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R25-117 1 RESOLUTION NO. R25-117 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, RATIFYING THE CITY'S APPLICATION FOR THE 5 OFFICE OF THE ATTORNEY GENERAL, BUREAU OF ADVOCACY AND 6 GRANTS MANAGEMENT - FY 25-26 VICTIMS OF CRIME ACT GRANT 7 PROGRAM, AND IF AWARDED, AUTHORIZING THE CITY TO ACCEPT 8 THE GRANT AND AUTHORIZING THE CITY MANAGER TO SIGN ALL 9 DOCUMENTS ASSOCIATED WITH THE GRANT SUBJECT TO THE 10 APPROVAL OF THE CITY ATTORNEY;AND FOR ALL OTHER PURPOSES. 11 12 WHEREAS, the Office of the Attorney General, Bureau of Advocacy and Grants 13 Management - Victims of Crime Act (VOCA) Grant Program provides funding to local community 14 organizations to address the emotional and physical needs of crime victims. This funding helps 15 victims stabilize their lives after experiencing victimization, navigate and engage with the criminal 16 justice system, and gain a sense of safety and security. If awarded, the Boynton Beach Police 17 Department will use these funds to hire an additional victim advocate, enhancing their ability to 18 provide comprehensive support and services to victims in the community; and 19 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 20 best interests of the city's citizens and residents to ratify the City's application for the Office of the 21 Attorney General, Bureau of Advocacy and Grants Management - FY 25-26 Victims of Crime Act 22 Grant Program, and if awarded, authorizes the City to accept the Grant and authorizes the City 23 Manager to sign all documents associated with the Grant subject to the approval of the City 24 Attorney. 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 27 BEACH, FLORIDA, THAT: 28 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 29 being true and correct and are hereby made a specific part of this Resolution upon adoption. 31) SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 31 ratifies the City's application for the Office of the Attorney General, Bureau of Advocacy and Grants 32 Management - FY 25-26 Victims of Crime Act Grant Program in form and substance similar to that 33 attached as Exhibit A, and if awarded, authorizes the City to accept the Grant. 34 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby ratifies 35 the execution of the Grant application by the City Manager and authorizes the City Manager to 36 execute all documents associated with the Grant, subject to the approval of the City Attorney. 37 SECTION 4. This Resolution shall take effect in accordance with the law. 38 39 40 41 42 43 [SIGNATURES ON THE FOLLOWING PAGE] 44 45 PASSED AND ADOPTED this 4 day of rna3 2025. 46 CITY OF BOYNTON BEACH, FLORIDA 47 YES NO 48 Mayor- Rebecca Shelton 49 50 Vice Mayor-Woodrow L. Hay 51 52 Commissioner-Angela Cruz 53 54 Commissioner-Thomas Turkin nt 55 56 Commissioner-Aimee Kelley 57 58 VOTE '4-0 59 ATTil 60 61 a ,' 62 Maylee 'esus, MPA, M C Rebecca Shelton 63 City Clerk w Mayor 64 65F BOYryT`% APPROVED AS TO FORM: 66 (Corporate Seal) ...Ccirt '••. �'t 67 !V' �TF'� 1'i EAT ;� 68 11ySECoRD 'l. :2 A144 Wain6 69 ,,t RATE .. S Shawna G. Lamb .. 920 : ; 70 14 ••.. ...•• 0 City Attorney 1 ‘‘.'4;R.,ID•.A VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Applicant Information Provide the legal name of the Applicant Agency.If awarded funding,this information will be used for contract purposes. City of Boynton Beach Federal Data Universal Numbering System(DUNS) Number: Federal Employee Identification Number 59-6000282 (FEIN): Unique Entity Identifier(UEI): FYYMUAVJDKC6 Registered with the System of Award Management(formally Yes* CCR)? In elected official offices,the elected official must be included as the Agency Director. In all other agencies the top executive of the agency must be included Agency Director. Prefix(Mr., Ms., Honorable., Mr. * Title: City Manager etc.) Name: Daniel Dugger Telephone#: (561) 742-6010 Fax#: (561) 742-6847 Mailing Address: PO Box 310 (Street,P.O.Box,etc.) City Boynton Beach State: Florida Zip Code: 33425-0310 Email Address: duggerdbbfl.us Performance Report Contact: Prefix(Mr.,Ms., Honorable, Officer Title: PD-Grants Manager etc.) Name: Jaclyn Smith Telephone#: (561) 742-6195 Fax#: (561) 742-6185 Mailing Address: 2100 High Ridge Road (Street,P.O. Box,etc.) City. Boynton Beach State: Florida Zip Code: 33426-0000 Email Address:smithja@bbfl.us Financial Contact: Prefix(Mr.,Ms., Honorable, Mr. Title: Finance Director etc.) Name: Alan Lawson Telephone#: (561) 742-6312 Fax#: (561) 742-6847 Mailing Address: PO Box 310 (Street,P.O.Box,etc.) City Boynton Beach ' State: Florida Zip Code: 33425-0310 Email Address: lawsona@bbfl.us * I acknowledge that I have read,understand,and agree to the conditions set forth in the Victims of Crime Act(VOCA) Grant Application, Instructions and the VOCA Rules for the duration of the grant period. I certify that the information contained in this application is true,complete and correct. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 I acknowledge that the applicant agency,if awarded a VOCA grant,will comply with Federal Rules Regulating Grants and State Criteria.Subrecipients must comply with the applicable provisions of VOCA,the VOCA Rules,the requirements of the OJP Financial Guide,effective edition,and all laws, rules and regulations applicable to expenditures of State funds including the Reference Guide for State Expenditures. Subrecipients must maintain appropriate programmatic and financial records that fully disclose the amount and disposition of VOCA funds received.This includes:financial documentation for disbursements;daily time and attendance records specifying time devoted to allowable VOCA victim services;client files;the portion of the project supplied by other sources of revenue;job descriptions;contracts for services;and other records which facilitate an effective audit. Subrecipients will abide by any additional eligibility or service criteria as established by the state grantee including submitting statistical and programmatic information on the use and impact of VOCA funds,as requested. PUBLIC AGENCIES ONLY:I hereby certify that pursuant to the VOCA Rules,grant funds will be used to enhance or expand services and will not be used to supplant state and local funds that would otherwise be available for crime victim services. Upon saving this page,the Name of the individual that checks this box will appear with the date. Signature of Agency Director:[j. Name of Authorized Official Date VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Agency Eligibility 1) Identify which of the following categories best describes the applicant agency: Public' 