R25-049 1 RESOLUTION NO. R25-049
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING TASK ORDER NO. GESUT-1B-02-25
5 WITH CAROLLO ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING
6 SERVICES, INCLUDING SURVEY, PERMITTING ASSISTANCE, DESIGN
7 SERVICES, AND CONSTRUCTION MANAGEMENT SUPPORT FOR THE
8 SEA MEADOW SOUTH — WATER & WASTEWATER IMPROVEMENTS
9 PROJECT FOR AN AMOUNT NOT TO EXCEED $953,516.55, AND TO
10 APPROVE A BUDGET TRANSFER TO ALLOCATE SUFFICIENT FUNDING
11 FOR THE PROJECT; AND FOR ALL OTHER PURPOSES.
12
13 WHEREAS, the Sea Meadow South Community, consisting of approximately two-hundred
14 and forty (240) mobile homes, has been experiencing recurring sewer backups and water main
15 breaks and requires frequent maintenance by the City; and
16 WHEREAS, to enhance service reliability and to improve infrastructure resilience, the City
17 intends to construct new water and sewer mains within the Sea Meadow South Community and
18 to replace the existing, aging infrastructure to standardize and upgrade water and sewer
19 connections to ensure long-term sustainability and improve service quality for residents (the
20 "Project"); and
21 WHEREAS, fire protection within the Sea Meadow South Community will be enhanced by
22 incorporating fire hydrants into a new water distribution system, thus improving public safety and
23 aligning the Community's infrastructure with current City standards; and
24 WHEREAS, the City desires to approve Task Order No. GESUT-1B-02-25 with Carollo
25 Engineers, Inc., ("Vendor") in accordance with Request for Qualifications No. CW24-001 (General
26 Engineering Consulting Services Contract, Scope Category B), as awarded by the City Commission
27 on November 19, 2024, in City Resolution No. R24-291; and
28 WHEREAS„ the requested Task Order with the Vendor is necessary to provide long-term
29 operational efficiencies,to improve service delivery to residents, and to enhance public health and
30 safety in the Sea Meadow South Community; and
31 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
32 best interests of the City's citizens and residents to approve Task Order No. GESUT-1 B-02-25 with
33 the Vendor to provide the City with professional engineering services, including survey, permitting
34 assistance, design services, and construction management support for the Project, in amount not
35 to exceed $953,516.55; and
36 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
37 best interests of the City's citizens and residents to approve a budget transfer to allocate sufficient
38 funding for this project; and
39 WHEREAS, a budget transfer of $263,516.55 is necessary to fund the Project, with
40 $131,758.28 from WT1902—403-5000-533-65.02 and $131,758.27 from UC2103—403-5000-65.04
41 to CIP project No. UC2503.
42 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
43 BEACH, FLORIDA, THAT:
44 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
45 being true and correct and are hereby made a specific part of this Resolution upon adoption.
46 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
47 approve Task Order No. GESUT-1B-02-25 between the City and Vendor, for professional
48 engineering services, including survey, permitting assistance, design services, and construction
49 management support for the Project, in an amount not to exceed $953,516.55, and authorizes the
50 Mayor to execute the Task Order in form and substance similar to the, attached as Exhibit A.
51 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby approves
52 a budget transfer in the total amount of $263,516.55 from the general CIP budget to CIP project
53 No. UC2503, specifically with $131,758.28 from WT1902 — 403-5000-533-65.02 and $131,758.27
54 from UC2103 —403-5000-65.04, to fund the Project and associated permits.
55 SECTION 4. The City Commission of the City of Boynton Beach, Florida, hereby
56 authorizes the Mayor to execute Task Order No. GESUT-1 B-02-25 with Carollo Engineers, Inc.
57 SECTION 5. The City Clerk shall retain the fully executed Task Order as a public record
58 of the City. A copy of the fully executed Task Order shall be provided to Keith Webber for
59 forwarding to the Vendor.
