R25-079 1 RESOLUTION NO. R25-079
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT
5 BETWEEN THE CITY OF BOYNTON BEACH AND CENTRALSQUARE
6 TECHNOLOGIES, LLC, EXTENDING THE TERM OF THE AGREEMENT
7 THROUGH MARCH 31, 2026, FOR AN AMOUNT NOT TO EXCEED
8 $269,943.78; PROVIDING AN EFFECTIVE DATE; AND FOR ALL OTHER
9 PURPOSES.
10
11 WHEREAS, on August 10, 2020, City and CentralSquare Technologies, LLC ("Vendor")
12 entered into "Agreement Between the City of Boynton Beach and CentralSquare Technologies,
13 LLC for CentralSquare Solutions" (the "Agreement"); and
14 WHEREAS, the Vendor provides essential services and maintenance for the City's
15 Naviline enterprise resource planning (ERP) software platform; and
16 WHEREAS, the services provided by Vendor were procured pursuant to the following
17 exemption in the City's Procurement Policy: purchase of information technology software
18 applications and equipment directly from manufacturer, developer, or producer of the product
19 or service, including annual licenses, maintenance, support, and upgrades to existing information
20 technology software, hardware, or firmware; this includes subscription-based software fees that
21 are unique or preexistent and contain historical knowledge that cannot be easily or without cost
22 moved to another software application; and
23 WHEREAS, the Parties desire to amend the Agreement to extend the term through
24 March 31, 2026, for an amount not to exceed $269,943.78; and
25 WHEREAS, the continuation of these services is integral to ongoing City financial
26 operations, including budget, procurement, general ledger, accounts payable, accounts
27 receivable, utilities billing, and payroll; and
28 WHEREAS, the City Commission of the City of Boynton Beach, Florida, deems it to be in
29 the best interests of the citizens and residents of the City of Boynton to approve Amendment
30 No. 1 to Agreement Between the City of Boynton Beach and CentralSquare Technologies, LLC,
31 extending the term of the Agreement through March 31, 2026, for an amount not to exceed
32 $269,943.78 ("the Amendment").
33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
34 BEACH, FLORIDA, THAT:
35
36 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
37 being true and correct and are hereby made a specific part of this Resolution upon adoption
38 hereof.
39 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
40 approve the Amendment, in form and substance similar to that attached as Exhibit A.
41 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
42 authorizes the Mayor to execute the Amendment. The Mayor is further authorized to execute
43 any ancillary documents required under the Amendment or necessary to accomplish the
44 purposes of this Resolution.
45 SECTION 4. The fully executed Amendment shall be retained by the City Clerk as a
46 public record of the City, and a copy shall be provided to Michael Bennett Jr. and Fred Harris to
47 forward to the Vendor.
48 SECTION 5. This Resolution shall take effect as provided by law.
49
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52 [signatures on the following page]
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62 PASSED AND ADOPTED this /D day of nChk 2025.
63 CITY OF BOYNTON BEACH, FLORIDA
64 YES NO
65
66 Mayor- Rebecca Shelton
67 ✓
68 Commissioner- Angela Cruz
69 of
70 n is�� e -Woodrow L. Hay
71
72 Commissioner-Thomas Turkin
73
74 Commissioner-Aimee Kelley
75
76 VOTE �v
77 ATTEST:
78
79 ISP
81 Maylee D- Je- , MPA, C Re•ecca Shelton
82 City Clerk Mayor
83
84 APPROVED AS TO FORM:
85 =yN1ON.e1` ‘,,
86 (Corporate Seal) ; �AostArE87 s :<.) ,et AldilA OPairib
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SP
88 % co�O� p , Shawna G. Lamb
89 \ '•.• \ 2 City Attorney
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
pA.
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF BOYNTON
c u BEACH AND CENTRALSQUARE TECHNOLOGIES, LLC FOR CENTRALSQUARE
roes' SOLUTIONS
This First Amendment("Amendment") is entered into by and between the City of Boynton
Beach, a Florida municipal corporation ("City"), and CentralSquare Technologies, LLC, a Delaware
limited liability company registered to transact business in the State of Florida ("Vendor")
(collectively referred to as the "Parties").
RECITALS
A. On August 10, 2020, the Parties entered into the CentralSquare Solutions
Agreement (the "Agreement").
B. The Services provided by Vendor were procured pursuant to the following
exemption in the City's Procurement Policy: purchase of information technology software
applications and equipment directly from the manufacturer, developer, or producer of the
product or service, including annual licenses, maintenance, support, and upgrades to existing
information technology software, hardware, or firmware; this includes subscription-based
software fees that are unique or preexistent and contain historical knowledge that cannot be
easily or without cost moved to another software application.
C. The Parties desire to amend the Agreement to extend the term for one additional
year and to establish the fees during this renewal term.
Now, therefore, in consideration of the mutual terms and conditions, promises,
covenants, and payments hereinafter set forth, City and Vendor agree as follows:
1. The above Recitals are true and correct and are incorporated herein by reference. All
capitalized terms not expressly defined within this Amendment shall retain the meaning ascribed
to such terms in the Agreement.
