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RESOLUTION NO. R24-201
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING A LETTER OF AGREEMENT AND CONTRACT WITH UNIVERSITY
OF NORTH FLORIDA TRAINING AND SERVICES INSTITUTE, INC., D/B/A INSTITUTE OF
POLICE TECHNOLOGY AND MANAGEMENT FOR PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN; AND FOR ALL OTHER
PURPOSES.
WHEREAS, the Florida Department of Transportation (FDOT) through a grant with the
University of North Florida Training and Services Institute, Inc. d/b/a Institute of Police Technology
and Management (IPTM); Project # 433144-1-8404, Contract # G2X22 utilizes law enforcement
support to reinforce safe pedestrian, bicyclist, and driver behaviors in priority counties in Florida.
The goal of this effort is to reduce traffic crashes resulting in serious and fatal injuries to
pedestrians and bicyclists using high visibility education and enforcement details; and
WHEREAS, the Boynton Beach Police Department (BBPD) has allocated $5,000 toward
overtime to support these efforts; and
WHEREAS, the total contract amount will not exceed $5,000 with a contract period to
begin upon execution and will end on May 9, 2025; and
WHEREAS, approval of this subcontract will allow BBPD to conduct education and
enforcement operations in areas specified as high -frequency crash fatality locations for
pedestrians and bicyclists; and
WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
best interests of the city's citizens and residents to approve a Letter of Agreement and Contract
with University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police
Technology and Management for Pedestrian and Bicycle Safety High Visibility Education and
Enforcement Campaign.
29 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
30 BEACH, FLORIDA, THAT:
31 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption.
33 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
34 approve a Letter of Agreement and Contract between the University of North Florida Training and
35 Services Institute, Inc., d/b/a Institute of Police Technology and Management, and the City for
36 Pedestrian and Bicycle Safety High Visibility Education and Enforcement Campaign in the amount
37 not to exceed $5,000 (the "Agreement"), in form and substance similar to that attached as "Exhibit
38 A. "
39 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
40 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any
41 ancillary documents required under the Agreement or necessary to accomplish the purposes of
42 the Agreement and Resolution.
43 SECTION 4. The City -executed Agreement shall be forwarded to Jaclyn Smith to obtain
44 execution of the Agreement by the University of North Florida Training and Services Institute, Inc.,
45 d/b/a Institute of Police Technology and Management. Jaclyn Smith shall be responsible for
46 ensuring that one fully -executed Agreement is returned to the City to be provided to the Office
47 of the City Attorney for forwarding to the City Clerk for retention as a public record.
48 SECTION S. This Resolution shall take effect in accordance with law.
49 [signatures on following page]
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59 PASSED AND ADOPTED this V day of 2024.
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CITY OF BOYNTON BEACH, FLORIDA
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APPROVED AS TO FORM:
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Shawna G. Lamb
City Attorney
YES NO
Mayor — Ty Penserga
Vice Mayor — Aimee Kelley
Commissioner — Angela Cruz
Commissioner — Woodrow L. Hay
Commissioner — Thomas Turkin
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APPROVED AS TO FORM:
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Shawna G. Lamb
City Attorney
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
University of North Florida
12000 Alumni Drive I Jacksonville, Florida 32224
Phone: (904) 620-4786 1 Fax: (904) 620-2453
www.iptm.org
August 14, 2024
Mr. Chris Craig
Traffic Safety Administrator
Florida Department of Transportation
605 Suwannee Street, MS 53
Tallahassee, Florida 32399
RE: Pedestrian and Bicycle Safety High Visibility Enforcement and Support Program
Project Number: 433144-1-8404
Contract Number: G2X22
Dear Mr. Craig,
We are requesting subcontract approval under the aforementioned subgrant agreement. The request is
for approval of a contractual services agreement between IPTM and City of Boynton Beach in the
amount of $5,000.00. Under the contract, Boynton Beach Police Department will conduct overtime high
visibility education and enforcement operations through May 9, 2025.
I appreciate your consideration of this request.
Sincerely,
Angel Williams
Coordinator
Attachment
Training the Next Generation of Law Enforcement
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
Letter of Agreement and Contract
In this contract between the City of Boynton Beach ("Vendor") and University of North Florida Training and
Services Institute, Inc., d/b/a Institute of Police Technology and Management ("IPTM") a direct support
organization of the University of North Florida ("University"), the Vendor shall perform the services as outlined in the
scope of services (Exhibits A & B). The contract period will begin upon execution and will end on May 9, 2025.
Total contract amount will not exceed $5,000.00
The parties to this contract shall be bound by all applicable state and federal requirements as outlined in Florida
Department of Transportation (FDOT) Project # 433144-1-8404, FDOT Contract G2X22. All services must be
completed by May 9, 2025. The final invoice must be received by June 6, 2025 or payment will be forfeited.
It is expressly understood that the Vendor is an independent contractor, and not an agent of the FDOT or the
University of North Florida. The FDOT and the University's ("State Agencies" or individually "State Agency") respective
total liability in negligence or indemnity for acts of its employees or officers shall not exceed the limits of their waiver of
sovereign immunity provided under Section 768.28, Florida Statutes. The FDOT, the University, and the Vendor shall
each be responsible for its own attorney fees in the event of a dispute.
To the fullest extent permitted by law, the vendor shall indemnify and hold harmless IPTM and the State of Florida,
Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence,
recklessness or intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the
contractor/consultant in the performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to
nor shall it constitute a waiver of the State of Florida and IPTM's sovereign immunity.
Vendor is a subdivision, as defined in Section 768.28, Florida Statutes, and Vendor agrees to be fully responsible only
to the extent provided by Section 768.28, Florida Statutes, for the negligent or wrongful acts or omission of any
employee of the Vendor while the employee is acting within the course and scope of the employee's employment, and
for any damages proximately caused by said acts or omissions or torts.
Nothing herein shall be construed as consent by a State Agency or political subdivision of the State of Florida to be
sued by third parties in any matter arising out of this contract. No State Agency or subdivision indemnifies any other
party or person beyond the extent permitted under the law, no matter what the circumstances. Nothing herein shall be
construed as a waiver by the FDOT, the University, and the Vendor of any rights or limits to liability existing under
Section 768.28, Florida Statutes.
In accordance with the contract, the Vendor is authorized to perform the tasks detailed in the scope of services
(Exhibits A & B) and is fully responsible for satisfactory completion of all services. Services performed prior to receiving
an executed contract from the University will not be eligible for reimbursement. This contract does not involve the
purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes.
This is a cost reimbursable contract. To be eligible for reimbursement, all costs must be allowable pursuant to state
and federal expenditure laws, rules and regulations and must be essential to the successful completion of the tasks
identified in this contract for services.
If a cost benefits more than one project, a determination must be made and documentation provided to support that
the cost is distributed in a reasonable and consistent manner across all benefiting projects.
CANCELLATION: This contract may be unilaterally cancelled by FDOT or the University for refusal by the Vendor to
allow public access to all documents, papers, letters, or other material made or received by the Vendor in conjunction
with this contract, unless Florida law provides that the records are confidential and/or exempt from the disclosure
requirements of section 24(1) of Article 1 of the state constitution and section 11 9.07(l), Florida Statutes.
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
EXHIBIT "A"
SCOPE OF SERVICES
PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN
OBJECTIVE:
The Florida Department of Transportation ("FDOT"), through a subgrant with University of North Florida
("University"), will utilize law enforcement support to reinforce safe pedestrian, bicyclist, and driver
behaviors in priority counties in Florida. The goal of this effort is to reduce traffic crashes resulting in
serious and fatal injuries to pedestrians and bicyclists using high visibility education and enforcement
details.
II. PURPOSE:
In 2022, 3,553 people lost their lives in traffic crashes on Florida's roadways. More than 22% of them were
pedestrians (786) and more than 6% were bicyclists (220).
The Purpose of this funding opportunity is to develop and implement effective community level High
Visibility education and enforcement details in areas with the highest representation of traffic crashes
resulting in serious and fatal injuries to pedestrians and bicyclists.
The project Goal is to mitigate crashes by increasing awareness of and compliance with traffic laws that
protect the safety of pedestrians and bicyclists on Florida's roads.
Pedestrians and bicyclists are more vulnerable that all other road users. Traffic crashes involving
pedestrians and bicyclists are more likely to result in fatal or serious injuries than any other types of traffic
crashes.
Speed, impairment, and distractions contribute to unsafe conditions for pedestrians and bicyclists and may
be included in enforcement operations where there is data to support the need for these interventions to
improve the safety of pedestrians and bicyclists.
Pedestrian decoys may only be included in enforcement operations to improve driver yield rates at mid -
block crossing locations to improve the safety of pedestrians and bicyclists.
