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R24-219 RESOLUTION NO. R24-219 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING THE FIRST AMENDMENT TO THE PIGGYBACK AGREEMENT 5 WITH ERGOFLEX SYSTEMS INC., DBA XYBIX SYSTEMS, INC., FOR THE SECOND PHASE 6 OF RENOVATION AND UPGRADING OF THE BOYNTON BEACH POLICE 7 DEPARTMENT'S COMMUNICATIONS CENTER, IN AN AMOUNT NOT TO EXCEED 8 $135,207.32;AND FOR ALL OTHER PURPOSES. 9 10 WHEREAS, on July 16, 2024, the City and Ergoflex Systems, Inc., d/b/a Xybix Systems, Inc. 11 (Vendor) entered into a Piggyback Agreement for Public Safety Communications Products, 12 Services, and Solutions ("Piggyback Agreement"), which authorized the City to enter into 13 Amendments to order additional products and services pursuant to the Master Agreement, 14 approved by Resolution No. R24-155 on July 16, 2024; and 15 WHEREAS, the City desires to purchase the additional products and services for the 16 second phase of renovation and upgrading of the Boynton Beach Police Department's 17 Communications Center for an amount not to exceed $135,207.32; and 18 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 19 best interests of the city's citizens and residents to approve the First Amendment to the Piggyback 20 Agreement with ErgoFlex Systems Inc., dba Xybix Systems,Inc., for the second phase of renovation 21 and upgrading of the Boynton Beach Police Department's Communications Center, in an amount 22 not to exceed $135,207.32. 23 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 25 BEACH, FLORIDA, THAT: 26 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 27 being true and correct and are hereby made a specific part of this Resolution upon adoption. 28 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 29 approve a First Amendment to the Piggyback Agreement between ErgoFlex Systems, Inc., d/b/a 30 Xybix Systems,Inc., and the City for the second phase of renovation and upgrading of the Boynton 31 Beach Police Department's Communications Center, in an amount not to exceed $135,207.32 (the 32 "Amendment"), in form and substance similar to that attached as "Exhibit A." 33 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby 34 authorizes the Mayor to execute the Amendment and such other related documents as may be 35 necessary to accomplish the purpose of this Resolution. 36 SECTION 4. One fully executed original of the Amendment shall be retained by the City 37 Clerk as a public record of the City. A copy of the fully executed Amendment shall be provided 38 to Michael Johnson and Matthew Zeller of the Police Department to forward to the Vendor. 39 SECTION 5. This Resolution shall take effect in accordance with law. 40 41 �2 na(1 42 PASSED AND ADOPTED this O"--) day of :2,r 2024. 43 CITY OF BOYNTON BEACH, FLORIDA 44 YE- NO 45 Mayor—Ty Penserga 46 47 Vice Mayor—Aimee Kelley 48 r/ 49 Commissioner—Angela Cruz 50 51 Commissioner—Woodrow L. Hay 52 53 Commissioner—Thomas Turkin 54 55 VOTE 56 ATTEST 57CL-- '" ss 59 Maylee De Jesu MPA, MMC Ty 'en • .: •1 ?,S' 7v a/ 60 City Clerk Mayor 61 62 �„ ��•�`B�oNjo 11 APPROVED AS TO FORM: 63 (Corporate Seal) 9�.•2 *� °'9A J. wa,,,,6 65 66 •'•1920'F°•'• ` ' Shawna G. Lamb 67 ,,'�;�� S�RDA''""'••• r City Attorney r l.