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R25-321 RESOLUTION NO. R25-321 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON 2 BEACH, FLORIDA, APPROVING TASK ORDER NO. GESUT-1A-01-25 3 WITH CAROLLO ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING 4 SERVICES, INCLUDING PROJECT MANAGEMENT, CONTRACT 5 SPECIFICATIONS, BID ASSISTANCE, DESIGN SERVICES, AND 6 CONSTRUCTION MANAGEMENT SERVICES FOR THE EAST WATER 7 TREATMENT PLANT LIME SOFTENING BASIN STRUCTURE REPAIR 8 PROJECT IN AN AMOUNT NOT TO EXCEED $120,025; AND FOR ALL 9 OTHER PURPOSES. 10 11 WHEREAS, on November 19, 2024, by Resolution No. R24-291, the City Commission 12 awarded RFQ No. CW24-001 for General Engineering Consulting Services for Scope A — Water 13 Plant Modifications, Capacity & Operational Evaluations to Carollo Engineering Group, Inc. 14 ("Contractor"), and approved the General Engineering Consulting Services Agreement between 15 the City and Contractor; and 16 WHEREAS, the Contractor is to provide comprehensive professional services, including 17 project management, contract specifications, bid assistance, design services, and construction I,s management services for the East Water Treatment Plant Lim Softening Basin Structure Repair 19 Project; and 20 WHEREAS, the East Water Treatment Plant is a 24-MGD lime softening facility that treats 21 potable water for the City, with the Plant's existing softener steel structures experiencing 22 significant corrosion, including pitting and localized failure of steel surfaces; and 23 WHEREAS, a moderate-term rehabilitation is required to maintain the structural integrity 24 and operability until the forthcoming East WTP PFAS/Emerging Contaminants Project is 25 constructed in approximately five years, with the rehabilitation involving the application of 26 Tnemec-type protective coating system and minor repairs to extend the life of the softeners and 27 prevent failures that could jeopardize water production capacity; and 2� WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 29 best interests of the City's citizens and residents to approve Task Order No. GESUT-1A-01-25 with 30 Carollo Engineers, Inc., to perform the moderate rehabilitative measures, for a total not to exceed 31 amount of $120,025, and approve a budget transfer to allocate sufficient funding for this project. 32 RESOLUTION NO. R25-321 33 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 34 BEACH, FLORIDA, THAT: 35 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 36 being true and correct and are hereby made a specific part of this Resolution upon adoption. 37 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 38 approve Task Order No. GESUT-1A-01-25 with Carollo Engineers, Inc. to perform the moderate 39 rehabilitative measures, for a total not to exceed amount of $120,025, and approve a budget • 40 transfer to allocate sufficient funding for this project (the "Task Order"), in form and substance 41 similar to that attached as Exhibit A. 42 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby 43 authorizes the Mayor to execute the Task Order. The Mayor is further authorized to execute any 44 ancillary documents as may be necessary to accomplish the purpose of this Resolution. 45 SECTION 4. The City Clerk shall retain the fully executed Task Order as a public record 46 of the City. A copy of the fully executed Task Order shall be provided to Bryan Heller to forward 47 to the Contractor. 48 SECTION 5. This Resolution shall take effect in accordance with the law. 49 50 51 52 [SIGNATURES ON THE FOLLOWING PAGE] 53 RESOLUTION NO. R25-321 54 PASSED AND ADOPTED this day of O9,0_.2m ,V , 2025. 55 CITY OF BOYNTON BEACH, FLORIDA 56 YES NO 57 Mayor— Rebecca Shelton 58 59 Vice Mayor—Woodrow L. Hay _j/ 60 61 Commissioner—Angela Cruz 62 63 Commissioner—Thomas Turkin ✓ 64 65 Commissioner—Aimee Kelley 66 67 OTE 5- 0 68 ATTEST: 69 70 -III ii.' /FAM,%0 !. • 7Ju,Maylee De J sus, MPA, • • C Rebecca Shelton 7 City Clerk Mayor 73 74 APPROVED AS TO FORM: 75 (Corporate Seal) 76A,1,6 77 78 Shawna G. Lamb 79 City Attorney (s,....1"Y 04..\\2 OUti•ON CITY OF BOYNTON BEACH General Engineering Consulting Services Task Order Task Order No. GESUT-1A-01-25 Consultant: _Carollo Engineers_ 1. Task/Project. Softener Improvements/Design, Bidding and Construction Management for Coatings and Minor Repairs 2. Detailed Scope of Professional Services. A detailed scope of services under this Task Order, in accordance with the phases of service detailed in the Agreement, is attached as Exhibit A. 3. Deliverables and Schedule. For study/design related services: Consultant shall deliver to the City the deliverables specified at the time indicated on the attached Exhibit A. For project administration services: Consultant shall provide project/construction administration services in accordance with the Agreement and project schedule. 