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R26-086 RESOLUTION NO. R26-086 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF 2 BOYNTON BEACH, FLORIDA, APPROVING A PIGGYBACK 3 AGREEMENT BETWEEN THE CITY AND HOME DEPOT U.S.A., 4 INC., FOR MAINTENANCE, REPAIR, AND OPERATING (MRO) 5 SUPPUES AND INDUSTRIAL SUPPUES IN A RETAIL AND 6 WHOLESALE ENVIRONMENT, AND RELATED PRODUCTS AND 7 SERVICES IN AN ANNUAL AMOUNT NOT TO EXCEED $140,000 8 PER YEAR; AND FOR ALL OTHER PURPOSES. 9 10 WHEREAS, on August 4, 2016, the Maricopa County, AZ ("Lead Public Agency") on behalf 11 of itself and all states, local governments, school districts, and higher education institutions in the 12 United States of America and other government agencies and nonprofit organizations 13 ("Participating Public Agencies") issued Request for Proposal ("RFP") 16154-RFP,as the Lead Public 14 Agency, which partnered with U.S. Communities Government Purchasing Alliance to establish a 15 Master Agreement for a complete line of Maintenance, Repair, and Operating (MRO) Supplies and 16 Industrial Supplies in a Retail and Wholesale environment: and Related Products and Services 17 ("Products and Services") for which they received five (5) responses; and 18 WHEREAS, the Maricopa County, AZ, and U.S. Communities Government Purchasing 19 Alliance found Home Depot U.S.A.,Inc. ("Vendor")to be the lowest responsive, responsible bidder, 20 and awarded it a five-year(5)contract commencing February 1, 2017,through December 31, 2021, 21 with an option to extend up to a maximum of five (5) additional years, through December 31, 22 2026; and 23 WHEREAS, the City of Boynton Beach is a member of OMNIA Partners (Member ID 24 4002822); and 25 WHEREAS, U.S. Communities is a wholly owned subsidiary of OMNIA Partners, d/b/a 26 Omnia Partners, Public Sector instituted a cooperative purchasing program under which member 27 Participating Agencies may reciprocally utilize competitively solicited Master Agreements 28 awarded by the Principal Procurement Agency; and 29 WHEREAS, the City desires to obtain the Goods and/or Services from Vendor; and 30 WHEREAS, the Purchasing Policy Section X Alternatives to Formal Sealed Bids, provides 31 authority for the City to acquire or contract for goods/services without utilizing a sealed 32 competitive method or the written quotations method, where the desired services are the subject RESOLUTION NO. R26-086 33 of an agreement that utilizes another government entity's contract, provided that the contract 34 was awarded based strictly on competitive bidding; and 35 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 36 best interests of the City's citizens and residents to approve a Piggyback Agreement between the 37 City and Home Depot U.S.A., Inc., for Maintenance, Repair, and Operating (MRO) Supplies and 38 Industrial Supplies in a Retail and Wholesale environment, and Related Products and Services in 39 an annual amount not to exceed $140,000 per year. 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 42 BEACH, FLORIDA, THAT: 43 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 44 being true and correct and are hereby made a specific part of this Resolution upon adoption. 45 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 46 approve a Piggyback Agreement between the City and Home Depot U.S.A., Inc., for Maintenance, 47 Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale 48 environment, and Related Products and Services in an annual amount not to exceed $140,000 per 49 year (the "Agreement"), in form and substance similar to that attached as Exhibit A. 50 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby 51 authorizes the Mayor to execute the Agreement. The Mayor is further authorized to execute any 52 ancillary documents required under the Agreement or necessary to accomplish the purposes of 53 the Agreement, including any term extensions as provided in the Agreement, provided such 54 documents do not modify the financial terms or material terms. 55 SECTION 4. The City Clerk shall retain the fully executed Agreement as a public record 56 of the City. A copy of the fully executed Agreement shall be provided to Michael Dauta to forward 57 to the Vendor. 58 SECTION 5. This Resolution shall take effect in accordance with the law. 59 60 [SIGNATURES ON THE FOLLOWING PAGE] RESOLUTION NO. R26-086 61 PASSED AND ADOPTED this 19 day of (l"Zarc 2026. 62 CITY OF BOYNTON BEACH, FLORIDA 63 YES NO 64 Mayor— Rebecca Shelton ✓ 65 66 Vice-Mayor—Thomas Turkin ✓ 67 68 Commissioner—Angela Cruz ✓ 69 70 Commissioner— Mack McCray ✓ 71 72 Commissioner—Aimee Kelley 73 74 VOTE 5=0 75 ATTEST: 76 77 Q/12 j0(P ir 4470:1_, 01•&„(2-- 78 Tammy Stan/one, CMC ebecca Shelton 79 Interim City Clerk Mayor 8810 . O gOYNr�N,� APPROVED AS TO FORM: � pRPOR T 1 82 (Corporate Seal) ; ;• c F•.F` 83 SEAL '_,, INCORPORATED ��c 84 1920 85 H Shawna G. Lamb 11 •••• 86 t‘‘��ORICP tr City Attorney Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND HOME DEPOT U.S.A., INC. This Piggyback Agreement is made as of this It day of Mau , 2026, by and between Home Depot U.S.A., Inc., a Delaware Corporation registered to transact business in the State of Florida, with a principal address of PO Box 193176, Columbus, OH 43218, hereinafter referred to as"Vendor,"and the City of Boynton Beach,a municipal corporation organized and existing under the laws of Florida, with a business address of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter referred to as "City." RECITALS WHEREAS, on August 4, 2016, the Maricopa County, AZ ("Lead Public Agency") on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America and other government agencies and nonprofit organizations ("Participating Public Agencies") issued " Request for Proposal" (RFP) 16154-RFP, as the Lead Public Agency, which partnered with U.S. Communities Government Purchasing Alliance to establish a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment: and Related Products and Services ("Products and Services") for which they received five (5)responses; and WHEREAS, the Maricopa County, AZ and U.S. Communities Government Purchasing Alliance found Home Depot U.S.A., Inc. to be the lowest responsive, responsible bidder, and awarded it a five-year (5) contract commencing February 1, 2017, through December 31, 2021, with an option to extend up to a maximum of five(5) additional years,through December 31,2026; and WHEREAS, the City of Boynton Beach is a member of OMNIA Partners (Member ID 4002822); and WHEREAS, U.S. Communities is a wholly-owned subsidiary of OMNIA Partners, dba Omnia Partners, Public Sector instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Master Agreements awarded by the Principal Procurement Agency, a copy of the Master Agreement is attached hereto as Exhibit A; and WHEREAS, the City desires to obtain the Good and/or Services from Vendor; and WHEREAS,the City's Purchasing Policy Section X—Alternatives to Formal Sealed Bids, provides authority for the City to acquire or contract for goods/services without utilizing a sealed Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 1 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 competitive method or the written quotations method where the desired services are the subject of an agreement that utilizes another government entity's contract, provided that the contract was awarded based strictly on competitive bidding; and WHEREAS, the City and Vendor have agreed to allow the City to piggyback the Master Agreement, a copy of which is attached as Exhibit A. NOW,THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT 1. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. 2. TERM: The term of this Agreement commences on ►skc,%.A l q , 2026, and will remain in effect until December 31, 2026 (collectively the "Term"). The initial term and any subsequent renewals of this Agreement are subject to the renewal or extension of the Master Agreement. The Mayor is authorized to execute amendments to renew the Agreement on behalf of the City. 3. CONTRACT TERMS: The Vendor agrees to provide Goods and/or Services to the City, on an as-needed basis as requested by the City through purchase orders, on the same terms and in the same manner outlined in the Master Agreement, except as otherwise provided herein. The City has no obligation to purchase any minimum quantity of Goods. All recitals, representations, and warranties of Vendor made by Vendor in the Master Agreement are restated as if set forth fully herein, made for the benefit of the City, and incorporated herein, except that all references to the "Maricopa County, AZ, U.S. Communities Government Purchasing Alliance, and OMNIA Partners" are hereby replaced with the "City of Boynton Beach." Vendor represents and warrants that all Good delivered shall conform to the specifications, descriptions, and quality standards set forth in the Master Agreement. Vendor warrants all Goods provided under this Agreement on the same terms and in the same manner set forth in the Master Agreement Failure to correct deficiencies within a reasonable time, as determined by the City, shall constitute a material breach of this Agreement. The City shall compensate Vendor pursuant to the rates outlined in the Master Agreement in an annual amount not to exceed ONE HUNDRED FORTY THOUSAND DOLLARS ($140,000.00)per year. 4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt requested, or customarily used overnight transmission with proof of delivery, sent to: City: Daniel Dugger, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33425 Telephone: (561) 742-6010/Facsimile: (561) 742-6090 Copy: Shawna G. Lamb, City Attorney City of Boynton Beach Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 2 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 P.O. Box 310 Boynton Beach, Florida 33425 Telephone: (561) 742-6010/Facsimile: (561) 742-6090 Vendor Contact: Natalie Lewis, Sr. Manager Pro Compliance Home Depot U.S.A., Inc. PROX Remittance. P.O. Box 70293 Philadelphia, PA 19176-0293 Telephone: (866) 589-0690 Email: natalie lewis@homedenot.com 5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be mailed to: Boynton Beach Finance Department Attn: Accounts Payable P.O. Box 310 Boynton Beach, FL 33425 Invoices shall show the nature of the service and dates(s) of service. Invoices based on hourly rates shall show the actual hours worked,the person performing services, the nature of the service, the hourly rate, and the dates(s) of service. Invoices may be submitted no more frequently than monthly. However, Vendor will endeavor to ensure that all services rendered before September 30th of any given year are invoiced by September 30th of that year. Vendor shall provide a W-9 with the first invoice. The fee shall be paid based on receipt of a proper invoice in accordance with the invoice schedule indicated above. Payment will be made within 30 days of receipt of a proper invoice in accordance with the Local Government Prompt Payment Act, Section 218.70, et al., Florida Statutes. No payment made under this Agreement shall be conclusive evidence of the performance of this Agreement by Vendor, either wholly or in part, and no payment shall be construed to be an acceptance of or to relieve Vendor of liability for the defective, faulty, or incomplete rendition of the services. 6. TAX EXEMPT: Prices applicable to the City do not include applicable state and local sales, use, and related taxes. The City is exempt from state and local sales and use taxes and shall not be invoiced for them. Upon request, the City will provide the Vendor with proof of tax-exempt status. 7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein shall be considered nor construed to waive City's rights and immunities under the common law or section 768.28, Florida Statutes, as may be amended. 8. ATTORNEY'S FEES: If either Party brings suit for enforcement of the Agreement, each Party shall bear its own attorney's fees and court costs. Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 3 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 9. PUBLIC RECORDS: The City is a public agency subject to Chapter 119, Florida Statutes. The Vendor shall comply with Florida's Public Records Law. Specifically, the Vendor shall: A. Keep and maintain public records required by the City to perform the service; B. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Vendor shall destroy all copies of such confidential and exempt records remaining in its possession once the Vendor transfers the records in its possession to the City; and D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the City, all public records in Vendor's possession. All records stored electronically by Vendor must be provided to the City,upon request from the City's custodian of public records, in a format compatible with the City's information technology systems. E. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: CITY CLERK'S OFFICE 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CitvClerkabbfl.us 10. DISCRIMINATORY VENDOR AND SCRUTINIZED COMPANIES LISTS; COUNTRIES OF CONCERN. Vendor represents that it has not been placed on the "discriminatory vendor list"as provided in Section 287.134, Florida Statutes, and that it is not a"scrutinized company"under Sections 215.473 or 215.4725, Florida Statutes. Vendor represents and certifies that it is not, and for the duration of the Term,will not be, ineligible to contract with City on any of the grounds stated in Section 287.135, Florida Statutes. Vendor represents that it is and will remain in compliance with Section 286.101, Florida Statutes, for the duration of the Term. 11. E-VERIFY. Vendor shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including registering and using the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of this Agreement. