R02-096RESOLUTION NO. R02- Oq ~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE TASK
ORDER NO. 01-05 FOR METCALF & EDDY, IN THE
AMOUNT OF $49,140 FOR THE SURF ROAD AREA
WATER MAIN REPLACEMENT PROJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, this project is to provide Phase I, preliminary design and engineering
services for the upgrading of water mains and services in an unincorporated area adjacent to
the Town of Ocean Ridge; and
WHEREAS, the City Commission, upon staff's recommendation, has deemed it
appropriate, and in the best interests of the public, to approve a Task Order for Metcalf &
Eddy., for the Surf Road Area Water Main Replacement Project in the amount of $49,140;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the Mayor and City Clerk to approve and execute a Change Order
for Metcalf & Eddy, in the amount of $49,140.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this ! ~1 day of June, 2002.
Commissioner
TASK ORDER//01-05
May 24, 2002
FEE PROPOSAL AND SCOPE OF SERVICES
CITY OF BOYNTON BEACH
PRELIMINARY (30%) DESIGN - PHASE I
ASSOCIATED WITH
CONSTRUCTION MANAGEMENT AT RISK APPROACH - PHASE II
FOR
SURF ROAD AREA WATER MAIN REPLACEMENT
Background
It is the general intent of this scope of services to provide preliminary design services
associated with the upgrading of water services in an unincorporated area adjacent to
Ocean Ridge known as the Surf Road Area. The project area lies in an unincorporated
pocket (approximately 17 acres) of Palm Beach County and currently obtains water and
sanitary sewer services from the City of Boynton Beach (City). The project area is
def'med as:
· Briny Breezes Boulevard on the north,
· Surf Road to the south,
· Old Ocean Boulevard, Streamaire Lane, and Coquina Road on the east,
· North Ocean Boulevard (AIA) on the west, and
· North, Center, South, and East Lane area.
Metcalf & Eddy has prepared a feasibility study for the project area. The study
identified a need for upgrading water services due to a deficiency in flows and lack of
adequate fu'e hydrant coverage in the project area.
Basis of Estimate
The basis of this estimate is to provide for 30 % design (Phase I) which will be used to
develop a negotiated fee for a subsequent phase (Phase II) which will utilize
construction management at risk as described herein. Hence, this fee proposal and
scope of work addresses the 30% design and broad concepts that will be used to
develop and subsequently execute the project under a construction management at risk
approach.
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Surf Road Project A~roach
M&E has experience in numerous projects using the construction management at risk
approach. We bring this experience to the Surf Road project. The approach proposed
for this project and presented herein is as follows:
1. Conduct a Public Meeting to present and discuss the preliminary design water main
plan for those affected residents.
2. Perform engineering design services at a 30 % completion level necessary to solicit
bids from contractors.
3. Select Contractor(s) based on established criteria
4. Develop fee proposal for construction management at risk project
5. Provide technical services during construction such as construction management and
engineering services necessary to execute and certify the project
During the course of the project, M&E encourages City participation and feedback.
We believe that this participation further enhances the team concept which is very
important in a successful construction management at risk project.
Upgrading Water Services Background
Based on available information, M&E recommended a system layout as shown in Figure 4
of the Feasibility Study. Attachment 1 futher defines the water main layout. This
preliminary layout depicts a new 8-inch main along Briny Breezes Boulevard to service the
Surf Road Area. The new main would run from along Briny Breezes Boulevard to Old
Ocean Boulevard, along Seaview Avenue, down Streamaire Lane, Winthrop Lane, and
Kenmore Lane where it would connect to the replacement loop running along Coral Road,
Reef Road, Surf Road, East Avenue, and Coquina Road, thus preventing system dead
ends. Having water supplied from two locations will also strengthen the system and aid in
maintaining adequate flows. A loop is also proposed for North, Center, South, and East
Lane to AIA.
It was proposed that all the existing water meters be abandoned and replaced with new
meters. It was also recommended that the new meters be placed street front for easy
access of city personnel rather than in the back of homes.
A total of seven fire hydrants are proposed for the study area. The preliminary layout
shows the location of the hydrants. This layout satisfies the City's fire hydrant criteria.