� , , ( ‘ ___,,u f FIRST AMENDMENT TO PIGGYBACK AGREEMENT WITH ERGOFLEX SYSTEMS, INC. D/B/A XYBIX SYSTEMS, INC. This First Amendment ("First Amendment") is between the City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida,with a business address of 100 East Ocean Avenue, Boynton Beach, FL 33435("City"),and Ergoflex Systems,Inc.,d/b/a Xybix Systems, Inc.,with its principal address of 4050 Esplanade Way,Tallahassee, Florida 32399 ("Vendor") (each a "Party, and collectively referred to as the "Parties"). RECITALS A. On July 16, 2024,the City and Vendor entered into a Piggyback Agreement for Public Safety Communications Products, Services,and Solutions("Piggyback Agreement"),which authorized the City to enter into Amendments to order additional products and services pursuant to the Master Agreement. B. The City desires to purchase the additional products and services for an amount not to exceed $135,207.32. C. The Parties desire to execute a First Amendment to the Piggyback Agreement so the Vendor can provide the additional products and services to the City and adjust the fees; and Now, therefore, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. The above Recitals are true and correct and are incorporated herein by reference. All capitalized terms not expressly defined within this First Amendment shall retain the meaning ascribed to such terms in the Agreement. 2. Except as modified herein,all remaining terms and conditions of the Agreement shall remain in full force and effect. 3. Additional Services. The Scope of Services of the Piggyback Agreement is hereby amended to provide additional products and services, as further detailed in Exhibit A, attached hereto. 4. Fee. The fee for the additional services described above in Section 3 shall be One Hundred Thirty-Five Thousand Two Hundred Seven and 32/100 Dollars ($135,207.32), as further described First Amendment to Ergoflex Systems Page 1 of 3 in Exhibit A, attached hereto. The total Fee to be paid to the Vendor is amended to Three Hundred Forty-Three Thousand Two Hundred Twenty-One and 39/100 Dollars ($343,221.39). 5. Agreement Reference. This First Amendment shall be performed under the terms and conditions described within the Agreement, as amended. IN WITNESS WHEREOF, the Parties have executed the Amendment by their duly authorized representatives. CITY OF BOYNTON BEACH Ergoflex Systems, Inc.,d/b/a Xybix Systems, Inc., Ty , Date: Z ZuLY Print Name: VY-4A-14(.1-6— /2 (.. 1'S ikv Appoved as to Form: Date: L( f (-/ Z� 47/2L1/76z J. >ego7b = BOyIVT`I, Shawna G. Lamb,City Attorney /'i:*.63"4 0,01 i it i V 9TF•cn SEAL �_ Attest:d/A he .cated: �i • i. ; �-I ',RAT : , 192 ED. A, gi,.. e IP . , • • .• • ,,,,,,„_.,....., ___.., . _ _ „b._ -,,up,, Maylee De es - MMC City Cler .6` e First Amendment to Ergoflex Systems Page 2 of 3 EXHIBIT A Additional Products and Services First Amendment to Ergoflex Systems Page 3 of 3 Xybix Systems, Inc. Quote Number: 35110 8207 SouthPark Circle • • Littleton CO 80120Quote Date: 9/6/2024 ' Phone: 303-683-5656 Revision: A Fax: 303-683-5454 Orig Create Date: 9/6/2024 meghand Expires: 12/5/2024 Quote Opp#: 0029257 Terms: NET 30 Page: 1 of 4 QUOTE TO: SHIP TO: Acct: BOYBEABOFL Boynton Beach Fire Rescue 2080 High Ridge Road Boynton