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the termination date. Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 4 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 If this Agreement is terminated for Vendor's violation of the statute, Vendor may not be awarded a public contract for one (1) year after the termination date. 12. ENTITIES OF FOREIGN CONCERN. The provisions of this section apply only if Vendor or any subcontractor will have access to an individual's personal identifying information under this Agreement.Vendor represents and certifies: (i)Vendor is not owned by the government of a foreign country of concern; (ii)the government of a foreign country of concern does not have a controlling interest in Vendor; and(iii)Vendor is not organized under the laws of and does not have its principal place of business in, a foreign country of concern. On or before the effective date of this Agreement, Vendor and any subcontractor that will have access to personal identifying information shall submit to City executed affidavit(s) under penalty of perjury, in a form approved by City, attesting that the entity does not meet any of the criteria in Section 287.138(2), Florida Statutes. Compliance with the requirements of this section is included in the requirements for a proper invoice, as outlined in Section 6. Terms used in this section that are not otherwise defined in this Agreement shall have the meanings ascribed to such terms in Section 287.138, Florida Statutes. 13. ANTI-HUMAN TRAFFICKING. On or before the effective date of this Agreement, Vendor shall provide City with an affidavit attesting that the Vendor does not use coercion for labor or services, in accordance with Section 787.06(13), Florida Statutes. 14. PUBLIC ENTITY CRIME ACT. Vendor represents that it is familiar with the requirements and prohibitions under the Public Entity Crime Act, Section 287.133, Florida Statutes, and that its entry into this Agreement will not violate that Act. Vendor further represents that there has been no determination that it committed a"public entity crime" as defined by Section 287.133, Florida Statutes, and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether Vendor has been placed on the convicted vendor list. 15. DISPUTES: Any disputes that arise between the parties regarding the performance of this Agreement that cannot be resolved through negotiations shall be submitted to a court of competent jurisdiction exclusively in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 16. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by both parties. This Agreement may be signed by the parties in counterparts, which together shall constitute one and the same agreement among the parties. A facsimile signature shall constitute an original signature for all purposes. Each person signing this Agreement on behalf of either Party individually warrants that he or she has full legal power to execute the Agreement on behalf of the Party for whom he or she is signing and to bind and obligate such Party concerning all provisions contained in this Agreement. 17. TERMINATION FOR CONVENIENCE: This Agreement may be terminated by the City for convenience upon fourteen(14) calendar days of written notice by the terminating party to the other party for such termination, in which event the Vendor shall be paid its compensation for services performed to the termination date, including services reasonably related to termination. If the Vendor abandons the Agreement or causes it to be terminated, the Vendor shall indemnify the City against loss pertaining to this termination. Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 5 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 18. TERMINATION FOR CAUSE: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause should Vendor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure continues for thirty (30) calendar days after receipt by Vendor of written notice of such neglect or failure. 19. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected and appointed officers, agents, assigns and employees, consultants, separate vendors, any of their subcontractors,or sub-subcontractors, from and against claims,demands, or causes of action whatsoever, and the resulting losses, damages, costs, and expenses, including but not limited to attorneys' fees, including paralegal expenses, liabilities, damages, orders, judgments,or decrees, sustained by the City,but only to the extent caused by(A)Vendor's negligent performance or breach of Agreement, (B) negligent acts or omissions, recklessness, or intentional wrongful conduct by Vendor's, its agents, employees, subcontractors, participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance as required under this Agreement. Vendor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. The obligations of this section shall survive indefinitely regardless of termination of the Agreement. 20. INSURANCE: At the time of execution of this Agreement, the Vendor shall provide the City with a copy of its Certificate of Insurance reflecting the insurance coverage required by the Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach and its officers, employees, and agents as additional insured. 21. BONDING: If required by applicable Florida law, Vendor shall furnish performance and/or payment bonds as required by Florida Statutes, regardless of whether such bonding was required under the Master Agreement. Vendor shall provide proof of bonding to the City prior to commencement of Services if bonding is required by law for the type of services being provided under this Agreement. 22. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to which it is applicable, City shall not be liable or responsible to Vendor beyond the amount remaining due to Vendor under the Agreement,regardless of whether said liability be based in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for punitive or exemplary damages or lost profits or consequential damages. 23. INDEPENDENT CONTRACTOR: The Agreement does not create an employee/employer relationship between the Parties. The Parties intend that Vendor is an independent contractor pursuant to the Agreement and shall not be considered the City's employee for any purpose. 24. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times material to the Agreement, Vendor shall perform its obligations in compliance with all applicable federal, state, and local laws, rules, and regulations, including section 501.171, Florida Statutes. Non-compliance may constitute a material breach of the Agreement. Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 6 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7819-8FD7-827D-1808E89F5551 25. CONFIDENTIAL INFORMATION; GENERATIVE ARTIFICIAL INTELLIGENCE; AND DATA SECURITY. A. Confidential Information and Generative Artificial Intelligence. Unless expressly authorized in this Agreement, or in writing in advance by the City, Vendor is strictly prohibited from disclosing, uploading, or otherwise making available to third parties, directly or indirectly, including but not limited to through utilization of generative artificial intelligence tools,any exempt,confidential, sensitive security, or personal information of the City. Vendor must ensure that any use of generative artificial intelligence tools by Vendor or its subcontractors does not involve the disclosure of exempt, confidential, sensitive security, or personal information, including, without limitation, for large language model learning or training. Vendor must implement and maintain appropriate technological and operational safeguards to ensure compliance with the obligations of this section. B. Data Security; Cvbersecuritv Requirements. Vendor shall implement and maintain administrative,technical, and physical safeguards that comply with industry best practices and all applicable laws to protect City data from unauthorized access, disclosure, alteration, and destruction. Vendor shall notify the City in writing within 24 hours of discovering any actual or suspected security incident, breach, or unauthorized access involving City data. Vendor shall cooperate fully with the City in investigating, mitigating, and remediating the incident at Vendor's sole cost. Vendor shall ensure that all subconsultants comply with the requirements of this section. 26. ASSIGNMENT: If this Agreement and any interests granted herein shall be assigned, transferred, or otherwise encumbered under any circumstances by Vendor, Vendor must gain prior written consent from City thirty (30) business days before such transfer. For purposes of this Agreement, any change of ownership of Vendor shall constitute an assignment that requires the City's approval. Notwithstanding the foregoing, Vendor may, without City's consent, assign this Agreement in whole or in part as part of a corporate reorganization, consolidation,merger, or sale of substantially all of its assets related to this Agreement. Vendor shall provide City with written notice of any such corporate reorganization, consolidation, merger, or sale of substantially all of its assets related to this Agreement within thirty (30) calendar days of such event. 27. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. Early termination by the City due to loss of funding shall obligate the Vendor to refund any prepaid fees. 28. ENTIRE AGREEMENT. The Agreement, including the Master Agreement, sets forth the entire Agreement between the City and the Vendor concerning the subject matter of this Agreement. This Agreement supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the parties. This Agreement may not be modified except by the parties' mutual agreement set forth in writing and signed by Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 7 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 the parties. 29. SEVERABILITY. If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected thereby and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. Signature Page to follow Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 8 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 IN WITNESS WHEREOF,the Parties hereto have executed this Agreement on the day and year last set forth below. CITY OF BOYNTON BEACH: HOME DEPOT U.S.A., INC. ,—Signed by: ,a� , Gvto '0— By: •-6Za6°81 Print Name: Rebecca Shelton (Signature) Title: Mayor Gregg Argall Date: 5/MP Print Name of Authorized Official Sr. Director, National Accounts Title: .otporga Approv as to Form: i �,oaro,4� t�/ SEAL Shawna G. Lamb, City Attorney otez&*M (Corporate Seal) ATTEST: Attest/Authenticated: DocuSigned by: �ailn �.•-Ar. A n T Hae.4400% Tammy Stanzi ne'l5epu Ci• Clerk (Signature), Witness .....N T N`� GO� RATF Toni Hutcheson SEAL �:_' • Print Name INCORPORATED; Manager, Legal-International, Supply Chain&Regi . 1920 I •..• ‘`. FCORIOP Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 9 CONFIDENTIAL Docusign Envelope ID:3CB2FF42-7B19-8FD7-827D-1808E89F5551 EXHIBIT A MASTER AGREEMENT BETWEEN U.S. COMMUNITIES (OMNIA PARTNERS) AND HOME DEPOT U.S.A., INC. CONTRACT# 16154-RFP HTTPS://WWW.OMNIAPARTN ERS.COM/PUBLICSECTOR/CONTRACTS/SUPPLIER- CONTRACTS/HOME-DEPOT Home Depot U.S.A.,Inc.—Piggyback Agreement 26-046PB 10 CONFIDENTIAL SERIAL 16154 RFP MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES (U.S.Communities)Contract-Home Depot U.S.A.,Inc. DATE OF LAST REVISION:November 21,2019 CONTRACT END DATE:December 31,2026 CONTRACT PERIOD THROUGH DECEMBER 31,2021 2026 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11,2017(Eff.02/01/17). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Zji. 7 Kevin Tyne, Chiu Procurement Officer Office of Procurement Services SA/mm Attach Copy to: Office of Procurement Services Erick Blue,Facilities Management Beth Cressman,Facilities Management RICO ARIZONA „, ovN1 CONTRACT PURSUANT TO RFP SERIAL 16154-RFP This Contract is entered into this 11th day of January,2017 by and between Maricopa County("County"),a political subdivision of the State of Arizona,and Home Depot U.S.A.,Inc.,a Delaware corporation("Contractor")for the purchase of Maintenance Repair and Operating Supplies and Services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of Five (5) years, beginning on the 1st day of February, 2017 and ending the 31"day of December,X1.2026. 1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, (or at the County's sole discretion, extend the contract on a month-to-month bases for a maximum of six(6)months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty(60)calendar days prior to the expiration of the original contract term, or any additional term thereafter. 1.3 CONTRACT COMPLETION: The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition.The transition includes the transfer of all records,and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law.The provisions of this clause shall survive the expiration or termination of this agreement 2.0 FEE ADJUSTMENTS: 2.1 Any request for a fee or rebate offering adjustment must be submitted sixty(60)days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials not identified in the awarded proposal must be supported by appropriate documentation. If County agrees to the adjusted fee or rebate offering, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the request with the (Consumer Price Index)or by performing a market survey if the offering was awarded on a fixed price basis. 