R25-199 RESOLUTION NO. R25-199
] A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, AUTHORIZING THE MAYOR TO EXECUTE A LETTER
3 OF AGREEMENT AND CONTRACT WITH UNIVERSITY OF NORTH
4 FLORIDA TRAINING AND SERVICES INSTITUTE,INC., D/B/A INSTITUTE
5 OF POLICE TECHNOLOGY AND MANAGEMENT FOR THE PEDESTRIAN
6 AND BICYCLE SAFETY HIGH VISIBILITY ENFORCEMENT AND SUPPORT
7 PROGRAM; AND FOR ALL OTHER PURPOSES.
8
9
10 WHEREAS, the Florida Department of Transportation ("FDOT"), through a grant with the
II University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology
12 and Management (IPTM), Project No. 433144-1-8404, Contract No. G3E95 utilizes law
13 enforcement support to reinforce safe pedestrian, bicyclist, and driver behaviors in priority
14 counties in Florida. The goal of this effort is to reduce traffic crashes resulting in serious and fatal
15 injuries to pedestrians and bicyclists using high visibility education and enforcement details; and
16 WHEREAS, the Boynton Beach Police Department ("BBPD") is allocated $5,389.98 toward
17 overtime to support these efforts; and
18 WHEREAS, approval of this subcontract will allow BBPD to conduct education and
19 enforcement operations in areas specified as high-frequency crash fatality locations for
20 pedestrians and bicyclists; and
21 WHEREAS, the total contract amount will not exceed $5,389.98 with a contract period to
22 begin upon execution and will end on May 8, 2026; and
23 WHEREAS, the contract requires the City to indemnify FDOT and the University of North
24 Florida for acts of its employees; and
25 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
26 best interests of the City's citizens and residents to approve a Letter of Agreement and Contract
27 with University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police
28 Technology and Management for Pedestrian and Bicycle Safety High Visibility Enforcement and
29 Support Program.
30
31
32
RESOLUTION NO. R25-199
33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
34 BEACH, FLORIDA, THAT:
35 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
36 being true and correct and are hereby made a specific part of this Resolution upon adoption.
37 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
38 approve a Letter of Agreement and Contract with University of North Florida Training and Services
39 Institute, Inc., d/b/a Institute of Police Technology and Management for Pedestrian and Bicycle
40 Safety High Visibility Enforcement and Support Program in the amount of $5,389.98 (the
41 "Agreement"), in form and substance similar to that attached as Exhibit A.
42 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
43 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any
44 ancillary documents required under the Agreement or necessary to accomplish the purposes of
45 the Agreement and Resolution.
46 SECTION 4. The City-executed Agreement shall be forwarded to Jaclyn Smith to obtain
47 execution of the Agreement by the University of North Florida Training and Services Institute, Inc.,
48 d/b/a Institute of Police Technology and Management. Jaclyn Smith shall be responsible for
49 ensuring that one fully-executed Agreement is returned to the City to be provided to the Office
50 of the City Attorney for forwarding to the City Clerk for retention as a public record.
51 SECTION 5. This Resolution shall take effect in accordance with the law.
52
53
54
55 [SIGNATURES ON THE FOLLOWING PAGE]
56
RESOLUTION NO. R25-199
57 PASSED AND ADOPTED this 5441 day of U 2025.
58 CITY OF BOYNTON BEACH, FLORIDA
59 YES/ NO
60 Mayor— Rebecca Shelton
61
62 Vice Mayor—Woodrow L. Hay
63
64 Commissioner—Angela Cruz ✓
65
66 Commissioner—Thomas Turkin
67
68 Commissioner—Aimee Kelley ✓
69
70 VOTE S'Q
71 ATT ST: a ip A
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73 y.
74 Maylee l e , - , MPA, . Rebecca Shelton
75 City Cler r'pY NTON`��I Mayor
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76 p��,0RPORgTF�(9 N4`
77 i Ei' SEAL :i�•, APPROVED AS TO FORM:
78 (Corporate Seal) ,� :INCORPORATED; S
79 's 1920 .:
80 % llGtin
81 \%, FLOR\07 Shawna G. Lamb
82 City Attorney
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July 1,2025
Mr. Chris Craig
Traffic Safety Administrator
Florida Department of Transportation
605 Suwannee Street, MS 53
Tallahassee,Florida 32399
RE: Pedestrian and Bicycle Safety High Visibility Enforcement and Support Program
Project Number: 433144-1-8401
Contract Number: G3E95
Dear Mr. Craig,
We are requesting subcontract approval under the aforementioned subgrant agreement. The request is
for approval of a contractual services agreement between IPTM and City of Boynton Beach in the
amount of$5,389.98. Under the contract,Boynton Beach Police Department will conduct overtime high
visibility education and enforcement operations through May 8, 2026.
I appreciate your consideration of this request.
