R26-008 RESOLUTION NO. R26-008
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, RATIFYING THE FISCAL YEAR 2025 EXPENDITURES
3 AND AUTHORIZING THE REVISED ANNUAL AMOUNTS WITH PAT'S
4 PUMP & BLOWER, INC., CINTAS, AND AT&T; AND FOR ALL OTHER
5 PURPOSES.
6
7
8 WHEREAS, over the past year, the Procurement Services Division has taken deliberate
steps to strengthen vendor oversight and improve visibility into Citywide expenditures. This effort
I() reflects a more proactive approach to procurement management and enhances transparency for
1 both the City Commission and the public; and
12 WHEREAS, currently, the City utilizes five purchasing methods to procure goods and
13 services: Purchase Orders, Blanket Purchase Orders, P-121 (Check Requests), Field Orders (Special
14 Orders processed through Materials and Distribution), and P-Cards. Throughout the fiscal year,
15 Procurement Services implemented enhanced controls and reporting mechanisms to more
16 effectively capture and monitor total vendor spend across all purchasing methods and
17 departments. At present, this process is highly labor-intensive and requires the consolidation of
18 multiple data sources through manual Excel exports and reconciliations; and
19 WHEREAS, as part of the FY25 audit review, several vendors were identified whose total
20 annual expenditures exceeded the Commission approval threshold. These overages resulted from
21 a combination of emergency situations, limited interdepartmental coordination, and urgent
22 operational needs, with purchases occurring across multiple departments; and
23 WHEREAS, these vendors include:
24
Original Approved Request to Total Spend with Amount Over Procurement
Vendor Name
Amount Ratify Vendor Approval Exemption
Pat's Pump&Blower, $ $ $ $ Sole Source
Inc. 41,425.74 36,593.00 78,018.74 3,018.74
Cintas(There were $ $ $ $ Piggyback
multiple Vendor#'s) 85,000.00 30,000.00 115,000.00 40,000.00
AT&T(There were $ $ $ $ Piggyback
25 multiple Vendor#'s) 75,000.00 175,000.00 250,000.00 175,000.00
26 WHEREAS, while each individual transaction complied with applicable procurement
27 requirements at the time of purchase, the cumulative annual vendor spend exceeded the approval
RESOLUTION NO. R26-008
28 threshold when evaluated from a Citywide perspective. Pursuant to the City's updated
29 Procurement Policy, the City Manager's approval authority is limited to expenditures up to
30 $75,000, and therefore, all expenditures over $75,000 require the commission approval; and
31 WHEREAS, to ensure full transparency and maintain public trust,the Procurement Services
32 Division is presenting these items to the City Commission this evening for ratification. The City
33 Commission can expect to see more of these ratifications until we get all the data cleaned up; and
31 WHEREAS, looking ahead, as the City continues to implement the Workday ERP system,
35 staff anticipate significantly enhanced real-time visibility into Citywide purchasing activity. This
36 system will allow vendor expenditures to be reviewed holistically and at a glance, further
37 strengthening internal controls and providing increased transparency into the goods and services
38 procured by the City; and
39 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
40 best interests of the City's citizens and residents to ratify the Fiscal Year 2025 expenditures and
41 authorize the revised annual amounts with Pat's Pump & Blower, Inc., Cintas, and AT&T.
42
41 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
44 BEACH, FLORIDA, THAT:
45 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
46 being true and correct and are hereby made a specific part of this Resolution upon adoption.
47 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
48 ratify the Fiscal Year 2025 expenditures and authorizes the revised annual amounts with Pat's
49 Pump & Blower, Inc., Cintas, and AT&T.
50 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby
51 authorizes the City Manager to execute any ancillary documents as may be necessary to
52 accomplish the purpose of this Resolution.
53 SECTION 4. This Resolution shall take effect in accordance with the law.
54
55 [SIGNATURES ON THE FOLLOWING PAGE]
56
RESOLUTION NO. R26-008
57 PASSED AND ADOPTED this o .) day of jOn(Uoa 2026.
58 CITY OF BOYNTON BEACH, FLORID
59 YES NO
60 Mayor- Rebecca Shelton ,/
61
62 Vice Mayor-Woodrow L. Hay t/
63
64 Commissioner-Angela Cruz
65
66 Commissioner-Thomas Turkin
67
68 Commissioner-Aimee Kelley
69 _
70 VOTE 5
; ATT1 '2
73 a ,li .�
l
74 Maylee J.s, MPA, M./C ebecca Shelton
75 City Clerk Mayor
76
77 � APPROVED AS TO FORM:
78 (Corporate Seal;0 1\11-0Ne�%
•79 �0k Go�P�RgTF••�9n
80 1 SEAL . 4 itel<41
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81 � : 1NCORPORMED Shawna G. Lamb
, •
82 I�i •••• 1920 ,. City Attorney
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