R25-181 RESOLUTION NO. R25-181
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT WITH
5 ARMOR COURTS, LLC TO FURNISH AND INSTALL ACRYLIC COATINGS
6 FOR OUTDOOR SPORTS SURFACES, FOR AN AMOUNT NOT-TO-
7 EXCEED $60,000.00 ANNUALLY; AND FOR ALL OTHER PURPOSES.
8
9 WHEREAS, the City has identified a need to rehabilitate and resurface various athletic
10 courts at City parks; and
11 WHEREAS, the School District of Palm Beach County issued an "Invitation to Bid" (ITB No.
12 23C-5L) to secure prices and establish a term contract to Furnish and Install Acrylic Coatings for
13 Outdoor Sports Surfaces and entered into an agreement with Armor Courts, LLC ("Vendor"); and
14 WHEREAS, to complete resurfacing and repairs at designated facilities, the City's Parks &
15 Grounds Division desires to enter into a Piggyback Agreement with the Vendor to Furnish and
16 Install Acrylic Coatings for Outdoor Sports Surfaces; and
17 WHEREAS, the requested Piggyback Agreement with the Vendor is necessary to the
18 functions of the City; and
19 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
20 best interests of the City's citizens and residents to approve the Piggyback Agreement with the
21 Vendor to Furnish and Install Acrylic Coatings for Outdoor Sports Surfaces at various City parks,
22 with an annual amount not-to-exceed $60,000.00.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
24 BEACH, FLORIDA, THAT:
25 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption.
27 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
28 approve the Piggyback Agreement between Vendor and the City to Furnish and Install Acrylic
29 Coatings for Outdoor Sports Surfaces at various City parks, with an annual amount not-to-exceed
30 $60,000.00 (the "Piggyback Agreement"), in form and substance similar to that attached as Exhibit
31 A.
32 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
33 authorizes the Mayor to execute the Piggyback Agreement. The Mayor is further authorized to
34 execute any ancillary documents required under the Piggyback Agreement or necessary to
35 accomplish the purposes of this Resolution.
36 SECTION 4. The City Clerk shall retain the fully executed Piggyback Agreement as a
37 public record of the City. A copy of the fully executed Piggyback Agreement shall be provided to
38 Taralyn Pratt to forward to the Vendor.
39 SECTION 5. This Resolution shall take effect in accordance with the law.
40
41 PASSED AND ADOPTED this I c day of JU Li 2025.
42 J
43 CITY OF BOYNTON BEACH, FLORIDA
44 YES NO
45 Mayor— Rebecca Shelton V
46
47 Vice Mayor—Woodrow L. Hay
48
49 Commissioner—Angela Cruz ✓
50
51 Commissioner—Aimee Kelley
52
53 Commissioner—Thomas Turkin
54
55
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5 AT ES :
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58 •1111
59 MayleEr D- esus, MPA, MC Rebecca Shelton
60 City Clr Mayor
61 = OF 8
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APPROVED AS TO FORM:
63 (Corporate S I) S c,: CO
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66 �' l• •...•...••' Shawna G. Lamb
67 �‘`�R'•iO4 City Attorney
City of Boynton Contract# 25-062PB
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PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND ARMOR COURTS, LLC
This Piggyback Agreement is made as of this 6-day of JCLL( , 2025, by and
between Armor Courts, LLC., a Florida Limited Liability Company witt,t principal address of
3477 High Ridge Road, Boynton Beach, FL 33426, hereinafter referred to as "Vendor," and the
City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida,
with a business address of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter
referred to as "City."
RECITALS
WHEREAS, on June 29, 2022, the School District of Palm Beach County issued an
"Invitation to Bid" (ITB) to secure prices and establish a term contract to Furnish and Install
Acrylic Coatings for Outdoor Sports Surfaces; and
WHEREAS, the School District of Palm Beach County found Armor Courts, Inc.
("Vendor") to be a responsive, responsible bidder and awarded it a three (3) year contract from
October 18, 2022, through October 17, 2025, and may, by mutual agreement between the School
District and the awardee(s), be renewable for one two (2) year period, through October 17, 2027,
(ITB)No. 23C-5L, ("Master Agreement"); and
WHEREAS,the City's Purchasing Policy Section X—Alternatives to Formal Sealed Bids,
provides authority for the City to acquire or contract for services without utilizing a sealed
competitive method or the written quotations methods where the desired services are the subject
of an agreement that utilizes another government entity's contract, provided that the contract was
awarded based strictly on competitive bidding; and
WHEREAS, to furnish and install acrylic coatings for outdoor sports surfaces for the
Public Works Department, the City's Public Works Department desires to enter into a Piggyback
Agreement with the Vendor for the City's sports surfaces resurfacing project(s) on an as-needed
basis; and
WHEREAS,the Vendor has agreed to allow the City to piggyback the Master Agreement,
a copy of the Master Agreement, and all Amendments to the Master Agreement are attached as
Exhibit "A"; and
WHEREAS,the Vendor has provided the City with written proposals, dated May 6, 2025,
for resurfacing two (2)tennis courts at Meadows Park and two (2) tennis courts at Pioneer Park in
accordance with the terms and unit prices of the Master Agreement, which are attached as Exhibit
13.99
Piggyback Contract—Acrylic Coating for Sports Surfaces 1
City of Boynton Contract# 25-062PB
NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for
other valuable consideration received, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement.
2. TERM: The term of this Agreement commences on full execution by the parties and will
remain in effect until October 17, 2025. The Agreement may be renewed for a one(2)two-
year period. The Mayor is authorized to execute any renewal amendments. The initial term
and any subsequent renewals of this Agreement are subject to the renewal or extension of
the Master Agreement. If the Master Agreement expires or is terminated during the Term,
this Agreement shall terminate no later than six months after such expiration or termination
of the Master Agreement.
3. CONTRACT TERMS: The Vendor shall complete the Services on the same terms and in
the same manner as set forth in the Master Agreement, except as otherwise provided herein.
All recitals, representations, and warranties of Vendor made by Vendor in the Master
Agreement are restated as if set forth fully herein, made for the benefit of the City, and
incorporated herein, except that all references to the "The School District of Palm Beach
County"are hereby replaced with the"City of Boynton Beach."The City shall compensate
the Vendor for all Services ordered on an as-needed basis pursuant to the rates set forth in
the Master Agreement in Exhibit A, in an amount not to exceed Sixty Thousand Dollars
($60,000.00)per year.
4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt
requested, or customarily used overnight transmission with proof of delivery, sent to:
City: Daniel Dugger, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
Copy: Shawna G. Lamb, City Attorney
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
Vendor: Armor Courts, LLC
Contact Name: Pedro Obregon, President
3477 High Ridge Road#2-23
Boynton Beach, FL 33426
Telephone: (561) 501-0885 / Email: Pobregon(a,armorcourts.com
Piggyback Contract—Acrylic Coating for Sports Surfaces 2
City of Boynton Contract# 25-062PB
Contact for PO/AR: Gabrielle Vizzini, Office Manager
3477 High Ridge Road#2-23
Boynton Beach, FL 33426
Telephone: (561) 660-7080/Email: Gvizzini@armorcourts.com
5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be
mailed to:
Boynton Beach Finance Department
Attn: Accounts Payable
P.O. Box 310
Boynton Beach, FL 33425
Invoices shall show the nature of the service and dates(s)of service. Invoices based
on hourly rates shall show the actual hours worked, person performing services, nature of
the service, hourly rate, and dates(s) of service. Invoices may be submitted no more
frequently than monthly. However, all services rendered prior to September 30th of any
given year are required to be invoiced by September 30th of that year.Vendor shall provide
W-9 with first invoice.
The fee shall be paid based on receipt of a proper invoice in accordance with the
invoice schedule indicated above. Payment will be made within 45 days of receipt of a
proper invoice in accordance with the Local Government Prompt Payment Act, Section
218.70,et al.,Florida Statutes.No payment made under this Agreement shall be conclusive
evidence of the performance of this Agreement by Vendor, either wholly or in part, and no
payment shall be construed to be an acceptance of or to relieve Vendor of liability for the
defective, faulty, or incomplete rendition of the Services.
6. TAX EXEMPT: Prices applicable to City do not include applicable state and local sales,
use, and related taxes. The City is exempt from state and local sales and use taxes and shall
not be invoiced for the same. Upon request, City will provide Vendor with proof of tax-
exempt status.
7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein
shall be considered nor construed to waive City's rights and immunities under the common
law or section 768.28, Florida Statutes, as may be amended.
8. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the
Agreement, each Party shall bear its own attorney's fees and court costs.
9. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation
are exempt from public records disclosure until thirty (30) days after the opening of the
Bid unless the City announces intent to award sooner, in accordance with Florida Statutes
119.07.
The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall
comply with Florida's Public Records Law. Specifically, the Vendor shall:
A. Keep and maintain public records required by the City to perform the service;
Piggyback Contract—Acrylic Coating for Sports Surfaces 3
City of Boynton Contract# 25-062PB
B. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and, following completion of the contract,
Vendor shall destroy all copies of such confidential and exempt records remaining in
its possession once the Vendor transfers the records in its possession to the City; and
D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the
City, all public records in Vendor's possession All records stored electronically by
Vendor must be provided to the City,upon request from the City's custodian of public
records, in a format that is compatible with the information technology systems of
the City.
E. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
CITY CLERK OFFICE
100 E. OCEAN AVENUE
BOYNTON BEACH, FLORIDA, 33435
561-742-6060
CitvClerk(a)bbfl.us
10. SCRUTINIZED COMPANIES - 287.135 AND 215.473: By execution of this
Agreement, Vendor certifies that Vendor is not participating in a boycott of Israel. The
Vendor further certifies that Vendor is not on the Scrutinized Companies that Boycott Israel
list, not on the Scrutinized Companies with Activities in Sudan List, and not on the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
Vendor been engaged in business operations in Syria. Subject to limited exceptions
provided in state law, the City will not contract for the provision of goods or services with
any scrutinized company referred to above. Submitting a false certification shall be deemed
a material breach of contract. The City shall provide notice, in writing, to the Vendor of
the City's determination concerning the false certification. The Vendor shall have five (5)
days from receipt of notice to refute the false certification allegation. If such false
certification is discovered during the active contract term, the Vendor shall have ninety
(90) days following receipt of the notice to respond in writing and demonstrate that the
determination of false certification was made in error. If the Vendor does not demonstrate
that the City's determination of false certification was made in error, then the City shall
have the right to terminate the contract and seek civil remedies pursuant to Section 287.135,
Florida Statutes, as amended from time to time.
11. E-VERIFY: VENDOR shall comply with Section 448.095, Fla. Stat., "Employment
Piggyback Contract—Acrylic Coating for Sports Surfaces 4
City of Boynton Contract# 25-062PB
Eligibility," including the registration and use of the E-Verify system to verify the work
authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall
result in termination of this Agreement. Any challenge to termination under this provision
must be filed in the Circuit Court no later than 20 calendar days after the date of
termination. If this Agreement is terminated for a violation of the statute by Vendor,
Vendor may not be awarded a public contract for a period of one (1) year after the date of
termination.
12. DISPUTES: Any disputes that arise between the parties with respect to the performance
of this Agreement, which cannot be resolved through negotiations, shall be submitted to a
court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be
construed under Florida Law.
13. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by
both parties. This Agreement may be signed by the parties in counterparts, which together
shall constitute one and the same agreement among the parties. A facsimile signature shall
constitute an original signature for all purposes. Each person signing this Agreement on
behalf of either Party individually warrants that he or she has full legal power to execute
the Addendum on behalf of the Party for whom he or she is signing and to bind and obligate
such Party with respect to all provisions contained in this Agreement
14. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the
City for convenience upon fourteen (14)calendar days of written notice by the terminating
party to the other party for such termination in which event the Vendor shall be paid its
compensation for services performed to the termination date, including services reasonably
related to termination. In the event that the Vendor abandons the Agreement or causes it
to be terminated, the Vendor shall indemnify the City against loss pertaining to this
termination.
15. TERMINATION FOR CAUSE: In addition to all other remedies available to City, this
Agreement shall be subject to cancellation by City for cause, should Vendor neglect or fail
to perform or observe any of the terms, provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty(30) calendar days'
after receipt by Vendor of written notice of such neglect or failure.
16. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected
and appointed officers, agents, assigns and employees, consultants, separate Vendors, any
of their subcontractors, or sub-subcontractors, from and against claims,demands,or causes
of action whatsoever, and the resulting losses, damages, costs, and expenses, including but
not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders,
judgments, or decrees, sustained by the City arising out of or resulting from (A) Vendor's
performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or
intentional wrongful conduct by Vendor's, its agents, employees, subcontractors,
participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance
as required under this Agreement. Vendor shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits, or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs,judgments, and attorneys' fees which may issue thereon. The obligations of this
section shall survive indefinitely regardless of termination of the Agreement.
Piggyback Contract—Acrylic Coating for Sports Surfaces 5
City of Boynton Contract# 25-062PB
17. INSURANCE: At the time of execution of this Agreement, Vendor shall provide the City
with a copy of its Certificate of Insurance reflecting the insurance coverage required by the
Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach,
and its officers, employees and agents as an additional insured.
18. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to
which it is applicable, City shall not be liable or responsible to Vendor beyond the amount
remaining due to Vendor under the Agreement,regardless of whether said liability be based
in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for
punitive or exemplary damages or for lost profits or consequential damages.
19. NO SPECIAL DAMAGES. In no event shall either Party be liable to the other for any
special damages, speculative damages, indirect, special, incidental, consequential, loss of
profits, or other damages or losses of any kind whatsoever, no matter what the cause.
20. INDEPENDENT CONTRACTOR: The Agreement does not create an
employee/employer relationship between the Parties. It is the intent of the Parties that
Vendor is an independent contractor pursuant to the Agreement and shall not be considered
the City's employee for any purpose.
21. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times
material to the Agreement, Vendor shall perform its obligations in compliance with all
applicable federal, state, and local laws, rules, and regulations, including section 501.171,
Florida Statutes. Non-compliance may constitute a material breach of the Agreement.
22. ASSIGNMENT: In the event this Agreement and any interests granted herein shall be
assigned, transferred, or otherwise encumbered, under any circumstances by Vendor,
Vendor must gain prior written consent from City thirty (30) business days before such
transfer. For purposes of this Agreement, any change of ownership of Company shall
constitute an assignment that requires City's approval. Notwithstanding the foregoing,
Vendor may, without City's consent, assign this Agreement in whole or in part as part of a
corporate reorganization, consolidation, merger, or sale of substantially all of its assets
related to this Agreement. Vendor shall provide City written notice of any such corporate
reorganization, consolidation, merger, or sale of substantially all of its assets related to this
Agreement within thirty (30) calendar days of such event.
23. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and
effect only as long as the expenditures provided for in the Agreement have been
appropriated by the City Commission of the City of Boynton Beach in the annual budget
for each fiscal year of this Agreement, and is subject to termination based on lack of
funding. Early termination by City due to loss of funding shall not obligate Vendor to
refund any prepaid fees.
24. ENTIRE AGREEMENT.The Agreement, including the Master Agreement, sets forth the
entire Agreement between the City and the Vendor with respect to the subject matter of
this Agreement. This Agreement supersedes all prior and contemporaneous negotiations,
understandings, and agreements, written or oral, between the parties. This Agreement may
not be modified except by the parties' mutual agreement set forth in writing and signed by
the parties.
Piggyback Contract—Acrylic Coating for Sports Surfaces 6
City of Boynton Contract#25-062PB
25. SEVERABILITY. If any provision of this Agreement or application thereof to any person
or situation shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those
as to which it shall have been held invalid or unenforceable, shall not be affected thereby,
and shall continue in full force and effect, and be enforced to the fullest extent permitted
by law.
26. ANTI-HUMAN TRAFFICKING. On or before the Effective Date of this Agreement,
Vendor shall provide City with an affidavit attesting that the Vendor does not use coercion
for labor or services, in accordance with Section 787.06(13), Florida Statutes.
IN WITNESS OF THE FOREGOING, the parties have set their hands and sealed the
day and year first written above.
CITY OF BOYNTON BEACH, FLORIDA ARMOR COURTS, LLC
/1)41449 064111-6W,
Recca Shelton, Mayor (Signature), Armor Courts, Inc.
Pedro Obregon
Print Name of Authorized Official
President
Approved as to Form: Title
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Shawna G. Lamb, City Attorne' 6� (Corporate Seal)
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Gabrielle Vizzini
Maylei eJ sus, City Clpd Print Name
Piggyback Contract—Acrylic Coating for Sports Surfaces 7
City of Boynton Contract#25-062PB
EXHIBIT"A"
MASTER AGREEMENT BETWEEN THE SCHOOL DISTRICT OF PALM BEACH
COUNTY AND ARMOR COURTS, LLC
(ITB NUMBER 23C-5L)
Piggyback Contract—Acrylic Coating for Sports Surfaces 8
WOOL D/ THE SCHOOL DISTRICT DARCI GARBACZ HEATHER FREDERICK,CPA
c5'\ OF PALM BEACH COUNTY,FLORIDA DIRECTOR CHIEF FINANCIAL OFFICER
1.-1
73
n Purchasing Department
0
3300 Forest Hill Boulevard,Suite A-323
West Palm Beach,FL 33406-5813
sencH coe> Phone:(561)434-8214 Fax: (561)963-3823
www.oalmbeachschools.ora
September 23,2022
Armor Courts,Inc.
3477 High Ridge Road
Boynton Beach,FL 33426
Attn: Keith Hoersch
Email: khoersch@armorcourts.com
Subject: Letter of Agreement
Solicitation Number: 23C-5L
Title: Acrylic Coating for Sports Surfaces
Contract Term: October 18,2022 through October 17,2025
Dear Mr. Hoersch,
This is to advise you that the School District of Palm Beach County,Florida,has accepted your offer to furnish services for
Acrylic Coating for Sports Surfaces. This acceptance is subject to compliance with solicitation specifications, terms and
conditions,all pertinent laws of the State of Florida and instructions as determined by the General Counsel for the School
District.
A Certificate of Insurance as per special condition "S", "Insurance Requirements" must be emailed
to insurancecertificate(cioalmbeachschools.org, or faxed to 561-963-3823 within seven(7)days of this notification. Your
insurance company is required to have the School Board of Palm Beach County,Florida,NAMED AS AN ADDITIONAL
INSURED. No work shall commence until we receive the Certificate of Insurance and it must reference the above Bid
Number. Please be sure to advise your insurance carrier.
Purchase orders may be issued to cover services as the need arises and will be your notification to proceed with fulfilling
the School Districts request. Shipment without proper authorization may result in nonpayment. If you have not previously
completed Vendor Record&W9 forms please do so and return along with your Certificate of Insurance.
If you have any questions, please do not hesitate to call my office at 561-434-8507. Thank you for your bid and we are
looking forward to doing business with you and your company.
Sincerely,
. .0C.c....c.x.-1: )111z,.-4-1---\
Darci Garbacz,C.P.M.,Director
Purchasing Department
CC: Solicitation File
Michael Callahan,Purchasing Agent
•
The School District of Palm Beach County,Florida
A Top High-Performing A-Rates School District
An Equal Opportunity Education Provider and Employer
/ HOOL D/ THE SCHOOL DISTRICT DARCI GARBACZ HEATHER FREDERICK,CPA
� OF PALM BEACH COUNTY,FLORIDA DIRECTOR CHIEF FINANCIAL OFFICER
6 Purchasing Department
3300 Forest Hill Boulevard,Suite A-323
WBeach, 33406-5813 Phoest ne:(Palm561434-8FL214 Fax: (561)963-3823
BEACH COUPj www oalmbeachschools.orc)
FINGERPRINTING INSTRUCTIONS
Vendors, Contractors and Consultants will be required to have all contracted workers schedule a
fingerprinting appointment before any work commences on school/department sites. Individuals
who do not show up for their scheduled appointment time will be charged a Rescheduling Fee of
$12.00 by Fieldprint Inc.
Vendors, Contractors and Consultants will schedule their fingerprinting appointment by following
these instructions:
1. Visit www.fieldprintflorida.com
2. Enter an email address under "New Users/Sign Up" and click the "Sign Up" button. Follow the
instructions for creating a Password and Security Question and then click "Sign Up and Continue".
Enter the Fieldprint Code: FPPBCVENP
3. Enter the contact and demographic information required by the FBI and schedule a fingerprint
appointment at the location of their choosing.
4. At the end of the process, Vendors, Contractors and Consultants should print and take the
Confirmation Page with them to their fingerprint appointment, along with two forms of
identification.
5. Any questions or problems may be directed to the Fieldprint Customer Service Team at 877-
614-4364 or customerservice@fieldprint.com.
If a Vendor, Contractor or Consultant would like to set up an account with Fieldprint so they can
pay for the fingerprint fee on the behalf of their employees, please email one of the following
individuals listed:
Thomas Harrison, National Sales Executive
Fieldprint Inc.
(888) 472-8918 extension 2192 (Office)
tharrison@fieldprint.com
or
Suzanne Sorge, National Account Executive
Fieldprint Inc.
(888) 472-8918 extension 2411 (Office)
ssorge@fieldprint.com
The School District of Palm Beach County,Florida
A Top High-Performing A-Rates School District
An Equal Opportunity Education Provider and Employer
THE SCHOOL DISTRICT OF PURCHASING DEPARTMENT
PALM BEACH COUNTY, FL 3300 FOREST HILL BOULEVARD, SUITE A-323
WEST PALM BEACH, FL 33406
The Vendor, Contractor or Consultant will have to complete a standard agreement and an account
set up form. Upon the completion and submission of the forms, Fieldprint will set up the vendor's
fingerprint account.
Fingerprinting costs are per individual and is the responsibility of the individual scheduling the
appointment and payable online when the appointment is scheduled. The badge pickup will be
available during the hours of 7:30 a.m. - 4:30 p.m., Monday through Friday, except on designated
School District holidays.
Badge pick up location:
The Fulton Holland Educational Services Center
School Police Department
3300 Forest Hill Boulevard
West Palm Beach, FL 33406
Revised 06/30/2022
BOARD APPROVED
FMPO4 09/21/2022
AGENDA ITEM
INVITATION TO BID NO.: 23C-5L— TERM CONTRACT FOR ACRYLIC COATING FOR SPORTS
SURFACES
DATE: July 27, 2022 DATE OPENED: July 21, 2022
DATE SOLICITED: June 29, 2022 DATE POSTED: July 28, 2022
PRESENTED TO BOARD: September 21, 2022
CONTRACT PERIOD: October 18, 2022 through October 17, 2025
DEPARTMENT: VARIOUS FUND: VARIOUS FUNCTION: VARIOUS ACCOUNT: VARIOUS
FUNDING SOURCE: Capital Maintenance Transfer & Capital Projects Including Sales Tax Referendum
Proceeds
REQUESTING DEPARTMENT: Maintenance and Plant Operations
FINANCIAL IMPACT
The annual financial impact to the District budget is not to exceed $1,200,000. The source of funds is
the Capital Maintenance Transfer & Capital Projects Including Sales Tax Referendum Proceeds.
Items to be purchased include furnishing and installation of acrylic coatings for outdoor sports surfaces.
AWARD RECOMMENDATION / TABULATION
SBE
VENDOR CERTIFIED PRICE PER SQUARE YARD
Armor Courts. Inc. 1 $17.50
Papico Construction, Inc. 2 $8.52
LEGEND:
= Award
SBE CERTIFIED - (1-Vendor SBE Certified, 2-Vendor Not SBE Certified,
3- Awarded Vendor Using SBE Subcontractor)
*5% SBE preference for vendors applied.
RECOMMENDATION: It is recommended that the award be made to the responsive and responsible
bidders who responded to the bid, as indicated above.
Note: Original Bid document is available upon request.