2) Describe the type of implementing agency(choose only one category): (X] Government Agencies Only(choose one from the drop-down menu): Law Enforcement Describe Other: [] Campus Organizations Only(choose one from the drop-down menu): Describe Other: (] Non-profit Organization Only(choose one from the drop-down menu): Federally Recognized Tribal Governments,Agencies,and Organizations Only (choose one from the drop-down menu): Describe Other: 3) Judicial circuit to be served: Fifteenth Subgrantee counties served: (Check only the counties that will be served under this application In the 4) selected judicial circuit) Palm Beach County 5) List the total population of the service area,not the population of the counties selected above,unless all counties will be served under this application: 81,267 6) Describe the geographic characteristics of the service area(choose one from the drop-down menu): Urban 7) Congressional District(s)served: 20th,21st 22nd 8) Describe the purpose of the Proposed VOCA sub award(choose one from the drop-down menu): Expand or enhance an existing project not funded by VOCA in the previous year' 9) Funds will primarily be used to(choose one from the drop-down menu): Continue existing services to crime victims 10) Is the applicant organization faith-based?(choose one from the drop-down menu): No 11) Include the address of the location(s)victim services will be provided: 2100 High Ridge Road Boynton Beach, Florida 33426 12) Provide the agency's website address: w4wbbpd.org VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Certification Regarding Debarment Instructions for Certification 1. By signing and submitting this proposal,the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the department or agency with which this transaction originated may pursue available remedies,including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms"covered transaction,"debarred,"suspended, "ineligible,"lower tier covered transaction, "participant, "person,"primary covered transaction,"principal,"proposal,and"voluntarily excluded,as used in this clause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause title "Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Non-procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph(5)of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment. U.S.DEPARTMENT OF JUSTICE OFFICE OF THE COMPTROLLER OFFICE OF JUSTICE PROGRAMS Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion Lower Tier Covered transactions (Sub-Recipient) This certification is required by the regulations implementing Executive Order 12549,Debarment and Suspension,28 CFR Part 67.510. Participants' responsibilities. The regulations were published as Part Vll of the May 26, 1988 Federal Register(pages 19160 B 19211). VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 1)The prospective lower tier participant certifies, by submission of the proposal,that neither it nor its principals are presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. 2)Where the prospective lower tier participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Upon saving this page,the Name of the individual that checks this box will appear with the date. Signature of Authorized Official Name of Authorized Official Date Signed Name of Organization Address of Organization • VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Special Conditions Certification Victims of Crime Act(VOCA)Section 539,Consolidated and Further Continuing Appropriations Act,2013,Special Conditions Certification Form Section 539 of the Consolidation and further Continuing Appropriations Act,2013 provides the following requirement: Computer Network Requirement The Agency understands and agrees that: a)No award funds may be used to maintain or establish a computer network system unless such network blocks the viewing,downloading,and exchanging of pornography,and b)Nothing in item(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any other entity carrying out criminal investigations,prosecution,or adjudication activities. • Each agency must have some type of blocking software,if their networks are supported ("maintained")by VOCA funds; • This includes the purchase of new computer equipment(computers,monitors and printers),or software of any kind(new and/or updates)for the computer network system. AGENCY CERTIFICATION: VOCA funding is NOT USED to maintain or establish a computer network system. OR VOCA funding is USED to maintain or establish a computer network system. However,the computer network system is(select one below): Is currently blocking the viewing,downloading,and exchanging of pornography,or Is not able to block the viewing,downloading and exchanging of pornography.Anticipated date of blocking software purchase (fill in date),or Exempt because organization is a Federal,State,tribal,or local law enforcement agency,or an entity carrying out criminal investigations,prosecutions,or adjudication activities. Agency Name: Upon saving this page,the Name of the individual that checks this box will appear with the date. Signature of Authorized Official: Name of Authorized Official Date of certification OAG Staff Only: _ Approved Not Approved Approved By Name Date Approved VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Standard Assurances/Special Conditions U.S.Department of Justice Office of Justice Programs Office for Victims of Crime AWARD CONTINUATION SHEET Grant Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award.Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions.In certain special circumstances,the U.S.Department of Justice ("DOJ)may determine that it will not enforce,or enforce only in part,one or more requirements otherwise applicable to the award.Any such exceptions regarding enforcement,including any such exceptions made during the period of performance,are(or will be during the period of performance)set out through the Office of Justice Programs("OJP)webpage entitled"Legal Notices:Special circumstances as to particular award conditions(https:/nwww.ojp.govifunding/explore/legal-notices),and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts,as if personally executed by the authorized recipient official,all 1 assurance or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with any one or more of these award requirements—whether a condition set out in full below,a condition incorporated by reference below,or a certification or assurance related to conduct during the award period— may result in the Office of Justice Programs("OJP)taking appropriate action with respect to the recipient and the award. Among other things,the OJP may withhold award funds,disallow costs,or suspend or terminate the award. DOJ, including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.Should it be held, instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements)apply to this FY 2024 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014.If this FY 2024 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY2024 award. 