This campaign is a component of Florida's Bicycle/Pedestrian Focused Initiative and is implemented by
the Institute of Police Technology and Management (IPTM) under the direction of the Florida Department
of Transportation (FDOT). This campaign supports the goals established in Florida's Pedestrian and
Bicycle Strategic Safety Plan. High Visibility Enforcement activities are being implemented to mitigate
crashes by educating pedestrians, bicyclists, and motorists on traffic laws pertaining to pedestrian and
bicycle safety and increasing compliance with those laws.
III. IPTM RESPONSIBILITIES:
IPTM will provide the required training/training materials, a copy of Florida's Pedestrian and Bicycle
Strategic Safety Plan, and educational materials to the Vendor for distribution during enforcement
operations upon contract execution. Additional educational materials, bicycle lights, and electronic media
may be requested by the Vendor but are subject to availability. IPTM reserves the right to review and audit
the Vendor's compliance with the terms of this Letter of Agreement and Contract. IPTM also reserves the
right to reduce the amount of funding allocated under this Letter of Agreement and Contract when it is
determined that the Vendor will be unable to properly utilize the full funding amount as outlined herein.
IV. VENDOR SERVICES AND RESPONSIBILITIES:
Vendor will provide high visibility education and enforcement of all road users, including pedestrians,
bicyclists, and motorists, to change behaviors and improve the safety of pedestrians and bicyclists. Vendor
will conduct on -street education and enforcement details at pre -approved locations within pre -approved
times and distribute educational materials with each contact. Education is the preferred method of
behavior correction. Warnings and/or citations to pedestrians, bicyclists, and motorists will be guided by
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
the Vendor's policies and procedures and must comply with Florida law. These operations are designed to
reach more than just the individuals who are stopped or contacted, they should also be highly visible to
anyone driving, walking, or biking in the area in a way that associates the enforcement activity with the
safety awareness campaign. The Vendor shall record all detail activity that documents the education and
enforcement outputs for each detail conducted during the contract period using the provided online
platform.
To be reimbursable, activities conducted by the Vendor must meet the requirements listed in this Letter of
Agreement and Contract to include the following:
• Operations must begin within 30 days of the contract execution date. Exceptions require the approval
of I PTM.
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non -sworn
civilian personnel are not eligible).
• Operations must be highly visible to anyone driving, walking, or biking in the area. It is strongly
suggested that operations include a combination of high visibility elements with a coordinated media
awareness campaign similar to those used in sobriety checkpoints or other enforcement mobilizations.
• Funds may not to be used to supplant the Vendor's enforcement and educational efforts funded by
other local, state, or federal sources. Duplicated efforts are not eligible for reimbursement.
• Vendor will not be reimbursed for education and enforcement details that take place at locations
outside of those pre -approved by the FDOT and outlined in Exhibit C of this agreement.
• Vendor will not be reimbursed for education and enforcement details that take place outside of the
day(s) and times of day pre -approved by the FDOT and outlined in Exhibit C of this agreement (each
detail location may have different pre -approved days and times of day).
Minimum Level of Service
Vendor shall conduct highly visible education and enforcement operations at each of the identified
locations outlined in Exhibit C of this agreement, prioritizing efforts towards higher ranked (Tier 1)
locations.
®Only Tier 1 locations shall be worked from contract execution through May 9, 2025
❑Only Tier 2 locations shall be worked from contract execution through May 9, 2025
❑Both Tier 1 and Tier 2 locations: Tier 1 locations shall be worked from contract execution through
May 9, 2025. Tier 2 locations can be worked in addition to Tier 1 locations from February 1, 2025
through May 9, 2025
A minimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period.
Vendor performance will be evaluated based on their prioritization of enforcement details to areas with the
highest representation of traffic crashes resulting in serious and fatal injuries to pedestrians and bicyclists
and on the visibility of the mobilization.
• Vendor will not be reimbursed for administrative time, travel time, meal breaks or other hours that are
not for participation in the education and enforcement overtime details aimed at reducing traffic
crashes resulting in serious or fatal injuries to pedestrians or bicyclists, or attendance at required
training outside of the training requirement listed within this contractual service agreement.
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day
(defined as 12:00 a.m. to 11:59 p.m.), unless there are extenuating circumstances at the end of a shift
that causes the hours to exceed this limit. Extenuating circumstances must be documented in the
activity report. There is no pay period limit.
Officer training is mandatory. For their overtime hours to be reimbursable, officers working the
education and enforcement details must first complete the required four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices." To remain eligible,
officer "refresher training" is required for any officer who completed the four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices" prior to June 30,
2023. The refresher training class titled "Pedestrian & Bicycle Safety: A Law Enforcement Review" is
not a substitute for the 4 -hour classroom course for initial eligibility into this program.
Vendor may be reimbursed for a limited number of sworn law enforcement officers to attend the
required four-hour training course titled "Pedestrian and Bicycle Law Enforcement: Laws, Procedures
and Best Practices" or the two (2) hour online refresher training course titled "Pedestrian & Bicycle
Safety: A Law Enforcement Review". For their overtime hours to be reimbursable, attendance at the
training must be within the contract period and must be on overtime status. Although every sworn law
enforcement officer may attend the training, overtime reimbursement is limited to those officers who
will actually take part in education and enforcement details.
Public awareness is a key element of the high visibility enforcement model. The Vendor is strongly
encouraged to distribute a minimum of two (2) media releases during the contract period. The first
media release announcing that operations are beginning should be distributed a minimum of seven (7)
days in advance of the first education/enforcement detail. The second media release should include a
reminder that details are ongoing. This second media release should be distributed approximately
halfway through the contract period. Additional media engagement is also encouraged throughout the
contract period. Media releases may include social or digital media but must also be distributed
through local media outlets. Proof of media engagement should be provided within 30 days of the
press release or news report.
• The Vendor shall distribute the provided safety educational materials during all education and
enforcement details. Materials will be provided to Vendor free of charge for this purpose.
• Vendor may elect to participate in bicycle light distribution to improve nighttime visibility and
compliance with F.S. 316.2065(7). A Bicycle Light Distribution Assurance Form provided by IPTM is
required for each bicycle light set that is distributed. The required documentation must be signed by
the officer and submitted to IPTM or through the provided online platform along with the detail report
for the period in which the lights were distributed.
• Invoice submissions must document that each officer was on overtime status while working the
education and enforcement details in order to be eligible for reimbursement.
HIGH VISIBILITY ENFORCEMENT (HVE)
All law enforcement agencies shall conduct High Visibility Enforcement while conducting enforcement
under this contractual service agreement.
High Visibility Enforcement is defined as:
Intense: Enforcement activities are over and above what normally takes place.
Frequent: Enforcement occurs often enough to create general deterrence.
Visible: A majority of the public sees or hears about the enforcement.
4
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
Strategic: Enforcement targets high-risk locations during high-risk times.
APPROVED PERSONNEL LIST
Prior to commencing the services outlined under this contract, Vendor must submit a list of personnel
authorized to participate in overtime details under this agreement through the provided online platform.
The name and fully loaded hourly overtime rates to be used for each officer must be submitted. The
overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime. Only hours from officers listed shown on the authorized personnel list are eligible for
reimbursement under this agreement. The authorized personnel list shall be updated as needed to add
officers and update overtime pay rates.
METHOD OF COMPENSATION/PAYMENT SCHEDULE
Invoices must be submitted at least monthly (every 30 days), beginning within 60 days of the contract
execution date. Invoices must contain the following:
• Invoice to include summary of hours charged and total due.
• Payroll documentation: Vendor must submit payroll documentation to accompany each invoice. This
payroll documentation should clearly indicate that the detail hours worked under this contract were on
overtime status along with the overtime rates that were paid. As this is a cost -reimbursable contract,
IPTM can only reimburse the Vendor for an amount up to the total costs incurred for the overtime
worked; therefore, Vendor must include either a pay stub or payroll ledger documenting payment to
each officer for which reimbursement is requested. It is the responsibility of the Vendor to redact any
personally identifiable information such as Social Security numbers prior to submission.
The overtime pay rate for personnel shall be based on the actual cost per employee in accordance
with the agency's payroll policy. Each agency shall comply with Fair Labor Standards Act (FLSA)
requirements and thresholds for overtime accrual and payment and its own policies and procedures,
insofar as those policies apply uniformly to both federally financed and other activities of the agency,
as required by 2 CFR 200.403(c). Additional hours may be called overtime, call -out, off duty, extra,
additional, etc.
As part of the "fully burdened" overtime costs, the agency can be reimbursed for the additional benefit
costs paid on the overtime worked. These benefit costs must be additional costs incurred specifically
as a result of the overtime being reimbursed. These benefits may include associated portions of FICA
(Social Security and Medicare), Worker's Compensation, Retirement benefits, and fixed shift
differential costs. Prorated portions of leave accrual, health/life insurance, uniform allowance, vehicle
usage, salary incentive, and other standard benefits cannot be reimbursed as they are not additional
costs incurred specifically as a result of the overtime worked.
