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Agenda 07-02-02
The City of 100 E, Boynton BeaCh BouleVard · (561) 742-6000 City Commission JULY 2, 2002 Gerald Broening Mayor At Large Ronald Weiland Vice Mayor District I Mack McCray CommiSsioner District II Mike Ferguson District III Charlie Fisher Commissioner District IV Kurt BreSsner City Manager Visit our Web site www.boynton-beach.org ///~ )'~ ,¢~///~,¢['///~ ~'/'~/ L##/d' £~r t#~,///#l~///////~ WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBliC PARTICi'PA'rZON AT ClrTY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There Is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majodty of the Commission has first consented to the presentation for consideration and action · Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vo!e,,by the Com.,m. ss on ndicates approval of the agenda item. This can be by either a regular' voice vote with Ayes & Nays or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item. City Commission meetings are business meetings and, as such, the Commission retains the right to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the left end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted after presentation of an agenda item has begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings". ' · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored card for matters not listed on the agenda. The t4ayor will call for speakers by name from the Yellow cards provided bY the City Clerk. · Regular Agenda Items: Any citizen may speak On any official agenda item(s) listed on the agenda after a motion has been made and properly seconded. Please use the green COlOred card for matters listed on the agenda. The MaYOr will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMISSION: When your name is called, please step up to either podium and state~ for the record, your name and address. DECORUM: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the CommiSSiOn will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members Present. Please turn off all pagers and cellular phones in the City CommiSsion Chambers while the City Commission f4eeting is in session. City Commission meetings are held in the Boynton Beach City Commiss on Chambersf :~00 East Boynton Beach Boulevard, BoyntOn Beach; All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m, (Please check the Agenda Schedule - some meetings have been moved due to Holidays/ElectiOn Day). July 2, 2002 CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AMENDED AGENDA 6:30 P.M. I, OPENINGS: A, Call to Order - Mayor Gerald Broening B. Tnvocation/Moment of Silent Prayer C, Pledge of Allegiance to the Flag led by Commissioner Fisher D. IF YOU WISH TO ADDRESS THE COMMISS2ON: · FILL OUT THE APPROPRXATE.REQUEST FORM · GZVE XT TO THE CZTY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED · COME TO THE PODZUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: Additions, Deletions, Corrections 2. Adoption PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MTNUTE PRESENTATIONS II. III. OTHER: A. Informational Items by Members of the City Commission IV. ADMINISTRATIVE: A, Appointments to be made: Appointment To Be Made Board III Ferguson IV Fisher I Weiland Mayor Broening Children & Youth Advisory Bd Stu/Reg/Voting Bldg. Bd of Adj & Appeals Alt Community Redevelop. Agency Reg Community Relations Board Alt Length of Term Expiration Dafo 1 yr term to 4/03 1 yr term to 4/03 Tabled (3) 4 yr term to 6/06 1 yr term to 4/03 Agenda Regular City Commission Meeting Boynton Beach, Florida luly 2~ 2002 Mayor Broening ! Weiland [] McCray IT McCray [! McCray ! WeilancJ Mayor Broening Education Advisory Board Education Advisory Board Employees' Pension Bd Library Board Nuisance Abatement Board Senior Advisory Board Senior Advisory Board Stu Stu Reg Alt Alt Alt Alt 1 yr term to 4/03 1 yr term to 4/03 3 yr term to 4/05 Tabled (3) 1 yr term to 4/03 I yr term to 4/03 I yr term to 4/03 I yr term to 4/03 Tabled (3) Vm ANNOUNCEMENTS & PRESENTATLONS: A, Announcement: State Legislative Update by Anne M. Gannon, Florida House of Representatives, 88m District B. Presentations: I Proclamations: a. "Recreation and Parks Month" Presentation of the Citizen Action SystemTM by Carisse Weise and acknowledgement of receipt of the Innovations in Communications and Technology Award in the over 50,000-population category Receive the South Congress Avenue M-1 Planning Study and discuss study recommendations VI. PUBLIC HEARING: 6:30 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS Project: Agent: Owner: Location: Description: South Congress Residential (LUAR 02-002) Kilday & Associates, Inc. Congress Tndustrial Park, L.L.C. East Side of S. Congress Avenue opposite Hunters Run PUD Request to Amend the Comprehensive Plan Future Land Use Map for a 32.1-acre tract from Industrial (T) to High Density Residential (HDR) Project: Agent: Owner: Location: SoUth Congress Residential (LUAR 02-002) Kilday & Associates, [nc. Congress Industrial Park, L.L.C. East Side of S. Congress Avenue opposite Hunters Run PUD 2 Agenda Regula~ City Commission Meeting Boynton Beach, Florida July 2, 2002 Description: Request to rezone a 32.1-acre tract from Industrial [M1) to Planned Unit Development (PUD) C. Project: Agent: Owner: Location: Description: Kensington Place (LUAR 02-003) (TAB£ED TO AUGUST G~ 2002) Vince Zabik, Showcase Contractors, Inc. Vince Zabik, Showcase Contractors, Inc. South side of SE 23ra Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request to amend the Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to High Density Residential (HDR), and D. Project: Agent: Owner: Location: Description: Kensington Place (LUAR 02~003) (rAaz~o ro August 6~.2oo~) Vihce Zabik, Showcase Contractors, Inc. Vince Zabik, Showcase Contractors, Inc. South side of SE 23~ Avenue :between Federal Highway and the Florida East Coast Railroad right-of-way Request to ,rezone from C-2 Neighborhood Commercial to PUD Planned Unit Development V/J:. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A, Minutes: Agenda Preview Conference of June 17, 2002 Regular City Commission Meeting of June 18, 2002 Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2001-2002 Adopted Budget Award "CO-OP BULK QUICKLIME," Bid #055-2821-02/KR, to Chemical Lime Company in the amount of $1,389,146 with an estimated annual expenditure of $113,850 for the City of Boynton Beach Utilities Department Approve Change Order #1 to Bid #083-2510-01/KR "MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM" for an additional $37,000, bringing the total estimated annual expenditure to $57,000 (New Bid #057-2510-02/KR) 3 Agenda Regular City Commission Meeting Boynton Beach, Florida 3uly 2~ 2002 Award a three-year Consultant Agreement to Group Insurance Solutions, Inc, as the #1 ranked firm for services outlined in RFQ #030-1610- 02/OD, 'THREE YEAR CONTRACT FOR CONSULT]:NG SERWCES FOR EMPLOYEES GROUP INSURANCE PLAN" as consultant to the City for employee group insurance benefits (includes health, dental, life, long- term disability, accidental death & dismemberment) (',oRO,~OSED RESOLUT~ONNO. R02~9~) Award the bid for "SENIOR CENTER EXERCISE ROOM'; Bid #056-25413- n, Florida in the amount of Ro2-~OO) Rati~ the addit ona ncrease of $33,000 to the Wallace, Roberts & Todd 0NRT) Consultant Agreement to provide master planning, design and engineering for the development of Intracoastal Park Approve the piggyback of the SEMINOLE COUNTY BID #RFP 4142-01/JVP to Medtec Ambulance Corporation for the purchase of a 2003 International Navistar 4300 LP Extended Cab, Type 1 Medium Duty Custom 170" x 95" Modular Ambulance in the amount of $133,961 Approve CH2N Hill as the #1 ranked firm and to begin contract negotiations for "THE CONSTRUCTION/RENOVATiON OF FIRE ST ' AT~ONS, RFQ #043-2413-02/~D Resolutions: Proposed Resolution No. RO2-:~O1 Re: Approving Change Order No. 1 to the East Water Treatment Plant, Phase III, Parking Lot Construction project with rVlegan South, Inc. in the amount of $10,079, with a time extension of $ calendar days Proposed Resolution No. RO2-:LO2 Re: Authorizing an additional work item for the Industrial Avenue/Lake Boynton Estates Infrastructure Improvements Project in the total amount of $172,146.95 as an add-on to the contracts with Nora Engineering Contractor, [nc. (NEC) and Kimley-Horn & Associates (KHA) Proposed Resolution No. RO2-;~O3 Re: Approving an agreement with the Highland Beach Police Department for use of the Police Department Range Proposed Resolution No. R02-104 Re: Authorizing the full release of surety and refund of cash bond to Poly Plastic Packaging, Inc. in the amount of $12,650 4 Agenda Regular City Commission Meeting Boynton Beach, Florida 3uly 2~ 2002 10, 11. 12, 13. Proposed Resolution No, RO2-105 Re: Authorize the execution of an Agency Membership Agreement with ONVIA.CON, Thc. for the purpose of utilizing their website for solicitation of bids and quotations at no cost to the City Proposed Resolution No. R02-106 Re: Approving a reduction in the Letter of Credit for B,l's Wholesale Club {Excavation & Fill Permit No. 01-1629) from $250,000 to $25,000 Proposed Resolution No..R02-107 Re: Authorizing the execution of a Special Warranty Deed conveying title to Habitat for Humanity for Lot :~72, Block A, Boynton Hills, as recorded in Plat Book Page 5:L of the PubJic Records of Palm Beach County, Florida Proposed Resolution No, R02-108 Re: Authorizing the execution of a Special Warranty Deed conveying title to ,loseph Matthews for Lot 10, Bock 2, Palm Beach Country Club Estates, as recorded in Plat Book 11, Page 43 of the Public Records of Palm Beach County, Florida Proposed Resolution No, RO2r109 Re: Approving the final adoption of the City of Boynto~ Beach 2002-2007 Community Development Block Grant (CDBG) Five-Year Consolidated Plan Proposed Resolution No..R02-110 Re: Authorize the execution of the First Addendum to the Appointment Letter of Paul M Fleming, Senior Project Manager Proposed Resolution No, R02-11:1 Re: Approving contract between the City of Boynton Beach and the Department of Alcohol, Tobacco & Firearms for the use of the Police Department Firing Range Proposed Resolution No, R02-112 Re: Approving an agreement with Government Technology Resources for the development of Code Compliance, Building Permits, Business Licenses, Community Inspection and Planning & Zoning software applications for the City of Boynton Beach Development Department and Code Corr pliance in the amount of $25,000 Intentionally lee blank 5 Agenda Regular City Commission Meeting Boynton Beach, Florida 3uly 2, 2002 14. Proposed Resolution No. R02-113 Re: Authorize the City Manager to submit an Economic Development Set-Aside Application by ,luly 26, 2002 to Palm Beach County Housing and Community Development on behalf Of United Forward Inc. & U F Fluid Systems, Inc. (same company), and apprepdate $50;000 from the Economic Development Incentive Fund D. Ratification of P ann ng& Development Board Action: Grove Plaza Car Wash (MPMD 02-001) - (Grove P aza - Southeast corner of Hypo]uxo Road and Lawrence Road) - Request for Master Plan Modification to include"changes in site layout for a car wash facility in place of a restaurant approved for Parcel "E" Grove Plaza (~NWSP 02-007) - (Parcel "E" of the Grove Plaza Replat ~ :orner of Hypo uxo Road and Lawrence Road) - Request for site plan approval to construct a 3,596 square-foot car wash facility on a 0.86:acre lot E. Ratification of CRA Action: None Approve Commissioner McCray's and Commissioner Fisher's requests to allocate $800 and $200, respectively, from their Community Investment Funds to help fUnd ShaWanna FoSter's trip to Washington, D.C. as a National Scholar at the National Young Leaders Conference V'rZz. CZTY MANAGER'S REPORT: None ]:X, FUTURE AGENDA I'I'EMS: Fire/Rescue Mutual Aid Agreements with Delray Beach, Boca Raton and Palm Beach County (August 6, 2002) B. First Reading of Ordinance on Proposed Charter Amendments (August 6, 2002) Adopting the Boynton Beach Administrative Amendments to the 2001 Florida Building Code (August 6, 2002) D. Review of development plan for Marina Project (August 20, 2002) E. Discussion on Mangrove High School (August 20, 2002) F. Public Hearing to adopt Annual Fire Assessment Resolution (September 12, 2002) 6 Agenda Regular City Commission Meeting Boynton Beach, Florida 3uly 2f 2002 Xm XI. XII, FRA Whistle BaD - Report (January 2003) - Delayed due to Federal Railway Administration Delay in Rulemaking Ordinance on first reading rescinding LDR Chapter 2, Zoning, Section 11.3. Environmental Review and associated references to Environmental Review Permit or the Environmental Review Committee (TBA) Proposed Resolution No. R02-016 regarding authorizing the use of eminent domain to acquire the public right-of-way necessary to develop the Boynton Beach Boulevard Promenade and Riverwalk - Tabled on O1/1S/02 CTBA) DEVELOPMENT PLANS: None NEW BUSINESS: None LEGAL: A. Ordinances - 2nd Reading - PUBLIC HEARING Proposed Ordinance No. 02-029 Re: Amending the Future Land Use Element of the Comprehensive Plan from Local Retail Commercial (LRC) to High Density Residential (HDR) for Showcase Realty (Kensington Place) (TO B£ TABZED TO ~/20) Proposed Ordinance No. 02-030 Re: Amending Ordinance 91-70 to rezone a tract of land from C-2 (Neighborhood Commercial) to PUD (Planned Unit Development) for Showcase Realty (Kensington Place) (TO BE TABLED T08/20) B. Ordinances - 1~ Reading proposed Ordinance No. 02-031 Personnel Policy Manual (PPM) Re: Revisions to the Proposed Ordinance No. 02-032 Re: Amending Part III, Land Development Regulations, Chapter 1, Article V - Impact Fees and Dedications Proposed Ordinance No. 02-029 Re: Amending the Future Land Use Element of the Comprehensive Plan from Local Retail Commercial (LRC) to High Density Residential (HDR) for Showcase Realty (Kensington Place) (TABLED FROM 6/.~8~ TABZE TO 8/6) Agenda Regular City COmmission Meeting Boynton Beach, Florida 3uly 2~ 2002 Proposed Ordinance No, 02-O30 Re: Amending Ordinance 91-70 to rezone a ~act of land from C-2 CNeighborhood Commercial) to PUD (Planned Unit Development) for Showcase Realty (Kensington Place) (TABLED FROM 6/.~8~ TABLE TO 8/6) Resolutions: Proposed Resolution No. R02-$.14 Re: Preliminary Assessment Resolution Fire 2. Proposed Resolution No. R02~115 Re Extension of Notice of Tntent for the South Congress Avenue Planning Study D. Other: Proposed Resolution No. R02-116 Re: Designate a Voting Delegate for the 76 TM Annual Florida League of Cities Authorize the City Attorney to initiate litigation as plaintiff against Earline BaSsie, related to motor vehicle accident of March 2, 2001 in Delray Beach, FlOrida XIII. UNFINISHED BUSINESS: XZV. ADJOURNMENT: NO'F~CE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CTFY COMMISSION WiTH RESPECT TO ANY MAq-FER CONSIDERED AT THIS MEETING~ HE/SHE WILL HEED A RECORD OF THE PROCEEDINGS AND~ FOR SUCH PURPOSEi HE/SHE MAY NEED TO ENSURE THAT A VERBAT[r4 RECORD OF THE PROCEEDING IS HADEz WHICH RECORD INCLUDES THE 'I~ST[MONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE C[T~ SHALL FURNISH APPROPRIATE AUX[I TARy AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILIT~ AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAH~ OR ACTIVITY CONDUCTED BY THE CTfY. PLEASE CONTACT JOYCE COSTELLO, (56~L) 7z[2-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR AC'T[V~-Y IN ORDER FOR THE cTr~ TO REASONABLY ACCOMMODATE YOUR REQUEST. FINAL AGENDA -07/02/2002 2:35 PM S:\CC\WP\CCAGENDA~GENDAS\Year 2002\070202 final agenda - amended.doc 8 Requested City Commissmn Meeting Dates [] March 19. 2002 [] April 2. 2002 [] April 16.2002 [] May 7. 2002 V.-ANNOUNCEMENTS & PRESENTATTONS Item B.l.a CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORtvl Date Final Form Mustbe Fumed in to City Clerk's Office March 6. 2002 ~5:00 p.m.~ March 20. 2002 (5:00 p.m.) April 3, 2002 5:00 p.m0 April 17, 2002 (5:00 p.m.) Requested City Comrmssion Date Final Form Mus ~t~as. Tumeff_~ Meeting Dates in to City C erk's ~ffice ~-< [] May 21. 2002 May 8, 2002 (5:00 p m~ '-- [] June 4. 2002 May 22, 2002 (5:00 p.m(~O [] June 18, 2002 June 5, 2002 (5:00 p.mo~- [] July 2. 2002 June 19, 2002 (5:00 p.m.~ NATURE OF AGENDA ITEM [] Admir~strative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Un_finished Business [] Armouncemeur [] Presemafion [] City Manager's Report RECOMMENDATION: That the attached Proclamation be read by the Mayor at the July 2. 2002 Commission meeting. EXPLANATION: The City of Boynton Beach Recreation Department will host and conduct activities through its summer camps, recreation programs and special events m recognition of July being Recreation and Park Month. On behalf of the State of Florida, Govemur Jeb Bush signed this proclamation on March 25. 2002. By making the same proclamation in Boynton Beach, all citizem will be encouraged ro celebrate by participaling in their choice of pleasurable activities m fred refreshment from their leisure and to enjoy the benefits derived from quality public recreation. PROGRAM IMPACT: The proclamation will help promote the visibility of Parks and Recreation in our community and the benefits derived from participanon in activities and events hosted by our City. FISCAL IMPACT: There is no fiscal impact. ALTERNATIVES: ~ H~ad's Signature City Manager's Signature Deparmaexxt Name City Attorney / Finance / Human Resources S:~BULLETIN~FORMS~AG£NDA ITEM REQUEST FORM.DOC It is July- the kickoff of the summer season, it is also a time to enjoy the out-of-doors, spend time with family and fdends, and just kiC.k ~b~ck.aOd r~la, x. That is Why the National Recreation and Park Association Flodda Go,,~rn~i"J.~biBQ~ ~nd:~ ~10dd~ R~reation agd Park AssocialJon have designated July aS Recrba~ion a~d ~'~rk~M~r~l~.''' ' . Whereas parks, recrealJon activities, and leisure experiences provide opportunities for.young people to live, grow, and develop intO'contribut!ng members of society, and Whereas, parks and recreation create lifelines and con~nued life experiences for older members of our community, and W~ereas, parks and recreation gepe~s opportunities foe ~eopleto come together and expedenci~ a'sense of community through fun rec~a~ional pursuits, and Whereas, park and recreation agencies provide outlets for physical activities, socializations, and stress reduciog experiences, and Whereas, parks, playgrounds, nature trails, open spaces, community and cultural centers, and histodc sites make a community an attractive and desirable place to live learn, work, visit, and play and con~bute to our ongoing econorn~c vitality, and Whereas, parks, greenways, and oPen space provide a welcome respite from our fast paced, high- tech festyles while protecting and preServing our natural environment and Whereas, parks and recrealJon agency staff members touch the lives of individuals, families, gr0upe, and the entire community which pesitiveiy impacts ~pon the social: economic, health and environmental quality of our community, and Whereas, July 2002 has bean designated as~Recreation and Parks Month by the Na~onal Recreation and Park Ass0ciation aed the Flodda Recreation and Park Association. Now, therefore, I, Gerald Broening, Mayor of the City of Boynton Beach, Florida, proclaim July as "Recreation and Parks Month" and encourage all citizens to celebrate by participatinc~ in their choice of pleasurable activities to find refreshrnant from their leisure and to enjoy the benefits dedved from quality public recreation. IN WITNESS WHEREOF, have hereunto set my hand and caused the seal of the City of Boynton Beach, Flodda, to be affixed this 2~ day of July, Two thousand two. ATTEST: Gerald Broening, Mayor City of Boynton Beach City Clerk (Corporate Seal) S:\CC\WI:ACCAGEN DAmP mclama~ons~Recma~:~n & Parks Monttl. July 2002.doc V. ANNOUNCEMENTS & PRESENTATIONS AGE A ITEM QUEST F Requested Cit3 Commission Date Final Form Must be Turned Meetin~ Dates in to City Clerk's Office Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office [] March 19. 2002 March 6, 2002 (5:00 p.m.) '~ May 21. 2002 May 8, 2002 (5:00 p.m.) [] April 2. 2002 March 20. 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] April 16. 2002 [] May 7, 2002 April 3. 2002 25:00 p.m.~ April 17. 2002 5:00 p.m.) June 18, 2002 July 2,2002 June 5, 2002 (5:00 p.n~) June 19.2002 (5:00 p.m.) NATURE OF AGENDAITEM RECOMMENDATION: [-- Admimstranve [] Development Plans [-- Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids _[~.. Unfinished Business [~l Announcement Presentation [] City Manager's Report Presentation of the Citizen Action SystemTM and acknowledgement of receipt of the Innovations in Cormnuincation and Technology Award in the over 50.000-population category. EXPLANATION: Designed for Boynfon Beacli by Geographic Technologies Group, Inc.. the Citizen Action System m is a web based Geographic Information System application designed specifically for tracking citizen inquiries, complaints, concerns, and other general feedback. Citizen Action System T.M enhances communication with the public, and allows the orgamZafion to quickly and effectively respond to requests for information. By implementing a comprehensive complaint and inqmry management system, public perception is greatly improved, services are rendered more efficiently, and bottlenecks in the system can be analyzed and corrected. PROGRAM IMPACT: From the citizen's perspective, one call to any c~ry staff member now results in an inqu/ry or complaint being logged into the system, routed m- the correct depmr or point of contact, action taken by city employees, and follow up to the imtial inquiry in an effective and timely manner. Inqulr/es or comp!aints can be logged and tracked v/a the Internet, by plione or in person, rhe public no longer has to be transferred from one department to another on the phone of in person. Routing of inquiries and complaints is done internally through email notificafion~ and is therefore transparent to the citizen. City staff can then proactively track, manage, analyze, map and report inquiries and complaints, action taken, fmal results, and citizen satisfaction. FISCAL IMPACT: N/A ALTERNATIVES: / Deparrmen~ Head's Signature" Information Technology Services Department Name ~ty M/Lanager's Signature City Attorney Finance / Human Resources S:~BULLETIN~OKMS~AGENDA ITEM REQUEST FORM.DOC FLORIDA CITY AND COUNTY MANAGEMENT ASSOCIATION Post Office BOX 1757 - Tallahassee,.Florida 32302 - (850) 222-9684 Fax: (850) 222-3806 - Email. Ilovallo@flcities.com President ,~oseoh W. YarOrougn City Manager South Daytona PreSident-Elect Christoeher Hoiley C~unty Manager Okaloosa County Secretary/Treasu~,er Pam~l,a Brangaccio A~s~stant CoUnty Administrator Charlotte county Pact President Ann T0ney-Oeal City Manager Haines City District I .ee Garner City Manager Ch~ttahoochee District 11 Tt~omas Moffses City Manager Madison District III Car,ey Smith City Manager Daytona Seach District IV Dennis~ Beach City' Manager F0~ ~ierce District V Lee Fetdman City Manager North Miami April2,2002 Mr. Kurt Bressner City Manager City of Boymon Beach P. O. Box3i0 BoymonBeach, FL 33425-0310 Dear Kurt: On behalf0fthe CCMA, I would like to congratulate you on Boynton Beach's selection as a winner of the Innovations in Communication and -Te~[ogy Award in the over 50,000 population category. The award will be presented to you or a representative of your city at the annual a~ards luncheon to be held on Friday, May 24, 2002 during the FCGMA Conference. Please e-mail Lynn Lovallo at the FCCMA office (llovallo6~flcities. com) to advise who will be in attendance to accept the awaid. The luncheon program begins at 11:45 at the Sarasota Hyatt Hotel, 1000 Boulevard of the Arts, Sarasota, Florida. There will be reserved tables atthe front of the room for award recipients, so we ask that whoever will be receiving the award sits at one of those tables. Dlctrict vi Joseph:DeLegge City M~nager Badow District VII Steeheh Cottreil Town Manager Betleair Directors-At-Large Dennis Keliy Village Manager North Palm Seach Richard Reade Assistant to the City Manager Auburndale Anthony Shoemaker Assistant County Administrator Hillsborough County Assistant City Manager Port Orange The competition was tough; but the Committee felt that the city's foresight in deVel~iSing,the Citizen Action System (CAS) -m deserved to be recognize:; I lo°k forward to presenting this well-deserved award to the City of Boynton Beach in May. Sincerely, Joseph W. Yarbrough President C: Lynn Tipton, Executive Director FCCMA Home Page: http//www, fccma.org B 0 YNTON BEA CH, FL ORIDA CITIZEN A CTION SYSTEM (CAS) TM Introduction The City of Boynton Beach, Florida was first settled in 1894, and by 1900 it had a modest poputationof 83. Over the past century, the City has experienced steady growth and expansion. Today the population approaches 60,000 and the Greater Bovnron Beach Bxea has well over 100,000 residents~L,.ocated withM Palm Beach COUnty, Boi. nton Beach is one of the most.diverse at~d dyn~rn'..areas in the state, and has a~mix of private industry, residential and public sen, ices. The influx of people into South Florida, and particularly the Boynton Beach area~ and the attendant residential and commercial development leaves the City of Boynton Beach needing more sopkisticated tools to manageits resources. To meet theneeds of a diverse population and to effectively serve increasing public demand for services and information, the City of Boynton Beach has recogn/zed the need for proactive api~li~a~i0n of new technologies. As part of a comprehensive e-Gov initiative and the first-yea~ of a phased GIS implementation effort, the City of Boynton Beach is applying techno? .gy:~. f,a.c~.'tam .cp_m~_ ~maicgtion with its Citizenry. One initiative under this program that will dr .~ adeally simplify and enhance access to information for the public is the implementation of the Citizen Action System (CAS ~).- Citizen Action System - Functionality es~gned for Boynton Beach by Geographic Technologses Group, Inc, the Citizen'Action SystemTM is a web-based Geographic Information System (GIS) applicati°n des~d specifically for tracking citizen inquiries, cgmp,'lainta, concerns, md othe~ general feedback. CAS enhances ¢ommurfication with the public,~ and allows the organization to quickly and,effectively respond to request~ for information C..t~rre~. fly, Ci~ employees re, pond to thousands of inquiries ~d complaints annually. As no effecnve trac~g or reporting tool has been used across all dq~partments in the past, no actual statistics are available to City staff or Managers until now. Without an easy-to-use tracking mechanism available to all stafg some commumcadons from the publi~ are rmsrouted, and the necessary, action or information is delayed. By implementing a comprehensive complaint and inquiry, management system, public perception is greatly improved, services are rendered more efficiently, and bottlenecks in the system can be analyzed and corrected. From the citizen's perspective, one call to any city staffmember now res~ts,in ~incLu~ or complaintbeing:~o~ed into ~e s~tevo, ro~te,d t0 Me co~e~t.departm~t ~r?oini contact, action iaken by City ~mvloveeS; a~d f0ilb~ ut~ tO the ~ in~,i~ md tmaely manner. Inquiries or ~omp~ts ~ b~¢aggg~ ~ai~d, tracked~ the lajtemet' phon'e oi in ~erson. ..... :' By ~p~emena~g the CaS ~ofr~are ~o~ghou~ mvCi~ m~ ma~g i~ ~C=Si~3(~O ~ mploye~ m ~e Ci~'s In=mCi md to ~'iesidlnm 8f:~0Ntm Beach Int~= ~te, ~e pub~ ~o ~0~e ~ tg'be ~mlf~4 ~0mme dep = ~omer on ~ phone ~ m pmk. ~o~ ~f ~es md c~p~ts ~one ~q~h CASi~ capat inquk full ad the Ci entde: mg~ne.~ds: ~ ~ CAS offers features such as: · Web/Phone-in/(Wa~;~[n Submittal of Inquiries · Multiple Search (Query) Capabilities · Internal Ema/1 Server · Four Levels of End-User Security Assignment of Employees/Departments to Spedfic Inquiry Types · Ability. to Sub-classify Inqu/ry Types for Internal Department Use/Reporting · Automated Emall Notification of New Inquiry to Designated Employee and Response to Person Submitting · Logging of Actions Taken Toward a Solution · Map and Summary Report Generation Administranve functions include: · Entry of Depam~ent or Workflow-specific Contact Personnel · Definition of Inquky Types and Sub-Inquiry Categories · Configuration of Map Layers and Interface · Definition/Creation of Unique User Searches · Control of Employee/User Access Levels Inquiry/Complaint Entries (Via Web Interface) Inquiries or complaints received by any City staffmember by phone or in person can be input to the system v/a the Intranet web browser form without the use of the full Citizen Action System application. Citizens can use this same entry form via the Intemet, and can also have the additional ability to track their own inquiries/complaints after they are submitted. Check boxes are included on the form to enable this capability as well as to generate an automanc email confirming recexpt of the request if desired. Staff can use this option as well when entering the information via the Intraner form if the ciuzen prov/des an email address. 4 General Web Input Form (Citizen or City Employee) City of Boynton Beach F odda Citizen 'inquiry Form j2400 JHill~ide Or J hd'onnafion h~quixy J~fon.atio.: *-t of the ' Inquh3-: 2400 [Hillside Dr [ r,~quii7 3 Requested City Commission Meeting Dates [] March 19.2002 [] April 2, 2002 [] April 16. 2002 [] May 7, 2002 VI.-PUBLIC HEARING ITEM A. AGENDA ITEM :REQUEST FORM Date Final Form Must be Turaed in to City Clerk's Office March 6. 2002 (5:00 p.m.) March 20. 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April 17, 2002 (5:00 p.m. Requested City Commission Meetine Dates [] May 21. 2002 [] June 4, 2002 [] lune 18. 2002 [] July 2, 2002 Date Final Form Must be Turned in to Ciw Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m.i June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2, 2002 City Commission Agenda under Public Hearing. The Planning and Development Board with a 5 to 2 vote, recommended that the subject request be approved. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-125. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: South Congress Residential (LUAR 02-002) Kieran IGlday of-Kilday & Associates, Inc. Congress Industrial Park, L.L.C. East Side of S. Congress Avenue opposite Hunters Run PUD Request to Amend the Comprehensive Plan Future Land Use Map for a 32.1 -acre tract from Industrial (I) to High Density Residential (HDR). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Devel~ment l~epartment irector planning a~(] Zoni~Ditector Cl"ty I{,lanager's Signature City Attorney / Finance / Human Resources s :~Plannin g~SHARED\WPXPROJEC TSkSo uth Congress Res/dential LUAR~Agenda Item Request South Congress Residential Amend LUAR 02-002-7-2- 02.dot S:~B ULLETIN~O RMS~AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPART~ENT TO: FROM: THROUGH: Chairman and Members Viann!ng and VeveloP~en~tB~...~_ I~iCkHuds0n. Senior Michael W. Rumpf Direetor'of Plaming and Zoning DATE: Juno 17,2002 Project/Applicant: Agent: PROJECT DESCRIPTION South Congress Residential/JPI Kilda> & Associates, Inc./Kieran Kilday Congress Industrial Park. LLC Location: East side of South Congress Avenue adjacent to south city limits (Attachment A) File No: Land Use AmendmenffRezoning (LUAR 02-002) ProperW Description: Vacant property consisting of+-32.159 acres, classified Industrial (I) and zoned M-1 (Industrial) PCN 08-43-46-05-000-00-7011 Proposed change/use~ To reclassify the :subject property from Industrial (I) to High Density Residential (HDR), and r~zone from M-I (In&istrial) to Planned Unit Development (PUD) in order to consumer a rental apartment complex with a maximum of 347 units. Adjacent Land Uses and Zoning: North: Developed property designated Industrial (I) and zoned M-1 (Light Industrial). South: R/ght-of-way of the Lake Worth Drainage District Lateral (L-30) Canal then property utilized as the South County Regional Waste Water Treatment Facility lying within the City of Delray Beach designated Community Facilities-Public Buildings (CF-P) and zoned Community Facility (CF). East: Rights-of-way of the Seaboard Coastline Raikoad (CSX) and Interstate 95, then developed property lying within unincorporated Palm Beach County designated Industrial (llqD) and zoned Light Industrial (LB. West: Right -of-way of South Congress Avenue then developed residential property (Hunters Run) designated Low Density Residential (LDR) at a maximum density of 4.84 dwelling units per acre and zoned Planned Unit Development (PUD) with a Land Use Intensity of 3.3. PROJECT ANALYSIS The subject property is greater than t0 acres; therefore it is being rev/ewed as a large scale Future Land Use Map PaJnendment in the City's first round of Comprehensive Plan amendments for the year 2002. Chapter 163. Florida Statutes, limits large-scale amendments to two adopuona each year. Upon approval of the land use map amendment by the City Commission, the City Commission will transmit the amendment to the Florida -Page 2 File Number: LUAR 02-002 South Con~ess Residential ~ ~ . ~ Department of Community Affairs for review and comments prior ro holding an adopuon heanng, which is ~'='~ tentatively scheduled for late November 2002. The criteria used to review Comprehensive Plan amendments and rezonings are listed in Article 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments: Rezonings. These criteria are required to be part of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. Whether the p.oposed rezqning would be consistent with applicable comprehensive plan policies including but not limited to, a prohibition against any increase in dwelling unit density exceeding 50 in the hurricane eVacuation zone without written approval of the Palm Beach County Emergency · PlanningDivision and,the City's risk manager: -Theplanning deparnnent shall also rqcommend limitations or requirements, which would have to be imposed on subsequent development of the property, in order to comply with policies contained in the comprehensive plan. The limitations placed on density increases in the hurricane evacuation zone are not applicable in this instance since the property is located well west of the area covered by the hurricane evacuation zone. There are, however, pohmes cgntamed w~th/n the Comprehensive Plan that deal &rectly w~th lands designated Industn on the Future LandUse Map. Policy 1.19.2 in the Future Land Use Element reads: "The City shall provide continued effort to allow for industrial acreage which can accommodate the approximate industrial employment which has been projected in the Future Land Use Element. and prohibit conversion of land designated "Industrial" on the currently adopted Future Land Use Map unlesy such conversion Would generate a range of employment choices for current and future residents, provide gqods and'services of regional importance, and retain regional fiscal and economzc significance." Policy 1.19.4 in the Future Land Use Element reads: "The City shall continue to encourage and enforce the development of industrial land as industrial parks or concentrated industrial areas in order to maximize the linkage between complementary industries." With respect to the first of these policies (1.19.2), the requested amendment would convert lands currently designated "Industrial" to uses that would not generate employment choices for current and future residents beyond the oppormmty for temporary employment in the construction of the proposed multi-family units or perhaps "spin-off" jobs in the service sector. The applicant opines that the methodology utilized in the Comprehensive Plan to project the amount of land needed for industrial employment is not a "most effective means to determine the demand for industrial space" and cites the 1999 '~Commercial Necds Assessment" prepared by Palm Beach County as a more effective methodology. Yet, an exan'unation of that report's comparison table for projected demand to the built and unbuilt supply of industrial space indicates that the sectors including the city and adjacent areas are projected to have a rather large deficit of ind~ustrial space (see Attachment B). The conversion of industrial land to residential use would not provide goods and services of regi0nal importance or retain regional fiscal and economic significance, as required by the cited policy. It would also be contrary to preliminary findings and recommendations of the "South Congress Avenue (M- 1 ) Study", which is scheduled for presentation to the City Commissmn on July 2, 2002. With respect .to the second cited policy (1.19.4), the industrial area where the subject parcel is located is not an industrial park. It is, however, located in a concentrated, wellqtefined area that does provide opportunities to maximize hnkages between complementary industries. The conversion of the subject parcel from Industrial to High Density Kes~dentml would not only dlrmmsh the strong definition the area now has, but also serve o reduce the existing opportunities for linkages between industrial uses. Page 3 File Number: LUAR 02-002 South Congress Residential Whether the proposed rezoning would be contrary to the established land use pattern, or would create an isolated district unrelated to adjacent and nearby districts, or would constitute a grant of special privfleKeto an individual property owner as contrasted with the proteetion of thepUblic The proposed rezoning would create an isolated district that would be contrary to the established land use pattern on the east side of C( g-ess ~Ave~nue; a pattern tN vegins at the Lake Worth Drain~g_~ District Lateral (L-28)Cana!,north0f:the~sU ~ci~prop~r/Y, andconfinue ~uthwardt~o~ghthe.C[ty0flD¢l~gBeachtothe .... ' :' Yamato Road, a dlstance of mo~e~tls~u fifteen (15) area ofBo~aKato~ Wheee C, gre, ss~ve~ue mtersects~ w ~ ' ~' hr, ms0me way, r~am ~0 the'zes~en~at des~gnanuns miles. While a~esJ, de~iixld g~is p~qPe~ ~ on the wests}~{~o~Co~ess ':' "'"' "" ' ~ '~" 4.84unttsperaerei~imsltyo~ he'Htmt~i:~de~opm ~wo~dno~. c. . !lq~_ethec.change~ Off ,O~ qn, g!,nx q~nditlons m~q the £ropgsq~ The recently~released Develo~men~ gttag!o/'B{55;fironBeaeli Florida dqc~cmtl a:i 0fi¢~I¢ increase, bom in the number of renter-occu t~ housm ~ts and m the const~c~on of lare ~-ental, · P . ,, g ~ . g! =its). During the period l~91-20JOO!th~iCitTPerm/ttei~ 3;g77 ~ul~ifam~i!Scuni=:C~ ~i~'Yff'2,468 s!ngte} family (deta~hec~) Units. Most of the ~amfly ~iiiits ~e~ ~P~$1%iS¢}~ ;d:.i ~ O~a in Palm Beach ~ere~¢2over 1,000 mulnfarmly un!ts m, large d~¢l~pm~ p[~jegts un/let ¢on~5~Ct2on m ~ g~,~0 J 5 ~ieii~g the lease-up market. Staff suppogs additional mu~l~i~{~ ,un~.i7 m the F6dera!~ H~gi{~y. Cor~i,'dqr ~edava~ap~ent ~rea in an4 near the Central Business D~stnct; ~tiere rm!y untts xaql,1 p~m~e stroggerj0b~¢~s~n~ssermces Iimka~% promote revital~zatton of the 9omme~e.l~centex of the c~ty, ani~ {ncourage mer~sed~opp0rtumtnes for use of transportation alternatives tO the autOmobile. d. Whether the proposed U:~'e WOUld be compatible with utility systems, roadways, and other public facilities. Under the proposed use, the demands for water and sewer services would i~,crease slightly; however, the increases would not place any unantic/pated demands on the sen/ce capacities. The Palm Beach County Traffic Div/sion has reviewed the traffic study submitted for the proposed project and de~ned that it meets the Traffic Performance Standards of Palm Beach County. The Division also noted that it would require, as a condition of theperrmt, that the apm tment complex access align with the existing traffic signal at the full median opening (summitlDrive). With respect to solid waste, the Solid Waste Authority has stated in a letter dated December 18, 2001, that adequate capacit~ exiStS m accommOdate the county's municipalities throughout the 10-year planning period. Lastly, drainage will also be reviewed in detail as par~ of the review' of the conditional use application, and must satisfy all requirementS of the. city and local drainage perm/tting authorities, which include the South Florida Water Management District and the Lake Worth Drainage :District. According to the Development Atlas of Bos'nton Beach, Florida, ."Nationally, studies have shown that residential uses have a net fiscal impact on municipal budgets, even though the property tax per acre may be higher for residential uses th?n commercial and industrial uses. This means that the revenues brought by residential uses tend to be lOWer thdn. the incurred eXPenditures in terms Of municipai services." e. ~Wh~ther the proposed reZon~ng would be compatible with the current and future use of adjacent and nearby ~r°Perties, or wb~u-ld affect the pr~perty values of adjacen} or nearby properties. 2Page 4 File Number: LUAR 02-002 South Congress Residential Several policies in the Future Lhnd Use Element a~ ~ddr~s~ the ~meli~tifion of the mcompanbflmes between residential uses and industrial uses. requmng both l~uffer walls and vegetative screening when the two uses abut (I.10.1), distance separations (1.10.3 and 1.10.4) and even addressing the amortization of existing industrial uses in residential areas (1.10.2). It is therefore~assumed that the proposed land use amendment and rezoning would generally be considered incompatible with the ,xisting and future uses of adjacent and developed propemes, f. Whether the property is,Physically and economically developable under the existing zomng. The property is pt~ysically and economically developable under existing zoning. g. Whether the proposed ~ezoning is ora scale which is reasonably related co the, needs o. fthe neigh~bo~;hood and the ci¢/: a2 a~whole. The proposed land,use amendment andJre~?~i~g do got relate to the needs of the either the neighborhood or the City asa Whole: :Tl~er~ are~eeent in~e~fifiiS that the rental apartment marlin(is sI0wing dt/e to the£act that the rate of supply is exceeding the absorPtiOn fate; The increase in vacancy, rates~has caused some concern that we may be overbuilding. : F. rhether there are adequate~:sj~es~elsewhere in the city for the pro, posedi~se, in districts where such use .is already allowed. The amount of vacant~ lands within the ~ffy.: de~xgnated for residential uses would Sup, p. ott the development of 1 758 units at their present~y assigne~d~ffies Ofthis land, onlyaverYsma~lpQrtxo!!.(m~Y'.Ya..e;antremq~ants of roe m l'fi h densxty res~dentiat~x!~y, elopments) xs designated H~gh Density ~e~a~. ~ost prormnent area where I-hgh Denstt~ Re~t~entml development ,s expected and sbotilc~ ~! Highway Corridor RedeVelb~e!it k~rea near the Central Business District, ~vh~e ni~t~f~ly un,ts will p~ r~o'~/d'-~ sup=port ~or revitahzation o~ ~:c~rcial center of the city. CONCLUSIONSfRECOM2MIiNDATIONS As ind/cated herein, this request is fl6~'~n~ist~nt with the intent of the Cbmp~h~ finding and recommendations of the · 8omh Congress Avenue (M-l) Study",::~i~ ~l, ito~ :' create additional ~mpacts on mfi:astmeture that have not been antampated m the Cora~&llen~lve~i~, i~ vallmot be compatible with adjacent land uses or existing development. Moreover, while mutfifamily reximl developments are taxed at a commercial red estate rate, tncreased expend, tures for pUblic safety ~ermces (F~re- Rescue and Pohce) that ac.company high c~ensity res~dential developments may offse:t,mcreased revenue~ and actually result in a net fiscal loss for the City. Therefore, staff recommends that the s~abjeet request ~e denied. ATTACHMENTS LOCATION MAP AttaChment ',A" $ Requested City Comm/ssion Meeting Dates [] March 19. 2002 [] April 2, 2002 [] May 7, 2002 VI.-PUBLIC HEARING ITEM B, CITY OF BOYNTON BEAC} . AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 6, 2002 (5:00 p.m.) Mm'ch 20, 2002 (5:00 p.m.) Apffi 3, 2002 (5:00 p.m.) April I7, 2002 (5:0Op.m.) Requested City Commission Meetine Dates [] May 21, 2002 [] June 4. 2002 [] June 18, 201}2 [] July 2, 2002 Date Final Form Must be Tumefl in to CiW Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p-m.) lune 5. 2002 rS:00 p.m3 June 19, 2002 (5:00 p.m.) NATURE OF AGENDAITEM [] Adrrdnistrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2, 2002 City Commission Agenda under Public Hearing The Planning and Development Board with a 5 to 2 vote, recommended that the subject request be approved. If the Commissaon approves the subject request, st~gTrecoam~ends that the approval be conditioned upon the submittal of a mas~er plan for processing for review concurrent with the corresponding ord[nance. For further details pertaining to the request, see attached Department of Development MemorandumNo. PZ 02-125. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: South Congress Residential (LUAR 02-002) Kieran Kilday of Kilday & Associates, [nc. Congress Industrial Park, L.L.C. East Side of S. Congress Avenue opposite Hunters Run PUD Request to rezone a 3 2.1-acre tract fi:om Industrial (M 1 ) to Planned Unit Development (PUD). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ~C]ty Manager's Signature Planning and Zors/~ Director City Attorney Finance / Human Resources S:~Planinng~S HARED\WP~PRO JECTSXS outh Congress Residential LUAR~Agenda Item Request South Congress Residential Rezone LUAR 02-002-7-2- 02.dot S:kBULLETINXFC, RMS~AGENDA ITEM i~QUEST FORM.DOC DEVELOPMENT DEPARTMENT TO: Chairman and Members Dick Hudson, Senior planner)~/[/ FROM: TI-[ROUGH: Michael W. Rumpff''/ Director of Planning and Zoning DATE: Jun~}7 20~02 ProjectJApplicant: Agent: PROJECT DESCRIPTION South Congress Residential/IPI Kilday & Assomates. Inc./Kieran Kilday Congress Industrial Park, LLC Location: East side of South Congress Avenue adjacent to south city limits (Attachment A) File No: Land Use Amendment/Rezoning (LUAR 02-002) Property Description: Vacant proper~ consisting of+32.159 acres, classified Industrial (I) and zoned M-1 (Industrial) PCN 08-43-46-05,000-00-7011 Proposed change/use: To reclassify the subject property from Industrial (I) to High Density Residential (HI)K), and rezone from M-1 .(InduslxSal) to Planned Unit Development (PUD) in order To consumer a rental apartment complex with a maximum of 347 units. Adjacent Land Uses and Zoning: North: Developed property designated Industrial (I) and zoned M-I (Light Industr/al'}. South: Right-of-way of the Lake Worth Drainage District Lateral (L-30) Canal then property utilized as the South County Regional Waste Wrater Treatment Facility lying Within the City of Delray Beach designated Community Facilities-Public Buildings (CF-P) and zoned Community Facility (CF). East: Rights-of-way of the Seaboard Coastline Railroad (CSX) and Interstate 95, then developed property lying Within unincorporated Palm Beach County designated Industrial (IND) and zoned Light Industrial (LI). West: Right -of-way of South Congress Avenue then developed residential property (Hunters Run) designated Low Density Residential (LDR) at a maximum density of 4.84 dwelling units per acre and zoned Planned Unit Development (PUD) with a Land Use Intensity of 3.3. PROJECT ANALYSIS The subject property is greater than 10 acres; therefore it is being reviewed as a large scale Future Land Use Map Amendment in the City's first round of Comprehensive Plan amendments for the year 2002. Chapter 163, Florida Statutes, limits large-scale amendments to two adoptions each year. Upon approval of the land use map amendment by the City Commission, the City Commission will transmit the amendment to the Florida · Page 2 File Number: LUAR 02-002 South Congress Residential Deparrrnent of Community Affairs for review and comments prior to holding an adoption heanng, which is tentatively sqheduled for late November 2002. The criteria used to review Comprehensive Plan amendments and rezonings are listed in Article 2, Section AdministratiOn and Enforcement, Item C. Comprehensive Plan Amendments: Rezonings. These criteria are required to be parr of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. Whether the proposed rezoning would be consistent with applicable comprehensive plan policies including but not limited to, a prohibition against any, increase in dwelling unit density exceeding 50 in the hurricane evacuation zone without written approval of the Palm Beach County Emergency Planning Division and the City'&risk manager,. The planning department shall also recommend timiiations Or requi~-ements, which would have to be imposed on subsequent developraent of the property, in order to comply with'policies contained'in ~he comp~eh-ensive plan. The limitations placed on density ~ncreases in the hurricane evacuation zone are nor applicable in this instance since the properoj is located well west of the area covered by the hurricane evacuation zone. There are, however, pohcms contained within the Comprehensive Plan that deal directly w~th lands designated IndustnaI on the Future Land Use Map. Policy 1. t 9.2 in the Future Land Use Element reads: "The City shall provide continued effort to allow for industrial acreage which can accommodate the approximate industrial employment which has been projected in the Future Land Use Element· and prohibit conversion of land designated "Industrial" on the currently adopted Future Land Use Map unless such conversion would generate a range of employment choices for current and future residents. provide goods and services of regional importance, and retain regional fiscal and economic significance." Policy 1.19.4 in the Future Land Use Element reads: "The City shall continue re encourage and enforce the development of industrial land as industrial parks or concentrated industrial, areas in order re maximize the linkage between complementary industries." With respect to the first of these policies (1.19.2), the requested amendment would convert lands currently designated "Industrial" to uses that would not generate employment choices for current and future residents beyond the opportunity for temporary employment in the construction of the proposed multi-family units or perhaps "spin-off" jobs in the service sector. The applicant opines that the methodology utilized in the Comprehensive Plan to project the amount of land needed for industrial employment is not a "most effective means m determine the demand for industrial space" and cites the 1999 "Commercial Needs Assessment" prepared by Palm Beach County as a more effective methodology. Yet, an examination of that report's comparison table for projected demand to the built and unbuilt supply of industrial space indicates that the sectors including the city and adjacent areas are projected to have a rather large deficit of industrial space (see Attachment B). The conversion of industrial land to residential use would not provide goods and services of regional importance or retain regional fiscal and economic significance, as required by the cited policy. It would also be contrary to preliminary findings and recommendations of the "South Congress Avenue (M-l) Study", which is scheduled for presentation to the City Commission on July 2, 2002. With respect to the second cited policy (1.19.4), the industrial area where the subject parcel is located is not an industrial park. It is, however, [ocated in a concentrated, well-defined area that does pro,de oppommities to maximize linkages between complementary industries. The conversion of the subject ptircel from Industrial to High Density Residential would not only diminish the strong definition the area now has, but also serve to reduce the existing opportunities for linkages between industrial uses. Page 3 File Number: LUAR 02-002 Sou~ Congress Residential Whether the proposed rezoning would be contrary ro the established land use patrern, or would create an isolated district unrelated to adjacent and nearby districts, or would constitute a grant of $pecicd pri!dtege to an ~ndivii~ual p. rop?ry ownqr as contrasted with the protection 9f .the public ¢~lfare.. · The proposed rezoning would create an isolated district that would be contrary to the established land use pattern on,the e~ast side of Congress Avenue a pattern tha, t begins at the Lake Worth Draim/ge District Lateral (L-28) Canal, n0r~,oftbe subject property, and qont~¢e~ sou~w~rd through th~, ~ity o~'pdr~ Bea~h to the area of Boca i~ato~ where Con~reS~ Avenue inters.<, ts With ~am,at0 P~a~d} a ,~lis~ oi'i~i~;~i!~e~n (15) miles ~ld a xe~ ~i~len~a~ d~alS°n 9~.tl~s P,r~p~'~.n'~'.ght~ ip 'St~'~a~ Y, r~l~i~:t6 the:~d~al a~gnations 4 84 umts per aere,dens~ o.n th~ lt.~r~R,Un Cleye!~ ,l:fm~n.t would not. ~ .~ ~ c Whether changed or ~ha,nging eondit~o~ the~op~sed rez~n{ng desirable. The recently released Develop~ ~ea3?,~Attas of B oynton Be~ch, 7Iorid~ dq?~n~s~ a; n~ ~'~a~e increase, both m the number of renter-occupied h0usmg U~. ts'an0 m tl~ e~. :stnic~0~f ]~af~e ~rF~P4! Rtolects (over 100 runts). Dunng the period, t991~ 2001>, ~ crtyperrmtt~.~d;3;277 mu}gfam~y t~rc~s~c~mp~e~.to 2,468~mgle- family (detached) units. Most Of the mulI~ly unitg Were ap~s ~ ~This ~d ~i ~d ig Palm Beach County as a ~yhole, thoug~..n~;tq~:e,~e4,~ent ,sh~, m ~S .2~n? ~o A~t t~r,e~: ~ver 1,000' multifamily ma~ts in larg~., ~d~;: ,~ ~oj~m ~r ~t~cUpn':~ ~¢ mC~:~f~g ~e lease-up market. Staff supports additional multifamily units in [he Federal Ylighway Co~,~aor ~,e~¢16¢~.~ ~e~t Area,' in a~,d near the Cen~ Bushaess District, *here multifamily uniis ,Mf~ prOvide ~tr~n~ jCb~¢htus/h~ervice~ l~es; promote revitalization of the commercial center of the e~ty, mad enc0urag~/ncre~sed oPt~i'tunit/e~ for ~§e of transportation alternatives to the automobile. d. Whether the proposed use Would be compatible with utility spstem& roadways, and other public facilia'es. Under the proposed use. the demands for water and sewer services would increase shghtly; however, the increases would not Place any unanticipated demands on the service capacities. The Palm Beach County Traffic Division has reviewed the traffic study submitted for the proposed project and determined that it meets ~he Traffic Performance Standards of Palm Beach County. The Division also noted that it would require, as a condition of the pernut, that the apartment complex access align with the existing traffic signal at the full median opening (Summit I>cive). With respect to solid waste, the. Solid Waste Authori~ has stated in a letter dated December 18, 2001, that adequate capacit~ exists to aeaommodate the county s~municipalities throughout the 10-year plarming period. Lastly, drainage Will also be reviewed in detail as part of the review of the conditional use application, and must satisfy all requirements of the. city and local drainage permitting authorities, which include the South Florida Water Manage'm~nt District and the Lake Worth Drainage Distr/ct. According to the Development Atlas of Boynton Beach, Florida, "Nationally. studies have shown that residential uses have a netfiscal impact on municipal budgets even though the properry taxper acre may be higher for residential uses than commercial and industrial uses. This means that the reven,,ues brought by residential uses tend to be lower than the ihCUrred e~penditures in t~rms of municipal services. e. Whether the proposed rezoning would be compatible with the cu~ent and future use of adjacent~ and n~arby ~r~erties, or would affect the fir°Petty values o~adj~cent or nearby properties. Page 4 File Number: LUAR 02-002 South Congress Residential Several policies in the Future'Land Use Element address the amelioration of the incompatibilities between residential uses and industrial uses, requiring both buffer walls and vegetative screening when the two uses abut (1.10. I), distance separations (1.10.3 and 1.10.4) and even addressing the amortization of existing industrial uses in residential areas (1.10.2). It is therefore assumed that the proposed land use amendment and rezoning would generally be considered incompatible with the existing and future uses of adjacent and developed properties. f Whether the property.is physically and economically developable under the existing zoning. The property is ph_ysieally and:economically developable under existing zoning. g. Whether the proposed rezonin~g is of a scale which ix..reasonabl.~ related :o the nee& of the neighbor:hood and the ciO* as a whole. ' l'he propose{ land u~¢ amendment ~~ fego~ihg dp tio~ relate to the needs qf:the eitherit'he neighborhood oi: the City as a wh(~te. The~:e are~recent~nd~6ations that the rental apartment mark'e'.t is gloy~iilg due to th~ fact,that the rate of supply is exceeding the abS~tlon:rate, The tncrease m vacancy rates:hascaus/x/some concera that ~ve may be overbuilding. h. Whether there are adequa~e.~ e~ ~ewhere in the cityfor the proposed use, in districts where suck use is already allowed The amount of vacant lands withiti the ( of property prominent area where Federal Highway provide support fo C ONCI.;UF}IONS/RE COM3~NDATIONS. As indicated herein. finding and recommendations c create additional impacts on be compatible with adjacent land uses or existing development. developments are taxed ata commercial real estate rate, ' ~ire- Rescue and Police) that accompany high density residential developments may offse/t ~crea~ed revenues and actually result in a net fiscal loss for the City. Therefore, staff recommends that the subject request be denied. ATTACHMENTS LO:CATION: MAP Attachment ~,A,' r 3600 Feet Requested City Commission Meeting Dates [] March 19,2002 [-- April 2. 2002 [] April I6.2002 May 7. 2002 VI.-PUBLIC HEARING ITEM C, CITY OF BOYNTON BEACH AGENDA ITEM QUEST FORayer Date Final Form Must be Turned in to City Clerk's Office March 6. 2002 (5:00 p.rn.) March 20. 2002 5:00 p.m.) April 3, 2002 (5:00 p.m.) April I7. 2002 (5:00 p.m. Requested City Commission Meetine Dates [] Ma5 21,2002 [] June4 2002 [] June 18. 2002 [] July 2, 2002 Date Final Form Must be Turned in to CiW Clc-rk's Office May 8, 2002 (5:00 p.m.i May 22, 2002 (5:00 p.m.) June 5. 2002 5:00 p.m.) June 19, 2002 [5:00 p.m.j NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Business [] Announcemem [] Presemation [] City Manager's Report RECOMMENDATION: Please maintain th/s request on the July 2. 2002 City Commission Agenda under Public Hearing m be tabled to the August 6. 2002 meeting. This itemhas been advertised for the July 2, 2002 meeting and should be tabled to coincide with the revised schedule for processing of the corresponding site plan. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Kensington Place ILU.~R 02-003) Vince Zabik, Showcase Contractors. Inc. Vince Zabik. Showcase Contractors. Inc. South side of SE 23ra Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request to amend the Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to High Density Residential (HDR). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ' Devel~pr~n~Departm~nt Director City Manager's Signature Planning and Zoning/D~rector City Attorney / Finance / Human Resources S :kPlannin gkSHARED\VCPkPRO JECTS kS HO WCAS E CONTKACTORSkKensington Place f.k.a. Showcase TownhomesXLUAR 024)03~genda Item Request Kensington Pl. 7-2-02 amend tabled LUAK 024)03.dot S:~BULLETINSFORMS~AGENDA ITEM REQUEST FORM.DOC Requested Cit~ Comm/ssion Meetin~ Dates '~ April 2. 2002 [] May 7. 2002 VI.-PUBLIC HEARING ITEM D. CITY OF BOYNTON BEACIq AGENDA ITEM REQUEST FOI, Date Final Form Must be Turned in to City Clerk's Office March 6, 2002 15:00 p.m.) March 20, 2002 5:00 p.m.i April 3, 2002 (5:00 p.m.) April 17, 2002 '5:00 p.m.) Requested City Commission MeetSn~ Dates [] May21. 2002 [] June 4, 2002 [] June 18, 2002 [] July 2, 2002 Date Final Form Must be Turned in to CiW Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5. 2002 (fi:O0 p.m.) June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adminisla-ative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Business [] Announcemem [] Presentation [] City Manager's Report RECOMMENDATION: Please maintain this request on the July 2. 2002 City Commission Agenda undez Public Hearing as tabled to August 6, 2002 meeting. This item has been advertised for the July 2, 2002 meeting and should be tabled to coincide with the revised schedule for processing of the corresponding site plan. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Kensington Place (LUAR 02-003) Vince Zabik, Showcase Contractors. Inc. Vince Zabik, Showcase Contractors, Inc. South side of SE 23rd Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request to rezone fxom C-2 Neighborhood Commercial to PUD Planned Unit Development. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Planning ~d ~g ~ector City Manager's Signature City Attorney / Finance / Human Resources s 5Planning~SHARED\WPXPROJECTSXS HOWCAS E C ONTRACTORS~ensingt on Place £k.a. Showcase Townhomes~LUAR. 02-003LAgenda Item Request Kensington Pl. 7-2-02-rezone tabled LUAR 02-003.dot S:XBULLETiNNFORMS~AGENDA ITEM REQUEST FO1LM.DOC Requested City Commission Meefin~ Dates [] March 19,2002 [] April 2. 2002 [] April [6, 2002 [] May 7, 2002 Vi'I.-CONSENT AGENDA I'TEM B. 1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOl v Date FinaI Form Must be Turned in to City Clerk's or, ce March 6, 2002 ~5:00 p.m.) March20.2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April t7, 2002 (5:00 p.m.) Requested City Commission Date Final Form Must bo~rned - '-- Meetin~ Dates in to CiW Clerk's Of~ [] May21,2002 May 8,2002 (5:00p.m.) [] June 4, 2002 May 22, 20q2 (5:00 p.m.; [] June I8, 2002 JuneS, 2002 (5:00 p.m.) cd~. :~ [] July 2~2002 June 19, 2002 (5:00 p.m NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal ~ Bids [] Unfinished Business [] Announcemem [] Presentation [] City Manager's Report RECOMM]ENDATION: Motion to award "CO-OP BULK QUICKLIME". Bid #055-2821-02/KR. to Chemical Lime Company in the amount of $1,389,146.00 with an estimated annual expenditure of $113,850.00 for the City of Boynton Beach Utility Department. CONTRACT PERIOD: JULY 3, 2002 TO JULY 2, 2003 EXPLANATION: On May 21, 2002, Procurement Services received and opened two (2) sealed proposals for the bid mentioned above. Chemical Lime Company of Alabama, Inc., Mulberry, Florida was the lowest, most responsive, responsible bidder who meets all specifications. Dependent upon rainfall, water restrictions, and other factors, we anticipate a usage of approximately 1100 tons per year. Chemical Lime Company has previously supplied lime to the City tn a satisfactory manner. Bob Kenyon, Deputy Utilities Director, concurs with this recommendation (see attached Memo #02-69). The City of Boynton Beach is the lead entity for this Palm Beach County Cooperative Purchasing bid. The total cooperative bid is $1,389,146.00. There are seven (7) other entities participating in this bid and survey results indicate that all agree with this award (survey attached). PROGRAM IMPACT: The purpose of this bid is to secure a source to provide the best quality Bulk Quicklime available at the most economical price and deliver to various government entities that have elected to participate in the Cooperative Bid. Bulk quicklime is USed by the East Water Treatment Plant to precipitate calcium carbonate from the water. The provisions of this bid award will allow for a one (1) year extension at the same terms, conditions. and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. FISCAL EVEPAC T: BUDGET ACCOUNT PROCESS CHEMICALS g401-2811-536-52-35 ESTIMATED ANNUAL EXPENDITURE $113.850.00 SSBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Procurement Services City Attorfiey '~ t[~/mce / Flum~n Resources Cc: Bob Kenyon, Deputy Utilities Director John Reynolds, Chief Operaror, EWTP Barb Conboy, Administrative Coordimmr File S:~BULLETFN~ORMS~AGENDA ITEM REQUES~[ FORM.DOC TO: FROM: DATE: SUBJECT: MEMORANDUM UTZLITZES DEPARTMENT NO. 02-69 Karen Riseley, Procurement Services RECEIVED MAY 3 ! 2002 --PRO C U R E ~.~'T~S ERVICES May 31, 2002 Cooperative Bulk Quicklime Bid # 055-2821-02/KR We nave reviewed the bids for bulk quicklime and recommend the bid to Chemical Lime Co. as the lowest, responsive, responsible bid. The delivered price is $103.50 per ton and anticipated usage is approximately 1100 tons per year dependent upon rainfall and several variable factors. Funds are available in account #401-2811-536-52-35 (Process Chemicals) for this necessary chemical. Please present this to the Commission for approval of this bid and issue an open purchase order so that we may continue purchasing bulk quicklime. If additional information is needed, please contact Bob Kenyon at ext. 6402. /dp Attachment cc: Barbara Conboy John Reynolds File o r~ mmm 0 z z ~ ~ ~ o o ~ ~ ~ > o ~ z z o~ > ~o 0 0 ~ ~_u wO ~o~ o~ W w - o~ w ~ w~ < z~ O~ O0 0 DRAVO UME, INC, Long~ew Operaaon 599 Hignway 31 S,:x~ P.O. Box 37 Sagfnaw. AL 35137 RECEIVED NAY 2 8 2002 PROCUREMENT SERVICES May 23, 2002 Karcn. CITY OF P O Box 3 !0 BoyntonBeaeh, FL 33425,0310 RE: Bid #055-2821-02/KR CO-OP BI3LK QUICKLI]VIE Dear Karen: As further ~tarification of the above reference bid please note the ~aeSe price ? $109 00 per ton l!sted on the proposa[ page includes rail frei:~h{ rate of $32.80 p~r ton. To arrive at a delivered price for the various co-op entities, please add the base price per ton and the,thick fi.eight rate per ton. ~Should yo¢~uire additional information or if I can be of any further assStance; please cOntact me at 1 800-633-4889, Resl?ectfull~, i _ceo y. dox / Sales'A~inistrator Southern Region attc C.4RM US CHIMIE MINERALE MEMORANDUM TO: All'Parfi~ipatmg Entities DATE: (sec d~s~bution list) June 3, 2002 FROM: Karen gtseley Buy~, City of Boyrg~n Be, a~h SUBJECT: "Co-¢¥ Bulk Q~,icklime." Bid g055-2821-02/K.R On May 21, 2002, two (2) proposals were rm~lve, d and opened m our Procurement Services office. ~f $$6. g3 (se~ Tabtdation Sheet t prices). have ea:tcloaed a copy of thc tabulation sheet for your indicate below if you agrc~ with thc City of I~ymon Beach's rl~.ammmidation for award: Ltv, o, plcas._c..stat~ ..r~_: NAIvlE OF C .YI~Y/OI~GA.NIZATION: The ~t~ ~p~a~n ~ of ~ cu~t bid is July 15, 20~ Pl~c t~ yum ~p~r~~ ~ me ~ (561) 742~3~, NO i,A~R TH~ Ji~ 1% 20~ BY 4:30 Cio/ofDelray Bcgh A~n: Jagkie Rooncy - (561) 243-7166 Ci~ ofL~e Wo~ .- A~: Tom ~n (56t) 553-7372 Ci~ of~ B~h - ~: C~t S~ - (561) 842-5105 Ci~ of West P~ B~N~ r ~i~ [561) 835 ~8 So. C~ ~on~ W~ Gayo~ (561) 265-~57 To~ of Hig~ B~J~ L~ (56t) ~8-~ Vill~ of Wcllmgto~I~ Vo~ (b61) 798-5397 M E M ORA ND UM Alt ~ ~ DA'I~: ~ 3, ~ (~ee dimribution list) ~ ~ expimaca d~e of ~l~ ~ bi, ia Ju~ l~, 2om. Ptm~ ax respom~,~ to me at (560 7~t2-6~0~ NO LAT~gR I'ttA.N JUNE 17. 2M2 BY ~ /._~tyCity of l)elray B~e.b - ,,~ Jackie Roo~, (~61) 1143,7!66 of Lab Woflh - Ami: Tom Andcu~-(~61 ) ~2-7372 I M. EMORAND M DATE: )'mae 3, 2002 RECEIVED JUN 1 ~ ~2 PUI~CHAStNG DEPT, FROM: ~iil ~5~-2821-02/KR The ~mndcd cxpit~on date of the curtain bid is Suty rcsport, e/tecomme~dafi~m ~ me at (561) 742-6306, NO LATER ~ P,B~, ~0 that I. ca g~ Uhis it~u on O~r Commimmiou agenda for ~ 3'al DIS UT/ON : City of Delrsy Beach- Arm: .h~..idc Rooney - (561) ~3-7166 Ciw ofL~ W~ - A~ T~ ~- (561) 553-7372 C~ of~ B~-A~', C~I St~- (561): ~2-5105 C~ ofW~ p~ ~a ~ (56]) 835-0028 So. ~ R~ ~~ ~ (361) 265-2~57 V~ 'of Wel~'l~ Vo~ (56I) ~53~ Tabulation m~nme~dafion for awm~i: LS, 2002. Please f~x yuur ~ 4-UN~ 17, 209~ BY 4-,30 2, 2002 meeting. 86/13/2~2 ~ ~; 28 5~,1835~3828 C.~T"" n~- ~¢B PAGE A~ '~? MEMORANDUM DATE: FROM: Bid~5-2821-02/KR " PI~ indiea~ ~ew i~ you agr~ wi~ ~e City o£Boyatotz Beach'~ r~onm~&~o~ f,:m ~w~l: NO N~/~OFC"/TY/OROA~Z~T~ON: C Fr'Y ..Of: o.~E~ PIA~.,~'~ I~E ,q O~ - The exteadM, expiration date of th~ current ~d is ~uly. 15, 2002. pluaSe fax your r~e./rzcomrn~dafion to me at (~61) 742-630~, NO LATER .TItAn. JI~2qE 17: ~002. BY 4:30 P,M., so that I eau ~et, ~ it~a oa oar Corami~ion ag~da for tl~ July ~, ,~002 meeting City ofD~lray BesCh-.A.l~ Jnei~ Rooney -(551) 243-716~ Ci~ of~ W~- ~: Tom ~- (561) 55~-7372 Ci~ of~~ B~- ~ C~l S~- (56I) 842.51 Ci~ of W~ F~ B~o~ La~ (561) 835~28 5o. C~ ~~~ ~ (561) 165-2~5~ Vill~g~ o~ W~J~ Vo~ O61) 798-5~ TO: MEMORANDUM Ill All P~icipa~g E~ues DATE: lu~ 5, 2002 FROM: l~v~ Ris~l~-y SUBJECT: "Co:Op B~, Ci~ of Bo~ 9~ Bid ~,2~1~ ~ ~y 21, 2~2~.~0(2) ~s w~ r~v~ ~.d ~ in o~,~ S~ I ~ ~ a ~ of~e ~b~i~ ~t f~ yo~. PI~ ~&~e be~ if~u ~ ~ ~ Ci~ of ~mn B~h's r~on :bt a~a:. NO ~DISTRIBUTION LIST: Cily of Delra7 Beach - Aml~ :l'aclde R~oney - (561) ~3-71~ Ci~ of~ Wo~- ~ T~ ~n- (561) 553-7372 Ci~ of ~vi~a B~h - A~: ~1 5~ -(561) ~2-5105 Ci~ of West ~1~ ~e-~h~ I~ ($61) ~. C~ Re~ ~~ Oayo~ (561) 2~-2357 To~ of ~hl~d B~$ack ~e (561) 998-9~S Villz~ ofWe~l~ Vo~ (561) 798-5397 M E MOoR ANDUM: RECEIVED JUN 0 ~ 2002 TO: Ali Pa~cipating F,,~tJes ])AT~: June 3, 21)02 (.~c dis~bufion lk~) FROM~ ~ l~eley 8UILIECT: "Co-O~ Bulk QUicklime" have ericlased a copy of ~he ~bulanon she~ for your review. Pk'asc/ndicatc below if you .a~rc¢ wi~h the City of Boynton Beach's rccouuneadation for a~'ard: / NO The extended exp/ration dam of ~he curren~ bid is Yuly 15, 2002. Please fax your responsc/recommendatim~ ro me ai ($&I) 742-630~, NO LATER THAN JUNE 17, 2002 BY 4:30 P,M,, so ~.I can g~ this item on our Commiasion agenda for ~e July 2, 2002 m~-ting. DISTRIBUTION LI~T: Cit~ of Delray Bg~ch - AII~: Jackie Rooney - (561) 243-7166 Ci~ of 1,,akc Worth - Aim: Tom Andcr~;m - (561) 553-7372 Ci[~ of Riviera l~e, ach- Atin: Carl Staley - (561) 842-5 105 Cit~ of West Palm BenclffNora Laudermilk (561) 835-0028 So.' Central Regio~l WWTP.-~ry'an O~yoso (~61} 265-2357 Town of Highland Beach/lw.k Lee (561) 998-9045 Villa~ of Wellln~on/$ames Volkrr~m (t/ii) 795-539? MEMORANDUM TO: All Participating Entitic~ DATE: Sun~ ~, 2002 (~ee di~t~bufion list) lq~OM: Karma Riseley SUBJECT: "Co-Op Bulk Q~ieklime" l~yer, City of Boy~to~ Beach Bid ~4155-2921-02/KR On May 21,2002. two (2).proposalswere r~dwd and op~nod in our'~nt. City of Boynton. Beach LMlities Departm~ recommends that the bid I~ swarded to C'heink, al Lime Company, tl-~loweoot, most responsive, responsiblo bidder with s ba~ pric~ of$$6.$3'(s~ Tabulatio:~ Sheet for imlividuaI deliv~ pric~). I have eneloc, ed a copy of the tabulstion sheet for your revieu, Pleas6 indic, ate b~low if you agr~o with the City of Boynt~n Beach's r~mmendation fox award: If no, p!mse state reaSon: The ¢xI~nded expiration dat~ of tho current bid is July 15, 2002. Ptea.~ iix your respo~,/r~goatmendafion to me at ($61) 742-6306, NO LATER TIIAN- JUNIg 17, 2~{~2'BY 4:30' P.M., so that I e~m g~ ~his item on our Commission ag~nd~ for the July.l, 2002.m~tin$, DISTRIBLITI~: City ofDekay Boach- Arm: Saelde Rooney -(561) 243-7166 Cit'), of!a~re Worth -Arm: Tom Andert, on- (561) 553-7372 City of Riviera Beach - Atht: Call Staley- (561) 842-5105 Ciw of West Palm Beach/Nora Laaclermilg {561 ) 835-0025 So, Central P,C-~onal WWTPfBryan Oayoso (56I) 265-~2357 Tow~ ofI~ghlaad BeaddSa~k Le~ ($61) 998-9045 Village o~W~lliagtonLl~x~ Vo[l~a~n ~561) 798-5397 Requested City Commission Meeting Dates [] March 19. 2002 [] April 2, 2002 [] April 16,2002 [] May 7, 2002 VII.-CONSENT AGENDA ITEM B.2 CITY OF BOYNTON BEAC] AGENDA ITEM REQUEST FORM Date Final Form Must be Turned Requested City Commissmn Date Final Form Muster-' in to City Clerk's Office Meeting Dates in to City Clerk's (J~ce March 6. 2002 5:00 p.m.) '~ May 21 2002 May 8, 2002 5:00 p.m.) March20.2002 (5:00p.m. ~ June4.2002 May22,2002(5:00p.m.).. April3.2002 '5:00p.m.) '-- JunelS. 2002 JuneS, 2OO2(5:OOp.m.) April l7, 2002 5:00p.rr~) ~ July2,2002 Junelg, 2002(5:00p.rm) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unrra/shed Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve Change Order gl to Bid #083-2510-011~R "MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM" for an additional $ 37,000.00, bringing the total estimated annual expenditure to $ 57,000.00. (New Bid #057-2510-02/KR) EXPLANATION: On September 19. 2001, the City Commission approved this bid for an estimated annual expenditure of $ 30.000.00. Purchase Order #020427 was issued in the amount of $20,000.00 for the garbage carts. Subsequently, the Boynton Lakes North housing development has decided to participate in the automated cart program offered by the City. Since this was not anticipated. Public Works did not plan for an additional 563 homes requiring carts and supplies. Change Order #1 to Purchase Order #020427 in the amount of $ 37.1}00.00 will allow for the purchase of both 65 gallon and 95 gallon carts as per bid specifications and proposal prices from Otto Industries, Inc. of Charlotte. North Carolina. Christine Roberts, Assistant Public Works Director. and Larry Quinn, Solid Waste Manager. concur with this recommendation (see attached Memo #02-058). PROGRAM IMPACT: The purpose of this bid is to obtain a source of supply for mobile refuse containers and spare parts to be utilized in our existing Automated Garbage Collection program for a two (2) year period. The automated cart program has already shown a savings to the City and we want to accommodate any of our developments with an interest in joimng the program. FISCAL IMPACT: Funds will be transferred from the Solid Waste Contingency Fund to allow for this purchase. Machinery & EquipmenffDumpster Account #431-2515-534-64-19 Purchase Order #020427 Change Order #1 Adjusted Purchase Order Amount 2{I.000 37,000 57,000 S:~BULLETIN~FORMSLAGENDA ITEM REQUEST FOILM.DOC D epUt~ D~dtO~-o f Fig. artce/Purchasi~g ~g~nr CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM 5C{ty ~ger s S~gnature City Attorney :Finance / Human Resources cc:' Chris Rob~erts, ~.ssis~ant Public Works Director L~ry'Quinn~ Solid Was~ Manager File S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FOP-aM.DOC TO: VIA: FROM: DATE: SUBJECT: PUBLIC WORKS DEPARTMENT Memorandum #02-058 Bill Atkins, Deputy Finance Director PROCUREMENT RECEIVED JUN 1 1 2002 Christine Roberts. Assistant Public Works Directo(P~t,~ ~ Larry Quinn, Solid Waste Manager June 11, 2002 OTTO Industries - PO#020427 (Based on BID #083-2510-01/KR) Change Order # 1 ~ Blanket Increase I am requesting the blanket purchase order to OTTO Industries be increased in order to supply the housing development, Boynton Lakes North. with garbage carts. The development has seen the success of the automated cart program and has decided to sign on. This was unexpected and, therefore, we did not plan for carts and supplies for an additional 563 homes in our current budget. As the automated cart program has already shown a savings to the City we want to accommodate any of our developments, which are not in our program to join. The blanket increase will allow us to purchase one load of the 65 gallon carts (588 cans ~ $37.50 = $22,050) and the 95 gallon carts (384 carts ~ $38.50 each = $14.784) for this project. Please note that since we cannot anticipate the actual size needs of the customers we are purchasing two of the most popular sizes with our residents. Original Purchase Order Amount Change Order #1 A4justed Purchase Order Amount $20,000 $37,000 $57,000 We are also implementing a budget transfer from the Solid Waste Contingency Fund, so the funding will be in place for the purchase of the additional carts once Commission has approved the change order. If you have any further questions I can be reached at ex~ LQ/pt Requested Ci~ Commission Meeting Dates [] July I7. 2001 [] August 7, 2001 [] August 21.2001 [] September 4, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM [] Se~ternber 19, 2001 [] October 2. 2001 [] Oexober 16. 2001 [] November 6. 200! Sepmmber 5,200I (5:00 p.m.) September 20, 200I 5:00 o.m.) October 3, 2001 (5:00 p.rm~ October 17. 2001 (5:00 pm.) Iuly 5, 2901 (5:00 p.m.) July lS~2001 (5:00p,ra.) August 8;2001 (5:00 p.m,) August 22. 