R25-189 RESOLUTION NO. R25-189
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING TASK ORDER NO. GESPW-2E-03-25
5 WITH WEST ARCHITECTURE + DESIGN, LLC FOR THE PENCE PARK
6 RECONSTRUCTION PROJECT RP2509, IN THE AMOUNT OF $375,845
7 PLUS A 10% ALLOWANCE OF $37,585 FOR UNFORESEEN
8 CONDITIONS, FOR A TOTAL OF $413,430; AND FOR ALL OTHER
9 PURPOSES.
10
11 WHEREAS, the City and West Architecture + Design, LLC ("Consultant") entered into a
12 General Engineering Consulting Services Agreement dated November 19, 2024, approved by
13 Resolution No. R24-291; and
14 WHEREAS, the City desires the Consultant to renovate the existing Pence Park; and
15 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
16 best interests of the City's citizens and residents to approve Task Order No. GESPW-2E-03-25 with
17 West Architecture + Design, LLC for the Pence Park Reconstruction project RP2509, in the amount
18 of $375,845, plus a 10% allowance of $37,585 for unforeseen conditions, for a total of$413,430.
19
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
21 BEACH, FLORIDA, THAT:
22 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 being true and correct and are hereby made a specific part of this Resolution upon adoption.
24 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
25 approve Task Order No. GESPW-2E-03-25 with West Architecture + Design, LLC for the Pence
26 Park Reconstruction project RP2509, in the amount of $375,845, plus a 10% allowance of$37,585
27 for unforeseen conditions,for a total of$413,430 (the "Task Order"), in form and substance similar
28 to that attached as Exhibit A.
29 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
30 authorizes the Mayor to execute the Task Order. The Mayor is further authorized to execute any
31 ancillary documents as may be necessary to accomplish the purpose of this Resolution.
32 SECTION 4. The City Clerk shall retain the fully executed Task Order as a public record
33 of the City. A copy of the fully executed Task Order shall be provided to Maria Rozwadowski to
34 forward to the Consultant.
35 SECTION 5. This Resolution shall take effect in accordance with the law.
36
37
38
39
40 [SIGNATURES ON THE FOLLOWING PAGE]
41
C � )//dif42 PASSED AND ADOPTED this IS day of ( 2025.
J
43 CITY OF BOYNTON BEACH, FLORIDA
44 YES NO
45 Mayor- Rebecca Shelton ✓-
46
47 Vice Mayor-Woodrow L. Hay `�
48 f-
49 Commissioner-Angela Cruz
50
51 Commissioner-Thomas Turkin
52 . /
53 Commissioner-Aimee Kelley V
54
55 VOTE S-0
56 ATT S :
57
58 aYJ�X_, J _/\_/
59 MayleelD Jesus, MPA, NIC ebecca Shelton
60 City Clerk UU / Mayor
61 — `
62 �'OF B�YNjo APPROVED AS TO FORM:
63 (Corporate Seal) vy:''��RP�Rq�?.; ,
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64 l I. S ••` r',
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65 ;'NC01 0 :_ �l gen6
66 °I "I 920 TE•• r Shawna G. Lamb
67 1t, ,c'• •....••'' City Attorney
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Form of Task Order
CITY OF BOYNTON BEACH
General Engineering Consulting Services Task Order
Task Order No. GESPW-2E-03-25
Consultant: West Architecture + Design, LLC
1. Task/Project. Pence Park - Reconstruction
2. Detailed Scope of Professional Services.
A detailed scope of services under this Task Order, in accordance with the phases of service detailed
in the Agreement, is attached as Exhibit A.
3. Deliverables and Schedule.
For study/design related services: Consultant shall deliver to the City the deliverables specified at
the time indicated on the attached Exhibit B.
For project administration services: Consultant shall provide project/construction administration
services in accordance with the Agreement and project schedule.
4. Compensation.
The total estimated construction costs of the Project or the cost of the study or report for this Task
Order may not exceed the amounts set forth in Section 287.055, Florida Statutes.
The total Fee to be paid to the Consultant under this Task Order shall not exceed $375,845, based
on the hourly rates currently in effect under the Agreement.
A detailed fee schedule is attached as Exhibit A.
The payment schedule (based on deliverables) is attached as Exhibit A.
5. Agreement Reference.
This Task Order shall be performed under the terms and conditions described within the General
Engineering Consulting Services Agreement, dated November 19, 2024 by and between the City of
Boynton Beach and West Architecture +Design, LLC ("Consultant"), Contract No.
6. Insurance.
Consultant shall maintain insurance coverages in accordance with the Agreement and hereby
confirms that Certificate(s) of Insurance evidencing current policies meeting the requirements of
the Agreement are on file with the City as of the date of this Task Order.
