R25-236 RESOLUTION NO. R25-236
1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, APPROVING THE PURCHASE OF ROADWAY
3 PAVEMENT CONDITION DATA, EASY STREET ANALYSIS OF ROADWAY
4 PAVEMENTS, AND RELATED SERVICES FROM INTERNATIONAL
5 CYBERNETICS COMPANY, LP (ICC), D/B/A IMS INFRASTRUCTURE
6 MANAGEMENT SERVICES, BY UTILIZING THE RATES FROM THE
7 NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS CONTRACT;
8 AND FOR ALL OTHER PURPOSES.
9
10 WHEREAS, International Cybernetics Company LP d/b/a IMS Infrastructure Management
11 Services ("Vendor") was competitively awarded a contract through the TxShare Cooperative
12 Purchasing Program; and
13 WHEREAS, the Public Works Department seeks to engage the Vendor to perform roadway
14 evaluation and pavement condition index (PCI)assessments across 130 miles of city-owned roads.
15 These services will support the development of a 5-year pavement resurfacing program and
16 ensure strategic capital investment in road infrastructure; and
17 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
18 best interests of the City's citizens and residents to approve the purchase of Roadway Pavement
19 Condition Data, Easy Street Analysis of Roadway Pavements, and related services from
20 International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services, by
21 utilizing the rates from the North Central Texas Council of Governments Contract.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
24 BEACH, FLORIDA, THAT:
25 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption.
27 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
28 approve the purchase of Roadway Pavement Condition Data, Easy Street Analysis of Roadway
29 Pavements, and related services from International Cybernetics Company, LP (ICC) d/b/a IMS
30 Infrastructure Management Services, by utilizing the rates from the North Central Texas Council
31 of Governments Contract.
32
RESOLUTION NO. R25-236
33 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
34 authorizes the City Manager to execute any ancillary documents as may be necessary to
35 accomplish the purpose of this Resolution.
36 SECTION 4. This Resolution shall take effect in accordance with the law.
37
3R
39
40 [SIGNATURES ON THE FOLLOWING PAGE]
41
RESOLUTION NO. R25-236
42 PASSED AND ADOPTED this d day of C' `43 ' `Yr\.6-t/C 2025.
43 CITY OF BOYNTON BEACH, FLORIDA
44 YES NO
45 Mayor- Rebecca Shelton '1kS.e�
46
47 Vice Mayor-Woodrow L. Hay ✓
48 (/-
49 Commissioner-Angela Cruz
50
51 Commissioner-Thomas Turkin
52 I/
53 Commissioner-Aimee Kelley
54
55 VOTE
56 AT EST: ,
570 / /
58 � /1 i.�% moi , .
,,,k1,14„,
59 Maylee esus, MPA, M Rebecca Shelto
60 City Cle Mayor
61 OY
62 % OF 'e'•••NTD�i'+� APPROVED AS TO FORM:
i ;•z,ORPORgT• •
63 (Corporate Seal) :• SEA
';
G
64 - �TE...5c"IS
65f+ �INCORPORATED: fSAWA. ....iif V4i
66 '++ '•.•1920•.• Shawna G. Lamb
67 +�`‘F1-ORIDA = City Attorney
POWERED BY ICC
International Cybernetics Company, LP (ICC) d/b/a IMS Infrastructure Management Services ("Consultant")
with its principal office at 10630 75`h Street, Largo, FL 33777, Phone: 727-547-0696 and Boynton Beach, FL
with its principal offices at 100 East Ocean Avenue Boynton Beach, FLorida 33435 Phone: 561-742-6000
("Client"). Consultant and Client may hereinafter be referred to collectively as the"Parties."