200l (5:00p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Lega1 [] ,Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: A motion to award the bid for "MOBILE REFUSE CONTAINERS FOR AUTOMATED GARBAGE COLLECTION PROGRAM", Bid #083-2510-01/KR, to Otto Industries, Inc. for a two (2) year period with an estimated annual expenditure of $ 30~000.00. CONTRACT PERIOD: SEPTEMBER 20, 2001 TO SEPTEMBER 19, 2003 EXPLANATION: On August 14, 2001, five (5) bids were reeeiyed and opened in file Procurement Services office. All proposals were reviewed and it was determined that Otto Industries. Inc. of Charlotte. North Carolina is the lowest. most responsive, responsible bidder who meets specifications. Otte Industries. In~. is a manufacturer of injection molded mobile refuse containers used in our garbage collection program. Their product is virtuailv identical to the City's existing carts in size. color, and appearance. Otto's parts are interchangeable with: our exxstmg inventory. Jeffrey Livergood, Public Works Director and Larry Quinn~ Solid Waste Manager. concur with this recommendation (see attached Memo #01-068). PROGRAM IMPACT: The purpose of this bid is to obtain a source of supply for mobile refuse containers and spare parts to be utilized in our existing Automated Garbage COllection program for a two (2) year period. FISCAL IMPACT: BUDGET ACCOUNT NUMBER/NAME ANNUAL ESTIMATED Machinery & Equipment/Dumpster EXPENDITURES 431-2515-534-64.19 $ 30.000.00 Deputy Director of Financial Servmes City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources cc: Jeffrey Livergood. Public Works Director Larry Qumn. Solid Waste Manager S:\BULLETINXFORMS~AGENDA ITEM REQUEST FORM.DOC PUBLIC WORKS DEPARTMENT Memorandum No. 0 t-068 TO: VIA: FROM: DATE: SUBJECT: Bill Atkins, Deputy Finance Director PROCUREMENT Jeffrey Livergood. Public Works Directorc:~g/--' Larry Quinn. Solid Waste Manager August 22, 2001 Mobile Refuse Containers Bid g083-2510-01/CJD I have reviewed the above-mentioned bid. My recommendation is to award the bid to OTTO Industries as the apparent low bidder. Funding is available in the FY2001/2002 Budget in the amount of S30.000 - Solid Waste account number 431-2515-534-64.19. Please contact my office if you have any questions. LQ/pi Attachment Tab Sheet) 0 :0 Requested Ci.ty Conrcrdssion Meeting Dates [] March 19. 2002 [] April 2. 2002 [] April [6. 2002 [] May 7~ 2002 VII.-CONSENT AGENDA ITE[ B.3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR;vi Date Final Form Must be Turned in to CiW Clerk's Office Requested City CommJssioe Meet/ne Dates Marck t. 2002 (5:90 p.m./ [] May 2I. 2002 Date Final Form Must be Turned in to CiW Clerk's Office May 8, 2002 (5:00 p.m.) March 20, 2002 (5:90 p.m.) [] lune 4. 2002 May 22, 2002 (5:00 [~.m. April 3. 2002 (5:00 p.m. [] lune 18. 2002 June 5. 2002 5:00 p.m.~ Aprll 17. 2002 (5:00 p.m3 [] July 2, 2002 June 19. 2002 5:00 p.m.I NAT[lOg OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECO~/hM~ENDATION: A motion to award a three year Consultant Agreement to Group Insurance Solutions. Inc. as the number one ranked f'n-m for services outlined in RFQ#: 030-1610-02/CYD, "THREE YEAR CONTP, nkCT FOR CONSULTING SERVICES FOR EMPLOYEES GROUP INSU~NCE PLAN" as consultant to the City for employee group insurance benefits (includes health, dental, life, long-term thsability, accidental death & dismemberment,. EXPLANATION: At the Comrmssion meeting of April 2, 2002, Commission approved commencement of a Consultant Agreement with Group Insurance Solutions of Jupiter. Florida. Negotiations for these services have now been completed. Attached is our consultant agreement with their agreement as an appendix outlining their services. PROGR~M EM[PACT: 'l~ae benefits progr~ affect employees at all levels of the organization. The choice of consultant to advise the City on issues} alternatives and future plarmmg as Well as carW out the directiVes of the City is of crucial importance in manataining a competitive, affordable benefits program. The consultant provides n~t only the aanual negotiations with the major providers, but continmng services throughout the entire year to staff and employees. FISCAL ~LMt'ACT: The agreement that has been negotiated with Group Insurance Solutions, Inc. specifies compensation will be in the form ora 2% service fee as provided through our group health C~n:ier. The City is not billed by Group Insurance Solutions, Inc. or held responsible for direct payment in any way. Deputy Director of Finance/PurchaSing/Ag~ri~ .' tsar,/ '>~anager s Signature Procurement Services --~, ~ ~'4/, ~,:: City Atto~ey 7 Fmance / Human Resources S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORuM.DOC RESOLUTION NO. R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE AWARD OF AN RFQ ~O. 030-16~10-02/CYD'~ TO GR0~sP. L~IS~CE So~uT!O,N~;: INC., AS CONSULTANT TO THE CITY FOR EMPLOYEE GROUP INSURA~XrCE BENEEITS~ AUTHORIZ~4G THE MAYOR TO EXECUTE A CONSULTANT AGREEMENT;, AND "PRovIDING A~ 'EFFECTIVE DATE. WHEREAS, Procurement Services received and opened RFQ's for consulting ervices regarding employee benefits, including health, dental, life, long-term disability, iccidental death and dismemberment; and it was determined that Group Insurance ;olutions, Inc., was the most responsive proposal who met and exceeded all ecifications; NOW, THEREFORE. BE IT RESOLVED BY THE CITY COMMISSION THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, ereby approves the award of an tLFQ to Group Lnsurance Solutions, Inc., for consultant ;ervices to the City for employee group insurance benefits, and authorizes the Mayor to cecute a three year Consultant Agreement between the parties, a copy of which is .~ached hereto and made a part hereof. Section 2. That this Resolution shall become effective immediately upon ~assage. PASSED AND ADOPTED THIS day of July, 2002. CITY OF BOYNTON BEACH. FLORIDA Mayor Vice Mayor Commissioner ComrrF~ssioner ATTEST: 2ity Clerk ~:Rcso\RFQ Award\Group insurance Solutions Agreement062302 MEMORANDUM TO: Bill Atldns DATE: June 18, 2002 Deputy Director of Financial Services Arthur Lee ~ Human Resources FROM: SUBJECT: THREE YEAR CONTRACT FOR EMPLOYEES GROUP: INS. PLAN RFQ~060-1610-02/CJD At the Commission meeting, of Apr/1 2, 2002. Commission had approved negotiations to proceed with a Consultant's agreement to Group Insurance Solutions, Inc. 32ttached is their agreement outlining their scope of services that they will offer the City of Boynton Beach. As the Consultant, Group Insurance Solutions, Inc. is to be compensated in the form of a 2% service fee as provided through our group health carrier. The City is not billed by Group InsuranCe Solutions, Inc. or held responsible for direct pa.vmem m any way. The benefits programs affect employees m all levels of the organization. The choice of consultant to advise the City on issues, alternatives and future planning as well as carry out the directives of the City is of crucial importance in maintmning a competitive, affordable benefits program. The consultant provides not only the annual negotiations with the major providers, but continuing services throughout the entire year to staff and employees. Please prepare an Agenda item for this RFQ#030-1610-02/CJD for the July 2, 2002 Agenda. Thank you. C: File CONSULTANT AGREEMENT FORM "THREE 13) YEAR CONTRACT FOR CONSULTING SERVICES FOR A GROUP INSURANCE PLAN" THIS AGPd~EMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City". and GROUP INSURANCE SOLUTIONS, INC, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms~ and conditions hereinafter specified. 1. PROJECT DESIGNATION. The Cor/sultant is retained by the City m perform consulting services in connection with the project designated "THREE YEAR CONTRACT FOR CONSULTING SERVICES FOR EMPLOYEES GROUP INSURANCE .PLAN2'. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on :Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. TIME FOR PERFORM32qCE. Work under this contract shall commence upon. the giving of written noficeby the Ci .ty~to~the Consukant to proceed. Consultant shall perform all services and provide all work product required pursuant to this agreement no later than ., unless an extension of such time is granted in writing by the City. PAYMENT. The Consultant shall be paid [or completed work and for services rendered under this agreement as shown in Exhibit B. Payment for services will be provided through the City's group health carrier. The City would will not be billed or held responsible for direct payment for the services. PUBLIC RECORD: The Consultant's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shall be made available upon request. COMPLIANCE WITH LAWS. Consultant shall, in performing the ser¢ices comemplated by this service agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services ro be rendered under this agreement. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, tis offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons. including injuries, sickness, disease or death to Consultant's own employees, or damage to property occasioned by a negligent act. omission or failure of the Consultant. INSURANCE. The Consultant shah secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a mimmum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1.000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1.000.000. CA-1 Said general liability policy shall name the City of Boymon Beac/~. as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior wriuen notice to the City. Certificates of coverage as required by this sect[on shall be delivered to the City within fifteen (15) days of execution of this agreement. 9. INDEPENDENT CONT -KACTOt~ -~:hc C~o_,nsultan~ ~and th~ ~tY ag[e~ ~t t~e ~c~nsulta¢.t is an independent contraCt6r ~w~th:respect tO the-s~rvices pi, ovided,pursuar/t ;to this agreement. Nothing in this agreement shall b~ considerefl to create the r~/aiiocshlp df~mplo;ver and empl~½e~ betWeen the:parties hereto, Neither Consults. t nor any employee of~!C~ul~ant 10. COgeNT ,AG~ST CONTINGENT FEES, :I~e Cor~ultant~ warr..an[~ ~hat h.e,h~ n~or eiiiplcye~'or:retaine~! any company, or person, other Can a b0n~d~ ernP~o3~e~?ork4ng 5olmy for the Consultant. to solicit or secure this contract, and that he :has not paid o~7 ~ig~ed to pay any ~¢ompanyfor:vperson, mher than a.bonafide~cap!0yee ~o; ~k~,g ?o¢l[~£oLJhe.~ultant, ~,~ *~ ¢,,~isgi0m nercenta~e brokerage fee gil~s,, or. any other cqngi~ier~ion ~gntingent r e :riff from the award ormakirig oftMs e0ntract Eor. bre~h qr,~ml~Uon.ofthis w~m-tkntyj 3ti~; City, shall have~ the righ[ t6 ~anna! !h~ Con~act wkh. ou,~ liability 0~ ~n~t~ discretion to deduct from the contract pri~e or cons{deration, ok oth~iSe ~cgger,::: me m. amount,of such fee, commission, percentage, brokerage fee, gilt, or conti~gen{ f~e. ' 11. D'I, SG~',i~A~TION PROHIBITED The Consultant, with regar{ tO the ~ork p~rformed by it:~d/~r~!~l~g ~gr~ement, ,will not djscrihirCte on'th~: grounds ;f bce; c;~or, .~i6nal or/gin, rehgson, ,creed, age, sex or the presence o~ any physical or sensory hand'apron tt~e selecUon and retention of employees or procurement of materials or supplies. 12. ASSIGNlV~NT. The: Consultant shall nat sublet or-assigr~ anypf the services ~covered by this agre~mem without the express whtten consent of the City. 13. NON-WAIVEi~. Waiver by the City of any provision of this agreement or an3~ .time limitation provided for in this agreement shall not constitute a waiver of any other prows~on. 14. TERMINATION. a. The City reserves the right to terminate this agreement at any time by giwng thirty (30) days written notice to the Consultant. b. ha the event of the death of a member, parmer or officer of the Consultant. or any of its supervisory personnel assigned to the project, the surmving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviwng m~mbers of the Consultant and the City, if the City so chooses. 15. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. CA-2 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City o£Boynton Beach P.O. Box 310 Boynton Beach. FL 33425-0310 Attn: Arthur Lee Notices to Consultant shall be sent to the following address: 17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the enure and inte~ated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Consultant. DATED this __ day of ,20 CITY OF BOYNTON BEACH GROUP INSURANCE SOLUTIONS. INC. Mayor Consultant Attest/Authenticated: Title City Clerk (Corporate Seal) Approved as to Form: Attest/Authenticated: Office of the City Attorney Rev. 1/22/91 Secretary CA-3 EXHIBIT A I. GROUP HEALTH INSURANCE CONSULTING SERVICES As the City's group health insurance consultant, Group InsuranCe Solutions. Inc. will provide comprehensive support ~ advice, counsel, and recommenct~,ti0~s to The City by performing the following services: 1. Conduct detailed review~ analysis andproj ection sessions with decision makers at key · - ' r' and pre-renewal. pmnts throughout ~the year. mid-year: fourth quane, 2. Negotiate renewal rates, benefits and services with group health insurance careers to maximize the value for The City. 3. Conduct a comprehensive bid process ('when directed by The City). 4. Attend and~or conduqt group health insurance committee meetings with employees and management; · The timing of our review sessions and renewal negotiations is determined primarily by · the experience period upon which t0/1 renewals are based. Included in the process are: · planning and discussions with human resources · discussions with employees and union representatives · discussions with city management leadership teams · mid-year review/analysis/projection · fourth quarter review/analysis/projeenon · pre-renewal review/analysis/projection · original renewal offer from current carrier · negotiate renewal/consider options · conduct formal bid process, if directed · analyze bids · renegotiate with carrier, if directed · present information to commission, if directed · coordinate contract processing **See next page for additional services ........ II. SERVICES CONTINUED · Provided in our review/analysis/projection sessions with you are: projected renewal costs projected loss ratios 'enrollment analysis and comparisons claims analysis and comparisons high cost claim summary network utilization and cost avoidance reports EXHIBIT A 5. Support The City's administrative staff by resolving important enrollment and billing problems. 6. Serve The City's employees by resolving individual benefit delivery ~ssues including special problems with medical providers and claims. 7. Provide feedback to The City's administrative staff on the results of our work on behalf of individual employees. 8. Update The City on changes in applicable laws and how they affect The City benefits. 9. Conduct benefit surveys, if directed, for comparing City benefits with other governmental entities and companies. 10. Conduct periodic on-site meetings with employees and/or dependents on a voluntary basis for individual claim resolution and benefits counseling. 11. Assist with annual employee open enrollment meetings for the purpose of supporting and improving service to employees. 12. Assist with annual Benefits and Wellness Fair for the purpose of improving serv'ice to employees. 2 II. COMPENSATION EXHIBIT B As the consultant for The City of Boynton Beach on employee group health'insurance. Group Insurance Solutions, Inc. is to be eompen,sated il! the form 0fa 2% service fee ,based on the City's monthly medical insurancepremims pald.tq'th¢ City's,.gr0ilp:health carrier- The compensation to the consultant wtll;baPmy!ded ~ugtl~ff~e,~jtT's,gt'bup he~}h carrier. The City would not be billed by our fin~ ;i~ ti~,Id: i~bnSible ~o~ dii-~et '~ayment in any way. .~.00 "0-0 ~°mm ,ozz Om ;;0.< Om '13;:o -< ~ ~0 ~Z m-i ~"n r-O Response To The City Of Boynton Beach Request For Qualificationsi Invitation For Three (3) Year Contract Fo r Consulting Services For Employees Group Insurance Plan RFQ #030-1610-02/CJD February 12, 2002 8230 RIVER OAKS DRIVE · JUPITER, FL 33458 - PHONE 561-747-5636 · FAX 561-747-3524 ° 80G972-0963 ResporiSe TO RFQ#030-1610-02/CJD Group Insurance Solutions, Inc. proposes to complete the work outlined in the RFQ Section 2 - Scope Of Work on behalf of The City Of Boynton Beach by utilizing the services of Scott Hards (President), Steve Barden (Associate), and our firm's internal support staff Scott, Steve,. and their staff have .S.uccessfully com¢leted this same project on behalf of The CitY O~ 8Oynt0n Beach .in each of the last 7 years from 1995 through 2002 YTD. A detailed list Of group health insurance services provided to The City during calendar year 2001 is shown on pages 2, 3, and 4 as a sample illustration of our work each year since 1995. We have completed similar projects for other employers over 100 times in the past 7 years, The workload will be divided among us as follows: Scott Harris 45% Steve Barden 45%. Support Staff 10%. Completing the insurance consulting project will be the highest priority for our firm, and we will put The City's work ahead of our other projects, as we have in each of the past 7 years. Countless hours have been spent in the diligen[ effort to complete this project for The CitY in past years and we pledge to continue to work just as hard in the future. We are very confident we will be able to successfully complete this project for The City in the future. Resumes of academic training and employment in the applicable fields are attached. Copies of Insurance and Occupational licenses are attached. Evidence of previous experience names and phone numbers are attached. A reference listing is attached. Group Health Insurance Activities On Behalf Of The City Durin.q 2001 (a sample of our completed work on this project) January31~. "One on One" appointments with employees to resolve benefit. provider, enrollment,.:and claim issues Februar~ 15: Met with HR staff to plan a detailed strategy and timetable for the : ~':' ~ Up~i~ng!' rene,'w~l ipFpce~.,! ~lSd~idiS~uss6d ~trends in the marketplace and -P[obabte ~PtJ'~hs,¥0r re'nePal. March 2: Met with The Insurance Committee to gather feedback from the u miens and'general e ,mployees regarding all employee benefit plans. March 9: Met with EXCL Team members to gather feedback from management and share strategy and t metab e for upcoming renewal process. March Met with The Insurance Committee to provide overview of the .~ ..) insurance marketplace trends and shared strategy and timetab~e~¥6r renewal process. March 16: Presented tt~e Mid-Year ReviewAnd Projection To HR Staff. Discussed strategy, timetable, marketplace trends~ and probable renewal options. March 30: Presented the Fourth Quarter Review And Projection to both EXCL Team and HR Staff Discussed strategy, timetable marketplace trends. and probable renewal options. April '12: Met with The Insurance Committee to update them on the renewal projections. Discussed strategy, timetable marketplace tren(~s and probable renewal options. 2 Group Health Insurance Activities On Behalf Of The City Durin.q 2001 (a sample of our completed work on this project) -May 7: Presented the Pre-Renewal Review And Projection To HR Staff. Updated strategy, timetable, and negotiation tactics. May 17: Received, reviewed, and presented the original 10/1/01 Renewal Offer From Blue Cross to HR staff. May 24: Updated HR Staff on status of renewal negotiations. May 24: Assisted HR Staff at the Annual Benefits and Wellness Fair. Helped coordinate and ensure attendance by all employee benefit carriers. June 20: Updated HR Staff on current status of renewal negotiations. Shared ideas and recommendations on future direction of negotiation efforts July 2: Met with City Manager. Assistant City Manager, and HR Staff to update on status of renewal negotiations. Recommended direction for next step. July 6: Met with Assistant City Manager, and HR Staff to update on status of renewal negotiations. Recommended direction for next step. July 11: Met with City Manager Assistant City Manager, and HR Staff to update on status of renewal negotiations. Recommended direction for next step. July 13: Met with EXCL Team to present the finalized renewal. Requested feedback and recommended action for next step. July 19: Met with Insurance Committee to present the finalized renewal. Requested feedback from employees and unions on the renewal process from "start to finish". Agreed to meet with them again for Post- Renewal Review and Planning Session. Group' Health Insurance Activities On Behalf Of The City Durin.q 2~01 (a sample of our completed work on this project) August 7: Provided HR Staff With .reports and information for commission review and approval. August 28~. ASsisted HR Staff. ~it~, Annual Open Enrollment Meetings. Co~rdhate~ ~a;hd ehsu~d representaton from al employee benefit carriers. Provded~on-site support during all hours of the 3~day event. August 29: Open Enrollment continued. August 30: Open Enrollment continued. August 30: Completed all renewal requirements with the various carriers,~.... ensure a smooth transition from one year to the next. October 1: Annual Renewal Date November 16: Met with HR Staff for Post-Renewal Review and to discuss alternative healthcare delivery options and what other government entities are doing. November 30: Post-Renewal meeting with The Insurance Committee to gather feedback on their needs and issues. Discussed Cafeteria Plans. Rx card benefits for PPO, the need for flexibility and employee choice, oental maximums, and Flexible Spending Accounts. 4 SUBJECT: PROFILE OF SCOTT HARRIS AND STEVE BARDEN Scott Had'tis, President, Group Insurance Solutions, Inc.: Scott has worked as an independent group insurance broker and consultant in the South Florida marketplace since June 1982. Over the past 20 years he has developed a tremendous knowledge of the local group insurance market conditions and mechanisms and an unsurpassed ability to resolve benefit delivery problems. Steve Barden, Registered Health Underwriter: Steve has been in the South Florida group ins'~irance marketplace sine October 1982. The first 12 years of Stove's local market career were= spent asa group representative/account executive for Blue Cross Blue Shield Of Florida and the past 8 years as an independent group insurance consultant. Steve's unmatched knowledge of group ~surance field *underwriting and renewal rating methodology (learned during his 12 years at Blue :Cross~ is extremely valuable to experience rated employer groups. Stove's rating and underwriting knowledge is instrumental in our ability to negotiate premium reductions. Group Insurance Solutions, Inc. was formed in 1984. The principa is Scott Harris, President. The firm specializes in handling group insurance including health, dental, life, and disability for both public and private employers. Group Insurance Solutions, Inc. began its relationship with The City Of Boynton Beach in April 1995. A list of references is attached. 5 REFERENCES (5 Presiden.t artment · Fo~ Mental Health Center )r Of Human Resources Walpole, Inc. Mr. Joseph FOrd, Controller (863) 763-55~93 The Beniamin School Mr! Rod ~Kehl, Headmaster (561) 622-5780 x116 Johnson-Davis Inc. Mr. Scott Johnson, President (561) 588-1170 New Horizons Of The Treasure Coast Ms. Joann Knight, Vice President (561) 468-5690 6 QUALIFIER~.~'KNOV~LEDGEMENT Submit RFQ's To: PROCUREMENT SERVICES 100 E. Boys,on Beach Boulevard P.O. Box310 Boynton Beach, Florida 33425-0310 Telephone: (56l) 742-6323 Mailing Date (City): JANUARY l 1, 2002 RFQ Title: RFQ Number: ~030-1610-02/CJD RFQ Received By: FEBRUARY 12, 2002, NO LATER THAN 2:30 P.M. (LOCAL TIME) RFQ's will be opened in procurement Set-vices unless specified otherwise. RFQ receiving date and time is scheduled for. FEBRUARY 12, 2002, NO LA/I'iER THAN 2:30 P;M. {'LOCAL_ TIME.)_and may not be withdrawn within ninety (90) days after such date amt time, All award~ made as a result of this RFQ shall conform to applicable sections of the charter and codes of the City. Name of Vendor. Group nsurance Solutions, Inc. Federal I.D. Nuraber: 592422904 A Corporation of-the State off Florida Area Code: 561 Telephone Nm~b~. 747-5636 /Mailing Address: City/State/Zip: Vendor Mailing Date: 18230 River Oaks Drive Jupiter, FL 33458 2/12/2002 Scott A. Harris, President Name Typed THIS PAGE TO BE SUBMII tED ALONG Wl'l H RESPONSE 13 ggl9t *§*d [6g:gt gO:Zk-ueP ~ffg~cg £~Z ~99 ~'ouI '$uoT~nto8 eouednsul dnoa9 :AS lu~ ADDENDA 'CITY OF BOY-NTON BEACH FLOR_IDA RFQ TITLE: THREE (3) YEAR CON.CT F0R CONS. ULTING SERVICES FOR EMPLOYEES GROUP :INSUR~NCE~LAN-~. QUALIFIER: Group Insurance So utions, Inc. DATE SUBMITTED: 2 / 12 ~200,2 ' co . this subrmttal m,a~ce ted, to, n t, ty We re se arki agra, if P p !po ' ~ ..... or ..... Is ar~ means :~ a...r~.,~,'~arm/ta, fum~skall matena~.eqU~pm~nt;.-mag~nerY, too ,app ~ mc work Sl~cified by thc Contract documents. Having.:, ~,..ied.~e:{0ctuments prepared by: The .CR:¥'a Huma,n ~esources And Procurement Serv!ces. Department ,; ~ 5- (Nime 6fProject Manager/Architect/Consultant) andh~vin§ exam[n~ me project site (when indicat..ed [t~ the. se specifications to aD so). we pro~ ~t°: .~I~ ~-~e ~ork of this Project aecorumg to me Contract documents and the ~'ollo~//ddbnd/i ~:h k3e have received: ADDENDUM DATE ADDENqDUM DATE THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSEDERED COMPLETE AND ACCEPTABLE 14 gglLt [6g:gt 20-Zt-usP ~gs-5: tgt Lg9 f"ouI 'suos~nToS eoueansuI anon9 :AE xu0~ STATEbIENT oF QI]~IFICATIONS Each qualifier proposing on work included in these General Documents shall prepaxe and submit the data requested in the following schedule of information. l'his data must be ~ncluded in and made part of each RFQ document. Failure to comply with this instruction may be'regarded as justification for rejecting the RFQ response. * attach additional sheets giving the information Name of Qualifier: Business Address: Group Insurance Solutionst Inc. 18230 River Oaks Drive Jupiter, FL 33458 When Organized: 1984 Where Incorporated: Flori da How many years have you been engaged in business under the present firm name? 18 General character of work performed by your company. Group I nsu ra rice Planning, Management, Consulting, Biddinq, And Service 7. Number of employees. 4 8. Background and experience of principal members of your personnel, including officers. *see attac 9. Bonding capacity, n / a 10. Have you ever defautted on a contract? tf so, where and why?*no Tills PAGE MUST BE SIJBtStrrtED ALONG Wl'l'lt RESPONSE 15 [~ Z~Z Lgg ['ouI 'suo~lnlo$ aOuednsuI Onoa9 :KB STATEMENT OF QUALIFICATIONS coatiaued ...... I1. City Of- Boynton .Beach }_5~860,000 Sugar Cane Grow,ers _$6,700,000 Coop. Okeechobee Co. School $3.900.000 Board ,O-~e~'~obee ~o SI3e~iff' $1,,000,000 12. ""Contracts on hanoi * 13. Largest completed projects (include final cost). 1) City Of Boynton Beach 2) Sugar Cane Growers Coop. 14. Expefienc~ in p~rformance of work similar in importance to this project. ~ Value Contact Name Carol Cheek Ray Campbell Phoebe Raulerson .Stan Blount Juanita Tarn~er Phone # 561-742-627~ 561-996-4736 ~63-~62-5000 561-844-9741 863-763-3117 $5,450,000 $6,700,000 3) Okeechobee C.o~ School Board $5,900,00~ Li~ all lawsui~[relatedto similar pr°jeep)t° which you have been apanyand which:* 1) 2) 3) arose from performance: * none occurred within the last 4 yea'S: * none provide case number and style: * none Dated at: _ Jupiter, ~orida By: ,// /__! I~ 't_ ,v f]/ (written signature) Name: Scott A. Harris 20.02 Title: (printed or typed) President THIS PAGE MUST BE SUBMI'i I~ED ALONG WITH RESPONSE gg/6L o§ed [0~:gt g0-Z[-UeP =~: Z~Z ~99 ['ouI 'suo$~nI°S eoueJnsuI dnod9 :AS A~TI-KICK.BACK AF~II0 A,VIT STATE OF FLORIDA COUNTY OF pALM BEACH ) : SS 222586982 ) [, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employe~s oD_he City of Boynton Beach as a co~, kickback, few. ard of gift, directly or indirectly by me or any member of my firm or b.~ ~/ffi~o.f the corporauon. /b/ Iq ~{E ~ StGN Sworn and subscn'bed before me this //~.- day of ,20 Printed Information: Scott A. Harris NAME President 1'1 I'LE Group Insurance Solutions. IncL COtVIPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SLrBM-tl t~D ALONG WITH RESPONSE IN OR.DER FOR PACKAGE TO BE CONSIDERED COM~PLETE AND ACCEPTABLE ~7 gg/Og e§ed [Og:g£ gO-Z[-uer ~g~'g Z~Z [9~ ['ouI ~suoilnlos eoueJnsuI dnoJ9 :~ lue! NONCOLLUSION AFFIDAVIT OF PRtNIE QUALIFIER State of Florida County of Palm Beach ,Scott A. Harris , being first duly sworn, deposes and says that: I) Hei$_ President of Group Insurance Solutions, Battle qualifier that (Title) (Name of Corporation or Firm) ~ has submitted, the attached RFQ: 2) He iSlfu!ly ;.~,~, ~°~-'~edlresPecting the preparation and contents of the attached submittal and of ~1I pertinent:~eir~'~tances respectsng such submgtal; 3) Said RFQ is genuine and is not a collusive or sham RFQ; 4) Further, the mid qualifier nor any of its officers, parmem, owners, agents, representatives. employs'es or parties in interest, including this affiant, h~ in any way colluded, conspired, connived or a~eed, directly or indirectly with any other qualifier, finn or person to submit a collusive or sham RFQ in coanection with the Contract for which the attached RFP has been submittexl or to refrain from bidding in connection with such Contract, or has in any manner. directly or indirectly, sought by agreement or collusion or commtmicatious m conference with any Other qualifier, firm or person to fix the price or prices in the amached RFP or of any other qualifier, or to fix any ovefl~ead, profit or co~t element of the RFQ price or.the RFQ pnce Of any other qualifier, or to secure through any collusion, conspiracy, conmvance or ~inlawfal agreemem any advantage agaims't the Ci -of Bo- ton Beach (Local Public Agency) or any ~xson interested in the proposed Contract; and The price or prices quoted in the attached bid are fair and proper and are not tainted by any _ · y of 5) collusion, conspiracy, connivance or unlawful ~agr~ment on the~%'l~),e, qu~)~i.fiey2r- 2 [ts agent, rePr~~nt~tives, owners, employees, or parties i~~tnaast' (Title) President Subscribed and sworn to before ~O~:~L gO'Z~'u~p [~ggS L~Z lgg ~'ouI 'suo$~nI°S ~oueJnsul dnoJ9 ;~8 ~t CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a paFt o four files for future us~ and information- Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your submittal, sheet making it an official part of your RFQ response. ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN (X) OTHER Caucasian (specify) Do you possess aCextification qualifying your business as a "Minority Owned Business"? YES NO X If YES, name the Organization from which this certification was obtained and date: Issuing Organization for Cea'tification Date of Certification THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE 19 [~ ZgZ [9S ~'ouI 'suo~nTo$ ooueansuI dnoa9 :AB ~uo5 CONFIRMATION OF DRUG-FREE WORKPLACE iDENTICAL TIE sUBMITTALS more City of dmg-~ IWO Ok' :he p~ocurcment of eommo<lities or ~ business that certifies that it has implemented a the award process. Established tied vendors have a drag- nef, s:shall: ,~ P.ht~h a statement notifying employees, that the~ful ~u:£ac~, d}~buuoal m ess~on, or ~ dispens g, po-ss.. - . ...... .... ach rohib~t~on. - busin 's nolicy of 2) [nform employees about the dangers ofdmg:ab.~u~, maintaining a drug-free workplace ::any avm)a~te';:~gi!:~co:u~,.sg~g~ rehabihtation,'~- and , ee assistance programs, and~ penaltios thag ~b¢ impo~ ~n employees for employ drag abuse violattons. 3) Give each employ~ee engaged in prodding the co~fi~s or contractual services that are under submittal a copy of the statement:specified in sub,~:A'ion (1). 4) In the statement specified in subsection (1), notify the employee that, .as a condition of woddne o~t the commodities or contractual service., that:are under su?tmttal, the .employee, will ab~le by the terms of the statement:and will notify~th¢~employer o! any conwcuon oh plea of guilty or nolo contendere to, any violation of Cl-u~t~ 893 or of any controlled substance law of the United States oruny state, for a violation o¢corrmg in thc workplace no later than 5 days after such conviction. - - · ' ' ' in a drug abuse assistance or 5) Impose a sanction on, or rcquLm thc salasfactory parUctpauon rehabilitation program if such is available in the: employee's community by, any employee who ts so contacted. 6) Make a good faith effort to continue to maintain a &-ag-free workplace through implementation of this section. AS the person authorized to sign the statement, es fully with the above requirements. -- /Vendor's Signature THIS PAGE TO BE sUBMYffrED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 2O ¢glgg oiled ;tS:[:~- ~O-Lt-uef' '.t, gb-'g Lt/L {;99 ;'ouI 'suo'~l. nlo$ aoueJnSUl dnoJ9 :AS X FLORIDA DEPARTMENT OF INSURANCE SCOTT ARTHUR HARRIS License Number 2225~6982 FLORIDA INSURANCE DOUGL~ B.ARDEN A013529 C_as) Requested City, Comr~ssion Meetm~ Dates [] March 19. 2002 [] April2.2002 [] Apffi 16. 2002 [] May 7, 2002 VlI.-CONSENT AGENDA ITEM B.4. CITY OF BOYNTON BEACH AGENDA ITEM REiQUEST FORM <¢ Requested City Commission [] May 21. 2002 [] June 4, 2002 [] June 18. 2002 [] July 2, 2002 .Date Final FormMust be Turned m to Cit~ Clerk's Office March 6, 2002 (5'00 p m.~ March 20, 2002 5:00 p.m.) April 3. 2002 (5:00 p.m. April I7. 2002 (5:00 p.m.) Date Final Form Must be Turned m to City Clerk's Offlce May 8, 2002 (5:0( p.m.~ May 22,200-o 5:00 p.m lune 5, 2002 5:00 p,m.) lune 19, 2002 5:00 p.ra NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New' Business [] Public Heating [] Legal [] Bids [] Urcfmished Business [] Armouncemem [] Presentation [] City Manager's Report R~CO~MLVI~NDATION: Motion to award the bid for "SENIOR CENTER EXERCISE ROOM". Bid#056-25413- 02/CJD. to MASON CONSTRUCTION of Boynton Beach, Florida, in the amount of: $24,682.50. EXPLANATION: On May 29. 2002. Procurement Services received and opened four (4) bids for the "THE SENIOR CENTER EXERCISE ROOM". After review of the four (4) proposals, it has been determined that Mason Construction of Boynton Beach. Florida is the lowest, most responsive, responsible bidder who meets all specifications. Bill De Beck, Project Manager, Engineering concurs with this recommendation (see attached memo g02-123). PROGRAM IMPACT: The purpose of this bid is to obtain a firm price for the expansion of the Senior Center to include a new 18' x 24' exercise room in unfinished'space at the Senior Center located at: 1012 S. Federal Highway, Boynton Beach. Florida. FISCAL LMPACT: Funding for the renovations to the Senior Center are as follows: FL2ND: ACCOUNT DESCRIPTION: ACCOUNT #: EXPENDITURE: GRANTS BUILDING IMPROVEMENTS 105-3256-513.62-01 $24,682.50 ALTERNATIVES: Deputy D~rector of Finance/Purchasing Agerd ,~/M~/ City Manager's Signature "/ - Ci~'{~orney Finance / Human Resources S:~BULLETI]q~ORMS~AGENDA ITEM R~QUEST FORM.DOC RESOLUTION NO R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH. FLORIDA. APPROVLNG THE AWARD OF A BID (NO. 056-2541.3-01/CJD) TO MAs0~ d0NSTRucTION OF,..BO~TON BEACH, FLORIDA, IN THE AMOUNT OF $24,~2.50 FOR THE EXPANSION OF THE SEtqOR CENTERgO INCLUDE AN EXERCISE ROOM; AUTHORIZI~N~ ~HE MAYOR 1'O EXECUTE SAD doNTRA~T: ~ PPCOvDING AN EFFECTIVE DATE. WHERRAS, Procurement Servtces received and opened Bids for the expansion of the Senior Center to include a 18' x 24' exercise room m unfinished space at the Senior Center on May 29, 2002, and it was determined that Mason Construction was the most responsive bidder who met and exceeded all specifications; NOW, THEREFORE, BE II RESOLYED BY THE CITY COMMISSION OF TIlE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Cormmission of the City of Boynton Beach, Florida. hereby approves the award of a bid to Mason Construction in the amount of $24.682.50 for the expansion of the Senior Center to include an exercise room. and authorizes the Mayor to execute a Contract between the parties, a copy of winch is attached hereto and made a part hereof. Section 2. That this Resolution shall become effective immediately upon )assage. PASSED AND ADOPTED THIS day of July, 2002. CITY OF BOYNTON BEACH. FLOR[DA Mayor Vice Mayor Commissioner Commissioner ATTEST: 2ity Clerk ResokBid Award~Scnior Center Expansotz - Exercise Room 062302 DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MEMORANDUM NO. 02-123 TO: FROM: DATE: SUBJECT: Bill Atkins, Assistant Director Finance/Procurement Agent Bill DeBeck, Project Manag~.~ June 18, 2002 RECOMMENDATION FOR AWARD- SENIOR-CENTER EXERCISE ROOM You are kindly requested to issue the contract award for the subject project in accordance with the following information: Project: Senior Center Exercise Room Recommended Contractor: Mason Construction, Boynton Beach, Florida. Award Amount: $24 582.50 Account Number: 105-3256-513.62-01 Verification of Responsibility: Reference checks on the recommended contractor. Mason Construction, have been positive. Work of a similar nature with private clients has been satisfactorily performed. The contractor has Florida Contractor's license number: CGC 062538. Compliance with Drawings and Specifications: The contractor's bid did not indicate any objection with the Construction Documents. Client Office Concurrence: The Client office, Recreation Department. has indicated their concurrence with the proposed contract award. If you have any questions please contact Clem Bucher, Contract Administrator. at ext. 6491. CC: File Bill DeBeck Jeff Livergood Clem Bucher Waily Majors J:~SHRDATA\Engmeenng CSD~DeBeck\Senior Center Exercise Room\Recomraendation for Award,doc ITl .-~. 0 0 z .~z~ u~o m o~ m 0 0 Z ITl ITl × rn ITl Requested C~ty Commission Meetm~ Dates VII,-CONSENT AGENDA ITEM B,5, CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOI M Date Final Form Must be Turned in to Cit~ Clerk's Office Requested City Commission Meetin~ Dates Date Final Form Must be Turned in to Cit5 Clerk's Office '-] March 19,2002 March 6, 2002 (5:00 p.m. [] May21.2002 May 8. 2002 (5:00 a.m ~] Aph12.2002 [] Apffi t6.2002 [] Ma3 7. 2002 NATURE OF AGENDAITEM March 20. 2002 5:00 p.m.) [] June 4. 2002 Ma~ 22, 2002 (5:00 p.m. April3.2002 5:00p.m.) [] JunelS. 2002 June5.2002 5:00p.m. &pri117, 2002 (5:00 p.m.) [] July 2, 2002 June 19. 2002 5:00 p.m. [] Adm_inistrahve [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] :Ur~'misbed Business [] Armouncemem [] Presentation [] City Manager's Repor~ RECOMMENDATION: 5~[otion (VVRT) Consultant Agreement Intracoastal Park to ratify the additional increase of $33,000.00 to the Wallace. Roberts & Todd to provide master planning, design, and engineering for the development of EXPLANATION: On October 4. 2000 Commission approved Resolution #R00-142 (attached) in the amount of $205.000.00 for W-RT m provide master planning, design, and engineering for the development of Intracoastal Park. Subsequently, a Consultant Agreement (attached) was issued on March 5. 2001 to WRT in the amount of $238.000.00. which represented a difference of $38,000.00. This increase was due to a change in Construction Administration site visits. The Resolution had an estimated budget of $35.000.00 for sixteen (16) site visits, As the plans evolved the City expressed a need for more site -dsits. When the Consultant Agreement was issued the site visits was expanded to one (1) site visit per week during the construction period of nine (9) months at a cost of $68,000.00. The additional site visits increased the WRT Consultant Agreemen~ by $38,000.00 over the amount approved in the Resolution. Although the Consultant Agreement increased the number of site visits it will be controlled by the City performing site visits and using WRT only on an "as needed" basis. This agenda item will provide ratification of the WRT Consultant Agreement amount. PROGR_4aM IMPACT: To ratify the WRT Consultanl Agreement in the amount of $238.000.00 for master planning, design, and engineering for the development of Intracoastal Park. FISCAL LMPACT: Funds are available in the lntracoastal Park Grant as follows: Account Description Account Number Professional Services 105-325~-513-31-90 D'~pury D/rector of Financial Services Procurement Services Department Name cc: James Cherof- City Attorney Jeff Livergood - Public Works Bill DeBeck - Engineering Clem Bucher - Engineering S:~BULLETIN\FORMS AGENDA ITEM REQUEST FORM.DOC City Attorney / Finance Human Resources DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MEMOI~NDUM NO. 02-124 TO: FROM: DATE: Bill Atkins. Assistant Director Finance/Procurement Agent ~iiln;~%7;k0;;roject Mana~ge~ SUBJECT: INT~RACOASTAL PARK RATIFICATION oF FEES FOR CONSTRUCTION PHASE SERVICES You are kindly requested to prepare the necessary Agenda Item Request Form for the purpose of obtaining Commission ratification bf the proposed Construction Phase Services for the subject project. As you know the Commission approved the contract with Wallace, Roberts and Todd ~WRT) for professional engineering services to design and provide con~truc[ioth phase services for the Intracoastal Park Project. The amount,;o¢ the contract was approved atr$,205,0O0, The subsequen;[ contract (PO) was actua y ssued n the amount ef $238.000 which took into a¢count an estimated fee for construction phase services in the estimated amount of $68,880. The adjusted amount was necessary to provide adequate site visits (32). review of technical submittals and RFIs as well as reimb~arsg'ble expenses to cover an expanded project of 9 ¢nonths construction duration. The previous estin~e of'$35,000 inducled an insufficient number of site visits, (16). based upon a shorter duration schedule. Based u pon a legal review it was determined necessary.to re-subm t this item to the Commission for ratification of the correct amount b~f construction phase services for a total contract~amount for WRT of ,$238.089. This will assure ~ more~reasonable amount of construction phase services to support the full Intracoastal Project with the present construction schedule of 9 months. Attached hereto are the two WRT letters concemin~ this subject and showing the basis for determination of the fee estimate for construction phase services of $68.089. Exhibit 'C" shows the.houny rate schedule for both WRT and the subconsultant SunTech Engineering. Your assistance in presenting this as a Commission Agenda item to ratify the WRT contract fee in me total amount of $238,089 is appreciated. If you have any questions concerning this subject please contact Clem Bucher, Contract Administrator ext. 6491 Attachment CC: File Bill DeBeck Clem Bucher Jeff Livergood John Wildner J:\SHRDATA,Eng neering CSDkDeBeckklntracoastal ParkkRatification of Fees for Const. Phase Services.doc A RESOLLrl'ION OF TH E CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND Q-t'Y CLERK TO EXECUTE A CONTRACT BETWEEN THE CITY OF BOYNTON BEACH AND WALLACE, ROBERTS & TODD, TO PROVIDE MASTER PLANNING, DESIGN, AND ENGINEERING SERVICES FOR THE DEVELOPMENT OF INTRACOASTAL PARK; AND PROVIDING AN EFFECTIVE DATE. WHEREAS;. on October 4, 2000, the City Commission authorized the City Manager to negotiate a contract with Wallace, Roberts & Todd (WRT) consultant services, to provide Master Planning, Design, and Engineering Services for the development of Intracoastat Park; and WHEREAS, the City Hanager has successfully completed negotiations with WRT for a fixed fee of $150,000; estimated charges for Miscellaneous Fees, Surveys and Permitting are $20,000 and the estimated charges for Construction Administration is $35,000, totaling $205,000; and WHEREAS, the City is currently finalizing an Interlocal Agreement with Palm Beach County to develop Intracoastal Park, in the amount of $1,700,000. NOW, THEREFORE~ BE IT RESOLVED BY THE CZ'FY COMMISSION OF THE CITY OF BOYNTON BEACH,, FLORIDA~ THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute Contract between the City of Boynton Beach and Wallace, Roberts & Todd, which Addendum is attached hereto as Exhibit "A" and made a part hereof. Section2; This Resolution shall become effective immediately upon passage, t\CH\MAJFASHRDATA\CA\R~SO~Agreernents\WR&T Agr 104 000.doc PASSED AND A[~OPTE~,,thiS~ '1'7 day of October, 2000 CTrY FLOP[DA Hay0r Pro Tern A'I-I'EST: ~ .~ ~ .O= Commissioner \\CH\MA] N\S H RDATA\CA~ESOV~g teem en [s\W R&T Agr '101000.doc I September 22, 2000 UF-4_LACE qOBE~TS & TODD, I John Wikiner, Pm~kS Supeff~tendem CRy of Boymon Beach t~0 East Boyn~On Beach Boulevard Boynton Beach, FL 33a26 Re: Construction D~cumenrs for Intracoastal Waterway Park I De~t Mr. Wildner: Wa~l~c~ Roberts & Todd, LLC (WRT) is pleased to l:rr~scnt this proposa~ ~o provide master planning and design services for Intr~oastal Waterway Park. Seining WRT to prose/de civil and environmental engin~ring services will be SunT~ch Eugiueering, PROPOSED DESIGN FEES The WRT marn. proposes to comple~ full prof~sion~l ~rv~ces for design and pr~para~on of conswaction docume~t~ for tl~ site and ar~hit~tu~ improvemcnr~ identified in ~c ~ m~mr pl~ ~dgc~ ~tim~ a~h~. ~is b~et as6mate is bmod on y~r cow~cn~ ~g~g r~visi~s to ~ p~vious mm~ pl~ p~ by · is office. ~ fin~ p~j~t con.etlon buret wiB ~ &~ned ~ ~e ~nclusion of ~e M~mr PI~ R~ialon, 1) 2) 3) ~ planning, d~sign and engineering services for a fixed fee of Sl $0,000. Budg~ F~tima~e for Miscellaneous F~c~, Surveys ~d ?ermJr~ng, $20,000. Budget Estimate for Construction Administration. $35,000. This proposal is subject to change l~n~ng the ~'mal revision of the master plan. Additional informahon and surveying may bo required by p~rrnit~ing agencies and will be bilIed as an acMifional service. If this proposal nm~t~ with your approval, please contact me regarding th~ necessary prooedure to establish a formal contractual agr~ment, If moSifica~on of this proposal would be~r suit your neech, pleasc Ceral Ga~le~ Fk 33134 fax 305.4~3.$~31 Wallace Roberts &Todd, LLC Hourly t~t~ Sche, dule 2OOO .~sociat~ ~ Si I544f,'hr. Professional Staff $ $ Ct~ri~ Staff $ 40-50/hr. Su=nTe~h E.~-jn fin Hourlv Ra~ 2000 $85-95/br, Technical Staff CONSULTA~NT AGREEME~ T THIS AGP,_EEMENT, is entered into between the City of Boynton Beach, hereinafter referred to as th C ty, and Wallace, Roberts & Todd, LLC, hereinafter referred to as "the Consultant", in consideration of the mumaI benefits, terms, and conditions hereinafter specified. PROJECT DESIGNATION. 7he Consultant is retained by the City ro perform master planning, design and engineering services for development of City's Intracoastal Park. See the September 22. 2000 proposal for "Construction Documents for IntracoastaI Waterway Park" attached hereto as Exhibit "A" and made a part of this agreement. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit "A", incluging the provision of all labor, materials, eqmpment and supplies. The extent of work shall be as generally depicted in "tntracoastal Waterway Park, Master Plan, Alternate' A" dated 12/15/98, attached hereto and made a p~art hereof subject to Master Plan revisions to be determined in this Scope of Services. CONSTRU(~TION DOCUMENT PHASE. Based on the approved design development documents and any ftmher adjustments in the scope or quality of the projec; or in the construction budget authorized by the City, the Consultant shall prepare for City's approval, construction documents consisting of drawings and specifications setting forth in detail the requirements for the construction of the project. The Consultant shall assist the owner in the preparation of the necessary bidding information, bidding forms, the conditions of the contract and the form of agreement between the City and Contractor. The Consultam warrants that the plans and specifications prepared will be consistent with professional skill and care to accomplish the purposes of the project and that it ;vill apply ail reasonableness and due care in preparation, which shall be in compliance with all local standards and codes. The Consultant shall advise the owner of any adjustments to previous preIiminary estimates of construction cost indicated by changes in reqmrements or general market conditions. The Consultant shall assist the City in connection with its responsibility ['or filing documents required for the approval of governmental anthor/ties having jurisdiction over the project. TIME FOR PERFOtLMANCE. The consultant's responsibility to provide services under this contract shall commence upon execution of this document by the parties and shall terminate sixty (60) days after final completion of the project. PAYMENT. The Consultant shall be paid a fixed fee of $150,000 for the work specified m Exhibit "A" for the master plan and construction plans to specs. Additional costs are as follows: estimated charges for miscellaneous fees. surveys and permitting $20,000; ~evised estimated charges for consrraction administration $6.8,000; (please see.at-tached Exhibit "13".) The total estimated contract value is 5238,Q00. The .City :will PaY for ail completed work and for services rendered under this agreement as follows: The fixed fee for this agreemem s. hatl be sRbj~ct to mutually: agreed upon mod~ficatmn should the scope of.,work mdmat~d n . 2.~ ~.Scop'e of Services ,materially change as a result of the Ma~teg P~!~ng Phasic.. of ~ork under this agreement. The C0nsukant may submit invoices to the City once per month during the progress of the work for partial payment for work completed, to date. Such in~oices;wiI1 be checked by the City, and upon approval thereof, paymgnt will be made to the Consultant in the amount approved. Final payment of any balance due the Consultant of the total contract price earned ~vill be made promptly upon its ascertainment and verification bythe City after the Completion of the ._work under this agreement and it's acceptance by the City. Payment as provided in th/s section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessar'y to complete the work. The Consultant's records and accounts pertaining to the agreement are to be kep~ available for inspecuon by representatives of the City and State for a period of three (3) years after final paymems. Copies shall be made available upon request. Any additional services required by permitting agencies not specifically listed on Exhibit "A" will be billed as additional service to the City. Additional fees if required will be billed separately at actual cost plus 10%. Hourly billing rares shall be updated January 15, 2001 and incorporated herein as Exhibit "C". Billing rates subject to modification in January and July of each calendar year. OWNSERSHIP AND USE OF DOCUMENTS. Ail documents, drawings, specifications, and other materials produced by the Consukant in counection with the services rendered under this agreement shall be the property of the City whether the pro,'eot for which they are made is executed or nor. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. SITE VISITS. The Consultant shall visit the site ar intervals appropriate to the stage of construction or as otherwise agreed by the City and Consultant in writing to check the progress and quality of the work completed and m determine in general if the work is being performed in a manner indicating that the work w-hen completed will be in accordance with the contract documents. On the basis of on-site observanons by the Consultant. the Consultant shall keep the City informed of the progress and quality of the work. and shall endeavor ro guard the City against defects and deficiencies in the work. Although the Consultant shall not be-required to make exhanstiv¢ or continuous on-site inspections to check the quality or quantity of work, Consultant shall carefully review the quality and quantity of the work at least on a weekfy basis as part of consultant's basic contract services, shall issue written repons of observations made during site visits and ftzrther shall' conduct any additional ske v~sits and observations as an additional sera'ice here'ander at any other time requested by the City. 10. 11. 12. COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated bythis agreement, faithfuliy observe and comply with all federal, state, and · local laws. ordinances and regulations that are applicable to the services to be rendered Under this agreement. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, includ'_mg attorneys fees and costs, arising from injury or death to person, the employees, or dart .ge to property occasioned by a neghgera act error or omission of the Consultant. INSUR.4aN'CE. The Consultant shall secure and maintain in force throughout the duration oftkis agreement¢ workers compensation, comprehensive general liability insurance with a m~nimum coverage of $1,000,000 per occurrence and professional Iiability insurance in the mount orS1,000,000. See the Insurance Advisory Form attached hereto as Exhibit "D." Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prokibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as requked by this section shall be delivered to the City prior to execution of ti-tis agreement. INDEPENDI~NT CONTRACTOR. The Consultant and the City agree that the Consultant is an independent contractor with respect 'o the services provided pursuant to tkis agreement. Nothing in this agreemem shall be considered to create the relationship of employer and employee between the parties hereto. Neither consultant nor employee of consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under th/s agreemem. The City shall nor be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect m Consullant, or any employee of Consultant. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant. to solicit or secure this contract, and that he has not 13. I4. 15. i6. 17. 18. paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant. any fee, commission, percentage, brokerage fee. ~fts, or any other consideration contingent upon or resulting from the award or making of this contract. Eor breach or vm!atmn o(-~hls ~,wa~..anty, the~ City shall haye the~ngn~ t° annul -this contract without liabihtx or, ha ,its discretion to:deduct ffc~m the,contrac{ price or consideration, or otherwise recover, the full amount of }uch fee, comm/_ssion, percentage, brokerage fee, gift or conlir~gent fee. DISCRI~.MINATION' PROHIBITED_ . The Consultant, with regard to the work performed by it under this agreeme~Bt, ~!1 not ¢i.sc~mi~teo on ~e ~9~ds o.f r~c:.q, color, national origin, religion, creed, age, sex or the p~esenee of any physical or sensory hand~cap in the selection and retention of employees or procurement of materials or supplSes. ASSIGStr~NT. The Consultant shall not sublet or assi:gn any~of.the se~jce~ covered by this a~eement without the express wr/tten consent of ~e City..~ Co~s{~ita~nt shall retain serviie~ of Structural, civil, mechan/cal, electhcal, and plumbing eng~n~ersl NON~¥¢AIIq)21~ V~aiver by the City of any provision of this agreem ~.e~.t ~r an~ time limit~t, lo;n provided for in this ~greement shall not constitute a ~ai~'er b£any~ other prov/sion. TERMINATION. The City reserves the right to terminate this agreement at any time by ~ving ten (10) days written notice to the Consultant. Consultant shall be paid for ~vork completed up to the date of termination. bo In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Consultant and the City, if the City so chooses. DISPUTES. Any dispute of the terms or conditions of this agreement shall be adjudicated w-ithin the courts of Florida. Further, this agreement shall be construed under Florida Law. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: CITY OF BOYNTON BEACH P.O. BOX 310 BOYNTON BEACH. FL 33425-03 t0 ATTN: City Manager Notices to Consultant shall be sent to the following address: ATTN: 19. SEVERABILITY. The invalidity, illegality, or unenforceability of any provision of this agreement, or the occu~ence of any even[ rendering any portion or provision of this agreement void. shall in no way affect the validity or enforceability of any other pgmon or provision of the agreemen[. Any void provision shall be deemed severed from the agreement and the balance of the agreement shall be construed and enforced as if the agreement did not contain the parJficular portion or provision held to be void. The parries further agree to reform the agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 20. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Consultant and supersedes al! prior negotiations, representations, or agreemems written or oral. This agreement may be amended only by written instrument signed by both the City and Consultant. DATED this ,~ day of ffi~'~,---' 2001. CITY ¢)F BOS:JNTON,BEACH Cit~Clerk Approved as to Form: Attest/Authenticated: Office of the City Attorney s:cax.A~eemeBt.~ Consult:mr Agreemca~ 2 Secretary Exhibx "A" September 22. 2000 John Wiidner. Parks Superintendent City of Boynton Beach 100 East Bo} nton Beach Boulevard Boynton Beach, FL 33426 Re: Constmcnon Documents for Intracoastal Waterway Park Dear Mr. Wildner: Wallace Roberts & Todd. LLC 'WRT) is pleased to present this proposal to provide master ~: [anning and design services for Intracoastal Waterway Park. Joining WRT to provide civil and environmental engineering servmes will be SunTech Engineering. PROPOSED DESIGN FEES The WRT ream proposes tot complete full professional services for design and preparation of construction documents for the sire and architectural improvements identified in the revised master plan budget esnmare attached. This budget estimate is based on your comments regarding revisions to the previous master plan prepared by this office. The final project construction budget will be determined at the conclusion of the Master Plan Revision. 1 ~ Master planning, design and engineering services for a fixed fee of $150.000. 2) Budget Estimate for Miscellaneous Fees. Surveys and Permitting, $20,000.- 3) Budget Estimate for Construction Administration, ,~. b ~ } ~L20 This proposal is subject to change pending the final r~visio'"ff of 2the master plan. Additional information and surveying may be required by permitting agencies and will be billed as an additional service. If this proposal meets with your approval, please contact me regarding the necessary procedure to establish a formal contractual agreement. If modification of this proposal would better suit your needs, please contact me. Regards, Wallace Roberts & Todd, LLC 191 G,ralba Avenue Penthouse Corer Gables. FL 33134 305.448.0788 www. wrraes~gn.com fax 305.443.8431. Exhibit Memorandum Bill DeBeck City of Boynton Beach 100 E_ Boynton Beach Blvd. Boynton Beach, FL33425-03t0 Fax: 561-742-6285 Tel: 561-742-6286 CC: '-lie Date: February 13, 2001 From: Kevin Might ~'jizv/ Ref. NO Project: Intracoastal Park ProDosa Re: CA Services. Revised Based on our conference call last weeK, I have discussed with Gerry Marston and Alyn Pruett raising the number of site visits during construction To one (1) visit per week, rather than the proposed sixteen (16) in the draft copy of the Consultant Agreement. The fee for Construction Administration services as such would be [;68,880 and based on the following criteria: A construction period of (9} months (1) via:it per week with a report by the WRT Project Manager Mileage and travel time to Boynton Beach from Coral Gables. Direct expenses. Site visits at levels of construction as deemed appropriate Sdbc6nsuttants including: · CNil Engineering · Structural Engineering · Mechanical, ElectricaL, Plumbing Engineering Irrigation Design by WRT Please note a~lso that due to staff pay changes, billable rates are subject to modification each June and January and the above fee may De modified accordingly. If this proposal meets with your approval, please contact me or one of the Principals. Gerry Marston and Alyn Pruett, to establish a formal contractual agreement If modification of this proposal would better suit your needs, Dtease contact one of us, Wallace Roberts & Todd, LL¢ 191 G~ratda Avenue. Penthouse Coral Gables. FL 33134 305.448_0788 fax 305.443.8431 Exhibit "C' Wallace Roberts & Todd. LLC Hourly Rate Schedule 2001 Principal S !80-2 I0/hr. Associate $120-150/hr. $ 70-90/hr. Professional Staff Technical Staff $ 50-75/hr. Clerical Staff S 40-50/hr. Sun Tech Engineering Houri,, Rate Schedule 200 l Principal $ 100/hr. Professional Staff $85-95/hr. Technical Staff $ 60/hr. Clerical Staff S 30/hr. Cay of Boynton Beach Risk Management Di6 ion EXHIBIT "D" l~g ~ Ci~ ofBo~mn B~ch ~ Ad~ ~ ~ ~ dane by ~g a C~ca~ of~ce ~g ~ C~ ~ "C~cam Hold~ ~ '~ ~W of Bo~mn Beack ~ A~do~ ~d ~ r~ec~ m ~." ~el~t~aa Cf ve~dor,) ~e fo~o~g ~ a ~ af ~ of ~c~ ~ed af cea~cmm, Iesaee~. e~. md ~e l~m teq~ by ~e CiW: (NOTE: ~ l~t is not a~ ~d~iv~ ~d ~e ~ ~e~ ~e r~t to r~r~ addi~o~ ~ of i~c~ or to ~e or lower the stat~ li~. b~ upoa/dea~ ~) $1,0~(1,000.0~ $ $ l,O0~,O0~.O0 S S 5,000.00 CoL~p~ Umbr~lh Fov~ Combi:~l Sb:gl~ L~ Bodily Iajm'y l~x~y Ia~r~ Trailer $ 500.00~.00 $ $0,0~.00 Au~o O~ly, E~ch Accict~rt Oth~ ~ Aulo Oaly Fa.ch Accici~at Each $1,000,000.00 $ $ $1.00~(~.00 Risk RtvLs~l Ol~t~O 20 Requested City Commsmon Meetin~ Dates VII,-CONSENT AGENDA ITEM B.6. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office Requested City Commission MeetSng Dates Date Final Form Must be Turned ~n to City Clerk's Office [] March I9,2002 March6.2002 (5:00p.m.) [] May21 2002 May8, 2002 (5:00 p.m.) April 2. 2002 March 20. 2002 (5:00 p.m.) [] June 4, 2002 May 22, 2002 (5:00 p.m.) [] Aphl [6,2002 April 3, 2002 (5:00 p.m-) [] June 18, 2002 June 5. 2002 (5:00 p.m0 [] May 7.2002 AprilI7,2002 (5:00p.m.) [] Suly2.2002 June 19, 2002 (5:0£, p.m. NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOM2MENDATION: Motion to approve the "piggy-back" of the SEMINOLE COUNTY BID #RFP-4142-01/JVP to MEDTEC AMBULANCE CORPORATION for the purchase of a 2003 INTERNATIONAL NAVISTAR 4300 LP EXTENDED CAB, TYPE 1 MEDIUM DUTY CUSTOM 170'x95" MODULAR AMBULANCE in the amount of $133,961.00. EXPLANATION: Boynton Beach Fire Rescue has worked with Fleet Maintenance m select a Fire Rescue advanced life support vehicle to replace a 1992 International Southern Ambulance {Unit #0836). The vehicle selected is a 2003 International Navistar 4300 LP Extended Cab, Type I Medium Duty Custom 170'x95" Modular Ambulance. The unit is available through a bid awarded by Seminole County to Medtee Ambulance Corporation, Bid #RFP-4142- 01/JVP. The cost of the new Fire Rescue vehicle is 5146,571.00. Fire Rescue has opted to remove two units from the current fleet. The two (2) units being removed are a 1988 Pierce Midi-Pumper (Unit #832) with a trade value of $9,000.00, and a 1992 International Southern Ambulance (Unit g836) with a trade value of $5.000.00. The total trade allowance of $14,000.00 will reduce the cost of the new Fire Rescue vehicle to $133,961.00. PROGRAM IMPACT: These purchases will allow the City to properly replace vehicles in a timely manner. FISCAL IMPACT: The FY2001/2002 budget has $130,000.00 allocated for the replacement of the 1992 International Southern Ambulance (Unit #836). The new Fire Apparatus vehicle after trade-ins will cosi $133,961.00 leaving a difference of $3,961.00. Fire Department had provision in the current vehicle schedule to purchase a new passenger van in the amount of $22,902.00. With the addition of a passenger van to the Fleet Pool, the Fire Rescue passenger van will not be needed and the funds can be used to make up the $3,961.00 deficit. Account Description Vehicle Purchases Account Number 501-2516-519-64-33 Deputy D/rector of Financial So. vices Amount Procurement Services Deparm~ent Name City Attorney F/nance / Human Resources cc: Jeffrey Livergood - Public Works William Bingham - F/re Department S :kBULLETIN~ORM S~AGENDA ITEM REQUEST FORM.DOC RECEIVED ,dUN r'l' 2o02 June 4. 2002 Boyntun Boynton Beach, FL 33435 Attn: D~avid Lin Dear Deputy David Liu, This letter is to confirm that Medtec Ambulance Corporation will e~md the bid twice from the Seminole County, FL conUact to the City of Boynton Beach under the same t ~erms ami conditions of the contract. We look forwaxd ~o working with you for yom: arab"!ante needs. Sincerely, Tim McDonald General Manager Medtec Ambulance Corporaaon PR OPOSAL May 1,2002 Boymon Beach Fire Rescue 100 Boynton Beach Blvd. Boynton Beach, Florida 33435 The undersigned is prepared to manufacture for you, upon an order placed by yom for final acceptance by Medtec Ambulance a Pierce company, at its home office in Goshen, Indiana, the apparatus and equipment herein named and for the following prices: Description: 2003 Navistar 4300 LP Extended Cab, Type 1 :Medium'Duty Custom 170" x 95" Modular Ambulance Price $146,571.00 Trade-in Values 1988 Pierce Midi-Pumper 1991 Southern Ambulance Total Due ($9O0O.00) ($50O0.00) $133,961.00 The MedTec warranty is one of the best in the industry. Lifetime on electrical, lifetime on modular body, 6 years on paint and one year bumper To bumper. This purchase can be made by tagging on to the Seminole County RFP-4142-01/JVP Said apparatus and equipmem are to be built and shipped in accordance with the specifications hereto attached, delays due to strikes,war or international conflict, fa/lures to obtain chassis, materials, or other causes beyond our control not preventing, within about 180 working days after receipt of this order and the acceptance thereof at our office at Goshen, Indiana, and to be delivered to you at Boynton Beach, Florida. The specifications herein contained shall form a part oftbe final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for emergency medical apparatus conforms with all Federal Depathnent of ' Transportation (DOT) rules and regulations in effect at the time of bid, and all ( KKK-A- 1822D ) Federal Specification ~br Star of Li£e Ambulance and, AMD ) Ambulance Manufactures Dwision Guidelines for Automotive Emergency Medical Apparatus as published at the time of bid. except as modified by customer specifications. An} increased cost incurred by first party because of future changes in or sa~d DOT. KKK or AMD standards wil be passed along to the customer as an addition to the price set forth above. Unless accepted wnhin 30 days from, date. the right is reserved tq withdraw this proposal. Medtec A ~c~ Co~p~.~ 'Sam Brandsma Sales Representative One-Source SOlu$ions Price Structure Seminole Country Bid $175,215.00 Change from Freightliner to International 215 h.p. Chassis ($6428:00) Delete Stryker Stretcher and Pole Delete Portable Suction Unit Delete (2) Backboards Delete Scoop Stretcher Delete (2) SL 20 Lights ($2800.00) ($400.00) ($400.00.) ($400:00) ($184:00) Delete Stair Chair :($620.00) ~lete Fi're-Suppression Pump & Tank ($17i000~00) Delete (2) Tele-!ights ($412.003 Total after delefi,6ns $146,571.00 OEPA~T~ENT OF ~I~CA£ SERVICES ~n126, 2002 Medtec Ambuiance_Corp PO BOX 821 Goshen, Indiana 46~26-0821 action of the Seminole Cou ty, ~Board of County tt~ above ~or The Contract documents are not ~o be dasd Seminole ~County v~ll date them upon execution. A Certifioate of Insurance liatin9 Seminole Cou?:,, ;~oa~ of ..County Comm~mioners, a~ additionally insured is required, ~ a 30 day notice of oanr, ellatJon. Please submit a copy of the ¢erthercate of Imaumnce with the executed agreement. Upon submission anti acr. eotance of all required documer~Cion, a fully executed contract will be f~rnished to you. Please be advised that no work shall commence on the site until a Notice to proceed has been issued. We took forward to working with you, Sincerely, Jacqui Perry Jaoqui Perry,CPP8 Sr. Buyer Enclosure (1) 1101 F..AST FIR~rr ~KREET ,S~NJ:ORD FL 32771-!488 TE~NE (407) 665-7114 FAX ~7956 ~ Submit Proposal fo: SEMINOLE COUNTY SERVICES BUILDING 1101 E. 1st Street, Room 3208 San'ford Florida 3277] -1468 Purchasing ConTacT: Jacaui Perry. CPPB, Sr. Buyer, E mad: jvpcrrv~.co.setTdnole.fl.us or Phone: I4071 665-7Tt4 ~ ' e Date,& Time: Pre-Proposa$Comferen,~e. Plac , Seminc e County Services Building 1101 E. lstSf. Room~3223 Sanford, FL 32771 January I0,2002 @ 10:00 A.M. Proposal Due Date & Time: January 23, 2002 at 2:00 P.m. Location Of Public ©Denina: Counfyaervices:Building, Room 3223, 1101 E. I'~ _Street Sonford, Flori da 327Z1 REQUEST FOR PROPOSALS RFP-4142-01/JVP TERM CONTRACT FOR PURCHASE OF TRANSPORT CAPABLE UNITS (AMBULANCES) PROPOSER NAME: MA LING ADDRESS: Email Address: rt¢4 .l~@~-~nRfi r~ rem PhoneC¢: (941) 756-7779 ', TERM CONTRACT REQUEST FOR PROPOSALS GENERAL CON~)I3'ION$ INSTRUCTIONS AND tNFORMATION FOR PROPOSERS These documents constitute the complete set of terms and conditions, sDedfication reauJrements, and proposal forms. Al! 3roposa~ sheets end attachment." 'must De executed and submitted lea seaJea envelope. The face of the envelope anal] contain Proooser s name. return address tee date and tfme of DroDOSal opening, the DroeosaJ ,qumDer and title. Proposals not submrtted on the enctosed Prouo~a[ Form shall be rejected. PROPOSERS SHALL SUBMIT THREE (6) COMPLETE SETS ONEJ.~ORIGINAL AND FIVE [5'J COPIES) OF THEIR PROPOSAL, CC FVlPLETE WITH ALL SUPPORTING DOCUMENTATION. SUBMITTAL OF A PROPOSAL iN RESPONSE TO THIS REQUEST FOR PROPOSALS CONSTITUTES AN OFFER BY THE PROPOSER. Prouosals that do not compzy with these requirements may be rejected at the oD[ion ofthe County. RESPONDENT ! RECOMMENDATIQN. OF AWARD INFORMATION: Please visit our websRe at www. co.seminote.fl.us, this information is posted on the website 24 hours after proposal opening CONTACT: Ail prospective proposers are hereby instructed ~ect any m~mber of the Seminole County Board of County Commissioners, County Manager. or Seminole County Staff member omer man me noted contact eerson regarding this Reauest for Progosals or their proposal at any ~ime during the propose process. Any sucr~ contact sha~l be cause for rejection of your 3roDosa DELAYS: The Coumy, at its sole discretior may delay the schedLIJed due dates mdicated above if it is to the advantage of the County ~o co so. The County wm notify BroDosers of alt cnanges in scneou ed alia Idles DV written addendum. EXECUTION OF PROPOSAL: Proposal must contain a manual signature, in InK. of~n authorized representative WhO has the ~egal ability to bind the Proposer m contractua obligations m the SDaCe provided on the Prooosa~ Response Form. Failure to 3ropeny sign the Prooosa shall nvalidate ~t aha it shal not be considered for award. Proeosam must be typed or legibly prmted in ink. Use of erasable ink S not permitted. All corrections maae Dy Proooser to an, Dar~ of the proposal aocumenl mus~ De qitialed in ink. The origina Drooosal coed [~ons and specifications cannot De changeo or altered n any way. Altered oroeosals will nol be considered. Clarification of ~rooosals submitted shall be in leuer form s~gned b) proposers and attached to the DroDoseL Rurchasing , . ~Djvi~ion's website (www~g.~ernisofe;,Lu~/bu§ideSs~:Durcha. sk~q)., All ac~denda will be uosted' at ~ast se~Ze~ d~ys be~ proposal ¢~os~ng ALL PROPOSERS(SHOULD CHECK THE COUNTY'S WEBSI~E LESS '~N sEvEN(~CALENDAR DA~S BEFORE THE PROPOSAL O.~E~INC, gATE TO ASCERTAIN wHET~ER AN~';'~BD~;~ HAVE* BEEN I~qED; "F~fLU~ ~0 "Do'~'S0 COULD ad~udum~$ aCkno~le~ge~. It is the Prop~se~ [e~¢onsibility t~Co~cFt~e ~ ~n~,tbe e~en~;th~a ~r~y~.a~d~dum ~t rec~ea. Late~( ~¢d;ep¢~m sha~ be, si~d;~n8 returned p~O~.'IN~OR~ATION: p~pdsershai] complete-either ~r0A¢~o~shn" or "paAnersh(p" 'podibn of 'the Proposer their p~posaJ JOINTVEN~URES: Proposals submitt~ by fi~s under venta~e~''~rdaB¢8~en(s dr Other muJti-pady agreements must subm (a p~wer of a~srnev deieaating ~uthority, to ore principal with ~uJhor~y ~o nega~at& ~nd execute any/all contract d~umen~s;ms~ltiBg(r~ negotiation/award of this Request for p~p~sals, Purchase 0~de~ witJ ody be iSsge~ ~o the pri~w vendor wESin the Daf'he'hiD. ECDNOMIC PRICE ADJUSTMENTS: The Couaty acknOWledges that prces may, flu~uate from time to brae. A~ord~gl¢ an escada[o~ide-esca~tor ~tause will ~e ag~Dt~ only Under the foilow[gg ~nditions: 1,;~ Pfic~.in~eas~s~ a~a pnce decrease(s) comparable to ~, ~n ed Ma?f~etumr'~ pdbe cha~ges or changes in i~U'~reJ~ted Jhdi~s_ 2, ~e~i~t'of pr~g~ natiE~tion, to Pu~hasing, in writing, of all ~e~8 affected by ~rice increases/decreases. 3. Where a~l 2nces' shall have remained firm a minimum of 4. ~ll~gfi~e'(ncreases(~) acd decreases(s3 to.be approved by the Coantv's Pu~chasi~ Manager pROPOSAL PREPARATION COSTS: Neither the COUNTY nor it¢~8~esen~ati~e~ sna be IfabJe for any expenses incurred in ¢~ec{iondw h preparation of a respoose to this Request for ~r~p~8~ls P~dposers dhouid prepare their proposals simpJ~¢'a~d ednomfcR[l~, ~rovidina al ~formation and prices as TA~S: ¢~he County Is exempt f"om Federal Excise and State ~e~ o~ direct purchases of langible personal properly. The :~bd~g'~: exdh]pHgn nil ~bdr~ are on the face of he purchase Urder. If ~eques~ed. g~e Purchasing Manager provide a~ e~emptioh ~difica~P to the Rwarded Proposer. (& ? FP4142-01/jr p be exemeted from. paying sales tax to Iheir supDhers for materials to futfiJJ comractual OD gatlons with ihe County nor shall an, Vendor/Comrac~or be authorized to use tile County's Tax Exemotion Number ~n securing such materials. CERTIFICATION OF INDEPENDENT PRICE: By submission o¢ this proppsal, [he Proposer cedifies and in ~he case of a joint pibp~s~l e86h pady"thedetd C~rtifies as to its own organ'i~atLon, that in co~nectiog vcith this,oro, cu(ement: 1. The Dbces in this orooosal have been arrived at collusion. comcetition, )rices with 2. ~ have be futaished ~ shalJ that meal peeified. expan n dea he afferences ~ewee,~.the~., · ~=quipme~¢. ,- ,~ oroposed and the eauement specified. Aec exoan wh~t muact may be anticipated rn oerf, ormance of the eauiemenL These exDianafions must be DrOvided on specification sheet or on company letterl~ea¢ and attached to your proposal. The Coumy will determine if me 3runes offered are technically acceutable_ Failure ro comply' may t-esutt in diaaualiflcation of your proposal Air exceptions shah be stated no matterhow seemingly minor. Any except one not taken shall be assumed by the purchaser to be indLided in the aroaosal~ regardless of the cost to the proposer days reauired to order or contract in sauce ~king of award.. ~ours of inckzd~ any and all aed be The ~ce of aa to; lavoice )NDITION$: Unless expressly conoitions in this Any shall have no napplicable to this proposal if design, or any special tile only '3roposat and ,the ProDoser's ~o;~ed sgnature.on the Proposa Response =orm attests t~!i~ '-~i~e~tiohs 'to the terms and conditons will not ue accepted. CONFLICT OF INTEREST: All prouosers must disclose with their proposal the name of any officer, director, or agenl who is also an employee of the County. All'Proeesers must disclose me name of any County employee who owns, directIy o¢ indil:ectly, an interest of five percent ~5%~ or more in the Pmposer's firm or any of its branches. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Proposer certifies that all material, equipment, etc., contained in ha/he' proposal meets all applicable O.S.H.A. requirements. Proposer fur[her codifies 'that. f he/she is the successful'PropOser, and the material, equipment, etc., dei~ered ts s~bs'eqdently found to be defe~ive ia any applicable Q.S.H~A. req8ir~ment in effect on the date of d~[ive'~Y,; ail ces{s neceSsarY to Comply with the reoulraments Shall b~ bbrr~e by the Pmposen req?;ed~ wi be th'~ respot~s'b' y sef~arate or addifion~lL~ey~n['will be made. Adherence to all applicable code regulations (Federal, state¢ County, and City) is the responsfbilitY'of the .Contractor. LEGAL ~E~IIREM~'T~S;. ~i~oposers are required to comply I; State, County and local laws and l~0ns,'~at are applicable to the ii'ms_ be' ina~ [~{o~0sa~, ..... -~ck of ~:now edge by the Proposer shall in r~o ~y ~e ,?~d~: for re,ef frpm respons~b~fity, or cor[stit~a a ~:6gdi~abl~efar-se agai¼st the legal effect thereof. EEO STATEMEN~':~ The'County is committed to assuring ~ ~he aw:ai'd of:'contrscts, and, therefore c~mplies with,alf,:!~w~sig{ohi~!ir~g discrimination on the basis of race, color, religiPn, hagdnal origin, age or sex. MINORITY/WOMEN An 'MRVBE )sCa bus~ by a minority. In ~h citizens of the Unite residents wbo:ar~:B[~ Asian-Pa'cifib., wi¢ ng to ~did~ate ~nta~ ~e Pu~c~sin LIS]NESS ENTERPRISES fM/WBE): ~s e:~y which is armed and operated .n, starice minority group members are ~t~ br lawfulty admitted permanent His~a:nics, Wof~en, Native Americans, ??; ~d eligible others. An MAN'BE ~e ;cOunty pngcurement process may ;ii'isled for idformation and assistance. DISCOUNTS: ,~sh ¢~o~r~ts'for prompt payment shaft not be coesdered n;'~e~.