BID PROTEST
Failure to file a protest within the time prescribed in §120.57(3), Florida Statutes, shall constitute a waiver of proceedings under
Chapter 120, Florida Statutes and applicable Board rules, regulations and policies. Offers from the vendors listed herein are the
only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any,
are hereby rejected as late.
If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined in FS 120.57(3). Any person
who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b),shall post with the
Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida
payable to the School District of Palm Beach County in an amount equal to 1 percent (1%)of the total estimated contract value,
Revised 8/12/2019
but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged
against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding.
In lieu of a bond, a cashier's check, certified bank check, bank certified company check or money order will be acceptable form of
security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it
shall recover all costs and charges included in the final order of judgment, including charges by the Division of Administrative
Hearings. Upon payment of such costs and charges by the protester,the protest security shall be returned. If the protest prevails,
he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment.
DISQUALIFYING CRIMES
The bidder certifies by submission of this bid, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible or voluntarily excluded from participation in this transaction by the State of Florida or Federal
Government. Further, bidder certifies that it has divulged, in its bid response, information regarding any of these actions or
proposed actions with other governmental agencies.
Tab Approval
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Signature: h e2GailaSignature: GOeyea�(/�'1G 128, a�10�19 EDT)
Email: michael.j.callahan@palmbeachschools.org Email: genell.mcmann@palmbeachschools.org
Signature: ba-ei;g4f-6acz
Darci Garbacz(Jul 28,2022 08:35 EDT)
Email: darci.garbacz@palmbeachschools.org
Revised 8/I2/2019
The School District of Palm Bid 23C-5L
Beach County
Solicitation 23C-5L
Acrylic Coating for Sports Surfaces
Bid Designation: Public
� POR pC4l j
�1 BEACH CO'
The School District of Palm Beach County
6/29/2022 1:18 PM p. 1
The School District of Palm Bid 23C-5L
Beach County
Bid 23C-5L
Acrylic Coating for Sports Surfaces
Bid Number 23C-5L
Bid Title Acrylic Coating for Sports Surfaces
Bid Start Date Jun 29,2022 3:16:49 PM EDT
Bid End Date Jul 21,2022 2:00:00 PM EDT
Question& Jul 11,2022 5:00:00 PM EDT
Answer End Date
Bid Contact Michael)Callahan
Purchasing Agent
561-434-8507
michael.j.callahan@palmbeachschools.org
Contract Duration 3 years
Contract Renewal 1 annual renewal
Prices Good for 30 days
Bid Comments The purpose and intent of this Invitation to Bid is to secure prices and establish a Term Contract to Furnish and
Install Acrylic Coatings for Outdoor Sports Surfaces
Item Response Form
Item 23C-5L--01-01 -USE BID SUMMARY DOCUMENT TO SUBMIT PRICING
Quantity 1 each
Prices are not requested for this item.
Delivery Location The School District of Palm Beach County
The School District of Palm Beach County
3300 Forest Hill Boulevard
West Palm Beach FL 33406
Qty1
Description
USE BID SUMMARY DOCUMENT TO SUBMIT PRICING
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The School District of Palm Bid 23C-5L
Beach County
School District of Palm Beach County FL
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Solicitation No.
23C-5L
RESPONSES ARE DUE PRIOR TO:
Jul 21 , 2022
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
www.BidSvnc.com
The School District of Palm Beach County is an
Equal Education Opportunity Provider and Employer.
https://www.oalmbeachschools.org/cros/one.aspx?pageId=6165437
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The School District of Palm Bid 23C-5L
Beach County
23C-5L - SPECIAL CONDITIONS
(Upon receipt, all submittals become Public Records and shall be subject to public disclosure consistent
with Chapter 119, Florida Statutes. See paragraph 54 in General Conditions for details.)
A. SCOPE:
The purpose and intent of this Invitation to Bid is to secure prices and establish a Term
Contract to Furnish and Install Acrylic Coatings for Outdoor Sports Surfaces, as specified
herein.
B. DELIVERY:
Items in the Invitation to Bid are for various schools and departments located throughout
Palm Beach County and are not for delivery to any central location. Deliveries are to be FOB
destination as per purchase order.All deliveries made to schools and departments shall require
inside delivery unless otherwise specified.
C. PERISCOPES2G:
1. All offers must be submitted electronically to PeriscopeS2G at BidSync.com.
Including all required documents listed in the solicitation. No other responses will
be accepted, including hard copy or emailed responses.
2. PeriscopeS2G supports online document tracking and completion. All documents
must be viewed/accepted before the bid packet can be viewed and an offer can be
placed.
3. The District will only consider offers that have been uploaded and submitted
through PeriscopeS2G PRIOR to the bid closing date and time. As with any
document upload, larger documents and/or heavy user activity may result in
longer upload times. Please allow sufficient time to complete your offer.
4. Only Microsoft Windows supported documents file extensions will be accepted.
5. IMPORTANT INFORMATION: For help filling out your offer, please visit:
https://support.bidsync.com/hc/en-us/articles/222437508-How-do-l-respond-to-a-
bid-
All responses entered into PeriscopeS2G must be typed in. DO NOT cut and
paste from any other program. Doing so may corrupt or invalidate your
response and not allow you to respond.
In order to complete this response process, you must first select "Review
response," verify the information is correct then enter your password and select
"Confirm & submit response."
After clicking "Confirm & submit response," a confirmation page loads with "Offer
Received" at the top of the page. If you do not see this confirmation, your offer was
not submitted successfully.
If you select to receive a confirmation e-mail indicating a successful response you
will receive a confirming email within five minutes.
If you do not receive confirmation that your offer has been received, please call
Periscope S2G at 800-990-9339 Option 1 (Customer Care) and then Option 1
(Vendor Assistance).
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The School District of Palm Bid 23C-5L
Beach County
In the event an addendum(s) to a solicitation is created, the addendum(s)will be distributed
by PeriscopeS2G to all who are known by the Purchasing Department to have received a
complete set of proposal documents.
Be advised that registering with PeriscopeS2G is a FREE service.
D. BENEFICIAL INTEREST AND DISCLOSURE OF OWNERSHIP AFFIDAVIT:
The School District is requesting this affidavit to include a list of every "person" (as defined in
Section 1.01 (3), Florida Statues to include individuals, children, firms, associates, joint
adventures, partnerships, estates, trusts, business trusts, syndicates, fiduciaries, corporations
and all other groups and combinations) holding 5% or more of the beneficial interest in the
disclosing entity. The Beneficial Interest and Disclosure of Ownership Affidavit (PBSD
Form 1997) must be downloaded, signed, notarized and uploaded with your bid
response. The Proposer must submit all supporting documentation in the name of the
Proposer's entity only. Parent and/or subsidiary entities will not be acceptable.
E. FLORIDA PREFERENCE:
Pursuant to §287.084 Florida Statute, award recommendations shall make appropriate
adjustments to pricing when considering solicitations from Proposers having a principal place
of business outside the State of Florida. All Proposers must complete and electronically
submit the Proposer's Statement of Principal Place of Business with the response to
this solicitation. Failure to comply may be considered non-responsive to the terms of this
solicitation. Refer to http://www.lea.state.fl.us/Statutes/index.cfm for additional information
regarding this Statute.
F. SBE PREFERENCE:
Award recommendations shall make appropriate adjustments to pricing when considering
solicitations from a District certified Small Business Enterprise (SBE) if the bid price does not
exceed the lowest bidder's price by an amount greater than $50,000 or 5%, whichever is less.
In instances where the certified SBE's price difference is greater than $50,000 or 5%, the
lowest responsive, responsible bidder will be awarded the contract and the goals shall be
deemed waived. The requirements to qualify for the SBE are to be certified by the School
District of Palm Beach County, subject to the criteria indicated in paragraph P. The District
does not recognize any other certifications. Graduation from the District SBE Certification
Program shall void certification if a vendor has exceeded the revenue/sales size standards for
their industry specific classification for the previous three year period. See Paragraph N, SBE
GOAL, and Paragraph P, SMALL BUSINESS ENTERPRISE PARTICIPATION, for
complete detail. For District certification go to
https://www.Dalmbeachschools.oro/diversitvinbusiness website and complete the SBE
certification application.
G. AWARD:
Contract will be awarded ALL responsive, responsible bidders who responded on the Bid
Summary Document, after adjustments have been made for all preferences that may be
applicable, meeting specifications, terms, and conditions of the Bid.
Lowest bid is defined as the calculation of the lowest total cost taking into consideration any
additional discounts, allowable credits and/or any other relevant factors affecting the lowest
total cost of a contract offered by a responder.
The Board reserves the right to undertake inquiries into proposer's financial and/or litigation
history, and by submitting a proposal, the proposer expressly consents to these inquiries.
The Board, through its designee(s), reserves the right to further negotiate any proposal,
including price and warranty, with all responsible and responsive bidders to meet the needs
of the District. If a mutually beneficial agreement with the bidder offering the lowest cost and
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The School District of Palm Bid 23C-5L
Beach County
who is deemed responsible and responsive cannot be resolved, The Board, through its
designee(s), reserves the right to enter into negotiations with the next bidder offering the
lowest cost and who is deemed responsible and responsive until an agreement is reached
to meet the needs of the District. Upon award of a particular item to the successful bidder,
the vendor cannot substitute an item without prior approval by the Purchasing Department.
Vendor must supply the item that was specified according to their bid response unless
instructed otherwise by the Purchasing Department.
The Purchasing Department or their designee reserves the right to use the next bidder offering
the lowest cost and who is deemed responsible and responsive in the event the original
awardee of the bid cannot fulfill their contract, subject to the terms and conditions of Preference
awards as provided herein. The next bidder offering the lowest cost and who is deemed
responsible and responsive prices must remain the same as originally bid and must remain
firm for the duration of the contract.
H. TERM OF CONTRACT:
The term of this contract shall be for three (3)years from the date of award and may, by mutual
agreement between the School District and the awardee(s), be renewable for one two (2)year
period. If considering renewing the Contract, the Board, through the Purchasing Department,
will provide a letter of intent to renew the Contract to the awardee(s) 120 days prior to the end
of the initial term of the Contract period or any subsequent renewal term. If needed, the
Contract may be extended 120 days beyond the Contract expiration date or any subsequent
renewal periods. The awardee(s) will be notified when the Board has acted upon the
recommendation.All prices shall be firm for the entire length of the Contract and all subsequent
renewal periods unless the conditions below are met, nothing prohibits the District from
accepting lower pricing during the term of this contract.
1) Price Escalation SCHOOL BOARD may consider pricing increases during the term
of the initial contract period, and any/all subsequent renewal periods if the following
conditions occur: a) There is a verifiable price increase to the provider of the bid
items(s); b)CONTRACTOR submits in writing, notification of price increases(s); c)The
price increase shall be comparable to documented changes in industry related indices;
d) price increases due to seasonal and/or unforeseen market conditions during the
term of the initial contract period, and any/all subsequent renewal periods; e)
CONTRACTOR shall submit the above information to the Purchasing Department no
less than thirty (30) calendar days prior to the effective date of the requested price
increase.
When the CONTRACTOR complies with the above-mentioned conditions, Purchasing
will review the information to determine if it is in the best interest of the School District
to adjust the pricing on the effective date of price increase.
CONTRACTOR must receive written notice from Purchasing that SCHOOL BOARD is
in acceptance of the new price(s) before processing any orders at the new cost.
CONTRACTORS are also expected to pass along any/all decreases on
products/services OR to keep product pricing constant(remain the same)when market
conditions warrant no such increases
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The School District of Palm Bid 23C-5L
Beach County
I. REFERENCES:
Electronically Complete the Reference Document and include at least five(5)references
from customers that you have contracted with to furnish and install acrylic coatings to
sports surfaces. This should include at least one reference from a customer who has
been with you for a year or less, three references from veteran customers with long
term or repeat contracts and at least one reference from a past customer who is
currently not under contract with you. Please do not include the School District of Palm
Beach County as a reference.
NOTE: The information requested must include a current contact name, phone number
and email address for each reference.
J. QUALIFICATIONS:
Provide photocopies of the following (valid and current) licenses and/or certificates: Failure
to provide this documentation may result in rejection of bid.
If you are a business located within Palm Beach County please provide:
1. Palm Beach County Local Business Tax Receipt, formerly Occupational License.
AND
2. Proof of an active Certificate of Authority issued by the Florida Department of State
which authorizes the Bidder to transact business in the State of Florida. This proof
may be provided by either submitting a copy of the Letter of Authority issued by the
Office of the Secretary of State or by submitting a copy of the Certificate of Status
Verification which may be obtained via Sunbiz.org-Department of State.
Per Florida Statutes 607.1501, A foreign corporation may not transact business in this state until it
obtains a certificate of authority from the Department of State. For information on how to register to
do business in the State of Florida go to: https://dos.mvflorida.com/sunbiz/forms/
If you are an out of the county business please provide:
1. a current Business Tax Receipt within that county you are registered
AND
2. Proof of an active Certificate of Authority issued by the Florida Department of State
which authorizes the Bidder to transact business in the State of Florida. This proof may
be provided by either submitting a copy of the Letter of Authority issued by the Office
of the Secretary of State or by submitting a copy of the Certificate of Status Verification
which may be obtained via Sunbiz.org-Department of State.
The bidder(s) must have an adequate organization, facilities, equipment, and personnel to insure
prompt and efficient service. The District reserves the right, before recommending any award, to
inspect the facilities to determine ability to perform. The District reserves the right to reject bids
where evidence submitted, investigation and/or evaluation, is determined to indicate inability of the
bidder to perform.
K. PLACING AN OFFER:
The Board objects to and shall not consider any additional terms or conditions submitted by
a respondent, including any appearing in documents attached as part of a respondent's
response. In submitting its response, a respondent agrees that any additional terms or
conditions, whether submitted intentionally or inadvertently, shall have no force or effect.
Failure to comply with terms and conditions, including those specifying information that must
be submitted with a response, shall be grounds for rejecting a response.
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The School District of Palm Bid 23C-5L
Beach County
All offers must be submitted electronically to PerscopeS2G at BidSync.com. No offer will be
considered if submitted after the closing date and time. Hard copy bids will not be accepted.
Allow sufficient time to complete your offer, and follow all steps outlined in Paragraph C.
If necessary, an addendum will be distributed by PeriscopeS2G to all who are known by the
Purchasing Department to have received a complete set of proposal documents.
L. BID QUESTIONS:
From the time this solicitation is posted until the time a Decision or Intended Decision is
posted, potential Proposers and employees, representatives, partners, director, officers, or
other individuals acting on behalf of the Proposer, shall be prohibited from lobbying any
School District employee, Member of the School Board, Member of a School District
Advisory Committee that may evaluate the awarded contract, or person selected to evaluate
or recommend selection of the awarded Proposer. Violation of the Cone of Silence shall
result in rejection/disqualification of the Proposer from award of a contract arising out of this
solicitation. Further, in order to protect the integrity of the award process, all questions
regarding this solicitation must be submitted via PeriscopeS2G no later than 5:00 p.m. EST,
on July 11, 2022. Questions received via PeriscopeS2G by the time and date specified will
be answered in writing and posted on PeriscopeS2G. Michael Callahan is authorized only
to direct the attention of prospective proposers to various portions of the Bid so that they
may read and interpret such for themselves. Neither Michael Callahan nor any employee of
the District is authorized to interpret any portion of this Bid or give information as to the
requirements of the Bid in addition to that contained in the written documents.
All questions submitted (along with their source) are subject to Public Records Laws and as
such will be available for inspection upon receipt of a Public Records Request.
M. POSTING OF BID RECOMMENDATION/TABULATIONS:
Bid recommendations and tabulations will be posted electronically with PeriscopeS2G for
review by interested parties, on July 28, 2022 at 3:00 p.m., EST, and will remain posted for a
period of 72 hours. If the bid tabulation with recommended awards is not posted by said
date and time, A "Notice of Delay of Posting" will be posted to inform all bidders of the new
posting date and time.
Any person adversely affected by the decision or intended decision, as defined in School
Board Policy 6.14 (4) (a), must file a notice of protest, in writing, within 72 hours after the
posting of the notice of decision or intended decision. Saturdays, Sundays and State
Holidays shall be excluded in the computation of the 72-hour time period. The formal written
protest must be filed within 10 days after the date the notice of protest is filed. The formal
written protest shall state with particularity the facts and law upon which the protest is based.
Failure to file a notice of protest or to file a formal written protest within the time prescribed
in section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under chapter
120, Florida Statutes.
N. SBE GOAL:
The Board strongly encourages the use of Small Business Enterprises for participation as
partners:joint venture partners, subcontractors, sub-consultants and prime contractors, in the
District's contracting opportunities. A listing of Certified Small Business Enterprises can be
found on the District's Office of Diversity in Business Practices web site at
http://www.palmbeachschools.org/diversitvinbusiness.
O. SUB-CONTRACTING:
If a vendor intends to sub-contract any portion of this bid for any reason,the name and address
of the subcontracting firm must be submitted with the bid or prior to use for approval. No sub-
contracting will take place prior to bid-awarded vendor furnishing this information and receiving
written approval from the District. Subcontractors will be required to conform to the Jessica
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The School District of Palm Bid 23C-5L
Beach County
Lunsford Act as noted in the General Conditions document of this bid.
The Purchasing Department reserves the right to reject a subcontractor who previously failed
in the proper performance of an award or failed to deliver on-time contracts of a similar nature,
or who is not in the position to perform this award. The School District Representative reserves
the right to inspect all facilities of any subcontractor in order to make determination as to the
foregoing. The subcontractor will be equally responsible for meeting all requirements specified
in this Invitation to Bid. Vendors are encouraged to seek SBE business enterprises for
participation in sub-contracting opportunities. The sub-contractor shall be equally responsible
for meeting all requirements specified in this Invitation to Bid.
P. SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION:
An SBE business must meet The School District of Palm Beach County's (SDPBC) eligibility
standards incorporated in the definition of Small Business Enterprise (SBE) as outlined in
School Board Policy 6.143, Diversity and Equitable Utilization in Business, which requires
that the business be certified by SDPBC.
SDPBC defines a Small Business Enterprise (SBE) as having average annual gross sales
that are less than fifty(50%)of the small business size standard as defined by the U.S. Small
Business Administration (SBA) for a firm's relevant industry. The average number of full-
time employees over the last three years that is less than fifty percent(50%)of small business
size standard as defined by SBA for the business firm's relevant industry. See SBE
guidelines at: www.sba.aov/federal-contracting/contracting-guide/size-standards.
The principal place of business of the SBE must be in Palm Beach County, Broward County,
and/or Miami Dade County. The firm's headquarters must be located in Palm Beach County,
Broward County, and/or Miami Dade County with either, a majority of the firm's gross
revenues or sales derived there, or a majority of firm's employees domiciled in one of these
counties.
An SBE business must have received less than fifteen million dollars ($15 million) in contract
payments from the School District of Palm Beach County projects or contracts in the fiscal
year preceding the bid.
An SBE business shall be independent (a free-standing business) and recognized as a
separate entity for tax purposes. Businesses that share common ownership, space,
employees, or other facilities, may be considered as a single business for this program
without reference to tax status.
The business must have been established and operational for a period of at least one (1)full
year prior to the certification application.The business's address must include street number,
name of the street, suite number, if any, and correct zip code. A post office box is
unacceptable without the physical street address.
Revenues or Sales Size Standards:
Procurement Program — Any firm that has had an average cumulative gross sales or
revenues of greater than seven million dollars ($7 million) over the last three (3) years shall
not be considered eligible to participate in the School District's SBE program for procurement.
SDPBC will accept SBE certification on a school district solicitation if the bidder can
demonstrate that they meet the guidelines as outlined in the School District's Small Business
Enterprise Program eligibility guidelines. Industry specific classification and income thresholds
are consistent with and meets the standards contained in School Board Policy 6.143 and the
Office of Diversity in Business Practices Procedures Manual as depicted in the chart below.
INDUSTRY INCOME THRESHOLD
Construction Not to exceed $13,000,000.
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Professional Services Not to exceed $6,000,000.
General Procurement Not to exceed $7,000.000.
SBE Vendor Directory:
The Vendor Directory represents SBE vendors certified only by the School District of Palm
Beach County. Vendors certified as an SBE with any entity or agency other than the School
District of Palm Beach County will not be accepted. The District does not have reciprocity
with any other certifying Agency/Entity. The District has an Inter-local Agreement (IA) with
The City of West Palm Beach, Palm Beach County and Miami-Dade County Public Schools;
however, SBE bidders must have met the certification eligibility criteria of the District's
certification program at the time of documentation submittal in order to be deemed a District
Certified SBE.
Goal: The Goal established for this industry classification is an SBE Bid Preference
of 5% for the participation of Small Business Enterprises.
SBE Bid Preference:
Pursuant to Board Policy 6.143, award recommendations shall make appropriate adjustments
to pricing when considering solicitations from School District of Palm Beach County (SDPBC)
certified Small Business Enterprises (SBE) if the bid price does not exceed the lowest bidder's
price by an amount greater than $50,000 or 5%, whichever is less. In instances where the
certified SBEs price difference is greater than $50,000 or 5%, the lowest responsive,
responsible bidder will be awarded the contract and the goals shall be deemed waived.
Qualification requirements for SBE Bid Preference are, the bidder must be certified by the
School District of Palm Beach County, at the time the bid is submitted. The District does not
recognize any other certifications. Bidders must submit their School District
Certification Certificate with the bid. For District certification go
to httq://www.qalmbeachschools.orq/diversitvinbusiness website and complete the SBE
certification application. The Office of Diversity in Business Practices will review the
certification database to ensure that all SBE's are certified at the time the bid is submitted.
Small Business Enterprise Participation:
Bidders who list SBE subcontractors as participants in their bids must complete and submit the
Subcontractor Participation Letter of Intent, Form 1525 and Subcontractor Participation
Summary, Form 1526. Form 1526 will be submitted with all requests for payment, and will be
submitted as part of the response to the solicitation.
SBE Bid Preference is not the same as Small Business Enterprise Participation.
If SBE Bid Preference is indicated, then the Bid does not have an SBE Participation Goal and
Forms 1525 and 1526 are not required.
The industry specific classification for this solicitation is: General Procurement
B2GNow Compliance Reporting System
The SCHOOL BOARD maintains an electronic Contract Compliance System known as the
B2GNow Compliance Reporting System. This Contract is subject to Compliance Tracking and
Contractor shall use the B2GNow secure web-based system to submit Project Specific
information including, but not limited to, monthly payments and progress reports on all
Subconsultants and Subcontractors.
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Contractor understands that all Subconsultants and/or Subcontractors are also required to
utilize the B2GNow Reporting System to manage their contact information and Project
Specific records, respond to any noted instructions and/or information requests. Contractor
agrees to advise all of its Subconsultants and/or Subcontractors in writing of the requirement
to submit all Contract Compliance related data electronically to the B2GNow Reporting
System. Contractor further agrees and understands it is responsible for ensuring all
Subconsultants and/or Subcontractors have uploaded all requested items via the B2GNow
Reporting System.
Contractor understands its contact information and that of its Subconsultants and/or
Subcontractor must remain accurate and up-to-date in the B2GNow Reporting System and
agrees to timely notify SCHOOL BOARD of any changes to its contact information or that of
a Subconsultant and/or Subcontractor. From time to time, the SCHOOL BOARD may require
additional information from the Contractor and/or its Subconsultants/Subcontractors and
Contractor agrees that it will provide such information, within five (5) business days via the
B2GNow Reporting System. Contractor understands its obligations hereunder are continuing
and shall survive the expiration or termination of the Contract.
