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R26-068 RESOLUTION NO. R26-068 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON 2 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT BETWEEN 3 THE CITY AND DOOR SYSTEMS OF SOUTH FLORIDA, INC., FOR THE 4 PURCHASE AND INSTALLATION, SERVICE, AND REPAIR OF 5 OVERHEAD DOORS, GRILLS,AND BI-FOLD HYDRAULIC DOORS IN THE 6 AMOUNT NOT TO EXCEED 100,000 PER YEAR; AND FOR ALL OTHER 7 PURPOSES. 8 9 WHEREAS, on April 22, 2022, the City of Deerfield Beach issued an Invitation to Bid ("ITB") 10 No. 22-24-PC as a cooperative ITB on behalf of the Southeast Florida Governmental Purchasing 11 Cooperative Group ("SEFL - COOP") and the participating agencies to solicit bids from qualified, 12 experienced, and licensed firms to provide the Purchase & Install, Service & Repair of Overhead 13 Doors, Grills, and Bi-Fold Hydraulic Doors for the City; and 14 WHEREAS, the City of Deerfield Beach found Door Systems of South Florida, Inc., 15 ("Vendor") to be one (1) of three (3) lowest most responsive, responsible bidder and awarded it a 16 two (2)year term contract from September 18, 2022, through September 17, 2024,with the option 17 to renew for three (3), one-year periods through September 17, 2027, ITB No. 22-24-PC, ("Master 18 Agreement"); and 19 WHEREAS, the City is a participating agency in the SEFL -COOP; and 20 WHEREAS, the City's Purchasing Policy Section X-Altematives to Formal Sealed Bids, 21 provides authority for the City to acquire or contract for services without utilizing a sealed 22 competitive method or the written quotations method where the desired services are the subject 23 of an agreement that utilizes another government entity's contract, provided that the contract 24 was awarded based strictly on competitive bidding; and 25 WHEREAS, to provide for the Purchase and Installation, Services, and Repair of Overhead 26 Roll-Up Doors and Grills, and Hydraulic Bi-Fold Doors (the "Products and Services"). The City of 27 Boynton Beach desires to enter into a Piggyback Agreement with the Vendor for the purchase 28 and installation, services, and repair of overhead roll-up doors and grills, and hydraulic bi-fold 29 doors; and 30 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 31 best interests of the City's citizens and residents to approve a Piggyback Agreement between the RESOLUTION NO. R26-068 32 City and Door Systems of South Florida, Inc., for the purchase and install, service and repair, of 33 overhead doors, grills, and bi-fold hydraulic doors in the amount not to exceed 100,000 per year. 34 35 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 36 BEACH, FLORIDA, THAT: 37 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 38 being true and correct and are hereby made a specific part of this Resolution upon adoption. 39 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 40 approve a Piggyback Agreement between the City and Door Systems of South Florida, Inc., for 41 the purchase and install, service and repair, of overhead doors, grills, and bi-fold hydraulic doors 42 in the amount not to exceed 100,000 per year (the "Agreement"), in form and substance similar 43 to that attached as Exhibit A. 44 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby 45 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any 46 ancillary documents required under the Agreement or necessary to accomplish the purposes of 47 the Agreement, including any term extensions as provided in the Agreement, provided such 48 documents do not modify the financial terms or material terms. 49 SECTION 4. The City Clerk shall retain the fully executed Agreement as a public record 50 of the City.A copy of the fully executed Agreement shall be provided to Adrianna Greco-Arencibia 51 to forward to the Vendor. 52 SECTION 5. This Resolution shall take effect in accordance with the law. 53 [SIGNATURES ON THE FOLLOWING PAGE] 54 RESOLUTION NO. R26-068 55 PASSED AND ADOPTED this , 1 day of \ 2026. 56 CITY OF BOYNTON BEACH, FLORIDA 57 YES NO 58 Mayor— Rebecca Shelton ✓ 59 60 Vice-Mayor—Thomas Turkin 61 62 Commissioner—Angela Cruz ✓ 63 64 Commissioner— Mack McCray ✓ 65 66 Commissioner—Aimee Kelley 67 68 VOTE L( ' 69 ATTEST: 70 71 l72 Tammy Star ione, CMC 4/(/, cca Shelton 73 Interim City Clerk Mayor 74 ,To OF [36 .'- 75 G . •coRA,•w;; APPROVED AS TO FORM: 76 (Corporate Se ) :i 77 SAO f` A/A044 79 ��p�....0..�' ? Shawna G. Lamb 80 1,„‘uq r' City Attorney 1(,, PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND DOOR SYSTEMS OF SOUTH FLORIDA, INC. This Piggyback Agreement is made as of this 3-I day of Apr;I , 2026, by and between Door Systems of South Florida, Inc., a Florida Corporation with a principal address of 1300 N.W. 15`h Avenue, Pompano Beach, FL 33069, hereinafter referred to as "Vendor," and the City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida, with a business address of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter referred to as"City." RECITALS WHEREAS, on April 22, 2022, the City of Deerfield Beach issued an "Invitation to Bid" (ITB) No. 22-24-PC as a cooperative ITB on behalf of the Southeast Florida Governmental Purchasing Cooperative Group ("SEFL — COOP") and the participating agencies to solicit bids from qualified,experienced,and licensed firms to provide the Purchase&Install,Service&Repair of Overhead Doors, Grills, and Bi-Fold Hydraulic Doors for the City; and WHEREAS,the City of Deerfield Beach found Door Systems of South Florida("Vendor") to be one(1)of three(3) lowest most responsive,responsible bidder and awarded it a two (2)year term contract from September 18,2022,through September 17,2024,with the option to renew for three (3), one-year periods through September 17, 2027, (ITB) No. 22-24-PC, ("Master Agreement"); and WHEREAS, the City is a participating agency in the SEFL—COOP; and WHEREAS,the City's Purchasing Policy Section X—Alternatives to Formal Sealed Bids, provides authority for the City to acquire or contract for services without utilizing a sealed competitive method or the written quotations method where the desired services are the subject of an agreement that utilizes another government entity's contract, provided that the contract was awarded based strictly on competitive bidding; and WHEREAS,to provide for the Purchase and Installation,Services and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors(the"Products and Services"). The City of Boynton Beach desires to enter into a Piggyback Agreement with the Vendor for the purchase and installation, services and repair of overhead roll-up doors and grills, and hydraulic bi-fold doors; and WHEREAS,the Vendor has agreed to allow the City to piggyback the Master Agreement, a copy of the Master Agreement (Solicitation, Bid Tabulation, and Contract Award), and all Amendments to the Master Agreement are attached as Composite Exhibit"A." Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 1 NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT 1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement. 2. TERM: The term of this Agreement Commences on April 21, 2026, and will remain in effect until September 17, 2027. The Mayor is authorized to execute any renewal or extension amendments. The initial term and any subsequent renewals of this Agreement are subject to the renewal or extension of the Master Agreement. If the Master Agreement expires or is terminated during the Term, this Agreement shall terminate no later than six months after such expiration or termination of the Master Agreement. 3. CONTRACT TERMS: The Vendor shall complete the Services on the same terms and in the same manner as set forth in the Master Agreement,except as otherwise provided herein. All recitals, representations, and warranties of Vendor made by Vendor in the Master Agreement are restated as if set forth fully herein, made for the benefit of the City, and incorporated herein, except that all references to the "City of Deerfield Beach" are hereby replaced with the "City of Boynton Beach." The City shall compensate the Vendor pursuant to the rates set forth in the Master Agreement for the products and services in an amount not to exceed One Hundred Thousand Dollars ($100,000.00) for the term of this Agreement. 4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt requested, or customarily used overnight transmission with proof of delivery, sent to: City: Daniel Dugger, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach,Florida 33425 Telephone: (561) 742-6010/Facsimile: (561) 742-6090 Copy: Shawna G. Lamb, City Attorney City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33425 Telephone: (561) 742-6010/Facsimile: (561) 742-6090 Vendor: Door Systems of South Florida, Inc. Contact Name: Blair Novy 1300 NW 15th Avenue Pompano Beach, FL 33069 Telephone: (954) 935-7000/Email: bnovvndoorsystemssfl.com Piggyback Ag,ocuient—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 2 5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be mailed to: Boynton Beach Finance Department Attn: Accounts Payable 100 E. Ocean Avenue Boynton Beach, FL 33435 Email: APna,bbfl.us Invoices shall show the nature of the service and dates(s) of service. Invoices based on hourly rates shall show the actual hours worked, person performing services, nature of the service,hourly rate,and dates(s)of service. Invoices may be submitted no more frequently than monthly. However, all services rendered prior to September 30th of any given year are required to be invoiced by September 30th of that year. Vendor shall provide W-9 with first invoice. The fee shall be paid based on receipt of a proper invoice in accordance with the invoice schedule indicated above. Payment will be made within 45 days of receipt of a proper invoice in accordance with the Local Government Prompt Payment Act, Section 218.70, et al., Florida Statutes. No payment made under this Agreement shall be conclusive evidence of the performance of this Agreement by Vendor, either wholly or in part, and no payment shall be construed to be an acceptance of or to relieve Vendor of liability for the defective, faulty, or incomplete rendition of the Services. 6. TAX EXEMPT: Prices applicable to City do not include applicable state and local sales, use, and related taxes. The City is exempt from state and local sales and use taxes and shall not be invoiced for the same. Upon request, City will provide Vendor with proof of tax- exempt status. 7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein shall be considered nor construed to waive City's rights and immunities under the common law or section 768.28, Florida Statutes, as may be amended. 8. ATTORNEY'S FEES: In the event that either Party brings suit for enforcement of the Agreement, each Party shall bear its own attorney's fees and court costs. 9. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall comply with Florida's Public Records Law. Specifically, the Vendor shall: A. Keep and maintain public records required by the City to perform the service; Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 3 B. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Vendor shall destroy all copies of such confidential and exempt records remaining in its possession once the Vendor transfers the records in its possession to the City; and D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the City, all public records in Vendor's possession All records stored electronically by Vendor must be provided to the City,upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. E. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: CITY CLERK'S OFFICE 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CitvClerk@bbfl.us 10. DISCRIMINATORY VENDOR AND SCRUTINIZED COMPANIES LISTS; COUNTRIES OF CONCERN. Vendor represents that it has not been placed on the "discriminatory vendor list"as provided in Section 287.134,Florida Statutes, and that it is not a"scrutinized company"under Sections 215.473 or 215.4725,Florida Statutes.Vendor represents and certifies that it is not,and for the duration of the Term,will not be,ineligible to contract with City on any of the grounds stated in Section 287.135, Florida Statutes. Vendor represents that it is and will remain in compliance with Section 286.101, Florida Statutes, for the duration of the Term. 11. E-VERIFY. Vendor shall comply with Section 448.095, Fla. Stat., `Employment Eligibility," including registering and using the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this Agreement. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the termination date. If this Agreement is terminated for Vendor's violation of the statute, Vendor may not be awarded a public contract for one (1)year after the termination date. 12. ENTITIES OF FOREIGN CONCERN. The provisions of this section apply only if Vendor or any subcontractor will have access to an individual's personal identifying information under this Agreement.Vendor represents and certifies: (i)Vendor is not owned Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 4 by the government of a foreign country of concern; (ii)the government of a foreign country of concern does not have a controlling interest in Vendor;and(iii)Vendor is not organized under the laws of and does not have its principal place of business in, a foreign country of concern. On or before the effective date of this Agreement, Vendor and any subcontractor that will have access to personal identifying information shall submit to City executed affidavit(s) under penalty of perjury, in a form approved by City attesting that the entity does not meet any of the criteria in Section 287.138(2), Florida Statutes. Compliance with the requirements of this section is included in the requirements of a proper invoice for purposes of Section 6. Terms used in this section that are not otherwise defined in this Agreement shall have the meanings ascribed to such terms in Section 287.138, Florida Statutes. 13. ANTI-HUMAN TRAFFICKING. On or before the effective date of this Agreement, Vendor shall provide City with an affidavit attesting that the Vendor does not use coercion for labor or services, in accordance with Section 787.06(13), Florida Statutes. 14. PUBLIC ENTITY CRIME ACT. Vendor represents that it is familiar with the requirements and prohibitions under the Public Entity Crime Act, Section 287.133,Florida Statutes, and that its entry into this Agreement will not violate that Act. Vendor further represents that there has been no determination that it committed a"public entity crime"as defined by Section 287.133,Florida Statutes,and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether Vendor has been placed on the convicted vendor list. 15. DISPUTES: Any disputes that arise between the parties regarding the performance of this Agreement that cannot be resolved through negotiations shall be submitted to a court of competent jurisdiction exclusively in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 16. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by both parties. This Agreement may be signed by the parties in counterparts, which together shall constitute one and the same agreement among the parties.A facsimile signature shall constitute an original signature for all purposes. Each person signing this Agreement on behalf of either Party individually warrants that he or she has full legal power to execute the Agreement on behalf of the Party for whom he or she is signing and to bind and obligate such Party concerning all provisions contained in this Agreement. 17. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the City for convenience upon fourteen(14)calendar days of written notice by the terminating party to the other party for such termination in which event the Vendor shall be paid its compensation for services performed to the termination date,including services reasonably related to termination. If the Vendor abandons the Agreement or causes it to be terminated, the Vendor shall indemnify the City against loss pertaining to this termination. 18. TERMINATION FOR CAUSE: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause should Vendor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure continues for thirty (30) calendar days after receipt by Vendor of written notice of such neglect or failure. Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 5 19. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected and appointed officers, agents, assigns and employees, consultants, separate vendors, any of their subcontractors,or sub-subcontractors,from and against claims,demands,or causes of action whatsoever, and the resulting losses,damages, costs,and expenses, including but not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders, judgments, or decrees, sustained by the City arising out of or resulting from (A) Vendor's performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or intentional wrongful conduct by Vendor's, its agents, employees, subcontractors, participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance as required under this Agreement. Vendor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits,or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorneys' fees which may issue thereon. The obligations of this section shall survive indefinitely regardless of termination of the Agreement. 20. INSURANCE: At the time of execution of this Agreement, the Vendor shall provide the City with a copy of its Certificate of Insurance reflecting the insurance coverage required by the Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach and its officers, employees, and agents as additional insured. 21. BONDING: If required by applicable Florida law, Vendor shall furnish performance and/or payment bonds as required by Florida Statutes,regardless of whether such bonding was required under the Master Agreement. Vendor shall provide proof of bonding to the City prior to commencement of Services if bonding is required by law for the type of services being provided under this Agreement. 22. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to which it is applicable, City shall not be liable or responsible to Vendor beyond the amount remaining due to Vendor under the Agreement,regardless of whether said liability be based in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for punitive or exemplary damages or lost profits or consequential damages. 23. INDEPENDENT CONTRACTOR: The Agreement does not create an employee/employer relationship between the Parties. The Parties intend that Vendor is an independent contractor pursuant to the Agreement and shall not be considered the City's employee for any purpose. 24. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times material to the Agreement, Vendor shall perform its obligations in compliance with all applicable federal, state, and local laws, rules, and regulations, including section 501.171, Florida Statutes. Non-compliance may constitute a material breach of the Agreement. 25. ASSIGNMENT: If this Agreement and any interests granted herein shall be assigned, transferred, or otherwise encumbered under any circumstances by Vendor, Vendor must gain prior written consent from City thirty (30) business days before such transfer. For purposes of this Agreement, any change of ownership of Vendor shall constitute an assignment that requires the City's approval. Notwithstanding the foregoing, Vendor may, without City's consent, assign this Agreement in whole or in part as part of a corporate reorganization, consolidation, merger,or sale of substantially all of its assets related to this Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 6 Agreement. Vendor shall provide City written notice of any such corporate reorganization, consolidation, merger, or sale of substantially all of its assets related to this Agreement within thirty(30)calendar days of such event. 26.AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. Early termination by the City due to loss of funding shall obligate the Vendor to refund any prepaid fees. 27. ENTIRE AGREEMENT.The Agreement,including the Master Agreement,sets forth the entire Agreement between the City and the Vendor concerning the subject matter of this Agreement. This Agreement supersedes all prior and contemporaneous negotiations, understandings, and agreements,written or oral,between the parties. This Agreement may not be modified except by the parties' mutual agreement set forth in writing and signed by the parties. 28. SEVERABILITY.If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected thereby and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. Signature Page to follow Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 7 IN WITNESS OF THE FOREGOING, the parties have set their hands and sealed the day and year first written above. CITY OF BOYNTON BEACH,FLORIDA DOOR SYSTEMS OF SOUTH FLORIDA, INC. )Z tits, N/ovy Rel,{eica`S elton, Mayor (Signature) Door Systems of South Florida, Inc. Blair Novy Approve as to Form: Print Name of Authorized Official Q4(474 Bnovy@doorsystemssfl.com Email Address Shawna G. Lamb, City Attorney President Title (Corporate Seal) Attested/Authenticated: Attest/Authenticated: Tammy Sta one, City ler. (Signature), Witness Megan Guiles gOYNi3" „1 Print Name SEAL ._ , INCORPORATED! 'h1920 • / . It `‘ q0RION Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 8 EXHIBIT"A" MASTER AGREEMENT BETWEEN THE CITY OF DEERFIELD BEACH AND DOOR SYSTEMS OF SOUTH FLORIDA,INC. Piggyback Agreement—Door Systems of S.Florida,Inc. COBB Contract 26-038PB 9 �J.‘µs.),ST FL 9c,` C Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD Please complete each of the applicable boxes and submit with bid documents, award notices and tabulations to rwhitcombPgreenacresfl.gov for placement on the NIGP SEFL website Cooperative contract page. PAGE 1OF2 BID/RFP No. ITB #22-24-PC Description/Title: Purchase& Install, Service & Repair of Overhead Doors,Grills, and Bi-Fold Hydraulic Doors Initial Contract Term: Start Date: September 18, 2022 End Date: September 17, 2024 Renewal Terms of the Contract: 3 Renewal Options for 1 Year (No.of Renewals) (Period of Time) Renewal No. 1 Start Date: September 18, 2024 End Date: September 17, 2025 Renewal No. 2 Start Date: September 18, 2025 End Date: September 17,2026 Renewal No. 3 Start Date: September 18, 2026 End Date: September 17, 2027 Renewal No. Start Date: End Date: SECTION#1 VENDOR AWARD Vendor Name: Above All Garage Door of South Florida Vendor Address: 3590 NW 34th Street, Miami, FL 33142 Contact: Mario Rodriguez Phone: 305-556-6633 Fax: CeJI/Pager: Email Address: info@aboveallgaragedoors.com Websitg FEIN: VENDOR AWARD Vendor Name: Coast to Coast Garage Door, LLC Vendor Address: 7546 W. McNab Road, Unit B28, North Lauderdale, FL 33068 Contact: Jerome Payne Phone: 954-653-1600 Fax: Cell/Pacer: 954-607-9054 Email Address: jpayne@c2cgaragedoors.com Website; FEIN• PAGE2OF2 VENDOR AWARD Vendor Name: Door Systems of South Florida Vendor Address: 1300 NW 15th Avenue, Pompano Beach, FL 33069 Contact: Blair Novy Phone 954-935-7000 Fax: Cell/Pager; Email Address: bnovy@doorsystemssfl.com Website: FEIN: SECTION#2 AWARD/BACKGROUND INFORMATION Award Date: September 6,2022 Resolution 2022/153 /Agenda Item No.: Insurance Required: Yes X No Performance Bond Required: Yes No X SECTION#3 LEAD AGENCY Agency Name: City of Deerfield Beach Agency Address: 401 SW 4th Street Agency Contact: Paul Collette Email pcollette@deerfield-beach.com Telephone: 954-4804418 Fax: 1 Labor Rates during normal business hours(Monday-Friday 8:00 a.m.-5:00 p.m.);Labor Rates after normal business hours(5:01 p.m.-7:59 a.m.);Labor Rates (Saturday and Sunday,Anytime);Labor Rates(Holidays,Anytime). Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 $490.50 $490.50 Coast To Coast Garage Door,LLC 1 $695.00 $695.00 Door Systems of South Florida 1 $750.00 $750.00 I1.1 Mechanic-Labor Rates during normal business hours(Monday-Friday,8:00 a.m.-5:00 p.m.) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $52.50 $52.50 Door Systems of South Florida 1 hr $70.00 $70.00 Coast To Coast Garage Door,LLC 1 hr $80.00 $80.00 I1.2 Helper-Labor Rates during normal business hours(Monday-Friday,8:00 a.m.-5:00 p.m.) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $33.00 $33.00 Coast To Coast Garage Door,LLC 1 hr $50.00 $50.00 Door Systems of South Florida 1 hr $50.00 $50.00 I1.3 'Mechanic-Labor Rates after normal business hours(Monday-Friday,5:01 p.m.-7:59 a.m.) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $80.00 $80.00 Door Systems of South Florida 1 hr $105.00 $105.00 Coast To Coast Garage Door,LLC 1 hr $110.00 $110.00 I1.4 Helper-Labor Rates after normal business hours(Monday-Friday,5:01 p.m.-7:59 a.m.) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $55.00 $55.00 Coast To Coast Garage Door,LLC 1 hr $60.00 $60.00 Door Systems of South Florida 1 hr $75.00 $75.00 I1.5 (Mechanic-Labor Rates(Saturday and Sunday,Anytime) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $80.00 $80.00 Door Systems of South Florida 1 hr $105.00 $105.00 Coast To Coast Garage Door,LLC 1 hr $110.00 $110.00 22-24-PC Addendum 3-Page 1 I 1.6 'Helper-Labor Rates(Saturday and Sunday,Anytime) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $55.00 $55.00 Coast To Coast Garage Door,LLC 1 hr $60.00 $60.00 Door Systems of South Florida 1 hr $105.00 $105.00 I1.7 'Mechanic-Labor Rates(Holidays,Anytime) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $80.00 $80.00 Door Systems of South Florida 1 hr $140.00 $140.00 Coast To Coast Garage Door,LLC 1 hr $150.00 $150.00 I 1.8 'Helper-Labor Rates(Holidays,Anytime) Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $55.00 $55.00 Coast To Coast Garage Door,LLC 1 hr $75 00 $75.00 Door Systems of South Florida 1 hr $100.00 $100.00 2 (Preventative Maintenance(Annual,Semi-Annual and Quarterly)for various Co-op Agencies as listed in Exhibit 1 thru Exhibit 17. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 $123,780.00 $123,780.00 Door Systems of South Florida 1 $129,500.00 $129,500.00 Coast To Coast Garage Door,LLC 1 $132,300.00 $132,300.00 2.1 'Exhibit 1A-Annual Preventative Maintenance for Broward Sheriff's Office as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes Coast To Coast Garage Door,LLC 1 Lump Sum $4,300.00 $4,300.00 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $5,160.00 $5,160.00 Door Systems of South Florida 1 Lump Sum $5,180.00 $5,180.00 2.2 'Exhibit 1B-Semi-Annual Preventative Maintenance for Broward Sheriff's Office as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $10,220.00 $10,220.00 Coast To Coast Garage Door,LLC 1 Lump Sum $8,600.00 $8,600.00 Door Systems of South Florida 1 Lump Sum $10,360.00 $10,360.00 22-24-PC Addendum 3-Page 2 I2.3 'Exhibit 2-Semi-Annual Preventative Maintenance for City of Coral Springs as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $12,120.00 $12,120.00 Door Systems of South Florida 1 Lump Sum $13,360.00 $13,360.00 Coast To Coast Garage Door,LLC 1 Lump Sum $17,300.00 $17,300.00 1 2.4 Exhibit 3A-Quarterly Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $8,400.00 $8,400.00 Door Systems of South Florida 1 Lump Sum $9,040.00 $9,040.00 Coast To Coast Garage Door,LLC 1 Lump Sum $10,200.00 $10,200.00 1 2.5 Exhibit 3B-Semi-Annual Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $480.00 $480.00 Coast To Coast Garage Door,LLC 1 Lump Sum $400.00 $400.00 Door Systems of South Florida 1 Lump Sum $480.00 $480.00 1 2.6 Exhibit 4-Annual Preventative Maintenance for City of Greenacres as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes Coast To Coast Garage Door,LLC 1 Lump Sum $900.00 $900.00 Door Systems of South Florida 1 Lump Sum $960.00 $960.00 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $1,080.00 $1,080.00 1 2.7 Exhibit 5-Semi-Annual Preventative Maintenance for City of Lauderdale Lakes as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $2,640.00 $2,640.00 Coast To Coast Garage Door,LLC 1 Lump Sum $2,200.00 $2,200.00 Door Systems of South Florida 1 Lump Sum $2,640.00 $2,640.00 I2.8 'Exhibit 6-Quarterly Preventative Maintenance for City of Pompano Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $18,480.00 $18,480.00 Coast To Coast Garage Door,LLC 1 Lump Sum $17,800.00 $17,800.00 Door Systems of South Florida 1 Lump Sum $18,960.00 $18,960.00 22-24-PC Addendum 3-Page 3 2.9 'Exhibit 7A-Semi-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $3,480.00 $3,480.00 Door Systems of South Florida 1 Lump Sum $3,640.00 $3,640 00 Coast To Coast Garage Door,LLC 1 Lump Sum $3,700.00 $3,700.00 12.10'Exhibit 7B-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes Coast To Coast Garage Door,LLC 1 Lump Sum $3,550.00 $3,550.00 Door Systems of South Florida 1 Lump Sum $4,260.00 $4,260.00 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $4,260.00 $4,260.00 2.11'Exhibit 8A-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $1,860.00 $1,860.00 Door Systems of South Florida 1 Lump Sum $2,100.00 $2,100.00 Coast To Coast Garage Door,LLC 1 Lump Sum $2,750.00 $2,750.00 12.12'Exhibit 8B-Semi-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $3,720.00 $3,720.00 Door Systems of South Florida 1 Lump Sum $4,200.00 $4,200.00 Coast To Coast Garage Door,LLC 1 Lump Sum $5,500.00 $5,500.00 12.13 'Exhibit 9-Semi-Annual Preventative Maintenance for Town of Palm Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $2,280.00 $2,280.00 Coast To Coast Garage Door,LLC 1 Lump Sum $2,000 00 $2,000.00 Door Systems of South Florida 1 Lump Sum $2,400.00 $2,400.00 12.14'Exhibit 10-Semi-Annual Preventative Maintenance for City of Aventura as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $360.00 $360.00 Coast To Coast Garage Door,LLC 1 Lump Sum $300.00 $300.00 Door Systems of South Florida 1 Lump Sum $360.00 $360.00 22-24-PC Addendum 3-Page 4 I2.15 'Exhibit 11-Semi-Annual Preventative Maintenance for City of Weston as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $2,400.00 $2,400.00 Coast To Coast Garage Door,LLC 1 Lump Sum $2,000.00 $2,000.00 Door Systems of South Florida 1 Lump Sum $2,400.00 $2,400.00 12.16'Exhibit 12-Semi-Annual Preventative Maintenance for City of Margate as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $3,960.00 $3,960.00 Coast To Coast Garage Door,LLC 1 Lump Sum $3,300.00 $3,300.00 Door Systems of South Florida 1 Lump Sum $3,960.00 $3,960.00 ' 2.17 'Exhibit 13-Quarterly Preventative Maintenance for City of Fort Lauderdale as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $29,520.00 $29,520.00 Door Systems of South Florida 1 Lump Sum $30,960.00 $30,960.00 Coast To Coast Garage Door,LLC 1 Lump Sum $31,800.00 $31,800.00 12.18'Exhibit 14-Semi-Annual Preventative h . for City of West Palm Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $8,080.00 $8,080.00 Door Systems of South Florida 1 Lump Sum $8,840.00 $8,840.00 Coast To Coast Garage Door,LLC 1 Lump Sum $10,700.00 $10,700.00 2.19 'Exhibit 15-Annual Preventative Maintenance for City of North Lauderdale as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $1,320.00 $1,320.00 Door Systems of South Florida 1 Lump Sum $1,440.00 $1,440.00 Coast To Coast Garage Door,LLC 1 Lump Sum $1,700.00 $1,700.00 12.20'Exhibit 16-Semi-Annual Preventative Maintenance for Town of Davie as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $3,480.00 $3,480.00 Coast To Coast Garage Door,LLC 1 Lump Sum $2,900.00 $2,900.00 Door Systems of South Florida 1 Lump Sum $3,480.00 $3,480.00 22-24-PC Addendum 3-Page 5 2.21 I Exhibit 17-Semi-Annual Preventative Maintenance for City of Hallandale Beach as per Scope of Services. Supplier QTY UOM Unit Price Extended Supplier Notes ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 Lump Sum $480.00 $480.00 Coast To Coast Garage Door,LLC 1 Lump Sum $400.00 $400.00 Door Systems of South Florida 1 Lump Sum $480.00 $480.00 3 I Cost-Plus Percentage Markup on Parts. Supplier QTY UOM Percentage Extended Supplier Notes Door Systems of South Florida Percentage 10.0% ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA Percentage 15.0% Coast To Coast Garage Door,LLC Percentage 20.0% 4 I Equipment Rental(examples:scissor lift,hydraulic lifts,etc.) Supplier QTY UOM Unit Price Extended Supplier Notes Rental equipment is cost+percentage mark-up Coast To Coast Garage Door,LLC 1 hr $0.00 $0.00 in an amount not to exceed 5%percent. Door Systems of South Florida 1 hr $60.00 $60.00 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 hr $500.00 $500.00 5 I Equipment Rental(examples:scissor lift,hydraulic lifts,etc.) Supplier QTY UOM Unit Price Extended Supplier Notes Door Systems of South Florida 1 day $0.00 $0.00 Coast To Coast Garage Door,LLC 1 day $300.00 $300.00 Forklift or Scissor Lift Daily ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 day $500.00 $500.00 6 I Equipment Rental(examples:scissor lift,hydraulic lifts,etc.) Supplier QTY UOM Unit Price Extended Supplier Notes Door Systems of South Florida 1 wkly $0.00 $0.00 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA 1 wkly $500.00 $500.00 Coast To Coast Garage Door,LLC 1 wkly $750.00 $750.00 Forklift or Scissor Lift Weekly 22-24-PC Addendum 3-Page 6 Above All Garage Door of S. Florida Exhibit A Fixed Percentage Discount, Mark-up, Installation Offerors shall check-off which type of overhead door for each represented manufacturer. Offerors shall provide a fixed percentage discount or mark-up on the manufacturer's suggested list price for all overhead doors. grills and/or _parts_ Also, Offerors shall provide a fixed percentage for installation to be addeoFiXOCiiPtInflaattIO Detaktititt,dtiark-NAJ yrafillation Description Manufacturer Name 1 Fixed Percentage % Coiling Roll-up Grill Discount Mark-up Installation (Anderson Camarr Door-Man (Flexion jHiFold I Overhead 20/4 I 161 /5 Wayne-Dalton ose Closed_ Lift Master z, 101 ) sj 1Allstar Overhead Doors / (Best Rolling Door 21 110A I /O9D �/ o / ✓- Clopay 2Z I /01 /070 Atlas 0,109e- I^ 'Q� ^ .O (Cookson e nSeki c 'C o eo Cornell �co A.01' ! 5 /o Roll lite Overhead Doors ^1rpeel alneet ,I,_ / TGW Rolling Doors .� 2? 