T