3.0 PAYMENTS: 3.1 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit"A."or Task Order. 3.2 For non-procurement card transactions, Payment shall be made upon the County's receipt of a properly completed invoice. SERIAL 16154-RFP 3.3 INVOICES(NON-PROCUREMENT CARD TRANSACTIONS): 3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s)can be made. Incomplete invoices will not be processed. At a minimum,the invoice must provide access to the following information: • Company name,address and contact • County bill-to name and contact information • Contract Serial Number or • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity(number of days or weeks) • Contract Item number(s) • Description of Purchase(product or services) • Pricing per unit of purchase • Freight(if applicable) • Extended price • Mileage w/rate(if applicable) • Arrival and completion time(if applicable) • Total Amount Due 3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/FinancelVendors.aspx). 3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated fmancial institution for access to those details. 3.3.6 Invoices are required to contain access to the following information: (Maricopa County Facilities Management) • Company name,address and contact • County bill-to name and contact information • Building Name and Building Number • Contract Serial Number or • County purchase order number • Maximo(FMD)service call number • Invoice number and date • Date of service or delivery • Description of Purchase(services performed) • Pricing per unit of purchase • Extended price • Arrival and completion time • Total Amount Due SERIAL 16154-RFP 3.3.7 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.8 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.9 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (httn://www.maricona.gov/Fina ncelVendors.asnx). 3.3.10 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.4 PAYMENT RETENTION:(By Task Order/Project if required) 3.4.1 Ten percent(10%)of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement may be retained by COUNTY until Final Completion of the services if mutually agreed to for a specific project. COUNTY may elect to release specific retention payments based on mutually agreed milestones,but in no case shall retention be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account. 3.4.2 The CONTRACTOR shall have the right,pursuant to Arizona Revised Statues,to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten(10)business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment. 3.5 APPLICABLE TAXES: 3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor's invoices. 3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation. SERIAL 16154-RFP 3.6 TAX: (SERVICES) AT..�.. .4... No tax shall be invoiced or paid against Contractor's labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the cost in the proposal price. 3.7 TAX(COMMODITIES): yy� Tax shall not be invoiced against Contractor's labor. Sales/use tax will be determined by County.Tax will not be used in determining low price. 3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES($AVE): 3.8.1 The County is a member of the$AVE cooperative purchasing group. $AVE includes the State of Arizona,many Phoenix metropolitan area municipalities,and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of$AVE,please so state in your proposal. In the absence of a statement to the contrary,the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS(ICPA's) 3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract 3.10 VOLUNTARY EMPLOYEE DISCOUNTS 3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation. 3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee are a matter between the vendor and the employee. If a discount is offered,the terms will be announced to County employees. 4.0 AVAILABILITY OF FUNDS: 4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds. SERIAL 16154-RFP 4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with,this Contract,County may amend,suspend,decrease,or terminate its obligations under,or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination,provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension,amendment, or termination under this Section,at least ten (10)days in advance. 5.0 DUTIES: 5.1 The Contractor shall perform all duties stated in Exhibit"B",Task Order or as otherwise directed in writing by the Procurement Officer. 6.0 TERMS and CONDITIONS: 6.1 INDEMNIFICATION AND LIMITATION OF LIABILITY: To the fullest extent permitted by law, and to the extent that claims, damages,losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County(as Owner), its agents,representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligence or willful misconduct relating to the performance of this Contract. Contractor's duty to defend, indemnify,and hold harmless the County, its agents,representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage,loss,or expense that is attributable to bodily injury,sickness,disease,death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by gross negligence or willful misconduct in the performance of this Contract,but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable,regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of County. CONTRACTOR WILL NOT BE LIABLE TO COUNTY FOR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, LIQUIDATED, EXEMPLARY, MORAL, OR CONSEQUENTIAL DAMAGES, EXPENSES, COST, PROFITS, LOST SAVINGS OR EARNINGS, LOST OR CORRUPTED DATA,OR OTHER LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT. 6.2 INSURANCE. 6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily SERIAL 16154-RFP completed and formally accepted. Failure to do so may,at the sole discretion of County, constitute a material breach of this Contract. 6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 6.2.6 Notwithstanding anything to the contrary contained herein, CONTRACTOR shall have the right to self-insure part or all of any of the insurance it is required to maintain hereunder in its sole discretion so long as CONTRACTOR maintains a net worth of not less than One Hundred Million ($100,000,000) Dollars. Such net worth shall be documented to COUNTY and COUNTY shall be advised in writing in the event such net worth requirement is not met. In the event that CONTRACTOR elects to self-insure all or any part of any risk that would be insured under the policies and limits described herein,and an event occurs where insurance proceeds would have been available but for the election to self-insure, CONTRACTOR shall make funds available to the same extent that they would have been available had such insurance policy been carried,unless specifically provided to the contrary herein. 6.2.7 The policies required hereunder, except Workers' Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery(subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 6.2.8 Commercial General Liability. Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 6.2.9 Automobile Liability. Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services or use or maintenance of the Premises under this Contract. 6.2.10 Workers'Compensation. Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract;and Employer's Liability insurance of not less than SERIAL 16154-RFP $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor,its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract. 6.2.11 Errors and Omissions(Professional Liability)Insurance. Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR,with limits of no less than$2,000,000 for each claim. 6.2.12 Builder's Risk(Property)Insurance. CONTRACTOR shall purchase and maintain,on a replacement cost basis,Builders'Risk insurance and, if necessary, Commercial Umbrella insurance in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builders' Risk insurance shall be maintained until final payment has been made or until no person or entity other than COUNTY has an insurable interest in the property required to be covered, whichever is earlier. This insurance shall include interests of COUNTY,CONTRACTOR,and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction projects,CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount,unless otherwise required by the Contract documents or amendments thereto. Builders' Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect's service and expenses required as a result of such insured loss and other"soft costs"as required by the Contract.Builders' Risk insurance must provide coverage from the time any covered property comes under CONTRACTOR'S control and/or responsibility, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation.The policy will provide coverage while the covered premises or any part thereof are occupied. Builders' Risk insurance shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations, at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler Machinery insurance policy or the Builders' Risk Insurance policy. 6.2.13 Certificates of Insurance. 6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. Alternatively the County will accept an insurance industry recognized Memorandum of Insurance SERIAL 16154-RFP 6.2.13.2 In the event any insurance policy(ies)required by this contract is(are)written on a"claims made"basis, coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 6.2.13.3 If a policy does expire during the life of the Contract,a renewal certificate must be sent to County fifteen(15)days prior to the expiration date. 6.2.14 Cancellation and Expiration Notice. Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor's insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty(30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within 2 business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 160 South 4th Avenue 320-West Lineeln-meet, Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitation. 6.3 BOND REQUIREMENT:(If required by an individual Project/Task Order) 6.3.1 If requested for an individual Order and concurrently with the submittal of the proposal associated with the Order, the Contractor shall furnish the Contracting Agency the following bonds, which shall become binding upon the award of the contract to the Contractor 6.3.1.1 A Performance Bond equal to the full Contract amount ($ or as specified)conditioned upon the faithful performance of the Order in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Order. 6.3.1.2 A Payment Bond equal to the full contract amount ($ or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Order. 6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed by a judge of the court. 6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state,as by law required,and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall be rated "Best-A" or better as required by the Contracting Agency, as currently listed in the most recent Best Key Rating Guide,published by the A.M.Best Company. 6.4 FORCE MAJEURE 6.4.1 Neither party shall be liable for failure of performance,nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, SERIAL 16154-RFP occurrences,or causes will include Acts of God/Nature(including fire,flood,earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events,that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion,so that other prudent precautions could be contemplated. 6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non-performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion. 6.5 WARRANTY OF SERVICES: 6.5.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 6.5.2 In addition to its other remedies,County may,at the Contractor's expense,require prompt correction of any services failing to meet the Contractor's warranty herein for one year following the performance of those services. Services corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder. 6.5.3 DISCLAIMER OF WARRANTIES FOR PRODUCTS. COUNTY'S SOLE AND EXCLUSIVE WARRANTY FOR PRODUCTS, IF ANY, IS THAT PROVIDED BY THE PRODUCT MANUFACTURER. CONTRACTOR DISCLAIMS ALL EXPRESSED, IMPLIED OR STATUTORY WARRANTIES, WHETHER IMPLIED BY OPERATION OF LAW OR OTHERWISE, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE LANGUAGE OF THIS PARAGRAPH SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT 6.6 INSPECTION OF SERVICES: 6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires. 6.6.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 6.6.3 If prior to completion of an Order any of the services required by that Order do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements,at no cost to the County. When the defects in services cannot be corrected by re-performance,County may: SERIAL 16154-RFP 6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements;and 6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed. 6.6.4 If the Contractor fails to promptly perform the services again as provided in Section 6.6.3 or to take the necessary action to ensure future performance in conformity with Contract requirements,County may: 6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service;or 6.6.4.2 Terminate the Contract for default. 6.7 , doe..a.L..