550 / O), (North American I (Dob Door Co., Inc. I cS Sp I / o Above All Garag e Door S Florida Exhibit A (Continued) Fixed Percentage Discount, Mark-up, Installation rr _ww itaiWigqi -'; Fixed Percentage Discount, Mark-up, Installation " Vit,= L,g ; 4' Description Manufacturer Name Fixed Percentage % Coiling Roll-up Grill Discount Mark-up Installation A.B.L. Raynor Burger ARD I JB Garage 5 P. 5- A S ,o Universal �p QJOSt Xi Mahon Door Corporation Above All Co. Door Engineering Door Systems Heritage V / Other,900,441 clot,tio, V (Z.Q1��na Poo (L 27c 61 /O2 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC Coast-to-Coast Garage Door Exhibit A Fixed Percentage Discount, Mark-up, Installation Offerors shall check-off which type of overhead door for each represented manufacturer. Offerors shall provide a fixed percentage discount or mark-up on the manufacturer's suggested list price for all overhead doors, grills and/or parts. Also, Offerors shall provide a fixed percentage for installation to be added on the cost of the overhead doors and grills. For all other manufacturer's not list in Lot I of Exhibit A. the Bidders shall provide a fixed oercentaae discount or mark-up on manufacturer's suggested list price (indicate fixed percentage on the Miscellaneous Parts' line below) Description Manufacturer Name Fixed Percentage % Fixed Prcentage Discount, Mark-urt Installation Coiling Roll-up Grill Discount Mark-up Installation (Anderson 'Door-Man !Flexion 'Hi-Fold �� ✓ (Overhead 20 (I0 5 590 9a `/ 1Wayne-Dalton 2dgla 5590 0 ✓ ✓ ]LiftMaster Zblo 5 591:24 {Allstar Overhead Doors %/"." ✓ (Best Rolling Door ZD610 rj 5 610 �✓ ✓ �� 1Clopay 20% J5 5 70 'Atlas ✓ 'Cookson 00 610 5 s 9D ✓ ✓ 'Cornell 20610 5 5`lo 'Roll-lite Overhead Doors 'TGW Rolling Doors ' 'North American City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC Coast-to-Coast Garage Door Exhibit A (Continued) Fixed Percentage Discount, Mark-up, Installation Description Fixed PircerffiEgsuDisttoenflli eek-up Install&ficed Percentage % Coiling Roll-up Grill Discount Mark-up Installation lA.B.L. !Raynor 20gh) 5 Salo !Burger ARD !JB Garage 2010 5 rk Universal !Mahon Door Corporation !Above All Co. !Door Engineering 20110 5 Sr?o Door Systems !Heritage `� `� ✓ !Dob Door Co., Inc. 2o1 559K10 Other: (Miscellaneous Parts: City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC Door Systems of S. Florida Exhibit A Fixed Percentage Discount, Mark-up, Installation Offerors shall check-off which type of overhead door for each represented manufacturer. Offerors shall provide a fixed percentage discount or mark-up on the manufacturer's suggested list price for all overhead doors, grills and/or parts. Also, Offerors shall provide a fixed percentage for installation to be added on the cost of the overhead doors and grills. For all other manufacturer's not list in Lot I of FYhihit A, the Riririarc chaff prnvirie a f1YPri pPrcentaQP dicrnl lnt or mark-11p nn, manufacturer's suggested list price (indicate fixed percentage on the Miscellaneous Parts' line hPlnw) Description Manufacturer Name Fixed Percentage % Fixed Percentage Discount Mark-up, Installation Coiling Roll-up Grill Discount Mark-up Installation Anderson /7/1 Camarr /J/A (Door-Man i/ (,innt (Flexion 0 , IHi-Fold 10 (Overhead - 4 l ✓ (Wayne-Dalton f C D /Lift Master I _ IAllstar Overhead Doors/ A 1 / (Best Rolling Door V / IClopay (Atlas /f A / ✓ (Cookson ✓ �/ (Cornell 1 ' 1Roll-lite Overhead Dooms 41 ITGW Rolling Doors /v /4 I North American ( ) w City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC Door Systems of S. Florida Exhibit A(Continued) Fixed Percentage Discount, Mark-up. Installation Fixed Percentage Discount, Mark-up, Installation Description Manufacturer Name r Fixed Percentage % Coiling Roll-up Grill Discount Mark-up Installation _-- --,� A.B.L. ✓ �/ I (Raynor V p. 1 Z j l0 I J 1Burger ARD / 4/I 01JB Garage I 1 (Universal ,/ i ( ( I I Mahon Door Corporation 's /t/bove All Co. ' zvA J I r l Door Engineering I � I � (Door Systems I I (Heritage !' AA I I I (Dob Door Co., Incii/./4, I I (Other: I I I I I I I _ I Miscellaneous Parts: /'. RESOLUTION NO. 2022/153 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELI) BEACH, FLORIDA, APPROVING THE AWARD OF INVITATION TO BID #22-24-PC FOR PURCHASE AND INSTALLATION, SERVICE AND REPAIR OF OVERHEAT) ROLL-UP DOORS AND GRILLS, AND HYDRAULIC BI-FOLD DOORS TO ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA, INC., COAST TO COAST GARAGE DOOR, LLC, AND DOOR SYSTEMS OF SOUTH FLORIDA, INC., THE THREE RESPONSIVE AND RESPONSIBLE BIDDERS; AUTHORIZING EXECUTION OF AGREEMENTS WITH THE THREE BIDDERS FOR A TWO YEAR TERM, WITH THREE ADDITIONAL ONE YEAR RENEWAL TERMS; PROVIDING FOR IMPLEMENTATION AND AN EFFECTIVE DATE WHEREAS, the City of Deerfield Beach (the "City") requires services including purchase and installation, and service and repair of overhead roll-up doors and grills, and hydraulic bi-fold doors on an as needed basis (the "Services"); and WHEREAS, the City serves as the lead agency for the Purchase & Installation, Service & Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors contract on behalf of the Southeast Florida Government Purchasing Cooperative Group comprised of eighteen other agencies in the South Florida area; and WHEREAS, the City issued Invitation to Bid No. 22-24-PC for Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors (the "ITB"); and WHEREAS, the ITB was advertised in the legal notices section of the Sun-Sentinel on April 22, 2022, and the notice was also sent to 80 prospective bidders via the e-Procurement Marketplace; and WHEREAS, four vendors viewed the ITB documents; and WHEREAS, on May 12, 2022 at 2:00 p.m., the ITB due date and time, the Purchasing and Contract Division (the "Division") closed and unsealed three bids that were timely received, and.reviewed the responses to ensure they met the ITB requirements; and WHEREAS, the Division reviewed and discussed the bid responses with the Facilities Manager and concluded that the City, in its best interest, will utilize the multiple contract award option and recommended awarding a contract to the three responsive and responsible bidders, Above All Garage Door of South Florida, Inc. ("Above All"), Coast to Coast Garage Door, LLC ("Coast to Coast"), and Door Systems of South Florida, Inc. ("Door Systems"); and i Resolution 2022/153 WHEREAS, the Division recommends that the City Commission approve the award of the ITB to Above All, Coast to Coast, and Door Systems, the three responsive and responsible bidders to the ITB, and authorize execution of agreements with Above All, Coast-to-Coast, and Door Systems for the Services on an as needed basis for a two year term, with three additional one-year renewal terms (the "Agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced "Whereas" clauses are true and correct and made a part of this Resolution. Section 2. The City Commission hereby approves the award of the ITB to Above All, Coast to Coast, and Door Systems. Section 3. The City Manager is hereby authorized to execute agreements with Above All, Coast to Coast, and Door Systems, consistent with the terms of the ITB, together with such non-substantial changes as arc acceptable to the City Manager and approved as to form and legal sufficiency by the City Attorney. Section 4. The appropriate City officials are authorized to do all things necessary to carry out the aims of this Resolution. Section 5. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED TI IIS 6T1-1 DAY OF SEPTEMBER, 2022. CITY OF DEERFIELD BEACH BILL OAN7, MAYOR ATTEST: • NM% - SA 7 , -1 GILD SRI), CITY CLERK 2 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 CONTRACT This CONTRACT is entered into by and between the CITY OF DEERFIELD BEACH (CITY), a municipal corporation and ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA, INC. (CONTRACTOR), as follows: WITNESSETH: WHEREAS, pursuant to Invitation to Bid#22-24-PC(the"ITB")the CITY accepted competitive bids for Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi- Fold Doors(the "Products and Services"); and WHEREAS, the Products and Services are delineated in the ITB; and WHEREAS, this Contract, the ITB and the CONTRACTOR's Response constitute the entire Contract and describe the Products and Services to be provided; and WHEREAS, after evaluation of price and other evaluation criteria specified in the ITB, the City staff and the City Commission has determined that (1) of (3) lowest, responsive and responsible bids was submitted by CONTRACTOR and that CONTRACTOR has the necessary resources, experience and ability to perform the Contract at a competitive price; and WHEREAS, this is a Co-operative Contract with the CITY as lead agency for other participating Southeast Florida Governmental Purchasing Co-operative Group agencies; and WHEREAS, this is a multiple-award with three (3) responsive and responsible CONTACTORS, in the best interest of the City and all other participating Southeast Florida Governmental Purchasing Co- Operative Group agencies; and WHEREAS, the CITY has awarded the Contract to CONTRACTOR for the Products and Services on September 6, 2022, Resolution No. 2022/153; NOW THEREFORE, be it agreed by and between the parties as follows: ARTICLE I INTRODUCTION AND SCOPE OF SERVICES 1.1 The above referenced Whereas clauses are true and correct and made a part hereof. 1,2 This CONTRACT, the ITB, together with CONTRACTOR'S response to the ITB, attached as (Exhibit "A") shall constitute the entire CONTRACT. The parties agree that the Scope of Services, attached as(Exhibit"B") is a description of obligations and responsibilities and is deemed to include preliminary considerations and prerequisites, and all labor, parts, equipment, tools and tasks which are such an inseparable part of the work described that exclusion would render performance by CONTRACTOR impractical, illogical, or unconscionable. Except as specifically modified herein, CONTRACTOR shall be bound by the terms and conditions and prices as set forth in the ITB and the CONTRACTOR'S Response to the ITB. When the terms and conditions of this CONTRACT may be read as consistent with the ITB, then and in that respect, the terms of both the ITB and this CONTRACT shall be read as being consistent and shall be binding on both parties. Where terms 1 DocuSign Envelope ID;6797FDDA-0F92-4655-AECB-1 F10A0F37D54 and conditions of this CONTRACT contradict anything as set forth in the ITB or the response to the ITB, then the terms and conditions of this CONTRACT shall be binding and in full force and effect to the extent of any inconsistency. 1.3 This is a non-exclusive CONTRACT. The CITY may, in its sole and absolute discretion, utilize other parties to provide any of the services listed in the ITB, or any aspect of the Services if the CITY deems it to be in the best interest of the CITY. 1.4 CONTRACTOR acknowledges and agrees that the Contract Administrator has no authority to make changes that would increase, decrease, or otherwise modify the Scope of Services to be provided under this CONTRACT. ARTICLE 2 TERM AND TIME OF PERFORMANCE 2.1 The initial CONTRACT term shall be for two (2)years and shall commence on September 18, 2022 and end on September 17, 2024. The City reserves the right to renew the CONTRACT for three (3) additional one(1) year renewal terms, providing City Manager approval and providing all terms, conditions, and scope of services remain the same, both parties agree to the renewal, and such renewal is approved by the City as set forth in the ITB. 2.2 In the event services are scheduled to end because of the expiration of the CONTRACT, the CONTRACTOR shall continue the service upon the request of the City Manager or designee. The extension period shall not extend for more than one hundred eighty (180) days beyond the expiration date of the existing contract. The Proposer shall be compensated for the service at the rate in effect when this extension clause is invoked by the City. 2.3 Time shall be deemed to be of the essence in performing the duties, obligations and responsibilities required by this CONTRACT. ARTICLE 3 COMPENSATION 3.1 The CITY shall compensate the CONTRACTOR for services provided by the CONTRACTOR, CITY agrees to pay CONTRACTOR, in the manner specified in the ITB, the amounts set forth in CONTRACTOR's response for work actually performed and completed pursuant to this CONTRACT, which amount shall be accepted by CONTRACTOR as full compensation for all such work. It is acknowledged and agreed by CONTRACTOR that this amount is the maximum payable and constitutes a limitation upon CITY's obligation to compensate CONTRACTOR for its services related to this CONTRACT. This amount, however, does not constitute a limitation, of any sort, upon CONTRACTOR's obligation to perform all items of work required by or which can be reasonably inferred from the Scope of Services. No amount shall be paid to CONTRACTOR to reimburse its expenses. The CONTRACTOR and the CITY shall abide by the Florida Prompt Payment Act, FL SS 218.70-218.80. ARTICLE 4 TERMINATION OR SUSPENSION 4.1 This CONTRACT may be terminated for convenience by the CITY Termination for convenience 2 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1F10A0F37054 by the CITY shall be effective on the termination date stated in the written notice provided by CITY, which termination date shall be not less than thirty (30) days after the date of such written notice. This CONTRACT may also be terminated by the City Manager upon such notice as the City Manager deems appropriate under the circumstances in the event the City Manager determines that termination is necessary to protect the public health, safety, or welfare. 4.2 This CONTRACT may be terminated for cause for reasons including, but not limited to, CONTRACTOR's repeated (whether negligent or intentional) submission for payment of false or incorrect bills or invoices, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives as set forth in this CONTRACT, or other breach of this CONTRACT. The termination date shall be not more than ten (10) days after the date of such written notice. The parties agree that if CITY erroneously, improperly or unjustifiably terminates for cause, such termination shall be deemed a termination for convenience, which shall be effective thirty (30) days after such notice of termination for cause is provided. 4.3 Notice of termination shall be provided in accordance with the "NOTICES" section of this CONTRACT except that notice of termination by the City Manager, which the City Manager deems necessary to protect the public health, safety, or welfare may be verbal notice that shall be promptly confirmed in writing in accordance with the "NOTICES" section of this CONTRACT. 4.4 In the event this CONTRACT is terminated for convenience, CONTRACTOR shall be paid for any services properly performed under the CONTRACT through the termination date specified in the written notice of termination. CONTRACTOR acknowledges and agrees that it has received good, valuable and sufficient consideration from CITY, the receipt and adequacy of which are, hereby acknowledged by CONTRACTOR, for CITY's right to terminate this CONTRACT for convenience. 4.5 In the event this CONTRACT is terminated for any reason, any amounts due CONTRACTOR shall be withheld by CITY until all documents are provided to CITY pursuant to Section 7.2 of Article 7. 4.6 Should at any time during the term of this CONTRACT, including any option terms, the CONTRACTOR is in violation of any of the terms and conditions of this CONTRACT, the City shall have the right to suspend the CONTRACTOR until the violation is resolved to the satisfaction of the City. If the violation is not promptly resolved or is of such serious nature that the City determines that suspension is not adequate, the City reserves the right to terminate for cause. 4.7 In the event a CONTRACTOR is terminated, the City may assign the CONTRACT to another CONTRACTOR, or seek a new CONTRACTOR, until the contract is re-let, or until the end of the contract term then in effect, at its sole option and shall reserve all legal remedies for damages and other relief. ARTICLE 5 EEO AND ADA COMPLIANCE 5.1 CONTRACTOR shall not unlawfully discriminate on the basis of race, color, national origin, sex, religion, age, political affiliation or disability in the performance of this CONTRACT, the solicitation for or purchase of goods or services relating to this CONTRACT, or in subcontracting work in the performance of this CONTRACT. CONTRACTOR shall include the foregoing or similar language in its contracts with any subcontractors or subconsultants, except that any project assisted by the U.S Department of Transportation funds shall comply with the non- discrimination requirements in 3 DocuSign Envelope ID.6797FDDA-0F92.4655-AECB-1F10A0F37D54 49 C.F.R. Parts 23 and 26, as amended. Failure to comply with the foregoing requirements is a material breach of this CONTRACT, which may result in the termination of this CONTRACT or such other remedy as CITY deems appropriate. 5.2 CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this CONTRACT. CONTRACTOR shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by CITY, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, CONTRACTOR shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. ARTICLE 6 INSURANCE 6.1 CONTRACTOR shall provide to the CITY evidence of insurability meeting the insurance requirements stated herein. CONTRACTOR shall not commence the work or otherwise perform the work as required by the resulting CONTRACT until the requirements stated herein are met and the Certificate(s) of Insurance are approved by the CITY. CONTRACTOR shall assume full responsibility and expense to obtain all necessary insurance. 1 General a. CONTRACTOR shall furnish to the Purchasing and Contract Administration Division a Certificate of Insurance or endorsements evidencing the insurance coverage specified herein upon execution of this CONTRACT. The required Certificates of Insurance shall name the types of policies provided, refer specifically to the CONTRACT (Solicitation Title and Number), and state that such insurance is as required by this CONTRACT. CONTRACTOR's failure to provide to CITY the Certificates of Insurance or endorsements evidencing the insurance coverage within fifteen (15) calendar days of notification of award shall provide the basis for the termination of the CONTRACT. b. Such policy or policies shall be issued by approved companies authorized to do business in the State of Florida. CONTRACTOR shall be responsible to pay all deductible amounts, if any. CONTRACTOR shall specifically protect CITY and the Deerfield Beach City Commission by naming CITY and the Deerfield Beach City Commission as additional insured under all required liability policies except for Workers Compensation and secure waivers of subrogation, in favor of the City of Deerfield Beach, on all liability and workers' compensation policies. c. Coverage is not to cease and is to remain in force (subject to cancellation notice) until all performance required of CONTRACTOR is complete including all renewal terms. All policies must be endorsed to provide CITY with at least thirty(30)days' notice of expiration, cancellation and/or restriction. If any of the insurance coverages will expire prior to the completion of the work, copies of renewal policies shall be furnished at least thirty (30)days prior to the date of their expiration. d. CITY reserves the right to review and revise any insurance requirements at the time of renewal or amendment of this CONTRACT, including, but not limited to, deductibles, limits, 4 DocuSign Envelope ID 6797FDDA-OF92-4655 AECB-1F10A0F37D54 coverage, and endorsements based on insurance market conditions affecting the availability or affordability of coverage, or changes in the scope of work or specifications that affect the applicability of coverage. If CONTRACTOR uses a subcontractor, CONTRACTOR shall ensure that subcontractor names CITY and the Deerfield Beach City Commission as additional insured under the Commercial Liability Policy as well as on any Excess Liability Policy coverage 2. Coverages CONTRACTOR shall, at a minimum, provide, pay for, and maintain in force at all times during the term of this CONTRACT the following insurance as indicated with exes• ® Commercial Liability Insurance -A Commercial Liability Insurance Policy shall be provided which shall contain limits of no less than One Million Dollars ($1,000,000.00) per occurrence for bodily injury liability, personal injury liability and property damage liability on a per project basis and shall contain limits of no less than a Two Million Dollars ($2,000.000.00) aggregate. Coverage must be afforded on a form no more restrictive than CG 20 10 10 01 and CG 20 37 10 01 Commercial Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: premises and operations, independent Contractors, products and/or completed operations for contracts, broad form contractual coverage applicable to this specific Contract including any hold harmless and/or indemnification Contract, personal injury coverage with employee and contractual exclusions removed and policy limits shall be applied on a primary and non-contributory basis. E Business Automobile Liability - Business Automobile Liability shall be provided with minimum limits of One Million Dollars($1,000,000.00) per occurrence or combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must at a minimum include liability coverage symbols: 2 (owned vehicles), 8 (hired vehicles) and 9 (non-owned vehicles). ® Workers Compensation Insurance - Workers' Compensation insurance to apply for all employees in compliance with Chapter 440, Florida Statutes, as may be amended from time to time, the "Workers' Compensation Law" of the State of Florida, and allapplicable Federal laws. In addition, the policy(ies) must include employers'liability with a limit of One Million Dollars ($1,000,000.00) each accident, One Million Dollars ($1,000,000.00) aggregate limit by disease and One Million Dollars ($1,000,000.00) each employee by disease. Additionally, if there will be operations undertaken on or about navigable waters, a coverage endorsement must be included for the U.S. Longshoremen & Harbor Workers Act and Jones Act. If exempt for Worker's Compensation, proper documentation shall be provided ARTICLE 7 MISCELLANEOUS 7.1 RIGHTS IN DOCUMENTS AND WORK Any and all reports, photographs, surveys, and other data and documents provided or created in 5 DocuSign Envelope ID,6797FDDA OF92-4655-AECB 1F10A0F37D54 connection with this CONTRACT are and shall remain the property of CITY; and, if a copyright is claimed, CONTRACTOR grants to CITY a non-exclusive license to use the copyrighted item(s) indefinitely, to prepare derivative works, and to make and distribute copies to the public. In the event of termination of this CONTRACT, any reports, photographs, surveys, and other data and documents prepared by CONTRACTOR, whether finished or unfinished, shall become the property of CITY and shall be delivered by CONTRACTOR to the Contract Administrator within seven (7) days of termination of this CONTRACT by either party. Any compensation due to CONTRACTOR shall be withheld until all documents are received as provided herein. 7.2 AUDIT RIGHT; RETENTION OF RECORDS; PUBLIC RECORDS CITY shall have the right to audit the books, records, and accounts of CONTRACTOR and its subcontractors that are related to this Project CONTRACTOR and its subcontractors shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. All books, records, and accounts of CONTRACTOR and its subcontractors shall be kept in written form, or in a form capable of conversion into written form within a reasonable time, and upon request to do so, CONTRACTOR or its subcontractor, as applicable, shall make same available at no cost to CITY in written form. CONTRACTOR and its subcontractors shall preserve and make available, at reasonable times for examination and audit by CITY, all financial records, supporting documents, statistical records, and any other documents pertinent to this CONTRACT for the required retention period of the Florida Public Records Act, Chapter 119, Florida Statutes, as may be amended from time to time, if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this CONTRACT If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is applicable to CONTRACTOR's and its subcontractors' records, CONTRACTOR and its subcontractors shall comply with all requirements thereof; specifically, to: a. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. b Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law, c Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the CONTRACTOR upon termination of the CONTRACT and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. If CONTRACTOR does not comply with this section, the CITY shall enforce the CONTRACT provisions in accordance with the CONTRACT and may unilaterally cancel this CONTRACT in accordance with state law. No confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONTRACTOR or its subcontractors. any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY's disallowance and recovery of any payment upon such entry. 6 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10AOF37D54 CONTRACTOR shall, by written contract, require its subcontractors to agree to the requirements and obligations of this Section 7.2. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. CITY CUSTODIAN OF PUBLIC RECORDS: SAMANTHA GILLYARD, CMC, CITY CLERK 150 N.E. 2ND AVE., DEERFIELD BEACH, FL 33441 954-480-4213 WEB.CLERKIt DEERFIELD-BEACH.COM 7.3 INDEMNIFICATION To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement; provided that any such claims, damages, losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury, or property damage; but only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the CONTRACTOR, CONTRACTOR'S subcontractor(s), or anyone directly or indirectly employed or hired by CONTRACTOR or anyone for whose acts CONTRACTOR may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the CITY its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct. The CITY reserves the right, but not the obligation, to participate in defense without relieving CONTRACTOR of any obligation hereunder. CONTRACTOR agrees this indemnity obligation shall survive the completion or termination of the Agreement. Nothing in this Agreement shall be deemed or treated as a waiver by the CITY of any immunity to which it is entitled by law, including but not limited to the CITY'S sovereign immunity as set forth in Section 768.28, Florida Statutes. 7.4 COMPLAINTS AND DISPUTES: All complaints concerning misconduct on the part of the CONTRACTOR or disputes between City staff and the CONTRACTOR are referred to the City Manager or his designee, who shall conduct investigations and inquiries, including discussions with the CONTRACTOR and involved staff. The determinations of the City Manager or designee shall be binding upon the parties, and failure of the CONTRACTOR to follow any such determination could be considered a material breach and subject the CONTRACTOR to termination for cause. The CONTRACTOR agrees that any complaints received by the CITY concerning misconduct on the part of the CONTRACTOR, such as excessive charges, poor business practices etc.,will be referred to the Office of the City Manager for appropriate action. The CONTRACTOR agrees to make any complaints concerning the City of Deerfield Beach available to the Office of the City Manager for action as required. 7.5 THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor CITY intends to directly or substantially benefit a third party by this CONTRACT. Therefore, the parties agree that there are no third-party beneficiaries to this CONTRACT and that no third party shall be entitled to assert a right or claim against either of them based upon this CONTRACT. 7 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1 FlQA0F37D54 7.6 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or sent by commercial express carrier with acknowledgement of delivery, or by hand delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR CITY: David Santucci, City Manager City of Deerfield Beach 150 NE 2nd Avenue Deerfield Beach, FL 33441 FOR CONTRACTOR: Mario Rodriguez Above All Garage Door of South Florida, Inc. 3590 NW 34th Street Miami, FL 33142 7.7 MATERIALITY AND WAIVER OF BREACH CITY and CONTRACTOR agree that each requirement, duty, and obligation set forth herein was bargained for at arms-length and is agreed to by the parties in exchange for quid pro quo, that each is substantial and important to the formation of this CONTRACT and that each is, therefore, a material term hereof. CITY's failure to enforce any provision of this CONTRACT shall not be deemed a waiver of such provision or modification of this CONTRACT. A waiver of any breach of a provision of this CONTRACT shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this CONTRACT. 7.8 SEVERANCE In the event a portion of this CONTRACT is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless CITY or CONTRACTOR elects to terminate this CONTRACT. An election to terminate this CONTRACT based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 7,9 JOINT PREPARATION Each party and its counsel have participated fully in the review and revision of this CONTRACT and acknowledge that the preparation of this CONTRACT has been their joint effort. The language agreed to expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. The language in this CONTRACT shall be interpreted as to its fair meaning and not strictly for or against any party. 7 10 VENUE AND WAIVER OF JURY TRIAL By entering into this CONTRACT, CONTRACTOR, and CITY hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to this CONTRACT. This 8 DocuSign Envelope ID.6797E DDA-0F92.4655-AECB-1 F 10AOF37054 Agreement shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. The Parties agree that the exclusive venue for any lawsuit arising from, related to, or in connection with this Agreement shall be in the state courts of the Seventeenth Judicial Circuit in and for Broward CITY, Florida. If any claim arising from, related to, or in connection with this Agreement must be litigated in federal court, the Parties agree that the exclusive venue for any such lawsuit shall be in the United States District Court or United States Bankruptcy Court for the Southern District of Florida. 7.11 AMENDMENTS No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this CONTRACT and executed by the CITY's Signature and CONTRACTOR or others delegated authority to or otherwise authorized to execute same on their behalf. 7.12 PRIOR CONTRACTS This document represents the final and complete understanding of the parties and incorporates or supersedes all prior negotiations, correspondence, conversations, Contracts, and understandings applicable to the matters contained herein. The parties agree that there is no commitment, Contract, or understanding concerning the subject matter of this Contract that is not contained in this written document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representation or Contract, whether oral or written. 7.13 REPRESENTATION OF AUTHORITY Each individual executing this CONTRACT on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this CONTRACT, duly authorized by all necessary and appropriate action to execute this CONTRACT on behalf of such party and does so with full legal authority. 7.14 MULTIPLE ORIGINALS Multiple copies of this CONTRACT may be executed by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. 7.15 SCRUTINIZED COMPANIES 7.15.1 CONTRACTOR certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the CITY may immediately terminate this CONTRACT at its sole option if CONTRACTOR or its subcontractors are found to have submitted a false certification; or if CONTRACTOR, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the CONTRACT. 7.15.2 If this CONTRACT is for more than one million dollars, CONTRACTOR certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287 135, F.S., the CITY may immediately terminate this CONTRACT at its sole option if CONTRACTOR, its affiliates, or its subcontractors are found to have submitted a false certification; or if the CONTRACTOR, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy 9 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 Sector List, or engaged with business operations in Cuba or Syria during the term of the CONTRACT. 7.15.3 CONTRACTOR agrees to observe the above requirements for applicable subcontracts entered into for the performance of Work under this CONTRACT. 7.15.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above- stated contracting prohibitions then they shall become inoperative. 7.16 VERIFICATION OF EMPLOYMENT ELIGIBILITY CONTRACTOR shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this CONTRACT. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this Contract is terminated for a violation of the statute by CONTRACTOR, CONTRACTOR may not be awarded a public contract for a period of 1 year after the date of termination. 7.17 COMPLIANCE WITH LAWS CONTRACTOR shall comply with all federal, state, and local laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and obligations related to this Agreement. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] 10 DocuSign Envelope ID•6797FDDA-0F92-4655-AECB-1F10A0F37D54 IN WITNESS WHEREOF the parties have caused these presents to be executed. WITNESSES: CITY OF DEERFIELD BEACH By.! D L �'� _L bAC3 aTANTUCCI, CITY MANAGER fi '��l Date: 9/27/2022 ATTEST: osw+h..r ar. IommrcILLYARD, CMC, CITY CLERK APPROVED AS TO FORM: ocu9lpn•d byi 111,464 Soro6 Rs"TF�b1Q�' . SOROKA, CITY ATTORNEY CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW. CONTRACTOR ATTEST: ABOVE ALL GARAGE DOORS OF SOUTH FLORIDA (Corporation Name) By: ,e (Witness) —` " '(Signature) Mario Rodriguez owner (Corporate Seal, if applicable) (Type Name/Title Signed Above) Date' 9/26/2022 11 DocuSign Envelope ID:6797FDLA-OF92-4655-AECB-1F10AOF37D54 EXHIBIT "A" CONTRACTOR'S RESPONSE 12 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 Deerfield Beach Florida 22-24-PC Addendum 3 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA Supplier Response Event Information Number: 22-24-PC Addendum 3 Title: Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors Type: Invitation to Bid Issue Date: 4/22/2022 Deadline: 5/12/2022 02:00 PM (ET) Notes: The City of Deerfield Beach is soliciting sealed responses from vendors for the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors in accordance with the terms, conditions, scope of services of this formal competitive solicitation. Contact Information Vendor:AR( F ALL GARA(IF TN)0R OF SOUI}I Page 101 1111.4,c, )VI 1 ORll)A 22-24-IC Addendum.3 Docu$ign Envelope ID:6797FDDA-0F92-4655-AECB-1F10AOF 371354 Contact: Paul Collette, Buyer Address: Purchasing and Contract Administration Division A 2nd 401 SW 4th Street Deerfield Beach, FL 33441 Phone: (954) 480-4418 Fax: (954) 480-4388 Email: pcollette@deerfield-beach.com Page 2 ofI I pages Vendor:ABOVE ALI GARAGE DOOR of SOUTH 22-24-PC Addendum 3 FLORIDA DocuSign Envelope ID:6797FD0A-0F92-4655.AECB 1F10A0F37D54 ABOVE ALL GARAGE DOOR OF SOUTH FLORIDA Information Contact: Mario Rodriguez Address: 3590 nw 34 street miami, FL 33142 Phone: (305) 556-6633 Fax: (305) 556-6633 Email. abovea112003©bellsouth.net By submitting this Response I affirm I have received, read and agree to the all terms and conditions as set forth herein I hereby recognize and agree that upon execution by an authorized officer of the City of Deerfield Beach, this Response, together with all documents prepared by or on behalf of the City of Deerfield Beach for this solicitation, and the resulting Contract shall become a binding agreement between the parties for the products and services to be provided in accordance with the terms and conditions set forth herein I further affirm that all information and documentation contained within this response to be true and correct, and that I have the legal authority to submit this response on behalf of the named Supplier(Offeror) Mario Rodriguez INFO aeABOVEALLGARAGEDOORS.COM Signature Email Submitted at 5/12/2022 12.08:02 PM Requested Attachments Experience and Qualifications 20220512131013029.pdf Describe the entities experience and qualifications. Include resumes of key individuals and staff. Provide information on how your firm meets or exceeds the minimum qualifications required Current and Past Performances 20220512124234383 pdf Offeror shall identify three (3) current and past performances within a minimum of three (3) years where the Offeror has provided similar services as requested in this solicitation Please provide the following information for each performance 1 The name of owner and year(s) performed the services. 2. A description of the services. 3 A reference, including a contact name, addresses and phone number This reference should be the staff member who was in involved with the services Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 20220512124117431 pdf Offerors shall complete and submit the Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 with their Response Attachments. Ethics Code Disclosure 20220512131013029.pdf a. Include a listing of all campaign contributions to a City of Deerfield Beach Commissioner in the past four (4) years. as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company) b. Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable: c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation: If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT (a., b., and c.) Certified Business Entity (CBE) Certification No response Submit a copy of your firms CBE Certification or your identified subcontractor's CBE Certification if claiming your firm is a CBE pursuant to the City's Disadvantaged Business Enterprise Program Please reference Section III —General Terms and Conditions, Article 21 Exhibit A - Fixed Percentage Discount, Mark-up, Installation 20220512125455508.pdf Offerors shall complete and submit Exhibit A - Fixed Percentage Discount, Mark-up, Installation with their Response Attachments Pap:3 al I I pagr, Vendor:ABOVE ALL GARAGE DOOR OF SOUTH 22-24-PC Addendum 3 FLORIDA DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 Attachment A - Vendor Performance Reference Verification Survey Form 20220512131013029 pdf Offerors shall complete the Vendor Performance Reference Verification Survey Form and shall be completed by your five (5) references and provide it with your Response Attachments. Attachment C - E-Verify Compliance Verification Form 20220512123508563,pdf Offeror shall complete this form and submit with their response Copies of Applicable Licenses, Certifications & Accreditation 20220512131013029 pdf Submit copies of any required licenses, certifications and/or accreditations that are required to perform the work, applicable to the work, or relative to support your firm's qualifications Proof of Insurability 20220512131013029 pdf Provide proof of insurability meeting the minimum insurance requirements stated in the Insurance Requirements. This is typically accomplished by submitting a current and active Certificate of Insurance, a sample (for bidding purposes only) Certificate of Insurance, or a letter from the insurer certifying that the Offeror does have the capacity and capability to obtain the required insurance. Local Business Tax Receipt 20220512130425638.pdf Submit a copy of your firms local business tax receipt for the principal place of business. Corporate Annual Report 20220512125148251.pdf Provide a copy of your most recent corporate annual report submitted to the Florida Division of Corporations (Sunbiz). W-9 Form 20220512125301608.pdf Submit a copy of your firms W-9 Form. PDF Combined Bid Package Responses 20220512130603499.pdf Provide one PDF document with all your bid package responses. Bid Attributes I Addendum 1 Addendum 1 - issued to make changes to the ITB documents (under Attachments Tab added Exhibit D - Co-op Bid Cover Page; added Exhibit 13, Exhibit 14 and Exhibit 15, under Line Items. added 2 19 - Exhibit 15) 2 Addendum 2 Addendum 2 - issued to make changes to the ITB documents (under Attachments Tab: Item 15 - changed Description from Semi-Annual to Annual, Item 22 - changed the Description from Exhibit 10 to Exhibit 9, Item 23 - changed the Description form Exhibit 11 to Exhibit 10; Item 27 - replace Exhibit 14 with revised Exhibit 14 only changed the Exhibit 14A to Exhibit 14 in the header of the document: added Item 29 - Exhibit 16 and Item 30 - Exhibit 17; under Response Attachment Tab Item 3 - revised the language from Exhibit 1 thru Exhibit 24 to Exhibit 1A thru 16, under Line Items Tab Item 2.6 - changed Description from Semi-Annual to Annual; added Item 2.20 - Exhibit 16 and Item 2.21 - Exhibit 17). 3 Addendum 3 Addendum 3 - issued to make changes to the ITB documents (under Attachments Tab- replace Exhibit 15 with revised Exhibit 15, under Line Items added 5 and 6) Page I of I I e Vendor:ABOVE ALL GARAGE DOOR OF SOUTH 6 p FLORIDA •1-I( Addendum.i DocuSign Envelope iD:6797FDDA-0F92-4655-AECB•1F10A0F37D54 4 Drug-Free Workplace Programs Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process In accordance with Florida Statutes, Chapter 287, Section 287 087, Vendor hereby affirms that their business does' (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition (2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations (3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted (6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section IYes 5 Indemnification To the fullest extent permitted by law, the Contractor agrees to indemnify, defend and hold harmless the City, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement; provided that any such claims. damages, losses or expenses are attributable to bodily injury, sickness, disease, death. or personal injury, or property damage; but only to the extent caused in whole or in part by the negligent acts. errors, or omissions of the Contractor, Contractor's subcontractor(s), or anyone directly or indirectly employed or hired by Contractor or anyone for whose acts Contractor may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the City its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct The City reserves the right, but not the obligation, to participate in defense without relieving Contractor of any obligation hereunder. Contractor agrees this indemnity obligation shall survive the completion or termination of the Agreement. D I Affirm (Vendor Indemnifies City) Page 5 of l 1 pages Vendor:ABOVE ALL GARAGE DOOR OF SOUTH 22-24-PC Addendum 3 FLORIDA DocuSign Envelope ID:6797FDDA-0F92-4655-AECB-1 F 10A0F37D54 6 Non-Collusive Affirmation 1 Vendor is an authorized Owner. Partner Officer. Representative, or Agent of the business entity submitting a response to the subject solicitation; 2. Vendor is fully informed respecting the preparation and contents of the response and of all pertinent circumstances respecting such response, 3 Such response is genuine and is not a collusive or sham response; 4. Neither the vendor nor any of its Officers, Partners, Owners, Agents, Representatives, Employees or Parties in interest, including this affirmant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other vendor, firm, or person to submit a collusive or sham response in connection with the work for which the response has been submitted: or to refrain from submitting a response in connection with such work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with a vendor, firm or person to fix the price or prices in the attached response or of any other vendor or to fix an overhead, profit, or cost elements of the submitted price(s) or the submitted price(s) of any other vendor, or to secure through any collusion, conspiracy. connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; 5 The price or prices quoted in the response are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the vendor or any other of its agents, representatives, owners, employees or parties in interest, including this affirmant. I Affirm (Non-Collusion Affirmed) 7 Convicted/Suspended / Discriminatory / Complaints Vendor Lists An Offeror who is on any of the following lists is ineligible for award of the contract, and may not submit a response. A response submitted by an Offeror that is on any of these lists shall be rejected without further consideration A person or affiliate who was placed on the convicted offenders list following a conviction of a public entity crime may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S § 287 017 for category two for a period of 36 months following the date of being placed on the convicted vendor list FLORIDA DEPARTMENT OF MANAGEMENT SERVICES Convicted Vendor List [pursuant to Section 287.133(3)(d), Florida Statutes] Suspended Vendor List (pursuant to Rule 60A-1 006, Florida Administrative Code) Discriminatory Vendor List Federal Excluded Parties List [pursuant to Sections 287.057(1), (2) and (3), Florida Statutes. and Rule 60A-1.006(1), Florida Administrative Code. Vendor Complaint List (end list) Offeror affirms that they are not one any of these lists (Convicted Vendor List, Suspended Vendor List, Discriminatory Vendor List, Federal Excluded Parties List. Vendor Complaint List) and that no action or inaction has been taken to warrant inclusion on any of these lists ❑� I affirm (Affirmed) 8 Local Vendor Affirmation 1. Vendor affirms it has a principal place of business located within the City of Deerfield Beach for a period of at least one year prior to the date of the release of this solicitation as evidenced by a local business tax receipt. VENDOR SHALL ATTACH LOCAL BUSINESS TAX RECEIPT TO THE RESPONSE. 2. Vendor further affirms it has not had a history within the prior five (5) years of non-performance, delinquent fees, liens, or code violations. II am a local vendor with no derogatory history I Page nr I I page: Vendor.ABOVE ALL GARAGE DOOR OF SOUTH 22-24-PC Addendum 3 FLORIDA DocuSign Envelope ID:6797FDDA-0F92-4655-AECB-1 F l0ADF37D54 9 Ethics Code Disclosure Pursuant to Section 2-505 Chapter 2, Article IX, Known as the City of Deerfield Beach Ethics Code, any applicant for a land use change or development permit requiring approval of the City Commission or any person/entity seeking a City agreement through an Invitation to Bid, request for qualifications or sealed bids process must provide the following information: a. Include a listing of all campaign contributions to a city commissioner in the past four (4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company) b. Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable: c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation: If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT (a, b., and c ) I Not Applicable I 11 Completing the Statements of Qualification 0 All statements and questions require a response and shall be completed as required Should a statement or question not apply, "not applicable", "none", or a similar statement is sufficient 1 Individuals with legal authority to contract In this section include the name and title of each corporate officer, principal, partner, member, or individual, depending on the business structure, with the legal authority to contractually bind the business. IF THE RESPONSE IS BEING SUBMITTED BY ANYONE OTHER THAN THOSE LISTED. PROVIDE EVIDENCE OF DELEGATED AUTHORITY ON COMPANY LETTERHEAD AND ATTACH SAID EVIDENCE TO THIS RESPONSE Mario Rodriguez 1Compliance with Florida Factitious Name Statute 2 If you are operating under a factitious name attach evidence of compliance with the Florida Factitious Name Statute, FL Statute 865.09, to this response 1 Former Business Names 3 Under what other former names has your organization or principals holding at least 30% interest operated? 'Above All Garage Door 1 Years of Experience 4 How many years has your company been in business providing the products and services that are subject to this solicitation? 251 1References Please confirm you have provided your references on the attached reference sheet References will be checked and complete and accurate contact information is required DI have completed and attached my references (Provided) 1 Licenses and Certifications 6 I have attached to this response all licenses and certifications required by and relevant to this solicitation and the work to be performed for both the business entity and individuals El Yes (Yes) 1 Use of Subcontractors 7 Will you be using any subcontractors? Page 7 0l I I pages Vendor.ABOVE ALL GARAGE DOOR OF SO(l l'i I 22-74-PC Addendum 3 FLORIDA DocuSign Envelope ID:6797FDDA-0F92-4655-AECB 1FlOAOr37D54 1 List of Subcontractors 8 If using subcontractors state the name of the subcontractor(s), individuals who will perform the work, what work or tasks they will perform, what percentage of work they will perform, and if they are a CBE for the purposes of meeting the City's Disadvantaged Business Entity Program (none 1 Default and Non-Performance History 9 Have you ever been found in default of a contract, failed to complete any work awarded to you, or otherwise been notified of issues of non-performance by a party to any contract with your business? If yes, provide details Ino 2 Litigation History 0 Does your firm, any principals. staff, employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details? �no 2 Conflicts of Interest 1 Offeror affirms that they read and understand Florida Statute 112.313, Standards of conduct for public officers, employees of agencies, and local government attorneys. For purposes of determining any possible conflicts of interest, all respondents must disclose if any City of Deerfield Beach employee is also an owner, or employee of their business If yes, give person(s) names(s) and position(s) and you must file a statement with the Supervisor of Elections, pursuant to Florida Statutes 112.313 with your business !none 2 Verification of Employment Status 2 The successful Offeror affirms to comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448 095. Fla Stat shall result in termination of the contract Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination If the contract is terminated for a violation of the statute by the successful proposer, the successful proposer may not be awarded a public contract for a period of 1 year after the date of termination �✓ I Affirm (Complies with E-Verify Requirement) 2 Attachment A — References & Vendor Performance Reference Verification Survey Form 3 Offerors shall complete the Vendor Performance Reference Verification Survey Form shall be completed by your five references and provide it with your Response Attachments ❑d I have completed and attached my references (Provided) 22 Background Check Affidavit Offeror affirms to conduct background checks in accordance to the City's Background Check Affidavit (Attachment D) if awarded the contract. t✓ I Affirm (I Affirm) • Vendor:ABOVE ALL GARAGE DOOR OF SOUTH Page 8 ul I I page. 22-24-N. Addendum.1 FLORIDA DocuSign Envelope ICY 6797FDDA-0F92-4655-AECB-1Fl0A0F37D54 2 Criminal Litigation History 5 Does your firm, any principals, staff, employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details? none Bid Lines 1 Package Header Labor Rates during normal business hours (Monday - Friday 8:00 a.m. - 5:00 p.m.), Labor Rates after normal business hours (5:01 p.m - 7:59 a.m.), Labor Rates (Saturday and Sunday, Anytime), Labor Rates (Holidays, Anytime). Quantity. 1 Total I $490.501 Package Items 1.1 Mechanic - Labor Rates during normal business hours (Monday - Friday, 8:00 a.m. - 5:00 p.m.) Quantity: 1 UOM: hr Unit Price: 1 $52.50 I Total. I $52.501 1.2 Helper- Labor Rates during normal business hours (Monday - Friday. 8:00 a m - 5:00 p.m.) Quantity' 1 UOM hr Unit Price 1 $33.001 Total I $33.00 I 1.3 Mechanic- Labor Rates after normal business hours (Monday - Friday, 5:01 p.m. - 7:59 a.m.) Quantity' 1 UOM hr Unit Price. I $80.00 I Total. I $80.00 I 1.4 Helper - Labor Rates after normal business hours (Monday - Friday, 5:01 p.m. - 7:59 a.m.) Quantity' 1 UOM hr Unit Price: I $55 00 I Total: I $55.001 1.5 Mechanic- Labor Rates (Saturday and Sunday, Anytime) Quantity 1 UOM hr Unit Price- 1 $80.00 I Total' I $80.00 1 1.6 Helper- Labor Rates (Saturday and Sunday, Anytime) Quantity: 1 UOM: hr Unit Price: I $55.00 I Total- I $55 00 I 1.7 Mechanic - Labor Rates (Holidays, Anytime) Quantity. 1 UOM hr Unit Price I $80.00 I Total I $80.00 I 1.8 Helper- Labor Rates (Holidays, Anytime) Quantity. 1 UOM. hr Unit Price. I $55.00 I Total. I $55.00 I 2 Package Header Preventative Maintenance (Annual Semi-Annual and Quarterly) for various Co-op Agencies as listed in Exhibit 1 thru Exhibit 17. Quantity. 1 Total: I $123,740.001 Package Items 2.1 Exhibit 1A- Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price I $5,160.00 I Total. I $5,160.00 I Page 9uf l l pages Vendor:ABOVE AI.I (iARA(GE.I)(XHt OI S01.(111 22-24-PC Addendum 3 fl.l)IZII>A DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 2.2 Exhibit 1B - Semi-Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price: 1 $10,220 001 Total. I $10,220.001 2.3 Exhibit 2 - Semi-Annual Preventative Maintenance for City of Coral Springs as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price. ' $12,120 001 Total 1 $12,120.001 2.4 Exhibit 3A- Quarterly Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Quantity' 1 UOM: Lump Sum Unit Price 1 $8,400.00 1 Total 1 $8,400 001 2.5 Exhibit 3B- Semi-Annual Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price I $480.00 1 Total: 1 $480.001 2.6 Exhibit 4 -Annual Preventative Maintenance for City of Greenacres as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price 1 $1,080.00 1 Total. 1 $1,080.001 2.7 Exhibit 5 - Semi-Annual Preventative Maintenance for City of Lauderdale Lakes as per Scope of Services Quantity 1 UOM Lump Sum Unit Price 1 $2,640 001 Total. ' $2,640 001 2.8 Exhibit 6 - Quarterly Preventative Maintenance for City of Pompano Beach as per Scope of Services. Quantity 1 UOM Lump Sum Unit Price 1 $18,480.001 Total. 1 $18,480.001 2.9 Exhibit 7A- Semi-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Quantity. 1 UOM. Lump Sum Unit Price: 1 $3,480.00 1 Total 1 $3,480.001 2.10 Exhibit 76 -Annual Preventative Maintenance for City of Sunrise as per Scope of Services Quantity: 1 UOM Lump Sum Unit Price 1 $4,260.00 1 Total 1 $4,260.001 2.11 Exhibit 8A-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Quantity. 1 UOM. Lump Sum Unit Price. 1 $1,860.00 1 Total. 1 $1,860.001 2.12 Exhibit 8B - Semi-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price: 1 $1,860.00 1 Total 1 $1,860.001 2.13 Exhibit 9 - Semi-Annual Preventative Maintenance for Town of Palm Beach as per Scope of Services. Quantity: 1 UOM. Lump Sum Unit Price' 1 $2,280 001 Total 1 $2,280.001 2.14 Exhibit 10 - Semi-Annual Preventative Maintenance for City of Aventura as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price: 1 $360.00 1 Total 1 $360.001 2.15 Exhibit 11 - Semi-Annual Preventative Maintenance for City of Weston as per Scope of Services Quantity: 1 UOM: Lump Sum Unit Price 1 $2,400.00 1 Total 1 $2,400.001 2.16 Exhibit 12 - Semi-Annual Preventative Maintenance for City of Margate as per Scope of Services. Quantity. 1 UOM: Lump Sum Unit Price I $3,960.00 1 Total 1 $3,960.001 2.17 Exhibit 13 - Quarterly Preventative Maintenance for City of Fort Lauderdale as per Scope of Services. Quantity 1 UOM Lump Sum Unit Price 1 $29,520.001 Total. 1 $29,520.00 1 2.18 Exhibit 14 - Semi-Annual Preventative Maintenance for City of West Palm Beach as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price 1 $8,040.001 Total 1 $8,040.001 2.19 Exhibit 15 -Annual Preventative Maintenance for City of North Lauderdale as per Scope of Services. Quantity. 1 UOM. Lump Sum Unit Price. 1 $1,320.00 1 Total 1 $1,320.00 I 2.20 Exhibit 16 - Semi-Annual Preventative Maintenance for Town of Davie as per Scope of Services Quantity 1 UOM Lump Sum Unit Price 1 $3.480.00 1 Total 1 $3,480.00 1 Pa c II!of I 1 yVendor AI3OVI-ALL GARAGE rx )R OF S(11!I H k pages FLORIDA 22-24-PC Addendum 3 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1F10A0F37D54 2.21 Exhibit 17- Semi-Annual Preventative Maintenance for City of Hallandale Beach as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price I $480.00 I Total: I $480.00 3 Cost-Plus Percentage Markup on Parts. UOM. Percentage Total: I 15%I 4 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity: 1 UOM hr Unit Price: I $500 00 I Total r $500.00] Item Notes: Offerors shall provide an hourly cost for equipment rental 5 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity: 1 UOM: day Unit Price- I $500.00 I Total. I $500.00 I Item Notes: Offerors shall provide an hourly cost for equipment rental 6 Equipment Rental (examples' scissor lift, hydraulic lifts, etc.) Quantity 1 UOM. wkly Unit Price. I $500.00 I Total. I $500.00 I Item Notes: Offerors shall provide an hourly cost for equipment rental Response Total:125,730.50 I'agc I I of I I pages Vendor:Ai',OVI AlL EARA(II' I)�N)12(II St/1. I _-- ».-24-IV Addendum 3 FLORIDA I)A DocuSlgn Envelope ID:6797FDDA-0F92-4655-AECB•IF10A0F37054 EXHIBIT "B" SCOPE OF SERVICES 13 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1F 1 OAOF 37054 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC SECTION VI - SCOPE OF SERVICES 1. General Requirements The City of Deerfield Beach (the City) invites qualified and experienced vendors to submit bids to provide the City and participating members of the Southeast Florida Governmental Purchasing Co- Operative Group with the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors for various City and Co-operative Agencies facilities. Any further reference in the Invitation to Bid to the City shall apply to all participating agencies referenced in this ITB. Due to the Co-operative nature of this contract involving several agencies, it may be necessary to establish a multiple award contract for the products and services pertaining to this ITB. 2. Participating Agencies The following agencies are active participants in the Southeast Florida Governmental Purchasing Co- operative Group and have indicated their willingness to participate in this contract. Estimated annual expenditures, contact information, and addresses are provided below. NORTHERN ZONE BROWARD SHERIFF'S OFFICE CITY OF CORAL SPRINGS Estimate annual expenditure: $25,000.00 Estimate annual expenditure: $32,000.00 2601 W. Broward Blvd 9500 W. Sample Road Ft Lauderdale, FL 33312 Coral Springs, FL 33065 Contact: Auret Gil Contact: Nick Orcutt Phone: (954) 831-8170 Phone: (954) 344-1103 auret aik sheriff.orq Fax: (954) 344-1186 norcutt(a.coralsorings.orq CITY OF DEERFIELD BEACH CITY OF GREENACRES Estimate annual expenditure: $12,000.00 Estimate annual expenditure: $5,000.00 401 SW 4th Street 5800 Melaleuca Lane Deerfield Beach, FL, 33441 Greenacres, FL 33463 Contact: Amirali Nilchian Contact: Monica Powery Phone: (954) 480-4315 Phone: (561) 642-2039 Fax: (954) 344-1186 Fax: (561) 642-2037 anilchianC deerfield-beach.com mpowerv( areenacresfl.gov CITY OF LAUDERDALE LAKES Estimate annual expenditure: $3,000.00 4300 NW 36'" Street Lauderdale Lakes, FL 33319 Contact: Bobbi Williams Phone: (954) 535-2816 Fax: (954) 535-1892 bobbiwalauderdalelakes.ora 1 DocuSign Envelope ID'.6797FDDA-0F92-4655-AFCB 1Fl0A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC CITY OF MARGATE CITY OF PARKLAND Estimate annual expenditure: $15,000.00 Estimate annual expenditure: $10,000.00 5790 Margate Blvd 6500 Parkside Drive Margate, FL 33063 Parkland, FL 33067 Contact: Spencer Shambray Contact: Anthony Cariveau Phone: (954) 935-5341 Phone: (954) 757-4177 Fax: (954) 935-5258 Fax: (954) 341-5161 sshambravemarpatefl.com acariveauAcityofparkland.orq CITY OF POMPANO BEACH CITY OF SUNRISE Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $20,000.00 1190 NE 3`d Avenue, Bldg C 10770 W Oakland Park Blvd Pompano Beach, FL 33060 Sunrise, FL 33351 Contact: Jeffrey English Contact: Holly Raphaelson Phone: (954) 786-4098 Phone: (954) 572-2202 Fax: (954) 786-4168 Fax: (954) 578-4809 Jeffrey.english(a�copbfl.com hraphaelson(c�sunrisefl.orq CITY OF TAMARAC TOWN OF PALM BEACH Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $10,000.00 7525 NW 88TH Avenue 951 Old Okeechobee Road, Suite D Tamarac, FL 33321 West Palm Beach, FL 33401 Contact: Keith Glatz Contact: Dean Mealy Phone: (954) 597-3570 Phone: (561) 227-7001 Fax: (954) 597-3565 Fax: (561) 835-4688 keitha tamarac.orq dmealy townofpalmbeach.com CITY OF NORTH LAUDERDALE Estimated annual expenditure: $5,000.00 701 SW 71st Avenue North Lauderdale, FL 33068 Contact: Andrew Rozwadowski Phone: 954-597-4776 Fax: 954-597-4818 arozwadowskiAnlauderdale.orq CITY OF WEST PALM BEACH CITY OF FORT LAUDERDALE Estimated annual expenditure: $60,000.00 Estimated annual expenditure: $95,000.00 1306 Allendale Rd, 100 N. Andrews Avenue, Room 619 West Palm Beach FL 33405 Fort Lauderdale, FL 33301 Contact: Jeff Rockhill Contact: Stefan Mohammed 0: 561-804-4749 Phone: 954-828-5351 C: 561-323-3205 Fax: 954-828-5576 orockhillftwob.ora SMohammed(a fortlauderdale.gov 2 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1r10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC SOUTHERN ZONE TOWN OF DAVIE Estimate annual expenditure: $15,000.00 6951 Orange Drive Davie, FL 33314 Contact: Jenna Albers Phone: (954) 797-1131 Fax: (954) 797-1049 ialbersC)davie-fl.aov CITY OF HALLANDALE BEACH Estimated annual expenditure: $10,000.00 630 NW 2nd Street Hallandale Beach, FL 33309 Contact: Andrea Lues Phone: (954) 457-1332 Fax: (954)457-1342 alues a�cohb-orq CITY OF WESTON Estimated annual expenditure: $5,000.00 2599 S. Post Road Weston, FL 33310 Contact: Martha Perez-Garviso Phone: (954) 385-2000 Fax: (954) 385-2610 mperezaarvisoCc westonfl.orq CITY OF NORTH MIAMI BEACH CITY OF AVENTURA Estimated annual expenditure: $10,000.00 Estimated annual expenditure: $5,000.00 17011 NE 19th Avenue 19200 W Country Club Drive North Miami Beach, FL 33162 Aventura, FL 33180 Contact: Eugene Baer Contact: Indra Sarju Phone: 305-948-2936 Phone: 305-466-8925 Fax: 305-919-1838 Fax: 305-466-8939 Eugene.baer(ccitvnmb.com sariui(cc7citvofaventura.corn 3 DocuSign Envelope ID:6797FDDA-0F92-4655-AECB-1F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC 3. Scope of Services a. The services to be performed by the Contractor shall consists of furnishing all labor, parts and material, equipment, tools, supervision, travel, insurances, permits and incidentals necessary to provide full repair service, including installations, inspections, adjustments, test, and repairs to keep the overhead roll-up doors and grills, and hydraulic bi-fold doors in continuous useand efficiency for the intended purpose. b. The Successful Offeror shall have an established service shop in Broward County, Palm Beach County or Dade County for a minimum period of three (3) years specializing in selling and repairing of overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors. c. The Contractor shall provide all labor, parts and material, equipment and tools required for therepair of manual and electric powered overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors at the locations specified in the bid documents. I. All work performed shall return mechanical equipment to original equipment specifications and performance. Contractor shall have the experience and capability for repairing all manufacturer types and sizes of doors listed in this Invitation to Bid 11. All equipment shall be serviced in a manner, which meets or exceeds the requirements of the original manufacturer and their specifications. iii. The Contractor shall provide replacement parts as required during the term of the contract. Only Original Equipment Manufacturer (OEM) parts shall be utilized unless authorized by the Contract Administrator or his/her designee. Iv. Work shall be accomplished during normal business hours Monday through Friday(8:00 a.m. to 5:00 p.m.) unless otherwise scheduled by the Contract Administrator or his/her designee. Work hours may continue past a normal eight (8) hour work shift if required. Overtime hours shall be from 5:01 p.m. to 7:59 a.m., Monday through Friday and all hours Saturday and Sunday and approved holidays of the trade. Overtime hours shall be approved prior to work being performed by the Contract Administrator or his/her designee. v. Contractor shall have communication capabilities for 24 hours per day/7 days per week.A telephone answering system will not be acceptable. vi. During normal working hours the Contractor must respond on-site within two (2) hours after receiving a call. For emergency service called in after normal working hours, the Contractor shall respond by phone within fifteen (15) minutes and on site within two (2) hours, unless other arrangements are made by the Contract Administrator or his/her designee. vii. The Fire Rescue Department and Police Department require emergency service and repairs 24 hours per day/7 days per week. The continuous uninterrupted and satisfactory operation of the overhead roll-up doors and grills, and hydraulic bi-fold doors is a vital factor in the ability of the Fire Rescue Department and Police Department to respond ina timely manner to their emergency calls. Due to the nature of the emergency services performed by Public Safety Agencies, the Contractor shall provide all Public Safety facilities priority on service calls 24 hours a day/7 days per week. 4 DocuSign Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC viii. All repairs shall include diagnosis, removal and replacement of defective electrical and mechanical components, as required. d. The Contractor may be required to submit a written estimate on each job if the cost of repairs exceeds two hundred dollars ($200.00). The written estimate shall be based on the requirements of labor hours for each classification (mechanic, helper), parts and material, etc. for a specific repair job. The written estimate shall be broken down by hours per mechanic and helper and a separate price for parts and materials. The date of completion of the repairs shall be included. Lump sum estimates shall not be accepted. If requested, the Contractor shall include with the written estimate the cost of new equipment versus the repair of the unit. Price quotations shall remain firm for thirty (30) days. The preparation of all price quotations shall be provided at no cost or obligation to the City. e. Contractor shall bill for actual time spent at the job site for servicing and repairing the equipment. The hourly rate per call, whether equipment is repaired/serviced at the site or at the Contractor's shop, shall remain fixed throughout the term of the contract. Payment will be made only for actual work completed and time will be pro-rated as the actual time spent at the job site. All mileage and/or travel time shall be included in the hourly rate. I. The first hour of the service call shall only be charged once per repair i.e. after the initial service call, all subsequent half hours shall be as per the hourly rate specified on the BidSchedule pages even if the Contractor leaves the job site and returns another time to complete the job. Helper charges will only be charged when necessary. Contractor maybe requested to justify the need for a helper. f. Contractor shall stock on the service truck, if possible, all parts necessary to make repairs at the time of first response. In the event repairs cannot be completed at the first service call, the Contractor shall complete the repairs within forty-eight (48) hours after the initial call for repairs. g. When an immediate repair is not possible, the Contractor may be requested to secure the overhead roll-up door or grill, or hydraulic bi-fold door in the closed position or to the greatest extent practical in order to protect the integrity of the facility, its occupants and contents. h. In the event that a repair takes more than three (3) days to complete, the Contractor shall provide a daily progress report to the Contract Administrator or his/her designee. The Contractor shall make status calls to the Contract Administrator or his/her designee on theexpected completion time for each job. I. If the job completion extends beyond twelve (12) days without the approval from the Contract Administrator or his/her designee, the City reserves the right to secure three (3) competitive quotes and award the job to another vendor. j. All new equipment with manufacturer's warranty shall be installed and serviced only by an authorized service representative of the manufacturer for the duration of the warranty period. It shall be the authorized service representative responsibility for obtaining any reimbursements of payment due for performance of repair installation of parts guaranteed under any manufacturer's warranties from the manufacturer. The City will not be billed for any repairs made under the manufacturer's warranty. 