R25-237 RESOLUTION NO. R25-237
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, APPROVING AN AGREEMENT BETWEEN THE CITY
3 AND SAGES NETWORKS INC. FOR ELECTRONIC PLAN SUBMITTAL
4 AND MARKUP MANAGEMENT SYSTEM WITH MOBILE INSPECTION
5 SOFTWARE IN AN AMOUNT NOT TO EXCEED $200,000 PER YEAR FOR
6 A THREE-YEAR TERM; AND FOR ALL OTHER PURPOSES.
7
8
9 WHEREAS, the City previously issued Request for Proposal 034-2410-19/EM to obtain
10 Electronic Plan Submittal and Markup Management System with Mobile Inspection Software, and
contracted with Sages Networks Inc. ("Vendor") for such products and services, and
12 WHEREAS, the existing contract expires on September 14, 2025; and
13 WHEREAS, the City has determined that the Vendor is the sole source provider capable
14 of continuing to provide the Electronic Plan Submittal and Markup Management System with
15 Mobile Inspection Software (the "Services") without requiring a complete system replacement, as
16 the Vendor possesses the proprietary knowledge, software architecture, and technical expertise
17 necessary to maintain seamless operations of the existing system, and procurement of alternative
18 solutions would require substantial system migration costs, staff retraining, and potential service
19 disruptions that would not be in the City's best interest; and; and
20 WHEREAS, the City desires to engage the Vendor to provide the Services described in the
21 quote over a 3-year period; and
22 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
23 best interests of the City's citizens and residents to approve an Agreement between the City and
24 Sages Networks Inc., for Electronic Plan Submittal and Markup Management System with Mobile
25 Inspection Software in an amount not to exceed $200,000 per year for a three-year term.
26
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
28 BEACH, FLORIDA, THAT:
29 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
30 being true and correct and are hereby made a specific part of this Resolution upon adoption.
31 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
RESOLUTION NO. R25-237
32 approve an Agreement between the City and Sages Networks Inc., for Electronic Plan Submittal
33 and Markup Management System with Mobile Inspection Software in an amount not to exceed
34 $200,000 per year for a three-year term (the "Agreement"), in form and substance similar to that
35 attached as Exhibit A.
36 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
37 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any
38 ancillary documents required under the Agreement or necessary to accomplish the purposes of
39 the Agreement, including any term extensions as provided in the Agreement, provided such
40 documents do not modify the financial terms or material terms.
41 SECTION 4. The City Clerk shall retain the fully executed Agreement as a public record
42 of the City. A copy of the fully executed Agreement shall be provided to Vilmar Villafane to
43 forward to the Vendor.
44 SECTION 5. This Resolution shall take effect in accordance with the law.
45
46
47
48 [SIGNATURES ON THE FOLLOWING PAGE]
49
RESOLUTION NO. R25-237 1
50 PASSED AND ADOPTED this day of ep n..Vz eZ 2025.
51 CITY OF BOYNTON BEACH, FLORIDA
52 YES NO
53 Mayor- Rebecca Shelton 44oc,,e-ei
54 f-
55 Vice Mayor-Woodrow L. Hay
56
t..- --
57
57 Commissioner-Angela Cruz
58 L/
59 Commissioner-Thomas Turkin
60 ✓
61 Commissioner-Aimee Kelley
62 (-I l
63 VOTE vl
64 Alii ,
65
66 i__i L. /'.►�
67 aylee Zeas, MPA, M i, C Rebecca Shelton
68 City Clerk Mayor
69 ---0`{NT0A,
70 f,F ;,,VORAt .•6.F9'II APPROVED AS TO FORM:
71 (Corporate Se.; :��° ^ •.s11*
72 t� i /
73 INC i920 ..: i aa)/2( �L�U
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74 �'1 ••'••.. •••...•' %
AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND
SAGES NETWORKS, INC.,FOR ELECTRONIC PLAN REVIEW, PERMITTING, MOBILE INSPECTIONS&CODE
� ENFORCEMENT
This Agreement is made as of thisday of 2025, by and between SAGES, NETWORKS, INC.,
with a principal address 100 North Point Center, Suite 125,Alpharetta, GA 30022, hereinafter referred to
as "Vendor," and the CITY OF BOYNTON BEACH,a municipal corporation organized and existing under the
laws of Florida, with a business address of 100 East Ocean Avenue, Boynton Beach, Florida 33435,
hereinafter referred to as"City." In consideration of the mutual benefits,terms,and conditions hereinafter
specified, the Parties agree as set forth below.