~niH'g!~(hi~ [owes( net cost for proposal evaluabon purpbses¢ - NO PROPOSAE:. [ff~i~ot s~mitting a proposal, respond by ret~m~g Unly t~ S~eme~t of No Proposal. and give the rea~. in the' s~roviabd. Failure to reseed three (3) times in succ~s~ion~ilh¢ut justification may be cause for removal ef the P~p¢~rs name Eom the mailing list. Shall be oublic, at the above [ tbe time soec~fied above. The pro.sar time scrupulously obse~ed. Under ~o circuS{encee delivered after the time p~posais wilt be returned stamp clock located ~ as the official authority [o proposal is complete and Proposals that for any reason are not so de ~/ered WiII ]o be acceptable The Proposer may N~)T,al~er,a proposat after open ng of'~he proposals. Only (he Propose~' names shal~ be read aloud at the Pubiic Proposal Opeqing. Prices wd not be east 48 hours in advance of ,he me~ting at the prowde .' ,: to orice. Quality. and service are received by the County for the proposal received from a business that completes the attacneo DFW form cefljfying [hat it *~ a DFW shall be g~ven preference in the aware process. pO$~I.N60~ PROROeAL AWAR[~: R~cq~epdati~n for awarU ~b~li~ be:~ ~9r r¢~ie4.d~' i~¢~st~:, p~a~[~'.~t the Rb[chasin¢' Divbiog~rior to;~qb~issio~;to*the 'app~p¢iate level o¢ au~ho~iJy for fi~ ~pp~va of ~'"afid'~]l'~e~i~ p6sted for ~ pe;iod of~v8 ~) ~¢kin~ d~y~-' - "': ' ' fall ~d ta Commissioner5 satfstaclor, performance ~y,, ina contracz~,:;, and a conbnu~ng requirement dy tt~e County'" CONTRACTUAL AGREEMENT: The terms, conditions. ~nd ~rovisions in this Request for Prcoosals shalt be merged into the final contract or purchase order. The order of Drec~oence Proposals. and resuonse. Any and ell legal action necessary according to the awe of Florida. The venue shat be Seminole County, Florida METHOD OF ORDERtNG: ~emsrservlces shall be ordered via QUANTITIES: Seminole County will not ee held to any solicitation and/or resulting contract Seminole County be purchased. AS SPECIFIED: A purchase order or blankel ourchase order all items delivered mus~ meet the soecificotions herein. Items de ivered not as sdecified wiII be nicked ua by the Pronoser at no exoense to the County. The County may return, for full credit, any unused items received which fail to meet [he County's Performance Standarde. Ren~acement items meeting snecifications shall De submitted wthln a reasonable time of rejection of the non-conforming flame, At the option of me CounU itemfsl from any delivery may be auamitted to an inoenendent testing laboratory to determine assume ful responsibility for nayment of any and all charges for testing eno aneIysis of any product offered or delivered that ADJUSTMENTS CHANGES ~ DEVIATIONS: No adjustments, coanges or nev~auons shall be accepted on any item unless conditions or snecifications of a oroDosal expressiy so orovide. Any ~ther adjustments changes or deviations shall reduire odor written aonroval, and shall be binding ONLY shall bear sole resnonsibilify for any and all costs of claims arising from any adjustments changes or deviations not GOVERNMENTAL RESTRICTIONS: - the event that any governmental restrictions are ~mposed which would necessitate alteratico of the material quality, workmanship or performance of the i~ems offered on this proposal aeor to their delivery, it snail De [rze responsibility of the Pronoser to notify the Purchasing Division at once. ndlCatlng in his/her totter the specific regu~auon wn,~n -ac irpd ~n ~lteration. including any INSURANCE: Thc. nwarrme Proposerfs) shall maintain nsuranoe COVaraae r~f]~c~lflQ ,q[ tea%t faa minimum amounls :_~.~,c~ditlons specified in the attached Sample Contract or *~i~'~'~ial T~rm~ and Condilions In the ~vent the Proposer is a governmental entity or a self-insured organization, different insurance reauirementa m8~ apply. M sreoresentabon of any material fact. whether intentional or not. -egarnmg Proposers ~nsurance coverage, policies or caoabilities may pe grounds for rejection of the proposal and rescission of any ensuing Purchase Order or contract. INDEMNIFICATION: The Proposer. wltnout exempuon, shal indemnify and save harmless, me County, ~ts employees and/or any of its Board Members from liability of any nature or kind. including cost and expenses for or on account ol any copynghted, patented or UnDefeated invention, process, or item manufactured by the Pronoser. Further. if such a claim rs made. or s pending, the P~oooser may, at ~ts oPtiOn and expense, procure for the County the right to use. 'enlace or modify [he item to render it non-infringing. If none of tne alternatives are reasonably available, the County agrees return the ardcle on reaues[ to the Pronoser aaa receive reimbursement. If the Proposer used any design, device, or materials covered by letters. Detent or copyright, it is mutua ~y agreed and understood, without exceDtion, that the ProPOSal orices shall inniude all royalties or cost arising from tne use of sucn design device, or materials in any way nvolved in the work. ADVERTISING: in submitting a oronosal. Proposer agrees not to use me results therefrom as a par[ of any commercial advertising, without the exoress written agorovel, by the appropriate Ievel of authority within the County. ASSIGNMENT: Any ourchase order or contract issued pursuant to this Reouest for Prcnosals and the monies which may become due hereunder are not assignable except with the srior written approval of the County, through the Purchasing Division. TERMINATION: ' either DrOduct or service dOeS not comply with snecifications as stated herein or faits to meet the County's performance standards the Contractor shall be given reasonable time to correct all deficiencies. Failure to remedy such deficiencies within a reasonable time shall result in ~mmedia[e cencellatlon of the contract and fei assessment of liduidated damages or 'fbi cover i,, accordance with the Uniform Commercial Code. Termination in this manner may result in suspension of the Contractor from the proposers list for a period of up to 3 years. The contract may be canceled by the Contractor for good ca[Jse, unon ninety (90) days prior written holloa. The County retains the right to terminate the contract, with or without good pause, ueon thirty (30) days prior written notice. in the event of termination oy either party as orovided herein. [he Contractor shall be paid for services performed through the date of ten'nination. PURCHASING AGREEMENTS WITH OTHER GOVERNMENT_AGENCIES: All Proposers submitt~'~g a response to this Request for Prooosa~s agree that such resnonse alSO constitutes a r)ronosal to all governmenla ~go,m~es wilhin Seminole Brevard. Lake. Orange, Osceola and VolUSla Counties under the same conditions for lhe same contract r~pce, and for the same effective period as Utis proposal, should the Proposer feel it is in their best interest to dO SO. Each governmen al agency desiring [o accept these proposals. and make an awai:d thereof, shah do so independently of any other govemmenta agency. Each agency:shall be reseonsible for its own purchases and each sha be liable only for materials and/or services ordered and received ,by iL and no agency assumes any liability by virtue of this Droeosat. This agreement in no way restricts or interferes with the right of any governmental agency to re-proposal any or all items. ANY AND ALL SPECIAL TERMS AND CONDITIONS, TECHNICAL ,REQUIREMENTS,SCOPE OE !VVORK OR SPECIFICATIONs ATTACHED HERET0 WH1CH VARY FROM ~I"IESE GENERAL CONDITIONS SHALL HAVE pRECEdENCE RFP4142-01/JVP 6 Special Terms & Conditions p~E-PROPOSAL CONFERENCE A Pre-Proeosat Conference ~¢iil be held at the address, date and time as specified on Page 1 of the Re(]uest for Proposals, dean to ail sted an es at Which t me County staff w be present o answer questions and explain the intent of the Proposal Documents. Any intere p , - .... - ----~ ,.,ith thc, ¢.(mntv's rearesentative(s) as a pose b e addendum to the suggested mod ficat ons may be oresentea n wrulng to, or u scus~u ............. . - :~eduest for Proposals. CONTRACT TERM ' b The contract'reCdltinc from'this invitation to Bid shall commence upon execuuoo y both partes and extend for a period of thirty-six (36) months. The contra~t rrfay be renewed for additional two(2} 12-monih eedods, ua to a maximum Sixty (60) months upon mutual agreement of both Dadies. PRICES ~mus~remain firm throuqh November 30,2002 at which time the foltowinq adjustments may occur: F.O.B POINT he F 0~B: ont she be dost n~tfon Deer oabofl being: F eet/SERCO, 141 Bush Loop, Sanford, FL). Proposa~ responses showing other T } R . ~ . ~ .... .;.;~ ..~x,.~.;.~ -hail inc ude a cos s of loading transporting, delivery and to designated than F,OLB. DestmatIonw I[not De apcap~ea~ po at(s) Within Seminole County. DELIVERY_ Tim~ ~f d~iive~'v ~s of the essenc~ ir~!~he ~ard of this Reauest fo~ Proeosa s Delivery shaJl be no later than 120 days after the cab and chassis is received by the manL~btu~er. Proaosats submitted which fail to meet this reduiremem shall be cause for rejection. Failure of the Contractor to meet this del very requirement shall be cause for termination of purchase order. It is hereb~ understood and mutually agreed to by and between the parties hereto that the time of delivery ]s an essential condition of this contract. GENERAL REQUIREMENTS A, The vehicle as specified shall be considered the base vehicle. WARRANTY A. Standard factowwarrantY. B. Warranty does not go into effect until date unit put in service. Liquidated Damages Should the Contractor fail to cm-nply with the delivery requirements. Seminole County Purchasing may invoke liquidated damages starting at the 150* day at $ 80.00 per day, per unit, for each day beyond the specified delivery requirements. E VAL UA TION CRITERIA Equipment proposed will be evaluated on a pass/fail basis for technical acceptability. Award will be to the lowest priced, technically acceptable proposal. RFP#4142-01/JVP 7 TECHNICAL SPECIFICATIONS TYPE I MODULAR DESIGN TCU 2 X 4 GENERAL CONSTRUCTION ~ each numbered tern eithe~ to cor0p y or note exceptions. enot~t0~sJntheb0x:spa~:a~ ~ ; : ' ' ~ ' ' ' 1,01 The proposer must mak .,~ ' , '. * ..... .... ..+ k~ ~iven with a snec~fic numeral. Except oas sba I be f the specifications state a specific numeca, you~aH~,.,,,,~ ~ ~ - ~ ~.. ,,, ~. .- - a h number on an attached ;sheet ;stating. alternate proposals aaa a~ompamea ~m mTo~auo~ I ~ted ~y paragr p , r ¢ ~U' Gfi~...... Th~ manufacturer mu~ also.,state ~at be will ~ ' nufa~ur~ model, e~a~ty war(a~ a8~9~2;~ ..... % ,, . ~. qot followed, your Drooosal may be related, as Re responsive. The be coracle[ed and attached to proposal. - ~ Comp y 1.02 The TCU shall · e ge0e Truck 1.03 1.04 covering .: - [~ Comply [] Exception, Vehicle must conform to all applicable KKK-A-1822C specifications, E~ Comply [] Exception The TCU shall be of the two-comeartment design. It must be construction and delivered in conformance with theae soecifications and drawings. t .05 ~ Comply [] Exception Useful anticipated life for the modular compaflment is estimated at fifteen (15) years, The module must be warranted for at least fifteen (15: years, and must be easily changed by either the manufacturer or County Maintenance with the warranty still in effect. ~ Comply [] Exception 1.06 The term "Heavy Duty" as used in these specifications shall be interoreted to mean that the item to which the term ia applied shall exceed the usual quality quantity or capacity of that supplied with standard production vehicles. It must also be able to withstand [he usual strain, exposure, temperature, wear and use to be expected in this service. [] Comply [] Exception 1.07 Each proposer snail indicate his service facilities and his ability and intention to stock or fabricate replacement parts for the ~Dparatus Comply El Exception r~FP#4142_01/JVP R 1.08 DESCRr.II~TIYE~MATE'RAL Two (21 sets ef descriptive mater a such ~s pans, draw ngs photographs, diagrams, illustrations, written descnpfions, and manufacturer's literature which will enable thelPurchaser to determine the exact quality, design and appearance of the apparatus must accompany th s proposal. All equipment listed or shown m the manufacturer's literature must be included on the apparatus purchased. The successful proposer and the County before construction shall agree upon the final details, E~..Comply [] Exception 1.09 Drawings and p~ans showing the size and location of compartments, doors, seats, and other equipment, whether or no[ sDeciflcally described in these specifications, shall be submitted for approval of the Durchaser before fabrication and assembly of the TCU. E~ Comply [] Exception 1.10 The manufacturer must furnish with each TCU (2) comolete manuals (including items such as pads, repair, and shop service'~, for the chassis and comoonents Of the vehicle. The manufacturer must also furnish complete a built" electrical schematics and drawings for the vehicle with wires clearly labeled every 12 - 16" with circuit name and function. All wire connections and circuit board to be sealed with Anerebic sealant. Proposals not meeting this requirement will be considered non-responsive and rejected. E~ Comply [] Exception DELIVERY 1.11 The vehicle must be delivered to Seminole County Fieet Maintenance at 141 Bush Loop, Sanford. Florida. ne {ater than 120 days after the delivery of the chassis to the successful proposer, and shall be in condition to inspect and test on delivery to the County. The warranty will include in service date and mileage. {~ Comply [] Exception TESTING 1.12 The TCU shall be'inspected and tested by the purchaser before acceptance to determine compliance with the specifications and to test its ability to perform its intended use. The vehicle must comply with all applicable laws and regulations. ~ Comply [] Exception 1.13 A representative of the manufacturer shall supervise the complete delivery and be able to: 1.14 Operate the vehicle during the tests Instruct representative of the purchaser to operate any Dad or device on the vehicle instruct purchaser on maintenance. Comply [] Exception WARRANTY The successful manufacturer shall provide Seminole County with complete warranty information [o include: a. Electrical: b. StructL~rah c. Defective parts and/or comoonents: d. Workmanship; and e. Paint. [] Comply [] Exception RFP#4142-01/JVP 9 2.01 CHASSIS SPECIFICATIONS · - del Year Fre ht nar Bus ness Class name brand or equal, extended cab, 4 x 2. and Chassis ~urrent Mo .... ~ ~- "~-- .mm n mHm L"]f 29" from the back of the dr vers seat to the rear ca£~ lbs. GVW w~th dual rear wheels. /nere's~,a, u~ ................ '- wall. An International Navistar 4300 extended cab is also acceptable. Comply [] Exception 2.02 Wheelbase - is [o be 214". [] Comply ~[ Exception 2.03 Cab to axle o 112". [] Comply D Exception 2.04 Front axle - 9000lbs. Rockwell with hydraulic disc brakes. [] Comply ~ Except!on 2.05 Rear axle - 12.500 ROckwell ,with hydraulic disc brakes. 2.06 2.07 [] Compiy ~ Exception Front Suspension - 9000 lbs. rating with Heavy Duty sway bar. [] Comply F1 Exception Rear Suspension- Air ride system with ping tanks. Air bags are to be Firestone Ride - rite air bags. Each air bag to be suppied ndependentiy with in- ice check valve preventing back feed Air r de to be supplied by engine driven 13.2/., cfm air compressor with wet tank with Bendix AD-4 air dryer system System to have dump valve and equalizer va w assembly with override switch on front cab console. Unless override system is on. the system will automatically Iowei the rear compartmenl when the trailing door is opened and rise tc normal operating height when the doors are closed. A "Low Air Pressure" indicetor will be provided on the console. Each air bag to be supplied independently so that if leak were to occur all air would not be lost. [] Comply ~] Exception 2.08 Steering - Power assist unit driven by a separate belt. Axle stops must be provided to limit cramping to the maximum angle intended. A tilt and telescoping steering column with wheel is required. [] Comply [~ Exception 2.09 Transmission - MD3060P 6 Speed automatic transmission with a console mounted shifter and a factory installed external transmission cooler. [~ Comply [] Exception 2.10 Engine - A 275H.P Cummings Turbo Diesel ISB 275 HP @2500 RPM Fire and Emergency 6601b/fi @160(3 RPM. Shall have a Schwitzer fan clutch assembly. Engine settings on the turbo and fuel will be to the highest limits of EPA standards. The engine must have a Midland / Ross 13.2 CFM recovery air compressor with large tank with air dryer. The engine must also have a replacement element air filter, spin on type fuel and oil filters. [] Comply [~ Exception 2.11 Brakes - 4 wheel hydraulic disc Brakes: Front- Hydraulic Disc Brakes. Rear - Hydraulic Disc Brakes. [~ Comply [] Exception RFP#4142-01/JVP ] l) 2.12 Alternator - Must be h gh output, heavy duty belt.driven.2~) ~p-LeeseNeville, with external mounted regulator. A Vanner Model 30 - 10 battery conditioner with Kussm~ /~0 {~j~c[ S'hora Power control and GFI must be nstalled, The vehicle must be wired for an inverter with Vanner Isolators installed. The alternator must be a heavy duty type to dissipate heat faster than the ordinary amperage alternator. The inverter/charger shall be installed under the forward attendant seat and shall be wired through the main battery power switch. 2.13 ~[~ Comply E] Exception Batteries - 4 Group 31 Delco 1250 CCA batteries shall be mounted in a plastic tray. A slide out tray with latch, with a separate door and arch for battery compartment located at the drivers side step of cab / chassis with auto eject in the diamond plate immediately behind battery box The battery box must be vented t,~ the outside, on the inboard side. [~ Comply FI Exception Throttle Control~ A Vanner 73 ~ 46 throttle control must be nstalled and the control must be mounted in the cab electrical switch pane ThiS!mb'S{ ~b w~red to ;en~age m~;nually or automatically with lo~.voltage. It must also disengage When the brake is applied or frar'~mis§i~n is moved from neutral, and then i~A~epga~e when shifted back to neutral. Note: tt also must disengage when PTO for fire pump is engaged. 2.15 rtl Comply I-I Exception Voltmeter or Voltage Mor,;itor ~- The vehicle shall be equip~3ed with a voltmeter to monitor system voltage. The voltmeter connection,shall be dii'ect to elim date erroneous readings from connection voltage drops. The voltmeter will ~e' r;n0Unted either in theln~ster Contrbl c0nsofe er theright dash.panel next to the ammeter. It shall be beck- I ghted with its brightness cont~0iled by the headlight rheostat with O.E.M. dash light control. In addition, a Vortec Voltage Monitor shall'be provided that automatically activates the automatic idler when voltage dropped is sensed. It shall be mounted immediately to the left of the idler master control module. 2.16 [] Comply ~] Exception Starting System - Vehicle to use O.E.M. chassis starting system with batteries connected in parallel to prevent damage to start motor. An Essex solenoid will be fed from the hot side of the O.E.M. ignition solenoid. This solenoid will be between the batteries and all other n0n-O.E.M componentm All bus bars shall be brass. The activation of the battery s. ystem shall be by a lighted rocker switch, different in shape, and appearance from all other switches and abeled ' Batte~ On / Of~ ~ ~attery On" indicatdr lamp shall be i)rovided 0n the cab console. No other functions other than the ~.E.M. chassis '~omponents, siren, and radio system (except where noted) shall function when activated, unless the master, module diSConnect switch is activated. Wiring shall conform to proposed recommendat OhS ssued by GSA for KKK - A - 1822D Revision. [] Comply [] Exception 2.17 Gear Ratio - Rear axle tractior equalizing design ratio to meet or exceec KKK - A - 1822 D. The vehicle must accelerate to 55mph in 20 seconds or lees. The vehicle shall be capable of a sustained speed of not less than 65mph over dry, hard, surface, level roads at sea level; and passing speeds of 70 mph when tested under normal ambient conditions. ~] Comply [] Exception 2.18 Fuel Tank - There shall be a 75 gallon fuel tank with a fuel tank cover with extruded stops on passenger side. Cover to be a minimum of .125 diamond aluminum. Steps shall be of sufficient size as not to be a fall hazard. Tank cover shall have an enlarged opening around fill neck for ease of opening tank fill. [] Comply [] Exception 2.19 Tires - Seven (7) Firestone Steel Belted Radials 245/70 R 19.5, 2.20 ~ Comply [] Exception Wheels - 19,5 x 7.50 Budd Disc steel wheel. Rear wheels must be equipped with dual tire inflator (number 13 sc 4.11 ) One spare tire and wheel to be provided. wheel masters stainless steel Comply [] Exception RFPffA142-01/JVP J J 2.2;1 Wheel covers - There snail be4 chrome wheel covers installed. [] Comply ~ Exception 2.22 Shocks - Double actil~g type. heaviest duty available for model offered snail be furnished and installed ca the front and.rear axles. ~ E] Comply 0 Exception 2.23 Glass :-Windshield and doors must have tinted Safety grass. The CaD snail be equipped with power windows. [] Comply [] Exceotion 2.24 ~ ........ Dti~-r ~et-'~r~'a_tt P~'~e~loe_ rrS~lt"-- A r'ausper~ton. .~ lo~W baok~ ~tb, headrest, charco~ g,a~ c~oth so ated and .w~th aai~§~bte lu~baf'~3ppoA',.with 8"u~restdcted ~ravei~fron~./rear._ .-.. .~ .. ,- ~ , , 2.25 ~_ Comply [] Exception Exhaust Pipe- There shall be a chrome exhaust stack mounted on the oassenger side rear of cab. The stack shall be of sufficient length to prevent fumes from ePrtering vehicle The top of.the stack sha~l .b,e no hi~her than the top of the pat ent rfiodule. The top of the.sta~k e~&lLals(~ be nstali~d to pre~/edt ex~bst fioF0~,a[n ng th6 paint. There shall be a'E a er nsta ed to prevent wa[ar fr~ enter t~g e~,b~us~;.' .There shali ~!~ be haa~ Shields inst~lle8 '~o prevent bums at all open pipe * NOTE: No flex p~pe ~s.acceptable m exhaust system. 2.26 2.27 [~ Comply E] Exception Heater - O.E.M. heavy duty hot water and dual defrosterWith 25,000 Btu 6a~aci~,y at 150 degrees F. with air flow of 250 cubic feet per mtn [] Comply [] Exception Air Conditioner - The,r.e ehall be adual air compressor system insta ed (a evaporator and compressor with all plumbing for ~ach pftfbn of the vel~icle) ' Orfe (~ i for ~.he ~ab, and one (1) for the patient'm0duie, shall b8 installed on the cab chassis;' The c~b evaporator sn~ i~ody evap~r'ator are t0be separately co.roiled. The vehiCle must be capable of operating the air conditib~ers at,an;~d e fo:~..at least 40 m!nutes ig 95,degdee E ~veatherwlthout cau,s~n~ the vehicle to overheat. Patient comoartment evaoorator'shall be mounted between frame rai on bottom floor uneer oatient module, and must have a protective grill, and cooling fan motor, and equipped with aero - ou[B tines with leak dye.. 2.28 [] Comply [] Exception Frame - Must be of sufficient strength (50000 PSI Yield~ with reinforcements to support the modular body and related equipment and to maintain alignment for heavy duty service. Frame must be Iow profile type 2.29 [~J Comply [] Exception Hood tCab Interior- ForWard tilt fiberglass hood and fenders trm package padded door oanem with storage pockets. Isolated cab ceiling / firewalf; heavy duty insulation including dual padded sunv~sors, oadded dash. black rubber floor covering. Ail inside cab metal sha ~e Deified b ack (interior), 2.30 [] Comply [] Excection Cab - The cab shall be a 2 door all steel construction with tinted glass There shall be two 2 comr~artments with Robinson Roll-Up Doors installed in the extended cab area. These compartments shall nave tool boards installed with retractable gas struts. Each tool board shall have Scolt Air Pack brackets and fire ax or nehgen mount,r g brackets. Two f2~ chrome grab handles shall be installed, one fl ) each side. Stainless ste.el plates shall be ,sta(led at cab [] Comply [] ExceDtion RFP#4142-01/3VP I ? 2.31 2.32 Opticom -There shall be a 3M Opt corn sy. stem ~tal ed, ~he comrol snail be mourned in me center console of the [~ Comply [] Exception Stereo Speakers - Two.-[2] six-t6] inch dual cone speakers shall be installed in the roof of the mooul6 and connected to the radio in the cab. E~ Comply [] Exception 2,33 Electrical - individual voltmeter and ammeter gauges with shunt installed~ Oil pressure water temcerature and fuel gauge (no warning lights), speedometer, tachometer, pyrometer, convenience light group, padded horn button, back up and stop lights and door operated lights with manual switch, intermittent electric wieers and washers. There shall also be a tdD odometer in the dash. A center mounted interior light with two- (2) 360~degree swivel reading lights and arft - rotat on stops centre ted by rocker ~witches. ,Vehicles emergency lighting shall be sequentially controlled ta Vor[eo sequencer module' shal be n~t~iled that pl;ovides a .5 second delay betwee,n,=each ecme~ency circtJit when actuating or deactivating the system) from the electrical switch area by t0min~c on the master sw tch. Ohly the emergency lights will'be tied into the master switch. A separate module master switch is aporoudate if labeled clearly. [] Comply I~ Exception 2.34 Wiring;- All w ~ing mUSt,beat least 12 AWG a~d embossed every 12 - 16' with specific ~,iu, nceon. No letters or numbe!in~ c~d~s 9r Gener~ [{ie~ on wiring. Ali~ermi~a]s must be roach ne crimped. AI wire connections and circuit board are to b~-se~l~diwl~h ,~r~robt¢ sealant. No soidflred connections, or scotch ock conn,e~ctors will be permitted. A w ring must, be ~r~t~ous, ~ith no splices i~ ti(e wiring: A One (1~ foot oep must be at the end of each switch for later re~ir~. Ali CablOs lar~er {hen 10/~,WG m~st have r~echanically crimped ends an~ lead solder dipped to insure minimal voltage drop. AIl wiring must be'in pia.~tic Icom and fastened securely with the exception of the battery leads. These must be protected by fabdc type Iccp, and securely fastened with rubber insu ated metal cable clamps. I~ Comply [] Exception 2.35 git, cull cormeetions~-~AIl c rcu[t connections must be made on barrier sty e terminal blocks, utilizing binding screws The access heat shrink. for~osit ~e me~hedic~'l;con'necti~~. A wfrir~g;termin~ls muat be Amp style connectors with pa/lel shall be pieced f~ ~asy assess in patient compartment with adeouate vent at on ~ Comply [] Excebtion 2.36 There shall be a Vanner 1800-watt inverter installed in the patient module and it shall be w~red to the master cower switch. 2.37 ~l Comply [] Exception Inverter Supplied 115v NC - The TCU body module must be furnished with three (3 ground fault duelex receptacles/Nema assembly 515). These receptacles will be near flush mounted and tocated as follows: a. n the action area; b, in the wall near the squad bench seat head: and c. near the floor beside the attendant seat. These three (3) receptacles must be lit when "Hot" and labeled 115v a/c. 2.38 Comply [] Exception Inverter Supplied 115v afc - The TCU body module must be furnished with two 2) receptacles Nema assembly L515 Twist Iockr flush mounted on the outside of body module on both sides of rear doors and above rear bumper, These receptacles are to receive power from the inverter bus and be labeled "115 v a/c 2 [] Comply [] ExceDbon Exterior shore power- A *Kussmaul' auto eject shoreline system shall bo installed in all aooossd)lo area near tne driver step end the front body wall. This shall energize the vehicles 115-volt ac circuit from an extenor Dower source. The connector must be labeled as follows:" 115 volt AC 60 HZ. 20AMP Dower supply". [] Comply [] Exception RFP#4142-01/JVP I 3 2.40 Inverter Bus - The inverter bus shall consist of two (2) switch, twenty (20) amp box to be located in pumpoanel compartment above the pump panel. ~ Comply [] Exception 2,41 ~.irror,s. - There shall be two (2) Heated West Coast style eta nless mirrors :with a face measurement of no less than 6 X 16. Theyshall be remot~ ~' adju{ted b ectrically by a momentary switch on the left,daSh. 2.42 2.44 2.45 I~ Comp y [] Exception Convex Mirrors- ShEll have'two (2) independen;tly adjustabta 6" stainless convex mirrors bolted to mirror brackets. Comply r"l Except[on ~ Comply [] Exception Electrica Switch panel - The drivers compartment controls shall be located in th?.?e.n, te.r.c.o?sole.., It ,must con,in al! applicab e sA, tches for emergency Iights and rear deck lights, pat ant compadment I gnts ~mgn eno ~ow), comper~menL i htS flood ii hts, scene Ii 'hts; :and have a door aja~ and c0m~artment opeh ]ights, ?ocr ajar light iS ~'be a red lens [aig~d ~'(~tnp~,rj.~ent ope~ i~ tg; be an amber flash ~hese ligh!a am;to have rai~ed'l~s add!be %~'~,i~i~meter- Two · ' ' ' nc uded for the I~att~rles. The labe s 'fo~ the fhgi~2i~lt~at tight§are'~ be engraved 2 teen ~ d~ameter.hghts must be . ., , , ~ ,, , ~ ~ , ~ ( )g , ,, ...... re to be rocker st le Themm~e;.~vo (2~ open Bakehte style: The sw[tbhes must have pdot hghts on them and a Y . ,. , . switches provided. [] Comply [~ Exception Patient Compartment Controls - All switches and cont?c~l.' air unit shall be located o,n;Ta sen/ce panel in the act[on are part of tfie,~tient module: ~The switches she, be of the s~n ~onso e:, Th.ese switches shall not be activated u~l~ss,th¢ '~ is n the' on pos lion.. Theswitch panel shall be rh0'un~ed 0 the panel for service. All switches are to manua c~'cuit brel area switch panel door, Two (21 spare 15 amp cimuit break installation must provide plans for this panel. for the patient corn, patti ~. The'panel sha!l 5e ~' ~e design and constncc~ti ~ a ~i~ged door ~nd k~ ker preened ~nd ~rs ~ust be profded; F =.nt, includi0g those for the heat / led ~o ailed' Vi~hg from any as fouFd ~ the drivers 'rsW~tc~d?~t~ dt~ers console 8~ {h~t ~li~v~ access behind ,:a~c~ssi[~t~ frd~ t~e action )oser tb b~; aRpmved prior to ~3 Comply [] Exception 2.46 Backup Alarm - Minimum g7dbm backup alarm shall be mounted out of sight at the rear of the module body. The backup alarm must not be able to be disabled, ~] Comply [] Exception 2.47 Spot Light- There shall be a 6" Guest remote controlled spot / flood light mounted on the cab roof (center) mount. The fighl shall be rated at 200,000 e.p, (Model#22044). The remote shall be located on the eassenger side of the center console. The light shell be capable of 180-degree sweep from side to side and shall be no higher than the patient module. [~ Comply [] Exception 2.48 Pre - delivery service - This service is to include front end alignment, tire balancing, and Ziebart rustprooflng on cab and total undercoating of unit. Proof of independent service within 7 days prior t~ delivery must be provided. ~ Comply [] Exception 2.49 Brake and turn signals - Tail and stoolights shall be Wheten 6E LED series Red and Clear with integral Whelen flanges. Electrlca] wires for the taillights st]all be sealed to p)u~ec! them from the elemems of wealher. Turn lights shall be Whelen 6E LED series amber arrow turni~ with integral Whelen flanges. The tail stoplights and turn arrows shall mounted vertically on the rear lower boOy. [~ Comply [] Exception RFP#4142-01/JVP 14 2.50 REAR TOW HOOKS -~ There shall be two (2) rear tow hoo~,s recessed and at[ached to t~e frame rail at the rear step ~ Comply f- Exception VEHICLE PHYSICAL DIMENSIONS 3.01 Overall length not to exceed 306". ~ Comply [] Exception 3,02 Overall width not to exceed 96' excluding mirrors. ~ Cor0ply [] Exception 3.03 Overatl length of TCU body not te exceed 170". ~ Comply [] Exception 3.04 Overall height shall not exceed 110', including roof mounted equipment, except rae~o antennas There shall be a clearance height decal, labeled'in cab. [] Comply [] Exception 3.05 The Iowesl pad of the vehicle v~hen loaded must have a minimum of 12" ground clearance. ~] Comply I~ Exception 3.06 Payload Allowance - 7500lbs. of payload allowance muat be provided to allow for oersonnel, and support equipment. [] Comply [] Exception AMBULANCE CONVERSION 4.01 The TCU module shall be replaceable lift on / lift off type, which shall be interchangeable w~th a new chassis of the same cab to axle dimension. [~ Comply [] Exception 4.02 Body Dimensions - Interior dimensions, length at floor, length at ceiling, width, and wall to wall - 90" minimum. Height, floor to ceiling 74" minimum. Ground to patient compartment - 28" minimum - 32" maximum. Head of cot to attendant seat backrest 26" minimum - 30" maximum. I%1 Comply [] Exceotion BODY MOUNTING 5,01 The body module is to be mounted on the chassis with no fewer than eight (8) heavy duty mounting brackets. An anti-vibration and isolation substance shall be used to preve:nt metal to metal contact and to rec~uce no~se transfer. The body must not be welded to the frame at any point. I~ Comply [] Exception 5.02 Umbilical Connector- The umbilical connection between the cab and body module shal r~rowde for a~ick, and easy with me wiring. ~ Comply [] Exception RFP#4142-01/JVP ] .S CONSTRUCTION 6.01 Must meet all Federal ~KK - A - 1822 - D or greater specifications. I~ Comply [] Exception 6.02 Body Frame - The body frame, roof bows and floor cress, me~bers,w.? be ub~lar ~lum hum cons[ruction. The frame structures (2 sides and 2 ends) will be a minimu'm'o[ 2 'x 2 x~1~8,' h gh st~'e'dgth'~06~ - T5 aluminum tubing on a minimum of 12~centers to prey de structural sf:redgth equal to, or better than, a stye con,struction 6.03 [] Comply ~ Exception Roof - The roof shall be constructed of a minimum of ,090" aluminum. This aluminum shall be a highly corrosion resistant 5052H32 alloy with 2.5% magnesium and a t~ ~ psi.. The roof ; shall be a minimum of six eqqally e~ire ~ roof with. [] Comply [] Exception ~ 6.04 Floor Cross Members - Floor cross members will be on 12" or tess. centers made of a mimmum of 2" x 2" x .18, aluminum tubing 6061 -T6 welded to extruded high strangth ¢l~minum channel sections. There shall be isolation 'nstalled. [] Comply [~ Exception 6.05 The entire assembly shall have gussets at all corner and joining points of the floor, wall and roof suuerstructures. They shall be electrically welded to erovide reinforcement of one comelete structural unit. [] Comply [] ExceDtion 6.06 All extrusion, including tubing, will be a MINIMUM .125" thick and will be 6061 -T6 aluminum. ~] Comply [] Exception 6.07 Body Floor - The floor frame will be covered with a minimum of .125" 5052 -H32 aluminum weided [o the underside of frame and crossmembers. Formed rounded wheel housings will be made of a minimum of .188" 5052 - H32 aluminum welded to the floor and sidewalls. Wheel wells are to be painted body color. The wi~ee wells housings must be rounded throughout the entire radius of frame to oresent a uniform look from the exterior and must still Detroit easy tire changing, Wheel wells must also be lined with lead lined rubber ineCatien or equal. 6.08 [] Comply [] Exception 6.09 Module Exterior - All exposed body panels will be a minimum 3f 125" 5052 - H32 all m~num ane will be security welded to corner post (wi[h continuous seam weld) roof rails end frame. The body must have smoom sides. No diamond Dlate or upper rub rails. 6.10 [] Comply ~ ExceDllon ~ RFPff4142-01~'JVP I (~ 6.11 Roof Rails - The roof rails w be on continuo?,p,a..n, el of a. minimum of .125 5052 - H32 aluminum securely welded to the roof bows and roof rails~ ;l'he roof pane¢~J§['b~'continuous sheet of a minimum of .125" aluminum. The roof rail must allow the Wall and roof tubing to interlock with the roof rails, [] Comply ~Exception 6.12 The entire structure wilt be sealed to provide a neat continuous finish. ~ Comply [] Exception 6,13 The aluminum sub-floor will be covered with a Quaker-cote or equal undercoat for noise reduction. The coated floor will then be covered with a minimum of %" specially milled exterior premium grade one piece prywood to cmvent seam separation dudng body flex, firmly attached to the aluminum and crossmembers with sealed and caulked s.crews :rhe comerwhere the floor meet~ the cabinetry and squad bench shall be on 45-degree angle not to exceed 1 A one-p ece cover of Lonseal ~r e~lua ~V ny f[oodng Wil! be c.e. mented to the plywood and fully sealed. The flooring w .extend tbe ful .length and wicith ~{;ithe'module an~ 10 -18 up the side o¥ the cabinet and squad bench, not to extend above CPR seat bottom. An ~lL~minum or stainless extrusion must be instal ed at the end of the vinyl Vinyl flooring color will be chosen by purchaser from color schemes that proposer will make available for seats, walls, and floor, Floor covering is covered in section 11.06. ~ Comply [] Exception 6.14 Wheel Well moldings - Wheel well mo d ngs will be a ;single piece polished aluminum and attached with aluminum screws. The wheel well moldings cannot be we dod araby point, 6.15 E] Comply [] Exception Floor insulation - Floor insulation must be a maximum thickness but not less than 3" Styrofoam planking and covering on the top with a minimum of ,60 aluminum and the bottom with a minimum of ,063 aluminum. This creates a sandwich effect. [] Comply ~3 Exception 6.16 All interior cabinets and bench will be sealed at the floor. Comply [] Exception DOORS 7.01 All doors, with the exception of Robinson roll-up, including patient compartment entry and storage compartments will be constructed alike. All doore, including extedor compartments, must have a stainless steel piano type hinge using vertical and horizontal slots for adjustment, a stainless steel 3/16"dis hinge pin, punched to hold in place. The hinge must be secured with a minimum of 3/8" stainless steel bolts, 7.02 i'-I Compty I~ Exception The doors will be frames with an aluminum extrusion 6061 - T6 and covered on the exterior with a continuous minimum of .125" 5052 - H32 alum~nu.m panel welded ip place with no visible seams on the outside The inner door panels must be a minimum of .100 aluminum diamond tread plate polished and ther screwed into extrusions recessed in the doorframe. The inner door panel cannot be screwed to the doorframe allowing it to extend outward. Inner door panels must be attached with thread "cods" and SAE screws, lock washer and lock fire or tap tight screws on all panels. 7.03 r-i Comply J~ Exception The patient compartment doors will be reinforced as necessary with aluminum extruded tubing and covered with stainless steel panels, painted with c ear urethane coating. 7.04 Comply [] Exception The side patient compartment door must have a minimum clear opening of 30.5" wide x 65.5" high and must be hinged with a fulFlength stainless piano type hinge. T~]O ooor must have a s~am type i'iusl~ mount paddle atches (Tdmark) No Nadder pins shall be above floor. There shall be a 54 quart-biohazard trashcan installed on door. The door must have a key lock and inside lock. All doors must be keyed alike. [] Compty [] Exception RFP#4142-01/JVP I 7 rear doors will have a minimum clear oDen~r~g of 58" hiQh,x 80~ wide end must ~ave 7.05 The two ~r Ail ~oor arches, hinges and hard'are witl meet requkements o~ rMVc,~,..20u;tct ~dle lamb Tdmark o~t.p ~ ,~__( ) ~e door must be secured with Nadder pros located ,n ~ C~p~y ~ Excepbon 7.08 Each door mast have a chrome grab handle reside deer and have a positive Open ~feature that wil~ not extend into the ~ C~ply ~ Except , ' ~ weather sled and the d0o~,frame ~ast have ~ot{OWcem robber ~[her ~tdpp??~hat collapses 7;07 Each decrial ~ ~ ' - , . ' -+:--~, ,~*~ ~;t dr ver wber'~ doors are [,ut dosed. They w · the ~r.' Each do~ ~ust el~o ~ a, ~P~ a~ar ~,~ ,.~ ?~,,~.,:t~e ; or0vided ~r~ 7.08 A seamless ~dded door h~der must be over ~ch ., ¢. - ~ Comply ~ Exce¢ion "' 7.09 Side patient, compaKment d~r must have a heavy duty, do~ble soring door c~ecK C~evetand - cam door ~older ~,C~ply ~ Ex~p~on 7.10 Rear d~rs must have chrome Hanson holders No.38. ~ Comply ~ Ex~pbon 7.11 D~r Windows - The windo~ o~nings are [o be 18* x 18". ~ese ~e to De aluminum framed, dark smoke tint~, safety glass. The r~r doors will have fix~ up~r windows no lower wmoows The side d~r will have a veal siidin~ window on ~e top. A wire mesh sc[eon mu~ be furnished for ~e side. dour. No lo,wet w~nd~ door. ~ Comply ~ Exception 7.12 All d~rs on the msule, excep~ rear patient competent doors, must have a heavy duty, double spdng d~r check thickness of .188' which is welded and integral ~th the ~odmme, ~ Comply ~ Exce¢on BUMPER - 8.01 A f~ll width re~ step bumper mu~ be prey dod and ~stru~¢ of aluminum d~amond Diets. The middle section (width cf d~rs) shall be shoder than the rest of the bumper as to a Iow for loading and unlosding of a Stwker stretser. The mar step bum~r must ~.easily r~lac~ f damage A riser kick plate of diamond plate shall be provided and mounted betw~n doors and bumper The ou~r fra~ must be made cf boxed steel and covered with diamond plate. There sha~ be two [2) rubber stop bum~rs installs on the rear Dumper. ~ Comply ~ ~cep~on EXTERIOR COMPARTMENTS 9.01 Exterior Compartments - All exterior compadments must ~ ~ocked with a~ electric o?wer ~ock which can be to ~{[ow di~ ur water to enter the box, The doors are [o De Keyeu ~..~ ........ ~ _, will ~ve a coo p~ece hollow (~re compression ~asket for water tightness. All compadment doors a removable .125" m n mum. ,alum hum diam0n,,d ~P~at~;,sl~ee~ to provide access tc me IOCKrng mechanism and insulation. The insulation will be a minimum of 1 thick ~he~ir~g of fire' retardan[ poi! styrene A exterior doors will have Tdmark flush mounted slam shut paddle cam operated rotary locks with Nadder DIns recessed in the doorframe with exceptions of the throe (3) Robinson roll uo doors, No latch pins can ex{eno mgher than the floor of the compartment. Al/compartments will be ligmeo and controlled by a switch in the doofframe that turns on the light when the compartment is opened. These switches must turn on the compad, ment tights w~nout activating a switch on the elec~cal panel. Ali exterior compartments will be diamond plate .125" minimum. Alt corners shall be butt-welded seams. The compartments will be flush sweep out type and continued bead welgee Compartmer~t measurements are minimum allowable· Krystal lights will light all exterior comnartments, 9.02 [~ Comply ~ Exception EXTERIOR COMPARTMENT #1 (Streetside) There shall be a compartment installed in the extended cab area behind the drivers seat. It shall be full height and have a Rob neon ro -up door installed, This compartment will also be flush-out sweep-out type with a minimum of .125" aluminum. The compartment shall be finished with ~peckled ~aint finish. There shall a!so be a brushed finish tool board mounted and cons[ructed of a minimum of .125" aluminum, to have a Scott SCOA for a 45 minute bottle, bracket installed and a fiat head ax holder installed. The tool boa[d shall ha~e asT. rpng arm installed for ease of movement. 9 ~ Comply [] Exception EXTERIOR COMPARTMENT #t (Curbside) There shall be a compartment installed in the extended cab area bah nd the passenger seat. It shaI~ be full height and hove a Robinson roll-up door installed. This compartment will also be a flush out sweet out type with a mimmum of .125" aluminum. The compartment Shall be finished with speckled paint finish. There also be a brushed finish tool board mounted and constructed of a m n mum of.125', aluminum, to have a Scott SCBA bracket [or a 45 minute bottle installed, and a helfgar~'mour~ ihstalled. The too[ board shall have a strong arm installed for ease al movement. [~ Comply [] Exception 9,04 EXTERIOR COMPARTMENT #2 [Streetside) Th esha be the um pane compartment, and access to the pump and water tank, The compartment shall be 76" high x 30" wide. PThe~ shall be a R~binson roll un door installed. The pump panel shall be on the bottom % of the compartment. The top half of this compartment shall be a shelf area for storage of fire appliances. It shall be constructed of .125' aluminum diamond plate, and shall be removable for access to to~ of water tank. The pump pane[shall be mounted one stainless oiano type hinge for access tc water tank, pump controls and ntumbing. Comply El ExceDtion 9.05 EXTERIOR COMPARTMENT #2 (Curbeide) This compartment shall be 76" high x 30" wide. tt shall have a Trimark paddle type handle aha lock. The interior finish shall be speckled finish. The compadment shall be divided with a minimum of .125' aluminum. The front portion of the compartment shall house 3 backboards. 1 scoop stretcher, and 1 stair chair The rear portion shall house 2 steel "M" size 02 cylinders mounted vertically on a aluminum tool board The cylinders must De secured with at least three (3) brackets meeting ADM. Standard-003 oxygen retention system. The 02 cylinders shal! have a "check valve" installed as not to allow the Dressure to equalize between the 2 cy[indeFs. This comDartment shaft have a Lexan door for viewing pressure gagos and access. This compartment shall have sufficient ventilatior to allow me door to close completely without slamming. Comply [] Exception 9.06 EXTERIOR COMPARTMENT #3 (Streetside) This compartment shall be 38" high x 44" wide x 22" deep This compartment is aes~gnea primeril~ for extrication equipment. Interior finish shall be sBeckled paint finish. Daub e doors with three (3t aajustabie she vas. Comply [] Exception 9.07 EXTERIOR COMPARTMENT #3 (Curbside) This compartment shall be 30" high x 50" wide x 12" dean Interior fit~ish shall be speckled Dam! finish. There shall be double doors with an adjustable shelf. [~ Comply [] Exception RFP#4142-01/JVP [ 0 g.08 EXTERIOR'COMPARTMENT #4 (Streetside) This compartment shall be 38" high x 52" wide x 12" deep at floor level and 24" deed below floor level, interior finish shall be speckled paint finish. There shall be double doors. On the floor of the compartment there shall be a divider of sufficient size to store three (3) Scott 45 minute SCBA bottles and 2 ~-15#dry;chemical extinguishers. It shall be formed to prevent equipment from rolling, holding securely in place The top pod. ion of this compartment shall have one (1) adjustab e she f. A 110 vot breal~er box will be ~ounted on the'right side of compartment to be supplied by the im, erter, Comply E] ExcePtion 9.09 EXTERIOR COMPARTMENT #4 (C:urb~de) , This compartment shall be 56" high x 44 wide x 12 deep above the floor level and 24 deep below the floor level. Them shall be double doom Thi~ compartment sba also be fin shed with speckled paint finish. There shall be four (4) adju~tab e shelves n~talled. ~] Comply ~ [],Exception., 9:10 HOSE:C'0MP~ARTMEN~(Rear) '' ~ ' ~ ~ '~ ~- · hai'e 'Chis comPartmentishall~beOfsd~cient~size to hold 150 ~doublej~cke¢l 1 3f,~ :~'.nbse l:n S co~n~artment's i o · ~.~'a C~fh ~,,~-~,1~ ~t~fl~ Th~i~ shall b~a;~ull e{Jt tra~ nst~l ~8 ~o pl~he ho~e 0n. ~e~{ray,:shall be all '- '-, ......... ~ a e~ ~n the~ n p~{~on a~ ~11 out pos~t~om There sh a u~num aM have~ tp~dg.mechant~m tol~k,~.~ c._ be a 1 ~"~st ~ne~i~f~r t~e'hose in the co~pa~¥.' 9.11 [~ ~bmply [] Exception EXTERIOR~C~M~ARTJ~Em; LIGHTING , /iii ~th~ e:~ei-i~¢'So~p~t~ts shall be illumina~d with Krystal lighting around compartment. ~C0~ply [] Exception EXTERIOR TRIM 10.01 Body Protection - A full length body rub rail shall be attached to both sides and extends'at least 1 ¼" from the body below the comp~i'tment doors. This rubrail st]all be a minimum of .125" 3003 alloy aluminum diamond plate. The rubrails shall be attached to the bottom of the body s 11 plate via a shearbolt system that will allow the rubrails to slide under the body and not damage the body s I p atesho~ld the Vehicle be struck. The Iowe~: forward comers of the body shall have a minimum of .090" 3003 alloy aluminum diamond plate rolled amun~ the corner radius and terminate at the junction of the cab and the bedy. There shall be a reflective stripe installed on the rub rail. Two [2] heavy-duty mud flaps shall be installed behind the rear dual wheels. Polished aluminum rear wheel well fender protectors shall be provided. [] Comply ~ Exception 10.02 The wheet wells will have polished one piece aluminum moldings around the wheel well opening. E] COmply ~ Exception 10.03 A chrome housing mustsurround all clearance marker lights on module. l~ Comply [3 Exception 10.04 Extruded aluminum drip rails will be installed above each exterior compartment and the doors, These rails will be bright finishes. ~ Comply [] Exception 10.05 A switch, shifting the transmission into reverse, or when the rear doors are opened shall activate [he rear deck loading lights. J~ Comply [~ Exception RFP#4142-01/JVP 2() 11.01 INSULATION The body walls, ceiling and doors shall be fully insulated with a minimum of R7 factor or greater fire retardant non- Settling type insulation. Comply [] Exceetion 11.02 INTERIOR TRIM The color will be determined by purchaser at ere-construction meeting for all area walls / compartments. All vinyl will be seamless when used for seats or headrest, All of the door uanels shall be of 1- uiece vinyl laminated ABS core automotive, sty e thermo formed material. Each modue patient entrance door shall have a 1" diameter polished stainless steel 45-degree ergonomic style assist handle. All eatient entrance door oeeninas shall have a heavily padded 9iny ;bead oretection pad installed. The side door shall have a biohazard container mounted on the inside of the door. I~ Comply I-I Exception 1t,03 All cabinets shall be designee in a removable and reelaceabie modules constructed of a minimum of %", 7 ply poplar cab netgrade pywood finish on a surfaces with a am eate cover. The cabinets will be firmly anchored to the floor, roof and side wall' structures. The critical exposed edges of the cab nets s~all be ordtected with s curved radius for safety. The top of the cabinets she I be borderedby a lip not less than ¼" in height. All cabinet slide doors are to be c ea~' Lexan'with 'handl~e.s. The~ ding doors must be ,set in an extruded frame that is reolaceCble in track sections. The g ass must be 3/16 Lexan minimum. Alt cab net s doors mL~st bb ~olid with Laminate covering, with latches keyed alike. Mithimum cab net sizes to b~ provided at proposal awaCd, 11.04 11.05 Comply [] Exceetion SQUAD BENCH A squad bench shall beqocated on the, curb side of the module to the rear door with a solid seat lid. The total will be 96" long x '[0~ high. It shall be in an hourg[assehape as to accommodate a Ferno model 107B with post and wheel cues set-ups. The bench lid shall have two (2) latches with latch control at rear of bench lid. There will be a full- length compartment over bench seat, from ceiling to top back of s,uuad bench: Lexan doors with ' or 2 shelves adjustable. There shall be a deceleration barrier installed at the forward end of the seuad bench. The squad bench and deceleration barrier shall be covered with seamless vinyl. In the inside center of the squad bench there shall be a one [1) quart Sharoe's container mounted in sealed compadments. Comply [] Exception ATTENDANT SEAT This seat must be an automobile type high back bucket seat with seat belt. mounted on a boxed Dedestal with forward ahd backward adjuster. With in the pedestal base there shall be cabinet area to mount inverter, battery charger with access door on left side. The seat shall be covered with seamless vinyl. ~ Comply -I Exception 11.06 SIDE ATTENDANT SEAT There ehall be ~ side attendant seat. The seat bottom shall be hinged to allow access to a storage area underneath. Seat back and seat cushions shall be seamless vinyl. Addiiionally. there shall be a double cab~nez over head with two- [2] Lexan doors. I~ Comply -I Exception 11.07 FLOOR COVERING The floor covering shall be Lonseal or equal vinyl diamond plate. The flooring must extend 10" - tS" UD the side of the cabinet and souad bench not to extend above the bottom of the side attendant seat The wn/1 flooring Is to be capped by a stainless steel / aluminum strip to seal the edge. 11.08 ~3 Compty [] Exceplion STEP WELL This step well light must come on automatically by opef~mg the side door. This area must be finished in brighl diarnond 31ate and have two (2) chrome protected lights (Airow 937) that shine downward These lights must be mountad on the forward end rear walls of the step well Interior light switch must also ligh[ mesa sten well fights. RFP#4142-0t/JVP 2 1 11.Ok Comply [~ Exception ELECTRICAL ACCESS PANEL The access panel for all solenoids and flashers and all Circuit bloCKs shall be above the action area street side hinge to open for service, on the inside of the patient module. Components must be easily accessible and spaced far enough aped to allow work to be done on them. NOTE: None of the equipment shall be mounted in the cab area behind / between seats. Comply [] Exception 11.10 - ACTION AREA This area must contain a the switches on the front'of an e ectdca access paneldoor. The circuit breaker panel is to be ~eh nd the action area switch door. The action ~raa must contai~ two (2) Ohio Medic, al oxygen outlets and one Ohio M~dica suction out et. Al e!ectr ~ca sWi~.ct~es,~:t~S~:~e;tighted ,rOcker ~;pe. ~ fl~ ~ ~[.~ei~ction area shali-becb~ered in continuous stain ess steer Thelay6~i' ~usf b~ dra;~n j~y'ihe-:p['~pCs¢i' arid ~p¢~¢~fl:by ~the Purchaser, ~ Comply 0 Exception 11.11 AC:TONAREAOVER~ COT ' ' ' " ' : ' ' ' ' ude the roof area over {fie head of the coL' This,area mus[:c~'.~e[~ ~h~r~l) Ob~i~l; Medical ~ -. ~ ~ ---.',::h,=~ * .... *-,,~ ~o ,~,~,~ '~h(S '~nd oxveen TMs~ama~sAo~e d~awD~e*proposer and approved ~ the purchaser. All switches must be hgh~d rocker type, Comply [] Exception 11.12 11.13 OVERHEAD GRAB RAIL A 1 - %" stainless st.e. el grab rail must be installed over the orimary cot. The rail. over the pi'imary cot must be 90" long and minimum 4 depth. These rails must be mounted in their own aluminuro plates and then to the roof frame. Comply [] Exception OXYGEN BOTTLE SUPPLY There shall be a oox compartment installed aft of the walk through area fo~ storage of 4 "D': s~ze oxygen bottles. It shall be covered with a latched Lexan cover. 11.14- Comply [] Exception MEDICATION DRAWERS There shall be two (2) medication drawers installed with track rollers inside a compartment on the left side of the patient module above extedor compartment #4 straetside. The compartment shall be a Iockable compartment with a push button combination lock for controlled substances. Comply [] Exception 11.15 -INTERIOR LIGHTING There shall be six (6) dual intensity lights flush mounted in the module ceiling. The control for these lights shall be on the action area switch panel. The switches shall be labeled, back light rocker type switches. These lights shall also come on when both the rear and side doors are opened..Alt interior lights to be mounted in plates attached to the sub structure, 11.16 Comply [] Exception INTERIOR CLEANING LIGHTS There shall be two (2) florescent lights recessed in the module ceiling. The control for these lights shall be on the action area switch Danel, The switches shall be labeled, back light rocker type switches. ~] Comply El Exception RFP#4142-01/JVP 22 12.01 12.02 13.01 13.02 14.01 PATIENT COMPARTMEN3; ~N~!ORNMENTALCONTROL The air conditioning must be custom built, rheostat controlled system with not:tess than 10.3 cubic inch pressure belt driven compressor through an electric clutch, and incorporate standard refrigerant service valves with manual shut off. There shall be a separate compressor for the patient module. The condenser shalt be an external unit. mounted catween frame under body floor, The evaporator in the patient compartment must not be rated less than 25,000 BTU, and have a fan w th a rain mum capacity o~ 350 CFM. Tl~e un t must be mounied ovei- the bulkhead compartment and must be serviceable w thout remo~;al from the installed pos tion The unit shall be capable of properly cooling the patient and crew compartments under all Conditions. Theair retum,shallbe located where accessible. The unit shall be Hoseline Heat / cooling unit #UNT - 4191 or 4197 or equal ~] Comply O Exception VENTILATION A fresh air i~take system and a power exhaust vent lator, whi~ch can change the air in the body module within two (2) minuteS; The INTAKE must be installed in the pasSenger sid~wa of the c~mpartment. The EXAUST must be installed left rear exted0rwall. These switches must be.in the action area and over the head of thecot. Comply i-I Exception OXYGEN AND SUCTION EQUIPMENT MAIN OXYGEN This must be a hospital type piped system with a pressure regulator. LSP flowmeter, regulator assembly with dss. fittings FL#002438. Reducing valve of at least 0 - 2000 psi and preset to 50 psi must be installed in the oxygen compartment. The tanks mus1 be steel "M" oxygen cylinders, fully charged and connected for operation furnished with unit. The system must have two (2) flush mount Ohio Medical outlets in the action area and one (1) single flush mount over the head area of the cot. A so, one (1) single flush mount outlet must be mounted over the squad bench in the wall over [he head of the bench. Outlets must be marked. Valve must be mounted in the oxygen compartment to allow changes to be made easier. The oxygen system must be hydrostatic pressure tested to 150% of operating pressure and leak tested and certified. Certified to be given at delivery. A cylinder-changing wrench must be provided and chained inside the oxygen compartment. Comply I'-t Exception SUCTION SYSTEM The patient compartment must be equipped with a RICO-RS4 system, with an S-Scott portable. The unit must have a quick connect outlet in the action area and shall be connected via a singte plug-in self sealing valve leading from a corrosion resistant reservoir chamber, having a volume of not ross than 640 cubic inches. The outfe! must be permanently labeled 'SUCTION". The aspirator system will provide at least airflow of 30 liters/minute at the end of the delivery tube and reach a vacuum of 300 mm of mercury with four (4) second_s. The system must cOntain: a. A ten (10) foot vacuum hose suction control valve regulator and vacuum which shall be connected to a non-breakable transparent reservoir bottle of at least 1000 mi. Controls must be mounted in the action area and be thermostat controlled: and b. At least two (2) dozen replacement bags for the RICO reservoir bottle. ~ Comply 0 Exception COMMUNICATIONS Two (2) antennas and cables will be provided by the purchaser and installed. The front one to run to the cab and one to run to the rear compartment. The antennas will be Motorola part #TAF-6041A (800Mhz). Directions as to location and specifications will be provided at the pre-conference meetings. Comply [] Exception RFP#4142-01/JVP 2.3 r4.02 14.03 RADIOS There shall be two (2} Motorola MCS2000 SMARTNET radios installed. The ourchaser w¢ SU3Ui~ the radios. There Shaft be a control head i~qstalled in the center console of the cab. and a control, heac ~ns;a¢ ~-e~ uneer the cabinet in the action area of the oatient modu e. There shall also be a power port provided n each o, h~=e areas [~ Comp y [] Except on I~TERCOM .... ' ' , , .... '~ DaVid C~lal:Erffftar'dCm/i~;d~o¢'$YStern must be nsta ed ,L s~d be ow s a s( of necessary.., e~u~en~ 1Or~lh~s:, system, DESCRIPTION OF EQUIPMENT PART NUMBER MASTER MODULE U3800 P'iq' MODULES U38t 1 ! · U3802 RADIo:IN'READE CABLE C3821 INTERCOM'CABLES C3812 INTERcoM Q~LES C3825 DUAL EAR:HEADsET H~442 QUANTITY 1 1 1 2 2 3 Comply ~] Exception 14.04 15.01 15.02 15.03 .~wREN - PA - SYSTEM 6: bumper mounted 100 watt speakers Shall be mounted in the out sections of front bumper. (Federal Model PM10,C,0)-EF) THere shall be a Whelen Model:~2§SHFS2 Electronic S(ren mobnted on the Center Console. All wires mull'be ru~to th~'babS electdcal panel with ~ of extra Wire for term nat on. Comply [] Exception EMERGENCY LIGHTS AND WARNING DEVICES FRONT LIGHT BAR FEDERAL Three Pod View Point Model 2250 one (1) on each side of the cab roof. Pod#l ~reo 95FPM[ pod #2 (white 175FPM), pod#3 (red 95FPML The light bar will be switched as light bar - NS cut off - override. [] Comply r-I Exception INTERSECTOR LIGHTS Whelen Twin Side Beam TS200S1S solit red / clear lens with chrome housing will be mc Jnteo on [ne leading edges of the hood. The strobes must alternate between the right red and left white and right white and teft red. The same light setup shall be over rear wheel housings. The lights shall be switched as Warning ~ NS Cutoff - Override. [] Comply [] Exception SCENE LIGHTING There shall be two '~2) Whelen 9E halogen 8-32 degree lights installed on bo[h the s[reetside and curbside of the patient module. They shall be mountec inboard of the red lights on upper body. Switch comroned as left scene I ghts. NOTE: Lights are to be flush mounted. Basal moun[ed are not acceptable, The curDs[de ILonts .viii also De automatically activated when the side patient compartment doer is opened. There shall also De two ¢2~ Whelen 9E 8 - 32 lights mounted over rear doors outboard of amber light. The rear lights shall De switohad as: a. Rear flood; b. Vehicle placed tn reversc, and c. Rear doors ooened. [] Comply [] Excepuon RFPFl4142-01/JVP 24 15.0~- SIDE EMERGENCY LIGHTS There shall be two (2) Whelen 9E halogen - re¢ lenses mounted on the streetside of the Datient module, one(1 ) on the front of the module and one (1) on the rear of the module. The curbside of the ~atienl module shall be set up in the same manner with two 12) Whelen 9E halogen - red lenses. ~ Comply [] Exception 15.05 REAR EMERGENCY LIGHTS The rear of the patient module shall consist of: a. Curbside - Whelen 9E strobe - amber lens: b. Between curbside outer light and scene light - Whelen 9E halogen - red lens: c, Center - Wheien 9E >strobe< - amber lens: d. Between streetside outer lighi and scene ligdt Whelen 9E halogen - red lens: e. Streetside - Whelen 9E strobe - amber lens; f, Curbsideupper window Whelen gE halogen - red lens: and g. Streetside upper window Whelen 9E halogen - red lens. NOTE~ The I ghts sha I altemete flash red & amber halogens o~ rear of module - all red & all amber. [~ Comply ~ ~ Exceptio" 15,06 GR LL MOUNTED,EMERGENCY LIGHTS There shall be two (2) grill mounted Whelen 7E halogen lights with red lens mounted on the upper corners of the grill. They shall be switched as Warning - NS cutoff- override. 15.07 15.08 16,01 17.01 [] Comply [] ExcepUon FRONT MOUNTED EMERGENCY LIGHTS ' The front of the patient modula shall"have emeFgency lights mounted as follows: a, Curbside front- Whelen 9E halogen - red lens: b. Center-Whelen gE strobe-amber lens: and c. Streetside - Whelen 9E halogen - red lens. Comply [] Exception AIR HORNS There shall be two (2] Grover 2040 air horns mounted on the hood. one (1) on each side of the hood with floor switches mounted on the driver's floor and the passengers floor. Note: Air horns shall not work when the cab door open. There shall be a separate air tank for air horn supply. Comply r'"l Exception SCENE LIGHTING There shall be two (2) Tale-lite model Tr-5 500 watt lights mounted on each corner of the module with Model TTVM mounting brackets. They mu~t be able to be quickly detached and moved. These lights must be plugged onto 115 vac outlets under the tripod feel These lights must be run off the inverter Manuals show~ng amperage eraw and manufacturers' recommended method of power must be provided with proposal. ~ Comply [] ExcePtion WATER TANK / FIRE PUMP / HOSE COMPARTMENT The water tank shall be designed to fit across the frame rails al the front of the rescue body and installed in such a manner as to permit access and removal for service. It shall not alter the overall design and equipment storage capability of the specified rescue apparatus, except in regards to interior patient compartment length. The tank capacity shall be no tess than 160 U.S. gallons and be constructed on minimum 1/~.. HD tllick polyprylene~ The tank outlet shall be located in the sumps lowest area, The tank fo Dump line shall allow flow e<3ual to maximum pump capacity. Swash partitions, baffles and anti-swirl plates will be installed as soecified by NFPA 1901. Comply [~ Exception ~ FP#4142-01/JVP 2,$ Thelank sha have adequate vent and overflow 3cated at the top of the taRK. The dverflow vJitl De an area above 17.01A ..... A,, ~. -~',~'m,~ = I ~/;" cii~mc, tero rflow hose and dump behind the rear wheel The tank snail be thetant~exe -.~ -,.Ig ........ /4 .......... ve _ - . '~ mounted on hard rubber cushions to protect the tank from roau SHOCK anu [] Comply [] Exception 17.01B The tank to pump ne shall be a rain mum 3' w th a 3' clapper check vawe Between [ne [anl( enQ ti~e pump. This 3" check valve sfJ§ll eliminate the possibility of pressur~ surg~ dar~agind the ware? Comply [] Exception 17.02 FIRE PUMP 'o , The fire pump shall be a DARLY 1%" AGe. It shelf bePTO driven with a CHELSEA Model 276 Sar ~s HOT SHIF'F' The ratio needs to perform to the standard of the cutup. The pump shall be mounted tb the frame streetside below shall be rated at 250 GPM at 200 psi.. The "Hot Shift' ~nall be mounted on the drivers and outboard the Water tank. It s~de dash left of the steering column. ':: ;.-. [~ Comply [] Exception . ~ho~ h= ~,*,,~ '°~ ~/" discha'~"swith ~ %~'~ ve aha le~ ~,be~h~ll b~ne (1 discharge located on the 17.03 ~ere .......... ~-', ¢' '-~"-;~:;~;~,',+'~ ~t~ [~ ~e'~r~a~=~8~nt The outlet shall be ~ *~ *;; ~; ~ ~ ~f ~be cbmua~ment w ~,a Chickasa¢~ Swivel The ¢~'a~nt shall be d~s g?d. w,t~ ~s?~e 150' of 1%' double jackete~.fi~ ~ose. ~-.¢omply ~ Exception 17.04 The suction intake shall be a 2 %" gated intake valve mounted on the fire pump panel in the lower 1/3 of ~mDadment ¢2 streetside. This ~11 be used to fill the tank from a tomato sources of water. ~Valve.-shafl have - drain valve - cap and chain. NOTE: ALL VALES TO BE AKRON VALVES. 17.05 Ail fire Bump valves shall be AKRON valves, also there shall be a manifold for outlet in manifold plugged. Comply 'q Exception 17.06 PUMP PANEL The pump panel will be located inside comnartment #2 streetside. The pump 2anal will not nterfere with the tank storage capability. The panel shall be constructed of 3/16" black anodized aluminum and be hinged ~o aIIow access to the pump and tank. The pump panel will house the following: pressure gauge, vacuums, water tank level gauge, intake ! pressure valve controls and throttle control. A brass / stainless steel - female garden hose fill with cap / chain will also be included. [~ Comply [] Exception MISCELLANEOUS 18.01 Three (3) Cast Products model A2014 Recessed IV hangers shall be mounted, two (2) on th~ streets~de and one (1) on the curb side. [~ Comply [] Exception 18.02 Two 2~ No Smoking- Oxygen Equipped signs, not stickors, must be provided but not moumeo [~ Comply [] Exception furnished but not mounted. {~ Comply [] Exception RFPff4142-01/JVP 18.04 One (1] Stryker Rugged LX Stretcher with IV oole with infectious pad, Tnere shall De one ~ ~ stretcher fastener with two (2) sets of mounting plates, so as to mount stretcher in the center mount position or wal~ mourn oosition at the discretion of the user. E~ Comply r-i Exception 18.05 One ',I) LSP Uni - body construction, unbreakable constant flow selector knob. T - handle Din index, 2 male diss outlets, constant flow with barbed outlet (1.2.4.6, 10, 15.25 IDm~. 40 - 90 outlet Dressure, rubber gauge protector, i~ Comply [] Exception 18.06 One ~1'1LSP Model # #233 constant flow selector valve with Qhio wall adaoter with a diss fitting in addition to the barbed fitting for attachment of a humidifier. The humidifier must be included; Ftudson humfdifier #3230 with polypropy~ene bettle. [] Comply [] Exception 18.07 One (1) S-Scort portable suction unit with batteries, This unit is to be furnished, but not mounted. It must also include the 120 VAC and I2 voit DC charging adapters, [] Comply [] Exception 18.08 Two (2) Laerdal BaxstraD backboards with 5 sets of straps. [] Comply [] Exception 18.09 One (1) clam shell style scoop stretcher, I~ Comply [] Exception '[8.10 One (1) Femo Model 107 B Steirchair/Stretcher. [] Comply [] Exception 18.11 2-5 ~ound dry chem. Fire extinguishers shall be supplied. [] Comply [] Exception MARKING EMBLEMS 19.01 Ali emblems and markings must be of reflector material. Purchaser will provide deDartment emblems. [] Comply [] Exceo[ion 19.02 Side and rear marking- A picture will be orovided of all markings for the sides of the rescue. E~ Comply [] Exception PAINTING 20.01 The primary paint shall be Sikkens Auto Reflex System, with the color of"Day - Glow" oaint #Autocry[ Reflex system. [~ Comply [] Exception 20.02 The seconeaw paint shall be Sikkens. with [he color of white to match the OEM color. [~ Comply [] Exception RFP#4142-01/JVP 2? Feb OS 02 08:57~ MEDTEC RMBULSMCE £IS5371S7~ ~.7 OPTIONS PAGE The proposer shall pmvideltbe pr'rca difference FOr the fei owing options: PRICE DIFFERENCE # fTEM 15.04 SIDE EMERGENCY LIGHTS $1,9 ~ · 00 Whelen gE LED RED 15. ti6 15.0'/ FRONT MOUNTED EMERGENCY LIGHTS C~bside-Whelen 9ELED RED ,$486.0:0 _ S~elslde- Whelen gE LED RED ' SA ~6'. O0 The rn~b-on s~Or, age area ~al~..._. , - ,, ...... ,-,d air / heat unit is not acceptable. ~ 'i . 1 q 1 -6 0 Unit is not ruhMng, but plugged mia s~ere power. ~ An Tnstr. a Free'~e 3.0 cub'lc Coot t;eml~ez'a~-ure can'~e in-stalled- This unit is ~eslgned to safel7 ·store ~em~eraEure sensiti~e ~e~icsl items. The s~s,tem o~era%es from the vehicles 12 ~o1~ ~C eleccrlcnl sls~em and will onlI draw three amps, . CH~.~TS OPTIONS PRICING DEDUCT [$642~] OPTION # I: .. 4300 SERIES 215 PIP -- --- DEDUCT [$15141 OPTION #2 4300 SEP,.IE$ 230 lip 'ADD $$2875 OPTION #3 4400 SEI~iES 275 lip FREIGHTLrN~K DELETE 'EXTENDED CAB CHASSIS" DEDUCT [$1500] NAVISTAR : DELETE"EXTEtaDED CAB C SS S" TS Vooo'] DELETE "FIRE-PUMP SUPPKESSION UNIT" RFP#4142.011JVP 28 ~,> ~.-~,.::,~? ,~-. ;.**,,~;[~/;~:~,~-e-q PROPOSAE RESPONSE FORM.~'}- n accordance wi[h the foregoing te~s, cond OhS and spec~caUons the undersi~ne~ proposer nere~y submits me following firm. fixed 9rices for SU~Dlying Seminole County, F~B DESTINATION with the lot owing: PAP.TS AND C~_~,~tion , .. Padnership Joint Venture Proudetorship Incorporated in the Slate of: Indiana Year: Telephone Number: (21 9 ) 5 3 4.2 6 31 Toll Free Telephone Numbe~': Tim Mcdonald Typed or Printed Name: President 1 50 days. ARO ~ 5': Jays 4et3D CaxNbmber: (219 ) 534 · 2631 Deliverym F.O.B.: DESTINATION earl.ford- t FL Proposal Securitvis attached, when reuuired,~n the amount oh $ Any Proposer taking exceplion shall indicate Ihose exceptions on company'letterhead and attach to lheir urouosal. Any questions regarding this proposal;should be addressed to Jacqui Perw~er. Buyer. f407) 665- 7114 or sent by facsimile transmms~on to f407~ 665-7956. This Form Must Be Complete~ and Returned with your Submittal. RFP#4 t42~0~/JVP ~2() Feb 06 02 08:54a MEDTEC RMBULRMCE ....... ? ; ..... .~. ,-. ,,~,rm ~ dh" c~r "Joint Venture - " or~e AuthonIy~. ~Prtetgr ~, . . ~ , ~,~ · ' Phone: Name: Firm #3~ Phone: ThiE Focm Mu=t Be Completed er~d ~ natory) if applicable RFP#.4142-01/JVP 30 The undersigned vendor in accordance f~t,~Zi4¢ //.~.f~//~,,..~, <:~,W.,~. does: (Name of Business) with Florida Statute 287.087 hereby certifies that 1. Publish a statement notifying emp oyees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled subst;~c~ is pi'ohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug- free workl~lace any available drug codnseling, rehabilitetion, and employee assistance programs, and the penalties that may be mP°sed upon employees for drug abuse violations. 3. Give each emptoyee engaged in providing the commodities or contractual services that are proposed a copy of the statement ~pecified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condftion of working on the commodities or contractual services that are under proposal, the employee w abde by the terms of the statement and Will notify the employer of any conviction of or plea of guilt7 or note contendere to. any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later th;n five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized~to sign the statement. I certify that this firm complies fully with the above requirements. PropCser'~ Signa~Jre Tim McDonald Date RFP#4142-01/JVP 3 ] Statement of No Pro posal Proposal # RFPC¢4142-01/JVP/JVP Purchase of Transport Capable Units If your company does not intend to proposal on th s Procurement please complete and return this form Drier to the date shown for receipt of proposals to: Seminole County, Purchasing Division. lrl01 E.. 1st Street. Room 302~. Sanford. FIodda 32771. We, the undersgned, have declined to proposal on the above referenced Request for Prooosa~s for the following :reason(s): __ , Specifications arc too "restrictiye." (please explain below) Unable to meat specifications Specifications were unclear. (please explain below) Insufficient time to respond We do not offer,his type of product or eouivalent [] Unable to mee, 6end requirements Other (p ease explain below) REMARKS: Comoany Name X Signature Title Teleohone Fax Typeo or Printed Name Address City State Zio RFP#4142-01/dVP ~2 PECIFICA IONb SEMINOLE COUNTY BID S '-' VARIANCES / CLARIFICATIONS Page 10. Section 2.02 Wheelbase Due to mmmfactures tolerances, wheelbase will vary £rom specification. See chassis specifications. Page 10. Section 2.03 Cab to axle Due to manufactures tolerances, cab to axle will vary from specificatmn. See chassis specifications. Page 10. Section 2.04 Front axle Chassis manufacture will use a meritor front axle See ctmssis specifications. Page 10. Section 2.05 Rear axle A 17.500 lb Meritor rear axle xx411 be used to obtain correct Gx, a,VR. See Ctmssis Specification. Page 10. Section 2.06 Front axle Sway bar will be installed at the ambulance manufacture. Page 10. Section 2.07 Rear suspension A Bendix AD-9 air dryer system is supplied by the clmssis manufacture See Clmssis Specification. Page 10. Section 2.08 Steering Belt driven prover assist units are no longer available. A direct ckive umt will be used. See Chassis Specification. Page 10. Section 2.10 Engine Schwitzer fan clutch assembly no longer used by Freightlther. Horton fan clutcl~ will be used See Cttassis Specification. Page 11. Section 2.15 Voltmeter or voltage monitor A standard Medtec Ambulance Corporation voltage monitoring system will be used This system has be proven in the iudusU?' and will meet all requirements. Page 12. Secuon 2.21 Wheel covers Due to flaking ,'md corrosion, cltrome plated wheel covers will nol be used High pohshed slainless steel xx heel covers will be used. Page 13. Section 2.33 Electrical Medlec Ambulance Corporation will nol use ,'fftcr mmkcl or tlfird par~' wiring systems duc lo thc high failurc rate, pans avadability and warranly rentm issues. The Medtec wiring hurness conforms to all SAE J1292. SAIE Jl127 and Jl128 mqtnremems Addmonally. this vehicle exceeds AMD Standard 005. Ambulance 12-Voll DC Electrical Svstcm The printed circull board exceeds UL-94-V-O flammabilily rating and MIl--P-13949F-4B ~pecific:~l ~ns ~ well as the MIL-STD-810C Corrosmn Tes! and the MIL-STD4>551 It)D Thcnual Shock Test P~ge 14. Seclion 2.44 Electrical switch panel Mcdtec Ambulance Corporanon will furnish dmir standnrd switch p;mcl wldch has been proven e£fccl~x e m the iadustry Page 16. Secnon 6 02 Body frame Mcdtec Ambulance Corporation does not use 2"x2"x. I Page 16 Sccl~o~] 6 04 Floor cross members Mcdlec Anlbtdance Corporalion does ilol use 2"x2"x.188- ~ )mg all extruded lubil~g sha bc 4~ minimum o[ Page 16. Sectton6.07 Body:floor Medtec AmbUlance Corpomti0i! ~welCls a flieei of .070~' alum~n,~n'oh' the top side, of th~ floo~ f~e creating a moisture barrier. Under side ofbody W~tlbef0~/m ~n~ulat~ed an~tmderc°ated' Page 16. Section 6.09 Module exterior Continuous welding will not be used due welding warpage and the excessive amount of body filler needed te finish the seams. Pagel7 Section6.11 RoofRails ..... ~ n603 The roOf panel will be a single sheet of 090 almnianm Page 17. Section 6.14 Wheel well moldings Medtec Ambulance does not use aluminm wheel well moldings. A high strength polished stainless steel wheel well molding shall be used. This molding will be held in place by Stainless steel screws. Page I7. Section 6.15 Floor Insulation ,, . - Di~e tq yo~lr speci~onson,l?