• Detail Activity: Vendor shall record detail activity that documents the education and enforcement
outputs for each detail conducted through the provided online platform. The activity will document that
each detail conducted meets the minimum level of service as outlined in this agreement and show the
officers assigned, date, days and/or times, location, contacts made, number of materials distributed,
and the numbers of educational contacts, warnings and citations issued to motorists, pedestrians, and
bicyclists for each statute. Detail Activity submissions shall be consistent with the corresponding
invoices and payroll documentation.
All invoices must be submitted through the provided online platform. In case the provided online platform is
unavailable, invoice documentation can be sent electronically to ped. bike. safetyo-iptm.org.
All requests for reimbursement shall be signed by an Authorized Representative of the Vendor, or their
delegate.
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
The University has 40 -days to review and process invoices for services. This process begins on the date
the Vendor invoice is received, inspected, and approved. Invoices may be returned if not completed
properly. If a payment is not available within 40 days from the University approval, a separate interest
penalty at a rate as established pursuant to Section 55.03(1), F.S., will be due and payable, in addition to
the invoice amount, to the Vendor. Interest penalties of less than one (1) dollar will not be enforced unless
the Vendor requests payment. Invoices that have to be returned to a Vendor because of Vendor
preparation errors will result in a delay in the payment and is not subject to the interest penalty. The
Vendor payment requirements do not start until a properly completed financial reimbursement request is
provided to the University.
FINANCIAL CONSEQUENCES
Payment shall be made only after receipt and approval of services provided. If the University determines
that the performance of the Vendor does not comply with the contract requirements, the University shall
notify the Vendor of the deficiency to be corrected, and the correction shall be made within a timeframe to
be specified by the University. If the deficiency is subsequently resolved, the University agrees to pay the
invoice(s) for the unpaid amount(s) during the next billing period. If the Vendor is unable to resolve the
deficiency, the funds shall be forfeited at the end of this contractual service agreement.
PRE -APPROVED HVE LOCATIONS
Education and enforcement overtime details are only authorized at locations (specific intersections,
corridors, and/or regions) that have been pre -approved by the FDOT. Vendor may not be reimbursed for
efforts conducted at locations that have not been pre -approved, that take place prior to the date of the
approval of this agreement, or that do not comply with the minimum level of service as outlined in this
agreement.
Each pre -approved location will have clearly defined boundaries; day(s) and times of day in which the
overtime details can be worked and will be outlined in Exhibit C.
REQUESTS FOR ADDITIONAL FUNDING
The Vendor may request an increase to the total funding amount of this contract during the contract
period. If the funding is available, the increased funding request may be considered if the Vendor has:
• satisfied all of the provision listed within this contract
• submitted timely invoices and record of detail activity submissions
• conducted HVE overtime detail efforts in a manner that supports the stated goal
• expended 80% or more of the current contract funding amount
• pedestrian and bicyclist crash circumstances within the Vendor's jurisdiction support the increased
funding amount
Increased funding will be based upon availability and must be approved by the FDOT
Increased funding will be accomplished through an amendment to this contract which must be signed by
the FDOT, Vendor, and IPTM.
Requests for increased funding must be submitted to IPTM and received on or before February 28, 2025.
NON-DISCRIMINATION AND ETHICAL STANDARDS
No person shall, on the ground of race, color, religion, sex, handicap, or national origin, be subjected to
discrimination under any program or activity supported by this contract. The agency agrees to comply with
the Florida Civil Rights Act (F.S. 760)
http://www.leg.state.fl.us/statutes/index.cfm?App mode=Display Statute&URL=0700-
0799/0760/0760.html
6
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
All officers participating in High Visibility Enforcement activities are required to comply with the Law
Enforcement Officer Ethical Standards of Conduct as established by the Florida Department of Law
Enforcement. https://www.fdle.state.fl.us/ContenUCJST/Menu/Officer-Requirements-Main-Pa eq /LE-
Ethical-Standards-of-Conduct.aSDx
CORE ACTIVITY PERFORMANCE MEASURES / MINIMUM LEVEL OF SERVICE TO BE PERFORMED
AND CRITERIA FOR EVALUATING SUCCESSFUL COMPLETION.
Each law enforcement agency is encouraged to complete all of the tasks as outlined within this contract.
All agencies are required to complete a minimum of (80%) eighty percent of contracted efforts within the
contract period to be eligible for "agency of the year award" consideration. Each successive fiscal year,
agencies will be prioritized for funding based on percentage of performance expectations that were met.
CONSEQUENCES FOR NON-PERFORMANCE
If the Vendor is unable to properly utilize the full funding amount as outlined herein, the amount of funding
for subsequent periods may be reduced. In the event that the required services are in dispute, the invoice
may be pro -rated, reduced, or payment withheld until adequate documentation is provided to support the
completion of such services and the dispute is resolved. If requirements are not met, the invoice will be
pro -rated and payment will only be made for services that were completed as outlined in this agreement.
Failure to submit invoices, detail activity reports, or other deliverables as outlined in this contract may
result in termination of the agreement.
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
EXHIBIT "B"
EFFORT SUMMARY
FLORIDA'S PEDESTRIAN AND BICYCLE FOCUSED INTITIATIVE
HIGH VISIBILITY ENFORCEMENT CAMPAIGN
QUANTIFIABLE, MEASURABLE, AND VERIFIABLE DELIVERABLES
• A minimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period.
• Detail Activity Reports shall be submitted for each education and enforcement detail worked.
• Bicycle Light Distribution Assurance Forms shall be submitted for each bicycle light kit distributed.
• Invoices shall be submitted for each month or payroll period in which overtime details were performed
beginning the month following contract execution.
PERFORMANCE MEASURES
Proof of performance documentation shall be submitted. This includes, but is not limited to, the following:
• Detail Activity Submissions
• Proof of media engagements
• Proof of overtime hours worked
BUDGET/COST ANALYSIS
• The name and fully loaded hourly overtime rates to be used for each officer must be submitted.
• The overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime.
• Only hours from officers listed and shown on the authorized personnel list are eligible for reimbursement under
this agreement.
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non -sworn civilian
personnel are not eligible).
• Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day (defined as
12:00 a.m. to 11:59 p.m.).
• Payroll documentation should clearly indicate that the detail hours worked under this contract were on overtime
status along with the overtime rates that were paid.
• (]x Only Tier 1 locations shall be worked from contract execution through May 9, 2025.
❑Only Tier 2 locations shall be worked from contract execution through May 9, 2025.
❑Both Tier 1 and Tier 2 locations: Tier 1 locations shall be worked from contract execution through May 9,
2025. Tier 2 locations can be worked in addition to Tier 1 locations from February 1, 2025 through May 9,
2025.
• Payment shall be made only after receipt and approval of services provided.
Total contract amount not to exceed: $5,000.00
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
EXHIBIT "Cdr
Locations for Boynton Beach Police Department
Florida's Pedestrian and Bicycle Focused Initiative
High Visibility Enforcement Campaign
Rank
Roadway Name
From
To
Ter
Time Range
Day of the Week
From
To
33
N Congress Avenue
Ocean Drive
Old Boynton Road
1
2400
2200
Monday, Wednesday,
Friday,
Saturday, Sunday
Data Source: Crash Analysis Reporting System 7/1/2018-6/30/2023 (downloaded March 2024). Table lists roadway segments with high representation of traffic crashes resulting In serious Injuries and
fatalities to pedestrians and bicyclists.
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
EXHIBIT "C"
2024-2025 HIGH VISIBILITY ENFORCEMENT PROGRAM
PALM BEACH COUNTY PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS
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10
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4E0D-BB62-FA517C452516
Letter of Aareement and Contract
Execution of Agreement. This Agreement may be simultaneously executed in a minimum of two counterparts, each
of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the
same instrument.