WHEREAS, the City previously issued Request for Proposal 034-2410-19/EM to obtain Electronic
Plan Submittal and Markup Management System with Mobile Inspection Software, and contracted with
Vendor for such products and services, and
WHEREAS,the existing contract expires on September 14,2025;and
WHEREAS,the City has determined that the Vendor is the sole source provider capable of continuing
to provide the Electronic Plan Submittal and Markup Management System with Mobile Inspection Software
(the"Services")without requiring a complete system replacement,as the Vendor possesses the proprietary
knowledge,software architecture,and technical expertise necessary to maintain seamless operations of the
existing system,and procurement of alternative solutions would require substantial system migration costs,
staff retraining, and potential service disruptions that would not be in the City's best interest; and; and
WHEREAS, the City desires to engage the Vendor to provide the Services described in the quote
attached as Exhibit A over a multi-year period; and
WHEREAS, Vendor has agreed to provide the Services in accordance with the terms and conditions
set forth herein and the attached quote.
NOW THEREFORE, for and in consideration of the mutual covenants and promises as hereinafter set forth
and of the faithful performance of such covenants and conditions,the City and Vendor do hereby agree as
follows:
1. SERVICES:Vendor shall provide all equipment, materials,tasks, and labor necessary to provide the
Services as described in the quote attached hereto as Composite Exhibit A and incorporated into this
Agreement by reference.Vendor shall perform all Services diligently,carefully,and thoroughly consistent
with good business practice and in compliance with the Service Level Agreement set forth in Composite
Exhibit A. Time shall be of the essence concerning all matters outlined in this Agreement. Vendor shall
warrant that the Services are free from improper workmanship and defective materials for a period of one
year following completion of the Services.
2. COMMENCEMENT OF SERVICES,TERM, RENEWALS:
a) Work under this Agreement shall commence upon the City giving written notice to proceed to
the Vendor along with a purchase order.The Vendor shall complete all Services in accordance
with the schedule set forth in Exhibit A.Time is of the essence for the Vendor's performance
of the duties,obligations,and responsibilities required by this Agreement.
Sages Agreement 2025-2028 1
b) This Agreement shall be for a term of three (3) years, commencing on September 15, 2025,
and shall remain in effect through September 14, 2028("Term"),unless otherwise terminated
as provided in this Agreement.
3. FEE:As compensation for Services rendered by Vendor to the City,the City shall pay the Vendor as
set forth in the quote attached hereto as Composite Exhibit A. The total annual amount shall not exceed
Two Hundred Thousand Dollars($200,000),which represents an annual enterprise license fee of$132,000 per
year, and an allowance of$68,000 per year for as-needed professional services billed at the hourly rates set
forth in Composite Exhibit A (the "Fee"). The Fee shall be the sole compensation paid to Vendor in
connection with the rendition of the Services and the performance of any and all of its other obligations
under this Agreement and shall include any out-of-pocket or other expenses, including travel expenses,
incurred by Vendor, unless otherwise specifically noted in Composite Exhibit A.
4. PAYMENT SCHEDULE: Payment shall be made annually upon receipt of a proper invoice from
Vendor as described in Section 6 below.