60 SECTION 6. This Resolution shall take effect in accordance with law.
61
62 [SIGNATURES ON THE FOLLOWING PAGE]
63 J4i
64 PASSED AND ADOPTED this ! U day of • 'ebr UQ.►-t._k 2025.
U
65 CITY OF BOYNTON BEACH, FLORIDA
66 YES- NO
67 Mayor-Ty Penserga ��//
68 t/
69 Vice Mayor-Aimee Kelley
70
71 Commissioner-Angela Cruz
72i. /
73 Commissioner-Woodrow L. Hay
74
75 Commissioner-Thomas Turkin
76
77 VOTE Si.)
78 AT ES :
7 — /
80 % •.07.11
81 MayleelDe - us, MPA)" C ga
82 City Cler / Ma r
83
84 APPROVED AS TO FORM:
85 (Corporate Seal) ;=y of B0),,,,‘`‘‘:1961%
86 e'Q�.•••CORPO.T i
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87 ; u�, 9�;co,�� ��
88 i ; �N�0„,�L a i Shawna G. Lamb
89 'It 4 s9')re, 2, City Attorney
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Form of Task Order
CITY OF BOYNTON BEACH
General Engineering Consulting Services Task Order
Task Order No. GESUT-1B-02-25
Consultant: Carollo Engineers
1. Task/Project. Task Order No. GESUT-1B-02-25 Sea Meadow South — Water & Wastewater
Improvements Proiect
2. Detailed Scope of Professional Services.
A detailed scope of services under this Task Order, in accordance with the phases of service detailed
in the Agreement, is attached as Exhibit A
3. Deliverables and Schedule.
For study/design related services: Consultant shall deliver to the City the deliverables specified at
the time indicated on the attached Exhibit B.
For project administration services: Consultant shall provide project/construction administration
services in accordance with the Agreement and project schedule.
4. Compensation.
The total estimated construction costs of the Project or the cost of the study or report for this Task
Order may not exceed the amounts set forth in Section 287.055, Florida Statutes.
The total Fee to be paid to the Consultant under this Task Order shall not exceed $953,516.55, based
on the hourly rates currently in effect under the Agreement.
A detailed fee schedule is attached as Exhibit C.
The payment schedule (based on deliverables) is attached as Exhibit N/A.
5. Agreement Reference.
This Task Order shall be performed under the terms and conditions described within the General
Engineering Consulting Services Agreement, dated November 19, 2024, by and between the City of
Boynton Beach and Carollo Engineers, Inc. ("Consultant"), Contract No. CW24-001.
6. Insurance.
Consultant shall maintain insurance coverages in accordance with the Agreement and hereby
confirms that Certificate(s) of Insurance evidencing current policies meeting the requirements of
the Agreement are on file with the City as of the date of this Task Order.
7. Exhibits.
All attached Exhibits are incorporated fully into this Task Order and the Agreement.
RFQ CW24-001 General Engineering Consulting Services Task Order Form Exhibit A
8. Notice to Proceed (Task Order Form and Purchase Order).
® If checked, Consultant's receipt of a fully-executed copy of this Task Order and Purchase
Order (PO) shall serve as the Notice to Proceed under this Task Order, effective as of the
date the fully-executed Task Order was emailed to the Consultant.
❑ If checked, Consultant shall commence Services under this Task Order as specified in a
forthcoming Purchase Order (PO) and Notice to Proceed.
CONSULTANT: CITY OF BOYNTON BEACH
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Print Name: Elizabeth Fuiikawa, PE
Date: January 28, 2025 Date: 2'! , 2025
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••may Approv as to forrr�a d gality
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RFQ CW24-001 General Engineering Consulting Services Task Order Form Exhibit A
City of Boynton Beach
Risk Management Department
INSURANCE ADVISORY FORM
Under the terms and conditions of all contracts, leases, and agreements,the City requires appropriate coverages listing the
City of Boynton Beach as Additional Insured.This is done by providing a Certificate of Insurance listing the City as"Certificate
Holder"and"The City of Boynton Beach is Additional Insured as respect to coverages noted."Insurance companies providing
insurance coverages must have a current rating by A.M. Best Co.of"B+"or higher. (NOTE:An insurance contract or binder
may be accepted as proof of insurance if a Certificate is provided upon selection of vendor.) Thefollowing is a list of types of
insurance required of contractors, lessees, etc., and the limits required by the City: (NOTE: This list is not all inclusive,
and the City reserves the right to require additional types of insurance, or to raise orlower the stated limits,based
upon identified risk.)
TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED
General Liability General Aggregate $ 1,000,000.00
Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00
Owners & Contractor's Protective (OCP) Personal &Adv. Injury $ 1,000,000.00
Asbestos Abatement Each Occurrence $ 1,000,000.00
Lead Abatement Fire Damage (any one fire) $ 50,000.00
Broad Form Vendors Med. Expense (any one person) $ 5,000.00
Premises Operations
Underground Explosion&Collapse Products
Completed Operations Contractual
Independent Contractors Fire
Legal Liability
Professional Liability Aggregate $ 1,000,000.00
Automobile Liability Combined Single Limit $1,000,000.00
Any Auto
All Owned Autos
Hired Autos
Non-Owned Autos
Excess Liability Each Occurrence to be determined
Umbrella Form Aggregate to be determined
Worker's Compensation Statutory Limits
Employer's Liability Each Accident $ 1,000,000.00
Disease, Policy Limit $ 1,000,000.00
Disease Each Employe, $ 1,000,000.00
Property:
Homeowners Revocable Permit $ 300,000.00
Builder's Risk Limits based on Project Cost
Installation Floater Limits based on Project Cost
Other-As Risk Identified to be determined
INSURANCE ADVISORY FORM
Insurance Advisory
EXHIBIT A
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2056 Vista Parkway.Suite 400,West Palm Beach,Florida 33411
Engineers...Working Wonders With Water®
P.561.868.6400 F.561.868.6401
January 28, 2025
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
City of Boynton Beach
124 E.Woolbright Road
Boynton Beach, FL 33435
Subject: Proposal for Engineering Services
Sea Meadow South—Water&Wastewater Improvements Project:Survey, Permitting, Detailed
Design, Bid Documents,and Construction Management(CM)Support
Dear Mr.Webber:
As requested,we have prepared the following proposed scope of services for the subject project.
Background and Scope of Overview
The CITY of Boynton Beach (CITY)owns and maintains the existing water and sewer utilities within the
Sea Meadow residential community. This Service Authorization is for engineering services associated
with the Sea Meadow South Improvements Project (PROJECT) located at 4290 Royal Manor Blvd,
Boynton Beach, FL 33436.The following is our understanding of the current conditions and needs:
• The Sea Meadow community is complete with approximately 480 residential mobile homes,split
between the north and south side of Gateway Boulevard. The focus of this project is limited to
the south side of Gateway Boulevard, comprised of approximately 240 homes.
• Each mobile home is equipped with one potable water source and one sewer connection. An
unknown number of homes are equipped with one non-potable water source for irrigation.
• The Sea Meadow South community regularly experiences residential sewer backups and has
experienced water main breaks. The CITY regularly maintains all damaged water and sewer
connections within the Sea Meadow South community.
• The CITY owns and operates the existing Lift Station (LS) within the Sea Meadow South
community and has stated that the LS is in acceptable condition for continued operation.
• The CITY desires to construct new water and sewer mains within the Sea Meadow South
community.
• The CITY desires to construct new water and sewer connections to all homes within the Sea
Meadow South community by standardizing connections to front-of-lot connections.
• The CITY prefers to abandon in place all decommissioned existing utilities replaced on this
project.
WAT E R
OUR FOCUS
OUR BUSINESS
OUR PASSION
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 2
• The CITY requested assistance with a Transference Letter of all water and sewer connections to
outline the extents of the water and sewer system the CITY will maintain upon completion of this
project.
• The CITY has requested Carollo Engineers, Inc. (CONSULTANT)provide a detailed design of the
proposed water and sewer improvements with biddable documents, assistance during the bid
phase, and limited Construction Management(CM)support.
Scope of Work
Task 1—Project Management
Task 1 includes aspects of project and quality management to provide effective delivery of the PROJECT.
Specific items included in Task 1 are detailed in the subtasks described below.
Task 1.1—Project Management, Communications and Meetings
The CONSULTANT will provide overall project management and communication between its staff, sub-
consultants, and the CITY. The CONSULTANT will track and manage the budget, project tasks, and
schedule.
The CONSULTANT will attend and manage project meetings. This project anticipates one kick-off
meeting, and one general virtual progress meeting during each design phase (four (4) in total). The
CONSULTANT will develop agendas and minutes for all meetings.
The CONSULTANT will attend and manage public meetings with the residents of the Sea Meadow South
community to convey information about the project.This project anticipates three(3)public meetings to
be held in-person with the CITY and Sea Meadow South community. The CONSULTANT shall assist the
CITY in developing agendas and meeting notes for all meetings.
CONSULTANT will provide monthly progress reports that identify the work that has been performed during
the month and the work that is anticipated in the upcoming month.These reports will be delivered as part of
the monthly progress payment request.