5 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1 F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC k. Offerors shall provide a fixed percentage discount or mark-up for various parts and new equipment required for repairs and replacement to overhead roll-up doors and grills, and hydraulic bi-fold doors. 4. Preventive Maintenance a. Preventive Maintenance shall be requested by the City and Co-operative Agencies as an option in this bid. Offerors shall provide a total Lump Sum for Exhibit 1 thru Exhibit 24 as listed under Bid Line Items for overhead roll-up doors and grills, and hydraulic bi-fold doors. The City and all the other Co-operative Agencies are under no obligation to select thepreventive maintenance program as part of their contract. Participation will vary from each Co-operative Agency. b. Offerors shall provide pricing for Exhibit 1 thru Exhibit 24 and submit them with their Response Attachments. c. The Successful Offeror(s) shall provide annual, semi-annual and quarterly inspection service/preventive maintenance service calls or as listed in the Bid Line Items, Exhibit 1 thru Exhibit 24. d. Preventive maintenance program shall include preventive and remedial maintenance, notlimited to: I. Adjustments U. Lubrications iii. Hydraulic fluid and seals iv. Replacement parts v. Verification of proper calibration vi. Performance of an electrical check vii. Mechanical operations are consistent with applicable product specifications e. Contractor shall provide the City with a written report to identify any replaced parts or recommendation for replacement parts after each repair and/or inspection. f. Contractor shall schedule the preventative maintenance with each Co-operative Agency. The schedules will vary with each Co-operative Agency. 5. Quality Control Contractor shall be required to establish a written quality control program to insure requirements of the contract. A list of quality control requirements are as follows: • Record of response performance • Total elapsed time from receipt of call to arrival at the job site. • Number of trips required to complete each repair/installation. • Number of mechanics and/or helpers required to complete each repair, 5. Doors Contractor shall replace overhead roll-up doors with 22-gauge galvanized steel doors, and overhead sectional/slot doors with 24-gauge galvanized steel with trusses or the latest code 6 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC requirements, and hydraulic bi-fold doors with 24-gauge galvanized steel. Doors shall be electrically operated and furnished with three (3) handheld remote-control units. All overhead roll- up doors and grills, and hydraulic bi-fold doors shall meet the manufacturer's specifications. 7. Installation a. All installations shall also include off-loading all items to interim locations as directed by the Contract Administrator or his/her designee. Items shall be unpacked from all cartons, boxes, etc., assembled, set-in place, prepared and ready for use. Contractor shall remove all trash and debris to the satisfaction of the City. b. Any installation work that requires 120-volt electrical hook-up shall require a City permit and provide the City with proof of subcontractors State of Florida Certified Electrical Contractor License prior to any work. 8. Warranty a. Upon installation, all overhead roll-up doors, overhead sectional/slot doors and grills, and bi- fold doors shall include all parts and materials necessary for its complete operation. All products must comply with specifications in accordance with the National Fire Protection Association (NFPA). All the doors must be guaranteed for the period specified under manufacturer's warranty period. All labor and workmanship for replacement parts and suppliesshall be fully warranted and guaranteed for a minimum of one (1) year from date of completionand acceptance. The contract is required to expressly warrant that all items are new and free from defects warranted for their merchantability and meet the performance specification of the original equipment. b. The Contractor shall address unsatisfactory work within twenty-four (24) hours of notification by the Contract Administrator or his/her designee. 9. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall not exceed $200 per repair without the approval of the City's Contract Administrator or his/her designee. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final, whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 7 DocuSign Envelope ID.6797FDDA-0F92-4655-AECB-1 F 10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC 10. Service Tickets The Contractor will be required to complete a separate service ticket for each piece serviced. Contractor shall complete the service ticket showing the following information: • Description of problem • Description of service performed • Equipment's Manufacturer, Model Number and Serial Number • Location where service was performed • Parts used, if any • Name of technician who performed the service • Date of service (start and completion time) 11. Service Records The Contractor shall allow the City free and complete access to its records and enable an audit of the performance of contract in this respect. The Contractor will be required to maintain a service history of each and every equipment listed under this contract. (This service will be performed at no additional charge). 12. Authorization to Request Service and Repair A list of City personnel authorized to request service and repair work shall be provided to the Successful Offeror(s) prior to any work. 13. Security a. The awarded Contractor shall be required by several Co-operative Agencies to complete a "CONTRACTOR PASS REQUEST FORM" (Refer to Attachments, Exhibit B), with photo identification of all personnel authorized to be on City property, including but not limited to Fire Rescue Stations, Police Departments, Utility and Water Plants. This form shall be sent to the Successful Offeror(s) with the notification of award letter(s) and shall be returned to the Purchasing Division when completed. b. Personnel additions and/or deletions shall be reported to the City's Contract Administrator or his/her designee within twenty-four(24) hours of the change in writing via fax or e-mail to the Co-op Agency utilizing the security notification form that will be provided to the Successful Offeror(s), c. All personnel shall report to the City's designated representative at each site for check-in upon arrival at any City facility. Photo identification of person, their purpose of visit, and name of contact person at the City facility, shall be required for entry. Contractor shall ensure that only authorized personnel perform the services requested by the City. d. Upon leaving Utility premises, all personnel shall be required to check out with the Security Guard or Operator on duty. e. The awarded Contractor shall be held responsible for complying with these procedures. Some Agencies may require the Contractor to provide preventative maintenance with (48) hours of notification by the Agency. 14. Additions/Deletions/Changes The City and participating Co-operative Agencies reserve the right to add, delete, or change the Overhead Doors, Grills and Hydraulic Bi-Fold Doors requiring service and maintenance in 8 DocuSlgn Envelope ID 6797FDDA-0F92-4655-AECB-1F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC accordance with the terms, conditions and scopeof service contained in this ITB. The Contractor shall provide a credit based on the prices submittedby the Contractor when equipment is deleted. Pricing for additions shall be consistent with theprices contained in the Bid Line Items. 15. Protection of Property a. The Contractor shall at all times guard against damage or loss to City property (includes road, facilities, sewers, signage, utilities, irrigation system, plant material, etc.) and any other persons in or around the work site, and shall be responsible for replacing or repairing any such damage or loss. The Contractor will be required to report any such damages or loss immediately to the Parks Superintendent or his designee or Code Compliance. b. Replacement or repairs shall begin within forty-eight(48) hours of the incident that caused the damage. Failure to restore said damage shall result in a deduction from the Contractors payment for the City's expenses incurred to restore the property to its original condition. c. The Contractor and its subcontractor(s) shall clean, repair or replace any item damaged during the performance of the service to the satisfaction of City at no additional cost. 16. Quality Assurance All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. The Contractor shall be responsible for maintaining the quality of the materials and workmanship on the job throughout the duration of his/her responsibility. 17. Contractor's Personnel a. The Successful Offeror(s) shall provide the City with a list of all personnel (including supervisory personnel) assigned to the contract. The list shall include the names, emergency telephone and cellular phone numbers. The Contractor shall be responsible for keeping this list up to date. b. The City may require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interests of the City. Contactor shall immediately remove any employee engaged in conduct involving drugs, alcohol consumption or use or possession of firearms/weapons on City premises. The City shall not have any duty to implement or enforce such requirements and such obligation shall be the sole responsibility of the Contractor to immediately address upon the City's notification to the Contractors supervisory staff on-site or the managerial point of contact designated to the contract. c. The Contractors personnel performing work on City property shall be in uniforms with the company's name, clean, courteous, sober and competent. The Contractor agrees to be responsible for such personnel. All Contractors' personnel dealing with the public under this contract, shall be identified by name through the use of a nametag or embroidered name on his/her uniform and a photo identification badge. Working without a shirt and proper identification is not permitted and shall be grounds for removal from City property. TheContractor agrees that the owners of the company, or officers if a corporation, shall be held fully responsible,except as otherwise prohibited by law, for acts of their personnel while on duty. 9 DocuSign Envelope ID'6797FDDA-0F92-4655-AECB-1F10A0F37D54 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC d. At least one (1) employee in a supervisory role at the worksite must be able to communicate clearly and fluently in the"English" language. e. All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. 18. Contractor's Vehicles a. Contractor's vehicles used for the maintenance services shall be clean and presentable, in good working condition, identified with the name of the company and properly licensed. b. Contractor's vehicles will have assigned vehicle ID #'s and display company name and logoso City staff can denote which vehicles were working at which locations during site inspections. 19. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall never exceed $200 per repair. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final, whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. c. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 10 DowuSign Envelope ID F1C7E61E-BEB9.4BF0-801A-47E53FD63C85 CONTRACT This CONTRACT is entered into by and between the CITY OF DEERFIELD BEACH (CITY), a municipal corporation and COAST TO COAST GARAGE DOOR, LLC (CONTRACTOR), as follows. WITNESSETH: WHEREAS, pursuant to Invitation to Bid#22-24-PC (the"ITB")the CITY accepted competitive bids for Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi- Fold Doors (the "Products and Services"); and WHEREAS, the Products and Services are delineated in the ITB; and WHEREAS, this Contract, the ITB and the CONTRACTOR's Response constitute the entire Contract and describe the Products and Services to be provided; and WHEREAS, after evaluation of price and other evaluation criteria specified in the ITB, the City staff and the City Commission has determined that (1) of (3) lowest, responsive and responsible bids was submitted by CONTRACTOR and that CONTRACTOR has the necessary resources, experience and ability to perform the Contract at a competitive price; and WHEREAS, this is a Co-operative Contract with the CITY as lead agency for other participating Southeast Florida Governmental Purchasing Co-operative Group agencies; and WHEREAS, this is a multiple-award with three (3) responsive and responsible CONTACTORS, in the best interest of the City and all other participating Southeast Florida Governmental Purchasing Co- Operative Group agencies; and WHEREAS, the CITY has awarded the Contract to CONTRACTOR for the Products and Services on September 6, 2022, Resolution No. 2022/153; NOW THEREFORE, be it agreed by and between the parties as follows: ARTICLE I INTRODUCTION AND SCOPE OF SERVICES 1.1 The above referenced Whereas clauses are true and correct and made a part hereof. 1.2 This CONTRACT, the ITB, together with CONTRACTOR'S response to the ITB, attached as (Exhibit "A") shall constitute the entire CONTRACT. The parties agree that the Scope of Services, attached as(Exhibit"B") is a description of obligations and responsibilities and is deemed to include preliminary considerations and prerequisites, and all labor, parts, equipment, tools and tasks which are such an inseparable part of the work described that exclusion would render performance by CONTRACTOR impractical, illogical, or unconscionable.Except as specifically modified herein, CONTRACTOR shall be bound by the terms and conditions and prices as set forth in the ITB and the CONTRACTOR'S Response to the ITB. When the terms and conditions of this CONTRACT may be read as consistent with the ITB, then and in that respect, the terms of both the ITB and this CONTRACT shall be read as being consistent and shall be binding on both parties. Where terms 1 DocuSign Envelope ID:FlC7E61 E-BEB9-4BF0-801A-47E53F D63C85 and conditions of this CONTRACT contradict anything as set forth in the ITB or the response to the ITB, then the terms and conditions of this CONTRACT shall be binding and in full force and effect to the extent of any inconsistency. 1.3 This is a non-exclusive CONTRACT. The CITY may, in its sole and absolute discretion, utilize other parties to provide any of the services listed in the ITB, or any aspect of the Services if the CITY deems it to be in the best interest of the CITY. 1.4 CONTRACTOR acknowledges and agrees that the Contract Administrator has no authority to make changes that would increase, decrease, or otherwise modify the Scope of Services to be provided under this CONTRACT. ARTICLE 2 TERM AND TIME OF PERFORMANCE 2.1 The initial CONTRACT term shall be for two (2) years and shall commence on September 18, 2022 and end on September 17, 2024. The City reserves the right to renew the CONTRACT for three (3) additional one(1) year renewal terms, providing City Manager approval and providing all terms, conditions, and scope of services remain the same, both parties agree to the renewal, and such renewal is approved by the City as set forth in the ITB. 2.2 In the event services are scheduled to end because of the expiration of the CONTRACT, the CONTRACTOR shall continue the service upon the request of the City Manager or designee. The extension period shall not extend for more than one hundred eighty (180) days beyond the expiration date of the existing contract. The Proposer shall be compensated for the service at the rate in effect when this extension clause is invoked by the City. 2.3 Time shall be deemed to be of the essence in performing the duties, obligations and responsibilities required by this CONTRACT. ARTICLE 3 COMPENSATION 3.1 The CITY shall compensate the CONTRACTOR for services provided by the CONTRACTOR,CITY agrees to pay CONTRACTOR, in the manner specified in the ITB, the amounts set forth in CONTRACTOR's response for work actually performed and completed pursuant to this CONTRACT, which amount shall be accepted by CONTRACTOR as full compensation for all such work. It is acknowledged and agreed by CONTRACTOR that this amount is the maximum payable and constitutes a limitation upon CITY's obligation to compensate CONTRACTOR for its services related to this CONTRACT. This amount, however, does not constitute a limitation, of any sort, upon CONTRACTOR's obligation to perform all items of work required by or which can be reasonably inferred from the Scope of Services. No amount shall be paid to CONTRACTOR to reimburse its expenses. The CONTRACTOR and the CITY shall abide by the Florida Prompt Payment Act, FL SS. 218.70-218.80. ARTICLE 4 TERMINATION OR SUSPENSION 4.1 This CONTRACT may be terminated for convenience by the CITY. Termination for convenience 2 DocuSign Envelope ID FlC7E61E-BEB9-4BF0-801A-47E53FD63C85 by the CITY shall be effective on the termination date stated in the written notice provided by CITY, which termination date shall be not less than thirty (30) days after the date of such written notice. This CONTRACT may also be terminated by the City Manager upon such notice as the City Manager deems appropriate under the circumstances in the event the City Manager determines that termination is necessary to protect the public health, safety, or welfare. 4.2 This CONTRACT may be terminated for cause for reasons including, but not limited to, CONTRACTOR's repeated (whether negligent or intentional) submission for payment of false or incorrect bills or invoices, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives as set forth in this CONTRACT, or other breach of this CONTRACT. The termination date shall be not more than ten (10) days after the date of such written notice. The parties agree that if CITY erroneously, improperly or unjustifiably terminates for cause, such termination shall be deemed a termination for convenience, which shall be effective thirty (30) days after such notice of termination for cause is provided. 4.3 Notice of termination shall be provided in accordance with the "NOTICES" section of this CONTRACT except that notice of termination by the City Manager, which the City Manager deems necessary to protect the public health, safety, or welfare may be verbal notice that shall be promptly confirmed in writing in accordance with the "NOTICES" section of this CONTRACT. 4.4 In the event this CONTRACT is terminated for convenience, CONTRACTOR shall be paid for any services properly performed under the CONTRACT through the termination date specified in the written notice of termination. CONTRACTOR acknowledges and agrees that it has received good, valuable and sufficient consideration from CITY, the receipt and adequacy of which are, hereby acknowledged by CONTRACTOR, for CITY's right to terminate this CONTRACT for convenience. 4.5 In the event this CONTRACT is terminated for any reason, any amounts due CONTRACTOR shall be withheld by CITY until all documents are provided to CITY pursuant to Section 7.2 of Article 7. 4.6 Should at any time during the term of this CONTRACT, including any option terms, the CONTRACTOR is in violation of any of the terms and conditions of this CONTRACT, the City shall have the right to suspend the CONTRACTOR until the violation is resolved to the satisfaction of the City. If the violation is not promptly resolved or is of such serious nature that the City determines that suspension is not adequate, the City reserves the right to terminate for cause. 4.7 In the event a CONTRACTOR is terminated, the City may assign the CONTRACT to another CONTRACTOR, or seek a new CONTRACTOR, until the contract is re-let, or until the end of thecontract term then in effect, at its sole option and shall reserve all legal remedies for damages and other relief. ARTICLE 5 EEO AND ADA COMPLIANCE 5.1 CONTRACTOR shall not unlawfully discriminate on the basis of race, color, national origin, sex, religion, age, political affiliation or disability in the performance of this CONTRACT, the solicitation for or purchase of goods or services relating to this CONTRACT, or in subcontracting work in the performance of this CONTRACT. CONTRACTOR shall include the foregoing or similar language in its contracts with any subcontractors or subconsultants, except that any project assisted by the U.S. Department of Transportation funds shall comply with the non- discrimination requirements in 3 DocuSign Envelope ID F1C7E61E-BEB9.4BF0.801A•47E53FD63C85 49 C.F.R. Parts 23 and 26, as amended. Failure to comply with the foregoing requirements is a material breach of this CONTRACT, which may result in the termination of this CONTRACT or such other remedy as CITY deems appropriate. 5.2 CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this CONTRACT. CONTRACTOR shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act(ADA) in the course of providing any services funded by CITY, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, CONTRACTOR shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. ARTICLE 6 INSURANCE 6.1 CONTRACTOR shall provide to the CITY evidence of insurability meeting the insurance requirements stated herein. CONTRACTOR shall not commence the work or otherwise perform the work as required by the resulting CONTRACT until the requirements stated herein are met and the Certificate(s) of Insurance are approved by the CITY. CONTRACTOR shall assume full responsibility and expense to obtain all necessary insurance. 1 General a. CONTRACTOR shall furnish to the Purchasing and Contract Administration Division a Certificate of Insurance or endorsements evidencing the insurance coverage specified herein upon execution of this CONTRACT. The required Certificates of Insurance shall name the types of policies provided, refer specifically to the CONTRACT (Solicitation Title and Number), and state that such insurance is as required by this CONTRACT. CONTRACTOR's failure to provide to CITY the Certificates of Insurance or endorsements evidencing the insurance coverage within fifteen (15) calendar days of notification of award shall provide the basis for the termination of the CONTRACT. b. Such policy or policies shall be issued by approved companies authorized to do business in the State of Florida. CONTRACTOR shall be responsible to pay all deductible amounts, if any. CONTRACTOR shall specifically protect CITY and the Deerfield Beach City Commission by naming CITY and the Deerfield Beach City Commission as additional insured under all required liability policies except for Workers Compensation and securewaivers of subrogation, in favor of the City of Deerfield Beach, on all liability and workers' compensation policies. c. Coverage is not to cease and is to remain in force (subject to cancellation notice) until all performance required of CONTRACTOR is complete including all renewal terms. All policies must be endorsed to provide CITY with at least thirty (30) days' notice of expiration, cancellation and/or restriction If any of the insurance coverages will expire prior to the completion of the work, copies of renewal policies shall be furnished at least thirty (30) days prior to the date of their expiration. d. CITY reserves the right to review and revise any insurance requirements at the time of renewal or amendment of this CONTRACT, including, but not limited to, deductibles, limits, 4 DocuSign Envelope fD.F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 coverage, and endorsements based on insurance market conditions affecting the availability or affordability of coverage, or changes in the scope of work or specifications that affect the applicability of coverage. If CONTRACTOR uses a subcontractor, CONTRACTOR shall ensure that subcontractor names CITY and the Deerfield Beach City Commission as additional insured under the Commercial Liability Policy as well as on any Excess Liability Policy coverage. 2. Coverages CONTRACTOR shall, at a minimum, provide, pay for, and maintain in force at all times during the term of this CONTRACT the following insurance as indicated with exes: ® Commercial Liability Insurance -A Commercial Liability Insurance Policy shall be provided which shall contain limits of no less than One Million Dollars ($1,000,000.00) per occurrence for bodily injury liability, personal injury liability and property damage liability on a per project basis and shall contain limits of no less than a Two Million Dollars ($2,000.000.00) aggregate. Coverage must be afforded on a form no more restrictive than CG 20 10 10 01 and CG 20 37 10 01 Commercial Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: premises and operations, independent Contractors, products and/or completed operations for contracts, broad form contractual coverage applicable to this specific Contract including any hold harmless and/or indemnification Contract, personal injury coverage with employee and contractual exclusions removed and policy limits shall be applied on a primary and non-contributory basis. E Business Automobile Liability - Business Automobile Liability shall be provided with minimum limits of One Million Dollars ($1,000,000.00) per occurrence or combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must at a minimum include liability coverage symbols: 2 (owned vehicles), 8 (hired vehicles) and 9 (non-owned vehicles). ® Workers Compensation Insurance - Workers' Compensation insurance to apply for all employees in compliance with Chapter 440, Florida Statutes, as may be amended from time to time, the "Workers' Compensation Law" of the State of Florida, and allapplicable Federal laws. In addition, the policy(ies)must include employers'liability with a limit of One Million Dollars ($1,000,000.00) each accident, One Million Dollars ($1,000,000.00) aggregate limit by disease and One Million Dollars ($1,000,000.00) each employee by disease. Additionally, if there will be operations undertaken on or about navigable waters, a coverage endorsement must be included for the U.S. Longshoremen & Harbor Workers Act and Jones Act. If exempt for Worker's Compensation, proper documentation shall be provided ARTICLE 7 MISCELLANEOUS 7.1 RIGHTS IN DOCUMENTS AND WORK 5 DocuSign Envelope ID F 1 C7E61 E-BEB9-4BF0-801A-47E53FD63C85 Any and all reports, photographs, surveys, and other data and documents provided or created in connection with this CONTRACT are and shall remain the property of CITY; and, if a copyright is claimed, CONTRACTOR grants to CITY a non-exclusive license to use the copyrighted item(s) indefinitely, to prepare derivative works, and to make and distribute copies to the public. In the event of termination of this CONTRACT, any reports, photographs, surveys, and other data and documents prepared by CONTRACTOR, whether finished or unfinished, shall become the property of CITY and shall be delivered by CONTRACTOR to the Contract Administrator within seven (7) days of termination of this CONTRACT by either party. Any compensation due to CONTRACTOR shall be withheld until all documents are received as provided herein. 7.2 AUDIT RIGHT; RETENTION OF RECORDS: PUBLIC RECORDS CITY shall have the right to audit the books, records, and accounts of CONTRACTOR and its subcontractors that are related to this Project. CONTRACTOR and its subcontractors shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. All books, records, and accounts of CONTRACTOR and its subcontractors shall be kept in written form, or in a form capable of conversion into written form within a reasonable time, and upon request to do so, CONTRACTOR or its subcontractor, as applicable, shall make same available at no cost to CITY in written form. CONTRACTOR and its subcontractors shall preserve and make available, at reasonable times for examination and audit by CITY, all financial records, supporting documents, statistical records, and any other documents pertinent to this CONTRACT for the required retention period of the Florida Public Records Act, Chapter 119, Florida Statutes, as may be amended from time to time, if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this CONTRACT. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is applicable to CONTRACTOR's and its subcontractors' records, CONTRACTOR and its subcontractors shall comply with all requirements thereof; specifically, to: a. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. b. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by Iaw.Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. c. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the CONTRACTOR upon termination of the CONTRACT and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. If CONTRACTOR does not comply with this section, the CITY shall enforce the CONTRACT provisions in accordance with the CONTRACT and may unilaterally cancel this CONTRACT in accordance with state law. 6 DocuSign Envelope ID:F1C7E61E-13L139-4BF0-801A-47E53FD63C85 No confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONTRACTOR or its subcontractors. any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY's disallowance and recovery of any payment upon such entry. CONTRACTOR shall, by written contract, require its subcontractors to agree to the requirements and obligations of this Section 7.2. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. CITY CUSTODIAN OF PUBLIC RECORDS: SAMANTHA GILLYARD, CITY CLERK 150 N.E. 2ND AVE., DEERFIELD BEACH, FL 33441 954-480-4213 WEB.CLERKOIDEERFIELD-BEACH.COM 7.3 INDEMNIFICATION To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement; provided that any such claims, damages, losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury, or property damage; but only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the CONTRACTOR, CONTRACTOR'S subcontractor(s), or anyone directly or indirectly employed or hired by CONTRACTOR or anyone for whose acts CONTRACTOR may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the CITY its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct. The CITY reserves the right, but not the obligation, to participate in defense without relieving CONTRACTOR of any obligation hereunder. CONTRACTOR agrees this indemnity obligation shall survive the completion or termination of the Agreement. Nothing in this Agreement shall be deemed or treated as a waiverby the CITY of any immunity to which it is entitled by law, including but not limited to the CITY'S sovereign immunity as set forth in Section 768.28, Florida Statutes 7.4 COMPLAINTS AND DISPUTES: All complaints concerning misconduct on the part of the CONTRACTOR or disputes between City staff and the CONTRACTOR are referred to the City Manager or his designee, who shall conduct investigations and inquiries, including discussions with the CONTRACTOR and involved staff. The determinations of the City Manager or designee shall be binding upon the parties, and failure of the CONTRACTOR to follow any such determination could be considered a material breach and subject the CONTRACTOR to termination for cause. The CONTRACTOR agrees that any complaints received by the CITY concerning misconduct on the part of the CONTRACTOR, such as excessive charges, poor business practices etc ,will be referred to the Office of the City Manager for appropriate action. The CONTRACTOR agrees to make any complaints concerning the City of 7 DocuSIgn Envelope ID'F1C7F61E-BEB9-4BF0-801A-47E53FD63C85 Deerfield Beach available to the Office of the City Manager for action as required. 7.5 THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor CITY intends to directly or substantially benefit a third party by this CONTRACT. Therefore, the parties agree that there are no third-party beneficiaries to this CONTRACT and that no third party shall be entitled to assert a right or claim against either of them based upon this CONTRACT. 7.6 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or sent by commercial express carrier with acknowledgement of delivery, or by hand delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR CITY: David Santucci, City Manager City of Deerfield Beach 150 NE 2nd Avenue Deerfield Beach, FL 33441 FOR CONTRACTOR: 7.7 MATERIALITY AND WAIVER OF BREACH CITY and CONTRACTOR agree that each requirement, duty, and obligation set forth herein was bargained for at arms-length and is agreed to by the parties in exchange for quid pro quo, that each is substantial and important to the formation of this CONTRACT and that each is, therefore, a material term hereof. CITY's failure to enforce any provision of this CONTRACT shall not be deemed a waiver of such provision or modification of this CONTRACT. A waiver of any breach of a provision of this CONTRACT shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this CONTRACT. 7.8 SEVERANCE In the event a portion of this CONTRACT is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless CITY or CONTRACTOR elects to 8 DocuSign Envelope ID F1C7E61E BEB9.4BF0-801A-47E53FD63C85 terminate this CONTRACT. An election to terminate this CONTRACT based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 7.9 JOINT PREPARATION, Each party and its counsel have participated fully in the review and revision of this CONTRACT and acknowledge that the preparation of this CONTRACT has been their joint effort. The language agreed to expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. The language in this CONTRACT shall be interpreted as to its fair meaning and not strictly for or against any party. 