~g~ 16 SeC¢0~6.04, 3 styrofoam insulation carm?t, be used~ Me.d!e¢ Ambulance prOPoSes i0 {i~;i-flame ~ retar~dat/vspmy on loam· Page 17. Section 7·01 Doors · ' ' 1/4" stainless Mefltec AmbUls.nce ,s door liinges slmll be full l~ngth ssamless st? #30472? buffed, and pohshed} w,th a pin and shall be fast~ned to 'th~ flOor and door frame w~th self-loc~mg stam~ss stee~ screws. Page 17. Section 7.02 Door Construction . . . Each exterior compartment door ehall be an?inmm _t~n_ ~ sheet ,b°,x,f°rme,d' bT~d~°~rsoh~l, 2ff flush with the body s~de. and shall be fully msulated wxth sheet Styrofoam. All dOOrs si,au compty mm Page 18. Section 7.10 Door holders Due to dissimilar metals, Mefltee will not use a steel door holder. Medtec.uses a heaw duty cast aluminana grabber style holder with replaceable insert. Page 18. Section 7.12 Door cheek Medtec uses a thickness of. 125" aluminum to secure their side door closure. Proven effective by both Pierce and Medtec. Page 20. Section 10.01/I0.02 Body protection Due to diamond plate mb rails, reflective striping cannot be used. In addition_ wheel well molding will be stainless steel. SPECIFICATION ISSUES~ MEDIC UNIT, SEMINOLE COUNTY 1 1/2 AGD pump is for direct connection to PTO. Not known if it will fit. Sec 17.02 Jse a 1 1/2 AG pump and shod ddveshaft YES 250 gpm. 200 ¢_. 1 O0 is more likely Sec 17.02 Use a 1 1/2 AG pump. it is specified YES A3" tank to pump is oversized for the pump. Sec The pump has~ 2" threads 17.01B Use a 2 1/2" Tank,to pump valve installation YES The tank:has an ovi~rftow, but no dome That's OK. A 1 1/4" overflow with 2 1/2" Sec · p pmbing. S dangerous 17.01A Use a 2 1/2" Overflow minimum YES Chesea 276 PTOis called i out t~snowa2',~,B O See17.02 Usea277 YES No tank ¢[11 valve i~: 'i referenced. 'With~ a'b~eck valye , the ~ank;i0~P,~r~p Sec Will need a 1" tank fill valve, unless the line hydrant~p~:eS~,~z~';will~ 17,02, (~heck valve in the tank to pump line is not ba~kfi I-~e tank~ ? 17.03 deleted to allow hydrant backfill YES The po,~p p~rcel ,¢ - ' specificafior~ in the compartment is adequate. We may not hinge the full 1/2 as specified but will h nge enough for se~ice. :abdcate panel to fit installation YES PICKUP SU!MARY BAR¢ODEREPORT SHIPPING RECORD 6636 185662 A~C0UNT NUMIER 431~578 ~EgTEC::A~ULANCE CO, 6636 [8566 0000h 1 TOTAL IDR 1 INT'L 0 2DA ~ CODS 2DS 0 Receive~ ~y, .~ ........... T---= ..... Monday, May 06, 2002 Seminole County 150 Bush Blvd. Sanford, Florida 32771 PR OPOSAL The undersigned is prepared to manufacture for you, upon an order placed by you, for final acceptance by Medtec Ambulance a Pierce company, at its home office in Goshen, Indiana, the apparatus and equipment herein named and for the following prices: Description Transport Capable Unit bid on RFP4142-01 / JVP Credit given for chassis change. Opt/on//2 (2003 4300 Navistar 230HP) Price $175,215.00 $ (1,514.00) The following items haw been removed from the final order and will be credited. Two (2) Streamlights ($92.00 each) One (1) Stryker cot w/pole One (1) S-Scott Port. Suction Two (2) Laerdal back boards ($200.00 each) One (1) Scoop Stretcher One (1) Femo 10713 Stair chair ~ecial Ten-8 Fire Eqmpmcnt concession. Sub Total Total Per unit Six (6) units Total proposal Amount $ (184.oo) $ (2,800.00) $ (400.00) $ (400.00) $ (400.00) $ (620.O0) $168,897.00 $ (602.00) $168,295.00 X 6 $1,009,770.00 Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached, dela.vs due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our comrol not preventing, within about 120 tolS0 working days after reCeyt of this order and the acceptance thereof at our ~ffice at Goshen, Indiana, and to be delivered to you at Seminole County. Sanford, Florida. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for emergency medical apparatus conforms with all Federal Department of Transportation (DOT) rotes and regulations in effect at the time of bid, and all ( KKK-A-1822D ) Federal Specification for Star of Life Ambulance and ( AMD ) Ambulance Manufactures Division Guidelines for Automotive Emergency Medical Apparatus as published at the time of bid, except as modified by customer specifications. Any increased cost incurred by first party because of furore changes in or said DOT. KKK or AMD standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from date, the right is msurved to withdraw this proposal. Medtec A pi°E° Company By: David Fink (via facsimile or email) Sales Representative Requested City Commission Meeting Dates [] March 19. 2002 [] Apffi 2. 2002 [] April 16,2002 [] May 7. 2002 VII.-CONSENT AGENDA ITEM B.7. CITY OF BOYNTON BEACI AGENDA ITEM REQUEST %;?/:9 Date Final Form Must be Turned in t6 City Clerk' sOl'flee Requested~City Cormnission Meeting Date~ i~to Ci~ Clerk's Office March 6, 2002 (5:00 p,m.) [] May 21. 2002 MayS, 2002 5:00 p.m.) March 20, 2002 (5:00 p.m.) April 3. 2002 April 17, 2002 [5:00 p.m.) [] June4.2002 [] June 18, 2002 [] July2.2002 May 22, 2002 (5:00p.m.) June 5, 2002 (5:00 p.m.) June 19. 2002 (5:00 p.m.) NATURE OF AGErql)A ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfmished Business [] gamouncemem [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve CH2M Hill as the number one ranked firm and to begin contract negotiations for "THE CONSTRUCTION/RENOVATION OF FIRE STATIONS", RFQg043-2413-02/CJD. EXPLANATION: A "Request for Qualifications" (RFQ) was publicly advertised March 17, 2002. Qualification responses were opened on April 17, 2002; respondents are listed below in alphabetical order: Architects Design Group, Inc. BEA International, Inc. Stephen Boruff, AIA Architects CH2M Hili Robert G. Currie Partnership, Inc. MPA Architects, Inc. Scharf & Associates, Inc. Song & Associates, Inc. Synalovshi. Gutierrez. Romanik Architects The Tamara Peacock Company Taskin & Associates, Inc. A "first-round" public evaluation was conducted May 16, 2002 by a committee consisting of: Bill De Beck, Project Manager, Clem Bucher, Engineering Contract Administrator, David Liu, Deputy Director of the Fire Department, Richard Fiege, Facilities Manager, Paige Martin, Fire Lieutenant, Roger Kemmer, Fire Engineer, and Robert Rehr, Firefighter HI. Also assisting the evaluation committee as an advisor was Carol Doppler, Procurement Services, Sr. Buyer. The RFQ's were reviewed, rated, and averaged (see Attachment A). The top three (3) firms, CH2M Hill. Architects Design Group and Robert Currie Partnership, Inc. were invited to prepare a presentation for the committee and the public, which was done on June 13, 2002. The three firms were ranked hi this order: 1) 2) 3) CH2M HIll Architects Design Group Robert G. Currie Partnership, Inc. Based upon this process the Committee finds the firm of CH2M Hill to be the first choice. PROGRAM IMPACT: The City of Boynton Beach recently collected the first year of Fire Assessments from the community for the purpose of developing new fire stations and remodeling others. As the land/site acquisition process is still underway with potential sites being evaluated in several locations of the city and likely to continue over the next several months it is timely to move towards an architect engineer contract so as to be prepared and positioned to commence design services once sites are acquired. This will entail drafting of a detailed scope of work for necessary SABULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM design, eng!.n?ring, permitting, bidding and construction phase services and-n~t~afion of assoeiated c~nsaltant.fees. It will b~ ad~an~g~s~tb have the arc~tect~ ~der ~on~act duringthe ~e aeq~t~fibn p~se to se~e aS~ ~h~c~ advi~r on potenfi~ si~ s~tabffi~ for fire Statio~~ faeries. FISCAL iMPACT: it is ~mportant to note,that the Co~missinn's approval of th~slagenda item will not cause expenditur~!~fu~d~,~tit S6Ch time as the size ~q/~?a~!has pro~fe~edl an~d'the~d~ter~_mination of f'ute Station sequencing/~hg~ ~s been made. No desig~ ~6ntrg~ can~be awarded without successful staff negotiation Of the structure gn~l~express approval of the City C _omnussio~at,~ ~uture date. ~eputy Director ofFiu~an~e/Purc asing [~ Procurement Services C~W Manager s Signature City AttOrney ~ Finance / Human Resources fee S:~BLrLLETrN~ORMS~AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION MEMORANDUM NO. 02-125 TO: THRU: FROM: DATE: SUBJECT: Bill Atkins, Assistant DireCtor Finance/Procurement Agent Jeff Livergood, Director, Public Works~.~_~-~ Bill DeBeck, Project Manager~ June 18, 2002 ARCHITECT-ENGINEER SELECTION FOR FIRE STATION DESIGN (RFQ #043-2413-02/CJ D) You are kindly requested to prepare the Agenda Item Request Form for the purpose of informing the City Commission by Consent of the results of the Technical Selection Committee for the Fire Station Design and to request permission to proceed with the further definition of the scope of services and negotiation of requisite design fees with the #1 ranked Architect firm. As you know the Technical Selection Committee, composed of representatives of the Fire Dept and the Engineering Dept. (Bill DeBeck, Clem Bucher, David Liu, Richard Fiege, Paige Martin. Roger Kemmer and Robert Rehr,) have concluded the process of review and ranking of technical submissions from -1-3 (~nsultants in response to the subject RFQ and has completed the interview/presentation phase of the top ranked three firms. The rank ordered results are as follows: 1 CH2M Hill 2. Architects Design Group 3. Robert Currie and Associates Based upon this process the Committee finds the firm of CH2M Hill to be the first choice. The City of Boynton Beach recently collected the first year of Fire Assessments from the community for the purpose of developing new fire stations and remodeling ethers. As the land/site acquisition process is still underway with potential sites beingevaluated in several locations of the city and likely to continue over the next several months it is timely to move towards a architect engineer contract so as to be prepared and positioned to commence design services once sites are acquired. This will entail drafting of a detailed scope of work for necessary design, engineering, permitting, bidding and construction phase services and negotiation of associated consultant fees. It will be advantageous to have the Architect under contract dudng the site acquisition phase to serve as a technical advisor on potential site suitability for fire station facilities. Public Works Department, Engineering Division Memo No. 02-125 Re: Architect-Engineer Selection for fire station Design June 19, 2002 Page Two It is important to note that the Commission's :approyal of this agenda item will not cause expenditure of funds until such time as the site acquisition has progressed and the de:termination of fire station .sequenc ng/Phasi,ng ,hasibeen made~ NO design,cont!~¢ct can be awarded without successful~ sta~ n~o'~ia[i°n of th,e:fee StructUre an8 express apP~:0val of the City Commission at a future date. If you have any questions please contact Clem Bucher Contract Administrator ext. 6491. WMD/ck CC: File Bill DeBeck Jeff Livergood Clem Bucher David Liu William Bingham J:\SHRDATA\Engineedng\CSD\DeBeck\Fire Rescue Stations CCNA\~ire-Rescue Station - Architect-Engineer Selection for FS Design.doc Requested City Commission Meefin~ Dates ] March 19. 2002 ] April 2. 2002 ] April 16. 2002 ] May 7. 2002 VII.-CONSENT AG EN DA ITEM C.1. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 6, 2002 (5:00 p~m~} March 20. 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April 17. 2002 (5:00 p.m.) Requested City Commission Meeting Dates ] May21. 2002 ] June 4, 2002 ] June 18, 2002 ] July 2. 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m.] June 19. 2002 (5:00 p.m.) NATURE OF AGENDA iTEM RECOMMENDATION: [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Man ger's Rep Motion to approve Change Order No. 1 to the East Water Treatment Plant, Phase HI, Parking Lot Construction project with Megan South, Inc. in the amount of $10,079 with a time extension of 5 calendar days. EXPLANATION: This change order consists of an expansion of the scope of the project and is not a change in existing design documents. This project consists of the construction of 54 new asphalt paved parking spaces on an existing sheilrock area at the City's East Water Treatment Plant including drainage, irrigation and landscaping. Driveway improvements to the front of the service/delivery area were also included in the contract. Based upon a request from the Utility Department th~ Contractor, Megan South, Inc. was directed to make the following changes to the contract: 1) Remove the concrete sidewalk on the east side of the front driveway; 2) Install "D' curb along both edges of the front driveway per revised drawing #1 and install section of flush header curb at south end of the front driveway for access to the tank areas per drawing #1. PROGRAM IMPACT: This Change Order No. 1 will eliminate the existing sidewalk in the front of the entrance area and install curbing and flush header curb as necessary. The present sidewalk serves no purpose and is limited to this immediate area~ The Change Order will improve the access, appearance and usefulness of the service/ delivery entrance area and will be landscaped as per the drawings. The work will also include required survey and densities to assure proper compaction. CITY OF BOYNTON BEACH AGENDA 12 EM REQUEST FORM This change is necessary, as the removal was not included in the original contract documents done by in- house engineering staff. FISCAL IMPACT: for this Change Order No.1 is $103079 ?ndis considered fair ,and reasonable The Account No. i~~ ~0%~000~590~9~017YCrR 099-.EWTP, Sit~,! DeveloPinen~ Phase HI. ALTERNATIVES: The alternative is not to perform the work; however, giv~e~ that the Contractor is mobilized on this project it is most cost effective to have this work included hi the Current contract since it will enhance the overall project result. ~,-~l~g~' O~0, ~~ e~ Or ks Director ~C~i~gnatnre Public Works Department, Engineering Div. Department Name .,~City Attorney~JlF~ance / Human Resources RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA. AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE .CHANGE ORDER NO. 1 TO THE EAST WATER TREATMENT PLANT, PHASE Ill, PARKING LOT CONSTRUCTION PROJECT WITH MEGAN SOUTH, INC.. IN THE AMOUNT OF $1 D,079, WITH A TIME EXTENSION OF 5 CALENDAR DAYS; AND PROVDING AN EFFECTIVE DATE. WIIEREAS, this change order consists of an expansion of the scope of the project and is not a change in existing design documents, and consists of the construction of 54 new asphalt paved parking spaces on an existing shellrock area, including drainage irrigation and landscaping; and WItEREAS, the City Commission, upon staff's recommendation, has deemed it appropriate, and in the best interests of the public, ro approve Change Orderl to the East Water Treatment Plant, Phase I:II, Parking Lot Construction project with Megan South, Inc., in the mount of $10,079, with a time extension of 5 calendar days; NOW, TIIEREFORE, BE IT RESOLVED BY TIlE CITY COM34ISSION OF TIlE CITY OF BOYNTON BEACII, FLORIDA, TIlAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to approve and execute Change Order No. 1 with Megan South, Inc., in the amount of $10,079, with a time extension of 5 calendar days, for the East Water Treatment Plant, Phase III Parking Lot Construction project. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of July, 2002. CITY OF BORON BEACH, FLORIDA Maybr ~' Vice Mayor Commissioner Conuniss~oner Commissioner ATTEST: City Clerk Distribution: Owner xO Architect x~ Change Order A1A Document G701 City Of Boynton Beach Department of Engineering Construction Services Division Consultant O Contractor xQ Field ~ Other Project: EWTP Parking Areas To: MEGAN SOUTH Inc. 6521 Orange Drive Davie Fla. 33314 Change Order Number: Initiation Date: 4/26/02 Contract Date: Jan. 1, 2002 You are directed to make the following changes in this Contract: 1 .Remove the concrete sidewalk on the east side of the front driveway 2 Install"D" curl~ along both edges of the front driveway per revised drawing #1 nstall section of flush header curb at south end of the front driveway, for access to the tank'areas per drawing #1 Contract changes due to: Desir~ change by owner No! valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, includingm any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was $153.200 Net change by previously authorized Change Orders $ 0 The (Contract Sum)(Guaranteed Ma~dmum Cost) prior to this Change Order was $153,200 The IContract Sum) (Guaranteed Maximum Cost) will be increased by this Change Order $ 10,079 The new (Contradi Sum) (Guaranteed Maximum Cost) including this Change Order $163,279 The Contract Time will be (increased) by 5 Days The Date of Substantial Completion as of the date of this Change Order therefore is HERBERT D. KELLEY, JR. P.F. FLORIDA REG. NO. 14405 Address: By: ~/.By: Ge~Q? ~u[[o, Megan South, Inc./'~ //~O~( act ~5 2 F ~r anq~ ,Dr>i~ June 23. 2002 Owner Address: Preside~: Date: IMEGAN SOUTH, INC. I Proposed Change Order (PCO) Affention: MR. DAVID KELLEY Project: Boynton Beach-East Water Treatment Plant Date: 16-Apr-02 Scope of Work: DeSCription ; (A) Me~lan South "Self" Perform Quantity Unit Cost Totals SU~i~endent ; 16 ;~ - ~ H , $' 32.1~ , $,, 5'14 24' ~p~J-ator : 4 , .Hfs $;: 21.93 $ 87.72 ~(2) ~ ' 8 ,' Hfs $ 14.45 $'? ~'~15.60 D~pl~Uck i 4 Hrs $ 49~16 $ ~'~196.64 Rubbei't[reGombo 4 Hrs $' 32.92 '$' 1j31.68 Sub l~otal "A, $1 045.88 Description I , , (B) ~Me~lan South SubconttactOrper~brm: Quantity Unit ' Cost Totals TypeDCurb 600 : Lf i.$. 1~.00 i $6~600.00 Flush H,=~l~r Curb 20 Lf ! $ 1t.00 $ DOT Transition Curb 20 Lf . $ 1~1~00.! . $ !:220.00 Sur~ey 5 ~ Hfs [ $ 9D.00 Densities 1 , LS I · $ 30000 i $i 30000" s~,b Total ,,B,, $ ~,790 00' Totals "A" $ 1,045.88 "B" $ 7,790.00 Sub Total A & B $ 8,835.88 Fees Profit (15%) $ 1,045.88 $ 9,881.76 InsJBond (2%) $ 197.64 Approved: Signature: Pdnt Name: Title: Not Approved~. i~ Total PCO $10,079.40 Requested Cit~ Commission Meatiu~ Dates ] March 19. 2002 ] April 2, 2002 ] April 16.2002 ] May 7~ 2002 VII.-CONSENT AGENDA CITY OF BEACH ITEM C.2 AGENDA ITEM REQUEST Date Final Form Must be T0rued in to Ci~ Clerk's Office March 6, 2002 (5:00 p.m.) March 20. 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April 17, 2002 (5:00 p.m.) Requested City Commission Meetin~ Dates ] May 21, 2002 ] Jane 4, 2002 ] Jtme 18. 2002 [] Ju~y2, 2oo2 June 17, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admini.~trative [] Development Plans [] Consent Agenda [] New Business [] Bids~ [] UglinishedBusiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve and authorization to execute by Resolution, an additional work item for the Industrial Avenue / Lake Boymon Estates Infrastructure Improvements Project in the total amount of $172,] 46.95 as an add-on to the con, acts with Mora Engineering Contractor, Inc. (MEC) and Kimley-Hom & Associates (KHA). EXPLANATION: During the planning and design phase of this project all efforts were made by the City and the design consultant, Kimley-Hom to ascertain existing conditions and available data to provide the design detail for the construction documents. The historical records on file with the City indicated that several water mains existed in the area of the proposed new stormwater retention pond (east end of SW 1~, 2~a, 3~, and 4~ Avenues). The as-built drawings, however, were lacking in detail so, in a supplementary effort, the Utility Department performed some field locates to try to identify where the existing water lines were~ As it tums out, even after the additional effort to locate the old water mains, their size, depth and current condition was not known until the actual construction project got underway. For example, the most critical, existing old water main runs down the entire length of the western berm of the new retention pond at a depth ranging fi.om just 6 to 18 inches. Under current design standards a required depth of 36' is the minimum that is acceptable for this type of water line. In addition, it has been discovered that along SW~ 6t~ Street, fi.om the American Legion south to the south end of the new stormwater retention pond, the water main varies in size from 4 to 6 inches and is made of AC pipe. The project has already experienced several water main breaks due to the age and brittleness of this AC pipe. Any time that the City is doing underground infrastmctureirepair or replacement work. AC pipe is always replaced. S:~BULLETI1NWORMS~GENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQ ST FORM This Agenda Item: R&tUesr Form is being advanced to the City 'Commissioa~o take advantage of the cost- effectiveneSs 0f using [~h? 91ready mobi!ized contractor (MEC)arid ?y using their competitive bid rates for all categories, of Work'ite~s 'from their original bid~ lh addition, doing thfs Work nOW will. save us 150~ doing future stree be,t9 replace the existing piping segments fitom the American :Legion post of the new retention ~ond.'This replae6m~-w6u~d be apprOximately 1750qinear feet of the This additional work,~WiR p~o~de f6} necessary replacement bf an a~ ~ o?dated water main and assure a more successful operation of ~e new ret~on pond for the IndU~i~! oyntoa Estates area. The impact on the Industrml Avenue / Lake Boynton Estates Constm.~,~9n ~je~! will ~ limited to a tune extellSlOn of calendar days for this proposed water main replacement. ':I '; .... ~ FISCAL IMPACT: This item will be Iimded from the Utility Department Account No.407-5000-590-96-02 (STM007) in the total amount of $172,146.95, which includes consultant fees. comtruction Cost, and a 15% contingency. ALTERNATIVES: The alternative to incorporating this work component under the ongoing KHA and MEC contracts would be to go om for a separate bid for this replacement work· That could, be done~ however, it would take much longer and most likely resul~ in additional costs~ It would also possibly restilt in~ tearing Up ~treets in the future that have already been improved under a previous project. Utilities Department Department Name S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION l',JO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING AN ADITIONAL WORK ITEM FOR THE INDUSTRIAL AVENUE LAKE BOYNTON ESTATES INFRASTRUCTURE IMPROVEMENTS PROJECT IN THE TOTAL AMOUNT OF $172,146.94 AS AN ADD-ON TO THE CONTRACTS WITH MORA ENGINEERING CONTRACTOR. INC., AND KIMLEY-HORN & ASSOCIATES, WITH A TIME EXTENSION OF 45 CALENDAR DAYS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, this additional work will replace the existing piping segments from the Legaon Post Building to the south end of the new retention pond, and will provide r replacement of an aging and outdated water main and assure a more successful new retention pond for the Industrial Avenue/Lake Boynton Estates area; and WHEREAS, the City Commission, upon staff's recommendation, has deemed it and in the best interests of the public, to approve and authorize an additional item for the Industrial Avenue Lake Boynton Estates Infrastructure Improvements ect in the mount of $172,146.94 as an add-on to the contracts with Mora Engineering Inc., and Kimley-Hom & Associates. with a time extension of 45 calendar days; NOW, TI-IEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does approve and authorize an additional work item for the hadustrial Avenue Lake Estates Infrastructure Improvements Project in the amount of $172,146.94 as an add-on to the contracts with Mora Engineering Contractor, Inc., and Kimley-Hom & with a time extension of 45 calendar days. ~ - Lake Boynton Estates-4noastriat Avenue062202.doc Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this __ day of July, 2002. . . .. CI~{f 61{ BO~TQI~. BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk ,:\CA\RESO~Agreements\UtilitiesV~d on - Lake Boyrtton Estates-Industrial Avenue062202.doc Utilities Department City of Boynton Beach Project Management Division Interoffice Correspondence TO: Dale S. Sugerman, DATE: May 24, 2002 Assistant City Manager FROM: Paul Fleming, ~f~ PHONE: 6487 Senior Project Manager SUBJECT: Industrial Avenue ,f LBE Infrastructure Improvements, Water Main Rbplacement in Lake 'Boynton Estates cc: File: 3.1a bcc: R. Kenyon M. Law C. Bucher During the planning and design phases of the Industrial Avenue / Lake Boynton Estates Infrastructure Improvement project, everyone connected with the pn~ject put forth a 100% effod to provide all available data to Kimley Horn and Associates (KHA) for the detail design. With specific focus on the Pond B area (east end of SW 1~. 2n°, 3r~ and 4TM Avenues in LBE), the records available to the City indicated several water mains in this area. The As-Built data was sketchy so to augment the existing data, the Utility group performed field locates. All of our available data [or the pond area. was gathered and provided to KHA before the design of the pond was complete, Now that we are in construction, we have ;)hysically uncovered the most critical of the existing water mains (DI pipe) in the pond area. Its location is not where the As-Builts indicate and most importantly, it's not buried as deep as the As-Builts had indicated, Additionally it runs down the entire length of the western berm at a depth ranging from 6 to 18 inches (required depth is 36"). In addition to the above, we have discovered that along SW 6~ Street, from the American Legion south all the way to the south end of Pond B, the water ma~n vades ~n size from 4 to 6 inch and is entirely made up of AC pipe. We've had a number of water main "breaks" due to the age and brittleness of the AC pipe, Attached is the draft proposal from KHA to replace the existing p~p~ng segments from the America~ Legion to the south end of Pond B with 8" DI pipe, appropriate valving and surface restoration. KHA will have a formal proposal with CAD drawings to me by May 30, 2002. which I will forward to you. We are hoping that we will be able to get this on the June 18~ Agenda because this additional work will impact both roadway reconstruction and swale development i~ this area. Mora (Mora Engineenng Contractors. Inc.) is moving north (away from this work area) on SW 6~" Street with the installation of the drainage system and is holding off on surface restoration pending approval of this additional work. UtilitieS Dg/Palrtment City 0f Boynt,~r~ :Beach Project Management Division Into roffice Correspondence I have reviewthe KHA draft proposal and cross verified the pay items, including'the. KHA staff mix and rates against the current Contracts and confirm the cost breakdowg as: Mora KHA Sub Total Co~tingenc;y (1,~%) Total Cost $127, 165.00 $22,528.00 $149.693.00 ,$22,4~3:95 $172.146.95 KHA and I have reviewed the proposal with; Mora;,~ar~d~-they!-cei3qUr W,~,?theproPesa!. Mora is !n,the process to determine (he ti,me impaC~ ~Sn-~e:~Oj e'r~ige~ir~a!!y~gre~;~,, :tl~at this 'a;ddftional work Would take app 45 days. KHA and I agree.Wit~ tl~egeneral durati0b, I have reviewed this proposal with Robert Kenyon, and he fullysupports this additional work, Kimley-Horn and Associates inc. June 4, 2002 Mr. Paul Fleming City of Boynton Beach 124 East Woolbright Road Boynton Beach, FL 33435 Iudus.~,m'al Avenu9 Corridor/Lake Boymon Estates A~!d~fi0nal:Ser/i?es Related to Design and Consmmtion.0f .DIP ~ratermaih filong Southwest 6~ Street 0~434~002 Dear Paul: You will recall that during FPUA's relocation of thezr gas main along Southwest 6t~ Street, breaks in the existing asbestos-cement (AC) water mains occurred near Detention Pond B. Subsequently, Mora Eng/neering Contractors, Inc. (MEC) experienced Similar problems at a couple of locations while constructing drainage and watermam improvements as part of their current contract with the City. Further review of the survey data and existing utility information provided by the City, as well as,field utility locates by MEC, indicated the potential for additional problems.with construction around the existing AC watermains. It was determined that such problems could impede construction. -In addition, there are long-term maintenance concerns with the AC watermains. During subsequent discussions with you, we agreed that additional improvements to the existing potable water fadfliries serving Lake Boynton Estates would facilitate construction of the previously contracted improvements and would be beneficial to the residents and the City. After reviewing this concept with the Utilities leadership team, you asked Kimley-Horn to propose specific improvements to the system. Kimley-Hom subsequently directed MEC to pothole a~t numerous locations aiong South~vest 6a Street and in the vicinity of Detention'P6nd B to better define the existing muting of these mains and connections to branch lines. After reviewing the data received from MEC and discussing with you the potential impacts on construction, we prepared a conceptual design of an 8" DIP watermain within existing City right-of-way from the north side of Veterans Circle to the south end of Detenuon Pond B. The design addressed connections to the existing branch lines serving residences south of Veterans Circle m Southwest 4~ Avenue as well .o Odve Flodda TEL 561 845 0665 FAX 561 863 8175 Kimley-Horn and Associates. Inc, as a connection to the existing 6" AC watermain crossing the northwest comer of ~' branch line connections within and 4t~ constmcfion Opportunity. to P~.E~ H,:[0~34~000XC6rmsXlun e02~lemm g EXHIBIT A SCOPE OF SERVICES Kimley-Hom and Associates, Inc. has been ~equested to provide the following additional services by the City of Boymon Beach: Lake Boynton Estates Water Main Upgrades/Redesign Kimley-Hom is designing an 8" DIP Watermain along Southwest 6~ Sheet in Lake Boynton Estates to replace the existing6" asbestos-cement water main. Due to the frequent breaks in the asbestos-cement pipes experienced during construction of the FPUA gas main and the other utility improvements and the resulting disruption of service, the City has requested a design to replace the mains. This design is being performed such that installation can be made concurrent with the previously authorized roadway and stormwater improvements. The design will include: · Approximately 1,740 feet of 8" DIP watermain · Valves, fittings, fire hydrant assemblies, sample points, and other appurtenances required to complete the looped system and bring the proposed line into service · Reconnection of existing water services along Southwest 6~ Street to City meters where applicable · Reconnection of watermaln tc branch lines along Southwest 6~ Street · Grout filling of 2,650 feet of existing 6" asbestos-cement watermain · Removal of approximately 40 feet of existing 6" asbestos-cemant watermain Permit application submittal to Palm Beach County Health Department · Restoration of driveways and roadway as needed The extent of the water main replacement will be from the north side of the traffic circle at Sou~west 6~ Street and Ocean Avenue to the utility easement along the back side of the lots located on the south side of Southwest 4~a Avenue. The asbestos- cement pipes will be abandoned in-place and grout filled. The extent of the grouting will be from the north side of the traffic circle at Southwest 6~ Street and Ocean Avenue to the util/ty easement along the back side of the lots located on the south side H:~44349000~onWactSAddexA 06414-02.d~c of Southwest 4~ Avenue as well as along the west side of Detention Pond B. Kimley- Horn will also design val ed connecttons at South est 1 Avenue, Southwest 2~a Avenue, Southwest 3~a Avent~e, and Southwest 4* Avenue for furore use. EXHIBIT B FEE AND BILLING Kiraley-Hom and Associates, Inc. proposes tc provide the services described in Exhibit A for alump sum fee of $22,528.00. Exhibit C is a, detailed breakdown of the proposed fees. The lump sum:.~:~:mcludes labor cest~ and direct expen~ identafi~.d m ExhOrt C as well as items s~ell~ lO~al~.c~tlular phone, in-house dupli~ting and blueprinting, facsimile, locai.~age, telephone charges, postage, and'~c0mputer expenses: All permitting, application, and similar project fees will be p~ directly by the Client. Alternatively, Kimlgy-Horn veill agree:to pay these fees w~th the tmderstanding that the City will reimburse us for these e~xpenses. Fees will be invoi~d month~ly based' .Upon the percentag~.}~f services completed as of ~'~ . i~: . . the invoice date. ga~yment Will be du6 within 25 days of!~ date of the mvmce. X EXttIBIT D Industrial Avenue Corridor/Lake Boynt0n Estates Infrastructure Improvements Lake Boynton Estates Water Main Upgrades/Redesign ] MORA Engineering cOntractors ITEM DESCRIPTION ESTIMATED UNYf UNIT TOTAL NO. QUAN't'rr~ PRICE PRICE 1 Mobilization ' 1 DS, $10.200.00 $10,200.00 2 MaSntena~ce of T~affic (IV~OT) .i DS $5,100.00 $5,100.00 9 Earthwork - b Earthwork (Other)' 0 CY $7.30 $0.00 41 qXype"S AsphalficCOnc~te(1.5'~) 78 ' S¥ ' *4.90 $S82.20 43 · Limerock B~Cse (8") 8 SY $8.90 $694.20 ; 44 ~Typ~"B"~Stabilizafi0n(t2") 78.' · S¥ !" $4.00 $312;00~ ' 46 ~, 'TYPe"F"Cu~banaGutter(~cimle) 10 LF I: $I2.00 $120.00 48 ,,Conc[eteSidcwalkO')(a~cmssing) 30 SE . : ! '$3.80 ': ]114~06~ 6~ '-.8"IXPWM L740~ ' ~nV ~ $23.00 ' :;$~0,02000 65 Fire Hydrant Assembly 3' ' · '~A '..:: $~2~.00 ::. $8,100.00 ~ 66 'Fiffings ' 3.0 IN , ;~a;~00.00 : 67~ ;{,8amplcpoinLs 12 EA . 7~ ~ ~50.00 ~ - : $5,400.00 · 6g' ]iC0rlnecli6/fOfFrop, WMmExist-WM 12 , [EX ~?i ; g845200 - 5510,140.00 ; $~,9~2.50 T2 Grout Fill Exisung 6" A.C. Water Mare 2,~0' : LF~ ' ~ $2.25 .... ~' *" ' ~ iLS . $~ f2o.oo $OZO. oo 7~[ :~ ,Rerao~,aTL and~ D~sposal of 6 AC Water Main (ass. 40LF) 1 ~ · TOTAL COST = $ 127,165 r+: R~uestcd Ci~ Commission Mect/ng Dates [] March 19. 2002 [] April 2. 2002 [] April 16. 2002 [] May 7, 2002 NATURE OF AGENDA ITEM VII.-CONSENT AGENDA ITEM C.3 CITY OF BOYNTON BEAC[ AGENDA ITEM REQUEST FORM Date Final Form Must be Turned Requested City. Commission Date Final Form Must be Turned in to City Clerk's Office Meefin~ DaTes in to CiW Clerk's Office March.6. 2002 5:00 p.m.) [] May 2l, 2002 May 8, 2002 (5:00 p.m. March 20. 2002 15~30 p.m. ~ [] June 4. 2002 May 22, 2002 (5:00 p.m. April 3. 2002 (5:00 p.r~) [] June 18. 2002 June 5. 2002 (5:00 p.m.) Apffi17. 2002 5:00p.m.) [] July2,2002 Junel9,2002(5:00p.m.) --'] Admimstrative -'] Development Plans --] Consent Agmada --] New Business ca ~ Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcemem [] Presentation [] City Manager's Report RECOMMENDATION: Approve Contract for the use of the Police Department Range EXPLANATION: The Highland Beach Police Department is requesting to use our Range in order to conduct firearms training and qualifications. PROGRAM IMPACT: None FISCAL IMPACT: Highland Beach Police Department will pay $85.00 per each eight (8) hour of use of the firing line. Their ammunition usage will be purchased by the department and Highland beach will be invoiced for their usage of ALTERNATIVES: None / Department Head's Signature Depaxtn~nt Name /~/ ~'~'~ City ~l{omey/Finance HumanKesources S:~BULLETYi~FORMS~AGENDA ITEM KEQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION. OF THE CITY COMMISSION OF THE Ci~TY OF-BO~ON BEACH, FLORIDA, AUTHORIZ~G AND DIRECTING THE~MAyoR AND CITY CLERK-TO EXECUTE A [L~kNGE AGREEMENT~BETWEEN THE CITY OF BOYNTON ~B~ACti.~'AND HiGHL~ B~2~ POLICE DEP2X&TMEN:r FOR THE USE:OF THE.~CtTy $ FIRING RANOE, PROWDIN6 AN EFFECTr¢ DATE, WIIF~REAS, the Cit~:-is the proprietor of a~firir, g range upon a sim.situated at 3501 N. Congress Avenue, Boynton Beach, Florida; and WHEREAS, Highland Beach Police Department has requested permission of the City to utilize this firing range for the training of its agents and employees; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and acorporated herein by this reference, Section 2. The City Commission of the City of Boynton Beach, Florida does hereby authorizes the Mayor and City Clerk to execute an Agreement between the City of Boynton Beach and the Highland Beach Police Department, which is attached hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND _a~DOPTED this ATTEST: City Clerk (Corporate Seal) __ day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner AGREEMENT THIS AGREEMENT is made and entered into this 30th day of May,2002 by and between the C TY OF BOYNTON BEACH a Florida Municipality, hereafter referred to as "6 TY", and HIGHLAND BEACH POLICE DEPARTMENT here after referred to as "DEPARTMENT". WlTN ESS ETH: WHEREAS, the City s the proprietor of a~firing range upon.a site situated at 3501 N. CongresS.A~cen8e, Boynton Beach, Palm Beach County Florida; and WHEREAS, the DEPARTMENT seeks perm ss on of the CITY to utilize this training apparatus,-fer,t~e training of its agents and emp oYees: NOW; THEREFORE, in consideration of the parties' mutual interest and Objectives in pro¥id..ing;l~rofessional, competent training, it is understood and agreed between the parties hereto as follows: 1. The term of this Agreement shall be for a one (1) year period, commencing on [he date of execution. 2. The CITY shall .provide supervision during any use of, or training exercise conducted on said range. 3. The DEPARTMENT shall cause its agents and employees to conform their conduct with regard to the use of the Boynton Beach firing range in accordance with the law and rules and regulations established by CITY which are attached and incorporated into this Agreement as if fully set forth herein, identified as Exhibit "A". 4. The DEPARTMENT shall provide the CITY written notice of the date and time it seeks permission to use said'firing range. 5. The DEPARTMENT shall reimburse the CITY a usage and cleaning fee of $85.00 (eighty five dollars) per each eight (8) hours of use of the firing line. Payment will be required prior to the use of the range. Make checks payable to: City of Boynton Beach. 6. The DEPARTMENt- shall use only munitions that are classified as clean-fire ammunition for the caliber that will be in use. The only exception will be shotgun ammunitionthat is not clear-fire classified at this time (but will be required when manufactured). 7. The CITY expressly reserves the right to deny use of the range ~n the event the intended Jse of the DEPARTMENT is in conflict with any other use or training. 8. There shall be no charge to the DEPARTMENT for use of the range facilities, however, the DEPARTMENT shall be responsible for any costs or expenses incurred for targets, ammunition, cleaning supplies and other related training items. 9. If, in the sole discretion of the CITY the DEPARTMENT fails to reasonably conform to the requirements of this Agreement, the Agreement may be terminated at any time upon written notice. 10. The DEPARTMENT is not permitted to include anyguest, independent contractor or any other person under the terms or conditions of this Agreement. 11. Any notice required or permitted to be given under this Agreement shall be in writing and mailed to: BOYNTON BEACH City Manager P.O. Box 310 Boynton Beach, FL 33425 DEPARTMENT Highland E~each 3614 South Ocean Blvd Highland Beach, FL 33487 12. This Agreement is not assignable. 13. The DEPARTMENT assumes all liability and responsibility for damage, injury or death arising out of the conduct of it's agents and employees in accordance with the provisions of Section 768.28, Flodda Statutes. 14. This Instrument contains the entire Agreement between the parties. It may not be changed orally, but only in writing anG signed by both parties. the day and-year first .above written. IN WITNESS WHEREOF. the parties have executed this Agreement on CITY OF BOYNTON BEACH, FLORIDA, By: _ Mayor Witness Witness ATTEST: Approved as to form: By:~ ~ C ~y Attorney CityClerk Witness By: Witness Requested City Commission Meeting Dates [] March 19. 2002 [] April 2. 2002 [] April 16.2002 [] May 7. 2002 VII.-CONSENT AGENDA ITEM C.4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOPaw Date FlnafFo~m Must be Turned tn to City Clark's Office March6.2002 (5:00 p.m. March 20.2002 ~5:00 p.m. April 3, 2002 (5:00 p.m.~ April 17.2002 (5:00 p m. Requested City Commission Meet/n~ Dates [] May 21.2002 [] June 4. 2002 [] June 18. 2002 [] Juiy 2. 2002 NATURE OF AGENDA ITEM [] Adm/nistrative [] Development Plans ~] Consent Agenda [] New Bus/ness [] Public Hearing [] Legal ~ Bids [] UnfinishedBnsiness ~ Anuouncement [] Presentation ~ City Manager's Report RECOMMENDATION: Motion [o approve full release of surety, and refund of cash bond to Poly Plastic Packaging, Inc. in the amount of $12L650. EXPLANATION: The project engineer has requested full release of the surety now being held, a request to which this Department agrees. The Utilities Department has completed its final inspection, and verified that all portions of the water system are operating satisfactorily. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: Retain 5% of the surety ($632) for one year. UTILITIES Department Name City Attom~//l~i~nce / Human Resources XC: Peter Mazzella (w/attachments Barbara Conboy Mary Munro, Finance Dept. File S:LBULLETINkFORMSkAGENDA iTEM KEQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE. CITY OF BOYNTON BEACH. FLORIDA. AUTHORIZING A FULL RELEASE OF CASH SURETY IN THE AMOUNT OF $12,650 FOR THE PROJECT KNOWN POLY PLASTIC PACKkAGING INC.; AND ~PRO~ING FOR A2q EFFECTIVE DATE. WHEREAS, Poly Plastic Packaging, Inc. provided cash surety in the mount of 512,650 as surety for the water and sewer systems; and WHEREAS, the Uti!~t~ Depamaient has comlAeted final inspection and Verified that all portions of the water and sewer-syst~s are operating, satisfactorily. Section 1. The City Commission of the City.of B0ynton Beach, Florida, upon the ~commendation of sfaf[ hereby approves the release Of the cash surety in the mount of $12,650 to Poly Plastic Packaging, Inc. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner CommiSsioner Commissioner rTEST: City Clerk :ca~ResokLetter of Credit/Cash Surety Release - Poly Plastic pol~ plastic 561 73G 8173 p.4 .~o ~c Z DIRECT PAYMENT REQUISITION Please issue a check in the amount of $ 12:650.00 To: Pol¥ Plastic:Packa~lin~l Co, Inc. P.O. Box 219 Boynton Beach, FL 33426-0219 BlastiC P k ~, ~;For: ~, F Ireleaseofsumtyfortheproje~knoWn~sPol~/,,, ac a~in Inc. Commission Approval 7-2-02 RequeSted by Approvals: Dept. Head Finance Dept. City Manager Peter Mazzella, Assistant to the Director of Utilities DateJune17,2Q02 401 0000 220 99 00 12,650.00 :! $12,650.0C Requested City Cormuission Meetine Dates [] March [9 2002 [] April 2. 2002 [] April 16.2002 [] May 7, 2002 VIL-CONSENT AGENDA ITEH C.5 CITY OF BOYNTON BEACt AGENDA ITEM REQUEST FOl vl . ..... , Date Final Form Must be Tumed in to City Clerk's Office March 6, 2002 (5:00 p.m.) March 20, 2002 (5:00 p.m. April 5. 2002 (5:00 p.rn.~ April 17.2002 ~,5:00p.m.) Requested Cit,j Corrmusslon Meefin~ Dates [] Ma3 21, 2002 [] June 4. 2002 [] June 18. 2002 [] July 2, 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) inne 5. 2002 (5:00 p.m.) June 19, 2002 (5:00 p.m. NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to enter into an AGENCY MEMBERSHIP AGREEMENT with ONVIA.COM INC. (ONVIA) for the purpose of utilizing their website for solicitation of bids and quotations at no cost to the City. EXPLANATION: Procurement Services recommends the use of Onvia (formerly DemandStar.com) as a supplement to our current advertisement of bids. Onvia is an industry recognized website where governmental entities can list bids or quotations at no cost to the City. Vendors have the capability of reviewing multiple governmental bids, and can download the electronic bid documents. An annual fee of $30.00 per County. or $360 Statewide is charged by Onvia to the vendors to access their website. If a vendor elects not to use the Onvia website the vendor will continue to conduct business as normal with the City and Procurement Services will provide hardcopy of the bid documents. A link is provided by Onvia to the City's website which will show the current bids. When a bid is electronically selected on the City website it will forward to the Onvia website. Other benefits for the use of Onvia will include: Increase competition=better use of taxpayers dollars Electronic audit trails, reports Access to history of bids library Reduced costs for document production and distribution Capability of vendor to download electronic bids Attached is a current listing of governmental entities within Florida that use Onvia for bid solicitations. Included in this list are the Village of Wellington, Town of Lantana, and City of Delray Beach. If at any time the City elects to withdraw from participation with Onvia ii would require a thirty (30) day written notice. PROGRAM IMPACT: Used as a supplement to our current bid process, this will significantly increase the public awareness of City bids. Our vendor database is provided to Onvia and combined with other governmental entities to capture the benefit of the larger vendor database for invitations to bid. FISCAL IMPACT: Onvia is offered at no cost to the City, unless we request specialized training, which would cost $950 per day plus travel expenses. Procurement Services is planning on utilizing a conference telephone call for the training at no cost. Also, Procurement Services has the capability of meeting with local municipalities that use Onvia. ALTERNATIVES: Continue the current procedure for handling bid solicitations utilizing the our vendor database, the City website, and advertisements in local newspapers. S:~BULLETINAFORMS AGENDA ITEM REQUEST FORM.DOC CITY OFf BOYNTON BEACH AGENDA ITEM REQUEST FORM Procurement Services - Depaltmeixt Name S:XBULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ONVIA.COM, iNC., FOR THE PURPOSE OF UTILIZING THEIR WEBSITE FOR THE SOLICITATION OF BIDS AND QUOTATIONS; AND PROVIDING AN EFFECTI.VE DATE. WHEREAS, the Procurement Services Department of the City of Boynton Beach recommends the use of Onvia.Com as a supplement to the City's current advertisement of bids; and WHEREAS, Onvia. Com is an industry recognized website where overnmental entities can list bids or quotations at no cost to the City and will increase public awareness of City bids; and WHEREAS, if a vendor elects not to use the Onvia.com website, the vendor will continue to conduct business as normal with the City and Procurement Services will provide a hardcopy of the bid ~ocuments. WHEREAS, the City Commission, upon recommendation of staff ~as determined that it is in the best interests of the citizens and employees of the City to enter into an Agency Membership Agreement with Onvia.com, Inc. for the purpose of utilizing their website for the )licitation of bids and quotations at no cost to the City. NOW, THEREFORI~, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the MaY°r and City Clerk to ,~xecute an Ag~-eement between the City of Boynton Beach, Florida and Onvia.com, Inc,,. a copy of said Agreement being a~abhed hereto as Exhibit "A". Section 2. This Resolution will become effective immediately upon passage. PASSED AND ADOPTED this day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk Corporate Seal) ONVIA.COM, INC. AGENCY MEMBERSHIP AGREEMENT Welcome to Onvia. We operate a proprietary-Intemet-based procurement system through which we provide Internet, faxaad information servmes to network members. Tiffs Agreement describes our mutual responsibilities. WE agree: I. To allow your Agency to use the Onvia System to distribute both your Formal Bids and Quotes. 2. To automatically notify appropriate member Suppliers of Formal Bid and Quote opportunities via emaiLor fax. 3. To notify .and promote your Agency~ s membership in the Onvia network to both your current Suppliers and our Supplier community. 4. To provide your Agency's website with links to: (a) allow anyone to view Formal Bid announcements posted.tothe Onvia network by your agency; (b) allow Formal Bid specifications to be downloaded: and (c) allowSuppliers to register with Onvia. 5. To provide customer support to your Agency.and Suppliers. YOU agree: t. To provide Onvia with a letter announcing your membership in the Onvia procurement network and an electronic mailing hst of your current Supphers. 2. To enter Plan-holder information into Onvia's System for any Suppliers who obtain Formal Bid documents through a source other than Onvia ~ this ensures that we can deliver addenda to all Planholders which reduces the likelihood of protests). DEFINITIONS USED IN THIS AGREEMENT; "Agency'~ - means the governmental entity, agency or other organization that entered into this Agreement with Onvia.com. Inc. "Agreement" - means the Onvia Agency Membership Agreement. "Formal Bid" - means a bid and associated addenda that requires public notification. This can include requests for proposals (RFPs), formal contracts, and annual buys, but does not include a request for quotation that does not require public notification. "Quote" - means an informal solicitation which does not necessarily require public notification. "Onvia." "we." or "our" -~means Onvia.con~ Inc. "Plan-holder" - means a Supplier who has received the specifications for a Formal Bid. · 'Supplier" - means any provider of goods or services. "System" - means the web-based software and services provided by Onvia for posting and broadcasting of both Formal Bids and Quotes. access to broadcast and Plan-holder reports, and standard-level access to our bid library. ~'You" or "your" - means the Agency. 1. LICENSE. For the term of this Agreement. Onvia grants Agency a non-exclusive and nontransferable license to use Onvia's System as referenced herein. 2. OWNERSHIP, Ownership and all intellectual property rights in the System and in ail ideas, processes and ~orks 'of auth6rship crehtext in'whole Or in part during the term of this Agreement by Onvia~belong exclusively to Onvia. The Agency acknowledges such ownership and intellectual property fight~in Onvia. acknowledges that any such work is not a Work made by Onvia foi: hi~-e, and agrees that the Agency wil} not assert any actions to the contrary. 3. SUPPLIER INFO~TION.,The Supplier information provided by the Agency will be used for notificati6~ purP6~s; ~and,~i}l ~0e f~tttmed t0:'Agency' in its original form. Infom~atipn provide, d to Onvia by Supplf~rs is c~,n~sidered ~oafident~al an~p[o~ 'e~ tp :Qnvfa;,howey~r, up0n~request,.O~v~,~ · ~v,i~t~ ~G~3~ge~cy an ~up, td-d~t, li~t~f~Pl~hOlder s ~for ;al~'~bids snbmarted by. Agency tl~ough 0n,vm':s network. 4:-PI~I~[C RECORDS:REQUESTS- All inf0rmation'created by On, via is ComPap~pmp[ielmTy~. and corrfidential, Any supplier information sUppl~ed to US by the Agency is nsed~fqr~ing'p.~m'P~? 6aly and ~eturned to Agency in original form. Publib ree0rds,reqUests Should,,be haiOle~gire6fly~by:the: Agency in accordance with applicable law. 5. ~WARRANI~. The Seryices provided by Onvia hereunder shall be performed in a professionai and workmanlike rn~hrier an~t ~hall Sub§tanfially conform m the description of Se~i6es set forth,?rei~. THE PRODUCTS AND SERVICES REFERENCED HEREIN ~ PRO¥1I)ED ON, AN '.'AS I8 BASIS, WTtTFIOLTT W~Y OF, ANY KIND, INCLUDING TITLE. FREE OF DEFECTS. , MER~HANTAB~,Ei OR FiT FOR A PARTICULAR pURPOSE. 6, SUPPLEMENTAL SUPPLIERS. In the event that the Agency wi~hes Onvio to notify nonregistered Suppliers of Formal Bids. the Agency may enter a l~st of suppl~m6ntal Suppliers:i~to the,S~sten~.: 7. DOCUMENT FULFILLMENT SERVICES. The Agency may choose to hg,~e Onvia provide document fulfillment services for printing, shipping~ and handling Of Formal Bids, addenda and related documents on a case-by-case basis. Onvia Will charge the recipients for the services unless the Agency elects to pay for the servtces. 8. TRAINING. Onvia will provide Agency with training in accordance with the terms of Onvia's Agency Training A~reement. 9. LIMITATION OF LIABILITY. In no event, including but not limited Io performance or nonperformance by Onvia. shall Onvia be liable to Agency for any amount in excess of the total paid subscription fees set forth in the attached fee schedUle. Such liability shall only be for direct ~damages up to the amount of said paid subscription fees. To the maximum extent permitted by law. in no event shall Onvia be liable for indirect, speciai, incidental, or consequential damages, including, without limitation. loss of profits, loss of good will, work stoppages, computer failure or malfunction or intermptiun of business, whether such damages are alleged in tort. contract, indenmity, or otherwise, even if Onvia has been apprised of the possibility of such damages. 10. ASSIGNMENT. Neither party to this Agreement shall ,have the right to assig~ or sublicense any of ird rights or obligations~hereundez withou~ the prior written Consent of the othe~ party, and any unauthorized assignment or sublicense shall be void and of no force or effect. 11. GOVERNING LAW. The laws of the State of shall govern this Agreement. 12. ACTS OF GOD AND OTHER EVENTS. Onvia is not responsible for disruption of Services or non-use of Products due to circumstances beyond its control including, but not limited to: fire. floods. war. civil unrest, severe weather, disruption of electricity or phone service and/or Internet access, or any other unforeseen event or circumstance. 13. NOTICES, All notices under this Agreement shall be in writing and sent by registered or certified mail. postage prepaid, addressed to the part) for which it is intended at the address set forth on the first page of this Agreement or to such other address as either party shall from time to time indicate in writing. Any such notice to be deemed to be effective upon receipt or five (5) days from the date of the mailing, whichever occurs first. 1:4. ENTIRE AGREEMENT, This Agreement constitutes the entire Agreement of the parties and supersedes any prior written or oral understandings or agreements. Membership term: Your membership will begin upon execution of this Agreement and will continue until either party provides thirty (30) days written notice to the other party. Agency: Onvia.com. Inc. 12613 Mercer Street Address: Seattle. WA 98109 County: Signature: Signature: Name: Name: Title: Title: Date: Date: Requested City Commission Meetine Dates [] March 19. 2002 [] April 2. 2002 [] April 16,2002 [] May 7, 2002 VII.-CONSENT AGENDA ITEM C.6 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office March 6, 2002 (5:00 p.m. March 20,2002 (5:00 p.m.) Requested CityCommission Mee~n~ Dates [] May21,2002 [] June 4. 2002 Date Final Foml Must b~'~ume~: in to Ci~ Cl~k's O~ee ~: May 8, 2002 (5:00 p.m.)~ ~"~__ May22, 2002 (5:00p.m~) April 3, 2002 (5:00 p.m.) [] June 15, 2002 June 5. 2002 I5:00 p.m.) April 17, 2002 (5:00 p.m.J [] July 2. 2002 June 19. 2002 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UmSrdshad Business [] Announcement [] P~esentati6n [] City Manager's Report RECOMMENDATION: Recommend approval of a resolution reducing the Letter of Credit for Bl's Wholesale Club ~ Excavation & Fill Permit No 01-1629'~ from $250,000.00 (Two Hundred FWty Thousand Dollars) to $25,000.00 (Twenty-frye Thousand Dollars). EXPLANATION: Attached please fred correspondence fi'om BJ's Wholesale Club requesting a reduction in the Letter of Credit amount a copy of the Letter of Credit (No, 151261785), and inspection report showing acceptance of the work on the portion of the project associated with thSs Letter of Credit. The rema/rfing 10% (ten percent) of the Letter of Credit will be retained by the CiG for the warranty period of one year. The Development Department and Public Works DepartmenffEngineering Division have no objection to this reduction. PROGRAM 12VIPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Development Departmem Department City Attor~ ~inance / Human Resources J:\s HRDATA~En gineeringXLogan~S urefies~B J's Exc.& Fill Agenda Request.dol RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTi-IO~G ~ REDUCTION!N ~ .LETTER 0F CREDIT ISSUED By FLEET NATIOi~AL BANK 0~,o. 151261785) FOR ~"PROJECT KNOWN AS BJs WHOLESALE CLUB)~,$250,000 TO $25,000; AND PROVIDING AN E~FE~Cd!'IVE DATE. VCI-IEREAS~ the developer of'~ parcel, p~eviously submitted a,Letter of Credit in the amount of $250,000 as surety for the excavating and filling work for the project known as BJ's Wholesale Club; and WltEREAS, the Public Works and Development Departments of the City of Boynton Beach are satisfied with the work on the portion 0tlthe project associated with 5tis Letter of Credit. NOW, THEREFORE, BE IT RESOLVED BY TItE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, based ion the recommendation of staff, hereby approves a reduction of a Letter of Credit/No. 151261785) from $250,000 to $25,000. Section 2. That this Resolution shall become effective immediately upon assage. PASSED AND ADOPTED this day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) /cakes\letters of Credit~B$'s Wholesale Reduction of LOC DEPARTMENT OF PUBLIC WORKS JUN - ENGINEERING DIVISION t ........ - MEMORANDUM NO. 02-119 .......... TO: FROM: DATE: RE: Quintus Greene Director of Development LaurindaLogan, P.E. ~ Civil Engineer , 'x Engineering~Depar~~ent June 10, 2002 ~ Request for Reduction of Cash Surety BJ's Wholesale Club (Excavation & Fill Permit #0'1-1629) Letter of Credit No. 151.261785 BJ's Wholesale Club, has submitted a request for reduction in their cash surety for the above referenced project. This Department recommends a reduction of 90% of the original surety amount of $250.000.00 (Two Hundred Fifty Thousand Dollars) surety for this project. Ten percent (10%) or $25,000.00 (Twenty Five Thousand Dollars) will be held for the one year warranty period I have attached copies of the Request for Reduction, Letter of Credit, and inspection report for your use. Also attached is a draft Agenda Item Request Form. If you have any questions or need additional information regarding this matter, please feel free to contact me at x6482. LL/ck Xc: Jeffrey R. Livergood, P.E., Director, Public Works H. David Kelley, P.E./P.S.M., Utility Engineer, Public Works/Engineenng Frantz LaFontant, Engineering Plans Analyst, Public Works/Engineering File C:\My Documents\B,J.'s -Agenda Item, Reduction in Surety.aoc BJ's Wholesale Club. Inc.~ P.O. Box 9601. Natick. MA 01760-9601 (508) 651-7400 June 5, 2002 Ms. Laurinda Logan Civil Engineer City of Boynton Beach Department of Public Works-Engineering Dept. 100 East Boynton Beach Blvd. Boynton Beach, FL 33425 BJ's Wholesale Club, Inc. #129 1540 West Boyaton:Beach Blvd. Permit -#01-1629 Dear Laurinda: Please accept this letter as our request to the City of Boymon Beach to reduce the amount of our Standby Letter of Crertit #151261785 from $250,000 to $25,000. Thank you for your consideration in this matter. Sincerely, BJ's Wh/~g~l~ Cluh~. John B~lrbato '~Vic~9~esident Manager of Property Developmen[ Cc: George Dmmmey Marilyn Nicholas B fJBarbato/12 9LaurindaLo ganEngDpt ANDBY LErrEB oF CREDIT. N~.0. t iSSUING BANK: FLEET NATIONAL BANK A MEMBER OF FLEET FINANCIAL GROUP P O. BOX ~1~7, MA ~ SFTINT BOSTON MA 02106.-~t~? ?LICANT: 'S WHOLESALE CLUB, E MER~ER ROAD TICK, MA 01760 NC. NEFICIARY: TY OF BOYNTON BEACH PARTMENT OF DEVELOPMENT YNTON~B~A~H~ FL. 33~5 TN; CiTY CLERK LEPHONE NO. (~61) 74A-6~8~ [ TE AND PLACE OF EXPIRY'. z ~:[L ~, :~O0~ ~T OUR COUNTERS HERESY ESTABLISH OUR CLEAN IRREVOCABL t~i~17S~ IN YOUR YAVOR, ~S BENEFICIARY, 4HOLESALE CLUB~ INC., ONE MERCER ROAD, ~ ~U~ OF TWO ~UNDRED FIFTY THOUSAND AND OC EXPIRING ON APRIL. ~, ~OO~ AT THE COUNTE [ A STATEMENT PURPORTEDLY SIGNED BY AN 3OYNTON BEACH DEPARTMENT OF DEVELOPMENT, ?HAT 'TNE FUNDS DRAWN UNDER LETTER OF CREDIT ~ANtx., ~RE DUE BY REAS.ON OF S~'~ ~HOLESAL ~XCAVRTION AND FILLING TO RESTORE THE Si ~EGUIREMENTS FOR BJ'S WHOLESALE CLUB )1~ 'LAN5 PREPARED BY KIMLEY HORN AND ASSOCI 'FIE WOR~ TO SE COMPLETED IS AS FOLLOWS: ~TANDBY LETTER OF CREDIT' NO ORDER AND FOR ACCOUNT DF BO'S TZCK, MA 01760 UP TO THE AGGREGATE iO0 U.~. DOLLARS, [~ S. ~50,000,00} OF FLEET NATIONAL BAN~, 1 FLEET SErVICES-STANDbY DEPARTMENT, 3THORIZED OFFICIAL OF THE CITY OF $~IORN TO BEFORE A NOTARY PUBLIC STATING 3. l~12~1785 ISSUED BY FLEET NATIONAL CLUB, INC. 'S FAILURE TO COMPLETE THE =- SHOULD THE NEED ARISE PER THE IN BOYNTON EEACH~ FLORIDA, AS SHOWN ON List THE WORK BJ'S WHOLESALE CLU~, 5613756316 B B FtNA~,~JE PAGE THIS IS AN INTEGRAL PART OF LETTER INC. FAILED TO 2. THE ORIGINAL OF THIS LETTER OF CREDI1 COFY DF BEN£F{CIARY'S LETTER NOTIFYI~ ~EDI~. ~ECIAL C~NDITIONS: ~. PARTIAL DRAWINGS ARE ACCEPTABLE, ~NY DRAFT DRAWN UNDER THIS LETTER OF ~RREVOCABLE LETTER OF CREDIT NO. EDIT NUMBER: PAGE: THEIR iNTENT TO DRAW ON THIS LETTER OF EG~J~RED. IT MUST BE MARKED: "DRAWN UNDER 5 ISSUED BY FLEET NATIONAL ~IAN~ IS A CONDITIDN OF THIS LETTER OF CRE[ T THAT IT SHALL BE DEEMED AUTOMATICALLY 'E~TENDED WITHOUT AMENDMENT FOR ONE (1) ~ AR FROM THE PRESET ~ ~Y FUTURE ~'OU ARE NOTIFIED BY REgiSTERED LETTER O~ ~VERNI~HT COURIER SERVICE THAT WE ELECT ~OT TO CON~IDER THt5 ~ET.~ OF CREDIT R~ EWED FOR ~NY SUCH PERIOD. HEREBY ENe~eE WITH YOU ':~ ANY DRA~ ~: ~ER AND IN COMPLIANCE WITH THE ~TANDBY DEPA~NT, :VIA COUR~'? 5ERVIC~i'': R"'~E~D'.~:,?,~' OR BEF~E THE ~NT~NT T~ DRA~ ~,ON TH~S LETTER OF C EDIT, ~NLE~5 ~THERW{SE EXFEESb~Y STATED HEREIA THIS LETTER DF CREDIT I~ ~UBJECT TO ~E: UNIFQR~ CUSTOMS AND PRACTICE FOR DOC ~NTERNATIONAL CHA~ER DF COHHERCE PUBLIC T~ON NO, ~OO. ~HIS LETTER OF CREDZT IS EN~RCEA~LE IN COURT OF COMPETENT J~ISDICTION IN ~ALM BEACH CO~TY, FLORIDA~ AND IS TO BE ~NTERPRETED 9Y FL~I~ L~W. IN THE ~V~NT OF CONFLICT, FLORIDA L~ ~HALL PRE THIS DOCUMENT CONSIST BP502103 CITY OF BO~TON BEACH Inspection Inquir~ - Inspection Selection Proper~y address ..... : PCN .......... : Application number : Application hype : 1540 W BOYNTON BEACH BLVD 08-43-45-30-01-004-0030 }1 00001629 EXCAVATION/FILL T~r~e options, press Enter. 1=Select Opt Str/Seq ~mt/Seq 000 000 EX 00 00'0 CO0 EX O0 000 000 EX O0 000 000 FL O0 000 000 FL O0 000 OOO FL O0 Inspection T~pe EXCAVATION FINAL EXCAPATiON FINAL EXCAVATION FINAL ENGINEERING FINAL ENGINEERING FINAL ENGINEER~NG,!FI~NAL Seq Insp 0001 FL 0002 FL 0003 FL 0001 FL 000~ FL ReS=it/Date DA 11/09/01 DA 11/13/01 AP 2/25/02 DA 11/05/01 DA 11/13/01 P3~Exit F11=View 2 F12=C&nce1 / Bottom Requested City Commission Meetinq Dates [] March 19. 2002 [] Anril 2. 2002 [] Apr[~ 16, 2002 [] May 7 2002 VII.-CONSENT AGENDA ITEM C.7 CITY OF BOYNTON BEACH AGENDA ITEM REQU EST FORM Date FineJ Form Must be Requested City Date Final Form ~st be~ Turned in to C[t~ Clerk's Commission Meetinq Dates Turned in to Cib/Cteff~s Marci~ 6, 2002 {5:00 p.m.) [] May 21. 2002 May 8, 2002 (5:00 p.m.) March 20.2002 (5:00 p.m.) [] June 4. 2002 May22, 2002 (5:00 p.m.) April 3. 2002 (5:00 p.m.) [] June 18. 2002 June 5, 2002 (5:00 p.m.) And 17.2002 [5:00 p.m.) [] Ju~y2, 2002 June 19. 2002 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenca [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Staff recommends that the Commission approve Resolution R02- Special Warranty Deed conveying titieto Habitat for Humanity for: for a Lot 172, Block A, BOYNTON HILLS, as recorded in Plat Book 4, Page 51, of the Public Records of Palm Beach County, Florida. EXPLANATION: Habitat for Humanity, in partnership with the City Of Boynton Beach as a believer n assisting families to obtain the "American Dream" of homeownership, has qualified an applicant to build a single- family home located on this property, which will add to the growing number of homes being built on vacant lots throughout the City's redevelopment targe~ area. The applicant, as well as members of their immediate family, must invest a substantial number of "sweat equity" hours in the construction of their home and other houses being built through the program, with the assistance of Habitat volunteers and professional staff. PROGRAM IMPACT: A new single-family dwelling will be added to a neighborhood located within the City's target area. Upon approval this would enable vacant property to become a part of neighborin~ homes, and aid in the elimination of slum and blight in the community, a goal of both the City Of Boynton Beach and Habitat for Humanity. FISCAL IMPACT: The building of affordable housing will add to the tax base, as this vacant lot is not producing any taxes at this time. "~ty- M~r~ager~s Signature Department of Development Division of CommuniW Redevelopment Department Name City Attorne~n'~nce / Human Resources RESOLUTION R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHOR/ZING AND DIRECTING THE MAYOR AND ,CITy C~ERK Y:O E~cUT~:A~ SPECIAL w~I'Y DBED CONVE~iWG Pit0PERTY TO HABITAT FOR HUM~TY, AND PROVIDING AN EFFECTIVE 'DATE. WHEREAS, Habitat for Hu~anity has qualified an applicant to build a single:family home located on this property,~ which dwell~g vdll be added to a neighborhood located within the City's redevelopment target area; and WttBREAS, the construction of single:family housing in existing subdivisions throughout the City is encouraged for the. purpose Of community revitalization and increased taxable value; and WItEREAS, the City Commission of the City of Boynton Beach, based upon recommendation, finds it to be in the best interests of the community and its residents to convey the below-described property to HABITAT FOR HUMANITY, for the purpose of constructing a single family home. NOW, THEREFORE, BE IT RESOLVEI) BY TI-IR CITY [ OF TtIE CITY OF BOYNTON BEACtI, FLORIDA, THAT: Section ~1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute a Special Deed conveying certmn property, more particularly described herein. A copy of the Special Warranty Deeds are attached hereto and made a part hereof. Section2. This Resolution will become effective intmediately upon :~CA~.ESO\Real Estate\Habitat Resolution 062202.doc PASSED AND ADOPTED this day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner kTTEST: City Clerk (Corporate Seal) ~,:\CA',RESO',,Real Estate\Habitat Resolution 062202.doc THIS INSTRUMENT WAS pREPARED BY: lAMES A. CHEROF, ESQUIRE P.O. Box 310 BoyntOn Beach, FL 33425 SPECIAL WARRANTY DEED THIS INDENTURE, made:thks- "day of July, 2002 between THE CITY OF BOYNTON BEACH, FLORIDA, a m~cipal corporation, (hereinafter referred to as "Grantor") and HABITAT FOR HUMANITY, a, whose address is Palm Beach County, Florida (hereinafter referred to as "Grantee"). WITNESETH: That said Grantor, for and in consideration of the sum of TEN ($10.00) DOLLARS, and other good and valuable considerations to Grantor in hand paid by Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the Grantee, and Grantee's heirs and assigns forever, the following described land, situate, lying and being in Palm Beach County, Florida, m wit: Lot 172, Block A, BOYNTON HILLS, as recorded in Plat Book 4, Page 51, of the Public Records of Palm Beach County, Florida. Grantor does hereby warrant title to the land, and will defend the same against the lawful claims of all persons claiming by, through, or under the Grantor, but against none other. GRANTEE covenants that the real property conveyed by this instrument must be used to benefit low and moderate income persons and/or families, as those terms are defined by the U.S. Depmhnem of Housing and Urban Development and Palm Beach County, for a period of twenty (20) years ~rom the date hereof. In the event of a breach of this covenant, title shall revert m GRANTOR. St\CA\Departments\Community Redev\Habi~a~ for Humanity Deed 062202.doc Page 1 IN WITNESS' WHEREOF, Grantor has caused this Deed to be executed by its duly authorized officer the day and year first above written. Signed, sealed and delivered in our presence: wimess~: Signature (Type or print name) Signature (Type or pnnt name) CITY OF BOYNTON BEACH by: Mayor Approved as to Form: City Attorney STATE OF FLORIDA ) ) SS.: COUNTY OF PALM BEACH ) The foregoing insmament was acknowledged before me this __ day of July, 2002 by GERALD BROENING as Mayor of THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation, on behalf of the corporation, who is personally known to me, and who did not take an oath. My Commission Expires: NOTARY PUBLIC (Type or prim name) Page 2 Requested City Commission MeetinQ Dates [] March 19. 2002 [] April 2, 2002 [] April 16, 2002 [] May 7. 2002 VI'Z.-CONSENT AGENDA TTEM C.8, Date Final Form Must be Requested ~ity ~ Date Final Form~st be - - Turned in ~o ~it~ ~l~rk's Commissio~ Meefinq ~tes Turned in to Oitg Cl~'s Offi~ ~ March 6, ~2002 (5:00 p.m.) [] May 2.1, 2002 May 8, 2002 (6:00 p.~.) Marc~ 20i 200~ (5:00 p.m.) [] .June 4. 2002 Mey 22, 2002 (5:00 ~.'~.) ~. Apdl 3, 2002 (S:00 p.m.) [] Juna 'i8. 2002 .June S. 2002 (5:00 p.m.) April ~7. 2002 (5:00 p.m.) [] ~uly 2. 2002 .June 'i~. 2002 (§:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Headng [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: That Commission approves Resolution 02- title to Joseph Matthews for: __ for a Special Warranty Deed conveying Lot 10, Block 2, PALM BEACH COUNTRY CLUB ESTATES, as recorded in Plat E~ook 11, Page 43 of the Public Records of Palm Beach County, Florida. EXPLANATION: Mr. Matthews has been approved for a morigage as a participant in the City's Infill Construction Program. He has selected a city-owned lot to build a single family dwelling for his family of five (5) to reside in Boynton Beach and achieve the "American Dream" of homeownership. PROGRAM IMPACT: A new single-family dwelling will be added to a neighborhood located within the City's target area. Upon approval, this would enable vacant property to become a part of the neighboring homes with the reduction of trash dumping and maintenance. FISCAL IMPACT: Taxable value added to the City of Boynton Beach of approximately $124,0000.00, less homestead exemption. The vacant lot itself is valued at approximately $7,000.00, but as the municipality owns it, the city currently receives '~o revenue from it. ALTE RNATIVES:~ff.~ ~one. Depart'n~ent 'lrl~ad~'~ignatu re C~ ~a-n~ger's Si{inature Department of Development Division of Community Redevelopment Department Name City Attorr~e~/ ¢'i~ance / Human Resources RESOLUTION R 02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH. FLORIDA, AUTHORIZING :AND DIRECTING ~ ~MAYOR wARRANTy DED ~oNvEYING:pROpERTY AS PART OF THE CITYeS DslF.~1~;L CONSTRUCTION PROGRAM TO ~OS~H LJ IviAT~EWs'AND PAMELA MATTHEWS; 'AND",PRO~DtNG~ AN EFFECTIVE DATE. WIIEREAS, JOSEPH :L. M_~TTHEW$~ arid P~ELA MATTHEWS has seen approved for a mortgage as a participant in the City of Boynton Beach Infill 'onstruction Program; and WltEREAS, JOSEPH L. MATTHEWS and PAIvIELA MATTHEWS has selected a city-owned lot in the City's redevelopment target area, and desires to build a single family home on said lot; and WIIEREAS, the construction of single-family housing in existing ;ubdivisions throughout the City is encouraged for the purpose of community -evitalization and increased taxable value; and WItEREAS, the City Commission of the City of Boynton Beach, based upon taft recommendation, finds it to .be in the best interests of the community an4 its esidents to convey certain property to JOSEPH L. MATTHEWS and PAMELA MATTHEWS, for the purpose of constructing a single family h0me. NOW, TIIEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF TIlE CITY OF BOYNTON BEACII, FLORIDA, TIlAT: Section 1. The City Commission of the City of Boymon Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute a Special S:\CA~RESO\Real Estate\Matthews Resolution 0S?.202.doc Warranty Deed conveying certain property to JOSEPH PAMELA MATTHEWS. and made a part hereo£ Section 2. ,assage. PASSED AND ADOPTED this day of-July, 2002. CITY OF BOYNTON BEACH, FLORIDA L. MATTHEWS and A copy of the Special Warranty Deed is attached hereto Th/s Resolution will become effective immediately upon Mayor Vice Mayor Commissioner Commissmner Commissioner ~TTEST: 2ity Clerk ~Corporate Seal) :~CA~.ESO\Real Estate\Matthews Resolution 062202.doc THIS INSTRUMENT WAS PREPARED BY: JAMES A. CHEROF. ESQUIRE P.O. Box 310 Boynton Beach, FL 33425 SPECIAL WARRANTY DEED TillS INDENTURE, made this day of July, 2002, between THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation, (hereinafter referred to as "Grantor") and JOSEPH L. MATTHEWS and PAMELA MATTHEWS, his wife, whose address is Palm Beach County, Florida (hereinafter referred to as "Grantee"). WITNESETH: That said Grantor, for and in consideration of the sum of TEN ($10.00) DOLLARS, and other good and. valuable considerations to Grantor in hand paid by Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the Grantee, and Grantee's heirs and assigns forever, the following described land, situate, lying and being m Palm Beach County, Florida, to wit: Lot 10, Block 2, PALM BEACH COUNTRY CLUB ESTATES, as recorded in Plat Book 11, Page 43 of the Public Records of Palm Beach County, Florida. Grantor does hereby warfare title to the land, and will defend the same against the lawful claims of all persons claiming by, through, or under the Grantor, but against none other. GRANTEE covenants that the real properS' conveyed by this instrument must be used to benefit low and moderate income persons and'or families, as those terms are defined by the U.S. Department of Housing and Urban Development and Palm Beach County, for a period of twenty (20) years from the date hereof. In the event of a breach of this covenant, title shall revert to $:\CA\Departments\Commu~ity Redev\Ma~thews Deed 062202.doc Page 1 GRANTOR. IN WITNESS WHEREOF, Grantor has caused tiffs Deed to be executed by its duly authorized officer the day and year first above written, Signed, sealed and delivered in our presence: Wimesses: Signature (Type or print name'l Signature (Type or print name) CITY OF BOYNTON BEACH by:. Mayor Approved as to Form: City Attorney STATE OF FLORIDA ) ) SS.: COUNTY OF PALM BEACH ) The foregoing instrument was acknowledged before me this day of July, 2002 by GERALD BROENING as Mayor of THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation, on behalf of the corporation, who is personally known to me, and who did not take an oath. My Commission Expires: NOTARY PUBLIC (Type or print name) Pa~e 2 364 O.OOOO FEB Z. ,5 1 VII.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM AGENDA ITEM REQUEST FOR v, Requested City Commission Meetinq Dates Date!Ejnal Form Must be Turned ~Clerk's Office Requested Ci~ Commission M&e?na Dates Date Final Form Must be Turned in to Citv Clerk's Office [] March 19. 2002 March 6. 2002 (5:00 p,m,) [] May 21, 2002 May 8, 2002 (5:00 s~m.) [] Audi 2, 2002 Mamh 20; 2002 (5:00 p.m.) [] June 4. 2002 May 22, 2002 (5:00 p.m.) [] Audi 16, 2002 Apn'l 3, 2002 (5:00 p.m.) []. June 18, 2002 June 5, 2002 (5:00 p.m.) [] May72002 AUdi 17. 2002 [5:00 mm.) [] July2, 2002 June 19. 2002 (5:00 p.m4) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Staff recommends Commission approval of the preparation for final adoption of the City of Boynton Beach's 2002-2007 Community Development Block Grant (CDBG) Five-Year Consolidated Plan to reflect the proposed expenditures as outlined in program impact. EXPLANATION: The City of Boynton Beach is inits sixth {6m) year of receiving Federal Grant Funds. The Five-Year Consolidated Plat is being developed with activities listed that show how the use of these funds will address the needs of the Commupity. Proposals were received as a result of public advertisemem and were reviewed by a comm tree comprised of the following citizens and City of Boynton Beach employeeS: Bevedy Agee ................................................................................ Education Advisory Board Ron Washam ......................................................................... Community Relations Board Shanna St. John ................................................................................. Youth Advisory Board Dan DeCarlo .................................................................................. Neighborhood Specialist Hannah Matras ........................................................................ Economic Research Planner Octavia Sherrod ............................................................. Community Development Manager PROGRAM IMPACT: The Community Development Block Grant (CDBG) Program's purpose is to help the City of Boynton Beach meet the needs of it~ lower income residents by offering a wide range of Community Development Activities. These include, but are not limited to, infrastructure improvements, family develooment. public services, housing and recreational needs, as well as fund administration by the City. The recommendations for FY 2002/2003 are as follows: Grant Amount $577,000 Aid to Victims of Domestic Abuse Committed Citizens Concerned About Our Children. Inc, Community Caring Center I Have a Dream Juvenile Transition Center Mad Dads of Boynton Beach Vetsville Cease Fire House Summer Camp Scholarships TOTAL PUBLIC SERVICE Recommendation 5.000 5.000 15.000 5,000 7.500 8,000 7,500 15,000 68,000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Boyntpn Beach Faith Based CDC Not t~be funded Seni~Livih~;Fgei/ib' ' by c~BG dollars Boynton Beach Faith Based CDC 60.000 Heart of Boynton PBC Resource Center Economic-Small Business Development 30,000 PBC ResourceC~nter 20,000 Job Training W/Flor~la;At~an~c University Fair Housing center (adminis~ative) 10,000 R, M. Lee CDC 60,000 Econbmi~ Development Administrative 105,400 Rehabilitation & Delivery 140,000 Uncommitted funds from this gran[ 83,600 period TOTAL FUNDING FY 2001/2002 577,000 FISCAL IMPACT: The City of Boymon Beach expects to receive $577~000 for this program to continue its Community Development efforts ALTERNATIVES: discontinue its revitalization efforts. Depart~er~t H~ad's, Signature Department of Development Division of Community Redevelopment Department Name The City of Boynton Beach would have to use ad valorem dollars, or would have to '~Ci~"-~VM~nature City Attorney / Finance / Human: Resources RESOLUTION R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE PREPARATION FOR ADOPTION OF THE CITY OF BOYNTON BEACH'S CONSOLDATED PLAN TO COMMUNITY DEVELOPMENT DISBURSEMENT PLAN; AND EFFECTIVE DATE. FIVE YEAR REFLECT A BLOCK GRANT PROVIDING AN WI4_EREAS, the City of Boynton Beach is entering into its sixth year of receiving federal grant funds as an entitlement community; and WItEREAS, a Five Year consolidate.d plan has been developed, setting forth how the City intends te utilize the funds aVailable to best address c~mmunity needs, which plan is attached hereto as Exhibit "A"; NOW, TItEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The City Commission of the City of Boynton Beach hereby approves he preparatiOn for adoption of the City of Boynton Beach's Five Year Consolidated Plan, which Plan is attached hereto and made a part hereof. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commismoner Commissioner Commmsioner kTTEST: City Clerk Fiscal Year 2002/2003CDBG Al location $577,000 Administration .......... ; ..... ......................................................................... 115,400 Public Service ........................................................................................... 86,550 Balance ........................... ;.. .................................................. -:....; .......... 374,050 A.qency Request Current Funding Avera.qe Score Recommendation Aid to Victims of Domestic Abuse 12,500 10,000 89.2 5,000 About 28,550 N/A 63.7 5,000 I Have A Dream Mad Dads~i3f~ Boynton Beach Vetsville Cease Fire House sCity of Boynton Beach ummer Camp Scholarship Program TO~P!JBEIGSERVIGE Boynton Beach Faith Based CDC Senior Living Facility Boynton Beach Faith Based CDC Heart of Boynton PBC Resource Center (Economic- Small Business Development) PBC Resource Center (Construction Management- Education) R. M, Lee CDC Economic Development Fair Housing Center Residential Rehabilitation & Delivery Administration (*Includes Fair Housing) Uncommitted funds for this grant TOTAL FUNDING FY 2002/2003 20,000 15,000 92;2 15,000 14,100 7,500 69.8 5,000 30,000 15,000 67.2 7,500 275,095 N/A 47.2 8,000 32,136 12,000 71 7,500 15,000 15,000 N/A 15,000 50,840 N/A 69.5 100,635 75,000 88.2 35,000 30,000 81.7 25,000 25,000 85.7 100,00O N/A 70 20,000 15,000 88.7 210,700 140,000 100,600 20% 68;000 Not funded by CDBG dollars 60,000 30,000 20,000 60,000 10,000 140,000 105,400 83,600 577,000 2 COW Requested City Commission [] April 2. 2002 [] Alxil 16.20~2 VII.-CONSENT AGENDA ITEM C.10 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR~vt Date Final Form Must b~ Turned ia to City Clerk's Office March6. 2002 (5:00p.m.~ March 20, 2002 (5:00 April 3, 2002 April 17,2002 (5:00 p.m.) Requested City Commission Meeting Dates [] May 21,2002 [] June 4, 2002 [] June 18, 2002 [] July 2, 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m.) June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEI~I [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the First Addendum to Appointment Contract for Paul Fleming, Senior Project Manager. EXPLANATION: Paul Fleming, Senior Project Manager completed one year of service to the City on March 7, 2002. The attached addendum to his appointment contract modifies the terms and conditions of his employment. PROGRAM IMPACT: Mr. Fleming's base salary will be increased to $58,300. He will also continue to have a performance bonus incentive as part of his compensation package. He will be eligible for up to 4 individual bonuses at $2,500.00 per bonus. A copy of his 2002 Employee Goals and Standards of Performance is attached. These goals were established as part of the annual performance evaluation process while Mr. Fleming was an employee of the Engineering Department. He has recently been reassigned to the Utilities Department. Therefore, over the course of the next year, there may be some modificiations to the final list of goals. FISCAL IMPACT: Funds have been budgeted in the Utilities Account for payment of base salary and performance incentives. S:~BULLETIN~FORMS~AGENDA ITEM KEQUEST FOKM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM There are not too many alternatives available under the circumstances. The compensation package that is being recommended is fair and competitive with the surrounding marketplace. Utilities Department Depar~ent Name '! ~ma-me / Human Resources S :~BUL LETII~FORM S k4.GENDA ITEM KEQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE ~IY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECLFFE AN ADDENDUM TO THE APPOINTMENT CONTRACT BETVVEEN THE CTFY OF BOYNTON BEACH AND PAUl. M, FLEMING; PROVIDING AN EFFECTIVE DATE. WHEREAS,: the City Manager has recommended that the City enter into an Addendum to the Appointment Contract for Paul M. Reming, Senior Project Manager, pursuant to the terms and :onditions set forth in,the Addendum :attached hereto as and made a part hereof. NOW, THEREFO~Ei~BE 'ZT RESOLVED BY THE CZTY COMMZSSZON OF THE CZTY OF BOYNTON BEACH, FLORZDA, THAT: Section 1. The City Commission of the City of 8oynton Beach, Florida authorizes the City Manager to enter into an addendum to the appointment contract with Paul M. Fleming, Senior Project Manager, which Addendum is attached hereto and made a part hereof. Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of 3uly, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk [Corporate Seal) s;ca\Reso\employment rna~cers\ Fleming FIRST ADDENDUM TO APPOINTMENT CONTRACT This Addendum dated the day of ,2002, amends the Appointment Contract between the City of Boymon Beach and Paul M. Fleming, Senior Project Manager. Unless exp[essly modified by tNs~ Addendum, the 9~ginat terms Of the Appointment Contract shall remain in full force..This Contraet'App6intment~is hrnended as/oi16W~: BASE SALARY. The City shall pay to Paul M. Fleming an annual salary of Fifty Ec;'an Dollars ($58.300.00), of personnel the you receive up to:an additional two ~ INCEN, TIYE:~A~KAGE,.. ~PanLM. FI¢~ shali~.re,e~ive tke~!~ggement Incmative Package, which cor~tsts of enhance~ hfe msuranoe~'arrd comtSensatory leave, which became e{fecfi~ ih;2001 f0r. S~p~n4~o~ Mgrifigeafi~eat E/~tSl~eea; ..~ i:.,: ,,~ ~. ~i which ' term Fleming. The forth thereto are not Chapters 5, 6, 9, in those instances when both the dndition Beach the M. [ any term or condition set 30. USE OF CITY VEHICLE. The City shall provide you with the use of fleet vehicle, No. 103. This City vehicle, ma,/be used by you solely :for City business and transportauon tc and from the work site onlY. In the event of a conflict between the Appointment Contract and this Addendum, the Addendum shall control. The foregoing provistons represent the agreement of the parties and become effective upon ratification by the City Commission. Kart Bressner City Manager Dated: Dated: Paul M. Fleming Senior Project Manager S :'xC A~AGMTSXEmployment Agreements~lemmg Addendum 061202.doc Requested City Corra~ssion Meetina Dates [] March 19, 2002 [] April 2, 2002 [] April 16, 2002 [] May 7, 2002 VII. - CONSENT AGENDA ITEM C.11 CITY OF BOYNTON BEACE AGENDA ITEM'REQUEST FORM Date Final Form Must be Tamed in t0'Ci~ Clerk's Office, March 6; 2002 (5:00 p.m. ~ March 20, 2002 (5:00 p.m.) Apr/l 3, 2002 (5:00 p.m.) April 17, 2002 ~5:00 p.m.) ~equested City Commission Meeting Da~es May2L 2002 [] June 4, 2002 [] June i8.2002 [] July 2, 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 [~.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m. June 19, 2002 ~5:00 p.m. NATURE OF AGENDA ITEM Adm/rdstrative [- Consent Agenda [] Public Hearing [] Bids [] City Manager's Report Development Plans New Business Legal --] Unfinished Business [] Presentation RECOMMENDATION: Approve Contract for the use of the Police Department Range EXPLANATION: The Bureau of Alcohol, Tobacco and Firearm (ATF) is requesting to use our Range in order to conduct firearms training and qualifications. PROGRAM IMPACT: None FISCAL IMPACT: AFT will pay $85.00 per each eight (8) hour of use of the firing line. They will supply their own ammo. which meets the standards for use on an indoor range. ALTERNATIVES: None Department Head's Signature Department Name ~vla~ager's Signature ney Finance / Human Resources S:~BULLETiN~OILMSXAGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH. ~LORIDA, AU'I~HORIZ1NG AND DIRecTING THE IVI~yOR AND' ci'~Y CLERK TO EXECUTE A ~GE AGREEMENT BETWEEN THE CITY OF BoYNTON BEACH ~ THE AL¢OHOL,~TOBACCO & Dep ZMENT FOR OV THE CITY S FIRING RANGE; AND PRO~ING AN -EFFECTIVE DATE~ WHEREAS, the City is the proprietor of a firing range upon a site ,simated at 3501 Avenue, Boy.ton Beach, Florida; and WHEREAS, the Alcohol Tobacco & Firearms Departmem (Department) has City to utilize this firing range for the training of its agents and and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF ~ FLORIDA, THAT: Section 1 Each Whereas clause set forth above is true and correct and herein by this reference. Section 2. The City Commission of the City of Boymon Beach, Florida does authorizes the Mayor and City Clerk ro execute an Agreement between the City of leach and the Alcohol, Tobacco & Firearms Department. which is attached hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ATTEST: City Clerk (Corporate Seal) day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commi ssionCr Commissioner Commissions AGREEMENT THIS AGREEMENT is made and entered into this the 13~n day of July, 2002 byand between the CITY OF BOYNTON BEACH, a Florida Municipality, here after referred to as "CITY", and ALCOHOL ~ TOBACCQ,,AND FIREARMS here after referred to as "DEPARTMENT". WITNESSETH: WHEREAS, the City is the Pr0prietorof a.firing range upon a site situated at 3501~ N. Cor~:greSS:A~U;~;,.B0Yni0~ Beach, Palm Beach County, Florida; and WHEREAS, the E)EPARTMENT seeks permission of the CITY to utilize this training aPpatrates;:;f~?tl~e-~raining Of its agents and employees; NOW~ THEREFORE, in consideration of.the parties' mutual interest and Objectives~in providing~ professional, competent'training, it is understood and agreed between the parties hereto as follows: 1. The term ofthis Agreement shall be for a one (1) year period, commenc~ ng on the date of execution. 2. The CITY shall provide supervision during any use of, or training exercise conducted on said range. 3. The DEPARTMENT shall cause its agents and employees to conform their conduct with regard to the use of the Boynton Beach firing range in accordance with the law an~ rules and regulations established by CITY which are attached and incorporated into this Agreement as if fully set forth herein, identified as Exhibit "A". 4. The DEPARTMENT shall provide the CITY written notice of the date and time it seeks permission to use said firing range. 5. The DEPARTMENT shall reimburse the CITY a usage and cleaning fee of $85.00 (eighty five dollars) per each eight (8) hours of use of the firing line. Payment will be required prior to the use of the range. Make checks payable to: City of Boynton Beach. 6. The DEPARTMENT shall- use only munitions that are classified as clean-fire ammunition for the caliber that will be in use. The only exception will be shotgun ammunition that is not clear-fire classified at this time (but will be required when manufactured). 7. The CITY expressly reserves the right to deny use of the range in the event the intended use of the DEPARTMENT is in conflict with any other use or training. 8. There shall be no charge to the DEPARTMENT for use of the range facilities, however, the DEPARTMENT shall be responsible for any costs or expenses incurred for targets, ammunition, cleaning supplies and other related training items. 9. If,. in the sole discretion of the CITY the DEPARTMENT fails to reasonably conform to the requirements of thisAgreement, thc Agreement may be terminated at any time upon written notice. 10. The DEPARTMENT is not permitted to include anyguest, independent contractor or any other persor under the terms or conditions of this Agreement. 11 Any notice required or permitted to be given under this Agreement shall be in writing and mailed to: BOYNTON BEACH City Manager P.O. Box 310 Boynton Beach, FL 33425 DEPARTMENT A.T.F 505 S Flagler Drive Suite 402 West Palm Beach, F1 33401 12. This Agreement is not assignable. 13. The DEPARTMENT assumes all liability and responsibility for damage, injury or death arising out of the conduct of it's agents and employees in accordance with the provisions of Section 768.28, Florida Statutes. 14. This Instrument contains the entire Agreement between the parties. It may not be changed orally, but only in writing and signed by both parties. -3'- the day and year first above written. IN WITNESS WHEREOF, the parties have executed this Agreement on CITY OF BOYNT, ON BEACH E~ORIDA By: Mayor Witness Witness A'ETEST: Approved as to form: By: ,. ~ . City Attorney City 'Clerk By: ~ Requested City Commission Meeting Dates [] March 19.2002 [] April 2. 2002 [] April 16. 2002 ] May 7. 2002 VII. - CONSENT AGENDA ITEM C. 12 CITY OF BOYNTON BEAC. AGENDA ITEM REQUEST 'FORM Date Final Form Must be Trained in to City Clerk's Office March 6. 2002 (5:00 p.m.) March 20_ 2002 (5:00 p.m.) April 3. 2002 (5:00 p.m.) April 17. 2002 f5:00 p.r~/ Requested City Commission Meeting Dates [] May21. 2002 ] June 4. 2002 [] June 18.2002 [] July 2. 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 200215:00 p.m.) May 22, 2002 (5:00 p.m.~ June 5~ 2002 (5~00 p.m.~ June 19. 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Busmess [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve an agreement with Government Technology Resources for the development of Code Compliance. Building Permits, Business Licenses, Community Inspection and Planning & Zoning software applications for the City of Boynmn Beach in the amount of $25,000 as a "Sole Source" purchase from the Development Deparmxent and Code Compliance. EXPLANATION: The Deparmaant of Development is currently evaluating several automation enhancements designed to improve the level of customer service provided by our divisions. Through enhanced automation, the departman~ anticipates reduction in processing time; improved communication and information dissemination and availability of WEB enabled services, this g~pe of system is already in use throughout Palm Beach County and most of South Florida. The Development Department has received a number of requests to implement this servme. PROGRAM IMPACT: Benefits to our customers and citizens: · Improved' communication and information response time (24 b_rs/7 days a week) through WEB based interaction. · View or listen te WEB enabled menu selections, including interactive application forms and GIS Maps, in multiple languages. · Ability m perform the following fimctions anytime, day or night: o Apply on-line for Planning & Zoning and Building servtces Apply or renew Occupational Licenses Pay Fees or Fines c View and/or print public information, statistics, documents, records~ forms, and maps o Schedule permit field inspections o Find out the results from a permit field inspection o View, print or request a [ax back of permit or planning & zoning application review comments c Click a parcel on a GIS map and obtain all public information related to that parcel o Review a permit or project's progression, schedule and timeline through werkflow S:\BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM PROGRAM EMPACT (con't): Benefits to City Staff · Greatly enhanced commumcauon and workflow tracking · Substantially decreased turnaround time for publ/c information request · Business workflow automation with dgcumentation, including process m~ps · Interaction with local mun/cipalitles and'county ~o refine best practices during software design phases · Ausec friendly system allowing gre~ter ~tegratio~ bf Cindy, rm!!fi-deparanemal inspection servic?s · One source collection for data from all community development related departmems · New sofavare applications designed:to globally.track development activities across multiple departmenta · Reduced data enfry':thne. · Remote fietd~an..t~ ~ ~m!.d,;mquirycapability allowing staff to ac?ess, information.without calling or returning to City facilities. · Greater accuracy in data antry;,through automated field v6rification · araPhi~any ~nabl~d!(6IS) ba~ applications to facilitate more accurate information retrieval and entry. · GIS integration'with legacy da~ase. FISCAL IMPACT: lids is a budgeted expanse for e-governmear software initiatives from account #'s 0t31-2411-524.64-14 $11,000 (Building); 001-2414-515.64-14 $5,000 (Planning & Zoning); 001-2416-524.64-14 $4,000 (Occupational License}: 691-0000-247.04- 43 $5,000 (Code Compliance) ALTERNAT, IVES: Continue processes as they currently exist without enhancing services. ~Nancy Byrn~ A~si~n{ Development Director ~~-~r's Slgnatare S:\BULLETrNkFORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION~B_02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GOVERNMENT TECHNOLOGY,RESOURCES, FOR THE DEVELOPMENT OF CODE COMPLIANCE, BUILDING PERMITS, BUSINESS LICENSES, COMMUNITY INSPECTION AND PLANNING AND ZONING SOFTWARE APPLICATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the DepaAment of Development is currently evaluating automation enhancements designed to improve the level of istomer service provided by our divisions; and WHEREAS, through enhanced automation,- the department anticipates rnproved services, communication and information through WEB enabled services; and WHEREAS, the City Commission, upon recommendation of staff has that it is in the best interests of the citizens and employees of City to enter into an Agreement with Government Technology for a sole source purchase for the development of Code Building Permits, Business Licenses, Community Inspection Planning and Zoning software applications in the amount of $25,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY ~ION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, does hereby authorize and direct the Mayor and City Clerk to an Agreement between the City of Boynton Beach, Florida and Resources. A copy of that Agreement is attached ! hereto and made a part hereof. This Resolution will become effective immediately upon Section 2. )assage. CITY, OF~ BOYNTON~BEA-CH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner TI'EST: City Clerk (Corporate Seal) Government Technology SCHEDULE"~' Services: Scone of Service/Task 1. JAD Project Participation for the foJlowing software Application component[si. Code Enforcement 3uilding Permits =lanning & Zoning 2. Needs Analysis and Saecification identification 3. Comporlent/mptamentation and Training 4. 10tarface supporz Compensation: Costs for JAD Project Participation and Base ComDonent Development end Delivery Code Enforcement Base Comp0nen~ $6.250 Buiidin~ Permita Bass Component $0 250 Business Licenses Base Comcon~nt $61250 Planning & Zoning BaseComoenent $6,250 Total $25.000 2. Needs Analysis And ~pedficatien identification 3. Component Implementation and Training 4. Customer shail pay to GTR, for JAD Prejec specified in Paragraph.1 of this Section, aJ understand and ~ GTR for an' unless the 5. Customer shall execuaon COlT inParagrapn included in JAn Fee [housand dollars ($25,000). The pares Customer to at the time of iotal amount of of ali [wo Donems snecified of the total de[iveq 6. GTR product delivery [~ with the base compopent [ amount eaid for such b~se component product(s) 7. Customer may request, through v mnual · : Customer requests such.services, ti · for such services shall not exceed 20% of the odginat software component pumbase price. Timing: The proauct is to be delivered upon an agreea upon,eaiivery date be[ween [he City and GTR. Sat sfact on Guarantee: GTR provides the City a Satisfaction Guarantee for a periOd of on~ year from,date of base component product daiivery to the City. Should C~ty hot:~ satisfied w~th the'Sase component:pra~uct(s) ~Jdbg the One-year pedod. GTR will return to the City the d~ltar~mount paid for such base component pr0duct(s} ~hat,d~'nbt~e~ ~e~Ci~y's satisfaction. Accepted by: City of Boynton Beach, Florida Government Technology Resources, Inc. By: By: Authorized Signa~ura Authorized Signature Type or Pdnt Name and Titie Date Type or Print Name and Title Date RECEIVED 2 g 20 2 PROCU.EME.T SE.VICES Jo nt Application Development CUSTOMER N.M, IE AND ADDRESS: City of Boyrtton Beach 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425-0310 (Customer named above is hereinafter ref~ THIS GOVERNMENT TECHNOLOGY RESOURCES, INC. JOINT APPI "Agmement")~ ~s ma~e and,antemd ia~thts 15th, aay of May, 2002, by and beheer INC. (~GTR"'~ of 13~1 Ingenuity ~.'O~and~F[: end Cus{oh~e~!'~ ' GTR and Custo~er, agr~ ~a~t:a)l se~Bes to Be pro~ped by GTE to Custom~ hereunaer a a be ~mished only uncer ~e terms and conditions ,~fi~'~ Agrpe~nt ahd [ts 'Schedule Is)". WHEREAS, GTR is & te~01ogy~i~r~dAat and se~,'ico fi~rm specializing in government sector providing certain teonnoiogy software oroducts and services th~t'GTR has de~elbped and ow~s. adc solution requirements an<~ ~es~res [o 0a~olDate in a Joint ~ contained herein, it is agreed to as follOWS: 1.2 1~ 1.5 1.6 I in ~e "Schedule(s)" attached the "JAD Project". on ~e 2.1 2.2 necessary for me n Amendment to this Agreement 2.3 e a~ached "Schedule(s)". 3. Term of Agres?~ nt., This Agreement~ s~all:pe~, effective,; qpon. execuson e~. ~o[n par~ies and. shall conenue n force througn 4. Charges for Semices, .cu~? s~all ~orqpeqsa,e, OT~¢gr ,e~ s e~,.c~_ s. ,.n~ ~_ ~cc~. r.a_ a~n.. ~ce. y.~, ~tl~ ~° ~lve sSeP?~olfit hcei~°t~s~ tg :e° ;rrm ~nn t or its a~ached schedu(e(s);,~: !,~ '; 4.1 ThelGUSto~ne¢ Sh ,alllpay~?3f appJicabta sales, use, excise, value-added, or other tax or governmental charges imposed 3n ~e,li~e~si0g ~dS~,o~,th~s?~vaie Application COmponent(s). 5. GTR's Obligations. To assist Customer o7 seve~opmg the reoulred aDplJcetion$ as defined in the a~tached 'scheaulets? GTR 5.! grovl(3e all base soff,~vare component(s) Aj3plications. including cnanges, up(3a~es, and modif~cafions thereto aha services necessa~/for operation of said software developed by GTR dudng ~e JAD Prelect as defined on the attached ~Schedule(s)"; 5.2 pe~orm Needs Analysis and Specifice~;ions,identJflcation to fu ly determine the required funcilonaiity aha processes 5.3 aerforrn d0cu~ent Needs Analysis and Speck/tear,ohs and present to Customer formutual ~cceotance 5.4 3rovJde efficient communication, Lasting, and training accessib fity during the JAD Projec 5.6 crogide ADalicetJon support and system suDgort throughout the JAD Project. placed in esCrow and is p~ovided to C~stome~in the ~,~ent that GT~ e!ther disarm?, ~ea~es to e~sL goes cut of business, or for any other reason is unabJe ~;o propedy support the comole~ed appl[ceilon(s). 6~ Customer's Obligafic~r~. In orcler ~o eaable GTR to pedorm its obiigailons nereunser, and as a condiilon preced~m to GTR's obligations o perform he[eunde~, Castomer shal!: . . _ _ .... 6,1 Within,mn ,~-10) (;lay ~ following~le ~x ~ec~a~ Of ~s A(~reemenlL desJgna,ts a pnmary-and a ~ .seconse~y contact, mc~uamg ~lephone n~mbers and e-mail addres,~s; - ~ . . . . 6.2 ~xercise ail dued~igence,in the perf~mgance of I~. obilgeilon~ hereund~er ~conn,~o~ ~h the execuilon of agreement, ' , , , . 6 3 i pro,Vide ~E cremmit~e~J;Teedurces t(~ ea~ure ~e a~m, .cT. and t~ly comple~9~ q)~ all r~u red,Needs A~siysis and : Spedficatfons, . ' , 6.4 .thoroughly reV~e~ w, ai[Nesds'Analysis aPd Specifications documentation and,ac~qoWledge aQ~J note mubJal acceptance ~ereo£ 6.5 ~equited ~n~ ity and ~rpoesses as defined and:dcoomented througho~J~ ~le Needs ~.~a~sls aha ~l~cmce~s b~tween,~ C,'.~t~ e~ a~;G~TR f~y s0ft~va[e ~p~3nent~ de~veto,~g,d~¢ ~ ~,~e~_ent~r and at~,. C~o the Sof'~edules, object c~:le'~l[t)e prevailed ~ the:Cb~t<~mer and source code:shall be held in escrow accommg terms and conditions ~f the'S0ft~are License and sewice Agreement- ' o?.iabi try, 7. 71 of;all Appilcat~dns deyetoped byG~R a ~' is aUmonZed tc license the dgnt to me 7.2 GTR will 3 arofessioasi Applications. 7.3 r shalJ so 7.4 )AMAGES I under ~f GTR's ~ the lesser of 7.5 8.1 8.2 8.3 ~ fashion 8.4 The ~rovisions of t~is Se~c~ 8 shail sur~ve termination of ~nis Agreemen[. 9. Intellectual Prope~'y. g. 1 All computer programs including me Appllc~aons, relatea documentation, wm~en pr~e~u.re~., copies of tra?sc~p[s, 'and $ mitar items are proprietary t~and~.~ ~! be, cons~emd ffade~sec~ets and;~co~fident~al ~nfoq~at~on remaining the ~ ~ropedy of GT~<. CustOmer ag~r~ ~h~, he~an t~io~~ disclosures an~,ceco~s, req?~d t~.~:~ made or maintained · ~)~t to Fi0d0'a ~-$~n~hfhe~ Law~ it wi ~Ot d~[$~(~to any ~i~d party at any time ~e,~the~dup~g ~r afl-er term~na~on of ~thi~ Agt~e~t) ~r~y ~de secr~ p~' an~ ~¢ se~cre~s or ~co~fi(~ent]~l inferma~Jeo leamec[ by Customer in connec~on wffh%~Agmernent. A~doc~me~t~9~ all~t~eYetumedto~T~:Ig~3~em3ii3ati(;~3:~ef~.Agr~ent.:Ai!o~gthalinout data [terns remain the prqperty~of Oust0~ r ~ap~i'v;411 be ~r~ed pursuant to Cust,~ e(s,~n~'~uct~ons,; so long as ~stomer is ~ct in ~rea~ ~f [h~s Ag~'eeg lt~ Custorner,~all!reta~'t:or dest~3y ail o[igthal input documentation and '~)~er~6C~m~h~tJ~sn ih acC~dance wi~ own p[oce~ures, 9.2 ?~e:pr(~isi0ns'~his$~ction 9 shall sU~ te termina~0n offf~isAgraement. . 10. Ter~itlatio~: off, is Agreemem. If to Customer f to GTR: 12~Gov?n ng venue shall lie only with ~ [.aws; 3ames agree to ~y n F reta~og to this of suc~ dispute, in writing, to remedy mst3tutJng suit 13 the entire 14. No,Third ~a~ty out of o~' relatea to · These conditions and Customer, acts of ~e public ~wer supply, ~nto Dy 17¸ 18. Signature Authority, Each party reoresen~s and war~an~s to [he other that the signatory of that party is authorized to emer into this Agreement for and on behalf of that oarty. Accepted by: /'~ / Au~odz~d Signature Government Technology Resources, Inc, Aat~c~zed'Sig~ature Type or Print Name and Title'~ ' J T~'pe or Print Name and tit/e Government Technology R ~ S 0 U R C E S TO: City of Boynton Beach Peter Wallace, Director of Information RE: Sole Source Document DATE: May 9, 2002 FROM · Dennis Harward, GTR 13501 Ingenuity Driv'~'~ Suite 1(,~.._ Orlando, ~L 32826 Phone: 407,277,0176 GTR has created an Enterprise Content Management system (ECM) that will allow the Citv to manage all Web content from a single soume. E-government capabilities ~uch as Utility Payments and Job Applications are an integral part of this system and do not requirethe integrated of numerous legacy systems. GTR is the only vendor that is building totally new Java-based applications that can utilize existing enterprise data that is stored on the AS/400. The Company is working with several south Flodda mumc~ealities in a process called Joint Application Development (JAD) that allows agencies to share the cost of developing new applications. Currently, Delray Beach and Deerfield Beach are a part of several JAD projects. The management of GTR has more than twenty years of experience in developing and implementing thousands of local government applications. For this reason, GTR offers a money-back guarantee on all projects. n addition, GTR does not require Customers to commit to expensive software maintenance agreements. The software has a lifetime warranty against defects and enhancements are provided on an as-needed bases. This will, significantly reduce the total cost of ownership on all new software developed by GTR. Wallace, Peter From: Sent: To: Cc: Subject: Toiles. David [dtolces@cityatty.com] Wednesday, May 08, 2002 10:12 AM Wallace. Peter Lamanna, Rosemarie: Cherof, James Government Technology Resources Peter: I reviewed the proposal from Government Technology Resources Pursuan5 uo Seculon 2-56 of the City's Code, you are required reques5 for bids for all purchases of personal properuy and services excess of S25,000.00. GTR's proposal as it currently exlsus is in excess $25~000.00. Therefore, unless you can establish that GTR is the "sole source" for the sevices and products desired, which would result in an excepuion from the bidding requlremenss, you will have 5o qD ou5 5o bid for the products and services currently proposed uo be provided by GTR. If you have any further reques5s Dr questions, please call. David David N. Tolces David N. Tolces, Esq, Goren, Cherof, Doody & Ezrol, P.A. > Suite 200, 3099 E. Commercial Boulevard > Fort Lauderdale, FL 33334 > Telephone: (954) 771-4500 Facsimile: (954) 771-4923 > email: dtolces@cityauuy.com > This e-mail and any files transmitted with 15 are confidential and ~ intended ~olely for the individual or entity 5o whom they are addressed. > If you have received this e-mail in error, please notify the sender by > renurn e-mail. Thank you. Requested City Commission Meetinq Dates [] March 19 2002 [] April2.2002 [] Apdl 16, 2002 [] May 7, 2002 VTT.-CONSENT AGENDA I'TEM C.14 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City' Clerk's Office March 6, 2002 (5:00 p.m.) March 2(?, 2002 (5:00 p.m.) Acdl 3.2002 (5:00 p.m.) April 17.2002 (5:00 3.m.) Requested City Commission MeetinFl Dates [] May 21, 2002 [] June4.2002 [] June 18 2002 [] July 2.2002 Date Final Form Must be Turnea in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m3 .June 5, 2002 (5:00 p.m~} .;June ~9~ 2002 (5:OOp.m.) NATURE OF AGENDAITEM [] Administrative [] [] Consent Agenda [] Ne [] Public Hearing [] [] Bids [] Ur [] Announcement [] [] City Manager's Report RECOMMENDATION: Staff recommends that Commission authorize the City Development Set-Aside application to Palm Beach County Housing and Communi $50,000 from the Economic Development Incentive Fund on behalf of United Inc. (same company) by July 26,2002. EXPLANATION: Palm Beach County Housing who are located within designated areas to submit grant applications from the bL assist in the stimulating of economic growth and increase business opportunities. solicited ~re applications from the business community, which has resulted in the ~ United Forward - The request is for $50,000 County funding and funding for a total project cost of $4,082.591 and the creation of 10 add PROGRAM IMPACT: See attached executive summary. FISCAL IMPACT: In the event Palm Beach County awards this commit 50% of what the county funds to each grantee. The minirr um applicant, with the city's match requirement being $50,000. There are currently no match as required for this program. ALTERNATIVES: Not to,submit a grant application. Department of Development Division of Community Redevelopment Department Name City Attorney / Fir DRAFT United Forward Inc. & UF Fluid Systems, Inc. Request for CDBG Economic Development Pro§ ram Assistance Tuesday, 3uly 2, 2002 Zn addition to the Palm Beach County Office of Economic Development's Deve/opment Reg/ons Program, Palm Beach County also offers funding for economic development projects under the Community Development Block Grant Program· The Department of Housing and Community Development (HCD), wilich administers the County's CDBG Program, will make available up to $?:L4i800 for the fund ng of economic development in FY 2002-03· /o of' the Countys' FY 2002-03 total )lications are due to. more. Entit 50~000 in :p0Pu follow county single-source contra to ~d moderate~income ,26th for requests of $50,0oo or , of Boy,ton Beach (greater than reauired to provide a dollar- )rojects. These entitlement reda, with respect to employment and go to. Iow and moderate income county and the COmpany must can provide justification for a pliersof a particular project). RUssia. In 2001,, exPansion int0 project iS furth( United Forward; Tnc~ C~'UF~ & UFi Fluid Systems Inc. (~UF:Systems'), are Florida-based C Corporations located :in Boca Raton.and Boynton Beach respectively. d, ] on, active in international sales of ~s~ metals and natural resource)products and consulUng services product development, · UF was founded in :[996 by Pavel cos to Eastern Europe and nitiated an United State~. This IOW: · Phase I includes acquiring the 26,235 square foot building located at 4-020 Thor Drive in Boynton Beach, immediately west of 1-95. · Phase t! involves obtaining final bids for purchase of the first extrusion line (manufacturing equipment) from Davis Standard · Phase I]~I involves making necessary ~mprovements to the building to make it more functional and efficient for their business and manufacturing activities. · Phase IV includes purchasing necessary equipment to run the two types of rubber p~pe manufacturing assembly lines (1"° Extrusion Line from Davis Standard). SUB.]ECT OF DEVELOPMENT REGIONS:GRANT APPLICATION. · Phase V, the subject of this CDBG request, includes purchasing and installing the 2n~ Extrusion Line necessary for manufacturing purposes. UF expects to add two additional phases at a later time, · Phase W Activities to include the purchase and installation of a third extrusion line and active production of product on this line in 6/03. · Phase VI! Activities include full production on site As previously stated UF/UF Systems are being considered for a 2002 Development Regions grant (request amount $50,000 PBC and $25,000 City of Boynton Beach) for Phase IV of their project and this CDBG request is for Phase V. UF has pledged to create 10 new full-time equivalent jobs under the Development Regions Program and will pledge to create 10 additional new full-time equivalent jobs under the CDBG grant (This exceeds the DePartment of Housing and Community .Development's requirement of one job for everY ~15,000 of County money receved = 3.3 FTE jobs). Please note the CDBG grant-program requires that 51% of these new jobs go to Iow-and- moderate income persons.and that more than 30 pem_ent of the jobs created/retained must be occupied by ~esiderit~ of the unincorporated county or one of the partidpat ng muhicipalities inthe Urban' County Program. Ali positions must be advertised with the Workforce Development Board Under the CDI~G ECOnomic Development Program Guidelines, Palm B~ach County will take a s~ecurty nterest n the ~quipment ~urchased (wth County do ars) and will monitor the project for up to 8 years (depending on the useful life of the equipment). UF & UF Systems would like to apply to Palm Beach County for a $50,000 grant from CDBG Economic Development Program for assistance in purchasing necessary manufacturing equipment. This would require a $50,000 matching grant from the City of Boynton Beach. The attached Sources and Uses Statement describes the respective phases of the project and the associated (expected) costs for each Qualified estimates for the first four phases of the project were provided in the ~lay lO, 2002 LlnitedForward, Inc. and llF Fluid Systems, Inc. Development Regions Program Application received by the City of Boynton Beach's Community Development Office. Qualified estimates for the Phase V (CDBG application) will be finalized prior to the submission of the full application to the City of Boynton Beach on or before .]uly 15, 2002. Action Requested: 1. A motion to approve the submission of the City of Boynton Beach/United Forward, Inc.& UF Fluid Systems, Inc. application to the Palm Beach County Department of Housing & Community Development/Palm Beach County Board of County Commissioners. 2. A Motion to provide the required match of $50,000 if the project is approved by the Palm Beach County Board of County Commissioners. RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING STAFF TO SUBMIT AN ECONOMIC DEVELOPMENT SET-ASIDE APPLICATION TO PALM BEACH COUNTY HOUSING AND COMMUNITY DEVELOPMENT, AND APPROPRIATE $50,000 FROM THE ECONOMIC DEVELOPMENT INCENTIVE FUND ON BEHALF OF UNITED FORWARD, INC., AND U F FLUID SYSTEMS, INC., BY JULY 26, 2002; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Palm Beaoh County Housing and Community Development as invited local governments to submit grant applications from the business ;ommunity in an effort to assist in stimulating economic growth and increase ,usiness opportunities; and WHEREAS, the City Commission of the City of Boynton Beach, upon ecommendation of staff, deems it to be in the best interests of the citizens of the .3ity of Boynton Beach to authorize and direct staff to submit an Economic :)evelopment Set-side Application to Palm Beach County Housing and .3ommunity Development, and appropriate funds in the amount of $50,000 from :he Economic Development Incentive Fund on behalf of United Forward nc., and F Fluid Systems, Inc., by July 26, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION ~F THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach hereby ~uthorizes and directs staff to submit an Economic Development Set-side ~,pplication to Palm Beach County Housing and Community Development, and appropriate funds in the amount of $50,000 from the Economic Development Incentive Fund On behalf of United Forward Inc., and U F Fluid Systems, Inc., by July 26, 2002. Section 2. )assage. PASSED AND ADOPTED this This Resolution shall become effective immediately upon day of 2002, CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~TTEST: 3ity Clerk Requested City Commission Meetine Dates [~ March t9.2002 [] April 2, 2002 [] April 16,2002 [] May 7. 2002 VII.-CONSENT AGENDA ITEM D.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOlCdVl Date Final Form Must be Turned Requested City Commission in to CiW Clerk's Office Meeting Dates March6.2002 [5:00p.m.) [] May21. 2002 March 20. 2002 (5:00 p.m.) [] lune 4. 2002 April 3, 2002 (5:00 p.m.) [] lune 18. 2002 April t7, 2002 [5:00 p.m.) [] luly 2, 2002 Date Final Form Must be Turned in to Cttv Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5. 2002 (5:00 p.ra.) June I9. 2002 (5:00 P*m./ NATURE OF AGENDA IA'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Bus/ness [] Anuouncement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2. 2002 City commission Agenda under Consent Agenda. The Plann/ng and Development Board with a tmanimons vote. recommended that the subject request be approved subject to staff comments. For further details pertaining to the request, see attached Department of Development Memorandum No. PZ 02-126. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Grove Plaza Car Wash (MPMD 02-001) Dawd Daszkal of Daszkal Development. LLC David Daszkal. Daszkal Development L.L.C./ Grove Plaza Master Property Association Grove Plaza - Southeast comer of Hypoluxo Road and Lawrence Road Request for Master P1an Modification to include changes in site layout for a car wash facility in place of a restaurant approved for Parcel "E". PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ~/~~ Plannin~ find ~oinng/Di/ector City Attorney / Finance / Human Resources S 5Planning~S HARED\WPWRO JEC TS\grove plazaXCar Wash MPMD ~iPMD~Agenda Item RequestCrrove Plaza car wash MPMD 02-001- 7-24)2.doi S:~BULLETIN~ORMSL4.GENDA ITEM REQUEST FORM.DOC ENT TO: Chairman and Members Planning and Development Board THROUGH;. Michael W.,.Bumpf Di~ecto~.~o_f,:~lahi:i ng & zoning FROM: Edc Lee Johnson, Planner DATE: June 18, 2002 SUBJECT: Grbv~ PlaZa -~ File No. MPMD02.001 Maste~ip]an ~o¢ff cation (Change Of useon Parcel ~'E") PROJECT NAME: LOCATION: LAND USE/ZONING: ,Grove Plaza - MPMD 02-001 Grove Plaza, southeast corner of Lawrence Road and Hypoluxo Road Local Retail Commercial (LRC) /Community Commercial (C-3) NATURE OF REQUEST Daszkal Development, LLC is requesting to modify the Master Plan for Grove Plaza. This development is located on the south side of Hypoluxo Road, just east Of Lawrence Road (see Exhibit "A' - Location Map). The specific request is to construct a one-story 3,596 square foot car wash facility with 3,582 square feet of covered pomh and fabric shelter areas (NWSP 02-007). Parcel "E" was approved for 3,600 square feet of restaurant. This master plan modification is required for the development of the car wash facility instead of a restaurant on Parcel "E". BACKGROUND/ANALYSIS The entire master plan was once the location of a landscaping and nursery business. The master plan was originally approved on September 19, 1995. It was approved for S x (6) separate parcels each of which would be required to go through site plan rev ew In ! 999, the master plan was approved for a major modification for the development of the first parcel (parcel "A") and ~everal changes to the remaining parcels. Parcel "A" was approved for a gas station (7-Eleven convenience store with gas sales). The remaining parcels were approved for a 3,800 square-foot bank, 6,540 square foot retail use (phase 3), 9,000 square foot retail use (phase 4), a 3,600 square foot restaurant (Parcel "E"), and another 3,600 squ.are foot restaurant (phase 6). Tract "G" is the common area, which accommodates the access drives, drainage and buffer wall and andscaping for the Grove Plaza master p~an. Tract "G" allows for vehicular ingress/egress to the parcels within the master plan from HypoluxO Road. The only point of ingress / egress from Tract "G" to Parcel "E" will be located along the east property line of Parcel "E". The car ;wash project does not propose any direct connections onto Hypoluxo Road. The car wash project will share and utilize Tract "G' with.the Other parcels. Tract "G' will not be affected as a result of the proposed development. However, direct access that was originally planned between Parcel "E" and Parcel "D' [parcel to the west of "E') will be eliminated and replaced with a landscape buffer. There ~s minimal difference with regards to traffic impacts. Since 143 i3ew daily trips are anticipated as a result of the proposed development, the Traffic DiVision of Palm Beach County determined that the project Memorandum No. PZ 02-126 Grove Plaza (Grove Plaza Carwash), Page ,,.,~ets the Traffic Performance Standards of Palm Beach County. Each parcel is required to provide the minimum parking for their respective anticipated use. The following summar/outlines the required and provided parking for each parcel: Parcel Name Required Parking Provided Parking Parcel A 12 28 P~rcel B 16 28 · Parcel C 33 35 ParceleD 45 45 '~ Parcel E : 04 09 ParcelF · 36 40 ' The landscaping of the common area of tract "G" will satisfy the residential buffer requirement for Parcel "E" of the Master Plan for Grove Plaza. Ahy common area trees and shrubs that are dead 'or in poor shall be replaced upon recommendation,, .o.f the City. Forester / Environmentalist as a result .of this request for master plan mo_d, ification (see,;E~hibit C - Conditions of Approval). The landscape plan for the development of Parcel "E' is discussed in the corresponding Grove Plaza Car WaSh s tep an staff report (rCwsP 02-(J07). RECOMMENDATION The Technical Review Committee (TRC) has reviewed this master plan ,modification request. Staff ~-"~ommends approval, contingent upon the,comments indicated in Exhibit "C'~ - Conditions of Approval, Any .itional conditions recommended by the Board or City Commission shall be d~cumented accordingly in the C~nditions of Approval. MR/ej Xc: Central File LocatiOn Map Grove Plaza Car Wash 1000 2000 Feet EXHIBIT "B' Exhibit "C' COnditioits of Approval Project name: Grove plaZa Car Wash File number: MPMD 024)01 Reference: 2~a revie~ pl/iSs ~dentifmcl as Maste/Plan Modification file # 02-001~x~Sth 'an June'4, 2002 Planning and Z0rdug Deckr'a4nent~d~te stamp ~k/ng. ~ DEp~R. TME~NTS · ~ INCLUDE REJECT ! ..... P~dBLIC WORKSi'-~General ' · :~-,~ - · ~' PUB LIC WO RKS-~ T raffle Comments: Nme , , , · UTILITHi;S; . ,~ -" .,~ ' Comments: NOne , FIRE~ ' :' : · Comments: N~ne ; ': X POLICE : Cnmments: None ; :, X ENGI2NEERING DMSION X Comments: None BUILDING DIYCIsIoN X Comments: None PARKS AND RECREATION X Comments: None FORESTER/ENvIRQNMENTALIST Comments: 1. There are twenty-two (22) dead ~'ee~s along the res~dennal landscap X buffer that must be replaced, COA 06/21/02 2 DEPARTMENTS INCLUDE REJECT 2. There is dead sod aiong this residential landscape buffer that must be X replaced. 3. All of the Ficus pumila v/nes along the residential landscape buffer wall X are dead and must be replaced. As proposed on the original landscape plan, the roots of the Ficus pumila will not cause damage to public roadways or other public works and may be replaced. 4. The existing irrigation sysytem must provide adequate water to all of the X landscape improvements along this residential landscape buffer 5. There i~ graffiti m~sections of the ConCrete wall that must be removed X from this residential buffer improvement. 6. The existing black vinyl chain link fence along the East perimeter of the X r~sidential landscaP~ b~.fffer mUst be repaired in sections where it has bden vandalizea!or ~u~hed over onf0 the ground. PLANNENG A~ND ZONING Comments: None X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: I. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: 2. To be determined. mWl elj S:\Planning\SHARED\WP~PROJECTS\grove plaza\Car Wash MPMD & NWSP\MPMD\COA.doc CITY OF BOYNTON PROJECT NAME: Grove Plaza Car Wash APPLICANT'S AGENT: David Daszkal / Daszkal Development. LLC APPLICANT'S ADDRESS: 3837 Jonathans Way Boynton Beach FL 33436 :~ATE OF HEARING RATIFICATION BEFORE C TY C~OMM SS ON Juy 2.2002 TYPE OF RELIEF SOUGHT: Master Plan Modification 12OCATION OF PROPERTY: Pamel E of Grove Plaza. east of LaWrence Road on the south side of Hypoluxo Road [}PAWING(S): SEE EXHIBIT "B~ ATTACHED HERETO. X TH S MATTER came before the City Commission of the City of, Boynton B.e, acb, Florida ~ppearing On the Co~sent Agenda on the date above. The'City CommissiOn hereby adoPts the findings and recommendation of the Plann ng and Development.Board wh ch Board fouhd as ~o oWs r OR ~ THIS MATTER came on to be heard before the City Commission o~ the City of Boynton B~each, Florida on the date of headng stated above. The City Commission haVi01~j~cdn~ide~ed the'relief s~ught by the'applicant and heard testimony from the applic~nt.i members of cit~ ~d~inis~tive s~ff and t~e public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief reC uested, 3. The conditions for development requested by the Applicant, administrative staff, or : suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief'is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\grove plaza\Car Wash MPMD & NWSFANWSP\DO.doc Requested Ci~ CommSssion Meetin~ Dates March 19. 2002 [-- April 2, 2002 [] April 16,2002 [] May 7. 2002 VII.-CONSENT AGENDA ITEM D,2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Tamed in to City Clerk's Office March 6, 2002 5:00 p.m.) March 20. 2002 (5:00 p.m.) April 3. 2002 5:00 p.m.) April 17, 2002 (5:00 p.m~ Requested City Commission [] June 18. 2002 Date Final Form Must be Turned ~n to CiW Clerk's Office May 8,200T(5:00 p,m.) May 22, 2002 (5:00 p,m.) June 5. 21302 '5:00 p.m.) June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Aunouncemem [] Presentation [] City Manager's Report RECOMMENDATION: Please place rids request on the July 2. 2002 City Commission Agenda under Consent Agenda. The Plarming and Development Board with a enammOus vote. recommended that the subject request be approved subject to staff comments, and the modification to conditions to allow hours of operation to extend to 7:00 p.m. rather then 6:00 p.m. For further details pertain/ng to the request, see attached Departraent of Development Memorandum No. PZ 02-126 EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Grove Plaza Car Wash (NWSP 02-007) David DaszkaI of Daszkal Development, LLC David Daszka, Daszkal Development L.L.C. Realty Corporation Parcel "E" of the Grove Plaza Replat - Southeast comer Hypoluxo Road and Law'ence Road Request for site plan approval to construct a 3,596 square-foot car wash facility _on a 0.86-aere lot. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERN~A~E S: N/A DexTelopme~ Dep~ent D/xector City Manager's Signarare City Attorney / Finance / Human Resources S:~PIanning~SHARED\WP~PROJECTS\grove plaza\Car Wash MPMD ~r*VSP~Agenda Item RequestGrovc Plaza car wash NWSP 02-007- 7-2-02.dot S:XBULLETrN~FORMS~AGENDA ITEM REQUEST FORM.DOC PLANNING & DI~Vi~LOpM~N~":B'o~RI~ ,~NDCi~'Y COMMISSION June 17, 2002 ,DESCRIPTION OF.PROJECT Project Name/No.: Grove Plaza Car Wash / NWSP 02-007 Property Owner: David Daszkai Applicant: David Daszka / Daszkal Deve 0pment. LLC Location: Parcel "'E" of Grove PlaZa Replat, southeast corner of Lawrence Road and Hypoluxo Road Land Use: Local Re~ail commercial ILRC) Zoning: Community Commercial (C-3) Project size: SBite Area: uilding: Fabric Shelters: Covered porch: Lot Coverage: 0,867 acres / 37,768 square feet 3,596 square feet 2,907 square feet 675 square feet 7,178 square feet I19%) Adjacent Uses: North: South: East: West: (see Exhibit "A" - Location Map) Hypoluxo Road right-of-way; farther north is Santaluces High School with a Institutional land use classification (unincorporated Palm Beach County) and zonec Public Ownership (PO); Drainage Utility & Ingress/Egress Easement. farther south in developed residential development with a Medium Density Residential (MR-5) land use classification (unincorporated Palm Beach County) and zoned Agricultural Residential (AR) Vacant Pamel "F' of Grove Plaza Replat with a Local Retail Commercial (LRC) land use classification and zoned Community Commercial IC-3); Vacant Parcel "D" of Grove Plaza Replat with a Local Retail Commercial (LRC/ land use classification ano zoned Community Commercial (C-3). Proposal: Daszkal Development, LLC proposes to construct a one-story, 3.596 square foot car wash facility with 3,582 square feet of covered porch and fabric shelter areas. This project is being reviewed concurrently with the master plan modification (MPMD 02-001). A carwash s a permitted use in the C-3 zoning district. Site Characteristics:The subject property (Parcel "E") is one (1) of six lots of the Grove Plaza master plan. Parcel "E" of the master plan was originally approved for a fast-food restaurant. T.~. property is surrounded by a 15-foot wide landscape buffer to the north, Tract "G" (ingre~_ egress easement)to the east and south, and Pamel "D" tc the west. Page 2 Grove Plaza Car Wash- Site Plan Review Staff Memorandum No. PZ 02-121 '"~ ..... --~oncurrency: a. Traffic- A traffic impact statement for this project was submitted and sent to the Palm Beach County ;Traffic Division for their review and approVal. The Palm Beach County Traffic Division determined that the project meets the Traffic Performance Standards ~f Palm Beach County since; the proposed use generates lessthan 200 new daily tdps (in excess of that previously vested by partial-development of the master plan). b. Drainage- Conceptual drainage information was :prgvided ~for,the City's review. The City's concurrency ordinance requ res dra nage'~erdf cation al time of s tep an approva The E.ngineedng Bivisien is recemmer~ding that -the ~r~eview of specific drainage soJUtiOnS~'b6~deferred until,time of permit re~iew, when more complete engineering documents are reqQired. Driveways: Tract "G" is [he common area which accommodates the access drives, drainage .a,n,d, buffer ~,all a~ I ping for the ( rove~ 'laza commeiei~l / mt.all develppment. Tract G allows ross/ogres,s,. 1,~ the subject site fi'om.Hypoluxo. Bead. The only point of ingress :rom Tract G to th~ Sut~ject prope~iii ~e 1oqated; along the east I~roperty line..' does not propose any (J rect conne;c~on onto Rypo!uxo Road. The prc'ect Trac'[ f'G wj~ the other .pame!~, ~r~ct;'~G":i~il~ not be affected as a result of, d devoid )mie~ However di~ acceSs that,;was erg nay p armed between property an~ Parce D (parCe~ t0 ith;e We4~);~ be e m noted and _:,arking Facility: Landscaping: do not. specifically ind!cate a:required parking ratio for the:car ~-, Section 11.H~5 no fewer than four (4)-parking spaces shall be ~tial. u., .~. There:~ore, t~e plro~ed use will require the minim for a commercial project. The Rfoject proposes nine (9) parking parking space. All parking spaces will be 90 degrees ~ 18 feet in leng~ except :for the handicap space, 5 feet of stdpipg)~"rlS. ,~e~. '!n length. The backup in.width. Pa~ng wil[bepro~osed on the eas!,e,r,,n half of the The ~roperty line, wherb 'the~aCCes~ drive to Parcel D was once replaced exit lanes of the car wash. As prop~C!;!~91~.i¢l,e¢ enter.the siteifi~om Tract "G' from the,east and are directed northward towardsi.~. ~'.~gr~.entrance As ~e~h c es pas~ through ~hei caFwash they ex t the bud ng from th~ ¢~td~a;re faced .w th'~v, o opt OhS. Patron&.ro. ay either utilize the by-pass lane to ex~t~(~¢aSit~ or proceed to ¢¢b (1) of fve (5); sen/ce ones for extra deta ng Each service ta~e, conill accommodate a~pproxlmately two (2) cars. A landscape ~t~'~e[ !5, feet in wi~ is proposed al(~ng ~the north property line adjacent to HypoluK~ ~F~b,&~i~ i; ~uthern Bed.~i(~edar shade trees and, W,ashingtonia palm trees are p~0pose~d~ ~f~,~ ~buffer Aso;~,the proposed andscap~ rnatera along Hypo uxo Road );Coco um he es Pentas and Du,ne Suhf ewer The Dune Sunf ewer plants~ ;.h~iwl !be planted c~qCboth sides of the. row. of Bedtip Cocoplum and will be visible~¢r:~i~,b~tH (H~ oluxo Road a~ the interior Of the site~ The pmf~cc¢,weSh will be built along the west,property ine since the C-3 zoning district a ows f~ a~[z~d~(0~ side-bu d~l setback The bu dng proposed wthn the west la0dsca~e~bi~,wiil'be 124 feet i~]~ngth The entire ength of the west property ne is 249 feet so ,(~!:~f~re~ tl~e remaining 125 feet of landscape ~uffer w,~ll consist of Cabbage palm Page 3 Grove Plaza Car Wash- Site Plan Review Staff ReDor~ Memorandum No. PZ 02-121 Washingtonia palm, and Southern Red Cedar trees. A row of Redtip Cocoplum hedges ~'w~rb~ be planted at the base of each tree. [ be at least 15 feet in width and will · located within this Redtip Gocoplum are proposed ~ also proposed contain the same ruer of the and Pentas are that will conceal the satisfies the Building are incorporated into the will be 3,397 square , office, and and a 199 square to the front of the buildiF'"" ; enter the car wa~, will be at least 10 eCnopy area will have a 10-foot Community Design: ' district is 45 feet or 4 at top of the near the rear of the identified in the Grove the surrounding built principle building n Guidelines (1998). wall mass. ~pinx 2A 19-4). The lower nish with dark brown color be accented with half- (Bohr- Rice ~rtion, will also polyethylene six-inch "tan" will have a ~. The cano.?~. 'netal outdoor ghti( Signage: e~bu:ffer at the northeast corner Page 4 Grove Plaza Car Wash- Site Plan Review St~ F Memorandum No. PZ 02-121 ..~ 3, of the site. Although an exact dimension was not provided, it appears that the top of the monument sign will be approximately 7 feet - 4 inches in height. The Grove Plaza Design Guidelines (1998) regulates the size and color of monument signs. For example, the maximum allowable signage area (sign face) for a monument sign is 60 square feet. The monument sign may be single or double-face and shall be made of stucco/masonry construction colored either white or off-white. All elements, including the height, color, and material of the monument sign would need to comply with the Grove Plaza Design Guidelif~es (1998). Staff als,o, ,~ecommends placing the site add,r,.ess at the top of th.e,, m0nu~e&t sign-(~e Exhibit C - Conditions of Approval). Thee Motor City. Car Wash I~tters wifl:be ~a~e of.plastic and red in color. The ,q-line to shin~,, letter will be blue. Wa.J[ signs, awe proposed on three (3) building sides ~and collectively,,, ,c,,annot exceed the ma~kiil~um ,al~le signage area (72 square fee~ /See_EXh~it C' - Oonciitions of Approval). '[~e'.fr~nt fa~a(Je (north) will have a sign Wi(h .red "Motor City and Car Wash" le~rs and blge ~q'ime to Shine" letters. It will also ~n(~in ian opemtiag clocl~.. The other two (2) signS!omitithe 'q'ime to Shine" letters and ol:ie[a~if~g clo~k. They are Croposed on ~e:.east a~d ~est facades. No signs are proposed o~ ~he'bL~iding's south fa~de. ~ll other s~ite i~ign~agej Such as the menu board and dir~cti~t~(gns ~baJl co~np]y ~ith the req~i~;e~ents as~sPecified in Chapter 2t of the Land DevelOl~'~ent' Re~ulafion~ (see[Exhibit "C" L Conditions o~Approval). RECOMMENDATION: ¢~aff recommends that this site plan request be approved subject to the comments included in Exhibit "C" Cond t ohs of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File S:~PIa~ning~SHARED\W~P~PROJECTS\grove plaza\Car W~sh MPMD & NWSP~NWSP~Staff Report. doc Location Map Grove Plaza Car Wash 500 0 500 t000 1500 2000 Feet N J Il Ii \ / '- EXk BIT "B" ?~u 1,1 EXHIBIT"B" ~ognton ~e~leh, P~lm [~e~eh (~ountg, BA(~ --" BIT "B"' foe Me. David .[~ognton ~eaeh, Palm ~aaeh (~ounhj. II ,i Project Plaza Car Wash ~ 024307 Exhibit "C" Conditions of Approval Site Plan file # 02-007 ~4th an June 4, 2002 Plannin~ and~Zonine ?'~,,' ~? i"~ Dli~PARTMENTS INCLUDE REJECT C orrflllb=Tit s fk~J42r6200)~reg~ ~mg: o~re~me Cou~¢¢n~. None Co~mts: None Co~m: None:: . ' X ENG~E~G D~SION Co~ents: 2.: A Lighting PI~ ~cluding photome~cs, pole ~nd loading, ~d pole X derails in conf~ce ~ ~e LD~ Chapt~ 6, ~cle W, Section 11, Chapt~ 23, ~icle I SeCtion 5.B.7 and C~pt~ 23, ~icle ~, Secfim A ~tl be req~ at ~e fi~ of p~2~g. 3. ~o~de ~ical ~cfi~(s) f~ ~e &ainage swale(s) ~d ret~tion ~s on X ~e pr~ect. B~D~G D~SION Cataracts: COA 06/21/02 DEPARTMENTS ' INCLUDE REJECT 4. At the time of permit review, submit signed and sealed wortdng drawings · X ~ of the proposed construction. 5. At time of permit review, submit for review an addressing plan for the X project. P -ARKS~ ~ ._AND RECREATION Comment: None X FORESTERFENVIRONMENTALIST Comments: None X pLANNING AND ZO~NE~G comments: - . 6. According to the proposed building dimensions, the collective area of all X walls signs cannot exceed 72 square feet (Chapter 21, Article IV, Section 2.C.). Provide dimensions for all three (3) wall signs (ha tabular format) to confirm that all three (3) signs~ will comply with this requirement. Include the dimensions of the "bumper" / "clock" as a component of the wall signage area. 7. On the proposed bumper /clock, eliminate the "MC" watermark X otherwise, it will be classified as a non-word depiction and would be limited to 20% of the sign erected (Chapter 9, Section 10.I.4.). 8. The dctail of the outdoor freestanding lighting structure shown on the X photometric plan must match the Grove Plaza Master Plan design guidelines. I 9. The monument sign may be single or double-face and shall be made of X stucco/masonry construction colored either white or off-white as required by the Grove Plaza Design Guidelines (August 1998). On the detail, provide the correct height and colors so that it complies with the Design Guidelines (1998). Clearly identify the site address at the top of the monument sign. 10. The menu board sign shall be an exterior single-face sign with the X illustrated face area not to exceed 25 square feet. The top of the sign cannot exceed five (5) feet above ground level at the base of the sign (Chapter 21, Article IV, Section 2.D.). 11. All directional signs shall not exceed four (4) square feet in area, nor five ' X (5) feet in height with a limit of four (4) signs per lot, located at points of COA 06/26/02 DEPARTMENTS ENCLUDE REJECT parkinglot ingress and egress ~(Chapter 21; Article IV; Sec~ti0n.2.F.). - . :. - 12. If outdOOr speakers are proposed, staff recommends locating and directing X the sound in such a way so that it does not create a nuisance to the , residential properties to the south. 13. S~affre~ommeads llrmUngthe~evemn$ hour:of op~a~o~n to. 6..0 p.m~,. ~ ~, X ~ 14 Staffrecommends placing an additional shade tree in thegrassy area X ,.behind:the~l~oposed,~onumen~3ign.' , ~ ::15. Became this is an auto-intensive use in the north landscape buffer X ~ adja¢~ t'o HypolUX~ Road, staff recommends e~ther replacing the two , (2) W .ashingtoina pa~ trees (in between the Southern Red Cedar trees) , ~ W/th t~. (~) sh&de ~42s OR Pl~c/ng an additioriiil ;sl/ad~ t~ee hear th~ two (2) Washin~onia pal~ tree AI)mTIO~r~L ~'I.~ & DEXmI.m'MEYr ~Oa_m) co~r~xio~s CDl'lnments: 16. It was recommended}that #13 be revised for hour of operations to be X : extendled from 6:00 l~.m. ~o 7:00:p.m. : ~mxIOSAL ~CIXy COMmSS~O~ COm)IXIO~S COmments: · To eterminad. S:~,Ianning~SHARED\W~:APROJECTSj\grove plaza\Car Wash MPMD & NWSP~NWSP\COA·doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Grove Plaza CarWash APPLICANT'S AGENT: David Daszkal / Daszkal Development LLC APPLICANT'S ADDRESS: 3837 Jonathans Way Boynton Beach, FL 33436 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 2, 2002 TYPE OF'RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: Parcel E of Grove Plaza. east of Lawrence Road on the south side of Hypoluxo Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach. Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board. which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach. Florida on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C~ with notation "Included". The Appl cant s appl cat on for re 'ef is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP~PROJECTS\grove plaza\Car Wash MPMD & NWSP\NWSP\DO,doc Requested City Corean:nss~on Meetme Dates [] March 19. 2002 [] April2.2002 [] ApnI 16. 2002 [] Ma3 7. 2002 VII.-CONSENT AGENDA ITEM F. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 6. 2002 5:00 March 20, 2002 5:00 p.m.) April 3. 2002 ~5:00 p.m.i April 17,2002 5:00p.m. Requested City Cormmission Meeting Dates [] May 2I. 2002 [] June 4. 2002 [] June 18,2002 [] July 2, 2002 Date FmaI Form Must be Turned in to Cit3 Clerk's Office May 8, 2002 (5:00 p.m. May 22, 2002 (5:0(p.m.) June 5. 2002/5:00 p.m. June 19. 2002 (5:00 p.m.) NATURE OF AGE~NI)A ITEM [] Administrative [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Urff'mished Business [] Announcement [] Presentation [] City Manager's Re'pon RECOMMENDATION: Approve Commissioner McCray's request ro allocate $800 and Commgssioner Fisher's request to allocate $200 from their discretionary fimds to Shawarma Foster to help fund her trip to Wasl'2ngron, D.C. EXPLANATION: Because of Shawanna's outstanding academ/c achievements, she has been nominated to repres~m the State of Florida as a National Scholar at the National Young Leaders Conference in Waskingmn, D.C. The cost of the trip is $1.145. which does not include her airfare or other incidentals. Her father, a Utilities employee, requested that the City assist m sponsoring a por[ion of her trip. PROGRAM IMPACT: FISCAL IMPACT: Funds are available in the 2001-2002 Budget. ALTERNATIVES: Not approve allocation of funds. Department Head's Signature Department Name City Manager's Signature City Attorney / Finance / Human Resources S:kBULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC TO: FROM: THRU: DATE: SUBJECT: Commissioner Mack McCray Jgyce Coste~lo ~ A~Jmini§trative:A~i'§[~n( KuA ~ressner Cit~ Manager June26, 2002 Disoretioaary Funds Stanley Foster, a Utilities employee inquired if the City could help to sponsor his daughter Shac~anna Foster for atdp to Washington. Shawanna is 16 years old, a Senior at South Tech majoring in graphic design. Because of hbr Outstanding academic achievements, she has been nominated to represent the St, ate of Flbrida as a National Scholar at the National Young Leaders Conference - to be held this fall in Washington D.C. (Information about the Conference is attached). The cost of the trip is $1,145 which does not include her airfare. She needs to have her application and funding in place by August 9~" the latest. Since Shawanna resides in your-district, would you consider allocating a portion of the funding for her trip (rom your discretionary funds? To date you have expended $9,000. If so, we could add this to the Commission agenda Monday afternoon at the pre agenda meeting. jo Attachment C: Mayor & Commission .Y June 17, ~gO2 CYLC To the Parents of; Miss Shawa-nna Foster 321 NE i3th Avenue Boynton Beach. Florida 33435 Dear Parent: It ~s my pTivitege tq co~ratulate you on your daughter's nomination to be a Scholar at ~he Nati0nal Young Leaders Con~ere'nce. Founded in 1985-, and with over ¢00 members-of Congress on Our Honorary Congressional Board of Advis'ors, thc National Young Leaders Conference is the premier leadershi? program in the country designed f0~ the na~ion's be~t and brightest high ~¢hool studen%s. For six days, Shawanna will have. the opportunity'to witness our n~tien's democr:acy in action and ~o i~teract with many of today s leaders from Con,rests, the ekecut~ve branch, t~e national news media.and th~ dipl~o~atic oOfps.~ Together wAth other young leaders from alt across'the c~untry~ Shawanna will go behindhtke-scenes and.receive an ins~der%s view of Washington and the public p01zcy prooess~. shawanna wii1 have the opportunity to strengthen her leadership abilities, her creativ%t~, ~nd come ~o better understahd the rightsand r~spo~ib~l£=iee of ali Americans. During the Conference~ a 'al colle ad~ission$ seminar witl allow Shawanna~to wi~h a college admissions counselor. Top: [nulude~ choosing the ri~ oo~ ~ major, and financial As and unlvers%ty choicesv th benefioi~al to Shawann~ Shawanna's shortly. If all our office of TheNYLC lsa once-in&a-lifetime'opportunlty- It is my hope that Shawanna will attend the NYLC as I look forward to personall~ meeting her. Sincerely, Heather Sherman Admissions Director 33435 -~ ~o be he~d · U.S. our national you will,be, a~a~rde~ ~he preetiglous ete~ end returned the the rOa immediately. ~ ~ook forwe~to g~ee~ing you personally this H~ather~ Sherman O~recto~ of Admissions Upon your official acceptance in~o =h~ ~at~onal Young Leaders Conference, ~our press release to distribute to your local media. If you have any quos=ions, ~lease leek free to call our office o~ aamJksslonS at 1~02) S38-0009. National Young Leaders Confcrence* I 110 Vcrinoll: Ave, N~', Suite S~0 * Washington, DC 2000J The comprehensive tuition lot the National Young Leaders Conference is $1,145, which includes all housing, breakfasts, dinners, 9rog=am materials and charter bus transportation within Washing=on, D.C. T~ans~ortation =o and from Washinguon is not included, itu~nts will need money for lunches, souvenirs an~ other incidentals (phone calls, snacks, etc.). In the event that there is no s~ace available when your application is receives, you will be placed on a wait list. If you are not enrolled off of the wait list, ell money received with your application will be returned. FIHANCZ;%L ASSISTANCE If you require financial assistance, the Council has prepared a special booklet to help you raise the necessary funds within your community. In addition, the Office of Admissions is available to guide you an your fundraising efforts. In order ro ensure the diversity of the Conference, the Council has established a scholarship fund to assist financially and traditionally disadvantaged youth who wish ~o participate in the National Young Leaders Conference. The Council awards a limited nu~ber of competitive scholarships based on financial need, scholastic merit, leadership achievements and other factors. The scholarship application deadline is July 12, 2002. To print a copy of the NYLC student fundraising guide and a scholarship application, please visit our web sate at http://%~ww.cylc.org/nylo/currtcul,~/tuition.html. You may also call the COuncil at (202) 777-4179 if you ~ould like the materials delivered by U.S. mail. Both fundraising and the scholarship process will be =ime consuming, so please begin as soon as poesible. Many members cf Congress give their time and energy to support the National Young Leaders Conference. Congressional offices, however, do not have funds tc provide financial assistance to individual participants. Pleaee do not solicit tuition support from your u.s. Representative and/or Senators. SUPER~$~ON ~ ACCOMMODATIONS All participants are supervised closely twenty-four hours a day from the moment they arrive. The Council maintains a staff-to-student ratio of approximately one to 17. Ali nransportatlon between housing facilities and Conference activities is provided by private motor coach. Scholars do not use public %ransp~rtatien. Students must suay with the Conference a= all times unless written permission i~ given by a student's parent or guardian prior to participation. Scholars stay at the beautiful campus of The ~ationa! 4-H Center. located 20 minutes from the U.S. Capitol. Students are housed 3-4 =o a room. All students ~ave their own bed. Please be aware that roommate requests are no~ accepted. -2- Requested Cit~ Commission Meetin~ Dates March t9.2002 AplSI 2, 2002 [] April I6,2002 May 7. 2002 VIII, - CITY MANAGER'S REPORT CITY OF BOYNTON BEACH rrEM n AGENDA ITEM REQUEST FOR ._ Date Final Form Must be Turned in to Ciw Clerk's Office March 6.2002 (5:00 p.m.' March 20, 2002 5:00 p.rn~) Requested City Commission Date Final Fomn MuCbe Tum. e~_'? Meetm~ Dates in to City Clerk'~_ffice [] May21.2002 May8,2002 5:00p~,~ [] June 4. 2002 May 22, 2002 (5:00 p.m. Ap(ii 3~ 2002 (5:00 p.m:~ April 17. 2002 (5:00p.rm) ~ June 18. 2002 June 5. 2002 (5:00 p.m.) [] July 2. 2002 June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2. 2002 City Commission Agenda under City Manager's Report. Staffrecommends that the South Congress Avenue M-1 Planning Study be accepted by the City Commission. and therefore direct staffto implement the study recommendations. DESCRIPTION: On January 2, 2002, the City Commission adopted the "Notice of Intent" NOD thereby d/rectmg staff to conduct a pla(ming study on the group of properties zoned M-1 and located on the east side of South Congress Avenue. In com~ection with this study, the NOI was adopted and to be in effect for the period required to conduct the study. ~ae NOI announced said planning activities, the study period, and [emporary additional regulations applicable to development within the affected area. Tlie study area ta.k.a "affected area") is described as the area bounded by the Lake Worth Drainage District (LWDD) L-28 Canal on the north, the ex/sting M-1 zomng district boundary on the east. the LWDD L-30 Canal on the south, and Congress Avenue right-of-way on the west. Staffhas completed the study which included the following: A. The identification of existing uses and development characteristics within the affected area; B. The identification of existing uses and development characteristics of propert/es adjacent tu the affected area; C. An analysis of the most appropriate uses and zoning for the affected area: and An evaluation and analysis of zuning und site regulations applicable to the affected area. The conclusions and recommendations of the study have emphasized the follow/ag: A. Traditional land use planding including compatibility principles: B. The importance for preserving industrial lands and consistency with Comprehensive Plan recommendations: C. Regulations to improve aesthetic reqmremen~s applicable to industrial projects adjacent to selected roadways; D, Appropriateness of the Planned Industrial Development (PID) zoinng district as a tool to regulate uses, maximize the appearance of futare development within the study area, involve adjacent property owners in the development rewew process, and ensure compatibility with nearby residential neighborhoods: and E. The extension and modification of the Notice of Intent to continue the teraporary regulations upon the area during plan implementation, and to use the NOI to immediately begin implementing a study recommendation (reqinrement for vacant properties meeting minimum size to be development as PIDs). For further details on the study findings, conclusions and recommendations, please see accompanying plannmg study (due for completion by June 27m). S:XBULLETrN~ORMSLa, GENDA ITEM ILEQUEST FORM.DOC CITY OF' BOYNTON BEACH AGENDA ITEM REQUEST FORM PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Not accept study or mod/fy study recommendations. D~op~&nt'D[~*~t~Di~e~or CiW/Manager' s Signature S:~Planning~SHAR_ED\WP'~SEECPROJ~S~uth Congress Ave StudyXAgenda Item Request- Study- 7-2-02.dot S :XB ULLETIN~O RM SL&GENDA ITEM REQUEST FORM.DOC VTII. - CITY PlANAGER'S REPORT ITED1 A TO: FROM: DATE: SUBJECT: Honorable Mayor & City Commissio~ Kurt Bressner City Manager June 28, 2002 South,Congress Avenue Study Please find attached a, copy of the South-Congress Avenue study as prepared by the City's development staff. The recommendations are contained on pages 16 through 18 of the report. The recommendations from staff suggest that the City should seriously consider conservation of industrial lan(~ in the City generally. In addition, the,~staff has;~recommended that zoning language be changed to lower the area threshold for,~a Planned Industrial Development (PID) from 20 acres to 15 acres. The intent, fOr this area,in particular is to encourage the rezoning of the properties to 'PID.; SPecifi~ design standards for this area are also proposed to pro~,ide incr~sed buffedqg,, from residential land uses. Finally, the staff has recommend~ that t~he cu~ent Netice of,Intent be extended f~or 8 months except that,vacant ~cels n the COngress Avenue area that are PID's be allowed to move forWard. c: Quintus Greene Jim Cherof "CITY OF BOYNTON BEACH South Congress Avenue (M-l) Study July 2, 2002 1.0 INTRODUCTION On January 2, 2002, the City Commission by Resol~ttion R02~006'approved the ~'Notice of Intent (NOI) #2002-01, wkich ~mt~ated~ a~pl'an~ng ~tudy~.. ~and,plac~ ~tdditt onal limitations on development activity within ~ie'study ~aeea duhng a 180-day stud,y period. fhe size of th~, '~affected area" is apPmximate!y l~86~aCres~n~:~ The~boundai~eS;~bf.the : affected area as defined by the Notice o~ Intents#2002-01 are degcribed as fotlows: "The area bounded by.the Lake~Worth Drainage D i~tric} (L WDD) L-28 Canal on the north, the existing 11/1-1 zoning distric~ boundary ~n the.eaSt, the L WDD L-30 C,,a, ~al'to the Affe~ted A~a ) ". ' ' ' ' of the Use which within md and 2.0 PROJECT DESCRIPTION For the purposes of this report, the South Congress Avenue (M-i) Study is hereby referred to as the study. Caloosa Park and the South Technical Community High School directly abut the "affected area". Since they are in such close proximity to the "affected area" and have direct / indirect impacts on the "affected area", the study will include the Palm Beach County and the Board of Pubhc Instruction properties in its analysis. Therefore. for the purposes of this study the "affected area" is referred to as the study area (see Exkibit "A" - Map 1 Study Area). The study area comprises 285.78 acres. Caloosa Park is over 58 acres and the Board of Public Instruction property is over 40 acres. Caloosa Park is the largest property in the study area. The smatlest-pi:operty in the study area is slightly less than 1.000 square feet. The average property size is 4.68 acres. 