7. Exhibits.
All attached Exhibits are incorporated fully into this Task Order and the Agreement.
RFQ CW24-001 General Engineering Consulting Services Task Order Form Exhibit A
8. Notice to Proceed (Task Order Form and Purchase Order).
® If checked, Consultant's receipt of a fully-executed copy of this Task Order and Purchase
Order (PO)shall serve as the Notice to Proceed under this Task Order, effective as of the
date the fully-executed Task Order was emailed to the Consultant.
O If checked, Consultant shall commence Services under this Task Order as specified in a
forthcoming Purchase Order (PO) and Notice to Proceed.
CONSULTANT: CITY OF BOYNTON BEACH
By: (C*-1;i ::> By: /4
Rebecca Shelton,Mayor
Print Name: MATTItfUJ f. ujks,f
Date:., /2-C" , 20 2G—
Date: c_llA I i i N , 20
City Atto ey's Office
Appro as to for d le lity
By: dielnA G�
RFQ CW24-001 General Engineering Consulting Services Task Order Form Exhibit A
Exhibit A
Scope of Services
Pi■
Project Information Contract Information
Project No. A25-004 Contract No. A25-004-A
Title Pence Park Issue Date 06-25-25 revised
05-20-25 revised
04-18-25
Address 600 SE 4th St Subject: Architectural and
Engineering Services
City, State,Zip Boynton Beach, FL 33435
Architecture Firm Client
Contact Peter Ganci,Assoc AIA,LEED AP BD+C Contact Kevin Ramsey
Title Principal Title Director of Public Works
Company West Architecture + Design, LLC Company City of Boynton Beach
Address 820 N 4'h St Address: 100 E. Ocean Ave
City, State, Zip Lantana, Florida 33462 City, State, Zip Boynton Beach, Florida, 33435
Phone 561-588-2027 Phone 561-742-6221
Email pganci(5west-arch.com Email ramsevk(c�bbfl.us
Table of Contents
1. SCOPE OF WORK
2. COMPENSATION
West Architecture + Design, LLC.
820 N 4'h St., Lantana, Florida 33462 /Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial. /
Page 1 of 7
Scope of Work:
SCOPE OF WORK:
This project shall be for the renovation of the existing Pence Park., located at 600 SE 4th St
Boynton Beach, FL 33435.
The City is requesting to have the park fully renovated. Including the following items:
1. Multi-Purpose Field (syntactic turf) to accommodate soccer& football- exact field options layout
2. to be determined with the City.
3. Bleachers at multi-purpose field with shade cover.
4. Pickleball courts (4)
5. Restrooms, storage, Multi-purpose room, covered plaza area, etc. — per revised proposed plans
6. (attached).
7. Parking—as configured in proposed revised site plan (attached)
8. Playground area with shade cover.
9. Entrance Plaza —depicted in revised site plan.
10. Walking path—depicted in site plan
11. Maintenance building
12. Security fencing/gates.
13. Dumpster to meet City code requirements! standards.
A. A/E Design:
1. Provide NE services as required for the proposed improvements to Pence Park. Refer to that attached
revised Site/ Floor plans as the basis of design for scope of work. The scope of work includes but not
limited to the following:
a) Abandonment of SE 3rd. St
b) Demolition / removal of existing structures/elements on site as applicable to accommodate new
proposed work.
c) Removal/ possible relocation of existing trees, lights/poles, fencing, etc. as applicable to
accommodate new work
d) New synthetic turf multi-purpose field to accommodate soccer & football — specific field layout
options to be coordinated! determined with the City.
e) Bleachers with shade coverage— located at multipurpose field.
f) New pickleball courts
g) Restrooms, storage, office, multi-purpose room, etc. as depicted in the attached site/floor plans.
h) Drinking fountain with bottle filler
i) Park entrance Plaza off parking lot to restrooms—see proposed site plan.
j) Parking (Maximum number of spaces possible).
k) Walking path—similar to as depicted on proposed site plan
I) Security fencing and gates as necessary/applicable.
m) Fencing/Gates (Chain link - Black vinyl)
n) Around entire park for security (6'-0" high — black vinyl)
o) Fencing around Pickle ball courts (10'-0" high)
p) Fencing around ball field (10'-0" high)
q) Vehicular gates at parking entrances.
r) Ballfield lighting (Sports lighting).
s) Monument signs— may be digital
t) Fencing/ Netting around ballfield
u) Required Landscaping
v) Infrastructure (conduit) for security cameras and Wi-FI to be installed. To be coordinated with
City's IT department.
w) Site amenities (roll-away goal posts, picnic tables!chairs (benches), trash cans, etc.)— to be
coordinated with the City.
