R24-261 1 RESOLUTION NO. R24-261
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT WITH
5 BFAV, LLC D/B/A ALL ON STAGE PRODUCTIONS FOR THE PURCHASE
6 OF SOUND, STAGE, AND LIGHTING SERVICES IN AN ANNUAL
7 AMOUNT NOT TO EXCEED $150,000;AND FOR ALL OTHER PURPOSES.
8
9 WHEREAS, on August 5, 2024, the City of Delray Beach, a political subdivision of the State
10 of Florida, issued a "Request for Proposal" (RFP) to solicit responses for the purchase of Sound,
11 Stage, and Lighting Services ("AV Services"); and
12 WHEREAS, the City of Delray Beach found BFAV, LLC, d/b/a All on Stage Productions
13 ("Vendor"), to be a responsive, responsible bidder and awarded a three (3) year agreement, RFP
14 2024-021 (the "Delray Beach Agreement"), commencing August 5, 2024, with two (2) additional
15 one-year renewal options; and
16 WHEREAS, the City desires to obtain AV Services on an as-needed basis; and
17 WHEREAS, the City's Purchasing Policy Section X — Alternatives to Formal Sealed Bids,
18 provides authority for the City to acquire or contract for services without utilizing a sealed
19 competitive method or the written quotations methods where the desired services are the subject
20 of an agreement that utilizes another government entity's contract, provided that the contract
21 was awarded based strictly on competitive bidding; and
22 WHEREAS, in order to acquire AV Services for events within the City, the City's Events
23 Division is requesting the City enter into a Piggyback Agreement with the Vendor to obtain AV
24 Services; and
25 WHEREAS, the City and Vendor have agreed to allow the City to piggyback the Delray
26 Beach Agreement; and
27 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
28 best interests of the city's citizens and residents to approve a Piggyback Agreement with BFAV,
29 LLC d/b/a All on Stage Productions for the Purchase of Sound, Stage, and Lighting Services in an
30 annual amount not to exceed $150,000.
31
32
33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
34 BEACH, FLORIDA, THAT:
35 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
36 being true and correct and are hereby made a specific part of this Resolution upon adoption.
37 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
38 approve a Piggyback Agreement between BFAV, LLC d/b/a All on Stage Productions and the City
39 for the Purchase of Sound, Stage, and Lighting Services in an annual amount not to exceed
40 $150,000 (the "Piggyback Agreement"), in form and substance similar to that attached as "Exhibit
41 A."
42 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
43 authorizes the Mayor to execute the Piggyback Agreement. The Mayor is further authorized to
44 execute any ancillary documents required under the Agreement or necessary to accomplish the
45 purposes of the Agreement and this Resolution.
46 SECTION 4. The fully executed Piggyback Agreement shall be retained by the City Clerk
47 as a public record of the City. A copy of the fully executed Piggyback Agreement shall be provided
48 to Gabrielle Favitta to forward to the Vendor.
49 SECTION 5. This Resolution shall take effect in accordance with law.
50
51 [signatures on the following page]
52
th
53 PASSED AND ADOPTED this l� day of 00.46>e, 2024.
54 CITY OF BOYNTON BEACH, FLORIDA
55 YES, NO
56 Mayor—Ty Penserga
57 t -
58 Vice Mayor—Aimee Kelley
59
60 Commissioner—Angela Cruz c./
61
62 Commissioner—Woodrow L. Hay c/
63
64 Commissioner—Thomas Turkin -tg
65 4D
66 VOTE
67 AT S •
68
69 A. At IA
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70 Maylee De , -.us, MPA, / C Ty P,. .- ,-
71 City Cle k May 4./
7732 `oyNToy�\ APPROVED AS TO FORM:
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74 (Corporate S 4). c,°R A - %."`9 Bei
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75 ;-r SEAL ': 's
76 i U CORPORATED; idbee(ina J. Seamb
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77 '� 1920 . f Shawna G. Lamb
78 I`►� ..F""LOR;�P City Attorney
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PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND BFAV LLC, D/B/A ALL ON STAGE PRODUCTIONS
This Piggyback Agreement is made as of this j ay of October, 2024, by and between
BFAV, LLC, d/b/a All on Stage Productions, a Florida limited liability company, with a principal
address of 500 NE 28th Ct., Pompano Beach, Florida 33064, hereinafter referred to as "Vendor,"
and the CITY OF BOYNTON BEACH, a municipal corporation organized and existing under the
laws of Florida,with a business address of 100 East Ocean Avenue,Boynton Beach,Florida 33435,
hereinafter referred to as "City."
