R25-251 RESOLUTION NO. R25-251
I A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA,ACCEPTING THE FISCAL YEAR 2025-2026 STATE AID
3 TO LIBRARIES GRANT FROM THE STATE OF FLORIDA, DEPARTMENT
4 OF STATE, DIVISION OF LIBRARY AND INFORMATION SERVICES IN
5 THE AMOUNT OF $37,844;APPROVING THE STATE AID TO LIBRARIES
6 GRANT AGREEMENT WITH THE STATE OF FLORIDA; AND FOR ALL
7 OTHER PURPOSES.
8
9 WHEREAS, the State of Florida, Department of State, Division of Library and Information
10 Services ("Division"), and the City of Boynton Beach ("City) desire to enter into a State Aid to
11 Libraries Grant Agreement; and
12 WHEREAS, the City has submitted an application and has met all eligibility requirements
13 and has been awarded a State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount
14 specified on the "Fiscal Year 2025-26 State Aid to Libraries Final Grants" document. The Division
15 has the authority to administer this grant in accordance with section 257, Florida Statutes; and
16 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
17 best interests of the City's citizens and residents to accept the Fiscal Year 2025-2026 State Aid to
18 Libraries Grant from the State of Florida, Department of State, Division of Library and Information
19 Services in the amount of $37,844, and approve the State Aid to Libraries Grant Agreement with
20 the State of Florida.
21
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
23 BEACH, FLORIDA, THAT:
24 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption.
26 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
27 accept the Fiscal Year 2025-2026 State Aid to Libraries Grant from the State of Florida, Department
28 of State, Division of Library and Information Services, in the amount of $37,844.
29 SECTION 3. The City Commission of the City of Boynton Beach, Florida, does hereby
30 approve a State Aid to Libraries Grant Agreement between the State of Florida, Department of
31 State, Division of Library and Information Services, and the City (the "Agreement"), in form and
RESOLUTION NO. R25-251
32 substance similar to that attached as "Exhibit A."
33 SECTION 4. The City Commission of the City of Boynton Beach, Florida, hereby
34 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any
35 ancillary documents required under the Agreement or necessary to accomplish the purposes of
36 the Agreement and this Resolution.
37 SECTION 5. The Mayor-executed Agreement shall be forwarded to Tiffany Pagan to
38 obtain execution by the Division. Tiffany Pagan shall be responsible for ensuring that one fully
39 executed Agreement is returned to the City, to be provided to the Office of the City Attorney for
40 forwarding to the City Clerk for retention as a public record.
41 SECTION 6. This Resolution shall take effect in accordance with the law.
42
43
44
45 [SIGNATURES ON THE FOLLOWING PAGE]
46
RESOLUTION NO. R25-251
47 PASSED AND ADOPTED this )754'1 day of lo1 YI 2025.
v _'
48 CITY OF BOYNTON BEACH, FLORIDA
49 YES - NO
50 Mayor- Rebecca Shelton ✓
51
52 Vice Mayor-Woodrow L. Hay
53 /
54 Commissioner-Angela Cruz ./
55
56 Commissioner-Thomas Turkin ,/--
57
58 Commissioner-Aimee Kelley
59
60 VOTE `LM-0
61 ATT ST:
662
3 IL
V
64 Maylee Cie J s, MPA, C Rel on
65 City Clerk Mayor
66 „'%OYNTp
67 0�:.cocooRgTc�,���1� APPROVED AS TO FORM:
68 (Corporate Seal) y e3: SEAL ..`1's
• i
69 � ;INCORPORATED: �•
70 '� •
it 1920 �� �
71 t •
% Shawna G. Lamb
72 ‘‘���CORIDP City Attorney
26-ST-56
Boynton Beach City Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Boynton Beach City Library for and on behalf of Boynton Beach City Library
This Agreement is by and between the State of Florida,Department of State,Division of Library and Information Services,hereinafter referred to
as the'Division,"and the Boynton Beach City Lbranyfor and on behalf of Boynton Beach City Library,hereinafter referred to as the"Grantee."
The Grantee has submitted an application and has net all eligibility reqs and has been awarded a State Aid to Libraries Grant(CSFA
45.030)by the Division in the annum specified on the"Fiscal Year 2025-26 State Aid to Libraries Final Grants"document(which is
incorporated as part of this Agreement and entitled Attachment B).The Division has tie authority to administer this grant in accordance with
Section 257,Florida Statutes. By refirence,the application and any approved revisions are hereby rade a part of this agreement.
In consideration of the nntual covenants and pronises contained herein,the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the"State Aid to Libraries Grant,"the public purpose for which these finds were
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18,Florida Statutes,the Grantee shall receive a grant anmunt that is calculated and
based upon local finds expended during the second preceding fiscal year for the operation and naitenance of the hbrary.For this
girt,the local expenditures shall have been rade during the period October 1,2023-September 30,2024.