Architecture + Design, LLC.
820 N 4"' St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com Initial.
Page 2 of 7
B. Permitting Assistance:
1 Preparation and submittal of required permit application, digitally signed and sealed drawings/documents
for permit review and approval to all applicable agencies.
2. Respond to all applicable permitting agencies comments and provide revisions to documents as required.
C. Bidding Assistance:
1. Provide bidding package (Drawings and specifications, including editing of City's special conditions
specification — City to provide copy to consultant for editing). City will provide City's front ends documents
for distribution to bidders.
2. PM to attend pre- bid meeting
3. Respond to contractor's questions and provide addenda for issuance as necessary.
D. Construction Administration: (Managed by City's Construction Services Group)
1. Consultant's PM to attend pre-construction Meeting
2. Consultants to review and process RFI's, Shop Drawings and Change orders.
3. Consultant's PM to attend progress meetings on a monthly basis, conduct site inspection on construction
progress for compliance with approved documents.
4. Consultants to Conduct substantial completion inspections (all required disciplines) and provide punch
lists.
5. Consultants to Conduct final inspection and coordinate project close-out procedures, including warranties,
as-built's/ Record Drawings, etc.
Notes_ :
1. Conduct preliminary site visit/walkthrough /scope verification prior to submitting proposal.
2. Consultants (all disciplines) shall field inspect and verify all existing conditions.
3. The City will be conducting reviews on documents submittals at 30% (updated), 60% & 100% documents.
Each submittal must be accompanied with a statement of probable construction costs.
4. Surveying services- update of existing survey will be required. Consultant to include services in their
proposal.
5. Geotechnical (soil boring) services will be required. Consultant to include services in their proposal.
6. Provide Projects design schedule..
7. Construction duration is assumed to be 8 months total — 7 months to substantial completion. Plus 30 days
to final.
8. Project shall be designed to meet all applicable code/ environmental requirements and applicable City
Standards as applicable to this project. Please note that these proposed improvements shall be subject to
a Major site plan modification submittal /approval through P&Z Department.
9. The City will provide any/all existing pdf or CAD files available for this site/ project.
SCOPE OF SERVICES:
Below are the Tasks to the development of the project include the following:
Task 1.1 — Programming / Surveying / Conceptual Design:
1. PROGRAMMING SERVICES
A. Coordinate with the Client to finalize the program requirements.
B. Research Zoning and Land Development Codes for site requirements.
C. Review the feasibility of closing or removal of SE 31d Street
D. Attend (2) meetings with the City of Boynton Beach to review the project.
E. Coordinate with other applicable regulatory government agencies.
West Architecture + Design, LLC.
820 N 4"' St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial. /
Page 3 of 7
2. SURVEYING SERVICES
A. The Surveyor shall update a boundary survey which will meet the requirements for site plan
processing. The boundary survey shall show aboveground improvements and platted easements
in accordance with the minimum technical standards of the State of Florida.
B. The survey shall also include the existing physical features and improvements on the site and the
surrounding right-of-ways. This will include any trees 2" and larger, existing parking lots, curbs,
wheel stops, light poles, above ground utilities, buildings and other features that may be required
in designing the projects development. Grades shall be located at any trees to be preserved,
slope changes, edge of pavements, etc. The Surveyor shall also coordinate with a location
service in order to locate underground phone, electric, gas or other services which may conflict
with proposed piping of the new construction.
3. CONCEPTUAL DESIGN SERVICES
A. Coordinate with the Client to finalize site design elements.
B. Gather the existing utilities and drainage information along with information on SE 3rd Street.
C. Develop (up to 2) conceptual Site Plans, include the Site Data information on plans
D. Provide a (up to 2) colored conceptual Site Plan for presentation purposes.
Task 1.2 — Schematic Design / Design Development/ 30% Construction Documents:
Based on the outcome of the Task 1, the following steps will be provided.
1. PROGRAMMING SERVICES
A. Coordinate with the Client to finalize the site program requirements.
1) Further develop the program for the site.
B. Research Zoning, Land Development Codes, Building and Fire Codes for site and building
requirements.
2. SCHEMATIC DESIGN SERVICES
A. Develop a schematic Site Plan locating the buildings, driveways, parking, sidewalks and
landscape areas, include the Site Data information on plans, based on the approved
programming of the site.
B. Provide parking tabulations
C. Provide a colored schematic Site Plan for presentation purposes.
3. DESIGN DEVELOPMENT SERVICES
A. Project Coordination.
1) Coordinate with the Client and Consultants to finalize site design elements.
2) Attend (2) design meetings with client.
