R25-198 1 RESOLUTION NO. R25-198
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT BETWEEN
5 THE CITY OF BOYNTON BEACH AND IRON BRICK ASSOCIATES, LLC,
6 UTILIZING AN EXISTING COMPETITIVELY SOLICITED CONTRACT TO
7 IMPLEMENT THE CITY'S NEW ENTERPRISE RESOURCE PLANNING
8 (ERP) SYSTEM, WORKDAY, AND ASSET MANAGEMENT SYSTEM,
9 SPRYPOINT; AND FOR ALL OTHER PURPOSES.
10
11 WHEREAS, the City of Boynton Beach requires a comprehensive Enterprise Resource
12 Planning (ERP) system to effectively manage and integrate its core business processes, including
13 financial management, human resources, public utilities, procurement, and operational functions;
14 and
15 WHEREAS, a modern ERP system is essential for efficient City operations, improved data
16 accuracy, enhanced reporting capabilities, and better service delivery to residents; and
17 WHEREAS, the City has identified Iron Brick as the primary vendor / reseller for the ERP
18 system, migration, and implementation, with additional services to be provided by Workday and
19 Sprypoint as integrated components of the comprehensive solution; and
20 WHEREAS, current pricing for the ERP system and related services is available through the
21 end of this month, after which costs will increase significantly; and
22 WHEREAS, due to time sensitivity and the need to secure favorable pricing, the City
23 Commission finds it necessary to approve this purchase authorization prior to the completion of
24 formal contract negotiations; and
25 WHEREAS, the City Attorney's Office and City Manager's Office will ensure that all final
26 contracts contain appropriate terms and conditions to protect the City's interests; and
27 WHEREAS, this authorization is expressly contingent upon successful negotiation of
28 contracts with all vendors that are satisfactory to both the City Attorney's Office and the City
29 Manager's Office; and
30 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
31 best interests of the City's citizens and residents to approve a Piggyback Agreement between the
32 City and Iron Brick Associates, LLC, utilizing an existing competitively solicited contract, in an
33 amount not to exceed $11,372,348.24 plus an allowance of $733,595.25 for a total of
34 $12,105,943.49, to implement the City's new Enterprise Resource Planning (ERP) system, Workday,
35 and Asset Management System, SpryPoint.
36
37 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
38 BEACH, FLORIDA, THAT:
39 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
40 being true and correct and are hereby made a specific part of this Resolution upon adoption.
41 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
42 approve the purchase of an Enterprise Resource Planning (ERP) system from Iron Brick, including
43 related orders and services from Workday and Sprypoint, in an amount not to exceed
44 $11,372,348.24 plus an allowance of $733,595.25 for a total $12,105,943.49, as part of a
45 comprehensive ERP solution for the City. This authorization is expressly contingent upon:
46 successful negotiation of contracts with Iron Brick, Workday, and Sprypoint; review and approval
47 of all contract terms by the City Attorney's Office and the City Manager's Office; and confirmation
48 that all contracts adequately protect the City's interests and comply with applicable laws and
49 regulations.
50 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
51 authorizes the Mayor to execute all documents, agreements, and instruments necessary to
52 effectuate the intent of this Resolution, including but not limited to: contracts with Iron Brick for
53 the primary ERP system; contracts with Workday and Sprypoint for related services; any change
54 orders, amendments, modifications, or supplemental agreements deemed necessary that do not
55 increase the financial obligations of the City beyond the approved not to exceed amount; and all
56 other documents required to implement the ERP system purchase and installation.
57 SECTION 4. The City Manager is authorized to take all administrative actions necessary
58 to implement this Resolution and to oversee the ERP system procurement and implementation
59 process.
60 SECTION 5. This Resolution shall take effect in accordance with the law.
61
AIM
62 PASSED AND ADOPTED this / J day of ( 1G(,l,U 2025.
63 CITY OF BOYNTON BEACH, FLORIDA
64 YES/- NO
65 Mayor— Rebecca Shelton ✓
66
67 Vice Mayor—Woodrow L. Hay
68
69 Commissioner—Angela Cruz
70
71 Commissioner—Thomas Turkin
72
73 Commissioner—Aimee Kelley 1/
74
75 V TE
76 A '.EST: /
77
78 • 6
79 Maylee De/esila,�MPA, M� C Rebecca Shelton
80 City Clerk �� Mayor
81
82 r' g0YNT `�� APPROVED AS TO FORM:
83 (Corporate Seal) ��.•:�oRPORgTF•� ►'
84 U: SE •••3;1%
n1i
85
: INCORPORATED: 3
86 ,� .1920 • ' Shawna G. Lamb
87 • ..• - City Attorney
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