Information concerning access of the B2GNow Reporting System will be provided to
Contractor by the Office of Diversity in Business Practices. The B2GNow Reporting System
is web-based and can be accessed at the following Internet address:
https://palmbeachschools.diversitycompliance.com/. The Contractor shall contact the Office
of Diversity in Business Practices to register for training and support for the B2GNow
Reporting System. Contractor agrees to advise all of its Subconsultants and/or
Subcontractors in writing of their obligation to contact the Office of Diversity in Business
Practices to register for training and support for the B2GNow Reporting System. For
information request and questions, contact the Office of Diversity in Business Practices (561-
681-2403).
See paragraph 0 for additional details regarding subcontractors.
ACCESSIBILITY TO AND COOPERATION WITH INSPECTOR GENERAL AND STAFF:
The Awarded Vendor agrees and understands that the School District's Office of Inspector
General shall have immediate, complete, and unrestricted access to all financial and
performance-related records, papers, books, documents, information, writings, drawings,
graphs, photographs, processes, data or data compilations, computer hard drives, emails,
instant messages, services, and property or equipment purchased in whole or in part with
School Board funds ("Information and Records"). The Awarded Vendor shall furnish the
Inspector General with all Information and Records requested for the purpose of conducting
an investigation or audit, as well as provide the Inspector General with reasonable assistance
in locating assets and obtaining information and records that are in the possession, custody,
or control of the Awarded Vendor or its subcontractor. The Awarded Vendor understands,
acknowledges, and agrees to abide by applicable portions of School Board Policy 1.092. Such
policy is located at: https://go.boarddocs.com/fl/palmbeach/Board.nsf/Public#.
R. PUBLIC RECORDS LAW:
The Responder shall:
a. Keep and maintain public records that ordinarily and necessarily would be required by
the School Board of Palm Beach County in order to perform the service to the Board
under this agreement.
b. Upon request from the Board's custodian of public records, provide the Board with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida
Statutes or as otherwise provided by law.
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c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the Agreement term and following completion of the Agreement if the Responder does
not transfer the records to the Board.
d. Upon completion of the Agreement, transfer, at no cost, to the Board all public records in
possession of the Responder or keep and maintain public records required by the Board
to perform the service. If the Responder transfers all public records to the Board upon
completion of the Agreement, the Responder shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements.
If the Responder keeps and maintains public records upon completion of the Agreement,
the Responder shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the Board, upon request from the
Board's custodian of public records, in a format that is compatible with the information
technology systems of the Board.
Failure of Responder to abide by the terms of this provision shall be deemed a material
breach of this Agreement. This provision shall survive any termination or expiration of this
Agreement. In the event of a dispute regarding the enforcement of this provision where the
Responder has unlawfully refused to comply with the public records request within a
reasonable time, the School Board shall be entitled to recover its reasonable costs of
enforcement, including reasonable attorney's fees from the vendor as authorized by
119.0701, Fla. Stat.
IF THE RESPONDER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, HE OR SHE MUST CONTACT
THE PUBLIC RECORDS MANAGEMENT COORDINATOR FOR THE
SCHOOL DISTRICT OF PALM BEACH COUNTY AT 561-629-8585,
PUBLICRECORDS@PALMBEACHSCHOOLS.ORG, OR 3300
FOREST HILL BLVD., SUITE C-110, WEST PALM BEACH, FL, 33406.
Public Records Exemption:
1) For purposes of this paragraph, "competitive solicitation" means the process of
requesting and receiving sealed bids, proposals, or replies in accordance with the terms
of a competitive process, regardless of the method of procurement.
2) Sealed bids, proposals, or replies received by an agency pursuant to a competitive
solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until
such time as the agency provides notice of an intended decision or until 30 days after
opening the bids, proposals, or final replies, whichever is earlier.
3) If an agency rejects all bids, proposals, or replies submitted in response to a competitive
solicitation and the agency concurrently provides notice of its intent to reissue the
competitive solicitation, the rejected bids, proposals, or replies remain exempt from s.
119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency
provides notice of an intended decision concerning the reissued competitive solicitation
or until the agency withdraws the reissued competitive solicitation. A bid, proposal, or
reply is not exempt for longer than 12 months after the initial agency notice rejecting all
bids, proposals, or replies.
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S. INSURANCE REQUIREMENTS:
In the event of loss, damage or injury to the awarded bidder(s) and/or the awarded bidder's
property, the awarded bidder(s) shall look solely to any insurance in its favor without making
any claim against the School Board of Palm Beach County. The bidder's insurance coverage
shall be primary and noncontributory. Proof of the following insurance will be furnished by the
awarded vendor(s)to the School Board of Palm Beach County by Certificate of Insurance. The
School Board shall be named as an additional insured.
Original copies of Certificates of Insurance meeting the specific required provision specified
within this contract/agreement shall be forwarded to the School District of Palm Beach
County, Purchasing Department by email (insurancecertificatena Dalmbeachschools.orq), or
fax(561-963-3823), and approved prior to the start of any work or the possession of any school
property. Renewal certificates must be forwarded to the same department prior to the policy
renewal date.
Thirty days written notice must be provided to the School District of Palm Beach County via
certified mail in the event of cancellation. The notice must be sent to the Purchasing
Department.
1. WORKERS' COMPENSATION: WORKERS' COMPENSATION:
Bidder must comply with Section 440, Florida Statutes, Workers' Compensation and
Employees' Liability Insurance with minimum statutory limits or elective exemptions as
defined in Florida Statute 440 will be considered on a case by case basis.
Required Endorsements:
o Waiver of Subrogation —WC 0003 13 or its equivalent
2. COMMERCIAL GENERAL LIABILITY:
Bidder shall procure and maintain for the life of the contract, Commercial General Liability
Insurance. This policy shall provide coverage for death, bodily injury, personal injury,
products and completed operations liability and property damage that could arise directly
or indirectly from the performance of the contract. It must be an occurrence form policy.
THE SCHOOL BOARD OF PALM BEACH COUNTY SHALL BE NAMED AS AN
ADDITIONAL INSURED ON THE CERTIFICATE FOR COMMERCIAL GENERAL
LIABILITY INSURANCE.
The minimum limits of coverage shall be $1,000,000 per occurrence, Combined, Single
Limit for Bodily Injury Liability and Property Damage Liability.
Required Endorsements:
a Additional Insured — CG 20 26 or CG 20 10 and CG 20 37 or their equivalents.
Note: CG 20 10 or CG 2026 must be accompanied by CG 20 37 to include
products/completed operations.
o Waiver of Transfer Rights of Recovery— CG 24 04 or its equivalent.
o Primary and noncontributory— CG 2001 or its equivalent.
Note: If blanket endorsements are being submitted, please include the entire
endorsement and applicable policy number.
3. BUSINESS AUTOMOBILE LIABILITY:
Awarded vendors shall procure and maintain, for the life of the contract/agreement,
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Business Automobile Liability Insurance. THE SCHOOL BOARD OF PALM BEACH
COUNTY SHALL BE NAMED AS AN ADDITIONAL INSURED ON THE CERTIFICATE
FOR BUSINESS AUTOMOBILE LIABILITY INSURANCE.
The minimum limits of coverage shall be $500,000 per occurrence. This coverage shall be
an "Any Auto" form policy or a form policy that includes "Scheduled Autos, Hired Autos,
and Non-Owned Autos" coverage. The insurance must be an occurrence form policy.
In the event the contractor does not own any vehicles, we require an affidavit signed by the
contractor indicating the following:
(Company Name) does not own any vehicles. In the event we
acquire any vehicles throughout the term of this contract/agreement,
(Company Name) agrees to purchase Business Automobile Liability coverage as indicated
above on the date of acquisition.
4. WAIVER OF SUBROGATION:
The awarded bidder(s) hereby waives any right of subrogation against the School Board
of Palm Beach County, for loss, damage or injury within the scope of the Bidder's
insurance, and on behalf of itself and its insurer, waives all such claims against the School
Board of Palm Beach County.
NOTE: The terms and conditions of this agreement shall apply with respect to awarded
bidder's operations for any school or ancillary owned by the School Board of Palm Beach
County.
5. SECURITY OF CONFIDENTIAL PERSONAL INFORMATION:
In accordance with Section 501.171, F.S., (or section as amended) Awarded Vendor(s)
shall take reasonable measures to protect and secure the School Board's records in any
form. This data may include (personal, financial or student) information. Awarded
Vendor(s) shall notify The School Board, or it's designee, as expeditiously as practicable,
but no later than 30 days after the determination of the breach or reason to believe a
breach has occurred. Awarded Vendor(s) shall work with The School Board, or it's
designee, to satisfy the requirements of Section Fla. Statutes, Chapter 501.171 (or
section as amended) as to required investigation and notice provisions. Further,
Awarded Vendor(s) shall reimburse The School District for actual, reasonable costs
incurred by The School District in responding to, and mitigating damages caused by, any
Security Breach, including all costs of notice and/or remediation within 30 days of receipt
of documentation from The School District evidencing such actual, reasonable costs
incurred.
T. E-VERIFY
A. Pursuant to Fla. Stat. §448.095, Contractor agrees that it shall register with and use the
U.S. Department of Homeland Security's E-Verify system, https://e-verify.uscis.pov/emo,
to verify the work authorization status of all newly hired employees during the term of this
contract or solicitation
B. Pursuant to Fla. Stat. §448.095, if Contractor enters into a contract with a subcontractor(s)
for the labor, supplies or services provided under this contract or solicitation, Contractor
must require that the subcontractor(s) provide Contractor with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien.
The Contractor understands that Contractor must maintain a copy of such affidavit for the
duration of the contract or solicitation.
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C. If School Board has a good faith belief that the Contractor has knowingly violated Fla. Stat.
§448.09, School Board shall terminate the contract with the Contractor. The Contractor
is liable for any additional costs incurred by the School Board as a result of a termination
of this contract or solicitation pursuant to §448.095(2)(f) .
D. If School Board has a good faith belief that a subcontractor(s) has knowingly violated
§448.095, but Contractor has otherwise complied with this subsection, School Board shall
promptly notify Contractor and order Contractor to immediately terminate the contract with
the subcontractor(s).
U. PAYMENT/ PAYMENT TERMS:
Payment will be made after the goods/services from the awarded vendor have been
received/completed; inspected and found to comply with award specifications, free of
damage or defect; and a properly billed invoice is received and processed in the Accounting
Services Department.
The District's payment terms are net 30 days; however, the District will accept terms for early
payment. See Early Payment Terms Document.
Payment will not be processed until the following occurs:
1. The complete and satisfactory receipt of all items ordered. All pricing in accordance with
the bid.
2. The receipt of a properly billed invoice in the Accounting Services Department.
Invoices to the School Board MUST include the following to permit verification of
prices and expedite payment to vendors:
1. Name and Address of Vendor
2. A Unique Invoice Number
3. Date of Shipment
4. Line Item Total or Extended Price
5. Purchase Order Number
6. A copy of the first invoice for this contract shall be sent to the Purchasing Agent for
review at michael.i.callahanaDalmbeachschools.orq.
Invoice copy and/or packing slip must be presented at time of delivery. Original
Invoice must be sent to Accounting Services, 3300 Forest Hill Blvd., Suite A-323,
West Palm Beach, FL 33406, or submitted electronically
To submit an invoice as an email attachment, ensure that the electronic document meets the
guidelines below and email the invoice to aDinvoicenDalmbeachschools.orq.
Electronic Invoice Submission Guidelines:
a. Submit industry standard PDF's, created at a 300-dpi bi-tonal equivalent(either image
or text only content) or bi-tonal or grey scale TIF's.
b. Each invoice must be its own file attachment. Multiple invoices in a single email is
supported, but each invoice must be a separate file attachment
If you are interested in learning more about submitting invoices via email, please
contact Bob Rucinski at bob.rucinski@palmbeachschools.org, or call him at(561) 434-
8701.
Failure to timely submit invoices(s) to Accounting Services as set forth above may
significantly delay processing and payment of the invoice.
The School Board may not process invoices submitted more than 120 Days after the date
the goods or services were delivered without prior approval from the Accounting Services
Department.
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Vendor waives claims for payment of goods and/or services on invoice(s) not received by the
Accounting Services Department within 120 Days of the delivery. Prior approval by
Accounting Services is required if invoicing will extend past 120 days.
The above terms and conditions are agreed to by submitting an offer on this bid.
V. INCORRECT PRICING/INVOICES:
Any pricing on invoices that is incorrect or freight charges that were not included on the original
Purchase Order, must be brought to the attention of the Purchasing Agent and corrected prior
to the shipment(s) of goods or initiation of services. Additional costs that were not brought to
the District's attention and did not receive written approval via a Change Order issued by the
Purchasing Agent may not be honored.
W. CHANGE ORDERS:
Any addition(s) to the Scope of Work or to a Purchase Order as a result of the bid award that
adds additional costs must be brought to the School Districts attention and approved by the
Purchasing Department prior to commencement of additional work, shipment of goods or the
addition of unauthorized freight charges. Once approved, a Change Order will be issued to
include the additional costs and work may commence and/or shipment of goods can begin.
Additional costs that were not brought to the district's attention and did not result in a Change
Order approved by the Purchasing Agent may not be honored.
X. DISTRICT PURCHASING CARD:
The School District has authorized the use of a Purchasing Card with Visa through the Bank
of America to expedite small dollar purchases for materials, supplies, and other items needed
for daily operations. Vendors may be presented these credit cards by authorized School
District personnel for the above-mentioned purchases. Each cardholder's authorization limit
may not exceed $1,000 daily per vendor effective July 1, 2006 (with the exception of travel).
Purchase orders are strongly discouraged for purchasing materials, and supplies under
$1,000.
Y. CONFLICT OF INTEREST:
On vendors own business letterhead, all vendors must disclose the name of any officer,
director, or agent who is also an employee of the District.All vendors must disclose the name
of any District employee who owns, directly or indirectly, any interest in the responder's
business or any related entity. By submitting this documentation to the District, the vendor
represents and warrants that District employee does not have a prohibited conflict of interest
as provided in Chapter 112, Florida Statutes and School Board Policy 3.02 Code of Ethics.
Z. CODE OF ETHICS:
Per District Policy 3.02, District Employees shall not accept gifts or gratuities in violation of the
State Code of Ethics or which give the appearance that the gift improperly influenced a
decision.
AA. ORGANIZATION PROFILE:
Provide the Corporate Name and Parent Company (if applicable) and address of corporate
headquarters. Provide the names, titles, addresses, email, and telephone numbers of the
persons authorized to answer any questions related to Company's proposal.The Organization
Profile should also include information such as number of years in the business, number of
locations, location of facilities, company vision statement, and a succinct history of the
company. In addition, the Beneficial Interest and Disclosure of Ownership Affidavit (PBSD
Form 1997) must be completed, signed, notarized and returned with your bid.
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BB. COMPANY FINANCIALS:
Vendors shall provide financial statements giving the District enough information to
determine financial stability. Failure to do so may result in your response being rejected.
a. Balance Sheet or Annual Report for the last three (3) years
b. Three (3) years of income statements
c. Federal or State tax liens or judgements for the proposer's entity for the last five years.
If no liens or judgements exist, please so state on Company Letterhead and upload with
your response.
You may also include (optional):
a. Statement of Changes in financial position;
b. Letter from the proposer banking institution
c. Statement from certified public accounting firm.
CC. CONTRACTOR RESPONSIBILITIES: The successful bidder (hereinafter referred to as
the contractor) shall furnish, at their expense, all labor (including supervisors) equipment,
machinery, tools, materials, transportation, and other facilities and services necessary to fully
complete all work specified herein.
The contractor shall be responsible to ensure frequent pick-up of all refuse, rubbish, scrap
materials, and debris that result for their operations so that work site presents a neat and orderly
appearance at all times. All rubbish, scrap, etc., shall be transported from the premises. NO
rubbish shall be deposited as fill on the work site. At completion of work, the contractor shall
remove all work materials, tools, construction equipment, machinery, and surplus materials
from the work site and shall leave project in ready to use condition.
Safeguard of all equipment, tools, materials, etc., at the work site is the contractor's
responsibility.
The contractor shall be responsible for the protection of all personnel against hazards and/or
injuries due to their construction operations at the work site.
Contractor shall correct any and all damage caused by their operations to the owner's
satisfaction at no additional cost to the owner.
The contractor shall have an English-speaking supervisor/representative on the worksite at all
times, who shall be thoroughly knowledgeable of all plans, specifications, and other contract
documents and has the authority to act in the contractor's behalf.
The contractor shall be responsible for the appearance of all working personnel assigned to the
projects (clean and appropriately dressed) at all times.
The contractor shall be required to respond to ALL Request for Quotes (RFQs)whether with a
quote or a statement saying they are unable to provide a quote.
DD. INSPECTIONS: The District will provide for inspections of the installation. The District's
inspector will be provided by Facilities Services/Construction and Facility Management as
applicable and said inspector will also act as the District's representative. Contractor shall
provide a 48-hour notice prior to all inspections.
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Contractor shall notify Facilities Services/Construction three (3) working days prior to
commencement of work and shall, at that time, receive authorization to begin.
Contractor shall contact Department of Maintenance and Plant Operation/Construction and
Facility Management a minimum of two (2) working days prior to completion of work and
establish a time for District's inspector/representative to make the final inspection. At the time
of the final inspection, the contractor or representative shall be present at work site. District's
representative will ensure that all work by the contractor has been executed in accordance with
specifications, drawings, and attachments which may be part of this invitation. Additionally,
District's inspector will ensure installation is in compliance with all applicable codes.
EE. MINIMUM ORDER: The District will not accept any minimum dollar requirement for orders
associated with this bid.
FF. ESTIMATED DOLLAR VALUE: The estimated spend for this contract is $1.2 million
annually however, there is no guarantee of this dollar amount.
GG. WARRANTY: Contractor shall warrant all materials and related accessories to be free from
defects in material and/or workmanship under normal use and service for a period of at least
five (5) years from acceptance of installation by District, and if any part of the work shall fail
within this period, it shall be replaced and unit restored to operation at no cost to the District.
HH. MATERIAL SAFETY DATA SHEETS (MSDS): MSDS should be uploaded with bid.
Also, up to two additional copies must be supplied if requested. These MSDS sheets may be
uploaded or faxed to 561-963-3823 prior to bid opening.
II. LIOUIDATED DAMAGES: Time of completion is of the essence. Should the contractor
fail to complete the work within the time specified, and provided the contractor has not
previously obtained an extension of time, the District reserves the right to collect $200 per day
for each calendar day that work remains incomplete after time allotted.
JJ. VARIANCES: State any variances, however slight, to the specifications herein. If none are
indicated,it will be assumed materials and/or services bid are identical to those specified. Refer
to attached Variances Document.
KK. BALANCE OF LINE: The "balance of line" shall include products and services that are not
requested in this. Invitation to Bid, but are within the scope of products and services available
from the awardee(s). The School District reserves the right to add these products and
services to the awarded items. Additions shall be submitted as they occur. Deletions and
discontinued items shall be reported by bid awarded vendor as they occur. Refer to
Additional Information Document.
LL. DELAYS AND EXTENSIONS OF TIME: If the contractor is delayed at any time in the
progress of the work for any cause or reason which is beyond their control, contract time
may be extended by mutual agreement between the contractor and the School District
(Purchasing Department).
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MM. AREA REPRESENTATIVE: Bidder should indicate on the attached Area
Representative Document the name, address, phone number and email address, if
available, of the vendor representatives who will make periodic scheduled visits to the
schools and departments and will be available, upon request, to resolve billing and delivery
problems.
NN. DISCONTINUED PRODUCTS: If, during the contract period, products are discontinued, the
successful bidder of such items will send the School District Purchasing Department written
notification of those items along with the replacement product information and pricing. A
reasonable price must be submitted for the replacement product. In the event that a
replacement item's price is determined to be unreasonably high, the requested item may not
be considered for addition to the contract.
00. QUANTITIES: Quantities set forth in this Invitation to Bid are estimates based on anticipated
usage. They are subject to change (increase/decrease) in order to meet the needs of the
School District of Palm Beach County. The bidder agrees that the price(s) offered shall be
maintained irrespective of the quantity actually purchased.
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BID PREPARATION CHECKLIST:
The Bid Preparation Checklist is a guide to assist the Bidder in verifying the completeness of their
Bid. The Bid Preparation Checklist does not relieve the Bidder of the responsibility of ensuring
that all requirements of this solicitation are included with submittal of their response. Items
checked "required" must be submitted with your bid response or your bid may be declared non
responsive.
Verified Required Document See Special
by Vendor Condition
Yes I Bidder Acknowledgement N/A
Yes I Area Representative N/A
Yes I Required Response Form N/A
Yes I Bid Summary Document Paragraph G
Yes I Certificates/License Paragraph J, S
Yes Beneficial Interest and Disclosure of Ownership Paragraph D
Affidavit
Yes Proposer's Statement of Principal Place of Paragraph E, P
Business
Yes I Debarment Certification I N/A
Yes I Variance Document I Paragraph JJ
Yes I Reference Document I Paragraph I
Yes I Early Payment Terms I Paragraph U
Yes (if Form 1525, Letter of Intent— SBE Paragraph P
applicable) Subcontractor Participation
Yes (if Form 1526, SBE Subcontractor Participation Paragraph P
applicable) Summary
Yes I Form 0580, Drug-Free Workplace Certification I N/A
Yes I Organizational Profile I Paragraph AA
Yes Company Financials I Paragraph BB
Yes Conflict of Interest/Non Conflict of Interest Paragraph Y
Statement
Yes I E-Verify Form I Paragraph T
Yes Complaint Notification/Bid General Conditions See General
Conditions
Paragraph 26
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*Reminder* The Proposer must submit all supporting
documentation in the name of Proposer's entity only.
Parent and/or subsidiary entities will not be acceptable.
*Reminder*The Proposer must submit all supporting documentation in the name of
Proposer's entity only. Parent and/or subsidiary entities will not be acceptable.
SPECIFICATIONS
Specifications pertinent to this bid, are to be contained in a separate document titled
"Specifications".
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GENERAL CONDITIONS FOR BIDS
The General Conditions for Bids, Special Conditions, Specifications, Addenda, and/or any
other pertinent documents form a part of the Invitation to Bid, and by reference are made a
part thereof.
1. PURPOSE: It is the purpose and intent of this invitation to secure bids for item(s) and/or
services as listed herein for The School Board of Palm Beach County, Florida (hereinafter
referred to as the "Board"), the corporate body politic that governs, operates, controls, and
supervises the School District of Palm Beach County, Florida (hereinafter referred to as
"District").
2. ANTI-COLLUSION: By electronically submitting a bid, the bidder certifies that it has not
divulged, discussed or compared its bid with other bidders and has not colluded with any
other bidder or parties to a bid whatsoever. No premiums, rebates or gratuities are permitted
either with, prior to, or after any delivery of materials. Any such violation will result in the
cancellation and/or return of materials (as applicable) and the removal of the bidder from all
bid lists for the School Board of Palm Beach County, Florida.
3. BIDS: Bids will be received electronically through a secure site at BidSync.com until the
date and time as indicated in this bid document. Bids will be opened publicly at the School
District of Palm Beach County, Purchasing Department, 3300 Forest Hill Boulevard, Suite
A-323, West Palm Beach, FL 33406-5813, and all bidders and general public are invited to
attend. It is the sole responsibility of the bidder to ensure its bid reaches PeriscopeS2G on
or before the closing date and hour as indicated in this bid document.
4. CONTRACT: The submission of your bid constitutes a firm offer by the bidder. Upon
acceptance by the Board, the Purchasing Department will issue a notice of award and
purchase order(s) for any supplies, equipment and/or services as a result of this bid. The
Invitation to Bid and the corresponding purchase order(s) will constitute the complete
agreement between the successful bidder and the Board. Unless otherwise stipulated in
the bid documents or agreed to in writing by both parties, no other contract documents shall
be issued or accepted.
5. WITHDRAWAL: When a bidder wishes to withdraw a bid, a written request shall be
submitted to the Director of Purchasing and the request will be reviewed for consideration.