B. Site Plan
1) Site plan of the project showing location of all structures, roads, parking and landscape buffers
/areas.
2) Clear delineation of the project limit lines
3) Preliminary spot elevations
4) Existing utilities noted
5) Proposed utilities noted
6) Site drainage, storm water removal or detention noted
7) Identify number of parking spaces and code/zoning requirements
8) Provisions for trash disposal and removal by truck.
9) Conformance to zoning restrictions for easements and setbacks, etc.
10) Preliminary Geotechnical soils and boring surveys.
11) Update existing survey
12) Define Landscape requirements
13) Define Traffic Analysis
14) If required, environmental impact study (BY OTHERS)
Vest Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com Imnal.
Page 4 of 7
C. Floor Plans for the Restroom I Storage, Office, Multi-Purpose room Building and Site
Elements
1) Plans of all floors showing interior partitions, door and window locations, floor elevations
2) Key dimensions and overall dimensions
3) Plan indicating major extent of materials and any special conditions or fixtures
4) Room names
5) Area summary
6) Accessibility routes
7) Define the Plumbing, Mechanical and Electrical requirements
8) Define the Structural requirements
D. Elevations for the Restroom/ Storage, Office, Multi-Purpose room Building and Site
Elements
1) Coordinate with the Client to finalize exterior architectural design features.
2) Research the existing neighborhood for existing architectural styles and the City code for the
required Architectural guidelines.
3) Develop the Exterior Elevations detailing the architectural elements based on the previous
approved Site Plan from the Programming / Conceptual design phase of the project.
4) Provide a colored Exterior Elevations for presentation purposes.
5) Major elevations with extent of doors, glazing indicated
6) Major materials identified
7) Floor lines, roof line and top of parapets indicated with dimensions
8) Finished grades clearly shown
4. CONCEPTUAL COST ESTIMATE
A. Coordinate with the Client to finalize budget related items.
B. Research the existing building types and current cost data for similar buildings.
C. Develop a Conceptual Cost Estimate based on the previous approved Site Plan, Floor Plans and
Exterior Elevations of the Programming, Conceptual and Schematic Design phases of the project.
D. Provide a final Conceptual Cost Estimate for presentation purposes.
Task 2 — 60% -SITE PLAN APPROVAL SUBMITTAL-Documents
We understand the Site Plan submittal process will follow the Major Site Plan Modification process. Below is a list
of items required for the submittal:
1) Meetings:
A. Pre-application Conference (PRE-APP)
B. Development Application review Team (DART)
C. City Commission (CO)
2) Required Documents:
A. Survey Depicting Existing Conditions
B. Existing future Land use Map (FLUM) & Zoning Map
C. Traffic Study
D. Site Plan
E. Landscape Plan
F. Civil Drawings
G. Floor Plans
H. Architectural Elevations
I. Photometric plan
J. Tree Survey
K. Tree Management Plan
L. Art in Public Places Form
3) Revised Cost Estimate
West Architecture + Design, LLC.
820 N 4'"St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 5 of 7
Task 3 — 100%, and Final Construction Documents
A. Prepare drawings, plan specifications, details, etc. necessary to solicit bid proposals for construction of
the project.
B. Coordinate Architectural, Structural, Mechanical, Electrical, Plumbing, Landscape & Civil
Engineering.
C. Coordinate Lighting / Security requirements with the Client's personnel.
D. Allow (1) drawing revision/release to be completed within each phase of document completion
(schematic, design development, construction documents).
E. Unless otherwise specified, contract documents shall be in a form suitable for competitive bidding. All
work shall comply with applicable codes, laws, standards and ordinances. All services hereunder shall
be performed under the direction of a licensed engineer when so required by law. Architect and
Engineer shall furnish Client with copies of all design calculations, if required by code.
F. Revised Cost Estimate
Task 4— Permittina and Bidding
A. Includes responses to building department comments
B. Includes responses to RFI's during bidding.
Task 5 - Construction Administration
A. See above for Construction Administration, under the Scope of Work : (Managed by City's
Construction Services Department— led by Carl Frumenti)
Task 6—Vacation and Abandonment of SE 3' Street
A. Coordinate with City and Consultants to review approach and process
B. Prepare survey with required information
1) Total gross project acreage and square footage;
2) North arrow, scale, and legend;
3) Boundaries, dimensions, and centerline of subject land or property to be vacated and abandoned;
4) New legal description of subject land or property to be vacated and abandoned;
5) Existing utility lines located within the boundaries of the subject land or property to be vacated and
abandoned;
6) Boundaries and legal descriptions of surrounding properties.