University of North Florida Training and Services Institute, Inc.
d/b/a Institute of Police Technology and Management
Vince Smyth, Associate Vice President
Cameron Pucci, Director
Date
Date
VENDOR ACKNOWLEDGEMENT: By signing below, I certify that I have read the entire document, agree to abide by
the pricing and all terms and conditions of this Letter of Agreement and Contract, and orized to sign for
the Vendor. 80 TON
Vendor Name: City of Boynton Beach
Address: 2100 High Ridge Road, Boynton Beach, FL 33426
Vendor' e Agent Signature
TI, ��ChSGru�
Printed Name
CITY ORNFFI
ApprAATT
as to forma e " li
By:
Docu Signed by:
F
s 08/14/2024 1 5:22 PM EDT
AL
11
City of Boynton Beach
G�RPO�TF•%
SEALol
11 INCORPORATED!
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Title
Docusign Envelope ID: 1757093F-613E-4E0D-BB62-FA517C452516
Exhibit "D"
FY2024 - Subcontract Agreement Required Federal Clauses, Per Part V
The parties to this subcontract shall be bound by all applicable sections of Part V: Acceptance and Agreement
of Project # 433144-1-8404, FDOT Contract # G2X22. A final invoice must be received by June 6, 2025 or
payment will be forfeited.
ii. Buy American Act. The Buy America Act prohibits the use of Federal highway safety grant funds to purchase
any manufactured product or software/information technology systems whose unit purchase price is $5,000 or
more, including motor vehicles, that is not produced in the United States. NHTSA may waive those
requirements if (1) their application would be inconsistent with the public interest; (2) such materials and
products are not produced in the United States in sufficient and reasonably available quantities and of a
satisfactory quality; or (3) the inclusion of domestic material will increase the cost of the overall project contract
by more than 25 percent.
iii. Certification Regarding Federal Lobbying. The subcontractor certifies, to the best of his or her knowledge
and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 31 U.S.0 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
iv. Cooperation with the Inspector General. It is the duty of every subcontractor to cooperate with the inspector
general in any investigation, audit, inspection, review, or hearing pursuant to this subgrant agreement. Chapter
20.055(5), F.S.
DBE Assurance. The consultant or contractor and subconsultant or subcontractor shall not discriminate on
the basis of race, color, national origin, or sex in the performance of this contract. The consultant or contractor
shall carry out applicable requirements of 49 CFR, Part 26 in the award and administration of USDOT-assisted
contracts. Failure by the consultant or contractor to carry out these requirements is a material breach of this
contract, which may result in the termination of this contract or such other remedy, as the Subrecipient or the
Department deems appropriate.
vi. E -Verify. Any subcontractors performing work or providing services pursuant to the subgrant agreement are
required to utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
12
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
vii. Nondiscrimination. During the performance of this subcontract, the Subcontractor agrees:
1. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time
2. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein
3. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the FDOT State Safety Office, USDOT, or NHTSA
4. That, in the event a Subcontractor fails to comply with any nondiscrimination provisions in this
subgrant, the Subrecipient will have the right to impose such subgrant sanctions as it or NHTSA
determines are appropriate, including but not limited to withholding payments to the Subcontractor
under the contract/agreement until the Subcontractor complies; and/or canceling, terminating, or
suspending a contract or funding agreement, in whole or in part.
viii. Clean Air Act and Federal Water Pollution Control Act. Subcontracts for amounts in excess of $150,000
must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
ix. Integrity Certification. The Subcontractor certifies that neither it nor its contractors are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this
Agreement by any federal department or agency. This certification is a material representation of fact upon
which the Department is relying in entering this Agreement. If it is later determined that the Subcontractor
knowingly rendered an erroneous certification, in addition to other remedies available to the federal
government, the department or agency with which this transaction originated may pursue available remedies,
including suspension and/or debarment. The Subcontractor shall provide to the Department immediate written
notice if at any time the Subcontractor learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
X. Contract Work Hours and Safety Standards Act. All subcontracts in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704,
as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each
contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies
or materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence.
xi. Indemnification and Insurance. To the fullest extent permitted by law, the Subcontractor shall indemnify and
hold harmless the Subrecipient and the State of Florida, Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the
performance of this Agreement.
13
City of Boynton Beach
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is
intended to nor shall it constitute a waiver of the State of Florida and the Subrecipient's sovereign immunity.
xii. Policy on Banning Text Messaging While Driving Act. In accordance with Executive Order 13513, Federal
Leadership On Reducing Text Messaging While Driving, and DOT Order 3902. 10, Text Messaging While
Driving, subcontractors are encouraged to.-
Adopt
o:
Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased
or rented vehicles, or privately -owned vehicles when on official business or when performing any work on
behalf of the subrecipient agency and/or the Government.
Conduct workplace safety initiatives in a manner commensurate with the size of the business, such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging
while driving, and education, awareness, and other outreach to employees about the safety risks associated
with texting and driving.
Insert the substance of this section, including this sentence, in all sub-agreement/subcontracts funded with the
subaward provided under this Agreement that are $15,000 or more.
xiii. Human Trafficking. The Subcontractor agrees that it and its employees that perform any work on the
subcontract shall not, during the term of this Agreement, engage in trafficking in persons, procure a
commercial sex act, or use forced labor in the performance of work on the subcontract.
xiv. Contracting with small and minority businesses, women's business enterprises, and labor surplus
area firms. The Subcontractor agrees to take the following affirmative steps to assure that minority
businesses, women's business enterprise, and labor surplus are used when possible:
1. Place qualified small and minority businesses and women's business enterprises on solicitation lists;
2. Assure that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources,
3. Divide total requirements, when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses, and women's business enterprises;
4. Establish delivery schedules, where the requirement permits, which encourage participation by small
and minority businesses, and women's business enterprises;
5. Use the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce; and
6. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (b)(1) through (5) of this section.
xv. Termination for Convenience. In accordance with Appendix II to 2 CFR Part 200—Contract Provisions for
Non -Federal Entity Contracts Under Federal Awards, either Party may terminate this Agreement for
convenience upon thirty (30) days advance written notice to the other Party. Termination of this Agreement, as
such, will not affect payment for services satisfactorily furnished prior to the termination.
14
City of Boynton Beach
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Univw[aiLvof' NoNhFkodda
1�uo0Alumni Drive |�acksmUviLLm.Fbodla3pz24
P110110: (904) 620-47861 Fax: (904) G20-2/1-63
August 14,0Z4
Mr. Chris Craig
Traffic Safety Administrator
Florida Department ofTransportation
5OSSuwannee Street, KAS 53
Tallahassee, Florida 32399
RE: Pedestrian and Bicycle Safety High Visibility Enforcement and Support Program
Project Number: 433144-1-8404
Contract Number: G2X22
Deal- Mr. Craig,
We are requesting subcontract approval under the aforementioned subgrant agreement. The request b
for approval of a contractual services agreement between IPTIVI and City of Boynton Beach in the
amount of$5,0OO.00. Under the contract, Boynton Beach Police Department will conduct overtime high
visibility education and enforcement operations through May 9,ZOZ5.
I appreciate your consideration of this request.
Sincerely,
Angel Williams
Attachment
o
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
ovcusigoEnvelope ID: 1/sronop-61 7C462e n
Letter of Agreement and Contract
In this contract between the CitV of Boynton Beach ("Vendor") and University of North Florida Training and
Services Institute, Inc., d/b/a Institute of Police Technoloav and Manaaernent ("IPTM"), a direct Support
organization of the University of North Florida ("University"), the Vendor shall perform the services as outlined in tile
s,cope of services (Exhibits A & B). The contract period will begin upon execution arid will end on May 9, 2025,
Total contract Mount Will not exceed $5,000.00
The parties to this contract shall be bound by all applicable state and federal requirements as Outlined in Florida
Department ofTransportation (FDOT)Pnoject#433144'1-8404.FDDTConhac G3X22. All services must be
completed by May 9, 2025. The final invoice must be received by June 6, 2025 or payrnent will be forfeited.
It is expressly understood that tile Vendor is an independent contractor, and not an agentof the FDOTorthe
University ofNorth Florida. The FDDTandthe University's ("SteteAgencies" orindividually "State Aganoy")respective
total liability in negligence or indemnity for acts of Its employees or officers shall not exceed the limits of their waiver of
sovereign immunity provided under Section 78828. Florida Statutes, The FDUT, Uha Un|versity, and tile Vendor shall
each beresponsible for its own attorney fees |nthe event ufadispute.
ToNeh/Ueataxhaoiparmi8mdby|aw.ihevandormhaU|ndemnih/ondho|dhmrm|eaa|PTKAend(heShateo(Rodda.
Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees, to tile extent caused by the negligence,
recklessness or intentional wrongful misconduct of the contractor/conSUltant and persons employed or utilized by the
oon(nmior/oonaukant|nthe performance ofthis Agreement.
This indemnification shall survive the termination of this Nothing contained inthis paragraph ieintended tm
nor shall it constitute a waiver of the State of Florida and IPTM's sovereign immunity.
Vendor is oaubdivieion. as defined in Section 768.28. Florida Statutes, and Vendor agrees iobmfully responsible only
to the extent provided by Section 768,28, Florida Statutes, for the negligent or wrongful acts or omission of any
employee of the Vendor while the employee is acting within the Course and scope of the employee's employment, and
for any demageeproximately caused bysaid acts orom|aoionnortorts.
Nothing herein shall be Construed as consent by a State Agency or political Subdivision of the State of Florida to be
Sued bythird parties inany matter arising Out ofthis contract, NoState Agency orsubdivision indamnihmaany other
party or person beyond tile extent permitted Linder the law, no matter what the circumstances, Nothingherein shall be
construed as a waiver by tile FDOT, the University, and the Vendor of any rights or limits to liability existing under
Section 76828.Florida Statutes.