5. NOTICES: All Notices to the City shall be in writing by certified mail return receipt requested, or
customarily used overnight transmission with proof of delivery, sent to:
City:
Daniel Dugger, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010
Facsimile: (561) 742-6090
Copy:
Shawna G. Lamb, City Attorney
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33425
Telephone: (561) 742-6010
Facsimile: (561) 742-6090
Vendor:
Sages Networks, Inc.
Harish Krishna, President
100 N. Point Center E., Suite 125
Alpharetta, Georgia 30022-8214
Telephone: (678) 471-7392
Email: hkrishna@sagesnetworks.com
6. INVOICES AND PAYMENT: Invoices must identify the PO number and should be mailed to:
Boynton Beach Finance Department
Attn:Accounts Payable
P.O. Box 310
Boynton Beach, FL 33425
Sages Agreement 2025—2028 2
Invoices shall show the nature of the service and dates(s) of service. Invoices based on hourly rates shall
show the actual hours worked, the person performing Services, the nature of the service, hourly rate, and
date(s)of service. Invoices may be submitted accordance with the schedule specified in Exhibit A; however,
all Services provided before September 30`h of any given year must be invoiced by September 30th of that
year.Vendor shall provide a W-9 with the first invoice.
Payment shall only be made for Services actually performed pursuant to this Agreement. The fee shall be
paid based on receipt of a proper invoice in accordance with the payment schedule indicated above.
Payment will be made within 45 days of receipt of a proper invoice in accordance with the Local Government
Prompt Payment Act,Section 218.70,et al., Florida Statutes. No payment made under this Agreement shall
be conclusive evidence of the performance of this Agreement by Vendor, either wholly or in part, and no
payment shall be construed to be an acceptance of or to relieve Vendor of liability for the defective,faulty,
or incomplete rendition of the Services.
7. TAX EXEMPT: Prices applicable to the City do not include applicable state and local sales, use,and
related taxes.The City is exempt from state and local sales and use taxes and shall not be invoiced for the
same. Upon request,the City will provide the Vendor with proof of tax-exempt status.
8. SOVEREIGN IMMUNITY: Nothing in this Agreement or herein shall be considered or construed to
waive the City's rights and immunities under common law or section 768.28, Florida Statutes, as may be
amended.
9. ATTORNEY'S FEES: If either Party sues to enforce the Agreement, each Party shall bear its own
attorney's fees and court costs.
10. PUBLIC RECORDS:The City is a public agency subject to Chapter 119, Florida Statutes.The Vendor
shall comply with Florida's Public Records Law.Specifically,the Vendor shall:
a) Keep and maintain public records required by the City to perform the service;
b) Upon request from the City's custodian of public records,provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time
at a cost that does not exceed the cost provided in Chapter 119, Fla. Stat. or as otherwise
provided by law;
c) Ensure that public records that are exempt or that are confidential and exempt from public
record disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and, following completion of the contract, Vendor shall
destroy all copies of such confidential and exempt records remaining in its possession once
the Vendor transfers the records in its possession to the City; and
d) Upon completion of the contract, the Vendor shall transfer to the City, at no cost to the
City, all public records in the Vendor's possession. All records stored electronically by the
Vendor must be provided to the City, upon request from the City's custodian of public
records, in a format compatible with the City's information technology systems.
IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS
Sages Agreement 2025-2028 3
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS:
CITY CLERK OFFICE 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-
742-6060, CityClerk@bbfl.us
11. VENUE, JURISDICTION, WAIVER OF JURY TRIAL: This Agreement shall be governed by and
construed in accordance with the laws of the State of Florida. Any legal action, suit, or proceeding arising
out of or relating to this Agreement shall be instituted in the appropriate state court in Palm Beach County,
Florida, and each Party irrevocably submits to the exclusive jurisdiction of such court in any such action,
suit, or proceeding. Any disputes that arise between the parties regarding the performance of this
Agreement and cannot be resolved through negotiations shall be submitted to a court of competent
jurisdiction exclusively in Palm Beach County, Florida. This Agreement shall be construed under Florida
Law. THE PARTIES HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVE ANY RIGHT THEY MAY
HAVE TO A TRIAL BY JURY WITH RESPECT TO ANY LITIGATION OR LEGAL PROCEEDING RELATED TO THIS
AGREEMENT OR ANY COURSE OF CONDUCT, COURSE OF DEALING, STATEMENTS (WHETHER VERBAL OR
WRITTEN), OR ACTIONS OF EITHER PARTY.THIS PROVISION IS A MATERIAL INDUCEMENT FOR THE PARTIES
TO ENTER INTO THIS AGREEMENT.