4. Compensation. The total estimated construction costs of the Project or the cost of the study or report for this Task Order may not exceed the amounts set forth in Section 287.055, Florida Statutes. The total Fee to be paid to Consultant under this Task Order shall not exceed $120,025.00, based on the hourly rates currently in effect under the Agreement. A detailed fee schedule is attached as Exhibit B. The payment schedule (based on deliverables) is attached as Exhibit B. 5. Agreement Reference. This Task Order shall be performed under the terms and conditions described within the General Engineering Consulting Services Agreement, dated November 19, 2024, by and between the City of Boynton Beach and Carollo Engineers ("Consultant"), Contract No. CW24- 001 . Form —Task Order GES 7.2.25 (SRW) 6. Insurance. Consultant shall maintain insurance coverages in accordance with the Agreement and hereby confirms that Certificate(s) of Insurance evidencing current policies meeting the requirements of the Agreement are on file with the City as of the date of this Task Order. 7. Exhibits. All attached Exhibits are incorporated fully into this Task Order and the Agreement. 8. Notice to Proceed. ❑x If checked, Consultant's receipt of a fully-executed copy of this Task Order shall serve as the Notice to Proceed under this Task Order, effective as of the date the fully-executed Task Order was emailed to the Consultant. ❑ If checked, Consultant shall commence Services under this Task Order as specified in a forthcoming Notice to Proceed. CONSULTANT: CITY OF BOYNTON BEACH By: ✓ By: Rebecca Shelton, Mayor Print Name: _Elizabeth Fujikawa, P.E._ Date: November 4, 2025 Date: Q.Ny\hpt- , 20 a5 Attest: q.4 - - derk City Attor, -y's Office Approv- �`,5 t. for legplity By: N 7p41-N / 41 •��G�EtPORgTF..�9 11 SEA = ' sem L ;INCORPORATED; i 1920 . 11 ............LOR = Form —Task Order GES 7.2.25 (SRW) C Caro hIO EXHIBIT Engineers...Working Wonders With Waters November 4, 2025 Bryan Heller City of Boynton Beach 124 E Woolbright Rd Boynton Beach, FL 33435 Subject: Proposal for Engineering Services(Exhibit A) Softener Improvements As requested,we have prepared the following proposed scope of services for the subject project. PROJECT BACKGROUND The East Water Treatment Plant is a 24 MGD(Million Gallon Per Day) Lime Softening plant which serves as one of two WTPs providing potable water for the City of Boynton Beach(CITY).The existing softeners are exhibiting corrosion,causing many locations to have pitting and holes in the steel.The CITY is seeking to complete a minimal amount of rehabilitation to keep the softeners in service until the East WTP improvements are completed for PFAS compliance, currently forecasted for approximately a five year period. The scope of the project includes project management,developing the construction documents, bid and construction services as follows: 1. Provide Project Management and Communications. 2. Develop Contract Documents to allow the procurement of a General Contractor to apply a coating system similar to that recommended by Tnemec as well as minor structural repairs to the launders. 3. Provide bid services to include: attend prebid meeting, respond to Contractor questions, prepare addenda, review the submittal of the apparent low bidder and prepare a bid recommendation letter. 4. Provide services during Construction to include: review of shop drawings, respond to RFIs, conduct monthly construction meetings, review pay applications, and perform intermittent inspections. These tasks are described below. TASK 1: PROJECT MANAGEMENT Task 1.1-Project Management and Communications The CONSULTANT, through its project manager, will provide overall project management and communication between its staff and the CITY. The budget,project tasks,and schedule will all be tracked and managed by the project manager. The project manager will organize and facilitate ten remote monthly project meetings over the course of the project, including the development of meeting agendas WATER OUR FOCUS OUR BUSINESS OUR PASSION City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 2 and meeting minutes. In addition to the task specific review meetings identified for the tasks below,the following meetings are anticipated: • Kickoff Meeting • Monthly Progress Meetings Task 1.2- Progress Reports The CONSULTANT will deliver monthly progress reports that detail the work completed during the previous month and the work planned for the following month. These reports will be included in the request for monthly progress payments. Task 1 Deliverables • Meeting agenda (PDF) • Meeting minutes(PDF) • Monthly progress reports(PDF) TASK 2: PREPARE CONTRACT DOCUMENTS Task 2.1—Data Gathering The CONSULTANT will collect existing drawings to serve as the basis for depiction of the work: i) As-builts 2) Design drawings 3) Conduct a field visit to obtain measurements and document conditions of the launders through photographs for structural