It is proposed that roads be returned to their original condition, with the exception of
minor swale grading as defined in Phase I and an asphalt replacement for those roads,
once the new pipes have been laid and the old utilities abandoned or removed. Currently,
most of the roads throughout the subject area are unpaved and are comprised of
predominantly coral rock and soil.
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The water service upgrades identified in the Study consist of the following:
1. Approximately 3,600 lineal feet of 6-inch and 800 lineal feet of 8-inch ductile iron
water main
2. Seven flue hydrants
3. Sixty-four water service connections (3/4", 10 If each)
Although not identified in the Study, the point of connection to the townhomes along
Conquina Road will be examined.
The following pages provide a proposed scope of services for the initial phase (30 %
Design - Phase I) of the proposed approach.
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SCOPE OF SERVICES
PHASE I:
1.0
2.0
Project Management - 30% Design
1.1 Management
Project Management activities comprise contract administration,
coordination of project staff, monitoring of progress and project costs
during the 30 % design phase
1.2 Project Meetings
M&E will attend up to three (3) meetings with representatives of the
City as part of this project, as follows:
a. Public Meeting,
b. 30 % design review meeting, and
c. Price negotiations for CM at Risk Phase.
If required, as pan of the public meeting, M&E will be providing
presentation material in the form of a proposed water main and services
layout on two 24x36 presentation boards as requested by the City.
1.3 Value Engineering
M&E will be conducting one value engineering meeting with the City
for the project to identify potential cost savings and further enhance
value to the City. Results will be incorporated into the f'mal 30%
deliverable.
Engineering Design
2.1 Data Collection and Field Investigation
M&E will perform the following field activities:
Field supervision by M&E personnel for our subcontractors, as
necessary
Geotechnical services:
· advance up to 10 borings to a depth of 10 feet each to obtain
soil properties
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· laboratory testing of three samples to determine corrosive
properties at representative locations
· measurement and recording groundwater levels at each boring
location
· preparation of geotechnical report which will describe the
work performed and include boring logs and laboratory test
results
Surveying services:
· services as def'med by the Florida Department of Business
Regulation Chapter 61G17-6 survey type "(i) Record Survey"
and "(j) Right of Way Survey", including property lines and
easements.
· generate a 1"= 10' scale topographic map of the project area
streets (both in CADD and a reproducible copy), including
onsite items as indicated within the public Right-of Way
· locate manholes and record rim elevations and select manhole
inverts
· identify existing water meter locations on the survey
· provide PLS signed and sealed survey plans
Utility locate services
· contact Sunshine State One and arrange for location of
utilities on the project area public roads
· use existing utility maps to identify proposed water main
route conflicts
· with the City's assistance, locate existing water meters as
much as practical
Vacuum extraction (soft dig)
· provide up to 10 soft dig utility locations in those areas that
have potential water mare route conflicts
· Should the City request more locations, each is $275 per hole
not including 10% markup. The additional hole must be
performed while the crew is on-site. Otherwise a setup fee of
$260 not including markup is imposed.
Percolation testing will not be necessary.
2.1.2 Easements/Rights of Way
M&E will obtain all necessary information on the City's or County's
easements and rights-of-way for the proposed water system upgrades.
This information will be included in the Preliminary Design Report
(PDR).
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2.2
30 % Design Drawings
M&E will provide water main plan view drawings of the project area
using the survey information obtained from field investigations. The
intent of the 30 % design drawings is to provide sufficient information to
develop a price for water system upgrade construction.
M&E will prepare preliminary technical specifications, using City of
Boynton Beach standard technical specifications as augmented by M&E.
Otherwise standard Construction Specification Institute (CSI) format
preliminary technical specifications necessary for the project will be
used. These specifications will be based on standard terms commonly
used in construction contracts
2.3
2.2.1 Permitting Information
Permitting activities with the following agencies are anticipated:
1. Palm Beach County Department of Health (PBCDOH) Permit for
constructing a water main.
2. Palm Beach County/City of Boynton Public Works for Right-of-Way
3. Palm Beach County/City of Boynton Beach Planning and Zoning
(P&Z) for city building permits. The permit fee is determined by the
estimated construction cost (or waived if City of Boynton Beach).
In the PDR M&E will present a table identifying the permits, agencies,
contacts, and associated permit fees for each agency.