Sincerely, %
,IIT
Angel Williams
Coordinator
Attachment
I
,I
Training the Next Generation of Law Enforcement
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Letter of Aflroontont and Contract
In this contract between the City of Boynton peach("Vendor")and University of North Florida Training and
Services Instituto,Inc.,(Ilbla Institute of Police Technology and Mai ("IPTM"1,a direct support
organization of the University of North Florida("University"),the Vendor shall perform the services as outlined In the
scope of services(Exhibits A&13).*the contract period will begin upon execution and will end on May 8, 2026.
Total contract amount will not exceed $6,309.90
The parties to this contract shall be bound by all applicable slate and federal requirements as outlined in Florida
Department of Transportation(FOOT)Project!!433144-1.8404, FOOT Contract 1/G3E95. All services must be
completed by May 0,2026. The final Invoice must be received by June fi,2026 or payment will be forfeited,
It is expressly understood that the Vendor is an independent contractor,and not an agent of the FU01'or tho
University 01 North Florida. the FUOI and tate University's("State Agencies"or individually"Slate Agency")respective
total liability in negligence or indemnity for acts of its employees or officers shall not exceed the limits of their waiver of
sovereign immunity provided under Section 760.28, Florida Statutes. The FOOT, the University,and the Vendor shall
each be responsible for its own attorney fees in the event of a dispute.
To the fullest extent permitted by law, the vendor shall indemnify and hold harmless IPTM and the State of Florida,
Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses
and costs, Including, but not limited to,reasonable attorney's fees, to the extent caused by the negligence,
• recklessness or Intentional wrongful misconduct of the contractor/consultant and persons employed or utilized by the
contractor/consultant in the performance of this Agreement.
This Indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph Is Intended to
nor shall It constitute a waiver of the Stale of Florida and IPTM's sovereign immunity.
Vendor Is a subdivision, as defined In Section 768.28, Florida Statutes, and Vendor agrees to be fully responsible only
to the extent provided by Section 768.28, Florida Statutes,for the negligent or wrongful acts or omission of any
employee of the Vendor while the employee is acting within the course and scope of the employee's employment, and
for any damages proximately caused by said acts or omissions or torts.
Nothing heroin shall be construed as consent by a State Agency or political subdivision of the State of Florida to be
sued by third parties in any matter arising out of this contract No Slate Agency or subdivision indemnifies any other
party or person beyond the extent permitted under the law, no platter what the circumstances. Nothing herein shall be
construed as a waiver by tho FOOT, the University, and the Vendor of any rights or limits to liability existing under
Section 768.28, Florida Statutes.
In accordance with the contract,the Vendor is authorized to perform the tasks detailed In the scope of services
(Exhibits A& 13)and Is fully responsible for satisfactory completion of all services. Services performed prior to receiving
an executed contract from the University will not be ellgibio for reimbursement.This contract does not Involve the
purchase of'Tangible Personal Property,as defined In Chapter 273, Florida Statutes.
This is a cost reimbursable contract. To be eligible for reimbursement, all costs must be allowable pursuant to state
and federal expenditure laws, rules and regulations and must be essential to the successful completion of the tasks
identified In Ibis contract for services.
If a cost bonolits more than one project,a determination must be 010cle and documentation provided to support that
the cost is distributed in a reasonable and consistent manner across all benefiting projects.
CANCELLATION:This contract may be unilaterally cancelled by FOOT or the University for refusal by Jho Vendor to
allow public access to all documents, papers, letters, or other material made or received by the Vendor in conjunction
with this contract, unless Florida law provides that the records ore confidential andlor exempt from the disclosure
requirements of section 24(1)of Article 1 of the state constitution and section 119.01(1), Florida Statutes.
1
City of Boynton Beach
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EXHIBIT"A"
SCOPE OF SERVICES
PEDESTRIAN AND BICYCLE SAFETY
HIGH VISIBILITY EDUCATION AND ENFORCEMENT CAMPAIGN
OBJECTIVE:
The Florida Department of Transportation("FOOT"), through a subgrant with University of North Florida
("University"),will utilize law enforcement support to reinforce safe pedestrian, bicyclist, and driver
behaviors in priority counties in Florida. The goal of this effort is to reduce traffic crashes resulting in
serious and fatal injuries to pedestrians and bicyclists using high visibility education and enforcement
details.
II. PURPOSE:
In 2023, 3,376 people lost their lives in traffic crashes on Florida's roadways. More than 23%of them were
pedestrians(791)and more than 6%were bicyclists(234).
The Purpose of this funding opportunity Is to develop and implement effective community level High
Visibility education and enforcement details In areas with the highest representation of traffic crashes
resulting in serious and fatal injuries to pedestrians and bicyclists.
•I'he project Goal is to mitigate crashes by increasing awareness of and compliance with traffic laws that
• protect the safety of pedestrians and bicyclists on Florida's roads.
Pedestrians and bicyclists aro more vulnerable than all other road users.Traffic crashes involving
pedestrians and bicyclists are more likely to result in fatal or serious injuries than any other typos of traffic
crashes.
Speed, impairment,and distractions contribute to unsafe conditions for pedestrians and bicyclists and may
be included in enforcement operations where there is data to support the need for these interventions to
Improve the safety of pedestrians and bicyclists.