7.10 VENUE AND WAIVER OF JURY TRIAL, By entering into this CONTRACT, CONTRACTOR, and CITY hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to this CONTRACT. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. The Parties agree that the exclusive venue for any lawsuit arising from, related to, or in connection with this Agreement shall be in the state courts of the Seventeenth Judicial Circuit in and for Broward CITY, Florida. If any claim arising from, related to, or in connection with this Agreement must be litigated in federal court, the Parties agree that the exclusive venue for any such lawsuit shall be in the United States District Court or United States Bankruptcy Court for the Southern District of Florida. 7.11 AMENDMENTS No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this CONTRACT and executed by the CITY's Signature and CONTRACTOR or others delegated authority to or otherwise authorized to execute same on their behalf. 7.12 PRIOR CONTRACTS This document represents the final and complete understanding of the parties and incorporates or supersedes all prior negotiations, correspondence, conversations, Contracts, and understandings applicable to the matters contained herein. The parties agree that there is no commitment, Contract, or understanding concerning the subject matter of this Contract that is not contained in this written document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representation or Contract, whether oral or written. 7.13 REPRESENTATION OF AUTHORITY Each individual executing this CONTRACT on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this CONTRACT, duly authorized by all necessary and appropriate action to execute this CONTRACT on behalf of such party and does so with full legal authority. 7.14 MULTIPLE ORIGINALS Multiple copies of this CONTRACT may be executed by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. 7.15 SCRUTINIZED COMPANIES 7.15.1 CONTRACTOR certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the CITY may immediately terminate this 9 DocuSign Envelope ID.FlC7E61E-BEB9-48F0-801A.47E53FD63C85 CONTRACT at its sole option if CONTRACTOR or its subcontractors are found to have submitted a false certification; or if CONTRACTOR, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the CONTRACT. 7.15.2 If this CONTRACT is for more than one million dollars, CONTRACTOR certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the CITY may immediately terminate this CONTRACT at its sole option if CONTRACTOR, its affiliates, or its subcontractors are found to have submitted a false certification; or if the CONTRACTOR, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the CONTRACT. 7.15.3 CONTRACTOR agrees to observe the above requirements for applicable subcontracts entered into for the performance of Work under this CONTRACT. 7.15.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above- stated contracting prohibitions then they shall become inoperative. 7.16 VERIFICATION OF EMPLOYMENT ELIGIBILITY CONTRACTOR shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees, Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this CONTRACT, Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this Contract is terminated for a violation of the statute by CONTRACTOR, CONTRACTOR may not be awarded a public contract for a period of 1 year after the date of termination. 7.17 COMPLIANCE WITH LAWS CONTRACTOR shall comply with all federal, state, and local laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and obligations related to this Agreement. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] 10 DocuSign Envelope ID F1C7E61E-BEB9-4BF0 801A.47E53FD63C85 IN WITNESS WHEREOF the parties have caused these presents to be executed. WITNESSES: CITY OF DEERFIELD BEACH By: 154v1,1 SA,ducu r ►r,• _1 DSC °S' '�1TUCCI, CITY MANAGER 4�)�� ( Date: 9/27/2022 ATTEST: DocuSlpnaA by S_A11M "GILLYARD, CMC, CITY CLERK APPROVED AS TO FORM. DocuStgn.tl by. I Ilkgotui Scrota AMINTer''SOROKA, CITY ATTORNEY CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW. CONTRACTOR ATTEST: coast to coast garage Door LLC (Corporation Name) By: rtrilitit P.Q.R. (Witness) 'Signature) Jerome Payne President (Corporate Seal, if applicable) (Type Name/Title Signed Above) Date: 9/26/2022 11 DocuSign Envelope ID.F1C7F61E-BEB9-4BF0-801A-47E53FD63C85 EXHIBIT "A" CONTRACTOR'S RESPONSE 12 DocuSign Envelope ID F1C7F61E-BEB9-48F0-601A-47E53FD63C85 Deerfield Beach Florida 22-24-PC Addendum 3 Coast To Coast Garage Door,LLC Coast To Coast Garage Door,LLC Supplier Response Event Information Number: 22-24-PC Addendum 3 Title: Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors Type: Invitation to Bid Issue Date: 4/22/2022 Deadline: 5/12/2022 02:00 PM (ET) Notes: The City of Deerfield Beach is soliciting sealed responses from vendors for the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors in accordance with the terms, conditions, scope of services of this formal competitive solicitation. Page 1 of 11 pages Vendor:(bast To('oast Garage r)oor,I.L(' 22-24-I'(' Addendum 3 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47E63FD63C85 Contact Information Contact: Paul Collette, Buyer Address: Purchasing and Contract Administration Division A 2nd 401 SW 4th Street Deerfield Beach, FL 33441 Phone: (954) 480-4418 Fax: (954) 480-4388 Email: pcollette@deerfield-beach.com I'agc 2 of I I pages Vendor:Coast To Coast Garage Door,LLC 22-24-PC Addendum 3 DocuSign Envelope ID.F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 Coast To Coast Garage Door,LLC Information Contact: jerome payne Address: 10501 NW 50th ST ste 106 sunrise, FL 33351 Phone: (954) 653-1600 Fax: (954) 840-9257 Email: service@c2cgaragedoors.com Web Address: coast2coastgaragedoor.com By submitting this Response I affirm I have received, read and agree to the all terms and conditions as set forth herein. I hereby recognize and agree that upon execution by an authorized officer of the City of Deerfield Beach, this Response. together with all documents prepared by or on behalf of the City of Deerfield Beach for this solicitation, and the resulting Contract shall become a binding agreement between the parties for the products and services to be provided in accordance with the terms and conditions set forth herein. I further affirm that all information and documentation contained within this response to be true and correct, and that I have the legal authority to submit this response on behalf of the named Supplier (Offeror). Jerome payne c2cgaragedoor atlive.com Signature Email Submitted at 5/12/2022 7:34:09 AM Requested Attachments Experience and Qualifications Jerome Payneresume.docx Describe the entities experience and qualifications. Include resumes of key individuals and staff. Provide information on how your firm meets or exceeds the minimum qualifications required Current and Past Performances Past Performance.pdf Offeror shall identify three (3) current and past performances within a minimum of three (3) years where the Offeror has provided similar services as requested in this solicitation Please provide the following information for each performance: 1 The name of owner and year(s) performed the services. 2. A description of the services. 3 A reference, including a contact name, addresses and phone number. This reference should be the staff member who was in involved with the services. Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 Exhibit 1A-16 pdf Offerors shall complete and submit the Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 with their Response Attachments. Ethics Code Disclosure Ethics Code Disclosure.pdf a. Include a listing of all campaign contributions to a City of Deerfield Beach Commissioner in the past four (4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership) or members whether generally or limited (if its a limited liability company) b. Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable: c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT (a , b , and c ) Certified Business Entity (CBE) Certification Coast to Coast Garage Door, LLC CBE Renewal.pdf Submit a copy of your firms CBE Certification or your identified subcontractor's CBE Certification if claiming your firm is a CBE pursuant to the City's Disadvantaged Business Enterprise Program. Please reference Section III — General Terms and Conditions, Article 21 Page 3 or I I pages Vendor:Coast To Coast Garage Door,LLC 22-24-PC'Addendum DocuSign Envelope ID F1C7E61E BEB9.4BF0-801A-47E53FD63C85 Exhibit A - Fixed Percentage Discount, Mark-up, Installation Exhibit A Mark-up.pdf Offerors shall complete and submit Exhibit A - Fixed Percentage Discount, Mark-up, Installation with their Response Attachments. Attachment A - Vendor Performance Reference Verification Survey Form Reference 22-24-PC.pdf Offerors shall complete the Vendor Performance Reference Verification Survey Form and shall be completed by your five (5) references and provide it with your Response Attachments Attachment C - E-Verify Compliance Verification Form E-verify Compliance pdf Offeror shall complete this form and submit with their response. Copies of Applicable Licenses, Certifications & Accreditation BWD GD 2023 pdf Submit copies of any required licenses, certifications and/or accreditations that are required to perform the work, applicable to the work, or relative to support your firm's qualifications Proof of Insurability City of Deerfield Beach.pdf Provide proof of insurability meeting the minimum insurance requirements stated in the Insurance Requirements. This is typically accomplished by submitting a current and active Certificate of Insurance, a sample (for bidding purposes only) Certificate of Insurance, or a letter from the insurer certifying that the Offeror does have the capacity and capability to obtain the required insurance. Local Business Tax Receipt Bwd btr 2022.pdf Submit a copy of your firms local business tax receipt for the principal place of business. Corporate Annual Report Sunbiz 2022.pdf Provide a copy of your most recent corporate annual report submitted to the Florida Division of Corporations (Sunbiz). W-9 Form 2022 c2c w-9.pdf Submit a copy of your firms W-9 Form PDF Combined Bid Package Responses Background check D.pdf Provide one PDF document with all your bid package responses Response Attachments 22-24-PC Exhibit 15 - Annual Preventative Maintenance for City of North Lauderdale.pdf Exhibit 15 Addenda 3 Bid Attributes 1 Addendum I Addendum 1 - issued to make changes to the ITB documents (under Attachments Tab: added Exhibit D - Co-op Bid Cover Page; added Exhibit 13, Exhibit 14 and Exhibit 15; under Line Items. added 2.19 - Exhibit 15) 2 Addendum 2 Addendum 2 - issued to make changes to the ITB documents (under Attachments Tab. Item 15 - changed Description from Semi-Annual to Annual, Item 22 - changed the Description from Exhibit 10 to Exhibit 9, Item 23 - changed the Description form Exhibit 11 to Exhibit 10; Item 27 - replace Exhibit 14 with revised Exhibit 14 only changed the Exhibit 14A to Exhibit 14 in the header of the document, added Item 29 - Exhibit 16 and Item 30 - Exhibit 17, under Response Attachment Tab Item 3 - revised the language from Exhibit 1 thru Exhibit 24 to Exhibit 1A thru 16; under Line Items Tab. Item 2 6 - changed Description from Semi-Annual to Annual, added Item 2.20 - Exhibit 16 and Item 2.21 - Exhibit 17) 3 Addendum 3 Addendum 3 - issued to make changes to the ITB documents (under Attachments Tab- replace Exhibit 15 with revised Exhibit 15, under Line Items added 5 and 6) I';tge 1 nl'I I Ivigcs Vcndor:Coast To( Garage Door,'.1 C 22-24-PC Addendum 3 DocuSign Envelope ID:FlC7E61E-BEB9-4BF0-801A-47E53F063C85 4 Drug-Free Workplace Programs Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process In accordance with Florida Statutes, Chapter 287, Section 287 087. Vendor hereby affirms that their business does: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing. possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations (3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1) (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. IYes 5 Indemnification To the fullest extent permitted by law the Contractor agrees to indemnify, defend and hold harmless the City, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees. court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement: provided that any such claims, damages, losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury. or property damage; but only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the Contractor, Contractor's subcontractor(s), or anyone directly or indirectly employed or hired by Contractor or anyone for whose acts Contractor may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the City its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct The City reserves the right but not the obligation, to participate in defense without relieving Contractor of any obligation hereunder. Contractor agrees this indemnity obligation shall survive the completion or termination of the Agreement, ❑� I Affirm (Vendor Indemnifies City) Page 5 of I I pages Vendor:Coast To Coast Garage Door,LLC 27-2.1-PC Addendum 3 DocuSign Envelope ID.F1C7E61E-BEB9.4BF0-801A-47E53FD63C85 6 Non-Collusive Affirmation 1. Vendor is an authorized Owner. Partner. Officer, Representative, or Agent of the business entity submitting a response to the subject solicitation; 2 Vendor is fully informed respecting the preparation and contents of the response and of all pertinent circumstances respecting such response; 3 Such response is genuine and is not a collusive or sham response; 4 Neither the vendor nor any of its Officers, Partners, Owners, Agents, Representatives, Employees or Parties in interest, including this affirmant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other vendor, firm, or person to submit a collusive or sham response in connection with the work for which the response has been submitted; or to refrain from submitting a response in connection with such work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with a vendor, firm or person to fix the price or prices in the attached response or of any other vendor, or to fix an overhead, profit, or cost elements of the submitted price(s) or the submitted price(s) of any other vendor, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; 5. The price or prices quoted in the response are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the vendor or any other of its agents, representatives, owners, employees or parties in interest, including this affirmant ❑� I Affirm (Non-Collusion Affirmed) 7 Convicted /Suspended I Discriminatory / Complaints Vendor Lists An Offeror who is on any of the following lists is ineligible for award of the contract, and may not submit a response. A response submitted by an Offeror that is on any of these lists shall be rejected without further consideration. A person or affiliate who was placed on the convicted offenders list following a conviction of a public entity crime may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S. § 287.017 for category two for a period of 36 months following the date of being placed on the convicted vendor list. FLORIDA DEPARTMENT OF MANAGEMENT SERVICES: Convicted Vendor List [pursuant to Section 287.133(3)(d), Florida Statutes] Suspended Vendor List (pursuant to Rule 60A-1.006, Florida Administrative Code) Discriminatory Vendor List Federal Excluded Parties List [pursuant to Sections 287 057(1), (2) and (3), Florida Statutes, and Rule 60A-1.006(1), Florida Administrative Code. Vendor Complaint List (end list) Offeror affirms that they are not one any of these lists (Convicted Vendor List. Suspended Vendor List, Discriminatory Vendor List, Federal Excluded Parties List, Vendor Complaint List). and that no action or inaction has been taken to warrant inclusion on any of these lists. EI I affirm (Affirmed) 8 Local Vendor Affirmation 1. Vendor affirms it has a principal place of business located within the City of Deerfield Beach for a period of at least one year prior to the date of the release of this solicitation as evidenced by a local business tax receipt VENDOR SHALL ATTACH LOCAL BUSINESS TAX RECEIPT TO THE RESPONSE. 2. Vendor further affirms it has not had a history within the prior five (5) years of non-performance, delinquent fees, liens, or code violations. II am not a local vendor.I Page 6 of I I pages Vendor:Coast To Coast Garage Door,LLC 22-24-PC'Addendum 3 DocuSign Envelope ID:F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 9 Ethics Code Disclosure Pursuant to Section 2-505 Chapter 2, Article IX, Known as the City of Deerfield Beach Ethics Code, any applicant for a land use change or development permit requiring approval of the City Commission or any person/entity seeking a City agreement through an Invitation to Bid, request for qualifications or sealed bids process must provide the following information: a. Include a listing of all campaign contributions to a city commissioner in the past four(4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company) b Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation. If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT (a., b., and c ) I Not Applicable I 1 Completing the Statements of Qualification 0 All statements and questions require a response and shall be completed as required Should a statement or question not apply, "not applicable", "none", or a similar statement is sufficient. 1 Individuals with legal authority to contract In this section include the name and title of each corporate officer, principal, partner, member, or individual, depending on the business structure, with the legal authority to contractually bind the business. IF THE RESPONSE IS BEING SUBMITTED BY ANYONE OTHER THAN THOSE LISTED, PROVIDE EVIDENCE OF DELEGATED AUTHORITY ON COMPANY LETTERHEAD AND ATTACH SAID EVIDENCE TO THIS RESPONSE, I Jerome Payne 1 Compliance with Florida Factitious Name Statute 2 If you are operating under a factitious name attach evidence of compliance with the Florida Factitious Name Statute, FL Statute 865.09, to this response 1 Former Business Names 3 Under what other former names has your organization or principals holding at least 30% interest operated'? I N/A 1 Years of Experience 4 How many years has your company been in business providing the products and services that are subject to this solicitation'? 91 1 References 5 Please confirm you have provided your references on the attached reference sheet. References will be checked and complete and accurate contact information is required. ❑✓ I have completed and attached my references (Provided) 1 Licenses and Certifications 6 I have attached to this response all licenses and certifications required by and relevant to this solicitation and the work to be performed for both the business entity and individuals 0 Yes (Yes) 1Use of Subcontractors Will you be using any subcontractors'? INo Page 7 of 11 pages Vendor:Coast To Coast Garage Door,LLC 22-24-PC Addendum 3 DocuSign Envelope ID'FtC7E61E-BEB9-4BF0-801A•47E53FD63C85 1 List of Subcontractors 8 If using subcontractors state the name of the subcontractor(s), individuals who will perform the work, what work or tasks they will perform, what percentage of work they will perform, and if they are a CBE for the purposes of meeting the City's Disadvantaged Business Entity Program. None 1 Default and Non-Performance History 9 Have you ever been found in default of a contract, failed to complete any work awarded to you, or otherwise been notified of issues of non-performance by a party to any contract with your business? If yes, provide details (None 2 Litigation History 0 Does your firm, any principals; staff, employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details? IN/A 2 Conflicts of Interest Offeror affirms that they read and understand Florida Statute 112.313, Standards of conduct for public officers, employees of agencies, and local government attorneys. For purposes of determining any possible conflicts of interest, all respondents must disclose if any City of Deerfield Beach employee is also an owner, or employee of their business If yes, give person(s) names(s) and position(s) and you must file a statement with the Supervisor of Elections, pursuant to Florida Statutes 112.313 with your business. None 2 Verification of Employment Status The successful Offeror affirms to comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees Failure to comply with Section 448 095, Fla Stat shall result in termination of the contract Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination If the contract is terminated for a violation of the statute by the successful proposer, the successful proposer may not he awarded a public contract for a period of 1 year after the date of termination. ❑J I Affirm (Complies with E-Verify Requirement) 2 Attachment A — References & Vendor Performance Reference Verification Survey Form Offerors shall complete the Vendor Performance Reference Verification Survey Form shall be completed by your five references and provide it with your Response Attachments 0 I have completed and attached my references (Provided) 2 Background Check Affidavit 4 Offeror affirms to conduct background checks in accordance to the City's Background Check Affidavit (Attachment D) if awarded the contract I Affirm (I Affirm) Page 8 of I I pages Vendor:Coast To Coast Garage Door,LLC 71-24-PC Addendum.3 DocuSign Envelope ID:F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 2 Criminal Litigation History Does your firm, any principals, staff, employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details'? 'NIA Bid Lines Package Header Labor Rates during normal business hours (Monday - Friday 8:00 a.m. - 5:00 p.m.); Labor Rates after normal business hours (5:01 p.m. - 7:59 a.m.), Labor Rates (Saturday and Sunday, Anytime); Labor Rates (Holidays, Anytime). Quantity: 1 Total: I $695.00 I Package Items 1.1 Mechanic- Labor Rates during normal business hours (Monday - Friday, 8:00 a.m. - 5:00 p.m ) Quantity. 1 UOM. hr Unit Price 1 $80.001 Total 1 $80.00 I 1.2 Helper- Labor Rates during normal business hours (Monday - Friday, 8:00 a.m. - 5:00 p.m.) Quantity- 1 UOM: hr Unit Price I $50.001 TotaL $50.001 1.3 Mechanic - Labor Rates after normal business hours (Monday - Friday, 5:01 p.m. - 7:59 a m.) Quantity. 1 UOM. hr Unit Price. I $110.00 I Total. I $110.001 1.4 Helper- Labor Rates after normal business hours (Monday - Friday, 5-01 p.m - 7:59 a.m.) Quantity 1 UOM hr Unit Price: J $60.001 Total: $60.00 I 1.5 Mechanic- Labor Rates (Saturday and Sunday, Anytime) Quantity: 1 UOM: hr Unit Price: $110.00 I Total: I $110 001 1.6 Helper- Labor Rates (Saturday and Sunday, Anytime) Quantity. 1 UOM. hr Unit Price $60.001 Total $60.00 I 1.7 Mechanic- Labor Rates (Holidays, Anytime) Quantity 1 UOM: hr Unit Price. $150.001 Total' $150.00 I 1.8 Helper- Labor Rates (Holidays. Anytime) Quantity: 1 UOM. hr Unit Price. $75.001 Total $75.00 2 Package Header Preventative Maintenance (Annual. Semi-Annual and Quarterly) for various Co-op Agencies as listed in Exhibit 1 thru Exhibit 24. Quantity: 1 Total: I $132,300.00 I Package Items 2.1 Exhibit 1A- Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price: I $4,300.001 Total: I $4,300.00 I Page 9 of I 1 pages Vendor:Coasi Io Coast Garage I)oor,l I.( 17-24-PC Addendum 1 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 2.2 Exhibit 1B - Semi-Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services Quantity 1 UOM Lump Sum Unit Price: 1 $8,600.001 Total: $8,600.001 2.3 Exhibit 2 - Semi-Annual Preventative Maintenance for City of Coral Springs as per Scope of Services. Quantity. 1 UOM Lump Sum Unit Price 1 $17,300 00 Total: 1 $17,300.001 2.4 Exhibit 3A - Quarterly Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price 1 $10,200.001 Total- 1 $10,200.001 2.5 Exhibit 3B - Semi-Annual Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price 1 $400.001 Total 1 $400.001 2.6 Exhibit 4 - Annual Preventative Maintenance for City of Greenacres as per Scope of Services. Quantity: 1 UOM• Lump Sum Unit Price. 1 $900 001 Total 1 $900 001 2.7 Exhibit 5-Annual Preventative Maintenance for City of Lauderdale Lakes as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price 1 $2,200 00 Total 1 $2,200 00 I 2.8 Exhibit 6- Annual Preventative Maintenance for City of Pompano Beach as per Scope of Services Quantity. 1 UOM Lump Sum Unit Price 1 $17,800.001 Total 1 $17,800 001 2.9 Exhibit 7A- Semi-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Quantity. 1 UOM: Lump Sum Unit Price. 1 $3,700.001 Total: 1 $3,700.001 2.10 Exhibit 7B -Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Quantity. 1 UOM. Lump Sum Unit Price. 1 $3,550.001 Total. 1 $3,550 00 1 2.11 Exhibit 8A-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price. 1 $2,750.001 Total. 1 $2.750.001 2.12 Exhibit 8B - Semi-Annual Preventative Maintenance for City of Tamarac as per Scope of Services Quantity 1 UOM Lump Sum Unit Price: 1 $5,500.001 Total: 1 $5,500.00 1 2.13 Exhibit 9 - Semi-Annual Preventative Maintenance for Town of Palm Beach as per Scope of Services. Quantity: 1 UOM• Lump Sum Unit Price 1 $2,000.001 Total: I $2,000 00 I 2.14 Exhibit 10- Semi-Annual Preventative Maintenance for City of Aventura as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price 1 $300.001 Total: 1 $300.001 2.15 Exhibit 11 - Semi-Annual Preventative Maintenance for City of Weston as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price 1 $2,000.001 Total: 1 $2,000.001 2.16 Exhibit 12 - Semi-Annual Preventative Maintenance for City of Margate as per Scope of Services. Quantity: 1 UOM. Lump Sum Unit Price 1 $3,300.001 Total: 1 $3,300.00 I 2.17 Exhibit 13 - Quarterly Preventative Maintenance for City of Fort Lauderdale as per Scope of Services. Quantity- 1 UOM Lump Sum Unit Price 1 $31,800.001 Total: 1 $31,800.00 2.18 Exhibit 14 - Semi-Annual Preventative Maintenance for City of West Palm Beach as per Scope of Services, Quantity. 1 UOM. Lump Sum Unit Price. 1 $10,700.001 Total I $10,700.00 I 2.19 Exhibit 15 -Annual Preventative Maintenance for City of North Lauderdale as per Scope of Services. Quantity 1 UOM Lump Sum Unit Price. 1 $1,700.001 Total: 1 $1,700 001 2.20 Exhibit 16 - Semi-Annual Preventative Maintenance for Town of Davie as per Scope of Services. Quantity 1 UOM Lump Sum Unit Price' I $2,900 001 Total 1 $2.900.001 Page 10 of 11 pages Vendor.Coast Fu Coast Gavage I)oor.l.l-( 22-24-PC Addendum 3 DocuSugn Envelope ID-F1C7E61E-BFR9-4BF0-801A-47E53FD63C85 2.21 Exhibit 17 - Semi-Annual Preventative Maintenance for City of Hallandale Beach as per Scope of Services Quantity: 1 UOM Lump Sum Unit Price. ' $400.001 Total: 1 $400.00 3 Cost-Plus Percentage Markup on Parts. UOM Percentage Total: I 20%I 4 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity: 1 UOM hr Unit Price: 1 $0.001 Total 1 $0.001 Item Notes. Offerors shall provide an hourly cost for equipment rental Supplier Notes 'Rental equipment is cost + percentage mark-up in an amount not to exceed 5% percent. 1 5 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity 1 UOM day Unit Price 1 $300.001 Total 1 $300.001 Item Notes: Offerors shall provide an hourly cost for equipment rental Supplier Notes: Forklift or Scissor Lift Daily 6 Equipment Rental (examples scissor lift, hydraulic lifts, etc ) Quantity- 1 UOM: wkly Unit Price. 1 $750.001 Total 1 $750.001 Item Notes Offerors shall provide an hourly cost for equipment rental. Supplier Notes: J Forklift or Scissor Lift Weekly Response Total: $134,045.00 Page I I Ill I I pages Vendor:Coast To Coast Garage Door,LLC 22-24-P('Addendum DocuSign Envelope ID FlC7E61E-BEB9-4BF0-801A-47E53FD63C85 EXHIBIT "B" SCOPE OF SERVICES 13 DocuSigri Envelope ID:F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC SECTION VI - SCOPE OF SERVICES 1. General Requirements The City of Deerfield Beach (the City) invites qualified and experienced vendors to submit bids to provide the City and participating members of the Southeast Florida Governmental Purchasing Co- Operative Group with the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors for various City and Co-operative Agencies facilities. Any further reference in the Invitation to Bid to the City shall apply to all participating agencies referenced in this ITB. Due to the Co-operative nature of this contract involving several agencies, it may be necessary to establish a multiple award contract for the products and services pertaining to this ITB. 2. Participating Agencies The following agencies are active participants in the Southeast Florida Governmental Purchasing Co- operative Group and have indicated their willingness to participate in this contract. Estimated annual expenditures, contact information, and addresses are provided below. NORTHERN ZONE BROWARD SHERIFF'S OFFICE CITY OF CORAL SPRINGS Estimate annual expenditure: $25,000.00 Estimate annual expenditure: $32,000.00 2601 W. Broward Blvd 9500 W. Sample Road Ft Lauderdale, FL 33312 Coral Springs, FL 33065 Contact: Auret Gil Contact: Nick Orcutt Phone: (954) 831-8170 Phone: (954) 344-1103 auret aik sheriff.orq Fax: (954) 344-1186 norcutt(a_coralsprinos.ora CITY OF DEERFIELD BEACH CITY OF GREENACRES Estimate annual expenditure: $12,000.00 Estimate annual expenditure: $5,000.00 401 SW 4th Street 5800 Melaleuca Lane Deerfield Beach, FL, 33441 Greenacres, FL 33463 Contact: Amirali Nilchian Contact: Monica Powery Phone: (954) 480-4315 Phone: (561) 642-2039 Fax: (954) 344-1186 Fax: (561) 642-2037 anilchian a(�deerfield-beach.com mpowerv(d)areenacresfl.Qov CITY OF LAUDERDALE LAKES Estimate annual expenditure: $3,000.00 4300 NW 36`h Street Lauderdale Lakes, FL 33319 Contact: Bobbi Williams Phone: (954) 535-2816 Fax: (954) 535-1892 bobbiw(c lauderdalelakes.orq 1 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC CITY OF MARGATE CITY OF PARKLAND Estimate annual expenditure: $15,000.00 Estimate annual expenditure: $10,000.00 5790 Margate Blvd 6500 Parkside Drive Margate, FL 33063 Parkland, FL 33067 Contact: Spencer Shambray Contact: Anthony Cariveau Phone: (954) 935-5341 Phone: (954) 757-4177 Fax: (954) 935-5258 Fax: (954) 341-5161 sshambrav( maraatefl.corn acariveauecitvofoarkland.ora CITY OF POMPANO BEACH CITY OF SUNRISE Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $20,000.00 1190 NE 3`d Avenue, Bldg C 10770 W Oakland Park Blvd Pompano Beach, FL 33060 Sunrise, FL 33351 Contact: Jeffrey English Contact: Holly Raphaelson Phone: (954) 786-4098 Phone: (954) 572-2202 Fax: (954) 786-4168 Fax: (954) 578-4809 Jeffrev.enolishacopbfl.com hraphaelson(c�sunrisefl.orq CITY OF TAMARAC TOWN OF PALM BEACH Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $10,000.00 7525 NW 88TH Avenue 951 Old Okeechobee Road. Suite D Tamarac, FL 33321 West Palm Beach, FL 33401 Contact: Keith Glatz Contact: Dean Mealy Phone: (954) 597-3570 Phone: (561) 227-7001 Fax: (954) 597-3565 Fax: (561) 835-4688 keitha(a tamarac.orq dmealy a(�townofpalmbeach.corn CITY OF NORTH LAUDERDALE Estimated annual expenditure: $5,000.00 701 SW 71st Avenue North Lauderdale, FL 33068 Contact: Andrew Rozwadowski Phone: 954-597-4776 Fax: 954-597-4818 arozwadowski a nlauderdale.orq CITY OF WEST PALM BEACH CITY OF FORT LAUDERDALE Estimated annual expenditure: $60,000.00 Estimated annual expenditure. $95,000.00 1306 Allendale Rd, 100 N. Andrews Avenue, Room 619 West Palm Beach FL 33405 Fort Lauderdale, FL 33301 Contact: Jeff Rockhill Contact Stefan Mohammed 0: 561-804-4749 Phone: 954-828-5351 C: 561-323-3205 Fax: 954-828-5576 irockhillawDb.orq SMohammed(c fortlauderdale.pov 2 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC SOUTHERN ZONE TOWN OF DAVIE Estimate annual expenditure: $15,000.00 6951 Orange Drive Davie, FL 33314 Contact: Jenna Albers Phone: (954) 797-1131 Fax: (954) 797-1049 )albersba davle-fl.aov CITY OF HALLANDALE BEACH Estimated annual expenditure: $10,000.00 630 NW 2nd Street Hallandale Beach, FL 33309 Contact: Andrea Lues Phone: (954) 457-1332 Fax: (954) 457-1342 aluesecohb.orq CITY OF WESTON Estimated annual expenditure: $5,000.00 2599 S. Post Road Weston, FL 33310 Contact: Martha Perez-Garviso Phone: (954) 385-2000 Fax: (954) 385-2610 mperezaarviso(a�westonfl.orq CITY OF NORTH MIAMI BEACH CITY OF AVENTURA Estimated annual expenditure: $10,000.00 Estimated annual expenditure: $5,000.00 17011 NE 19th Avenue 19200 W Country Club Drive North Miami Beach, FL 33162 Aventura, FL 33180 Contact: Eugene Baer Contact: Indra Sarju Phone: 305-948-2936 Phone: 305-466-8925 Fax: 305-919-1838 Fax: 305-466-8939 Euclene.baera.citvnmb.com sarivacitvofaventura.corn 3 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC 3. Scope of Services a. The services to be performed by the Contractor shall consists of furnishing all labor, parts and material, equipment, tools, supervision, travel, insurances, permits and incidentals necessary to provide full repair service, including installations, inspections, adjustments, test, and repairs to keep the overhead roll-up doors and grills, and hydraulic bi-fold doors in continuous useand efficiency for the intended purpose. b. The Successful Offeror shall have an established service shop in Broward County, Palm Beach County or Dade County for a minimum period of three (3) years specializing in selling and repairing of overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors. c. The Contractor shall provide all labor, parts and material, equipment and tools required for therepair of manual and electric powered overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors at the locations specified in the bid documents. I. All work performed shall return mechanical equipment to original equipment specifications and performance. Contractor shall have the experience and capability for repairing all manufacturer types and sizes of doors listed in this Invitation to Bid. ii. All equipment shall be serviced in a manner, which meets or exceeds the requirements of the original manufacturer and