C. Coordinated with City to prepare submittal documents
D. Attend a Pre-Application Conference
E. Finalize and coordinate the submittal of the documents to the City
F. Public Notice Requirements (By City)
G. Attend required City meetings
OWNER•PROVIDED ITEMS
1 Unless stated otherwise, the Client shall provide copies of all tests, inspections, and reports required to
complete the services, such as environmental surveys, or hazardous materials and/or other existing
conditions reports.
2. The Client shall provide the Architect with a set of documents representative of the existing conditions to
be used as a basis of the services required.
3. The Architect shall be entitled to rely on the accuracy and completeness of the
information provided by the Client.
1l!'ei Architecture + Design, LLC.
820 N 4'h St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial. /
Page 6 of 7
2. Compensation
2.1 For the Architect's Scope of Work described under Article 1, the Client shall compensate the Architect
as follows:
Compensation to be as follows:
Task 1.1 & 1.2 — Programming / SU /Concept / SD / DD / 30% CD's $ 133,030.00
Task 2 — 60% - SITE PLAN APPROVAL SUBMITTAL $ 95,190.00
Task 3— 100%, and Final Construction Documents $ 56,950.00
Task 4 — Permitting / Bidding $ 20,220.00
Task 5— Construction Administration $ 52,395.00
Task 6 - Abandon SE 3rd St $ 18,060.00
Total: $ 375,845.00
2.2 REIMBURSABLE EXPENSES
Reimbursable Expenses shall be a lump sum fee NTE $3,000.00 and include expenses incurred by the
Architect and the Architect's consultants directly related to the Project, as follows:
1. Additional 24x36 prints @ $3.50 per sheet.
2. Transportation and authorized out-of-town travel and subsistence;
3. Postage, handling and delivery;
2.2.1 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the
Architect's consultants plus an administrative fee of ten percent (10%) of the expenses incurred.
West Architecture + Design, LLC.
820 N 4' St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial. /
Page 7 of 7
Detailed Scope of Services
ii
Project Information Contract Information
Project No. A25-004 Contract No. A25-004-A
Title Pence Park Issue Date 05-20-25 revised
04-18-25
Address 600 SE 4th St Subject: Architectural and
Engineering Services
City, State, Zip Boynton Beach, FL 33435
Architecture Firm Client
Contact Peter Ganci, Assoc AIA,LEED AP BD+C Contact Kevin Ramsey
Title Principal Title Director of Public Works
Company West Architecture + Design, LLC Company City of Boynton Beach
Address 820 N 4th St Address: 100 E. Ocean Ave
City, State,Zip Lantana, Florida 33462 City, State, Zip Boynton Beach, Florida, 33435
Phone 561-588-2027 Phone 561-742-6986
Email pganci(4.west-arch.com Email ramsevk(a bbfl.us
Table of Contents
1. CIVIL
2. MECHANICAL I ELECTRICAL I PLUMBING
3. LANDSCAPE ARCHITECTURE
4. STUCTRUAL ENGINEERING
5. SURVEYING
6. GEOTECHNICAL
7. TRAFFIC
1t\!e�; Architecture + Design, LLC.
820 N 4th St , Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial. /
Page 1 of 7
1. CIVIL ENGINEERING
Preliminary Engineering / Site Plan Support
A. The Preliminary Plans are for regulatory agency and support to others during site plan approval
process through the City of Boynton Beach.
B. The Engineer will research existing available records for the project and prepare preliminary civil
engineering plans for the infrastructure improvements to support the processing of the site plan layout
for the Project.
C. The preliminary civil engineering plans will be prepared in accordance with the CLIENT and regulatory
agency requirements and will include Paving, Grading and Drainage, Water and Sewer System
adjustments and services
D. The preliminary engineering plan will include available existing utility information collected from
various sources (Government Agencies, Utility providers etc.). Final design will require additional
survey and Subsurface Utility investigation to verify the preliminary information supplied to or obtained
by the engineer.
E. Preliminary drainage calculations will be performed to address the impacts of the proposed
development relating to the requirements of the site plan submission. One preliminary engineering
plan will be prepared based on the supplied site plan design. The plans will contain the location of the
proposed site lighting.
Deliverables:
1. Preliminary Design Plans (30% Construction Documents)
2. Preliminary Drainage Calculations, as required.
Construction Documents (CD) — Final Engineering
F. The Engineer will prepare on-site paving, grading, and drainage construction plans, to support the
proposed development, which meet the requirements of the jurisdictional regulatory agencies.
Calculations will be performed to address the impacts of the proposed development relating to the
requirements for permit agency submittal.
G. The storm water management system will address water quality treatment and water quantity storage
to meet the requirements of the jurisdictional agencies. It is anticipated that the proposed drainage
system will consist of a series of catch basins, pipes, swales, and/or dry retention areas.