Pedestrian decoys may only be included in enforcement operations to improve driver yield rates at mid-
block crossing locations to improve the safety of pedestrians and bicyclists.
This campaign is a component of Florida's Bicycle/Pedestrian Focused Initiative and Is implemented by
the Institute of Police Technology and Management(IPTM)under the direction of the Florida Department
of Transportation(FOOT). This campaign supports the goals established In Florida's Pedestrian and
Bicycle Strategic Safety flan. High Visibility Enforcement activities are being implemented to mitigate
crashes by educating pedestrians, bicyclists, and motorists on traffic laws pertaining to pedestrian and
bicycle safety and increasing compliance with those laws,
III. IPTM RESPONSIBILITIES:
IPTM will provide the required training/training materials,a copy of Florida's Pedestrian and Bicycle
Strategic Safety Plan, and educational materials to the Vendor for distribution during enforcement
operations upon contract execution. Additional educational materials, bicycle lights, and electronic media
may bo requested by the Vendor but are subject to availability. IPTM reserves the right to review and audit
the Vendor's compliance with the terms of this Letter of Agreement and Contract. IPTM also reserves the
right to reduce the amount of funding allocated under this Lotter of Agreement and Contract when it is
determined that the Vendor will be unable to properly utilize the full funding amount as outlined herein.
IV. VENDOR SERVICES ANI) RESPONSIBILITIES:
Vendor will provide high visibility education and enforcement of all road users, including pedestrians,
bicyclists, and motorists, to change behaviors and improve the safety of pedestrians and bicyclists,Vendor
will conduct on-street education and enforcement details at pre-approved locations within pre-approved
times and distribute educational materials with each contact. Education is the preferred method of
behavior correction. Warnings and/or citations to pedestrians, bicyclists, and motorists will be guided by
2
City of Boynton Beach
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the Vendor's policies and procedures and must comply with Florida law. These operations are designed to
reach more than just the Individuals who aro stopped or contacted, they should also he highly visible to
anyone driving, walking, or biking In the area in a way that associates the enforcement activity with the
safety awareness campaign.The Vendor shall record all detail activity that documents the education and
enforcement outputs for each detail concluded during the contract period using the provided online
platform.
To be reimbursable, activities conducted by the Vendor must meet the requirements listed in this Letter of
Agreement rind Contract to include the following:
O Operations must begin within 60 clays of the contract execution date. Exceptions require the approval
of IPTM.
o Uniy overtime hours for sworn law enforcement officers are eligible for reimbursement(non-sworn
civilian personnel are not eligible unless explicitly approved in writing by IPTM).
Operations must be highly visible to anyone driving,walking,or biking in the area. It is strongly
suggested that operations include a combination of high visibility elements with a coordinated media
awareness campaign similar to those used in sobriety checkpoints or other enforcement moblllzatlons.
u Funds may not to be used to supplant the Vendor's enforcement and educational efforts funded by
other local, state,or federal sources. i)uplicated efforts are not eligible for reimbursement.
o Vendor will not be reimbursed for education and enforcement details that take place at locations
outside of those pre-approved by the FI)OT and outlined ill Exhibit C of this agreement.
o Vendor will not be reimbursed for education and enforcement details that take place outside of the
day(s)and times of day pre-approved by the FI)OT and outlined In Exhibit C of this agreement(each
detail location may have different pre-approved days and times of day).
Minimum Level of Service
Vendor shall conduct highly visible education and enforcement operations at each of the identified
locations outlined in Exhibit C of this agreement, prioritizing efforts towards higher ranked(Tier 1)
locations.
1113oth Tier 1 and Tier 2 locations:Tier 1 locations shall be worked from contract execution through
May 8, 202.6. Tier 2 locations can be worked in addition to Tier 1 locations from February 1, 2026
through May 8,2026.
NlOniy tier 2 locations shall be worked from contract execution through May 8, 2026.
A Im111imuna of two(2)media engagements should be conducted in conjunction with these high visibility
enforcement operations during the contract period.
Vendor performance will be evaluated based on their prioritization of enforcement details to areas with the
highest representation of traffic crashes resulting in serious and fatal Injuries to pedestrians and bicyclists
and on the visibility of the mobilization.
o Vendor will not be reimbursed for administrative time, travel time, meal breaks or other hours that are
not for participation in the education and enforcement overtime details aimed at reducing traffic
crashes resulting In serious or fatal injuries to pedestrians or bicyclists,or attendance at required
training outside of the training requirement listed within this contractual service agreement.
o Each officer Is limited to a maximum of eight(8) hours of reimbursable overtime In any single day
(defined as 12:00 a.m. to 11:59 p.m.), unless there are extenuating circumstances at the and of a shift
City of Boynton Beach
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that causes the hours to exceed this limit. Extenuating circumstances must be documented In the
activity report. 'I here Is no pay period 1111111.