Beach Police Department Boynton Beach, FL 33426 2100 High Ridge Road USA Boynton Beach FL 33426 Salesperson: JENNA JESSE Phone: (720)382-2113 Email:jennaj@xybix.com Phone: Email: NASPO Contract#PA#43190000-22-NASPO-ACS Product Line:Eagle Line w/axys Install Type:Standard Tax Exempt 8 Workstations 09.06.2024:Request of quote for(8) Workstations. MND Please note that Optional Items are not included in the total price. Please contact Xybix to have any Optional Items included in the final price. Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price 1.00 12343. Panel System Priced by the Linear Foot: 65 1.00 EA $23,991.00 50.00% $11,995.50 $11,995.50 Grade 3 Fabric 12343-1-SS-29-48in - 11.0 LF @ $281.000/LF 12343-1-DS -29-48in-55.0 LF @ $380.000/LF Upper Tiles Fabric Color: TBD Grade 3 G2 Lower Tiles Fabric Color: TBD Grade 3 G2 Panel Trim Color: Black 1.01 14534. Panel Tile Acoustical Premium .75 NRC 8.00 EA $100.00 50.00% $50.00 $400.00 Tile 18x24 Upgrade 1.02 14535. Panel Tile Acoustical Premium .75 NRC 2 18.00 EA $149.00 50.00% $74.50 $1,341.00 Tile 18x30 Upgrade 1.03 14536. Panel Tile Acoustical Premium .75 NRC J 18.00 EA $149.00 50.00% $74.50 $1,341.00 Tile 18x36 Upgrade 1.04 13880-3D. Panel Tile Panel Segment 3D Laminate 4 6.00 EA $23.00 50.00% $11.50 $69.00 18h x 30w Upgrade 1.05 13881-3D. Panel Tile Panel Segment 3D Laminate 5 2.00 EA $23.00 50.00% $11.50 $23.00 18h x 36w Upgrade 1.06 13868-3D. Panel Tile Panel Segment 3D Laminate 6 14.00 EA $23.00 50.00% $11.50 $161.00 24h x 30w Upgrade Xybix Systems, Inc. Quote Number: 35110 8207 SouthPark Circle • xybix Littleton CO 80120 Quote Date: 9/6/2024 Phone: 303-683-5656 Revision: A Fax: 303-683-5454 ie 0 xyp Orig Create Date: 9/6/2024 meghand Expires: 12/5/2024 Quote Opp#: 0029257 Terms: NET 30 Page: 2 of 4 Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price 1.07 13869-3D. Panel Tile Panel Segment 3D Laminate B 18.00 EA $23.00 50.00% $11.50 $207.00 24h x 36w Upgrade 1.08 13867-3D. CPU Panel Tile Panel Segment 3D 8.00 EA $19.00 50.00% $9.50 $76.00 Laminate 24h x 24w Upgrade 1.09 13868-3D. Cable Bridge Panel Tile Panel Segment 4.00 EA $23.00 50.00% $11.50 $46.00 3D Laminate 24h x 30w Upgrade 1.10 14145-BLK Pole, Cable, 96 in, Black 6.00 EA $130.00 50.00% $65.00 $390.00 2.00 14486-3D. Adj. Table Worksurface-Corner Dual 10 4.00 EA $2,719.00 50.00% $1,359.50 $5,438.00 Surface-66L x 66R- Cable Management Included 2.01 14498-3D. Adj. Table Worksurface-Straight Dual 12 4.00 EA $1,847.00 50.00% $923.50 $3,694.00 Surface-72W x 44D- Cable Management Included 3.00 15701 L4 Table Base 13 8.00 EA $6,736.00 50.00% $3,368.00 $26,944.00 4.00 16744. Monitor Mount 3- Rollervision- Corner is 4.00 EA $4,021.00 50.00% $2,010.50 $8,042.00 Dual Surface-66L x 66R 16674- Std VESA Mount Qty= 2 Total: $700.00 16675- Std VESA Mount 2 HI 1 Knuckle Qty=2 Total: $958.00 4.01 16745. Monitor Mount 3- Rollervision-Straight 11 4.00 EA $4,021.00 50.00% $2,010.50 $8,042.00 Dual Surface-72W x 44D 16674-Std VESA Mount Qty= 2 Total: $700.00 16675- Std VESA Mount 2 HI 1 Knuckle Qty= 2 Total: $958.00 5.00 16130-8 Datadock 2- Keyboard Snap-In Cable 19 8.00 EA $709.00 50.00% $354.50 $2,836.00 Organizer Includes: 8- USB Ports 1 - RJ45 Port 6.00 11792-BLK Power Bar- 10 Outlet With Black Sticker 2. 