R24-272 1 RESOLUTION NO. R24-272
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE SECOND AMENDMENT TO TASK
5 ORDER NO. UT-2D-05 WITH CALVIN,GIORDANO&ASSOCIATES,INC.,
6 FOR 36TH AVENUE WATER MAIN PHASE 1 & 2; AND FOR ALL OTHER
7 PURPOSES.
8
9 WHEREAS, on August 20, 2018, the City and Calvin, Giordano, and Associates, Inc.
10 ("Consultant") entered into an Agreement for General Consulting Services ("Original Agreement"),
11 which authorized the City to issue task orders for projects on an as-needed basis; and
12 WHEREAS, on February 16, 2021, the City Commission approved Task Order UT- 2D -05
13 (the "Original Task Order") with the Consultant for the engineering design and permitting of the
14 replacement road for SE 36th Ave./Gulfstream Blvd. (the "Project"); and
15 WHEREAS, on May 21, 2024, the City Commission approved the First Amendment to the
16 Original Task Order for the Consultant to provide additional design phase tasks, including
17 permitting, construction drawings, and project management services to the City regarding the
18 Project and to adjust the fees (the "First Amendment") (the Original Task Order and First
19 Amendment are collectively referred to as the "Task Order"); and
20 WHEREAS, the Parties desire to execute a Second Amendment to the Task Order so the
21 Consultant can provide additional services regarding the Project, including designing, permitting,
22 and preparing bid documents for a new 12-inch transmission water main (Phase 2) and providing
23 limited construction administration services for the entirety of the Project (Phase 1 Water Main,
24 Phase 2 Water Main, and the SE 36th Ave Streetscape projects); and
25 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
26 best interests of the city's citizens and residents to approve the Second Amendment to Task Order
27 No. UT-2D-05 with Calvin, Giordano & Associates, Inc., for 36th Avenue Water Main Phase 1 & 2.
28
29 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
30 BEACH, FLORIDA, THAT:
31 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption.
33 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
34 approve the Second Amendment to Task Order No. UT2D-05 with Calvin, Giordano &Associates,
35 Inc., for 36th Avenue Water Main Phase 1 & 2 (the "Amendment"), in form and substance similar
36 to that attached as "Exhibit A."
37 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
38 authorizes the Mayor to execute the Amendment.
39 SECTION 4. The City Clerk shall retain the fully executed Amendment as a public record
40 of the City. A copy of the fully executed Amendment shall be provided to Moisey Abdurakhmanov
41 to forward to the Consultant.
42 SECTION 5. This Resolution shall take effect in accordance with law.
43
44 PASSED AND ADOPTED this -t�� day of kNe,nY1\\oV 2024.
45 CITY OF BOYNTON BEACH, FLORIDA
46 nY- NO
47 Mayor—Ty Penserga
48
49 Vice Mayor—Aimee Kelley
50
51 Commissioner—Angela Cruz
52
53 Commissioner—Woodrow L. Hay
54 ✓
55 Commissioner—Thomas Turkin
56
57 VOTE f-�
58 ATT.
59 / /60 �'.A, L�1 ip
_ �! _/_4 N $ 7u Y1`
61 Maylee D.• Je: s, MPA, M Tyke-. a
62 City Clerk i May'
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63 O� BAY . �
64 G;••'• CORpop9•.2..� APPROVED AS TO FORM:
65 (Corporate Seal) 400• 14
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66 R
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67 CIO ..
68 ''‘#?°.....••••'� Shawna G. Lamb
69 ``'01WD'4 _ = City Attorney
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SECOND AMENDMENT TO TASK ORDER NO. UT-2D-05 WITH CALVIN, GIORDANO&ASSOCIATES,
INC. FOR SE 36TH AVENUE WATER MAIN PHASE 1 & 2
This Second Amendment("Second Amendment") is between the City of Boynton Beach, a municipal
corporation organized and existing under the laws of Florida,with a business address of 100 East Ocean
Avenue, Boynton Beach, FL 33435 ("City"), and Calvin, Giordano & Associates, Inc., a Florida
corporation with its principal place of business at 180 Eller Drive, Ste. 600, Fort Lauderdale, FL 33316
("Consultant") (each a "Party, and collectively referred to as the "Parties").
RECITALS
A. On August 20, 2018, the City and Consultant entered into an Agreement for General
Consulting Services("Original Agreement"), which authorized the City to issue task orders for projects
on an as-needed basis.
B. On February 16, 2021, the City Commission approved Task Order UT-2D-05 (the
"Original Task Order") for the engineering design and permitting of the replacement road for SE
36th Ave/Gulfstream Blvd. (the "Project").