In order to be eligible to receive the grant finding,the Grantee shall manage or coordinate free hbrary service to the residents of its
legal service area for the period October 1,2023 through June 30,2026.The Grantee shall:
o Have a single adninistrative head employed hull time by the library's governing body,
o Provide free hbrary service,including loaning materials available for circulation free of charge and providing reference and
information services tee of charge;
o Provide access to materials,information and services for all residents ofthe area served;and
o Have at least one library,branch library or member library open 40 hours or more each week(exchxling holidays or
...mss;between Sunday through Saturday,on a schedule detemired by the library system)during the length of the
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded
Paynent 1,Deliverable/Task:
Page:1
State Aid to libraries Chant Agreement(Form DL1S/SA02)
Chapter 1B-2.011(2Xa),Florida Administrative Code,Effective moo=
Payment will be a fixed price in the amount of 100%of the grant award for the period October 1,2023 through June 30,2026.
The Grantee will:
o Haw expended finds to provide free library service during the period October 1,2023-September 30,2024;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1,2023-
September 30,2024 only,
o Provide documentation showing that at least ore library,branch library or neither library is open 40 hoes or more each
week(excluding holidays or between Sunday through Saturday,on a schedule deternioned by the library
system)during the length of the ageenent;
o Provide the Certification of Credentials for the Single Administrative Head;and
o Provide a Certification of Hous,Free library Service and Access to Materials.
c) Grant finds shall be used for the operation and maintenance of the library.The allowable budget categories are:Personnel
Services(salaries,wages,and related employee benefits provided for all persons employed by the reporting entity whether on fiill-
tine,part-tune,temporary,or seasonal basis);Operating Expenses(expenditures for goods and services which pritnanly benefit
the current period and are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the
acquisition of or addition to fixed assets);and Other(other operating expenditue categories in the library budget).
2. Length of Agreement.This Agreenernt covers the period of October 1,2023 to June 30,2026,unless temmated in accordance with
the provisions of Section 30 of this Agreennent.This period begin with the start of the&antee's second preceding fiscal year(October 1,
2023)and concludes with the end of the State of Florida's current fiscal year(June 30,2026).
3. Expenditure of Grant Funds.Grant finds will be used to reimburse a portion of tical finds expended by tie Grantee during their
second preceding fiscal year(October 1,2023—September 30,2024)for the operation and m aurtenance of a library and shall of
exceed the amour specified in Attachment B.
4. Contract Administration.The parties are legally bound by the requienerts of this agreement.Each party's contract manager,named
below,will be responsible for monitoring its performance under this Agreement and will be the official contact for each party.Any
notice(s)or other communications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below.Any change in the contact information below should be submitted in writing to the contract manager within
10 days ofthe charge.
For the Division of Library and Information Services:
Tom Pefia,Grant Programs Supervisor
Florida Department of State
RA.Gray Building
Mail Station#9D
500 South Broough Street
Tallahassee,FL 32399-0250
Phone:850.245.6620
Email:Thomas.Pena@dos.ftgov
For the Grantee:
Page:2
State Aid to libraries Grant Agreement(Form DL1S/SA 02)
Chapter 1B-2.011(2Xa),Florida Administrative Code,Effective o i000c
Tiffany Pagan
Boynton Beach City Library
100 East Ocean Avenue Boynton Beach Florida 33435
Phone:561.742.6384
Email: pagantJbbfus
5. Grant Payments.The total grant award shall not exceed the amount specified on the"Fiscal Year 2025-26 State All to Libraries Final
Grants"document(Attaclnrr,t B),which shall be paid by the Division in consideration for the Grantee's rrnnitnmr perfomance as set
forth by the terns and conditions of this Ageenrent.Payment will be a fixed price in the amount of 100%of the grant award as specified
in Attaclnceit B.Payment will be made in accordance with tie completion of the Deliverables.
6. Dectronic Payments.The Grantee can choose to use electronic finds transfer(El,-1)to receive grant payments.All grartees wishing to
receive their award through EFT mast submit a Vendor Direct Deposit Authorization Form(form mnnber DFS-AI-26E,rev 3/2022),
incorporated by reference,to the Florida Department of Financial Services.If EFT has already been set up for your organization,you do
not meed to subunit another authorization Earn unless you have changed bank accounts.To download this form visit
mvforidacfo.conn'docs-sgaccourt aril-audtin -hbraries/vendors/vendor-rehtions/dfs-al-26e-direct-denosit-verdors.ndf?
sfvrsiFeff728cf 16.11r form also includes tools and infomation that allow you to check on payments.