RECITALS
WHEREAS, on August 5, 2024, the City of Delray Beach, a political subdivision of the
State of Florida, issued a "Request for Proposal" (RFP) to solicit responses for the purchase of
Sound, Stage, and Lighting Services ("AV Services"); and
WHEREAS, the City of Delray Beach found BFAV, LLC, d/b/a All on Stage Productions
("Vendor"), to be a responsive, responsible bidder and awarded a three (3) year agreement, RFP
2024-021 (the "Master Agreement"), commencing August 5, 2024, with two (2) additional one-
year renewal options; and
WHEREAS, the City desires to obtain AV Services on an as-needed basis; and
WHEREAS,the City's Purchasing Policy Section X—Alternatives to Formal Sealed Bids,
provides authority for the City to acquire or contract for services without utilizing a sealed
competitive method or the written quotations methods where the desired services are the subject
of an agreement that utilizes another government entity's contract, provided that the contract was
awarded based strictly on competitive bidding; and
WHEREAS, in order to acquire AV Services for events within the City, the City's Events
Division is requesting the City enter into a Piggyback Agreement with Vendor to obtain AV
Services; and
WHEREAS, the City and Vendor have agreed to allow the City to piggyback the Master
Agreement, a copy of which is attached as Exhibit A.
NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for
other valuable consideration received, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 1
AGREEMENT
1. The foregoing recitals are true and correct and are hereby incorporated into this Agreement.
2. TERM: The term of this Agreement commences upon full execution of this Agreement by
the Parties and will remain in effect until August 5, 2027, with two (2) one-year renewal
options ("Term"). The Mayor is authorized to execute amendments renewing the
Agreement on behalf of the City. The initial term and any subsequent renewals of this
Agreement are subject to the renewal or extension of the Master Agreement. If the Master
Agreement expires or is terminated during the Term, this Agreement shall terminate no
later than six months after such expiration or termination of the Master Agreement.
3. CONTRACT TERMS: The Vendor agrees to provide AV Services to the City on an as-
needed basis on the same terms and in the same manner as set forth in the Master
Agreement, except as otherwise provided herein. Vendor shall invoice City for AV
Services ordered and provided based on the rates set forth in the Fee Schedule attached
hereto as Exhibit B. All recitals, representations, and warranties of Vendor made by
Vendor in the Master Agreement are restated as if set forth fully herein, made for the
benefit of the City,and incorporated herein, except that all references to the"City of Delray
Beach" are hereby replaced with the "City of Boynton Beach." The City shall compensate
Vendor in an annual amount not to exceed $150,000.00.
4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt
requested, or customarily used overnight transmission with proof of delivery, sent to:
City: Daniel Dugger, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
Copy: Shawna G. Lamb, City Attorney
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be
mailed to:
Boynton Beach Events Division
Attn: Gabrielle Favitta
100 E Ocean Ave
Boynton Beach, FL 33435.
Invoices shall show the nature of the service and dates(s) of service. Invoices based on
hourly rates shall show the actual hours worked, person performing services, nature of the
service, hourly rate, and dates(s) of service. All services rendered prior to September 30th
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 2
of any given year are required to be invoiced by September 30th of that year. Vendor shall
provide W-9 with first invoice.
The fee shall be paid based on receipt of a proper invoice in accordance with the invoice
schedule indicated above. Payment will be made within 45 days of receipt of a proper
invoice in accordance with the Local Government Prompt Payment Act, Section 218.70,
et al., Florida Statutes. No payment made under this Agreement shall be conclusive
evidence of the performance of this Agreement by Vendor, either wholly or in part, and no
payment shall be construed to be an acceptance of or to relieve Vendor of liability for the
defective, faulty or incomplete rendition of the services.
6. TAX EXEMPT: Prices applicable to City do not include applicable state and local sales,
use, and related taxes. The City is exempt from state and local sales and use taxes and shall
not be invoiced for the same. Upon request, City will provide Vendor with proof of tax-
exempt status.
7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein
shall be considered nor construed to waive City's rights and immunities under the common
law or section 768.28, Florida Statutes, as may be amended.
8. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the
Agreement, each Party shall bear its own attorney's fees and court costs.
9. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation
are exempt from public records disclosure until thirty (30) days after the opening of the
Bid unless the City announces intent to award sooner, in accordance with Florida Statutes
119.07.
The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall
comply with Florida's Public Records Law. Specifically, the Vendor shall:
A. Keep and maintain public records required by the City to perform the service;
B. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and, following completion of the contract,
Vendor shall destroy all copies of such confidential and exempt records remaining in
its possession once the Vendor transfers the records in its possession to the City; and
D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the
City, all public records in Vendor's possession All records stored electronically by
Vendor must be provided to the City,upon request from the City's custodian of public
records, in a format that is compatible with the information technology systems of
the City.
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 3
E. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
CITY CLERK OFFICE
100 E. OCEAN AVENUE
BOYNTON BEACH, FLORIDA, 33435
561-742-6060
CityClerkbbfl.us
10. SCRUTINIZED COMPANIES - 287.135 AND 215.473: By execution of this
Agreement, Vendor certifies that Vendor is not participating in a boycott of Israel. The
Vendor further certifies that Vendor is not on the Scrutinized Companies that Boycott Israel
list, not on the Scrutinized Companies with Activities in Sudan List, and not on the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
Vendor been engaged in business operations in Syria. Subject to limited exceptions
provided in state law, the City will not contract for the provision of goods or services with
any scrutinized company referred to above. Submitting a false certification shall be deemed
a material breach of contract. The City shall provide notice, in writing, to the Vendor of
the City's determination concerning the false certification. The Vendor shall have five (5)
days from receipt of notice to refute the false certification allegation. If such false
certification is discovered during the active contract term, the Vendor shall have ninety
(90) days following receipt of the notice to respond in writing and demonstrate that the
determination of false certification was made in error. If the Vendor does not demonstrate
that the City's determination of false certification was made in error, then the City shall
have the right to terminate the contract and seek civil remedies pursuant to Section 287.135,
Florida Statutes, as amended from time to time.