Task 1.2—Quality Assurance/Control
The CONSULTANT will coordinate quality control and quality assurance review of the
project including review of design documents and QC of permit applications.
Task 1 Deliverables
• Meeting agendas
• Meeting minutes(PDF)
• Monthly progress reports(PDF)
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 3
Task 2—Data Collection and Condition Assessment
This task will include data collection and review,field investigations, condition assessment, site survey,
sub-surface utility engineering(SUE), and geotechnical investigation.
Task 2.1—Data Collection and Review
The CONSULTANT will collect and review previous data, reports and drawings relating to Sea Meadow
South community.The evaluation will include a review of known locations of existing water and sewer
connections, as well as locations of other existing utilities as it relates to the water and sewer
connections.This data will be used as a reference for the detailed design.Any information not received
to date will be requested via a request for information(RFI).
• Site Plan and Lot Exhibits Drawings.
• As-built drawings of homes within the Sea Meadow South community.
• Maintenance history/records for water and sewer laterals, and other utilities.
Task 2.2 - Field Investigation and Condition Assessment
Field visits will be used to investigate the existing Sea Meadow South water and sewer mains and
connections, existing utilities such as communications and electrical lines, and surrounding area for
purposes of the detailed design.The following is expected to be determined to the extent possible:
• Locations of water and sewer connections to each mobile home.
• Locations of other utilities including, but not limited to, communications and electrical.
Task 2.3—Survey and Sub-surface Utility Engineering(SUE)
The CONSULTANT,using a survey sub-consultant,will conduct a survey of the site.The survey will utilize
previous record drawing data as provided by the CITY to the extent feasible.The focus of the survey will
be on the entirety of the Sea Meadow South community.
Sub-surface utility engineer (SUE) will be performed within the roadway and lot lines to confirm pipe
locations, materials, and depths. This will include ground penetrating radar (GPR) efforts and fifty
hundred(50)soft digs.
Task 2.4—Existing Water and Sewer Connections
The CONSULTANT, using a plumbing sub-consultant, will conduct a survey of the existing water and
sewer connections within all of the mobile homes of the Sea Meadow South community to locate routing
and tie in locations of water service connections and sewer laterals from homes to CITY-owned and
maintained utilities.
%."1".......\
carollo.corn
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 4
Investigation of the existing water and sewer connections will include snaking of the sewer connections
and closed-circuit television (CCTV)to confirm pipe locations, materials, sizes, and depths. It is assumed
that 120 homes will require this method of investigation to located utilities and connections.
Task 2 Deliverable
• Survey(PDF and electronic CADD files)
• SUE Report(PDF)
• Geotechnical report(PDF)
• Lot drawings with existing water and sewer lateral(PDF)
Task 3—Preliminary Design
The CONSULTANT will develop a preliminary design and anticipates one (1) design workshop be
completed for evaluation of the proposed design. The preliminary design will also include one technical
memorandum to outline the design elements and considerations.
The preliminary design will include the evaluation of the existing water and sewer mains and connections
and provide a preliminary layout of the water and sewer mains and proposed locations of the water and
sewer connections.We have assumed that the design will define typical approaches or categories for the
water and sewer connections for the lots, rather than a specific design for each of the 240 lots, allowing
the bidders to price by numbers of lots in each category.
The CONSULTANT will evaluate the CITY's typical details for water and sewer connections and will
provide preliminary typical details for water and sewer connections as applicable.
Upon acceptance of the Preliminary Design by the CITY, the CONSULTANT will prepare final design
documents which will include 60%, 90% and 100% Design documents. Detailed design will include the
further development of drawings and specifications(the"Construction Documents")which describe the
elements, details, components, materials, and other information necessary for construction of a
complete and operational PROJECT.
The various final design phases are described below.
Task 3.1 - Preliminary Design
A preliminary design will be developed and submitted to the CITY for Review. One (1) workshop will be
completed with the CONSULTANT and the CITY to review the proposed design and evaluate the proposed
upgrades.Any comments on the preliminary design by the CITY will be incorporated into the 60%Design.
Task 3 Deliverables
• Preliminary Design technical memorandum, including the design criteria for the sewer and water
mains,to be submitted electronically to the CITY in PDF format.
• Preliminary Design documents (conceptual drawings and list of specifications), to be submitted
electronically to the CITY in PDF format.
• Design detail drawings depicting the proposed categories for the water and sewer connections.