RECITALS
WHEREAS, Consultant agrees to fulfill and perform the work as set forth under Scope of Work (Appendix A),
and Client agrees to fulfill its obligations, including providing information required for project setup and
compensating the Consultant as set forth under pricing(Appendix A);
NOW,THEREFORE,the Parties hereto,intending to be legally bound,do hereby agree that the project overview
and Pricing below accurately reflect the work to be performed and the price to be paid; and
The Parties accept the standard terms and conditions of sale as described in the attached (Appendix B); and
The Parties agree that any modifications to the scope of work or pricing will be agreed to in writing and
explicitly acknowledged by both Parties in order to be binding, and
The Parties agree that any agency, current or future, within the same state shall be allowed to participate in
this agreement during the life of the contract, even if it is not listed amongst the solicitation participants.While
this clause in no way commits an Agency to purchase from Agency's awarded contractor, nor does it guarantee
any additional orders will result, it does allow Agencies,at their discretion,to make use of Agency's competitive
process (provided said process satisfies their own procurement guidelines) and purchase directly from the
awarded contractor. All purchases made by other Agencies shall be understood to be transactions between
that Agency and the awarded vendor; the Agency shall not be responsible for any such purchases.
IN WITNESS WHEREOF, this Contract is entered into as of the day and year written above. The Client and
Consultant hereby represent and warrant to each other that each of the signers below have the right, power,
legal capacity, and authority to enter into and bind the corresponding organization to perform its obligations
under this Contract, and that the signature and execution of this Contract has been duly authorized.
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Reference Project Overview for scope of work and fees, a total of$35,725.00
International Cybernetics Company, LP
d/b/a IMS Infrastructure Management Services Boynton Beach, FL
Date: July 30, 2025 Date: ` Z Z 0 I
Joh't,
By: a. .w�, ,�� By:
John Till
Printed Name: Printed Name: A, ,-
Title: Chief Financial&Revenue Officer Title: t .� MG,,aye"'
CITY A RNEY'S I F E
Approv as to orm . , fir. tf�+
By: 4( Q/I'I�J
ofBOy/3 1%.
NN CORP••. ►1
2 R'4TF ,� r i
I "C ••• ••••
►►`��R•../DA -
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Appendix A- Fee Proposal and Scope of Work
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Boynton Beach
Boynton Beach-FL
Fee Proposal
Opportunity ID:23-10-03419
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7/30/2025
Boynton Beach
Rick Hoffer,Assistant Director of Public Works
Carl Frumenti, Division Director of Construction Services
Moisey Abdurakhmanov, Engineer II
Re: Boynton Beach-FL f RSTI
Dear Rick, Carl, Moisey,
IMS Infrastructure Management Services (IMS) is pleased to present this fee proposal for a roadway
pavement condition survey for Boynton Beach. As an industry leader with four decades of pavement and
asset management experience,we enable data-driven decision-making, ensuring that your agency's
maintenance and rehabilitation funding results in the highest return on investment.
Our project approach is based on four principles:
• Starting with the end in mind. We are committed to understanding your agency's goals and objectives
for this project. We work side-by-side with our clients to ensure all project goals are met and provide
high-quality deliverables on time and within budget.
• Confident, informed decision-making.Accurate data provides the foundation for pavement
management analyses,which identify the most appropriate maintenance or rehabilitation activity for
each roadway pavement.
• Maximizing return on investment. When you choose IMS,you gain a dedicated partner. Backed by
decades of experience, our support results in better outcomes and translates to enhanced funding
justification and more strategic allocation of existing funding.
• Providing smart, end-to-end solutions. We provide professional services powered by end-to-end
software, enabling your agency to review and visualize data confidently and easily.
We look forward to delivering this project successfully. Please do not hesitate to contact me with any
additional questions at(813) 710-6052 or by email at andrewk@icc-ims.com.
Best Regards,
IMS Infrastructure Management Services
Andrew Karasauskas, Client Services Manager
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Table of Contents
Project Overview 4
Deliverables 5
Fee proposal 6
Company Profile 8
Industry-Leading Technologies 9
Appendix A-Typical Project Roadmap 11
Appendix B-Additional Value-Added Services 13
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Project Overview
The primary objective of this project is to collect 130 test miles of roadway condition data. To ensure
adequate coverage across the roadway network, we survey roads with greater than three lanes in both
directions and all remaining roads in one direction. Our project roadmap, shown in the figure below, has
evolved over the years and reflects our team's collective experience of successfully delivering thousands of
similar projects. (See Appendix A for more
details on each step in our project / \ /
roadmap.) r ols i ;
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Deliverables
01 Roadway Pavement Condition Data
Reported in an Excel spreadsheet and a geodatabase.