C. On May 21, 2024,the City Commission approved the First Amendment to the Original
Task Order for Consultant to provide additional design phase tasks, including permitting, construction
drawings, and project management services to the City regarding the Project and to adjust the fees
(the "First Amendment") (the Original Task Order and First Amendment are collectively referred to as
the "Task Order"); and
D. The Parties desire to execute a Second Amendment to the Task Order so the Consultant
can provide additional services regarding the Project, including designing, permitting, and preparing
bid documents for a new 12-inch transmission water main(Phase 2)and providing limited construction
administration services for the entirety of the Project(Phase 1 Water Main, Phase 2 Water Main, and
the SE 36th Ave Streetscape projects).
Now, therefore, for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree as follows:
1. The above Recitals are true and correct and are incorporated herein by reference. All
capitalized terms not expressly defined within this Second Amendment shall retain the meaning
Second Amendment to CGA Task Order for Gulfstream Watermain
SRW (10.16.24) Page 1 of 11
ascribed to such terms in the Agreement.
2. Except as modified herein,all remaining terms and conditions of the Agreement shall remain
in full force and effect.
3. Additional Services. The Scope of Services of the Task Order is hereby amended to provide
additional design, permitting, and bid document preparation services for a new 12-inch
transmission water main on SE 36th Avenue within the City's right-of-way from just west of the FEC
Railway east to the east side of Federal Hwy (approximately 980 LF of water main) and limited
construction administration services for the entirety of the Project (Phase 1 Water Main, Phase 2
Water Main, and the SE 36th Ave Streetscape projects), as further detailed in Exhibit A, attached
hereto.
4. Fee. The fee for the additional services described above in Section 3 shall be Two Hundred
Seven Thousand Two Hundred Seventeen and 60/100 Dollars ($207,217.60) with the fee
breakdown per task described in Exhibit B, attached hereto. The total Fee to be paid to Consultant
under this Task Order is amended to Four Hundred Sixty-Five Thousand Five Hundred Twelve and
60/100 Dollars ($465,512.60).
5. Agreement Reference. This Second Amendment shall be performed under the terms and
conditions described within the Agreement.
6. Continuation of Task Order Services beyond Expiration of Agreement. The Parties
acknowledge that the Agreement expired; however, the Task Order work remains incomplete.
Accordingly,the Parties agree the work is permitted to continue beyond the term of the Agreement.
Consultant shall complete the Task Order without regard to whether such completion would cause
services to be performed after the expiration date of the Agreement. The Task Order may be
amended after the Agreement expiration date, provided that any additional services, time, and
compensation are permitted under the Agreement. The terms and conditions of the Agreement
shall continue to govern this Task Order notwithstanding the expiration of this Agreement.
7. In the event of any conflict or ambiguity between this Second Amendment, the Task Order,
and the Agreement, the Parties agree that this Second Amendment shall control. The Agreement,
and Task Order, as amended herein by this Second Amendment, incorporates and includes all prior
negotiations, correspondence, conversations, agreements, and understandings applicable to the
matters contained herein, and the Parties agree that there are no commitments, agreements, or
understandings concerning the subject matter hereof that are not contained in the Agreement, and
Task Order, as amended in this First Amendment. Accordingly, the Parties agree that no deviation
from the terms hereof shall be predicated upon any prior representations or agreements, whether
oral or written.
Second Amendment to CGA Task Order for Gulfstream Watermain
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8. Preparation of this Second Amendment has been a joint effort of the Parties and the
resulting document shall not, solely as a matter of judicial construction, be construed more severely
against one of the Parties than any other.
9. Consultant acknowledges that through the date this Second Amendment is executed by
Consultant, Consultant has no claims or disputes against City with respect to any of the matters
covered by the Agreement.
10. The effective date of this Second Amendment shall be the date of complete execution by
the Parties.
11. This Second Amendment may be executed in counterparts, whether signed physically or
electronically, each of which shall be deemed to be an original, but all of which, taken together,
shall constitute one and the same amendment.
Second Amendment to CGA Task Order for Gulfstream Watermain
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IN WITNESS WHEREOF, the Parties have executed this Second Amendment by their
duly authorized representatives.
CITY OF BOYNTON BEACH CALVIN, GIORDANO&ASSOCIATES, INC.
- „owe a" D9-gr-a- r)
Ty Penser ; ayor David Stambaugh, PE, DBIA, Vice President of
Professional Services
Date: l//i 'Lp Lf Date: 10/21/2024
Approved as to'ARO J. blimb
Shawna G. Lamb,City Attorney 7 g0YNT0`'
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� RPORATED:
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Maylee D: J• s, MMC City ' erk 11'x.LnRl �P -
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EXHIBIT A
SCOPE OF WORK
1. 30% DELIVERABLES
I.1 Survey
I.1.1 Identify platted rights-of-way (including bearing and distances for
centerline) lot numbers, house addresses, ownership lines, block
numbers, and platted easements within the Project Limits.