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities,Engineering
January 28,2025
Page 5
• Engineer's Opinion of Probable Cost Class IV Estimate
• Meeting minutes of the Preliminary Design submittal review workshop,to be submitted electronically
in PDF format.
• Written responses to Preliminary Design submittal review comments in PDF format.
Task 4—Detailed Design
Upon acceptance of the Preliminary Design by the CITY, the CONSULTANT will prepare final design
documents which will include 6o%, go%and i00% Design documents. Detailed design will include the
further development of drawings and specifications(the"Construction Documents")which describe the
elements, details, components, materials, and other information necessary for construction of a
complete and operational Project.The various final design phases are described below.
Task 4.1- Draft(60%)Set
The drawings and specifications will be developed to 60%completion for this design phase submittal. After
submittal of the Draft Design documents, the CONSULTANT with attend one (1) review workshop. Any
comments on the Draft Design by the CITY will be incorporated into the 90%Design.
Task 4.1 Deliverables
• The 60%Design documents(drawings and specifications),to be submitted electronically to the CITY
in PDF format.
• Engineer's Opinion of Probable Cost Class III Estimate
• Meeting minutes of the 60% submittal review workshop, to be submitted electronically in PDF
format.
• Written responses to 60%submittal review comments in PDF format.
Task 4.2- Permit(90%)Set
The drawings and specifications will be developed to 90%completion for the 90% Design submittal. After
submittal of the 90%Design documents,the CONSULTANT will attend one(1)review workshop.This set will
be submitted to regulatory agencies for permit review/approval. Any comments on the 90% Design by the
CITY or regulatory agencies will be incorporated into the 100%Design.
Task 4.2 Deliverables
• 90%Design documents(drawings and specifications),to be submitted to the CITY
• Engineer's Opinion of Probable Cost Class II Estimate
• Meeting minutes of the 90% submittal review workshop, to be submitted electronically in PDF
format.
• Written responses to 90%submittal review comments in PDF format.
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 6
Task 4.3- Final(100%)Set(Issued for Bid Documents)
The drawings and specifications will be developed to 100% completion for the Final Design submittal.
Submittals will be sign and sealed.
Task 4.3 Deliverables
• 100%Design documents(drawings and specifications), sign and sealed,to be submitted to the CITY
and PDF format.
• Engineer's Opinion of Probable Cost Class I Estimate
Task 5—Permitting Coordination
The CONSULTANT will assist the CITY in obtaining permit approval for the proposed design.
Task 5.1 - Florida Department of Health (FDOH)
A permit is anticipated with the Florida Department of Health(FDOH)to construct/replace pipeline and sewer
connection components. A permit application will be prepared and submitted to the FDOH consistent with
comments and feedback received at the Draft(60%)Set workshop.The construction permit will include the
drawing set, application and other supporting data where necessary. Permitting fees are not included in this
scope and are assumed to be paid for by the CITY.
Task 5.2 - Florida Department of Environmental Protection (FDEP)
A permit is anticipated with the Florida Department of Protection (FDEP)to upgrade the water and sewer
mains and connections for the Sea Meadow South community. A permit application will be prepared and
submitted to the FDEP consistent with comments and feedback received at the Draft (60%) Set workshop.
The construction permit will include the drawing set, application and other supporting data where necessary.
Permitting fees are not included in this scope and are assumed to be paid for by the CITY.
Task 5.3—Palm Beach County(PBC)
A Utility/ROW permit is anticipated with the Palm Beach County (PBC) for water connections at Lawrence
Road and Gateway Boulevard. A permit application will be prepared and submitted to the PBC consistent
with comments and feedback received at the Draft(60%)Set workshop.The construction permit will include
the drawing set, application and other supporting data where necessary. Permitting fees are not included in
this scope and are assumed to be paid for by the CITY. This task involves pre-permitting efforts to address
maintenance of traffic and right of way(ROW)easement requirements from the County.It is the responsibility
of the contractor to obtain final permit approval to begin construction within PBC ROW.
Task 5 Deliverables
• Permit Applications(PDF and hard copy)
We have assumed that permits will not be required by the City of Boynton Beach.It is also assumed that permit
fees will be paid by the City and that all permits will be submitted directly by the City to permitting agencies.
CONSULTANT will assist the City in permit certification efforts to close-out permit applications
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 7
Task 6—Bidding Support
Bidding will be based on Final (100%)Design documents.To support this process, CONSULTANT will provide
the following services.