In no case shall a bidder be granted a release from a bid more than one time in a two-year
period. A bidder may not withdraw a bid after the final call for bids at a designated time of
opening.
6. DEFAULT: In case of default by the bidder, the Board may procure the articles or services
from other sources and hold the bidder responsible for any excess costs incurred thereby.
7. FUNDING OUT/ CANCELLATION OR TERMINATION WITH OR WITHOUT CAUSE:
A. The School Board reserves the right to terminate this Contract for convenience, at any
time and for no reason, upon giving thirty (30) days prior written notice to Bidder. If
the Contract is terminated for convenience as provided herein, the School Board shall
be relieved of all obligations under the Contract. The School Board will only be
required to pay to the Bidder that amount of the Contract actually satisfactorily
performed to the date of termination. The Bidder shall not be entitled under any theory
to payment for work not actually performed or lost profits.
Revised 06/28/2022
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B. If the Bidder materially breaches its obligations under this Contract, the
Superintendent will provide written notice of the deficiency by forwarding a notice citing
the specific nature of the material breach. The Bidder shall have thirty (30) days to
cure the breach. If the Bidder fails to cure the breach within the thirty (30) day period,
the Superintendent shall issue a Notice of Termination for Default. Once the
Superintendent has notified the Bidder that it has materially breached its Contract with
the School Board, the Superintendent shall recommend to the School Board that it
terminates the Contract for Cause. Notwithstanding the foregoing, the School Board
reserves the right to terminate this Contract immediately with cause if necessary to
protect the health, safety, and/or welfare of the School District's students or
employees. The School Board shall review and consider the Superintendent's
recommendation and determine whether the Bidder should be suspended from doing
future work with the School Board, and if so,for what period of time. The School Board
will consider the seriousness of the breach in making a determination as to whether a
Bidder should be debarred, and if so, for what period of time. The School Board will
consider the seriousness of the breach in making a determination as to whether a
Bidder should be debarred, and if so,for what period of time. Should the School Board
terminate for default in accordance with this provision, the School Board shall be
entitled to recover reprocurement costs in addition to all other remedies under law
and/or equity. For purposes of this Section, a "material breach" shall be defined as
any substantial, unexcused non-performance by failing to perform an act that is an
important part of the transaction or performing an act inconsistent with the terms and
conditions of the Contract.
The Bidder shall have the option to terminate the Contract upon written notice to the
Director of Purchasing. Such notice must be received at least sixty (60) days prior to
the effective date of termination. Early termination of the Contract by the Bidder may
result in removal from bidders/responder list and may result in Bidder being debarred.
The debarment shall be for a period commensurate with the seriousness of the
causes, generally not to exceed three (3) years. When the offense is willful or blatant,
a longer term of debarment may be imposed, up to an indefinite period.
C. Funding Out: Florida School Laws prohibit the Board or its designee from creating
obligations on anticipation of budgeted revenues from one fiscal year to another without
year-to-year extension provisions in the contracts.
It is necessary that fiscal funding out provisions be included in all bids in which the terms
are for periods of longer than one year.
Therefore, the following funding out provisions are an integral part of this Invitation to
Bid and must be agreed to by all bidders:
The Board or its designee may, during the contract period, terminate or discontinue the
items covered in this bid for lack of appropriated funds upon the same terms and
conditions.
Such prior written notice will state:
1. That the lack of appropriated funds is the reason for termination, and
2. Board agrees not to replace the equipment or services being terminated
with equipment and services with functions similar to those performed by
the equipment covered in this bid from another vendor in the succeeding
funding period.
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"This written notification will thereafter release the School Board of Palm Beach
County, Florida of all further obligations in any way related to such equipment
covered herein".
When any of the parties desire to give notice to the other, such notice must be in writing,
sent by U.S. Mail/Federal Express/United Parcel Service or other traceable method,
postage prepaid, addressed to the party for whom it is intended at the place last
specified. The place for giving notice shall remain such until it is changed by written
notice in compliance with the provisions of this paragraph. For the present, the Parties
designate the following as the respective places for giving notice:
To School Board: Director of Purchasing Department
The School District of Palm Beach County
3300 Forest Hill Blvd., Suite A323
West Palm Beach, FL 33406
With a copy to: Inspector General
The School District of Palm Beach County
3300 Forest Hill Blvd., Suite C306
West Palm Beach, FL 33406
To Contractor:
8. BIDDERS' RESPONSIBILITY: Before submitting its bid, each bidder is required to carefully
examine the Invitation to Bid delivery schedule, bid prices and extensions, insurance
requirements, licensing requirements, bid closing date and time and to completely
familiarize itself with all of the terms and conditions that are contained within the Invitation
to Bid. Failure to do so on the part of the bidder will in no way relieve it of any of the
obligations and responsibilities which are a part of the Invitation to Bid.
The Board obiects to and shall not consider any additional terms or conditions
submitted by a respondent. including any appearing in documents attached as part
of a respondent's response. In submitting its response, a respondent agrees that any
additional terms or conditions,whether submitted intentionally or inadvertently.shall
have no force or effect. Failure to comply with terms and conditions. including those
specifying information that must be submitted with a response. shall be grounds for
reiecting a response.
Bidder warrants by virtue of bidding that prices shall remain firm for a period of ninety (90)
days from the date of award by the Board or time stated in special conditions.
9. AWARDS: In the best interest of the District, the Purchasing Department reserves the
right to reject any and all bids and to waive any minor irregularity in bids received;to accept
any item or group of items unless qualified by bidder; to acquire additional quantities at
prices quoted on the Invitation to Bid unless additional quantities are not acceptable, in
which case the bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY ONLY".
All awards made as a result of this bid shall conform to applicable Florida Statutes.
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10. THE JESSICA LUNSFORD ACT: All awarded bidders who are permitted access on school
grounds when students are present, who may have direct contact with any student of the
District, or who may have access to or control of school funds must be fingerprinted and
background checked. Awarded bidder agrees to undergo a background check and
fingerprinting if he/she is an individual who meets any of the above conditions and to require
that all individuals in the organization who meet any of the conditions to submit to a Level 2
FDLE background check and FBI screening, including fingerprinting by Fieldprint, Inc., at
the sole cost of Awarded bidder. The report of the results will be immediately transmitted to
the School District's Police Department, which shall be the sole determiner of clearance.
Awarded bidder shall not begin providing services contemplated by the Invitation to Bid until
Awarded bidder receives notice of clearance by the School District and is issued School
District badges. Compliance requiring all awarded bidders to register as a visitor before
entering school property and proper display of School District badges will be strictly
enforced. Neither the Board, nor its members, officers, employees, or agents, shall be liable
under any legal theory for any kind of claim whatsoever for the rejection of Awarded bidder
(or discontinuation of Awarded bidder's services) on the basis of these compliance
obligations. Awarded bidder agrees that neither the Awarded bidder, nor any employee,
agent or representative of the Awarded bidder who has been convicted or who is currently
under investigation for a crime delineated in section 435.04, Florida Statutes, will be
employed in the performance of the contract.
11. DISQUALIFYING CRIMES: The bidder certifies by submission of this bid that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible
or voluntarily excluded from participation in this transaction by the State of Florida or
Federal Government. Further, the bidder certifies that it will divulge information regarding
any of these actions or proposed actions with other governmental agencies. A person or
affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not provide any goods or services or transact business with The School
District of Palm Beach County, Florida for a period of 36 months from the date of being
placed on the convicted vendor list.
12. ADVERTISING: In submitting a bid, bidder agrees not to use the results therefrom as a
part of any commercial advertising without prior approval of the District.
13. LOBBYING: Bidders are hereby advised that they are not to lobby with any district
personnel or board members related to or involved with this bid until the administration's
recommendation for award has been posted at BidSync.com, and at the Fulton Holland
Educational Services Center, Purchasing Department area. All oral or written inquiries must
be directed through the Purchasing Department.
Lobbying is defined as any action taken by an individual, firm, association, joint venture,
partnership, syndicate, corporation, and all other groups who seek to influence the
governmental decision of a board member or district personnel after advertisement and prior
to the posted recommendation on the award of the Contract.
Any bidder or any individuals that lobby on behalf of bidder during the time specified will
result in rejection /disqualification of said bid.
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14. GOVERNING LAW AND VENUE: The Contract Documents shall be construed in
accordance with the laws of the State of Florida, without regard to conflict of laws provisions.
If any litigation shall result from the Contract Documents, the parties shall submit to the
jurisdiction of the State Courts of the 15th Judicial Court and exclusive venue shall lie in
Palm Beach County, Florida. BY ENTERING INTO THIS AGREEMENT, VENDOR AND
SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA HEREBY EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO THIS AGREEMENT. IF A PARTY FAILS TO WITHDRAW A
REQUEST FOR A JURY TRIAL IN A LAWSUIT ARISING OUT OF THIS AGREEMENT
AFTER WRITTEN NOTICE BY THE OTHER PARTY OF VIOLATION OF THIS SECTION,
THE PARTY MAKING THE REQUEST FOR JURY TRIAL SHALL BE LIABLE FOR THE
REASONABLE ATTORNEYS' FEES AND COSTS OF THE OTHER PARTY IN
CONTESTING THE REQUEST FOR JURY TRIAL, AND SUCH AMOUNTS SHALL BE
AWARDED BY THE COURT IN ADJUDICATING THE MOTION.
15. TAXES: The School District of Palm Beach County, is exempt from any taxes imposed by
the State and/or Federal Government. State Sales Tax Exemption Certificate No. 85-
8013897253C-1 and Federal Excise Tax No. 59-600783 appears on each purchase order.
This exemption does not apply to purchase of tangible personal property made by
contractors who use the tangible personal property in the performance of contracts for the
improvements of School District-owned real property as defined in Chapter 192, Florida
Statutes.
16. ASSIGNMENT: The successful bidder shall not sub-contract, assign, transfer, convey,
sublet, or otherwise dispose of the contract, or of any or all of its rights, title, or interest
therein, or its power to execute such contract to any person,firm, or corporation without prior
written consent of the Board.
17. TERMINATION: This Agreement may be terminated for cause by the aggrieved party if the
party in breach has not corrected the breach within ten (10) days after receipt of written
notice from the aggrieved party identifying the breach. This Agreement may be terminated
for cause for reasons including, but not limited to, Vendor's repeated (whether negligent or
intentional) submission for payment of false or incorrect bills or invoices, failure to suitably
perform the work; or failure to continuously perform the work in a manner calculated to meet
or accomplish the objectives as set forth in this Agreement. The Agreement may also be
terminated for cause if the Vendor is placed on the Scrutinized Companies with Activities in
Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List created to Section 215.473, Florida Statutes, or if the Vendor provides a false
certification submitted pursuant to Section 287.135, Florida Statutes.
This Agreement may also be terminated for convenience by the School District of Palm
Beach County, Florida
In the event this Agreement is terminated for convenience, Vendor shall be paid for any
goods or services properly performed under the Agreement through the termination date
specified in the written notice of termination. Vendor acknowledges and agrees that it has
received good, valuable and sufficient consideration from The School Board of Palm Beach
County, Florida, the receipt and adequacy of which are, hereby acknowledged by Vendor,
for The School Board of Palm Beach County, Florida's right to terminate this agreement for
convenience.
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18. SUBCONTRACTING: If an awarded bidder intends to subcontract any portion of the
Contract for any reason,the name and address of the subcontracting firm must be submitted
along with the bidder's bid or prior to use for approval. No subcontracting will take place
prior to bid-awarded bidder furnishing this information and receiving written approval from
the District.
The Purchasing Department reserves the right to reject a subcontractor who previously
failed in the proper performance of a contract or failed to deliver on-time contracts of a similar
nature, or who, the District has determined in its sole discretion, is not in the position to
perform the contract due to the subcontractor's size, experience, or resources. The District
reserves the right to inspect all facilities of any subcontractor in order to make determination
as to the foregoing. The subcontractor will be equally responsible for meeting all
requirements specified in the Invitation to Bid.
19. DEBARMENT: The Board shall have the authority to debar a person/corporation for cause
for consideration or award of future contracts. The debarment shall be for a period
commensurate with the seriousness of the causes, generally not to exceed three (3)years.
When the offense is willful or blatant, a longer term of debarment may be imposed, up to an
indefinite period.
20. REQUIREMENTS FOR PERSONNEL ENTERING DISTRICT PROPERTY: Possession of
firearms will not be tolerated in or near school buildings; nor will violations of Federal and
State laws and any applicable Board policy regarding Drug Free Workplace be tolerated.
Violations will be subject to the immediate termination provision heretofore stated in
Paragraph 16, Legal Requirements.
"Firearm" means any weapon (including a starter gun or antique firearm) which will, is
designed to, or may readily be converted to expel a projectile by the action of an explosive;
the frame or receiver of any such weapon; any destructive device; or any machine gun.
No person who has a firearm in their vehicle may park their vehicle on District property.
Furthermore, no person may possess or bring a firearm on District property.
If any employee of an independent contractor or sub-contractor is found to have brought a
firearm on District property, said employee must be terminated from the Board project by
the independent contractor or sub-contractor. If the sub-contractor fails to terminate said
employee, the sub-contractor's agreement with the independent contractor for the Board
project shall be terminated. If the independent contractor fails to terminate said employee,
the independent contractor's agreement with the Board shall be terminated.
Bidders are advised that they are responsible to ensure that no employee, agent or
representative of their company who has been convicted or who is currently under
investigation for a crime against children in accordance with section 435.04. Florida
Statutes, will enter onto any school site.
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21. PRODUCT RECALL: In the event the awarded bidder receives notice that a product
delivered by the awarded bidder to the District has been recalled, seized or embargoed,
and/or has been determined to be misbranded, adulterated, or found to be unfit for human
consumption by a packer, processor, subcontractor, retailer, manufacturer, or by any State
or Federal regulatory agency, the awarded bidder shall notify the District's Bid Purchasing
Agent within two business days of receiving such notice. The District's acceptance or failure
to reject the affected product as non-conforming shall not in any way impact, negate, or
diminish the awarded bidder's duty to notify the District's Purchasing Agent that the affected
product has been recalled, seized or embargoed, and/or has been determined to be
misbranded, adulterated, or found to be unfit for human consumption. The form and content
of such notice to the District shall include the name and description of the affected product;
the approximate date the affected product was delivered to the District; the bid number; and
relevant information relating to the proper handling of the affected product and/or proper
disposition of the affected product by the District, if necessary to protect the health, welfare,
and safety of District students or employees; and any health hazards known to the awarded
bidder which may be caused or created by the affected product. The awarded bidder shall,
at the option of the Purchasing Department and/or Purchasing Agent, either reimburse the
purchase price or provide an equivalent replacement product at no additional cost to the
District. Unless it was absolutely necessary for the District to dispose of the affected
product, the awarded bidder shall be responsible for removal and/or replacement of the
affected product within a reasonable time, as determined by the District, without causing
significant inconvenience to the District.
At the option of the District, the awarded vendor may be required to reimburse
storage and/or handling fees to be calculated from time of delivery and acceptance
to actual removal or disposal. The awarded vendor will bear all costs associated with
the removal and proper disposal of the affected product. The failure to reimburse the
purchase price and storage and/or handling fees or to remove and/or replace the
affected product with an equivalent replacement within a reasonable time without
significant inconvenience to the District will be considered a default.
22. USE OF OTHER CONTRACTS: The District reserves the right to utilize any other District
contract, any State of Florida Contract, any contract awarded by any other city or county
governmental agencies, any other school board, any other community college/state
university system cooperative bid agreement, or to directly negotiate/purchase per School
Board policy and/or State Board Rule 6A-1.012(6) in lieu of any offer received or award
made as a result of this bid, if it is in the best interest to do so. The District also reserves
the right to separately bid any single order or to purchase any item on this bid if it is in its
best interest to do so.
23. JOINT-BIDDING, COOPERATIVE PURCHASING AGREEMENT: All bidders submitting a
response to this Invitation to Bid agree that such response also constitutes a bid to all State
Agencies and Political Subdivisions of the State of Florida under the same conditions, for
the same prices and for the same effective period as this bid, should the bidder(s) deem it
in the best interest of their business to do so.
This agreement in no way restricts or interferes with any state agency or political subdivision
of the State of Florida to rebid any or all items.
24. FAILURE TO DELIVER: Failure to deliver as specified and at bid price will authorize the
Board to purchase these items or services from other sources and hold the bidder
responsible for any excess costs incurred thereby. Further, the Purchasing Department
may recommend to the School Board that the vendor failing to deliver as specified be
removed as a future bidder on all bids for a period of up to three years.
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25. ANTI-DISCRIMINATION: The Bidder certifies that they are in compliance with the non-
discrimination clause contained in Section 202, Executive Order 11246, as amended by
Executive Order 11375 relative to equal employment opportunity for all persons without
regard to race, color, religion, sex or national origin. The provisions of the ADA Act of 1990
pertaining to employment shall also be applicable.
The Bidder shall not discriminate on the basis of race, gender, gender identity or expression,
religion, national origin, ethnicity, sexual orientation, age or disability in the solicitation,
selection, hiring, or treatment of sub-contractors, vendors, suppliers, or commercial
customers. The Bidder shall provide equal opportunity for sub-contractors to participate in
all of its public sector and private sector sub-contracting opportunities, provided that nothing
contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects
of marketplace discrimination that has occurred or is occurring in the marketplace, such as
those specified in the Palm Beach County School Board Policy 6.143. The Bidder
understands and agrees that violation of this clause is a material breach of the contract and
may result in contract determination, debarment, or other sanctions.
26. COMPLAINT NOTIFICATIONS: As part of its bid, Bidder shall provide to the District a list
of all instances within the past ten (10) years where a complaint was filed against Bidder in
a legal or administrative proceeding, regardless of whether the complaint has been resolved
or is currently pending, alleging that Bidder discriminated against an employee, independent
contractor, subcontractor, vendor, supplier, or commercial customer on the basis of race,
gender, gender identity or expression, religion, national origin, ethnicity, sexual orientation,
age, or disability, in violation of applicable Federal and/or Florida law.
The Bidder must provide a description of each of the complaint(s) and: (i) the terms of
resolution of all adjudicated/settled complaints, including any remedial action taken by
Bidder; and (ii) the status of, and Bidder's response to, all pending complaints.
The School District will consider a Bidder's complaint history information in its
review and determination of responsibility. The failure of a Bidder to comply with
the requirements in this Section will result in Bidder being deemed non-responsive
by the Director of Purchasing. If no complaints have been filed within 10 years.
please so state on Company Letterhead and upload with your response as proof.
27. CONTRACT DISCLOSURE: Upon the District's request, and upon the filing of a complaint
against awarded bidder pursuant to Palm Beach County School Board Policy 6.144,
awarded bidder agrees to provide the District, within sixty calendar days, a truthful and
complete list of the names of all subcontractors, vendors, and suppliers that bidder has used
in the past five years on any of its contracts that were undertaken within the District relevant
geographic market as defined in Palm Beach County School Board Policy 6.143, including
the total dollar amount paid by bidder for each subcontract or supply contract. Awarded
bidder agrees to fully cooperate in any investigation conducted by the District pursuant to
this Policy. Bidder understands and agrees that violation of this clause is a material breach
of the Contract and may result in contract termination, debarment, and other sanctions.
28. INDEMNIFICATION AND HOLD HARMLESS: Bidder shall, in addition to any other
obligation to indemnify The School Board of Palm Beach County, Florida and to the fullest
extent permitted by law, protect, defend, indemnify and hold harmless the School Board,
its agents, officers, elected officials and employees from and against all claims, actions,
liabilities, losses (including economic losses), costs arising out of any actual or alleged;
A. bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting there from, or any other damage or loss
arising out of, or claimed to have resulted in whole or in part from any actual or
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alleged negligent act or omission of the vendor, Contractor, subcontractor, anyone
directly or indirectly employed by any of them, or anyone for whose acts any of them
may be liable in the performance of the work; or
B. violation of law, statute, ordinance, governmental administration order, rule or
regulation by Contractor in the performance of the work; or
C. liens, claims or actions made by the vendor or any subcontractor or other party
performing the work; or
D. claims by third parties (including, but not limited to, Contractor's employees or
subcontractors) based upon an alleged breach by Contractor of any agreement with
such third party(e.g., an employment agreement or licensing agreement),or allegation
that Contractor's provision of services to the School Board pursuant to the Contract
infringes upon or misappropriates a patent, copyright, trademark,trade secret, or other
proprietary right of the third party.
The indemnification obligations hereunder shall not be limited to any limitation on the
amount, type of damages, compensation or benefits payable by or for the vendor of any
subcontractor under workers' compensation acts; disability benefit acts, other employee
benefit acts or any statutory bar.
Bidder recognizes the broad nature of this indemnification and hold harmless article, and
voluntarily makes this covenant for good and valuable consideration provided by the
School Board in support of this indemnification in accordance with the laws of the State of
Florida. This article will survive the termination of this Contract.
29. BRAND NAMES: Use of a brand name, trade name, make, model, manufacturer, or
vendor catalog number in specifications is for the purpose of establishing a grade or quality
of material only. It is not the District's intent to rule out other competition, therefore, the
phrase OR ACCEPTABLE EQUAL is added. However, if a product other than that
specified is bid, it is the vendor's responsibility to submit with the bid brochures, samples
and/or detailed specifications on items bid. The District shall be the sole judge concerning
the merits of bid submitted.
Bidder shall indicate on the bid form the manufacturer's name and number if bidding other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked
to indicate detail(s) conformance with specific COPYRIGHTS OR PATENT RIGHTS:
Bidder warrants that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or ordered as a result of this bid.
Seller agrees to hold the purchaser harmless from any and all liability, loss or expense
occasioned by any such violation.
30. MANUFACTURER'S CERTIFICATION: The District reserves the right to request from
bidders separate manufacturer certification of all statements made in the response to
Invitation to Bid.
31. OCCUPATIONAL HEALTH AND SAFETY: Bidder, as a result of award of the bid,
delivering any toxic substances item as defined in Code of Federal Regulation Chapter 29,
shall furnish to the Purchasing Department, a Material Safety Data Sheet (MSDS). The
material safety data sheet shall be provided with initial shipment and shall be revised on a
timely basis as appropriate.
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The MSDS must include the following information:
A. The chemical name and the common name of the toxic substance.
B. The hazards or other risks in the use of the toxic substance, including:
(1) The potential for fire, explosion, corrosively and reactivity;
(2) The known acute and chronic health effects of risks from exposure, including the
medical conditions which are generally recognized as being aggravated by
exposure to the toxic substance; and
(3) The primary routes of entry and symptoms of overexposure.
C. The proper precautions, handling practices, necessary personal protective equipment,
and other safety precautions in the use of or exposure to the toxic substances including
appropriate emergency treatment in case of overexposure.
D. The emergency procedure for spills, fire, disposal and first aid.
E. A description in lay terms of the known specific potential health risks posed by the toxic
substance intended to alert any person reading this information.
F. The year and month, if available, that the information was compiled and the name,
address and emergency telephone number of the manufacturer responsible for
preparing the information.
Any questions regarding this requirement should be directed to: Department of Labor and
Employment Security, Bureau of Industrial Safety and Health, Toxic Waste Information
Center, 2551 Executive Center Circle West, Tallahassee, FL 32301-5014, Telephone 1-
800-367-4378.
32. OSHA: The bidder warrants that the product/services supplied to the School District of
Palm Beach County shall conform in all respects to the standards set forth in the
Occupational Safety and Health Act 1970, as amended, and the failure to comply with this
condition will be considered as a breach of contract.