In accordance with the contract, the Vendor is authorized to perform tile tasks detailed in the scope of services
(Exhib|taA & B) and is h/Uy responsible for satisfactory comp|a8onofall ueminaa. Services performed prior to receiving
anmxeuutaduon<mu<hnmtheUnivem|iyovU|notbeeUg|b|e0ormimbummment.Thi000ntmc(doeonot|nvo|ve(hm
purchase of Tangible Personal Property, as defined in Chapter 273, Florida Statutes.
This is mcost reimbursable contract. To be eligible for mimbumemen(, all costs must be oUuwoNe pursuant (ostate
and federal expenditure laws, rules and regulations and must be essential to the successful cornpletion of the tasks
identified |nthis contract for services,
If a cost benefits more than one project, a determination must be made and dOCUrnentation provided to Support that
theooa(iadio\hbuhedioaoeaonnab|eondoonoiohentmanneroomsoaUbnnehUngpnojeots.
CANCELLATION: This contract may be unilaterally cancelled by FDO"T'or tile University for refusal by the Vendor to
mUmw public access to all documents. papers, |nthere, or other material made or received by the Vendor in conjunction
with this contract, unless Florida law provides that the records are confidential and/or exempt from the disclosure
City of Boynton Beach
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope ID: 1767093F-613E-4EOD-BB62-FA517C452516
SCOPE OFSERVICES
PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN
The Florida Department of Transportation ("FDor,), through a subgrant with University of North Florida
("University"), Will utilize law enforcement Support to reinforce safe pedestrian, bicyclist, and driver
behaviors in priority Counties in Florida. The goal of this effort is to reduce traffic crashes resulting in
serious and fatal injuries to pedestrians and bicyclists using high visibility education and enforcement
details.
In 2022, 3,553 people lost their lives in traffic crashes on Florida's roadways, More than 22% of thern were
pedestrians (78G)and more than G%were bicyclists (220.
The Purpose ofthis funding opportunity iahrdevelop arid implement effeoUveoommunity|ewelHigh
Visibility education and enforcement details in areas with the highest representation of traffic crashes
resulting |nserious and fatal injuries hopedea(,ianaandbicyc|imts.
The project Goal is to mitigate crashes by Increasing awareness of and compliance with traffic laws that
protect the safety ofpedestrians arid bicyclists onFlorida's roads.
Pedestrians and bicyclists eremorevu|nenabhathsdaUothermedumeo,Tmffiomauheo|ovolviny
pedestrians and bicyclists are more likely tmresult |nfatal orserious injuries than any other types of traffic
crashes.
Speed, impairment, and distractions contribute to unsafe conditions for pedestrians and bicyclists and may
beincluded inenforcement o UonawhemtheraindohobnsuppodiheneedfbrtheeeinhomenUonsho
improve the safety ofpedestrians arid bicyclists.
Pedestrian decoys may only be included in enforcement operations to improve driver yield rates at rnid-
block crossing locations to improve the safety of pedestrians and bicyclists.
This campaign is a component of Florida's Bicycle/Pedestrian Focused Initiative and is implemented by
the Institute of Police Technology and Management (IPTM) Linder the direction of the Florida Department
fTransportation (FDOT) This mpaign supports the goals established in Florida's Pedestrian arid
Bicycle Strategic Safety Plan. High Visibility Enforcement activities are being implemented to mitigate
crashes by educating pedestrians, bicyclists, arid motorists on traffic laws pertaining to pedestrian and
bicycle safety arid increasing compliance with those laws.
Ui IPTM RESPONSIBILITIES:
iPTM will provide the required training/training materials, a copy of Florida's Pedestrian and Bicycle
Strategic Safety Plan, and educational materials to the Vendor for distribution during enforcement
operations upon contract execution. Additional educational materials, bicycle lights, and electronic rnedia
may be requested by the Vendor but are Subject to availability. IPTM reserves the right to review and audit
the Vendor's compliance with the terms of this Letter of Agreement arid Contract. I PI'M also reserves the
right to reduce the artiount Of funding allocated under this Letter of Agreement arid Contract when it is
determined that the Vendor will be unable to properly utilize the full funding amount as Outlined herein.
KL VENDOR SERVICES AND RESPONSIBILITIES:
motorists,Vendor will provide high visibility education arid enforcernent of all road users, including pedestrians.
bicyclists, and h behaviors d improve the safety of pedestriansmngUmycl|um Vendor
will conduct on -street education and enforcement details at pre -approved locations within pre -approved
tirnes and distribute educational materials with each contact. Education is the preferred method of
behavior correction. Warnings and/or- citations to pedestrians, bicyclists, arid motorists will be guided by
City ofBoynton Beach
Docusign Envelope ID: 1767093F-613E-4EOD-BB62-FA517C452516
the Vendor's policies and procedures and must comply with Florida law. These operations are designed to
reach more than just the individuals who are stopped or contacted, they should also be highly visible to
anyone driving, walking, or biking in the area in a way that associates the enforcement activity with the
safety awareness campaign. The Vendor shall record all detail activity that docurnents the education and
enforcement outputs for each detail conducted during the contract period using the provided online
To be reimbursahle.mctivUies conducted by the Vendor must meet the requirements listed inthis Letter of
Agreement and Contract hoinclude the following:
* Operations must begin within 30 days of the contract execution date. Exceptions require the approval
of|PTWl.
= Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non -sworn
civilian personnel are not eUmib|o).
" Operations must be highly visible to anyone driving, walking, orbik|n8 inthe area. |tiostrongly
suggested that operations include a combination of high visibility elements with a coordinated rnedia
awareness campaign similar to those used in sobriety checkpoints or other enforcement mobilizations.
, Funds may not to be used to Supplant the Vendor's enforcement and educational efforts funded by
other local, state, or federal sources. Duplicated efforts are not eligible for reirnbursement,
, Vendor will riot be reimbursed for education and enforcement details that take place at locations
outside of those pre -approved by the FDOT arid Outlined in Exhibit C of this agreement,
° Vendor will riot bereimbursed for education and enforcement details that take placeOutside ofthe
day(s) and times of day pre -approved by the FDOT and outlined in Exhibit C of this agreement (each
detail location may have different pre -approved days and times ofdmy).
Minimum Level ofService
Vendor shall conduct highly visible education arid enforcement operations at each of the identified
locations Outlined in Exhibit C of this agreement, prioritizing efforts towards higher ranked (Tier 1)
QQDnlyTier 1 locations shall beworked from contract execution through May 9,2O25
OOnlyTimr2|*oationaahuUbemmrkodhomoon{ractexeouUon0x*uQhMmyQ.2025
OBoth Tier 1 and Tier locations: Tier 1 locations shall be worked fronn contract execution through
May B.2O25. Tier 2locations can beworked |naddition hoTier 1 locations from February 1.2O25
through May Q.2026
A minimum of two (2) media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period.
Vendor performance will be evaluated based on their prioritization of enforcement details to areas with the
highest representation cfho0icrmuheumaukinUinsehmuaondhaba|injuhaatopedashonaandbicycisb
°
Vendor will riot be reimbursed for administrative time, travel time, meal breaks or other hours that are
not for participation |ntheoduoadonondenhxcmmontovmrUmndehuUua|medatmdmcingboffio
crashes resulting in serious or fatal injuries to pedestrians or bicyclists, or attendance at required
training ou\oide of the training requirement Uak*d within this contractual service agreement.
City of Boynton Beach
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
^
Each officer islimited hoamuximum reimbursable overtime in any day
(defined aa12:0Ue.m.h»11:59unless there are extenuating circumstances adthe end ofashift
that causes the hours toexceed this limit. Extenuating circumstances must bedocumented |nthe
activity report. There |enopay period limit.
Officer training is mandatory. For their overtime hours hobereimbursable, officers working the
education and enfomeman(details must first complete the required fourhourtraining course titled
"Pedestrianand Bicycle LawEnforcement: Laws, Procedures and Best Practices. " Ton*maineligible,
officer "refresher training" is required for any officer who completed the four-hour training course titled
"Pedestrian and Bicycle Law Enforcement: Laws, Procedures and Best Practices" prior to June 30,
2023, The refresher training class titled "Pedestrian & Bicycle Safety,- A Low Enforcement Review" is
not a substitute for the 4 -hour classroom Course for initial eligibility into this program.
Vendor may be reirnbursed for a limited nurnber of sworn law enforcement officers to attend the
required four-hOUr training course titled "Pedestrian and Bicycle Law FEnforcement: Laws, Procedures
and Best Practices" or the two (2) hour online refresher training Course titled "Pedestrian & Bicycle
Safety: ALaw Enferromen/Rowew"For their overtime hours hobareimbursable, attendance atthe
training must bowithin the contract period and must beooovertime status, Although every sworn law
enforcement officer may attend the training, overtirne reimbursement is limited to those officers who
will actually take part ineducation and enforcement details.