Easy Street Analysis (ESA) of Roadway Pavements
02 • Easy Street Analysis (ESA) pavement management spreadsheet
• Customizable prioritization and deferred cost analysis
• ESA training session (two hours)via Teams
03 Five (5) Year, Network-Level Pavement Management Plan
InformTm Online Data Viewer
04 Enables convenient, browser-based viewing of collected data and imagery. (Note:90 days of
hosting for unlimited agency users is included from the time of implementation.)
Additional Value-Added Services
05 If applicable, based on our discussions with you, this fee proposal includes information and
pricing on additional value-added services, described in more detail below.
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Fee proposal
Boynton Beach-FL[RSTl
(Note: The final fee and scope of work depends on confirmation of test miles to be surveyed and analysis and
reporting requirements.)
Fee proposal
Name Qty. Units Price Disc. Total Price
Project Setup and Kickoff 1 Lump Sum $2,500.00 $2,500.00
Project Management 1 Lump Sum $1,500.00 $1,500.00
GIS Review and Survey Extents 1 Test Miles $2,000.00 $2,000.00
Verification
Mobilization/Calibration 1 Lump Sum $975.00 $975.00
Field Data Collection - IrisPRO Pave 130 Test Miles $115.00 $14,950.00
Data Processing: Enhanced ASTM
D6433 (Including QC/QA) - 130 Test Miles $30.00 $3,900.00
According to Standard Data
Dictionary
Easy Street Analysis (ESA)
Pavement Management 1 Lump Sum $7,500.00 $7,500.00
Plan/Analysis
Pavement Management Report 1 Lump Sum $2,400.00 $2,400.00
Inform -<400 lane miles-90 Day
Free Trial (Price reflects annual fee 1 Per Year $2,000.00 100% $0.00
if opt in after trial)
Inform Web Hosting-90 Day Free
Trial (Price reflects annual fee if 130 Per year per $1.20 100% $0.00
opt in after trial) mile
Total Price: $35,725.00
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Texas
SHARE
Your Public Sector Solutions Center
MASTER SERVICES AGREEMENT#2022-063
Pavement Analysis and Related Services
THIS MASTER SERVICES AGREEMENT ("Agreement"), effective the last date of signed approval
("Effective Date"), is entered into by and between the North Central Texas Council of Governments
("NCTCOG"), a Texas political subdivision and non-profit corporation, with offices located at 616 Six
Flags Drive,Arlington,TX 76011, and
DIS Infrastructure Management Services,LP. ("Contractor")
Original Contract&Amendment:
AMENDMENT#1
to
Agreement# 2022-063
Pavement Analysis and Related Services
This AMENDMENT ("Amendment") to the Services Agreement #2022-063 ("Original Contract") is made and
entered into effective the date of last signature below by and between the NORTH CENTRAL TEXAS COUNCIL
OF GOVERNMENTS, a Texas political subdivision and non-profit corporation, hereinafter referred to as
"NCTCOG",and
International Cybernetics Company,LP
d/b/a IMS Infrastructure Management Services
10630 75th St
Largo,FL 33777
hereinafter referred to as"Service Provider",(collectively,"the Parties").
WHEREAS,the Parties entered into the Original Contract on May 22,2023;and
WHEREAS, Section 9.15 of the Original Contract allows for amendments;and
WHEREAS,the Parties agree to amend the Original Contract in accordance with the terms of the Original Contract,
as well as the terms provided herein.
NOW,THEREFORE,in consideration of the mutual covenants expressed herein,NCTCOG and the Service
Provider mutually covenant and agree to:
• Extend the Original Contract through November 30,2028.