3.0 EXISTING CONDITIONS In the context of geographical boundaries, the perimeter of the study area is "well defined" in that its overall shape closely resembles that of a rectangle. A majority of the lots within the study area are square or rectangular in shape as well. There are few, if any, curvilinear or irregularly-shaped parcels. Also. the entire sub~,ect area is physically separated from the surrounding residential neighborhoods. As previously stated, the LWDD L-28 Canal to the north and the LWDD L~30 Canal to the south bound the study area. These two (2) canals separate .the subject area from the abutting properties to the north and south, respectively. Furthermore, the C.S.X. Raikoad and Interstate 95rights- of-way ~r isolate the subject area from the residential properties .to the east. and Congress Avenue separates the stud3 area from the Hunter's Run residential development to the west. All bordering rights-of-way are considered as bamers to the study area. 3.1 Current Regulations It is important to recognize existing regulations that are applicable to the study area. These regulations, which are already approved for the subject area greatly, influence the type of use. site design, and intensity of existing and future development. 3.1.1 Industrial (I) Land Use Classification According to the Comprehensive Plan. the Industrial (I) Land Use classification provides the uses allowed in the M-1 zomng district and the PID zoning district. These allowed uses are limited to. but do not necessarily include the following: Industrial uses, research and development, wholesale and distribution, business and repair facilities; warehousing and storage, transportation, communication, and utility facilities. retail sale of home improvement goods, tools, machinery and the like: Adult Entertainment Establishments, trade and industrial schools, major recreational facilities such as racetracks, arenas, amusement parks, exposition halls, and the like: offices and restaurants which are accessory to the above uses: temporary amusements, revival tents, and the like, uses allowed in the Office Commercial. Local Retail Commercial. and Public and Private Governmental / Institutional land use categories, if approved as such in a planned industrial development; provided, however, that all of the above mentioned zoning districts are shown on the Future Land Use Map within the Industrial land use category. 3.1.2 Light Industrial CM-1) Zoning District A list of allowable uses consistent with the Comprehensive Plan is indicated in tabular format as an attachment (see Exhibit "B' - Table 1 Uses Allowed in the M-1 Zoning District). The following chart indicates the building setbacks (front, sides, comer side and rear) required in the M-i'zoning district. All measurements area expressed in terms of feet. SETBACK TYPE M-1 zoNiNG DISTraCT Front 15'feet* Side inte~6~ , f'5¥e~tC' ~ S~d¢ corne , .... _[ 15 f~et ' Re~ ' ' 2 0fee' * F~c~e~,~her~ re~r~ 01~ th? Iot:abnm ~ payted all~ey or ?~tt ~ no side setback' sh~%~' ..... 3.2 Infrastructure 3.2.1 Public rights-of-way The study area contains several public roads. The roadways are identified as follows: Congress Avenue, 8outhwest 30th Avenue. Southwest 14m Place Southwest 13th Place, Southwest 35t~ Avenue, Thor Drive, and Neptune Drive. The Lake Worth Drainage District administers the L-28 Canal to the north and the L-30 Canal to the south. These canals run in: an east-west direction. In addition, an extension of the L-30 Canal exists parallel to the C.S.X right-of-way and to Interstate 95. The C.S.X. Railroad right-of-way is also located within the study area and runs in a north- southwest direction. Any work conducted near or within any of the LWDD canal areas requires review and approval from the District. This could require a property owner to set aside private property for drainage purposes. The degree of land to be set aside for the district would be determined upon the type and scope of proposed development~. Nestled between the C.S.X. Railroad right-of-way (to the east) and the extension of the LWDD Canal (to the west) is a portion of vacant industrially-zoned land. According to the most recent mx map, this portion of the land is used as a 110-foot wide Florida Power and Light easement. 3.2~2 ,Potable Water The Biscayne Aquifer is the sole source of potable water in Palm Beach County. According to the Boynton Beach Utilities Department. there are three (3) water distribution mains and one reuse main which could service the three (3) vacant parcels. An eight (8),inch ductile rron pipe (DIP) water main is located 10 feet east of the east right-of-way,line of Congress Avenue. A 12-inch DIP water main is located 15 feet north of the south, right-of-way line. of Summit Drive2. It is probable that the Utilities Department. would require the. set aside for an easement as a prerequisite for the development of the vacant parcels. 3 3.2.3 Sanitary Sewer There are three I3~ sanitary sewer facilities available within the study area. Two (2) of which are public;namely Lift Station 610 and Lift Station 602. The third lift station is located at Caloosa Park and is Considered a private station). A 36-inch DIP sanitary force main is located 10 feet west of the west right-of-way line of Congress Avenue. 3.2.4 Public / Private Utilities Accordingto the Sttnshine State One Call Center, the following utilities have service in the immediate area: (1) Adelphia Communications conporation, (2) Florida Power & Light, (3) MCI Telecommunications, (4) Bell South; (5) Palm Beach County Traffic Operations, and (6) City of Boynton Beach Utility Department3 4.0 EXISTING LAND USES WITHIN (M-l) STUDY AREA 4.1 Developed Parcels Within the study area. a number of projects may have been built on parcels that could have been joined together via unity of title or other means of amalgamation. The data reported in the attached charts / tables however, may not reflect current conditions and may report each parcel as individual lots. This report will not identify each parcel in great detail but rather will aim to provide a general overview of the entire area and to expose its umque qualities. As previously mentioned, there are over 61 parcels in the study area, including Caloosa Park, which is owned by Palm Beach County (see Exhibit "B" - Table 2 Parcel Control Number by Acreage). In 2001, according to City records, the mtal~assessed value of all 61 properties in the study area was $71,249,372 with an average of $1,168,022 per property. The largest indivklual lot in size within the study area is Caloosa Park, which is over 58 acres in areai Palm Beach County Parks and Recreation Department maintains and provides funding for Caloosa Park. Caloosa Park has a Recreational (R~ land use classification and is ~:oned Recreation (REC). The park is home to picnic pavilions with snack bars ! grilling facilities, an exercise path. a little league baseball field, softball fields, football/soccer/rugby fields, basketball courts, tennis courts, and roller blade hockey:rinks. Over three (3) acres of the site ~s comprised of lake / water area. There ~s consideration to expand Caloosa Park in the future by assembling tt with approximately 5 acres of the 15-acres vacant parcel to the west; however, no official contact has been made between Palm Beach County and the property owner (see Exhibit "C" - Letter from Tim Granowitz to Eric 'Johnson). If the owner sold a portion of the property and the acquisition was successfui, it would reduce the vacant 15-acre industrial parcel to a 10- acre lot. In the northeast comer of the study area, the Board of Public Instruction has assembled three (3) large lots, totaling over 40 acres of land. This property, with a Public & Private Governmental / InstituGoxial' (PPGI) land use classification and Public Usage (PU) zoning district represents the 2na largest parcel in the study area. Built in 1976, the Adult Vocational Training Center originally operated as an educational center for veterans of the VYiemam War. In !998, We. con~er,w~, c~y~rted ~nt9 ~ ~ully operating pub!ic high scho0~ (S~uth~. Techrdcal ~ commu~n~ty,~High." Schoo>l), w~c~ is home ;to~ 800<child[eh, g~ade} ~ ~throu~ gh~ '~2, _, ~enil~5 s4¢fin~g ~n°n-s~hoq! ,~h:°gr'S, ::5o~9¢ T~ct m~. Qomn~n!ty High School ,cfft}ers~..confinuing ;educgt[on pmg~ams~:,and .E,nglish S~eakers;of:Dth~ Language (EsOL) ci~Ses. Mr. james Kidd, Director*of the South T. ;hni~al Education Center anticipates that the enrotlmen[ in the fall of next:y~? will be aL~prQ,ximately 1200 children4; Buses from the S0ti~ Te~hnic~ Boyntoii:B~ach. - - The study area is also home to the Bellsouth Service Facility, Tire, Ki~gdotu, Ste~ling Records Management, Guardian Storage, and' the fon~r ~rfibUtion cei'itsr United Parcel Service (UPS). 4.2 Occupational Licenses Staff hasMentified all the occupational licenses within the study area and conducted field reconnaissance to verify the status of each business. For example, it was discovered that some,businesses were nonexistent, operating without licenses, or operating with expired licenses. Epr easier record, keeping, each business m the City is traditionally assigned a numbe{ con~s~stent with the'federal government's ,Standard Industrial Classification System (SIC,}i tnthe mid-1990's, the SIC was converted into the ,North American Industrial C!assificafion System (NAICS). City Staff in the Occupational License Division subsequently assigned a classification 'category to each licensed ,busihess operating in ithe stud~ area consistent with the NAICS. 'Ii is imp0ixani to realize' th'at a single business may possess more than one (1) For the purposes~of ~s study, staff s see ~?al~le 3 ~ NCrth Ar~erican Industrial Classification System) best exemg!/~y,the~ ~dustry type of eacI b~ tsiness t .at: area. iT~' ~mized list of-industries is: las follows: Whole~e Tr~, Retail Trade, Transportation & Services ~ool & Instruction Auto Services. and Each industrial ¢~,egory used in this .study is ~onsistent with~ the / Or sub '~ ~' tCS categorie~ 0~the NA. . According tO current City records, 204 occupational licenses ha,v,,e been issued for businesses ~urrently~ operaung m the study area (see Exhibit B - Table 3 200 Occupational Licenses NAICS). A conclusion of the exercise is that the study area contains a homogenous mixture of industries. The major sectors were Construction, Manufacturing. Wholesale Trade, Transportation & Warehousing, and Personal & ProfeXsionatServices sectors, which accounted for over 88% of all the licenses issued. 5 The sector that possessed, the most licenses was Manufacturing, with over 20% or 41 licenses. Following closely behind was Personal & Professional Services, which ranked second with 39 hcenses or 19.1% of the total businesses. Both the Wholesale Trade sector and the Construction sector each had 38 licenses or 18.6%. Excluding Auto Services with 6.9% of thelicenses, the rmmber of remaining licenses in the other sectors was insignificant. Out of the 204 current licenses, 61 licenses or nearly 30% of them were issued for businesses Ioeated along ~Congress Avenue. The number and, types 6f businesses along congress:AvenUe shared:b0th similar' and differing characteristics x~iith the entire stUdy area. A similac trend '_wi_thin the ,entire study area Was ~at the most ppPular in6ustrial sectors included Construction; Manufacturing, WhOlesale Trade, Transportation & Warehousing, and Personal & Professional Services. Unlike the entire stUdy area however, .a ~aj,ority of the businesses along Congress Avenue. are engaged in Wholesale Trade acfi~tiesl (26,2%)~ather than .the Manufacturing sect°r. In.fact,~ 42.1% ~of the Wholesate?i'ade license~ were for businesses located along congress Av;enue. Unlike the entire study area, wl~4~h:contain6d the most licemes in themahufa~tufing sector, this sector acebun~e3 for 6nl~ 4.9% of, the licenses along Congress iAvenu~e: Ifitere ~stingiy, OVer ~6~A Of the li¢~es~ isSUed within the RctailTrade c~teg°fy Were ~fqr bushaesses located aJong Congress ~venue'. Hbwever, the number of bd§inesses'eniaged inRetail Trade in general was insignificant within the entire study area. During ~field reconnaissance,, it wgs rev.!ed that there are approximately five (5) businesses ~urrenfly operathxg wi~out ocCUpational licenses. Their industry sector classffication rs unknown at this tame. 4.3 Vacant Parcels There are a number of vacant industrially-zoned parcels along Congress Avenue in Boynton .Beach, Dekay Beach and Boca Raton. In the study area however, there are currently three (3) va~am parcels. Each vacant lot is identified by an asterisk in Table (see Exhibit "B" - Table 2 Parcel Control Numbers by Acreage). Characteristics shared between all three parcel~ is their frontage on Congress Avenue, their Industrial (I) land use classification, and Light Manufacturing (M-t) zoning district designation. Vacant parcel looking south from Congress ~venue. A request for a land use amendment t rezonlng has recently been submitted to the City for the first vacant parcel. This property is not only the largest vacant parcel but also is the third largest parcel within the entire stUdy area. The land use amendment request is to change its land use classification from Industrial (I) to High Density Resid6ntiaL This vacant parcel is located along the southern boundary of the study area and is over 30 acres in size (see highlighted bold and italicized entries in Exhibit "B' - Table 2 Parcel C?ntrol Numbers by Acreage). This property has an ~ssess~d~Yyalue 6f 0~er$1,16~;000~ Tt~,e lbt ~S0 has alm6~t'f,440 iifi~af ~eet of -frontage ~sn c~m~res~ Avemie.~ A !aM ~cu~ies a large po~o~ 6~'~ th~ interi0~i Duriiig the dex)eR)pM~t ~e;¢iew procesi(:~h¢ pakcel w0uid fie ~ecl~red:{0 cOinl3iy~with ~ainage Codes and de~nonstrate its ~bility for legal positive oUffali. Evidence sugges{s ~hat th~ ~Ubject contains parcel'is oyer IS:ac~es.in size. T~ ; lXo~rty fr0nts~ on COngress ~c.~ti ~on~!si~fit~t 35t~ .Ax~etiue. ~ i~ ~dia~eI~{b the ~est ~of ~re~m~ly ~gtmnca, rmm: c t ~'~ ~oog~ ~k L9 th~ '~est ~ ~}~ 'a:~,p~oh~ 0f ~s ~e ~rd yacht p~ceL locat~ ne~ ~e no.west comer of~e study ~ea is comphsed of fo~ (4) ~¢vi4u~l loB~ ua~ multiple qwnership. All lots ~e recran~l~ in shape and ha~e a~:~ea;~of les~ ~ five :(5) acres. ~e tWO (2J weste~mos~. I0ts frdht ~on co~e~ ~¢enfie; ~d,~e t~0 [2) ~a~tem~0~t 10ts fUnc~o~':ada ~ga~ ~a. These two (2) ea~stern lots fo~e no~h~oSt extension of fin act~v~ ~r~na~;easement'(0~8-43- 46-05~00-00¢70!1). The-~ges{ lot of the four (4) is 2270 acres ~d h~s ~ assessed 9~ue of ~09,563, CollecfiCely, ~1 fo~ (4) lots have an as~¢~Se~ ~ue of ~e~ly $550~0Q~ ~ ~ece~flg ~t With phvate developers interegted in cons~cfing office / w~ehouses,~f~ ~s yacht 5~0 ~XjSTING USES OUTSIDE THE STaY A~A The sm~7 ~a lies wi~n ~e Southwest Sector of ~y Ckty as defined by ~e De~el0p~en~ Afla of Beach, Floridas. This ~secfio~ 0f:~e study identifies ~d des~fi~ So~e df ~e e~isting l~d uses in the immediate ~icin~ty of ~ s~ject study ~ea (see E~blt A - Map 2 Buffer 1000 feet) ~he vicinity of the study ~ea c~ g~erally ~ :dascfibed ~ possessing co~erc~, res~dent~, industrial, and c~wc ~land 5.1 ~o~h of the ~-1) Stud~ Area The no.em boldly of ~e study ~e~ abuts :the south, fight-6f-way fine of the ~e Wo~ D~nage Dis~Ct (L~D) L-2~: ~anal~ ~e~at~i~ no, h o~:the C~::is a residegfi~ develoPment (~ol~v]ew H~b0r). Golfview' ~a~or hag a ~w Density Re~denfi~ (~R) l~d use classification and is zoneG RiAl. GolfvieW H~bor Estates is a 200-acre re~idexStial 'community that consists of various housing types (i.e. townhouses, single-family homes, garden apartments). Northwest of the study area is the site of the future 98-I Boynton-Delray Elementary School. This new elementary school is scheduled for an August 2002 opening. The new elementary school will accommodate a 970-student ~apacity~within the 109,096 square feet of buildings. The school will be located at 3015 South Congress Avenue and will serve students from both the Boynton Beach and Delray Beach areas6. 5.2 South of the (M-l) Study Area ~zaste Water Treatment Facilfty. The southern bonndary of the study area abuts the north right-of~way of the LWDD L- 30 Canak This cax~,s~ep~ates the ~outhem bounds., ofthe City Of B6ynton Beach from the northern border of the City of Delray Beach. Immediately south of the L-30 Canal is the South County Regional Waste Water Treatment Facility. According to the City of When analymng and recommending future policies for the study area, it is also important to recognize the existing pattern of,development to the south and the City of Delray Beach:'S respective officially adgpted policies. The City of Delray Beach's policies and regulations r area because A view of the Regional Waste Watar Treatment Facility. Delray Beach Comprehensive Plan, this property has a COmmunity Facility-Public Building~ (CF-P)lanc~ u~e classiticafion and is zoned CF (Community Facility). EXetudihg this CF-P l~nd ase classification c~f the South County Regional Waste Water Treatment · the vast majority of properties along the east side of Congress · Beach have a CMR designation (see ~. :This designation is applied to in ,order,to iamodat~ a mix of to the:!City ~)f Dekay Beach's Avenue in the,' study 8 5.3 East of the (M-l) Study Area East of'the~ s~tudy area is the west right-of-way,of the~C.S.X. Railroad. East of the C.S~X. Railroad ~iS' ~txe' ~ters~ite 95~ ~gh~0~VCt[y,' Th~se:- two tran~P0rtation ~r0Utes sepa~te~the s~i~[v are~fr°m th~ Southeasl~gecfbr o~ thd Citwof Boynt0r~Beach~ . 5.4 West of the (M-I) Study Area The western of the area abuts the east right-of-way line of Congress Run 9 The current businesses and land uses found within the study area are very similar to those types of activities currently tn operation along Congress Avenue from the LWDD L-28 Canal, to south of Yamato Road in Boca Raton. This pattern of development is characterized by a majority of operations engaged in industrial / commercial types .of uses (office l warehouses) On the east side of Congress Avenue and commercial / residential uses on the west side of Congress Avenue. 6.0 ANALYSIS In general, oneof the traditional principles of urban planning ~ncludes land useplanhing and:specifically.the separation of incompatible land uses. Through the City of Boynton Beach's po ,h:ce powers, zoning codes have been enacted as the,legal tool to regulate land development So that compatible ,land uses are achieved. Likewise, an objective of the City s Land Devel0pmen~ Regulations is tO seParate and/or buffer incompatible land uses. such as residential uses from heavy, commercial or industrial uses. 6.1 Industria[Land Use~ Policy (Comprehensive Plan) A number of City polici_es arid regulations have been promulgated to encourage more industrial property and bUSinesses to support the local economy. For example the City of Boy,ton Beach Comprehensive Plar~ Policy 1:;19.2 (June 2000) states the following: "The City shall provide continued effort to allow for industrial acreage which can accommodate the approximate indu~tri~al employment who;ch has bee,n' projected in the Future Land Use Elemem, and prohibit conversion of l~ted designated "Industrial on the currehtly adopted Future Land Use Map:unless such conversion would generate g~range of employment choices for current and future residents, provide goods and services of ~e~gional importance, and retain regional fiscal and econormc significance". The Industrial land use classification allows for both the PID zohing~district as well as the M-1 zoning, district (see Exhibi~ "B" - Table 4 Land Use Designation and Zoning District). This policy has a profound impact on future development on the vacant parcels proposed within the study area. As previously mentioned, the vast majority of properties located within the study ar~a hav~ an Indus~al (I) land use designation pursuant to the City's Comp;ehensive Plan. Uriless substantial justification exists that support land conversion at this location, staff:would not su~pport a request for land use amendment or rezoning fo?d. to ~be contrary tO this, Comprehensive Plan policy,: In support of master planning of ~dustfial lands the C0mprehensige Pl~n?ol/cy 1.19.4 states ~he following: "The City shall cont~ue to enco~urage and enforce the development of industrial land as industrial parks o~' coneentrateff'~ industrial areas in order tO maximiie the linkag~ between complementary industries". Likewise, this policy also has important implications on the smdy area because of its inherent promotion of industrial development in the City. The City of Boynton Beach Land Development Regulations allow for all contiguous land (25 acres or more) with an Industrial (I) Land Use Designation to be eligible for consideration as a Planned 10 Industrial District'(Pl~.-'At present, the City's Comprehensive Plan Policy 1.15.3 mandates that, ~'For cgmmerci~/Smduslrdal prgjegts 03~er 10 acres, no; mitre than 5.,0% of the get acreage shall :be ~evotex! tO cqmmerci~l,u3es. For c0mmerci~ / industrial p~oj~cts ~ff ~e~ss, tha~ 3~:~c~6s;~ther~ ~all be no 1Lmi~/tions ~oncernig~ ~the mix b(comn~6reial and ihd~i~trial u~es ' 'Any comme/'clal / ~ndustngl projects wtth an area of 20 Or more aCres,shall recJmre ~pproval as a Planned ~ndusU'ial District". The intent of the PID is to provide a zoning classification for light industrial development that will better :lemands s by land tO that 6.2 Land Use claSgificati0ns and Zoning codes Can ~e amended to keep pace with changing market demands and Cvo!ution~ of commerce. A,s a~ general :rule, heavier industrial uses are more accepted;in the M, 1 zoning district than in the PtD zoning district. To keep pace with an evolving industry, the PID zoning district will allow mom flexibility in terms of light in~us ,t~? / commercial type US~S than the M-1 z~oning flistrict. These scenarios are ~ackie~ed}tkrough the ma~ter plan' ~vleW and: use approval processes. The following table is, a comparison of requlred~ btfi!ding s, etbacks between the M-1 zoning district andff/~ ~ID m~fin~ dis~ct: SETBP/cK~E~ '~ M-,1 ZQNING ', t~ID ZONING, ~ 'DIFFE~NCE ~ ~ , DiS;rRiCT ~ ~ i~isTRic~ '~ Front ~ :' i~ ;15fee/~ , i '30 feet/" ' ' q:15 feet Side:4nterior ' l/sfee~ '~ ' ., 20 feet . i~ *5 feet Sidecomer 15 feet i~ 20 feet : 4-5 feet Rear - , . 20:~ebt*y~ : ( ~30feet., · . -gl0feet ~Except whererear of [he 0t aha~s a paved ~lleyor s~eet then uo sxde setback shall be required. ~*Wh~re rear yard ab~3~s axgikoad fighkof-way or any pave~l al!e~, the rear yard may be ~educed to ten O0) feet. Note[ Where lots abut a residential area, the corresponding side and/or rear setback shah b~ a~ ininimum bf tlfigy (30Yf~et. The above chart shows the van?s building setbacks req(iired~, for the two inc~str~a~, zo~ng districts. Bo~ ~ ~b :~' PID zoning disWict 'aad the M-1 zoning 11 district are convent~on~d ih that they require building setbacks: however, the PID zoning district requires a periphery buffer requiremem of 25 feet in width (40 feet if it abuts a residentially zoned district). Both zoning districts have a 60% threshold on maximum lot coverage. 6.3 Residential versus Industrial According to most recent citywide estimates, there are approximately 37 vacant industrially-zoned parcels for a total of 192 acres. Out of 37 total parcels, 13 or 35% of them are over two (2) acres in area. Of the total vacant industrial property remaining ~n the City, 52.5 aCres oi: 27 6%is located Within the s~udy area. A~>out 69% of the total industrial space~ iq the city ~s in warehousing storage and distribution generally recOgn~zed'~s a strong hiche of th~ Palm Beach County (and South Florida, generally) i-ndustriall markets. The. current high Vacancy rate ~ the Boynton Beach 'market is the combined, elf&ct of the state of the e¢oi~omy and.high.level of new construction 9ccurr/ng over the 'pas~ few years. Unlegs difficulties With mai:ke~ absorption persist, in which case the issue can be ,revisited; those vacancy rates do not imply the oversupply of industrial land..C0nyersely, over the past few years, the city,s leadership and many citizens have expressec~ ~ancera .ah~out oversupply' Of multi-family apaytrn.~t housing in Boynton Beacl~ Indee& the rate with Which new rental units keep coming .to the market has been exceptionally high: ~[ ~e recently built r~idenfial rental projects combined with those currently,Under ~o~ :ii'on wll! ~count {0r',a ~,otal of 2,370 units or 2~599 units if the Marina project i§ in luded ~see Exhibit 'B -?ariel5 Ne~ Rental Housing De~elbpr~e~ts), la ad~ ii~ion~ a~eording t6;:th~ comPrehe~nClve ~ian, there still remains seven-(~) :¥aeantI resid~ ~ti~y~:zotaed prope~ies: If eaCh-p~0~erty ,were,h~lt~ofit pursuant tO its respe~ve fia ?.~:irti' tm a[IgWable de~s/:t~ ~there w0uldb¢ an ~dditiOnal !,758 dwelling ~its (see' E~ibit ;'B'*~_ Table 6' Build-ou{. R&sidefifially: gon~d prOperty March 2002). This estimate, coupled With all now apartment projects totals an additiohal 4357 dwelling UllitS. high demandfor new and better services. mpacts. NatiO~nally, studies: have shown that except for have a net negative generated by be steered ~ the Federal where encourage hacreased opportunities for use of transportation alternatives to the~ automobile. Finally, the conversion of the industrial use to the residential use will eliminate employment Opportunities associated with industrial uses. The employment generation 12 rate by industrial uses:vary from approximately eight (8) employees to 24 employees per acre. 6.4 Aesthetics Unlike newer industrial development elsewhere in the City, the study area contains a mix of buildings / signage that do not share similar or COmpatible design CharacteriStics. This is due to a variety or.reasons, including bu~ not limited to a lack of codified Standards for the M-I zoning district in the Land DeveloPment · ' has occUrred in the stcdy area According to this passage, all new developments along Congress Avenue are under higher scrutiny and~therefore, should adhere to stricter design guidelines ~an for those propert~es~thav do. not front on the major t~oroughfares.. ~Th~ ci~ reCo~es Con~ess Av~mue as a major entrance into the City. The City has addressed this'concern by adding 13 language in the L~ih~t ~)~velopment Regulations pertaining to aesthetic concerns along major arterials. For example, pursuant to Chapter 9 of the City's Land Development Regulations, due to the "kigh degree of visibility" of Congress Avenue (and other roads), no overhead doors shall face the right-of-way and all industrial buildings shall be designed in such a mariner so as to disguise their typical warehouse appearance. This design criterion has an impact on the type and appearance of new development in the area. New language is recommended to further enhance facade appearances and signage along Congress Avenue. For example, the Comprehensive Plan Objective 1.21 states that, "The City shall adopt the land development regulations to prevent signs which~ are hazar,dous or aesthetically oblrasive"~ Directly west of Congress Avenue, opposite the study area are residential homes of the Hun`ter's Ru~ pUD, The setbacks of the PID zoning district are designed t? reqmre increased distances betw6ena ,building and the front propeyty line (in ,this case, along Congress Avenue). For example, if a building were to be constructed along Congress Avenue ~n ac~0rdance, with the M-1 zoning district standards, then said building would be required to be at least 15 feet from the front property line. If that same building were to be con~smlct~, along Congress Avenue in accordance district standards thea S~d b~uildii!g would be required to be setback front buildi~ access .have the to Avenue in order to mb~ke allowance then a ;, the feet 7.0 ,CONCLUSION The stu~gy area is a well-defined area with real boundaries. Its concentration of similar uses pr.o~vides~ Opportunities that could maxrmize linkages between complementary indUst~eS.' The industrial uses are consolidated and should remain intact without interruption. As a result of tiffs analysis, staff is making five (5) recommendations that will at.tempt m retain and curtail the conversion of industrially-zoned property to dissimilar land uses.. In general, residential land uses are considered to be incompatible with industrial land uses and should not be mixed together. 14 In addition, the re~6mm~ndations aim to satisfy the expectations of all stakeholders of the project by instituting changes that will keep up with market demands while promoting better design standards for the subject area, For example, this can occur by the :he PID the study area would have, the r of for the g ifor 15 Changes to zoning regulations and the Comprehensive Plan will ensure that future development occurring along the Congress Avenue corridor will include architectural/appearance enhancements and uses that would not be detrimental to adjacent residential properties. Amendments to Land Development, R~gulations would be processed within approximately four (4) months, and the amendments to the Comprehensive Plan would take approximately eight (8) months to ten (10) months to process. The five (5) recommendations are outlined in Section 8.0 i dOMMENDA ' O S. 8.0 RECOMMENDATIONS gl. Retain Industrial Land Only Industrial, Recreational, or Public & Private Governmental / Institutional land use classifications are currently present within and appropriate for this area. At present~ abundant vacant residential land still rematns m the City. This includes the 90.86 acm conversion of industrial land to m/xed use (maximum 1000*unitS) in the Quantum Industrial Park. Therefore, staff is in the opinion that sound land use planning policies suggest that no additional industrial land should be converted to residential uses until all the residential properties are developed. unless justifying circumstances out weigh the value of industrial land and land use compatibility is maintained. Consistency between Comprehensive Plan and Land Development Regulations (parcel size) Strengthen ~and clarify the language in the Comprehensive Plan regarding the PID zoning district and its relationship with the industrial land use classification. Presently, the o City's Comprehensive Plan Policy 1.15.3 mandates that any commercial / industrial projects with an area of 20 acres or more shall require approval as a PID. Staff recommends that the minimum size requirement be reduced to 15 acres. The text amendment to Comprehensive Plan Pohcy 1.15.3 would read~ as follows: Any commercial ( industrial projects with an area of gO 15 or more acres shall require approval as a planned In~tustrlal District. According to Chapter 2, Section 7.C. of the Land Development Regulations, the minimum land area necessary for a planned industrial development is 25 contiguous acres. Modifying the Land Development Regulations so that the language in the Regulations is consistent with the Comprehensive Plan will rectify this discrepancy between the two. The code (text) amendment to Chapter 2. Section 7.C. of the Land Development Regulations would read as follows: C. MINIMUM LAND AREA FOR PID. The minimum land area for a planned industrial development shall be twe.~ty ~.,~, ~ ,-~r~ fifteen (15) contiguous acres. 16 tf the above-referenced text amendments were applied, it would affect the two (2) largest vacant parcels by requiring them to be rezoned and developed as PID's. · ~0;uiring all ~gi~b!e pr~p~ies to be :~oned( }9 the pID: zoning ~atfigt desi~gnafion. ~he pID zogi~g .distriqt 'allows more' flexibility in terms of the per~tted princip)e and accessory~fises. X 'plan~d z°n':mg, d~sB-ict .r~qU~ifes a master plan, thereby, preYenting the City from initiating the [ecbmmend~d rmnings. Instea~ sta~'f re~0mmends that g~ :p. gfi~e~.-!~e endorsed that reco,mm~ad / r~qmre the use ofplanned~mdusffal d~elopments or partiCUlarly, the PID z0~ng district. D~sign Standards New design, standards should be implemented for those properties within M-1 ~on~idi~td~t / ~]i) zoniag district that abut major, arterials. Ctiapter 21, Article .~, Seetioa-8;B o£the Land Development Regulations'should includle the study ~ea; :.to~: be..~ as ~aein: g eligible for sign pro gr ams. The co,de (text) should be amended to madas foi~ow~[ 8. ,Th0~e industrial, Y-zoned properties on the east side of Congress AveCue fa*om the Lake Worth Drainage Disa'ici: (LWDD) L-28 Canal south to the LWDD L~30 cabal. Additionally, all proposed auto intensive uses that directly abut major arterials (such as Congress Avenue) should be well buffered sc that they are not visible from residential areas A viable option for additional buffeting in the study area can include ~ndreasin~ the size of the landscape buffer strip width adjacent to right~-of-Wap (more than the standard seven (7) foot wide, landscape strip). Extend Time for Notice of Intent Extend the Notice of Intent for at least eight (8) months.to continue the limitations on development within the study area during implementation of the study recommendations. In addition, stuff further recommends that lhe NOI be amended tO also allow the vacant properties to be developed if rezoned and developed as a PID where consistent with applicable city regu~lation~. This would allow the immediate implementation of recommendation #3. C:kMy Dqcume .nts\Staff Report2,doc A~ril 25 2002; interview with Bill Winters Director of Lake Worth Dr~/inage District. Infante Jose D (October 2(101) Feasibflxty Study for Congress Industrial Park F.A.U. Class Project ~ Infante'?°seDi ('October2001)FeasibillW Study for Congress IndustrialPatk F.A.U. Class Project June 3, 2002, phone interview with Mr. James Kidd, Director of South Technical High School· (May 2002) The. D~¥elopment Atlas of Palm Beach County (June 18, 20~2) http;//~.palmbeach.ki2.fl.us/FacilifiesManagement/ProglamManagement/SBPC.htm 17 7 Berman. Sayre J, (October 2001) Preliminmw Site Analysis F.A.U. Class Project s (June 1.8, 2002) http://www.hcr-manorcare.com/care/FacilityDetail_am.asp?id='5D70158A-6883-11D4- BEA0-00805F9FAI~B2' 9 (May 2002~ The Development Atlas of Palm Beach County 18 Notice of Intent Affected Area EXHIBIT "A" Planned Elemen LONE PiNE 900 0 900 t800 2700 3600 Feet EXHIBIT "A" EXHIBIT "B" - C]~TY OF BOYNTON BEACH South Congress Avenue Tndustrial Corridor Study Table I - Uses Allowed in the IV-~ Zoning~Oistrict AG RZCUI~TURAL USES Fruit Packing & s~Hi~ping, N urseries/Greenl~bQses INDUSTRIAL USES Artist & Craftsman Shops Bakery Product Beverages & Bottling (E) Blinds, Shutters, Shades & Awnings Canne¢~ Frozen or PreserVed Food (E) Ceramics, Pottery cOnfections Cosmetics ('E) Dairy Products Electronics, Electrical Goads Assembly Only Electrehics, Electrical Goods Other Than Assembl~ dE) Electropl~U ng/Anodizing Cabinets (E.) Products ~lll Items Adult Entertail Ambulance Service Furniture Refinishing (E} [ce Testing Storage Areas (¢) r/FumigaUon (E) )holstery i Cleaning ('~/E) g(E) Legend ~ - Restrictions Apply E- Requires Environmental Rev/ew C - Conditional Use A - Accessory to Pr/nc/pa/Use On/y EXHIBIT "B" "' ~ZTY OF BOYNTON BEACH South Congress Avenue Industrial Corridor Study Table 1 - u~es AlloWed in the I~-~ Zonin§ District (Page 2 of 2) STORAGE/DTSTR1'BUTI'ON . STORAGE/DZSTRtBUTTON /WHOLESALE USES /WHOLESALE USES Asphalt Paving (~) Ice & Dry Ice Autos/Boats & Pick-up Trucks (E) Live Fish Auto & Boat parts/Accessories & Supplies Machinery, Equipment, Figures, Tools Boat storage/Rapai~/Customizing (_~j 8~supplies Building Materials/Home Improvement Mobile Homes Bulk Storage of Sand~Gravel~Minerals, etc. (A) Monuments & Grave Stones Chemica s/Pesticides/Herb rides (E) NurseriesZ~-aw0 & Garden/Greenhouses Cleaning prePai;aUons/Soivents ('E) Petroleum products (E) Feed & Farm supplies ... Pumps, Generators, Electric Motors, Fire -Finished Concrete, Tile, Brick, Stone, . Protection: Equipment i Pipes & Cdlve~ts ' pr.e.~bricated Sheds & Buildings HoUseholdGbods Tru~ks, Busses~ Utility Trailers, Farm & ~.HVAC, Wa~er H~aUng, Major Appliances ":ConstrucUep Equipment Industrial, Medical Gasses (E) WarehouSe~ S~lf-stor~ge ~RANSPORTATZON/COHHUNTCATZON/ ' M~SCE~LANEOUS USES ' "uTIEITIES Ami~semedt i~a'rks, AmbulanCe.DiSlJatci~ ,Cam v~ls.~Te~porary (~/E) Commercial ~a~io/Television/ Are,n. aS/S~diu~/ConvenU0n-Exhibition ' MicrowaYe Broadcasting (C) Halls/Rac~ttacks Community Centers Helistops (c/A) ~ackage ~.'press & Messenger bervice Radi~ & Hicrb~rave Towers .(A) ira l~0ac! ~;witching Yard/Freight Terminals/Storage/ 'Shops ReL-,/cling' Pick.~ p Facilities ~rac~e 8~ ~ri~ustrial Legend ~ - Restdcb'ons Apply E- Requires Environmental Review C- Condib'ona/ Use A - Accessory to Pr/nc/pa/Use Only C~I'Y OF BOYNTON BEACH Study EXHIBIT "B" I COUNTY ~ARK I~l~rcel Control Numberl, INC ~! , Area in Acres EXHIBIT "B" ---~F Parcel Control Number 1.45 11BA M-~-~-~'~~B EA C-~---~ I 084346050000031201; 1.45 II/NDUSTR]AL PROPERTY PRTNRS INC/~ 08434605000007026 1.42 II1420 HOLDINGS · 1.40 I!MCCRA~CE CENTER 1.36 1.36 1~08434605080000040 08434605080000140 j [~S~RIAL GROUP 1 R^ REALTY 1.26 I[KiPP ROBERT R & MARGARET 1.26 ---~i' EQU T ES LTD-- 1.26 1.21 JLa& J BOYNTON LTD 1.18 08434605080000010 08434605000007025 08434605000007030 J~ 1.15 :J~B &:~TY CORP -]1 1.12 J'! 1.12 NC 1,00 1.00 'Ill _?84346050000070401 084346050900000211 0843460512 o84346~5o8o0ooo3o 0843460519l & JUDY A 08434605080000080j 0843f4SO.~oobo7o23J 08~ 0.97 o.97 0.80 o. o 0.23 BELL TEL & TEL CO 08434~0800t 00~ 0.21 0.02 ]~--- 0843460~08~029000 285.78 Size ]i I Bold that parcel is vacant. Source: City of Boyntcm Begch, Geographic Information Systems Database (April 2002). Note- some parcel control numbers are incomplete. S:~Plar tmn~SHARED\WP~PECPROJ~S outh Congress Ave StudyXParcels chart.doc CITY OF BOYNTON BEACH South Congress Avenue (M-l) Study EXHIBIT "B" '41 . 20.1% (5) 18.6% ; 6'-~, !, ! 2.9% 24 11.8% 39 ' 19.1% 1 0.5% 14: 6,9% 3 1.5% ~,,. 204i 100.0% Not~s: t', O~eupational licenses have been erroneously issued to six (6) businesses that are , curren~tl, yoperat~ng at 2951 Southwest 14 Place. 2. Th~r,,are approximately five (5) businesses currently operating without approved or darmn~ occuPational licenses. CITY OF BOYNTON BEACH South Congress Avenue (M-l) Study EXHIBIT "B" Table 4 -Land Use Designation and Zoning District LAND USE ZONING DISTRICTS DESIGNATIONS Low Densi/y Residential ' R-i-AAA(<3.48 du/ac) (<4.84 du/ac) R-1-AAB(<4.84 du/ac) Moderate Density R-I-AA(<5.4 du/ac) Residential (>7.26 du/ac) R-I-A(<5.8 du/ac) R-1(<7.26 du/ac) Me~um Density R-2(<9~68 du/ac) Residential (<9.68 du/ac) H)gh Density Residential R-3(<D10.8 du/ac) (<10.8 du/ac) Spec/ High sity a~l Den R-3 Residential (<20 dU/ac) Office Commercial C-1 PCD Local Retail Commercial C:2 :Mixed Use CBD C-2 C-3 , R-3(>40 du/ac) General Commercial C4 PCD P1D Agriculture AG Recreational REC Public & Private PU Governmental/Institutional C-1 EXHIBIT "B" - CITY OF BOYNTON~BEACH South Congress Avenue (M-l) Study Table~$ ~ New ~Renta/ Heu$in§ Deve/opment~ (~lay 2002) Manatee Bay (aka Banyan Cove) US 1 at Intracoastal, south of Lake Street Built 180 Be mont (aka The Hamptons at Boynton Beac~J WOoibrjght, and ,~nuzh, Road Via La(gano (aka Malear PUD) SanraiWood Dr~ve and Congress Avenue ;ables,at Boynton Eeach SouthWeSt 8~n street aka Woolbright Place PUD) Built 192 Built 364 Built' 548 'u~cany on the lntraCoastal US 1 and Golf Road ak/a AT~man Bay Vis~a) U .n, de~' 286 CdnStruction Alta .Chase Southwest 8tn Street and Woolbrignt Road' , Under Construction 216 Villas on Quantum Lake (aka Grotto Bay) 'Villa Del Sol Quantum Park Under 272 COnstruction US 1 an(3 Old Dixie Highway Under 312 Construction Casa Loma Boulevard Approved but not 229 under construction 2599 Boynton Beach Marina Total EXHIBIT "B" CITY OF BOYNTON BEACH South Congress Avenue (M-l) Study Table 6 - Build-out Residentially Zoned Property (March 2oo2) Winchester / Klatt I09 7.28 791 Ridge Country Club 50 4.84 242 Palm Beach Groves 18 4.84 87 KnollwoodGroves 31 4.84 150 Quantum PID N/A N/A 415 Christian.Villa 2 10.8 28 Palmland Villas 3.7 10.8 45 TO~ ~758 EXHIBIT "C" Department of ParRs and Recreation 2700 6th Avenue SoW:h La~e Worth. ~f~ :5~46t (561) 966-6600 Fax ~5611642-2640 www pbcgov, com Palm Beac~ County Board of ~County Commisgtoners Warren H. Newill. Chairman Carol A, Robert~. Vice Chair Mary McCarty BulX Aaronson Addle L Greene County Administrator April 17. 2002 Mr.,'. :Bri~ dohrfsoarGity PI,anner Cit~; 0f Boynton BeaCh P.Q. Box 31,0 BoYntoih Beach. FI0rida, 33425-0310 RE: FUTURE EXPANSION OF CALOOSA PARK Dear Mc. Johnson; n response to your letter dated Aori112 regarding future plans to expand Caloosa Park; the Parks and Recreation Department is currently researching the!possibility of obita~nmg apprommately 5 acres of land adjacent to the southwesterni boundary of ih~'lpark (shown r~ Attachment) in order to develop additional:fo0tdall/soccer fields.,,~,ar, kingand a rc~stroom. This property as a whole is note,d ,in you, r letter as/~'~ "ExEibii 3i PCN 08-43-46-05-00-000-3030" and located in {he So~th ICongress ~,~__ Avenb~ Industrial Corridor" which is slated for eventual development. While no contact has been established to date between the Parks and Recreation Departmem and thelandowner, it s anticipated that the owner will be contacted in the future. Please feel free to contact me at 561.966.6651 should you have any further questions or comments. Si0cerelyt Tim Granowitz, Pdhcipal Planner Parks and Recreation Department TG:BH Attachment cc: Bob Hamilton. Senior Planner ][DEPARTMENT OF DEVELOPMIrNTi ~/~ prlnted on recycled paoer EXHIBIT "C" OF BOYNTON BEACH ) Study well ar~d~aped, from Congress ~Avenue., and r~urh'on land investment Quantum~ s n§ e contdbutor for pr~l~ert~ taxes and warrantS could furthei' rty service businesses rather in use from ~rther lega Act. area) r industrial land as indicated by Industrial uses ar(J struggling to fill-up. Largest parcel would have to be sub-divided into small parcels in order to be developed for industrial uses. Speaker #4 (emp/oyee o£ Hunter's Run) · Industrial development has not happened as originally desired for Quantum, particularly R & D. · Opposes industrial uses opposite HunteFs Run, · Agent for pending Future Land Use Amendment application will bring a qual ty project to Boynton. · Hunter's Run deserves to be preserved and protected. Speaker #5 (adjacent resident) Historic pattern has changed in the area now includes high-end residential, schools, retirement village and marg~ hal commercial/industrial business. Property value impacts: industrial uses will lead area down in quality and value. Staff is not listening to needs of Hunter's Run residents. Speaker #6 (developer'~ agent) · Comprehensive Plan is outdated. · F.S. 163 ss promotes the annual review and changes to update a Comprehensive Plan to match current trends and land use characteristics. · Industrial use will generate truck traffic incompatible with the residential traffic at a common traffic light/intersection. · Site is not ideal for industrial development as it is not accessible to "free h ~ghway", is not centrally located, and is not Boca or Weston. Speaker #7 (nearby resident) · City needs more residential units to serve growing population. · City owes Hunter's Run and should protect property values. · Extend Caloosa Park onto vacant land within industrial area. · Granting of variances could further women ultimate industrial project in the area. $: IPlanninglEouth Congre_~ Ave Study Pub~lc Response. doc Requested City Commission Meetm~ Dates [] March I9. 2002 [] April2 2002 [] April 16, 2002 [] May 7, 2002 XII. - LEGAL ITEM A.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOI w Date Final Form Must be Turned tn to Citw Clerk's Office March 6. 2002 (5:00 ~ m.~ March 20, 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.I April 17, 2002 (5:00 p.m. Requested City Commission Meeting Dates [] May21.2002 [] June4 2002 [] June 18. 2002 [] July 2, 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m.) June 19.2002 5:00p.rn.) NATURE OF AGENDAITEM [] AdmJnis~afive [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfirfished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2, 2002 City Commission Agenda under Legal, Ordinance - Second Reading. This item has been advertised for the July 2, 2002 meeting and should be tabled to the August 6, 2002 meeting to maintain proper timing with the corresponding public hearing items. The tabling of this item will m~mtain the validity of the current legal ad. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCiLIPTION: Kensington Place (LUAR 02-003) Vince Zab/k, Showcase Contractors. Lnc. Vince Zab/k. Showcase Contractors, Inc. South side of SE 23ra Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request to amend the Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to High Density Residential (HDR). PROGRAM IMI'ACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A De~16prn~t Deparmaent Director City Manager's Siguamre planning and ZonifibgDirector City Attorney / Finance / Human Resources S:~Planning~SHARED\WP~P RO JECTS~S HOWCAS E CONTRACTO RS~Kensingt on Place f.k.a. Slmwcase Townhomes~LUAR 02-003~Agenda Item Request Kensington Place LUAK 02-003-2nd reading 7-02-02.dot S:~B ULLETIN~ORM SLAGEN DA ITEM REQUEST FORM.DOC Requested Cit5 Commission Meetin~ Dates [] March 19, 2002 [] April 2, 2002 [] April 16, 2002 [] May 7, 2002 XlI. - LEGAL ITEM A. 2 CITY OF BOY. TON BEAC AGENDA ITEM REQUEST FORM Date Final Form Musl be Turned in to City Clerk's Office March 6. 2002 (5:00 o.m.~ March 20. 2002 15:00 p.m.) April 3, 2002 (5:00 p.m. April 17, 2002 (5:00 p.m.) Requesmd CiWConunJssion Meeting Dates ~ May21 2002 [] June 4, 2002 [] June 18.2002 [] July 2.2002 Date Final Form Must be Turned in to Cit~ Clerk's Office May 8, 2002 (5:C) p.m.) May 22. 2002 (5:00 p.m. June 5. 2002 (5:00 p.m.) June 19. 2002 '5:00 p.m. NATURE OF AGENDA ITEM [] Administrative E Development Plans ~ Consem Agenda [-- New Business [-- Public Heating [~ Legal [-- Bids [-- Unfinished Business [-- Announcement [] Presentation [w City Manager's Report RECOMMENDATION: Please place tl~s request on the July 2. 2002 City cormmssion Agenda under Legal, Ordinance - Second Reading. This item has been advc~rtised for the Ju/y 2, 2002 meeting and should be tabled to the August 6. 2002 meeting to ma/ntain proper timing with the corresponding public hearing items. The tabling of th/s item will maintain the validity of the current legal ad. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Kensington Place (LUAR 02-003) Vince Zabik, Showcase Contractors, Inc. Vince Zabik, Showcase Contractors. Inc. South side of SE 23~a Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request ro rezone from C-2 Neighborhood Commermal to PUD Planned Unit Development. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A D ev;l~i~en~ D-epar tment Dixector City Manager's/Signature Plann~ and Zorr~n~Director City Attorney Finance / Human Resources s 5P lanning,S HARED\CFP~P RO JT~CTSX. S HOWCAS E CONTRACTO RS~Ken singmn Place f. lcm Showcase Townhomes~LUAR 02-003~Agenda Item Request Kensington Place-rezone LUAR 02-003-2nd reading %02-02.dot S:kBULLETIN~FORMS~AGENDA ITEM KEQUEST FORM.DOC Requested City Commission Meetin~ Dates [] March 19, 2002 [] April 2. 2002 [] April 16, 2002 [] May 7, 2002 - XII. - LEGAL ITEM B.1 CITY OF BOYNTON BEAC] AGENDA ITEM REQUEST FOx. , Date Final Form Must be Turned in ~ City Clerk's Office March 6, 2002 (5:00 p.m.) March 20. 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April 17~2002 (5:~p.m.) Requested City Commission [] Dat~ Final Form Must be Turned in ~o City Clerk's Or, ce May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5. 2002 (5:00 p.n~) June ! 9, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [-- New B~sihess [] PublicHearth§ [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Approve by Ordinance the recommended changes, additions and deletions to the Pe~sounel Policy Manual. EXPLANATION: In compliance with PPM I. 02: Organization for Personnel Administration, the Human Resources Director is responsible for preparing and recommending such policies or amendments to the policies as may be necessary or advisable to can'y out the intent and purposes of the City personnel prograrm These policies have been reviewed by the Human Resources deparm~m, the City Management Leadership Team and the City Attorney. A summary of the changes is attached, PROGRAM IMPACT: The policies affect all non-contract employees and con~zact employees whenever incorporated into their contracts. FISCAL IMPACT: Possible rrdnimal impact by the changes in the call back, longevity bonus and technical certification policies S:~BULLETIN~FORMSXAGENDA ITEM REQUEST FORM.DOC ORDINANCE 02- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING :THE PERSO~¢':POL!~'MANUAL O~ THE CffY OF BOYNTON BgA~H; P't~)VK)ING FOI~' CONFLICTS, SEVEILABILITY, CODI~CATION AND AN EFFECTIVE DATE. . VOtEREAS, on Feb~ g, 1938, by Ordinance 0~S-06, the City Commission of ty of Boynton Beach, adbpted ~-:~ersonnel Policy ~'M. an.~ual for the City ot~ Boynton ;~which d0cUmem was~er ed by Ordinan~:.N6. 095-34 dated Septc-'mber-3, 1998, and Ordinance 098_44, dated ~6mUer I, 1998; and ~the Human t t of o th~ policies from time to time, t ,ersr~r~et program; · WHEREAS, the Human Resource Director with the assistance of admirfistrative ~taff has undertaken a comprehensive review of the PPM and has recommended numerous :hanges as delineated on the Summary of Changes, whick is attached hereto as Exhibit "A". NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF FHE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. That the Personnel Policy Manual (PPM) is hereby amended to ncorporate all of the amendments as reflected on the Summary of Changes, which is ~ttached hereto as Exhibit "A" and made a part hereofi Section 2. That the PPM, which is attached hereto as Exhibit '"B" and made a ~art hereof, has been reorganized and recodified for easier access to information. Section 3. Should any section or provision of this ordinance or portion hereof. cay paragraph,:sentence or word be declared by a court Of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in conflict herewith be and the same are hereby repealed to the e~tent of such conflict. Section 5. Authority is hereby granted to codify said ordinance. l:\CA\Ordinances~AdministraUve\PPM Amendments Rev062402.doc Section 6. occurred: (a) ~s Ordinance shall become effective when the following has when a collective bargaining agreement ratifying the foregoing changes to the Personnel Policy Manual has been ratified by the City Commission and the bargaining unit, or their successor organization; and Upon satisfaction of the above requirement, then in that event, the terms and rovisions of tiffs Ordinance shall become effective and retroactive to the effective date of )rdinance No. or FIRST READING this __ day of ,2002. SECOND, FINAL READING and PASSAGE this __ day of ,2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~.TTEST: City Clerk S:\CA\Ordinances~Administrative',PPM Amendments Rev062402.doc PERSONNEL POL%CY MANUAL C%TY OF BOYNTON BEACH TMR(lltTANT Nf~TT~F Many nf ~-h~= ,nnliri~c ~nn~-nin~cl in ~hic rn~n~;ml nr~= hn==~ nn I~al all n~ ~hirh mr~ cH~mrf tn rhnno~ ~nr fhic r~acnn, fhi~ mmnH~l i~ ~m?nym~nt 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 '~ 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Page I. GENERAL PROVISIONS ................................................................................................... 4 01. Purpose of These Policies .......................................................................................... 4 Positions covered by these policies ............................................................................... 4 Approval of Policies ............................................................................................. 4 Amendment of Policies ................................................................................................ 4 Codification ................................................................................................................. 4 02. Organization for Personnel Administration .................................................................. 5 City Commission: ......................................................................................................... 5 City Manager ........................................................................................................ ~.... 5 Human R~0urces D rector: .. .............................................. ~ .......... : ............................. 5 03. ~Equal LEmployment Opportunity Statement .................................................... ; ............ 7 04. Harassment ............................................................................................................ 8 '05. ~iolence inthe Worlgolace ....'. ................................................................................. 11 06. Drug and~Alcohol U~e .............; ................................................................... 07. America!~ with Disalbi ties Act (ADA) ...................................................................... 13 08. 'Effective Date of Po icies .......................................................... i ...................... ........ 14 II. EMPLOYMEN3' ............................................................................................................. 15 01. Types of Employees ............................................................................................... 15 02. Recruitment and Selection ............................. , ......................................................... 16 03..Employment Of Relatives ......................................................................................... 20 04; ':Ho~rs Of Work ........ : ............................................................................ ;.. ................ 21 05. Personnel Info~matiOn / Employee Files .................................................................... 22 06, Probationary Period ................................................................................................ 23 Ill. COMPENSATION .......................................................................................... ., .............. 24 01, Pay Plan ............................................................................................................... 24 02, Overtime ............................................................................................................... 25 03. Callback and On Call ............................................................................................... 26 04. ComPensatory Time ............................................................................................... 27 05 DemOtions / Transfers ............................................................................................. 28 06, ]:ncenUve Pay System ............................................................................................ 29 07, Bonus Award ........................................................................................................ 30 08. City Manager Incentive Program ............................................................................. 31 IV. BENEFITS ................................................................. ; ............................................... 32 01. Legal Holidays ........................................................................................................ 32 02. Vacation Leave ....................................................................................................... 33 03, Sick Leave with Pay ................................................................................................ 34 04. Bonus Days ............................................................................................................ 36 05. Leave With Pay ...................................................................................................... 37 06. LeaveWithout Pay ................................................................................................. 39 City of Boynton Beach 2 Effective Date: 03/01/98 · PersonnelPoi~M~nua] Revised Date: 080602 1 07. Family and Medical Leave Act .................................................................................. 40 2 08. Longevity Benefits ................................................................................................. 3 09. Retirement Benefit ................................................................................................ 43 4 V. PROFESSIONAL DEVELOPMENT ................... ; ................................................................ 44 5 01. In-Service Training ................................................................................................. 44 6 02.' Tuition Assistance .................................................................................................. 45 7 03, Employee Technical Certification ............................................................................. 46 8 VI. DISCtP~NE ............................................................................................................... 47 9 , 01. . . ,; .......... 47 10 t ................................................................................... . .......... 48 11 . . .~. .......... 48 12 . 13 ....................... 50 14 i Act on , ·· :'"~'"~' ;'r ...... 51 15 ..¢ .......... 52 16 Hearing .................... 17 s ..................................................................................................... 56 18 02, f ........................................................................................ 58 19 VII. RES~G~IACi'ION/,~.~EERIVlTNATION .................................................................................. 59 20 01. Res ~n~t on/-i-erm nat on ........................................................................... 59 21 Term:[rtat~; Pay.,......~ .................................................................... ............... ;.;..~,~ ......... 59 22 02. La~ff.: .......................................................................................... ..................... 60 23 VIII. APPEND]~ .................................................................................................. , ........... 61 24 DEFi~I-I~ONS .................................................................................................... : .........61 25 26 City of Boynton Beach 3 Personnel Policy Vlanua[ Effective Date: 03/01/98 Rewseci D~te: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 GENERAL PROV~SZONS 01. Purpose of These Policies These policies are to provide guidance for the administration of the City's Personnel program. Tt is the intent of these policies that City employees will be dealt with on an equitable basis, so that the citizens of the City. may derive the benefits and advantages that can be expected to result from a comoetent staff of City employees. Positions covered by these policies These policies shall apply to all non-contract employees. These policies apply to union employees only when they are incorporated or referenced (in whole or in part) in the un on emp oyees' collective barga n ng agreement These I~o cies appy t~ er~p oyees with indMdual contracts only to the extent they are incorporated by reference in the employee's contract. An employee who is promoted or reclassified from positions previously covered by l~argain~ng unit agreements or by any previous rules or regulaUons into positions affected y, these,~olicies, ~hall'be COnsidered covered by these policies effective as Of the date of the o~omotion or ~eclassification. ~ Approval of Policies These policies, shall be in force and effect when approved by Ordinance of~he City Commission. Tn the ev~t Of ~ny~ conflict i~etwelen th~se rules and any other eXisting policies, ~'ules Or regulations which a~e in con, Iict with tf~es~ policies, these policies shall ~revail. Amendment of Policies These policies may be amended from time to time by Ordinance of the City Commission, unless another means of amen~men;[ is: specified in this dOcument~ Codification The City Administration, from time to time, reserves the right to recodify the Personnel Pollo/ Hanual to facilitate its use. City of Boynton Beach 4 Effective Date: 03/01/98 F'ersonn¢l Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 4O 41 42 43 44 45 46 47 48 1. GENERAL PROVISIONS 02. OrganizaUonfor Personnel Administration City Commission: The Cit~ Commission shall: A. Have the power to aDprove or amend the Polides on its own initiative or on a~cer race v nga recommendation from the City Manager~ B. AnnL~ally approve a pay plan, w~,icti m~¥,. in their ~O]e discretion, provide for wage and benefit increases or deCrea~es;.Ratif~ :lette~ ~f:~a~ojht~e~ ~h~h"re`c~ired by the. (~ Chart~.r. City Manager The City Manager shall: ' A. Be responsible to the City Commission for the administration of the personnel system. B. Appoint, promote, transfer, remove, demote, suspend, :or discipline all' subordinate employee;;. The City Manager may,' in his/her ~Jiscreti0n, 'd~legate administrative authority to the Human Resources Director or AssiStant~ City Ranager to approve personnel actions. The Manager may enter into le~ters of appointment to hire or r.eta n exempt status managemen, t employees under such term~ and conditions as the ~ityI Manager deems hecessary [o hire (~r retain competent management personnel. Ratficatiori' of letters of appointment" by the City commission isnot r~quifeld unless otherwise required by the City Charter. C. Perform such other duties and have, and exercise such other powers i~ personnel administration as is vested n the Ci~ Manager by the provision~ of the City:Charter, applicable law and these polities. D. Appoint a Human Resources Director who shall be responsible to the Qty Manager for [J~ Of the City's personnel program. Human Resources Director: The Human Resources Director shall: A. Administer the provisions of these policies. B. Develop and administer such recruitment and examination programs of competent applicants to meet the needs of the City. C. Prepare and City of Boyn[on Beach Personnel Policy Manual recommend to the City Manager for City Commission adoption, job 5 Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 descriptions and amendments to job descriptions which reflect the duties being performed by each employee. D. Administer the pay p~an. E. Perform a periodic review of compensation levels in the area to the extent that such levels affect City employment. F. Provide such forms and procedures as he/she may consider necessary, appropriate or desirable to carryout-the perSonnel program. G. Develop and establish in cooperation with the City Manager and various department heads such training and educational programs for employees as conditions warrant. H. Perform such other activities with reference to Human Resources administration not inconsistent with the City Charter or these policies, as the City Manager may direct, or as may be required by Ordinance. [. Prepare and recommend such policies or amendments to the policies as may be necessary or advisable to carry out the intent and purposes of the City personnel program. _1. Administer Benefit Programs K. Administer Disciplinary Process L. Review the Human Resources Policy Manual not less than bi-annually and file a wdtten report with the City Oerk. H. Administer the Performance Appraisal Program. City of Boynton Beach 6 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 z. GENERAL PROVZS~[ONS 03. Equal Employment Opportunity Statement The City of Boynton Beach is an Equal Opportunity Employer and prohibits discrimination because of race, color, creed, religion, national origin, sex, age, political affiliation, disability (except where such factor is a bona fide occupational qualification or is required by State and/or Federal law), sexual orientation or marital status in ail aspects of its personnel policies, programs, practices, recruitment, examination, appointment, trair~in,g~, promotion, rete~n, tion~.or~any oth_er~act[ons and operations. City of Boynton Beach 7 Personnel ~olicy Manual Effective Date: 03/01/98 Rewsed Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 -~- 22 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 39 4O 41 42 [, GENERAL PROVZS~ONS 04. Harassment The City of Boynton Beach. is committed to providing a work environmerrt that is free of unlawful harassment and discr minati0n. Harassrneg~: (both overt ~fid subt e) s a form of discdm nat on Where a person is subjected to a host le or offei~sive work environn~ent because of threatening, intimidab'ng, e~barra~sing, 0r other offensive behavior based on his/her race, religion, age, disability, sex, national origin or sexual orientation. Unlawful harassment is a serious offense. Any employee who engages in such conduct or encourages su(~h behavior ;y others shall be subject to d sc p inary action up to and including dismissal, By Wayof illustration; but not limitation, the follOWing shall constitute inappropriate workplace b~havior: 2. 3. 4. Disparaging remarks (written or verbal) of a discriminatory nature. Includes slurs toward a protected group; Jokes targeting a protected group, as well as jokes or comments or a sexual nature; Posters, flyers, personal attirel etc.,, designed to promote discrimination or harassment of a protected group; Disparate treatment of individuals in the protected categories involving recruitment, promotional opportunities and application of po icies, procedures and regulations; Acts of violence, threats of violence, or other harmful or offensve behavor i~tended to promote a hostile WOrk environment because of an indivdua (s) membership i~ a protected group; __ Sexual harassment can include unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature which creates a hostile or intimidating environment. The policy prohibits behavior that is not welcomed by the employee and iS.personally offensive such as, but not limited to: · Sexual flirtations, advances or propositions. · Verbal abuse of a sexual nature, sexually related comments and joking, graphic, or degrading comments about an employee's appearance, or the display of sexual objects or pictures. · Any uninvited physical contact or touching, such as patting, pinching or ~tentionally brushing against another's body. Provisions All levels of supervisors share respons bility for communicating this policy, for recognizing, responding and taking corrective actions, and/or preventing ~uxu~l harassment of City City of Boynton Beacl~ 8 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 employees. Employees who feel they are a victim of harassment have an ob ga~ion and a duty te advise the individual instigating the harassment that the conduct or behavior is unwe Come and ~ffensve If the be~avor-'.,~onti~ue~, the,.employee sh0uld~.mmediately report~the be~vio~: it~ their own SUpJei;visor o¢' Director Of Huma0~ R~sourc~, The i~dividual i~s~!ga~i~i: ~e~, ha[~ssme~,t, ~iaY nQt:,~ie~essar([Y be anbthe~ ~rnPi°Yee~ ',~:o';worker~ or suP~NiS~, bu{< ~ay as~. be ~r~y ;o~her p~rsdr~ conductn~ b~JSihe~s {0r' Or With city employees. Procedures Employees should 'report.their I harassment complaint immediately. The employee has the option of reporting the complaint as follows: to their supervisor or department director, or to the Director of Human Resources or a Human Resources depa~bnent designee. ]If the supervisor or department director is the person accepting the complaint, he or she will notify the Director of Human Resources of the complaint, 3. The Director of Huma,n Resources will begin coordinating and conducting the investigation process in a timely rn~nner~' A Written statement will be requested of the complainant. The City will prov de an adm n strative response in a timely and reasonable manner (within 30 days, if p~ssible). The response Will in~licate ;corrective actions, if any, to the employee filing the comp ant and to the individual(s) involved in the harassment. If the employee perceives the situation to be threatening, that employee may request authorization to use accrued Annual Leave or Leave Without Pay or a job transfer. Approvals will be determined on a case by case basis. D scplinary, and/or corrective actions shall be imposed based upon the severity of confirmed harassment. Confidentiality, to the extent permitted by law, shall .be maintained to the extent allowed by law to the persons involved in any investigation of a complaint. Employees exercising their rights by filing a complaint in good faith will not be retaliated against by the City regardless of the findings of the investigation. However, any employee found to have provided false or misleading information or does not fully cooperate with an investigation when filing a complaint may be subject to disciplinary action. City of Boynton Beach 9 Effective Date: 03/01/98 Personnel Policy ManuaJ Revised Date: 080602 Administrative operating procedures as determined by the Director of Human Resources for this policy shall be applicable. City of Boynton Beach 1 0 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 T. GENERAL PROV~SZONS 05. -Violence in the Workplace The City of Boynton Beach maintains a zero tolerance policy toward workplace violence. Tt is the intent of the City to provide a workplace free from intimidation, threats, or violent acts. 2. 3. 4, 5. 6. Violence, or the threat of violence, by or against any employee of the City of Boynton Beach is unacceptable and violates City policy, and will subject the perpetrator to serious disciplinary action up to and including.termination, and criminal charges. Possession, use, or threat of use, of a weapon, including any type of firearm, is not perm tted at work, or on Oty property, hc uding City vehicle, unless such possession or use of a weapon is a necessary and approved job requirement. Any person who exhibits unusual behavior or makes threats, exhibits threatening behavior, or engages in violent acts on City property shall be removed from the prem sos as qu cky as safety permits, and' shall remain off the City's premises pending the outcome of an investigation. All City personnel are responsible for notifying a supervisor of any threats, which they have witnessed, received, or have been told that another person has witnessed or received. a. Even without an actual threat, personnel should report any behavior they have witnessed which they regard as threatening or violent. b. Failure to notify a supervisor of such activity will subject the emoloyee to serious disciplinary action up to and including termination, and criminal charges. No employee acting in good faith, who reports real or implied violent behavior will be subject to retaliation or harassment based upon their report. The actions of a supervisor, manager, or other employee will be dependent upon the seriousness of the situation. However, consistent with persona] safety, managers 'and supervisors have a responsibility to make a good faith effort to defuse violent or potentially violent situations as quickly as possible in order to prevent their escalation and creating a threat to others. City of Boynton Beach 1 1 Effective Date; 03/0¢198 Personnel Policy Manual Revised Date: 080602 Z, GENERAL PROV~Si'ONS 2 3 06, Drug and Alcohol Use 4 5 The City of Boynton Beach does not tolerate illegal drug usage and drug or alcohol abuse. This 6 proh bi[ion includes the unlawful manufacture, distribution, dispensing, possession, or use of a 7 controlled substance in or away from the workplace. 8 9 Any employee, who vioates this policy, is subject to .disciplinary action up to .and including 10 dis~nissal. (See Chapter V]~I.O:~ Disciplinary Actions.) 11 12 The City recognizes drug dependency as an illness and a major health problem. Consequently, it 13 provides an Employee Assistance Program (EAP) which offers short-t~erm counseling and 14 assessment and referral services to an employee or an employee's immediate family members. 15 City of Boynton Beach Personnel Policy Manual 12 EffecUve Date: 03101f98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 GENERAL PROVZSTONS 07. Americans with Disabilities Act (ADA) The Cty of Boynton Beach as an employer has a responsibility to ensure that all applicants and emp Oyees 'ar~ treated fa r y n a I 'aspects of employment. Tt is the poliCy of The City of Boynton Beach to provide a workplace free from unlawful discriminaton in Which all appicants and e~ployees have equal ?,portunity in all areas of employment. To this end, it is the policy of the (3~:tO fUlly :comp y~w ~l the Americans with D[~sabilitiesAct; (ADA). :i:; . City of Boynton Beach 13 Personnel Policy Manual Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O GENERAL PROViSiONS 08, Effective Date of Policies The original effective date of the PPM was March 30, 1998. The policies am applicable to all employees hired after March 30, 1998. The policies are also applicable to all employees hired before March 30, 1998, if that employee flied a written election, on or before October 1,_1998, to be covered by these policies. A regular employee who:~imel¥ made the election to be covered by these policies, will continue to accn~e sick a~d Vacation. time in the same manner he or she accrues it under any previous rules. A regU/aremp oyee who elected to .opt intO.the Personnel Po cY Ma~ua 'on :or before October l, :L998, or during any subsequent annual Open Enro ment pero~J~ sha upon termination of employment with the City, be paid for unused sick and vacation time in the same manner as they would' have bee~ entitled-to be paid under.Civil Servce Rues and R~guations which were n effect when they were hired. City of Boynton Beach 14- Personnel Policy Manual Effective Date: 03/01/98 :~evised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1'1'. EMPLOYMENT 01, Types of EmplOyees City employees are divided into two groups: non-contract employees and contract employees Contract employees means either individuals hired Dy direct, Letter of Appointment, or individuals who are covered by a collective bargaining agreement. senior, ~agement positions ~sba!l be, hired: by, the- ¢ity-N'agage~r~ by Letters of be he~O~i~;-On ~a~ ;in~ividua~ basiSL;~' Le~er pk~si°ns Of th~ ppM appty:to ~h~ :employee. B;'~' ~', NOnr¢Ootra~:,emplo~ ~ans~ e~lOY~ who:~are,';no~Ot~s6',~ga~ :as cOntra~ employees, Cibj of Boynton Beach 1 5 Effective Date, 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 . .