33. LEGAL REQUIREMENTS: Federal, State, County and local laws, ordinances, rules and
regulations as well as School Board policies that in any manner affect the items covered
by this Purchase Order herein apply and must be adhered to by the vendor. Specifically,
bidder(s) is to adhere to School Board Policies 3.12 and 3.13, pursuant to the following,
with respect to any criminal arrests and convictions, and is on notice thereto that any
employees involved in any Chapter 435, Florida Statutes offenses are precluded from
continuing to work on the project and must be replaced. Failure to comply may result in
the immediate termination of the awarded bidder's contract at the sole discretion of the
District. Lack of knowledge by the bidder will in no way be a cause for relief from
responsibility.
In addition, if applicable, vendor compliance is required for the following: Clean Air Act(42
U.S.C. §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of the
Environmental Protection Agency. See 2 C.F.R. Part 200, Appendix Il 2 C.F.R. pt. 180,
subpart C and 2 C.F.R. pt. 3000, subpart C, as amended.
34. GOVERNMENT FUNDING: Funding for this Agreement and the individual POs may be
provided in whole or in part by one or more U.S. Government funding agencies. As a
result,Vendor shall comply with the applicable laws and regulations listed below,the entire
terms and conditions of which are fully incorporated herein:
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Rights to Inventions Made Under a Contract or Agreement
Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c)
Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7)
Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333)
Byrd Anti-Lobbying Amendments (31 U.S.C. 1352)
Energy Policy and Conservation Act (42 U.S.C. 6201)
Recovered Materials - Must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act, and Environmental Protection
Agency (EPA)at 40 CFR part 247.
35. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price
and extend total. Prices must be stated in units of quantity specified in bid specifications.
In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will
govern. All prices FOB destination, freight prepaid (unless otherwise stated in special
conditions). Discounts for prompt payment: Award, if made, will be in accordance with
terms and conditions stated herein. Each item must be bid separately and no attempt is
to be made to tie any item or items in with any other item or items. Cash or quantity
discounts offered will not be a consideration in determination of award of bid(s). If a bidder
offers a discount, it is understood that a minimum of 30 days will be required for payment,
and the discount time will be computed from the date of satisfactory delivery at place of
acceptance and receipt of correct invoice at the office specified.
36. CONDITIONS AND PACKAGING: It is understood and agreed that any item offered or
shipped as a result of this bid shall be new (current production model at the time of the
bid). All containers shall be suitable for storage or shipment, and all prices shall include
standard commercial packaging.
37. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall be UL listed or re-examination testing
where such has been established by UL for the items offered and furnished.
38. DELIVERY: Unless actual date of delivery is specified, show number of days required to
make delivery after receipt of purchase order in space provided. Delivery time may
become a basis for making an award (See Special Conditions). Delivery shall be within
the normal working hours of the user, Monday through Friday, excluding holidays unless
otherwise specified on the purchase order.
39. QUALITY: The items bid must be new and equal to or exceed specifications. The
manufacturer's standard guarantee shall apply. During the guarantee period the
successful bidder must repair and/or replace the unit without cost to the District with the
understanding that all replacements shall carry the same guarantee as the original
equipment. The successful bidder shall make any such repairs and/or replacements
immediately upon receiving notice from the District.
40. SAMPLES. DEMONSTRATIONS AND TESTING:
A. Samples of items, when required, must be furnished free of expense and if not
destroyed, will upon request, be returned at the bidder's expense. Request for the
return of the samples must be indicated on his or her bid. Each individual sample must
be labeled with bidder's name, bid number and item number. Failure of bidder to either
deliver required samples or to clearly identify samples as indicated may be reason for
rejection of the bid. Unless otherwise indicated, samples should be delivered to the
Purchasing Department, School District of Palm Beach County.
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B. When required, the District may request full demonstrations of any units bid prior to the
award of any contract.
C. Items may be tested for compliance with specifications under the direction of the Florida
Department of Agriculture and Consumer Services, or an independent testing
laboratory. Bidders shall assume full responsibility for payment for any and all charges
for testing and analysis of any materials offered or delivered that do not conform to the
minimum required specifications. Bidder's disposition of all items delivered in this
category must be at no expense to the District.
41. INSPECTION AND ACCEPTANCE OF GOODS: The awarded bidder shall be responsible
for delivery of items in good condition at point destination. Bidder shall file with the carrier
all claims for breakage, imperfections, and other losses, which will be deducted from
invoices. The District will note, for the benefit of successful bidder, when packages are not
received in good condition. In the event the material and/or services supplied to the District
is found to be defective or does not conform to specifications, the District reserves the right
to cancel the order upon written notice to the seller and return the product to seller at the
seller's expense.
42. LIABILITY. INSURANCE. LICENSES. AND PERMITS: Where bidders are required to
enter or go onto District property to deliver materials or perform work or services as a result
of bid award, the bidder will assume the full duty obligation and expense of obtaining all
necessary licenses, permits and insurance. Bidder shall be liable for any damage or loss
to the District incurred by bidder, bidder's employees, licensees of the bidder or agent or
any person the bidder has designated in completion of his or her contract as a result of the
bid; further bidder shall be liable for all activities of bidder occasioned by performance of
the Contract. Notwithstanding the foregoing,the liability herein shall be limited to ten million
dollars ($10,000,000) and the bidder recognizes that and covenants that it has received
consideration for indemnification provided herein.
43. SPECIFICATIONS: Any omissions of detail specifications stated herein that would render
the materials/service from use as specified will not relieve the bidder from responsibility.
44. BID BONDS AND PERFORMANCE BONDS: Bid bonds, when required, shall be
submitted with the bid in the amount specified in Special Conditions. Bid bonds will be
returned to unsuccessful bidders. After award of contract, the District will notify the
successful bidder to submit a performance bond in the amount specified in Special
Conditions. Upon receipt of the performance bond, the bid bond will be returned to the
successful bidder.
45. QUANTITIES: The quantities shown are estimates of the quantity of items expected to be
purchased during the term of award. Actual quantities purchased may often exceed or be
less than quantities shown. Orders will be placed as needed by individual locations during
the contract period. The bidder agrees that the price(s) offered shall be maintained
irrespective of the quantity actually purchased.
46. ORDERING PROCEDURE: Specific Items: After approval of Contract award by the Board,
a letter of contract acceptance will be issued to each successful bidder acknowledging which
goods or services have been awarded. Separate purchase orders will be issued based on
specific items at firm, fixed prices listed in the bid.
Percent Discount Catalog Bids: Separate purchase orders will be issued with pricing based
on catalog and/or price lists.
No item may be shipped or service performed that is not listed on the purchase order.
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47. POSTING OF BID AND SPECIFICATIONS: Invitation to Bid with specifications will be
posted for review by interested parties at BidSync.com on the date of bid electronic mailing
and will remain posted for a period of 72 hours. Failure to file a specification protest within
the time prescribed in section 120.57(3), Florida Statutes, will constitute a waiver of
proceedings under Chapter 120, Florida Statutes, and applicable Board rules, regulations
and policies.
48. BID PROTEST: If a bidder wishes to protest a bid, they must do so in strict accordance
with the procedures outlined in section 120.57(3), Florida Statutes, the Invitation to Bid,
and School Board Policy 6.14.
Any person who files an action protesting bid specifications, a decision or intended decision
pertaining to this bid pursuant to section 120.57(3)(b), Florida Statutes shall post with the
Purchasing Department, at the time of filing the formal written protest, a bond secured by
an acceptable surety company in Florida payable to The School Board of Palm Beach
County, Florida in an amount equal to one percent(1%)of the total estimated contract value,
but not less than $500.00 nor more than $5,000.00. Bond shall be conditioned upon the
payment of all costs that may be adjudged against the protester in the administrative hearing
in which the action is brought and in any subsequent appellate court proceeding. In lieu of
a bond, a cashier's check, certified bank check, bank certified company check or money
order will be acceptable form of security. If, after completion of the administrative hearing
process and any appellate court proceedings, the District prevails, it shall recover all costs
and charges included in the final order of judgment, including charges by the Division of
Administrative Hearings. Upon payment of such costs and charges by the protester, the
protest security shall be returned.
49. TIE BID: According to FS 287.087, in the event of a tie, preference shall be awarded to
vendors with Drug Free Work Place programs. Whenever two or more responses are equal
with regard to price, quality, and service, a bid received from a business that certifies that it
has implemented a Drug Free Work Place program shall be given preference in the award
process. In the event both vendors have a Drug Free Work Place program, preference shall
be awarded to the vendor who is certified as an SBE certified vendor with the School District.
If both vendors meet all three requirements, according to standard purchasing practice, the
tie will be resolved by a coin toss. The vendor whose company's name comes first in the
alphabet will be assigned "heads" and the second vendor will be assigned "tails". The coin
will be tossed a minimum of three times. The vendor whose side of the coin selected wins
two out of three times will be the named as the first ranked proposer and recommended
for award. In the event of a 3-way (or more)tie, the vendor's company name will be chosen
in a drawing.
50. INTERPRETATIONS: Neither PeriscopeS2G nor any employee of the District is authorized
to interpret any portion of the Invitation to Bid or give information as to the requirements of
the bid in addition to that contained in the written bid document. Interpretations of the bid or
additional information as to its requirements, where necessary, shall be communicated to
bidders by written addendum.
51. SPECIAL CONDITIONS: To the extent that any conflict exists between the provisions of
the General Conditions, the Special Conditions, and bidder's proposal, the order of
precedence to resolve a conflict shall apply: 1) the Special Conditions, 2) the General
Conditions, and all exhibits thereto, including any addenda, 3) Contractor's response to
the ITB, including any appendix and exhibits.
52. DISPUTE RESOLUTION: As a condition precedent to a party bringing any suit for breach
of contract related to this bid, that party must first notify the other party in writing of the
nature of the purported breach and seek in good faith to resolve the dispute through
negotiation. If the parties cannot resolve the dispute through negotiation, they may agree
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to a mutually acceptable method of non-binding alternative dispute resolution with a
qualified third party acceptable to both parties. The existence of a dispute shall not excuse
the parties from performance pursuant to this bid. This remedy is supplemental to any
other remedies available at law.
53. WAIVER PROVISION: The parties agree that each requirement, duty and obligation set
forth herein is substantial and important to the formation of this bid and, therefore, is a
material term hereof. Any party's failure to enforce any provision of this bid shall not be
deemed a waiver of such provision or modification of this bid. A waiver of any breach of
a provision of this bid shall not be deemed a waiver of any subsequent breach and shall
not be construed to be a modification of the terms of this bid.
54. Trade Secrets: Upon receipt, all submittals become Public Records and shall be
subject to public disclosure consistent with Chapter 119, Florida Statutes.
By submitting its bid, Bidder understands and waives any claim of confidentiality, including trade
secrets, to its pricing and/or cost of service related submittals.
Any Bidder that intends to assert that certain materials are exempt from public disclosure under
Chapter 119, Florida Statutes must submit the documents in a separate bound document
or file labeled "Name of Firm, Attachment to Proposal Package. Bid# - Confidential
Matter." In addition, the firm must identify the specific statute that authorizes the
exemption from Chapter 119, Florida Statutes. CD or DVDs included in a submittal must
also comply with this requirement and the firm must separate any CD or DVDs claimed to
be confidential.
Any claim of confidentiality on materials that the Proposer asserts to be exempt and
placed elsewhere in the submittal will be considered waived by the Proposer upon
submission, upon opening.
The School District will provide Proposer with prompt notice by phone and/or email of any request
for public records in which that Proposer has claimed an exemption information being a
Trade Secret so that the Proposer may see, at its sole expense, an appropriate protective
order from a court of competent jurisdiction. In the event the Proposer elects not to seek
an appropriate protective order or is unable to obtain such an order within no later than ten
(10) business days following receipt of notice, the Proposer agrees and consents that the
School District shall be permitted to respond to the public records request with the
response not being deemed a breach by the School Board of its obligations under the
Agreement or the Florida Statutes governing Trade Secret exemptions. The Proposer
would then be waiving any rights relating to Trade Secrets under Florida Law. Proposer
agrees to defend, indemnify, and hold harmless the School District and School Board and
the School District's officers, employees, School Board members, and agents, against any
loss, damages,judgements, attorneys' fees or cost incurred by School Board as a result of
the School District's providing the records in response to the public records request or
withholding them based on Proposer's assertion of the Trade Secret exemption.
The indemnification provisions survive the School Board's award of the contract and
remain as long as the trade secret data is in the possession of the School Board.
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23C-5L SPECIFICATIONS
SPECIFICATIONS
A. WORK REQUIREMENTS
1. All materials intended for installation at site must arrive in unopened, clearly marked
containers. The site construction manager and/or representative reserves the right to
examine any container and reject those that are not in compliance with the requirements
on this contract.
2. All materials that are stored on any site under the control of the School District and are
intended for installation shall remain the property of and be in control of the contractor.
Any damage to grass due to improper storage shall be remedied by the contractor. In
case of accident, the contractor shall remove the soil to the depth required to recapture
the spillage, dispose of the contaminated soil and replace it with clean fill. All containers,
machinery, and tools shall be removed from the site within twenty-four (24) hours after
completion of the project and prior to the processing of any invoice for final payment.
3. All damage to grass and shrubs occurring to a distance of six (6) feet from the edge of
any surface which occurs as a result of the contractor's Trucks or equipment driving on
grass areas or application of materials shall be remedied by the contractor at no additional
cost to the School District. Repairs made as a result of damage must be guaranteed for
a period of 90 days. Should the replacement grass or shrub die in the Ninety (90) day
period the contractor shall replace the materials continually until the area is re-
established. The District will only continue standard and customary practices for
maintenance of the areas during re-establishment period; District's personnel shall not be
tasked with extraordinary watering or maintenance.
4. Materials must be stored in accordance with manufacturer's instructions: Protect from
extremes of weather, temperature, moisture, and other damage.
5. Deliver materials to site in manufacturer's original sealed containers with proper labels
attached.
B. MATERIAL REQUIREMENTS / FIBERGLASS SURFACES - PLEXIPAVE OR SIMILAR
1. Products containing asbestos are strictly prohibited.
2. Surface material shall be a fiberglass membrane on asphalt surfaces in conjunction with
the Plexipave or similar or similar System. This technique is generally successful to
renew surfaces that exhibit hairline or stabilized surface cracking. It is not a solution to
structural cracking or base failure. This system extends the life expectancy of asphalt
surfaces not yet ready for major structural repair.
3. Plexipave or similar Court Patch Binder shall comply with the California Products
Corporation specification 10.14 or current updated specification.
(http://www.calprocorp.com/)
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4. Acrylic Resurfacer or similar shall comply with the California Products Corporation
specification 10.14 or current updated specification. (http://www.calDrocorD.com/)
5. Plexipave or similar Acrylic Filler Coats shall conform to the California Products
Corporation specification 10.5 or current updated specification.
(http://vvww.calorocoro.com/)
6. Plexichrome or similar Acrylic Finish Coat shall conform to the California Products
Corporation specification 10.1 or current updated specification.
(http://www.calprocorD.com/)
7. Plexicolor or similar Line Paint shall conform to the California Products Corporation
specification 10.4 or current updated specification. (http://www.calorocoro.com/)
8. Plexiboard or similar Coating shall conform to the California Products Corporation
specification 10.15 or current updated specification. (http://www.calDrocorD.com/)
9. Plexipave or similar Crack Filler shall conform to the California Products Corporation
specification 10.10 or current updated specification. (http://www.calorocorD.com/)
C. APPLICATION REQUIREMENTS/FIBERGLASS SURFACES PLEXIPAVE OR SIMILAR
SYSTEM
1. The surface to be coated must be sound, smooth and free from dust,dirt and oily material.
All mildew is to be removed with a pressure washer with no additives.
2. All cracks 1/8" or greater in width shall be cleaned out and filled with Plexipave or similar
Acrylic Crack Filler or equivalent. All repaired areas shall be flush with surrounding
surface. If not, they shall be ground or rolled as needed to make them flush and even.
3. Prior to the application of surfacing materials,the entire surface shall be inspected for any
depressions or irregularities. After the surfaces have been flooded, any depressions
covering a nickel shall be corrected by the following method. Depressions and
irregularities shall be filled with Court Patch Binder or equivalent according to
specifications using the following mix:
100 lbs. 45-60 mesh silica sand (dry)
3 gallons Plexipave or similar Court Patch Binder or equivalent
1 gallon Portland Cement (dry) (depending on humidity and temperature)
Tack coat is necessary under patches only and shall be as follows:
Plexipave or similar Court Patch Binder diluted one part Court Patch Binder to two parts
water and allowed to thoroughly dry prior to patching.
Surface patching shall not vary more than 1/8" in ten feet measured in any direction.
4. Fiberglass applications shall be installed over the prepared surface. The fiberglass shall
be 10 x 20 mesh resin-coated fiberglass (asphalt-coated fabric is not acceptable). The
fiberglass shall be rolled out into the Plexibond and stretched tight. The Plexibond
Coating shall be applied using a "wet on wet" method. The Plexibond Coating shall be
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diluted two part Plexibond to one part water prior to application. Adjacent panels shall be
overlapped a minimum of 3". Wrinkles in the fiberglass membrane shall be corrected
prior to application of the acrylic resurfacer.
5. In order to thoroughly mask and embed the fiberglass membrane, a minimum of TWO
COATS of California Acrylic Resurfacer or equivalent shall be placed on the cured
fiberglass membrane. The application rate per coat shall be .05-.07 gallons per square
yard prior to dilution.
Dilute with water and sand utilizing the following mix:
Acrylic Resurfacer 55 gallons
Sand (45-60 mesh) 600-900 lbs.
Water 20-40 gallons
Additional coats may be necessary to completely hide the texture of the fiberglass
membrane. If finer sand is used do not exceed 700 lbs. per 55 gallons of acrylic
resurfacer.
6. Fortified Plexipave or similar shall be applied by rubber-bladed squeegee on the clean,
dry surface in three applications to obtain a total quantity of not less than .15 nor more
than .23 gallons per square yard of area, based on the material prior to any dilution. No
application shall be covered by a succeeding application until thoroughly cured.
Fortified Plexipave or similar shall be blended utilizing the following mix:
Plexipave or similar Color Base 30 gallons
Plexichrome 20 gallons
Water 20 gallons
The diluted material shall be homogeneous. Segregation before or during application will
not be permitted.
The finished surface shall have a uniform appearance and be free from ridges and tool
marks.
7. Four (4) hours minimum after completion of the color resurfacing, two-inch wide playing
lines shall be accurately located, marked and painted with Plexicolor or similar Line Paint
as specified by U.S. Tennis Association.
8. Work involving the Plexipave or similar System shall not be conducted during rainfall, or
when rainfall is imminent. The air temperature must be at least 50°F and rising. Do not
apply when surface temperature is above 140°F.
9. The filler and finish courses shall be applied by squeegees. Mechanical spray equipment
and spreaders will not be permitted. All materials will be delivered to the job site in their
original unopened containers where they will be checked by the owner. All methods of
construction must be submitted to the owner for approval. Manufacturer's direct
representative must be readily available to the owner during construction.
D. MATERIAL REQUIREMENTS -ASPHALT SURFACES- PLEXIPAVE OR SIMILAR SYSTEM
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1. This specification covers the application of a new wearing surface texture for Plexipave
or similar Tennis Courts and new or existing asphalt concrete tennis courts that have a
sound, well-drained base of adequate thickness and stability. Existing surfaces should
be properly sloped for good drainage, and free from cracks. The process consists of the
repair of any minor depressions, followed by application of the Plexipave or similar
System.
2. The success of the all-weather characteristics of resurfacing is dependent on a sound
base(with good drainage)and asphalt concrete meeting the requirements of the National
Asphalt Paving Association and the U.S. Tennis Court Association. Surface variation
should not exceed 1/8" in 10 ft. when measured in any direction with a straightedge and
a slope of one inch in 10 ft., all in one plane.
3. Plexipave or similar Court Patch Binder shall comply with the California Products
Corporation specification 10.14 or current updated specification.
(httD://www.calorocorp.com/)
4. Plexipatch or similar shall comply with the California Products Corporation specification
10.21 or current updated specification. (httD://www.calDrocoro.com/)
5. Acrylic Resurfacer shall comply with the California Products Corporation specification
10.8 or current updated specification. (httD://www.calprocorp.com/)
6. Plexipave or similar Acrylic Filler Coats shall conform to the California Products
Corporation specification 10.5 or current updated specification.
(httD://www.calDrocoro.com/)
7. Plexichrome or similar Acrylic Finish Coat shall conform to the California Products
Corporation specification 10.1 or current updated specification.
(httD://www.calDrocoro.com/)
8. Plexicolor or similar Line Paint shall conform to the California Products Corporation
specification 10.4 or current updated specification (httD://www.calprocoro.com/)
4. Water-The water used in all mixtures shall be fresh and potable.
E. APPLICATION REQUIREMENTS - ASPHALT SURFACES - PLEXIPAVE OR SIMILAR
SYSTEM
1. The surface to be coated shall be sound, smooth, and free from dust, dirt or oily materials.
Entire surface shall be pressure cleaned prior to the application of surfacing materials.
The entire surface should be checked for any depressions or irregularities. After the
courts have been flooded, any depression covering a nickel shall be corrected by the
following method. Depressions and irregularities shall be filled with Court Patch Binder,
Plexipatch or equivalent according to specifications using the following mix:
100 lbs. 45-60 mesh silica sand (dry)
3 gallons Plexipave or similar Court Patch Binder
1 gallon Portland Cement (dry) (depending on humidity and temperature)
See Plexipatch label directions.
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Tack coat is necessary under patches only and shall be as follows:
Plexipave or similar Court Patch Binder diluted one part Court Patch Binder to two
parts water and allowed to thoroughly dry prior to patching. After patching, the
surface shall not vary more than 1/8" in ten feet measured in any direction.
2. In order to provide a smooth, dense underlayment for the Plexipave or similar System, one
application of California Acrylic Resurfacer shall be applied to the surface to obtain a
coverage of 15-20 sq. yds. per gallon (0.07-0.05 gallons per square yard). No application
shall be covered by a succeeding application until thoroughly cured. Dilution with water
and sand is required utilizing the following mix:
Acrylic Resurfacer- 55 gallons
Water- 20-40 gallons
Sand (45-60 mesh) - 600-900 lbs.
Liquid Yield - 112-138 gallons
3. Plexipave or similar Acrylic Filler Coats shall be applied by rubber bladed squeegee on
the clean, dry surface in three applications to obtain a total quantity of no less than 0.15
nor more than 0.23 gallons per sq. yd. of area, based on the material prior to any dilution.
No application shall be covered by a succeeding application until thoroughly cured.
Dilution with Plexichrome (or similar product) and water to obtain proper application
consistency will be as follows:
Plexipave or similar Color Base - 30 gallons
Plexichrome or similar- 20 gallons
Water- 20 gallons
The diluted material shall be homogeneous. Segregation before or during application will
not be permitted.
The finished surface shall have a uniform appearance and be free from ridges and tool
marks.
4. Playing Lines Four hours minimum after completion of the color resurfacing, two inch wide
playing lines shall be accurately located, marked, and painted with Plexicolor or similar
Line Paint as specified by U.S. Tennis Association.
5. Work involving the Plexipave or similar System shall not be conducted during rainfall,
or when rainfall is imminent. The air temperature must be at least 50°F and rising. Do
not apply when surface temperature is above 140°F.
6. The Plexipave or similar System will not prevent surface or structural cracks from
recurring.