7. Florida Substitute Form W-9.A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that nay be subject to 1099 reporting.The Department of Financial Services(DFS)mist have the correct Taxpayer Identification
Number(TIN)and other related infomation in order to report accurate tax infomation to the Internal Revenue Service(IRS).To register
or access a Florida Substitute Form W-9 visit flverdor.mvioridacfa.com A copy of the Grantee's Florida Substitute Form W-9
ntst be subnitted by the Grantee to the Division with the executed Agreement.
8. Financial Consequences.lie Department shall apply the following financial consequences for farhne to perform the niunun level of
services required by this Agreement in accordance with Sections 215.971 and 287.058,Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time that the hbrary fiuled to
perform the nimun level of services.The prorated reduction will be in the sane percentage as the percentage of tine that the library was
not providing ni inum level of services.
9. Credit Line(s)to Acknowledge Grant Funding.The Division requires public acknowledgement of State Aid to Libraries Dart finding
for activities and publications supported by grant finds.Any announcements,infornatan,press releases,publications,brochures,videos,
webpages,programs,etc.,created as part of a State Aid to Libraries Grant project mist include an acknowledgment tint State Aid to
Libraries Grant finds were used to create them
Use tie following text:
"Ibis project has been finded under the provisions of the State Aid to Libraries Gant program,which is administered by the Florida
Departrnent of State's Division of Library and Information Services."
10. Grant Expenditures.The Grantee agrees to expend all grant fiords received under this agreement solely for tie purposes for which they
were authorized and avyikipiiaied.Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department of Financial Services'Reference Glide for State Expenditures(as of October 2022),incorporated by reference,which
Page:3
State Aid to Libraries(}ant Agreement(Form DL]S/SA02)
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective,oc-,000c
are available online at mv8oridacfo.com'docs-sflaccounti e-rend-audrtu -libraries/state-ae encies/reference-elide-br-state-
exnerditures.ndflsfvnsr b4cc3337 2.
Grant finds may not be used for the purchase or construction of a library budding or library quarters.
11. Travel Expenses."Ilse Grantee mist pay any trawl expenses,from grant or local matching finds,in accordance to the provisions of
Section 112.061,Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs.In accordance with Section 215.971,Florida Statutes,the Grantee shall
refimnd to the State of Florida any balance of unobligated finds which has been advanced or paid to the Grantee.In addition,finds paid in
excess of the amount to which the recipient is entitled under the tenor and conditions of the agreement mist be refunded to the state
agency.Father,the recipient may expend furls only for allowable costs resulting from obligations incurred during the specified
period.Expenditures of state financial assistance must be in compliance with the laws,rules and regulations applicable to expenditures of
State fiords as outlined in the Department of Financial Service's Reference Guide for State Expenditures(as of October 2022)
nnfioridacfo.conidocs-sfaccouutum-amd-auditina-hbraries/state-aeerrcies/reference-snide-for-state-exaendihaes.ndf?
sfvrssn=b4cc3337 2,incorporated by reference.
13. Repayment.All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of
"Depar to ent of State"and mailed directly to tie following address:Florida Department of State,Attention Thomas Perla,Division of
Library and Information Services,500 South Bronrough Street,Mail Station#9D,Tallahassee,Florida 32399.In accordance with Section
215.34(2),Florida Statutes,if a deck or other draft is retuned to the Department for collection,Recipient shall pay to the lYa,
a service fee of$15.00 or five percent(5%)of the face amount of the returned check or draft,whichever is greater.
14. Single Audit Act.Each Grantee,other than a Grantee that is a State agency,shall submit to an audit pursuant to Section 215.97,Florida
Statutes.See Attacluitit A for additional information regarding this requirement.emnt.If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least$750,000 in state financial assistance,it mist submit a
Financial Report on its operations pursuant to Section 218.39,Florida Statutes within nine months of the close of its fiscal year.Audits
mat be submitted on the DOS Grants System at dost rarts.com
15. Retention of GrantRecomds.Financial records,supporting docunents,statistical records and all other records,including electronic
storage media pertinent to the Project,shall be retained for a period of five(5)fiscal years after the closeout of the grant and release of the
audit. If any litigation or audit is initiated or claim nide before the expiration of the five-year period,the records shall be retained for five
fiscal years after the litigation,audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records.The Grantee mist nuke all grant records of expenditures,copies of reports,
books,and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose ofnaking audits,examinations,excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records.The Division reserves the might to unilaterally cancel this Agreement in the
event that the Grantee refises public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act.The Grantee mat immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreemert.
18. Noncompliance.Any Grantee that is not following Florida statutes or rules,the terns ofthe grant agreement,Florida Deval u,..a of
Page:4
State Aid to libraries Grant Agreement(FormDLIS/SA02)
Chapter IB-2.011(2Xa),Florida Administrative Code,Effective xx xooa
State(DOS)policies and guidance,local policies,or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Infatuation Services grants or grants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure.DOS Divisions inchde the Division of Arts and Culture,the
Division of Elections,the Division of Historical Resources and the Division of Library and Information Services.Grant compliance issues
nnust be resolved before a grant award agreement nay be executed and before grant payments for any DOS grant nay be released.