• Officer training is mandatory. For their overtime hours to be reimbursable, officers working the
education and enforcement details must first complete the required four-hour training course titled
"Pedestrian and Bicycle)Law Enforcement:Laws, Procedures and Bost l'uaclicos." To remain eligible,
officer"refresher training"is required for any officer who completed the four-hour training course titled
"Podostdan and li/cycle Law Enforcement:Laws, Procedures and Bost Pmcllcos"prior to Juno 30,
2024. 'Ulm refresher training class filled"Pedestrian &Bicycle Safety:A Law Enforconuoil Review"is
not a substitute for the 4-hour classroom course for initial eligibility Into this program.
• Vendor may be reimbursed for a limited number of sworn law enforcement officers to attend the
required four-hour training course tilled "Podostrlan and Bicycle Law Enlorcomonl:Laws, Procedures
and Bast Pracflcos"or the two(2)hour online refresher training course titled"Pedestrian & Bicycle
Safely:A Law l.nforcemen1 Review", I'or thou' overtime hours to be reimbursable, attendance at the
training must be within the contract period and must be on overtime states. Although ovary sworn law
enforcement officer may attend the training, overtime reimbursement is limited to those officers who
will actually lake part In education and enforcement details.
• Public awareness Is a key element of the high visibility enforcement model. The Vendor Is strongly
encouraged to distribute a minlmun of two(2)media releases during the contract period.The first
media release announcing that operations are beginning should be distributed a minimum of seven (7)
clays in advance of the first education/enforcement detail. The second media release should Include a
reminder that details are ongoing. This second media release should be distributed approximately
halfway through the contract period.Additional media engagement is also encouraged throughout the
contract period. Media releases may include social or digital media but must also be distributed
through local media outlets. Proof of media engagement should be provided within 30 days of the
press release or news report.
• The Vendor shall distribute the provided safety educational materials during all education and
enforcement details. Materials will be provided to Vendor free of charge for this purpose.
• Vendor may elect to participate in bicycle light distribution to improve nighttime visibility and
compliance with P.S. 316.2065(7).A Bicycle Light Distribution Assurance Form provided by IPTM is
required for each bicycle light sot that is distributed. The required documentation must be signed by
the officer and submitted to IPTM or through the provided online platform along with the detail report
for the period In which the lights were distributed.
• Invoice submissions must document that each officer was on overtime status while working the
education and enforcement details in order to be eligible for reimbursement.
HIGH VISIBILITY ENFORCEMENT(HVL)
All law enforcement agencies shall conduct High Visibility Enforcement while conducting enforcement
under this contractual service agreement.
High Vlsibinty Enforcement Is donned as:
Intense: Nnforcenlont activities are over and above what normally takes place.
Frequent: f_nforcenu:nt occurs often enough to create general deterrence.
Visible: A majority of the public sees or hears about the enforcement.
Strategic: Nnforcenlont targets high-risk locations during high-risk times.
4
City of Boynton 13mic:h
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APPROVED PERSONNEL LIST
Prior to comment!) the services outlined under this contract,Vendor must submit a list of personnel
authorized to participate in overtime details under this agreement through the provided online platform.
The name and fully loaded hourly overtime rates to be used for each officer must be submitted. The
overtime rates may include the costs of hourly over lime plus associated fringe benefits paid upon the
overtime. Only hours from officers listed shown on the authorized personnel Ilst are eligible for
reimbursement under this agreement. The authorized personnel list shall be updated as needed to add
officers and update overtime pay rates.
METHOD OF COMPENSATION/PAYMENT SCHEDULE
Invoices must be submitted at least monthly(every 30 days), beginning within 90 clays of the contract
execution dale. Invoices must contain the following:
• Invoice to Include summary of hours charged and total due.
• Payroll documentation: Vendor must submit payroll documentation to accompany each invoice. This
payroll documentation should clearly indicate that the detail hours worked under this contract were on
overtime status alorrq with the overtime rates that were_paid. As this is a cost-reimbursable contract,
IPTM can only reimburse the Vendor for an amount up to the total costs incurred for the overtime
worked;therefore,Vendor must include either a pay stub or payroll ledger documenting payment to
each officer for which reimbursement is requested. Il Is the responsibility of the Vendor to redact any
personally identifiable Information such as Social Security numbers prior to submission.
The overtime pay rate for personnel shall be based on the actual cost per employee In accordance
with the agency's payroll policy. Each agency shall comply with Fair labor Standards Act(FI-SA)
requirements and thresholds for overtime accrual and payment and its own policies and procedures,
insofar as those policies apply uniformly to both federally financed and other activities of the agency,
as required by 2 CFR 200.403(c). Additional hours may be called overtime, call-out, off duty, extra,
additional,etc.