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This fee proposal is to follow the terms and conditions as outlined in TxShare RFP 2022-063
Pavement Analysis and Related Services
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Company Profile
IMS Infrastructure Management Services - now powered by •
International Cybernetics Company(ICC) - has revolutionized
roadway infrastructure management since 1975. With the 2022
merger of IMS and ICC,the IMS team of infrastructure
consultants is now backed by ICC's industry-leading data r
acquisition technologies. We take pride in having one of they ` r
industry's largest fleets of advanced pavement, sidewalk, and _
right-of-way asset data collection systems.
Over the past five years, we have made a $5 million investment in enhancing our Unify' software suite,
solidifying our position as an industry leader in providing fully integrated, end-to-end data collection,
processing, and visualization tools. Our advanced systems - combined with our rigorous approach to quality
control - empower us to generate unparalleled data quality while setting the industry benchmark for the
fastest turnaround time. The actions that we have taken over the past five years illustrate our continued
commitment to improving data quality while simultaneously reducing data collection costs for our clients.
We offer the following pavement management services: -
• Automated and semi-automated pavement condition assessments.
• Non-destructive pavement testing and analysis.
• Pavement management system implementation and training.
• Pavement management plan development and presentation.
In addition to pavement management services, IMS offers complementary services such as:
• Right-of-way asset inventory development using 360-degree imagery and mobile Lidar.
• Sidewalk and Americans with Disabilities(ADA)compliance surveys.
• Data visualization services using dashboards, StoryMaps, and web applications built on GIS.
Welcome to the new era of infrastructure management, where consulting services are powered by
advanced technologies. Together, IMS-now powered by ICC-are paving the way forward!
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Industry-Leading Technologies
IrisPRO PaveTM'
The pavement condition survey will be performed
using an IrisPRO PaveTM' data collection system. The
IrisPRO PaveTM' is equipped with industry-leading 14 __,I li
data acquisition technologies, including an inertial - • I -
profiler, a second-generation Laser Crack _
Measurement System (LCMS-2), a FLIR Ladybug5+ _ V_40„,
- ��� --
30MP 360-degree camera, and an iXBlue A7 or �,_; +„ - --� S fig, F P�
OxTS INS with DGPS. �—'
InformTM' Online Data Viewer c -
The InformTM' data viewer is an easy-to-use,
browser-based, cloud-hosted tool for reviewing i,,d,•• - . , -_•- i- E'•s..,• , ..e,,
pavement condition data and associated imagery.
InformTM' presents the data in a map-based ..
Mb
environment, enabling agencies to review all -' `--
collected pavement data, including cracking,
rutting, and roughness. The Inform"viewer is fast,
intuitive, and reduces the need for field visits. • t . ,
i ,
"Inform has not only met but also surpassed our expectations. It is quick, exceptionally responsive,
requires no IT involvement, and is incredibly user-friendly for individuals of all levels."
- Robert Bush, Program Manager, Arizona DOT
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Appendix A - Typical Project Roadmap
Step 1: Project Kickoff
The IMS project manager schedules a ! Transfer,
8� oats a,�
Cdtectian �s y
kickoff meeting with your agency's project , Reports
Pra,ert AgencyPI
team to review the project scope, schedule, Kickoff RevCew
and fee. The IMS project manager ensures o �.
that the IMS team and agency stakeholders .Review Deliverablesa
F. Data
Data
OC/OA Requirements
clearly understand the goals and objectives o �,
of the project. o •Agency OA Review •proheQ ONlveretl
On ime 8
•Ongoing OC/OA Within Budget
Step 2: GIS Linkage and Survey Map
Development
Following the kickoff meeting, IMS' GIS team reviews the agency's roadway network and verifies the
roadways to be collected.The agreed-upon roadway network is loaded into ICC Drive' software,which
defines the pavement network segmentation and attribution to be collected and delivered.
Step 3: Data Collection
The pavement condition survey is performed with an ICC IrisPRO Pave data collection system.
Georeferenced, high-resolution 3D imagery of the pavement surface, spherical right-of-way imagery, and
longitudinal and transverse profile measurements are collected.
Step 4: Data Processing
The collected data are processed using ICC Connect' software to quantify the type, severity, and quantity of
pavement surface distresses, including cracking and rutting. Pavement roughness values are reported using
the International Roughness Index (IRI) method.