2 For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants),see the OJP website at ittps://ojp.gov/funding/Part200UnifomiRequirements.htlia. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain—typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies—and to which the recipient(and any subrecipient("subgrantee)at any tier)must provide access,include performance measurement information,in addition to the financial records,supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. Compliance with DOJ Grants Financial Guide 3 References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at rittps://ojp.gov/financialguide/Dal/index.htrn),dex.htm),including any updated version that may be posted during the period of performance.The recipient agrees to comply with the DOJ Grants Financial Guide. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified to a new Title 34,entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including 4. many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions,and references set out in other award requirements. VOCA 2025-2026 VOCA-2025-Cay of Boynton Beach-00009 Requirements related to"de mini mis indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis 5. indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements.The"de minimis rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of 6. those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate),in writing of the potential duplication,and,if so requested by the DOJ awarding agency and/or OAG,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/.This includes applicable requirements regarding registration with SAM,as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants)to first-tier subrecipients(first-tier "subgrantees), including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique 7. entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htrn(Award condition:System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by the reference here. This condition does not apply to an award,to an individual who received the award as a natural person(i.e..unrelated to any business or non-profit organization that he or she may own or operate in his or her name). VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Employment eligibility verification for hiring under the award 1.The recipient(and any"subrecipient"at any tier)must— A.Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)property verifies the employment eligibility of the individual who is being hired,consistent with the provision of 8 U.S.C. 1324a(a)and (2). B. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both— (1)this award requirement for verification of employment eligibility,and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)and (2)that, generally speaking,make it unlawful, in the United States,to hire(or recruit for employment)certain aliens. C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1)and(2). D.As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements,as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable, necessary, and allowable cost(if any)of actions designed to ensure compliance with this condition. 8. 4. Rules of construction A.Staff involved in the hiring process For purposes of this condition,persons`who are or will be involved in activities under this award specifically includes (without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient (or any subrecipient)may choose to participate in,and use, E-Verify(iittps://www.e-verify.gov/),provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper E-Verify procedures, including in the event of a'Tentative Nonconfirmation or a "Final Nonconfirmation)to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C."United States specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. E.Nothing in this condition,including in paragraph 4.B.,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C. 1324a(a)(1)and(2). Questions about E-Verify should be directed to DHS.For more information about E-Verify visit the E-Verify website (https://www.e-vertfy.gov/)or email E-Verify at E-Verify@dhs.gov.E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Requirement to report actual or imminent breach of personally identifiable information(PII) The recipient(and any"subgrantee at any tier),must have written procedures in place to respond in the event of an actual or imminent"breach(OMB M-17-12)if it(or a subrecipient)–(1)creates,collects ,uses, processes,stores,maintains, 9• disseminates,discloses,or disposes of"personally identifiable information(P11)(2 CFR 200.79)within the scope of an OJP grant-funded program or activity,or(2)uses or operates a"Federal information system(OMB Circular A-130).The recipient's breach procedures must include a requirement to report actual or imminent breach of P11 to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. All subawards("subgrants)must have specific federal authorization The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable requirements for authorization of any subaward.This condition applies to agreements that—for purposes of federal grants administrative 10. requirements OJP considers a"subaward(and therefore does not consider a procurement"contract). The details of the requirements for authorization of any subaward are posted on the OJP web site at https.lojp.gov,/funding/Explore/SubawardAuthonzation.rrtm(Award condition.All subawards("subgrants)must have specific federal authorization),and are incorporated by reference here. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently,$250,000).This condition applies to agreements that—for purposes of 11. federal grants administrative requirements—OJP considers a procurement"contract(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurementhtm (Award condition:Specific post-award approval required to use a noncompetitive approach in a procurement contract(if contract would exceed$250,000)),and are incorporated by reference here. VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 Unreasonable restrictions on competition under the award;association with federal government SCOPE.This condition applies with respect to any procurement of property or services that is funded (in whole or in Part)by this award,whether by the recipient or by a subrecipient at any tier,and regardless of the dollar amount of the purchase or acquisition,the method of procurement,or the nature of any legal instrument used.The provisions of this condition must be among those included in any subaward (at any tier). 