F. EQUIVALENTS
1. All materials used shall be from a manufacturer that has regularly engaged in the
manufacturing of these products for a minimum of five years and must meet the product
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specifications. If offering an equivalent product Bidder must provide written information
from the manufacturer that all products used are 100% acrylic latex systems (no vinyl or
vinyl combination systems) and are free of asbestos fillers. This system is composed of
a color concentrate and a neutral non-pigmented acrylic with round sand. A color
concentrate mixed with local sand will not be considered equal. If other than the standard
specified, the contractor should submit at least four days prior to the bid date, at their own
expense, a complete typewritten list of all such proposed substitutions together with
sufficient data, drawings, samples, literature, and other detailed information that will
demonstrate to the satisfaction of the District that the proposed substitute material is equal
in quality and utility to that originally specified. If the District considers tests necessary to
determine the quality and utility of any proposed material, such test shall be made at the
expense of the contractor by an established and unbiased testing laboratory approved by
the District. The all-weather surfacing materials specified herein are products of
California Products Corporation, 150 Dascomb, Andover, MA 01810 or an approved
equal.
ACCEPTABLE MANUFACTURERS Include but are not limited to: California Products
Corporation.
2. The specification requires the provision of a complete surfacing system of specially
formulated materials, each compatible with the other, which, when properly installed, will
produce a high-quality of all-weather surface. Under no circumstances will a surfacing
system comprised of several products produced or manufactured from different sources
be considered.
3. Submit manufacturer's literature, specifications, installation instructions and maintenance
instructions.
4. Product: Products specified are to establish a standard of quality only and are not
intended to limit or exclude other products.
ACCEPTABLE MANUFACTURERS Include but are not limited to: California Products
Corporation.
SECTION 32 18 23 OF DISTRICT MASTER SPECIFICATIONS
ATHLETIC SURFACING
PART 1 GENERAL
1.1 RELATED DOCUMENTS
A. The provisions of the general Conditions, Supplementary Conditions, and the Sections
included under Division 1, General Requirements, are included as a part of this Section.
1.2 SUMMARY
A. Provide labor, materials,services,and equipment necessary to furnish and install synthetic
surfacing work as indicated and as specified herein, includes, but is not limited to:
1. Surfacing of running track and field event areas
2. Painting of lines and numerals
B. Provide continuous and competent supervision of work included under this Section.
C. Refer to Section Alternates that may affect the work of this Section.
D. Related Work Specified Elsewhere
1. Excavation,filling, grading, and compaction of sub-grade under running track and field
event areas.
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2. Asphalt binder/leveler course and sub-base for running track and field event areas.
3. Concrete base for field events and related concrete work.
1.3 SUBMITTALS
A. Manufacturer Data: Submit copies of manufacturer's specifications and installation
instructions for items required.
1. Include data substantiating that materials comply with specified requirements.
2. Indicate that installer has received copy of manufacturer's instructions.
B. Documents in Regard to Warranty
1. Provide letter from manufacturer of all materials attesting to the warranty length and
limits signed by an officer of the organization.
2. Provide letter of Warranty from the Installation Contractor for the time-period and
conditions as noted under'Warranty."
3. Submit these documents to the Architect or Owner prior to final payment.
C. Provide documentation from track surface manufacturer of having been in business
continuously for the last five-years under the same company name.
D. Contractor is to provide certified statement in writing listing the overall quantity of rubber
(total pounds of granules or strands)and tack coat/primer, and latex binder (total gallons)
delivered to the job site and used in this track re-surfacing project.
1. Copy of shipping invoices shall be included with this statement, and submitted to the
Architect prior to final payment.
E. Layouts for Running Track (Metric) and Field Events
1. Submit drawings showing the tracks and field event layouts, including metric lane
markings, passing zones, start and finish lines,and other markings in accordance with
the National Federation of State High School Association's High School Track and
Field Rules and Records.
a. The Architect shall review the plans prior to the Owner's review.
2. The layout of the track and field events shall conform to the drawings.
a. Upon completion of striping and layout work, the Contractor shall submit to the
Architect an "As Built Drawing" prepared by a licensed surveyor with his name,
address, and license number, certifying that all points and layouts shown on the
approved shop drawing are located where required.
b. Contractor shall include cost in bid.
3. Submit color samples for line marking paint. Colors shall be red with white lines.
F. Samples:
1. Each bidder shall submit one sample, not less than 3" by 3" for each surface being
bid.
2. All samples shall represent the exact surface being bid.
G. Provide owner with written instructions for track use and maintenance requirements in
accordance with the warranty.
1.4 QUALITY ASSURANCE
A. A Contractor who has a minimum of 5-years experience in the field, and can demonstrate
successful completion of similar projects must perform installation of synthetic surfacing.
B. A representative of the manufacturer of the synthetic material shall be at the job site during
performance of the work to assist and advise the asphalt plant in establishing the proper
mix and to assist and advise the Contractor on all phases of the synthetic surfacing
installation.
1.5 TESTING
A. The owner reserves the right to submit representative samples of the synthetic track
surface to an independent testing lab at any time during the length of the warranty to
determine the chemical composition and performance characteristics.
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B. Contractor shall submit tests for Owner's acceptance, confirming compliance with the
project and manufacturer's specification of the track system.
C. The Owner is responsible for paying for all initial testing of the synthetic surfacing.
1. If the test confirms the surface acceptable, the owner pays the cost of replacing the
core sample areas in the track surface.
2. Contractor shall remove and replace any section of track not in compliance with the
project or manufacturer's specifications at no additional expense to the owner.
3. Further testing of the synthetic surfacing, that has been replaced, will be done by an
independent testing lab at the direction of the owner and at the expense of the
Contractor.
D. Take a 6" x 6" sample every 1,000 sq yd, do not use samples to repair the track surface,
follow manufacturer's specifications for replacing the surfacing within the core sample
areas.
PART 2 PRODUCTS
2.1 MANUFACTURES
A. Acceptable manufacturers, subject to compliance with requirements, provide products
from:
1. "Maxflex BL" as manufactured by Precision Sports Surfaces, Inc.
2. "Reflex-1"as manufactured by Leslie Coatings, Inc., Indianapolis, Indiana; or Goddard
Coatings Company, Auburn Hills, Michigan.
3. "Top Trax Surfacing System" by All American Tracks Corporation, Amherst, Ohio
4. "Omni-B" by Vibro-Whirl & Co., Panhandle, Texas
5. "Seal Flex"as manufactured by Athletic Field Services, Genesee Depot,Wisconsin or
by Current Surfaces, Hanover, Michigan
6. "Resilo-Flex" by Site Technology, Inc., Stow, Ohio
7. "Sportflex" by Mondo America Inc, Atlanta, Georgia
8. Beyon Sports Surfaces, Inc Hunt Valley, Md
B. Products of other manufacturers provided they equal or exceed the material requirements
and functional qualities of the specified product.
1. The "Substitution Request Form" and complete technical data for evaluation must
accompany requests for Architect's approval.
2. Additional approved manufacturers are by Addendum.
C. Refer to Section, "Instruction to Bidders,"for additional requirements.
2.2 MATERIALS
A. The surfacing system shall be complete and consist of components, blended and mixed
in the prescribed manner, placed and installed with the recommended equipment to
provide the best-finished product available from the manufacturer, and conforming to
current specification.
B. Description of System
1. 3/8" thick minimum depth
2. Color: Red
3. Installation includes:
a. One tack coat of latex binder or asphalt emulsion
b. Minimum 4-layers of SBR rubber granules or stranded rubber bound with latex
binder.
c. "Overspray"top layer of latex binder
C. Product Description
1. Binder/primer
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a. Asphalt Emulsion: Slow setting emulsified asphalt, complying with Specification
M208-72 of the American Association of State Highway and Transportation
officials test methods as prescribed in AASHTO T-59.
i) Use only on tack coat and bottom layer of rubber with 4-layer system.
ii) Do not mix asphalt emulsion with latex binder.
b. Latex binder: Provide type of latex binder as recommended by the manufacturer
in the case that the manufacturer recommends a binder other than the#4125 and
#4170.
c. System (rates given are minimum — follow manufacturer's recommendations if
more binder is required).
i) Tack coat/primer is to be installed at a minimum rate of 0.05-gal/sq.yd.
a) Asphalt emulsion
b) #4125 SBR latex binder as manufactured by California Products.
ii) Over first layer of rubber, install one of the following at a rate .07 gal/lb of
rubber in a sq. yd.
a) Asphalt emulsion
b) #4125 SBR latex binder
c) Acrylic latex binder
iii) Over remaining layers of rubber granules, install one of the following at a rate
of .07 gal/lb of rubber in a sq. yd
a) #4170 SBR latex binder with U.V. inhibitor in top layer
b) Acrylic latex binder
iv) "Overspray" layer is to be ata rate of 0.10-gal per sq. yd. Provide SBR Latex
Binder with U.V. inhibitors or acrylic latex binder.
v) Overall, minimum quantity of binder is to be as follows: (.73 gal/sq yd).
d. Measurement and Payment: The overall quantities listed are for setting a
minimum acceptable quantity for the Project and noted in the certification
statement signed by the Contractor. The Contractor is responsible for estimating
total quantities of latex binder required for a complete installation and to provide
total encapsulation of rubber particles providing a minimum 3/8" depth overall. If
the rates exceed the minimum amount listed above, base the total quantity of
materials on the manufacturer's recommended rates, for their synthetic surfacing
system. The Contractor is responsible to field verify all quantities. The owner will
not be responsible for additional expenses for provision of additional materials
beyond the quantities listed above.
2. Rubber
a. Minimum pounds per sq. yd.: 8.25 pounds overall. Provide one of the following
systems or combination of strand and granule to achieve overall minimum 3/8"
depth and minimum 8.25 lb rubber/sq.yd.
b. Size of rubber:
i) Granules
a) 1-3 mm on bottom 3 layers
b) 0.5-1.5 mm on top layer
ii) Stranded rubber (strandulated) shall be properly ground and graded as
follows:
a) Course (bottom layer): #98500 (58500) as manufactured by Spartan
Enterprises
b) Medium (middle 2 layers) #98438 (58438) as manufactured by Spartan
Enterprises
c) Fine: (top layer): #98722 (58722 or previously called #58137) as
manufactured by Spartan Enterprises
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c. Measurement and Payment: The overall quantities listed are for setting a
minimum acceptable quantity for the Project and noted in the certification
statement signed by the Contractor. The Contractor is responsible for estimating
total quantities of rubber required for a complete installation and to provide total
encapsulation of rubber particles providing a minimum 3/8" depth overall. If the
rates exceed the minimum amount listed above, base the total quantity of
materials on the manufacturer's recommended rates,for their synthetic surfacing
system. The Contractor is responsible to field verify all quantities. The owner will
not be responsible for additional expenses for provision of additional materials
beyond the quantities listed above.
D. Line Marking Paint: Use 100% acrylic latex type, unless surfacing manufacturer
recommends a different type.
1. Do not use traffic, oil, alkyd, or solvent-vehicle type paints.
PART 3 EXECUTION
3.1 INSTALLATION OF SYNTHETIC SURFACING
A. Before applying the surfacing, properly clean the running track and field events surface of
dirt and debris and preparing surface by applying primer.
B. Strictly adhere to manufacturer's written instructions for mixing, transporting, spreading,
and compacting resilient material.
C. Utilize only installation equipment and procedures recommended by surfacing
manufacturer.
D. Do not begin track and field events work before completion of final grading and surfacing.
E. Do not apply material during a rainfall or when rain is imminent.
1. Both ambient and materials temperatures are to be at least 50°F (10°C) and rising.
F. After a rainfall, allow sufficient time for the surface to dry before resuming work.
1. Surface shall be dry, since surface moisture on hot days can turn to steam or vapor.
2. Trapped moisture under an application of material usually causes blisters.
3.2 INSTALLATION OF SYNTHETIC SURFACING ON CONCRETE BASE
A. Allow minimum cure time of 28 days prior to installation of primer and synthetic surfacing.
B. Power wash concrete surface and allow to dry completely prior to installation of primer.
C. Use#4125 SBR Latex Binder as primer, do not use asphalt emulsion as binder or primer
over concrete base.
3.3 INSTALLATION OF SYNTHETIC SURFACING ON ASPHALT PAVEMENT
A. Synthetic surface has to be able to drain; therefore, bituminous concrete base course has
to be flushed with top of curb.
B. Allow minimum cure time of 14 days or longer as recommended by manufacturer prior to
installation of primer and synthetic surface over new asphalt pavement.
3.4 LINE MARKING OF RUNNING TRACK AND FIELD EVENTS
A. Carefully apply striping so lines are uniform, straight, and with even edges, color: white.
B. Lines and other markings shall receive 2-coats of paint, amount as recommended by the
manufacturer.
1. Use paints directly from original containers and absolutely no thinning is allowed.
3.5 MAINTENANCE AND RESURFACING
A. Contractor shall inspect the track and notify owner of structural cracks or problems with
drainage needing repair prior to the installation of the new synthetic surface.
B. Contractor will repair all defects in the synthetic surface caused by delamination, peeling,
chalking, or raveling.
C. Contractor will restore high use areas of the track and field events that are showing wear
to bring the surface up to the original 3/8"thickness.
6/29/2022 1:18 PM p.45
The School District of Palm Bid 23C-5L
Beach County
3.6 FIELD QUALITY CONTROL
A. Use the following to test the finished track surface for compliance with the above
specifications:
1. Contractor shall cut a 5" x 6" x 6" sample out of the finished track surface, in the
presence of the owner.
2. The Owner shall select the test locations, not less than 6"from the edge of the surface.
3. An independent testing laboratory shall examine the test cuts for thickness and weight.
a. The finished weight of the systems shall be not less than 11.5 pounds per square
yard of surface with a minimum thickness of 3/8".
4. In the event that the above minimums are not achieved, the Contractor shall install
additional materials until achieving the required minimum.
5. The Contractor shall repair the test cut areas.
END OF SECTION
6/29/2022 1:18 PM p.46
The School District of Palm Bid 23C-5L
Beach County
23C-5L BID SUMMARY DOCUMENT
Vendor Name:
All prices submitted for resurfacing of tennis courts, handball courts,
basketball courts and playcourts must include all costs including, but
not limited to, mobilization, area preparation, application and final
clean-up. No other charges will be permitted.
The following is for a quantity of 500 square yards and greater, up to
1,999 square yards. This price includes application of plexipave (or
similar) system and fiberglass membrane to include patching, crack
filling, resurfacer applications, fortified plexipave application and line
striping.
Manufacturer:
Product Name:
Price per Square Yard:
Please note: The use of fiberglass membrane,the four coats of color
system and striping are to be included in the price evaluation of the
total cost per square yard.
6/29/2022 1:18 PM p.47
The School District of Palm Bid 23C-5L
Beach County
THE SCHOOL DISTRICT OF PALM BEACH
COUNTY PURCHASING DEPARTMENT
3300 Forest Hill Boulevard, Suite
A-323 West Palm Beach, FL
33406-5813
INVITATION TO BID
Bidder Acknowledgement
Vendor Name:
Vendor Mailing Address:
•
•
E-Mail Address:
Area Code / Telephone Number:
Toll-Free Telephone Number:
Fax Number:
Web Address:
FEID No. or SS #:
Delivery calendar days after receipt of order:
ANTI-COLLUSION
By electronically submitting your bid, the bidder certifies that they have not divulged,
discussed or compared their bid with other bidders and have not colluded with any other
bidder or parties to a bid whatsoever. No premiums, rebates or gratuities permitted either
with, prior to, or after any delivery of material. Any such violation will result in the
cancellation and/or return of materials (as applicable)and the removal from the bid lists for
the School District of Palm Beach County, Florida and I hereby certify that I have read and
understand the requirements of this Invitation to Bid and that I am duly authorized to
execute this offer document and any contract(s) and/or other transaction by award of this
bid.
BID CERTIFICATION
I further certify that I have read the entire contents of this Invitation to Bid document and
agree to full, complete and unconditional acceptance of the contents of this Invitation to
Bid and all appendices and the contents of any Addendum released hereto. I further certify
that by virtue of executing and returning this Bidder Acknowledgement Form, I am
submitting the following information as this company's response.
Name of Representative Submitting Bid:
6/29/2022 1:18 PM p 48
The School District of Palm Bid 23C-5L
Beach County
Title of Company Representative: Date:
Revised 1/9/14
6/29/2022 1:18 PM p.49
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
AREA REPRESENTATIVE
Please list the contact for this contract Add additional
forms if necessary
Vendor Name:
Area Representative:
Address:
City/Zip Code:
Email Address:
Telephone:
Cell Phone
Fax Number:
Emergency Number:
6/29/2022 1:18 PM p.50
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
DEBARMENT CERTIFICATION
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The
regulations were published as Part IV of the January 30, 1989, Federal Register(pages 4722-
4733). Copies of the regulations may be obtained by contacting the Department of Agriculture
agency with which this transaction originated. (Before Completing Certification, Read Instructions
on Following Page)
(1) The prospective lower tier participant certifies, by submission of this proposal, that
neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by an
Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification, such prospective participants shall attach an explanation
to this proposal.
Organization Name:
Solicitation Number or Project Name:
Name of Authorized Representative:
Title of Representative:
Date:
INSTRUCTION CERTIFICATIONS
1. By electronic submission of this the prospective lower tier participant is providing the certification
set out on the reverse side in accordance with these instructions.
6/29/2022 1:18 PM p.51
The School District of Palm Bid 23C-5L
Beach County
2. The certification in this clause is a material representation of fact upon reliance was placed when
this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," "voluntarily
excluded," as used in this clause, have the meanings set out in the Definitions and Coverage section so
rules implementing Executive Order 12549. You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in
this covered transaction, unless authorized by the department or agency with which this transaction
originated.
6. The prospective lower tier participant further agrees by submitting this that it will include this clause
titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transactions," without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded
from the covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which is determines the eligibility of its principals. Each
participant may, but is not required to, check the Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
6/29/2022 1:18 PM p 52
The School District of Palm Bid 23C-5L
Beach County
THE SCHOOL DISTRICT OF PALM BEACH COUNTY
Drug-Free Workplace Certification
Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a
drug-free workplace in accordance with Section 287.087, Florida Statutes.This requirement affects all public
entities of the State and becomes effective January 1, 1991.The special condition is as follows:
IDENTICAL TIE BIDS-Preference shall be given to businesses with drug-free workplace programs.Whenever
two or more bids which are equal with respect to price, quality, and service are received by the State or by any
political subdivision for the procurement of commodities or contractual services, a bid received from a business
that certifies that it has implemented a drug-free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if none of the tied vendors have a
drug-free workplace program,a business shall:
1) Publish a statement notifying employees that the unlawful manufacture,distribution,dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,
and the penalties that may be imposed upon employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4) In the statement specified in subsection(1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid,the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five(5)days after such conviction.
5) Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, by any employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section.
6/29/2022 1:18 PM p.53
The School District of Palm Bid 23C-5L
Beach County
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
VENDOR'S SIGNATURE DATE
COMPANY NAME
Must beexecuted and returned with attached bid attim e of bid opening to beconsidered.
PBSD 0580(Rev.4/8/2003) ORIGINAL-Purchasing Department
6/29/2022 1:18 PM p.54
The School District of Palm Bid 23C-5L
Beach County
• cALIA THE SCHOOL DISTRICT OF PALM BEACH COUNTY
J Subconsultant, Subcontractor &
.._,....._,.„<e- Vendor ParticipationServices
1.PROJECT NAME 2.PROJECT NUMBER 1 3.PHASE(Precon,Demo,Const) 4.TOW BID OR CM SERVICES•AMT.(Required)
•GMP SUMMARY AMOUNTS(Pre-construction phase lee+Construction phantoms+CM Fee only)
Subject to Agreement with the Construction Manager,the Subcontractor fines(minority&non-minority)listed below will participate in this project for the Contract(Trade)Items and the dollar amount
Check One: MWBE SBE Check One: Subconsuhant Subcontractor Vendor
Div.No. SUBCONTRACTOR/SUBCONSULTANT/VENDOR BUDGET CONTRACT MWBE or SBE
NAME (Est.Cost) AMOUNT DESCRIPTION (Yes or No)
__ __ -- Yes No
- __ __ __ __ Yes No
Yes No
_ __ Yes No
Yes No
Yes No
_ Yes No _
- Yes No
—_ —_ -_ Yes No
Yes No
•_ __ —_ __ -_ Yes No
•_ __ —_ -_ __ Yes No
_ __ _ Yes No
Subcontractors represented as Certified MWBEs/SBEs are certified according to requirements established in the Proposal&Contract documents. A copy SUBTOTAL(thls
of the certification and signed Letter of Intent must be attached for each MWBE/SBE. List must also include non-minority firms. page only)>
CM's Firm Name TOTAL
SBE/MWBE
Services
Participation
Name/Position TOTAL Non-
MWBE/SBE
Participation
•
Signature/Date TOTAL Percentage of
(Alternates&Change
I PROJECT NAME 2.PROJECT NUMBER 3 PHASE(Precon,Demo,Const) 4.TOTAL BID OR CM SERVICES•AMT.(Required)
I Div.No. SUBCONTRACTOR/SUBCONSULTANT/VENDOR BUDGET CONTRACT MWBE
NAME (Est.Cost) AMOUNT DESCRIPTION or SBE AM
(Yes or
No) _
---- — Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
6/29/2022 1:18 PM p.55
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The School District of Palm Bid 23C-5L
Beach County
PeriscopeS2G PROPOSER'S STATEMENT OF PRINCIPAL PLACE OF BUSINESS
(Must be completed & submitted with each competitive solicitation)
Name of Proposer:
Identify the state in which the Proposer has its principal place of business:
Proceed as follow: IF your principal place of business above is located within the State of Florida,the Proposer
may sign below and attach to your solicitation.No further action is required. IF your principal place of
business is outside of the State of Florida the following must be completed by an attorney and returned with
your solicitation. Failure to comply shall be considered to be non-responsive to this solicitation.
OPINION OF OUT-OF-STATE BIDDER'S ATTORNEY ON BIDDING PREFERENCES
(To be completed by the Attorney for an Out-of-State Proposer)
NOTICE: Section 287.084(2), Fla. Stat.,provides that "a vendor whose principal place of business is outside this
state must accompany any written bid,proposal, or reply documents with a written opinion of an attorney at law
licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state [or
political subdivision thereof]to its own business entities whose principal places of business are in that foreign state in
the letting of any or all public contracts." See also: Section 287.084(1), Fla. Stat.
LEGAL OPINION ABOUT STATE BIDDING PREFERENCES
(Please Select One)
U The Proposer's principal place of business is in the State of and it is my legal opinion that the laws of that state do
not grant a preference in the letting of any or all public contracts to business entities whose principal places of
business are in that state.
U The Proposer's principal place of business is in the State of and it is my legal opinion that the laws of that state
grant the following preference(s)in the letting of any or all public contracts to business entities whose principal places
of business are in that state: [Please describe applicable preference(s)and identify applicable state law(s)]:
i
LEGAL OPINION ABOUT POLITICAL SUBDIVISION BIDDING PREFERENCES
(Please Select One)
U The Proposer's principal place of business is in the political subdivision of and it is my
legal opinion that the laws of that political subdivision do not grant a preference in the letting of any or all public
contracts to business entities whose principal places of business are in that political subdivision.
U The Proposer's principal place of business is in the political subdivision of and the laws of
that political subdivision grant the following_preference(s),in the letting of any or all public contracts to business
entities whose principal places of business are in that political subdivision: [Please describe applicable preference(s)
and identify applicable authority granting preference(s)]:
%
Signature of out-of-state Proposer's attorney:
Printed name of out-of-state Proposer's attorney:
Address of out-of-state bidder's attorney: i
Telephone Number of out-of-state bidder's attorney:
Email address of out-of-state bidder's attorney:
Attorney's states of bar admission:
6/29/2022 1:18 PM p.57
The School District of Palm Bid 23C-5L
Beach County
Proposer's Printed Name: Signature
Company Name:
6/29/2022 1:18 PM p.58
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
REFERENCES
Vendor Name:
Bid number/Name:
This information will be used in the evaluation of this bid.
List a minimum number of required references as stated in the Special Conditions which show experience in similar work, to
include nature and scope of work, which demonstrates an expertise in providing the services as stated herein. Provide scope of
work,contact name,addresses,telephone numbers and dates of service.