Task 6.1 - Issued for Bid Documents
Submit signed and sealed electronic Issued for Bid documents (drawings and specifications). The CITY will
coordinate final packaging of documents and distribution.
Task 6.2 - Pre-bid and Bidding Coordination
Attend one pre-bid conference. CONSULTANT's representative will attend and answer contractor questions
as applicable. This may also include response to bid questions/clarifications, with up to two (2) technical
narratives to form addenda(s)to be issued by the CITY. The CITY will be responsible for organizing the pre-
bid meeting.
Task 6.3 -Conformed Documents
CONSULTANT will prepare and submit a "For Construction" set of conformed documents including
clarifications and revisions through addenda and provide up to two(2)full size signed and sealed conformed
drawings and Project Manuals, three (3) half size sets of construction drawings and Project Manuals and a
digital PDF set of the Conformed Contract Documents.The CITY will coordinate final packaging of documents
and distribution.
Task 6 deliverables
• Issued for bid plan and specifications(PDF and CADD files)
•
• Conformed plan and specifications(PDF)
Task 7—Construction Management Support
Construction Management Support (CMS) will be based on the "For Construction" set of conformed
documents.To support this process, CONSULTANT will provide the following services.
Task 7.1— Limited Construction Inspections
The CONSULTANT will attend twelve (12) specialty site visits for inspection of construction activities. The
CONSULTANT will complete daily construction reports (DCRs) for each site visit to document construction
activities and progress.The following additional inspection days are included as part of this task:
• Water and sewer tie-ins to existing mains
• Five(5)water main pressure tests
• Substantial completion walk-through
• Final completion walk-through
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28,2025
Page 8
• Permit closeouts walk-though
Task 7.2—Submittal Review
The CONSULTANT will perform twenty (20) submittal review of all construction submittals and provide
responses to the CITY and to the contractor.
Task 7.3—Change Order Reviews
The CONSULTANT shall review up to five (5) change order requests and provide recommendations to the
City. Review of Contractor Pay Applications is not included in this scope of services.
Task 7.4—Construction Meetings
One (1) staff from the CONSULTANT shall attend one (1) pre-construction meeting and up to twelve (12)
construction progress meetings. It is assumed that the City will coordinate meetings with the Contractor.
Task 7.5—Requests for Information
The CONSULTANT shall respond to up to (10)Contractor requests for information(RFIs)for clarification.
Task 7.6—Record Drawings
The CONSULTANT shall review final record drawings based on Contractor-supplied information.It is assumed
that the as-built survey to be performed by surveyor contracted by Contractor and that the City will verify
information collected by the surveyor in the field.The CONSULTANT has assumed two(2)review events for
record drawings.
Task 7 Deliverables
• Daily Construction Reports(PDF)
• Submittal Reviews(PDF)
• Responses to RFIs or Change Order Requests
Task 8—Owner's Allowance
An allowance has been included for additional or optional services needed during this task order. Use of the
Allowance is subject to City approval.
CITY Responsibilities
Because of the nature of this project, certain assumptions apply to this Scope of Services. To the extent
possible, these assumptions are stated within this document and are reflected in the budget. If the project
carollo.com
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 9
task requirements are different from the assumptions presented in this Scope of Services, or if the CITY
desires additional services, the resultant change in scope will serve as a basis for amending this project
assignment or initiating the development of a new project assignment as agreed to by both the CITY and
CONSULTANT. The following assumptions and CITY responsibilities apply to this project:
• The CONSULTANT shall be entitled to rely upon the accuracy of the data and information
supplied by the CITY without independent review or evaluation.
• The CITY shall attend all workshops and review meetings to maintain the progress of the project
according to the schedule.
• The CITY will provide the CONSULTANT with site access to the Sea Meadow South community
for data gathering, data validation and the design process.
• The CITY will provide the CONSULTANT with site access to the existing LS for data gathering,
data validation and the design process.
• The CITY will assist with data collection and site testing as necessary.
• The CITY will provide all required information within the period established in the schedule
contained in this Scope of Services. The schedule is based on timely receipt of data and the bid
process from the CITY. The CITY shall review Draft deliverables and provide comments to the
CONSULTANT on a prompt basis(less than 2 weeks).
• The services to be performed by the CONSULTANT are intended solely for the benefit of the
CITY. No person or entity not a signatory to this Scope of Work shall be entitled to rely on the
CONSULTANT's performance of its services hereunder, and no right to assert a claim against the
CONSULTANT by assignment of indemnity rights or otherwise shall accrue to a third party as a
result of this Scope of Work or the performance of the CONSULTANT'S services hereunder.