• ean-meet 1H Y uircmc :... :11 z .be pleeed when t «t approved, 6.7.2 County reserves the right :c =o:.! Por_1-.33e Order:---=``=« • Y. • t otic« for-lost-prefitorf ... p • . e : ._ - - y atlmRitt-iftg-a-hid 6.8 BACKGROUND CHECK: Contractors need to be aware that there may be multiple background checks (Sheriff's Office, County Attorney's Office,Courts as well as Maricopa County general government)to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to(but is not limited to)the company and sub-contractors.Employees or others who fail to pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract. 6.9 SUSPENSION OF WORK The Procurement Officer may order the Contractor,in writing,to suspend,delay,or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated,is asserted in writing as soon as practicable after the termination of the suspension, delay,or interruption,but not later than the date of fmal payment under the contract. SERIAL 16154-RFP 6.10 STOP WORK ORDER The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor,and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either- 6.10.1 Cancel the stop-work order;or 6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County,clause of this contract. 6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty(60) calendar days advance notice to the Contractor. 6.12 TERMINATION FOR DEFAULT: The County may,by written notice of default to the Contractor,terminate this contract in whole or in part if the Contractor fails to: 6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension; 6.12.2 Make progress,so as to endanger performance of this contract;or 6.12.3 Perform any of the other provisions of this contract. 6.12.4 The County's right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally,pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. SERIAL 16154-RFP 6.14 CONTRACTOR LICENSE REQUIREMENT: 6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s),if any,the Registrar of Contractors requires for performance of the Contract. 6.15 SUBCONTRACTING: 6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. The County hereby consents to Contractor's subcontracting work to Authorized Service Providers under contract with Contractor. 6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate, as bid in the pricing section,unless the Prime Contractor is willing to absorb any higher rates or the County has approved the increase. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor's invoice must accompany the Prime Contractor's invoice. 6.16 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties.Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 6.17 ADDITIONS/DELETIONS OF SERVICE: 6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. 6.17.2 The County reaervca the right of final approval .... .J ...J..� ... • . • - .. .• •_ _ ef-the-Geonty-wit.1-.iz t L... 6.18 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. SERIAL 16154-RFP 6.19 SEVERABILITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 6.20 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party,upon request,any available information that is relevant to a Contract and to the performance thereunder. 6.21 NON-DISCRIMINATION: h an .._,. E :_utlie e. /// // • /O A ...A . Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research website (btta://azmemory.azlibrarv.gov/cdm/singleitem/collection/execorders/id/680/rec/11 which is hereby incorporated into this contract as if set forth in full herein.During the performance of this Contract,Contractor shall not discriminate against any employee,client or any other individual in any way because of that person's age,race,creed,color,religion,sex,disability or national origin. 6.22 ISRAEL BOYCOTT: .- . -- .- .1: it!:Article 9, A«..,,«..i1:7.:.....1 C! ctic»'fc 6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION cd prcpczz,7 for deba....ent .7,...1.._.,.7 :1: .-.saalz : c: » zu::rl::nl offcn3e in eenneetio:.'i :.1-: , -Y-----f 7._:1.-._.. eflktit�H9E-9tR�iea .,- --------- > > i. --J. f=- -- u. entity—EPecle =!, Cw=t: - ... 2 . ..-. ... . . _ .• _ : __ _ _. •• SERIAL 16154-RFP .•. _ .. .. „t, had .. transaction(Federal State ar kcal!)terminated f r c of.1ef..lt -• .- • -__ - - .._, • .. ._ _. •, • --- 211 127:01--tier-ee-vered tran2actienContraet. 6.23.1 The undersigned(authorized official signing on behalf of the Contractor)certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors; 6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction; 6.23.1.2 have not within three(3)year period preceding this Contract; 6.23.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract;and 6.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract;and 6.23.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain,or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default. 6.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement,include with your bid an explanation of the matter including any final resolution. 6.23.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. 6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all SERIAL 16154-RFP employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years,whichever is longer. I-9 forms are available for download at USCIS.GOV. 6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or fmd that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law,including,but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 6.25 INFLUENCE As prescribed in'`" 2 MCI-1203 of the Maricopa County Procurement Code,any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes,but is not limited to: 6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 6.25.2 That is offered or given with the intent to influence a decision,obtain a contract, garner favorable treatment,or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code,any remedy in equity or in the law,or any remedy provided by this contract. 6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. 6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. §4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239)and section 3.908 of the Federal Acquisition Regulation; 6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce,of employee whistleblower rights and protections under 41 U.S.C. § 4712,as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold($150,000 as of September 2013). 6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six(6)years after SERIAL 16154-RFP fmal payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to,and the right to examine,copy and make use of,any and all said materials. 6.27.2 If the Contractor's books, records ,accounts, statements,reports, files,and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided,the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 6.27.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County,and may include either an adjustment to future invoices,request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 6.28 AUDIT DISALLOWANCES: If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance. County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance,or to require repayment of the disallowed amount by the Contractor. 6.29 OFFSET FOR DAMAGES; In addition to all other remedies at Law or Equity,the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 6.30 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services.If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law,the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 6.31 PRICES: Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other similar customer for these or similar services under similar terms. 6.32 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations,proposals,communications,understandings,representations,or agreements, whether oral or written,express or implied. SERIAL 16154-RFP 6.33 RELATIONSHIPS: cha!! at any-tiale-4e--eonaliFueel-as-te :.....hip of- •. - - • -- --, . _ •. . _•, ... ..- - • , . -•:. .. . , Of n:._.y-_-- d the•Contraeter. v 6.33.1 In the performance of the services described herein,the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the Contractor. 6.33.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 6.34 GOVERNING LAW: This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona,sitting in Phoenix,Arizona 6.35 ORDER OF PRECEDENCE: In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable,the terms of this Contract shall prevail. 6.36 ORDERING AUTHORITY: Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services,a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid(CAPA)with a Purchase Card for payment. 6.37 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION: 6.37.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved. 6.37.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 6.38 PURCHASE ORDERS: County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order.The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order,etc. 6.39 UNIFORM ADMINISTRATIVE REQUIREMENTS: By entering into this Contract, the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE SERIAL 16154-RFP REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R.§200 et seq. For purchases of$50,000 or greater under this agreement,the applicable participating entity must disclose to THD when it is receiving any federal funds related to that requested purchase prior to THD agreeing to that purchase. 6.40 CONFIDENTIAL INFORMATION: Any information obtained in the course of performing this Contract may include information that is proprietary or confidential to the County. This provision establishes the Contractor's obligation regarding such information. The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract.The Contractor's procedures and controls at a minimum must be the same procedures and controls it uses to protect its own proprietary or confidential information.If,at any time during the duration of the Contract,the County determines that the procedures and controls in place are not adequate,the Contractor shall institute any new and/or additional measures requested by the County within fifteen (15)calendar days of the written request to do so. Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval,prior to any dissemination. 6.41 INCORPORATION OF DOCUMENTS: The following are to be attached to and made part of this Contract: 6.41.1 Exhibit A,Pricing; 6.41.2 Exhibit B,Scope of Work; 6.41.3 Exhibit C Facilities Management Requirements NOTICES: All notices given pursuant to the terms of this Contract shall be addressed to: For County: Maricopa County Office of Procurement Services ATTN: Contract Administration 320 Wc.t Stfee4 160 South 4th Avenue Phoenix,Arizona 85003-2494 For Contractor: Home Depot U.S.A.,Inc. 2455 Pao: Fz:.;n:ad PO BOX 193176, Atlanta,GA. 30339 Columbus,OH 43218 ATTN:Contract Administration SERIAL 16154-RFP IN WITNESS WHEREOF, this Contract is executed on the date set forth above. 2 CONTRA VI - \) AUT RIZED SIGNATURE Rieves, Vice President, Pro Business PRINTED NAME AND"TITLE 2455 Paces Ferry Road Atlanta, GA 30339 ADDRESS DATE MARICO COU Y JAN 17 1017 CHAIRMAN, BOARD OF SUPE 7 ISORS DATE ATTESTED: ' (Al _,_____ JAN 17 2017 K OF THE BOARD 0 tm DATE P._s_e____6_ PROVED AS TO F M: 0 � � vim/2 , 4/ DEPUTY COUNTY ATTORNEY�� (} O E SERIAL 16154-RFP EXHIBIT A PRICING SERIAL 16154-RFP NIGP CODE:45041 RESPONDENT'S NAME: Home Depot U.S.A.,Inc. COUNTY VENDOR NUMBER: W000001453 ADDRESS: 2155 D,.,.,,,.Fe D d PO BOX 193176, Atlanta,GA 30339 Columbus 011 43218 P.O.ADDRESS: Each local The Home Depot stores TELEPHONE NUMBER: 866-589-0690 FACSIMILE NUMBER: 866-589-0691 WEB SITE: www.homedenot.com CONTACT(REPRESENTATIVE): Richard Nyberg REPRESENTATIVE'S E-MAIL ADDRESS: richard nyberg(a)homedepot.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [X] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: I [X] PAYMENT TERMS. [X] NET 30 DAYS(See Below) Note:Net 30 is for Home Depot Account transactions only. Payment is required at the time of each transaction. Note:Net 60 payment terms for Home Depot Accounts may be available upon review of a customer's account information. 1.0 PRICING: 1.1 Do you offer a Rebate in lieu of a discount I I Yes Details of your Rebate Program • At least$10,000 to$25,000 Annual Net Sales(Pretax)=1%Rebate • At least$25,000 to$100,000 Annual Net Sales(Pretax)=2%Rebate • Over$100,000 Annual Net Sales(Pretax)=5%Rebate 1.2 Pro Rewards Paint Program Discount Minimum Annual Spend Level % on Paint Gold I 20% I $ 7,500 Silver I 15% I $ 4,000 Bronze I 10% I $ 2,000 1.3 Volume Pricing Program For any purchase over$1,500 more aggressive pricing may be available through the Volume Pricing Program. For any planned order over$1,500,call in the request for quote to the ProDesk of your local The Home Depot store and ask for it to be submitted for volume pricing consideration. SERIAL 16154-RFP EXHIBIT B STATEMENT OF WORK CONTRACT FOR MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES(U.S.Communities) 1.0 INTENT: The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential,commercial and industrial environments for use by various public entities nationwide. Other governmental entities under agreement with the County may have access to services provided hereunder. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area,or make multiple awards,where such action serves the County's best interest. The County reserves the right to add additional contractors,at the County's sole discretion,in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to ensure adequate competition on any project or task order work. 1.1 INTRODUCTION,BACKGROUND AND INTENT: MASTER AGREEMENT Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is awarding a contract to a qualified supplier to enter into a Master Agreement for a complete line of Maintenance,Repair and Operating(MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services"). 