12. TERMINATION FOR CONVENIENCE: Either Party may terminate this Agreement for convenience
upon fourteen (14) calendar days of written notice. In this event, the Vendor shall be compensated for
Services performed through the termination date.
13. TERMINATION FOR CAUSE: In addition to all other remedies available to the aggrieved Party,this
Agreement shall be subject to cancellation by either Party for cause,should the other Party neglect or fail to
perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such
neglect or failure shall continue for a period of thirty (30) calendar days after receipt by the defaulting
Party of written notice of such neglect or failure.
14. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City and its elected and
appointed officers, agents, assigns and employees, consultants, separate Vendors, any of their
subcontractors, or sub-subcontractors (collectively, "Indemnified Party"), from and against claims,
demands, or causes of action whatsoever, and the resulting losses, damages, costs, and expenses,
including but not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders,
judgments, or decrees, sustained by the Indemnified Party arising out of or resulting from (A) Vendor's
performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or intentional
wrongful conduct by Vendor's, its agents, employees, subcontractors, participants, and volunteers, and
(C)Vendor's failure to take out and maintain insurance as required under this Agreement.Vendor shall pay
all claims and losses in connection therewith and shall investigate and defend all claims, suits,or actions of
any kind or nature against an Indemnified Party, where applicable, including appellate proceedings, and
shall pay all costs,judgments,and attorneys'fees which may issue thereon.The obligations of this section
shall survive indefinitely regardless of the termination of the Agreement. If considered necessary by the
City and the City Attorney, any sums due the Vendor under this Agreement may be retained by the City
until all claims subject to this indemnification obligation have been settled or otherwise resolved. Any
amount withheld shall not be subject to payment of interest by the City.
15. INSURANCE: At the time of execution of this Agreement, the Vendor shall provide the City with a
copy of its Certificate of Insurance reflecting the insurance coverage set forth in the Insurance Advisory
Sages Agreement 2025-2028 4
attached hereto as Exhibit B,and incorporated herein by reference.The Certificate of Insurance shall name
the City of Boynton Beach and its officers, employees,and agents as additional insureds.
16. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to which it is
applicable, City shall not be liable or responsible to Vendor beyond the amount remaining due to Vendor
under the Agreement,regardless of whether said liability be based in tort,contract,indemnity or otherwise;
and in no event shall City be liable to Vendor for punitive or exemplary damages or lost profits or
consequential damages.
17. INDEPENDENT CONTRACTOR:The Agreement does not create an employee/employer relationship
between the Parties. The Parties intend that the Vendor is an independent contractor pursuant to the
Agreement and shall not be considered the City's employee for any purpose. Vendor shall not have the
right to bind the City to any obligation not expressly undertaken by the City under this Agreement.
18. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times material to the
Agreement, Vendor shall perform its obligations in compliance with all applicable federal, state, and local
laws, rules, and regulations, including section 501.171, Florida Statutes. Non-compliance may constitute a
material breach of the Agreement.
19. REGULATORY CAPACITY. Notwithstanding the fact that City is a municipal corporation with
certain regulatory authority, City's performance under this Agreement is as a Party to this Agreement and
not in its regulatory capacity. If City exercises its regulatory authority, the exercise of such authority and
the enforcement of applicable law shall have occurred pursuant to City's regulatory authority as a
governmental body separate and apart from this Agreement and shall not be attributable in any manner
to City as a Party to this Agreement.