~ 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ~ 47 48 TT, EMPLOYMENT 02. Recruitmentand Selection In order for the City to be operationally competitive with other governmental entities as well as the pdvate sector, the recruitment and retention of qualified employees is of paramount importance. To achieve maximum efficiency the City must have the flexibility to fill vacancies through either promotion or outside hiring. Vacant positions shall be filled in the best interests of the City through recruitment, selection, and promotion of employees on the basis of their qualit~cations arid relative knowledge, abilities, and skills. Basic Requirements 1. The Human;: ~Resources DePartment is responsible for nondiscriminatory implementation of this policy. Each department is responsible for assisting the Human Resources Department with recruitment, interviews, tentative selections, and recommendations for appointment. Departments-have no authority to modify or waive the provisions of the PPM. The Human:Resources, Dep. artment has primary responsibility for hidng employees. Ail employment discussions~ areto De considered non-obligatory, exploratory, and tentative in nature and should ~be indicated as such tothe applicant. Any offers of employment made to an individual prior to obtaining all necessary authorizations shall not be binding on the Oty. Procedures A. Applications and Znterviews Once the Human Resources Department has officially announced a job vacancy through the posting of an Employment Opportunity notice, the official recruitment process has begun. The recruitment process may be withdraw~ by the Director of Human Resources. Individuals desiring consideration for employment must submit an Application for Employment form, or a resume to the Human Resources Department. Employees are encouraged to submit applications for promotional opportunities. All applicants submitting a resume and granted: further consideration shall complete an Application for Employment at some point during the employment process. Veterans preference will be given in compliance with current legislation. City of B0ynton Beach Personnel Policy Manual Applications must be signed by the applicant. Falsification of any part of the Application for Employment or any related documents may upon discovery, lead to denial of an application, withdrawal of an offer of employment, or dismissal of the employee. Ini:omplete appiicetions may be. accepted but missing information must be obtained from or submitted by the applicant on request. 16 Effective Date: 03,Ol/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 All applications and resumes received by departments must be forwarded to Human Resources. Applications for employment may be accepted by the Human Resources Department When there are current vacancies fora specified position, When a vacancy occurs, previously subm tted applications and resumes on file in Human R~sourCes may be ?nsidered jn additiO? to ?.11 new application~ and resumesl:eceive~untJ the e~bli~l~'ed C~g dat~br. Unt tbeiva~anCYjsfil[ed; Certain dassfications ,maY ,reqqire ,a?.picable testing pdor to beipg given consideration Human Resour~ces ~ill ~a~iminister,tests required and ensure that Cassing scone,:are attained, pfiorJ~0 f0~a~din~j an, application to, a department for consideration. 8. The,H~man Resources ~Department shall, advise the appropriate Department Head oft~e e igible applications. 9. Upon receipt of the e gib e. applications, the deparl~nent should: Review and evaluate all app c~t ons and resumes based on, but not limited to relativ,e, qua fications, ~nowledge, abilities, skills; education, experience, arid Certifications Or licenses ~equired in: ~ccordance .With current class specifications. Prepare an interview schedule and conduct interviews. Human Resources may assist in scheduling, contacting, or co;interviewing of applicants at the request of the department. Determine which candidate is most suitable for further consideration and proceed With additiona nterviews, if necessary. Determine that the applicant pool was suffident prior to recommendation for employment. B. Selection, Reference Checks and the Recommendation Process Once the interview process has determined suitable applicants, the department shall be responsible for ~hecking referenCes. No inquiry regarding cdminal records, credit histow or medical conditions shall be made at this step of the evaluation. Human Resources Department may also conduct verifications regarding academic degrees, previous emp oyers, character references. All informatior~ provided on the Application for Employment will be subject to verificaUon as needed. 3. Once the results o¢ reference checks, and other verifications appear satisfactory, the depaKanent will be ~otified in order that processing may continue. City of Boynton Beacn ;17 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 ~-"~ 24 The department may then recommend an applicant for em ployment and submit the proper forms to Human Resources for processing. If the Department Director proposes a salary which exceeds the minimum of the position's-pay range, written justification must be included for consideration of the salary. Upon receipt of a recommendation for employment, and in conjunct on with a tentative offer of employment, a pre-employment physical, which may include a drug test, for the applicant is then scheduled. Medical examinations must be sat sfactor ly passed to determine fitness to perform the duties of the position. At this step~; 6f the. hidng process, the Human Resource Department, with the asSistanCe of the Ror~da Dep~rtmerJl:.~of~ Law, EnforCernent,(FDLE)~ shall check the p~ospective e~p!pyee :,for a cri~nal,:.record and,I, may ,obta,i~ roi owing the requirements OftheJ I~air~ Cred t~Report ng Act~ t~e:P~ospecfi~w, emp eyee scred t Alter acceptance of an applicant's physica exam nat on and drug test results, criminal background check and credit check, if required, the Human Resources Director may proceed with the hid~g process. It js the.City's:,intent to employ the mos~ qualified applicant best suited for the position. Cu~r~qt employm(~nt ~itli the City is a factorl but is not~ in and of itself, determinative or controlling. Ci[y of Boynton Beach 18 Effective Date: 03t01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Fm?lr~.vm~nl' 1. EmplOyment accepz,_tance must De made by ~che applicant with n three (3) work days of the depa~ent Setup Oyment offer,, unless otherwise extended by the Human Resoumes Director. If employment acceptance is de?ned, the:deportment may COnsider .another ~applican~ from the 'recruitments app!ican~ pool, ~.or the ~partment may choose to beg n a ~new recrUitment. Empl~)ment ProCedures shall be followed in either case: 2; Orientation The Human Resources,Department 'shall' s~hedule and,.cOr)~uct a general orientaton program for all new employees to explain the Qty's history and d~g~i~ion; ~t~ ¢0mplete:~beneCit~mgra~,:~nr011mi~nts, ~:;:t~s~ess the use of sa~e:~rK~praL, tices. - C ty of Bovnton Beach 19 EffectJve Date: 03A)1/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O ~ 21 22 23 24 i*'r. EMPLOYMENT 03, Employment of Relatives Ar employment decision that results in the hiring of a relative of another City employee must be in compliance with the Florida state law on nepotism. This policy is intended to eliminate hiring practices that result in conflicts of interest, favoritism or the appearance of mpropr ety. 2. 3. 4. No person may be hired into the same department in which he/she has an "immediate,,fami!y~ member working if onesuperviseso~ evaluates the other, ~o person may be transferred into a department in which he/rshe has an 'immediate fardily" member working, if one superVises or evaluates the other. Provisions of this Policy will not affect persons empioyed and ass gned at the t me this Policy goes into effect. Persons becoming husband anc wife while working within the same department may not both continue their employment in the same department, if one supervises or evaluates the other. The provisions of Florida Statute 112.3135, regarding nepotism shall control over any provision of this Policy. City of Boynton Beach 20 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 z'r. EMPLOYMENT 04. Hoursof Work Hours of work will be determined by Department Heads, subject to the aoproval of the City Hanager and shall: A. be determined in accordance with the needs of the Qty, and B. ~ta.ke;into a¢co~iit~the reasonable needs ~o~ ~e pui)lic~wh~ay,be required to do business with vadous City deP~rtme~ts. City of Boynton Beach 21 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O -, 21 22 TZ. EMPLOYMENT 05. Personnel TnformatJon / Employee Files The 0fficiai personnel file of each employee is maintained in the Human Resources department. All documents in the file, with certain exceptions, are subject to the Florida Public Records Law which requires information in the file be made available for review upon request. Documents/information exempted by this I:aw (with some exceptions, su~ as a Court Order) are: Social Security Number Medical informatio~ Benefit :Information Home Address and telephone number of sworn Police and Fire employees, inspectors, or other ~,ml~loyee~ designated in F.S. 119.07 Human Resource 'department employees. Spouse s work and children s school addresses and telephone numbers of these employees Employees must notify the Human Resources Department in writing, !within twenty (20) days, whenever they hagea Change-of address or telephone number, or a ~ange in the n;;m~, address or telephone number for their emergency contact. City of Boynton Beach 22 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 Tr, EMPLOYMENT 06. Probationary Period In order to determine that each employee is placed in a position most likely to result in a successful career at the City, all newly hired or promoted employees shall be required to complete a probationary period. New Hire (Full-time): Ea:c~, ~9~ fU~Ume emplg?~ee must successfu y complete a probationary period Of twelve months from the date Of h re ...... .... ~" ~ ~"~'~' ' '": ""~ ~ ~ ~ Promotion from Part-Time to Full-Time Each promoted employee must successfully complete a probationary period of twelve months from the date of promet on. upon :successful ,co~p~le~ti~O 0~f. the .probationary period, the probationary, employee will be Cobs de':ecl a' r:egul~r ,~m~loYee~ ' Promotion to a High ~er Grad,ed Positiog ~Each p~ofnOt~d,~m~O!o~e~ ~q'~t~ S~ccessfully complete a probationary period of six months from th~'d~t~e:of p~dt[On;' :lflOt~i Applicants for promotion must have been in their current position for a minimum Of six rnO'nths and have a Heets Standards or higher performance rating. Transfer to a different position, whether in the same or a mower grade Each transferred employee must successfully complete a probationary period of six months from the date of transfer. Probationary employees, whether in their first year as an employee or in their six month promotional probationary period have no property entitlement to their position. City of Boynton Beach 23 Personnel Policy Manual Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 TII. COMPENSATZON 0:[. Pay Plan The. Pay Plan; referred to in :these policies, is applicable to all non-contract employees~ to individual Letter of Agreement holders if incorporated' into the Letter and to bargaining unit members, if ,incorporated into the bargaining unit contract. The Pay Plan is published as a separate document and -.may be amended from time to t~me by resolution of the City Commission following recommendation from the City Manager. The Pay Plan is not vested and does not constitute a contractual obligat!o~ 'of the City. The City Manager shall be responsible for interpreting the application of the Pay plan with regard to pay problems that are not specifically covered' by this plan~ using the principles expressed herein as a policy guide. Refer to the current Pay Plan document for details. City of Boyn[on Beach Personnel Policy Manual 24 Effective Date: 03/01/98 Revised Date: 080602 2 3 4 5 6 7 8 9 10 11 12 13 III, COMPENSAT'~ON 02. Overtime Overtime pay for non-exempt employees may. be given only for authorized or directed time worked in' excess of '40 hours. Some sworn positions in the Police and Fire Departments may differ. Overtime will not be granted for less than a fiiteen (15) minute pedod.. In calculaUng overt me, eniy, actual hours worked shall be counted (Some bargaining unit contracts may differ,) Provisions ol~theFair Labor Standards Act shal be apphed to resol ~e all ove~me issueS; Re[et~to-the ~u~sent:,Pay ,P~a~ document for details City of Boynton Beach 25 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 f" 22 23 24 25 26 27 28 29 30 31 32 33 III. COMPENSA1/ON 03. Callback and On Call Callback Callback is an unscheduled or emergency return to work outside of officially scheduled work hours or on a holiday or day off at the request of a Department Head. This is not overtime or holiday work scheduled in advance and regularly recurnng call to duty. Any employee who has physically lett work Cpunched out, etc.) and is called back to work by his/her Department Head or the Department Head's designated representative for an ,,n~, ,l~d nr ~rn~rg~nc,/assignment, shall be compensated for two (2) hours of call back pay, plus the time worked in excess of the first ~fteen (15) minutes. On Call To provide for after-hour service needs, some operations within the City may designate non- exempt employees to be on-call. Restricted omcalh time spent on or away from Qty premises under conditions which prevent the employee from using the time for personaJ activities, All such time in readiness is considered time worked, Unrestricted on-call: all time after regularly scheduled working hours when an employee is designated to be available for call-back. The employee is free to pursue personal activities but must respond to pager or cellular phone contact within designated guidelines set by the department head. This is not considered time worked. Tf called back, however, call-back compensation will be paid. Some bargaining unit contracts may differ. City of aoynton Beach 26 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 III. COMPENSATION 04. Compensatory Time An emp oyee eligible for overtime in accordance with the pay plan may be granted compensatory time off at the same rate it was earned (i.e., straight time for straight time, time and one- half for time and one:half), Compensatory time can be earned, accumulated, and u~.~d, with the Department: Head's ~pproval Or' direction, in accordance With tl~e Fair t~bor:St~ndarU~ Act. The cr~oice of whether ~o grant oveiCJme pay or compensator. ~time i~ests ~lely with management and depends on U~e ~nost effi~ent:apd,~co,nQm~,c, al dehver~,Of seduces.. City of Boynton Beach Personnel Policy 'vtanual 27 Effective Date: 03/01/98 Revised Da:e: 080602 1 III. COMPENSATION 2 3 05 Demotions / Transfers 4 5 Demotions 6 7 Transfer of an employee from a higher graded position to a lower graded position may be 8 ini~iatec[-by the employee or by the Cib/as part of a departmental restzucturing or realignment of 9 responsibili~es for failing to meet standards of performance, 10 11 Transfer 12 13 Employees transferring from one position to another in the same pay grade, whether in the same 14 for in a different department will maintain the same pay rate. 15 16 For further details regarding these personnel actions, please refer to the current pay plan 17 documeht. 18 City of Boymon Beach' 28 Effective Date: 03/01/98 Personnel Polfcy Manual Revised Date: 080602 1 I:[Z. COt4PENSAI~ON 2 06. Incentive Pay System 4 The City of Boynton Beach has established the Incentive Pay System to motivate and reward 6 employees according to their job performance and contributions toward accomplishment of major objectives.:The purpos, e of the system iS also to promote continuous imprQvement and qua!ity 8 performance ~through individual and cooperative effort, assist, ,!n ~caree? development and 9 advancement, identify indiv[dua! t~aining, needs, determine suitabjli~ ?°r a~s[gcment~ ~ectiveness 10 in, the assigned p0~iti0n and ability,, forl abs6rbihg m~i~e respons 11 continual y'~v~rk]i~g towards the mission, goals, al~d objectives of th_e, 12 Incentive pay aOd bonuses may not be ncUded nthe empoyees base pay and ma~ no~ be 14 15 Eligibility 16 17 Regu ar budgeted employees, both full-time and ;art-time, who have successfully passed theLc 18 probationary period are eligible for this program 19 20 Program 21 22 Specific policies and procedures for the incentive pay plan are detailed i~ the Pay Plan/Position 23 Classifications document and the Performance Evaluation Manual. 24 25 City of Boynton Beach 29 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 III. COMPENSATION 07. Bonus Award In addition to any other monetary benefit the City IVlanager is authorized to approve a bonus of $500.00 when Such a'bonuS is justified~ in writing, by the Departmen[ Head Th s bonus will not affect the employees pay grade o[ pay rate, Funds for the, bonus will be budgeted as a separate allowance and administered under the direct control of the City Ha, nager. Employees are not automatically entitled to ;onus money and only one bonus will be,allowed to, an employee in a fiscal ~ear. This approach is ,a system where the immediate supervisor and Department Head can recognize top performance and reward the employee promptly. Incentive pay and bonuses may not be included in th'e employee's base ~pay and may not be carried for;ward in subsequent years. See F $. 166.021(7). · City of Boynton Beach 30 Bffective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 IlL COMPENSAT/ON 08. City Manager Incentive Program All submittals for:incentives must be done as part of a team and the submittal must be approved by the team'~ supe~isor. The pool~ for funding this program will be limited to $15,000.00 per fiscal year and the.amount of any single- Program will, be limited to $1,000.00. Employees are encourageo to .be as creative as possible, while at the same time keeping the effort simple. tnce~tiv~, paymen,~ W~ be Coos]tiered for thef° Ow ng type,of activities (ai~hough they are not :limited tO:just these b/Pe;ofa~vEie~); ~ ., Customer ser~ic~imp~ovements; . Cost effic encies (savings). Improvements in operations. Productivity enhancements, Expanding ,hours of operations. Doing work in-house ~ather than engaging a consultant. Incentive applications will be accepted by the City Manager's office, commencing September 30~ of each year; for award at the last City Commission meeting in December. Tncentive pay and bonuses may not be included in the employee's base pay and may not be carried forward in subsequent years. See F.S. 166.021(7), City of Boynton Beach Pereonnel Policy Manual 31 Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~V, BENEFTrS 01, Legal Holidays Legal Holidays to beobserved by the City's employees unless such employees are required to be on regular duty are New Year's Day, MaKdn Luther King, .Ir. Day, Presidents' Day, Memorial Day, Indepehdence Day, LabOr Day, ~Jeteran's Day, Th,~nksgvn~ Day, Day after Thanksgiving, Christmas Eve, and Christmas Day and such other days as may be specifically designated frem time-to-time by the City Commission The City ManageE a.nd city Commission r~rve tb~ dght tq dedare these and any other holidays on a da~e deSignate" by them~ such data dales not necessarily have.to l~e 'on the specified traditional date, 15Ut on a date that meets the best interest of the City; eXcept if noted otherwise by union contract Full-time employees shall be compensated f0r legal holidays.. Refer to the current Pay Plan or bargaining Unit contracts for detailS. Hourly rate empjOyee~ 'must work their regular work days immedatey before the ,a~ ~e~ ~Ee holi.da~,, n offer t~ rece~/e payl fo~ the ho day or be n an authorized with pay status immediately b~efore a~ ,affei',the holiday. Part-time~ temporary, and emergency appointed emploYee are not; eligible for holidays with pa~ City of Boynton Beach 32 Effective Date: 03/01/98 Personnel Policy ManuaJ Revised Date: D80602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 [V. BENEFTTS 02. Vacation Leave Each full'time employee shall earn vacation leave at the rates shown in the .scheduled outlined below. The number Of day/hoUrs credited per year will not increase after the 20~ years of service unless~ tee ,sdhedule is'amended. In computing vacation leave, no vacation leave will accrue for any week in,which the employee is not in a paid status, for 24 or more hours. Aregular employee shall, upon term nation of emp oyment with the City, be paid ;fQr pnuse~ accumulated vacation leave Employees on their niti~l one ryear pmbationare n6t el ~Jb e to tam v~c~t~ioh ~or: 'd~ six o ~fer¢ le ment.£m o 'ee~ ~vh~5 eave their emplgy g.n~with the ¢!ty~within the'first si~,(6)ie6~hs ¢~em'ploYment,,are. net eligible i~o~b.e, paldfor any a.c.c(ged, va~;~,t.~n-time,..;.~ ' r VACATTC~N A¢'C~I IAI Phi TCY (BaSed.,on 4Bh¢~ Years of Sen/ce' Year but less than 5 years but less than ~0 ~0 years but less than 20 20 years and after vacation :D~yS- : VacatiOn Hours ' 6 48 12 96 I5 120 17 136 20 160 Employees may accrue vacation leave to a maximum of the leave earned in the most recent two employment years. Vacation leave accrued during October I - September 30 may exceed this stated policy, however, any amount over the allowable maximum that has not been used during that October 1 - September 30 will be forfeited as of September 30 of that fiscal year, City of Boynton Beach 33 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 ~V', BENEFTrS 03, Sick Leave with Pay Sick leave with pay shall be granted to regularly employed full time employees at the rate of one working day for each completed month of service. (96 hours/year). Such leave shall be computed on an employment year basis. Sick leave pay will be paid at the same rate as a regular work day. Unlimited accumulation of sick leave is authorized. A regular employee shall, upon termination of employment with the City, be paid for unused accumulated sick leave, as detailed in paragraph K below Sick leave shall notbe considered as a right whichan employee may use at his/her discretion, but rather as a pri~ilegewhleh shall be allowed only in ?,se of personal sickness or disability, legal quarantine ~ecaus:e;0f exl::)osure to contagious c~isease Up t~ five working days n any ca endar year may be taken as sick leave because of sedous illness within the immediate family (spouse, child, Parent). Tn the case of a prQIoqged, catastrophic illness within the family, an employee may take ~more f~mily sick time only if'approVed by th~ Department Head, Human Resources Director and City Manager and a doctor's letter must be submitted. If the reason for the leave is covered by the Family' and HedicaJ Leave~;~n Actpolicy, family sick leave my be :extended but not to exceed tWelv~ weeks in a. ~1 ing ~elve .month pedo~i measu~'ed bad(wards. See PPM V.07 and APM 06.06,01. Sick leave will not be granted if it falls on regular days off or on a holiday. order to be granted sick leave with pay an employee must meet the following conditions: Notify his/her immediate supervisor one (1) hour before the beginning of the scheduled workday of the reason for his/her absence or within lesser timits if required by the Department Head. Permit such medical examination, nursing v~sit or inquiry which the City deems desirable File a written request for such sick leave on the form and in the manner to be prescribed. Absences of more than three (3) days sick eave must be documented by a doctor's certificate explaining the absence and/or unfitness for duty. In the case of extended absences, four d~ys or more, it is the duty of the employee to contact their: Supervisor Or Department Manager on a weekly basis until they are cleared for return to work. The City reserves the right to require an intedm doctor's certificate/report during the employee's extended absence. E. If excessive sick leave is taken in such a way as to indicate a pattern~ random or City of Boynton Beach 34 Effective Date: 03,/91/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 otherwise, the employee will be placed on restricted sick leave and a doctor's certificate will be required for a one day absence. Employees serving a probationary period on an orig!nal appointment shall accrue sick leave in accordance with the provisions of this section. G. Tn computing s ck leave .no sick leave increments will accrue for any week in which the~empl0yee is notin a paid stat~sr for 24 or more hours. - H. In ¢omput ng sick eave taken, a employees shall be charged one hour sick leave for each hour not worked because of illness. _ ~, , Regular employees that have exhausted their accumulated sick leave and are still unable to return to work, may draw against: their ~annual leave account.',, Such request must be made to the D~p~d:ment Head b~ the, en~!oyeei Who in turn must, notify the Human Resources Directoron the preScdbed,:form. .1. Claiming sick eave when. phys ca ~ fit shall .be cause ..fOr discharge. All .regular empoyees (or their beneficiaries:, n tee case of death)will have payment made for unused sick leaveat the rat~ spe~ifiedqn ~th~ table I~elow, upon resigning, retirement or death. Continuous Years of Service Percent of Accumulated Sick Leave Less than 5 full years More than 5 fully years, but less than 10 full years More than 10 full years, but less than 15 full years More than 15 full years, but less than 20 full years Upon retirement from the City 0% 10% 15% 20% 30% (Retirement shall include normal retirement, disability retirement or early retirement as defined in the appropriate Pension Plan.) Employees, if work is available, may return to work with a Light Duty Certificate and/or letter from their physician provided there is work available within the City that would comply With the doctor's requirements. If there is no such work available the employee will remain on sick leave or workers' compensation status until he has a full release to return to work from his/her doctor. City of Boynton Beach Personnel Policy Manuel 35 Effeciive Date: 03/01198 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 1~/. BENEFTrS 04. Bonus Days This policy establishes a wellness program designed to minimize time lost on the job and to help reduce the City's overall health insurance-expenses. The City recognizes that employees occasionally suffer from injuries or illness necessitating the use of paid sick leave time off. However, this program provides incentive to reward those employees who use sick time responsibly; Accrual All full time City employees covered by th s policy are e igible to receive one bonus day for continugus attendance at work at the ~°mpletion of eachl calendar qUarter that the empioy~e has not used sick Ume (inclUding 'family si~K)'dudng the previ(~us quarter, nor has been absent from work or on leave other than those paid leave categories recognized in this document. 2. Bonus days. shall be counted as vacatien leave and subject to the provision set forth for use or'vacation. City of Boynton Beac[- 36 Effective Date: 03/01/98 =ersonnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 ~V, BENEFZTS 05. Leave With. Pay 3ury Duty/~Vitness Fees Ail pay granted under this section must be approved by the Department Director. I~eave with pay may be authorized in order that regular employees may serve required jury duty or a subpoena issued by a court ~f lawto appear asa witness on cases relevant to the City, provided that such leave s reported in advance to the ~Department .Dire~c~o~. Ii~..0~er ~for ~the employee .to ~r. ece[ve; thei~.~'e~la~ pay f.~ ,such leave tee employee must deposit the: moneY.which he/she receives"~0~ j'~ry du~-0~ a~.a witness v~i~ t~he C ty Finance Department for thbse days teat coinc de v~i~h~hiS/her regular wO~k. s~hedule, unless otherwiSe.provided by' law, Employees can keep 0nly t~aYel expense im0nies~ EmploYe~es SUb~0~haed aS!:~i~neSSe~ in cases Unrela~e~ to city ~i~iti~ss may take ~on. e.ave ~ri 0rder,~6, receive P~y. · policy. R~rve ~r~inil I: Alt .em~!qyees..i.n ~ ~C~ servi~e who are, mem,.e? .of the military re~e ~jts' i ,d WI~ Fn~i~n~:ahipu.~l: training s~io~ are ~¢~fitled to,leave of ~e~e~ (~) a eA~[;~ys ~ttb~,~cb y, r m order that such ~pl~y~s may r }o ~ ~ ~Rm de a~m~ shi~persenne w ] be greed a m~ mum o nine (9) cACtive Duty: All employees who are reservists and are ordered to active mi itary duty shall ontinue t~) receive full City pay for the firs~th rty (30) days of. active duty and thereafter sba receive supplementa pay from the City, in ~r~ a~nount necessary to bring their total compenSatior~, inclusive of th'~ir base military pay, to the level earned at the time they were called to active military duty. Disability: Employees wh~ are in a disability status will have their positions held for a maximum of six months from the date of injury or illness. If the employee cannot return at the end of the six months, they wilt be placed on a re-employment list for a maximum of two years. If they are able to return tu work after they have been placed on a re-employment list, they may apply for a comparable position subject to availability, for which the employee meets the qualifications. If the employee fails to comply with any provisions required by the carder handling the claim, they will waive their dghts for reinstatement in their open oosition or any other position. D. Workers'Compensation: Whenever an employee is totally disabled from duty for a period of no more than seven (7) calendar days because of an 'njury determined to be compensated under the provisions of the Worker's Compensation Act, he/she shall be entitled to full regular pay. City of Boynton Beach 37 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ...... 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 If the period of disability is greater than seven (7) calendar days, the employee wilt be eligible to receive a sum of money up to an amount equal to the difference between his/her worker's compensation check and his normal net take home PaY~ The injured employee will be eligible to receive the salary supplement for a period not to exceed three (3) months from date of injury, At the. end of the three, months, or sooner, the City Hanager, Department Head, and Human ~Resources Director will review the case for a determination of pay status~ If continuation, of the, salary supplement ~s granted it can be.at any ~te d~.!ermined equitable by the rev ewing comm tree, but not to exceed an amount equal t0the aet,~ake home pay. In no case will the salary supplement be greater than six (6) months within an 18 month period commencing with the date of injury, or illness. After six (6) months of supplementa pay within ,an 18 month per od~ the injured .employee may ele~to:recei~ve a~:~ued.sick le~e'and after exhausted, vacatio~ leave, in accordance witl:z ~is~er:'regula~: ho~rly-.wage,. [0 .the, extent that his/her co~nbined .sick ~leave or. vacaUon-:leeve, Qty,.,supplement (if less than the ,full~ amount authorized) and?od(ers compensaUon benefi~ ~al his/her regular weeky net take home salary The employee must contact the payroll clerk to quality for the combined check. Tt is incumbent on the employee to make application for disability in accordance with the pension plan they are members of, or the insurance plan they are covered under. Failure to do this automatically cancels the additional Cib/benefits. ~f the appropriate disability plan denies the claim, the additional City salary supplement benefit will be canceled. If the appropriate disability pla~ accepts the claim, the salary supplement will be canceled after issuance of the disability pension check or at the end of the time duration outlined above, which ever comes first. Tf an employee who is receiwng Worker's Compensation payment along with City supplement, sick or vacation leave, is found to be working or receiving compensation for his/her services elsewhere, d~fing this period, he/she will be subject to reimburse the City for all medical expenses and supplement sick or vacation pay taken and be subject to dismissal. Compassionate Leave: In the event of the death of the mother, father, child, foster parents, foster child, brother, sister, husband, wife, son, daughter, son-in-law, daughter-in-law, grandparents, grandchildren, mother-in-law, or father-in-law of a regular employee such employee shall be entiUed to paid compassionate leave not to exceed three (3) consecutive work days for any one death. However, if it ~s necessary for the employee to eave the State in connection with the interment of the deceased, five (5) consecutive work days shall be allowed. Employees must submit proof of death in order to be eligible for this article. The City Manager may grant additional leave under this section when he/she deems it appropriate. City of Boynton Beacti 38 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 [V. BENEFTrS A regular employee may be granted leave of absence without pay fora period not to exceed six months for sickness, disability or other good and sufficient reasons which are considered to be in the best nterest of th~ City. The Department Head may approve up t0 two W~eks of ~npaid time. A request for longer than ;ON0',wee~ Unpaid leave v~ill i;e~u!re, lthe abpr0val 0f the Ci~ Manager. Em~l.o¥,ees,~at:;are ,on approved leave of absence v~ thout paY Wi I be respo, oS~bJe for paying all Voluntary separation from the City SerVice in be consider~[d as insufficient reason for .~pproW! d for ~y' other',reaSod /ea~e~i~of'"~'~l~seb~e abseri~e ~tt~out pays'ate subj~ ~ ~Ppl)cab e: sidk;leave~vacation, leave, or seri~dty' du~ing';a · to accept ~m~i~men;~ n~t ~imm6 City shall ' a. rqgue~c f~ l~A;}e;Of~abseq{~: w~hput pay. Zf :~: PaY Jls~r :~e~h ~]le~;?f~,,~ce may ~callg~ tb~:~e~glt~:;e~ ;~P~,¢eave of City of Boynton Beach 39 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 1 ZV, BENEFITS 2 3 07, Family and Medical Leave Act 4 5 Family and- Medical Leave Act (Federal Government Family and Medical Leave Act of 1993). The full text and required forms for this policy are in the Administrative Policy Manual 06.05.01, Employees of the City who have worked for the City for at least 12 months and have worked at least 1250 hours during that time may be entiUed to a :total of 12 weeks of unpaid medical leave during any 12 month period commencing from the first date of the eav~. Perod when eaves taken for one or more of ~he following: · Birth Of'a child :of an emPloYee and to care' for the Child · The placement .~f~hild wiU! an employee for adoption Or foster care. (Foster care ~equires state action.)' · To care for the spouse, child or parent of an employee, but not a parent "in-law'; if the family member has a serious condition; or · The emp,l_~_e~.~.. JS unable to perform the functions of the position, because of the empl°Ye~ °Wn serious health ~:ondition. Employees who are granted FMLA leave are required to use all accrued paid leave, vacation, sick, personal days and:~cOmpensato~/time prior: to FMLA leave without pay. Such accrued time shall be included in the ~otal Of the m~ximum leave in the designated year. The City shall contintue group health,plan cove, rage foE employees on FMLA leave for the duration of the leave. An emPloyee, on FMLA leave ;shall pay any dependent coverage and other premiums normally paid by t6e employee. City of Boynton Bea'ch 40 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ~[V. BENEFTTS 08, Longevity Benefits , The City provides benef'¢c incentives to long-term employees, to give recognition for continuous and meritorious'service. Longevity benefits are available within these guidelines. Eligibility Emp oyees ~ ~ibe are thoSe emifl°Yees Who: a) have been employed with the City on a regular ~ull~bme a d ~oh~nuous basis for a m!nimum~of five (~} y.ea,rs, ' b) fiave an overall Meets Standards o above rating on th~ previous employee evaluation, Benefit Employees will receive a cash Lump Sum Bonus as follows: On the employees fifth C5~) anniversary a lump sum payment of $500.00. On the employees tenth (10t~) anniversary a lump sum payment of $1,000.00. On the employees fifteenth (:[5~) anniversary a lump sum payment of $1,500;00. On the employees twentieth (20~h) anniversary a lump sum payment of $2,000.00. On the employees twenty-filth (25~) annrversary a lump sum payment of $2,500. On the ~mployees ~:f~irtieth (30t~) anniversary a lump sum payment of $~,000. On the employees thirty-filth (35th) anniversary a lump sum payment of $3;500. On the employees fortieth (40~) anniversary a lump sum payment of $4,000. Procedures 1. Any pay earned for Longevity Benefits is subject to pension plan contribution and required federal deductions. 2. Each Department Director is responsible for projecting the number of employees eligible for Longevity Benefits in their department and budget accordingly for each fiscal year. City of Boynton Beach 41 Personnel Policy Manual Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 Benefits shall not be paid beyond termination payouts. Employees who terminate from City employment prior to their hire anniversary date will notbe entitled.,to Section B benefits. DROP Plan Participants Participants in any of the Deferred Retirement Option Plans (DROP) are considered to have retired, do not add to,the total years of service they had accrued upon entering the DROP plan, and are not eligible for a longevity bonus. City of Boynton Beach 42 Effective Date: 03/01/96 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 ZV, BENEF:ZTS 09; ReUrement Benefit Procedures for retirement and the benefits available to employees in conjunction with retirement are as set forth in the pension plan applicable at the time of retirement. City of Boynton Beach 43 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 V. PROFESSI'ONAL DEVELOPMENT 01, Tn-Service Training Any employee may be accorded leave with pay to attend an authorized program, provided that such training will considerably improve the employea~s job knowledge and substantially increase his/her effidencf. Leave is requested, by the 'employee's department head and approved by the City Manager. When such leave is granted, the Human Resources Director shall be pr~omPtiy'noti~fied of the reason fOr such leave, ithe course work to be completed, and the probable date of the employee's return to.duty.. Leave shall be for time requi[~d to complete the course. In no event shall any leave .be approVecl or grahted'under this rule:exCept Where~there ;are ad~uate, unencumbei:ed funds avail;able in the depa~tJ,ental, bUdget which are suffid~mt to cover the cost of such training. In the event the course is not successfully completed, employees granted leave under this- rule shall reimburse the City for one-half the cost of such training course. If the employee leaves the City service within one (1) full year after completion of such training, he/she shall reimburse the City for the total cost of such training course if the City Manager requires. City of Boynton Beach Personnel Policy Manual 44 Effective Date: 03/01/98 Revised Date: 080602 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 V. PROFESSZONAL DEVELOPMENT 02, Tuition Assistance Full~ time employees ,who nave completed their one-year probation an~ who are not-union members are eligible to apply for tuition reimbursement Part-time and temporary employees are not eligible to receive tuition assistance. Employees must maintain a minimum rating of "meets ;e,quir. ej~eq~ ~r ~cprn~a~p~ble rat;ir!g in overall performan~ce rev ews n order to remain eligible for Bargaining Unit contract a~dcles covedng :tuition~ reimbursement~, may,-or may not have the same ben'fi'cs ~s this pollcy, Emplg.y~.,es';may' receive ~11 details of the program and apply for reimbursement through the p~0fe~S~ b;nal DeveloPment Department. Employe. es who voluntarily leave their ~eo/m. p oyment with the Qty or are terminated "for cause" will be requ~red'~o reimburse the City 100 ¥o of the tuitio~ assistancel received duri~ the 12-month period pri0r!totheir~ termination date, aod 50°/0 of the~tOition~as~lstance received during the 24 month period prior to their termination date. City of Boynton Beach 45 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 V/', PROFESSZONAL DEVELOPMENT 02. Tuition Assistance Full Ume employees who have completed their one-year probation and who are not-union members are eligible to apply for tuition reimbursement. Part-time and temporary employ,e, es are not eiigible to receive tuition assistance. Employees must maintair 'a minimum rating of meets requirements? or comparable rating in overall performance reviews, in order to remain eligible for tuition assistance. BaFgainjog Unit contract articies covering tuition reimbursement may or may not have the same benefits as this policy. Employees may receive full details of the program and apply for reimbursement through the Professional Development Department. Employees who voluntarily leave their employment with the City or~ are terminated "for cause" will be:reqUired to reimburse the city 100% ,of thetuition aSSistance received during the 12-month period prio~ to their termination date, an~l 50% of the tuition aSSistance received during the 24 month periOd prior to their termination da~e. City of Boynton Beach Personnel Policy Manual 46 Effective Date: 03/01/98 Revised Date: 04/0'1/02 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 V~, DI~SC~P~NE 01. Disciplinary Actions The City of Boynton Beach is committed to recruit, train, and retain, qualified employees who will contribute tm the C ty's m ss on. The. success, of Cry government n providing qua ity and efficient-public services directly correlates ~ith-,appEo@date:~e~pl~¥e~ cond~and pe~or~nce..Emp o. yee,~beh~vjg~.w~hic~ is~ I~sit ye. and_ supp0~ye ~th~g0'ais;6~ effective, rnur~ c I~a ~ar~agement sf[~t y'~n~0u~ed~ ~i~ ; W. hen: an emp!oy~e~ ~ ~(;o, nduct, g.r @e.ffor~aqc~ islin~consistent with ~,~e ,needs a~d goals 9?,ti~e City, dJi~ibli~rv' ~O~ ~JD to an~l nel~a d~ d ~is~a .~n bcd~. ~o~re~ive 'd~¢ ~i~e s ,~Ugg~sted when circumstan~s suppo~ ~ u~ ~n proper ~ses, d sm ~al may ~mme~a~ely oc '~ ~ NO employee shall be disc p ned or dischargedwlthout just cause. Counseling and wdtten repr mands should be utiliz,e,_d as an element to motivate employee, s;to choose behavior con.duf:;ive to an'indMdual'silg~owth,,, development and most mpoi~n{iy, to i0Su~ the~ ~cc~s~ful: 0pe~ation Oft~e ?~ and ~ ~Nices. ,I-Idwe~,e,r, in cer~a n drcum~nceS~ pd~iitive discP{ ~e act 0ns W be necessary' ~em is ~no fixed formula,, for discipline, ~rnana~ernent' reserves the ~h~= '~nd,~ Di~[6gat~¥e' to mak.e disciplinary decisions based on repeated occurrence~ of Varying incidents, past performance, or severity of the incident. AKhough progressive .disciplinary actions are encouraged when circumstances support such use, the sevedty of misconduct and the circumstances shall determine the nature of the discipline. 4 A number of factors should be considered in determining the appropriate level of discipline to be taken at each successive step. Such factors may include time intervals between offenses, effectiveness of prior disciplinary actions, insubordination, employee willingness to improve, overall work performance and teamwork. Certain misconduct is so contrary to the public interest that dismissal shall be the only appropriate disciplinary measure. The level of misconduct may differ in individual cases from apparenUy similar incidents. The City retains the right to treat each occurrence on an individual basis without creating a precedent for situations which may arise in the future. This case- by-case method is designed to take individual circumstances and/or mitigating factors into account. These provisions are not to be construed as a limitation upon the retained rights of the City, but are to be used as a guide. The failure of immediate supervisors to document anci/or take disciplinary actions for misconduct, or the failure to forward the completed disciplinary documents to Human Resources, shall serve as grounds for disciplinary action. City of Boynton Beach 47 Effective Date: 03/01/98 Personne~ Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ~.-~.~ 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 47 Examples of Misconduct The following types of infractions, offenses, or misconduct shall represent employee noncompliance, With rules, regulations, policies, practices or procedures of the City or the Department, or employee wrongs or offenses which violate permissible behaviors or are specifically prohibited by law. The listed reasons are for informational purposes only and are not meant to be exhaustive. Each disciplinary action shall be considered on a case-by-case-basis. The following are examples of violations which shall result in discipline and the progressive discipline actions which may accompany the violations: Misconduct Conduct unbecoming of.a City. employee,. Conduct unbecoming a City Employee means: Employee behavior o~- actions On the p'artlof the employee Which hinder or jeopardize the successful operation of the City, undermine teamwork and cooperaUon among City employees, or undermine the public confidence in the City or. its employees. Violation or disregard of Oty's Safety p0{i~Y and ~procedures including: a. ca~'eless use of vehicle br ~qu~pment b. failure to use all safety, rest~ai, nts when riding in or operating a City vehicle~ c. failure to Wear and/or use. pr~cribed uniforms or equipment. Abuse of Human Resources policies includingf but not limiteq to: a. abuse of s ck leave privileges~ sick leave po icy or excess ve absenteeism b. failure to notify Department and/or Human Resources of current address and telephone number withirt ten (10) calendar days of change c. failure to report any outside employment. ' Abuse of departmental procedures and work rules including: a. faiJure,~;O provide name,-and official title to aoy person requesUng same when performing work related duties b. habitual extension of lunch periods or break period c. hab tua y ate for work without valid reason d. smokin~l in prohibited areas e. unauthorized solicitation, posting of material, or non-productive behavior. Documented fa ure of a supervisor to perform duties requ~Yed of supervisory employees nc ud ng recommending and/or taking cl ~lp!~nary actions when necessary. This chart outlines the usual progression for repeated occurrences of misconduct If serious misconduct or extreme misconduct has occurred previously, there wi l be faster progressive action. City of Boynton Beach 48 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 Set ous M sconauct 1. Violation or disregard of City's Safety policy and~pr~;edur~i~ludin~,~ ~ . a. continued misuse of equipment or negligence resulting in injury to self, others, or damage:to ¢it~-y 6quipmer~t'~[ ~roperty : ' b home~ a~,Pe~?~ aJ y hazardous t? I f~ or, ~,rgpe. ~rw c. u~qd~e~,i:~J~, o~-unsaN' ,_oper~ig,n:,:9~;~,qty property, equipment or '' J Abuse of Human Resources po C es. including: a. ~reatening a co-worker or;supervisor b. ~e o~ ab~i~ i~irigUa~ge t0~or about an employee, co-worker, supervisor, or the public c. nsubp[d na,tion, ,me~ing ~he failure to recognize or accept the authority of a supervisor. Abuse of departmental procedures and work rules including: a. sleep ng on:the j0b b. absent; without c~lling in to department within one hour of shift start time c. d srupting ~ hindering departmental operations d. failure to work required oyeddme assignments, special hours, special shifts or unavaila6ility during stahd-by status e. outside employment which conflicts, interferes or' otherwise hampers the performance of the employee in their City job INEFFICIENCY OR INCOMPm ~ mNCE The inefficiency or incompetence in the performance of assigned duties may result in demoUon, or d sdplinary, action up to arm including termination. Examples of poor performance shall includeifailure to provide responsive, courteous, high quality customer service or repeated failure !to support team goals, and contribute to team success. Employees who receive an OVERALL "Partially Meets Standards" or "Does Not Meet Standards" evaluation (rating of I or 2). shall be given a follow-up evaluation within 60 days of the initial "Partially Standards" or "Does Not Meet Standards" evaluation. More than one overall rating o[ "Below Standards" may subject the employee to demotion or City of Boynton Beach 49 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 10 11 12 1. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 3, 35 36 37 disciplinary action up to and including termination. It is the responsibility of every employee to perform at a minimum level of "Mee~s Standards", as outlined in the Tncentive Pay System Policy. The following chart outlines the progressive discipline for three occurrences of serious misconduct. If misconduct or serious misconduct has occurred previously, there Will be faster ~rogress~ve action. OFFENSE~'F~E ].ST O_C_C:_U~F~ENCE 2ND OCCURRENCE' 3RD QCCURREblCE SE~QUS WRz 6N REPR~[MAND ~ SUSPENSTON DtSHTSSAL rvESCONDUCT OR SUSPENSION i-Wl-I-HOIJT PAY OR S Extreme Misconduct Violation or disregard of City's Safety policy and procedures including: a. failure to report an on-the-job injury: or accident within 24 hours to immediate.supervisor supervisor's failure to report an employee's on the iob injury to Risk Management within 24 hours ana/or completion of necessary documentation fighting on the job or engaging in any intentional act which may inflict bodily harm on anyone operating a City vehicle or equipment without a proper and valid driver's license, failure to report the revocation or suspension of a driver's license when employment involves driving. Abuse of Human Resources policies including, but not limited to: a. possession of a firearm or concealed weapon bn City property or while performing official City duUes, without wdtten permission from Department Director Cexcluding law enforcement officers) b. gambling during work hours suspension or revocation of _any required job-related licenses or certifications. c. refusal to' sign a disciplinary form Abuse of departmental procedures and work rules including: a. unauthorized personal use of City equipment or funds b. conducting personal and/or private business on City time; improper use of City time for such activity City of Boynton Beacl~ 50 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 falsifying attendance records other department rules as communicated by director/supervisor. Tllegal, unethical or improper acts including: a. theft or removal of City Property without proper authorization b. falsifying employment application or concealing information during pre- employment screening or processing soliciting or,ac c. Ch~teril:l~; ~ uthfui :i e. possessionS,:~-~ which alters 1 positive drug te ti .n,g an unauthorized fee or gi~ or fai ure to comp y with nation;-bi;!~!.uke ~:ol; rel;usal, to fully coope?te 'oE provide ~fj~ i~:!Ci~',.init~i~ite,d in?est~gations '. ~: 't,:' r ~a e: of illegal dr~gs; a~hol or prescription medication ~'1' ~.~Ls ,~rforn~a:~Ce on the )ob; o;' any confirmed poy possession or use of alcohol while on duty;or reporting 'to work under the influence of alcohol re~l ;~6:~l~a~ticJipate. if offered, in a drug/alcohol rehabilitation program re~l:to"Submit to a City required drug or alcehol test ~al~i~irtg o~ a~mpting to falsify a City-ordered drug test :~/i~ti~!~ ~'S i~-~ua Harassn~ent policy through interaddor; with ar~'~"~er~'e~ ~/ee~bi-'a me~ber of thee pub ~' co, viCi.on ..... e~.a~fe· ony (including. non-work, related). The fo lowing chart ouUines the progressive discipline for two indden~ o~f extreme misconduct, If misconduct or serious miscOnduCt has occurred previousiy, there will be faster progressive action, OEFENSE, 7h'PE ......~,S'F~CCUI3AE]BCE__,~ ..... 2.~OCCUERENCE ............................. EXTREME OR SUSPENSION DISMISSAL UNLAWFUL WI-I-HQU~ PAY OR Procedure for Disciplinary Action When an immediate supervisor becomes aware of conclusive evidence of the need for employee discipline, he/she becomes responsible and shall investigate the circumstances of the misconduct, or lack of performance, prior to deriding upon the type of disciplinary action to be recommended or taken. DocumentaUon of the discipline investigation or of the conduct shall be required on the part of the immediate supervisor in order to establish appropriate records. Human Resources will be available to assist in such investigations. cases where inves~gations of a more substantial nature are required, the following types of administrative review shall be administered. City of Boynton Beach 51 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 - - 44 45 AHrnini~frm/'i~/~ I~m~iim~l' Investigations of non-criminal violations conducted in the absence of immediate or conclusive evidence involving any City employee, with the ~exception of Police Del~artment employees. These investigations shall be conducted by the Department Director and Human Resources, who shall obtain all sufficient ioformation, including documentation and/or sworn statement, in order to determine the necessity or,leVel of disciplinary action. Human ReSOurceS shall assume responsibility for acquiring any necessary sworn statements. Administrative investigations Shall be conducted expeditiOusly. ~rirnin~l Tn,?~-f!n~l-iOn¢, .Ioyestigatiops conduced ~ben:criminal violations are reportedly c0mmitted by any employee of the City. These investigations shail be c0nd~gted, by the Poise Department, in collaboration with the Department Director of the involved employee. In instances where an i~vestigaUon of serious, unlawful or other e~reme misconduct is necessary, administrative and/or criminal investigab'ons shall be conducted prior to the effective date. The immediate :supervisor may initiate athree day or less suspension with pay to afford a supervisor the 'oppo~u~tY to i~nvestigate an allege~J incident or misc00duct in the absence of the employee. Suspensions of.more than throe days require the~apProval of the Human Resources Dire~Or. 'l~is practice may also be used in the e~ent that alleged misconduct is severe but unproven. The immediate supervisor shall immediatelylz, notifi/the Department Director and Human Resources after the suspension :s ~ssued, so that the ma~er can be investigated atonce. A recommendation for disciplinary action may result from the findings of an investigation. ~f disciplinary measures are not recommended after the investigation, the suspension with pay pedod shall not. ~be construed as disciplinary n nature. A document confirming a favorable dete~m~natlon~as to the matter should be made a part. of the employees record. Types of Disciplinary Action: c,,,,n~,~[;r,~ - Consists of the immediate supervisor warning the employee to correct or improve performance, work habits, or behavior, and counseling the employee on improvements expected. Counseling serves as a warning against further repetition of employee behavior. Future violations will result in discipline up to and including termination. A Counseling Memorandum should be completed by the immediate supervisor. The employee shall be required to sign the form signifi/ing that he/she has read and discussed the contents with the supervisor. The Counseling Memorandum shall be City of Boynton Beach 52 Personnel Policy Manual forwarded to Human Resources for Effective Date: 03/0~/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 37 38 39 4O 41 42 43 44 retention in the employee's records, with a copy provided to the employee. The supervisor may request that the employee complete a written action plan to correCt the behavior; Employees rtlay submit comments for inclusion in the record. Jing a wdtten or behavior, A written Of misConduct, will result c~py~ ~rogided tO the employee. ~ptoy~s 'diay; $~m~t c~mmen~ for inclusion in ~e empl~y~ may ~ required to comple~ a. wriEen plan for corre~on of the behavior. Wh~ the w?~n reprimand chains a ume frame for employee im~oVement~a fellow-q~ :discu~ion ~ ~e end b~e;designated Ume ped~ ~h~d be'~co~dU~ed; ~S;'~ loW,up d~s~lon ~ll~proVi~e a specific oppoRuni~ ~ ~e~ie~ ~e ~mpleyAe, s im~rove~e~, re~: to the discipline. Wri~en ~bPnma~s S~QId 'be ~e~ed bn the employees,'peffd~mance evaluabon along Wi~ahy not~d'lmpr0v~en~. ' ' -' of an employee being prohibited from passed or the s~spe, p, sioo~ ~!t~but payi~hall be, p~d wheq ~n em@10ye~ is removed _from the job d~:~6~ ~is~:or~d~ or UA(awfu! behavior, or When instances of progressive disCiPti0e support a susp~sion without pay for a specified period of time. Any time an e~loye~ i~, suspen~le~l for d S(~ p ne, 't~e suspension shall be Without pay. With the Written a~thorizatjonl of the .Department Dicector and Human Resources , immediat~ sul~ervis~ i~ave th~ authority to issue a suspension without pay for three working days' ~r less'. Suspens ons wthout pay beyond three working days requirer prior concurrence by Human Resources, review by the City Attorney's Office and authorization by the City Manager's Office. Employees being suspended without pay shall be notified in writing by the immediate supervisor, The written notification shall consist of the reason for the action and the City of Boynton Beach 53 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 4. 5 6 7 8 9 10 E. 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 F.42 43 44 duration of the suspension without pay. Tt shall also include a statement that future violations will result in further disciplinary actions up to and including termination. Employees may. submit comments for inclusion in the record Written notifi~on of a suspension shall be Signed by the suspended employee acknow edging receipt of t_he_ wri~cen nOtification, and :forwarded. to Human Resources for inclusion in the employee s records, with a copy provided to the employee, the DePartment-Direct0i-, and one to the Finance Department for payroll purposes. Demotions - :In ~e'cootext of this ~p. olie~,, demoton' con~ista of an~ employee being invoi~n~[l¥ rembi~~frOm ~[gh~r';te~e~;b. Jas~iffcatio~ ~to a :~Ow~er'level· d~s~fi~atJon, with a resulting d~se~ in ~1~.. Al{~dugh ;nbt i~mi~ed to'sU~' in~Ces, demetibns ~ay occur in some cases b~use of an inabili~ to fulfill the du~es of the higher level job in a s~i~a~o~ manner; or a fai u~e to comply w th ffm eymeat ~end~U~s,- such as censure or ce~ifi~tion..In, a~d~om, ~robaUona~ employees shall be su~e~ to demotion without th~ ~J~ bei~ :r~md to ~te a reason. ~e, pmb~iona~ ~mplOYee shall not have aCCeS~ ~Oany,~p~al'proCe~wit~ r~ard tothe demo~n. ' ': '. Tmmedjate supervisors should discuss the potential demotion of:an employee with their cflain :of .command and the Human Resources Department prior '~ a written recomr~endafi0n for demotion'. The Department DireCtor shall {het~ SUbmit ~ written recommendation to the City Manager through Human Resources. Demotions require concuncence from Human Resources, review'by the City Attorney's Office and authorization from the City Manager prior to being effected. Wdtten notification of demotions shall be provided to the employee by the; Department Director. ~uch notices shall include the final decision, the reason{S) for the deffision, the employee ~ n~w dassificatior~ titl~i-the:, new pay range a~d pay rate~ and the !effeCUve date of the demotion. Wr'~en notifi~aUonslshall also .i~clude ~that future Violati°ns, wiil .result in further diSCiplinary actions up to and including termination of employment. All d0camen~tio, n.Of a. demotion shall be retained in the employee's file in the Human ReSOurces Depa~menL AcOpy of t~e.,wdtten notification of demotion shall .be forwarded to Financial Management for payroll purposes. Employees may request a demotion to a lower level classification voJuntarily. Such demotion shall nOt be punitive, Employees may submit comments for inclusion in the record. Written notification ofa dem~)tionshall be Signed'by the employee acknowledging receipt of th~ written n0tification~ and forwarded to Human Resources for indus on in the employee's records. Dismissal ~ Dismissal is a result of an employee's involuntary termination which severs the employment irelationshio. At such time all employee benefits cease; except as otherwise provided by law. Ci[y of Boynton Beach 54 Effective Date: 03/01/98 Personnel Poticy Mar~ual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Tmmediate supervisors shall supply thorough documentation and discuss recommendations for an employee's dismissal with their chain of commanc and Human R~sources. Upon receiv ng a wri~en recommendation from the superv sot, the Department E~ ~e~or-sh~ll submit the documental~ion l~o Huma~ Res0ur~s~,iDismiSsals ~ia[l b6 ~ffe~ed .o~lY ~it~ the ;~cgrrenCe of HgmanRe~°urces, review b~. ~ city,Att0rneY'~ :office and authorization by the Qty Manager. A wdtten notice of recommended termination shall be give0 to the employee in.person. HoweVer] after twc~ :,unsuc~ssflJ attem pis i~o de ive~ i~he.~otifi~tion; then the,h~ ce shall Docuo~e~ton upon ~ch. the ,De4~a~rl~ment Director r~eled in fo,~m~a~ng said reco~m~n~iatiofl. - , ,. An e~platn~!o~ ~f his/her dghts to request a Predetermination'Hearing prior to termination ta[~rlge~e~t and tee fact that'the decision Of the OW Manager shall b~ final. · he ~i~m[ssaI:recommendation and the City Manager's final decision shall be placed in the e~p!oyee~s Human Resoumes file, and ~a Copy shall be forwarded to the employee and his~her Department Director. Employees may submit comments for indusio~ in their Hu[m o ReSources file. Pro~at~ary employees who have not successfully completed the establishec~ probationary pe~i~d;is~il!be~Subjec~ todismissal withOot cause, after review by Human Resources. At the time of~ d?,missal, employees are required to surrender to their Department Director or desi~e, ~!?City prope~'~/:~hich .roSy be in their poSSession or custody,and all other coni:liti0~f6¢?~nina~Jon must be compiled with pdor to issuance of final check; Right to Predetermination Headng ~rior to the effective date of any suspension without pay, or a termination, the City shall condud~ ar~:pred~termiflation hearing. The predetermination hearing shall be conducted by the Human ~Resburce§ Dire~or and the City Manager's designee The employee shall be provided with reasonable notice of the predetermination hearing date and of the charges whch are the grounds for the disciplinary action. The employee may be accompanied~ and ;assisted ~at the predetermination hear ng by a representative ~r his or her choice. Prior,to~ or at the inception of the hearing the Cib) sh~ll disclose or explain the City's evidence. The employee shall be afforded the opportunity to present information in defense or mitigaton tO the charges brought against the employee. Following the predetermi~ation hearing City of Boynton;Beadh 55 Effective Date: 03/01/g8 Personnel Policy Manua~ Revised Dam: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 ~ 43 and any further investigation into issues raisecJ by the em ployee in defense or mitigation of the charges, the Human Resources Director and the City Manager's designee shall sustain, reverse, or modify the disciplinary action and give the employee written notice of their action and at the same time establish the suspension or termination date(s) if appropriate. Employee Appeals 1. Probationary employees shall not have the right to appeal any type of disciplinary action. Regular employees may respond to discipline actions of counseling, wdtten reprimand and suspensions with or without pay, of less than our (4) workdays, or demotions, by requesting administrative review by the Human Resources Director. Such request shall be made within ten (:LO) calendar days of the imposition of the discipline. The Human Resources Director shall review the disdplinary action in question and shall either sustain, reverse, or modify the disciplinary action. The Human Resources Director's disposition shall be made within thirty (30) days of the employees request for review. The Human Resources Director's disposition is final and not subject to further review. Regular employees have the right to binding arbitration of any suspensions without 'pay of, five days or greater, or dis:m,.issals by requesting binding arbitration within ten (:~0) business days of the employee s receipt of formal notification of recommended suspension or dismissal. The City and the employee may waive the selection process by mutually agreeing to the appointment of an arbitrator. If there is no waiver the City shall request a panel of five arbitrators from the American Arbitration Association or the Federal Mediation and Recondliation Association within ten (10).days of a request for arbitration. The City and the employee shall alternately strike one name, until one name remains and that individual shall be designated as the arbitrator. The arbitration shall be scheduled within forty-five (45) days of the date of appointment of the arbitrator. Continuances shall not be granted except for good cause and in any event, not more than one continuance shall be granted to either the employee or the City. The decision of the arbitrator shall be made within twenty (20) days following the close of the arbitraMon or submission of written briefs, whichever occurs last. 7. The decision of the arbitrator is binding and final. The arbitrator may not modify the discipline but shall either sustain or reverse the discipline. City of Boynton Beach 56 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 The arbitrator's charges, including fees and costs shall be divided and paid equally by the parties to the arbitration. Each party shall be responsible for their own attorney fees, if any. City of Boynton Beach 57 Effective Date: 03/01/98 Personnel Policy Manual Revised Date; 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 29 30 VI, DISCIPLINE 02. Formal Grievances The City shall strive to anticipate and avoid occurrence of valid complaints or grievances, and to deal promptly with any which may arise. Except where there is an acceptable reason :for not doing so, all matters of this nature will be handled and transmitted through supervisors in the following order, according to the department's chain of command: Immediate Supervisor Department Director Human. Resources Director or his/her designee The primary purpose of this grievance procedure is to determine what is right rather than who is right. Free discussion between employees and supervisors will lead to better understanding by both practices, policies and procedures .which affect employees. Discussion will serve to identify and help eliminate conditions that ~rnaY cause misunderstandings and grievances. This purpose is defeated if~ a spirit of cor]flict upturn.into the consideration of a grievance. Supervisors and employees alike must rec0ghize th,e true purposeof the grievance procedure if it is to be of value in promoting the Well-being of the City. Director shall establish rules for the processing of grievances. Rules may be amended from time to time, but should have as their~dbjective the prompt and efficient disposition of a grievance. Grievances are to be initiated by employee within ten (10) days of the event giving rise to the grievance, Or the grievance is. waived. Once initiated the time sequence for review and response to the employee should not exceed twenty (20) working days. The decision of the Human Resources Director regarding disposition of the grievance is binding and not subject to further review. City of Boynton Beach 58 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 VII. RESTGNATZON / TERMINATZON 2 01. Resignation/Termination 4 5 Any employee wishing to leave a City position in good standing, must file with his/her Department 6 head, at least tWo' weeks before leaving, a written ~esignation .stating the date the resignation is 7 to be effe~ive and the reason for leaving. 8 9 Department Heads shall forward the notice of resign~ion and a completed Personnel 10 Aul~h0'rization form to the Human Resources Dire~r'immediat~ly~apon.recei~irig:the resignation. 11 12 Unauthorized absence from work (failure to meet the assigned .scl~edule and/or failure to notify 13 the department as required) for a period of'three (3)' consecutive WOrking days may be 14 cons de'red by;the C ty asa ~'~ignation. 15 16 Termination Pay · 18 ~."ere 'i§ no term!ri~ti~n 0~':Severanc.'e pay, except payment; for-acc~rnul~ed Sick and vacation time 19 ~s~oth~rwi~ Pro~[ded heJ;eih':' '" ': :~ 2O 21 Some individual letters of appointment may include termination pay provis~0ns, 22 City of 13oynton Beach 59 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 VT_/, RESI'GNA'I/ON / TERMI'NAT/ON 02. Lay-Off The City Manager may lay off any regular employee whenever such action is made necessary by reason of shortage of work or funds, the abolishment of a position or because Of changes in organization; however, no regular employee shall be laid off while there are temporary, or probationary employees serving in the same position for which the regular employee is eligible and available; Whenever the layoff of one or more employees shal become necessary the City Ma, nager shall notify the Human Resources Director, at east ten (10) days in adv~anea of the intended,action and the reasons therefore. The Human Resource Director shall furnish the City Manager with the names of the employees to be laid off in the order in which such layoff shall occur. The order of laYoff shall be in reverse order of total continuous time Served. Temporary and probationary employees shall be laid off, in that order prior to layoff of regular employees. City of Boynton Beach 60 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 VIII. APPENDIX 1 2 3 DEFINITIONS 4 5 The following w~0rds and terms shall have the meaning indicated unless the context clearly 6 indi~ate:s Otherwise: 7 8 ADMIN~STRATIVE REVIEM/ means review of a .minor Human Resources action by the Human 9 Resources Dire~or. Minor Human Resources .a~on includes verbal counseling, written counseling 10 memos, repdr~ands, suspens ons With pay, ~m0tibds~' add suspension without pay of les~ than 11 fi~e~(5)~da~}s. 12 ass,' ' ' ' 13 ALLO~,shall, mean the act of asslgnlqg each position to its proper cl 14 15 ANNIVERSARY DATE sha mean ah emp],oye,~'s date of h re or re-h re, wh chever is later. 17 APPEAL snail mean a request for bindingarb]tratiOn. 18 19 ARBITRATOR shall mean a neutral individual appointed using the procedure set forth in these 20 polities. 21 22 BINDING ARBITRATION shall mean a process that ends with a decision of the arbitrator which is 23 final and binding on the employee, management and the City Commission. 24 25 CERTIFY shall mean the act of the Human Resources Director in supplying a department head 26 with the names of applicants who are eligible for appointment to a position, 27 28 CLASS shall mean a position or group of positions having similar duties and responsibilities, 29 requiring similar qualifications, which can be properly designated by a title indicative of the nature 30 of work and which carry the same range. 31 32 COMPENSATORY TiME shall mean time taken off: in lieu of overtime pay for hours worked in 33 excess of the maximum for the (non-exempt) employee's work pedod as set forth in the FLSA. 34 35 CONTINUOUS SERVICE shall mean employment which is uninterrupted. 36 37 CONTRACT EMPLOYEE shall mean an employee under an individual employment contract or a 38 collective bargaining agreement. 39 40 DEMOTiON shall mean the assignment of an employee to a position in a lower class having a 41 lower maximum salary than the position from which the assignment is made. 42 43 DEPARTMENT shall mean Ooerating Department, unless specifically referred to as Human 44 Resources Department. 45 46 DISMISSAL shall mean the discharge of an employee from his/her or her position with the City. 47 The terms termination and dismissal are interchangeable. City of Boynton Beach 61 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 - ~ 4.7 48 ELIGIBLE shall mean a person listed on the active employment list. EMPLOYMENT I TSTshall mean a list of persons who have been found.qualified for appointment to a position in a particular class. EEOC shall mean the Equal Employment Opportunity Commission. EXAMINA'I-[ON shall mean any selection instrument used to measure the relative knowledge, sldlls, and abilities for candidates competing for positions which may include evaluations of tra~ining and 'experience, performance tests, oral interview, wdtten tests, eValuations of performance appraisals, etc. FULL-T~ME EMPLOYEE shall mean an employee who is scheduled to work.a minimum of 36 hours per week. G~EVANCE shall mean formal notice of dissatisfaction by an employee with permanent status who feels they have been unjustly treated in cases involving employment conditions. .10B TTTLE shall mean a definite descriptive designation for a job classification. LAYOFF shall mean the dismissal from employment because of shortage of work or funds, or because of changes in the organization. NON-CONTRACT EMPLOYEE means any employee who is not employed under ah individual employment contract or covered by a collective bargaining agreement. OVERTIME PAY shall mean pay for overtime worked in excess of employees normal work week. PAY RANGE shall mean a salary range established by the City Commission with a minimum and maximum base salary. PART-'I-~ME EMPLOYEE shall mean an employee who is scheduled to work less than 36 hours per week; POSTI-JON shall mean a group of duties assigned to one person or job. PROBATJ[ONARY EMPLOYEES shall mean any employee who is serving in a new position either by appointment, promotion, demotion, or reclassification, 'and has been advised, in writing, that he/she has successfully completed his/her probationary period. PROBA'I-JONARY PER~OD shall mean a period of twelve (12) months. An employee who fails to meet standards during the probationary period is subject to discharge, demotion, or suspension without warning or statement of cause. PROMO'I'~ON shall mean the assignment of an employee to a position in a higher class having a higher maximum salary than the position from which assignment is made. City of Boymon Beach 62 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 REGULAR EMPLOYEE shall mean an employee who has achieved permanent status after completing a probationary period. SUSPENSION shall mean the separationwith or without pay of an er~ployee for a period of time. TEMPORARY EMPLOYEE shall mean an employee holding a position other than regular full-time or part-time for a spedfied period of time. TEMPORARY POSITION shall mean ail positions that are not designated regular. TERM~N/~TION SJ~a!l mean ~be discharge Offan employee, from I~s or heF pOsj~ton with the City. The terms tefmirratlon and dismissal ar~ intercha'rigeable. , * _: UN:[©N EI~IPLOYEE 'shall mean an employee withir a .certified bargaining unit and covered P¥a collective bargaining agreement. VA ~'CANCY', shall mean a position existing or newly created, which is not occupied. City of Boynton Beach 63 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 INDEX ADA, 12 49 Administrative Review, 52, 61 50 6 Americans with Disabilities Act, :[2 51 7 Anniversary Date. 61 52 8 Appeal, 61 53 9 Application for Employment, 15 54 10 Arbitrator, 56, 61, 16, 3, 63 55 11 Benefit Information, 21 56 12 Binding Arbitration. 56, 61 57 13 Bonus Days, 35 58 14 Bonus Awards, 29 59 15 Callback, 25 60 16 Certify, 61, 3, 4, 14~ 23 61 17 City Manager, 4 62 18 City Manager Incentive Program, 30 63 19 Class. 