1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES Contractors are to have the broadest possible selection of MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs. 1.2.1 Maintenance,Repair,Operating(MRO)Supplies and Related Services(Installation, Repair and Renovation)—A complete and comprehensive offering of wholesale and/or retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier. In addition, a complete range of services available through the Supplier such as,but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 1.2.2 Related Products and Services (Including Installation, Repair and Renovation Services) — A complete range of related products and services offered by Supplier including,but not limited to,installation,repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive): roofmg, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and SERIAL 16154-RFP doors, interior and exterior painting, weatherization, ADA improvements, hose fabrication, hydraulic repairs, gearbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments. 2.0 SCOPE OF WORK: 2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION,REPAIR AND RENOVATION): Provide a complete and comprehensive offering of Retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets,janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies,hand-held general purpose tools,power tools,flooring,window coverings,and any other miscellaneous MRO supplies offered by Supplier. In addition,a complete range of services available through the Supplier such as,but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES): 2.2.1 Any related products offered by Supplier. 2.2.2 Services may also include replacements,upgrades,remodeling; and product,turnkey and major category installations. 2.2.3 Services performed shall be non-structural in nature. 2.2.4 Products used in nerformina these services shall be procured under the awarded contract. at contract nrices. 2.2.5 These services may be required in the residential and commercial environments and may be any of the following(non-inclusive): 2.2.5.1 Roofing,Gutters,Downspouts 2.2.5.2 HVAC 2.2.5.3 Plumbing 2.2.5.4 Electrical 2.2.5.5 Exterior decks,patios and porches 2.2.5.6 Exterior Siding 2.2.5.7 Windows,Doors 2.2.5.8 Interior/Exterior Painting 2.2.5.9 Weatherization—Storm Windows/Doors,Insulation,Weather Stripping 2.2.5.10 ADA Improvements 2.2.6 Services: 2.2.6.1 Providing and managing qualified contractors 2.2.6.2 Budget management in keeping projects on budget 2.2.6.3 Project management services in design, planning, organizing, scheduling and managing all stages of a project. 2.2.7 Service Providers(Labor): SERIAL 16154-RFP 2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers. 2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s). 2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum,the levels of insurance specified under in draft contract. 2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of(at a minimum): 2.2.7.4.1 National Employee Database 2.2.7.4.2 SSN Verification 2.2.7.4.3 National Criminal Database Check 2.2.7.4.4 Two County Search 2.2.7.4.5 Sex Offender Search 2.2.7.4.6 Annual Review(National Criminal Database) 2.2.7.4.7 Two(2)Year Complete Re-Screen and Renewal 2.2.7.4.8 Financial Background 2.2.7.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times. 2.3 PRODUCT CATEGORIES: This Agreement is to establish a nationwide purchasing agreement for the acquisition of MRO and related products/services. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non-inclusive, description of the category. These are standard use in the residential,commercial,and industrial environments. . All products offered shall be new,unused and of the latest design and technology. The intent is for each Proposer to submit their complete Product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply. 2.3.1 CATEGORY 1: APPLIANCES Large appliances:refrigerators,washers,dryers,dishwashing machines, stoves, cooktops, range hoods and ovens; TVs, DVR's, small appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components. 2.3.2 CATEGORY 2: BUILDING MATERIALS Lumber(dimensional and timber),millwork, roofmg, siding,plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers,insulation,and all ancillary supplies,tools,and components. 2.3.3 CATEGORY 3: HARDWARE Fasteners(nuts/bolts, screws, washers,rivets, nails),builders hardware (hinges,gate hardware,barrel bolts/hasps,corner braces,shelf brackets, closet hardware, springs),threaded rod/steel shapes,anchors,padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary supplies, tools,and components. SERIAL 16154-RFP 2.3.4 CATEGORY 4: HEATING,VENTILATION,AND AIR CONDITIONING(HVAC) Equipment,package units,evaporative coolers,tools,parts,ducting,air filtration,thermostats,portable and fixed heaters,fans,and all ancillary supplies,tools,and components. 2.3.5 CATEGORY 5: KITCHEN AND BATH CABINETS Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors,and all ancillary supplies,tools,and components. 2.3.6 CATEGORY 6: JANITORIAL SUPPLIES Cleaners, soaps, waxes, strippers, polishes, vacuums, brooms, mops, buckets,gloves,carts,paper goods,and all ancillary supplies,tools,and components. 2.3.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, nozzles, insect control, herbicides, fertilizers,plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies,tools,an components. 2.3.8 CATEGORY 8: MOTORS/PUMPS Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies,tools,and components. 2.3.9 CATEGORY 9: PAINTS AND COATINGS All types of paints and coatings,wall paper,caulking,spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives, accessories,and all ancillary supplies,tools,and components. 2.3.10 CATEGORY 10:PLUMBING Equipment,parts,piping and fittings,water heaters,furnaces,disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment,salt,and all ancillary supplies,tools,and components. 2.3.11 CATEGORY 11:POOL SUPPLIES Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture,parts,and all ancillary supplies,tools,and components. 2.3.12 CATEGORY 12:TOOLS,HAND-HELD GENERAL PURPOSE Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders,and all ancillary supplies and components. 2.3.13 CATEGORY 13:TOOLS,POWER TYPE Electric or gas operated,mobile or stationary, bench or floor mounted, including accessories,and all ancillary supplies and components. 2.3.14 CATEGORY 14:FLOORING AND WINDOW COVERINGS All flooring, including but not limited to, vinyl plank, VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades,screens,window glass,mirrors,parts,and all ancillary supplies, tools,and components. SERIAL 16154-RFP 2.3.15 CATEGORY 15:HOSPITALITY Guest room supplies and appliances, personal care amenities, telephones,bed and bath linens,housekeeping cleaning supplies,public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment,and other hospitality supplies. 2.3.16 CATEGORY 16:WATER AND WASTE WATER TREATMENT Aeration, chart and data recorders, chemical feed, collection systems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment,storm water,tanks,tools,valves,and water treatment. 2.3.17 CATEGORY 17:MISCELLANEOUS Including, but not limited to: shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products. 2.3.18 CATEGORY 18:IN STORE SERVICES Including, but not limited to: glass cutting, pipe threading, planning services(flooring and cabinet), verbal technical advice, special orders, rental equipment,etc. 2.4 PRODUCT ORDERING: 2.4.1 Contractor's limited product line (Wholesale or Retail) shall be available for internet ordering 24/7. 2.4.2 Products may be ordered by any of the following methods: 2.4.2.1 Retail Stores(Point of Sale) 2.4.2.2 Internet(Homedepot.com) 2.4.2.3 Other eProcurement options 2.4.2.4 Will Call(Phone or FAX order) 2.5 PRODUCT PRICING: Retail: Products shall be sold at their retail price. An annual volume rebate will be paid to Participating Public Agencies(see Exhibit A). For any purchase over$1,500, more aggressive pricing may be available through the Volume Pricing Program. The discount offered through this program will depend on dollar value,quantity and type of material.In addition,the Pro Rewards Paint program offers Participating Public Agencies further discounts on their paint only purchases (see Exhibit A). 2.6 ON-LINE CATALOG DISCOUNT PRICING: Presently, the capability exists to access a limited on-line catalog reflecting contract pricing of products. 2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES)PRICING: 2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed,and product(s)to be provided. SERIAL 16154-RFP 2.7.2 All quotations shall be for a"not to exceed"amount. 2.7.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations. 2.7.4 Spending on services shall be included in the annual volume rebate(see Exhibit A). 2.8 SALES REPORTING: 2.8.1 Sales Dollars 2.8.2 Sales histories by manufacturer,item description,part number,quantity,NIGP codes 2.8.3 Procurement card(MasterCard or Visa brand) 2.9 BRAND NAMES: The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. . Materials substantially equivalent to those designated shall qualify for consideration of an order. 2.10 DELIVERY,FREIGHT REQUIREMENTS: 2.10.1 All domestic ground shipments shall be FOB Destination. Freight Prepaid and Included. Any handling fees shall also be included in the pricing. 2.10.2 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees,if applicable. 2.10.3 Shipping and handling fees are allowable to destinations outside the continental U.S. 2.10.4 A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 2.10.4.1 Contract Serial number 2.10.4.2 Contractor's name and address 2.10.4.3 Participating Public Agency's name and address 2.10.4.4 Participating Public Agency's purchase order number 2.10.4.5 A description of product(s) shipped, including item number(s), quantity (is), number of containers and package number(s),as applicable 3.0 PROCUREMENT REQUIREMENTS: 3.1 SHIPPING TERMS: Bid price(s)and terms shall be F.O.B. Destination at ordering Agencies locations for those items requested to be delivered.Delivery charges may apply based on location. 3.2 OPERATING MANUALS(If required): Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams,if required by the Using Agency. 3.3 INSTALLATION:(If required): The Contractor's price shall include delivery and installation of all equipment in a complete operating condition. SERIAL 16154-RFP 3.4 ACCEPTANCE:(If required): Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to fmal acceptance. 3.5 CONTRACTOR EMPLOYEE MANAGEMENT: 3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Agreement. In the event that Contractor personnel's employment status changes, Contractor shall provide County a list of replacement personnel. . Under no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor. 3.5.2 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations. 3.5.3 County reserves the right to request the replacement of Contractor personnel at any time, for any reason. 3.6 WARRANTY: Home Denot SOW Information: All repair and renovation services performed by Home Depot carries a one(1)year workmanship warranty and all manufacturers'product warranties shall be passed on to the end customer as further detailed in Contract section 6.5.Home Depot also offers a robust return policy on product purchases,whereas(most)returns within 90 days of purchase are accommodated with a valid sales receipt for exchange,refund,credited to an associated Home Depot 3.6.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design,materials and workmanship. 3.6.2 The warranty period for workmanship shall be for an initial period of twelve(12)months and commence upon acceptance by County. 3.6.2.1 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.7 FACTORY AUTHORIZED SERVICE AVAILABILITY(if required): The Contractor shall have and maintain a local factory authorized service facility within the Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing component parts, troubleshooting, repairing and maintaining the products. Minimum service hours shall be from 8:00 A.M.through 5:00 P.M.,Arizona Time,Monday through Friday. 3.8 USAGE REPORT: The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. SERIAL 16154-RFP 16154 EXHIBIT C FACILITIES MANAGEMENT REOUIREMENTS 1.0 HOURS OF SERVICE: 1.1 REGULAR HOURS S or- - - :!! . ,, _• .:!! ''•, • . .. •. . • - • , - •- 1.2 AFTER nUR_S ..t. .!! .,, • .ii 1A u• . . . 1 c ... 1.6 Contractor C1:!!pr. • - .. . ._ , , . ... - -- - -- - - - , 2.0 RESPONSE TIMES: 2._ Taring REGULAR HOURS, AFTER IIOURS, WEEKEND or HO ire a v, Contractor. shall strive to respond on site within four (1) hours of receipt of a service request if a site visit is 2.2 If the request is designated by the County as an EMERGENCY, the contractor shall strive to 3.0 TRIP CHARGE: ._a . 3.2 County offica i located in Gila Bend,AZ 3.3 County offices located in Buckeye,AZ 3.4 County offices Aguila,AZ 3.5 Only one trip charge may be charged per service call. 3.6 If the eor.trazto.- ,:...: •••• . : •• :; - : ._: - : --_ . .... : • • th.. -- - • • (man rms - ••- • - - - :. ! !! . •- --• •- .. • - n two r, .,t. l:l l: , . alo c . e ::g�, mob. lho . 1.0 CONTRACTOR REQUIREMENTS: Y • . .. . .. .. .... . . . .... .. SERIAL 16154-RFP 4,2 Tt:.• - .' _' ._ b•• •_. • _ _•-- •. - -. •.• •• .. 1.1.! Cw:� A A` V � 1.1.3 Cap A c No C.• 4__:.4•o_ tae prem►eed-9fM@ricopa 9yees1 -are-NOT 4,.1.,, 1 41.,.:... ...a_o_ -1._. GTl4eY0Y'U v aa1+a 'tlie•5�... ... •.�.•000mpartca-m-e�er�.........._.•.� tttaeRfte9; piirSii:i-- ._ •• .. . . • • • • __ • the-Contractor. ¢c T1 ter-sli441-perf ±:..wC:!":_.» .. o 4i, no=oi-eperatieff-ef 4.7 Cont«actor „hall ..,71...•..• to Y11 4•,.«: .n•`1.• ±..•.!, State; 5.0 BUILDING SECURITY(KEYS): G ^1 Tb: .1 .. Y:- 41.:o ». I orl. 04 R. _4.. a•. : La_. 41. GZ • - disefe G A 11 ••..4:_ •,, Y • • zuraif.• _ .. ..bor..41•..«•_.:....«o4• •itin 41...Gentf...4..•.)..c na_.o1 e• e• ..1.211 1...11 1•`.• _ •- _.. • • • te-ifteetter-ati9E:..4t•: _,.. ,yen attieo •• • •.• :-• •_. __ _ • _ .. • : • • • • .•• . 