repairs Task 2.2: Design The CONSULTANT will prepare detailed design contract documents, which will include progress submittals at the 6o%, ioo%, and Issued for Bid design milestones. Design documents will include drawings,technical specifications, and opinion of probable construction cost(OPCC)as outlined in each detailed design progress submittal task below. We have assumed that the design drawings will be prepared using marked up record drawings and photographs. Task 2.2.1—60% Design The CONSULTANT will develop detailed design drawings and technical specifications to a 6o%complete level.The 6o%design shall include the following: • General Drawings: Cover, index of drawings, general abbreviations/symbology/notes, and location plan to depict project site constraints and planned work area. carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 3 • Structural Drawings: Structural details for ancillary repairs and surface preparation and coating locations. • 6o%Technical Specifications. • A preliminary Engineer's Opinion of Probable Construction Cost(OPCC). The following is the anticipated drawings list: G1 COVER SHEET G2 DRAWING INDEX G3 LIMITS OF WORK S1 STRUCTURAL ABBREVIATIONS/NOTES/SYMBOLS S2 DETAILS S3 COATING LOCATIONS Task 2.2.2—60% Design Review Meeting The 6o% design documents will be delivered to the CITY for review. A review workshop with the CONSULTANT and the CITY will be held to present and review the 6o%design documents. The CITY's review comments will be logged, and responses provided. • 6o%Design Drawings(PDF). • 6o%Design Specifications and Schedule of Bid Items(PDF). • 6o%Design Engineer's OPCC(PDF). • 6o%Review Meeting Agenda and Meeting Minutes. • 6o%Design Review Comment Log. Task 2.3.1—100% Design The CONSULTANT will develop the design documents to a a00% completion level. The CITY's comments on the 6o%design documents will be addressed and incorporated into the design. The design will detail the requirements for bidding and construction of the project. The CONSULTANT will develop technical project specifications and assist with identification of the bid form items that the CITY's purchasing department will merge with the CITY's standard Division i specifications. Project specifications will be modified as necessary by the CONSULTANT to conform to the requirements of the CITY's standard front-end documents. The CONSULTANT will develop a conceptual construction schedule to determine the period of time required for construction and define substantial and final completion durations. The i00%design shall include the following: • i00%Design Drawings. • s00%Design Specifications. carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 4 • Schedule of Bid Items • Updated i00%Design Engineer's OPCC. Task 2.3.2—100%Design Review Meeting The i00% design documents will be delivered to the CITY for review. A review workshop with the CONSULTANT and the CITY will be held to present and review the i00% design documents. Design documents will be revised to address CITY comments and submitted for permitting review by the regulatory agencies identified in Task 5. The CITY's review comments will be logged, and responses provided. Task 2.3.3—Issued for Bid Documents The CONSULTANT will update the design drawings and specifications to incorporate the CITY's i00% Design review comments to develop Issued for Bid documents. The i00%design OPCC will be updated, if required, to address changes incorporated into the Issued for Bid documents. The Issued for Bid documents will be provided to the CITY to bid the project and to procure a Contractor. Task 3 Deliverables • i00%Design Drawings(PDF). • i00%Design Specifications and Schedule of Bid Items(PDF). • Updated s00%Design Engineer's OPCC (PDF). • i00%Review Meeting Agenda and Meeting Minutes. • Issued for Bid Drawings(PDF). • Issued for Bid Specifications(PDF). • Updated Issued for Bid Engineer's OPCC(PDF). TASK 3: PERMITTING Task 3.1—FDEP Permit We assume that the Florida Department of Environmental Protection (FDEP) in Palm Beach County will not require a permit for work that should be considered maintenance of existing equipment. We will prepare an overview of the work, including procedures for any needed disinfection, and submit and request a waiver from the FDEP for the construction permit for this portion of the work. Task 3.2—Boynton Beach Building Department Permit We assume that minimal building department coordination will be required. Task 4 Deliverables • Request for Waiver to FDEP. • Responses to FDEP RFIs and comments. carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 5 TASK 4: BIDDING Task 4.1—Bidding Services The CONSULTANT will assist the CITY in procuring a contractor for construction of the project by providing the following services during the bidding process. • Coordinate with the CITY's purchasing department to prepare the documents for bidding and in developing the