R25-223 N
RESOLUTION NO. R25-223
1
2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
3 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT WITH
4 PANTROPIC POWER, INC. TO RENT A 1.000 KILOWATT EMERGENCY
5 BACKUP GENERATOR AND ASSOCIATED CABLES AT THE EAST WATER
6 TREATMENT PLANT FOR A MONTHLY COST OF $11,056.80 AND
7 SERVICE COST OF $2,095 TWICE A YEAR, FOR A TOTAL ANNUAL COST
8 OF $136,871.60;AND FOR ALL OTHER PURPOSES.
9
10 WHEREAS, the City of Boynton Beach ("City") East Water Treatment Plant ("Plant")
11 operating permit requires an emergency backup power system to enable continuity during any
12 power outage; and
13 WHEREAS, while installation of a permanent backup power system is underway, the Plant
14 requires a temporary generator until the permanent backup power system installation is
15 completed; and
16 WHEREAS, on February 20, 2024, Sourcewell, a State of Minnesota local government and
17 service cooperative, issued a Request for Proposal ("RFP") to establish a cooperative purchasing
18 agreement for rental equipment, products, and related services for which they received a total of
19 seventeen (17) responses; and
20 WHEREAS, Sourcewell found Caterpillar, Inc. to be a responsive, responsible bidder and
21 awarded it a four-year contract with an option to extend the contract for one (1) additional one-
22 year term,from October 3, 2024, through June 11, 2028, under Contract No.040924-CAT("Master
23 Agreement"); and
24 WHEREAS, Pantropic Power, Inc., ("Vendor") is an authorized Caterpillar Inc. dealer with
25 its principal location in Miami, Florida; and
26 WHEREAS, the City desires to issue a purchase order and payment directly to the Vendor
27 for Services under the terms and conditions of the Master Agreement; and
28 WHEREAS, the requested Piggyback Agreement with the Vendor is necessary for the
29 Vendor to provide an emergency backup power system for the Plant; and
30 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
31 best interests of the City's citizens and residents to approve the Piggyback Agreement with the
32 Vendor to provide the temporary, emergency backup generator pending the installation of a
RESOLUTION NO. R25-223
33 permanent backup power generator, for a monthly cost of $11,056.80 and service cost of $2,095
34 twice a year, for a total annual cost of $136,871.60.
35 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
36 BEACH, FLORIDA, THAT:
37 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
38 being true and correct and are hereby made a specific part of this Resolution upon adoption.
39 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
4(1 approve the Piggyback Agreement between Vendor to provide the temporary, emergency backup
41 generator pending the installation of a permanent backup power generator, for a monthly cost of
42 $11,056.80 and service cost of $2,095 twice a year, for a total annual cost of $136,871.60, in form
43 and substance similar to that attached as Exhibit A.
44 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
45 authorizes the Mayor to execute the Piggyback Agreement. The Mayor is further authorized to
46 execute any ancillary documents required under the Piggyback Agreement or necessary to
47 accomplish the purposes of this Resolution.
48 SECTION 4. The City Clerk shall retain the fully executed Piggyback Agreement as a
49 public record of the City. A copy of the fully executed Piggyback Agreement shall be provided to
50 Bryan Heller to forward to the Vendor.
ci SECTION 5. This Resolution shall take effect in accordance with the law.
52
53
54
51 [SIGNATURES ON THE FOLLOWING PAGE]
56
RESOLUTION NO. R25-223
58 p
59 PASSED AND ADOPTED this 14t day of Lt..c.C.`t.,.,`Sc 2025.
60
61 CITY OF BOYNTON BEACH, FLORIDA
62 YES NO
63 Mayor— Rebecca Shelton ✓
64
65 Vice Mayor—Woodrow L. Hay
66
67 Commissioner—Angela Cruz
68
69 Commissioner—Aimee Kelley
70
71 Commissioner—Thomas Turkin �L
72
73 VOTE 5-0
74 ATTEST:
75
76 C/Z
7 -Maylee De J sus, MPA C Rebecca Shelton
78 City Clerk Mayor
79 =FBOYNT13'‘�
80 „•• •GO.... � � APPROVED AS TO FORM:
81 (Corporate Seal:' S, FEA •.c�
. 1NCDRp�
83 RATED \Agi,(
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1i
920 : s
R4 �� , Shawna G. Lamb
S
85 �`c (ORION r. City Attorney
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PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND PANTROPIC POWER, INC.
This Piggyback Agreement is made as of this _ day of , 2025 by and between
Pantropic Power, Inc., an authorized Caterpillar Inc. dealer with a principal address of 8205 NW
58th Street, Miami, FL 33166, hereinafter referred to as"Vendor,"and the City of Boynton Beach,
a municipal corporation organized and existing under the laws of Florida, with a business address
of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter referred to as "City."
RECITALS
WHEREAS, on February 20, 2024, Sourcewell, a State of Minnesota local government
and service cooperative, issued a "Request for Proposal" (RFP) to establish a cooperative
purchasing agreement for Rental Equipment, Products, and Related Services for which they
received a total of seventeen (17) responses; and
WHEREAS, Sourcewell found Caterpillar, Inc. ("Vendor"), to be a responsive,
responsible bidder, and awarded it a four-year (4) contract with an option to extend the contract
for one (1) additional one (1)year term, Contract No. 040924-CAT("Master Agreement"),with a
term of October 3, 2024, through June 11, 2028, by mutual agreement of the Parties to the Master
Agreement; and
WHEREAS,the City desires to obtain Rental Equipment, Products, and Related Services;
and
WHEREAS,the City's Purchasing Policy Section X—Alternatives to Formal Sealed Bids,
provides authority for the City to acquire or contract for services without utilizing a sealed
competitive method or the written quotations methods where the desired services are the subject
of an agreement that utilizes another government entity's contract, provided that the contract was
awarded based strictly on competitive bidding; and
WHEREAS, in order to maintain an emergency backup generator for the East Water
Treatment Plant, the City's Utilities Department is requesting the City enter into a Piggyback
Agreement with Vendor to provide an emergency backup power system ("Services"); and
WHEREAS, the Vendor has provided the City with a proposal for Services, attached as
Exhibit"A;" and
WHEREAS,the City desires to issue a purchase order and payment directly to the Vendor
for Services under the terms and conditions of the Master Agreement; and
Piggyback Contract 25-063PB—Pantropic Power,Inc. 1
WHEREAS, the City and Vendor have agreed to allow the City to piggyback the Master
Agreement, a copy of which is attached as Exhibit "B."
NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for
other valuable consideration received, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
AGREEMENT
1. The foregoing recitals are true and correct and are hereby incorporated into this Agreement.
2. TERM: The term of this Agreement commences on August 28, 2025, by the parties, and
will remain in effect until June 11, 2028. The initial term and any subsequent renewals of
this Agreement are subject to the renewal or extension of the Master Agreement. If the
Master Agreement expires or is terminated during the Term,this Agreement shall terminate
no later than six months after such expiration or termination of the Master Agreement.
3. CONTRACT TERMS: The Vendor shall complete the Services, as provided in Vendor's
Proposal attached as Exhibit "A"on the same terms and in the same manner as set forth in
the Master Agreement, except as otherwise provided herein. All recitals, representations,
and warranties of Vendor made by Vendor in the Master Agreement are restated as if set
forth fully herein, made for the benefit of the City, and incorporated herein, except that all
references to the"Sourcewell"are hereby replaced with the"City of Boynton Beach."The
City shall compensate the Vendor pursuant to the rates set forth in the Master Agreement
for the Services in an amount not to exceed $136,871.60 per year.
4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt
requested, or customarily used overnight transmission with proof of delivery, sent to:
City: Daniel Dugger, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/ Facsimile: (561) 742-6090
Copy: Shawna G. Lamb, City Attorney
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010/Facsimile: (561) 742-6090
5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be
mailed to:
Boynton Beach Finance Department
Attn: Accounts Payable
P.O. Box 310
Piggyback Contract 25-063PB—Pantropic Power,Inc. 2
Boynton Beach, FL 33425.
Invoices shall show the nature of the service and dates(s) of service. Invoices based on
hourly rates shall show the actual hours worked, person performing services, nature of the
service,hourly rate,and dates(s)of service. Invoices may be submitted no more frequently
than monthly. However, all services rendered prior to September 30th of any given year
are required to be invoiced by September 30th of that year. Vendor shall provide W-9 with
first invoice.
The fee shall be paid based on receipt of a proper invoice in accordance with the invoice
schedule indicated above. Payment will be made within 45 days of receipt of a proper
invoice in accordance with the Local Government Prompt Payment Act, Section 218.70,
et al., Florida Statutes. No payment made under this Agreement shall be conclusive
evidence of the performance of this Agreement by Vendor, either wholly or in part, and no
payment shall be construed to be an acceptance of or to relieve Vendor of liability for the
defective, faulty or incomplete rendition of the Services.
6. TAX EXEMPT: Prices applicable to City do not include applicable state and local sales,
use,and related taxes. The City is exempt from state and local sales and use taxes and shall
not be invoiced for the same. Upon request, City will provide Vendor with proof of tax-
exempt status.
7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein
shall be considered nor construed to waive City's rights and immunities under the common
law or section 768.28, Florida Statutes, as may be amended.
8. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the
Agreement, each Party shall bear its own reasonable attorney's fees and court costs.
9. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation
are exempt from public records disclosure until thirty (30) days after the opening of the
Bid unless the City announces intent to award sooner, in accordance with Florida Statutes
119.07.
The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall
comply with Florida's Public Records Law. Specifically, the Vendor shall:
A. Keep and maintain public records required by the City to perform the service;
B. Upon request from the City's custodian of public records, provide the City with a
copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla.
Stat. or as otherwise provided by law;
C. Ensure that public records that are exempt or that are confidential and exempt from
public record disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and, following completion of the contract,
Vendor shall destroy all copies of such confidential and exempt records remaining in
its possession once the Vendor transfers the records in its possession to the City; and
Piggyback Contract 25-063PB—Pantropic Power,Inc. 3
D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the
City, all public records in Vendor's possession All records stored electronically by
Vendor must be provided to the City,upon request from the City's custodian of public
records, in a format that is compatible with the information technology systems of
the City.
E. IF THE VENDOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS:
CITY CLERK OFFICE
100 E. OCEAN AVENUE
BOYNTON BEACH, FLORIDA, 33435
561-742-6060
CitvClerk(a bbfl.us
10. SCRUTINIZED COMPANIES - 287.135 AND 215.473: By execution of this
Agreement, Vendor certifies that Vendor is not participating in a boycott of Israel. The
Vendor further certifies that Vendor is not on the Scrutinized Companies that Boycott Israel
list, not on the Scrutinized Companies with Activities in Sudan List, and not on the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has
Vendor been engaged in business operations in Syria. Subject to limited exceptions
provided in state law, the City will not contract for the provision of goods or services with
any scrutinized company referred to above. Submitting a false certification shall be deemed
a material breach of contract. The City shall provide notice, in writing, to the Vendor of
the City's determination concerning the false certification. The Vendor shall have five (5)
days from receipt of notice to refute the false certification allegation. If such false
certification is discovered during the active contract term, the Vendor shall have ninety
(90) days following receipt of the notice to respond in writing and demonstrate that the
determination of false certification was made in error. If the Vendor does not demonstrate
that the City's determination of false certification was made in error, then the City shall
have the right to terminate the contract and seek civil remedies pursuant to Section 287.135,
Florida Statutes, as amended from time to time.
11. E-VERIFY: Vendor shall comply with Section 448.095, Fla. Stat., "Employment
Eligibility," including the registration and use of the E-Verify system to verify the work
authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall
result in termination of this Agreement. Any challenge to termination under this provision
must be filed in the Circuit Court no later than 20 calendar days after the date of
termination. If this Agreement is terminated for a violation of the statute by Vendor,
Vendor may not be awarded a public contract for a period of one (1) year after the date of
termination.
12. DISPUTES: Any disputes that arise between the parties with respect to the performance
of this Agreement, which cannot be resolved through negotiations, shall be submitted to a
court of competent jurisdiction exclusively in Palm Beach County, Florida. This
Piggyback Contract 25-063PB—Pantropic Power,Inc 4
Agreement shall be construed under Florida Law. WAIVER OF JURY TRIAL/CLASS
ACTION. All Parties to this Agreement agree that the underlying transactions
contemplated between them are complex and not appropriate for determination by a jury.
Therefore, both Parties herein WAIVE THEIR RIGHT TO A JURY TRIAL and they both
acknowledge that said waiver is a material inducement to the other into entering this
Agreement. In addition, thereto, Representative specifically and knowingly waives its
membership as a class action member in any purported class action or representative
therein.
13. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by
both parties. This Agreement may be signed by the parties in counterparts, which together
shall constitute one and the same agreement among the parties. A facsimile signature shall
constitute an original signature for all purposes. Each person signing this Agreement on
behalf of either Party individually warrants that he or she has full legal power to execute
the Addendum on behalf of the Party for whom he or she is signing and to bind and obligate
such Party with respect to all provisions contained in this Agreement
14. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the
City or Vendor for convenience upon thirty (30) days' prior written notice by the
terminating party to the other party for such termination in which event the Vendor shall
be paid its compensation for services performed to the termination date, including services
reasonably related to termination and non-inventoried parts ordered. In the event that the
Vendor abandons the Agreement or causes it to be terminated, the Vendor shall indemnify
the City against loss pertaining to this termination.
15. TERMINATION FOR CAUSE: In addition to all other remedies available to City, this
Agreement shall be subject to cancellation by City for cause, should Vendor neglect or fail
to perform or observe any of the terms, provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty(30)calendar days'
after receipt by Vendor of written notice of such neglect or failure.
16. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected
and appointed officers, agents, assigns and employees, consultants, separate Vendors, any
of their subcontractors,or sub-subcontractors, from and against claims,demands,or causes
of action whatsoever,and the resulting losses, damages, costs, and expenses, including but
not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders,
judgments, or decrees, sustained by the City arising out of or resulting from (A) Vendor's
performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or
intentional wrongful conduct by Vendor's, its agents, employees, subcontractors,
participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance
as required under this Agreement. Vendor's shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits,or actions of any kind or nature
in the name of the City, where applicable, including appellate proceedings, and shall pay
all costs, judgments, and reasonable attorneys' fees which may issue thereon. The
obligations of this section shall survive indefinitely regardless of termination of the
Agreement.
17. INSURANCE: At the time of execution of this Agreement, Vendor shall provide the City
with a copy of its Certificate of Insurance reflecting the insurance coverage required by the
Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach,
Piggyback Contract 25-063PB—Pantropic Power,Inc. 5
and its officers, employees and agents as an additional insured.
18. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to
which it is applicable, City shall not be liable or responsible to Vendor beyond the amount
remaining due to Vendor under the Agreement,regardless of whether said liability be based
in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for
punitive or exemplary damages or for lost profits or consequential damages. The liability
of Vendor with respect to claims arising out of its performance in connection with this
Agreement, whether based on contract, tort or by operation of law, shall not exceed one
hundred percent (100%) of the Contract Price.
19. NO SPECIAL DAMAGES. In no event shall either Party be liable to the other for any
special damages, speculative damages, indirect, special, incidental, and consequential, loss
of profits or other damages or losses of any kind whatsoever, no matter what the cause.
20. INDEPENDENT CONTRACTOR: The Agreement does not create an
employee/employer relationship between the Parties. It is the intent of the Parties that
Vendor is an independent contractor pursuant to the Agreement and shall not be considered
the City's employee for any purpose.
21. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times
material to the Agreement, Vendor shall perform its obligations in compliance with all
applicable federal, state, and local laws, rules, and regulations, including section 501.171,
Florida Statutes. Non-compliance may constitute a material breach of the Agreement.
22. ASSIGNMENT: In the event this Agreement and any interests granted herein shall be
assigned, transferred, or otherwise encumbered, under any circumstances by Vendor,
Vendor must gain prior written consent from City thirty (30) business days before such
transfer. For purposes of this Agreement, any change of ownership of Company shall
constitute an assignment that requires City's approval. Notwithstanding the foregoing,
Vendor may, without City's consent, assign this Agreement in whole or in part as part of a
corporate reorganization, consolidation, merger, or sale of substantially all of its assets
related to this Agreement. Vendor shall provide City written notice of any such corporate
reorganization, consolidation, merger, or sale of substantially all of its assets related to this
Agreement within thirty (30) calendar days of such event.
23. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and
effect only as long as the expenditures provided for in the Agreement have been
appropriated by the City Commission of the City of Boynton Beach in the annual budget
for each fiscal year of this Agreement, and is subject to termination based on lack of
funding. Early termination by City due to loss of funding shall not obligate Vendor to
refund any prepaid fees.
24. ENTIRE AGREEMENT.The Agreement, including the Master Agreement, sets forth the
entire Agreement between the City and the Vendor with respect to the subject matter of
this Agreement. This Agreement supersedes all prior and contemporaneous negotiations,
understandings, and agreements, written or oral, between the parties. This Agreement may
not be modified except by the parties' mutual agreement set forth in writing and signed by
the parties.
Piggyback Contract 25-063PB—Pantropic Power,Inc. 6
25. SEVERABILITY.If any provision of this Agreement or application thereof to any person
or situation shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement, and the application of such provisions to persons or situations other than those
as to which it shall have been held invalid or unenforceable, shall not be affected thereby,
and shall continue in full force and effect, and be enforced to the fullest extent permitted
by law.
SIGNATURE PAGE FOLLOWS
Piggyback Contract 25-063PB—Pantropic Power,Inc. 7
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day
and year first written above.
CITY 0 BOYNTON BEACH, FLORIDA PANTROPI PO ER, INC.
2144 ,
Rebecca Shelton, Mayor (Signature), Pantropic Power, Inc.
Eltuie___ --a
Print Name of Authorized Official
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Title
Approved as to Form:
A4114 i \e,in6
Shawna G. Lamb, City Attorney (Crrporate Seal)
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Attested/Authenticated: /
(Signature), Witness
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EXHIBIT A
VENDOR'S PROPOSAL
Piggyback Contract 25-063PB—Pantropic Power,Inc. 9
CAT
pan.*Power,lac.
One Source,One au,One Seinen* DATE 6/10/2025
www.pantropc.com Contract#RAG05132025-1
8205 NW 58th ST Customer Acct.#: 3516800
Miami,FL 33166 Contract valid until: 8/15/2025
Contract For: Brian Heller JOBSITE:City of Boynton Beach Roberto Garcia
124 E Woolbright Road Name:East Water Treatment Plant Email:Roberto_Garcia@pantropic.com
Boynton Beach,Fl 33435 Address:same Phone.(305)592-4944,ext.3022
Phone 561-742-6420 Cell:(305)970-5902
Cell
Email: Hellerbt bbfl.us
Comments or Special Instructions:
Contract may be cancelled at any time by providing Pantropic Power,Inc.a 30 days notice in advance of tramination date.
START DATE COLLECTION PERIOD ESTIMATED END DATE SHIFT TAXABLE? INSURANCE? TERMS OF PAYMENTS
8/28/2025 MONTHLY 8/27/2026 Standby(0 hrs) No Yes Net 30
12
QUANTITY Item ID DESCRIPTION !Additional Descritpion UNIT PRICE AMOUNT
1 XQI000_NC 1000 KW Generator,intemal 1250 g fuel tank.Fuel consumption is 53.0 g/tu at 3/4 load. $ 10,840.00 $ 10,840.00
Emergency Backup Generator and Cables at the East Water Treatment Plant(EWTP). $ -
Pantropic Power CAT for monthly cost of S II,056 80 and service cost of S 2,095.00 twice $ -
a year fora total annuaul cost of$136,871.60. $ -
Utilizing the Sourcewell NJPA Contract#040924-CAT $ -
$
20 4 Odd 50 Ft 4/0 50'Cam Lok Cable n/c
20 4_Odd_Fetnale_Lugged 4/0 Female Lugged Pigtail n/c
20 4_Odd_Male_Bare 4/0 MB Pigtail n/c
$
$
$
$
Loss Waiver Loss Waiver 14%
Rental_Evf Environmental Fee 2% $ 216.80
Rental_Fue Fuel Charge $ -
Re_Trans_E Rental Transport External Ur to and from Job Site $ -
$
No transport cost as this was paid on the first $ -
$
Re_Mainten Rental Maintenance PM is required ray 250 haus of nm $time.Invoiced sepastely as needed $Each PM cost is $ 2,095.00
$
$
$
$
$
$
*Notes: SUBTOTAL $ 11,056._8.0
TAX RATE
SALES TAX -
OTHER $ -
1st MONTH TOTAL $ 11.056.80
SUBSEQUENT MONTH/S TOTAL $ 11,056.80
Customer Signature(Required):
Roberto Garcia Printed Name:
Rental Sales Date:
PO 0:
General Terms&Conditions
1.Equipment is subject to prior sale or rental
2.Customers who do not elect to prepay fuel are subject to a refueling service charge per gallon for shortages upon return.
3.Customers are required to perform all maintenance on equipment.Neglect on customer's behalf is subject to additional charges.Customers can elect or hire
our service department maintenance at additional charges as Pantropic Power offers 24 hour emergency services and preventive maintenance services
4.Customer is responsible for all connections and disconnections of the rented equipment unless otherwise noted.Pantropic Power is NOT authorized to
connect/disconnect to/from customers'load point(s).
5.Pantropic will provide top-off service and re-fueling service with fuel dispensed at market price per gallon.Customer may elect this
service_Yes,_No, if Yes,please provide initial
6.Proof of insurance must be provided prior to the customer taking delivery of rented equipment If proof is not provided,customer agrees to be charged for
Pantropic's Loss/Damage Waiver at 14%of the equipment rental rate.
Additional Terms&Conditions
1.RENTAL TERM:Rental term begins when generator leaves Pantropic's property for delivery to customer and ends when customer notifies Pantropic,in writing
or email,to pick-up the generator.
2.USE OF EQUIPMENT:Customer agrees to use the equipment only at the specified location as indicated on the rental contract as jobsite or event site Customer
agrees to not remove,sublease,or re-rent equipment during the full rental period.
3.TRANSPORTATION:Charges are applicable to/from customer's location from Pantropic Power's headquarters in Miami,Fl.
4.BILLING:All rentals are billable in advance and begin on the day equipment is first shipped to customer's site and end the day equipment is returned to
Pantropic.If equipment is initially rented with a Credit Card,Pantropic is entitled to charge said card periodically and at such times for all amounts calculated to
be due and owing.
5.RETURN OF EQUIPMENT:Customer agrees to have all rented items returned during normal business hours and in the same condition and repair as when it was
delivered.
6.RETENTION OF EQUIPMENT/EXPIRATION OF TERM:If the customer retains the equipment after the expiration of the stated term on the contract,such
retention shall be construed as a continuance of this rental contract at the same rental rate and under the same terms&conditions.
7.OWNERSHIP OF EQUIPMENT:The parties herein agree that Pantropic retains all rights and title to the rented equipment and customer may not have said
equipment liened or pledged as collateral.
8.RISK:Risk is transferred to the customer upon receipt of equipment and remains with the customer until equipment is returned to Pantropic's yard.The
customer is liable for all damages to the equipment while in its possession.
9.MAINTENANCE/BREAKDOWN:all generators must be serviced at 250 hour run time intervals(unless otherwise negotiated and stated within the rental
contract)at customer's expense. Rent shall NOT ABATE due to any maintenance needs Customer shall not attempt any repair to the rented equipment without
prior written consent of Pantropic.PANTROPIC MAKES NO EXPRESSED OR IMPLIED WARRANTIES,INCLUDING ANY WARRANTY OF MECHANTABILITY OR THAT THE
UNIT IS PROPERLY FIT FOR ANY PARTICULAR PURPOSE.
10.ACCESS:Pantropic reserves the right to enter the customer's location at any time upon giving prior reasonable notice to the customer in order to inspect,
maintain,and/or repair the rented equipment.
11.RESPONSIBILITY FOR LOSS/DAMAGE TO EQUIPMENT:Customer shall be responsible for any losses or damage to the equipment resulting from any cause
whatsoever.Customer agrees to bear the risk of loss or destruction of rented equipment until such time as the equipment is returned to Pantropic at the end of
the rental period.
12.INDEMNIFICATION:CUSTOMER SHALL INDEMNIFY,DEFEND,AND HOLD PANTROPIC HARMLESS FROM AND AGAINST ANY AND ALL LIABILITIES,OBLIGATIONS,
LOSSES,DAMAGES,CLAIMS,PENALTIES,INJURIES(BOTH TO BODY AND PROPERTY),AND ALL COSTS AND EXPENSES RELATING TO OR RISING OUT OF THE
EQUIPMENT IN WHATEVER MANNER IN CONNECTION WITH ANY EVENT OCURRING PRIOR TO THE PROPER RETURN OF THE EQUPMENT TO PANTROPIC.Pantropic
is not liable for any downtime,consequential or inconsequential damages or incidents to the customer or any third party claiming through or on behalf of the
customer for use of the equipment
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This Message Is From an External Sender
This message came horn outside your organraation.
Bryan,
Please see below a copy of our standard rate for a 1 Meg generator.
The rate I provided on your quote is 20%lower than our standard Standby rate of$13,863.00
Week Month Fuel
•
F2.5Vedgnd
y Weekly Weekly Weekly MonthlyMonthly Monthly Monthly 1/2 FULL
Equipment Model Single Double Triple Shift Stendb Single Shift Double Triple Shift LOAD LOAD
Shift x1.2 Shift x1.5 x2.0 y x1.2 Shift x1.5 x2.0 GPH GPH
Max Hours of OperationHours 40 Hours 80 Hours Unlimited 10 Hours 176 Hours 352 Hours Unlimited
XQ1000 4,621 $5,545 $ 6,932 $ 9,242 $ 13,863 $ 16,636 $20,795 $27,726 39 1 74
Thank you for your support.
Robert(Bob)Garcia
PANTROPICPOWER W
Events&Projects Manager
(305)970.5902
Roberto arciaiO ntr pic.com
From:Heller,Bryan<HellerB@bbfl us>
Sent Thursday,lune 12,2025 1 28 PM
To:Roberto A.Garcia<Roberto_Garcia@pantropic.corn>
Cc:Gonzalez,Theresa<GonzalezT@bbfl us>
Subject:FW:Use of Agreement 8040924-CAT—Request for Catalog Pricing
Hi Rob,
Please provide the standard rate information as soon as possible so we can move forward.
Thanks,
Bryan Heller
Bryan Heller,MPA
Division Director,Water Quality&Treatment
Boynton Beach Utilities,Administration
City of Boynton Beach
124 E Woolbright Rd I Boynton Beach,Florida 33435
561-742-6420
F t heeerBchhfl u5 I Q Otto//www.bovnton-bragh org/
11
America's Gateway to the Gulfstream
Please be advised that Florida has a broad public records law,and all correspondence to me via email may be subject to disclosure.Under Florida law,email addresses are public records.
Therefore,your email communication and your email address may be subject to public disclosure
From:Jeff Carruthers<I ff arr a er<p at om>
Sent:Thursday,lune 12,2025 9:36 AM
To:Gonzalez,Theresa<T;nnzalezTCdbbfi us>,Heller,Bryan<heilerStSSbofl us>,Roberto Garcia<Roverto Garciat8oantroolf„CQtm>
Cc:Kalkat,Poonam<Kal katP@oofi us>
Subject:RE.Use of Agreement R040924-CAT-Request for Catalog Pricing
This Message Is From an External Sender
dsemsersisi
This message came from outside your organaation.
Good Morning Theresa,
The screenshot below came of the Dealer Sourcewell Rate sheet itself It is not published on the Sourcewell Rental National Agreement Paperwork
The Dealer would have to provide this,I'm unable to share with end users due to legalities,I'm sorry
Thank you
Jeff
Caterpillar.Conhdentlal Green
From:Gonzalez,Theresa«onzalezTlulbof.us>
Sent:June 10,2025 8.47 PM
To:Heller,Bryan<HeilerBfabbfl.us>;Roberto Garcia<Behertn_Ga'r afdoantrooic-conp,Jeff Carruthers cJeff.Carruthersldcat.czrm>
Cc Kalkat,Poonam<galkatPta hhfl is>
Subject:RE.Use of Agreement 11040924-CAT-Request for Catalog Pricing
CAUTION:EXTERNAL EMAIL
This is a message from GonaaleiT @bbfl.us.
Use caution when opening unexpected emails and do not click on links or attachments from unknown senders.
For more resources,visit security cat.com/phtahing.
Bryan-
While I work on drafting the piggyback agreement,could you please coordinate with Bob or Jett to obtain a copy of the Sourcewell Rental Agreement that includes the following details(image
below)?This document will serve as supporting documentation for the piggyback agreement.
Mil.Mese contact your local p ikipating CAT dealer ler wallabity and a rate quote based upon Out lest local rates currently
&Wail*.
1)Other puiqugnrret not Rated,and Bents oa*d-CALL-aha dkcourRed a4 least 10%off particpatlrg dealers'standard local rotes.