Reference 1 —New Customer(one year or less)
Name of Firm:
Scope of Work:
Cost of Service:
Date of Service:
Contact Person:
Email:
Phone#:
Address:
Reference 2—Past Customer(currently not doing business)
Name of Firm:
Scope of Work:
Cost of Service:
Date of Service:
Contact Person:
Email:
Phone#:
6/29/2022 1:18 PM p. 59
The School District of Palm Bid 23C-5L
Beach County
Address:
Reference 3—Repeat or Long Term Customer
Name of Firm:
Scope of Work:
Cost of Service:
Date of Service:
Contact Person:
Email:
Phone#:
Address:
Reference 4—Repeat or Long Term Customer
Name of Firm:
Scope of Work:
Cost of Service: I
Date of Service:
Contact Person:
Email:
Phone#:
Address:
/
Reference 5—Repeat or Long Term Customer
Name of Firm:
Scope of Work:
Cost of Service:
I I
6/29/2022 1:18 PM p.60
The School District of Palm Bid 23C-5L
Beach County
Date of Service:
Contact Person:
IEmail: I
IPhone#: I
Address:
i
6/29/2022 1:18 PM p.61
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
3300 Forest Hill Blvd, Suite A-323
West Palm Beach, FL 33406-5813
REQUIRED RESPONSE FORM
This information package should be submitted to PeriscopeS2G for the School District of Palm Beach County,
Purchasing Department. Information Packages are due and will be opened at this time.
Anti-Collusion Statement/Public Domain
I, the undersigned responder(s), have not divulged, discussed, or compared this information package
with any other responder(s), and have not colluded with any other Responder(s) in the preparation of
this information package in order to gain an unfair advantage in the award of this information
package.
I acknowledge that all information contained herein is part of the public domain as defined in the
Public Records Act, Chapter 119, F.S.
Information Package Certification
I hereby certify that I am electronically submitting the following information as my company's information package.
Information Package must be signed by an officer or employee having authority to legally bind the responder(s).
RESPONDER(S)(firm name):
STREET ADDRESS:
CITY&STATE:
ELECTRONIC SIGNATURE OF AUTHORIZED
REPRESENTATIVE:
TITLE: DATE:
CONTACT PERSON:
CONTACT PERSON'S ADDRESS:
TELEPHONE: FAX: TOLL FREE:
E-MAIL ADDRESS: INTERNET URL:
RESPONDER(S)TAXPAYER IDENTIFICATION NUMBER:
6/29/2022 1:18 PM p 62
The School District of Palm Bid 23C-5L
Beach County
W-9 Request for Taxpayer
Identification Number and Give Form to the requester.Do not
(Rev. December 2018) send to the IRS.
Department of the Treasury Certification
Internal Revenue Service
Print or Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
type
See Specific
Business name/disregarded entity name,if different from above
Instructions
on page 2.
Check appropriate box for federal tax classification: Exemptions(codes apply only to certain entities,not
U Individual/sole proprietor or single-member LLC Li C Corporation Li S individuals;see instructions on page 3):
Corporation Li Partnership O Trust/estate
Exempt payee code(if any)
Li Limited liability company.Enter the tax classification(C=C corporation,S=S
corporation,P=partnership) Exemption from FATCA reporting code(if any)
• Note:For a single-member LLC that is disregarded,do not
check LLC;check the appropriate box in the line above for the tax classification of (Applies to accounts maintained outside the U.S.)
the single-member owner
U Other(see instructions)
Address(number,street,and apt.or suite no.) Requester's name and address(optional)
City,state,and ZIP code
List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a II
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN on page 3. Employer identification number
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for II
guidelines on whose number to enter.
Part II Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and
2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I
am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup
withholding,and
3.I am a U.S.citizen or other U.S.person(defined below),and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification Instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you
have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or
6/29/2022 1:18 PM p.63
The School District of Palm Bid 23C-5L
Beach County
abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and
dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3.
Sign Here Signature
of
Date.
U.S.person
•
General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest), 1098-T
Section references are to the Internal Revenue Code unless otherwise (tuition)
•Form 1099-C(canceled debt)
noted.
•Form 1099-A(acquisition or abandonment of secured property)
Future developments.Information about developments affecting Form W-9
(such as legislation enacted after we release it)is at www.irs.gov/fw9.
Use Form W-9 only if you are a U.S.person(including a resident alien),to provide your
Purpose of
correct TIN
A person who is required to file an information return with the IRS must
If you do not return Form W-9 to the requester with a TIN,you might be subject to
obtain your correct taxpayer identification number(TIN)which may be your
backup withholding.See What is backup withholding?on page 2.
social security number(SSN),individual taxpayer identification number
(ITIN),adoption taxpayer identification number(ATIN).or employer
By signing the filled-out form,you
identification number(EIN),to report on an information return the amount
paid to you.or other amount reportable on an information return.Examples
1.Certify that the TIN you are giving is correct(or you are waiting for a number to be
of information returns include,but are not limited to,the following:
issued),
•Form 1099-INT(interest earned or paid)
•Form 1099-DIV(dividends,including those from stocks or mutual funds) 2.Certify that you are not subject to backup withholding,or
•Form 1099-MISC(various types of income,prizes,awards,or gross
proceeds) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If
•Form 1099-B(stock or mutual fund sales and certain other applicable,you are also certifying that as a U.S.person,your allocable share of any
transactions by brokers) partnership income from a U.S.trade or business is not subject to the withholding tax
•Form 1099-S(proceeds from real estate transactions)
on foreign partners'share of effectively connected income,and
•Form 1099-K(merchant card and third party network transactions)
4.Certify that FATCA code(s)entered on this form(if any)indicating that you are
exempt from the FATCA reporting,is correct.See What is FATCA reporting?on page 2
for further information.
Cat.No.1023IX Form W-9(Rev.12-2014)
6/29/2022 1:18 PM P.64
The School District of Palm Bid 23C-5L
Beach County
Form W-9(Rev.12-2014) Page 2
Note.If you are a U.S.person and a requester gives you a form other than Form 3.The IRS tells the requester that you furnished an incorrect TIN,
W-9 to request your TIN.you must use the requesters form if itis substantially 4.The IRS tells you that you are subject to badwp withholding because you
similar to this Form W-9. did not report all your interest and dividends on your tax return(for reportable
Definition of a U.S.person.For federal tax purposes,you are considered a U.S. interest and dividends only 1,or
person if you are: 5.You do not certify to the requester that you are not subject to backup
•An individual who is a U.S.citizen or U.S.resident alien; withholding under 4 above(for reportable interest and dividend accounts opened
•A partnership,corporation.,company,or association created or organized in the after 1983 only).
United States or under the laws of the United States; Certain payees and payments are exemptfrom backup withholding.See Exempt
•An estate(other than a foreign estate);or payee code on page 3 and the separate Instructions for the Requester of Forth W9
•A domestic trust(as defined in Regulations section 301.7701-7for more information.
)
Also see Special rules farparfnersnups above.
Special rules for partnerships.Partnerships that conduct a trade or business in
the United States are generaltyrequired to pay a withholding tax under section What is FATCA reporting?
1446 on any foreign partners-share of effectively connected taxable income from The Foreign Account Tax Corn lance Act(FATCA)requires a
such business. gp *
Further,in certain cases where a Form W-9 has not been received,the rules under foreign financial institution to report all United States account holders that are
section 1446 require a partnership to presume that a partner is a foreign person, specified United States persons.Certain payees are exempt from FATCA
and pay the section 1446 withholding tax.Therefore,if you are a U.S.person tha s reporting.See Exemption from FATCA reporfrg code on page 3 and the
a partner in a partnership conducting a trade or business in the United States. Instructions for the Requester of Form W-9 for more information.
provide Form W-9 to the partnership to establish your U.S.status and avoid section
1446 withholding on your share of partnership income. Updating Your Information
In the cases below,the following person must give Form W-9 to the partnership You must provide updated information to any person to whom you claimed to be an
for purposes of establishing its U.S.status and avoiding withholding on its allocate exempt payee if you are no longer an exempt payee and anticipate receiving
share of net income from the partners hip conducting a trade or business in the reportable payments in the future from this person.For example,you may need to
United States: provide updated information if you are a C corporation that elects to bean S
•In the case of a disregarded entity with a U.S.owner,the U.S.owner of the corporation,or if you no longer are tax exempt.In addition,you must furnish a new
disregarded entity and not the entity: Form W-9 if the name or T1 N changes for the account:for example,if the grantor d
a grantor trust dies.
•In the case of a grantor trust with a U.S.grantor or other U.S.owner,generally.
the U.S.grantor or other U.S.owner of the grantor trust and not the trust;and Penalties
•In the case of a U.S.trust(other than a grantor trust).the U.S.trust(other than a Failure to furnish TIN.If you fad to furtish your correct TIN to a requester,you
grantor trust)and not the. ,." of the trust are subject to a penalty of$50 for each such failure unless your failure is due to
Foreign person.If you are a foreign person or the U.S.branch of a foreign bank reasonable cause and not to willful neglect.
that has elected to be treated as a U.S.person,do not use Form W-9.Instead use Civil penalty for false information with respect to withholding.If you make a
the appropriate Form W-8 or Form 8233(see Publication 515.Withholding of Tax false statement with no reasonable basis that results in no backup withholding,
on Nonresident Aliens and Foreign Entities?. you are subject to a$500 penalty.
Nonresident alien who becomes a resident alien.Generally,only a Criminal penalty for falsifying information.Willfully falsifying certifications or
nonresident alien individual may use the terms of a tax treaty to reduce or affirmations may suhject you to criminal penalties including fines andior
eliminate U.S.tax on certain types of income.However,most tax treaties contain imprisonment.
a provision known as a'saving clause.'Exceptions specified in the saving clause Misuse of TINS.If the requester discloses or uses TINS in violation of federal
may permit an exemption from tax to continue for certain types of income even law,the requester may be subject to rivi and criminal penalties.
after the payee has otherwise become a U.S.resident alien for tax purposes.
If you are a U.S.resident alien who is relying on an exception contained in the Specific Instructions
saving clause of a tax treaty to claim an exemption from U.S.tat on certain types
of income,you must attach a statement to Form W-9 that specifies the following Line 1
five items:
1.The treaty country.Generally,this must be the same treaty under which you You must enter one of the following on this line;do not leave ths line blank.The
claimed exemption from tax as a nonresident alien name should match the name on your tax return.
2.The treaty article addressing the income If this Form W-9 is for a joint ac:o_-: 'st first,and then circle the name of the
3.The article number(or location)in the tax treaty that contains the saving person or entity whose number y=_e v e:in Part I of Form W-9.
clause and its exceptions. a.Individual.Generally,enter the name shown on your tax return.If you have
changed your last name without informing the Social SecurityAdministration
4.The type and amount of income that qualifies for the exemption from tax (SSA)of the name change,enter your first name,the last name as shown on
5.Sufficient facts to justify the exemption from tax under the terms of the treaty your social security card,and your new last name.
article. Note.ITIN applicant:Enter your individual name as it was entered on your Form
Example.Article 20 of the U.S.-China income tax treaty allows an exemption W-7 application,line la.This should also be the same as the name you entered
from tax for scholarship income received by a Chinese student temporarily presert on the Form 1040/1040AI1040EZ you filed with your application.
in the United States.Under U.S.law,this student will become a resident alien for b.Sole proprietoror single-member LLC.Enter your individual name as
tax purposes if his or her stay in the United States exceeds 5 calendar years. shown on your 1040/1040A11040EZ or.line 1.You may enter your business.
However,paragraph 2 of the first Protocolto the U.S.-China treaty(dated April 30. trade,or'doing business as'(DBA)name on line 2.
1984)allows the provisions of Article 20 to continue to apply even after the c.Partnership.LLC that is nota single member LLC•C Corporation,or S
Chinese student becomes a resident alien of the United States.A Chinese student Corporation.Enterthe entity's name as shown on the entity's tax return on line
who qualifies for this exception(under paragraph 2 of the first protocol)and is 1 and anybusiness,tri__= or DBA name on line 2.
relying on this exception to claim an exemption from taxon his or her scholarship
or fellowship income would attach to Form W-9 a statement that includes the d.Other entities.Er:e'your name as shown on required U.S.federal tax
information described above to support that exemption. documents on line 1.Yrs^ame should match the name shown on the charter or
If you are a nonresident alien or a foreign entity,give the requester the other legal document creating the entity.You may enter any business.trade,or
appropriate completed Form W-8 or Form 8233. DBA name on line 2.
e.Disregarded entity.For U.S.federal tax purposes,an entity that is
Backup Withholding disregarded as an entity separate from its owner is treated as a-disregarded
What is backup withholding?Pers ors making certain payments to you must entity.'See Regulations section 301.7101-2(c)(2xiii).Enter the owner's name on
under certain conditions withhold and pay to the IRS 28%of suds payments.This line 1.The name of the entity entered on fine 1 should never be a disregarded
entity.The name or lire'should be the name shown on the income tax return on
is called`backup w ithholdirg.'Payments hat maybe subject to backup
withholding include interest,tax-exempt interest.dividends,broker and barter which the income should be reported.For example,if a foreign LLC that is treated
exchange transactions,rents,royalties,nonemployee pay,payments made in as a disregarded entity for U.S.federal tax purposes has a single owner that is a
settlement of payment card and third party retworktransactions,and certain U.S.person,the U.S.ow her s name is requited to be provided on line 1.If the
payments from fishing boat operators.Real estate transactions are not subject to direct owner of the entity is also a disregarded entity,disrenter garded
he first naer me
is
backup withholding.
not disregarded for federal tax purposes.Enter the entity'sdisregardednameon
line 2,'Business namedis regarded entity name'If the owner ofthe disregarded
You will not be subject to backup withholding or pay merits you receive if you gee entity is a foreign person.the owner must complete an appropriate Form
the requester your corect TIN.male the proper„- . r .,and report aA your W-8 instead of a Form W-9. This is the case ever if the foreign person has a U.S.
taxable interest and dividends on your tax return. TIN_
Payments you receive will be subject to backup witihhokting if:
1.You do not furnish your TIN to the requester,
2.You do not certify your TIN w her require:(see the Part II instructions on
page 3 for details),
6/29/2022 1:18 PM p.65
The School District of Palm Bid 23C-5L
Beach County
Form W-9(Rev.12-2014) Page 3
Line 2 •However,the following payments made to a corporation and reportable on Forth
If you have a business name,trade name,DBA name,or disregarded entity 1099-MIK'are not exempt from backup withholding:medical and health care
name,you may enter it an line 2. payments,attorneys fees,gross proceeds paid to an attorney reportable under
section 6345(f),and payments for services paid by a federal executive agency.
Line 3 Exemption from FATCA reporting code.The following codes identify payees that
Check the appropriate box in line 3 for the U.S.federal tax classification of the are exempt from reporting under FATCA.These codes apply to persons submilirtg
person whose name is entered on line 1.Check only one box in line 3. this form for accounts maintained outside of the United States by certain foreign
Limited Liability Company(LLC).If the name on line 1 is an LLC treated as a financial institutions.Therefore,if you are only submitting this farm for an account
partnership for U.S.federal tax purposes,check the'Limited Liability Company"bac per hold inq the United States,you aremu theuncerteave ain
if blbland Cansultwn is the
and enter-P"in the space provided.If the LLC has filed Form 5832 or 2553 to be personto requirements.
nts form if requesteryou may c indicate if afinancial isinotrr subject
taxed as a corporation,check the'Limited Liability Company box and in the space pr these reou Form A W-9with
Applicable'
l,cthat a code i not required by
provided enter-C"for Ccorporation Of for S corporation.If it is a s ir. le-member writtenfO"�yr with a finefo ori FATCA exemption
p code. similar indication)
rpo 4 or granted on the for a code.
LLC that is a disregarded entity,do not check the limited Liability Company'box:
instead check the first box in line 3'Individualsole proprietor or single-member A—An. . . exempt from tax under section 501(a)or any individual
LLC.' retirement plan as defined in section 7701(aX37)
Line 4,Exemptions B—The United States or any of its agencies or instrumentalities
If you are exempt from backup withholding andOr FATCA reporting,enter n C—A state,the District of Columbia.a U.S.commonwealth or possession,or
ro riate space in line 4 anythat mayapply to you. any of their political subdivisions or instrumentalities
thea
PP P P code(s) PP y D—A corporation the stock of which is regularly traded on one or more
Exempt payee code. established securities markets,as described in Regulations section 1.1472-
•Generally.individuals(including sole proprietors)are not exempt from 1(cx1)(i)
backup withholding.
E—A corporation that is a member of the same expanded affiliaed grtxap
•Except as provided below,corporations are exempt from backup as a corporation described in Regulations section 1.1472-1(c)(1)(i)
withholding for certain payments,including interest and dividends. F—A dealer in securities,commodities,or derivative financial instruments
•Corporations are not exempt from backup withholding for payments (including notional principal contracts,futures,forwards,and options)that is
made in settlement of payment card or third party network transactions. registered as such under the laws of the United States or any state
•Corporations are not exempt from backup withholding with respectto attorneys G—A real estate investment trust
fees or gross proceeds paid to attorneys,and that provide medical or H—A regulated investment company as defined in section 851 or an entity
health care services are not exempt with respect to payments reportable on Form registered at all times during the tax year underthe Investment Company Act of
1099 MISC. 1940
The following codes identify payees that are exempt from back Le withholding.
Enter the appropriate code in the space in line 4. I—A common trust fund as defined in section
1—An organization exempt from tax under sedan 501(a),any IRA,or a custodd 584(a)J—A bank as defined in section 581
account under section 403(bX7)if the account satisfies the requirements of sedan
401(f)(2) K—A broker
2—The United States or any of its agencies or instrumentalities L—A trust exempt from tax under section 664 or described in sedan
3—A state.the District of Columbia,a U.S .. or possession,or 4947(a)(1)M—A tax exempt trust under a section 403(b)plan or section
any of their political subdivisions or instrumentalities 457(g)plan
4—A foreign government or any of its political subdivisions. Note.You may wish to consult with the financial institution requesting this form
agencies,or instrumentalities to determine whether the FATCA code and/or exempt payee code should be
5—A corporation completed.
6—A dealer in securities or commodities required to register in the United Line 5
States.the District of Columbia.ora U.S.commonwealth or possession Enter your address(number,street,and apartment or suite number).This is
7—A futures commission merchant registered with the Commodity Futures where the requester of this Form W-9 will mail your information returns.
Trading Commission Line 6
8—A real estate investment trust
Enter your city,state and 2I P code.
9—An entity registered at all times during the tax year underthe
Investment CorrpanyAct of 1940 Part I.Taxpayer Identification Number(TIN)
10—A common trust fund operated by a bank under section Enter your TIN in the appropriate box. If you are a resident alien and you do
584(a)11—A financial institution not have and are not eligible to get an SSN, your TIN is your IRS individual
12—A middleman known in the investment community as a nominee or taxpayer identification number(ITIN).Enter it in the social security number box.If
custodian 13—Atrustexemptfromtaxundersection664ordescribedin you do not have an ITIN.see How to get a TIN below.
section 4947 If you are a sole proprietor and you have an EIN,you may enter either your SSN
or El N.However,the IRS prefers that you use your SSN.
The following chart shows types of payments that may be exempt from If you are a single-member LLC that is disregarded as an entity separate from its
backup withholding.The chart applies to the exempt payees listed above.1 owner(see Lmited Liability Company(LLC)on this page),enter the owners SSN
through 13. (or El N.if the owner has one).Do not enter the disregarded entity's EIN.If the LLC
IF the payment is for... I THEN the payment is exempt for... is classified as a corporation or partnership,enter the entity's EIN.
Note.See the chart on page 4 for further clarification of name and T1 N
Interest and dividend payments I All exempt payees
except for 7 How to get a TIN.If you do not have a TIN.apply for one immediately.To apply
for an SSN,get Form SS-5,Application for a Social Security Card,from your
Broker transactions Exempt payees 1 through 4 and 6 local SSA office or get this form online at www ssa gov.You may also get this
through 11 and all C_. .. , .:.S form by calling
corporations must not enter an exempt 1-800-772-1213.Use Form W-7,Application for IRS Individual Taxpayer
payee code because they are exempt Identification Number,to apply for an MN,or Form SS-4,Application for Employer
only for sales of noncovered securities Identification Number,to apply for an EIN.You can apply for an EIN online by
acquired prior to 2012. accessing the IRS website at www.irs go✓bus iesses and clicking on Employer
Identification Number(EIN)under Startinga Business.You can get Forms W-7 and
Barter exchange transactions and I Exempt payees 1 through 4 �from the IRS by visiting IRS.gov or by calling 1-800-TAX-FORM(1-970-829-
patronage dividends
If you are asked to complete FormW-9 but do not have aTlN apply for a TIN
Payments over$600 re:uired to be Generally,exempt and write'Applied Fol in the space forthe Tl N,sign and date the form,anti give it
reported and direct sales over$5,000' I payees 1 through 5= to the requester.For interest and dividend payments.and eertan payments made
with respect to readily tradablea
e instruments,generally.you will have 6.:uys to get
1 through 4 a TIN and give it to the requester before you are subject to backup w --Dlting or
Exempt Payments made in settlement of I payeesu9 payments.The 60day rule does not apply to other types of pay mer will be
payment card orthird party network subject to backup withholding on all such payments until you prov ice : T1N to
transactions the reduester.
See Form 1099-MISC,Miscellaneous Income,and its instructions. Note.Entering"AppliedFor means that you have already applied for a TIN or
that you irterd to apply for one soon.
Caution:.4 disregarded U S entity that has a foreign owner must use the
appropnate Form W-8
6/29/2022 1:18 PM p.66
The School District of Palm Bid 23C-5L
Beach County
Form W-9(Rev.12-2014) Page 4
Part II.Certification must straw your ifIQLfdua name ex you ma;aso erne you business or 08A name on
lie
To establish to the withholding agent that you area U.S.person,or resident alter, -Manisa nanees egarded emit,-ane rine.You ma,use either you SSis or EIh(rya,
sign Form W-9.You may be requested to sign by the withholding agent ever if nave one),but the IRS encourages you to use fall SSN
items 1,4,or5below indicate otherwise. 4-4,1 fr ext orae lie na'ne cit Tie Vus es arDemon rust(Do not limo treeTINdee
Fora join account.only the person whose TIN is shown in Part I should sir 0e6ona
(when required).In the case of a disregarded entity,the person identified on line r'� d tush ur less the Ie to entA Melt 16 his des anaAed In the octant ale.)
1 must sign.Exempt payees,see Exempt payee code earlier. °
bee
Specaa ruses Or cowrie s':os an tett a 2.
Signature requirements.Complete the certification as indicated in items t 'Note.Grantor also must Orove*a Form W-910 rustle dtust
through 5 below Note.If no name is circled when more than one name is listed,the number
1.Interest,dividend,and barter exchange accounts opened before 1984 will be considered to be that of the first name listed.
and broker accounts considered active during 1983.You must give your Secure YourTaXRecordsfromTheft
correct TIN.but you do not have to sign the certificationIdentity
2.Interest dividend,broker,and barter exchange accounts opened after Identity theft occurs when someone uses your personal information such as your
1983 and broker accounts considered inactive during 1983.You must sign the name,SSN,or other identifying information,without your permission,to commit
certification or backup withholding will apply.If you are subject to backup fraud or other crimes.An identity thief may use your SSN to geta job or may file a
withholding and you are merely providing your correct TIN to the requester,you tax return using your SSN to receive a refund.
must cross out item 2 in the certification before signing the brim To reduce your risk:
3.Real estate transactions.You must sign the certification.You may cross out 'Protect your SSN,
item 2 of the certification.