4:.V•..111ar:aepa-Getinty, ._-• .. _ •. .• - . 2:- . .. ... . -L... Lo - eentfeete1''s-s4WsgJ . i_llbe pefmitted= SERIAL 16154-RFP 7,0 rrn7 --vv f .......±_..«.. 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SERIAL 16154-RFP 16154 EXHIBIT C FACILITIES MANAGEMENT REQUIREMENTS Maricopa County Facilities Management operation requirements. 1.0 HOURS OF SERVICE(any fluctuations to these hours will be handled in the Solicitation): 1.1 REGULAR HOURS are between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday,excluding County holidays. 1.2 AFTER HOURS are between the hours of 6:00 p.m.and prior to 6:00 a.m., Monday through Friday. 1.3 WEEKENDS are anytime on a Saturday or a Sunday. 1.4 HOLIDAYS are County holidays. 1.5 Services shall be available 24 hours per day,7 days per week,365 days per year. 1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 a.m.to 3:00 p.m.weekdays except for County holidays. 2.0 BEGINNING OF WORK: 2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and use best efforts to respond to a call for services within thirty (30) minutes of receipt via phone or email. 2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall strive to respond on-site to begin work within four (4) hours of receipt of a service request unless arranged for a later date/time with the County per the work order or notice to proceed. 2.3 The four (4) hour response time shall carryover to the next working day if called into Contractor's office as a non-emergency call after 2:00 p.m.The Contractor will be required to begin work by 8:00 a.m.the following day,as mutually agreed to by the Parties. 2.4 Contractors shall strive to respond to EMERGENCY requests immediately and report on- site to begin work within two (2) hours service call request regardless of the time of day, WEEKEND or HOLIDAY. 3.0 TRIP CHARGE: One-time trip charges of $50.00, or other amount only if previously identified to the Maricopa County contact and agreed to by them(one per work order),are permitted when Time and Materials work is requested at the following sites ONLY: 3.1 MCSO Lake Aid Stations(Apache,Bartlett,Blue Point,Canyon and Saguaro) 3.2 County offices located in Gila Bend,AZ 3.3 County offices located in Buckeye,AZ 3.4 County offices located in Aguila,AZ SERIAL 16154-RFP 4.0 DEAD END CHARGE: If the Contractor is unable to locate a County representative familiar with the work or is unable to gain access to the work site, the Contractor shall call the County Boiler Room (602-506-3310). The Boiler Room technician will give Contractors further instruction at this time. If the Contractor is delayed or turned away,a$50.00 trip charge shall be authorized by the County. 5.0 CONTRACTOR REQUIREMENTS: 5.1 Contractor shall provide and maintain during the entire period of this contract, all labor, supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to efficiently perform the work and render the services required by this contract. Contractor shall provide evidence of his ability to furnish equipment and personnel. The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented. 5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc. Documentation will be performed through an audit and feedback system of contract administration.If an inspection reveals that the Contractor failed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County reserves the right to make other arrangements to have the area cleaned and the cost of such work shall be offset from any monies due the Contractor. 5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to Maricopa County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County,and the cost of such work shall be deducted from the monies due the Contractor. 5.4 Contractor's bidding on this solicitation may visit the sites to determine conditions that would affect prices and work performance.As some sites do have internal restrictions,a site visit may be scheduled if necessary. See GIS link for site directions: https://gisnortal.maricona.gov/FMD/Facilitv/Index.html. 5.5 Contractors must have a facility sufficient to support the work contemplated by this contract within fifty(50)miles of 401 W.Jefferson St.,Phoenix AZ 85003. 5.6 The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of the work. 5.7 All vehicles used by Contractor shall be clearly identified with the name of the company on each side of the equipment, including personnel transportation vehicles, or consistent with the Contractor's business practices. The letters shall be of such size that they are distinguishable from a reasonable distance or consistent with the Contractor's business practices. 5.8 All employees of the Contractor shall wear a company uniform identified with the company name that may include of one of the following: • Shirt/blouse SERIAL 16154-RFP • Vest • Cap 5.9 Only authorized employees of the Contractor are allowed on the premises of Maricopa County. Contractor's employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor. 5.10 All work must comply with EPA,OSHA,and any State,County,or local regulations in effect at each service location. Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,State,County,and Municipal governments pertaining to safety on the jobsite. If the Contractor is found not to be in compliance with Federal, State,County, and/or Municipal safety rules, ordinances, policy, procedure, or codes, the County may, in accordance with the"Suspension of Work" clause of the contract,suspend the work without cost to the County until such non-compliant issues are rectified to the satisfaction of the Using Agency.Continued non-compliance may result in termination. 6.0 BUILDING ACCESS: 6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities Management.keys,badges,or access cards will be provided per the following guidelines: 6.2 Contractor employees may sign out a set of keys (all looped on a single key ring) upon arrival at site, and must turn-in key set after completion of duties unless they are issued a permanent key. 6.3 Permanent keys may be provided to Contractor employees on a case-by-case basis. Should an employee leave the Contractor's work force, Contractor must immediately notify the County and keys,badges,and access cards must be returned to the County. 6.4 The Contractor shall notify the County within twenty-four(24)hours if any keys,badges,or access cards are lost,misplaced,stolen or otherwise not within the Contractor's control. 6.5 Once this agreement is complete, expired, or terminated, the Contractor shall immediately return all keys,badges,or access cards to the County. 6.6 Failure to comply with these requirements may result in the Contractor being assessed the cost of replacing keys or access cards and any associated cost to ensure the security of County facilities including but not limited to,re-keying the ENTIRE building at the expense of the Contractor. 7.0 CANCELLATION COST: Any scheduled work cancelled without a minimum of 48 hours prior notice to the County will be rescheduled with the Contractor and is subject up-to a 25%reduction of the cost. 8.0 SALVAGE: Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County and shall be determined prior to incorporation in the Contractor's bid price. Salvageable materials without pre-approved Contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If Contractor is given salvage rights, salvageable materials shall be removed daily. On-site storage of Contractor's salvaged materials is not permitted. SERIAL 16154-RFP 9.0 DELIVERY: 9.1 Delivery shall be made to the County no later than 3:00 p.m. on the seventh (7'h) calendar day after order is received. 9.2 Exceptions to delivery schedule will be special order items that must be identified to the County. 9.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail to make delivery and charge any price differential to the vendor. 9.4 Delivery will be made to the following address: FACILITIES MANAGEMENT DIVISION(FMD)WAREHOUSE 2401 S.28th Dr. Phoenix,AZ 85009 Warehouse Manager: 602-506-1935 Warehouse Specialist: 602-506-1943 Receiving hours: 7:00 a.m.—3:00 p.m. 10.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS: 10.1 Payment terms shall be calculated based on the date a properly completed invoice is received by the County. 10.2 For transactions using a Home Depot Net 30 Account,Contractors shall provide the County with invoices no later than fourteen (14) days after all services and delivery of goods are complete and accepted by the County rendered final. 10.3 Home Depot Account invoices should contain access to the following information: • Company name,address and contact information • County bill-to name and contact/requestor information • Building name and building number • County purchase order number • Contract or BidSync agreement number • Maximo(Facilities Management)work order number • Invoice number and date • Date of service or delivery(for Project work: use"Completion date") • Description of services performed • Line item description of parts and materials(Time and Materials work) • Line item labor breakdown: arrival and completion time,rate per hour x no.of hours by personnel type(Time&Materials work) • Total amount due with tax amounts separated(Time and Materials work). *On a separate line,clearly indicate the tax rate being applied SERIAL 16154-RFP • Payment Terms as stated in the agreement 10.4 Questions regarding billing or invoicing shall be directed to the email address below. 10.5 Invoices shall be e-mailed to: FMD-ACCOUNTSPAYABLE(a,MAIL.MARICOPA.GOV 10.6 If invoices cannot be e-mailed,send by mail to: Maricopa County Facilities Management—Accounts Payable 401 W.Jefferson St. Phoenix,Arizona 85003 10.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an Electronic Funds Transfer(EFT) process.After Contract Award the Contractor shall complete the Contractor Registration Form located on the County Department of Finance Contractor Registration Web Site(httn://www.maricooa.gov/922Nendors). 10.8 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. SERIAL 16154-RFP HOME DEPOT U.S.A.,INC.,PO BOX 193176,COLUMBUS OH 43218 2155 PACES FERRY ROAD,ATLANTA,GA. 30334 PRICING SHEET:NIGP CODE 45041 Terms: NET 30 Vendor Number: VC0000005735 Certificates of Insurance Required Contract Period: To cover the period ending December 31,2021 2026. PARTNERS01\11mA® For pricing, please contact External-PublicContractinp, omniapartners.com Please feel free to copy the text below for the request email. Example Request: To: External-PublicContracting@omniapartners.com Subject: Pricing Request - Contract #[ ], [Supplier Name] Please provide current pricing for the above-referenced contract. Thank you, [Name] [Agency] OMNIA PARTNERS (NNATIONALIP� u COMMUNITIES MAINTENANCE, REPAIR, OPERATING, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS Executive Summary Lead Agency: Maricopa County,AZ Solicitation: 16154-RFP RFP Issued:August 4, 2016 Pre-Proposal Date:September 1, 2016 Response Due Date:September 22, 2016 Proposals Received:#5 Awarded to: Home Depot U.S.A.,Inc.Contract#16154-RFP Maricopa County Office of Procurement Services issued RFP#16154-RFP on August 4, 2016,to establish a national cooperative contract for Maintenance, Repair,Operating, Industrial Supplies and Related Products. The solicitation included cooperative purchasing in Section 1.0 Introduction, Background and Intent—1.1 Master Agreement: Maricopa County,AZ(herein "Lead Public Agency"on behalf of itself and all states, local governments,school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations(herein "Participating Public Agencies")is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating(MRO)Supplies and Industrial Supplies in a Retail and Wholesale environment;and Related Products and Services(herein "Products and Services"). And Section 1.0 Introduction, Background and Intent—1.4 U.S.Communities: U.S. Communities Government Purchasing Alliance(herein "U.S. Communities")assists Participating Public Agencies to reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein "Lead Public Agencies"). The contracts provide for use by not only the respective Lead Public Agency, but also by other Participating Public Agencies. Notice of the solicitation was sent to potential offerors,as well as advertised in the following: • The Honolulu Star, HI • Daily Journal of Commerce,OR • ONVIA • Merx.com • U.S. Communities-Website Page 1 of 2 On September 22, 2016 proposals were received from the following offerors: • Applied Industrial Technologies • HD Supply Facilities Maintenance, Ltd. • Interline Brands dba as Supply Works • Camfil USA Inc • Home Depot USA Inc. One(1) proposal was deemed non-responsive and four(4) proposals were deemed responsive:Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DBA as Supply Works,and Home Depot USA Inc. Upon evaluation,the committee elected to award the four responsive proposals:Applied Industrial Technologies, HD Supply Facilities Maintenance Ltd, Interline Brands DBA as Supply Works,and Home Depot USA Inc.for maintenance,repair, operating supplies, industrial supplies and related products and services. Contract includes: Home Depot offers a robust selection of products in all MRO, hardware, and building products categories and associated services. Solution benefits include: • Immediate same-day access to over 30,000 products at each store location • Integration with most commonly used eProcurement platforms • Bulk offerings through the Pro Desk at the local store • Rebate incentive to Participating Public Agencies based upon spend volume Term: Contract period from February 1,2017 through December 31, 2021 with the option to renew to a maximum of five (5) additional years,through December 31, 2026. Pricing/Discount: The Home Depot Pro Sales Desk is the preferred location for the Participating Public Agency customers to process transactions,due to the highly experienced staff available for government procurements. Home Depot also offers Volume Pricing Program,for large individual planned purchases, Home Depot has the ability to provide more aggressive savings to purchasers through Volume Pricing Discounts. OM NIA Partners, Public Sector Landing Pages: httns://www.omnianartners.com/nublicsector/contracts/supplier- contracts/home-depot Page 2 of 2 SERIAL 16154 RFP MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES (U.S.Communities)Contract-Home Depot U.S.A.,Inc. DATE OF LAST REVISION:November 21,2019 CONTRACT END DATE:December 31,2026 CONTRACT PERIOD THROUGH DECEMBER 31,2021 2026 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11,2017(Eff.02/01/17). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Zli;v1 Kevin Tyne, Chic`Procurement Officer Office of Procurement Services SA/mm Attach Copy to: Office of Procurement Services Erick Blue,Facilities Management Beth Cressman,Facilities Management 4'Ro A RI 7 X,\ (0, 4-0- Zr 509 cO U0- CONTRACT PURSUANT TO RFP SERIAL 16154-RFP This Contract is entered into this 111 day of January,2017 by and between Maricopa County("County"),a political subdivision of the State of Arizona,and Home Depot U.S.A.,Inc.,a Delaware corporation("Contractor")for the purchase of Maintenance Repair and Operating Supplies and Services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of Five (5) years, beginning on the 151 day of February, 2017 and ending the 318'day of December,X1.2026. 1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, (or at the County's sole discretion, extend the contract on a month-to-month bases for a maximum of six(6)months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty(60)calendar days prior to the expiration of the original contract term, or any additional term thereafter. 1.3 CONTRACT COMPLETION: The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition.The transition includes the transfer of all records,and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law.The provisions of this clause shall survive the expiration or termination of this agreement 2.0 FEE ADJUSTMENTS: 2.1 Any request for a fee or rebate offering adjustment must be submitted sixty(60)days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials not identified in the awarded proposal must be supported by appropriate documentation. If County agrees to the adjusted fee or rebate offering, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the request with the (Consumer Price Index)or by performing a market survey if the offering was awarded on a fixed price basis. 3.0 PAYMENTS: 3.1 As consideration for performance of the duties described herein,County shall pay Contractor the prices based on the discounts stated in Exhibit"A."or Task Order. 3.2 For non-procurement card transactions, Payment shall be made upon the County's receipt of a properly completed invoice. SERIAL 16154-RFP 3.3 INVOICES(NON-PROCUREMENT CARD TRANSACTIONS): 3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s)can be made. Incomplete invoices will not be processed. At a minimum,the invoice must provide access to the following information: • Company name,address and contact • County bill-to name and contact information • Contract Serial Number or • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity(number of days or weeks) • Contract Item number(s) • Description of Purchase(product or services) • Pricing per unit of purchase • Freight(if applicable) • Extended price • Mileage w/rate(if applicable) • Arrival and completion time(if applicable) • Total Amount Due 3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/FinanceNendors.aspx). 3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated fmancial institution for access to those details. 3.3.6 Invoices are required to contain access to the following information: (Maricopa County Facilities Management) • Company name,address and contact • County bill-to name and contact information • Building Name and Building Number • Contract Serial Number or • County purchase order number • Maximo(FMD)service call number • Invoice number and date • Date of service or delivery • Description of Purchase(services performed) • Pricing per unit of purchase • Extended price • Arrival and completion time • Total Amount Due SERIAL 16154-RFP 3.3.7 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.8 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.9 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (httn://www.maricooa.gov/Finance/Vendors.asnx). 3.3.10 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.4 PAYMENT RETENTION:(By Task Order/Project if required) 3.4.1 Ten percent(10%)of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement may be retained by COUNTY until Final Completion of the services if mutually agreed to for a specific project. COUNTY may elect to release specific retention payments based on mutually agreed milestones,but in no case shall retention be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account. 3.4.2 The CONTRACTOR shall have the right,pursuant to Arizona Revised Statues,to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten(10)business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment. 3.5 APPLICABLE TAXES: 3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor's invoices. 3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation. SERIAL 16154-RFP 3.6 TAX: (SERVICES) No tax shall be invoiced or paid against Contractor's labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the cost in the proposal price. 3.7 TAX(COMMODITIES): Tax-sh:'._ . - -. - - Tax shall not be invoiced against Contractor's labor. Sales/use tax will be determined by County.Tax will not be used in determining low price. 3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES(SAVE): 3.8.1 The County is a member of the$AVE cooperative purchasing group. $AVE includes the State of Arizona,many Phoenix metropolitan area municipalities,and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of SAVE,please so state in your proposal. In the absence of a statement to the contrary,the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS(ICPA's) 3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract 3.10 VOLUNTARY EMPLOYEE DISCOUNTS 3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation. 3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee are a matter between the vendor and the employee. If a discount is offered,the terms will be announced to County employees. 4.0 AVAILABILITY OF FUNDS: 4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds. SERIAL 16154-RFP 4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with,this Contract,County may amend,suspend,decrease,or terminate its obligations under,or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination,provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension,amendment,or termination under this Section,at least ten (10)days in advance. 5.0 DUTIES: 5.1 The Contractor shall perform all duties stated in Exhibit"B",Task Order or as otherwise directed in writing by the Procurement Officer. 6.0 TERMS and CONDITIONS: 6.1 INDEMNIFICATION AND LIMITATION OF LIABILITY: To the fullest extent permitted by law, and to the extent that claims, damages,losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County(as Owner), its agents,representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligence or willful misconduct relating to the performance of this Contract. Contractor's duty to defend, indemnify,and hold harmless the County, its agents,representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage,loss,or expense that is attributable to bodily injury,sickness,disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by gross negligence or willful misconduct in the performance of this Contract,but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them,or anyone for whose acts they may be liable,regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of County. CONTRACTOR WILL NOT BE LIABLE TO COUNTY FOR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, LIQUIDATED, EXEMPLARY, MORAL, OR CONSEQUENTIAL DAMAGES, EXPENSES, COST, PROFITS, LOST SAVINGS OR EARNINGS, LOST OR CORRUPTED DATA,OR OTHER LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT. 6.2 INSURANCE. 6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily SERIAL 16154-RFP completed and formally accepted. Failure to do so may,at the sole discretion of County, constitute a material breach of this Contract. 6.2.3 Contractor's insurance shall be primary insurance as respects County,and any insurance or self-insurance maintained by County shall not contribute to it. 6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 6.2.6 Notwithstanding anything to the contrary contained herein, CONTRACTOR shall have the right to self-insure part or all of any of the insurance it is required to maintain hereunder in its sole discretion so long as CONTRACTOR maintains a net worth of not less than One Hundred Million ($100,000,000) Dollars. Such net worth shall be documented to COUNTY and COUNTY shall be advised in writing in the event such net worth requirement is not met. In the event that CONTRACTOR elects to self-insure all or any part of any risk that would be insured under the policies and limits described herein,and an event occurs where insurance proceeds would have been available but for the election to self-insure, CONTRACTOR shall make funds available to the same extent that they would have been available had such insurance policy been carried,unless specifically provided to the contrary herein. 6.2.7 The policies required hereunder, except Workers' Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery(subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 6.2.8 Commercial General Liability. Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 6.2.9 Automobile Liability. Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services or use or maintenance of the Premises under this Contract. 6.2.10 Workers'Compensation. Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract;and Employer's Liability insurance of not less than SERIAL 16154-RFP $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor,its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract. 6.2.11 Errors and Omissions(Professional Liability)Insurance. Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR, with limits of no less than$2,000,000 for each claim. 6.2.12 Builder's Risk(Property)Insurance. CONTRACTOR shall purchase and maintain,on a replacement cost basis,Builders'Risk insurance and, if necessary, Commercial Umbrella insurance in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builders' Risk insurance shall be maintained until fmal payment has been made or until no person or entity other than COUNTY has an insurable interest in the property required to be covered, whichever is earlier. This insurance shall include interests of COUNTY,CONTRACTOR,and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction projects,CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount,unless otherwise required by the Contract documents or amendments thereto. Builders' Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect's service and expenses required as a result of such insured loss and other"soft costs"as required by the Contract. Builders' Risk insurance must provide coverage from the time any covered property comes under CONTRACTOR'S control and/or responsibility, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation.The policy will provide coverage while the covered premises or any part thereof are occupied. Builders' Risk insurance shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations, at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler Machinery insurance policy or the Builders' Risk Insurance policy. 6.2.13 Certificates of Insurance. 6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. Alternatively the County will accept an insurance industry recognized Memorandum of Insurance SERIAL 16154-RFP 6.2.13.2 In the event any insurance policy(ies)required by this contract is(are) written on a"claims made"basis, coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 6.2.13.3 If a policy does expire during the life of the Contract,a renewal certificate must be sent to County fifteen(15)days prior to the expiration date. 6.2.14 Cancellation and Expiration Notice. Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor's insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty(30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within 2 business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 160 South 4th Avenue 320-west braeeln-street, Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitation. 6.3 BOND REQUIREMENT:(If required by an individual Project/Task Order) 6.3.1 If requested for an individual Order and concurrently with the submittal of the proposal associated with the Order, the Contractor shall furnish the Contracting Agency the following bonds, which shall become binding upon the award of the contract to the Contractor 6.3.1.1 A Performance Bond equal to the full Contract amount ($ or as specified)conditioned upon the faithful performance of the Order in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Order. 6.3.1.2 A Payment Bond equal to the full contract amount ($ or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Order. 