19. Accounting Requirements.The Grantee must maintain an accounting system that provides a complete record of the use of all grant
fronds as follows:
a) The accounting system mit be able to specifically identify and provide audit trails that trace the receipt,maintenance and
expenditure of state finds.
b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and
identify grant finds by using the same budget categories that were approved in the grant application If the Grantee's accounting
system accun fates data in a different format than the one in the grant application,subsidiary records must document and
reconcile the anmunts shown in the Grantee's accounting records to those annunts reported to the Division
c) An interest-bearing checking account or accounts in a state or federally chartered institution nay be used for reverses and
expenses descnbed in the Scope of Work and detailed in the Estimated Project Budget.
d) The name of the account(s)mist include the grant award amber.
e) The Grantee's accounting records must have effective control over and accountability for all finds,property and other assets.
f) Accounting records must be supported by source docunentation and be in sufficient detail to allow for a proper pre-audit and
post-audit(such as invoices,bills and canceled checks).
20. Availability of State Funds.The State of Florida's pc,iv,,,wn a and obligation to pay under this Agreement are contingent upon an
aminal appropriation by the Florida Legislature.In the event that the state finds upon which this Agreement is dependent are withdrawn,
this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those annunts already
expended prior to the tenni nation date.Such termination will not affect the responsibility of the Grantee under this Agreement as to those
finds previously distributed. In the event of a state revenue shortfall,the total grant nay be reduced accordingly.
21. Lobbying.The Grantee witl not use any grant finds for lobbying the state legislature,the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee.The Grantee,if not a state agency,agrees tint its officers,agents and employees,in
performance of this Agreement,shall act in the capacity of independent contractors and not as officers,agents or employees of the state.
The Grantee is not entitled to assn any benefits of state enrployna t,including rete ehrett benefits and any other rights or privileges
corrected with enployment by the State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work pertained and all expenses inured in connection with this
Agreement.The Grantee may subcontract,as necessary,to perform the services and to provide conimdities required by this Agreement.
The Division shall not be liable to any subcontractor(s)for any expenses or liabilities inured under the Grantee's subcontract(s),and the
Grantee shall be solely liable to its subcontractor(s)for all expenses and liabilities insured under its subcontract(s).The Grantee trust take
the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or
permitted to be agents,servants,joint venturers or partners of the Division
Page:5
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter 1&2.011(2Xa),Florida Administrative Code,Effective we'000c
24. Liability.The Division will not assume any liability for the acts,omissions to act or negligence of the Grantee,its agents,servants or
employees;nor may the Grantee exclude liability for its own acts,omissions to act or negligence to the Division
a) The Grantee shall be responsible for chins of any nature,including but not limited to iryuny,death and property damage arising out
of activities related to this Agreement by the Grantee,its agents,servants,employees and subcontractors.The Grantee shall
indemnify and hold the Division harmless from any and all claim of any nature and shall in estigate all such claims at its own
expense. If the Grantee is gowned by Section 768.28,Florida Statutes,it shall only be obligated in accordance with this
Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign umuly or increases the limits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees,interest,late charges or service fees,or cost of collection related to this
Agree .
d) The Grantee shill be responsible for all work pc..v...r J and all expenses incurred in connection with the project The Grantee
nay subcontract as necessary to perform the services set forth in this Agreement,including entering into subcontracts with vendors
for services and connndities,provided that such subcontract has been approved in writing by the Department prior to its
execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws.The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable hws
aid regulations ofthe local,state and federal law.For consequences of noncompliance,see Section 18,Nonconpliame.
26. Prohibition of Expenditures to a Library Association.Rgmernditre of project fads(grant finds and local match fads)must not be
wed for an activity related to a library association This prohibition does not apply to expenditure of project funds related to a library
cooperative that receives state noreys under sections 257.40-257.42,Florida Statutes.The Grantee shill perform all acts required by
this Agreement in strict conformity with all applicable local,state and federal laws and regulations.Tire Grantee shall during tie term of this
Agreement be in strict conformity with all applicable local,state and federal laws and regulations.