advertisement for bid project description. • Pre-Bid Conference: Attend one (i) Pre-Bid Conference and field visit. Our participation will include providing verbal input as to the scope of the work at the meeting. We assume that the City's purchasing department will take attendance, record the meeting and prepare meeting minutes. • Bidder RFIs: Provide responses to bidder's Request for Information (RFI). The CITY will receive all bidders' questions and forward them to the CONSULTANT for review and response. Carollo will revise the responses based upon the CITY's comments in order to determine if they are acceptable to the CITY for amendment of the bid documents. The CITY will be responsible for receiving and distributing RFI responses to all bidders. • Addendum: If in responding to bidder's questions, a significant clarification or change to the design is required,the CONSULTANT will prepare up to two(2)addenda to revise the Issued for Bid documents. The CITY will be responsible for receiving and distributing RFI responses to all bidders. Task 4.2—Conformed Documents The CONSULTANT will develop Conformed Documents by updating the Issued for Bid documents to incorporate modifications resulting from the bid-phase period RFIs and addenda. Following preparation of the Conformed Construction Drawings and Specifications, the CONSULTANT shall make such documents available to the CITY and the contractor awarded the project. Task 4 Deliverables • RFI Responses. • Addendum Revised Documents. • Conformed Drawings(pdf, one half size and one full size hard copy). • Conformed Specifications(pdf, one bound hard copy). TASK 5: CONSTRUCTION SUPPORT SERVICES The CONSULTANT will provide engineering services during construction to support the CITY during the construction phase of the project. It is assumed that the CITY will provide daily oversight and inspection of the construction and be the day-to-day contact for the Contractor. The CONSULTANT will provide the following periodic engineering services during construction: carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 6 • Attend Pre-construction meeting (Assumed that CITY will prepare Agenda, take minutes and distribute draft and final minutes). • Attend virtual monthly construction progress meetings(Assumed that CITY will prepare Agenda, take minutes and distribute draft and final minutes). • Review and respond to RFIs. • Review and respond to shop drawings and submittals. • Prepare and assist in negotiating up to two change orders. Design documents will be revised, and a description of the change will be developed to provide to the Contractor for pricing. • Site Visits - Conduct periodic site visits to visually confirm progress and that the construction is in accordance with the design documents as follows. Conduct inspection of the repair and coating work as follows: • Four inspections of repairs for each clarifier. • Eight inspections of coating installation for each clarifier. • Substantial Completion: Provide the following services as part of substantial completion: - Complete one substantial completion walkthrough. - Prepare punch-list. • Complete one final completion walkthrough to confirm punch-list items have been taken care of and close out project. • Review As-Built drawings submitted by contractor and provide comments to contractor to turn into Record Drawings. • System Commissioning services:Assumed to be provided by the CITY. • FDEP clearance is assumed not to be necessary for startup. Task 6 Deliverables • RFI Responses. • Shop Drawing/Submittal Review Responses. • Change Order Documents. • Substantial Completion Punch List. • Contractor As-built Review Comments. SCHEDULE The services described above are anticipated to be completed in accordance with the following summary. The CONSULTANT will make efforts to keep the project on schedule within reason. However, there are many factors which may affect this overall schedule, and this will require prompt attention and involvement from the CITY to maintain project progress. carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 7 The schedule below is the CONSULTANT's best estimate based on preliminary information, and may vary based upon available data, meeting schedule, permitting, bidding process, and contractor's availability and schedule.A detailed project schedule will be provided following notice to proceed. Task No. Task Description Estimated Completion Date From NTP 1 Project Management io weeks 2 Data Gathering 2 weeks 3 6o%Design 4 weeks 4 i00%Design 8 weeks 5 Permitting io weeks 6 Bidding 18 weeks 7 Construction Support Services TBD after Award Schedule Notes: 1. The schedule assumes that the CITY will complete all reviews within (i)week of receiving the submittals. 