8.00 EA $170.00 50.00% $85.00 $680.00 6.01 11792-OR Power Bar- 10 Outlet With Orange 21 8.00 EA $170.00 50.00% $85.00 $680.00 Sticker Xybix Systems, Inc. Quote Number: 35110 8207 SouthPark Circle • xybix Littleton CO 80120 Quote Date: 9/6/2024 Phone: 303-683-5656 Revision: A Fax: 303-683-5454 Orig Create Date: 9/6/2024 meghand Expires: 12/5/2024 Quote Opp#: 0029257 Terms: NET 30 Page: 3 of 4 7.00 16708. Axys Control System with Fan 23 8.00 EA $4,842.00 50.00% $2,421.00 $19,368.00 Base Price: $2,079.00 16707AXS- Heat-$582.00 16709AXS -Task Lights-$519.00 16712AXS - Down Bias Lighting- $155.00 16771AXS -Axys Status Light 3 HI - $1,507.00 8.00 16909 Shelf, Under Surface, With Power, 1 AC 2., 8.00 EA $379.00 50.00% $189.50 $1,516.00 Outlet, 1 USB Charge, 1 USB-C Charge, Metal, Black OPEN MARKET 10.00 12033-3D- Flip Top Return Worksurface-24Wx36D 26 8.00 EA $656.00 50.00% $328.00 $2,624.00 FT. 11.00 17030 Cable Bridge, Corner, Left 31 4.00 EA $301.00 50.00% $150.50 $602.00 OPEN MARKET 11.01 17031 Cable Bridge, Corner, Right 32 4.00 EA $301.00 50.00% $150.50 $602.00 OPEN MARKET 11.02 17029 Cable Bridge, Straight 73 4.00 EA $301.00 50.00% $150.50 $602.00 OPEN MARKET 11.03 15484-3D- CPU Cabinet- ERGO ACCESS Under 8.00 EA $1,686.00 50.00% $843.00 $6,744.00 FT. Work Surface 24Wx34.5D With Flip Top Hinge 50.00 17043 Create marketing videos 89 0.00 EA $0.00 0.00% $0.00 $0.00 OPTIONAL x1 50.01 17044 Create marketing content 0.00 EA $0.00 0.00% $0.00 $0.00 OPTIONAL x1 50.02 17045 Create and Post Marketing Content 71 0.00 EA $0.00 0.00% $0.00 $0.00 OPTIONAL x1 90.00 16139 Installers Kit Eagle Line 39 8.00 EA $0.00 0.00°io $0.00 $0.00 99.00 Other Other Charges & Services 49 1.00 EA $0.00 0.00% $0.00 $0.00 Line (40) -Miscellaneous Charge- Description Ext. Price 1.) Freight- Full Truck 6,504.94 2.) Installation 24,238.88 Xybix Systems, Inc. Quote Number: 35110 8207 SouthPark Circle • • Littleton CO 80120 ' Quote Date: 9/6/2024 Phone: 303-683-5656 Revision: A Fax: 303-683-5454 xy b Orig Create Date: 9/6/2024 meghand Expires: 12/5/2024 Quote Opp#: 0029257 Terms: NET 30 Page: 4 of 4 Line Part Num Desc Qty U/M List Ea. Disc. % Disc. Price Net Price List Price Total: $208,927.00 Lines Total: $104,463.50 Line Miscellaneous Charges Total: $30,743.82 Taxes Total: $0.00 Quote Total: $135,207.32 Note 1: All quoted taxes are estimated.Any applicable taxes,fees, permits,etc.must be added to this quote. Note 2: Where installation is listed on quote it is based in non-union labor and on one trip for installation only.Client is responsible for coordination of Technicians and other Vendors/Contractors.Waiting time will be charged at the rate of$75 per man hour straight time and$115 per man hour for OT plus subsistence expenses. Additionally,this quote is based upon a remodel in an existing space and/or new building-completely finished with a Certificate of Occupancy.Any project where the General Contractor is still on the job is subject to additional charges. We appreciate this opportunity to provide this quote.Our goal is to substantially improve working conditions for your valuable staff.We look forward to meeting with you to review this proposal in detail. In the meantime please don't hesitate to call us with any questions.