R25-200 RESOLUTION NO. R25-200
1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, AMENDING THE CITY'S PROCUREMENT POLICY TO
3 REQUIRE THREE WRITTEN QUOTES FOR PERSONAL PROPERTY,
4 COMMODITIES, AND SERVICES (NON-CONSTRUCTION) PURCHASES
5 BETWEEN $20,000.01 AND $75,000.00, WITH COMMISSION
6 APPROVAL REQUIRED FOR AMOUNTS EXCEEDING $75,000.01; AND
7 FOR ALL OTHER PURPOSES.
8
9 WHEREAS, the City Commission previously approved Resolution No. R22-132, which
10 increased the quote procurement threshold from $35,000 to the current $50,000 limit; and
1 WHEREAS, current market conditions have significantly impacted the cost of goods,
12 services, and construction projects. The existing threshold, $50,000 for general procurement, no
13 longer reflects the economic realities of today's marketplace, where inflation, supply chain
14 disruptions, and rising labor and material costs have led to increased pricing across nearly all
15 sectors; and
16 WHEREAS, raising the quote threshold for formal bidding and City Commission approval
17 from $50,000 to $75,000 for general procurements aligns the City's policy with current industry
18 standards and regional best practices; and
19 WHEREAS, this adjustment will enhance operational efficiency by reducing unnecessary
20 delays in the procurement process, allowing staff to respond more quickly to departmental needs
21 while still maintaining transparency, accountability, and fiscal oversight; and
22 WHEREAS, these updates will streamline administrative processes, reduce commission
23 agenda volume for routine procurements, and empower departments to act with greater agility,
24 ultimately supporting the City's ability to deliver timely services and capital improvements to the
25 community; and
26 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
27 best interests of the City's citizens and residents to amend the City's Procurement Policy to allow
28 three written quotes for Personal Property, Commodities, and Services (Non-Construction)
29 purchases between $20,000.01 and $75,000.00, with Commission approval and/or formal bidding
30 required for amounts exceeding $75,000.01, unless otherwise exempt from the Procurement
31 Policy.
RESOLUTION NO. R25-200
32 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
33 BEACH, FLORIDA, THAT:
34 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
35 being true and correct and are hereby made a specific part of this Resolution upon adoption.
36 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
37 amend the City's Procurement Policy to allow three written quotes for Personal Property,
38 Commodities, and Services (Non-Construction) purchases between $20,000.01 and $75,000.00,
39 with Commission approval and/or formal bidding required for amounts exceeding $75,000.01 as
40 further detailed in Exhibit A, attached hereto.
41 SECTION 3. This Resolution shall take effect in accordance with the law.
42
43
44
45
46 [SIGNATURES ON THE FOLLOWING PAGE]
47
RESOLUTION NO. R25-200 , I
48 PASSED AND ADOPTED this5+41 day of ��"'"S—
' 2025.
49 CITY OF BOYNTON BEACH, FLORIDA
50 YES / NO
51 Mayor– Rebecca Shelton
52
53 Vice Mayor–Woodrow L. Hay
54
55 Commissioner–Angela Cruz
56
57 Commissioner–Thomas Turkin
58
59 Commissioner–Aimee Kelley
60
61 VOTE D
62 A ' ST:
63
64 11._Alla
65 Maylee II- _ us, MPA, C R ecca Shelton
66 City Clerk ' ,,,, `, Mayor
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67 c :'VORgP•6'<<\•
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68 ; F°� •'•��,1$� APPROVED AS TO FORM:
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69 (Corporate Seal) $ 0: i
70 ..INCORPORATED; i
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72 '`. FLORIOP ' Shawna G. Lamb
73 ����"" City Attorney
INTRODUCTION
PURPOSE:
As approved and codified in ARTICLE IV. PURCHASING AND CONSULTANTS Sec. 2-56.1
Exceptions to competitive bidding (b) The City Manager shall establish procurement policies on
any purchase of personal property, commodities, services, or construction.
The purpose of this Purchasing Manual ("Manual") is to set forth the City of Boynton Beach
("City") policies for the purchase of supplies, equipment, and services and provide for the fair
and equitable treatment of all persons and entities involved in Purchasing by the City. The
manual also aims to maximize the Purchasing value of public funds and provide safeguards for
maintaining a Purchasing system of quality and integrity.
This Manual provides the policies and procedures that frame the Purchasing of contractual
services and commodities, beginning with the Purchasing policy, proceeding through contract
document or purchase order preparation, contract administration, and eventually, contract
closeout.
The goal of the City is to get the best value for qualitative solicitations or the lowest price from a
responsive, responsible bidder for the Purchasing of commodities and services conducted by
fair and open competition and in accordance with all applicable Federal Statutes, Florida
Statutes, Palm Beach County Code, and the City Charter and Code of Ordinances of the City of
Boynton Beach.
Processina Reauirements and Aooroval Levels: Requirements for approvals of all
construction and non-construction purchases are as follows (all purchasing levels in this Policy
Manual refer to an annual City-wide spend per vendor or per construction project):
Personal Property, Commodities, and Services (Non-Construction) - Bid Threshold
$50,000 $75,000.00
Total Approval Level Total Purchase
Purchase Amount Requisition Process
Less than $20,000** One Quotation Department Head*
$20,000.01** to Three Written Quotes City Manager*
$4989 $75,000.00
$50,000 $75,000.01 & Formal Bid City Commission
over per annum**
Construction Projects - Bid Threshold $200,000
Total Purchase Approval Level Total Purchase
Amount Requisition Process
Less than $20,000 per One Quotation Department Director*
project
$20,000.01 to Three Written Quotes City Manager*
$199,999 per project
$200,000 or above Formal Bid Process City Commission
per project
*Or Designee—Note: Directors shall not sign any quotes from vendors that bind the City to any terms and conditions.
**Annual aggregate Citywide spend per vendor.