21 Rates shown in rho table are the maximum(not-tae,ueedl regional rates.Wald at Cat dealer locators weMn the states speeded above
31 Rates already elude the Sourcewell contract member discount.
41 Panupa ring dealers MAY NOT charge members more than the contract rates,but due to local market cond.uons.THEY MAT CNARGI
LESS
Therefore,please request a Sourcewet contract quote by contacting your local paetklpating dealer directly,visit:
www.catrentahtorecomien_US/quica.US/quka,Co uR 1-$00-3ENT-CAT 11030436 41220/
Thank you,
Theresa Gonzalez
__ Senior Buyer•Utilities
'-ancial Services
Maung Address P.O.Box 310 I Boynton Beach,Florida 33425
a Physical Address 100 F Ocean Ave. I Boynton Beach,Florida 33435
(a 561-742-695;
f�llonzaiezTPbbfl is I 0 pnvettor-hearh era/
—
Want to do business with the City of Boynton Beach?Register for FREE with our solicitation partner, 111 at Boynton-Beach bidsandtenders eel
Please be advised that Florida has a broad public records law,and all correspondence to me via email may be subject to disclosure.Under Florida law,email addresses are public records.
Therefore,your email communication and your email address may be subject to public disclosure
From:Heller,Bryan<HellerRebhfl us>
Sent:Tuesday,June 10,2025 2:50 PM
To:Roberto A.Garcia<Robprto Garciartoantroo c.corn>,Gonzalez,Theresa<(tonzalezTldhbfl ut>
Cc:Kalkat,Poonam<KaBiatPiehnfl u$>;Jesse Bracewell<)Pssel®ynvsnlutinnsteam corn
Subject:RE Use of Agreement 11040924-CAT-Request for Catalog Pricing
Hi Theresa,
Please let me know if there is anything else we need to get tire new contract in place
Thanks,
Bryan Heller
Bryan Heller,MPA
Division Director,Water Quality&Treatment
EXHIBIT B
CONTRACT BETWEEN SOURCEWELL
AND
CATERPILLAR, INC.
Piggyback Contract 25-063P3—Pantropic Power,Inc. 10
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
040924-CAT
Sourcewell a
Solicitation Number: RFP #040924
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Caterpillar Inc., 5212 N. O'Connor Blvd., Suite 1100, Irving, TX 75039
(Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Rental Equipment, Products, and Related Services
from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires June 11, 2028, unless it is cancelled
sooner pursuant to Article 22. This Contract may be extended one additional year upon the
request of Sourcewell and written agreement by Supplier.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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Pursuant to Section 10(b), Supplier will subcontract certain obligations under this Contract to its
dealers. Only those dealers that sign a Participation Agreement with Supplier obligating them to
comply with the terms of this Contract will be eligible to provide Equipment, Products, or
Services as a subcontractor under this Contract. In the event there is no dealer who has entered
into a Participation Agreement available to provide Equipment, Products, or Services to a
Participating Entity, Supplier will be under no obligation to provide Equipment, Products, or
Services to such Participating Entity under this Contract. Supplier will provide a copy of this
Contract to its dealers that would normally service Participating Entities and invite such dealers
to enter into a Participation Agreement as a subcontractor of Supplier under the terms of this
Contract.
Unless agreed to by the Participating Entities in advance, Equipment or Products must be
delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. SUPPLIER DOES NOT PROVIDE ANY REPRESENTATION OR WARRANTY OF ANY
KIND WHATSOEVER, EITHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING
BUT NOT LIMITED TO ANY REPRESENTATIONS OR WARRANTIES WITH RESPECT TO
MERCHANTABILITY, FITNESS OR SUITABILITY FOR ANY PARTICULAR PURPOSE OR USE OF THE
EQUIPMENT, PRODUCTS, OR SERVICES. Notwithstanding the foregoing, Participating Dealer
warrants that the equipment upon delivery will be in good working condition and in compliance
with the original equipment manufacturer's specifications. Participating Dealer agrees to repair
or replace any equipment that is not in compliance with the above warranty at its sole expense.
If the repair or replacement is due to Participating Entity abuse, misuse or neglect, the
Participating Entity will be responsible for the cost of repair or replacement.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
percentage list discount stated in Supplier's Proposal.
Upon request made to a participating CAT dealer, from a Participating Entity identifying
themselves as a Sourcewell member by providing their Sourcewell member number and
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contract number; formal quotes will list all costs, including all delivery expenses, such as freight
and permits (when required). Alternatively, Participating Entities may choose to make their
own transportation arrangements. In such case, there would be no delivery charges from the
local participating Cat dealer.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
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Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
B. Supplier may not enter into a contract with a U.S. Federal Government entity prior to
obtaining necessary internal approvals and shall not be obligated to provide Equipment,
Products or Services to any U.S. Federal Government entity under this Contract unless
separately agreed in writing. Supplier may work with such parties and may agree to provide
equipment or services under the Contract on a case-by-case basis.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
Rev.3/2022 4
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040924-CAT
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
C. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government-
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Orders will be placed/issued and executed directly to/by Participating Dealers with
payments made to the Participating Dealers as agreed. If a Participating Entity issues a
purchase order, it may use its own forms, but the purchase order should clearly note the
applicable Sourcewell contract number. All Participating Entity orders under this Contract must
be issued prior to expiration or cancellation of this Contract; however, Supplier performance,
Participating Entity payment obligations, and any applicable warranty periods or other Supplier
or Participating Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier's Participating Dealer, such as job or
industry-specific requirements, legal requirements (e.g., affirmative action or immigration
status requirements), or specific local policy requirements. Some Participating Entities may
require the use of a Participating Addendum, the terms of which will be negotiated directly
between the Participating Entity and the Supplier's Participating Dealer or its authorized
dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions
must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
Rev. 3/2022 5
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040924-CAT
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
Rev. 3/2022 6
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040924-CAT
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities as stated in and subject to the Proposal and any
amendments thereto. The Administrative Fee must be included in, and not added to, the
pricing. Supplier may not charge Participating Entities more than the contracted price to offset
the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10.AUDIT, ASSIGNMENT,AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
Rev. 3/2022 7
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040924-CAT
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid. Provided, however, that Supplier is permitted to subcontract
certain of its rights and obligations to Supplier Participating Dealers for performance without
Sourcewell's prior written consent. Notwithstanding any provision hereof to the contrary, each
of Supplier and/or any participating dealer shall be liable and responsible only for such party's
own compliance or non-compliance with this Contract and/or any applicable subcontract; and
such Supplier shall not be jointly and severally liable for any participating dealer's compliance or
non-compliance with this Contract or otherwise.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership,joint venture, or any other
relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Intentionally omitted.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
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under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. Intentionally deleted.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW,JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT,AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
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1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier and any participating dealer must maintain
insurance policy(ies) in effect at all times during the performance of this Contract with
insurance company(ies) licensed or authorized to do business in the State of Minnesota having
an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the
following:
1. Workers'Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
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$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier and any participating dealer will
maintain insurance covering its operations, with coverage on an occurrence basis, and
must be subject to terms no less broad than the Insurance Services Office ("ISO")
Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a
minimum, coverage must include liability arising from premises, operations, bodily
injury and property damage, independent contractors, products-completed operations
including construction defect, contractual liability, blanket contractual liability, and
personal injury and advertising injury. All required limits, terms and conditions of
coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier and any participating dealer will maintain insurance covering all owned, hired,
and non-owned automobiles in limits of liability not less than indicated below. The
coverage must be subject to terms no less broad than ISO Business Auto Coverage Form
CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier and any participating
dealer will maintain umbrella coverage over Employer's Liability, Commercial General
Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Supplier and participating dealer to maintain the required insurance will constitute a
material breach by Supplier and any participating dealer entitling Sourcewell to immediately
terminate this Contract with respect to the participating dealer for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier and any
participating dealer must furnish to Sourcewell a certificate of insurance, as evidence of the
insurance required under this Contract. Prior to expiration of the policy(ies), renewal
certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 or sent to the Sourcewell Supplier Development Administrator assigned to this
Contract. The certificates must be signed by a person authorized by the insurer(s) to bind
coverage on their behalf.
Rev. 3/2022 11
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
040924-CAT
Failure to request certificates of insurance by Sourcewell, or failure of Supplier and any
participating dealer to provide certificates of insurance, in no way limits or relieves Supplier or
any participating dealer of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier and any participating dealer agrees to list Sourcewell and its
Participating Entities, including their officers, agents, and employees, as an additional insured
under the Supplier's and any participating dealer's commercial general liability insurance policy
with respect to liability arising out of activities, "operations," or "work" performed by or on
behalf of Supplier and any participating dealer, and products and completed operations of
Supplier and any participating dealer. The policy provision(s) or endorsement(s) must further
provide that coverage is primary and not excess over or contributory with any other valid,
applicable, and collectible insurance or self-insurance in force for the additional insureds. A
Participating Dealer may name a Participating Entity as an additional insured on a case-by-case
basis.
D. WAIVER OF SUBROGATION. Supplier and any participating dealer waive and must require
(by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell
and other additional insureds for losses paid under the insurance policies required by this
Contract or other insurance applicable to the Supplier and any participating dealer or its
subcontractors. The waiver must apply to all deductibles and/or self-insured retentions
applicable to the required or any other insurance maintained by the Supplier and any
participating dealer or its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold. As a local unit
of government of the State of Minnesota, Sourcewell will comply with all applicable Minnesota
laws and regulations related to its operations.
B. LICENSES. Supplier's Participating Dealers must maintain a valid and current status on
all required federal, state/provincial, and local licenses, bonds, and permits required for
the operation of the business that the Participating Dealer conducts with Sourcewell
and Participating Entities.
Rev. 3/2022 12
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
040924-CAT
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Intentionally omitted.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell Caterpillar Inc.
Signed by DocuSigned by:
y s �,
LjffLi(uh,
COFD2A13900E489 A4FA626476E74CF
By: By:
Jeremy Schwartz Jeff White
Title: Chief Procurement Officer Title: Vice President of Rental
Caterpillar Rental & Used
10/3/2024 1 9:36 AM CDT 10/3/2024 1 7:10 AM PDT
Date: Date:
Rev.3/2022 13
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
RFP 040924 - Rental Equipment, Products, and Related Services
Vendor Details
Company Name: Caterpillar Inc
Does your company conduct
business under any other name?If IL
yes, please state:
100 NE Adams St
Address:
Peoria, IL 61629
Contact: Patrick Brewer
Email: Patrick.Brewer@cat.com
Phone: 503-756-9310
HST#:
Submission Details
Created On: Friday March 08,2024 11:10:21
Submitted On: Tuesday April 09,2024 12:50:48
Submitted By: Jay Mask
Email: Mask_Jay_D@cat.com
Transaction#: e05ede8d-26fc-4729-bd49-44c07f24b39a
Submitter's IP Address: 198.180.154.47
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
Specifications
Table 1: Proposer Identity &Authorized Representatives
General Instructions (applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
hem Question Response''
1 Proposer Legal Name (one legal entity only): Caterpillar Inc.
(In the event of award, will execute the
resulting contract as "Supplier")
2 Identify all subsidiary entities of the Proposer N/A
whose equipment, products, or services are
included in the Proposal.
3 Identify all applicable assumed names or DBA N/A
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
4 Provide your CAGE code or Unique Entity 11083
Identifier (SAM):
5 Proposer Physical Address: 5205 N O'Connor Blvd Ste. 100, Irving, TX 75039 *
6 Proposer website address (or addresses): caterpillar.com, cat.com
7 Proposers Authorized Representative (name, Leon Hunt, Director Sales
title, address, email address & phone) (The Global Rental, Service & Marketing
representative must have authority to sign 5205 N O'Connor Blvd Ste. 100, Irving, TX 75039
the "Proposer's Assurance of Compliance" on Hunt_Leon_E@perkins.com
behalf of the Proposer and, in the event of Office Tel: 309 415 1815
award, will be expected to execute the
resulting contract):
8 Proposer's primary contact for this proposal Jay Mask, Manager
(name, title, address, email address & phone): 5205 N O'Connor Blvd Ste. 100, Irving, TX 75039
Mask_Jay_D@cat.com
Office Tel: 309-578-1712
9 Proposer's other contacts for this proposal, if Melanie Pincus, National Accounts Sales Analyst
any (name, title, address, email address & 5205 N O'Connor Blvd Ste. 100, Irving, TX 75039
phone): melanie.pincus@cat.com
Office Tel:
Table 2: Company Information and Financial Strength
Line Question Response"
ttem
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
10 Provide a brief history of your company, "The history of Caterpillar is all about doing: creating, building, problem solving,
including your company's core values, innovating, testing, servicing and improving. We're proud of the ingenious machines
business philosophy, and industry longevity that are part of our rich heritage. More importantly, we are proud of the people who
related to the requested equipment, products founded and built the company one breakthrough at a time. Beginning with Benjamin
or services. Holt and C. L. Best, the people of Caterpillar have always been - and continue to
be - extraordinary.
In 1925, when Holt and Best merged to form their new tractor company, they used
the name so familiar to people around the world: Caterpillar. The Caterpillar Tractor
Company is today known as Caterpillar Inc.
With 2023 sales and revenues of $67.0 billion, Caterpillar Inc. is the world's leading
manufacturer of construction and mining equipment, off-highway diesel and natural
gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100
years, we've been helping customers build a better, more sustainable world and are
committed and contributing to a reduced-carbon future. Our innovative products and
services, backed by our global dealer network, provide exceptional value that helps •
customers succeed. Caterpillar does business on every continent, principally
operating through three primary segments — Construction Industries, Resource
Industries and Energy & Transportation — and providing financing and related
services through our Financial Products segment.
Our Worldwide Code of Conduct, first published in 1974, defines what we stand for
and believe in, documenting the uncompromisingly high ethical standards our
company has upheld since its founding in 1925. The Code helps Caterpillar
employees put our values and principles into action every day by providing detailed
guidance on the behaviors and actions that support our values of Integrity,
Excellence, Teamwork, Commitment and Sustainability.
Caterpillar's Code of Conduct document is attached in the Financial Strength &
Stability (Table 2).zip/Table 2 Attachments/ T02-Q10 Company Information folder path
and publicly available at:
https://www.caterpillar.com/en/company/code-of-conduct.html"
11 What are your company's expectations in the Caterpillar is honored to have served Sourcewell and its members who have
event of an award? rented both Cat® and non-Cat® products from Cat dealers through Sourcewell since
2020. Furthermore, we are proud to have eamed the Sourcewell Legacy Award in
2019, and have recently been awarded contracts 060122-CAT and 092222-CAT.