As part of the"fully burdened"overtime costs, the agency can be reimbursed for the additional benefit
costs paid on the overtime worked. These benefit costs must be additional costs incurred specifically
as a result of the overtime being reimbursed. These benefits may include associated portions of FICA
(Social Security and Medicare),Worker's Compensation, Retirement benefits, and fixed shift
differential costs. Prorated portions of leave accrual, health/life Insurance, uniform allowance,vehicle
usage,salary incentive, and other standard benefits cannot be reimbursed as they aro not additional
costs incurred specifically as a result of the overtime worked.
o Detail Activity: Vendor shall record detail activity that documents the education and enforcement
outputs for each detail conducted through the provided online platform. The activity will document that
each detail conducted meets the minimum level of service as outlined in this agreement and show the
officers assigned,date, clays and/or(Imes, location, contacts made, number of materials distributed,
and the numbers of educational contacts,warnings and citations Issued to motorists, pedestrians, and
bicyclists for each statute. t)etail Activity submissions shall be consistent with the corresponding
invoices and payroll documentation.
All invoices must be submitted through the provided online platform. In case the provided online platform Is
unavailable, invoice documentation can be sent electronically to ped.bike.saft;l chi iptm.org,
All requests for reimbursement shall be signed by an Authorized Representative of the Vendor, or their
delegate.
The University has 40-days to review and process invoices for services. This process begins on the date
the Vendor invoice is received, inspected,and approved. Invoices may be returned if not completed
properly. If a payment Is not available within el0 days from the University approval, a separate interest
5
City of Boynton Beach
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penally al a rate as established pursuant to Section 55.03(1), F.S.,will be clue and payable, In addition to
the invoice amount, to the Vendor. Interest penalties of less than one(1)dollar will not be enforced unless
the Vendor requests payment. Invoices that have to be returned to a Vendor because of Vendor
preparation errors will result in a delay in the payment and Is not subject to the interest penalty. The
Vendor payment requirements do not start until a properly completed financial reimbursement request Is
provided to the University.
FINANCIAL- CONSEQUENCES
Payment shall be made only after receipt and approval of services provided. If the University determines
that the performance of the Vendor does not comply with the contract requirements, the University shall
notify the Vendor of the deficiency to be corrected, and the correction shall be made within a timeframe to
be specified by the University. If the deficiency Is subsequently resolved, the University agrees to pay the
Invoices)for the unpaid amount(s)during the next billing period. If the Vendor Is unable to resolve the
deficiency, the funds shall be forfeited at Um end of this contractual service agreement.
PRE-APPROVED HVE LOCATIONS
Education and enforcement overtime details are only authorized al locations(specific Intersections,
corridors, and/or regions)that have been pre-approved by the FDOT. Vendor may not be reimbursed for
efforts conducted at locations that have not been pre-approved, that lake place prior to the elate of the
approval of this agreement, or that do not comply with the minimum level of service as outlined in this
agreement.
Maximum number of officers permitted at pro-approved locations:
• 0.5 mile or loss-3 officers permitted
• 0.51 miles to 0.75 miles—5 officers permitted
• 0.76 miles or more—8 officers permitted
The Vendor will not be eligible for reimbursement for officers that exceed the maximum number permitted.
Each pre-approved location will have clearly defined boundaries;day(s)and limos of clay in which the
overtime details can be worked and will be outlined in Exhibit C.
REQUESTS FOR ADDITIONAL FUNDING
The Vendor may request an Increase to the total funding amount of this contract during the contract
period. If the funding Is available, the Increased funding request may be considered If the Vendor has:
• satisfied all of the provision listed within this contract
• submitted timely invoices and record of detail activity submissions
• conducted I LVE_overtime detail efforts In a manner that supports the stated goal
• expended 00%or more of the current contract funding anlounl
• pedestrian and bicyclist crash circumstances within the Vendor's Jurisdiction support the Increased
funding amount
Increased funding will be based upon availability and must bo approved by the FDOT.
Increased funding will be accomplished through an amendment to this contract which must be signed by
the FDOT, Vendor, and IPTM.
Requests for increased funding must be submitted to IPTM and received on or before February 27, 2026.
6
City of Iloynlon (leach
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NON-DISCRIMINATION AND ETHICAL STANDARDS
No person shall, on the ground of race,color, religion, sex, handicap, or national origin, bo subjected to
discrimination under any program or activity supported by this contract, The agency agrees to comply with
the Florida Civil Rights Act(F.S.760)
http:l/wvnv.teq.state.flts/slatuleslindex.cfm7App nlode=f)isplay StatuteRURL=0700-
0709/0760/0760.htm1
All officers participating In High Visibility Enforcement activities aro required to comply with the Law
Enforcement Officer Ethical Standards of Conduct as established by the Florida Department of Law
Enforcement lltlps:l www.idle.stale.flus/ContgpUCJS1/Menu/Otlicer-Requirements-Main-Page/LE-
Ethical-Standards•of-Conducl.aspx
CORE ACTIVITY PERFORMANCE MEASURES/MINIMUM LEVET.OF SERVICE TO L3E PERFORMED
AND CRITERIA FOR EVALUATING SUCCESSFUL COMPLETION.
Each law enforcement agency Is encouraged to complete all of the tasks as outlined within this contract.