their specifications. III, The Contractor shall provide replacement parts as required during the term of the contract. Only Original Equipment Manufacturer (OEM) parts shall be utilized unless authorized by the Contract Administrator or his/her designee. iv. Work shall be accomplished during normal business hours Monday through Friday(8:00 a.m. to 5:00 p.m.) unless otherwise scheduled by the Contract Administrator or his/her designee. Work hours may continue past a normal eight (8) hour work shift if required. Overtime hours shall be from 5:01 p.m. to 7:59 a.m., Monday through Friday and all hours Saturday and Sunday and approved holidays of the trade. Overtime hours shall be approved prior to work being performed by the Contract Administrator or his/her designee. v. Contractor shall have communication capabilities for 24 hours per day/7 days per week.A telephone answering system will not be acceptable. vI. During normal working hours the Contractor must respond on-site within two (2) hours after receiving a call. For emergency service called in after normal working hours, the Contractor shall respond by phone within fifteen (15) minutes and on site within two (2) hours, unless other arrangements are made by the Contract Administrator or his/her designee. vii. The Fire Rescue Department and Police Department require emergency service and repairs 24 hours per day/7 days per week. The continuous uninterrupted and satisfactory operation of the overhead roll-up doors and grills, and hydraulic bi-fold doors is a vital factor in the ability of the Fire Rescue Department and Police Department to respond ina timely manner to their emergency calls. Due to the nature of the emergency services performed by Public Safety Agencies, the Contractor shall provide all Public Safety facilities priority on service calls 24 hours a day/7 days per week. 4 DocuSign Envelope ID'FlC7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC viii. All repairs shall include diagnosis, removal and replacement of defective electrical and mechanical components, as required. d. The Contractor may be required to submit a written estimate on each job if the cost of repairs exceeds two hundred dollars ($200.00). The written estimate shall be based on the requirements of labor hours for each classification (mechanic, helper), parts and material, etc. for a specific repair job. The written estimate shall be broken down by hours per mechanic and helper and a separate price for parts and materials. The date of completion of the repairs shall be included. Lump sum estimates shall not be accepted. If requested, the Contractor shall include with the written estimate the cost of new equipment versus the repair of the unit. Price quotations shall remain firm for thirty (30) days. The preparation of all price quotations shall be provided at no cost or obligation to the City. e. Contractor shall bill for actual time spent at the job site for servicing and repairing the equipment. The hourly rate per call, whether equipment is repaired/serviced at the site or at the Contractor's shop, shall remain fixed throughout the term of the contract. Payment will be made only for actual work completed and time will be pro-rated as the actual time spent at the job site. All mileage and/or travel time shall be included in the hourly rate. i. The first hour of the service call shall only be charged once per repair i.e. after the initial service call, all subsequent half hours shall be as per the hourly rate specified on the BidSchedule pages even if the Contractor leaves the job site and returns another time to complete the job. Helper charges will only be charged when necessary. Contractor maybe requested to justify the need for a helper. f. Contractor shall stock on the service truck, if possible, all parts necessary to make repairs at the time of first response. In the event repairs cannot be completed at the first service call, the Contractor shall complete the repairs within forty-eight (48) hours after the initial call for repairs. g. When an immediate repair is not possible, the Contractor may be requested to secure the overhead roll-up door or grill, or hydraulic bi-fold door in the closed position or to the greatest extent practical in order to protect the integrity of the facility, its occupants and contents. h. In the event that a repair takes more than three (3) days to complete, the Contractor shall provide a daily progress report to the Contract Administrator or his/her designee. The Contractor shall make status calls to the Contract Administrator or his/her designee on theexpected completion time for each job. i. If the job completion extends beyond twelve (12) days without the approval from the Contract Administrator or his/her designee, the City reserves the right to secure three (3) competitive quotes and award the job to another vendor. j. All new equipment with manufacturer's warranty shall be installed and serviced only by an authorized service representative of the manufacturer for the duration of the warranty period. It shall be the authorized service representative responsibility for obtaining any reimbursements of payment due for performance of repair installation of parts guaranteed under any manufacturer's warranties from the manufacturer. The City will not be billed for any repairs made under the manufacturer's warranty. 5 DocuSign Envelope ID,FlC7E61E-BEB9-4BF0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC k. Offerors shall provide a fixed percentage discount or mark-up for various parts and new equipment required for repairs and replacement to overhead roll-up doors and grills, and hydraulic bi-fold doors. 4. Preventive Maintenance a. Preventive Maintenance shall be requested by the City and Co-operative Agencies as an option in this bid. Offerors shall provide a total Lump Sum for Exhibit 1 thru Exhibit 24 as listed under Bid Line Items for overhead roll-up doors and grills, and hydraulic bi-fold doors. The City and all the other Co-operative Agencies are under no obligation to select thepreventive maintenance program as part of their contract. Participation will vary from each Co-operative Agency. b. Offerors shall provide pricing for Exhibit 1 thru Exhibit 24 and submit them with their Response Attachments. c. The Successful Offeror(s) shall provide annual, semi-annual and quarterly inspection service/preventive maintenance service calls or as listed in the Bid Line Items, Exhibit 1 thru Exhibit 24. d. Preventive maintenance program shall include preventive and remedial maintenance, notlimited to: i. Adjustments ii. Lubrications iii. Hydraulic fluid and seals iv. Replacement parts v. Verification of proper calibration vi. Performance of an electrical check vii. Mechanical operations are consistent with applicable product specifications e. Contractor shall provide the City with a written report to identify any replaced parts or recommendation for replacement parts after each repair and/or inspection. 1. Contractor shall schedule the preventative maintenance with each Co-operative Agency. The schedules will vary with each Co-operative Agency. 5. Quality Control Contractor shall be required to establish a written quality control program to insure requirements of the contract. A list of quality control requirements are as follows: • Record of response performance • Total elapsed time from receipt of call to arrival at the job site. • Number of trips required to complete each repair/installation. • Number of mechanics and/or helpers required to complete each repair. 6. Doors Contractor shall replace overhead roll-up doors with 22-gauge galvanized steel doors, and overhead sectional/slot doors with 24-gauge galvanized steel with trusses or the latest code 6 DocuSign Envelope ID F1C7E61E-BEB9.4BF0-801A-47E63FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC requirements, and hydraulic bi-fold doors with 24-gauge galvanized steel. Doors shall be electrically operated and furnished with three (3) handheld remote-control units. All overhead roll- up doors and grills, and hydraulic bi-fold doors shall meet the manufacturer's specifications. 7. Installation a. All installations shall also include off-loading all items to interim locations as directed by the Contract Administrator or his/her designee. Items shall be unpacked from all cartons, boxes, etc., assembled, set-in place, prepared and ready for use. Contractor shall remove all trash and debris to the satisfaction of the City. b. Any installation work that requires 120-volt electrical hook-up shall require a City permit and provide the City with proof of subcontractors State of Florida Certified Electrical Contractor License prior to any work. 8. Warranty a. Upon installation, all overhead roll-up doors, overhead sectional/slot doors and grills, and bi- fold doors shall include all parts and materials necessary for its complete operation. All products must comply with specifications in accordance with the National Fire Protection Association (NFPA). All the doors must be guaranteed for the period specified under manufacturer's warranty period. All labor and workmanship for replacement parts and suppliesshall be fully warranted and guaranteed for a minimum of one (1) year from date of completionand acceptance. The contract is required to expressly warrant that all items are new and free from defects warranted for their merchantability and meet the performance specification of the original equipment. b. The Contractor shall address unsatisfactory work within twenty-four (24) hours of notification by the Contract Administrator or his/her designee. 9. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall not exceed $200 per repair without the approval of the City's Contract Administrator or his/her designee. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final, whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 7 DocuSign Envelope ID FlC7E61E-BEB9-413F0-801A-47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, 1TB#22-24-PC 10. Service Tickets The Contractor will be required to complete a separate service ticket for each piece serviced. Contractor shall complete the service ticket showing the following information: • Description of problem • Description of service performed • Equipment's Manufacturer, Model Number and Serial Number • Location where service was performed • Parts used, if any • Name of technician who performed the service • Date of service (start and completion time) 11. Service Records The Contractor shall allow the City free and complete access to its records and enable an audit of the performance of contract in this respect. The Contractor will be required to maintain a service history of each and every equipment listed under this contract. (This service will be performed at no additional charge). 12. Authorization to Request Service and Repair A list of City personnel authorized to request service and repair work shall be provided to the Successful Offeror(s) prior to any work. 13. Security a. The awarded Contractor shall be required by several Co-operative Agencies to complete a "CONTRACTOR PASS REQUEST FORM" (Refer to Attachments, Exhibit B), with photo identification of all personnel authorized to be on City property, including but not limited to Fire Rescue Stations, Police Departments, Utility and Water Plants. This form shall be sent to the Successful Offeror(s) with the notification of award letter(s) and shall be returned to the Purchasing Division when completed. b. Personnel additions and/or deletions shall be reported to the City's Contract Administrator or his/her designee within twenty-four (24) hours of the change in writing via fax or e-mail to the Co-op Agency utilizing the security notification form that will be provided to the Successful Offeror(s). c. All personnel shall report to the City's designated representative at each site for check-in upon arrival at any City facility. Photo identification of person, their purpose of visit, and name of contact person at the City facility, shall be required for entry. Contractor shall ensure that only authorized personnel perform the services requested by the City. d. Upon leaving Utility premises, all personnel shall be required to check out with the Security Guard or Operator on duty. e. The awarded Contractor shall be held responsible for complying with these procedures. Some Agencies may require the Contractor to provide preventative maintenance with (48) hours of notification by the Agency. 14. Additions/Deletions/Changes The City and participating Co-operative Agencies reserve the right to add, delete, or change the Overhead Doors, Grills and Hydraulic Bi-Fold Doors requiring service and maintenance in 8 DocuSign Envelope ID.F1C7E61E-BEB9-4BF0-801A.47E53FD63C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC accordance with the terms, conditions and scopeof service contained in this ITB. The Contractor shall provide a credit based on the prices submittedby the Contractor when equipment is deleted. Pricing for additions shall be consistent with theprices contained in the Bid Line Items. 15. Protection of Property a. The Contractor shall at all times guard against damage or loss to City property(includes road, facilities, sewers, signage, utilities, irrigation system, plant material, etc.) and any other persons in or around the work site, and shall be responsible for replacing or repairing any such damage or loss. The Contractor will be required to report any such damages or loss immediately to the Parks Superintendent or his designee or Code Compliance. b. Replacement or repairs shall begin within forty-eight(48) hours of the incident that caused the damage. Failure to restore said damage shall result in a deduction from the Contractors payment for the City's expenses incurred to restore the property to its original condition. c. The Contractor and its subcontractor(s) shall clean, repair or replace any item damaged during the performance of the service to the satisfaction of City at no additional cost. 16. Quality Assurance All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. The Contractor shall be responsible for maintaining the quality of the materials and workmanship on the job throughout the duration of his/her responsibility. 17. Contractor's Personnel a. The Successful Offeror(s) shall provide the City with a list of all personnel (including supervisory personnel) assigned to the contract. The list shall include the names, emergency telephone and cellular phone numbers. The Contractor shall be responsible for keeping this list up to date. b. The City may require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interests of the City. Contactor shall immediately remove any employee engaged in conduct involving drugs, alcohol consumption or use or possession of firearms/weapons on City premises. The City shall not have any duty to implement or enforce such requirements and such obligation shall be the sole responsibility of the Contractor to immediately address upon the City's notification to the Contractors supervisory staff on-site or the managerial point of contact designated to the contract. c. The Contractors personnel performing work on City property shall be in uniforms with the company's name, clean, courteous, sober and competent. The Contractor agrees to be responsible for such personnel. All Contractors' personnel dealing with the public under this contract, shall be identified by name through the use of a nametag or embroidered name on his/her uniform and a photo identification badge. Working without a shirt and proper identification is not permitted and shall be grounds for removal from City property. TheContractor agrees that the owners of the company, or officers if a corporation, shall be held fully responsible, except as otherwise prohibited by law,for acts of their personnel while on duty. 9 DocuSign Envelope ID F1C7E61E-BEB9-4BF0-801A-47l 53F063C85 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC d. At least one (1) employee in a supervisory role at the worksite must be able to communicate clearly and fluently in the"English" language. a. All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. 18. Contractor's Vehicles a. Contractor's vehicles used for the maintenance services shall be clean and presentable, in good working condition, identified with the name of the company and properly licensed. b. Contractor's vehicles will have assigned vehicle ID #'s and display company name and logoso City staff can denote which vehicles were working at which locations during site inspections. 19. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall never exceed $200 per repair. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final, whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. c. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 10 DocuSign Envelope ID:B5CDF181-2C6A-49CD-AC36-41D3DB837796 CONTRACT This CONTRACT is entered into by and between the CITY OF DEERFIELD BEACH (CITY), a municipal corporation and DOOR SYSTEMS OF SOUTH FLORIDA, INC. (CONTRACTOR), as follows: WITNESSETH: WHEREAS, pursuant to Invitation to Bid#22-24-PC (the"ITB")the CITY accepted competitive bids for Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi- Fold Doors (the"Products and Services"); and WHEREAS, the Products and Services are delineated in the ITB; and WHEREAS, this Contract, the ITB and the CONTRACTOR's Response constitute the entire Contract and describe the Products and Services to be provided; and WHEREAS, after evaluation of price and other evaluation criteria specified in the ITB, the City staff and the City Commission has determined that (1) of (3) lowest, responsive and responsible bids was submitted by CONTRACTOR and that CONTRACTOR has the necessary resources, experience and ability to perform the Contract at a competitive price; and WHEREAS, this is a Co-operative Contract with the CITY as lead agency for other participating Southeast Florida Governmental Purchasing Co-operative Group agencies; and WHEREAS, this is a multiple-award with three (3) responsive and responsible CONTACTORS, in the best interest of the City and all other participating Southeast Florida Governmental Purchasing Co- Operative Group agencies; and WHEREAS, the CITY has awarded the Contract to CONTRACTOR for the Products and Services on September 6, 2022, Resolution No. 2022/153; NOW THEREFORE, be it agreed by and between the parties as follows: ARTICLE I INTRODUCTION AND SCOPE OF SERVICES 1.1 The above referenced Whereas clauses are true and correct and made a part hereof. 1.2 This CONTRACT, the ITB, together with CONTRACTOR'S response to the ITB, attached as (Exhibit "A") shall constitute the entire CONTRACT. The parties agree that the Scope of Services, attached as(Exhibit"B") is a description of obligations and responsibilities and is deemed to include preliminary considerations and prerequisites, and all labor, parts, equipment, tools and tasks which are such an inseparable part of the work described that exclusion would render performance by CONTRACTOR impractical, illogical, or unconscionable.Except as specifically modified herein, CONTRACTOR shall be bound by the terms and conditions and prices as set forth in the ITB and the CONTRACTOR'S Response to the ITB. When the terms and conditions of this CONTRACT may be read as consistent with the ITB, then and in that respect, the terms of both the ITB and this CONTRACT shall be read as being consistent and shall be binding on both parties. Where terms 1 DocuSign Envelope ID.85CDF 181-2C6A-49CD-AC36-41 D3DB837796 and conditions of this CONTRACT contradict anything as set forth in the ITB or the response to the ITB, then the terms and conditions of this CONTRACT shall be binding and in full force and effect to the extent of any inconsistency 1.3 This is a non-exclusive CONTRACT. The CITY may, in its sole and absolute discretion, utilize other parties to provide any of the services listed in the ITB, or any aspect of the Services if the CITY deems it to be in the best interest of the CITY. 1.4 CONTRACTOR acknowledges and agrees that the Contract Administrator has no authority to make changes that would increase, decrease, or otherwise modify the Scope of Services to be provided under this CONTRACT. ARTICLE 2 TERM AND TIME OF PERFORMANCE 2.1 The initial CONTRACT term shall be for two (2)years and shall commence on September 18, 2022 and end on September 17, 2024. The City reserves the right to renew the CONTRACT for three (3) additional one(1)year renewal terms, providing City Manager approval and providing all terms, conditions, and scope of services remain the same, both parties agree to the renewal, and such renewal is approved by the City as set forth in the ITB. 2.2 In the event services are scheduled to end because of the expiration of the CONTRACT, the CONTRACTOR shall continue the service upon the request of the City Manager or designee. The extension period shall not extend for more than one hundred eighty (180) days beyond the expiration date of the existing contract. The Proposer shall be compensated for the service at the rate in effect when this extension clause is invoked by the City. 2.3 Time shall be deemed to be of the essence in performing the duties, obligations and responsibilities required by this CONTRACT. ARTICLE 3 COMPENSATION 3.1 The CITY shall compensate the CONTRACTOR for services provided by the CONTRACTOR, CITY agrees to pay CONTRACTOR, in the manner specified in the ITB, the amounts set forth in CONTRACTOR's response for work actually performed and completed pursuant to this CONTRACT, which amount shall be accepted by CONTRACTOR as full compensation for all such work. It is acknowledged and agreed by CONTRACTOR that this amount is the maximum payable and constitutes a limitation upon CITY's obligation to compensate CONTRACTOR for its services related to this CONTRACT. This amount, however, does not constitute a limitation, of any sort, upon CONTRACTOR's obligation to perform all items of work required by or which can be reasonably inferred from the Scope of Services. No amount shall be paid to CONTRACTOR to reimburse its expenses.The CONTRACTOR and the CITY shall abide by the Florida Prompt Payment Act, FL SS. 218.70-218.80. ARTICLE 4 TERMINATION OR SUSPENSION 4 1 This CONTRACT may be terminated for convenience by the CITY. Termination for convenience 2 DocuSign Envelope ID B5CDF181-2C6A-49C0-AC36-41D3DB837796 by the CITY shall be effective on the termination date stated in the written notice provided by CITY, which termination date shall be not less than thirty (30) days after the date of such written notice. This CONTRACT may also be terminated by the City Manager upon such notice as the City Manager deems appropriate under the circumstances in the event the City Manager determines that termination is necessary to protect the public health, safety, or welfare. 4.2 This CONTRACT may be terminated for cause for reasons including, but not limited to, CONTRACTOR's repeated (whether negligent or intentional) submission for payment of false or incorrect bills or invoices, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives as set forth in this CONTRACT, or other breach of this CONTRACT The termination date shall be not more than ten (10) days after the date of such written notice. The parties agree that if CITY erroneously, improperly or unjustifiably terminates for cause, such termination shall be deemed a termination for convenience, which shall be effective thirty (30) days after such notice of termination for cause is provided. 4.3 Notice of termination shall be provided in accordance with the "NOTICES" section of this CONTRACT except that notice of termination by the City Manager, which the City Manager deems necessary to protect the public health, safety, or welfare may be verbal notice that shall be promptly confirmed in writing in accordance with the "NOTICES" section of this CONTRACT. 4.4 In the event this CONTRACT is terminated for convenience, CONTRACTOR shall be paid for any services properly performed under the CONTRACT through the termination date specified in the written notice of termination. CONTRACTOR acknowledges and agrees that it has received good, valuable and sufficient consideration from CITY, the receipt and adequacy of which are, hereby acknowledged by CONTRACTOR, for CITY's right to terminate this CONTRACT for convenience. 4.5 In the event this CONTRACT is terminated for any reason, any amounts due CONTRACTOR shall be withheld by CITY until all documents are provided to CITY pursuant to Section 7.2 of Article 7. 4.6 Should at any time during the term of this CONTRACT, including any option terms, the CONTRACTOR is in violation of any of the terms and conditions of this CONTRACT, the City shall have the right to suspend the CONTRACTOR until the violation is resolved to the satisfaction of the City. If the violation is not promptly resolved or is of such serious nature that the City determines that suspension is not adequate, the City reserves the right to terminate for cause. 4.7 In the event a CONTRACTOR is terminated, the City may assign the CONTRACT to another CONTRACTOR, or seek a new CONTRACTOR, until the contract is re-let, or until the end of thecontract term then in effect, at its sole option and shall reserve all legal remedies for damages and other relief. ARTICLE 5 EEO AND ADA COMPLIANCE 5.1 CONTRACTOR shall not unlawfully discriminate on the basis of race, color, national origin, sex, religion, age, political affiliation or disability in the performance of this CONTRACT, the solicitation for or purchase of goods or services relating to this CONTRACT, or in subcontracting work in the performance of this CONTRACT. CONTRACTOR shall include the foregoing or similar language in its contracts with any subcontractors or subconsultants, except that any project assisted by the U.S. Department of Transportation funds shall comply with the non- discrimination requirements in 3 DocuSign Envelope ID:B5CDF181-2C6A-49CD-AC36-41D3DB837796 49 C.F.R. Parts 23 and 26, as amended. Failure to comply with the foregoing requirements is a material breach of this CONTRACT, which may result in the termination of this CONTRACT or such other remedy as CITY deems appropriate. 5.2 CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this CONTRACT. CONTRACTOR shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by CITY, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, CONTRACTOR shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. ARTICLE 6 INSURANCE 6.1 CONTRACTOR shall provide to the CITY evidence of insurability meeting the insurance requirements stated herein. CONTRACTOR shall not commence the work or otherwise perform the work as required by the resulting CONTRACT until the requirements stated herein are met and the Certificate(s) of Insurance are approved by the CITY. CONTRACTOR shall assume full responsibility and expense to obtain all necessary insurance. 1. General a. CONTRACTOR shall furnish to the Purchasing and Contract Administration Division a Certificate of Insurance or endorsements evidencing the insurance coverage specified herein upon execution of this CONTRACT. The required Certificates of Insurance shall name the types of policies provided, refer specifically to the CONTRACT (Solicitation Title and Number), and state that such insurance is as required by this CONTRACT. CONTRACTOR's failure to provide to CITY the Certificates of Insurance or endorsements evidencing the insurance coverage within fifteen (15) calendar days of notification of award shall provide the basis for the termination of the CONTRACT. b. Such policy or policies shall be issued by approved companies authorized to do business in the State of Florida. CONTRACTOR shall be responsible to pay all deductible amounts, if any. CONTRACTOR shall specifically protect CITY and the Deerfield Beach City Commission by naming CITY and the Deerfield Beach City Commission as additional insured under all required liability policies except for Workers Compensation and securewaivers of subrogation, in favor of the City of Deerfield Beach, on all liability and workers' compensation policies. c. Coverage is not to cease and is to remain in force (subject to cancellation notice) until all performance required of CONTRACTOR is complete including all renewal terms. All policies must be endorsed to provide CITY with at least thirty(30)days' notice of expiration, cancellation and/or restriction. If any of the insurance coverages will expire prior to the completion of the work, copies of renewal policies shall be furnished at least thirty(30) days prior to the date of their expiration. d. CITY reserves the right to review and revise any insurance requirements at the time of renewal or amendment of this CONTRACT, including, but not limited to, deductibles, limits, 4 DocuSign Envelope ID.B5CDF181-2C6A-49CD-AC36 4103D8837796 coverage, and endorsements based on insurance market conditions affecting the availability or affordability of coverage, or changes in the scope of work or specifications that affect the applicability of coverage. If CONTRACTOR uses a subcontractor, CONTRACTOR shall ensure that subcontractor names CITY and the Deerfield Beach City Commission as additional insured under the Commercial Liability Policy as well as on any Excess Liability Policy coverage. 2. Coverages CONTRACTOR shall, at a minimum, provide, pay for, and maintain in force at all times during the term of this CONTRACT the following insurance as indicated with exes: Z Commercial Liability Insurance -A Commercial Liability Insurance Policy shall be provided which shall contain limits of no less than One Million Dollars ($1,000,000.00) per occurrence for bodily injury liability, personal injury liability and property damage liability on a per project basis and shall contain limits of no less than a Two Million Dollars ($2,000.000.00) aggregate. Coverage must be afforded on a form no more restrictive than CG 20 10 10 01 and CG 20 37 10 01 Commercial Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: premises and operations, independent Contractors, products and/or completed operations for contracts, broad form contractual coverage applicable to this specific Contract including any hold harmless and/or indemnification Contract, personal injury coverage with employee and contractual exclusions removed and policy limits shall be applied on a primary and non-contributory basis. ® Business Automobile Liability - Business Automobile Liability shall be provided with minimum limits of One Million Dollars ($1,000,000.00) per occurrence or combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must at a minimum include liability coverage symbols: 2 (owned vehicles), 8 (hired vehicles) and 9 (non-owned vehicles). E Workers Compensation Insurance - Workers' Compensation insurance to apply for all employees in compliance with Chapter 440, Florida Statutes, as may be amended from time to time, the "Workers' Compensation Law" of the State of Florida, and allapplicable Federal laws. In addition, the policy(ies) must include employers'liability with a limit of One Million Dollars ($1,000,000.00) each accident, One Million Dollars ($1,000,000.00) aggregate limit by disease and One Million Dollars ($1,000,000.00) each employee by disease. Additionally, if there will be operations undertaken on or about navigable waters, a coverage endorsement must be included for the U.S. Longshoremen & Harbor Workers Act and Jones Act. If exempt for Worker's Compensation, proper documentation shall be provided ARTICLE 7 MISCELLANEOUS 7.1 RIGHTS IN DOCUMENTS AND WORK 5 DocuSign Envelope ID•B5CDF181-2C6A-49CD-AC36-41D3DB837796 Any and all reports, photographs, surveys, and other data and documents provided or created in connection with this CONTRACT are and shall remain the property of CITY; and, if a copyright is claimed, CONTRACTOR grants to CITY a non-exclusive license to use the copyrighted item(s) indefinitely, to prepare derivative works, and to make and distribute copies to the public. In the event of termination of this CONTRACT, any reports, photographs, surveys, and other data and documents prepared by CONTRACTOR, whether finished or unfinished, shall become the property of CITY and shall be delivered by CONTRACTOR to the Contract Administrator within seven (7) days of termination of this CONTRACT by either party. Any compensation due to CONTRACTOR shall be withheld until all documents are received as provided herein. 7,2 AUDIT RIGHT: RETENTION OF RECORDS: PUBLIC RECORDS CITY shall have the right to audit the books, records, and accounts of CONTRACTOR and its subcontractors that are related to this Project. CONTRACTOR and its subcontractors shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. All books, records, and accounts of CONTRACTOR and its subcontractors shall be kept in written form, or in a form capable of conversion into written form within a reasonable time, and upon request to do so, CONTRACTOR or its subcontractor, as applicable, shall make same available at no cost to CITY in written form. CONTRACTOR and its subcontractors shall preserve and make available, at reasonable times for examination and audit by CITY, all financial records, supporting documents, statistical records, and any other documents pertinent to this CONTRACT for the required retention period of the Florida Public Records Act, Chapter 119, Florida Statutes, as may be amended from time to time, if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this CONTRACT. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is applicable to CONTRACTOR's and its subcontractors' records, CONTRACTOR and its subcontractors shall comply with all requirements thereof; specifically, to: a. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. b. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by Iaw.Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. c Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the CONTRACTOR upon termination of the CONTRACT and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. If CONTRACTOR does not comply with this section, the CITY shall enforce the CONTRACT provisions in accordance with the CONTRACT and may unilaterally cancel this CONTRACT in accordance with state law 6 DocuSlgn Envelope ID:B5CDF181.2C6A-49CD-AC36-41D3D8837796 No confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONTRACTOR or its subcontractors. any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY's disallowance and recovery of any payment upon such entry. CONTRACTOR shall, by written contract, require its subcontractors to agree to the requirements and obligations of this Section 7.2. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. CITY CUSTODIAN OF PUBLIC RECORDS: SAMANTHA GILLYARD, CITY CLERK 150 N.E. 2ND AVE., DEERFIELD BEACH, FL 33441 954-480-4213 WEB.CLERK aaDEERFIELD-BEACH.COM 7.3 INDEMNIFICATION To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement; provided that any such claims, damages, losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury, or property damage; but only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the CONTRACTOR, CONTRACTOR'S subcontractor(s), or anyone directly or indirectly employed or hired by CONTRACTOR or anyone for whose acts CONTRACTOR may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the CITY its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct. The CITY reserves the right, but not the obligation, to participate in defense without relieving CONTRACTOR of any obligation hereunder. CONTRACTOR agrees this indemnity obligation shall survive the completion or termination of the Agreement. Nothing in this Agreement shall be deemed or treated as a waiverby the CITY of any immunity to which it is entitled by law, including but not limited to the CITY'S sovereign immunity as set forth in Section 768.28, Florida Statutes. 7.4 COMPLAINTS AND DISPUTES: All complaints concerning misconduct on the part of the CONTRACTOR or disputes between City staff and the CONTRACTOR are referred to the City Manager or his designee, who shall conduct investigations and inquiries, including discussions with the CONTRACTOR and involved staff. The determinations of the City Manager or designee shall be binding upon the parties, and failure of the CONTRACTOR to follow any such determination could be considered a material breach and subject the CONTRACTOR to termination for cause. The CONTRACTOR agrees that any complaints received by the CITY concerning misconduct on the part of the CONTRACTOR, such as excessive charges, poor business practices etc., will be referred to the Office of the City Manager for appropriate action. The CONTRACTOR agrees to make any complaints concerning the City of 7 DocuSign Envelope ID B5CDF181-2C6A-49CD-AC36-41D3DB837796 Deerfield Beach available to the Office of the City Manager for action as required. 7.5 THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor CITY intends to directly or substantially benefit a third party by this CONTRACT. Therefore, the parties agree that there are no third-party beneficiaries to this CONTRACT and that no third party shall be entitled to assert a right or claim against either of them based upon this CONTRACT. 7.6 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or sent by commercial express carrier with acknowledgement of delivery, or by hand delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR CITY: David Santucci, City Manager City of Deerfield Beach 150 NE 2nd Avenue Deerfield Beach, FL 33441 FOR CONTRACTOR: 7,7 MATERIALITY AND WAIVER OF BREACH CITY and CONTRACTOR agree that each requirement, duty, and obligation set forth herein was bargained for at arms-length and is agreed to by the parties in exchange for quid pro quo, that each is substantial and important to the formation of this CONTRACT and that each is, therefore, a material term hereof. CITY's failure to enforce any provision of this CONTRACT shall not be deemed a waiver of such provision or modification of this CONTRACT. A waiver of any breach of a provision of this CONTRACT shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this CONTRACT. 7.8 SEVERANCE In the event a portion of this CONTRACT is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless CITY or CONTRACTOR elects to 8 DocuSign Envelope ID B5CDF181-2C6A-49CD-AC36-41D3DB837796 terminate this CONTRACT. An election to terminate this CONTRACT based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 7,9 JOINT PREPARATION Each party and its counsel have participated fully in the review and revision of this CONTRACT and acknowledge that the preparation of this CONTRACT has been their joint effort. The language agreed to expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. The language in this CONTRACT shall be interpreted as to its fair meaning and not strictly for or against any party. 7.10 VENUE AND WAIVER OF JURY TRIAL By entering into this CONTRACT, CONTRACTOR, and CITY hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to this CONTRACT. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. The Parties agree that the exclusive venue for any lawsuit arising from, related to, or in connection with this Agreement shall be in the state courts of the Seventeenth Judicial Circuit in and for Broward CITY, Florida. If any claim arising from, related to, or in connection with this Agreement must be litigated in federal court, the Parties agree that the exclusive venue for any such lawsuit shall be in the United States District Court or United States Bankruptcy Court for the Southern District of Florida. 7.11 AMENDMENTS No modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this CONTRACT and executed by the CITY's Signature and CONTRACTOR or others delegated authority to or otherwise authorized to execute same on their behalf. 7.12 PRIOR CONTRACTS This document represents the final and complete understanding of the parties and incorporates or supersedes all prior negotiations, correspondence, conversations, Contracts, and understandings applicable to the matters contained herein. The parties agree that there is no commitment, Contract, or understanding concerning the subject matter of this Contract that is not contained in this written document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representation or Contract, whether oral or written. 7.13 REPRESENTATION OF AUTHORITY Each individual executing this CONTRACT on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this CONTRACT, duly authorized by all necessary and appropriate action to execute this CONTRACT on behalf of such party and does so with full legal authority. 7.14 MULTIPLE ORIGINALS Multiple copies of this CONTRACT may be executed by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. 7.15 SCRUTINIZED COMPANIES 7.15.1 CONTRACTOR certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the CITY may immediately terminate this 9 DocuSign Envelope ID;65CDF181-2C6A-49CD-AC36-41D3DB837796 CONTRACT at its sole option if CONTRACTOR or its subcontractors are found to have submitted a false certification; or if CONTRACTOR, or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the CONTRACT. 7.15.2 If this CONTRACT is for more than one million dollars, CONTRACTOR certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the CITY may immediately terminate this CONTRACT at its sole option if CONTRACTOR, its affiliates, or its subcontractors are found to have submitted a false certification; or if the CONTRACTOR, its affiliates, or its subcontractors are placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the CONTRACT. 7.15.3 CONTRACTOR agrees to observe the above requirements for applicable subcontracts entered into for the performance of Work under this CONTRACT. 7.15.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize the above- stated contracting prohibitions then they shall become inoperative. 7.16 VERIFICATION OF EMPLOYMENT ELIGIBILITY CONTRACTOR shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this CONTRACT. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this Contract is terminated for a violation of the statute by CONTRACTOR, CONTRACTOR may not be awarded a public contract for a period of 1 year after the date of termination. 7.17 COMPLIANCE WITH LAWS CONTRACTOR shall comply with all federal, state, and local laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and obligations related to this Agreement. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] 10 DocuSign envelope ID:B5CD1181.2C6A-49CD-AC36-41D3D8837796 IN WITNESS WHEREOF the parties have caused these presents to be executed. WITNESSES: CITY OF DEERFIELD BEACH • �r H J . By: ri � Spaitua D �`'ANTUCCI, CITY MANAGER 4') Date: 10/3/2022 ATTEST: 1 .ocu8lynW by G:14.4i SA'h 111 GILLYARD, CMC, CITY CLERK APPROVED AS TO FORM: DocuS gn.d by: I litA164 Sorotit ANT OV'Y1°' °SOROKA, CITY ATTORNEY CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW. CONTRACTOR ATTEST' Door systems of south Florida (Corporation Name) By: 56r 144; (Witness) "e5"L`°"5'`Signature) Blair Novy President (Corporate Seal, if applicable) (Type Name/Title Signed Above) Date: 9/30/2022 11 DocuSign Envelope ID B5CDF181-2C6A-49CD-AC36-4.1D3DB837796 EXHIBIT "A" CONTRACTOR'S RESPONSE 12 DocuSign Envelope IDt B5CDF181-2C6A-49CD-AC36-4103DB837796 Deerfield Beach Florida 22-24-PC Addendum 3 Door Systems of South Florida Supplier Response Event Information Number: 22-24-PC Addendum 3 Title: Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors Type: Invitation to Bid Issue Date: 4/22/2022 Deadline: 5/12/2022 02:00 PM (ET) Notes: The City of Deerfield Beach is soliciting sealed responses from vendors for the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors in accordance with the terms. conditions, scope of services of this formal competitive solicitation, Contact Information Contact. Paul Collette, Buyer I'agc I of I I pages Vendor.Door Systems of South Florida 22-24-I'('Addendum 3 DocuSign Envelope ID:B5CDF181-2C6A-49CD-AC36-41D3DB837796 Address. Purchasing and Contract Administration Division A 2nd 401 SW 4th Street Deerfield Beach, FL 33441 Phone: (954) 480-4418 Fax: (954) 480-4388 Email: pcollette@deerfield-beach.com Page 2 of I I pages Vendor:Door Systems of South Florida 22-24-PC Addendum 3 DocuSign Envelope ID.B5CDF181-2C6A-49CD-AC36-41D3DB837796 Door Systems of South Florida Information Address: 1300 NW 15th Avenue Pompano Beach, FL 33069 Phone: (954) 935-7000 Fax: (954) 935-7050 Email: bzeigen@doorsystemssfl.com Web Address: www.doorsystemssfl.com By submitting this Response I affirm I have received, read and agree to the all terms and conditions as set forth herein hereby recognize and agree that upon execution by an authorized officer of the City of Deerfield Beach, this Response, together with all documents prepared by or on behalf of the City of Deerfield Beach for this solicitation, and the resulting Contract shall become a binding agreement between the parties for the products and services to be provided in accordance with the terms and conditions set forth herein. I further affirm that all information and documentation contained within this response to be true and correct, and that I have the legal authority to submit this response on behalf of the named Supplier (Offeror). Blair Novy bnovy cr doorsystemssfl.com Signature Email Submitted at 5/11/2022 11 14 02 AM Requested Attachments Experience and Qualifications Qualifications Combined.pdf Describe the entities experience and qualifications. Include resumes of key individuals and staff Provide information on how your firm meets or exceeds the minimum qualifications required Current and Past Performances References.docx Offeror shall identify three (3) current and past performances within a minimum of three (3) years where the Offeror has provided similar services as requested in this solicitation Please provide the following information for each performance 1 The name of owner and year(s) performed the services 2 A description of the services 3. A reference, including a contact name, addresses and phone number This reference should be the staff member who was in involved with the services. Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 PM Pricing Sheets.pdf Offerors shall complete and submit the Preventative Maintenance Pricing - Exhibit 1A thru Exhibit 16 with their Response Attachments. Ethics Code Disclosure Ethics Disclosure pdf a. Include a listing of all campaign contributions to a City of Deerfield Beach Commissioner in the past four (4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company): b. Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable. c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation: If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT (a., b., and c ) Certified Business Entity (CBE) Certification No response Submit a copy of your firms CBE Certification or your identified subcontractor's CBE Certification if claiming your firm is a CBE pursuant to the City's Disadvantaged Business Enterprise Program. Please reference Section III - General Terms and Conditions. Article 21 Exhibit A - Fixed Percentage Discount, Mark-up, Installation Exhibit A Fixed % pdt Offerors shall complete and submit Exhibit A - Fixed Percentage Discount, Mark-up, Installation with their Response Attachments Page 3 of I I acs Vendor:Door Systems of South Florida 22-24-PC Addendum.3 DocuSign Envelope ID B5CDF181-2C6A-49CD-AC36-41D3DB837796 Attachment A — Vendor Performance Reference Verification Survey Form CCF_000396 pdf Offerors shall complete the Vendor Performance Reference Verification Survey Form and shall be completed by your five (5) references and provide it with your Response Attachments. Attachment C - E-Verify Compliance Verification Form E Verification pdf Offeror shall complete this form and submit with their response. Copies of Applicable Licenses, Certifications & Accreditation 2022 BROWARD CC pdf Submit copies of any required licenses, certifications and/or accreditations that are required to perform the work. applicable to the work, or relative to support your firm's qualifications Proof of Insurability City of Fort Lauderdale pdf Provide proof of insurability meeting the minimum insurance requirements stated in the Insurance Requirements This is typically accomplished by submitting a current and active Certificate of Insurance, a sample (for bidding purposes only) Certificate of Insurance, or a letter from the insurer certifying that the Offeror does have the capacity and capability to obtain the required insurance Local Business Tax Receipt Broward BTR pdf Submit a copy of your firms local business tax receipt for the principal place of business Corporate Annual Report Annual Report pdf Provide a copy of your most recent corporate annual report submitted to the Florida Division of Corporations (Sunbiz). W-9 Form W9 Signed 2022.pdf Submit a copy of your firms W-9 Form. PDF Combined Bid Package Responses 2022 Bid Package COMBINED.pdf Provide one PDF document with all your bid package responses Bid Attributes 1 Addendum 1 Addendum 1 - issued to make changes to the ITB documents (under Attachments Tab added Exhibit D - Co-op Bid Cover Page; added Exhibit 13, Exhibit 14 and Exhibit 15, under Line Items: added 2.19 - Exhibit 15) • 2 Addendum 2 Addendum 2 - issued to make changes to the ITB documents (under Attachments Tab Item 15 - changed Description from Semi-Annual to Annual, Item 22 - changed the Description from Exhibit 10 to Exhibit 9; Item 23 - changed the Description form Exhibit 11 to Exhibit 10, Item 27 - replace Exhibit 14 with revised Exhibit 14 only changed the Exhibit 14A to Exhibit 14 in the header of the document; added Item 29 - Exhibit 16 and Item 30 - Exhibit 17; under Response Attachment Tab. Item 3 - revised the language from Exhibit 1 thru Exhibit 24 to Exhibit 1A thru 16; under Line Items Tab: Item 2 6 - changed Description from Semi-Annual to Annual, added Item 2.20 - Exhibit 16 and Item 2.21 - Exhibit 17) 3 Addendum 3 Addendum 3 - issued to make changes to the ITB documents (under Attachments Tab. replace Exhibit 15 with revised Exhibit 15; under Line Items added 5 and 6) Page 4 of I I pages Vendor:Door Systems of South Florida 22-24-P('Addendum 3 DocuSign Envelope ID.B5CDF181.2C6A-49CD-AC36-41D3DB837796 4 Drug-Free Workplace Programs Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process In accordance with Florida Statutes, Chapter 287, Section 287.087, Vendor hereby affirms that their business does (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations (3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1) (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. JYes I 5 Indemnification To the fullest extent permitted by law, the Contractor agrees to indemnify, defend and hold harmless the City, its officers, agents, volunteers, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, court costs, or other alternative dispute resolution costs arising out of or resulting from the performance of work under this Agreement, provided that any such claims, damages. losses or expenses are attributable to bodily injury, sickness, disease, death, or personal injury, or property damage, but only to the extent caused in whole or in part by the negligent acts, errors, or omissions of the Contractor, Contractor's subcontractor(s), or anyone directly or indirectly employed or hired by Contractor or anyone for whose acts Contractor may be liable, or regardless of whether or not caused in whole or in part by the negligent acts, errors, or omissions of the City its officers, agents, volunteers, or employees, unless such negligent acts, errors, or omissions constitute gross negligence or intentional misconduct The City reserves the right. but not the obligation, to participate in defense without relieving Contractor of any obligation hereunder. Contractor agrees this indemnity obligation shall survive the completion or termination of the Agreement. 0 I Affirm (Vendor Indemnifies City) Page 5 of 11 pages Vendor:Door Systems of South Fbrida 22-24-PC Addendum 3 DocuSign Envelope ID:B5CDF181-2C6A-49CD-AC36-41D3DB837796 6 Non-Collusive Affirmation 1. Vendor is an authorized Owner, Partner, Officer. Representative, or Agent of the business entity submitting a response to the subject solicitation, 2. Vendor is fully informed respecting the preparation and contents of the response and of all pertinent circumstances respecting such response: 3 Such response is genuine and is not a collusive or sham response; 4. Neither the vendor nor any of its Officers, Partners, Owners, Agents, Representatives, Employees or Parties in interest, including this affirmant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other vendor, firm, or person to submit a collusive or sham response in connection with the work for which the response has been submitted; or to refrain from submitting a response in connection with such work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with a vendor, firm or person to fix the price or prices in the attached response or of any other vendor, or to fix an overhead, profit, or cost elements of the submitted price(s) or the submitted price(s) of any other vendor, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; 5. The price or prices quoted in the response are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the vendor or any other of its agents, representatives, owners, employees or parties in interest, including this affirmant 0 I Affirm (Non-Collusion Affirmed) 7 Convicted/ Suspended/ Discriminatory /Complaints Vendor Lists An Offeror who is on any of the following lists is ineligible for award of the contract, and may not submit a response. A response submitted by an Offeror that is on any of these lists shall be rejected without further consideration. A person or affiliate who was placed on the convicted offenders list following a conviction of a public entity crime may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided In F S. § 287.017 for category two for a period of 36 months following the date of being placed on the convicted vendor list. FLORIDA DEPARTMENT OF MANAGEMENT SERVICES: Convicted Vendor List [pursuant to Section 287 133(3)(d), Florida Statutes] Suspended Vendor List (pursuant to Rule 60A-1 006, Florida Administrative Code) Discriminatory Vendor List Federal Excluded Parties List [pursuant to Sections 287.057(1), (2) and (3). Florida Statutes, and Rule 60A-1.006(1), Florida Administrative Code. Vendor Complaint List (end list) Offeror affirms that they are not one any of these lists (Convicted Vendor List, Suspended Vendor List, Discriminatory Vendor List, Federal Excluded Parties List, Vendor Complaint List) and that no action or inaction has been taken to warrant inclusion on any of these lists 0 I affirm (Affirmed) 8 Local Vendor Affirmation 1 Vendor affirms it has a principal place of business located within the City of Deerfield Beach for a period of at least one year prior to the date of the release of this solicitation as evidenced by a local business tax receipt. VENDOR SHALL ATTACH LOCAL BUSINESS TAX RECEIPT TO THE RESPONSE. 2. Vendor further affirms it has not had a history within the prior five (5) years of non-performance, delinquent fees, liens, or code violations. 11 am a local vendor with no derogatory history, - Page 6 of I I pages Vendor:Door r Systems of South Florida 22-24-PC Addendum 3 DocuSign Envelope ID:B5CDF181-2C6A-49CD-AC36-41D3DB837796 9 Ethics Code Disclosure Pursuant to Section 2-505 Chapter 2, Article IX, Known as the City of Deerfield Beach Ethics Code, any applicant for a land use change or development permit requiring approval of the City Commission or any person/entity seeking a City agreement through an Invitation to Bid, request for qualifications or sealed bids process must provide the following information' a Include a listing of all campaign contributions to a city commissioner in the past four (4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company)' b Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non-actionable c. Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation. If ANY OF THE ABOVE ARE APPLICABLE, ATTACH TO THE RESPONSE ALL NECESSARY AND RELEVANT INFORMATION AND DOCUMENTATION AS INDICATED IN EACH STATEMENT(a., b , and c.) I Not Applicable 1Completing the Statements of Qualification 0 All statements and questions require a response and shall be completed as required Should a statement or question not apply, "not applicable", "none", or a similar statement is sufficient 1 Individuals with legal authority to contract In this section include the name and title of each corporate officer, principal, partner, member, or individual, depending on the business structure, with the legal authority to contractually bind the business. IF THE RESPONSE IS BEING SUBMITTED BY ANYONE OTHER THAN THOSE LISTED, PROVIDE EVIDENCE OF DELEGATED AUTHORITY ON COMPANY LETTERHEAD AND ATTACH SAID EVIDENCE TO THIS RESPONSE. I Blair Novy, President and Erin Novy Rice, Vice President 1Compliance with Florida Factitious Name Statute 2 If you are operating under a factitious name attach evidence of compliance with the Florida Factitious Name Statute, FL Statute 865 09, to this response. 1 Former Business Names 3 Under what other former names has your organization or principals holding at least 30% interest operated'? (None 1 Years of Experience How many years has your company been in business providing the products and services that are subject to this solicitation? 281 1 References 5 Please confirm you have provided your references on the attached reference sheet References will be checked and complete and accurate contact information is required ❑./ I have completed and attached my references (Provided) 1 Licenses and Certifications 6 I have attached to this response all licenses and certifications required by and relevant to this solicitation and the work to be performed for both the business entity and individuals ❑� Yes (Yes) 1 Use of Subcontractors 7 Will you be using any subcontractors? IN Page 7 of 11 pages Vendor:Door Systems olSouth Florida 22-24-PC Addendum 3 DowuSign Envelope ID.B5CDF181-2C6A-49CD-AC36-41D3DB837796 1 List of Subcontractors 8 If using subcontractors state the name of the subcontractor(s), individuals who will perform the work, what work or tasks they will perform, what percentage of work they will perform, and if they are a CBE for the purposes of meeting the City's Disadvantaged Business Entity Program. 'None 1 Default and Non-Performance History 9 Have you ever been found in default of a contract, failed to complete any work awarded to you, or otherwise been notified of issues of non-performance by a party to any contract with your business? If yes. provide details IN 2 Litigation History 0 Does your firm, any principals, staff. employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details? None 2 Conflicts of Interest Offeror affirms that they read and understand Florida Statute 112 313, Standards of conduct for public officers, employees of agencies, and local government attorneys. For purposes of determining any possible conflicts of interest, all respondents must disclose if any City of Deerfield Beach employee is also an owner, or employee of their business If yes, give person(s) names(s) and position(s) and you must file a statement with the Supervisor of Elections, pursuant to Florida Statutes 112.313 with your business. (None 2 Verification of Employment Status 2 The successful Offeror affirms to comply with Section 448 095, Fla. Stat., "Employment Eligibility," including the registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448 095, Fla Stat shall result in termination of the contract. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination If the contract is terminated for a violation of the statute by the successful proposer, the successful proposer may not be awarded a public contract for a period of 1 year after the date of termination D I Affirm (Complies with E-Verify Requirement) 2 Attachment A — References & Vendor Performance Reference Verification Survey Form Offerors shall complete the Vendor Performance Reference Verification Survey Form shall be completed by your five references and provide it with your Response Attachments. 0 I have completed and attached my references (Provided) 2 Background Check Affidavit a Offeror affirms to conduct background checks in accordance to the City's Background Check Affidavit (Attachment D) if awarded the contract © I Affirm (I Affirm) Page 8 of I f pages Vendor:Door Systems of'South Florida 22-24-PC Addendum 3 DocuSign Envelope ID.B5CDF181-2C6A-49CD-AC36-41D3DB837796 2 Criminal Litigation History Does your firm, any principals, staff, employees, or subcontractors who will be assigned to this contract have a conviction or a plea of nolo contendere, regardless of when the plea or conviction occurred, which includes a felony or misdemeanor involving terrorist behavior, violence, use of a dangerous weapon, crimes of moral turpitude or breach of trust/fiduciary responsibility or which raises concerns about building, system, or personal security or is otherwise a job-related crime? If so please provide details? !None i Bid Lines Package Header Labor Rates during normal business hours (Monday - Friday 8:00 a.m. - 5:00 p.m.); Labor Rates after normal business hours (5:01 p.m. - 7:59 a.m.), Labor Rates (Saturday and Sunday. Anytime); Labor Rates (Holidays, Anytime). Quantity. 1 Total: I $750.00 I Package Items 1.1 Mechanic- Labor Rates during normal business hours (Monday - Friday, 8:00 a m - 5:00 p.m ) Quantity: 1 UOM. hr Unit Price: 1 $70.00 1 Total: 1 $70.001 1.2 Helper- Labor Rates during normal business hours (Monday - Friday, 8:00 a.m. - 5:00 p.m.) Quantity: 1 UOM: hr Unit Price: 1 $50.00 1 .Total 1 $50.00 1 1.3 Mechanic - Labor Rates after normal business hours (Monday - Friday, 5:01 p.m. - 7:59 a.m.) Quantity: 1 UOM. hr Unit Price: 1 $105.00 1 Total. 1 $105.00 1.4 Helper- Labor Rates after normal business hours (Monday - Friday, 5:01 p.m. - 7:59 a.m.) Quantity: 1 UOM: hr Unit Price 1 $75.00 1 Total: 1 $75.001 1.5 Mechanic- Labor Rates (Saturday and Sunday, Anytime) Quantity: 1 UOM: hr Unit Price 1 $105.001 Total 1 $105.001 1.6 Helper- Labor Rates (Saturday and Sunday, Anytime) Quantity 1 UOM hr Unit Price 1 $105.00 1 Total: I $105.00 I 1.7 Mechanic- Labor Rates (Holidays. Anytime) Quantity 1 UOM: hr Unit Price: 1 $140 00 1 Total: 1 $140.00 1.8 Helper- Labor Rates (Holidays. Anytime) Quantity: 1 UOM: hr Unit Price. ' $100.001 Total. 1 $100.00 1 2 Package Header Preventative Maintenance (Annual. Semi-Annual and Quarterly) for various Co-op Agencies as listed in Exhibit 1 thru Exhibit 24. Quantity 1 Total: 1 $129,500 00 I Package Items 2.1 Exhibit 1A-Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services Quantity 1 UOM: Lump Sum Unit Price I $5,180.00 1 Total 1 $5,180 00 1 Page 9 of I I pages Vendor I kwr Systems of South Florida 27-24-PC Addendum.1 DocuSign Envelope ID.B5CDF181-2C6A-49CD-AC36-41D3DB837796 2.2 Exhibit 1B - Semi-Annual Preventative Maintenance for Broward Sheriffs Office as per Scope of Services Quantity 1 UOM. Lump Sum Unit Price: I $10,360.001 Total. I $10,360.001 2.3 Exhibit 2 - Semi-Annual Preventative Maintenance for City of Coral Springs as per Scope of Services. Quantity 1 UOM. Lump Sum Unit Price: I $13,360.00 1 Total' I $13,360.001 2.4 Exhibit 3A - Quarterly Preventative Maintenance for City of Deerfield Beach as per Scope of Services, Quantity 1 UOM: Lump Sum Unit Price I $9,040.001 Total- I $9,040.001 2.5 Exhibit 3B - Semi-Annual Preventative Maintenance for City of Deerfield Beach as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price' I $480.00 I Total 1 $480.00 I 2.6 Exhibit 4- Annual Preventative Maintenance for City of Greenacres as per Scope of Services. Quantity: 1 UOM' Lump Sum Unit Price: I $960.001 Total' I $960.001 2.7 Exhibit 5 - Annual Preventative Maintenance for City of Lauderdale Lakes as per Scope of Services. Quantity. 1 UOM Lump Sum Unit Price: I $2,640.001 Total. I $2,640 001 2.8 Exhibit 6- Annual Preventative Maintenance for City of Pompano Beach as per Scope of Services. Quantity. 1 UOM: Lump Sum Unit Price: I $18,960.001 Total: I $18,960.001 2.9 Exhibit 7A - Semi-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price. 1 $3,640.001 Total: I $3,640.00 I 2.10 Exhibit 7B-Annual Preventative Maintenance for City of Sunrise as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price. I $4,260.001 Total: I $4,260.001 2.11 Exhibit 8A-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Quantity. 1 UOM: Lump Sum Unit Price: 1 $2,100.001 Total. 1 $2,100.00 2.12 Exhibit 8B - Semi-Annual Preventative Maintenance for City of Tamarac as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price: I $4,200.00 I Total: 1 $4,200.00 2.13 Exhibit 9 - Semi-Annual Preventative Maintenance for Town of Palm Beach as per Scope of Services Quantity. 1 UOM: Lump Sum Unit Price I $2,400.00 I Total: I $2,400.00 I 2.14 Exhibit 10- Semi-Annual Preventative Maintenance for City of Aventura as per Scope of Services Quantity. 1 UOM. Lump Sum Unit Price I $360.001 Total: I $360.001 2.15 Exhibit 11 - Semi-Annual Preventative Maintenance for City of Weston as per Scope of Services. Quantity: 1 UOM Lump Sum Unit Price: I $2,400.001 Total I $2,400.001 2.16 Exhibit 12 - Semi-Annual Preventative Maintenance for City of Margate as per Scope of Services. Quantity 1 UOM Lump Sum Unit Price. I $3,960.00 I Total: 1 $3,960.001 2.17 Exhibit 13 - Quarterly Preventative Maintenance for City of Fort Lauderdale as per Scope of Services. Quantity: 1 UOM. Lump Sum Unit Price 1 $30,960.00 I Total: I $30,960.001 2.18 Exhibit 14 - Semi-Annual Preventative Maintenance for City of West Palm Beach as per Scope of Services. Quantity 1 UOM: Lump Sum Unit Price I $8,840.001 Total I $8,840.00 I 2.19 Exhibit 15 -Annual Preventative Maintenance for City of North Lauderdale as per Scope of Services. Quantity: 1 UOM. Lump Sum Unit Price. I $1,440.00 I Total. 1 $1,440.001 2.20 Exhibit 16- Semi-Annual Preventative Maintenance for Town of Davie as per Scope of Services. Quantity: 1 UOM. Lump Sum Unit Price: 1 $3,480.001 Total 1 $3,480.001 Page 10 of 11 pages Vendor Door Systems of South Florida 22-24-1'( Addendum 3 DocuSign Envelope ID.B5CDF181-2C6A-49CD-AC36-41D3DB837796 2.21 Exhibit 17 - Semi-Annual Preventative Maintenance for City of Hallandale Beach as per Scope of Services. Quantity: 1 UOM: Lump Sum Unit Price 1 $480.001 Total: 1 $480.001 3 Cost-Plus Percentage Markup on Parts. UOM Percentage Total 1 10%1 4 Equipment Rental (examples: scissor lift, hydraulic lifts, etc ) Quantity 1 UOM: hr Unit Price 1 $60.001 Total 1 $60.00 Item Notes: Offerors shall provide an hourly cost for equipment rental. 