• This project may include underground investigation of existing piping which has an unknown
condition. By investigating the pipe,there is inherent risk involved which could result in failure of
pipe which is at or near failure. Should a failure occur, the CITY will be required to complete
repairs. The CONSULTANT will proceed with a standard practice of care during investigation,
including methods to limit risk(soft digs, etc.).The CONSULTANT and its subconsultants will not
be liable or responsible for any failures which result from the investigation of the pipeline.
Project Schedule
A project schedule is included in Appendix B. It has been assumed that the CITY will complete all reviews
within two weeks of receiving the submittals. It is expected that Tasks i-6 in this scope of services will be
completed within 52 weeks of receiving a notice to proceed, including a forecasted construction
schedule.
. carol lo.corn
Keith Webber, P.E., PMP
Assistant Director, Engineering
Boynton Beach Utilities, Engineering
January 28, 2025
Page 10
Project Fee
Compensation for the services described above shall be delivered for the amount of $953,516.55. The basis
for this is a lump sum amount as provided in the attached Exhibit A.A 10%markup fee has been added to all
subconsultants'fees.
Sincerely,
CAROLLO ENGINEERS, INC.
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Daniel Garcia, PE, ENV SP
Project Manager
CAROLLO ENGINEERS, INC.
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Elizabeth Fujikawa, PE, LEED AP
Vice President
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''"°A EXHIBIT C
r'(' Boynton Beach Sea Meadow Water and Sewer Improvements
o :
o i a Project Schedule
'*TON 06
ID Task Name Start Finish 1st Quarter 2nd Quarter 3rd Quarter 4th Quartet
Dec Jan I Feb I Mar Apr I May Jun I Jul I Aua I Seo Oct No\
1 Total Project Timeline 3/1/2025 4/24/2027 r
2 Notice to Proceed 3/1/2025 3/2/2025 1 1
3 Kickoff Meeting 3/3/2025 3/4/2025 1
4 Task 2 - Data Collection and Assesment 3/4/2025 4/26/2025 r I
5 Sub-Consultant Project Kickoff 3/4/2025 3/5/2025 1
6 Previous Data Collection and Review 3/5/2025 3/12/2025 ■
7 Survey and Sub-surface Utility Engineering 3/12/2025 4/26/2025 F t
8 Existing Water and Sewer Connections 3/12/2025 4/26/2025 11IIIIMIll
9 Task 2 Deliverable Submission 4/12/2025 4/26/2025 11111
10 Task 2 City Review Period 4/12/2025 4/26/2025 Ell
11 Task 3 - Preliminary Design 4/26/2025 6/21/2025 r t
12 Preliminary Design Workshop 4/26/2025 4/26/2025 1
13 Preliminary Design Development 4/27/2025 6/7/2025 MUM
14 Preliminary Details Development 4/27/2025 6/7/2025 NEM
15 Preliminary Specifications List Development 4/27/2025 6/7/2025
16 Sea Meadow Community Public Meeting #1 5/15/2025 5/15/2025 1
17 Preliminary Design Technical Memorandum 5/31/2025 6/7/2025 ■
18 Task 3 Deliverables Submission 6/7/2025 6/7/2025 1
19 Task 3 City Review Period 6/7/2025 6/21/2025 IN
20 City Review Meeting 6/21/2025 6/21/2025 1
21 Task 4 - Detailed Design 6/21/2025 11/1/2025 F 1
22 Draft 60% Design Documents 6/21/2025 8/9/2025
23 Engineers OPCC Class III Estimate 7/12/2025 8/9/2025 I•
24 Sea Meadow Community Public Meeting#2 7/12/2025 7/12/2025 1
25 60% Design Document Submission 8/10/2025 8/10/2025 1
26 60% Design Document City Review Period 8/11/2025 8/25/2025 1•
27 Written Response to 60% Review Comments 8/25/2025 9/1/2025 t ■
28 Draft 90% Design Documents 9/1/2025 9/29/2025 MIN
29 Engineers OPCC Class II Estimate 9/15/2025 9/29/2025 1111
30 90% Design Document Submission 9/29/2025 9/29/2025 1
31 90% Design Document City Review Period 9/29/2025 10/13/2025 11111
32 Written Response to 90% Review Comments 10/13/2025 10/20/2025 ■