2. The bidding duration is assumed to be approximately two months. PROJECT FEE The total compensation shown in the table below is based on the hourly rates established in Exhibit A to the General Utilities Engineering Master Agreement.The billing method shall be as noted above by task. Task No. it Task Description Fee(s) Billing Method 1 Project Management $5,630.00 Lump Sum 2 Prepare Contract Documents $42,545.00 Lump Sum 5 Permitting $3,395.00 Lump Sum 6 Bidding $10,205.00 Lump Sum 7 Construction Support Services $58,250.00 Lump Sum Total Fee $120,025.00 Lump Sum carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 8 The City shall make payments to Carollo for services performed for this task order in accordance with Article 4 of the Agreement, and in accordance with the following requirements: • Charges will be invoiced on a monthly basis as a percent complete or hourly rate based on the billing method. • Mileage will be charged at the current IRS Reimbursement Rate. • Rates and factors underlined in this section are subject to adjustment on an annual basis. ASSUMPTIONS AND CITY RESPONSIBILITIES Due to the nature of this project, certain assumptions apply to this Scope of Services. To the extent possible, these assumptions are stated within this document and are reflected in the budget. If the project task requirements are different from the assumptions presented in this Scope of Services, or if the CITY desires additional services,the resultant change in scope will serve as a basis for amending this project assignment or initiating the development of a new project assignment as agreed to by both the CITY and CONSULTANT.The following assumptions and CITY responsibilities apply to this project: • The CONSULTANT shall be entitled to rely upon the accuracy of the data and information supplied by the CITY without independent review or evaluation. • The CITY shall attend all workshops, review meetings, and facilitate site visits to the facilities to maintain the progress of the project according to the schedule. • The CITY will provide all required information within the period established in the schedule contained in this Scope of Services. The schedule is based on timely receipt of data and the bid process from the CITY. The CITY shall review draft deliverables and provide comments to the CONSULTANT on a prompt basis. • Drawings will be developed in 2D. • Design assumes CITY shall reuse all existing electrical distribution components. • The CITY will provide its standard front-end documents (Division oo) for use in the bid documents. • The schedule is based on timely receipt of data and the bid process from the CITY. The CITY shall review draft deliverables and provide comments to the CONSULTANT on a prompt basis. • The CITY will be responsible for all permitting fees. • Bidding services do not include services for any bid protests. • Third party litigation services or expert witness services are not included. • The period required for obtaining permit approval is beyond the control of CONSULTANT, except for issues concerning the permitting of the design and CONSULTANT's ability to respond to permitting agency requests for information. CONSULTANT will submit permitting information and respond to requests for information promptly. • In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for potential projects, Consultant has no control over cost or price of labor and material; carollo.com City of Boynton Beach Rehabilitation of Softeners November 4, 2025 Page 9 unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule.Therefore, Consultant makes no warranty that CITY's actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. • The CITY will provide full-time oversight during construction to ensure the project is installed in conformance with the design documents. • The CONSULTANT will not provide any assistance for Contractor Claims. • The CONSULTANT will not be required to participate during equipment or vendor training. • Up to two change orders will be developed as part of the ESDC services. Change orders shall be limited to the original scope of the project. New designs or significant modifications to the original scope and design intent are not included in this scope of work. Please contact us if you have questions or comments. We look forward to working with you on this project. Sincerely, CAROLLO ENGINEERS, INC. Elizabeth Fujikawa, PE, LEED AP Vice President carollo.com 8p888p8pp8p88 po8o8888888888888p8,8888888o888p88888p8888 8 G g 8 g O N N g N O N5�g 8 O^m 8 S g g g 1 m g 0 8 Oi O g n g R O T O O O N U "oo o�m 25 N�nmoM�cr wo pwe 25 pp r,�i y��maYl ymy�'" spp —i My N N N N N N N N M x N N N N N N M N N N M M N M »N N N N N n N N^M ° N N N F• p p p p p p 8p 88888888 88888S88888888888888888888888888888 m OOOOOOOO SgSggg8�Sggg§gOg88gggg$8ggggaBSgggg 3 M M N NNN YNI VNO NN N M Y1 N M N W 8p8,88p8O888 8888888888888888888888888888888888 8 C .6 O,g g N N g g 8 N S g T^ fl O"O<g O H.,l g O° O N E Y�§5 R N O�;o S g m g g i U O O Q�m T N N M C m y ..;'6- M 2.%.,'.' 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