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Step 5: Multi-step QC/QA IMS has developed Comprehensive Data Quality Management
a unique approach to pavement condition
surveys by coupling the power of automated (1)
2 •► ♦ 4
s)
algorithms with manual review of distress data
by trained and certified pavement raters. All
data is manually reviewed by our QC team,
IMS '
IMS IMS ♦ AGENCY OA REVIEW
then reviewed by our QA manager, and lastly, QC REVIEWER PROJECT ENGINEER OA MANAGER AND APPROVAL
submitted to the agency for final review and Reviews Pavement Reviews Random 10% Independent Internal Performed Prior to
Distresses,Pavement Accepts Within Review of Random 5% Planning and Analysis,
acceptance. This rigorous QC/QA process i Sections.Chip Sealed 10%Documents Accepts Within Ensures Ownership
provides an added measure of confidence that Roados.hers and RCI uDDcussisual nwithsues r .,.,o% Satisfaction
and Others.and PCI Discussion with
the pavement condition data is accurate. VakMS Agency
Step 6: Data Analysis& Reports
• Comprehensive Analysis
Our data analysis is thorough and tailored to provide insights that drive decision-making.
• Detailed Reporting
We deliver comprehensive reports that are clear, concise, and customized to your reporting
standards.
Step 7: Project Closeout
Project deliverables will be sent to you for final approval and acceptance. Once accepted, we will facilitate a
final project close-out meeting with you,where we will present our findings and recommendations. This
workshop-style meeting is an opportunity to clarify any final questions and discuss other ways IMS can
support your pavement management program in the future.
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Appendix B - Additional Value-Added Services
Right of Way (ROW) Asset Collection (e.g., signs, markings, curb, and gutter, etc.)
Imagery collected during the pavement condition .,
survey can be used to build ROW asset inventories and • ,: ` \,./
condition assessments for signs, sign supports, curb and /-'fr- •
gutter, sidewalks and multi-use trails,ADA ramps, pavement
markings and striping, traffic signals, trees, and many r--:-.-
-- /
- �/
41- i 1...........:\ \1-4.-------'4---
others. While we offer multiple methods for collecting ROW
asset data, which is a primary component of half of all our : -- (``,
projects, this is the most efficient. " _ ' ,
Web-based GIS Visualization via StoryMaps and Dashboards
Easy-to-use and easy-to-maintain web-based, geocentric •
StoryMaps and Dashboards can be built to serve not $is,
only internal staff but also constituents.These tools "--.--r:'"Of 1`'
provide a dynamic way to present complicated information ` �'C''`a _f
visually. StoryMaps and Dashboards may be configured for - ` =
use within the agency for coordinating projects across . rj
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departments or for presentation to the public to promote __
transparency and trust. . .• , . • - •
_ice .
Informlm Data Hosting
IMS offers a convenient, web-based tool for reviewing '•-!' ' •- •
pavement condition data and associated imagery. Our
cloud-hosted visualization and analysis software Informm
enables agencies to review collected pavement and asset
data. The software is fast, intuitive, and is the simplest way
to make valuable photolog images available to every user.
Ninety(90) dayes of complimentary hosting is included '
with all IMS projects. Competitive pricing for data hosting `--_ )„.„z/
in year two and beyond is available upon request.
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Structural Testing with a Fast-Falling Weight Deflectometer (FastFWD)
IMS offers additional pavement testing techniques to
enhance decision-making and project prioritization.
The FastFWD applies a dynamic load to the pavement _ • 31
surface to measure structural capacity and pavement layer
stiffness values. 1114>•
4
We integrate the structural index (SI)as a component of ei 7:-741.......is
der
each roadway's final PCI to help you better predict future • ` ..•
performance and fine-tune rehabilitation activities, such as iii
determining when to reconstruct vs. mill and overlay.