All agencies are required to complete a minimum of(80%)eighty percent of contracted efforts within the
contract period to bo eligible for'agency of the year award"consideration. Each successive fiscal yoar,
agencies will be prioritized for funding based on percentage of performance expectations that were stet,
CONSEQUENCES FOR NON-PERFORMANCE
If the Vendor Is unable to properly utilize the full funding amount as outlined herein, the amount of funding
for subsequent periods may be reduced. In the event that the required services are In dispute, the invoice
may be pro-rated, reduced, or payment withheld until adequate documentation is provided to support the
completion of such services and the dispute is resolved, If requirements are not met,the invoice will be
pro-rated and payment will only be made for services that were completed as outlined in this agreement.
Failure to submit invoices,detail activity reports, or other deliverables as outlined in this contract may
result in termination of the agreement.
City of Iloynton(leach
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Docusign Envelope ID:B436C881-696A-4505-ABBO-B8B09DD4A817
Docuslwn Envelop°II):Uc/eUc3A-EE36.4E115.11UAE-3C11518047533
EXHIBIT"13"
EFFORT SUMMARY
FLORIDA'S PEDESTRIAN AND BICYCLE FOCUSED INTI-TIATIVE
I IIGH VISII3ILITY ENFORCEMENT CAMPAIGN
QUANTIFIABLE, MEASURABLE, AND VERIFIABLE DELIVERABLES
o A minimum of two(2) media engagements should bo conducted in conjunction wills these high visibility
enforcement operations:during the contract period.
O Detail Activity Reports shall be submitted for each education and enforcement detail worked.
o Bicycle Light Distribution Assurance Forms shall bo submitted for each bicycle light kit distributed.
▪ invoices shall be submitted fel each month ur payroll period In which overtime details were performed
beginning the month following contract execution.
PERFORMANCE MEASURES
Proof of performance:documentation shall be submitted. This includes, but is not limited to, the following:
• Detail Activity Submissions
• Proof of media engagements
• Proof of overtime hours worked
13t1DGET/COST ANALYSIS
• The name and fully loaded hourly overtime rates to be used for each officer must be submitted.
• The overtime rates may include the costs of hourly overtime plus associated fringe benefits paid upon the
overtime.
• Only hours from officers listed and shown on the authorized personnel list are eligible for reimbursement under
this agreement.
• Only overtime hours for sworn law enforcement officers are eligible for reimbursement(non-sworn civilian
personnel are not eligible unless explicitly approved in writing by IPTM).
• Each officer Is limited to a maximum of eight(8)hours of reimbursable overtime In any single day(defined as
12:00 a.m. to 11:69 p.m.).
• Only maximum number of officers permitted at pre-approved locations are eligible for reimbursement under this
agreement.
• Payroll documentation should clearly indicate that the detail hours worked under this contract were on overtime
status along with the overtime rates that were paid.
• Cil3oth Tier 1 and-Tier 2 locations: Tier 1 locations shall be worked from contract execution through May 8,
2026. Tier 2 locations can be worked in addition to Tier 1 locations from February 1,2026 through May 8,
2026.
NOnly Tier 2 locations shall bo worked from contract execution through May 8, 2026.
• Payment shall be made only after receipt and approval of services provided.
Total contract amount not to exceed: $6,389.98
B
City of Boynton Beach
Docusign Envelope ID 87D1FE76-5837-4628-A3E0-A4578C3C26A3
Docusign Envelope ID:B436CB81-696A-45C5-ABB0-B8B09DD4A817
Docuslon Envelope ID:BC76BC3A-EE30-4E135.98AE•3C13010C47633
EXHIBIT"C"
Locations for Boynton Beach Polico Department
Florida's Podostrian and Bicyclo Focused Initiative
High Visibility Enforcomont Campaign
limo Heil,e
(lank Roadway Name From To Length(ntiles) ller Day olthe Week
From To
41 CONGRESS AVENUE OCEAN DRIVE OLD DOM ION ROAD 0.53 2 2400 2200 MONDAY,WEDNESDAY,FRIDAY,SUNDAY
51 SFACIII.ST IILVU GATEWAY ULVO MIN TONE ROAD 1.04 2 1600 700 MONDAY,IHIOAY,SUNDAY
Data Samna StrollAnalyllay/1/t019.1/1WtON(do ntoidad Match zon).lath hilt unarm argeninta with ligh(epe,Mtlbnofl,,fl eo,Munwhin/Intabus 4Wudnand laleheeetopednhbns
at4 kkyal6U.
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City of Boynton 13each
Docusign Envelope ID:87D1 FE76-5837-462B-A3E0-A4578C3C26A3
Docusign Envelope ID:B436CB81-696A-45C5-ABBO-B8B09DD4A817
Docuslgn Envelope ID:8C7011C3A•EE38.4E1.15.88AE•3CB818C47533
EXHIBIT"C"
- I
2025-2026 HIGH VISIBILITY ENFORCEMENT PROGRAM
PALM UEACH COUNTY PEDESTRIAN/BICYCLE HIGH CRASH SEGMENTS
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Docusign Envelope ID:B436CB81-696A-4505-ABBO-138B09DD4A817
I)ocuslgn Envelope ID:UC78nC3A•I:E36.4Iat5•80AE-3CO61UC47G3
Letter of Agreement and Contract
Execution of Agreement.This Agreement may be simultaneously executed In a minimum of Iwo counterparts, each
of which so executed shall be deemed to be an original,and such counterparts together shall constitute one In the
same instrment.