1.No discrimination,in procurement transactions, against associates of the federal government Consistent with the(DOJ)Part 200 Uniform Requirements-including as set at 2 C.F.R.200.300(requiring awards to be "manage[d]and administer[ed]in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S.statutory and public policy requirements)and 200.319(a)(generally requiring"[a]II procurement transactions[to]be conducted in a manner providing full and open competition and forbidding practices"restrictive of competition,such as"[p]lacing unreasonable requirements on firms in order for them to qualify to do business and taking"[a]ny arbitrary action in the procurement process)—no recipient(or subrecipient,at any tier)may (in any procurement transaction)discriminate against any person or entity on the basis of such person or entitys status as an"associate of the federal government(or on the basis of such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.R.200.319(a)or as specifically authorized by USDOJ. 12. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable, necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.The term"associate of the federal government means any person or entity engaged or employed(in the past or at present)by or on behalf of the federal government—as an employee,contractor or subcontractor(at any tier),grant recipient or"subrecipient(at any tier),agent,or otherwise—in undertaking any work,project, or activity for or on behalf of (or in providing goods or services to or on behalf of)the federal government,and includes any applicant for such employment or engagement,and any person or entity committed by legal instrument to undertake such work,project,or activity(or to provide such goods or services)in future. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the 13 part of recipients,subrecipients("subgrantees),or individuals defined (for purposes of this condition)as"employees of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.qov/fundingfExplore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Determination of suitability to interact with participating minors SCOPE.The condition applies to this award if it is indicated–in the application for the award (as approved by DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an associated federal statute–that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or subrecipient at any tier)is to benefit a set of individuals under 18 years of age. 14. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors.This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP website at i ttps://ojp.gov/funding/Explore/hteract-Minors.htm (Award condition:Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable laws, regulations,policies, 15. and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable) governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements in the DOJ Grants Financial Guide). Requirement for data on performance and effectiveness under the award 16. The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance.Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. OJP Training Guiding Principles 17. Any training or training materials that recipient—or any subrecipient("subgrantee)at any tier—develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available at https./lwww.ojp.gov!fundi ng/i mplement/training-guiding-principles-grantees-and-subgrantees Effect of failure to address audit issues The recipient understands and agrees that the DOJ award agency(OJP or OVW,as appropriate)may withhold award 18. funds,or may impose other related requirements, if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,investigations,or reviews of DOJ awards. Potential imposition of additional requirements 19. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW,as appropriate)during the performance of this award,if the recipient is designated as"high-risk for purposes of the DOJ high-risk grantee list. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 20. The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable requirements of 28 C.F.R. Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 21. The recipient,and any subrecipient("subgrantee)at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee)at any tier,must comply with all applicable requirements of 28 C.F.R. Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis 22 of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee) organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R.Part 38 is available via the Electronic Code of Federal Regulations(currently accessible at https:/Nvww.ecfr.cov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR"current data. Restrictions on lobbying In general,as a matter of federal law,federal funds awards by OJP may not be used by the recipient,or any subrecipient ("subgrantee)at any tier,either directly or indirectly,to support or oppose the enactment,repeal,modification,or adoption of any law,regulation,or policy,at any level of government.See 18 U.S.C. 1913.(There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law). Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any 23. subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress, or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending,or modifying any such award.See 31 U.S.C. 1352.Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2024).The recipient,and any subrecipient("subgrantee)at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes.Pertinent restrictions that may be set out in applicable appropriations acts are indicated 24. at https:hoip.govffuricinglExploretrY20ApprcpriationsRestrictions.htm,and are incorporated by reference here.Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient,and any subrecipients("subgrantees)must promptly refer to the DOJ Office of the Inspector General(OIG) any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has, in connection with funds under this award—(1)submitted a claim that violates the False Claim Act;or(2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. 25. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by—(1)online submission accessible via the OIG webpage at httpsJ/org.justice.gov/houine/contact-grants.htm(select "Submit Report Online");(2)mail directed to:U.S.Department of Justice,Office of the Inspector General,Investigations Division,ATTN:Grantee Reporting,950 Pennsylvania Ave., NW.Washington,DC 20530:and/or(3)by facsimile directed to the DOJ OIG Investigations Division(Attn:Grantee Reporting)at(202)616-9881 (fax). Additional information is available from the DOJ OIG web site at https://oig.justice.gov/hotiine. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee)under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312 (which related to classified information), Form 4414 (which related to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient— a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b.certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written 26- notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants), procurement contracts,or both a.it represents that— (1)it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2)it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b.it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of waste,fraud,or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public 27. health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Message While Driving,74 Fed. Reg.51225 28. (October 1,2009),DOJ encourages recipients and subrecipients("subgrantees)to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education, awareness,and other outreach to decrease crashes caused by distracted drivers. Requirements to disclose whether recipient is designated"high risk by a federal grant-making agency outside of DOJ If the recipient is designated"high risk by a federal grant-making agency outside of DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related 29 information to OJP by email at OJP.CornplianceReporting@ojp usdoj.gov.For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high nsk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. The Victims of Crime Act(VOCA)of 1984 states that VOCA funds are available during the federal fiscal year in which 30. the award was actually made,plus the following three fiscal years.At the end of this period,VOCA funds will be deobligated.OJP has no discretion to permit extensions beyond the statutory period(E.g.,VOCA funds awarded in FY 2021,are available until the end of FY2024). Discrimination Findings The recipient assures that in the event that a Federal or State court or Federal or State administrative agency makes a 31. finding of discrimination after a due process hearing on the ground of race,religion,national origin,sex,or disability against a recipient of victim assistance formula funds under this award,the recipient will forward a copy of the findings to the Office for Civil Rights of OJP. VOCA Requirements The recipient assures that the State and its subrecipients will comply with the conditions of the Victims of Crime Act (VOCA)of 1984,sections 1404(a)(2),and 1404(b)(1)and (2),34 U.S.C.20103(a)(2)and(b)(1)and(2)(and the applicable program guidelines and regulations),as required.Specifically,the State certifies that funds under this award will: 32. a)be awarded only to eligible victim assistance organizations,34 U.S.C.20103(a)(2); b)not be used to supplant State and local public funds that would otherwise be available for crime victim assistance,34 U.S.C.20103(a)(2);and c)be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.20103(a)(2)(A)and 34 U.S.C.20103(a)(2)(B)to,at a minimum,assist victims in the following categories:sexual assault,child abuse,domestic violence,and underserved victims of violent crimes as identified by the State. 33. The recipient authorizes the Office for Victim of Crime(OVC)and/or the Office of the Chief Financial Officer(OCFO),and its representatives,access to ant the right to examine all records,books,papers,or documents related to this grant. FFATA reporting:Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants)of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees)of award funds.The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on ' the OJP web site at https://ojp.govtfunding/Explore/FFATA.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 Recipient integrity and performance matters:Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil,criminal, and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant,cooperative agreement,or procurement contract from the federal government.Under certain circumstances, 35. recipients of OJP awards are required to report information about such proceedings,through the federal System for Award Management(known as"SAM),to the designated federal integrity and performance system(currently,"FAPIIS). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal,and administrative proceedings to the federal designated integrity and performance system(currently,"FAPIIS) within SAM are posted on the OJP web site at https:l/ojp.govlfunding/FAPIIS.htm(Award condition: Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by reference here. 36. The recipient must receive and engage in any training and technical assistance activities recommended by the Office for Victims of Crime. Agency Name: Upon saving this page,the Name of the individual that checks this box will appear with the date. Signature of Authorized Official: Name of Authorized Official Date Signed VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Related Parties Questionnaire Agency Name: City of Boynton Beach 1) Are there currently any family relationships that exist between the board of directors,the agency's No principal officers,the agency's employees,and any independent contractors? if yes,describe any and all family relationships that exist and upload the agency's related parties' policy on the Required Documentation form. 2) Are you aware of any interests,direct or indirect,that exist with the current board of directors,the current agency principal officers,the current agency employees,or any current independent contractors in the following area? A)Sale,purchase,exchange,or leasing of property? No B)Receiving or furnishing of goods,services,or facilities? No' C)Transfer or receipt of compensation,fringe benefits,or income or assets? No D)Maintenance of bank balances as compensating balances for the benefit of another? No If yes to any above,describe any and all interests that you are aware of at this time. Are any current board of directors,current agency's principal officers,current agency's 3) employees,or any current independent contractors indebted to the agency? No If yes,describe any and all family relationships that exist and indicate if your agency has a related parties policy. Have any current board of directors,current agency principal officers,current agency employees, 4) or any current independent contractors misappropriated assets or committed other forms of fraud No against the agency? If