Deliverables
M&E will be providing the following deliverables in the form of a PDR
as part of the 30% design proposal:
· Survey for work described above (hard and disk copy)
· Geotechnical report
· Soft dig results
· Water main plan view drawings
· Depth and material of main
· Landscaping issues
· Preliminary technical specifications
· Bill of Materials
· Permit table
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At this stage, M&E will develop and present a formal fee proposal for
Phase II. The information contained in the PDR will be provided to
contractors to obtain pricing.
PHASE II:
3.0 Design Development and Construction Management Approach
Once the City has reviewed and accepted the water main route via the PDR,
M&E will finalize preliminary drawings and technical specifications. The level
of detail will be that which is necessary for obtaining permits and construction
pricing from contractors. Tasks within this phase consist of:
1. Design Development
2. Permitting
3. Construction Management
4o Schedule and Phasing Development
5. Constmction Management at Risk
6. Engineering Services
A detailed fee proposal with appropriate pricing will be presented at the
completion of Phase I.
4.0 Sample Construction Management at Risk Contract
Attachment H contains a sample construction management at risk contract. This
contract is currently being used in Collier County, Florida for a project that M&E is
providing construction management at risk contractual services.
4.0 Basis of Estimate - 30% Design
The Public Meeting will be planned and conducted by the City. M&E will be
providing presentation material in the form of a proposed water main and
services layout on two 24x36 presentation boards as requested by the City.
The water main improvements will consist of 3,600 If of 6-inch diameter and
800 If of 8-inch diameter water main.
Full restoration to Palm Beach County Standards is not required. Restoration
will be in kind.
Stormwater design will be limited to minor drainage swales. The design intent,
as part of this project and during f'mal design, will be to collect street runoff
into the swales assuming little or no percolation.
The design drawings will be based on plan scale 1" = 40' horizontal.
Plofiles will not be developed during Phase I.
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o
Compensation for engineering work in this proposal (Phase I) will be based on a
lump sum method of payment in accordance with our General Agreement.
PROJECT SCHEDULE
The following project schedule has been developed should the City approve awarding
M&E with the 30 % design and overall construction management for the project.
Schedule
Task
Time Elapsed to
Subtask Completion
PItASE I
Notice to Proceed
Task 1 - Project Management
Town Meeting
Task 2 - 30% Design
Survey
Geotechnical Report
Utility Verification
30% Design Submittal
City Review
Solicitation of Contractor Pricing
CM at Risk Proposal
Price Negotiations and NTP Phase li
0 weeks
Continuous
5 weeks
4 weeks
5 weeks
5 weeks
8 weeks
10 weeks
13 weeks
15 weeks
19 weeks
PHASE H
Task - Construction Management at Risk
Material Procurement
Design Development
Permits in Hand
Construction Substantially Complete
Final Completion/Certifications
23 weeks
22 weeks
25 weeks
35 weeks
37 weeks
PROJECT TEAM
The project team will be led by Mr. Roberto S. Ortiz, P.E. who will act as principal-
in-charge. M&E's project manager will be Mr. James G. Penkosky, P.E. The
following subcontractors will be used:
* Surveying services: Shalloway, Foy, Rayman & Newell, Inc.
· Geotechnical services: Intercounty Laboratories, Inc.
· Soft Dig services: Accurate Locating, Inc.
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COMPENSATION - Preliminary. (30%) Design- Phase I
M&E proposes to perform tasks 1.0 and 2.0 for a lump sum amount of $49,140. A
cost estimates is attached to present a breakdown of fees and hours per task and is
included as Attachment 2. The cost estimate is summarized below.
Task 1 - Project Management and Meetings
Task 2 - Predesign
Totals
Labor ODCs Total
$ 6,751 $ 67 $ 6,818
19,958 22,364 42,322
$26,709 $22,431 $49,140
Please note that a majority of the ODCs consist of those subcontractor services outlined
in Section 2.1.
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APPROVED BY
CITY OF B~OYNTON BEACH, FLOR/DA
Mayor
Date: ..Jane. lg, ,.qoo,~,
l'~r::~[. City Attorney
SUBMITTED BY
Metcalf& Eddy. Inc. ,1 .----. ~,
Rob'erto S. Ortiz, Vice President
Date: .~'--2 Lf--O ~-
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ATTACHMENT 1
PRELIMINARY LAYOUT
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ATTACHMENT 2
COST ESTIMATE