University of North Florida Training and Services Institute, Inc.
d/b/a Institute of Police Technology and Management
Signed by:
8/18/2025
5C4( GeoitiAfIttRifii,74A%sistant Vice President Date
, DocuSlgn•d by:
4,.,,7 73w- 8/7/2025
Carr ion I(I i ° rector — — Date
VENDOR ACKNOWLEDGEMENT: By signing below, I certify that I have read the entire document, agree to abide by
the pricing and all terms and conditions of this Letter of Agreement and Contract, and that I am authorized to sign for
the Vendor.
Vendor Name: City of Boynton Beach
Address: 2100 High Ridge Road, Boynton Beach, Fl.33426
•
Vendor's Authorized Agent Signature Date
Re Vc.cc c.. %.\top _— — -- M�Or
Printed NameTille
CITYA'IT)ItNI:v'S I'i' Ii
Appro�-cBy: �/�Ct tt tl lc�al-ijy �`I is JTON
0.c,°�t�os�rF•, yo
QVA
, -nocuSigotd by: 1,' It•%C0Ry01tATEO:
CA i4 04.“g 07/09/2025 112:40 PM EDT r 1920
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i P �i1�Ivni- '`,. FLOR�Vi�
City of Boynton [leach
Docusign Envelope ID:87D1FE76-5837-462B-A3E0-A4578C3C26A3
Docusign Envelope ID:B436CB81-696A-45C5-ABB0-88B09DD4A81
I)ocuslUn Envelope II):1107811CJA•EE30-41115.98A1-•-3Cn818C47b3J
Exhibit "IP"
FY2025 - Subcontract Agreement Required Federal Clauses, Per Part V
The parties to this subcontract shall bo bound by all applicable sections of Part V:Acceptance and Agreement
of Project 11433144-1-8404, MOT Contract II G3E95.A final invoice must be received by June 5, 2026 or
payment will be for foiled.
II. t3uy America Act. 1 he Buy America Act prohibits the use of Federal highway safety grant funds to purchase
any manufactured product or softwarolinformatlon technology systems whose unit purchase price is$5,000 or
more, including motor vehicles, that is not produced in the United States. NITTSA may waive those
requirements if(1) their application would be Inconsistent with the public interest; (2)such materials and
products aro not produced in Ileo United States In sufficient and reasonably available quantities and of u
satisfactory quality; or(3) the inclusion of domestic material will Increase the cost of the overall Project
contract by more than 26 percent.
iii. Certification Regarding Federal Lobbying. The subcontractor certifies, to the best of his or her knowledge
and belief, that:
1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to
any person for Influencing or attempting to influence an officer or employee of any agency, a Member
of Congress,an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering Into of any cooperative agreement,and the extension,continuation,
renewal, amendment,or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will bo paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit
Standard Form-111, "I)isclosero Form to Report Lobbying,"In accordance with its instructions.
3. This certification Is a material representation of fact upon which reliance was placed when this
transaction was made or entered Into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 31 U.S.0 1352.Any person who fails to file the
required certification shall be subject to a civil penally of not loss than$10,000 and not more than
$100,000 for each such failure.
iv. Cooperation with tho Inspector General. It Is the duly of every subcontractor to cooperate with the inspector
general in any investigation,audit, inspection, review, or hearing pursuant to this Agmemont. Section
20.055(5), F.S.
v. DBE Assurance. The consultant or contractor and subconsuitant or subcontractor shall not discriminate on
the basis of race, color, natlonal origin,or sox in the performance of this contract. The consultant or contractor
shall carry out applicable requirements of 49 CFR, Parl 26 in the award and administration of USDOT-assisted
contracts. Failure by Iho consultant or contractor to cavy out those requirements Is a material broach of this
contract, which may result in the termination of this contract or such other remedy, as the Subrociplont or the
Department deems appropriate.