'Ensure your employer is protecting your SSN.and
4.Other payments.You must give your correctTlN.but you do not have to sg1 .Be careful when choosing a tax preparer.
the certification unless you have been notified that you have previously given an
incorrect TIN.'Other payments'include payments made in the course of the If your tax records are affected by identitythet and you receivea notice from
requester's trade or business for rents,royalties,goods(other than bills for the IRS,respond right away to the name and phone number printed on the IRS
merchandise),medical and health care services(including payments to notice or letter.
corporations),payments to a nonemployee for services.payments made in If your tax records are not currently affected by identity theft but you think you
settlement of paymert card and third party network transactions.payments to are at risk due toe lost or stolen purse or wallet,questionable credit card activity
certain fishing boat crew members and fishermen,and gross proceeds paid to or credit report.contact the IRS Identity Theft Hotline at 1-800.908-4490 or subs*
attorneys(including payments to corporations). Form 14039.
5.Mortgage interest paid by you,acquisition or abandonment of secured For more information,see Publication 4535,Identity Theft Prevention and
property,cancellation of debt,qualified tuition program payments(under Victim Assistance.
section 529).IRA.Coverdell ESA,Archer SA or H SA contributions or Victims of identity theft who are experiencing economic harm or a system
distributions,and pension distributions.You must give your correct TIN.but problem,or are seeking help in resolving tax problems that have not been resolved
you do not have to sign the certification. through normal channels,may be eligible for Taxpayer Advocate Service(TAS)
What Name and Number To Give the Requester assistance.You can reach TAS by calling the TAS toll-free case intake line at 1-
877-777-4778 or TTY/TD D
For this type of account: Give name and SSN of: 1-800-829.4059.
1.Individual The individual Protect yourself from suspicious email s or phishing schemes.Phishing is
actual owner of the account the creation and use of email and websites designed to mimic legitimate business
2.Two or more individualsTheand websites.The most common ad is sending an email to a user falsely
(jointaccount) or.if combined funds,the first claiming to be an established legitimate enterprise in an attempt to scam the user
individual on the account into surrendering private information that will be used for identity theft
3.Custodian account of a The minor The IRS does not initiate contacts with taxpayers via emails.Also,the IRS
minor(Uniform Gift to does not request personal detailed information through email or ask taxpayers
Minors Act) The grantor trustee for the PIN numbers,passwords,or similar secret access information for their
4.a.The usual revocable credit card,bank,orotherfinancial accourts.
savings trust(grantor isThe actual owner If you receive an unsolicited email claimirg to be from the IRS,forward this
also trustee) message to phishing@is goo You may also report misuse of the IRS name,logo,
b.So-called trust account that or other IRS property to the Treasury Inspector General for Tax Administration
is rot a legal or valid trustThe owner (TIGTA)at 1-800-366-4484.You can forward suspicious emaik to the Federal
L-= state law Trade Commission at:sparn@uce govor contact them at www tc.pvildthet or 1-
5.S_s:' o-.etorshipor The grantor' 877-IDTHEFT(1-877-438-4338).
__ e__ =s_>-:ly owned by an Visit IRS.gov to team more about identity theft and how to reduce your risk.
•. r a-:or trust filing under Optional Privacy Act Notice
:•,i 1099 Filing Method 1(see
_-__.ations section 1.671- Section 6109 of the Internal Revenue Code requires you to provide your correct TIN
4ra(2)(xA)) to persons(including federal agencies)who are required to file information returns
with the IRS to report interest,dividends,or certain other income paid to you:
For this type of account: Give name and EIN of: mortgage interest you paid:the acquisition or abandonment of secured property,
7.Disregarded entity not owned by The owner the cancellation of debt;or contributions you made to an IRA.Archer MSA,or HSA.
an individual The person collecting this form uses the information on the form to file information
8.A valid trust,estate,or pension trust returns with the IRS,reporting the above information.Routine uses of this
Legal entity information include giving it to the Department of Justice for civil and criminal
9.Ccxporation or LLC electing The corporation litigation and to cities,stales,the District of Columbia,and
corporate status on Form 8832 or U.S.commonwealths and possessions for use in administering their laws.The
Farm 2553 information also may be disclosed to othercountries under a treaty,to federal and
10.Associetion,club,religious, The organization state agencies to enforce civil and criminal laws.or to federal law enforcement and
charitable,educational,or other intelligence agencies to combat terrorism.You must provide your TIN whether or
��organization
not you are required to file a tax return.Under section 3406.payers must generaty
11.Partners ' or multi-member LLC The partnership withhold a percentage of taxable interest,dividend,and certain other payments to
The broker or a payee who does not give a TIN to the payer.Certain penalties may also apply
12.A b•okeror registered nominee for providing false or fraudulent information.
13.Ac::_nt with the Department of nominee The public
A_•:_hue in the name of a public entity
er::y(such as a state or local
goverment,school district or
prison)that receives agricultural
program payments
14.Grantortrustfiliyg under the Form
1041 Filing Method or the Optional The trust
Form 1099 Fig Method 2(see
Regulations section 1.671-
r )
5t Tv an:1 ce a ell MN at ie pltsee w rose number)au 1,o irony one person on a}0 f
a:cart nasal W&ell posers A1110w must be to-fumed
:e re minors resile and 1111661 ell minor 6 SSN
6/29/2022 1:18 PM p.67
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
VARIANCES
BID NAME/NUMBER
VENDOR NAME:
*If vendor chooses not to participate in Variances Document, please acknowledge by placing N/A here
VARIANCES: State any variances, however slight, to the above specifications. If none
are indicated, it will be assumed materials and/or services bid are identical to those
specified.
6/29/2022 1:18 PM p 69
The School District of Palm Bid 23C-5L
Beach County
Certification for E-Verify
VENDOR hereby certifies compliance with the following:
Vendor shall utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by Vendor while performing work or providing services for the School Board of Palm
Beach County,Florida. Vendor shall also include in any related subcontracts a requirement that subcontractors
performing work or providing services for the School Board of Palm Beach County,Florida on its behalf utilize the E-
Verify system to verify the employment eligibility of all new employees hired by subcontractors.
VENDOR:
Business Name
Signature Name:
Printed Name:
Printed Title
Date
6/29/2022 1:18 PM p. 70
The School District of Palm Bid 23C-5L
Beach County
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
EARLY PAYMENT TERMS
Bid number/Name:
Vendor Name:
If vendor chooses not to participate in Early Payment Terms, please acknowledge by
placing N/A here
EARLY PAYMENT:
Specify terms and discount for early payment.
Check which terms you will be willing to provide for the duration of this contract to
the School District.
O 0.5% 10net 30 *
O 0.75% 5 net 30 *
* Upon receipt of invoice by the School District of Palm Beach County Accounts Payable
Department.
Note: Updating to these terms will affect all of your District payments. If you choose to revise these
terms at a later date, the terms will affect all of your payments from the District.
Rev. 4/4/13
6/29/2022 1:18 PM p.71
The School District of Palm Bid 23C-5L
Beach County
THE SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
Supplier Information
Solicitation 23C-5L
This form must be filled out along with the W9 Form. (Note: It is your responsibility to contact our office if any of this
information should change. Any acquisition or changes in ownership are required on letterhead and a new W9 must
be obtained). Purchase orders are required for all purchases. No school district employee is authorized to place an
order for merchandise or services without a purchase order.
For questions on this form, please contact Michael J Callahan at
Phone 561-434-8507(Email): michaelj.callahan@palmbeachschools.org or Fax: 561963.3823
PLEASE NOTE: The School District of Palm Beach County DOES NOT make chances with PerisconeS2G (our
bidding_provider), you must contact PeriscopeS2G 0 1-800-990-9339 to ensure your contact information is correct
in order to receive any future notifications reaardinq advertised solicitation.
ORDER TO:
Business Name
Business Name, if different than above
Street Address
City State Zip Code
Company Email Address for Electronic Purchase Orders
Company Email Address for Electronic Purchase Orders
Fax Number
Taxpayer ID Number
Contact Name
Phone Ext.
REMIT PAYMENT TO:
Business Name
Street Address
City State Zip Code
COMPLETED BY
6/29/2022 1:18 PM p.72
The School District of Palm Bid 23C-5L
Beach County
Title
Date
Use the attached form"Divisions or Subsidiary Companies"that fall under the parent company and use the
same tax ID number(TIN)but they have different order to and remit to locations.
6/29/2022 1:18 PM p.73
The School District of Palm Bid 23C-5L
Beach County
Supplier Information for Divisions or Subsidiary Companies
Indicate N/A here if not applicable
This part of the is used for Divisions or Subsidiary companies that fall under the parent company and
use the same tax ID number (TIN) but have different order to and remit to locations, including fax
numbers and email addresses for Purchase Orders, please complete the following:
Parent Company Name
ORDER TO:
Taxpayer ID Number
Division/Subsidiary Name
Street Address
City State Zip Code
Company Email Address for Electronic Purchase Orders
Fax Number
Contact Name
Phone Ext.
REMIT PAYMENT TO:
Same as above U
Division/Subsidiary Name
Street Address
City State Zip Code
COMPLETED BY
Title
6/29/2022 1:18 PM p.74
The School District of Palm Bid 23C-5L
Beach County
The School District of Palm Beach County
SMALL BUSINESS ENTERPRISE (SBE)
CERTIFICATION INFORMATION
Certification applications are available through the Office of Diversity in Business Practices:
http://www.palmbeachschools.org/diversityinbusiness
Office of Diversity in Business Practices
School District of Palm Beach County
3300 Summit Boulevard
West Palm Beach, FL 33406
Phone: (561) 681-2403
Are you an SBE vendor certified by the School District of Palm Beach County?
YES* NO
* If yes, please provide your certification information below and attach a copy of your
certification:
Certification Expiration Date:
Ethnicity Classification:
If you are not a certified SBE vendor and intend to sub-contract with a certified SBE firm(s), please
list the vendors and the estimated dollar value below:
Vendor Estimated Dollar Value
6/29/2022 1:18 PM p 76
�HOOLD/� THE SCHOOL D ItIor � I NEACH COUNTY Bid 23C-5L
OFFICE OF DIVERSITY IN BUSINESS PRACTICES
n
Participation Letter of Intent
BE/CH COUP'
Minority/Women Business Enterprise (M/WBE) O Small Business Enterprise (SBE)
Submit completed form to the Senior Project Administrator(SPA). Direct all questions to (561)681-2403.
Form must be submitted to Bidsync.com
BID/RFP or Project Name
Name of Bidder/Construction Manager
The undersigned intends to perform work with the above project as (check one):
n Individual I Partnership ❑ Corporation Joint Venture* If a joint venture,attach letterhead or other documentation proving relationship.
The undersigned intends to perform work with the above project as(check one):
Subcontractor n Subconsultant I I Manufacturer Supplier
The undersigned is: ❑ Certified with the School District of Palm Beach County as a MN1/BE Vendor.
❑ Certified with the School District of Palm Beach County as a SBE Vendor.
7 Certified with the State of Florida, Department of General Services (Provisional).
The undersigned is: (MWBE or SBE must check one in Column 1 and Column 2; Column 3, if applicable)
Column 1 Column 2 Column 3
(l African American Native American Female Male Physically Impaired
Asian American American
H Hispanic American
PARTICIPATION The undersigned intends to perform the following work in connection with the above project:
Item No. Division No. Contract(Trade) Items(Description/Division) Amount
If the undersigned intends to sub-contract any portion of this subcontract to a non-certified
M/WBE or SBE subcontractor, the amount of any such subcontract must be stated: $
Name of M/WBE or SBE Subcontracting Firm
Name and Position (type or print)
INTERNAL USE ONLY-ROUTING DISPOSITION
All executed originals of the form must be submitted to the
Office of Diversity in Business Practices
3300 Summit Blvd.,West Palm Beach,FL 33406-5813 Signature Date
The Prime vendor understands and agrees to inform the Office of Diversity in Business Practices(ODBP)of any changes to the information contained in this form within five(5)business days.
STATE OF FLORIDA )
)SS
COUNTY OF
BEFORE ME,the undersigned authority,personally appeared who,being first duly sworn,on oath deposes and says that the information
provided on PBSD 1525 Participation Letter of Intent is true and correct and that he or she has read the information provided on PBSD 1525 Participation Letter of Intent and knows the contents thereof.
AFFIANT
The foregoing instrument was acknowledged before me this day of ,20 _,by
who is personally known to me or who has produced as identification and who did(did not)take an oath.
NOTARY PUBLIC: Signature: Print Name:
State of Florida at Large(Seal)
My commission expires:
PBa9351 ji164/3/2018) ORIGINAL-Office of Diversity in Business Practices F 77
The School District of Palm Bid 23C-5L
Beach County
®'°°` THE SCHOOL DISTRICT OF PALM BEACH COUNTY
Beneficial Interest and Disclosure of Ownership Affidavit
Bid No. Project No./Title
Corporate Name
Tax FEIN No.
Before me, the undersigned authority, personally appeared, , ("Corporate
Representative")this day of , 20 _ , who,first being duly sworn, as required by law,
subject to the penalties prescribed for perjury, deposes and says:
1) Corporate Representative has read the contents of this Affidavit, has actual knowledge of the facts contained
herein, and states that the facts contained herein are true, correct, and complete.
2) The following is a list of every"person" (as defined in Section 1.01(3), Florida Statues to include individuals,
children firms, associates,joint adventures, partnerships, estates, trusts, business trusts, syndicates,
fiduciaries, corporations and all other groups and combinations) holding 5% or more of the beneficial interest
in the disclosing entity: (If more space is needed, attach separate sheet)
A. Persons or corporate entities owning 5% or more:
Name Address Percentage
B. Persons or corporate entities who hold by proxy the voting power of 5% or more:
Name Address Percentage
C. Stock held for others and for whom held:
1.Name/2.From Whom Held Address Percentage
1.
2.
1.
2.
1.
2.
CORPORATE REPRESENTATIVE
By:
SWORN TO and subscribed before me this day of , 20 _ , by
Such person(s) (Notary Public must check applicable box).
❑ is/are personally known to me.❑produced a current driver license(s). ❑ produced as identification.
(NOTARY PUBLIC SEAL)
Notary Public
PBSD 1997(Rev.02/22/2011) (Print,Type or Stamp Name of Notary Public)
6/29/2022 1:18 PM p.78
The School District of Palm Bid 23C-5L
Beach County
Question and Answers for Bid #23C-5L-Acrylic Coating for Sports Surfaces
Overall Bid Questions
There are no questions associated with this bid.
Question Deadline:Jul 11,2022 5:00:00 PM EDT
6/29/2022 1:18 PM p. 79
City of Boynton Contract#25-062PB
EXHIBIT"B"
VENDOR'S PROPOSALS
Piggyback Contract—Acrylic Coating for Sports Surfaces 9
'flflMONfl CMIIN DESIGN Armor Courts, LLC
3477 High Ridge Road 13477 High Ridge Road I Boynton Beach, Florida 33426
561-501-0885 I gvizzini@armorcourts.com www.armorcourts.com
RECIPIENT: Quote #95747
City Of Boynton Beach / Public Works, Engineering Sent on May 06, 2025
100 E Ocean Ave Persons Title Parks Superintendent
Boynton Beach , FL 33435
Phone: 561-742-6206 Salesperson Keith Hoersch
SERVICE ADDRESS: Salesperson Nick Camacho
Property Meadows Park
4305 North Congress Avenue Name
Boynton Beach, Florida 33426
Revised #0
Total $28,000.00
1 of 3 pages
IMOD
M- REPAIR OD COMB Armor Courts, LLC
3477 High Ridge Road 13477 High Ridge Road I Boynton Beach, Florida 33426
561-501-0885 I gvizzini@armorcourts.com I www.armorcourts.com
Product/Service Description Qty. Total
Palm Beach County Contractor to supply all material, labor, &equipment to
Approved Spec. Playcourt resurface Qty (2)tennis courts courts.
Surfacing- 1600 sqyd
@17.50 The surface to be coated must be sound, smooth and free from
dust, dirt and oily material.All mildew is to be removed with a
pressure washer with no additives.
All cracks 1/8"or greater in width shall be cleaned out and filled
with Plexipave or similar Acrylic Crack Filler or equivalent.All
repaired areas shall be flush with surrounding surface. If not,
they shall be ground or rolled as needed to make them flush and
even.
Prior to the application of surfacing materials,the entire surface
shall be inspected for any depressions or irregularities.After the
surfaces have been flooded, any depressions covering a nickel
shall be corrected by the following method. Depressions and
irregularities shall be filled with Court Patch Binder or equivalent
according to
specifications using the following mix:Court must have enough
existing pitch in order for the court to drain and dry properly
regardless of patching depth.
Fiberglass applications shall be installed over the prepared
surface.The fiberglass shall be 10 x 20 mesh resin-coated
fiberglass(asphalt-coated fabric is not acceptable).The
fiberglass shall be rolled out into the Plexibond and stretched
tight.The Plexibond Coating shall be applied using a"wet on
wet"method.The Plexibond Coating shall be
diluted two part Plexibond to one part water prior to application.
Adjacent panels shall be overlapped a minimum of 3".Wrinkles
in the fiberglass membrane shall be corrected prior to
application of the acrylic resurfacer.
After the fiberglass coating and acrylic coats are applied and
cured we install 3 coats of Plexipave a textured acrylic color
coat system.
You may choose up to 2 different colors for the court surface.
**Additional court colors&special order colors will require
special pricing.Contact your representative for more
information**
After the color system has been and applied we will seal and
stripe the lines in a highly textured white paint for crisp concise
lines for basketball, tennis, or pickleball or unless noted in this
proposal.
**Any additional play court designs will be assessed monetarily
based on the individual requests and must be approved in
writing with design requirements prior to work beginning**
2 of 3 pages
RIPAIR11J1JS Armor Courts, LLC
IU
3477 High Ridge Road I 3477 High Ridge Road I Boynton Beach, Florida 33426
561-501-0885 I gvizzini@armorcourts.com I www.armorcourts.com
Product/Service Description Qty. Total
Contract Lump Sum 1600 $28,000.00
Excluding Options If
Provided in Quote
Total $28,000.00
Reviews
hanal cd Barb Napeloni Colleen MacLeod
Staff did a great job on the pickleball Armor Courts has been a delight to Armor Court to the rescue! I originally
courts! work with.Gabrielle in the office was hired another company to re-paint our
very pleasant and responsive when court. I waited 7 months and heard
answering any questions I had every excuse in the book for the
regarding billing and scheduling. delays. When the other company
Brian,the tech who single-handedly arrived at the end of November they
did the tennis court resurfacing was applied fiberglass to seams and then
amazing! So courteous, neat, hard- those seams swelled. The court look
working and respectful of noise levels terrible and I thought it was ruined.
and work hours.Our finished courts Two months later and our court was
look absolutely beautiful! still not painted. The company offered
We are all so pleased with all aspects to complete the job for a fraction of
of Armor Courts' outstanding service the price because they recognized
Thank you! that they were at fault but it wasn't
Barbara Napeloni worth it. I called Armor and they wer...
President
Rhum Cove Condominium
Association
By evidence of my signature, I affirm that I have read this quote carefully before signing and having done so,fully agree to be
bound by all of its terms and conditions.Once approved quote is returned you will be sent our Contract Terms and
Conditions via DocuSign for complete execution.
I am authorized to approve and sign this this proposal as acceptance to the project its options,and all of its terms and
conditions.
Signature: Date:
3 of 3 pages
A I LI HHIR MORNCOf OES Armor Courts, LLC
3477 High Ridge Road 13477 High Ridge Road I Boynton Beach, Florida 33426
561-501-0885 I gvizzini@armorcourts.com www.armorcourts.com
RECIPIENT: Quote #95748
City of Boynton Beach / Public Works Engineering Sent on May 06, 2025
848 Northwest 13th Avenue Persons Title Park Supervisor
Boynton Beach, Florida 33426
Phone: 561-466-1334 Referred By Prey Client
Salesperson Nick Camacho
Property Pioneer Canal Park
Name
Revised #0
Total $25,235.00
1 of 3 pages
'flflMMAIN NI O�fl,C0�lfl
S Armor Courts, LLC
3477 High Ridge Road 13477 High Ridge Road Boynton Beach, Florida 33426
561-501-0885 gvizzini@armorcourts.com I www.armorcourts.com
Product/Service Description Qty. Total
Palm Beach County Contractor to supply all material, labor, &equipment to resurface 1442 $25,235.00
Approved Spec. Playcourt Qty 2 tennis courts.
Surfacing-#23C-5L
The surface to be coated must be sound, smooth and free from
dust, dirt and oily material.All mildew is to be removed with a
pressure washer with no additives.
All cracks 1/8"or greater in width shall be cleaned out and filled
with Plexipave or similar Acrylic Crack Filler or equivalent.All
repaired areas shall be flush with surrounding surface. If not, they
shall be ground or rolled as needed to make them flush and
even.
Prior to the application of surfacing materials, the entire surface
shall be inspected for any depressions or irregularities. After the
surfaces have been flooded, any depressions covering a nickel
shall be corrected by the following method. Depressions and
irregularities shall be filled with Court Patch Binder or equivalent
according to
specifications using the following mix: Court must have enough
existing pitch in order for the court to drain and dry properly
regardless of patching depth.
Fiberglass applications shall be installed over the prepared
surface. The fiberglass shall be 10 x 20 mesh resin-coated
fiberglass (asphalt-coated fabric is not acceptable). The fiberglass
shall be rolled out into the Plexibond and stretched tight. The
Plexibond Coating shall be applied using a"wet on wet"method.
The Plexibond Coating shall be
diluted two part Plexibond to one part water prior to application.
Adjacent panels shall be overlapped a minimum of 3". Wrinkles in
the fiberglass membrane shall be corrected prior to application of
the acrylic resurfacer.
After the fiberglass coating and acrylic coats are applied and
cured we install 3 coats of Plexipave a textured acrylic color coat
system.
You may choose up to 2 different colors for the court surface.
**Additional court colors & special order colors will require special
pricing. Contact your representative for more information **
After the color system has been and applied we will seal and
stripe the lines in a highly textured white paint for crisp concise
lines for basketball, tennis, or pickleball or unless noted in this
proposal.
**Any additional play court designs will be assessed monetarily
based on the individual requests and must be approved in writing
with design requirements prior to work beginning**
2 of 3 pages
QHCJ!HJS Armor Courts, LLC
3477 High Ridge Road 13477 High Ridge Road I Boynton Beach, Florida 33426
561-501-0885 I gvizzini@armorcourts.com www.armorcourts.com
Total $25,235.00
Reviews
hanal cd Barb Napeloni Colleen MacLeod
Staff did a great job on the pickleball Armor Courts has been a delight to Armor Court to the rescue! I originally
courts! work with.Gabrielle in the office was hired another company to re-paint our
very pleasant and responsive when court. I waited 7 months and heard
answering any questions I had every excuse in the book for the
regarding billing and scheduling. delays. When the other company
Brian,the tech who single-handedly arrived at the end of November they
did the tennis court resurfacing was applied fiberglass to seams and then
amazing! So courteous, neat, hard- those seams swelled. The court look
working and respectful of noise levels terrible and I thought it was ruined.
and work hours.Our finished courts Two months later and our court was
look absolutely beautiful! still not painted. The company offered
We are all so pleased with all aspects to complete the job for a fraction of
of Armor Courts' outstanding service the price because they recognized
Thank you! that they were at fault but it wasn't
Barbara Napeloni worth it. I called Armor and they wer...
President
Rhum Cove Condominium
Association
By evidence of my signature, I affirm that I have read this quote carefully before signing and having done so,fully agree to be
bound by all of its terms and conditions. Once approved quote is returned you will be sent our Contract Terms and
Conditions via DocuSign for complete execution.
I am authorized to approve and sign this this proposal as acceptance to the project its options,and all of its terms and
conditions.
Signature: Date:
3 of 3 pages