Caterpillar's expectations in the event of an award would be to focus on customer
rental needs and continued support/growth in rental across all governmental
segments. Sourcewell has built a strong reputation within the industry and has shown
the importance of how this cooperative contract delivers upon customer needs. This
contract could be a key factor in our rental national account strategy within our Cat
dealer network. If awarded, we will send out an email to our entire sales force; as
well as applicable agency personnel to include governmental, educational, and non-
profit organizations. We will introduce the contract and initiate steps to train our
salesforce, market, and grow the contract. We look forward to the opportunity to
further grow business and serve member needs together in the new Rental Contract
#0409224 RFP opportunity.
12 Demonstrate your financial strength and "Caterpillar Inc. is a publicly traded company, and as such, its financial information
stability with meaningful data. This could is updated quarterly and available at:
include such items as financial statements, https:/finvestors.caterpillar.com/overview/default.aspx
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters. Caterpillar's 2023 Annual Report provides details about our financial position. Our
Upload supporting documents (as applicable) SEC filing documents can be found at:
in the document upload section of your https://investors.caterpillar.com/financials/sec-filings/default.aspx. Both documents are
response. included as attachments in our Financial Strength and Stability Documents.
Full-year sales and revenues in 2023 were $67.1 billion, up 13% compared with
$59.4 billion in 2022. Operating profit margin was 19.3% in 2023, compared with
13.3% in 2022. Adjusted operating profit margin was 20.5% in 2023, compared with
15.4% in 2022. Full-year profit was $20.12 per share in 2023, compared with profit
of $12.64 per share in 2022. Adjusted profit per share in 2023 was $21.21,
compared with adjusted profit per share of $13.84 in 2022."
13 What is your US market share for the CAT dealers are independent businesses and as such Caterpillar cannot share their
solutions that you are proposing? rental revenue market share. However, with Cat Rental Stores, Cat Heavy
Equipment, CatPower Systems, and dealer crane rental locations; the CAT Dealer
network is estimated to have one of the largest rental fleets based on original
equipment cost in North America.
14 What is your Canadian market share for the CAT dealers are independent businesses and as such Caterpillar cannot share their
solutions that you are proposing? rental revenue market share. However, with Cat Rental Stores, Cat Heavy
Equipment, CatPower Systems, and dealer crane rental locations; the CAT Dealer
network is estimated to have one of the largest rental fleets based on original
equipment cost in North America.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
15 Has your business ever petitioned for No, never. *
bankruptcy protection? If so, explain in detail.
16 How is your organization best described: is "Caterpillar is a world class manufacturer which distributes products through a vast
it a manufacturer, a distributor/dealer/reseller, and capable independent dealer network. Our dealers are strong, independently
or a service provider? Answer whichever owned companies and in North America alone our 47 dealers have a combined net
question (either a) or b) just below) best worth of billions of dollars. Their large valuation is a competitive advantage because
applies to your organization. it allows them to have the infrastructure to support customers regardless of location,
a) If your company is best described as industry, fleet size, or application.
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a Another advantage of independently owned dealers is that they know their local
distributor/dealer/reseller for the manufacturer customers and market well. They tailor their services specifically to their customers'
of the products proposed in this RFP. If needs.
applicable, is your dealer network
independent or company owned? Although we will sign this contract as a manufacturer, our Cat dealers will be given
b) If your company is best described as the opportunity to avail themselves of the opportunity presented by the contract and
a manufacturer or service provider, describe will execute all the transactions with govemmental customers as they do today. This
your relationship with your sales and service includes but is not limited to consultation, quoting, accepting payment, delivery,
force and with your dealer network in warranty support, parts sales, and service.
delivering the products and services
proposed in this RFP. Are these individuals Caterpillar dealers heartily embrace the other Sourcewell contracts currently available
your employees, or the employees of a third to them (032119-CAT, 092222-CAT, 062320-CAT, 060122-CAT) They have all been
party? trained on contract usage.
With respect to our Sourcewell equipment rental contract, 86% of U.S. & Canada
dealers have signed subcontract agreements with Caterpillar Inc. as participating
dealers for equipment rental contract #062320-CAT, and we continue to engage with
the dealer network to expand recognition and usage of this contract. Caterpillar
offers specific discounts to Sourcewell members. By using any Sourcewell Contract,
our dealers agree to honor those discounts."
17 If applicable, provide a detailed explanation Caterpillar and its subsidiaries operate across the globe in a variety of markets that
outlining the licenses and certifications that require Caterpillar to adhere to all locally mandated laws and regulations in order to
are both required to be held, and actually do business. With regard to the territories covered by this RFP, Caterpillar will
held, by your organization (including third comply with applicable laws in order to do business in the territories described
parties and subcontractors that you use) in herein.
pursuit of the business contemplated by this
RFP. As an equipment manufacturer focused on quality, Caterpillar created the Caterpillar
Quality Management System, which is a process-based, ISO 9001:2015 compliant
quality management system used throughout Caterpillar to continually improve the
quality of our products and services to meet customer, statutory, and regulatory
requirements. It is registered with IRCA (International Register of Certificated
Auditors) as Caterpillar Quality Management System CAT791A.
We conduct our business
within the framework of applicable laws and regulations.
18 Provide all "Suspension or Debarment" None
information that has applied to your
organization during the past ten years.
Table 3: Industry Recognition & Marketplace Success
Line Question Response
Item
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
19 Describe any relevant industry awards or "Please note: To list all the awards received in the past 5 years would
recognition that your company has received unnecessarily lengthen our response. For brevity, we are highlighting some
in the past five years recognition received in 2020, 2021 and 2022. Also note there are many global
awards.
Fortune Magazine #78 on the Fortune 500 2021
Fortune Magazine World's Most Admired Companies World & North America Dow
Jones Sustainability Index Forbes Best Employers for diversity 2020 and 2021
#82 Best Global Brands- Interbrand 2021
The Wall Street Journal Best Managed Companies in 2020 and 2021
The Wall Street Journal World's Most Sustainably Managed Companies
Human Rights Campaign Foundation Corporate Equality Index
Dow Jones Sustainability Index (World and North America) 21 years World's Most
Sustainably Managed Companies — The Wall Street Journal United Way World
Wide's Global Corporate Leadership Program
U.S. President's Volunteer Service Award from Junior Achievement
Corporate Equality Index — Human Rights Campaign Foundation
CSR China Top 100 — the 4th CSR China Education Award (China) China CSR
Excellence Award — China Philanthropy Times (China)
Corporate Social Responsibility Research Center of Southem Weekly (China)
Outstanding Contribution to Poverty Alleviation — China Foundation for Poverty
Alleviation (China)
2020 Global 500 — Fortune Magazine
America's Most Responsible Companies 2020, 2021 & 2022 — Newsweek
Best-Managed Companies of 2020 & 2021 — The Wall Street Journal
Top Companies for Customer Satisfaction — The Wall Street Journal
The CEO Leaderboard: COVID-19 Reputation Rankings — SJR All-America
Executive Team — Institutional Investor
Top 150 Global Licensors — Global License Best Global Brands Top 100 —
Interbrand World's Most Valuable Brands 2020 — Forbes
2020 Best Places to Work for Disability Inclusion — Disability Equality Index
World's Best Employers 2020 — Forbes Best Employers for Women 2020 —
Forbes America's Best Employers by State 2020 — Forbes
America's Best Employers for Diversity 2020 — Forbes
Best Employers for New Grads 2020 — Forbes
Global 2000 — Forbes 2020, 2021 & 2022
Best Employers for Veterans 2020 and 2021— Forbes
Top Veteran-Friendly Company — U.S. Veterans Magazine
#1 Great Place to Work — Great Place to Work Institute (Brazil)
#1 Great Place to Work in the Ag Business - Great Place to Work Institute (Brazil)
Chile's 20 Best Places in 2020 to Work for LGBTQ Equality, pwc Human Rights
Campaign
Top of Mind Company "Industry category" (Piracicaba, Brazil)
Certification on Promoting Work-Life Balance in Hyogo Prefecture — Hyogo Work
and Life Center (Japan)
Hyogo's Women's Success in Business Promotion Company — Hyogo Women
Empowerment & Promotion Center (Japan)
Hanada Award for WIN Akashi — Hyogo Women and Future Association (Japan)
Hyogo Childcare Supporting Company Award (Japan)
Science & Technology Industry Summit: Outstanding Contribution — The Economic
Observer (China)"
20 What percentage of your sales are to the "The govemmental and educational sector is important to Caterpillar. We have a
govemmental sector in the past three years dedicated team to support governmental customers and their specific needs. *
However, percentage of sales to govemmental is considered confidential."
21 What percentage of your sales are to the "The governmental and educational sector is important to Caterpillar. Caterpillar has
education sector in the past three years a dedicated team to support governmental customers, including the education
sector, and their specific needs. However, percentage of sales to education is
considered confidential."
22 List any state, provincial, or cooperative "While Cat dealers would typically hold contracts with states and provinces, as
purchasing contracts that you hold. What is part of some of our national or managed account programs, we are a party to
the annual sales volume for each of these certain state related framework contracts with Ohio and NY. Additionally, we are •
contracts over the past three years? contract holders with OMNIA and NASPO ValuePoint.
Just as we would never share Sourcewell sales information with other cooperatives,
we also keep the sales volumes from other cooperatives confidential."
23 List any GSA contracts or Standing Offers "Listed below are the current product / service categories supplied under
and Supply Arrangements (SOSA) that you Caterpillar's GSA contract # GS30F0018U.
hold. What is the annual sales volume for
each of these contracts over the past three SIN 333924 Utility Trucks and Tractors: 2020=$6,857,211 2021=$14,071,364 SIN
years? 333120 Street Repair and Cleaning Equipment and Attachments: 2021=$143,837
SIN 335999 Power Distribution Equipment: 2020=$151,267.70 2021=$9,473.07.
These contracts are used directly by Caterpillar for sales with local Cat dealers
supporting with repair & maintenance parts and service as needed. Final sales for
the year 2022 have yet to be fully reported."
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name" Contact Name'" Phone Number"
Town of Hull, MA Municipal Light Plant (Cat Panos Tokadjian 781-706-6735
dealer's customer)
NV DOT (Cat dealer's customer) Chris Rickerson 702-591-5594
Brunswick-Glynn County Joint David Grantham 912-717-3513
Commission (Cat dealer's customer)
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name Entity Type" State/ Scope of Work" Size of Transactions" Dollar Volume Past Three
Province Years°
Town of Hull Government Massachusetts- Provide CAT diesel electric Over $100K $1.4 million for 2021 thru
MA power generators to backup the 4Q2023 `
town's local electrical utility.
Nevada DOT- Government Nevada-NV Provide various construction Ranging from $600 to $1.03 million for 2021
Las Vegas machinery categories for rental. $22,500. thru 3/2024
Truckee Government Nevada-NV Provide various categories of Ranging between $129 $1.06 million for 2021
Meadows construction machinery and and $56,833 thru 3/2024 *
Water electrical generators for rent.
City of North Government Nevada-NV Provide various categories of Ranging between $350 $643,848 for 2021 thru
Las Vegas construction, utility, and power and $15,075. 3/2024
generation equipment for rent.
Brunswick- Government Georgia-GA Provide various categories of Ranging between $1377 $745,346 for 2021 thru
Glynn County construction, utility, and power and $55,552. 3/2024
Joint generation equipment for rent.
Commission
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers,the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees(or employees of a third
party), and any overlap between the sales and service functions.
Line Question 1Response'
Item
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
26 Sales force. 'The Cat dealer salesforce is highly capable and amongst the most highly trained in
the construction industry. Cat dealer salespeople are consultants to their customers
and advise customers on the best solutions for their job application. As a
manufacturer Caterpillar requests our dealers to follow strict training protocols to
ensure our sales force remains current on all product updates. Specifically, as it
relates to governmental sales, each dealer has one or more people named to be a
key liaison between us as manufacturer and their dealer sales team. They're offered
additional in-depth training on Sourcewell and ensures that all contract terms are
followed.
Caterpillar has Operational Excellence Programs that recognize dealers' excellence in
marketing and sales processes and operations, among other areas of the business.
•
In North America, our dealers employ more than 53,000 people across the machine,
energy, parts and service divisions. The dealer sales teams are supported by a
network of Caterpillar professionals. Each independent dealer typically has service
territory support of 5 to 8 sales/marketing employees. It is the responsibility of these
people to ensure that the dealer and Caterpillar are working well together to
constantly improve and to adapt to industry changes. Beyond the dealer service
territory experts, the sales and marketing department at Caterpillar is staffed by more
than 600 people whose mission is to focus on customer satisfaction. Even more are
employed ""behind-the scenes— to ensure industry leading product design, up to date
product information,
and maintaining the ease of doing business in an increasingly connected
marketplace."
27 Dealer network or other distribution "The Cat dealer network is key to the success of our company. Boasting over 160
methods. dealers throughout 193 countries worldwide, the Cat dealer network is widely
considered to be the best in industry. Within Canada and the United States, we have
47 dealers and more than 800 dealer owned locations that sell and rent equipment.
Please refer to our attachment "US & Canada- Dealers- (T6-Q31-2024_US-Canada-
Districts_COLOR 03.13.2024)" in the ""Additional Documents— zip file. Cat dealers
are independently owned. Each dealer has multiple branches and a mobile service
fleet than can serve customers regardless of location. These are full physical
locations our governmental customers can use.
Because of the size of Cat dealers, they are exceptionally capable to serve
governmental customers. Dealers have trained specialists that cover many industries
including heavy equipment. Collectively, Cat dealers' large net worth permits them to
stock a high volume of replacement parts - allowing governmental customers the
fastest turnaround on parts availability and repair time.
Cat dealers recognize the importance of governmental business to their overall
success and they each have one or more govemmental specialists whose job it is to
serve governmental agencies well.
Please refer to the Cat dealer locations map attachment. Additionally, you can
leverage https://www.cat.com/en_US/support/dealer-locator.html to locate dealers by
location."
• Much of the information provided herein is drawn from and available in greater
detail at the following, which can be referenced for completeness and context:
https://investors.caterpi lla r.co m/finan cials/sec-filings/defa u lt.aspx,
https://www.cat.com/en_US.html, and https://www.caterpillar.com.
• Only those dealers that sign a Participation Agreement with Caterpillar obligating
them to comply with the terms of the Contract will be eligible to provide Equipment,
Products, or Services. Caterpillar will provide a copy of the Contract to its dealers
North American dealers and invite such dealers to enter into a Participation
Agreement as a subcontractor of Supplier under the terms of the Contract. Note:
Dealers are independent businesses and as such have the right to choose whether
to participate in any contract in their sole discretion; and have the right to
independently establish their own commercial terms including rates and other terms
and conditions, none of which will be dictated by Caterpillar. Cat® branded products
and services, as well as the rental and associated services referenced in this
proposal, are distributed principally through a worldwide organization of independent
dealers (dealer network) (and not Caterpillar directly).