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City of Boynton(leach
Docusign Envelope ID•87D1FE76-5837-4628-A3E0-A4578C3C26A3
Docusign Envelope ID:B436CB81-696A-45C5-ABB0-B81309DD4A817
DocusIgn linvolopo ID:UC701lC3A-EIi3U-4l?85.98AL•-3C11010c47533
vi. i -Vorify. Any subcontractors performing work or providing sorvtcos pursuant to the subgrant agreement are
required to utilize the U.S. Departnulnl of Homeland Security's [-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the term of the Agreement.
vii. Nondiscrimination. During the performance of this subcontract, the Subcontractor agrees:
1. To comply with all Federal nondiscrimination laws and regulations,as may be amended from limo to
time
2. Not to participate(Woolly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation,as sot forth in Appendix i3 of 49 CFR part 21 and heroin
3. lo permit access to its books,records,accounts, other sources of Information, and its fneilitlos rns
required by the FOOT State Safety Office, USDOT, or NHTSA
4. That, In tire event cl Subcontractor falls to comply with any nondiscrimination provisions In this
subgrant, the Subrecipient will have the right to Impose such subgrant sanctions as It or NI ITSA
dutorminos are appropriate, including but not limited to withholding payments to the Subcontractor
under the contract/agreement until the Subcontractor complies; and/or canceling, terminaling, or
suspending a contract or funding agreement, in whole or in part.
viii. Clean Air Act and Federal Water Pollution Control Act, Subcontracts for amounts In excess of$160,000
must comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act(42
U.S.C.7401-7671q)as nmende(I, and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-
1397)as amended. Violations must be reported to the Federal awarding agency and the Regional Office of the
Environmental Protection Agency(EPA).
ix. Integrity Certification. The Subcontractor certifies that nollher it nor its contractors are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating In this
Agreement by any federal depart mond or agency. This certification Is a material represonlallon of fact upon
which the Department Is relying in entering this Agreement. If it is later determined that the Subcontractor
knowingly rendered an erroneous codification,In addition to other remedies available to the federal
government, the departnlont or agency with which Ills transaction originated may pursue available romedies,
including suspension and/or debarment. The Subcontractor shall provide to the Department immediate written
notice If at any lime the Subcontractor learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
x. Contract Work Hours and Safety Standards Act.All subcontracts In excess of$100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704,
as supplemented by Department of Labor regulations(29 CFR Part 6). tinder 40 U.S.C. 3702 of the Act, each
contractor must bo required to compute tho wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is
compensated at a rate of not less than ono and a half limos the basic rate of pay for all hours worked in
oxcoss of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work In surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies
or materials or articles ordinarily available on the open market, or contracts for transportation or transmission
of intelligonco.
xi. Indemnification and Insurance. To rho extent pornlilled by law and as limited by and pursuant to the
provisions of Suction 769,20, F.S., Om Subcontractor shall indemnify and hold harmless the Subrecipient and
rho State of Florida, Department of Transportation, including the Department's officers and ennployoos, from
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City of Boynton Beach
Docusign Envelope ID:87D1FE76-5837-4628-A3E0-A4578C3C26A3
Docusign Envelope ID:B436C881-696A-4505-ABB0-B8B09DD4A817
Docusign Envelope II):8C78BC3A-EL3O.41:85•5UAE•3CIf618C47533
liabilities,damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent
caused by the negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and
persons employed or utilized by the contractor/consultant in fie performance of this Agreement. This
Indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended
to nor shall it constitute a waiver of the Stale of Florida and the Subrccipient's sovereign immunity.
xii. Policy on Banning Text Messaging While Driving Act. In accordance with Executive Order 13513, Federal
Leadership on Reducing Text Messaging While Driving, and DOT Order 3902.10,Text Messaging While
f)riving, subcontractors are encouraged to:
Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or rented vehicles,Government-owned, leased
or rented vehicles,or privately-owned vehicles when on official business or when performing any work on
behalf of the Snbre.c:ipionI agency and/or the Government
Conduct workplace safety Initiatives in a manner commensurate with the size of the business,such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging
while driving,and education,awareness, and other outreach to employees about the safely risks associated
with texting and driving.
Insert the subs lance of this section, including this sentence, in all sub-agreement/subcontracts funded with the
subaward provided under this Agreement that are$15,000 or more.
xiii. Human Trafficking.The Subcontractor agrees that it and its employees that perform any work on the
subcontract shall not,during the term of this Agreement, engage In trafficking in persons, procure a
commercial sex act,or use forced labor In the performance of work on the subcontract.
xiv. Contracting with Small and Minority t3ushnesses,Women's Business Enterprises, and Labor Surplus
Area Firms. The Subcontractor agrees to take the following affirmative stops to assure that minority
businesses,women's business enterprise, and labor surplus are used when possible:
1. Place qualified small and minority businesses and women's business enterprises on solicitation lists;
2. Assure that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources;
3. Divide total requirements,when economically feasible,into smaller tasks or quantities to permit
maximum participation by small and minority businesses,and women's business enterprises;
4. Establish delivery schedules,where the requirement permits,which encourage participation by small
and minority businesses,and women's business enterprises;
5. Use the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce;and
6. Requiring the prime contractor, If subcontracts are to be let, to take the affirmative steps listed in
paragraphs(b)(1) through(6)of this section.
xv. Termination for Convenience. In accordance with Appendix II to 2 CFR Part 200—Contract Provisions for
Non-Federal Entity Contracts Under Federal Awards,either Party may terminate this Agreement for
convenience upon Thirty(30)calendar days'advance written notice to the other Party. Termination of this
Agreement,as such,will not affect payment for services satisfactorily furnished prior to the termination.
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City of Boynton Reach