H. Typical sections and standard paving and drainage details and notes for the construction of the
paving, grading, and drainage system are included. Soils percolation tests to satisfy regulatory
agency requirements will be performed by others as required.
I. Pavement Marking and Signing Plans: The engineer will prepare a signing and pavement marking
plan for the project that meets the requirements of the regulatory agencies. This plan will include
standard details and notes.
J. Erosion Control Plans: The engineer will prepare an Erosion Control Plan for the project that meets
the requirements of the regulatory agencies and for the Contractor's use in preparing and processing
the required Stormwater Pollution Prevention Plan (SWPPP), in compliance with the "Generic Permit
for Stormwater Discharge from Large and Small Construction Activities (CGP)" through FDEP. The
Erosion Control Plan(s) will include standard details and notes to meet the requirements of the
regulatory agencies.
K. Demolition Plan: The engineer will prepare a Demolition Plans incorporating removal of the existing
improvements in conflict with the proposed facilities. This plan will include standard details and notes.
Should permitting be required for this work, it will need to be provided by a licensed demolition
contractor.
a. Note: The use of explosive demolition materials and the assessment for or removal of
hazardous materials or toxic waste are not included in these services and will not be
incorporated in the Demolition Plan.
West Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 2 of 7
Deliverables:
1. Construction Documents (60% and 100% Construction Documents) for above plans.
2 Specifications for above referenced design elements (i.e plan sheets)
Engineering Permitting
A. The engineer will prepare and submit the permit applications for the construction of the following
improvements and process them through the following regulatory agencies:
a. Water and Sewer System
i. City of Boynton Beach Utilities— Potable Water Approval
ii. City of Boynton Beach Utilities —Wastewater Approval
iii. Palm Beach County Health Department— Potable Water Permit
iv. Palm Beach County Health Department—Wastewater Permit
b. Paving, Grading, and Drainage Systems
i. South Florida Water Management District— Stormwater ERP modification
ii. City of Boynton Beach Engineering Division— Engineering Permit
B. The engineer will supply erosion control plans and ERP / Surface Water management permits, to the
owner and building contractor for contractor's use in preparing the NPDES Storm Water Pollution
Prevention Plan (SWPPP) and securing the required NPDES Construction Activity Permit. The
contractor (as permittee) is responsible to monitor the construction activity for compliance with the
NPDES permit and report to FDEP in accordance with the Permit.
Deliverables:
1. Permitting Applications and submittal documents required for above listed regulatory
agencies for the listed project improvements.
2. MECHANICAL / ELECTRICAL / PLUMBING ENGINEERING
Prepare Construction Drawings
A. Heating, Ventilation, and Air Conditioning (HVAC) Systems
a. Prepare construction drawings and specifications for the air conditioning, heating and ventilation
systems. The plans shall include a plan view of the equipment, ductwork, air devices, Florida
Energy Code, load calculations, etc. suitable for construction, pricing and permitting.
B. Sanitary, Domestic Water, and Gas Systems
a. The construction documents shall include both plan and riser views suitable for construction,
pricing and permitted. All systems shall be terminated at utility systems at a point five-feet from
the building to connections provided by civil engineering design.
b. Deliverables:
i. Coordination with Civil Eng. for sanitary.
C. Electrical Systems
a. The plans shall include a plan view of the electrical distribution system, risers, panel schedules,
details and specifications suitable for construction, pricing and permitting.
b. Design includes providing lighting; empty conduit for voice, data, fiber, cable, satellite, and card
access or security systems at locations identified and coordinated by the Architect or owner's
consultant(s) during Design Development phase of the Project; (Design and Cabling by others).
c. Deliverables:
i New site lighting, coordination with FPL.
tette s, Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 3 of 7
D. Fire Alarm & Protection Systems
a. Prepare engineering design documents for the fire alarm system to indicate device types and
locations, system riser, conductor requirements, notification requirements, as per NFPA and the
Florida Building Code. The Fire Alarm Contractor based on the criteria provided will produce
permit documents.
b. Produce schematic fire protection engineering documents and specifications including
prescriptive and performance criteria specifications, water supply analysis and material
specifications, sprinkler head type and location, as per NFPA and the Florida Building Code. The
fire protection system contractor based on the prescriptive design requirements will prepare the
fire protection system layout documents.
E. Low Voltage
a. Consultant to show locations of all low voltage (security/data, etc). Locations to be coordinated
with the Owner. Contractor shall install the conduit and boxes, only. City will be responsible for
the installation or the wiring and equipment.
b. Consultant to coordinate AN requirements with the Owner.