20. ASSIGNMENT: If this Agreement and any interests granted herein shall be assigned, transferred,
or otherwise encumbered under any circumstances by Vendor, Vendor must gain prior written consent
from City thirty (30) business days before such transfer. For purposes of this Agreement, any company
ownership change shall constitute an assignment that requires the City's approval. Notwithstanding the
foregoing, Vendor may, without City's consent, assign this Agreement in whole or in part as part of a
corporate reorganization, consolidation, merger, or sale of substantially all of its assets related to this
Agreement. Vendor shall provide City with written notice of any such corporate reorganization,
consolidation, merger, or sale of substantially all of its assets related to this Agreement within thirty (30)
calendar days of such event.
21. NO LIEN.The Vendor shall not at any time permit any lien,attachment,or any other encumbrance
under the laws of the State of Florida, or otherwise, by any person or persons whomsoever to be filed or
recorded against the City, against any City property or money due or to become due for any work done or
materials furnished under this Agreement by Vendor.
22. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and effect only as
long as the expenditures provided for in the Agreement have been appropriated by the City Commission
of the City of Boynton Beach in the annual budget for the fiscal year of this Agreement, and is subject to
termination based on lack of funding.
23. NON-EXCLUSIVE:This Agreement is non-exclusive.City may retain additional entities to perform the
same or similar work.
Sages Agreement 2025—2028 5
24. REPRESENTATION OF AUTHORITY: Vendor represents and warrants that this Agreement
constitutes the legal,valid, binding, and enforceable obligation of Vendor and that neither the execution
nor performance of this Agreement constitutes a breach of any agreement that Vendor has with any third
party or violates applicable law. Vendor further represents and warrants that execution of this Agreement
is within Vendor's legal powers, and each individual executing this Agreement on behalf of Vendor is duly
authorized by all necessary and appropriate action to do soon behalf of Vendor and does so with full legal
authority.
25. RIGHTS IN DOCUMENTS AND WORK: Any and all videos, photographs, documents, materials,
data, or other work created by Vendor in connection with performing the Services, whether finished or
unfinished ("Documents and Work"),shall be owned by City,and Vendor hereby transfers to City all right,
title,and interest,including any copyright or other intellectual property rights, in or to the Documents and
Work. Upon completion of this Agreement,the Documents and Work shall become the property of City and
shall be delivered by Vendor to City within seven (7) days after completion. Any compensation due to
Vendor may be withheld until all Documents and Work are received as provided in this Agreement.Vendor
shall ensure that the requirements of this section are included in all agreements with all subcontractor(s).
26. THIRD-PARTY BENEFICIARIES:Neither Vendor nor City intends to primarily or directly benefit a third
party by this Agreement.Therefore,the Parties acknowledge that there are no third-party beneficiaries to
this Agreement and that no third party shall be entitled to assert a right or claim against either of them
based upon this Agreement.
27. MATERIALITY AND WAIVER OF BREACH: Each requirement, duty, and obligation set forth in this
Agreement was bargained for at arm's length and is agreed to by the Parties. Each requirement, duty, and
obligation set forth in this Agreement is substantial and important to the formation of this Agreement,
and each is,therefore, a material term. City's failure to enforce any provision of this Agreement shall not
be deemed a waiver of such provision or modification of this Agreement.A waiver of any breach shall not
be deemed a waiver of any subsequent breach and shall not be construed as a modification of this
Agreement. To be effective, any waiver must be in writing and signed by an authorized signatory of the
Party granting the waiver.
28. COUNTERPARTS AND MULTIPLE ORIGINALS: This Agreement may be executed in multiple
originals and may be executed in counterparts, whether signed physically or electronically. Each of these
shall be deemed to be an original, but all of which, taken together, shall constitute one and the same
agreement.