11. E-VERIFY: Vendor shall comply with Section 448.095, Fla. Stat., "Employment
Eligibility," including the registration and use of the E-Verify system to verify the work
authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall
result in termination of this Agreement. Any challenge to termination under this provision
must be filed in the Circuit Court no later than 20 calendar days after the date of
termination. If this Agreement is terminated for a violation of the statute by Vendor,
Vendor may not be awarded a public contract for a period of one (1) year after the date of
termination.
12. DISPUTES: Any disputes that arise between the parties with respect to the performance
of this Agreement, which cannot be resolved through negotiations, shall be submitted to a
court of competent jurisdiction exclusively in Palm Beach County, Florida. This
Agreement shall be construed under Florida Law.
13. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by
both parties. This Agreement may be signed by the parties in counterparts, which together
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 4
shall constitute one and the same agreement among the parties. A facsimile signature shall
constitute an original signature for all purposes. Each person signing this Agreement on
behalf of either Party individually warrants that he or she has full legal power to execute
the Addendum on behalf of the Party for whom he or she is signing and to bind and obligate
such Party with respect to all provisions contained in this Agreement
14. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the
City for convenience upon fourteen (14) calendar days of written notice by the terminating
party to the other party for such termination in which event the Vendor shall be paid its
compensation for services performed to the termination date,including services reasonably
related to termination. In the event that the Vendor abandons the Agreement or causes it
to be terminated, the Vendor shall indemnify the City against loss pertaining to this
termination.
15. TERMINATION FOR CAUSE: In addition to all other remedies available to City, this
Agreement shall be subject to cancellation by City for cause, should Vendor neglect or fail
to perform or observe any of the terms, provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty(30) calendar days'
after receipt by Vendor of written notice of such neglect or failure.
16. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected
and appointed officers, agents, assigns and employees, consultants, separate Vendors, any
of their subcontractors, or sub-subcontractors, from and against claims,demands, or causes
of action whatsoever, and the resulting losses, damages, costs, and expenses, including but
not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders,
judgments, or decrees, sustained by the City arising out of or resulting from (A) Vendor's
performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or
intentional wrongful conduct by Vendor's, its agents, employees, subcontractors,
participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance
as required under this Agreement. Vendor's shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits, or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs,judgments, and attorneys' fees which may issue thereon. The obligations of this
section shall survive indefinitely regardless of termination of the Agreement.
17. INSURANCE: At the time of execution of this Agreement, Vendor shall provide the City
with a copy of its Certificate of Insurance reflecting the insurance coverage required by the
Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach,
and its officers, employees and agents as an additional insured.
18. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to
which it is applicable, City shall not be liable or responsible to Vendor beyond the amount
remaining due to Vendor under the Agreement,regardless of whether said liability be based
in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for
punitive or exemplary damages or for lost profits or consequential damages.
19. INDEPENDENT CONTRACTOR: The Agreement does not create an
employee/employer relationship between the Parties. It is the intent of the Parties that
Vendor is an independent contractor pursuant to the Agreement and shall not be considered
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 5
the City's employee for any purpose.
20. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times
material to the Agreement, Vendor shall perform its obligations in compliance with all
applicable federal, state, and local laws, rules, and regulations, including section 501.171,
Florida Statutes. Non-compliance may constitute a material breach of the Agreement.
21. ASSIGNMENT: In the event this Agreement and any interests granted herein shall be
assigned, transferred, or otherwise encumbered, under any circumstances by Vendor,
Vendor must gain prior written consent from City thirty (30) business days before such
transfer. For purposes of this Agreement, any change of ownership of Company shall
constitute an assignment that requires City's approval. Notwithstanding the foregoing,
Vendor may, without City's consent, assign this Agreement in whole or in part as part of a
corporate reorganization, consolidation, merger, or sale of substantially all of its assets
related to this Agreement. Vendor shall provide City written notice of any such corporate
reorganization, consolidation,merger, or sale of substantially all of its assets related to this
Agreement within thirty (30) calendar days of such event.
22. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and
effect only as long as the expenditures provided for in the Agreement have been
appropriated by the City Commission of the City of Boynton Beach in the annual budget
for each fiscal year of this Agreement, and is subject to termination based on lack of
funding. Early termination by City due to loss of funding shall not obligate Vendor to
refund any prepaid fees.
23. ENTIRE AGREEMENT.The Agreement, including the Master Agreement,sets forth the
entire Agreement between the City and the Vendor with respect to the subject matter of
this Agreement. This Agreement supersedes all prior and contemporaneous negotiations,
understandings, and agreements, written or oral, between the parties. This Agreement may
not be modified except by the parties' mutual agreement set forth in writing and signed by
the parties.