yes,describe any and all family relationships that exist and indicate if your agency has a related parties policy. By signing this form, I hereby certify that the information contained in this questionnaire is true and accurate to the best of my knowledge and belief. I acknowledge my obligation to notify the Office of the Attorney General VOCA Grant Manager for this contract of any changes to the information provided. Upon saving this page,the Name of the individual that checks this box will appear with the date. Signature of Authorized Official Date Signed Name of Authorized Official VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 VOCA Personnel Budget VOCA Personnel Budget Report Complete the summary table and salary grid below and provide information about each position requested.The position title included in each summary table must be exactly as it appears on the job description.In the Budget Narrative section indicate if the salary/benefit expenses listed include raises and increases in benefit costs,as well as any other information needed to support the request. Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty(do not lump duties under one header,unless each sub-duty also includes percentages).Failure to provide VOCA allowable job descriptions may result in a reduction to the request.The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is requested as VOCA funded and/or utilized as Match. RATE:A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary,e.g., retirement is often calculated in this manner. Personnel: ' Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart VOCA Funded Funded FTE below) Position: Victim Advocate" $96,354.95 $96,354.95 100%' 1.00 Personnel Victim Advocate►Hill work to provide direct services as indicated in the project proposal. The Narrative: budget proposed is for a 12-month period and includes salary and benefits. Sub-Tota $96,354.95 $96,354.95 1.00 Agency Contribution for Personnel $0.001' Expenses Pay Schedule: (choose one from the drop-down menu) Bi-Weekly Position Number: 1 Hours per week= 40.000 Hourly Rate= $31.43 ( Yearly RATE Employer Per Pay Period Cost Approved Budget Gross Salary $65,374.40 $65,374.40 $2,514.40 FICA 7.6500% $5,001.14 $192.35 Retirement 20.0000% $13,074.88 $502.88 Health Ins. $11,053.57 " $425.14 Life Ins. $19.20 " $0.74 Dental Ins. $423.00 ' $16.27 Workers Comp 0.00001)/0* $0.00 $0.00 Unemployment 0.0000%* (1st$7K) $0.00 $0.00 Other: $1,408.76 $54.18 VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 TOTAL $96,354.95 $3,705.96 Explanation(if applicable): Other. Vision$55.44 STD$219.96 LTD$133.36 HSA$1,000 Is this position used as a matching expense Y/N? No* VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 VOCA Contractual/Fee for Service Budget Agency name: City of Boynton Beach For each contractual service listed,include a description of the service to be provided,the business name of the contractor, the cost per unit of service,and the estimated units of service to be used.Indicate in the narrative section how the number of services requested was determined.Also,give a description of a unit of service,e.g.,a 60 minute unit of legal services,a 60 minute individual therapy session,and a 90 minute group therapy session. Therapy must be requested at the contracted therapist's per unit rate.The OAG will reimburse a maximum of the following rates,per 15 minute increment/unit. Individual Therapy-$25 per unit Family Therapy-$12.25 per unit/per person Group Therapy-$8 per unit/per person EXAMPLE-Budget Narrative: Therapy,Inc.,will provide therapy for adult survivors of incest. It is anticipated that this service will be used approximately 10 times during the year. Contractual Services-Contracts for specialized services: Type of Cost Per Estimated service provided Name of Business or Contractor Unit of Units of Length of Unit Total Service Service If Other, Please speci Contractual Subtotal $0.00 VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 VOCA Equipment Budget Agency Name: City of Boynton Beach Items included in this section must be furniture and/or equipment costing$2,500 or more. tf awarded funds in this category,prior approval is required before purchasing items. Provide a justification for the equipment purchase requests. If the agency is requesting funds to purchase computer hardware or software,this constitutes maintaining or establishing a computer network system.Complete the Special Conditions Certification form accordingly. EXAMPLE-Narrative Response: The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above is for a complete computer package which includes the computer,monitor,software and printer. ALL EQUIPMENT PURCHASES MUST BE PRE-APPROVED PRIOR TO THE ACTUAL PURCHASE 'Equipment: Type of Equipment Description of Equipment Number Cost Per Item Total $ $ If Other,Please Specify Equipment Subtotal $0 VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 VOCA Operating Budget Agency name: City of Boynton Beach Office supplies such as paper,pencils,toner,printing, books,postage;transportation for victims; monthly service costs for telephone or utilities; staff travel(for direct service to crime victims or meeting attendance to coordinate victim services),etc. Furniture and equipment costing less than$2,500 should be requested from this budget category. Items requested should not be grouped and each item must be requested as a separate line item,with the exception of general office supplies. In the narrative section,provide a brief description of the operating expenses and note if the cost is pro- rated. Indicate how the number and cost of services requested were determined (by FTE;by%use;by sgfft;etc.). If the agency is requesting funds to purchase computer hardware or software,this constitutes maintaining or establishing a computer network system.Complete the Special Conditions Certification form accordingly. EXAMPLE-Narrative Response: The Victim Advocate will need monthly telephone service calculated at$20 per month,which is the standard rate budgeted for new positions in this agency. Operating: Type of Description of Operating Cost Number FTE SQFT!% Cost Per Total Operating Cost Item $ $ If other,please spec'fy Operating Subtotal $0.00 VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 VOCA Training Budget Agency City of Boynton Beach Name: Florida Administrative Rules related to travel expenses: Click Here Section 112.061,Florida Statutes-Travel Expenses: Click Here Reference Guide for State Expenditures: Click Here Training Expenses: Description of Training Expenses and a Budget Narrative Number Cost Per Item Total Budget Narrative: FCPTI Victim Services Practitioner Designation Training for 1 VOCA staff`. REG$500,Hotel$200x 5 Description of Training Expenses: night=$1,000 Meals$36 x 5days Florida Crime Prevention Training ($500 =$180. 