Public awareness iaakey element o{the high visibility enforcement model. The Vendor isstrongly
encouraged to distribute a minimum of two (2) media releases during the contract period. The first
rnedia release announcing that operations are beginning should be distributed a rninirnUrn of seven (7)
days in advance of the first education/enforcernent detail, The second media release Should include a
rerninder that details are ongoing. This second rnedia release should be distributed approximately
halfway through the contract period. Additional media engagement is also encouraged throughout the
contract period. Media releases may include social mrdigita| media but must also badistributed
through local media outlets. Proof ofmedia engagement should baprovided within 3Odays cftile
press release or news report.
°
Tile Vendor shall distribute the provided safety educational materials during all education and
^
Vendor may elect to participate in bicycle light distribution to improve nighttime visibility and
compliance with F.S. 3162065(7). ABicyo|m UQhd Distribution Assurance Form provided by |PTM is
required for each, bicycle light set that is distributed, The required documentation must be signed by
the officer and submitted to IPTM or through tile provided online platform along with the detail report
for the period in which thm lights were distributed.
�
Invoice submissions must document that each officer was oil overtime status while working the
education and enfomementdetails inorder hbueligible for reimbursement.
HIGH VISIBILITY ENFORCEK0ENT(HVE)
All law enforcement agencies shall conduct High Visibility Enforcement while conducting enforcement
under this contractual service agreement.
High Visibility Enforcement isdefined as:
Intense: Enforcement activities are over and above what normally takes place,
Frequent: Enforcement occurs often enough hcremte general deterrence.
visible: Amajority cfthe public sees mrhears about the enforcement.
City of Boynton Beach
Docusign Envelope ID: 1767093F-613E-4EOD-BB62-FA5l7C452516
Strategic: Enforcement targets high-risk locations during high-risk times,
APPROVED PERSONNEL LIST
Prior to commencing the micma outlinedunder this contract, Vendor Must submit alist ofpersonnel
authorized to participate in overtime details under this agreement through the provided online platform.
Tile name and fully loaded hourly overtime rates to be used for each officer must be submitted. The
overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime, Only hours from officers listed shown on the authorized personnel list are eligible for
reimbursement Linder this agreement, The authorized personnel list shall be updated as needed to add
officers and update overtime pay rates.
METHOD OF COMPENSATION/PAYMENT SCHEDULE
Invoices must besubmitted odleast monthly 3Odoyu).beginning within G0days ofthe contract
execution date. Invoices must contain the following:
a Invoice to include summary of hours charged and total due.
Payroll documentation: Vendor must subrnit payroll docurnentation to accompany each invoice. This
payroll documentation should clearly indicate that the detail hours worked under this contract were on
overtime status alonq with the overtime rates that were naid. As this Is a cost -reimbursable contract,
IPTM can only reirnburse the Vendor for an arnount LIP to the total costs incurred for the overtime
worked; therefore, Vendor must include either a pay Stub or payroll ledger documenting payment to
each officer for which reimbursement is requested. It is the responsibility of the Vendor to redact any
personally identifiable information such as Social Security numbers prior to submission.
The overtime pay rate for personnel shall babased ootile actual in accordance
with the agency's payroll policy. Each agency shall comply with Fair Labor Standards Act (FLSA)
requirements and thresholds for overtime accrual and payment and its own policies and procedures,
insofar aathose policies apply uniformly huboth federally financed arid other activities ofthe agency,
aarequired by3CFR 20D.403(c). Additional hours may bmcalled overtime, nmU-ouLoff duty, extra,
additional, etc.
Ampart of the "fully burdened" overtime costs, the agency can bereimbursed for the additional benefit
costs paid oil the overtime worked. These benefit costs must beadditional costs incurred specifically
umoresult of the overtime being reimbursed. These benefits may include associated portions ofFICA
(Social Security and K4edioam), Worker's Compensation, Retirement benefits, and fixed Shift
differential costs. Prorated portions ufleave accrual, health/life |noumnoa, uniform aUowance, vehicle
usage, salary incentive, arid other standard benefits cannot be reimbursed as they are not additional
costs incurred specifically oauresult o[the overtime worked.
Detail Activity: Vendor shall record detail activity that documents the education arid ontorceman
outputs for each detail conducted through the provided online platform. The activity will document that
each detail conducted meets the m|n|mumlevel o[service eaOutlined inthis agreement andahmw<he
officers assigned, date, days arid/or times, location, contacts rnade, number of materials distributed,
and tile numbers of educational contacts, warnings and citations issued to motorists, pedestrians, and
bicyclists for each statute. Detail Activity mubmissiono shall beconsistent with the corresponding
invoices and payroll documentation,
All invoices must besubmitted through the provided online platform. |ncase the provided online platform is
unavailable, invoice documentation can be sent electronically to
All requests for neimbumemantoha|| be signed by an Authorized Representative o/tile Vendor, or their
delegate.
City ofBoynton Beach
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope ID: 1757og3F-m1uE-4sVo-VBUuFA517C452s u
The University has 40 -days to review and process invoices for services. This process begins on the date
the Vendor invoice |ureceived, inspected, and approved. lnvoicesmoyben*tumedifndcompeted
properly. If a payrnent is not available within 40 days from the University approval, a separate interest
penalty at a rate as established pursuant to Section 55.03(l), F.S., will be due and payable, in addition to
the invoice amount, to the Vendor, Interest penalties of less than one (1) dollar will not be enforced unless
the Vendor requests payment, Invoices that have to be returned to a Vendor because of Vendor
preparation errors will result in a delay in the payment and is not Subject to the interest penalty. The
Vendor payment requirements do riot start until a properly completed financial reimbursement request is
provided to the University.
FINANCIAL CONSEQUENCES
Payment shall be made only after receipt and approval of services provided. If the University determines
that the performance ofthe Vendor does not comply with the contract requirements, the University uhaU
notify the Vendor cf the deficiency to be corrected, and the correction shall be made within a timeframe to
be specified by the University, If the deficiency is subsequently resolved, the University agrees to pay the
invoice(s) for the unpaid arn0l.lnt(s) during the next billing period, If the Vendor is unable to resolve the
deficiency, the funds shall be forfeited at the end of this contractual service agreement.
PRE -APPROVED HVELOCATIONS
Education and enforcement overtime details are only authorized at locations (specific intersections,
corridors, and/or regions) that have been pre -approved bythe FOOT. Vendor rnay not bereimbursed for
efforts conducted atlocations that have riot been pre -approved, that take place prior to the date of the
approval ofthis agreement, orthat dnnot comply with the minimum level ofservice aaOutlined |nthis
agreement,
Each pre -approved location will have clearly defined boundaries; day(s) and times of day in which the
overtime details can beworked and will beoutlined inExhibit C.
REQUESTS FOR ADDITIONAL FUNDING
The Vendor may request an increase to the total funding amount of this contract during the contract
period. If the funding is available, the increased funding request may be considered if the Vendor has:
° satisfied all of the provision listed within this contract
° submitted timely invoices and record o[detail activity submissions
° conducted HV[,"- overtime detail efforts in a mariner that supports the stated goal
~ expended 8O%nrmore ofthe current contract funding mmount
^ pedestrian and bicyclist crash circurnstances within the Vendor's jurisdiction Support the increased
funding amount
Increased funding will be based upon availability and Must beapproved by the FDOT.
Increased funding will beaccomplished through onamendment tothis contract which must besigned by
the FDOT.Vendor, and |PTKA.
Requeatsfmrinnnaasedfundingmuotbeoubmi(ted|o|PTyNandmoaivedonurbehzneFebmmy28.2O25�
NON-DISCRIMINATION AND ETHICAL STANDARDS
No person shall, On the ground of race, color, religion, sex, handicap, or national origin, be subjected to
d iscritin i nation Linder any progrann or activity Supported by this contract. The agency agrees to comply with
the Florida Civil Rights Act (F.S. 760)
City ofBoynton Beach
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452516
All officers participating in High Visibility Enforcement activitiare required hcomply with the Law
Enforcement Officer Ethical Standards n/Conduct asestablished bythe Florida Department coLaw
Enforcement.
Et�iical-Sta��dards-of(,,o�id��et asp
CORE ACTIVITY PERFORMANCE MEASURES / MINIMUM LEVEL UFSERVICE TO BE PERFORMED
AND CRITERIA FOR EVALUATING SUCCESSFUL COMPLETION.
Each law enforcement agency is encouraged to complete all of the tasks as outlined within this contract.
All agencies are required to complete a minimum of (80%) eighty percent of contracted efforts within the
contract period to be eligible for "agency of the year award" consideration, Each successive fiscal year,
agencies will be prioritized for funding based on percentage of performance expectations that were met,
CONSEQUENCES FOR NON-PERFORMANCE
If the Vendor is unable to properly utilize the full funding amount as outlined herein, the amount of funding
for subsequent periods may be reduced, In the event that the required services are in dioputm, the invoice
maybepn+mhed.neducod.orpaymontwiUhhm|dunU|edequabydncumenboUmninpmv|dedhosupport the
completion of such services and the dispute is resolved. If requirements are not met, the invoice will be
pro -rated and payment will only be rnade for services that were completed as outlined in this agreement.