• For additional information and further details regarding these matters, please
visit: https://investors.caterpillar.com/financials/sec-filings/default.aspx,
https://www.caterpillar.com/en/company/strategy-purpose/strategy.html and
https://www.cat.com/en_US/support/dealer-network.html.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
28 Service force. At Caterpillar we are very proud of the saying 'The sales department sells the first
machine; the service department sells every one after that." The Cat dealer network
in North America collectively employs more than 20,000 factory trained technicians,
parts experts, product support managers and
other service-oriented staff. These subject matter experts are supported by the best
repair shop equipment and materials. As machines and engines are constantly
updated, so too are our service experts. We conduct product-specific training every
week of the year. Technician shortage is an industry-wide
concern, but because Cat dealers are large, long established companies, they can
offer strong compensation and benefit packages that encourage the best people to
seek employment and to retain them once hired. Caterpillar works very closely with
dealers and through a program called "ThinkBlG", we are able to keep the pipeline
of high quality employees full. ThinkBlG is a Caterpillar-specific instructional program
that pays the student while they train to become a technician. It is a 2-year program
with lab and classroom work, and a paid internship at a sponsoring Cat Dealer. As
a result, the student will graduate with an accredited degree backed with over 2,000
hours of work experience.
In addition to the technicians and mechanics that work on the machines directly, each
dealer has a service support staff that includes customer-facing consultants who are
responsible for working with customers to set up maintenance and repair schedules
to ensure the best possible up-time.
Collectively, service support staff makes up the bulk of each dealers' staff. Roughly
half of their personnel investment goes to ensuring customer success via product
support.
The dealer service teams are supported by a network of Caterpillar professionals.
Each dealer has in territory support of 5 to 8 Caterpillar parts/service employees. It
is the responsibility of these specialists to ensure that the dealer and Caterpillar are
working well together to constantly improve and to adapt to marketplace changes.
Beyond the territory experts, the service and support groups at Caterpillar are staffed
by thousands of people whose mission is to focus on post-sale customer satisfaction.
Even more are employed "behind-the-scenes" to ensure technical literature is up to
date, service standards are adhere to and repair questions are answered quickly. We
exceed our 95% 2-hour response rate target in responding to dealer service
inquiries.
Note: Each independent dealer
typically has service territory support of 5 to 8 sales/marketing employees. It is the
responsibility of these people to ensure that the dealer and Caterpillar are working
well together to constantly improve and to adapt to industry changes.
29 Describe the ordering process. If orders Orders, invoicing, and payments are transacted directly between the Sourcewell
will be handled by distributors, dealers or member (customer) and their local Cat dealer (subcontractor).
others, explain the respective roles of the
Proposer and others. The odering process for Sourcewell members is nearly identical as it is for any
customer.
1)The member contacts (telephone, in-person visit, or on-line) their local participating
Cat dealer , identifies themselves as a Sourcewell member and requests to make a
rental reservation under Sourcewell contract #0632320-CAT. Requesting the
Sourcewell contract is the only part of the process that differs as compared to a
private-sector customer.
2A) If the member has previously transacted with the dealer, then skip to step 3.
2B) If the member has not previously transacted business with the dealer, they work
with the dealer to open an account with the dealer finance and rental departments.
3) The dealer prepares the rental agreement document that invokes the Sourcewell
contract Ts & Cs for review and signature by the member.
4) The dealer schedules delivery of the equipment to the customer designated
location.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
30 Describe in detail the process and Caterpillar and Cat dealers are proud that our reputation stands on having the best
procedure of your customer service customer support in the industry. In fact, our capabilities are industry leading. Should
program, if applicable. Include your a customer ever have a problem or issue with a machine, their Cat dealer is
response-time capabilities and empowered to resolve that issue locally. If the problem is a result of a defect in
commitments, as well as any incentives material or workmanship, Caterpillar will cover that completely within the standard
that help your providers meet your stated warranty period. Every Caterpillar dealer has a common detailed service process in
service goals or promises. place. Caterpillar supports and verifies that the dealer service technicians are
supplied with the tools and equipment needed to repair all Caterpillar products.
Technicians have access to an electronic library of technical information including
Service Letters, Technical Information Bulletins, System Operations, Troubleshooting,
and Disassembly andAssembly manuals. These manuals are provided for every
Caterpillar product. Each dealer also has one or more "Technical Communicators"
who is dedicated to supporting the service technicians by acting as a liaison
between their shop personnel and Caterpillar.
The service technicians also have a dealer support network (DSN) system with direct
access to Caterpillar's Service Engineers. Caterpillar responds to more than 95% of
all high priority tickets within one hour.
Depending on a customer's needs, they may choose to handle service issues
themselves, in conjunction with their dealer, or they may ask their dealer to handle
them entirely. To meet the varying desires of each customer, Caterpillar offers a
wide range of service programs:
• Cat EM Solutions
• Cat Equipment Care Advisor-Monitor
• Cat Equipment Care Advisor-Protect
• Cat Inspect
• Condition Monitoring
• Customer Support Agreements
• S-O-S Services
31 Describe your ability and willingness to Caterpillar dealers are proud to serve all geographic areas and all Sourcewell
provide your products and services to member sectors within the United States to offer our complete products and services.
Sourcewell participating entities in the Caterpillar has successfully and proudly utilized Sourcewell to sell machines in all 50
United States. states. (Note: currently 86% of US & Canada dealers have executed subcontract
agreements for Sourcewell rental contract.) Caterpillar's global reach and presence is
unmatched in the industry, and we serve customers around the globe. Our
manufacturing, marketing, logistics, services, research and development and related
facilities, along with our dealer locations, total more than 500 locations worldwide.
North America specifically is home to 47 factories and 10 parts distribution centers,
which make up 40% of our global footprint! The Caterpillar parts network delivers "
98% of the parts orders within 24 hours. In addition to our facilities listed above, Cat
Parts are available through the Cat dealer network. The Cat dealer network also
have the capability to provide dealer exchange components, dealer rebuilt
components and used parts when available. Each dealer can match the appropriate
parts offering to match the customers application and productivity. For example, Cat
dealers offer Cat factory remanufactured parts (Cat reman) to follow the same quality,
performance, and reliability as Cat new parts. Cat reman also uses 100% Cat parts
in the remanufacture process. Our 1.4 million parts are available to order 24/7 on
Parts.Cat.Com.
32 Describe your ability and willingness to Caterpillar dealers are proud to serve all geographic areas and all Canoe member
provide your products and services to sectors within Canada to offer our complete products and services. Caterpillar has
Sourcewell participating entities in Canada. successfully and proudly utilized Sourcewell to sell machines in all 50 states. (Note:
currently 86% of US & Canada dealers have executed subcontract agreements for
Sourcewell rental contract.) Caterpillar's global reach and presence is unmatched in
the industry, and we serve customers around the globe. Our manufacturing, marketing,
logistics, services, research and development and related facilities, along with our
dealer locations, total more than 500 locations worldwide. North America specifically
is home to 47 factories and 10 parts distribution centers, which make up 40% of our
global footprint! The Caterpillar parts network delivers 98% of the parts orders within
24 hours. In addition to our facilities listed above, Cat Parts are available through the
Cat dealer network. The Cat dealer network also have the capability to provide
dealer exchange components, dealer rebuilt components and used parts when
available. Each dealer can match the appropriate parts offering to match the
customers application and productivity. For example, Cat dealers offer Cat factory
remanufactured parts (Cat reman) to follow the same quality, performance, and
reliability as Cat new parts. Cat reman also uses 100% Cat parts in the
remanufacture process. Our 1.4 million parts are available to order 24/7 on
Parts.Cat.Com.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
33 Identify any geographic areas of the United CAT dealers maintain over 790 equipment rental locations that serve every state and
States or Canada that you will NOT be province throughout the United States and Canada. Caterpillar dealers have
fully serving through the proposed contract. successfully utilized Sourcewell to sell machines in 49 States and Canada. To date,
dealers have rented equipment in 18 states & provinces under our current Sourcewell
contract #062320-CAT.
Cat dealers are happy to serve all geographic areas within the United States and
Canada with our complete product and service offering through Sourcewell.
Cat dealers are independently owned businesses. Consequently, before dealers can
participate in national accounts contracts, including those resulting from proposals to
Sourcewell RFPs such as 062320 and 040924; they must "opt-in" by signing a
Dealer Participation Agreement with Caterpillar Inc. Please refer to Table 17:
Exceptions to Terms, Conditions, or Specifications Form, and contract section 2 for
further explanation regarding CAT dealer participation.
34 Identify any Sourcewell participating entity Certain sectors associated with the state of Arizona/City of Tucson/Omni Partners, for
sectors (i.e., government, education, not-for- which participating dealer use of Omnia Partners contracts for equipment sale and
profit) that you will NOT be fully serving rental may also be applicable.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
35 Define any specific contract requirements Because products available in Hawaii, Alaska, or U.S. Territories may be different
or restrictions that would apply to our from those within the contiguous U.S. and Canada, we may need to adjust our
participating entities in Hawaii and Alaska product list and provide revised pricing as Sourcewell expands to serve these
and in US Territories. markets. The independent participating dealer could provide any applicable specifics
in this respect.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
Table 7: Marketing Plan
Line Question Response*
Item
36 Describe your marketing strategy for "Caterpillar's updated Cat Rental Store marketing strategy will continue to support sales
promoting this contract opportunity. growth with participating Sourcewell entities. Our primary marketing tactic is the training
Upload representative samples of your of our Cat Rental Store sales teams. Caterpillar and Cat dealers will provide group and
marketing materials (if applicable) in individual training to our Cat Rental Store reps that focuses on the benefits of cooperative
the document upload section of your contracts. We will also market externally via multiple customer facing tactics:
response.
• Press
Release
• Govemmental Solutions Magazine (Caterpillar produced magazine distributed to
govemmental customers in the US and
Canada
• Government Training & Safety Days (govemmental customer training events at
Caterpillar
facilities)
• Announcement
in our monthly govemmental customer eNewsletter
Announcement on our social media channels (FB, Instagram) and through our digital
marketing
tactics
• Feature on
our governmental focused website: www.cat.com/govemmental • Display mentions at
all governmental tradeshows and events
• Updated literature with the new contract information."
37 Describe your use of technology and "Cat Rental Store has a newly revised digital marketing strategy and tactics that will allow
digital data (e.g., social media, us to target governmental segments. Those tactics include:
metadata usage) to enhance • Organic search and Search Engine Optimization (SEO) to help our customers digitally
marketing effectiveness. find our Cat Rental store website. This website will also include information about the
cooperative agreement.
• Leveraging PPC to place advertisements right where the target audience is
• Managing Cat Rental Store specific social media platforms (Facebook, Instagram and
YouTube) to drive awareness and engagement of this cooperative agreement."
38 In your view, what is Sourcewell's role Sourcewell is a well-respected contracting agency within the public procurement industry. It
in promoting contracts arising out of is important, in the event of an award, that our products and logos be included in
this RFP? How will you integrate a Sourcewell marketing and website. Caterpillar believes that the most important role that
Sourcewell-awarded contract into your Sourcewell can play in marketing our contract and products, is to market themselves and
sales process? promote contract purchasing across the industry.
In the event of an award, Caterpillar will apply a high priority in building awareness and
enthusiasm within our dealer network and customer base to leverage the Sourcewell
contract as our go to market strategy. For Example, Caterpillar will host periodic online
training sessions for the Caterpillar dealers and will include Sourcewell training as part of
the Caterpillar Dealer Rental University classes offered each spring.
39 Are your products or services Caterpillar is in the process of developing an e-procurement system. Caterpillar does,
available through an e-procurement however, already offer a "Rental Portal" where customers can log-in and place orders with
ordering process? If so, describe your Caterpillar Dealers.
e-procurement system and how
governmental and educational
customers have used it.
Table 8: Value-Added Attributes
Line Question Response
Item
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
40 Describe any training programs "All dealers offer basic operation, safety, and maintenance training with every sale. Should a
related to this proposal such as customer desire more advanced training, such as productivity improvement or advanced
OSHA training, safety training, repairs, each of our dealers can supply that training. Often there is a cost associated with
specialty training like earth that specific training and it would be negotiated between the dealer and the customer.
moving, hand tool safety, electrical
safety, or other related Caterpillar also offers training programs directly to customers in three areas: operation,
certifications. Define if the training safety and service. Members may access courses online, via CD's, or through instructor-
is offered in-person or virtually. led *
Include details, such as whether classes leading to operator certifications. The fees for these services vary depending on the
training is standard or optional, depth of training desired. These high-level instruct-led courses can be conducted at one of
who provides training, and any our dedicated training facilities in the US or on a customer's local site using their own
costs that apply. equipment.
Caterpillar also has a licensed supplier that offers Cat Simulators to teach operational
techniques from real job sites. For more information visit: https://catsimulators.com"
41 Describe any technological "Cat technology gives you the power to track, monitor, automate and manage all types of
advances that your proposed assets- from a single machine, engine, to an entire fleet. Caterpillar and Cat dealers even
products or services offer. offer technologies that protect your people. Listed below are a few technology offering
(standard and optional) that are used throughout the world in our Cat equipment.
Next Generation Excavators:
Cat Vision Link - Delivering valuable data with connected machine.
Cat Payload - Precisely load targets every time for faster cycle times.
Cat Skid Steer and Compact Track Loaders:
Electronic Torque Management System - Helps maximize performance, minimize fuel
consumption.
Sealed and Pressurized Cabs - Provides a cleaner, quieter work environment.
Cat Backhoe Loaders:
Selectable Power Management Modes - Saves fuel while maintaining machine performance.
Load-Sensing Hydraulic System - Provides excellent response for improved hoe and loader
productivity and greater bucket breakout force.
Cat Tractors:
Stable Blade - Produces a smoother surface finish.
Autocarry - Automatic raising and lowering of blade to maximize pushing capacity and
prevent excessive track slippage.
Cat Wheel Loaders:
Operator Assist - Helps the operator reduce tire slippage, automatic rimpull management
and provides up to 10% better cycle time resulting in higher productivity.
Autodig - consistent high bucket fill factors delivers up to 10% more productivity. "
Cat Off Highway Trucks:
Adaptive Economy Mode - Automatically optimizes fuel consumption without affecting
productivity, just by pressing a button.
Truck Production Management System (TPMS) - Weighting system with side indicator lights
showing the operator when they are on the last pass and when the truck is fully loaded.
Cat Articulated Trucks:
Advanced Automatic Traction Control (AATC) - Technology that proactively applies inter- and
cross-axle differential locks 'on-the-go' when needed without assistance from operator's
interaction.
Cat Detect with Stability Assist - Warns the operator if machine is approaching a pre-set
angle during operation, when driving and tipping.