27. Total Compensation Paid to Non-Profit Personnel Per Section 216.1366,Florida Statutes,all non-profit as defined in
Section 215.97(2)(m),Florida Statutes,shall complete and return to the division within 30 days of the execution of this grant
the`Total Compensation Paid to Non-Profit Personnel Using State Funds"report,incorporated by rel ereiee,which shill satisfy the
requirement ement to provide docunnentation that indicates the amount of state finds:
a)Allocated to be wed during the fit term of the agreement for renumeration to any neither of the board of directors or an officer
of the contractor.
b)Allocated under each payment by the public agency to be wed for remneration of any neither of the board of directors or an
officer of the contractor.The documentation mist indicate the amounts and recipients of the remmeration
Non-Profit organization grantees shall complete a Total Compensation Paid to Non-Profit report for each required ed filer for the invoice
period covered by the Payrrent Request.
The grantee shall also post their reports on their website,and the public agency shall make the reports available to the public on the
interne.
Page:6
State Aid to libraries Grant Agreement(Form DUS/SA02)
Chapter 1B-2.01 I(2Xa),Florida Administrative Code,Effective,oc-,000c
28. No Discrimination The Grantee may not discriminate against any employee employed under this Agreerrert or against any applicant for
employment because of race,color,religion,gender,national origin,age,handicap,pregnancy or marital status.The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
29. Breach of Agreement The Division shall demand the return of grant furls already received,shall withhold subsequent payments and/or
shall tem»nate this if the Grantee improperly expends and manages grant finis;falls to prepare,preserve or surrender records
required by this Agreement;or otherwise violates this Agreement.
30. Termination of Agreemrent.lire Division will teminate or end this Agreement if the Grantee fails to fulfill its obligations herein In such
event,the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen(15)calendar days from the
date of receipt to are its violation If the violation is not cued within the stated period,the Division shall temrinate this Agreement.The
notice of violation letter shad be delivered to the Grantee's Contract Manager,personally,or marled to his/her specified address by a
method that provides proof of receipt In the event that the Division terminates this Agreement,the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of temnnation if the Division deems this reasonable under the
circumstances.Grant finis previously advanced and not expended on work completed in accordance with this Agreement shall be
retuned to the Division,with interest,within thirty(30)days after termination of this Agreement.The Division does not waive any of its
rights to additional damages if grail finis are returned under this Section
31. Preservation of Remedies.No delay or omission to exercise any right,power or remedy accruing to either party upon breach or
violation by either party inter this Ageenerl shall impair any such right,power or remedy of either party,nor shill such delay or omission
be construed as a waiver of any such breach or default or any similar breach or default.
32. Non-Assignment of Agreement.The Grantee may not assign,sublicense or otherwise transfer its rights,dues or obligations under this
Agreement without the prior written consent of the Division,which shill not unreasonably be withheld.The agreement transferee mast
denonstrate compliance with the requirements en ents of the project.If the Division approves a transfer of the Grantee's obligations,the Grantee
shall remain liable for all work performed and all expenses inured in correction with this Agreeue►t.In the event the Legislature
transfers the rights,duties and obligations of the Division to another governmental entity,pursuant to Section 20.06,Florida Statutes or
otherwise,the rights,duties and obligations wider this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement.
33. Required Procurement Procedures for Obtaining Goods and Services.The Grantee shall provide maximum open when
procuring goods and services related to the grant-assisted project in accordance with Section 287.057,Florida Statutes.
a) Procurement of Goods and Services Not Exceeding$35,000.The Grantee must use the applicable procurement method
described below.
1. Purchases Up to$2,500:Procuxen ent of goods and services where individual purchases do not exceed$2,500 do not
require and may be conducted at the Grantee's discretion
2. Purchases or Contract Amours Between$2,500 and$35,000:Goods and services costing between$2,500 and$35,000
require e i nfor al and nay be procured by purchase order,acceptance of vendor proposals or other
appropriate procurement document.
b) Procurement of Goods and Services Exceeding$35,000.Goods and services costing over$35,000 mst follow all formal
procurement processes as outlined in Section 287.057,Florida Statutes.
Page:7
State Aid to libraries Gant Agreement(Form DIIS/SA02)
Chapter 1B-2.011(2Xa),Florida Administrative Code,Effective we,00(x
34. Conflicts of Interest.The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections
112.311 through 112.326,Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions.The Grantee father agrees to seek authorization from the
General Counsel for the Depar the t of State prior to entering into any business or other relationship with a Department of State Employee
to avoid a potential violation of those statutes.
35. Binding of Successors.This Agreen ent shall bird the successors,assigns and legal representatives of the Grantee and of any legal entity
that succeeds to the obligations ofthe Division of Library and Infomntion Services.
36. Employment of Unauthorised Aliens.The employment of mauthorized aliens by the Grantee is considered a violation of Section 274A
(a)of the and Nationality Act(8 USC 1324(a)(as ofJanrary 2023)),incorporated by reference. If the Grantee knowingly
employs unauthorized aliens,such violation shall be cause for inlateral cancellation ofthis Agtmutat.