Sidewalk, Trail, and Parking Lot Surveys with a Sidewalk Surface Tester (SST)
We deploy our Sidewalk Surface Testers (SST)for
capturing sidewalk inventory and condition data, SSTs __—�� --�
may also be deployed to collect data for narrow alleys,
parking lots, bike paths, and multi-use trails. SST surveys
kitPi .
yield comprehensive sidewalk condition data that may be a ;j
used in combination with lidar pedestrian curb ramp data to
I
/' '
develop detailed ADA transition plans. With the evolving ! 1
Prowag requirements, it is critical for agencies to have a v. ��
plan in place for routinely assessing the condition of and - ,..
1
proactively maintaining their pedestrian walkways.
Mobile Lidar for Pedestrian Curb Ramp Assessments
Mobile Lidar is deployed to supplement ROW inventory giwrY
surveys by creating a 3D point cloud from which '
measurements can be extracted. Our mobile lidar system ,�
collects 1.2 million points per second, resulting in extremely i , ._ �:
dense point clouds. The integrated Ladybug5+ camera �� m I ,
captures high-resolution spherical imagery at defined Ca��\o�
intervals. Using the lidar point cloud, IMS can efficiently i VEH\C
take ZEst`E "''
detailed measurements of pedestrian curb ramps.
__. I!!(////' ‘
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Roadway Friction Testing
Friction testing is a critical element of roadway safety
inspections. Adequate friction can help reduce
accidents and save lives. In the last five years alone, we
have successfully completed 174 friction testing projects.
The friction of the pavement surface is measured in i --1111111
accordance with ASTM E274 and incorporates a ribbed tire —
in accordance with ASTM E501 for studies of the left wheel
path at each site.
In-Person (or Virtual) Council Presentations
IMS is often asked to develop and deliver a council
presentation to educate council members and the
public on the concepts of pavement management and
the results of the surveys, health of the roadway
network and recommendations as a value-added 00 -*'
service. We work collaboratively with agency staff to ' '!'iti" '�. :. .--
develop highly focused presentations that layout the ��j •
existing state of the agency's roadways and the funding _,
required to meet the agency's goals and objectives.
Customized Written Reports and Specialty Maps
IMS will prepare all project documentation, including a
draft and final summary report of the findings and (l
conclusions as part of the project. Additional analyses
and specialty maps may be added to the final report to jai
enhance the ability of the agency to communicate existing in urn
pavement conditions, forecasted conditions, and M&R
needs and priorities.
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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POWERED BY ICC
Software "Needs Assessments," Training, and Technical Support
IMS performs software needs assessments for agencies
to determine the pavement management system that E ....A �� IUCD"
e..,su.a ny+ro �/.
will best meet the agency's needs. We also provide
software training as a value-added service. We review the C Street Saver'
agency's existing IT structure, program goals, and user
skillsets to make a recommendation on what pavement Cartegraph
management software will best meet the need. Ongoing v Cityworks
technical support is another popular value-added service 0 streetiogix
available regardless of software.
PAVER'
GIS "Clean-up" Services - No GIS... No Problem!
IMS reviews the integrity of the agency's GIS to ensure
that segmentation conforms to pavement management ,= -- __ °
best practices and that the existing attribution is __ - f
correct. Our team of GIS technicians and analysts assist - -= - - ; ..
agencies in validating their GIS and modifying it, when
necessary, to meet pavement management goals and _ _^R-
objectives. Developing pavement-specific GIS layers is often - 1.7,, _
necessary for reporting pavement conditions in a logical, -_
----- `-- •--
easy-to-understand format.
Roadway Functional Class Review
IMS reviews the functional classification and ,—iiii -
characteristics of the agency's roadway network to r.
make any necessary adjustments to highway, road, and 11.11
•. �[migi
street classifications. Understanding the volume of traffic h, � ,,,,,,(f� q`i
and associated traffic loads is critical in determining the
appropriate maintenance and rehabilitation activity for each F.
�i •�
roadway pavement. 0 the
I. -;erna
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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Appendix B - Terms& Conditions
This fee proposal is to follow the terms and conditions as outlined in
TxShare RFP 2022-063 Pavement Analysis and Related Services
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10630 75th Street +1 727-547-0696 www.icc-ims.com
Largo,FL 33777
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