61 64 20 CompasSionate Leave, 37 65 21 Pay ~lan, 23 66 22 ComPensatOry Time, 26, 61 67 23 C0ntinuous~ Service, 61 68 24 Contrac~ Employee, 3, 14, 23, 61 69 25 Counseling; 52 70 26 CounSeli,n.g Memorandum, 52 71 27 ~imina~ ',investigation, 52 72 28 Demotion, 54, 61 73 29 ~mo~i~ns, 27 74 30 Department, 61 75 31 Disabii[bL 36 76 32 DiS¢ip fi~ry: Action, 11, 47, 51 77 33 Diem ~ ~9, 50, 51, 54, 61 78 34 DRiOPFFJ; ~ n ,,Pa rtlclpa nts, 2 79 35 Drug a~ld ~lcohol, :[1 80 36 EA~, il 81 37 EE~; 62 82 38 Effect?ce Date of Policies, 13 83 39 84 40 85 41 86 42 87 43 88 44 89 45 90 46 91 47 92 48 93 21 · 56 Assistance Program, 11 Files, 21 3ical Certification.. 46 14 6, 15 : List, 62 of Relatives, 19 Manual 64 Employment Opportunity, :[5 Equal Employment Opportunity~ 6 Examination, 62 Extreme Misconduct, 50 Fair Labor Standards Act, 26 Family and Medical Leave, Finance Department, 18,~36 Florida Public Records Law, 21 Full-Time Employee, 62 Grievance, 62 Grievances, 58 Harassment, 7, 51 Holiday, 33 Holidays, 31 Hours pf Work, 20 Human Resources Director, 4 Immediate Family, 1:[, 19 TncenUve, 30 TncentJve Pay System, 28, 50 .lob TrUe, 62 .~U~ Duty, 36 Layoff, 6:2 Lay-off, 60 Leave With Pay, 36 Leave~ Without Pay, 8, 39 Letted.of Appointment,, 14 Longer ty, 41 41 , 21, :[7 36 50, 51, 53 14, 62 13 Program, 18 24, 62 Employee, 62 e, 17, 54, 62 Administration, 4 Information, 21 PO~i~Qn 62 Predetermination Hearing, 55 Prob~on, 45 Prob~;~!ohaty, , Emp oyees, 56, 62 Rrob~na.:~ry Period, 22, 28, 55, 62 Effective Date: 03/01/98 Revised Date: 080602 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Professional Development, 44, 45 Promotion, 62 Public Records Law, 2:[ Recruitment and S~lection, Regular Emp oyee, $6~63 Resignation, 59 Restricted Sick Leave, 34 34 2~ f 52, 53;55; 63 63 63 63 45 Workplace, 10 36 ,36 49, 50, 53 , 32, 34 City of Boynton Beach 65 Effective Date: 03/01/98 Personnel Policy Manual Revised Date: 080602 XII. - LEGAL ITEM B.2 CITY OF BOYNTON BEAC} AGENDA ITEM REQUEST FOi_,. Requested City Commission Date Final Form Must be Turned Meeting Dates iff to CRv Clerk's Office [] March 19. 2002 March 6. 2002 (5:06 p.m.~ [] April2.2002 March20.2002 (5:00p.m.~ Requested City Commission Meefin~ Dates [] May 21. 2002 [] June 4. 2002 Date Final Form Must hglumed in to City Clerk's Office [] April 16. 2002 [] May 7 2002 April 3, 2(102 (5:00 p.m.~ April 17.2002 (5:00 p.m.) [] lune 18. 2002 [] July 2. 2002 June 5. 2002 (5:00 p.rm) June 19. 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2, 2002 City Commission Agenda under Legal, Ordinance - First Reading. This Ordinance represents an amendment to Part m. Land Development Regulations, Chapter 1 Article V Impact Fees and Dedications. EXPLANATION: On May 7, 2002 the City Commission adopted Ordinance 02~016 which revised the method for calculating Park Impact Fees for residential development. The purpose of this ordinance is to clarify certain language in the adopted ordinance to insure its proper tmplementation and intent. PROGRAM IMPACT: Staff will be able to implement the adopted Park Impact Fee Ordinance in a manner consistent with its original intent which involved addressing the impact of large scale residential development on the city's Park and recreation resources. FISCAL IMPACT: None Department of Development ALTERNATIVES: No change to the existing ordinance will result in the Park Impact Fee being assessed against individual home owners. ,, City Att~y / Finance / Human Resources S 5B ULLETIN~FORMSxAGENDA iTEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY COMMISSION OF PART III FEES IMPACT PROVIDE INTENT WHER~:. ~.-~S, ~rdinance 02-016 was adopted by the: City Commission on May 7, 2002, which im~l~m~da ~ar~ and recreation f~eilitie~ impact fee; and WHEREAS,-~the C~ty Commrss~on: upon recommgndatmn of staff, deems ~t necessary and appropriate to clarif7 certain language ur that Ordinance to assure proper implementation and ~tent; and COMMISS] IT IS ORDAINED BY THE CITY ~ BEACH FLORIDA, THAT: Section 1. That Article V. Impact Fees and Dedications, Section 3 Boynton Beach fees/dedications:., is hereby mended by adding the words and figures in underlined type, anc~ by ~deleting the Words and figures in struck through type, as follows: Section 3. Boynton Beach Parks'and Recreation Facilities Impact Fee. A. Parks and recreational areas. 2. RECREATIONAL AREAS. (1) PURPOSE OF IMPOSITION OF FEE. S:\CAXDrdinances\LDR ChangesX, Revised 053102 Park Fee Ordinance.doc (2) DEFINITIONS. When used in this section, the following terms shall have the following meanings: Applicant shall mean the person or entity applying or required to apply for a building permit by the City code, for the construction of cruz three or more dwelling units or for the construction ..............w: .v of one or more dwelling units:, within a development of three or more units. (3). IMPACT FEE IMPOSITION. The park and recreation facilities impact fee applies to all persons and entities, inclading but not limited to, businesses, organizations, and agencies, that possess an interest in property upon which residential units are to be constructed, - : -_ ~ '_ : within the City limits. Section2. Each and every other provision of Part HI of the Land Development Regulations, Article V Impact Fees and Dedications, Section 3, not herein specifically mended shall remain in full force and effect as previously enacted. Section 3. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 5. Section 6. FIRST READING this Authority is hereby granted to codify said ordinance. This ordinance shall become effective immediately after passage. day of , 2002. S:\CA\Ordinances\LDR Changes~Revised 053 I02 Park Fee Ordinance.doc SECOND, FINAL ,2002. READING AND PASSAGE this day of CITY OF BOYNTON BEACH, FLORIDA Mayor. Vice Mayor Commissioner Commissioner Commissioner iTTEST: City Clerk (CORPORATE SEAL) S:Xl2A\Ordinances\LDR Changes~'l. evised 053102 Park Fee Ordinance.doc Requested CiW Commission ~Ag~ting Dates [] March 19.2002 [] April 2, 2002 [] April 16, 2002 May 7, 2002 XII. - LEGAL ITEM B.3 CITY OF BOYNTON BEAC} AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's (3fflee March 6,2002 (5:00 p.m.) March 20, 2002 (5:00 p,m. April 3, 2002 (5:00 p.m.) April 17.2002 [5:00p.rm) Requested City Commission Meetfn~ Dates [] May 21. 2002 [] June 4, 2002 [] June 18, 2002 [] July 2, 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m. May 22, 2002 5:00 p.m.) June 5, 2002 '5:00 p.m.) June 19. 2002 (5:00 p.m./ NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Bus/ness [] Publlc Heafing [] Legal [] Bids [] Unfinished Bushaess [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2, 2002 City Comanssion Agenda under Legal. Ordinance - Fkst Reading m be tabled to the August 6, 2002 meeting. The tabling of th/s item will maintain the validity of the current legal ad and expedite this review, which has been delayed for continued CRA review and due to the cancellation of the July 16. 2002 meeting. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: Kensington Place (LUAR 02-003) Vince Zabik. Showcase Contractors, Inc. Vince Zabik, Showcase Contractors. Inc. South side of SE 23rd Avenue between Federal Highway and the Florida East Coast Railroad right-of-way Request to amend the Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to High Density Residential (HI)R). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ' Deve~'o~/n~nt~Departm~nt Director City Manager's Signature Planning mid Zoning 15ir~ctor City Attomey/ Finance / Human Resources S:~lanning~S HARED\WP~PRO J ECTS~SHOWCASE C ONTRACTO RSkKensington Place f.k.a. Showcase Townhomes~LUAR 02-003~Agenda Item Request Kensington Pl. 7-2-02 amend I st reading tabled LUAR 024303.dot S:~BULLETrNWORMS~AGENDA ITEM REQUEST FORM.DOC ORI)INANCE NO. 02- AN ORDINANCE OF THE CITY'OF BOYNTON BEACH, FLOR. DA, REGARDING VACANT PROPERTY LOCATED ON THE SOUTH SIDE OF SE 23P'D AVENUE BETWEEN FEDERAL HIGHWAY AND THE FLORIDA EAST COAST RAILROAD, RIGHT OF WAY; AMENDING ORDINANCE 89-38 By 'AMENDING THE Fu _rRE L. xrr) USE EkEM 4T OF COMPREHENSIVE PLAN OF THE CITY BY ADOPTING THE PROPER/, LAND,-USE OF.' PROPERTY MORE LAND USE D~g~GN<"ATI.ON iS BErG ~,"~ANGm. FROM LOCAL RET~..C0~ERC:IAL-(I~!~C)?.:%0 HIGH D ,S TY emR); PROVIDING FOe. CON~CTS, SEVER_ABiLITY, AND AN EFFECT¥~E DATE:. WHEREAS, the City Commission of the City of Boynton Beach, Florida has adopted a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Element by Ordinance No. 89-38 in accordance with the Local Government Comprehensive Planning Act; and WltEREAS, the procedure for amendment of a Future Land Use Element of a Comprehensive Plan as set forth in Chapter 163, Florida Statutes, has been followed; and WltEREAS, after public hearing and study, the City Commission deems ~t in the best interest of the inhabitants of said City to amend the aforesaid Element of the Comprehensive Plan as adopted by the City hereto. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1: Ordinance No. 89-38 of the City is hereby amended to reflect the following: That the Future Land Use of the following described land shall be designated as HDR (High Density Residential). Said land is more particularly described as follows: A portionof the Southwest Quarter of Section 33, Township 45 South, Range 43 East, Palm Beach County, Florida. The South 180 Feet of the North 245 Feet of the Southeast Quarter of Section 33 lying East of the East right of way'line of'th~"Flor[da East Coast Raikoad and West of the Westerly boundary of thePlat of Robinson Addition as recorded in Plat Book 23 a~ page 144 of the Public Records of Palm Beach County, Florida. Subject to easements of record. Section 2: That any maps adopted in accordance with the Future Land Use Element shall be amended accordingly. Section 3: All ordinances or parts o f ordinances in conflict herewith are hereby repealed. Section 4: Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5: This Ordinance shall become effective 31 days after adoption, unless challenged. If challenged, it becomes effective upon the issuance of a final order finding it in compliance. FIRST READING this day of ,2002. SECOND, FINAL READING and PASSAGE this day of _, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) s:¢a\ord Land Use - Showc~e Requested City Commission Meeting Date~ March 19. 2002 [] April 2,2002 [] April 16,2002 [] May 7, 2002 XII. - LEGAL ITEH 8.4 CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office March 6. 2002 (5:00p.m.) March 20, 2002 (5:00 p.m.) · Aorl 3, 2002 (5:00 p.m.) April 17, 2002 (5:00 p.m.) Requested Cit) Commassmn Meetin~ Dates [] May 2I. 2002 [] June 4. 2002 [] Iune 18.2002 [] July 2, 2002 Date Final Form Must be Turned in to Citx Clerk's Office May 8, 2002 (5:00 p.m. May 22, 2002 (5:00 p.m June 5, 2002 15:00 p.m.) June 19. 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Uxff'm/~shed Business [] Announcement [] Presentation [] City Manager's Report RECOMMlgNDATION: Please place this request on the July 2, 2002 City Commission Agenda under Legal· Ordinance - First Reading to be tabled to the August 6, 2002 meeting. The tabling of this item will maintain the validity oftha current legal ad and expedite this review, which has been delayed for continued CRA rev/ew and due to the cancellation of the July 16. 2002 meeting. EXPLANATION: PROJECT NAIVfE: AGENT: OWNER: LOCATION: DESCRIPTION: Kensington Place ILUAR 02-003) Vince Zabik. Showcase Contractors. Inc. Vince Zabik, Showcase Contractors, Inc. South side of SE 2? Avenue between Federal Highway and the Florida East Coast Raikoad right-of-way Request to rezone from C-2 Neighborhood Commercial to PUT) Planned Unit Development, PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ' -D eve~o~(m;nt ~epar tmeht Dire ctor City Manager's Signature Planning and Zoning D~re~L-tor City Attorney / Finance / Human Resources s 5Planning~S HARED\WP~PRO JEC TS~SHOWCASE C ONTRAC TORShKens]n gton Place f.k.a. Showcase Townhomes~LUAR 02-003~genda Item Request Kensington Pl. 7-2-02 rezone 1 st reading tabled LUAR 02-003.dot S:~BULLETIN~ORzMSXAGENDA ITEM REQUEST FORM.DOC ORDINANCE NO. 02- AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, REGARDING THE APPLICATION FOR REZONING BY SHOWCASE REALTY AND CONTRACTING, INC; AMENDING ORDINANCE 91-70 OF SAID CITY BY REZONING A TRACT OF LAND MORE .PARTICULARLY DESCRIBED HEREIN, FROM 'C-2 (N cm oauOOD cOMm RCL L) TO PUD (PLANNED UNIT DEVELOPMENT); PROVDIN FOR CONFLICTS, SEVEKgBmrrY, AND AN EFFECTIVE, DATE. WHEREAS, the City Commission of the City of Boynt0n Beach, Florida has adopted Ordinance No. 91-76, in which a Revised Zoning Map was adopted for said City; and WHEREAS, Vince Zabik, as agent for Showcase Realty and Contracting, Inc., owner of the property more particularly described hereinafter, has heretofore filed a Petition, pursuant m Section 9 of Appendix A-Zoning, of the Code of Ordinances, City of Boynton Beach, Florida, for the purpo_se of rezomng a certain tract of land consisting of 1.62 acres, said land being more particularly described hereinafter, fi.om C-2 (Neighborhood Commercial) to PUD (Planned Unit Development); and WHEREAS, the City Commission deems it in the best interests of the inhabitants of said City to amend the aforesaid Revised Zoning Map as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1: The following described land, located in the City of Boymon Beach. Florida as set forth as follows: A portion of the Southwest Quarter of Section 33, Township 45 South, Range 43 East, Palm Beach County, Florida. The South 180 Feet of the North 245 Feet of the Southeast Quarter of Section 33 lying East of the East right of way line of the Florida East Coast Railroad and West of the Westerly boundary of the Plat of Robinson Addition as recorded in Plat Book 23 at page 144 of the Publi~ Records of Palm Beach County, Florida. Subject to easements of record. be and the same is hereby rezoned from C-2 (Neighborhood Commercial) to PUD (Planned Unit Development). A location map is attached hereto as Exhibit "A" and made a pan of this Ordinance by reference. Section 2: That the aforesaid Revised Zoning Map of the City shall be amended accordingly. Section 3: All ordinances or pans of ordinapces in conflict herewith are hereby repealed. Section 4: Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5: This ordinance shall become effective immediately upon passage. FIRST READING this day of ,2002. SECOND, FINAL READING and PASSAGE this day of ,2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) s:ca\OrdkRezoning Showcase 061002 Requested Cid Comrmss~on _MeeUn~ Dates [] March I9.2002 April 2. 2002 [] April t6, 2002 [] May 7, 2002 XII. - LEGAL ITEM C.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned Requested CJI3 Commission in to City Clerk's Office Meetin~ Dates March 6. 2002 (5:00 p.m.) [] May 21, 2002 March 20. 2002 (5:00 p.m.) [] June 4. 2002 April 3, 2002 (5:00 p.m.) [] June 18. ~002 April 17, 2002 (5:00 p.m.) [] July 2. 2002 Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5. 2002 (5:00 p.m.) June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Consent Agenda [] Public Hearing [] Bids [] City Manager's Repot[ [] Developmem Plans [] New Business [] Legal [] Unfinished Bus/ness [] Presentation RECOMMENDATION: To approve a PrelLminary Rate Resolution for the Fire Assessment. EXPLANATION: Two versions of the PreYmtinary Rate Resolution have been prepared and are submitted at this time as Option A and Option B. option A maintains the square foot tier methodology for the upcoming fiscal year, and option B would change to a cost per square foot methodology for non-residential properties. It is necessary for the City comrmssinn to make a determination of whether to assess non-residential properties using the tiered methodology or an actual square footage methodology. Once the City Commission makes its determination on which methodology to use, it is necessary to approve the appropriate version of the Preliminary Rate Resolution. Ihe Preliminary Rate Resolution sets forth the estimated fire protection assessment rotes, and schedules a public hearing for approval of final assessment roll for September 12, 2002 at 6:30 P.M. PROGRAM IMPACT: Provides funding for Fire Station improvements. FISCAL IMPACT: Second year of Fire Assessment under either option projects a reduction in cost to all categories of non- residential properties. Single Family Fire Assessment is projected to stay at $70, while the multi-family rates is expected to be reduced slightly. ALTERNATIVES: Capital construction funds would need to be obtained through borrowing. The alternatives also include suspension of program and commu/nty acceptance of a 7-10 minute Fire response. Operating funds are not currently available to cover the cost of hiring and equipping the personnel for Station No. 4. Department Head's Signature ~! City Manager's Signatu~? Department Name ,./j City Att on~ty/-]ginance / Human Resources S:~BULLETINkFOP,.M S~AGENDA ITEM REQUEST FORM.DOC XII. - LEGAL ITEM C.1 REVISED CITY OF BOYNTON BEACH, FLORIDA- PRELIMINARY RATE RESOLUTION ADOPTED JULY 2, 2002 OPTION "A" SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. SECTION 7. SECTION 8. SECTION 9. SECTION 10. SECTION 11. SECTION 12. SECTION 13. TABLE OF CONTENTS Page AUTHORITY .................................................................................... 1 PURPOSE AND DEFINITIONS ....................................................... PROVISION AND FUNDING OF FIRE RESCUE SERVICES ......... 2 IMPOSITION AND COMPUTATION OF FIRE RESCUE ASSESSMENTS ..................................................... 2 LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND EAIR APPORTIONMENT ....................................................... 3 COST APPORTIONMENT AND PARCEL APPORTIONMENT METHODOLOGIES ......................................... 3 DETERMINATION OF FIRE RESCUE ASSESSED COSTS; ESTABLISHMENT OF ANNUAL FIRE RESCUE ASSESSMENT RATES ................................................... 3 ANNUAL :ASSESSMENT ROLL ..................................................... 4 AUTHORIZATION OF PUBLIC HEARING ...................................... 5 NOT] CE BY'PUBLICATION ............................................................ 5 NOTICE BY MAIL ............................................................................ 6 ~PP~ICATION oF ASSESSMENT PROCEEDS ............................ 6 EFFECTIVE DATE .......................................................................... 7 APPENDIX A: APPENDIX B: APPENDIX C: ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE ...................................................................... ~1 FORM OF NOTICE TO BE PUBLISHED .................................... B-1 FORM OF NOTICE TO BE MAILED ........................................... C-1 CITY OF BOYNTON BEACH, FLORIDA RESOLUTION NO. A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF BOYNTON BEACH, FLORIDA; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR FIRE RESCUE AssEssMENTS FOR THE FISCAL YEAR BEGINNING ocToBER 1, 2002; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: SECTION I. AUTHORITY. This resolution is adopted pursuant to the provisions of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), Amending Fire Rescue Assessment Ordinance (Ordinance No. 01-56) (collectively referred to as "the Ordinance); the Initial Assessment Resolution (Resolution No. R01-217); the Final Assessment Resolution (Resolution No. R01-249); sections 166.021 and 166.041, Florida Statutes; and other applicable provisions of law. SECTION 2. PURPOSE AND DEFINITIONS. This resolution constitutes the Preliminary Rate Resolution as defined in the Ordinance which initiates the annual process for updating the Assessment Roll and directs the reimposition of Fire Rescue Assessments for the Fiscal Year beginning October 1, 2002. All capitalized words and terms not otherwise defined herein shall have the meanings set forth in the Ordinance, the Initial Assessment Resolution and the Final Assessment Resolution. Unless the context indicates othe[wise words imparting the singular number, include the plural number, and vice versa. SECTION 3. PROVISION AND FUNDING OF FIRE RESCUE SERVICES. (A) Upon the imposition of Fire Rescue Assessments for fire rescue services, facilities, or programs against Assessed Property located within the City, the City shall provide fire rescue services to such Assessed Property. A portion of the cost to provide such fire rescue services, facilities, or programs shall be funded from proceeds of the Fire Rescue Assessments. The remaining cost required to provide fire rescue services, facilities, and programs shall be funded by legally available City revenues other than Fire Rescue Assessment proceeds. (B) It is hereby ascertained, determined, and declared that each parcel of Assessed Property located within the City will be benefited by the City's provision of fire rescue services, facilities, and programs in an amount not less than the Fire Rescue Assessment imposed against such parcel, computed in the manner set forth in this Preliminary Rate Resolution. SECTION 4. IMPOSITION AND COMPUTATION OF FIRE RESCUE ASSESSMENTS. Fire Rescue Assessments shall be imposed against all Tax Parcels within the Property Use Categories. Fire Rescue Assessments shall be computed ~n the manner set forth in this Preliminary Rate Resolution. SECTION 5. LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND FAIR APPORTIONMENT, The legislative determinations of special benefit and fair 2 apportionment embodied in the Ordinance, the initial Assessment Resolution, and the Final Assessment Resolution are affirmed and incorporated herein by reference. SECTION 6. COST APPORTIONMENT AND PARCEL APPORTIONMENT METHODOLOGIES. The Cost Apportionment and Parcel apportionment and the applicable explanatory appendices embodied and incorporated in the Initial Assessment Resolution and the Final Assessment Resolution are affirmed and incorporated hereto by reference. SECTION7. DETERMINATION OF FIRE RESCUE ASSESSED COSTS; ESTABLISHMENT OF ANNUAL FIRE RESCUE ASSESSMENT RATES. (A) The Fire Rescue Assessed Costs to be assessed and apportioned among benefited parcels pursuant to the Cost Apportionment and the Parcel Apportionment for the Fiscal Year commencing October 1, 2002, is the amount determined in the Estimated Fire Rescue Assessment Rate Schedule, attached hereto as Appendix A. The approval of the Estimated Fire Rescue Assessment Rate Schedule by the adoption of this Preliminary Rate Resolution determines the amount of the Fire Rescue Assessed Costs. The remainder of such Fiscal Year budget for fire rescue services, facilities, and programs shall be funded from available City revenue other than Fire Rescue Assessment proceeds. (B) The estimated Fire Rescue Assessments specified in the Estimated Fire Rescue Assessment Rate Schedule are hereby established to fund the specified Fire Rescue Assessed Costs determined to be assessed in the Fiscal Year commencing October 1, 2002. No portion of such Fire Rescue Assessed Costs are attributable to 3 im pact fee revenue that funds capital improvements necessitated by new growth or development. Further,. no portion of such Fire Rescue Assessed Costs are attributable to the Emergency Medical Services Cost. (C) The estimated Fire Rescue Assessments established in this Preliminary Rate Resolution shall be the estimated assessment rates applied by the City Manager in the preparation of the updated Assessment Roil for the Fiscal Year commencing October 1 2002 as provided in Section 8 of this Preliminary Rate Resolution. (D) In addition, the City Manager shall seek the collection of any delinquency or past due amounts attributable to each Tax Parcel for Fire Rescue Assessments during the delinquency pedod of October 1, 2002 through July 24, 2002 along with the estimated Fire Rescue Assessment for such Tax Parcel as approveC and applied n accordance with this Preliminary Rate Resolution. SECTION 8. ANNUAL ASSESSMENT ROLL. (A) The City Manager is hereby directed to prepare, or cause to be prepared, an updated Assessment Roll for the Fiscal Year commencing October 1, 2002, in the manner provided in the Ordinance, The updated Assessment Roll shall include all Tax Pamels within the Property Use Categories. The City Manager shall apportion the, estimated Fire Rescue Assessed Cost to be recovered through Fire Rescue Assessments in the manner set forth in this Preliminary Rate Resolution. A copy of this Preliminary Rate Resolution, the Ordinance, the Initial Assessment Resolution, the Final Assessment Resolution, documentation related to the estimated amount of the Fire Rescue Assessed Cost to be recovered through the imposition of Fire Rescue 4 Assessments, and the updated Assessment Roll shall be maintained on file in the office of the City Clerk and open to public inspection. The foregoing shall not be construed to require that the updated Assessment Roll proposed for the Fiscal Year beginning October 1 2002 be in pdnted form if the amount of the Fire Rescue Assessment for each parcel of properly can be determined by the use of a computer terminal available to the public. (B) It is hereby ascertained, determined, and declared that the method of determining the Fire Rescue Assessments for fire rescue services as set forth in this Preliminary Rate Resolution is a fair and reasonable method of apportioning the Fire Rescue Assessed Cost among parcels of Assessed Property located within the City. SECTION9. AUTHORIZATION OF PUBLIC HEARING. There is hereby established a public hearing to be held at 6:30 p.m. on September 12, 2002, in City Commission Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynton Beach, Florida, at which time the City Commission will receive and consider any comments on the Fire Rescue Assessments from the public and affected property owners and consider imposing Fire Rescue Assessments for the Fiscal Year beginning October 1, 2002 and collecting such assessments on the same bill as ad valorem taxes. SECTION 10. NOTICE BY PUBLICATION. The City Manager shall publish a notice of the public hearing authorized by Section 9 of this Preliminary Rate Resolution in the manner and time provided in Section 2.04 of the Ordinance. The notice shall be published no later than August 20, 2002, in substantially the form attached hereto as Appendix B. 5 SECTION 11. NOTICE BY MAIL. (A) The City Manager shall provide notice by first class mail to the Owner of each pamel of Assessed Property in the event circumstances described in Section 2.08(F) of the Ordinance so require. Such notice shall be in substantially the form attached hereto as Appendix C. 2002. Such notices shall be mailed no later than August 20, (B) In accordance with Section 2.05(B) of the Ordinance and pursuant to Chapter 92-264, Laws of Flodda, a special act relating to the Property Appraiser, the City Commission shall provide additional notice of the Fire Rescue Assessment as part of the notice of proposed property taxes under Section 200.069, Florida Statutes, the truth-in-millage notification. (C) If the City determines that the notice provided under paragraph (B) of this Section 11 also fulfills the requirements of paragraph (A) of this Section 11, then the separate mailing requirement described in paragraph (A) will be deemed to be fulfilled by the notice described in paragraph (B). SECTION 12. APPLICATION OF ASSESSMENT PROCEEDS. Proceeds derived by the City from the Fire Rescue Assessments shall be used for the provision of fire rescue services, facilities, and programs, n the event there ~s any fund balance remaining at the end of the Fiscal Year, such balance shall be carried forward and used only to fund fire rescue services, facilities, and programs. SECTION 13. EFFECTIVE DATE. This Preliminary Rate Resolution shall take effect immediately upon its passage and adoption. 6 PASSED, ADOPTED AND APPROVED THIS 2nd day of July, 2002. ATTEST: Gerald Broening, Mayor Janet Pdanito, City Clerk APPROVED AS TO FORM AND CORRECTNESS: James A. Cherof City Attorney 7 APPENDIX A ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE APPENDIX A ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE SECTION A-'I. DETERMINATION OF FIRE RESCUE ASSESSED COSTS. The estimated Fire Rescue Assessed Costs to be assessed for the Fiscal Year commencing October 1,2002, is $2,842,317.00. SECTION A-2. ESTIMATED FIRE RESCUE ASSESSMENTS. (A) The estimated Fire Rescue Assessments to be assessed and apportioned among benefited parcels pursuant to the Cost Apportionment and Parcel Apportionment to generate the estimated Fire Rescue Assessed Cost for the Fiscal Year commencing October 1, 2002, are hereby esta ~31ished as follows for the purpose of this Preliminary Rate Resolution: :~ESIDENTIAL =ROPERTY USE Rate Per :ATEGORIES Dwelling Unit 3ingle Family ',esidential $70 Vlulti-Family Residential $42 ~ION-RESlDENTIAL Building 3ROPERTY USE Classification (in Industrial/ Nursing ~ATE(~ORIES square foot ranges) Commercial Warehouse Institutional Homes < 1,999 $ 126 $ 35 $ 198 $ 198 0.,000-3,499 $ 252 $ 69 $ 396 $ 396 3,500-4,999 $ 441 $ 121 $ 693 $ 693 5,000~9,999 $ 629 $ 173 $ 990 $ 990 10,000- 19,999 $ 1,259 $ 347 $ 1,980 $ 1,980 .)0,000 - 29,999 $ 2,518 $ 693 $ 3,960 $ 3,960 30,000 - 39,999 $ 3,777 $ 1,040 $ 5,940 $ 5,940 ~-0,000 - 49,999 $ 5,036 $ 1,386 $ 7,921 $ 7,921 · 50,000 $ 6,295 $ 1,733 $ 9,901 $ 9,901 A-1 (B) The amount any Tax Parcel has in a delinquent or amount due of the Fire Rescue Assessment for Fire Rescue Services provided dudng the delinquency period of October 1, 2001 through July 24, 2002, shall be collected along with the applicable rate as outlined in Section A-2(A) above for that Tax Parce, for Fiscal Year 2002-03. A-2 APPENDIX B FORM OF NOTICE TO BE PUBLISHED APPENDIX B FORM OF NOTICE TO BE PUBLISHED To Be Published No Later Than August 20, 2002 [INSERT MAP OF CITY] NOTICE OF HEARING TO REIMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE SPECIAL ASSESSMENTS Notice is hereby g~ven that the City Commission of the City of Boynton Beach will conduct a public hearing to consider reimposing fire rescue special assessments for the provision of fire rescue services within the City of Boynton Beach for the Fiscal Year beginning October 1, 2002. The hearing will be held at 6:30 p.m. on September 12, 2002, in the City Commission Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynton Beach, Florida for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at the headng, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk's office at [phone number] at least [number of] days prior to the date of the hearing. B-1 The assessment for each parcel of property will be based upon each parcel's classification and the total number of billing units attributed to that parcel. The following table reflects the proposed fire rescue assessment schedule. RESIDENTIAL PROPERTY USE Rate Per CATEGORIES Dwelling Unit Single Family :~esidential $70 Vlulti-Family Residential $42 ~oN-RE$IDENTIAL Building Classification (in Nursing ~ROPERTY USE Industrial/ ~ATEGORIES ~square foot ranges) Commercial Warehouse Institutional Homes 1,999 $ i26 $ 35 $ 198 $ 198 .),000 - 3,499 $ 252 $ 69 $ 396$ 396 ½,500-4,999 $ 441 $ 121 $ 693 $ 693 ~,000-9,999 $ 629 $ 173 $ 990 $ 990 I'O,O00 - 19,999 $ 1,259 ! $ 347 $ 1,980 $ 1,980 )-0,000 - 29,999 $ 2,518i $ 693 $ 3,960 $ 3,960 30,000 - 39,999 $ 3,777~ $ 1,040 $ 5,940 $ 5,940 ~-0,000 - 49,999 $ 5,036i $ 1,386 $ 7,921 $ 7,921 ,' 50~000 ~$ 6,295! $ 1,733 $ 9,901 $ 9,901 Copies of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), Amending Ordinance No. 01-56, the Initial Assessment Resolution (Resolution No. R01- 217), the Final Assessment Resolution (Resolution No. R01-249), the Preliminary Rate Resolution initiating the annual process of updating the Assessment Roll and reimposing the Fire Rescue Assessments, and the preliminary Assessment Roll for the upcoming fiscal year are available for inspection at the City Clerk's office in City Hall, located at 100 East Boynton Beach Boulevard, Boynton Beach, Florida. The assessments will be collected on the ad valorem tax bill to be mailed in November 2002, as authorized ~3y section 197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title. B-2 If you have any questions, please contact the [name of] Department at [phone number], Monday through Friday between 9:00 a.m. and 5:00 p.m. CITY CLERK OF BOYNTON BEACH, FLORIDA B-3 APPENDIX C FORM OF NOTICE TO BE MAILED APPENDIX C FORM OF NOTICE TO BE MAILED * * * * * NOTICE TO PROPERTY OWNER * * * * * City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida [zip code] Owner Name Address City, State Zip CITY OF BOYNTON BEACH, FLORIDA NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE NON-AD VALOREM ASSESSMENTS NOTICE DATE: August 20, 2002 Tax Parcel #: Legal Description: Sequence: As required by section 197.3632, Florida Statutes, and the direction of the City Commission, notice is given by the City of Boynton Beach that an annual assessment for fire rescue services using the tax bill collection method, may be levied on your property. The use of an annual special assessment to fund fire rescue services benefiting improved property located within the City of Boynton Beach in the past has proven to be fair, efficient and effective. The total annual fire rescue assessment revenue to be collected within the City of Boynton Beach is estimated to be $[insert amount] for fiscal year October 1, 2002 - September 30, 2003. The annual fire rescue assessment is based on the classification of each parcel of property and number of billing units contained therein plus any unpaid or delinquent assessments for Fire Rescue. The above parcel is classified as The total number of number of billing units on the above parcel is The annual Fire Rescue Assessment for the above parcel is $. The delinquent Fire Rescue Assessment for the above parcel is $ The maximum annual Fire Rescue Assessment that can be imposed without further notice for fiscal year 2002-03 and for future fiscal years for the above parcel ~s $ A public hearing will be held at 6:30 p.m. on September 12, 2002, in the City Commission Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynton Beach, Florida for the purpose of receiving public comment on the proposed C-1 assessments. You'~n~-all:0ther affected property owners have a right to appear at the hearing and to rite written objections with the City Commission within 20 days of this notice. If you decide to appeal any decision made by the City Commission with respect to any matter considered at the hearing, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which theappeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk's office at [phone number] at least [number of] days prior to the date of the hearing. Unless proper steps are initiated in a court of competent jurisdiction to secure relief within 20 days from the date of City Commission action at the above hearing (including the method of apportionment, the rate of assessment and the imposition of assessments), such action shall be the final adjudication of the issues presented. Copies of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), the Amending Ordinance (Ordinance No. 01-56), the Initial Assessment Resolution (Resolution No. R01-217), the Final Assessment Resolution (Resolution No. R01-249), the Preliminary Rate Resolution initiating the annual process of updating the Assessment Roll and reimposing the Fire Rescue Assessments, and the preliminary Assessment Roll for the upcoming Fiscal Year are available for inspection at the City Clerk's office in City Hall, Ioceted at 100 East Beach Boulevard, Boynton Beach, Florida. Both the fire rescue non-ad valorem assessment amount shown on this notice and the ad valorem taxes for the above parcel will be collected on the ad valorem tax bill mailed in November of each year that the assessment is imposed. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title. If there is a mistake on this notice, it will be corrected If you have any questions regarding your fire rescue assessment, please contact the [name of] Department at [phone number], Monday through Friday between 9:00 a.m. and 5:00 p.m. If you have a correction, please fill out the enclosed correction request card and return it to the City immediately. *** ** THIS IS NOT A BILL***** C-2 XII.- LEGAL ITEM C.1 tl6'~T$~D CITY OF BOYNTON BEACH~ FLORIDA PRELIMINARY RATE RESOLUTION ADOPTED JULY 2, 2002 OPTION "B" SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. SECTION 7. SECTION 8. SECTION 9. SECTION 10, SECTION 11 SECTION 12, SECTION 13. SECTION 14, TABLE OF CONTENTS Page AUTHORITY ................................................................................... 1 PURPOSE AND DEFINITIONS ...................................................... 1 PROVISlON AND FUNDING OF FIRE RESCUE SERVIGES ....... 2 IMPOSITION AND COMPUTATION OF FIRE RESCUE ASSESSMENTS ............................................................. 2 LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND FAIR APPORTIONMENT ....................................................... 3 COST APPORTIONMENT METHODOLOGY ................................ 3 PARCEL APPORTIONMENT METHODOLOGY ...........................4 DETERMINATION OF FI RE RESCUE ASSESSED COSTS; ESTABLISHMENT OF ANNUAL FIRE RESCUE ASSESSMENT RATES .................................................. 5 ANNUAL ASSESSMENT ROLL ..................................................... 6 AUTHORIZATION OF PUBLIC HEARING ..................................... 7 NOTICE'BY PUBLICATION ........................................................... 7 NOTICE BY MAIL .......................................................................... 7 AJPPLICATION OF ASSESSMENT PROCEEDS ........................... 8 EFFECTIVE DATE ......................................................................... 8 APPENDIX A: APPENDIX B: APPENDIX C: APPENDIX D: PARCEL APPORTIONMENT METHODOLOGY ...................... A-1 ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE .................................................................... B-1 FORM QF NOTICE TO BE PUBLISHED .................................. C-1 FORM OF NOTICE TO BE MAILED ......................................... D-1 CITY OF BOYNTON BEACH, FLORIDA RESOLUTION NO. A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF BOYNTON BEACH, FLORIDA; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR FIRE RESCUE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PRO¥1SlON OF NOTICE THEREOF; AND PROVIDING AN EFF;ECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: SECTION 1. AUTHORITY. This resolutio~ is adopted pursuant to the provisions of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), Amending Fire Rescue Assessment Ordinance (Ordinance No. 01-56) (collectively referred to as the "Ordinance"); the Initial Assessment Resolution (Resolution No. R01-217); the Final Assessment Resolution (Resolution No. R01-249); sections 166.021 and 166.041, Florida Statutes; and other applicable provisions of law. SECTION 2. PURPOSE AND DEFINITIONS. This resolution constitutes the Preliminary Rate Resolution as defined in the Ordinance; it initiates the annual process for updating the Assessment Roll and directs the reimposition of Fire Rescue Assessments for the Fiscal Year beginning October 1 2002. All capitalized words and terms not otherwise defined herein shall have the meanings set forth in the Ordinance, the Initial Assessment Resolution and the Final Assessment Resolution. Unless the context indicates otherwise, words imparting the singular number, include the plural number, and vice versa. SECTION 3. PROVISION AND FUNDING OF FIRE RESCUE SERVICES. (A) Upon the imposition of Fire F~escue Assessments for fire rescue services, facilities, or programs against Assessed Property located within the City, the City shall provide fire rescue services to such Assessed Property. A portion of the cost to provide such fire rescue services, facilities, or programs shall be funded from proceeds of the Fire Rescue Assessments. The remaining cost required to provide fire rescue services, facilities, and programs shall be funded by legally available City revenues other than Fire Rescue Assessment proceeds. (B) It is hereby ascertained, determined, and declared that each parcel of Assessed Property located within the City will be benefited by the City's provision of fire rescue services, facilities, and programs in an amount not less than the Fire Rescue Assessment imposed against such parcel, computed in the manner set forth in this Preliminary Rate Resolution. SECTION 4. IMPOSITION AND COMPUTATION OF FIRE RESCUE ASSESSMENTS. Fire Rescue Assessments shall be imposed against all Tax Parcels within the Property Use Categories. Fire Rescue Assessments shall be corn puted in the manner set forth in this Preliminary Rate Resolution. SECTION 5. LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND FAIR APPORTIONMENT. The legislative determinations of special benefit and fair 2 apportionment embodied in the Ordinance, the Initial Assessment Resolution, and the Final Assessment Resolution are affirmed and incorporated herein by reference with one exception. The Initial Assessment Resolution, Section 5(L), is hereby replaced and supplanted with the following for the proposed Fiscal Year 2002-03 Fire Rescue Assessments: The separation of improved Non-Residential Property into Building Area classification ranges is being eliminated because the use of actual square footage to calculate Fire Rescue Assessments for Non-Residential Property is also fair and reasonable and now administratively feasible because the City has obtained square footage information for Non-Residential Property that is in addition to the information provided by the Property Appraiser. SECTION 6. COST APPORTIONMENT METHODOLOGY. (A) Utilizing data from the Fire Rescue Incident Reports related to the type of calls and physical location of each call, the City assigned fire rescue incidents within the City, to Property Use Categories. (B) Based upon such assignment of Fire Rescue ncident Reports to Property Use Categories, the number of Fire Rescue Incident Reports filed within a sampling period were determined for each Property Use Category. A Demand Percentage was then determined for each Property Use Category by calculating the percentage that Fire Rescue Incident Reports allocated to each Property Use Category, bear to the total 3 number of Fire Rescue Incident Reports documented for all Property Use Categories within the sampling pedod. (C) The Demand Percentage for each Property Use Category was then applied to the Fire Rescue Assessed Costs and the resulting product is the cost allocation of that portion of the Fire Rescue Assessed Costs allocated to each individual Property Use Category. SECTION 7, PARCEL APPORTIONMENT METHODOLOGY. The apportionment among Tax Parcels of that portion of the Fire Rescue (A) Assessed Cost apportioned to each Property Use Category under the Cost Apportionment shall be consistent with the Parcel Apportionment methodology described and determined in Appendix A, which Parcel Apportionment methodology s hereby approved, adopted, and incorporated into this Preliminary Rate Resolution by reference. (B) It is hereby acknowledged that the Parcel Apportionment methodology described and determined in Appendix A is to be applied in the calculation of the estimated Fire Rescue Assessment rates established in Section 8 of this Preliminary Rate Resolution. SECTION8. DETERMINATION OF FIRE RESCUE ASSESSED COSTS; ESTABLISHMENT OF ANNUAL FIRE RESCUE ASSESSMENT RATES, (A) The Fire Rescue Assessed Costs to be assessed and apportioned among benefited parcels pursuant to the Cost Apportionment and the Parcel Apportionment for the Fiscal Year commencing October 1, 2002, is the amount determined in the 4 Estimated Fire Rescue Assessment Rate Schedule, attached hereto as Appendix B. The approval of the Estimated Fire Rescue Assessment Rate Schedule by the adoption of this Preliminary Rate Resolution determines the amount of the Fire Rescue Assessed Costs. The remainder of such Fiscal Year budget for fire rescue services, facilities, and programs shall be funded from available City revenue other than Fire Rescue Assessment proceeds. (B) The estimated Fire Rescue Assessments specified in the Estimated Fire Rescue Assessment Rate Schedule are hereby established to fund the specified Fire Rescue Assessed Costs determined to be assessed in the Fiscal Year commencing October 1, 2002. No portion of such Fire Rescue Assessed Costs are attributable to impact fee revenue that funds capital improvements necessitated by new growth or development. Further, no portion of such Fire Rescue Assessed Costs are attributable to the Emergency Medical Services Cost. (C) The estimated Fire Rescue Assessments established in this Preliminary Rate Resolution shall be the estimated assessment rates applied by the City Manager in the preparation of the updated Assessment Roll for the Fiscal Year commencing October 1,2002 as provided in Section 9 of this Preliminary Rate Resolution. (D) In addition, the City Manager shall seek the collection of any delinquency or past due amounts attributable to each Tax Parcel for Fire Rescue Assessments during the delinquency pedod of October 1 2002 through July 24, 2002 along with the estimated Fire Rescue Assessment for such Tax Parcel as approved and applied in accordance with this Preliminary Rate Resolution. 5 SECTION 9. ANNUAL ASSESSMENT ROLL. (A) The City Manager is hereby directed to prepare, or cause to be prepared, an updated Assessment Roll for the Fiscal Year commencing October 1. 2002, in the manner provided in the Ordinance. The updated Assessment Roll shall include all Tax Parcels within the Property Use Categories. The City Manager.shall apportion the estimated Fire ReScue Assessed Cost to be recovered through Fire Rescue Assessments in the manner set forth in this Preliminary Rate Resolution. A copy of this Preliminary Rate Resolution, the Ordinance, the Initial Assessment Resolution, the Final Assessment Resolution, documentation related to the estimated amount of the Fire Rescue Assessed Cost to be recovered through the imposition of Fire Rescue Assessments, and the updated Assessment Roll shall be maintained on file in the office of the City Clerk and open to public inspection. The foregoing shall not be construed to require that the updated Assessment Roll proposed for the Fiscal Year beginning October 1, 2002 be in printed form if the amount of the Fire Rescue Assessment for each parcel of property can be determined by the use of a computer terminal available to the public. (B) It is hereby ascertained, determined, and declared that the method of determining the Fire Rescue Assessments for fire rescue services as set forth in this Preliminary Rate Resolution is a fair and reasonable method of apportioning the Fire Rescue Assessed Cost among parcels of Assessed Property located within the City. SECTION 10. AUTHORIZATION OF PUBLIC HEARING. There is hereby established a public headng to be held at 6:30 p.m. on September 12, 2002, in City 6 Commission Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynton Beach, Florida, at which time the City Commission will receive and consider any comments on the Fire Rescue Assessments from the public and affected property owners and consider imposing Fire Rescue Assessments for the Fiscal Year beginning October 1,2002 and collecting such assessments on the same bill as ad valorem taxes. SECTION '11. NOTICE BY PUBLICATION. The City Manager shall publish a notice of the public hearing authorized by Section ' 0 of this Preliminary Rate Resolution in the manner and time provided ,in Section 2.04 of the Ordinance. The notice shall be published no later than August 20, 2002, in substantially the form attached hereto as Appendix C, SECTION 12. NOTICE BY MAIL. (A) The City Manager shall provide notice by first class mail to the Owner of each parcel of Assessed Property in the event circumstances described in Section 2.08(F) of the Ordinance so require. Such notice shall be n substantially the form attached hereto as Appendix D, 2002. Such notices shall be mailed no later than August 20, (B) In accordance with Section 2.05(B) of the Ordinance and pursuant to Chapter 92-264, Laws of Florida, a special act relating to the Property Appraiser, the City Commission shall provide additional notice of the Fire Rescue Assessment as part of the notice of proposed property taxes under Section 200.069, Florida Statutes, the truth-in-millage notification. 7 (C) If the City determines that the notice provided under paragraph (B) of this Section 12 also fulfills_the requirements of paragraph (A) of this Section 12, then the se parate mailing requirement described in paragraph (A) will be deemed to be fulfilled by the notice described in paragraph (B). SECTION 13. APPLICATION OF ASSESSMENT PROCEEDS. Proceeds derived by the City from the Fire Rescue Assessments shall be used for the provision of fire rescue services, facilities, and programs. In the event there is any fund balance remaining at the end. of the Fiscal Year, such balance shall be carried forward and used only to fund fire rescue services, facilities, and programs. SECTION 14. EFFECTIVE DATE. This Preliminary Rate Resolution shall take effect immediately upon its passage and adoption. 8 PASSED, ADOPTED AND APPROVED THIS 2nd day of July, 2002. ATTEST: Gerald Broening, Mayor Janet Prianito, City Clerk APPROVED AS TO FORM AND CORRECTNESS: James A. Cherof City Attorney 9 APPENDIX A PARCEL APPORTIONMENT METHODOLOGY APPENDIX A PARCEL APPORTIONMENT METHODOLOGY The Cost Apportionment to each Property Use Category shall be apportioned among the Tax Pamels ~/ithin each Property Use Category as follows: SECTION A-1. RESIDENTIAL PROPERTY. The Fire Rescue Assessment for each Tax Parcel of Residential Property shall be computed by multiplying the Demand Percentage attributable to Residential Property by the Fire Rescue Assessed Costs, dividing such product by the total number of Dwelling Units shown on the Tax Roll within the City, and then multiplying such quotient by the number of Dwelling Units located on such Tax Parcel. SECTION A-2. NON-RESIDENTIAL PROPERTY, The Fire Rescue Assessments for each Building of Non-Residential Property, except Nursing Home Property, shall be computed as follows: (A) Respectively, multiply the Fire Rescue Assessed Costs by the Demand Percentage attributable to each of the non-residential Property Use Categories. The resulting dollar amounts reflect the portions of the City's fire rescue budget to be respectively funded from Fire Rescue Assessment revenue derived from each of the non-residential Property Use Categories. (B) Separate each Building of Non-Residential Property into the appropriate non-residential Property Use Category for that Building. (C) For each non-residential Property Use Category, add the Building square footage of all the Buildings in each non-residential Property Use Category. All Buildings A-1 with a number of square feet exceeding 50,000 will be included in the calculation at 50,000 square feet. This sum reflects an aggregate square footage area for each non- residential Property Use Category to be used by the City in the computation of Fire Rescue Assessments. (D) Divide the product of subsection (A) of this Section relative to each of the non-residential Property Use Categories by the sum of the square foot allocations for each non-residential Property Use Category described in subsection (C) of this Section. The resulting quotient expresses a dollar amount per square foot of improved area ("the square foot rate") to be used in computing Fire Rescue Assessments on each of the respective nbn-residential Property Use Categories. (E) For each of the non-residential Property Use Categories, multiply the applicable square foot rate calculated under subsection (D) of this Section by the number of square feet, up to 50,000 square feet, for each Building in the non-residential The resulting products for each Building expresses the Assessments to be imposed on each Building of Non- Property Use Categories. amount of Fire Rescue Residential Property. SECTION A-3. NURSING HOME PROPERTY. Notwithstanding the procedure in Section A-2 for Non-Residential Property, the Fire Rescue Assessments for each Building of Nursing Home Property shall be computed as follows: (A) For Nursing Home Property, assign the square foot rate determined in Section A-2 of this appendix for Institutional Property to the Property Use Category of Nursing Home Property. A-2 (B) Multiply the square foot rate calculated in Section A-2 for Institutional Property by the number of square feet, up to 50,000 square feet for each Building of Nursing Home Property. The resulting products represents the amount of Fire Rescue Assessments to be imposed on each Building of Nursing Home Property. (C) The remaining portion of the City's fire rescue budget otherwise attributable to Nursing Home Property, and not funded through Fire Rescue Assessments imposed on Nursing Home Property, shall be funded from legally available City revenue other than Fire Rescue Assessment proceeds. SECTION A4. MIXED USE PROPERTY. The Fire Rescue Assessments for each Tax Parcel classified in two or more Property Use Categories shall be the sum of the Fire Rescue Assessments computed for each Property Use Category. A-3 APPENDIX B ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE APPENDIX B ESTIMATED FIRE RESCUE ASSESSMENT RATE SCHEDULE SECTION B-1. DETERMINATION OF FIRE RESCUE ASSESSED COSTS. The estimated Fire Rescue Assessed Costs to be assessed for the Fiscal Year commencing October 1,2002; is $2,842,317.00. SECTION B-2. ESTIMATED FIRE RESCUE ASSESSMENTS. (A) The estimated Fire Rescue Assessments to be assessed and apportioned among benefited parcels pursuant to the Cost Apportionment and Parcel Apportionment to generate the estimated Fire Rescue Assessed Cost for the Fiscal Year commencing October 1, 2002, are hereby established as follows for the purpose of this Preliminary Rate Resolution: RESIDENTIAL Rate Per Dwelling Unit PROPERTY USE CATEGORIES Single Family I $70.00 Residential I Multi-Family Residential I $42.00 NON-RESIDENTIAL Rate Per Square Foot PROPERTY USE (capped at 50,000 sq ft) CATEGORIES Commemial $0.11 ndustriatNVarehouse $0.03 nstitutional $0.17 ~lursing Homes $0.17 (B) The amount any Tax Parcel has in a delinquent or amount due of the Fire Rescue Assessment for Fire Rescue Services provided during the delinquency period of B-1 October 1, 2001 through July 24, 2002, shall be collected along with the applicable rate as outlined in Section B-2(A) above for that Tax Parcel for Fiscal Year 2002-03. B-2 APPENDIX C FORM OF NOTICE TO BE PUBLISHED APPENDIX C FORM OF NOTICE TO BE PUBLISHED To Be Published No Later Than August 20, 2002 [iNS ERT MAP OF CITY] NOTICE OF HEARING TO REIMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE SPECIAL ASSESSMENTS Notice is hereby given that the City Commission of the City of Boynton Beach will conduct a public hearing to consider reimposing fire rescue special assessments for the provision of fire rescue services within the City of Boynton Beach for the Fiscal Year ~3eg~nning October 1,2002. The hearing will be held at 6:30 p.m. on September 12, 2002, in the City Commissio~ Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynton Beach Florida, for the purpose of receiving public comment on the proposed assessments. All affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at the hearing, such person will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk's office at [phone number] at least [number of] days prior to the date of the hearing. The assessment for each parcel of property will be based upon each parcel's classification, and the total number of billing units attributed to that parcel. The following table reflects the proposed fire rescue assessment schedule. C-1 RESIDENTIAL Rate Per Dwelling Unit PROPERTY USE CATEGORIES Single Family Residential I $70.00 Multi-Family Residential I $42.00 ~ION-RESIDENTIAL Rate Per Square Foot 'ROPERTy USE (capped at 50,000 sq ft) ·:ATEGOR!Es 3ommercial $0.11 ndustdal/Warehouse $0.03 hstitut[onal $0.17 Nursing Homes $0.17 Copies of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), Amending Ordinanbe No; 01-56, the Initial Assessment Resolution (Resolution No. R01- 217), the Final Assessment Resolution (Resolution No. R01-249), the Preliminary Rate Resolution initiating the annual process of updating the Assessment Roll and re~mposing the Fire Rescue Assessments, and the preliminary Assessment Roll for the upcoming fiscal year are available for inspection at the City Clerk's office in City Hall, located at 100 East Boynton Beach Boulevard, Boynton Beach, Flodda. The assessments wilt be collected on the ad valorem property tax bill which will be mailed in November 2002, as authorized by section 197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title. If you have any questions, please contact the [name of] Department at [phone number], Monday through Friday between 9:00 a.m. and 5:00 p.m. CITY CLERK OF BOYNTON BEACH, FLORIDA C-2 APPENDIX D FORM OF NOTICE TO BE MAILED - - ~ --- APPENDIX D FORM OF NOTICE TO BE MAILED * * * * * NOTICE TO PROPERTY OWNER * * * * * City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida [zip code] Owner Name Address City, State Zip CITY OF BOYNTON BEACH, FLORIDA NOTICE OF HEARING TO IMPOSE AND PROVIDE FOR COLLECTION OF FIRE RESCUE NON-AD VALOREM ASSESSMENTS NOTICE DATE: August 20, 2002 Tax Parcel #: Legal Description: Sequence: As required by section 197.3632, Florida Statutes, and the direction of the City Commission, notice is given by the City of Boynton Beach that an annual assessment for fire rescue services using the tax bill collection method, may be levied on your property. The use of an annual special assessment to fund fire rescue services benefiting 'mproved property located within the City of Boynton Beach in the past has proven to be fair, efficient and effective. The total annual fire rescue assessment revenue to be collected within the City of Boynton Beach is estimated to be $[insert amount] for fiscal year October 1, 2002 - September 30, 2003. The annual fire rescue assessment is based on the classification of each parcel of property and number of billing units contained therein plus any unpaid or delinquent assessments for fire rescue services. The above parcel is classified as The total number of number of billing units on the above parcel is The annual Fire Rescue Assessment for the above parcel is $. The delinquent Fire Rescue Assessment for the above parcel is $ The maximum annual Fire Rescue Assessment that can be imposed without further notice for fiscal year 2002-03 and for future fiscal years for th~ above parcel ~s $ A public hearing will be held at 6:30 p.m. on September 12, 2002, in the City Commission Chambers of City Hall, 100 East Boynton Beach Boulevard, Boynto~ Beach, Florida for the purpose of receiving public comment on the proposed D-1 assessments. YoLi-an~- ~1~ ~ther affected property owners have a right to appear at the hearing and to file written objections with the City Commission within 20 days of this notice. If you decide to appeal any decision made by the City Commission with respect to any matter considered at the headng, you will need a record of the proceedings and may need to ensure that a verbatim record is made, including the testimony and evidence upon which the appeal is to be made. In accordance with the Americans with Disabilities Act, persons needing a special accommodation or an interpreter to participate in this proceeding should contact the City Clerk's office at [phone number] at least [number of] days prior to the date of the hearing. Unless proper steps are initiated in a court of competent jurisdiction to secure relief within 20 days from the date of City Commission action at the above hearing (including the method of apportionment, the rate of assessment and the imposition of assessments), such action shall be the final adjudication of the issues presented. Copies of the Fire Rescue Assessment Ordinance (Ordinance No. 01-34), the Amending Ordinance (Ordinance No. 01-56), the Initial Assessment Resolution (Resolution No. R01-217), the Final Assessment Resolution (Resolution No. R01-249), the Preliminary Rate Resolution initiating the annual process of updating the Assessment Roll and relmposing the Fire Rescue Assessments, and the preliminary Assessment Roll for the upcoming Fiscal Year are available for inspection at the City Clerk's office in City Hall, located at 100 East Beach Boulevard, Boynton Beach, Florida. Both the fire rescue non-ad valorem, assessment amount shown on this notice and the ad valorem taxes for the above parcel will be collected on the ad valorem tax bill mailed in November of each year that the assessment ~s imposed. Failure to pay the assessments will cause a tax certificate to be issued against the property which may result in a loss of title. If there is a mistake on this notice, it will be corrected. If you have any questions regarding your fire rescue assessment, please contact the [name of] Department at [phone number], Monday through Friday between 9:00 a.m. and 5:00 p.m. If you have a correction, please fill out the enclosed correction request card and return it to the City immediately. ***** THIS IS NOT A BILL ***** D-2 Requested CiW Core~mssion Meetin~ Dates [] March 19,2002 [] April 2~ 2002 [] April 16,2002 [] May 7, 2002 XlI. - LEGAL ITEM C.2. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR.._ Date Final Form Must be Turned in to Citg Clerk's Office March 6. 2002 (5:00 p.m.) March 20, 2002 (5:00 p.m.) Requested City Commission Date Final Form Mus~c~ Tu~ne~._ Meeting Dates in to Cit~ Clerk'snDTfice [] May 21. 2002 May 8, 2002 (5:00 p.m-?~ [] June 4, 2002 May 22, 2002 (5:0(p.m.) April 3. 2002 5:00 p.m.) [] June 18. 2002 June 5, 2002 (5:00 p.m.) April 17, 2002 (5:00 p.m.) [] July 2, 2002 June 19. 2002 (5:00 p.m NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the July 2. 2002 City Commission Agenda under Legal - Resolutions: Extension of Notice &Intent CNOI) for the Congress Avenue (M-i) plamamg Study. Staffrecommends that the Notice of Intent (NOI) for the South Congress Avenue Study be extended for eight (8) months to allow time to mxplement the study recommendations, and to be amended to allow new applications for industrial development to include the rezoning for a Planned Industrial Development and related master plan/site plan apphcation Approval of the extension would extend the NOI to March 2. 2003. DESCRIPTION: The South Congress Avenue study has been completed and includes five(5) implememation recommendations including the recomxnandatiun to extend and amend the NOI as described herein. The NOI was adopted on January 2, 2002, and will expire 180 days later, or on July 1. 2002. To continuing ensuring that development occurs consistent with the conclusions of the study, staffrequests this 8-month extension of the NOI and the corresponding temporary restrictive regulations. The implementation tasks include amendments to the Land Development Regulations, which could take approximately three (3) months to four (4) months to process. Recommendation #5. the amendment to the Comprehensive Plan, would take apprommately eight (8) months m nine (9) months to process, cuntingem upon the timely transmittal to, and processing by the State of Florida Deparmaent of Community Affairs. To mamediatety being implementing recommendation #5, staff also requests that the NOI be amended to allow vacant properties to be developed if rezoned and developed as a Planned Industxial Development where consistent with applicable city regulations. For further information on this request, please see the accompanying resolution, and the South Congress Avenue (M-i) Study (due for completion and distribution by June 27, 2002) PROGRAM IMPACT: N/A FISCAL IMPACT: ~ j N/A ALTERNAT1VE~,~4 ., -;q/A DevelOpment De}artment Direct/St- Planning and Zoning Lttrector City Manager's Signature City Attorney / Finance / Human Resources s :WlanningxSI-IARED\WP~SPECPRO.BResolutions Wtgenda Item Request NOI extension 7-02-02.dot S :~B ULLETINWORMS~AOENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION O1; THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AN EIGHT (8) MONTH EXTENSION OF THE "NOTICE OF INTENT" FOl~' THE cONGRESS AVEN~U-E (M-l) PLANNING sTUDy APPROVED BY RESOLUTION NO. 02-006; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission approved a Notice of Intent by Resolution R02-006 2002; and WItEREAS. the Notice of Intent was m be in effect from the date of adoption and maximum period of 180 days, unless otherwise extended by the City. Commission and WHEREAS, the South Congress Avenue study has been completed and includes five (5) recommendations including the recommendation to extend and amend the NOI and WHEREAS, to continue ensuring that development occurs consistent with the of the study, staff has recommended this 8-month extension of the NOI and the temporary restrictive regulations; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby the Notice of Intent, originally approved by Resolution No. R02-006, for an additional months, to expire on March 2, 2003. Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~.TTEST: City Clerk Corporate Seal) day of July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissmner Commissioner Requested City Comm/ssion Meeting Dates March 19. 2002 ApdI 2. 2002 April 16.2002 May 7. 2002 NATURE OF AGENDA ITEM XlI. - LEGAL CITY OF BOYNTON BEACH ITEM C.3. AGENDA ITEM REQUEST FOl. Date Final Form Must be Turned in to Ci~3 Clerk~s Office March 6. 2002 (5:00 p.m March2( 2002 (5:00 p.m. April 3. 2002 5:00 p.m.) April 17.2002 ~5'00 p.m.) Requested City Commission Date Final Form Must be Turned Meeting Dates in to Cit~ Clerk's Office [] May21.2002 May8,2002 5:00p.m.) [] June 4, 2002 May 22, 2002 5:00 p.m. ._ [] June 18, 2002 June 5, 2002 tS:00 p.m. [] July 2. 2002 June 19. 2002 15:00 p.m~_ [] Admiins~xative [] Development Plans [] Consent Agenda [] New Bushiess [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: ~ Desiguate Voting Delegate for the 76 Atmual Florida League of Cities Conference EXPLANATION: It is iraportant that the city designate one person to be the voting delegate. Pohcy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each city wS1] make decisions that determine the direction of the League. Mayor Broerfin~e and Comm/ssioner Fisher are attending the conference. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Not appoint a votiffg delegate. Department Head's Signature Department Name /?~ignamre ~ClW~ey / Finance Human Resources S:~BULLETIN~FORMS~A~ENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R02- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORDA. APPOINTING AS A VOTING DELEGATE TO REPRESENT TIlE CITY OF BOYNTON BEACH AT THE FLORIDA LEAGUE OF CITIES, INC., 76th ANNUAL CONFERENCE TO BE HELD AUGUST 15-17, 2002; AND PROVDING AN EFFECTIVE DATE. WHEREAS, the Florida League of Cities Annual Conference will be held on August 15-17, 2002; and, WHEREAS, the City of Boynton Beach is entitled and urged to appoint one ating delegate ro said Conference and wishes to bestow upon the following named tdividual such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed s being tree and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida hereby appoints as a voting delegate to the 76m Annual Florida League of Cities Annual Conference. Section 3. That this Resolution shall become effective immediately upon ~assage. PASSED AND ADOPTED thais kTTEST: City Clerk (Corporate Seal) ~:eakResoXapptskFLC - 76~ Annual Conf. '~'""dgy' 6 f July, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner 76th Annual Conference Florida League of Cities, Inc. August 15-17, 2002 Boca Raton, Florida It is important that each member city sending delegates to the Annual Conference of the Florida League of Cities, des}gnate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each city select one person to serve as the city's votingdelegate. . Please fi!! out this form and return it to the League office so that your voting delegate may be properly iden~ied. Designation of Voting Delegate Name of Voting Delegate: Title: City off AUTHORIZED BY: NRFRe Title Return this form to: Gall Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 or Fax to Gail Dennard at (850) 222-3806 Requested City Commission Meet/ng Dates [] March 19. 2002 [] April 2. 2002 [] April 16.2002 [] May 7, 2002 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FO! Date Final Form Must be Turned in to Ciw Clerk's Office March 6. 2002 [5:00 p.m March 20. 2002 (5:00 p.m.) Apr/l 3. 2002 (5:00 p.m.) April 17, 2002 ~5:00 p.m.) Requested City Comm~smon Meeting Dates May 2l. 2002 --] June 4~ 2002 [] June 18~2002 [] July 2. 2002 XII, - LEGAL ITEM D,J. Date Final Form Must be Turned in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5. 2002 5:00 p.m.) June Ig. 2002 15:00 p.m0 NATURE OF AGENDA ITEM [] Admimstrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Repom RECOMMENDATION: Authorize the City Attorney to initiate litigation as plaintiff against Earline Bassie, related to motor vehicle accident of March 2. 2001. in Delray Beach, Florida. EXPLANATION: Motor vehicle accident occurred on March 2. 2001. m Delray Beach, Florida. Driver of the defendant's vehicle was charged under Florida Statute 316.122, with Lei~ mm in front of approaching ~raffic. Citation number 7836AJX4 was issued by the Dekay Beach Police Department. Ms. Bassie's irmurance carrier has denied the subrogation claim. PROGRAM IMPACT: Defense of City in any subsequent linganon initiated by Ms. Bassie. will be conducted by the Risk Management Department. FISCAL IMPACT: Damages incurred by City, up to this date, include $1,685.00 in medical and workers' compensation expenses. $7,500.00 in damages to City vehicle, pins other costs and fees to be determined. ALTERNATIVES: Seek no reimbursement for $9 185.00 paid by City Of Boymon Beach on motor vehicle accident charged to other driver. Depa~n, jl~'~-I'-~ad's Signature City Manager's Signature RISK MANAGEMENT Department Name City Att~d~y~ Finance / Human Resources C JM/ClaimautfB as sieE03 .doc S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FOR/VI.DOC State 'Farm Insurance June 5.2002 David Tolces 3099 E. Commercial Blvd., Suite 200 Ft. Lauderdale, FL 33308 Claim Number: Date of Loss: Our Insured: Your Client: 59-V711-582 Beach Companies® Delray Beach Sewice Center 3945 West Atlantic Avenue Delray Beach. FL 33445-3999 (561 ~ 243-2300 Dear Mr. Tokes: I am in receipt of your May 6, 2002 correspondence. PleaSe direct all inquiries concerning the subrogation claim to my attention. Our investigation reveals that Ms. Bassie was flee from negligence on the date of loss and: therefore, we are unable to honor your request for payment. Based on our insured's statement, along with an independent wimesses' statement, it indicates that the police officer was respons~le for this collision. If your investigation"has revealed, something to the contrary, please contact me. Sincerely, David Grokhowsky Claim Specialist STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY (561) 243-2322 DG/038/0605008.96 CC' Earline Bassie c/o George Zednek Attorney at Law 413 W. Bo)mton Beach Blvd. Boynton Beach, FL 33435 HOME OFFICES: BLOOMINGTON. ILLINOIS 61710-000I GOREN, CHEROF, DOODY & EZROL, ATTORNEYS AT LAW P.A. SAMUELS. GOREN JAMES a. CHEROF DONALDJ. DOODY KERRY L. EZROL MICHAEL D. CIRULLO. JR TELEPHONE ~954) 771-4500 FACSIMILE (954) 771-4923 JULIE F. KLAHR LINDSEYA PAYNE NANCY R. KRAMSR DAVID N. TOLCES STEVEN L. JOSIAS. OF COUNSEL May 6, 2002 Jason D. Weisser, Esquire Schuler and Halvorson, P.A. 1615 Forum Place West Pall Beach, Florida 33401 Re; City of Boynton Beach ("City")/Claim against Earline Bassie Date of Incident: March 2, 2001 Dear Mr. Weisser: This office has been retained by the City of Boynton Beach, ("the City") and serves as the office of the City Attorney. Our office has been requested by the City's Risk Manager to advise you, that as a result of the automobile accident caused by your client, Earline Bassie, the City of Boynton Beach is going to seek to recover its damages caused to its employee, as well as its vehicle by your client. At this point in time, the damages include $1,685.00 in medical and worker's compensation expenses, and an additional $7,500.00 as a result of damage to the City's automobile. Our office has previously notified Ms. Bassie's insurance carrier, State Farm, regarding the damage to the City's vehicle. Additionally, Preferred Government Claims Solutions has notified State Farm of the City's employee's medical expenses associated with the accident. At this time, on behalf of the City of Boynton Beach, our office would request that Ms. Bassie pay to the City, the total of $9,185.00. Our office would appreciate a response to this letter no later than May 13, 2002. If we do not hear from either your office or your client by that date, we will assume that your client has no Jason D. Weisser, Esquire May 6, 2002 Page 2 interest in resolving this matter, and we will request authorization from the City. Commission to commence litigation against Ms. Bassie. Thank you for your prompt attention to this matter. If you have any questions, please do not hesitate to call. Sincerely, DAVID N. TOLCES Assistant City Attorney DNT:ja Enclosure(s) Cc: Chuck Magazine, Risk Manager State Farm Insurance Companies (Claim # 59-~4711-582) gJGCDE_FS~LIBR~RY~ 1990\900182.BB\LETTER\Weisser La' (City Cia m - Earline Bassie) doe_doe LONG FORM ox-?o41 '7 06/4O [] ~] [~ Deira¥ aea=h ~1. Palm Beach ~ ~T~,= ..... ~ I [ 04 ~~SR 806 (W.At]~ntic A~ ,,SW / NW 12th Ave. ~ ~ ~ ~ . ~ ~m~ ~867D 3~ ~ O0 Chevy 01 01] ~'~ ~ ~'~'~ ' ' o ~ State ~a~ Insurance Co. C09 a003-59-4 M~lpine's I~ ~.~,~ 055 {Back s Tow{nfl{ a ....... ~ 4~ I Z { I > · - ....... :Riard F. McNevin Jr 100 E.Boynton Bch. Blvd Bo n~o ~,,~,-- , y n Bch F1 33~35 05/2 M251-746-71-1f13-O , * i I 1 3 1 NONE . - -- , ~A~Z~ . . 2ND CiTY 316.122 approa¢~ing/~raffic 7836AJX4 vehicle 2 was traveling ~estbound SR 806, (West Atiantic Avenue) right trave: lane, approaching NW/SW 12th Avenue. Vehicle I was _traveling eastboun_.d_. SR 806, (West Atlantic ,A_v_enue)_..~e.f..t turf lane, approaching NW/SW I2th Avenue. SR 806 east & westbound traffic had a "GREEN" traffic s~g~n.a..1.. Traffic was extremely heavy due to road construction in the area. Vehicle 2 was ~roceeding westbound through t_h~ intersection~ right travel lane. The ~perator of Vehicle 1 said that the westbound traffic, left lane, .s~_t. opped because of traffic stopped ahead, leaving an open~-g in westbound traffic in the intersection. Vehicle i seeing the opening' in traffic,, proceeded to make a left turn in front of approaching traffic, from SR 806, esstboun~ lefg~ turn lane, =o NW 12th Ave. northbound. In doing so, the front right ~ Vehicle I struck the left front of Veh{cle l. The operator of ~ehicle werved to the ri_g~t to try to~ avoid this ~ollisionl The first bo%h vehicles to travel in a northwesterly direction and the Vehicle i struck the left side of Vehicle 2. Both vehicles in a ~ction at the northwest impact right aide'af came to rest ,, SEE PAGE 2 ~ uben A. Cruz (ID~ 690)100 E. Boynton Bch. Blvd. Boynton Bch., FL. 33435 J ~"-'~-'~ ~ J ~ I ~ ~ ~' ' I O~u. F. G~asm ~ ~ I 73[ I INDICA'rE WITH ARRow ' -- V! ~3/02/0~ 0~-?0(~ t ! S nO [] On ~ ( ) Oft. ~. G~ann of Vehicle ; the Sethesda Memorial ~ 203~ Vehicle i wae treated ac the scene and refused Cowed from t~e scene by Beck's Boync~n Beach Police Dept. The Towing. V~t~ 2 was of ~he of V~!e ~ was detezm/ned aC fault and ~as cited for ffLeft Turn In~Frol~nC of Traffic~ (F.B.S. ]16.122). Note: Vehicle 2 is a Beech "MF~c~_.Dw SSE PAGE 3 o3/02/02 [] [] I-I [] ~.~ PAGE 2