Failure to submit invoices, detail activity reports, or other deliverables as outlined in this contract rnay
result intermination ofthe agreement.
City ofBoynton 8ench
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope ID: 1767093F-613E4EOD-BB62-FA517C452516
EFFORT SUMMARY
FLORIDA'S PEDESTRIAN AND BICYCLE FOCU8ED|NTT|AJ|VE
HIGH VISIBILITY ENFORCEMENT CAMPAIGN
QUANTIFIABLE, MEASURABLE, AND VERIFIABLE DELIVERABLES
p Am|nimu media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period,
w Detail Activity Reports shall be submitted for each education arid enforcement detail worked.
• Bicycle Light Distribution Assurance Forms shall be submitted for each bicycle light kit distributed.
• Invoices shall be submitted for each month or payroll period in which overtime details were performed
beginning the month following contract execution.
PERFORMANCE MEASURES
Proof of performance documentation shall be submitted. This includes, but is not limited to, the following:
* Detail Activity Submissions
° Proof o[media engagements
• Proof nfovertime hours worked
BU0GETxCOSTA0ALYSIS
" The name and fully loaded hourly overtime rates h/beused for each officer must besubmitted.
^ The overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime.
" Only hours from officers listed arid shown on the authorized personnel list are eligible for reimbursement under
this agreement.
° Only overtime hours for sworn law enforcement officers are eligible for reimbursement (non -sworn civilian
personnel are not eligible).
° Each officer is limited to a maximum of eight (8) hours of reimbursable overtime in any single day (defined as
12:O0am. to 11:59 p.m.).
^ Payroll documentation should clearly indicate that the detail hours worked under this contract were on overtime
status along with the overtime rates that were paid,
* WOn|yTier 1 locations shall baworked from contract execution through May 8. 2025.
[AOnly Tier 2 locations shall be worked from contract execution through May 9, 2025.
OBothTior 1 and Tier 2 locations: Tier i locations shall be worked from contract execution through May 9.
2025. Tier 2 locations can be worked in addition to Tier 1 locations from February 1, 2025 through May 9,
2026.
" Payment shall bemade only after receipt and approval ofservices provided.
Total contract amount not hmexceed: $S,0UUJ0
City of Boynton Beach
I Docusign Envelope ID: 67A5E4DE-2BOE-4482-8C81-4F46A532171 B
Docusign Envelope ID: 1757093F-613E4EOD-BB62-FA517C452516
EXHIBIT "C"
Locations for Boynton Beach Police Department
Florida's Pedestrian and Bicycle Focused Initiative
High Visibility Enforcement Campaign
........ - - ------- .... . . . .... .. ........ .
Time Range
Ralik Roadway Name From To Tier From TO Day of the Week
--ii' N Congress Avenue ' "Ocean Drive Old -Boynton "R, -o ad
Friday,
Saturday, 5urr�
nate Source, Crmsh Analysis aeporlln); Syslenr 7/t/2016 6,Ii0/aazs (downloaded March 2e2A). Tnblo Ilslx roadway sa6merrts with hd6h rnprosanlatlon al IraHie crashes iesulting Insedous Injuries i
61alliles to pedestrians and bky010%.
9
City of Boynton Beach
Docusign Envelope ID: 67A5E4DE-2BOE-4482-8C81-4F46A532171 B
Docusign Envelope ID: 1757093F-613E-4EOD-BB62-FA517C452616
2024-2025 HIGH VISIBILITY ENFORCEMENT PROGRAM
PALM BEACH COUNTY PEDESTRIAN/BICYCLE, HIGH CRASH SEGMENTS
J{Phsl ram Jupllel
LEGEND
Pad Like Sedcus hijurytratal Crashes
Tier I Roadway Sogn at
lier 2 Roadway SeX:aat
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City of Boynton Beach
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LEGEND
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lier 2 Roadway SeX:aat
10
City of Boynton Beach
Pat!.
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06vnion Beach
Plh,.y B*uh
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LEGEND
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lier 2 Roadway SeX:aat
10
City of Boynton Beach
Pat!.
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06vnion Beach
Plh,.y B*uh
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000usionEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
DooumignEnvelope ID: 1757Vg3F-613E4ED&Q8D2-FA51rC452510
Letter of Agreement and Contract
Execution of Agreement. This Agreement may be simultaneously executed in a IninilflUrn Of two COUnterparts, each
of which so executed shall be deemed to be an original, and such counterparts together shall Constitute one in the
same instrument.
University of North Florida Training and Services Institute, Inc.
d0b/oInstitute ofPolice Technology and Management
/—DocuSigned by:
Vice President
9/18/2024
VENDOR ACKNOWLEDGEMENT: By signing bo|mm. | certify that | have read the entire document, ogn*m bzabide bv
the pricing and all terms and conditionsthis busign for
the Vendor. V60) T
PO
Vendor Name: City of Boynton Beach
Address: 2100 Hiqh Ridge Road, Boynton Beach, FL 33426 \..� '.011
Vendor-'wjqff 6i�
Printed Name Title
Cil'), ATTORNEY
Ia
By: 10
Docusi=ed by:
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope Kl1767unopoiaF-4sooaeuufx517C*noo10
Exhibit "ID"
FY2024 - Subcontract Agreement Required Federal Clauses, Per Part
The parties hothis Subcontract shall bobound byall applicable sections ofPart t(Acceptance and Agreement
ofProject #4381444-84U4.FDOTContract #G2X22,Afinal invoice must bereceived byJune G.2U25or
payment will be forfeited,
ii. Buy American Act. The Buy Arrierica Act prohibits the use of Federal highway safety grant funds to purchase
any manufactured product or software/inforrnation technology systerns whose unit purchase price is $5,000 or
more, including mohrvehiu|ea. that is not produced in the United States, NHTSA may waive those
requirements if (1) their application would be inconsistent with the public Interest; (2) Such materials arid
products are not produced in the United States in sufficient arid reasonably available quantities and of a
satisfactory quality; or (3) the inclusion of domestic material will increase the cost of the overall project contract
by more than 25 percent,
iii. Certification Regarding Federal Lobbying. The subcontractor certifies, to the best of his or tier knowledge
arid belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or all employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, arid the extension, continuation,
renewal, arnendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. |fany funds other than Federal appropriated funds have been paid orwill bepaid hany person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Mernber of Congress in connection with this
Federal contract. grant, loan, or cooperative agreement, the undersigned shall complete arid Submit
Siondan|Form'LLL."D|so|oauneFonntoRepor(Lobbying."inacoordmnoowi(hiLmindmotk/ns.
3. This certification iaematerial representation cf fact upon which reliance, was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed bysection 31 U.S.O1352.Any person who fails hmfile the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$1OU.O0Ofor each Such failure.
h. Cooperation with tile Inspector General. It is the duty of every subcontractor to cooperate with the inspector
general in any invmoUgeUon, audit, inspection, mviow, or hearing pursuant bthis mubgnan(agreemeni Chapter
DBE Assurance. The consultant or contractor and subconsultant or subcontractor shall not discriminate on
the basis of race, color, national origin, or sex in the performance of this contract. The consultant or contractor
shall carry Out applicable mquiremenh/of4BCFR, Part 26inthe award arid administration ofUSOO7-amaieted
contracts. Failure bythe consultant orcontractor bzcarry out these requirements isamaterial breach of this
contract, which may result ill the termination of this contract or such other rennedy, as the SLIbrecipient or the
Department deems appropriate,
vi, E -Verify. Any Subcontractors performing work or providing services pursuant to the SUbgrant agreement are
required to Utilize the U.S. Department ofHomeland Security's E -Verify syabemh`verify tile employment
eligibility of all new employees hired by the subcontractor during tile contract terril.
12
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
Docusign Envelope ID: 1767093F-613EAEOD-BB62-FA517C452516
vii Non d iscrinn ination. During tile performance of this subcontract, tile Subcontractor agrees:
1. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time
2. Not to participate directly or indirectly in the discrinlination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein
3, To permit access to its books, records, accounts, other sources of Information, and its facilities as
required by the FDOT State Safety Office, USDOT, or NHTSA
4. That, In tile event a Subcontractor fails to comply with any nondiscrimination provisions in this
oubgmnt,(he Subrecipient will have the right to impose such subgrant sanctions as it or NHTSA
determines are mppmprioho, including but not limited to withholding payments hothe Subcontractor
under the contract/agreement until the Subcontractor complies; and/or canceling, terminating, or
suspending acontract orfunding mgraament.inwhole orinpart.
viii. Clean Air Act arid Federal Water Pollution Control Act, Subcontracts for aomunts inexcess of$160.00O
must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U,S.C. 7401-7671q) and the Federal VVate, Rd|utk,n Control Act ma amended (33 U.S.C. 1251-1387).
Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
ix. Integrity Certification. The Subcontractor certifies that neither it nor its contractors are presently debarred,
auapendmd, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this
Agreement by any federal department or agency, This certification is a material representation of fact upon
which the Department iorelying inentering this Agreement. |fitiolater determined that the Subcontractor
knowingly rendered all erroneous certification, in addition to other remedies available to the federal
government, the department or agency with which this transaction originated May Pursue available remedies,
including suspension and/or debarment. The Subcontractor shall provide to the Department Immediate written
notice if at any time the Subcontractor learns that its certification was erroneous when submitted or has
become erroneous byreason ofchanged circumstances,
X. Contract Work Hours and Safety Standards Act. All subcontracts |nexcess of*1OO.00that involve the
ernployrnent of mechanics or laborers must include a provision for compliance with 40 U.S,C. 3702 and 3704,
as supplemented by Department ofLabor regulations (29 CFR Pert 5). Under 40 U.B.C. 3702 of the Aot, each
oontrac(ormuatbavaqu\radi000mpuiethmwaQasofavarymoohon|uend|aboreronthmbaeieofoahandand
work week of 40 hours, Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer ormechanic must be required to work in aunnundinga or under working conditions
which are unsanitary, hazardous or dangerous, These requirements do not apply to the purchases of supplies
or materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligence,
xi. Indemnification arid Insurance, To the fullest extent permitted by law, the Subcontractor shall indemnify and
hold harmless the Subrecipient and the State of Florida, Departrnent of Transportation, including tile
Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent Caused by the negligence, recklessness oi intentional wrongful
Misconduct of the contractor/consultant arid persons employed OF utilized by the contractor/consu Ita tit in tile
performance ofthis Agreement.
13
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
oocusignsnvvwp ID: 17s7nonr-61 /t452516
This indemnification shall survive the termination u[this Agreement. Nothing contained in this paragraph is
Intended to nor shall it constitute a waiver of the State of Florida and the Subrecipient's sovereign immunity,
x|i Policy oil Banning Text Messaging While Driving Act. In accordance with Executive Order 13513, Federal
Leadership On Reducing Text Messaging While Driving, arid DOI' Order 3902.10, Text Messaging While
Driving, subcontractors are encouraged to:
Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies \oban text messaging while driving company-owned or rented vehicles, Govern ment-own ed, leased
or rented vehicles, or privately -owned vehicles when oil official business or when performing any work on
behalf of the eubnec|pientagency and/or the Government,
Conduct workplace safety initiatives in a nianner commensurate with the size of the business, Such as
establishment of new rules and prograrris or re-evaluation of existing programs to prohibit textmessaging
while driving, and education, awareness, and other outreach to employees about the safety risks associated
with h*xUnDand driving.
Insert the Substance of this section, including this sentence, in all sub-agreerinent/subcontracts funded with tile
subaward provided under this Agreement that are $15,000 or more.
x|ii Human Trafficking, The Subcontractor agrees that karid its employees that perform any work oil the
subcontract shall not, during the term of this Agreement, engage in trafficking in persons, procure a
commercial sex act, or use forced labor In the performance of work on the subcontract.
xiv. Contracting with small and minority businesses, women's business enterprises, and labor surplus
area firms. Tile Subcontractor agrees to take the following affirrilative steps to assure that minority
businesses, women's business enterprise, arid labor surplus are used when possible:
1, Place qualified small arid minority businesses and women's business enterprises oil solicitation lists;
2, Assure that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources;
3. Divide total requirements, when economically feasible, into smaller tasks or quantities to perrylit
maximum participation by small and minority businesses, and wornen's business enterprises;
4, Establish delivery schedules, where the requirernent permits, which encourage participation by small
and minority businesses, and women's business mnherprieen;
5. Use the services and assistance, as appropriate, Of Such organizationsthe Small Business
Administration and the Minority Business Development Agency of the Department of Commerce; arid
G. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in
paragraphs (b)(1) through (5) of this section.
xv. Termination for Convenience, In accordance with Appendix U b2 CFR Part 200—Contract Provisions for
Non-Fecleral Entity Contracts Under Federal Awards, either Party may terminate this Agreement for
convenience upon thirty (30) days advance written notice to tho other Party. Termination of this Agreement, as
Such, will not affect payment for services satisfactorily furnished prior to the termination.
14
Docusign Envelope ID: 67A5E4DE-2BOE-4482-8C81-4F46A532171 B
MEMO
To: Jaclyn Smith
From: Melissa Clavel
Office of the City Clerk
Date: September 9, 2024
RE: R24- 201— Pedestrian and Bicycle Safety High Visibility Enforcement and
Support Program
Attached is a copy of Resolution No. R24-201 that was approved at the City
Commission Meeting of September 3, 2024, along with the original Letter of
Agreement and Contract between the City of Boynton Beach and the Institute of
Police Technology and Management. Once the document has been executed,
please return the document to the City Clerk's Office for Central File.
If you have any questions or concerns, please do not hesitate to contact me at
extension 6064.
Thank you for your assistance.
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
|
2
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8
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})
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RESOLUTION NO. R24-201
WHEREAS, the Florida Department of Transportation (FDOT) through a grant with the
University ofNorth Florida Training and Services Institute, Inc. d/b/aInstitute mfPolice Technology
and Management (DPTK4); Project # 433144'1-8404. Contract # G2X22 utilizes law enforcement
support to reinforce safe pedestrian, bicyclist, and driver behaviors in priority counties in Florida.
The goal of this effort is to reduce traffic crashes resulting in serious and fatal injuries to
pedestrians and bicyclists using high visibility education and enforcement details; and
WHEREAS, the Boynton Beach Police Department (BBPD) has allocated $5,000 toward
overtime to support these efforts; and
WHEREAS, the total contract amount will not exceed $5,00with acontract period to
begin upon execution and will end on May 9, 2025; and
WHEREAS, approval of this subcontract will allow BBPD to conduct education and
enforcement operations in areas specified as high -frequency crash fatality locations for
pedestrians and bicyclists; and
WHEREAS, the City Comi-nission, upon the recornmenclation of staff, has deemed it in the
best interests of the city's citizens and residents to approve a Letter of Agreement and Contract
with University of North Florida Training and Services Institute, Inc, d/b/a Institute of Police
Technology and Management for Pedestrian and Bicycle Safety High Visibility Education and
Enforcement Campaign.
NOW, THEREFORE, BE0[RESOLVED BY THE CITY COMMISSION OFTHE CITY OpBOYNT0N
BEACH, FLORIDA, THAT:
SECTION 1. 'The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby rnade a specific part of this Resolution upon adoption.
000usignEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
33 SECTION 2` The City Commission of the City of Boynton Beech, Florida, does hereby
34 approve a Letter of Agreement and Contract between the University of North Florida Training and
35 Sen/ices Institute, Inc., d/b/a Institute of Police Technology and Management, and the City for
30 Pedestrian and Bicycle Safety High Visibility Education and Enforcement Campaign in the amount
37 not to exceed $5,000 (the "Agreement"), in form and substance similar to that attached as "Exhibit
3s A.^
39 SECTION 3. The City [mnnnoissiVn of the City of Boynton Beach, Florida, hereby
40 authorizes the Mayor toexecute the Agreement. The Mayor isfurther authorized to execute any
41 ancillaryclmrunnents required under the Aoneen0entor necessary to accomplish the purposes of
42 the Agreement and Resolution.
43 SECTION 4. The City -executed Agreement shall beforwarded toJaclyn Smith toobtain
44 execution of the Agreement by the University of North Florida Training and Services Institute, Inc.,
45 d/b/a Institute of Police Technology and Management. Jaclyn Smith shall be responsible for
46 ensuring that one fuUy-executed Agreement is returned tmthe City to be provided tothe Office
47 of the City Attorney for forwarding to the City Clerk for retention as a public record.
48 SECTION 5. This Resolution shall take effect inaccordance with law.
49 [signatures Vnfollowing page]
8}
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000usionEnvelope ID: o7AnE4oE-zooE-44ao-8ca1'4F4oAnoo1710
r-0
jY PASSED AND ADOPTED this day of 2024�
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CITY OF8DYNTONBEACH, FLORIDA
YES NO
~/
Mayor —TvPenserga
�
Vice Mayor — Aimee Kelley
[onnnnissioner— Angela Cruz
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{nmmissinne[—VVoodrowLHay
ATTEST:
IDe
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(Corporate Seal)
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VOTE
A.
Ty Pe a
1; X2
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APPROVED A6TOFORM:
4 . Y-
j----
Shawria G.
City Attorney