24. SEVERABILITY. If any provision of this Agreement or application thereof to any person
or situation shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those
as to which it shall have been held invalid or unenforceable, shall not be affected thereby,
and shall continue in full force and effect, and be enforced to the fullest extent permitted
by law.
Signature Page to follow
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 6
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day
and year first written above.
CITY OF BOYNTON B ACH, FLORIDA BFAV LLC, D/B/A ALL ON STAGE
PRODUCTION. �
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Piggyback Contract—BFAV LLC,d/b/a All on Stagc Productions 7
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EXHIBIT A
AGREEMENT BETWEEN THE CITY OF DELRAY BEACH, FLORIDA AND
BFAV LLC,D/B/A ALL ON STAGE PRODUCTIONS
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 8
AGREEMENT
THIS AGREEMENT is hereby made and entered into this -day o , 2024,
by and between the City of Delray Beach, a Florida municipal corporation (t e City"), whose
address is 100 N.W. 1st Avenue, Delray Beach, Florida 33444. and BFAV LLC, dba All on Stage
Productions, A Florida Limited Liability Company(the"Contractor"), whose address is 500 NE 28`h
Court, Pompano Beach, Florida 33064.
WHEREAS,the City desires to retain the services of the Contractor to provide the goods and
services in accordance with the City's Request for Proposal 2024-021 ("RFP 2024-021") and the
Contractor's response thereto, all of which are incorporated herein by reference.
NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set
forth, the Contractor and the City agree as follows:
ARTICLE 1. INCORPORATION OF REQUEST FOR PROPOSAL
The terms and conditions of this Agreement shall include and incorporate the terms,
conditions, and specifications set forth in RFP No. 2024-021 and the Contractor's response-to RFP
No. 2024-021, including all documentation required thereunder.
ARTICLE 2. DESCRIPTION OF GOODS OR SCOPE OF SERVICES
The Contractor shall provide the goods and/or perform those services identified in the
specifications in RFP 2024-021, which are incorporated herein by reference.
ARTICLE 3. COMPENSATION
The City shall pay the Contractor, in compliance with the Pricing Schedule attached hereto
and incorporated herein as Exhibit"A", according to the terms and specifications of RFP No. 2024-
02 1.
ARTICLE 4. MISCELLANEOUS PROVISIONS
a. Notice Format. All notices or other written communications required, contemplated,
or permitted under this Agreement shall be in writing and shall be hand delivered,telecommunicated,
or mailed by registered or certified mail (postage prepaid), return receipt requested.to the following
addresses:
i. As to the City:
City of Delray Beach •
100 N.W. 1st Avenue
Delray Beach, Florida 33444
Attn: City Manager
RFP 2024-021
Sound,Stage and Lighting Services 1
ii. With copy to:
City of Delray' Beach
200 N.W. 151 Avenue
Delray Beach, Florida 33444
Attn: City Attorney
iii. As to the Contractor:
BFAV LLC dba AH on Stage Productions
500 NE 28th Court
Pompano Beach, Florida 33064
Attn: Dan Fryburg, Manager
•
b. I Ieadins. The headings contained in this Agreement are for convenience of reference
only and shall not limit or otherwise affect in any way the meaning or interpretation of this
Agreement.
c. Effective Date. The effective date of this Agreement shall be as of the date it has been
executed by both the parties hereto.
ARTICLE 5. E-Verify
By entering into this Agreement Contractor acknowledges its obligation to comply with the
provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Contractor affirms and
represents it is registered with the E-Verify system, utilizing same, and will continue to utilize same
as required by law. Compliance with this section includes, but is not limited to, utilization of the E-
Verify System to verify the work authorization status of all newly hired employees and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not employ,contract with,
or subcontract with, an unauthorized alien. Failure to comply with this section will result in the
termination of this Agreement, or if your subcontractor knowingly violates the statute, the
subcontract must be terminated immediately. Any challenge to termination under this provision must
be filed in the Circuit Court no later than 20 calendar days after the date of termination. If terminated
for a violation of the statute by Contractor, the Contractor may be prohibited from conducting future
business with the City or awarded a solicitation or contract for a period of 1 year after the date of
termination. All costs incurred to initiate and sustain the aforementioned programs shall be the
responsibility of the Contractor.
ARTICLE 6. CONTRACT TERM
The term of this Agreement shall remain in effect for a term of three (3) years and may be
renewed for two(2)additional,one-year period(s), unless terminated earlier in accordance with terms
set forth in RFP No. 2024-021.
(Remainder of this page is intentionally left blank)
RFP 2024-021
Sound.Stage and Lighting Services 2
IN WITNESS WHEREOF, the City and the Contractor executed this Agreement as of the
day and year first above written.
ATTEST: CITY OF DELRAY BEACH
)4A� �'v'`4tp2z
By:
)(A-4Ths-CgAll-eik .
Katerri Johnson, ity Clerk Thomas F. Carney, Jr.. Mayor
Approved as to form and legal sufficiency:
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Lynn . ; Attorney
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The foregoing instrume t was acknowledged before me by means of Wiysical presence or
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RFP 2024-021 ,,,,,,,,,,,,,,,,,,,,``N
Sound,Stage and Lighting Services .