Review Meetings
A. Design Review Meetings: (1) Initial "Kick-off' meeting, (1) Schematic Design (30% complete) Review
meeting, (1) Design Development (60% complete) Review meeting, (1) Construction Document (95%
complete) Review meeting.
3. LANDSCAPE ARCHITECTURE
Site Analysis
A. Visit the site, photograph, and review existing site conditions.
B. Use the tree location survey prepared by a Florida Licensed Surveyor, and a tree survey prepared
by a Florida Certified Arborist to identify, measure DBH, and determine the tree/palm/hedge species
and existing condition so that the Consultant can determine which existing trees and palms need to
be protected, relocated, or mitigated on-site. This information will likely affect the site plan design.
C Recommend site plan design
D. Recommend site plan changes that will comply with athletic field and playground safety standards,
ADA accessibility, vehicular and pedestrian circulation, and playground safety standards.
Schematic Design/Design Development 130% Construction Documents / Prepare Planting
and Mitigation Plan
A. Prepare a Planting Plan to show the City Code's required landscape buffers, interior open space,
parking landscape, sign landscaping, building foundation plantings, tree and palm mitigation, and
street tree plantings.
B. Prepare planting details, plant schedules, and planting outline specifications.
C. Prepare and include the plan City required landscape statistics.
D. Landscape Architect will Indicate on the planting plan any existing trees to be removed, relocated, or
replaced as required by the City for approval
60% - Site Approval Submittal
A. Assist with the application process.
B. Provide signed and sealed PDF files of the plans that we prepare for the client to submit to the City
and other approving agencies for permits.
C Revise our plans, if required, and respond to City review comments.
D. Attendance at public meetings will be billed hourly plus direct expenses.
West Architecture + Design, LLC.
820 N 4'h St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No.AA26001503/www.west-arch.com Initial.
Page 4 of 7
100% and Final Construction Documents — Prepare an Irrigation Plan, Details, and Outline
Specification
A. Prepare an Irrigation Plan indicating the location of the check valve, controller, main lines, lateral
lines, and heads.
B. Landscape Architect will use a reclaimed water source that is available at this site.
C. Landscape Architect will specify a smart controller that will reduce the required watering amounts by
at least 50 percent.
D. Prepare irrigation details, irrigation head schedules, and outline specifications adequate to obtain
required approvals and for the Client's use in obtaining quotations from Irrigation Contractors.
Construction Observation Services and Preparation of As-Built Landscape Plans
A. Advise the Client during construction.
B. Review contractor written requests for any plant or irrigation substitutions.
C. Prepare an As-Built Landscape Plan, if required, for the final Certificate of Occupancy.
D. Landscape Architect can review the quality of plants delivered to the site for compliance with the
referenced "Grades and Standards".
E. The Consultant can review the placement of plants, construction progress, and quality of
construction to determine if the work is proceeding according to the design intent as indicated on
county-approved plans, outline specifications, and installation details.
F. As built, irrigation plans shall be provided by the irrigation contractor.
G. Any changes proposed by the irrigation contractor in the field must be approved in writing by the
Landscape Architect before any changes are made in the field.
H. The Landscape Architect shall not have any duty or authority to direct, control, or supervise any
contractor's work, nor shall the Landscape Architect have any authority over or responsibility for the
means, methods, sequences, or safety procedures employed by any contractor or for any
contractor's failure to comply with applicable laws and requirements.
4. STRUCTURAL ENGINEERING
Conceptual Design Phase
A. Review site program and project goals in collaboration with the client.
B. Evaluate initial concepts for structural feasibility.
C. Identify potential structural systems for park features, including:
a. Shade structures and pavilions
b. Foundations for site furnishings, lighting, and monuments
Deliverables:
a. Provide rough structural system recommendations, preliminary material selections, and
structural design considerations based on soil conditions (if available).
Schematic Desian Phase
A. Provide schematic-level structural design layouts for primary park structures.
B. Coordinate with Landscape Architect and Civil Engineer to ensure integration of grading, drainage,
and structural systems.
C. Identify key structural design criteria including:
We 4 i. Architecture + Design, LLC.
820 N 4"'St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 5 of 7
a. Loading assumptions (live, dead, wind, seismic, etc.)
b. Structural system options (e.g., wood, steel, concrete)
c. Code compliance requirements
D. Attend coordination meetings and provide design narratives, sketches, and input for cost estimating.
Design Development
A. Refine structural systems based on approved schematic design and updated site/civil plans.
B. Develop preliminary structural framing plans, foundation concepts, and major details.
C. Coordinate foundation systems with geotechnical report recommendations (to be provided by client or
geotechnical consultant).