37. Severability.If any term or provision of the Agreement is food to be illegal and unenforceable,the remainder will rennin in full force and
effect,and such temp or provision shall be deemed stricken
38. Americans with Disabilities Act.All programs and facilities related to this Agreement must meet the standards of Sections 553.501-
553.513,Florida Statutes and the Americans with Disabilities Act of 1990(ada.gov(as ofJarniany 2024)),incorporated by reference).
39. Governing Law.This Agreenrent shall be construed,ve..to,u,..l and enforced in all respects in accordance with the laws and rules of
Florida.Verne or location for any legal action arising under this Agreement will be in Leon County,Florida.
40. Entire Agreement.Tie entre Agreement of the parties consists ofthe following documents:
a) This Agreement
b) Florida Single Audit Act Requi enents(Attacluivit A)
c) Fiscal Year 2025-26 State Aid to Libraries Final Grants(Attacluirat B)
Page:8
State Aid to Libraries Grant Agreement(Form DL1S/SA02)
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective et-tom
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements.
Grantee: Department of State
By: By:
Chair of Governing Body or Chief Executive Officer
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Rebecca Shelton, Mayor
Typed name and title
Se,-Abe c �g,
Date Date
1
10�
Maylee D . us, City C erk
Clerk or Chief Financial Officer Witness
Date Date
CITY A ORNEY'S 0
Approv ��;;
By:
/4;2 spYNT0AN.
J
SEAL
INCORPORATED: $ p :9
�.•• 1920 ,:•
�� ••.
Gnr
State Aid to Libraries ant Agreen r�; .�A (a2)
Chapter 1B-2.011(2Xa),Florida Adminisira".•'_ ,:-'"vevc-,000c
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
11re administration of resources awarded by the Department of State to the Grantee nay be subject to midis and/or nnnitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,and section 215.97,Florida
Statutes(F.S.),as revised(see Audits below), rronitoring procedures may include,but not be limited to,on-site visits by DQ e,a.;.,:.:of State
stag limited scope audits as defined by 2 CFR 2§200.425,or other procedures.By entering into this agreement,the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State.In the evert the of State
detern»nes that a linked scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the
Department of State staff to tie recipient regarding such audit.The recipient further agrees to comply and cooperate with any u�Y;.��,.� reviews,
investigations or audits deemed necessary by the Chief Financial Officer(CFO)or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or tical goverment or a nonprofit organization as defined in 2 CFR§200.90,§200.64,and
§200.70.
1. A recipient that expends$750,000 or more in federal awards in its fiscal year mast have a single or program-specific audit conducted in
accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements.Exhibit 1 to this agreement lists the federal resources
awarded through the Departnent of State by this agreement.In detemining the federal awards expended in its fiscal year,the recipient shall
consider all soirees of federal awards,ianding federal resources received from the Depart hent of State.The determination of anuurts of
federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503.An audit of the recipient
conducted by the Auditor General in accordance with the provisions oft CFR 200.514,will meet the requirement of this Part.
2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions oft CFR 200,subpart F-Audit Requi en ants. If the recipient expends less than$750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200,subpart F-Audit Requirements,the
cost of the audit must be paid from ron-federal resources(ie.,the cost of such an audit mast be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
Page: 10
State Aid to Libraries Gant Agreement(FormDLIS/SA02)
Chapter 1&2.01 I(2Xa),Florida Administrative Code,Effective xx pia
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2)F.S.
1. In the event that the recipient expends a total annurt of state financial assistance equal to or in excess of$750,000 in any fiscal year of such
recipient(for fiscal years ending June 30,2017 and thereafter),the recipient mist have a state single or project-specific audit for such fiscal
year in accordance with Section 215.97,F.S.;Rule Chapter 69I-5 F.A.C.,State Financial Assistance;and Chapters 10.550(local
governnertal entities)and 10.650(nonprofit and for-profit organimtions),Rules of the Auditor General EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement Inthe state financial assistance
expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received
from the Department of State,other state agencies,and other nonstate entities. State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II,paragraph 1,the recipient shall ensue that the audit connpies with the requirements of
Section 215.97(8),F.S. This includes subnission of a financial reporting package as defined by Section 215.97(2)F.S.,and Chapters
10.550(local govenanertal entities)and 10.650(nonprofit and for-profit organ zations),Rules ofthe Auditor General
3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal years ending June 30,2017 and
thereafter),an audit conducted in accordance with the provisions of Section 215.97,F.S.,is not required.In the event that the recipient
expends less than$750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97,F.S.,the cost of the audit rust be paid from the nonstate entity's resources(ie.,the cost of such an audit
mst be paid from the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating docurrents referenced in the text of this agreenent and the
ofconpliarnce issues.
State of Florida Department Financial Services(Chief Financial Officer)
httu//www.nnvftoridaclo.com'
State of Florida Legislature(Statutes,Legislation relating to the Florida Single Audit Act)
httn://www.leastate.frus/.