3
City of Delray Beach RFP 2024-021
EXHIBIT A
BFAV
Bid Contact Dom Garafola Address 500 NE 28th Ct
dom@allonstage.com Pompano Beach,FL 33064
Ph 561-750-4070
Bid Notes Please refer to the uploaded RFP proposal document for detail!
Item# Line Item Notes Unit Price Qty/Unit Attch. Docs
RFP 2024-021-01-01 ST.Patricks Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Day Parade Code:STPATS
and Festival
Supplier Notes:Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech, 10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
4/24/2024 BidSync p 3
City of Defray Beach RFP 2024-021
RFP 2024-021--01-02 Pride Festival Supplier Product First Offer- 513,878.00 1 /lump sum $13,878.00 Y
and Concert Code:PRIDE
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
RFP 2024-021-01-03 July 4th Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Celebration Code:JULY4
Supplier Notes: Please
refer to the uploaded
RFP proposal document
4!24/2024 BidSync p 4
City of Delray Beach RFP 2024-021
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
RFP 2024-021--01-04 Veterans Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Day Code:VET
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
4/24/2024 BidSync p 5
City of Delray Beach RFP 2024-021
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(8)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
RFP 2024-021--01-05 100' Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Christmas Code:TREELIGHT
Tree Lighting
and Festivities Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
4/24/2024 BidSync p.6
City of Delray Beach RFP 2024-021
RFP 2024-021--01-06 Holiday Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Parade Code:HOLPARADE
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover•$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post)-
$3,200
TOTAL-$13,878
4/24/2024 BidSync p.7
City of Delray Beach RFP 2024-021
RFP 2024-021--01-07 Holiday Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Festivities Code:HOLFEST
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$13,878
RFP 2024-021--01-08 New Years Supplier Product First Offer- $13,878.00 1 /lump sum $13,878.00 Y
Eve Code:NEWYEARS
Supplier Notes: Please
refer to the uploaded
4/24f2024 BidSync p 8
City of Delray Beach RFP 2024-021
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1,100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL•$13,878
RFP 2024-021-01-09 Small Supplier Product First Offer- $8,070.00 4/each $32,280.00 Y
Concert-1/2 Code:SMCON
day show
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Small Sound
System-$1,000
3.2(G)Audio Technician
Services(1 Tech,8 hours
$55/hr)-$440
3.3(A)Small Lighting
System-$350
3.3(E)Lighting
Technician(2 Techs
[ONE FOR VIDEO],8
hours,$55/hr)-$440
4/24/2024 BidSync p.9
City of Delray Beach RFP 2024-021
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,10 hours each,
$36/hr)-$1,440
35(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$8,070
RFP 2024-021--01-10 Small Supplier Product First Offer- $7,890.00 4/each $31,560.00 Y
Concert-1 Code:SMCONI
Day
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(B)Small concert
Sound System-$1,800
3.2(G)Audio Technician
Services(1 Tech,10
hours,$55/hr)-$550
3.3(A)Small Lighting
System-$350
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands, 10 hours each,
$36/hr)-$1,440
3.5(C)LED Video Wall 10'
x 6'[Goal Post]-$2,000
TOTAL-$7,890
4/24/2024 BidSync p 10
City of Defray Beach RFP 2024-021
RFP 2024-021--01-11 Medium Supplier Product First Offer- $10,190.00 5/each $50,950.00 Y
Concert-1/2 Code:MEDCON
day
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(C)Medium concert
Sound System-$2,500
3.2(G)Audio Technician
Services(1 Tech,8
hours,$55/hr)-$440
3.3(B)Medium Lighting
System-$750
3.3(E)Lighting
Technician(1 Tech,8
hours,$55/hr)-$660
3.4(4)30'x 20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,10 hours each,
$36/hr)-$1,440
3.5(A)LED Video Wall 16'
x 10'[Goal Post]-$3,200
TOTAL-$10,190
RFP 2024-021--01.12 Medium Supplier Product First Offer• $10,410.00 5/each $52,050.00 Y
Concert-1 Code:MEDCON 1
day
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(C)Medium concert
Sound System-$2,500
3.2(G)Audio Technician
Services(1 Tech,12
hours,$55/hr)-$660
3.3(B)Medium Lighting
System-$750
3.3(E)Lighting
Technician(1 Tech,12
hours,$55/hr)-$660
4/24/2024 BidSync p. 11
City of Delray Beach RFP 2024-021
3.4(4)30'x20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands, 10 hours each,
$36/hr)-$1,440
3.5(A)LED Video Wall
16'x10'[Goal Post]-
$3,200
TOTAL-$10,410
RFP 2024-021--01-13 Large Supplier Product First Offer- $14,948.00 2/each $29,896.00 Y
Concert-1/2 Code:LARGECON
day
Supplier Notes: Please
refer to the uploaded
RFP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,8
hours each,$55/hr)-
$880
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,8
hours,$55/hr)-$440
3.4(4)30'x20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(B)LED Video Wall
21'x12'[Goal Post]-
$4,600
TOTAL-$14,948
4124/2024 BidSync p. 12
City of Delray Beach RFP 2024-021
RFP 2024-021--01-14 Large Supplier Product First Offer- $15,278.00 2/each $30,556.00 Y
Concert-1 Code:LARGECON 1
day
Supplier Notes: Please
refer to the uploaded
REP proposal document
for detail!