D. Identify any special structural requirements, including:
a. Vandal resistance
b. Floodplain or coastal conditions
c. Long-span or cantilevered elements
E Submit design development drawings and assist in estimating quantities or materials for budgeting.
Construction Documents (CD) — 60%, 100%, and Final
A. Prepare complete structural construction drawings and technical specifications including:
a. Foundations, framing, connections, and structural details
b. Retaining walls, stairs, ramps, and elevated structures (as required)
c. Structural calculations
d. Notes and schedules necessary for permitting and construction
B. Coordinate with all disciplines (civil, landscape, architectural, electrical) to avoid conflicts.
Deliverables:
a. Provide signed and sealed drawings for permitting and construction.
5.SURVEYING
Boundary and Partial Topographic Survey.
A. The surveyor will prepare a Boundary and Partial Topographic Survey of the site. Survey will show the
boundary lines together with surface improvements within the scope limits shown in the exhibit below,
including buildings, roadways, pavement, sidewalks, traffic striping, walls, fences, surface utilities, etc.
Trees will be noted by common name and trunk diameter. Storm and Sanitary structures will be noted with
the pipe invert elevation, diameter, material, and direction. Survey will be referenced to the Florida State
Plane Coordinate System (NAD83/11) and the North American Vertical Datum of 1988 (NAVD88).
Elevations will be shown at an interval of approximately 50 feet, including intermediate changes in grade.
Deliverables:
1. A base file and survey sheet in AutoCAD and a signed/sealed survey map sheet in pdf
format.
6. GEOTECHNICAL
Standard Penetration Test (SPT)
A. The engineer will perform three Standard Penetration Test (SPT) boring in general accordance with
ASTM D-1586 specification to a depth of 15 feet in the area of the proposed construction.
Soil Samples Report
West Architecture + Design, LLC.
820 N 4th St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch.com Initial.
Page 6 of 7
A. At the completion of the on-site work, the soil samples will be returned to our laboratory. We will
provide an updated engineering report including a description of our findings, general site
preparation, foundation design recommendations for support of the proposed construction,
graphic logs of the test borings, and a test boring location plan. In order to provide information
concerning the engineering properties of the soils encountered, it is anticipated that tests may be
performed to determine natural water content, organic content, and sieve analysis on
representative soil samples collected from the site.
7. TRAFFIC
Traffic Statement
A. Using information provided by Palm Beach County and the Institute of Transportation Engineer's
(ITE), we will perform a trip generation analysis for both the existing and proposed park development.
The trip generation estimates will be provided in a tabular form. It is expected that the increase in
trips associated with the new park will be small enough to be considered de minimis.
B. If deemed necessary, a graphic figure will be prepared showing how the trip generation information
will be distributed on the adjacent roadway network. Using this trip distribution information, an
evaluation, in accordance with Palm Beach County's Article 12 —Traffic Performance Standards
procedures, will be completed to demonstrate that the proposed project will not have a significant
effect on any capacity constrained roadway links in the study area.
Deliverables:
b. A letter report summarizing the study methodology and findings will be prepared for submittal
to Palm Beach County's Traffic Engineering Division for their review and approval. The letter
report will also include a copy of the project site plan and will be signed and sealed by a
Professional Engineer registered in the State of Florida.
Parking Analysis
A. It is possible that a parking analysis will need to be completed in support of the project. If so, a
parking analysis will be conducted using techniques and parking demand characteristics data
obtained from ITE's Parking Generation manual, 6 th Edition. The parking analysis will compare the
existing parking demand to that expected due to the park's redevelopment and will contrast the
parking demand per code with that predicted by the ITE's parking generation characteristics.
Deliverables:
b. A letter report summarizing the study methodology and findings will be prepared for submittal
to the City of Boynton Beach for their review and approval. The letter report will include a
copy of the project site plan and will be signed and sealed by a Professional Engineer
registered in the State of Florida.
V�/e;t Architecture + Design, LLC.
820 N 4'h St., Lantana, Florida 33462/Phone: 561-588-2027/Fax: 561-582-9419
License No. AA26001503/www.west-arch corn Initial.
Page 7 of 7
Exhibit B
Deliverables and Schedule
171'4 Nr-m= • D::�> '
10%Design 21
10%Design City Review 14
30%Design 21
30%Design City Review 14
60%Design- Site Plan Approval Submittal 21
60%Design City Review 14
100%Design 21
100%Design City Review 14
Final Permit(Building)/Bid Documents 14
Final Permit (Building)/Bid Set City Review 7
Permit(Building)Review 60
Respond to Permit(Building)Comments 14
Bidding 90
Construction 240
Total Project Duration 565