Machine/Operator Safety Technology:
Machine Security System - Gives you control over who can operate your machines and
when. Prevents theft.
Seat Belt Reminder - Cost effective safety upgrade that significantly improves operator
safety.
Cat Detect for Personnel - Alert ground crews in close proximity to mobile equipment. Cat®
Detect for Personnel sounds an immediate, unique alert that cuts through the white noise of
engines, generators, cell phones and job site chatter to protect ground workers from
equipment backing incidents.
Cat Command - Remote control in operations where an operator could be at safety risk.
Whether you're looking to add technology to your current machine, or want new ways to get
more value out of the technology on your equipment, we have options for you."
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
42 Describe any "green" initiatives With nearly a century of sustainable innovation, Caterpillar has a legacy of providing
that relate to your company or to products and services that continually improve the quality of life and the environment by
your products or services, and helping our customers fulfill society's need for infrastructure in a sustainable way. The
include a list of the certifying world is transitioning toward a lower carbon future, and Caterpillar supports efforts to
agency for each. mitigate climate change. We are making significant progress to reduce greenhouse gas
(GHG) emissions from our operations, and our customers rely on Caterpillar to provide a
diverse
portfolio of products, services and solutions that lower GHG emissions, improve efficiency
and productivity, and deliver energy flexibility.
Caterpillar has been a technology leader for nearly a century, and we continue to invest to
meet the needs of our diverse global customer base. We are increasing our investments in
autonomy, alternative fuels, connectivity and digital, and electrification (AACE). We will
continue to invest more in AACE as we work with our customers to
help them achieve their sustainability objectives. You can read about our expanded portfolio
of fully electric, fuel-flexible and fuel-efficient products in our 2022 Sustainability report,
uploaded in Additional Documents/Table 8 Attachments/1-08-Q42 - 2022 Cat Sustainability.
We continue to be transparent about our goals, progress and innovations and remain
committed to demonstrating shareholder responsiveness. This is illustrated through the
publication of our inaugural Task Force on Climate-related Financial Disclosures (TCFD)
report and disclosure of our Scope 3 use of sold products emissions.
We believe the energy transition and growing global energy demand present significant
growth opportunities for Caterpillar. Our global team, together with the Cat® dealer network,
is committed to enabling a reduced-carbon future as we advance the products, services and
solutions that help our customers build a better, more sustainable world.
43 Identify any third-party issued eco- "Plants certified with IDO 14001:2004 Environmental Management System include:
labels, ratings or certifications that 1) Anchor Coupling - Goldsboro NC, ISO 14001:2004- Sept 2018
your company has received for 2) Anchor Coupling - Menominee - ISO 14001: 2015 - Jan. 2021
the equipment or products 3) Gen Sets - Newberry 0 ISO 14001:2004 - Nov. 2017
included in your Proposal related 4) Mapleton - 14001:2004 self-certification issued Jan 2013 `
to energy efficiency or 5) Reman Services - Corinth MS - ISO 14001-2015- Sept. 2021
conservation, life-cycle design 6) Reman Services - Franklin - ISO 14001:2004-May 2017"
(cradle-to-cradle), or other
green/sustainability factors.
44 Describe any Women or Minority At Caterpillar, we believe in The Power of Everyone.
Business Entity (WMBE), Small We know that the best ideas come from diverse and inclusive teams, and this empowers
Business Entity (SBE), or veteran us to meet the changing needs of our global customers, dealers, employees and
owned business certifications that communities. Our refreshed three-pillar framework recognizes that all elements of our
your company or hub partners diversity and inclusion strategy impact our business, and it takes shared accountability
have obtained. Upload between our leaders and employees to create an inclusive environment.
documentation of certification (as a)Workforce: Strive for workforce representation that is reflective of the communities where
applicable) in the document we live and operate
upload section of your response. b)Culture: Foster an inclusive environment where people feel valued, respected and have a
sense of belonging
c)Outreach: Provide opportunities, make investments and enhance workforce readiness in
underserved global communities
Caterpillar has received recognition including but not limited to:
- 2024 America's Greatest Workplaces for Women - Newsweek
- 2024 America's Greatest Workplaces for Diversity - Newsweek
- 2023 Best Employers for Veterans - Forbes
For more information regarding Caterpillar's Diversity & Inclusion reports please refer to
attachment titled '2022 Diversity & Inclusion report'.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
45 What unique attributes does your "BEST OVERALL VALUE / LOWEST LIFE CYCLE COST: Cat products deliver the best
company, your products, or your value for the money. We believe that government agencies are tasked with being the best
services offer to Sourcewell stewards of taxpayer funds, and our products can prove they are the best solution.
participating entities? What makes Sourcewell members are in the best position to allow these discussions to take place , in
your proposed solutions unique in contrast to a local bid situation where the focus is often only on the initial rental price.
your industry as it applies to
Sourcewell participating entities? CAT RENTAL PORTAL: Caterpillar offers a customer rental portal that helps improve
customer efficiency by allowing rental customers to reserve machines for rental, release
machines from rental, monitor machine performance, monitor machine location, and view
rental invoices. Please refer to "Portal Presentation - 2024.pdf' in the Additional
Documents/Table 8 Attachments/T08-Q45 Values and Attributes folder path.
CAT SAFETY SERVICES / SAFETY FEATURES: In addition to the tangible, measurable
aspects of the life cycle cost equation, we also focus on safety for every product that we
manufacture. Quantifying a human life or debilitating injury is impossible, but each machine
has industry-leading features that strive to minimize the possibility for accidents.
In addition to built-in safety features, we also offer products and services that are unique in
the industry. Cat Safety Services include but are not limited to, the following: Safety
Perception Survey - Used to establish a baseline safety-culture assessment by measuring
employee perceptions and gaps in beliefs between management and employees on the
front line across 20 Safety Culture Indicators.
Safety Leadership Assessment - Used to measure individual safety leadership capability
around four domains of safety leadership.
Worksite Assessment - Compares onsite observations of safety practices and employee
interview data to the documented processes and procedures.
Continuous Improvement Process - Involving all levels of the organization to generate
engagement, involvement, and ownership in the safety improvement process.
Training - can be conducted with e-leaming courses on http://safelyhome.cat.com, instructor-
led training products or as Supplier-facilitated workshops. Topics available include but are
not limited to, safety culture, effective communication, supervisor safety training, recognition,
etc. Fleet Management & Services through
Caterpillar Job Site Solutions: We leverage the power of Caterpillar and our dealers by
designing innovative solutions that solve customer problems and that have a positive impact
on their bottom line. We approach each site differently, striving to deliver exactly what's
needed — no more, no less. Every solution includes a unique mix of Caterpillar and dealer
capabilities using the industry's best products, technology, services, and expertise necessary
to meet the customer's definition of success. The goal is to leave customers better off
tomorrow than they are today. Details on products and services are available at
www.cat.com/safety. "
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure.You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Question Response
Rem
46 Do your warranties cover all products, parts, and With respect to equipment rental, product warranties are extended by OEM
labor? manufacturers, including Caterpillar and other OEMs, to the participating
dealers. The Cat dealers then are responsible for making necessary repairs
to the equipment they rent to customers.
47 Do your warranties impose usage restrictions or Caterpillar does not impose usage restrictions. We are pleased to say that
other limitations that adversely affect coverage? our warranties cover defects in material and workmanship for the time
specified in the policy when the equipment is used as per design intent.
48 Do your warranties cover the expense of If a rental unit should require repair during the rental period, the participating
technicians' travel time and mileage to perform Cat dealer that delivered the equipment will dispatch a service technician to
warranty repairs? the delivery location at no charge to the customer. However, if repairs are
required due to physical damanage resulting from either intentional abuse or
accidental cause by the customer; repair charges for parts, labor, and
related charges including travel time & milage will be invoiced to the
customer.
49 Are there any geographic regions of the United Cat dealers have no geographic restrictions on warranty repairs. One of our
States or Canada (as applicable) for which you key differentiating strengths is our ability to service equipment regardless of
cannot provide a certified technician to perform where is it located.
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
50 Will you cover warranty service for items made by "Warranty service for Cat equipment rented from a Cat Dealer are
other manufacturers that are part of your proposal, generally provided by Caterpillar and performed by Cat dealers. Some
or are these warranties issues typically passed on items, such as tires, are covered under their manufacturers' warranties.
to the original equipment manufacturer? With respect to equipment manufactured by other OEMs, but rented to
customers by Cat dealers; the respective OEMs extend their warranties to
the Cat dealer as the equipment owner. Just as with Cat branded products,
the Cat dealer renting the non-CAT equipment will provide repair services at
no cost to the rental customer (damage caused by the customer excepted)."
51 What are your proposed exchange and return Cat dealers warrant that upon delivery our products will be free from defects
programs and policies? in material and workmanship and will operate as intended. If they are not,
we will make any necessary corrections.
52 Describe any service contract options for the Cat Dealers have a large variety of service contract options which can all
items included in your proposal. be customized according to customer needs. Below are just two examples.
More solutions are available, and we encourage members and dealers to
explore all options.
1) Equipment Protection Plans (Extended Service Coverage/Cat
Insurance):After the initial warranty period ends, members may choose to
purchase additional protection plans to reduce their exposure to unplanned
costs. These policies are written based on months and hours of operation.
There are four standard levels of coverage:
a) Powertrain
b) Powertrain + Hydraulics
c) Powertrain + Hydraulics + Technology
d) Premier
A description of all these options is included in the attached Equipment
Protection Plans document.
Important note: The purchase price for these Extended Service Coverage
plans is lower for governmental agencies than it is for private buyers.
2) Customer Value Agreements (CVAs): A member may choose to enter
into an agreement with their Cat dealer to perform routine maintenance
and/or repairs. These contracts are customizable based on member needs.
The selling Cat dealer can take responsibility for some, or all the required
service and maintenance needs to allow the agency to gain efficiency by
focusing on the performance demands more than maintenance. CVAs are a
useful tool to manage expenses. Most CVAs are bundled at the time of
purchase; however, they may be added at any time.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
Table 9B: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and
overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section
of your response in addition to responding to the questions below.
Line Question Response
Item
53 Describe any performance standards or Caterpillar Measures our Dealers on various metrics: On-time delivery for rental
guarantees that apply to your services machines (>95%), time required to respond for service calls (<2hrs), Net Loyalty
Scores (>80%) (NLS), and overall Rental Excellence.
54 Describe any service standards or Caterpillar Measures our Dealers on various metrics: On-time delivery for rental
guarantees that apply to your services machines (>95%), time required to respond for service calls (<2hrs), Net Loyalty "
(policies, metrics, KPIs, etc.) Scores (>80%) (NLS), and overall Rental Excellence.
Table 10: Payment Terms and Financing Options
Line Question Response*
ttem
55 Describe your payment terms and accepted payment "Cat dealers are independently owned businesses. As such their
methods. payment terms and accepted payment methods vary, but all will be '
stated on individual invoices. The most common terms are net 30."
56 Describe any leasing or financing options available for use CAT dealers can leverage Rental Purchase Options (RPO) or can
by educational or governmental entities. partner with CAT Financial to provide education and govememntal
entities with finance and lease offerings. Note: In addition to CAT
Finance, dealer can also coordinate with independent lease
financing companies such as NCL (a Sourcewell contract vendor
that specializes in municipal leasing).
57 Describe any standard transaction documents that you "Cat dealers are independently owned businesses. As such their
propose to use in connection with an awarded contract standard transaction documents will vary."
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
58 Do you accept the P-card procurement and payment "Because Cat dealers will be receiving payments directly from
process? If so, is there any additional cost to Sourcewell members, accepting P-card procurement will be at their discretion.
participating entities for using this process? Many dealers do accept this method without additional fees. Some
have limitations on the amount that can be processed."
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question Response
Rem
59 Describe your pricing model (e.g., line-item discounts or Our pricing model is simple. Participating CAT dealers will offer
product-category discounts). Provide detailed pricing data participating Sourcewell members, regional "not-to-exceed" rental
(including standard or list pricing and the Sourcewell rates.
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If Please refer to Attachment "2024 CAT RENTAL RATES
applicable, provide a SKU for each item in your proposal. SOURCEWELL" which includes rates for the U.S. and Canada for
Upload your pricing materials (if applicable) in the daily, weekly, and monthly rental rates for a wide variety of CAT
document upload section of your response. branded equipment, as well as a selection of popular equipment
from other OEMs represented by CAT dealers.
These Sourcewell not-to-exceed regional rental rates represent the
maximum rate that a Participating Dealer may charge Sourcewell
participating entities. Local rental rate market conditions vary greatly.
Consequently, dealers may be able to offer additional discounts in
their local markets.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
60 Quantify the pricing discount represented by the pricing Because rental rates vary considerably across the U.S> and
proposal in this response. For example, if the pricing in Canada, the discounts applied in the attached "Cat 2024 Rental
your response represents a percentage discount from Rates-Sourcewell" rate schedule are net rates that include a
MSRP or list, state the percentage or percentage range. discount off of local dealer book rates.
Caterpillar strongly encourages Sourcewell members to ALWAYS
contact their local participating CAT dealer and request rental rate
quotes specific to the Sourcewell members equipment needs and
the dealer's local market.
Additionally, we are pleased to offer a discount of 15% off all
products and consulting services under the Cat Safety Services
Umbrella; and 5% off our Technology Enabled Safety Solutions.
Please refer to the attached documents and visit www.safety.cat.com
and www.safelyhome.cat.com for details on these services.
61 Describe any quantity or volume discounts or rebate Participating CAT dealers are empowered to consider rental order
programs that you offer. volume, repeat rentals, member responsiveness, etc. They may offer ,
participating Sourcewell members additional discounts and/or
services at their discretion.
62 Propose a method of facilitating "sourced" products or Sourced goods / Open Market Items are available to members from
related services, which may be referred to as "open our Cat dealers. The prices for these goods or services will
market" items or "nonstandard options". For example, you represent fair market value and will be determined between the
may supply such items "at cost" or "at cost plus a member and the selling dealer. We encourage Cat dealers and
percentage," or you may supply a quote for each such members to use this option as it facilitates complimentary products
request. and streamlines the procurement process.
Participating Sourcewell members and participating CAT dealers are
responsible for including the Sourcewell membership number on all
documentation related to these purchases. Caterpillar Inc. is not a
party to these sales or rentals and is exempted from including them
in the quarterly reports. For audits, inclusion of a customer's
Sourcewell member number on the PO and/or invoice shall be
deemed sufficient.
63 Identify any element of the total cost of rental that is NOT Machines are unique in their requirements for preparation prior to
included in the pricing submitted with your response. This use. Some may require local final assembly due to their large size,
includes all additional charges associated with a rental that others may have locally installed options (fire suppression, beacons,
are not directly identified as freight or shipping charges. auto lube systems for example). When a dealer issues a quote for
For example, list costs for items like loading and a machine, any additional costs will be itemized separately and are *
unloading, fuel surcharges, environmental fees or permits, not subject to the Sourcewell discount.
installation, set up, mandatory training, or initial inspection.