3.2(D)Large concert
Sound System-$3,600
3.2(G)Audio Technician
Services(2 Techs,10
hours each,$55/hr)-
$1100
3.3(C)Concert Quality
Lighting System-$2,500
3.3(E)Lighting
Technician(1 Tech,10
hours,$55/hr)-$550
3.4(4)30'x20'Gable Top
Roof Cover-$1,200
3.4(B)Stagehands(4
hands,12 hours each,
$36/hr)-$1,728
3.5(B)LED Video Wall
21'x12'[Goal Post)-
$4,600
TOTAL-$15,278
Supplier Total $338,316.00
4/24/2024 BidSync p 13
CITY ATTORNEY OFFICE - LEGAL REVIEW CHECKLIST
Name of Agreement: Agreement with BFAV, LLC, for RFP 2024-021
Contact person: Joel Burzynski
Department: Parks and Rec
City Manager approval ❑ City Commission approval Q
Agenda item #:
Reviewed by Purchasing 1/] Agenda meeting date:
Resolution $$:
Agreement Action:
New 0 (Renewal° Amendment. 0 -Renewal Only change is the agreement term
'Amendment:For changes other than/in
1____ __ addition to term
Does the Contractor require the City to sign first?: No
For City Attorney Use only:
Agreement Terms: Comments/Specific Provision in Agreement
Term (Duration of Agreement) Article 6-5 years.3 years with 2 one-year renewal options
Termination Clause P9.28 of RFP-convenience.P9 29-default
Renewal Clause Article 6
Insurance City standard
Indemnification City standard
Assignment P9.22 of RFP-written consent required
Fiscal Funding Requirement P9.67 of RFP
FL. Public Records Provision (2016) P9.50 of RFP
Inspector General Provision P9.32 of RFP
Governing Law Florida
Venue Palm Beach County
Attorney's fees P9.42 of RFP-each bears own
E-verify Article 5
Business Principles: • Comments
Fees: Total Value $1,691.580
Fees: Per Fiscal Year $338 316
Other Issues: Comments
Non-Negotiable Issues/
Miscellaneous Issues/
Special Considerations
Consistent with applicable policies including, but not limited to, Procurement policies.Yes f
Attorney: William Bennett. Esq
Reviewed and approved as to form and legal sufficiency only
Form version 5, March, 2018
RESOLUTION NO. 149-24
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY
BEACH, FLORIDA APPROVING AN AGREEMENT WITH BFAV LLC DBA ALL
ON STAGE PRODUCTIONS FOR SOUND, STAGE AND LIGHTING SERVICES
PURSUANT TO RFP 2024-021; AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY AMENDMENTS AND/OR RENEWALS THERETO AND TAKE
ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF
THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Delray Beach ("City") is authorized to enter into agreements to provide
services, programming, and products in accordance with its Charter; and
WHEREAS, the City requires sound, stage and lighting services; and
WHEREAS, the City desires to enter into an agreement with BFAV LLC dba All on Stage
Productions("Contractor") for sound, stage and lighting services pursuant to RFP No. 2024-021; and
WHEREAS,the City Commission deems approval of this Resolution to be in the best interest of the
health, safety, and welfare of the residents and citizens of the City of Delray Beach and the public at large.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. The foregoing recitals are hereby affirmed and ratified.
Section 2. The City Commission of the City of Delray Beach has reviewed and hereby approves
this Agreement between the City and BFAV LLC dba All on Stage Productions, which is attached to this
Resolution as Exhibit "A".
Section 3. The City Commission authorizes the City Manager to execute any amendments
and/or renewals and take any and all actions necessary to effectuate the intent of this Resolution.
Section 4. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED in regular session on the 54- day ofQ iks.d , 2024.
I • Ll -
Thomas F. Carne?,. Jr.. Mayor
ATTEST:
Katerri Johnson, City Clerk . O • q Y�i,�
Approv-. as t. -d legal suiticicnc� : ; ((����•—flit IL, .4..
:SU�•
SE •
Lynn rney ,':-
EXHIBIT B
FEE SCHEDULE
Piggyback Contract—BFAV LLC,d/b/a All on Stage Productions 9
All On Stage Productions — City of Delray
RFP 2024-021 Sound, Stage and Lighting Services
Tab VII
Fee Proposal
--- NOTE: Prices below are an educated estimate for each event with limited detail. For
example, the times of the event or other specific details may impact pricing.
--- NOTE: Annual Inflation Increase - Pricing to be increased by 3.5% across all items in this
proposal one year (365 days)from start of contract as an inflation adjustment across all fee
items. The same 3.5% increase will be implemented each subsequent year afterwards as well.