2. Except as modified herein, all remaining terms and conditions of the Agreement shall
remain in full force and effect.
3. The Agreement is hereby amended as follows:
A. Term Extension. The Parties hereby extend the Agreement for an additional 1-year term.
The Agreement is therefore renewed to continue through and including March 31, 2026
(the "Renewal Period"). This Agreement may be extended for additional 1-year terms
upon the Parties' mutual written agreement; the Agreement shall not automatically
renew.
First Amendment to CentralSquare Agreement Page 1 of 4
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
B. Fee During Renewal Period. City shall pay Vendor a fee of $269,943.78 for all Services
provided during the Renewal Period, as further outlined in Renewal Order No. Q-198000
attached hereto as Exhibit A.
4. In the event of any conflict or ambiguity between this Amendment and the Agreement,
the Parties agree that this Amendment shall control. The Agreement, as amended herein by this
Amendment, incorporates and includes all prior negotiations, correspondence, conversations,
agreements, and understandings applicable to the matters contained herein, and the Parties
agree that there are no commitments, agreements, or understandings concerning the subject
matter hereof that are not included in the Agreement as amended in this
Amendment. Accordingly, the Parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements, whether oral or written.
5. Vendor acknowledges that through the date this Amendment is executed by Vendor,
Vendor has no claims or disputes against City concerning any of the matters covered by the
Agreement.
6. The following new sections are added to the Agreement as follows:
(a) Discriminatory Vendor and Scrutinized Companies List; Countries of Concern.
Vendor represents that it has not been placed on the "discriminatory vendor list" as
provided in Section 287.134, Florida Statutes, and that it is not a "scrutinized company"
pursuant to Sections 215.473 or 215.4725, Florida Statutes. Vendor represents and
certifies that it is not, and for the duration of the term of the Agreement, will not be
ineligible to contract with City on any of the grounds stated in Section 287.135, Florida
Statutes. Vendor represents that it is, and for the duration of the term of the Agreement
will remain, in compliance with Section 286.101, Florida Statutes.
(b) Public Entity Crime Act.Vendor represents that it is familiar with the requirements
and prohibitions under the Public Entity Crime Act, Section 287.133, Florida Statutes, and
represents that its entry into this Agreement will not violate that Act. Vendor further
represents that there has been no determination that it committed a "public entity crime"
as defined by Section 287.133, Florida Statutes, and that it has not been formally charged
with committing an act defined as a "public entity crime" regardless of the amount of
money involved or whether Vendor has been placed on the convicted vendor list.
(c) Verification of Employment Eligibility. Vendor represents that Vendor and each
subcontractor have registered with and use the E-Verify system maintained by the United
States Department of Homeland Security to verify the work authorization status of all
newly hired employees in compliance with the requirements of Section 448.095, Florida
Statutes, and that entry into this Agreement will not violate that statute. If Vendor
violates this section, City may immediately terminate this Agreement for cause, and
Vendor shall be liable for all costs incurred by City due to the termination.
First Amendment to CentralSquare Agreement Page 2 of 4
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
(d) Prohibited Telecommunications Equipment. Vendor represents and certifies that
Vendor and all subcontractors do not use any equipment, system, or service that uses
covered telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology as part of any system, as such terms
are used in 48 CFR §§ 52.204-24 through 52.204-26. Vendor represents and certifies that
Vendor and all subcontractors shall not provide or use such covered telecommunications
equipment, system, or services during the duration of the term of the Agreement.
(e) Entities of Foreign Concern. The provisions of this section apply only if Vendor or
any subcontractor will have access to an individual's personal identifying information
under this Agreement. Vendor represents and certifies: (i) Vendor is not owned by the
government of a foreign country of concern; (ii) the government of a foreign country of
concern does not have a controlling interest in Vendor; and (iii) Vendor is not organized
under the laws of and does not have its principal place of business in, a foreign country
of concern. On or before the effective date of this Amendment, Vendor and any
subcontractor that will have access to personal identifying information shall submit to
City executed affidavit(s) under penalty of perjury, in a form approved by City attesting
that the entity does not meet any of the criteria in Section 287.138(2), Florida Statutes.
Compliance with the requirements of this section is included in the requirements of a
proper invoice for payment purposes. Terms used in this section that are not otherwise
defined in this Agreement shall have the meanings ascribed to such terms in Section
287.138, Florida Statutes.
(f) Sovereign Immunity. Except to the extent sovereign immunity may be deemed
waived by entering into this Agreement, nothing herein is intended to serve as a waiver
of sovereign immunity by City, nor shall anything included herein be construed as consent
by City to be sued by third parties in any matter arising out of this Agreement.
(g) Anti-Human Trafficking. On or before the Effective Date of this Amendment,
Vendor shall provide City with an affidavit attesting that the Vendor does not use coercion
for labor or services, in accordance with Section 787.06(13), Florida Statutes.
(h)
7. The effective date of this Amendment shall be the date of complete execution by the
Parties.