Identify any parties that impose such costs and their
relationship to the Proposer.
64 If freight, delivery, or shipping is an additional cost to the There is no delivery fee to Sourcewell members who choose to pick-
Sourcewell participating entity, describe in detail the up equipment from their local participating CAT dealer. If delivery is
complete freight, shipping, and delivery program. requested, participating dealers may charge for haulage and permits
that may be required.
65 Specifically describe freight, shipping, and delivery terms or Just as for members in the 48 contiguous states, there is no
programs available for Alaska, Hawaii, Canada, or any additional cost to members who choose to pick up their machine
offshore delivery, from their local participating Cat dealer. Dealers may charge fees
for delivery to the member's location.
66 Describe any unique distribution and/or delivery methods or Equipment offered for rent can vary considerably in size and weight.
options offered in your proposal. If there are unique member requirements participating CAT dealers
will be happy to discuss these on a case by case basis.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
Table 12: Pricing Offered
ItemThe Pricing Offered in this Proposal is:' Comments
67 d.other than what the Proposer typically offers(please describe). This proposal offers
participating Sourcewell
members the
ability to receive consistent
and guaranteed "not-to-
exceed" rental rates in the
U.S. and Canada, discounted
below the standard dealer
rental rates that would
otherwise be offered in the
absence of a Sourcewell
contract. See attachment T12-
Q67 2024 Rental Pricing
Sourcewell.
Table 13: Audit and Administrative Fee
Line Question Response
Item
68 Specifically describe any self-audit process or program that you "1) To ensure rental rate accuracy, our
plan to employ to verify compliance with your proposed Contract Sourcewell regional contract rates are automatically
with Sourcewell. This process includes ensuring that Sourcewell transmitted to dealers through the National Account Portal.
participating entities obtain the proper pricing, that the Vendor 2) On a quarterly basis, we gather rental data transacted
reports all sales under the Contract each quarter, and that the under the Sourcewell contract and aggregate it for our
Vendor remits the proper administrative fee to Sourcewell. Provide reporting to Sourcewell.
sufficient detail to support your ability to report quarterly sales to 3) After quarter end, we will send the quarterly sales report
Sourcewell as described in the Contract template. and administration fee payment to Sourcewell for all items
that are subject to the administrative fee."
69 If you are awarded a contract, provide a few examples of intemal Metrics utilized include, but are not limited to:
metrics that will be tracked to measure whether you are having 1) Individual dealer performance and Year-over-Year
success with the contract. Sourcewell contract performance.
2) Rental transactions growth.
3) Growth in number of dealers actively utilizing the contract.
4) Growth in number of customers actively renting through
the contract (how it's changing year over year),
5) and tracking rental opportunity leads that are coming in.
70 Identify a proposed administrative fee that you will pay to As with existing contract #062320-CAT; Caterpillar would be
Sourcewell for facilitating, managing, and promoting the Sourcewell pleased to offer an administration fee of 1.0% of net rental
Contract in the event that you are awarded a Contract. This fee revenue earned by participating CAT dealers from the rental
is typically calculated as a percentage of Vendor's sales under the of equipment to participating Sourcewell members through
Contract or as a per-unit fee; it is not a line-item addition to the the Sourcewell-CAT equipment rental contract number: (TBD).
Member's cost of goods. (See the RFP and template Contract for Other charges, including used equipment sales,
additional details.) transportation, environmental fees, re-fueling, repairs and
damages, cleaning charges, and taxes will not be subject to
the administrative fee. (Note: When an RPO converts to a
sale, it is considered a Used Sale and not applicable to the
1% administrative fee) Caterpillar will pay this fee and will
not ask Sourcewell members to pay this fee. Participating
CAT dealers will be required to provide Caterpillar a
summary of transactions in order to provide Caterpillar and
Sourcewell the necessary details to calculate the
administrative fee payment.
• This proposal is provided on a confidential basis and
may be subject to completion of supplier's third party-due
diligence process regarding applicable compliance matters,
as well as the parties agreeing to and executing an
appropriate definitive agreement, and until then this proposal
is non-binding in all respects relative to supplier.
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question Response
Item
71 Describe the rent-to-buy option for new rental Caterpillar offers a rent to purchase option (RPO). This option is beneficial if you
equipment if applicable. need to rent equipment and also want the option for purchase at end of the rental
period, if you would like to test the machine before the purchase, or if you do not
want to decapitalize with the purchase of machine. In an RPO, a large portion of
paid rent is recognized as part of the sales price of the machine. RPO is available
for all new Cat machines.
72 Describe your used rental equipment sales 'With Used Equipment, you'll find great value and reliability. We have thousands of
program if applicable. pre-owned equipment options designed to provide the strength, power and durability
you need to complete high-quality earthwork and construction jobs. Whatever your
requirements, your Cat dealer is prepared to help you find a reliable product.
Sometimes buying used equipment is simply the best choice. With machines priced
lower than new equipment, you can expand your options without expanding your
budget. We have multiple price points to fit your budget.
We also provide the option of Cat Certified Used (CCU) equipment. This equipment
is selected, inspected and serviced to a higher standard while helping you stay
economical. For reference, go to https://catused.cat.com"
73 Provide a detailed description of the "Caterpillar is offering the rental equipment product lines as listed in the
equipment, products, and services that you attached 'T12-067-Sourcewell 040924 Rental Rates" rate schedule. This includes
are offering in your proposal. over 130 items of Cat branded equipment as well as popular equipment from other
OEM brands represented by participating CAT dealers. Participating CAT dealers
also offer hundreds of work-tool attachments including augers, blades, brooms,
buckets, forks, hydraulic hammers, and many more.
In addition to rental machines and work tools, we are happy to offer members •
access to used machines, parts, service, extended service coverage plans, CVAs,
products from Cat Safety Services, sourced goods, and open market items."
74 Within this RFP category there may be The construction and related equipment offerings include, but are not limited to:
subcategories of solutions. List subcategory compressors, articulated trucks, articulated booms, backhoe loaders, cranes, crawler
titles that best describe your products and & wheel loaders, track dozers & loaders, rollers, dump trucks, tracked & wheeled
services. excavators, forklifts, generators, HVAC equipment, compaction equipment including *
rollers, light utility vehicles, lighting equipment, motor graders, scissor lifts, skid
steer and track loaders, sweepers and brooms, telehandlers, telescopic booms,
trenching equipment, water trucks, and welders.
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Sourcewell is seeking proposals for Rental Equipment, Products, and Related Services. Awards under this solicitation will be made in
three(3)separate categories. No proposer should select more than one category to respond to due to the RFP being structured such
that Category 1 enables a supplier to respond with a single response that includes solutions from both categories 2 and 3.Whereas,
those with only solutions in Category 2 or 3, should respond to the corresponding category whose scope includes those solutions (e.g.,
either category 2 or 3).
Proposers submitting a proposal in Category 1 must have at least one solution from each of categories 2 and 3. For example, if a
Proposer offers at least one solution from Construction and General Rental Solutions, in addition to offering at least one solution from
Public Works and Utility Equipment,the Proposer should designate it is seeking an award in Category 1 only.
Proposers seeking an award in Category 2 must include at least one solution offered within the scope of Category 2 for Construction
and General Rental Solutions and no solutions from Category 3 Public Works and Public Utility Equipment.
Similarly, proposers seeking an award in Category 3 for Public Works and Public Utility Equipment must include at least one solution
offered within the scope of Category 3 for Public Works and Public Utility Equipment and no solutions from Category 2 Construction and
General Rental Solutions.
Line Category Selection
Item
75 Category 1:Rental Equipment,Products and Related Services
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D841-
Table 15: Depth and Breadth - Construction Equipment and General Rental Solutions
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Proposers seeking an award in Category 1 or Category 2 must include at least one solution offered within the scope Construction and
General Rental Solutions.. See RFP Section II. B. 1.for details.
r We will not be submitting for Table 15: Depth and Breadth -Construction Equipment and General Rental Solutions
Line Category or Type Offered` Comments
Item
76 Earth Moving Equipment r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
77 Aerial Equipment r. Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
78 Compaction Equipment r. Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
79 Industrial r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
80 Roadway r. Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
81 Concrete Equipment r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
82 Landscape Equipment r. Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
83 Trailers r. Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
84 Lighting Equipment r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
85 Barricades r Yes
r. No
86 Signs rr Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
87 Batteries or Charging Equipment r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
88 Generators r: Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
89 Wash Stations r Yes
r' No
90 Portable Restrooms r Yes
r: No
91 Temporary Shelters r Yes
✓ No
92 Used Rental Equipment Sales r. Yes "Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to
https://www.catrentalstore.com/en_US/products.html."
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
Table 16: Depth and Breadth - Public Works and Public Utility Equipment
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Proposers seeking an award in Category 1 or Category 3 must include at least one solution offered within the scope of Public Works
and Public Utility Equipment. See RFP Section II. B. 1.for details.
r- We will not be submitting for Table 16: Depth and Breadth - Public Works and Public Utility Equipment
Line Category or Type Offered° Comments
Item
93 Sewer Vac & Hydro or Air Excavators r Yes
r. No
94 Street Maintenance & Cleaning r:Yes Visit local participating CAT rental dealer for selection and current
Equipment r No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
95 Bucket Trucks r Yes
✓ No
96 Diggers a Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
97 Roll-Off Trucks r Yes
r. No
98 Refuse Trucks r Yes
✓ No
99 Waste & Debris Handling Equipment r Yes Visit local participating CAT rental dealer for selection and current
✓ No availability, or refer to https://www.catrentalstore.com/en_US/products.html.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms,Conditions,or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one(1)document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1)document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan."
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3B95889D84F
• Pricing-Pricing (Table 12).zip-Monday April 08, 2024 16:33:29
• Financial Strength and Stability-Financial Strength &Stability(Table 2).zip- Monday April 08, 2024 16:33:48
• Marketing Plan/Samples-Marketing Plan (Table 7).zip-Monday April 08, 2024 16:33:59
• WMBE/MBE/SBE or Related Certificates-2022 Diversity& Inclusion Report.pdf-Monday April 08, 2024 16:34:12
• Warranty Information-Warranty Information (Table 9A).zip-Monday April 08, 2024 16:34:31
• Standard Transaction Document Samples-Agreement_Example_Redacted.pdf-Monday April 08, 2024 16:49:42
• Requested Exceptions-Requested Contract Exceptions-Sourcewell Redline.docx- Monday April 08, 2024 16:37:45
• Upload Additional Document-Additional Documents.zip-Monday April 08, 2024 16:44:36
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1 E-49CF-A0E3-E3B95889D84F
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty.The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is,or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract,the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or"nonpublic,"etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret,"and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the"Specially Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
Docusign Envelope ID:3418B7DE-4B1E-49CF-A0E3-E3895889D84F
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity.Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
i By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect,validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Leon Hunt, Director Sales, Caterpillar Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r: No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments(if
applicable)
Addendum_4_RentalEquipment_RFP 040924
Wed March 13 2024 04:42_ PM 3
Addendum_3_Rental_Equipment_RFP 040924 r
1
Wed February 28 2024 09:59 AM
Addendum_2_Rental_Equipment_RFP 040924 r 1
Wed February 21 2024 03:00 PM
Addendum_1_Rental_Equipment_RFP 040924 r 1
Tue February 20 2024 04:03 PM
Bid Number: RFP 040924 Vendor Name: Caterpillar Inc
004004E N i Ary�EO
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Sourcewell
RFP #040924
REQUEST FOR PROPOSALS
for
Rental Equipment, Products, and Related Services
Proposal Due Date: April 9, 2024, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting
proposals for Rental Equipment, Products, and Related Services to result in a contracting solution
for use by its Participating Entities. Sourcewell Participating Entities include thousands of
governmental, higher education, K-12 education, nonprofit, tribal government, and other public
agencies located in the United States and Canada. A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only
proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals
are due no later than April 9, 2024, at 4:30 p.m. Central Time, and late proposals will not be
considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published: February 20, 2024
Pre-proposal Conference: March 12, 2024, 10:00 a.m., Central Time
Question Submission Deadline: April 1, 2024, 4:30 p.m., Central Time
Proposal Due Date: April 9, 2024, 4:30 p.m., Central Time
Late responses will not be considered.
Opening: April 9, 2024, 4:30 p.m., Central Time
See RFP Section V.G."Opening"
Rev. 3/2022 Sourcewell RFP#040924
Rental Equipment, Products,and Related Services
Page 1
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates
a competitive public solicitation and contract award process for the benefit of its 50,000+
participating entities across the United States and Canada. Sourcewell's solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements
(including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation
Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as
applicable), and results in cooperative purchasing solutions from which Sourcewell's
Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative
efficiencies and the power of combined purchasing volume that result in overall cost savings. At
times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted suppliers' potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which
all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell's contracts are available for use by:
• Federal and state government entitiesl;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell's contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
• Indigenous self-governing bodies;
• Regional, local, district, and other forms of municipal government, municipal
organizations, school boards, and publicly funded academic, health, and social service
Pursuant to HAR§3-128-2,the State of Hawaii,Department of Accounting and General Services,State Procurement Office,on behalf of the
State of Hawaii and participating jurisdictions,has provided notice of its Intent to Participate in the solicitation as a participating entity.
Rev. 3/2022 Sourcewell RFP#040924
Rental Equipment, Products,and Related Services
Page 2
entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as
any corporation or entity owned or controlled by one or more of the preceding entities;
• Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest; and
• Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government,
school boards, publicly-funded academic, health and social service entities in Alberta
and across Canada, as well as any corporation or entity owned or controlled by one or
more of the preceding entities—as well as partner associations, including Saskatchewan
Association of Rural Municipalities, Association of Manitoba Municipalities, Local
Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of
Municipalities, Federation of Prince Edward Island Municipalities, Municipalities
Newfoundland Labrador, Union of New Brunswick Municipalities, North West
Territories Association of Communities, Civiclnfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell's
website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for-
vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a
purchase order issued directly to the contracted supplier. A Participating Entity may request
additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary
and Participating Entities retain the right to obtain similar equipment, products, or services
from other sources.
To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all
solicitation opportunities, including this RFP. In addition, where applicable, other purchasing
cooperatives and procurement officials receive notice and are encouraged to re-post the
solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
Rev. 3/2022 Sourcewell RFP#040924
Rental Equipment, Products,and Related Services
Page 3
B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Rental Equipment, Products, and Related Services.