5 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity: 1 UOM day Unit Price: 1 $0 001 Total 1 $0.001 Item Notes: Offerors shall provide an hourly cost for equipment rental 6 Equipment Rental (examples: scissor lift, hydraulic lifts, etc.) Quantity: 1 UOM: wkly Unit Price 1 $0.001 Total 1 $0.00 Item Notes: Offerors shall provide an hourly cost for equipment rental Response Total: $130,310.00 Page I I of I I pages Vendor:Ihwx Syqems of South Florida 22-24-PC Addendum 3 DocuSign Envelope ID'B5CDF181-2C6A-49CD-AC36-41D3DB837796 EXHIBIT "B" SCOPE OF SERVICES 13 DocuSign Envelope 10.B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB #22-24-PC SECTION VI - SCOPE OF SERVICES 1. General Requirements The City of Deerfield Beach (the City) invites qualified and experienced vendors to submit bids to provide the City and participating members of the Southeast Florida Governmental Purchasing Co- Operative Group with the Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors for various City and Co-operative Agencies facilities. Any further reference in the Invitation to Bid to the City shall apply to all participating agencies referenced in this ITB. Due to the Co-operative nature of this contract involving several agencies, it may be necessary to establish a multiple award contract for the products and services pertaining to this ITB. 2. Participating Agencies The following agencies are active participants in the Southeast Florida Governmental Purchasing Co- operative Group and have indicated their willingness to participate in this contract. Estimated annual expenditures, contact information, and addresses are provided below, NORTHERN ZONE BROWARD SHERIFF'S OFFICE CITY OF CORAL SPRINGS Estimate annual expenditure: $25,000.00 Estimate annual expenditure: $32,000.00 2601 W. Broward Blvd 9500 W. Sample Road Ft Lauderdale, FL 33312 Coral Springs, FL 33065 Contact: Auret Gil Contact: Nick Orcutt Phone: (954) 831-8170 Phone: (954) 344-1103 auret pildtsheriff.orq Fax: (954) 344-1186 norcutt(a coralsprinas.orq CITY OF DEERFIELD BEACH CITY OF GREENACRES Estimate annual expenditure: $12,000.00 Estimate annual expenditure: $5,000.00 401 SW 4th Street 5800 Melaleuca Lane Deerfield Beach, FL, 33441 Greenacres, FL 33463 Contact: Amirali Nilchian Contact: Monica Powery Phone: (954) 480-4315 Phone: (561) 642-2039 Fax: (954) 344-1186 Fax: (561) 642-2037 anilchian(a�deerfield-beach.com mpowervbareenacresfl.aov CITY OF LAUDERDALE LAKES Estimate annual expenditure: $3,000.00 4300 NW 36'" Street Lauderdale Lakes, FL 33319 Contact: Bobbi Williams Phone: (954) 535-2816 Fax: (954) 535-1892 bobbiwa.lauderdalelakes.orq 1 DocuSign Envelope ID B5CDF181-2C6A-49CD-AC36 41D3D8837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC CITY OF MARGATE CITY OF PARKLAND Estimate annual expenditure: $15,000.00 Estimate annual expenditure: $10,000.00 5790 Margate Blvd 6500 Parkside Drive Margate, FL 33063 Parkland, FL 33067 Contact: Spencer Shambray Contact: Anthony Cariveau Phone: (954) 935-5341 Phone: (954) 757-4177 Fax: (954) 935-5258 Fax: (954) 341-5161 sshambravemaraatefl.com acariveau(a�citvofparkland.orq CITY OF POMPANO BEACH CITY OF SUNRISE Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $20,000.00 1190 NE 3rd Avenue, Bldg C 10770 W Oakland Park Blvd Pompano Beach, FL 33060 Sunrise, FL 33351 Contact: Jeffrey English Contact: Holly Raphaelson Phone: (954) 786-4098 Phone: (954) 572-2202 Fax: (954) 786-4168 Fax: (954) 578-4809 Jeffrev.englishCa7copbfl.com hraphaelson(c�sunrisefl.orq CITY OF TAMARAC TOWN OF PALM BEACH Estimate annual expenditure: $10,000.00 Estimate annual expenditure: $10,000.00 7525 NW 881"Avenue 951 Old Okeechobee Road, Suite D Tamarac, FL 33321 West Palm Beach, FL 33401 Contact: Keith Glatz Contact: Dean Mealy Phone: (954) 597-3570 Phone: (561) 227-7001 Fax: (954) 597-3565 Fax: (561) 835-4688 keithQOtamarac.orq dmeaiv(cr)townofpalmbeach.com CITY OF NORTH LAUDERDALE Estimated annual expenditure: $5,000.00 701 SW 7151 Avenue North Lauderdale, FL 33068 Contact: Andrew Rozwadowski Phone: 954-597-4776 Fax: 954-597-4818 arozwadowskia_nlauderdale.oro CITY OF WEST PALM BEACH CITY OF FORT LAUDERDALE Estimated annual expenditure: $60,000.00 Estimated annual expenditure: $95,000.00 1306 Allendale Rd, 100 N. Andrews Avenue, Room 619 West Palm Beach FL 33405 Fort Lauderdale, FL 33301 Contact: Jeff Rockhill Contact: Stefan Mohammed 0: 561-804-4749 Phone: 954-828-5351 •C: 561-323-3205 Fax: 954-828-5576 jrockhilk wob.orq SMohammed(�fortlauderdale.aov 2 DocuSign Envelope ID.B5CDF181 2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC SOUTHERN ZONE TOWN OF DAVIE Estimate annual expenditure: $15,000.00 6951 Orange Drive Davie, FL 33314 Contact: Jenna Albers Phone: (954) 797-1131 Fax: (954) 797-1049 ialberst davie-fl aov CITY OF HALLANDALE BEACH Estimated annual expenditure: $10,000.00 630 NW 2nd Street Hallandale Beach, FL 33309 Contact: Andrea Lues Phone: (954) 457-1332 Fax: (954)457-1342 alues(dtcohb.orq CITY OF WESTON Estimated annual expenditure: $5,000.00 2599 S. Post Road Weston, FL 33310 Contact: Martha Perez-Garviso Phone: (954) 385-2000 Fax: (954) 385-2610 mperezgarvisowestonfl.orq CITY OF NORTH MIAMI BEACH CITY OF AVENTURA Estimated annual expenditure: $10,000.00 Estimated annual expenditure: $5,000.00 17011 NE 19`h Avenue 19200 W Country Club Drive North Miami Beach, FL 33162 Aventura, FL 33180 Contact: Eugene Baer Contact: Indra Sarju Phone: 305-948-2936 Phone: 305-466-8925 Fax: 305-919-1838 Fax: 305-466-8939 Euaene.baer(a�citvnmb.corn sariui(cr�citvofaventura.com 3 DocuSign Envelope ID•B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC 3. Scope of Services a. The services to be performed by the Contractor shall consists of furnishing all labor, parts and material, equipment, tools, supervision, travel, insurances, permits and incidentals necessary to provide full repair service, including installations, inspections, adjustments, test, and repairs to keep the overhead roll-up doors and grills, and hydraulic bi-fold doors in continuous useand efficiency for the intended purpose. b. The Successful Offeror shall have an established service shop in Broward County, Palm Beach County or Dade County for a minimum period of three (3) years specializing in selling and repairing of overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors. c. The Contractor shall provide all labor, parts and material, equipment and tools required for therepair of manual and electric powered overhead coiling, roll-up doors and grills, and hydraulic bi-fold doors at the locations specified in the bid documents. i. All work performed shall return mechanical equipment to original equipment specifications and performance. Contractor shall have the experience and capability for repairing all manufacturer types and sizes of doors listed in this Invitation to Bid. ii. All equipment shall be serviced in a manner, which meets or exceeds the requirements of the original manufacturer and their specifications. iii. The Contractor shall provide replacement parts as required during the term of the contract. Only Original Equipment Manufacturer (OEM) parts shall be utilized unless authorized by the Contract Administrator or his/her designee. iv. Work shall be accomplished during normal business hours Monday through Friday(8:00 a.m. to 5:00 p.m.) unless otherwise scheduled by the Contract Administrator or his/her designee. Work hours may continue past a normal eight (8) hour work shift if required. Overtime hours shall be from 5:01 p.m. to 7:59 a.m., Monday through Friday and all hours Saturday and Sunday and approved holidays of the trade. Overtime hours shall be approved prior to work being performed by the Contract Administrator or his/her designee. v. Contractor shall have communication capabilities for 24 hours per day/7 days per week.A telephone answering system will not be acceptable. vi. During normal working hours the Contractor must respond on-site within two (2) hours after receiving a call. For emergency service called in after normal working hours, the Contractor shall respond by phone within fifteen (15) minutes and on site within two (2) hours, unless other arrangements are made by the Contract Administrator or his/her designee. vii. The Fire Rescue Department and Police Department require emergency service and repairs 24 hours per day/7 days per week. The continuous uninterrupted and satisfactory operation of the overhead roll-up doors and grills, and hydraulic bi-fold doors is a vital factor in the ability of the Fire Rescue Department and Police Department to respond ina timely manner to their emergency calls. Due to the nature of the emergency services performed by Public Safety Agencies, the Contractor shall provide all Public Safety facilities priority on service calls 24 hours a day/7 days per week. 4 bocuSign Envelope Ib.B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC viii. All repairs shall include diagnosis, removal and replacement of defective electrical and mechanical components, as required. d. The Contractor may be required to submit a written estimate on each job if the cost of repairs exceeds two hundred dollars ($200.00). The written estimate shall be based on the requirements of labor hours for each classification (mechanic, helper), parts and material, etc. for a specific repair job. The written estimate shall be broken down by hours per mechanic and helper and a separate price for parts and materials. The date of completion of the repairs shall be included. Lump sum estimates shall not be accepted. If requested, the Contractor shall include with the written estimate the cost of new equipment versus the repair of the unit. Price quotations shall remain firm for thirty (30) days. The preparation of all price quotations shall be provided at no cost or obligation to the City. e. Contractor shall bill for actual time spent at the job site for servicing and repairing the equipment. The hourly rate per call, whether equipment is repaired/serviced at the site or at the Contractor's shop, shall remain fixed throughout the term of the contract. Payment will be made only for actual work completed and time will be pro-rated as the actual time spent at the job site. All mileage and/or travel time shall be included in the hourly rate. I. The first hour of the service call shall only be charged once per repair i.e. after the initial service call, all subsequent half hours shall be as per the hourly rate specified on the BidSchedule pages even if the Contractor leaves the job site and returns another time to complete the job. Helper charges will only be charged when necessary. Contractor maybe requested to justify the need for a helper. f. Contractor shall stock on the service truck, if possible, all parts necessary to make repairs at the time of first response. In the event repairs cannot be completed at the first service call, the Contractor shall complete the repairs within forty-eight (48) hours after the initial call for repairs. g. When an immediate repair is not possible, the Contractor may be requested to secure the overhead roll-up door or grill, or hydraulic bi-fold door in the closed position or to the greatest extent practical in order to protect the integrity of the facility, its occupants and contents. h. In the event that a repair takes more than three (3) days to complete, the Contractor shall provide a daily progress report to the Contract Administrator or his/her designee. The Contractor shall make status calls to the Contract Administrator or his/her designee on theexpected completion time for each job. I. If the job completion extends beyond twelve (12) days without the approval from the Contract Administrator or his/her designee, the City reserves the right to secure three (3) competitive quotes and award the job to another vendor. j. All new equipment with manufacturer's warranty shall be installed and serviced only by an authorized service representative of the manufacturer for the duration of the warranty period. It shall be the authorized service representative responsibility for obtaining any reimbursements of payment due for performance of repair installation of parts guaranteed under any manufacturer's warranties from the manufacturer. The City will not be billed for any repairs made under the manufacturer's warranty. 5 13ocuSign Envelope ID 85CDF181-2C6A-49CD-AC36.41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC k. Offerors shall provide a fixed percentage discount or mark-up for various parts and new equipment required for repairs and replacement to overhead roll-up doors and grills, and hydraulic bi-fold doors. 4. Preventive Maintenance a. Preventive Maintenance shall be requested by the City and Co-operative Agencies as an option in this bid. Offerors shall provide a total Lump Sum for Exhibit 1 thru Exhibit 24 as listed under Bid Line Items for overhead roll-up doors and grills, and hydraulic bi-fold doors. The City and all the other Co-operative Agencies are under no obligation to select thepreventive maintenance program as part of their contract. Participation will vary from each Co-operative Agency. b. Offerors shall provide pricing for Exhibit 1 thru Exhibit 24 and submit them with their Response Attachments. c. The Successful Offeror(s) shall provide annual, semi-annual and quarterly inspection service/preventive maintenance service calls or as listed in the Bid Line Items, Exhibit 1 thru Exhibit 24. d. Preventive maintenance program shall include preventive and remedial maintenance, notlimited to: i. Adjustments iI. Lubrications iii. Hydraulic fluid and seals iv. Replacement parts v. Verification of proper calibration vi. Performance of an electrical check vii. Mechanical operations are consistent with applicable product specifications e. Contractor shall provide the City with a written report to identify any replaced parts or recommendation for replacement parts after each repair and/or inspection. f. Contractor shall schedule the preventative maintenance with each Co-operative Agency. The schedules will vary with each Co-operative Agency. 5. Quality Control Contractor shall be required to establish a written quality control program to insure requirements of the contract. A list of quality control requirements are as follows: • Record of response performance • Total elapsed time from receipt of call to arrival at the job site. • Number of trips required to complete each repair/installation. • Number of mechanics and/or helpers required to complete each repair. B. Doors Contractor shall replace overhead roll-up doors with 22-gauge galvanized steel doors, and overhead sectional/slot doors with 24-gauge galvanized steel with trusses or the latest code 6 DocuSlgn Envelope ID B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC requirements, and hydraulic bi-fold doors with 24-gauge galvanized steel. Doors shall be electrically operated and furnished with three (3) handheld remote-control units. All overhead roll- up doors and grills, and hydraulic bi-fold doors shall meet the manufacturer's specifications. 7. Installation a. All installations shall also include off-loading all items to interim locations as directed by the Contract Administrator or his/her designee. Items shall be unpacked from all cartons, boxes, etc., assembled, set-in place, prepared and ready for use. Contractor shall remove all trash and debris to the satisfaction of the City. b. Any installation work that requires 120-volt electrical hook-up shall require a City permit and provide the City with proof of subcontractors State of Florida Certified Electrical Contractor License prior to any work. 8. Warranty a. Upon installation, all overhead roll-up doors, overhead sectional/slot doors and grills, and bi- fold doors shall include all parts and materials necessary for its complete operation. All products must comply with specifications in accordance with the National Fire Protection Association (NFPA). All the doors must be guaranteed for the period specified under manufacturer's warranty period. All labor and workmanship for replacement parts and suppliesshall be fully warranted and guaranteed for a minimum of one (1) year from date of completionand acceptance. The contract is required to expressly warrant that all items are new and free from defects warranted for their merchantability and meet the performance specification of the original equipment. b. The Contractor shall address unsatisfactory work within twenty-four (24) hours of notification by the Contract Administrator or his/her designee. 9. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall not exceed $200 per repair without the approval of the City's Contract Administrator or his/her designee. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final, whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 7 DocuSign Envelope ID.BSC Df 181-2C6A-49CD-AC36.4103DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC 10. Service Tickets The Contractor will be required to complete a separate service ticket for each piece serviced. Contractor shall complete the service ticket showing the following information: • Description of problem • Description of service performed • Equipment's Manufacturer, Model Number and Serial Number • Location where service was performed • Parts used, if any • Name of technician who performed the service • Date of service(start and completion time) 11. Service Records The Contractor shall allow the City free and complete access to its records and enable an audit of the performance of contract in this respect. The Contractor will be required to maintain a service history of each and every equipment listed under this contract. (This service will be performed at no additional charge). 12. Authorization to Request Service and Repair A list of City personnel authorized to request service and repair work shall be provided to the Successful Offeror(s) prior to any work, 13. Security a. The awarded Contractor shall be required by several Co-operative Agencies to complete a "CONTRACTOR PASS REQUEST FORM" (Refer to Attachments, Exhibit B), with photo identification of all personnel authorized to be on City property, including but not limited to Fire Rescue Stations, Police Departments, Utility and Water Plants. This form shall be sent to the Successful Offeror(s) with the notification of award letter(s) and shall be returned to the Purchasing Division when completed. b. Personnel additions and/or deletions shall be reported to the City's Contract Administrator or his/her designee within twenty-four (24) hours of the change in writing via fax or e-mail to the Co-op Agency utilizing the security notification form that will be provided to the Successful Offeror(s). c. All personnel shall report to the City's designated representative at each site for check-in upon arrival at any City facility. Photo identification of person, their purpose of visit, and name of contact person at the City facility, shall be required for entry. Contractor shall ensure that only authorized personnel perform the services requested by the City. d. Upon leaving Utility premises, all personnel shall be required to check out with the Security Guard or Operator on duty. e. The awarded Contractor shall be held responsible for complying with these procedures. Some Agencies may require the Contractor to provide preventative maintenance with (48) hours of notification by the Agency. 14. Additions/Deletions/Changes The City and participating Co-operative Agencies reserve the right to add, delete, or change the Overhead Doors, Grills and Hydraulic Bi-Fold Doors requiring service and maintenance in 8 DocuSign Envelope ID'B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC accordance with the terms, conditions and scopeof service contained in this ITB. The Contractor shall provide a credit based on the prices submittedby the Contractor when equipment is deleted. Pricing for additions shall be consistent with theprices contained in the Bid Line Items. 15. Protection of Property a. The Contractor shall at all times guard against damage or loss to City property(includes road, facilities, sewers, signage, utilities, irrigation system, plant material, etc.) and any other persons in or around the work site, and shall be responsible for replacing or repairing any such damage or loss. The Contractor will be required to report any such damages or loss immediately to the Parks Superintendent or his designee or Code Compliance. b. Replacement or repairs shall begin within forty-eight(48) hours of the incident that caused the damage. Failure to restore said damage shall result in a deduction from the Contractors payment for the City's expenses incurred to restore the property to its original condition. c. The Contractor and its subcontractor(s) shall clean, repair or replace any item damaged during the performance of the service to the satisfaction of City at no additional cost. 16, Quality Assurance All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. The Contractor shall be responsible for maintaining the quality of the materials and workmanship on the job throughout the duration of his/her responsibility. 17. Contractor's Personnel a. The Successful Offeror(s) shall provide the City with a list of all personnel (including supervisory personnel) assigned to the contract. The list shall include the names, emergency telephone and cellular phone numbers. The Contractor shall be responsible for keeping this list up to date. b. The City may require the Contractor to remove any employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on City property is not in the best interests of the City. Contactor shall immediately remove any employee engaged in conduct involving drugs,alcohol consumption or use or possession of firearms/weapons on City premises. The City shall not have any duty to implement or enforce such requirements and such obligation shall be the sole responsibility of the Contractor to immediately address upon the City's notification to the Contractors supervisory staff on-site or the managerial point of contact designated to the contract. c. The Contractors personnel performing work on City property shall be in uniforms with the company's name, clean, courteous, sober and competent. The Contractor agrees to be responsible for such personnel. All Contractors' personnel dealing with the public under this contract, shall be identified by name through the use of a nametag or embroidered name on his/her uniform and a photo identification badge. Working without a shirt and proper identification is not permitted and shall be grounds for removal from City property. TheContractor agrees that the owners of the company, or officers if a corporation, shall be held fully responsible,except as otherwise prohibited by law, for acts of their personnel while on duty. 9 DocuSlgn Envelope ID•B5CDF181-2C6A-49CD-AC36-41D3DB837796 City of Deerfield Beach Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors, ITB#22-24-PC d. At least one (1) employee in a supervisory role at the worksite must be able to communicate clearly and fluently in the"English" language. e, All employees shall be competent and highly skilled in their particular job in order to properly perform the work assigned to them. 18. Contractor's Vehicles a. Contractor's vehicles used for the maintenance services shall be clean and presentable, in good working condition, identified with the name of the company and properly licensed. b. Contractor's vehicles will have assigned vehicle ID #'s and display company name and logoso City staff can denote which vehicles were working at which locations during site inspections. 19. Miscellaneous Materials, Equipment, and Parts a. The Contractor will be allowed to invoice for miscellaneous materials and equipment. Miscellaneous materials and equipment are defined as materials or equipment that are already owned by the Contractor and are incidentally used to complete the repairs or installation. The cost of miscellaneous materials and parts shall never exceed $200 per repair. Miscellaneous materials and equipment are not intended to be abused by the contractor; therefore, it will require the approval of the Contract Administrator or his/her designee. A decision by the Contract Administrator or his/her designee pertaining to invoicing of miscellaneous materials and equipment is final,whether it is in favor or against the Contractor. No back up will be required for the invoicing of miscellaneous materials or equipment; however, the Contractor will be required to list such miscellaneous items on the invoice, already owned by his company, and used for invoiced repairs or installation. b. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. c. The contractor will be allowed to invoice for miscellaneous parts used to complete installation and/or repairs. For all other manufacturer's not listed in Lot 1 of Exhibit A, the Bidders shall provide a fixed percentage discount or mark-up on manufacturer's suggested list price. This discount or mark-up shall be applied to all parts among all manufacturer's available from the Contractor and not specifically listed on this bid. 10 Docusign Envelope ID:27F 11040-C706-442A-9985-3B 12BF6B693A CONTRACT RENEWAL THIS CONTRACT RENEWAL is entered into by and between the CITY OF DEERFIELD BEACH (CITY), a municipal corporation and DOOR SYSTEMS OF SOUTH FLORIDA, INC., (CONTRACTOR), as follows WITNESSETH: WHEREAS, the CITY and CONTRACTOR entered into an agreement for Purchase and Installation, Service and Repair of Overhead Roll-up Doors and Grills, and Hydraulic Bi-Fold Doors (the "SERVICES") pursuant to Invitation to Bid ("ITB") #22-24-PC (the ("CONTRACT"); and WHEREAS, the initial CONTRACT term is two (2) years, beginning September 18, 2022 and expiring September 17, 2024; and WHEREAS, the terms and conditions of the CONTRACT provide three (3) additional one (1) year renewal options; and WHEREAS, the CITY is exercising the right to extend the contract for the first (1St) of three (3) renewal periods; and WHEREAS, renewal of the CONTRACT is in the best interest of the City; NOW THEREFORE, be it agreed by and between the parties as follows: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The contract renewal term shall begin on September 18, 2024 and will expire on September 17, 2025, (There are two (2) one (1) year renewal options remaining) unless otherwise terminated pursuant to the terms of the original CONTRACT. Section 3. All terms, conditions, and specifications of the original CONTRACT shall remain the same. IN WITNESS WHEREOF the parties have caused these presents to be executed. CITY OF DEERFIELD BEACH, a municipal corporation of the State of Florida ATTEST: i.- DocuSigned by: :fill:by: qt r AtMAk ,alor B Ra ucu_ y• o+ ++n HEA`fFIt MONTEMAYOR, CITY CLERK DAVID SANTUCCI, CITY MANAGER APPROVED AS TO FORM & LEGAL Date: 8/22/2024 SUFFICIENCY FOR THE USE OF AND RELIANCE BY THE CITY OF DEERFIELD BEACH, FLORIDA, ONLY. rSigned by: Q Sor&L. bcnno1a7oton4C. ANTHONY C. SOROKA, CITY ATTORNEY 1 Docusign Envelope ID'. 27F11040-C706-442A-9985-3B12BF6B693A CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW. CONTRACTOR ATTEST: Door Systems of south Florida (Name of Corporation) DocuSigned by: rs:::::::77, . Guitt,s 66Ar ""1,�_. By (Witness) (Signature) Blair Novy president (Corporate Seal, if applicable) (Type Name/Title Signed Above) bnovy@doorsystemssfl .com Email: 8/21/2024 Date: 2 Docusign Envelope ID:27F11040-C706-442A-9985-3B12BF6B693A (1(44011104-•?;) Deerfield Beach Florida E-VERI[V COMPLIANCE VERIFICATION 1:0R\1 Solicitation No: f V3 J d - a Lit - 1`'C Solicitation Title PLer the.,s4 (�a�j,�,Q( .-., SCl/'t/►(�C hoo, V O l'ectAK ' I Company/Firm: ✓ C\01 M.4 V.3 S �n F'� - ("Contractor") Contractor and any sub-contractors shall comply with Section 448 095, Fla Stat, "Employment Eligibility," including registration and use of the E-Verify system to verify the work authorization status of employees Failure to comply with Section 448.095, Fla. Stat. shall result in termination of the resulting Contract/Purchase Order, if awarded Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination If the contract is terminated for a violation of the statute by the Contractor,the Contractor may not be awarded a public contract for a period of 1 year after the date of termination Contractor acknowledges and agrees to utilize the U S Department of Homeland Security's E-Verify System to verify the employment eligibility of. (a) All persons employed by Contractor to perform duties within Florida during the term of the contract:and (b) All persons (including SUBCONTRACTORs/SUBVENDORs) assigned by Contractor to perform work pursuant to the contract with the City The Contractor acknowledges and agrees that use of the U S Department of Homeland Security's E-Ver fy System during the term of the contract/agreement is a condition of the contract with the City of Deerfield Beach By executing this form, I, 1•101\11 , being authorized by and on behalf of, Contractor, verify Contractor's compliance with Sec 48 095. FI at I hereby declare under penalty of perjury that the foregoing is true and correct Authorized Signature: Date: S('t4t(Z • • Print Name: Oki Nom,- Title: KJf t3 ic(,L✓1- I SWORN TO AND SUBSCRIBED Before me this day of Yl`'t.Iu1"r , 202 by (2 v lw'�"- (Affiant), who >c, is personally known to me or _ has produced identification_ My commission expires Commission No :p tp JOELNOVY (Signature of (lptai dblic-State of Florida) �'• `*a MYCOMMISSION b HH 224519 ! V EXPIRES:February 6.2026CI i f1 (Print,Type,or Stamp Commissioned Name of Notary Public) 12/4/2020 �,_ • •; •- Docusign Envelope ID:27F11040-C706-442A-9985-3B12BF6B693A Affidavit Attesting to Noncoercive Conduct for Labor or Services b�X f s-r `�� ,Ji, 4 1'k I " 1 (Vendor Bidder name: � Vendor FEIN: y CP' `1 jt., t4 I •1 Address: `7� N S City: brvy4YQ rd-fGU State: Zip: 330 ll a Phone number:��1� 'S � Ivu� Email Address: PI 5 a .r1 ST 11-1J S Fi-f 44, A As a nongovernmental entity executing,renewing,or extending a contract with a government entity, Vendor is required to provide an affidavit under penalty of perjury attesting that Vendor does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Section 787.06(2)(a),coercion means: 1. Using or threating to use physical force against any person; 2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threating to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03 to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of Vendor, I certify that Vendor does not use coercion for labor or services in accordance with Section 787.06. Written Declaration Under penalties of perry, I declare th- ave read the foregoing Affidavit and that the facts stated in it at r . By: Autho zed Signatu • Printed Name and Tit c914,Y NU1 Date: City of Deerfield Beach Pimienta, Pablo From: Eddyson Etienne <eetienne@deerfield-beach.com> Sent: Thursday, January 29, 2026 8:51 AM To: Pimienta, Pablo Cc: Jacqueline SilveraBrown Subject: RE: pricing list - contract 22-24-PC city of deerfield bch Attachments: Overhead Doors Co-op Contract Documents.pdf This Message Is From an External Sender This message came from outside your organization. Hello, This was advertised as a cooperative contract, and as a cooperative member, you may participate.The requested attachment is included. Regards, E L E d k A ' ' N GI EDDYSON ETIENNE, NIGP-CPPB ISO Senior Buyer Procurement&Contract Administration Division 954.250.4039 954.952.9315 YE ARS •0 401 SW 4th Street, Deerfield Beach FL 33441 DEERFIELD BEACH www.dfb.city . eetienne(deerfieldbeachfl.gov f © O 100 Years of Community From: Pimienta, Pablo<PimientaP@bbfl.us> Sent:Thursday,January 29, 2026 8:19 AM To: Procurement<Procurement@deerfield-beach.com>; Purchasing<Purchasing@deerfield-beach.com> Subject: pricing list- contract 22-24-PC city of deerfield bch 1 Good morning, The city of Boynton Beach is currently wanting to piggyback on the subject contract for a mutual vendor, Door Systems of So Florida, see attached. We are looking for a copy of the price list for this contract, if a copy can be emailed to me. Thank you Pablo Pimienta Accounting Technician I Public Works, Administration Mailing Address: P.O. Box 310 I Boynton Beach, Florida 33425 Physical Address: 100 E. Ocean Ave. I Boynton Beach, Florida 33435 `, 561-742-6594 0 PimientaP@bbfl.us I ® boynton-beach.org/ 0 II 1.6 n Open Data Please be advised that Florida has a broad public records law, and all correspondence to me via email may be subject to disclosure. Under Florida law,email addresses are public records.Therefore,your email communication and your email address may be subject to public disclosure 2 2/11/26, 3:01 PM Detail by Entity Name DIVISION OF CORPORATIONS ! SDI lON of .o 5;),7 ; ri Ji�_ f 1C)'g �i� rel cirlal Starr Lr Floral web.the Department of State I Division of Corporations / Search Records / Search by Entity Name I Detail by Entity Name Florida Profit Corporation DOOR SYSTEMS OF SOUTH FLORIDA, INC. Filing jllfQrmatiQn Document Number P94000013639 FEI/EIN Number 65-0466725 Date Filed 02/16/1994 State FL Status ACTIVE Last Event NAME CHANGE AMENDMENT Event Date Filed 07/13/2000 Event Effective Date NONE r' cipai Address 1300 N.W. 15TH AVENUE POMPANO BEACH, FL 33069 Changed: 04/06/2009 Railing Address 1300 N.W. 15TH AVENUE POMPANO BEACH, FL 33069 Changed: 01/14/2011 Registered Agent Name&Address Novy, Blair 4678 Avalon St Boca Raton, FL 33428 Name Changed: 02/26/2024 Address Changed: 02/26/2024 Officer/Director Detail Name &Address Title P https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=DOORSY... 1/3 2/11/26,3:01 PM Detail by Entity Name NOW, BLAIR 4678 Avalon Street BOCA RATON, FL 33428 Title VP Rice, Erin 11797 Island Lakes Lane Boca Raton, FL 33428 Annual Reports Report Year Filed Date 2023 01/31/2023 2024 02/26/2024 2025 02/19/2025 Document.lmages 02/19/2025-AN.MAL RF-PORT View image in PDF format J 02/26/2024-ANNUAL REPORT View image in PDF format 1 01/31/2023-ANNUAL SPORT View image in PDF format 04/07/2022-ANNUAL REPORT View image in PDF format J 02102/2021-ANNUALREPOIll View image in PDF format J 01/20/2020-ANNUAL REPORT View image in PDF format 02/08/2019_:_-_4NNUALR€PQRT View image in PDF format J 01/15/2018-ANNUAL REPORT View image in PDF format I 04/08/2017-ANNPORT View image in PDF format J Q3/29/2016-ANNUAL REPORT View Image In PDF format 02/09/2015-ANNUAL REPORT View image In PDF format l 0/22/2114_=_Z- NNUAL REPORT View image In PDF format I 02(21/2013-ANNUAL REPORT View image in PDF format J 01/12/2012-ANNI IAL REPORT View image in PDF format 01/14/2011-ANNUAL REPORT View image in PDF format 02/1112010-ANNUAL REPORT View image in PDF format 1 04/08/2009-ANNUAL REPORT View Image in PDF format j 05/02/2008-ANNUAL REPORT View Image in PDF format 02/08/2007-ANNUAL REPORT View Image in PDF format JII 03/47/2005-ANNUAL REPORT View image In PDF format 01/11/2005-ANNUAL REPQRI View image In PDF format 03/17/2004-ANNUAL REPORT View Image in PDF format 02/03/2003-ANNUAL REPORT View image in PDF format 01/25/2002-ANNUAL REPORT View image in PDF format 01/30/2001-ANNUAL REPORT View image in PDF format 07!13/2004-,appy Change View Image in PDF format 07/03/2000--REINSTATEMENT View image in PDF format https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder-DOORSY.. 2/3 2/11/26,3:01 PM Detail by Entity Name 05/11/1998—ANNUAL REPORT View image In PDF format 02/27/1997—ANNUAL REPORT View image In PDF format Florida Department of State,Division of Corporations https://sea rch.sunbiz.org/Inquiry/CorporationSea rch/SearchResultDetaillinq uirytype=EntityName&directionType=ln ilial&searchNameOrder=DOO RSY... 3/3