29. FORCE MAJEURE: Neither Party shall be liable for any failure or delay in performing its obligations
under this Agreement if such failure or delay is caused by force majeure events beyond the reasonable
control of such Party, including but not limited to acts of God, hurricane, tornado, fire, flood, earthquake,
explosion, war, terrorism, riot, civil disorder, act of any government body, or other similar causes. The
Party affected by such force majeure event shall notify the other Party within a reasonable time of the
commencement and termination of the force majeure event.The time for performance shall be extended
for a period equal to the duration of the force majeure event, provided that if such period exceeds sixty
(60) consecutive days, either Party may terminate this Agreement upon written notice to the other Party.
Sages Agreement 2025- 2028 6
30. NON-DISCRIMINATION:Vendor and any subcontractors shall not discriminate on the basis of race,
color, sex, religion, national origin, disability, age, marital status, political affiliation, sexual orientation,
pregnancy, or gender identity and expression in the performance of this Agreement.
31. ENTIRE AGREEMENT:The Agreement between the City and the Vendor with respect to the subject
matter of this Agreement. This Agreement supersedes all prior and contemporaneous negotiations,
understandings, and agreements, written or oral, between the parties. This Agreement may not be
modified except by the parties' mutual agreement set forth in writing and signed by the parties.
32. SEVERABILITY: If any provision of this Agreement or application thereof to any person or situation
shall,to any extent,be held invalid or unenforceable,the remainder of this Agreement and the application
of such provisions to persons or situations other than those as to which it shall have been held invalid or
unenforceable,shall not be affected thereby,and shall continue in full force and effect, and be enforced to
the fullest extent permitted by law.
33. AMENDMENTS: No amendment, modification, or alteration of the terms of this Agreement shall
be binding unless the same is in writing, dated subsequent to the date hereof, and duly executed by the
Parties.
34. HEADINGS: The headings contained in this Agreement are for the convenience of reference only
and shall not affect the interpretation of this Agreement.
35. NO CONSTRUCTION AGAINST DRAFTER: The Parties acknowledge that they have both
participated in the negotiation and preparation of this Agreement. Accordingly, this Agreement shall not
be construed more strictly against either Party, regardless of which Party was responsible for its
preparation.
36. ANTI-HUMAN TRAFFICKING: On or before the effective date of this Agreement, Vendor shall
provide City with an affidavit attesting that the Vendor does not use coercion for labor or services, in
accordance with Section 787.06(13), Florida Statutes.
37. DISCRIMINATORY VENDOR AND SCRUTINIZED COMPANIES LISTS; COUNTRIES OF CONCERN.
Vendor represents that it has not been placed on the "discriminatory vendor list" as provided in Section
287.134, Florida Statutes, and that it is not a "scrutinized company" pursuant to Sections 215.473 or
215.4725, Florida Statutes. Vendor represents and certifies that it is not, and for the duration of the Term
will not be, ineligible to contract with City on any of the grounds stated in Section 287.135, Florida Statutes.
Vendor represents that it is and will remain in compliance with Section 286.101, Florida Statutes, for the
duration of the Term.
38. VERIFICATION OF EMPLOYMENT ELIGIBILITY. Vendor represents that Vendor and each
subcontractor have registered with and use the E-Verify system maintained by the United States
Department of Homeland Security to verify the work authorization status of all newly hired employees in
compliance with the requirements of Section 448.095, Florida Statutes, and that entry into this Agreement
will not violate that statute. If Vendor violates this section, City may immediately terminate this Agreement
for cause, and Vendor shall be liable for all costs incurred by City due to the termination.
Sages Agreement 2025—2028 7
39. PUBLIC ENTITY CRIME ACT: Vendor represents that it is familiar with the requirements and
prohibitions under the Public Entity Crime Act, Section 287.133, Florida Statutes, and represents that its
entry into this Agreement will not violate that Act. Vendor further represents that there has been no
determination that it committed a "public entity crime" as defined by Section 287.133, Florida Statutes,
and that it has not been formally charged with committing an act defined as a "public entity crime"
regardless of the amount of money involved or whether Vendor has been placed on the convicted vendor
list.