8. This Amendment may be executed in multiple originals and may be executed in
counterparts, whether signed physically or electronically, each of which shall be deemed to be
an original, but all of which, taken together, shall constitute one and the same agreement.
(The remainder of this page is blank.)
First Amendment to CentralSquare Agreement Page 3 of 4
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
CITY
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CITY ATTORNEY'S OFFICE
Approve as to form and legality
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VENDOR
CENTRALSQUARE TECHNOLOGIES, LLC
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By bon M-41Ay
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Authorized Signer
Barry Medintz, General Counsel & Corp. Secretary
Print Name and Title
13th day of March 2025
SRW
2.4.25
CentralSquare Amendment
First Amendment to CentralSquare Agreement Page 4 of 4
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
CENTRALSQUARE
Renewal Order prepared by:
Jenny McPherson
Exhibit A jenny.mcpherson@centralsquare.com
Renewal Order#: Q-198000 Renewal Order prepared for:
Start Date: April 1,2025 Fred Harris, IT Director
End Date: March 31, 2026 City of Boynton Beach
Billing Frequency: Monthly 100 East Boynton Beach
Subsidiary: Superion, LLC Boynton Beach, FL 33435
561-742-6073
Thank you for your continued business.We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME QUANTITY TOTAL
1. ASP-Technical Annual Access Fee 1 264,793.39 USD
2. Fusion APIs Annual Maintenance Fee 1 0.00 USD
3. Fusion Open Market Annual Subscription Fee 1 0.00 USD
4. Fusion Proprietary Annual Access Fee 1 0.00 USD
5. Modifications Annual Access Fee 30 0.00 USD
6. NaviLine Accounts Receivable-Annual Access Fee 1 0.00 USD
7. NaviLine Additional Library Annual Access Fee 1 0.00 USD
8. NaviLine BP Voice Response Interface (Teleworks) 1 0.00 USD
9. NaviLine Building Permits Annual Access Fee 1 0.00 USD
10. NaviLine Business Licenses Annual Access Fee 1 0.00 USD
11. NaviLine Cash Receipts Lock Box Interface 1 0.00 USD
12. NaviLine Cash Receipts Lock Box Interface Annual Access 1 0.00 USD
Fee
13. NaviLine Cash Receipts-Annual Access Fee 1 0.00 USD
14. NaviLine CIS IVR Credit Card Interface-Generic Annual 1 0.00 USD
Access Fee
15. NaviLine Click2Gov3 Accounts Receivable & Loans Annual 1 0.00 USD
Access Fee
16. NaviLine Click2Gov3 Building Permits 1 0.00 USD
17. NaviLine Click2Gov3 Business Licenses Annual Access Fee 1 0.00 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
r•; CENTRALSQUARE
Renewal Order prepared by:
Jenny McPherson
jenny.mcpherson@centralsquare.com
18. NaviLine Code Enforcement Annual Access Fee 1 0.00 USD
19. NaviLine Customer Information System Annual Access Fee 1 0.00 USD
20. NaviLine Delinquency Call Out Listing Interface-Generic 1 0.00 USD
Annual Access Fee
21. NaviLine Document Management Services Annual Access Fee 1 0.00 USD
22. NaviLine Document Management Services Annual Access Fee 1 0.00 USD
23. NaviLine Fixed Assets-Annual Access Fee 1 0.00 USD
24. NaviLine Fleet Management-Annual Access Fee 1 0.00 USD
25. NaviLine GMBA w/Extended Reporting Annual Access Fee 1 0.00 USD
26. NaviLine Human Resources Annual Access Fee 1 0.00 USD
27. NaviLine Land/Parcel Mgmt-Annual Access Fee 1 0.00 USD
28. NaviLine P-Card Annual Access Fee 1 0.00 USD
29. NaviLine Payroll/Personnel-Annual Access Fee 1 0.00 USD
30. NaviLine Planning&Engineering Annual Access Fee 1 0.00 USD
31. NaviLine Purchasing/Inventory-Annual Access Fee 1 0.00 USD
32. NaviLine RecTrac Interface to CR Annual Access Fee 1 0.00 USD
33. NaviLine RecTrac Interface to GM Annual Access Fee 1 0.00 USD
34. NaviLine Time&Attendance Interface-Generic Annual Access 1 5,150.39 USD
Fee
35. NaviLine User Interface 1 0.00 USD
36. NaviLine Work Orders/Facility Management Annual Access 1 0.00 USD
Fee
Total: 288,079.52 USD
Discount Total: 18,135.74 USD
Renewal Order Total: 269,943.78 USD
Billing Information
This is not an invoice. Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of the
Customer.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies)governing the Ship To location provided by the Customer on the Renewal Order Form.
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID:9C77F991-232A-47B4-B2CF-B3E4E7AA8188
r•; CENTRALSQUARE
Renewal Order prepared by:
Jenny McPherson
jenny.mcpherson@centralsquare.com
Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a
Total Price of$21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Total Price displayed above.
MORE INFORMATION AT CENTRALSQUARE.COM