Awards under this solicitation will be made in three (3) separate categories. No proposer should
select more than one category to respond to due to the RFP being structured such that
Category 1 enables a supplier to respond with a single response that includes solutions from
both categories 2 and 3. Whereas, those with only solutions in Category 2 or 3, should respond
to the corresponding category whose scope includes those solutions (e.g., either category 2 or
3).
Proposers submitting a proposal in Category 1 must have at least one solution from each of
categories 2 and 3. For example, if a Proposer offers at least one solution from Construction
and General Rental Solutions, in addition to offering at least one solution from Public Works
and Utility Equipment, the Proposer should designate it is seeking an award in Category 1 only.
Proposers seeking an award in Category 2 must include at least one solution offered within the
scope of Category 2 for Construction and General Rental Solutions and no solutions from
Category 3 Public Works and Public Utility Equipment.
Similarly, proposers seeking an award in Category 3 for Public Works and Public Utility Equipment
must include at least one solution offered within the scope of Category 3 for Public Works and
Public Utility Equipment and no solutions from Category 2 Construction and General Rental
Solutions.
Category 1: Rental Equipment, Products and Related Services such as:
a. Construction Equipment and General Rental Solutions (Category 2); and
b. Public Works and Public Utility Equipment (Category 3).
Category 2: Construction Equipment and General Rental Solutions including but not limited to:
a. Earth moving equipment;
b. Aerial equipment;
c. Compaction equipment;
d. Industrial;
e. Roadway;
f. Concrete equipment;
g. Landscape equipment;
h. Trailers;
i. Lighting equipment;
j. Barricades;
k. Signs;
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I. Batteries or charging equipment;
m. Generators;
n. Wash stations;
o. Portable restrooms;
p. Temporary shelters; and
q. Used rental equipment sales
Category 3: Public Works and Public Utility Equipment, including but not limited to:
a. Sewer vac & hydro or air excavators;
b. Street maintenance and cleaning equipment;
c. Bucket trucks;
d. Diggers;
e. Roll-off trucks;
f. Refuse trucks; and
g. Waste and debris handling equipment.
Proposers may include related services, including delivery, installation or setup, removal, repair,
maintenance, equipment training programs, and safety training programs, and rental
equipment protection plans to the extent these services are ancillary or complementary to
categories 1, 2, and 3 above.
The primary focus of this solicitation is on Rental Equipment, Products, and Related Services.
This solicitation should NOT be construed to include:
a. Automobile (car or truck) rental or leasing
b. Party or event rental only solution
Generally, the solutions for Participating Entities are turn-key solutions, providing a
combination of equipment, products and services, delivery, and installation to a properly
operating status. However, equipment-only or products-only solutions may be appropriate for
situations where Participating Entities possess the ability, either in-house or through local third-
party contractors, to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment,
products, and services provided under a resulting contract. If proposer is including the
equipment, products, and services of its subsidiary entities, the proposer must also identify all
included subsidiaries in its proposal. If proposer requires the use of distributors, dealers,
resellers, or subcontractors to provide the equipment, products, or services, the proposal must
address how the equipment, products or services will be provided to Participating Entities, and
describe the network of distributors, dealers, resellers, and/or subcontractors that will be
available to serve Participating Entities under a resulting contract.
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Sourcewell encourages suppliers to offer the broadest possible selection of equipment,
products, and services being proposed over the largest possible geographic area and to the
largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
1. Safety Requirements. All items proposed must comply with current applicable safety or
regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will provide
equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new,
current model; however, proposer may offer certain close-out equipment or products if
it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and
products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
D. PROSPECTIVE CONTRACT TERM
The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four
years. Sourcewell and supplier may agree to up to three additional one-year extensions based
on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to
consider additional extensions beyond seven years as required under exceptional
circumstances.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from
contracts resulting from this RFP are anticipated to be USD $90M; therefore, proposers are
expected to propose volume pricing. Sourcewell anticipates considerable activity under the
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract
are not guaranteed.
F. MARKETING PLAN
Proposer's sales force will be the primary source of communication with Participating Entities.
The proposer's Marketing Plan should demonstrate proposer's ability to deploy a sales force or
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dealer network to Participating Entities, as well as proposer's sales and service capabilities. It is
expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities
elect to submit separate proposals, rather than a single parent-entity proposal, each
such proposal must be prepared independently and without cooperation, collaboration,
or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or
company) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in its proposal, since Sourcewell
cannot consider information that is not included in the proposal. Sourcewell reserves
the right to verify proposer's information and may request clarification from a proposer,
including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to
organize responses into subcategories in order to provide the broadest coverage of the
requested equipment, products, or services to Participating Entities. Awards may be
based on a subcategory.
6. A proposer's documented negative past performance with Sourcewell or its
Participating Entities occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of
these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must
indicate the proposer's published "List Price," as well as the "Contract Price."
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined as a published Manufacturer's Suggested Retail Price
(MSRP) for the products or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible
for providing and maintaining current published MSRP with Sourcewell, and this
pricing must be included in its proposal and provided throughout the term of any
contract resulting from this RFP.
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2. The proposer's not to exceed price. A not to exceed price is the highest price for which
equipment, products, or services may be billed to a Participating Entity. However, it is
permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g.,the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity's location).
Proposers should clearly identify any costs that are NOT included in the proposed product or
service pricing. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the proposer. Additionally, proposers should clearly describe any unique distribution and/or
delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in
exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally
calculated as a percentage of the total sales to Participating Entities for all contracted equipment,
products, or services made during a calendar quarter, and is typically one percent (1%) to two
percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see
attached template). Only those modifications the proposer indicates in its proposal will be
available for discussion. Much of the language in the Contract reflects Minnesota legal
requirements and cannot be altered. Numerous and/or onerous exceptions that contradict
Minnesota law may result in the proposal being disqualified from further review and
evaluation.
To identify any exception, or to request any modification, to Sourcewell's standard Contract
terms, conditions, or specifications, a proposer must submit the proposed exception(s) or
requested modification(s) via redline in the Contract Template provided in the "Documents"
section of the "Bid Details" page on the Sourcewell Procurement Portal and uploaded as part of
its response. Only those exceptions noted at the time of the proposal submission will be
considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested
alternative language.
Unclear requests will be automatically denied.
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Only those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract. After that time, at Sourcewell's sole discretion, the contract
award may be revoked.
V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the
date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell
Procurement Portal. The purpose of this conference is to allow potential proposers to ask
questions regarding this RFP and Sourcewell's competitive contracting process. Information
about the webcast will be sent to all entities that have registered for this solicitation
opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal
conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to
this RFP. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted
using this process. Do not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the proposer from responding to this RFP. Sourcewell will not
respond to questions submitted after the deadline.
C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to
potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability
in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the proposer by checking the box for each addendum. It is the
responsibility of the proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
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If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement
Portal will WITHDRAW the submission and change the proposer's proposal status to
INCOMPLETE. The proposer can view this status change in the "MY BIDS" section of the
Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the
"MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after
submitting its proposal (and up to the Proposal Due Date). If the proposer's proposal status has
changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal
no later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not be considered by
Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to
ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise. The time and date that a proposal is received by Sourcewell is solely
determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for
technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically
generate a confirmation email to the proposer. If the proposer does not receive a confirmation
email, contact Sourcewell's support provider at support@bidsandtenders.ca.
To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the proposer has obtained this solicitation document from a third party, the onus is on the
proposer to create a Sourcewell Procurement Portal Vendor Account and register for this
solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an
authorized representative of the proposer attesting that the information contained in in the
proposal is true and accurate. By submitting a proposal, proposer warrants that the information
provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification
from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
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Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete.
• Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately
following the proposal due date and time. To view the list of proposers resulting from the
opening, verify that the Sourcewell Procurement Portal opportunities list search is set to "All"
or "Closed."
Members of the public may attend the Opening at Sourcewell's office located at 202 12th
Street NE, Staples, MN to hear the results.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
proposers offering the best overall quality, selection of equipment, products, and services, and
price that meet the commonly requested specifications of Sourcewell and its Participating
Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is
necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category
may include the following:
• Total evaluation scores (giving consideration to natural breaks in the scoring of
responsive proposals);
• The number and geographic location of highest-scoring proposers that offer:
o A comprehensive selection of the requested equipment, products, or services;
o A sales and service network ensuring availability and coverage for Participating
Entities' use; and
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o Other attributes of the proposer or contents of its proposal that assist Participating
Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding
to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all
conditions and requirements of the RFP, and consistent with the award criteria defined in this
RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200
Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell's
Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must
be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later
than 10 calendar days following Sourcewell's notice of contract award(s) or non-award. A
protest must allege a procedural, technical, or legal defect, with supporting documentation. A
protest that merely requests a re-evaluation of a proposal's content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect;
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• Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and
• Protest bond in the amount of$20,000 (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if
it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support an attribute or condition stated by the proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
• Independently verify any information provided in a proposal;
• Disqualify any proposer that does not meet the requirements of this RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity's
state or province; has an officer, or other key personnel, who have been charged with a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer;
and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
• Award a contract to one or more proposers if it is in the best interest of Participating
Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will
become public record in accordance with Minnesota Statutes Section 13.591, after negotiations
are complete. Sourcewell considers that negotiations are complete upon execution of a
resulting contract. It is the proposer's responsibility to clearly identify any data submitted that
it considers to be protected. Proposer must also include a justification for the classification
citing the applicable Minnesota law. Sourcewell may reject proposals that are marked
confidential or nonpublic, either substantially or in their entirety.
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Sourcewell will not consider the prices submitted by the proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a proposer is not considered trade secret under the statutory definition.
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Sourcewell I 1 ik
02/20/2024
Addendum No. 1
Solicitation Number: RFP 040924
Solicitation Name: Rental Equipment, Products, and Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Is this RFP only for the state of Minnesota?
Answer 1:
Sourcewell is seeking solutions to serve the largest possible cross-section of current and
potential Sourcewell participating entities or members. Refer to the RFP Article I. on
Participating Entities and Use of the Resulting Contracts for details.
End of Addendum
Acknowledgement of this Addendum to RFP 040924 posted to the Sourcewell
Procurement Portal on 02/20/2024, is required at the time of proposal submittal.
Sourcewell a
02/21/2024
Addendum No. 2
Solicitation Number: RFP 040924
Solicitation Name: Rental Equipment, Products, and Related Services
Consider the following Question and Answer to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
If we are to submit for this, are we able to advise what service area the rates would be
for?
Answer 1:
The Sourcewell solicitation is an open competitive process. A proposer is not required to
cover every geographic region to be considered for award. Each proposal is evaluated
based on the criteria stated in the RFP.
End of Addendum
Acknowledgement of this Addendum to RFP 040924 posted to the Sourcewell
Procurement Portal on 02/21/2024, is required at the time of proposal submittal.
Imo
Sourcewellig►
02/28/2024
Addendum No. 3
Solicitation Number: RFP 040924
Solicitation Name: Rental Equipment, Products, and Related Services
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Would a Charging as a Service offering qualify under Sourcewell's Rental Equipment,
Products, and Related Services RFP, or would Sourcewell consider our application out of
scope?The RFP mentions Utility Equipment in Category 3 so I think it would qualify.
Answer 1:
The Sourcewell RFP is an open and competitive solicitation process. Each proposer, in its
discretion, will propose the equipment, products, and services that it deems to fall
within Sourcewell's requested equipment, products, and services as described in the
RFP.
Question 2:
Our company supports Washington, Oregon and California. Can I be informed of
opportunities only in our area?
Answer 2:
That is not a capability of our platform at this time.
End of Addendum
Acknowledgement of this Addendum to RFP 040924 posted to the Sourcewell
Procurement Portal on 02/28/2024, is required at the time of proposal submittal.
`'
Sourcewell
►go
03/13/2024
Addendum No. 4
Solicitation Number: RFP 040924
Solicitation Name: Rental Equipment, Products, and Related Services
Consider the following Questions and Answers to be part of the above-titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Do you have to have coverage across the US to be awarded? Would an award be
considered for limited coverage?
Answer 1:
A proposer is not required to cover every geographic region to be considered for award.
Each proposal is evaluated based on the criteria stated in the RFP.
Question 2:
How many bidders will be awarded (sic)?
Answer 2:
Refer to RFP section VI. Section A. It is the intent of Sourcewell to award one or more
contracts to responsive and responsible proposers offering the best overall quality,
selection of equipment, products, and services, and price that meet the commonly
requested specifications of Sourcewell and its Participating Entities. The award(s) will be
limited to the number of proposers that Sourcewell determines is necessary to meet the
needs of its Participating Entities.
Question 3:
Is it correct that only United Rentals, Sunbelt Rentals and Caterpillar hold this contract
currently (sic)? If so, do smaller suppliers have a reasonable chance to get in the award
circle (sic)?
Answer 3:
The current contract holders for RFP #062320, Equipment Rental and Related Services,
are Altec Industries, Inc., Caterpillar Inc., Sunbelt Rentals, and United Rentals. Contract
Awards for all Sourcewell contracts can be found at www.sourcewell-mn.gov. Award(s)
will be made to the highest-scoring proposer(s) whose proposal conforms to all
conditions and requirements of the RFP, and consistent with the award criteria defined
in this RFP.
Question 4:
Considering the substantial effort involved in submitting, why is this just an annual
contract as opposed to a multi-year contract?
Answer 4:
Refer to section II., Article D. The term of any resulting contract(s) awarded by
Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree
to up to three additional one-year extensions based on the best interests of Sourcewell
and its Participating Entities. Sourcewell retains the right to consider additional
extensions beyond seven years as required under exceptional circumstances.
Question 5:
In order to benefit all Sourcewell members, we respectfully request that item "0— Used
Rental Equipment Sales" from category 2, also be added to category 3 to support these
listed product offerings (sic)?
Answer 5:
If a proposer wishes to sell used rental equipment per 2. q., and something from
Category 3, they could propose in Category 1. Selling any used rental equipment would
fall under Category 2.
Question 6:
Can you acknowledge addenda after submission?
Answer 6:
Refer to RFP Article V. Section C. If an addendum is issued after a proposer submitted
its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and
change the proposer's proposal status to INCOMPLETE. The proposer can view this
status change in the "MY BIDS" section of the Sourcewell Procurement Portal Vendor
Account. The proposer is solely responsible to check the "MY BIDS" section of the
Sourcewell Procurement Portal Vendor Account periodically after submitting its
proposal (and up to the Proposal Due Date). If the proposer's proposal status has
changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement
Portal no later than the Proposal Due Date and time shown in the Solicitation
Schedule above.
End of Addendum
Acknowledgement of this Addendum to RFP 040924 posted to the Sourcewell
Procurement Portal on 03/13/2024, is required at the time of proposal submittal.