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit Regimen eis,and required by
PART I of this agreement shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to each of the
following
A. The Department of State via the DOS Grants System at httns:///dosarants.com
B. The Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data city system and required forms for submitting the single audit reporting package.Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreenent shall be submitted by or on behalf of the recipient directly to
each of the following
g
A. The Departn ert of State via the DOS Grants System at httns///dostaants.com
Page: 11
State Aid to libraries(}ant Agreement(Form DUS/SA02)
Chapter 18-2.01 I(2Xa),Florida Administrative Code,Effective,oc,000c
B. The Auditor General's Office at the following address:
Auditor General
Local Govemrnent Audits/342
Claude Pepper Building,Room 401
111 West Madison Street
Tallahassee,Florida 32399-1450
3. Any reports, letter,or other information required to be submitted to the Department of State pursuant to this agreement shall
be submitted timely in accordance with 2 CFR 200.512,section 215.97 F.S. and Chapters 10.550(local governmental entities)and
10.650(nonprofit and for-profit organi tions),Rules of the Auditor General,as applicable.
4. Recipients,when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F-Audit Requirements or Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations),
Rules of the Auditor General,should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dennrtstrating its compliance with the terms of the award(s)and this agreement for a period of
five years from the date the audit report is issued,and shall allow the Department of State,or its designee,the CFO,or Auditor General
access to such records upon request The recipient shall ensure that audit working papers are rade available to the of State,or
its designee,the CFO,or Auditor General upon request for a period of at least three years from the date the audit report is issued,unless
extended in writing by the Department of State.
Page:12
State Aid to Libraries(}ant Agreement(FOrmDr]S/SA02)
Chapter 1&2.01 l(2Xa),Florida Administrative Code,Effective roc x000r
EXHIBIT- 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four(State Project Compliance
Requirements) of the State Projects Compliance Supplement located at httns://anns.fldfs.com/fsaa/.
Page:13
State Aid to libraries Gant Agreement(FormDUS/SA02)
Chapter 1&2.011(2Xa),Florida Administrative Code,Effective Xoc,000a
ATTACHMENT B
Fiscal Year 2024-25 State Aid to Libraries Final Grants
Par:14
State Aid to libraries Gant Agreement(Form D11S/SA02)
Chapter 18-2.011(2Xa),Florida Administrative Code,Effective moot
Florida Administrative Code
113-2.011 library Grant Programs.
(I)This rule provides procedures for library grant programs administered by the Division of library and Infomation Services(Division).Each program shall be
governed by guidelines which contain information on etigbility requirements,application review procedures,evaluation and funding criteria,grant administration
procedures,if applicable,and application fomes.All grant awards shall be subject to final approval by the Secretary of State.
(2)Applicants for grants shall meet the eligibility and application requirements as set forth in the following guidelines for each grant program
(a)State Aid to Libraries Gant Guidelines,http://www.flrules.org/Gateway/reference.asp?No-Ref-roomx,effective coca,which contain guidelines and
instructions;Certification of Credentials-Single Library Administrative Head(FormDLIS/SA01),effective raFxrooS dant Agreement(FormDIIS/SA02),
effective roc-000S Annual Statistical Report Form for Public libraries(Form DLIS/SA03),httpJ/www.fhules.org/Gateway/reference.asp?No=Ref-rwooc roFr000S
Certification of Hours,Free Library Service and Access to Materials(Form DLIS/SA04),http//www.fhules.org/Gateway/reference.asp?No=Ref-rwooc effective
XX-7000C
(b)Public Library Construction(;rants Guidelines,http://www.flrules.org/Cateway/reference.asp?No=Ref-vococ,effective,oFr000c,which contains guidelines and
instructions;and Public library Construction(3rant Agreement(Form DIIS/PLC01),httpi/www.fhules.org/Gateway/reference.asp?No=Ref-r0000c,effective 30C-
3000C
oer000c
(c)Library Cooperative(Irani Guidelines,http•J/www.fhules.org/Gateway/reference.asp?No=Ref-r0000c,effective,oer000c,which contains guidelines and
instructions;Annual Statistical Report Form for Multitype Library Cooperatives(FormDLIS/LCd)1),effective roc-r000c(;rant Agreement(FonmDLIS/L.CO02),
http•J/www.fhules.org/Gateway/reference.asp?No=Ref-r0000c effective roer000c and the Florida library Information Network Manual
http•J/www.flrules.org/Gateway/reference.asp?No=Ref-r0000c,effective XX-3000L
(d)The Library Services and Technology Act(lam Qridelines,http://www.flrules.org/Gateway/reference.asp?No=Ref-r000m,effective x'-,cooc,which contains
guidelines and instructions,Library Services and Technology Act dant Agreement(Form DLIS/LSTA01)http://www.flrules.org/Gateway/reference.asp?