40. ENTITIES OF FOREIGN CONCERN: The provisions of this section apply only if Vendor or any
subcontractor will have access to an individual's personal identifying information under this Agreement.
Vendor represents and certifies:(i)Vendor is not owned by the government of a foreign country of concern;
(ii)the government of a foreign country of concern does not have a controlling interest in Vendor; and (iii)
Vendor is not organized under the laws of and does not have its principal place of business in, a foreign
country of concern.On or before the effective date,Vendor and any subcontractor that will have access to
personal identifying information shall submit to the City executed affidavit(s) under penalty of perjury, in a
form approved by the City,attesting that the entity does not meet any of the criteria in Section 287.138(2),
Florida Statutes. Compliance with the requirements of this section is included in the requirements of a
proper invoice for purposes of Section 6. Terms used in this section that are not otherwise defined in this
Agreement shall have the meanings ascribed to such terms in Section 287.138, Florida Statutes.
Sages Agreement 2025—2028 8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year set forth
below.
CITY OF BOYNTON BEACH, FLORIDA SAGES NETWORKS, INC.
Rebecca Shelton, Mayo (Signature), Company
Harish Krishna
Print Name of Authorized Official
President
Title
Approved as to Form:
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Shawna G. Lamb, City Attorney !' 44v .,1 (Corporate Seal)
Attest/Authenticated:�
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Maylee tie - .s, City Clerk Print Name
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Sages Agreement 2025-2028 9
EXHIBIT A
VENDOR QUOTE,SCOPE OF SERVICES,AND SERVICE LEVEL AGREEMENT
Il SagesGov
SagesGov Elecronic Plan Review.Permitting.Mobile Inspections&Code Enforcement for
The City of Boyton Beach.Florida
Item Description Qty Unit Cost Annual Total
SagesGov Plan Reviewer License
1 integrated with Bluebeam Revu Unlimited 52880 per user year
SagesGov Permit Tech.Planner.
Inspector License and Code Unlimited
2 Enforcement Officer License 51728 per user year
Functional Support limited to 5 5132.000 year
hours per month for all 60 hours
3 departments 5200 how
The City can add as Users.add
Tiles and add Departments as Unlimited
4 needed.
Unlimited users from any City Department 5132.000 yeas
• SagesGov Enterprise license 3 year cost is as per the table below:
SagesGov software Enterprise license
Year Unlimited users from any City Department Line Total
1 5132.000,year $132.000/year
2 5132,000'year 5132.000 i year
3 5132.000 year 5132.000/year
• In addition.the City may wish to engage Sages Networks in professional services from time to
time The following table provides information rates for these professional services
Item _Professional Services Hours Unit Cost Line Total
1 5-50 hours 5225 hour
2 51-100 hours 5200 hour
3 101-150 howl 5175 hour
1 151—hours 5150. hour
Sages Networks Inc
100 North Point Center.Store 0125
Alpharetta.Ga 30022
Sages Agreement 2025—2028 10
SAGES SERVICE LEVEL AGREEMENT-City of Boynton Beach FL
A.SAGES-SOFTWARE AS A SERVICE(SaaS)
SAGES guarantees certain levels of service for its SaaS production environment.These service levels are
measured in terms of"Uptime-and"Response Time.Customer's sole remedy for failure to meet service
levels in a given calendar month is defined in this Service Level Agreement("SLA')
1.Uptime
Uptime is the amount of time in a given calendar month that the SAGES SaaS production environment
will be available This includes the functioning of the SAGES production environment and software.but
does not include any performance issues caused by:(i)factors outside of SAGES's reasonable control or
as listed in the Force Majeure clause of the Agreement:or(ii)Customer's network.infrastructure.
services.equipment or software running on Customer's server(s)or third party equipment.or both(not
within the primary control of SAGES).The guaranteed service level for Uptime is 976 of the time in a
given calendar month
2.Maintenance
Scheduled Maintenance includes production patches or enhancements of the SAGES SaaS production
environment that may be applied during the hours of 9:00PM to 6:00 AM EST. 7 days a week.