*Additional Note: Large concert sound systems require at least 2 Audio engineers. One
engineer to manage the Front-of-House sound (what the audience hears), and a second
engineer to manage the Monitor world sound (the stage/band's sound). These are important
duties to separate to ensure everything sounds great and runs smoothly because one
technician cannot efficiently troubleshoot complications on stage while properly managing the
show at Front of House.
**Additional Note 2: All Video Walls require Video technicians for mapping /programming/
managing video content. It is not included in the pricing below because it is not specified in the
RFP.
St Patrick's Day
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)- $1,100
3.3(C) Concert Quality Lighting System -$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30'x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post] -$3,200
TOTAL -$13,878
Pride Festival and Concert
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)- $1,100
3.3(C) Concert Quality Lighting System -$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30' x 20' Gable Top Roof Cover- $1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post] -$3,200
TOTAL-$13,878
July 4th Celebration
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)-$1,100
3.3(C) Concert Quality Lighting System-$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30'x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post] -$3,200
TOTAL-$13,878
Veterans Day
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)- $1,100
3.3(C) Concert Quality Lighting System -$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30' x 20' Gable Top Roof Cover- $1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post]- $3,200
TOTAL-$13,878
Page 11 of 21
All On Stage Productions - City of Delray
RFP 2024-021 Sound, Stage and Lighting Services
Tab VII
Fee Proposal (Cont'd)
100' Christmas Tree Lighting and Festivities
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)-$1,100
3.3(C) Concert Quality Lighting System -$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30' x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post]-$3,200
TOTAL -$13,878
Holiday Parade
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)-$1,100
3.3(C) Concert Quality Lighting System- $2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)-$550
3.4(4) 30'x 20' Gable Top Roof Cover-$1,200
3.4(B)Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post]-$3,200
TOTAL -$13,878
December Holiday Festivities
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)-$1,100
3.3(C) Concert Quality Lighting System- $2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30'x 20' Gable Top Roof Cover-$1,200
3.4(B)Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post]-$3,200
TOTAL-$13,878
New Year's Eve
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)- $1,100
3.3(C) Concert Quality Lighting System -$2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30'x 20' Gable Top Roof Cover- $1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(A) LED Video Wall 16'x10' [Goal Post]- $3,200
TOTAL -$13,878
TBD Various Concerts
Small Sound System/ Ribbon Cutting (1/2 Day)
3.2(D) Small Sound System -$1,000
3.2(G)Audio Technician Services (1 Tech, 8 hours $55/hr)- $440
3.3(A)Small Lighting System-$350
3.3(E) Lighting Technician (2 Techs [ONE FOR VIDEO], 8 hours, $55/hr)- $440
3.4(4) 30'x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 10 hours each, $36/hr)-$1,440
3.5(A) LED Video Wall 16'x10' [Goal Post]- $3,200
TOTAL -$8,070
Page 12 of 21
All On Stage Productions - City of Delray
RFP 2024-021 Sound, Stage and Lighting Services
Tab VII
Fee Proposal (Cont'd)
Small Concert(1 Day)
3.2(B) Small concert Sound System -$1,800
3.2(G)Audio Technician Services (1 Tech, 10 hours, $55/hr)-$550
3.3(A) Small Lighting System-$350
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)-$550
3.4(4) 30' x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands(4 hands, 10 hours each, $36/hr)-$1,440
3.5(C) LED Video Wall 10'x6' [Goal Post] -$2,000
TOTAL-$7,890
Medium Concert (1/2 Day)
3.2(C) Medium concert Sound System -$2,500
3.2(G)Audio Technician Services (1 Tech, 8 hours, $55/hr)-$440
3.3(B) Medium Lighting System -$750
3.3(E) Lighting Technician (1 Tech, 8 hours, $55/hr)-$660
3.4(4) 30' x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 10 hours each, $36/hr)-$1,440
3.5(A) LED Video Wall 16'x10' [Goal Post] -$3,200
TOTAL-$10,190
Medium Concert (1 Day)
3.2(C) Medium concert Sound System -$2,500
3.2(G)Audio Technician Services (1 Tech, 12 hours, $55/hr)-$660
3.3(B) Medium Lighting System-$750
3.3(E) Lighting Technician (1 Tech, 12 hours, $55/hr)-$660
3.4(4) 30' x 20' Gable Top Roof Cover- $1,200
3.4(B) Stagehands (4 hands, 10 hours each, $36/hr)-$1,440
3.5(A) LED Video Wall 16'x10' [Goal Post]-$3,200
TOTAL -$10,410
Large Concert (1/2 Day)
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 8 hours each, $55/hr)-$880
3.3(C) Concert Quality Lighting System - $2,500
3.3(E) Lighting Technician (1 Tech, 8 hours, $55/hr)- $440
3.4(4) 30' x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(B) LED Video Wall 21'x12' [Goal Post]-$4,600
TOTAL-$14,948
Large Concert (1 Day)
3.2(D) Large concert Sound System -$3,600
3.2(G)Audio Technician Services (2 Techs, 10 hours each, $55/hr)-$1100
3.3(C) Concert Quality Lighting System - $2,500
3.3(E) Lighting Technician (1 Tech, 10 hours, $55/hr)- $550
3.4(4) 30' x 20' Gable Top Roof Cover-$1,200
3.4(B) Stagehands (4 hands, 12 hours each, $36/hr)-$1,728
3.5(B) LED Video Wall 21'x12' [Goal Post]-$4,600
TOTAL-$15,278
TOTAL FEE PROPOSAL PER EVENTS LISTED IN RFP 2024-021: $177,810
Page 13 of 21
All On Stage Productions — City of Delray Ai
RFP 2024-021 Sound, Stage and Lighting Services
Tab VII Unit of Measure Price
Sound Systems(1-Day Rate).