No=Ref-r0000c,effective roer000c,MLS Certification(Form DLIS/LSTA02),httpJ/www.fhules.org/Gateway/reference.asp?No=Ref-r0000r,effective roe moot,and
Certification Regarding Trafficking in Persons(FormDLIS/LSTA03).
(e)The Conrnmity Libraries in Caring Program Application,httpJ/www.fhules.org/Gateway/reference.asp?No=Ref-r0000g effective 04-10-12;which contains
instructions and application(Form DLIS/CLIC01),effective 04-10-12;Annual Report(Form DLIS/CLICO2),effective 04-10-12;and dant Agreement(Form
DLIS/CLIC03),httpJ/www.flroles.org/Gateway/reference.asp?No=Ref-rwooc,effective 04-10-12.
(3)Guidelines and fonm in this rule are incorporated by reference and may be obtained from the Director of the Division,Florida Department of State,Division of
Library and Information Services,RA.(lay Building,500 South Bronough Street,Tallahassee,Florida 32399-0250.
(4)The Division of library and Information Services will waive the financial matching requirements on grants for rural communities that have been designated in
accordance with Sections 288.0656 and 288.06561,F.S.Eligible conmunities applying for Library Services and Technology Act grants and Library Construction
grants Hist request waiver of matching requirements at the time of grant application.
Rulemaking Authority 257.14,257.191,257.192,257.24,257.41(2)FS.Law Implemented 257.12,257.15,257.16,257.17,257.171,257.172,257.18,257.191,257.192,257.195,
257.21,257.22,257.23,257.24,257.25,257.40,257.41,257.42 FS.History-New 1-25-93,Amended 7-17-96,4-1-98,2-14-99,4-4-00,12-18-00,11-20-01,3-20-02,1-9-03,12-
28-03,11-16-04,2-21-06,2-21-07,1-24-08,4-1-10,4-21-10,4-10-12,12-25-13,7-8-14,4-7-15,7-12-16,7-6-17,4-30-18,11-19-18,7-1-19,3-17-20,2-27-22,5-4-23,12-22-24.
Page: 15
State Aid to Libraries Gant Agreement(Form DUS/SA02)
Chapter 1B-2.0I 1(2Xa),Florida Administrative Code,Effective roc-r000c
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Horns,Free Library Service and Access to Materials
The Boynton Beach City Library
(Name of lbrary governing body)
governing body for the Boynton Beach City library
(Name of library)
hereby certifies that the following statements are true for the tine period October 1,20XX through June 30,20XX
• Provides free lbrary service,including loaning materials available for circulation flee of charge and providing reference and
information services flee of charge.
• Provides access to materials,iifornstion and services for all residents of the area served.
• Has at least one library,branch lbrary or member library open 40 hours or rare each week(excluding holidays or emergencies;
between Sunday through Saturday,on a schedule determined by the lbrary system).
Signature
Soc)\em\zr 131
Chair,Library Governing Body Date
�pN B� �
‘`‘
Rebecca Shelton, Mayor ; J�••'.. Cy `i
to
f04-18 ‘)..c
Z Uo��
Name(Typed) i �P�Oi
1rr01
Certificatun of Hours,Free Library Service and Access to Materials(Form DLIS/SA04) Page 1 of 1
Chapter 1B-2.0l 1(2Xa),Florida Administrative Code,Effective 09-2025
Page: 1
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials—Single Library Administrative Head
The Boynton Beach City Library
(Name of library governing body)
governing body for the Boynton Beach City library
(Name of library)
hereby certifes that the incumbent single library administrative head,
Jeannie Taylor, Library Director
(Name of incurtbert)
• Has completed a lbrary education program accredited by the American Library Association
• Has at least two years full-time pad professional experience,after conrpleting the lbrary education program,in a public library open
to the public for a minimum of 40 hours per week.
• Is employed full tine by the library's governing body.
• Is responsible for the overall management or coordination of the library within the framework established by interlocal or other
plans,policies and budgets.
• Is responsible for developing a single long-range plan for all hbrary outlets,a single annual plan of service and a budget.
• Is responsible for implementing the long-range plan,arnual plan of service and budget as well as preparing reports on behalf of the
lbrary.
Signature
I (y" ‹, 1"'A\e/C I I aC---
Chair,Library Governing Body Date
Dy�1tON e`�h
Rebecca Shelton, Mayor Q�0 o�eoRar , 01A
Nacre(Typed) ; S �RF1�0
'
`' co
R,�N 1p 920
Certification of Credentials—Single Library Administrative Head(Form DLIS/SA01) Page 1 of 1
Chapter 1B-2.011(2Xa),Florida Administrative Code,Effective 09-2025