3.Response Time
Severity Quality Criteria Definition
Critical Average Technical Support&Maintenance Business outage oi significant customer
Response Times impact that threatens future productivity.
• = 1Haut
Urgent Average Technical Support&Maintenance High-impact problem where production is
Response Time* proceeding.but in a significantly impaired
=2 Hours fashion:there is a time sensitive issue
important to long term productivity that is
not causing an immediate work stoppage:oi
there is significant customer concern.
Importa Average Technical Support&Maintenance Important issue that does not have
nt Response Time* significant current productivity impact
_4 Hours
'Monitor Average Technical Support&Maintenance Issue requiring no further action beyond
Response Time* monitoring for follow up.if needed
= 1 business day
Infornuat Average Technical Support&Maintenance Request for Information only
ional Response Time*
=2 business days
*Response time is the time it rakes for SAGES to respond to the customer and acknowledge the issue.
Sages Agreement 2025-2028 11
EXHIBIT B
INSURANCE ADVISORY
The City of Boynton Beach
DIVISION OF RISK MANAGEMENT
100 E.ocean Avenue
Boynton Beach,Florida 33435
}- (P):561-742-6271 1(F):561-742-6274
VENDOR INSURANCE REQUIREMENTS-PROCUREMENT
1. INSURANCE REQUIREMENTS:
The successful bidder cont•actorifirm or individual entering a resulting contract with the City shall
provide,pay for and maintain in full force and affect at all times during the services to be pet-formed
the applicable insurance as set forth below. (Proof that insurance meets the City's requirements must
be provided prior to providing services to the City of Boynton Beach.)
Commercial General Liability
Coverage must be afforded under a Commercial General Liability policy with limits not less than:
• $1,000,000 each occurrence
• $3,000,000 annual aggregate for Bodily Injury.Personal Injury,and Advertising Injury
• $1,000,000 per occurrence for Property Damage
• $1,000,000 each occurrence and$2,000,000 project aggregate for Products and
Completed Operations
Policy must include coverage for Contractual Liability,Independent Contractors.
Business Automobile Liability
Coverage must be afforded for all Owned,Hired,Scheduled,and Non-Owned vehicles for Bodily
Injury and Property Damage in an amount not less than$1,000,000 combined single limit each
accident.If the Contractor does not own vehicles,the Contractor shall maintain coverage for Hired and
Non-Owned Auto Liability,which may be satisfied by way of endorsement to the Commercial General
Liability policy or separate Business Auto Liability policy.
Professional Liability.Malpractice
Coverage must be afforded under a Professional/Allied Health/Malpractice Liability policy with limits
not less than:
• S2,000,000 each occurrence
• $3,000,000 annual aggregate
Workers'Compensation and Employer's Liability
Coverage must be afforded per Chapter 440, Florida Statutes. Any contractor performing work on
behalf of the City must provide Workers' Compensation insurance of at least the statutory
requirements in addition to Employer's Liability in the amount not less than$1,000,000 per accident.
Exceptions and exemptions will be allowed by the City's Risk Management Department.if they are in
accordance with Florida Statute.
The Contractor and its insurance carrier waive all subrogation rights against the City, a political
subdivision of the State of Florida,its officials,employees,and volunteers for all losses or damages.The
City requires the policy to be endorsed with WC00 03 13 Waiver of our Right to Recover from others
or equivalent.
Contractor must be in compliance with all applicable State and federal workers' compensation laws,
including the U.S.Lougshore and Harbor Workers'Compensation Act or Jones Act,if applicable.
AMERICA'S GATEWAY AY TO THE GL`LFSTRE ASI
Sages Agreement 2025-2028 12