Fee Proposal (Cont'd): Additional Small Sound System EA $ 1,000
Pricing Requested per RFP 2024- Small Concert Sound System EA $ 1,800
Medium Concert Sound System EA $ 2,500
021 Section 3 "Scope of Services" Large Concert Quality Sound System EA $ 3,600
Concert Quality Sound System Backline Package EA $ 540
Additional Band Gear(1-Day Rate)
DJ Coffin#1(CDJ5 and Pioneer DWM w/Serato) EA $ 250
DJ Coffin#2(Turntables and Pioneer DIM w/Serato) EA $ 375
DAS Aero-12a Line Array Cabinets(individual) EA $ 200
Double 18"(Meyer/JBL/dB)Subwoofer Cabinets(indivi EA $ 250
Lab Gruppen Power Amps EA $ 125
IBL 15"Speakers EA $ 200
JBL Powered 18"Subs(single 18s) EA $ 110
K&M Mic Stands EA $ 10
Wired Mics(as listed in RFP) EA $ 15
Shure ULXD Wireless Mic Units w/Paddles EA $ 125
CHI 12ch Drop Snakes EA $ 25
Reels of Shielded CATS(100-200ft) EA $ 45
32ch Split Snakes(50ft tails) EA $ 35
Pioneer CDJ 2000s(individual) EA $ 100
Pioneer S9 DJMs EA $ 100
Lex 100-Amp 3-Phase Pagodas EA $ 175
2/0 AWG Copper 3-Phase Feeder Cabling(50ft) EA $ 85
Technic Turntables(individual) EA $ 175
Behringer Headphone Amps(P2s) EA $ 15
Shure PSM900 In-Ear-Monitors EA $ 150
(ate
Sound Tech Services HR $ 55
Lighting Tech Services HR $ 55
Video Tech Services HR $ 55
Stage Hands HR $ 36
Pelting Systems 11-Day Rate)
Small Lighting System EA $ 350
Medium Lighting System EA $ 750
Concert Quality Lighting System EA $ 2,500
Additional Lighting
Ablelite ADA715Z Moving LED Wash EA $ 100
Ablelite EVA1805 Moving LED Spots EA $ 100
Ablelite ADA132B Moving LED Beams EA $ 100
Robe Robin Pointe Moving LED Beam/Spots EA $ 200
18x18w IP65 LED Pars RGBWYP lOch/6ch Modes EA $ 25
4-6 Light AUD LED Blinders EA $ 100
10'Aluminum Box Trussing Section EA $ 25
8'Aluminum Box Trussing Section EA $ 25
6'Aluminum Box Trussing Section EA $ 25
4'Aluminum Box Trussing Section EA $ 25
Steel Box-Truss Base plates w/Wheels EA $ 35
Outriggers for Box-Truss Base Plates EA $ 5
Black DMX Cabling(1,400ft lot) EA $ 220
Black Powercon Cabling(1,200ft lot) EA $ 200
Chauvet Data Stream 4 DMX Splitters EA $ 40
WDMX-Blackbox F2 G6 Wireless DMX TX/RX EA $ 150
Chauvet Hurricane Haze Machines EA $ 125
Chauvet Haze Fluid(1-Gallon) EA $ 50
Awlite Tiger Touch II Lighting Console EA $ 400
patina kW Skirt.Stairs+Stair Handrails and Monitor Wine as neededj
20'w x 16'x 1-3'h Stage EA $ 1,200
16'w x 8'x 1-3'h Stage EA $ 500
8'w x 8'x 1-2'h Riser EA $ 250
Note:Staging built with Non-Slip Aluminum-Frame Wooden Decks(BLAOX)
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16'x 8'Video Screen EA $ 3,200
21'x 12'Video Screen EA $ 4,600
10'x 6'Video Screen EA $ 2,000
60"Television(Truss Supported w/Dress Kit+Cabling) EA $ 450
10'x 7'Projection Screen w/Frame/Dress Kit+Projector EA $ 950
Note:All Gear listed in"Additional Requirements"Section 3.5(a)are In AOS inventory
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88-Key Weighted Yamaha Motif X58 w/Sustain EA $ 210
Roland RD700 Keyboard EA $ 200
Pearl Export 5-Piece Drum Kit EA $ 240
American Fender Stratocaster Guitar EA $ 175
Fender Deluxe Reverb Guitar Amp EA $ 90
Hartke 4x10 Bass Cabinet w/GK Bass Head EA $ 120
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