I.1.2 All above ground improvements within the Project Limits will be field
collected,with horizontal locations and vertical elevations being provided
for such items as edge-of-pavement, sidewalks,driveways,access points
/ curb cuts and visible above ground utilities. Visible above ground
utilities refer to the visible structures(e.g.,manholes,valve boxes,inlets,
etc.) typically associated with storm drainage, sanitary sewer, potable
water, electric, gas, telephone, and cable television.
I.1.3 Data for pipe sizes, type of material, direction of flow and invert
elevations will be obtained for any accessible manholes of storm and
sewer manholes / inlets within the Project Limits including the next
structure in the line of flow outside of the Project Limits.
I.1.4 A grid of cross section elevations will be obtained at 50-foot intervals
together with any grade breaks, swales, mounds, or other definitive
elevation change throughout the roadway corridor within the Project
Limits.
I.1.5 All trees within the Project Limits, with at least a 3-inch caliper or
greater, will be located and identified on the survey with unique tree
symbol for each common name tree species and tree diameter.
I.1.6 Location with color and type of any above-ground paint marks
identifying underground utility demarcation as completed by others
within the Project Limits.
I.1.7 Survey data will be referenced vertically to North American Vertical
Datum of 1988 (NAND 88) and horizontally to Florida State Plane
Coordinates,North American Datum 83/90 (NAD 83/90).
I.1.8 The topographic survey will be prepared in accordance with the Standards
of Practice requirements for Surveying and Mapping in the State of
Florida as set forth by Chapter 5J-17 of the Florida Administrative Code,
pursuant to Florida Statues Chapter 472.027. Deliverables shall be
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provided in both CAD and PDF formats.
I.1.9 Prepare a certified sketch and legal description for a 10 ft. x 10 ft.
Utility Easement for the water meter tie-in at Gulfstream Boulevard and
Federal Highway for the property as identified under Parcel No.20-43-
46-04-51-002.
I.2 Geotechnical Engineering(by Subconsultant)
I.2.1 Geotechnical investigations will evaluate the soil conditions within the
Project Limits. It is anticipated that up to three soil borings will be
performed up to thirty feet deep each.
I.2.2 Results of the Geotechnical work will be issued in an engineering report
of findings and will be included for informational purposes to Contractors.
The engineering report will include graphic logs of the test borings and a
map of their locations.
I.3 Utility Locating (by Subconsultant)
1.3.1 Ground-penetrating radar (GPR) and active locating will be used to
investigate the subsurface utility conditions and assist with determining
existing utilities within the Project Limits. Up to 20 test holes will be
provided to assist with the design of the proposed improvements. The
test holes will help confirm the horizontal and vertical locations of
existing utilities and will be incorporated into the design plans. For each
test hole performed,a report will be provided that summarizes the type of
utility found, size, material, depth from surface, horizontal distance from
fixed objects in the field, and pipe direction.
I.4 Design
I.4.1 Submit an 811 Design Ticket to obtain information on existing
infrastructure for the project area.
I.4.2 Review any available as-builts, utility letter responses from the 811
Design Ticket, the topographic survey, and the findings from the utility
designating. Prepare a topographic and utility base file.
I.4.3 Conduct a site visit and document with pictures.
I.4.4 Explore alignment and design options for the proposed water main.
Prepare conceptual plans of the water main for COBB to review. Discuss
with COBB and address any comments prior to refining the plans any
further.
II. 60% DELIVERABLES
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II.1 Lay out water main plan and profile views. Also, create Cover Sheet,
Legend/Abbreviations, Details, Jack and Bore Plan, Pavement Markings and
Signage/Restoration Plans, and Stormwater Pollution Prevention Plans.
11.2 Conduct an internal quality assurance/quality control (QA/QC) review.
II.3 Prepare a cost estimate.
II.4 Submit the 60%plans and cost estimate to COBB for review. Attend a meeting
with COBB to review the 60%deliverables. Address questions and comments,
as needed.
III. PERMITTING
III.1 Prepare and submit permit application packages to the following Agencies to obtain
approval to construct the new water main:
III.1.1 Florida Department of Health in Palm Beach County—Water Main
Extension Permit
111.1.2 Florida Department of Transportation—Utility Permit
111.1.3 Florida East Coast Railway—Utility Crossing License
I11.2 Address comments, revise documents, and resubmit as needed.
IV. 100% DELIVERABLES
IV.1 Prepare 100%plans and technical specifications after permit approvals. CGA shall
utilize COBB's standard utility specifications for the proposed water main.
IV.2 Conduct a final internal QA/QC review.
IV.3 Prepare a 100%cost estimate.
IV.4 Submit 100%plans,technical specifications,and cost estimate to COBB for review.
Attend a meeting with COBB to review the 100%deliverables. Address questions,
comments, and resubmit revised documents to COBB, as needed.