1 $1,680.00 $1,680.00 Institute ($500 = $1,680) Training wll enhance advocate ability to provide informed care to victims of crime. Training Subtotal $1,680.00 VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 VOCA Budget Request Total VOCA Total VOCA Budget Summary By Category Budget Request Approved Budget Personnel(10A) $96,354.95 $ Contractual Services(10B) $0.00 $ Equipment(10C) $0.00 $ Operating Expenses(10D) $0.00 $ Training Expenses(10E) $1,680.00 $ Total $98,034.95 $ Total paid staff for agency's victim services program (total number of full-time equivalent staff 1.0000 * (FTE)for the current fiscal year): Number of staff requested from VOCA,expressed in FTE's: 1.0000 Total staff requested,expressed in FTE's: 1 0000 Type of Agency Type of Victims Served Child Abuse (Include services for child physical abuse/neglect and child $2,929.33 sexual assault/abuse) Domestic and Family Violence $9,764.44 Adult Sexual Assault $2,017.98 Underserved (includes DUVDWI crashes,survivors of homicide victims, assault,adults molested as $58,716.81 children,elder abuse,victims with disabilities,robbery,other violent crimes) MATCH(financial support from other sources) Match waiver 1 Yes _1 Match waiver upload: VOCA 2025-2026 VOCA-2025-City of Boynton Bcach-00009 Project Proposal Describe which services will be provided to the crime victims described in the statement of need.Summarize which 1) services will be provided by each proposed VOCA funded personnel position or contractor.Specifically,indicate how the proposed expenses in each budget category are associated with the provision of services to crime victims. The response should not include match sources. The victim advocate will follow up on cases wth victims of both violent crime and non-violent crimes.Depending on the needs of the victim the services provided could vary. Some of these services include providing victim information on victimization, victims'legal rights and protections and providing information on the criminal justice process. Upon approval, various informational materials(brochures)►vll be purchased through VOCA funding. Victim advocates also assist wth filing injunctions and victim compensation applications and/or refer them to the proper place. In addition,the advocates can help victims seek shelter if it is needed.Advocates offer victims information about different options available to them and support the victims'decision-making,in addition to offering emotional support to the victim and their family. The Victim advocate will attend training as required to fulfill their duties for required (re)certifications. 2) Provide a listing of other agencies that will coordinate services with the applicant for the VOCA project and the services provided by each agency. Aid to Victims of Domestic Abuse and YWCA Harmony House(Young Women Christian Association)-support for victims of domestic violence&their children through a 24-hour hotline,emergency shelter, and basic care items, counseling,outreach programs and relocation. Center for Trauma Counseling-essential mental healthcare services to victims that is trauma enforced regardless of income/insurance. Family Promise-temporarily houses homeless families,provide essentials and assist families with case management. Dept. of Children&Family for children and adult protective services. Letter provided. Victim Services of the Palm Beaches assist wth injunctions&referral for counseling. Jewish Family Services, Catholic Charities,Area Agency on Aging for assistance with utilities and other living expenses, counseling. Sexual Assault Response Team(SART)coordinated immediate response. State Attorney Office&Palm Beach Legal Aid-assist legal system. Describe in detail how the coordination of services will be accomplished with those agencies included in the response 3) to Question 2. How will the coordination be accomplished,for example,email, phone call, local coalition meetings,etc. Indicate if Memorandum of Agreement are in place or not,or other formal coordination plans are in place. Currently, our victim advocate comes into contact wth citizens through a variety of means to include outreach, tnelk- ins,phone calls and officer contact, including mail.During an initial meeting/conversation an evaluation is completed to determine Mat needs the victim has and how the can be of service. Once the needs are identified, ►ne pair a resource to fit those needs. Whether it is just handing out a brochure or assisting victims wth filing compensations claims. The resource is determined on a case-by-case basis wth each victim. Our victim advocates have established relationships throughout Palm Beach County and surrounding areas. Our agency has mutual aid agreements/MOU's with several local government agencies and vtorking closely Wth the non-profit organizations they have arrangements in place to meet the required needs of victims. There is currently a formal MOU in place with Center for Trauma Counseling. 4) Does a duplication of service east?(Choose one from the drop-down menu): No If yes, please explain. • VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 The VOCA Rules mandate that grant recipients use volunteers in the victim services program. Describe how volunteers will be utilized to provide services to crime victims. If the agency does not currently utilize 5) volunteers, please explain how they will be recruited and incorporated into the victim services program. Our agency mill use volunteers to assist advocates. The volunteers conduct a wde variety of task. In addition to manning the phones, they do data entry and case management to make sure that vte have the most up to date information available. They also send out information to victims such as brochures for services needed,police report and various other documents. Our volunteers vvil also reach out to the victims to follow up to ensure that our Victim Advocates are meeting their required needs. Our volunteers are recruited from our community and interns from surrounding schools. 6) Identify the number of volunteer hours supporting the work of this VOCA award for subgrantee agency's victimization program/services. 