V. BIDDING SERVICES
V.1 Attend a pre-bid meeting.
V.2 Address Bidder Requests for Information (RFIs) related to documents prepared by
CGA. These include responses to written questions and revised plans or technical
specifications, if required. This may also require preparing addenda to the bid
documents.
•
Second Amendment to CGA Task Order for Gulfstream Watermain
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V.3 Prepare a bid tabulation summarizing the opened bids for the Bidders. Assist the
CITY in determining the apparent lowest, most responsive, and most responsible
Bidder. This shall include contacting and verifying Bidder references for the low
Bidder.
V.4 Prepare a letter summarizing the bid evaluation for the CITY to make a
recommendation to Commission for construction contract award.
VI. CONSTRUCTION SERVICES
VIA The scope for construction services includes Phase 1 Water Main and the SE 36th
Ave Streetscape projects being constructed under a single contract and the Phase 2
Water Main being awarded under a separate contract. At COBB's request, the
budget for Construction Services shall be separated on the Project Fee Schedule
between the Streetscape project and the Water Main projects.
VI.2 Attend one preconstruction meeting and monthly construction progress meetings
(assumes up to ten total meetings). Meeting agendas and minutes shall be prepared
by COBB.
VI.3 Review required shop drawing submittals.
VI.4 Review and respond to Contractor Requests for Information pertaining to the bid
documents.
VI.5 Assist COBB in reviewing change order proposals.
VI.6 Perform periodic inspections and observation of field/construction activities for
compliance with the plans and specifications (total effort based on 10 hours/week
for thirty-two weeks of active construction for a total of 320 hours). These hours
also include one substantial completion inspection, one final completion inspection,
and observations of required field testing.
VI.7 Review as-builts provided by the Contractor to determine conformance with the
contract documents.
VI.8 Submit for permit closeouts once all required documents are provided by the
Contractor.
VII. ASSUMPTIONS AND EXCLUSIONS
VH.1 COBB acknowledges that CGA has no control over costs of labor, materials,
competitive bidding environments and procedures, unidentified field conditions,
financial and/or market conditions, or other factors likely to affect the cost estimates
of this project, all of which are and will unavoidably remain in a state of change,
especially considering the high volatility of the market. COBB further acknowledges
Second Amendment to CGA Task Order for Gulfstream Watermain
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that this is a "snapshot in time" and that the reliability of cost estimates will
inherently degrade over time.
VII.2 Should additional construction contract time be required beyond what was assumed
herein, it shall warrant additional fees. As requested by COBB, Constructions
Services are limited and not full-time. Therefore, it shall be the responsibility of
COBB to approve payment application quantities, provide daily reports, and any
other tasks that would require full-time inspection services.
VII.3 The Subsurface Utility Investigation restoration of test holes only includes
backfilling with native soils and asphalt cold patch for the approximate 12-inch-by-
12-inch excavations in the roadway.
VII.4 Permit application and plan review fees shall be the responsibility of others.
VII.5 Maintenance of Traffic (MOT), Traffic Control Plans, or any other plans not
specifically listed herein are excluded.
VII.6 Specifications shall utilize the Construction Specifications Institute (CSI) 16-
division Master Format.
VII.7 Bidding services are included but may not be required should COBB execute a
change order under the SE 36th Ave Streetscape project for the Contractor to
construct the Phase 2 Water Main. If bidding services are not required, COBB will
not be billed by CGA for those services.
Second Amendment to CGA Task Order for Gulfstream Watermain
SRW(10.16.24) Page 9 of 11
PROJECT LOCATION EXHIBIT(FEC, FDOT,AND COBB RIGHT-OF-WAY ONLY)
COBB SE 36th Ave WM PH 2 I";,' -i ‘:4•-1`,.., '"t- ot; . .:t,,,., c ,'. _,
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Second Amendment to CGA Task Order for Gulfstream Watermain
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EXHIBIT B
FEES
*Each task will be billed on a Lump Sum basis as a percentage of progress.
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PROFESSIONAL FEE SCHEDULE
Personnel Classifications I Orig Rates Aug 2022-2023
2018 Rates 5%CP(
Principal $215.00 $226.00
Project Manager $190.00 $200.00
Senior Transportation Engineer $175.00 5184.00
Senior Transportation Planner $150.00 $158.00
Senior Surveyor/Mapper $165.00 5174.00
Engineer $130.00 5137.00
Urban Designer $120.00 $126.00
Transportion Planner $125.00 5132.00
Environmental Specialist $125.00 $132.00
Engineering Technician $115.00 $121.00
Inspector(transportaton) $100.00 $105.00
GIS Specialist $125.00 $132.00
CADD Technician 595.00 $100.00
Transportation Planning Technician $100.00 $105.00
Clerical/Administrative $75.00 S79.00
Second Amendment to CGA Task Order for Gulfstream Watermain
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