1 * Volunteers provided 100 Hours of Service annually 0.0481 FTE equivalent(hours provided divided by 2080) 7) Are the services requested in the application allowable under the Victim Compensation Program? No* 8) If the agency selected"Yes,in number 7,include a justification for not billing the Victim Compensation Program for the allowable services. N/A The agencies that receive VOCA grant funding are required to comply with the Federal statutes and regulations that prohibit discrimination in federally assisted programs or activities.Recipients may not discriminate in employment on the basis of race,color,national origin,religion,sex,and disability.Also,recipients may not discriminate in the delivery of services or benefits on the basis of race,color, national origin, religion,sex,disability,and age. In order to ensure 9) VOCA-funded agencies fulfill the expectations of the Federal civil rights obligations all organizations that receive VOCA funding must complete the online civil rights training curriculum for recipients offered by the Office for Civil Rights.If awarded VOCA grant funding will the applicant agency complete the required training and comply with all applicable Federal statutes and regulations related to civil rights and nondiscrimination? (Choose one from the drop-clown menu below) Yes 10) Are any portions of the requested positions or requested costs,to be funded or to be used as Match,being requested in another VOCA grant application? No If the agency selected"Yes,in number 10,include the position title, application number,cost, percentage requested in 11) the grant and/or the percentage to be utilized as match. If funded,this documentation will also be required with each monthly invoice submission. VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 Required Documentation Job Descriptions A job description is required for all proposed VOCA-funded personnel and match personnel and must indicate the percentage of time allocated for each task totaling 100%of the job duties(see instructions in the Personnel budget section). Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded and/or utilized as Match.If the Project Proposal,Statement of Need or Letters of Support indicate the position will provide crime victim services for another organization,that duty must be included in the job description. Failure to provide VOCA allowable job descriptions may result in a reduction to the request. Letters of Support Attach three(3)current letters of support from local community or government groups.A current letter is one that is dated during the current calendar year. It is the responsibility of the applicant agency to ensure letters highlight the applicant agencys record of providing effective services to victims of crime(if applicable),demonstrates the writer's support as well as the community's support of the services that are requested as part of VOCA Grant project.Do not provide more than three letters. Each letter of support must be uploaded separately.The following will not be accepted: *Letters from one individual that is not writing on behalf of a local community or government group *Letters from individuals or units within the applicant agency *Letters acknowledging conference or meeting participation *Letters that are similar in content Documentation of the agencys 501(c)3 ruling from the Internal Revenue Service This documentation must be uploaded separately. Provide documentation to document the nonprofit status of the applicant agency.This may include: *proof that the Internal Revenue Service recognizes the organization as being tax exempt under 501(c)(3)of the Internal Revenue Code; *a statement from a state taxing body or state secretary of state certifying that the organization is a nonprofit organization and that no part of the organization's net earnings may benefit any private shareholder or individual; *a certified copy of a certificate of incorporation or similar document establishing nonprofit status; *any of the above,if it applies to a state or national parent organization,with a statement by the state or national parent organization that the applicant is a local nonprofit affiliate VOCA 2025-2026 VOCA-2025-City of Boynton Beach-00009 current Listing of Agency's Board of Directors Attach a current listing of all Board Members to include name,affiliation,and contact information(address,phone number). Standard Assurance Requirement Pursuant to the Standard Assurances,the following two items must be provided to the Office of the Attorney General. Attach a document that addresses each of the following: 1. The subgrantee's quarterly report data collection process.The agency must submit an enumerated,step-by-step process; explaining the agency's process for data collection.This document must be a summary and no more than 1 page. Do not include sample documents. 2. A listing to include the names and total compensation of the five most highly compensated executives of the organization. 990 Requirement Upload a copy of the applicant agency's most recent 990, if the agency is a not-for-profit. New Applicant Agency Requirement The applicant agency must attach a document that responds to each of the following requirements for purposes of VOCA,at 42 U.S.C. 10603(b)(1)(B):Record of effective services to victims of crime and support from sources other than the Crime Victims Fund. 1. A program has demonstrated a record of effective direct services and support from sources other than the Crime Victims Fund when,for example,it demonstrates the support and approval of its direct services by the community,its history of providing direct services in a cost-effective manner,and the breadth or depth of its financial support from sources other than the Crime Victims Fund. 2. Substantial financial support from sources other than the Crime Victims Fund.A program has substantial financial support from sources other than the Crime Victims Fund when at least twenty five percent of the program's funding in the year of,or the year preceding the award comes from such sources,which may include other federal funding programs. If the funding is non-federal(or meets the DOJ Grants Financial Guide exceptions for using federal funding for match), then a program may count the used funding to demonstrate non-VOCA substantial financial support toward its project match requirement. Required Documentation Uploads Upload Upload BBPDVAO Letter of Name: Letter of Support 9 Type: Letters of Support Support pdf Date:04/03/2025 Upload Upload PBC Victim Services Name: Letter of Support 2 Type: Letters of Support Date:04/03/2025 Letter of Support.poY Upload Upload tto A e Statrney Letter Name: Letter of Supporta Type: Letters of Support St ttof.pdf Date:04/03/2025 Upload Upload Name: Top 5 Highly Type: Standard Assurances Top 5 Highly Date:04/03/2025 Compensated Compensated.pdf Uplo Name City of Boynton Beach Upload ;pe: Standard Assurances Date:04/03/2025 ACFR