6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed by a judge of the court. 6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state,as by law required,and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall be rated "Best-A" or better as required by the Contracting Agency, as currently listed in the most recent Best Key Rating Guide,published by the A.M.Best Company. 6.4 FORCE MAJEURE 6.4.1 Neither party shall be liable for failure of performance,nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, SERIAL 16154-RFP occurrences,or causes will include Acts of God/Nature(including fire,flood,earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events,that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion,so that other prudent precautions could be contemplated. 6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non-performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion. 6.5 WARRANTY OF SERVICES: 6.5.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 6.5.2 In addition to its other remedies,County may,at the Contractor's expense,require prompt correction of any services failing to meet the Contractor's warranty herein for one year following the performance of those services. Services corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder. 6.5.3 DISCLAIMER OF WARRANTIES FOR PRODUCTS. COUNTY'S SOLE AND EXCLUSIVE WARRANTY FOR PRODUCTS, IF ANY, IS THAT PROVIDED BY THE PRODUCT MANUFACTURER. CONTRACTOR DISCLAIMS ALL EXPRESSED, IMPLIED OR STATUTORY WARRANTIES, WHETHER IMPLIED BY OPERATION OF LAW OR OTHERWISE, INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE LANGUAGE OF THIS PARAGRAPH SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT 6.6 INSPECTION OF SERVICES: 6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires. 6.6.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 6.6.3 If prior to completion of an Order any of the services required by that Order do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements,at no cost to the County. When the defects in services cannot be corrected by re-performance,County may: SERIAL 16154-RFP 6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements;and 6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed. 6.6.4 If the Contractor fails to promptly perform the services again as provided in Section 6.6.3 or to take the necessary action to ensure future performance in conformity with Contract requirements,County may: 6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service;or 6.6.4.2 Terminate the Contract for default. 647 RE 7..«.. fwc_.. n�...� . - -. - - /1..»L......4 a �9t1tia8t-F8�».._�a ...y'�_ .,.».., •- -. - - - - - ....,.._»_.dues cquliromar, :d -y placef1-'Vi hen I •. .. - . • 6.8 BACKGROUND CHECK: Contractors need to be aware that there may be multiple background checks (Sheriffs Office, County Attorney's Office,Courts as well as Maricopa County general government)to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to(but is not limited to)the company and sub-contractors.Employees or others who fail to pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract. 6.9 SUSPENSION OF WORK The Procurement Officer may order the Contractor,in writing,to suspend,delay,or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated,is asserted in writing as soon as practicable after the termination of the suspension, delay,or interruption,but not later than the date of final payment under the contract. SERIAL 16154-RFP 6.10 STOP WORK ORDER The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all,or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor,and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either- 6.10.1 Cancel the stop-work order;or 6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County,clause of this contract. 6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. 6.12 TERMINATION FOR DEFAULT: The County may,by written notice of default to the Contractor,terminate this contract in whole or in part if the Contractor fails to: 6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension; 6.12.2 Make progress,so as to endanger performance of this contract;or 6.12.3 Perform any of the other provisions of this contract. 6.12.4 The County's right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally,pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. SERIAL 16154-RFP 6.14 CONTRACTOR LICENSE REQUIREMENT: 6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at(602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s),if any,the Registrar of Contractors requires for performance of the Contract. 6.15 SUBCONTRACTING: 6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. The County hereby consents to Contractor's subcontracting work to Authorized Service Providers under contract with Contractor. 6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates or the County has approved the increase. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor's invoice must accompany the Prime Contractor's invoice. 6.16 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties.Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 6.17 ADDITIONS/DELETIONS OF SERVICE: 6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. _ . .. :f final a� .�:�'. .. Y:�Y��.d staff .`;. a!! T . . .. • . _... • . __ -. •.. . . .. . . =a . ` : diseretion 6.18 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. SERIAL 16154-RFP 6.19 SEVERABILITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 6.20 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party,upon request,any available information that is relevant to a Contract and to the performance thereunder. 6.21 NON-DISCRIMINATION: Or-clef-2009• izah:!in »z! ....: • • !e. .. t. - S . _ :, - - . '�c .._.:c3--exd--dew:! a a _ -• . - .. m . . •. • . - - this-=..:`. .. - - . - - . e. - • --. ,- . . -r CONTRACTOR sl:..,!_c`a:......:mivate-ageinst:=:;-�Y'.c;cc,.1 -_`c. ,��c:h�dual in apty Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research website (http://azmemory.azlibrarv.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is hereby incorporated into this contract as if set forth in full herein.During the performance of this Contract,Contractor shall not discriminate against any employee, client or any other individual in any way because of that person's age,race,creed,color,religion,sex,disability or national origin. 6.22 ISRAEL BOYCOTT: .L:.. a..,.ct.._aartin:...th t±:.. Arizona Rc iz d St tat 6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION.. ____`` a=d=:- -. ... . • .. ! _•. - . . - -. . `. _\ ,.....a:.ies-t: thz L•...a sc z_ : Y'-_ f VtlZtlnl:4;ay u.14:a4fYlS6 C..._._ .. -. .. -- - • , It::c .c: :::Li. ' -J .. ._ .. - -. - - _ - ._ .. ..- a _..:1 judgment-fender:d a,-„-ziza. tan: far : a » -- g t : » tper tinning-a..publie-(ra.:'.a ai. otete-ee rt... arc =at _r .-_ _:�._..»l l.. �Y-" 'V e t: cc 1......1\ with :.,.......c:. of a o f the offer..,... -__--ccerated i£3 SERIAL 16154-RFP _ . . _. hz2. c:e—er--rete-Elie .' - 2. 6.23.1 The undersigned(authorized official signing on behalf of the Contractor)certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors; 6.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction; 6.23.1.2 have not within three(3)year period preceding this Contract; 6.23.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract;and 6.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract;and 6.23.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain,or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default. 6.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement,include with your bid an explanation of the matter including any final resolution. 6.23.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. 6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all SERIAL 16154-RFP employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years,whichever is longer. I-9 forms are available for download at USCIS.GOV. 6.24.2 The County retains the legal tight to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or fmd that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law,including,but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 6.25 INFLUENCE As prescribed in MCI 1202 MC1-1203 of the Maricopa County Procurement Code,any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes,but is not limited to: 6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment,or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code,any remedy in equity or in the law,or any remedy provided by this contract. 6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. 6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C.§4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239)and section 3.908 of the Federal Acquisition Regulation; 6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce,of employee whistleblower rights and protections under 41 U.S.C. §4712,as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold($150,000 as of September 2013). 6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six(6)years after SERIAL 16154-RFP final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to,and the right to examine,copy and make use of,any and all said materials. 6.27.2 If the Contractor's books,records,accounts,statements,reports, files,and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided,the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 6.27.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County,and may include either an adjustment to future invoices,request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 6.28 AUDIT DISALLOWANCES: If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance. County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance,or to require repayment of the disallowed amount by the Contractor. 6.29 OFFSET FOR DAMAGES; In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 6.30 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services.If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law,the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 6.31 PRICES: Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other similar customer for these or similar services under similar terms. 6.32 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations,proposals,communications,understandings,representations,or agreements, whether oral or written,express or implied. SERIAL 16154-RFP 6.33 RELATIONSHIPS: .._.• ..1.._„ agt olel„ am ..,:c „ at c y time -- - 'f_ , ., znipleyeerpaftflershi_ - p 9r joint c »:;t;;Vie 6.33.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the Contractor. 6.33.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 6.34 GOVERNING LAW: This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona,sitting in Phoenix,Arizona 6.35 ORDER OF PRECEDENCE: In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable,the terms of this Contract shall prevail. 6.36 ORDERING AUTHORITY: Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services,a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid(CAPA)with a Purchase Card for payment. 6.37 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION: 6.37.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved. 6.37.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 6.38 PURCHASE ORDERS: County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order.The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order,etc. 6.39 UNIFORM ADMINISTRATIVE REQUIREMENTS: By entering into this Contract, the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE SERIAL 16154-RFP REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R.§200 et seq. For purchases of$50,000 or greater under this agreement,the applicable participating entity must disclose to THD when it is receiving any federal funds related to that requested purchase prior to THD agreeing to that purchase. 6.40 CONFIDENTIAL INFORMATION: Any information obtained in the course of performing this Contract may include information that is proprietary or confidential to the County. This provision establishes the Contractor's obligation regarding such information. The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract.The Contractor's procedures and controls at a minimum must be the same procedures and controls it uses to protect its own proprietary or confidential information.If,at any time during the duration of the Contract,the County determines that the procedures and controls in place are not adequate,the Contractor shall institute any new and/or additional measures requested by the County within fifteen (15)calendar days of the written request to do so. Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval,prior to any dissemination. 6.41 INCORPORATION OF DOCUMENTS: The following are to be attached to and made part of this Contract: 6.41.1 Exhibit A,Pricing; 6.41.2 Exhibit B,Scope of Work; 6.41.3 Exhibit C Facilities Management Requirements NOTICES: All notices given pursuant to the terms of this Contract shall be addressed to: For County: Maricopa County Office of Procurement Services ATTN: Contract Administration 320 evc,t r incoln Stfeet 160 South 4`h Avenue Phoenix,Arizona 85003-2494 For Contractor: Home Depot U.S.A.,Inc. 2155 Paces Ferry Road PO BOX 193176, Atlanta,GA. 30339 Columbus,OH 43218 ATTN:Contract Administration SERIAL 16154-RFP IN WITNESS WHEREOF, this Contract is executed on the date set forth above. CONTRA 2 AUT R1ZED SIGNATURE Rieves, Vice President, Pro Business PRINTED NAME AND TITLE 2455 Paces Ferry Road Atlanta, GA 30339 ADDRESS 2-017 DATE MARICO COU Y JAN 17 2017 CHAIRMAN, BOARD OF SUPE,VISORS DATE ATTESTED: d2-A�_ JAN 17 2017 K OF THE BOARD pt 111 DATE PPROVED AS TO F: r 2 , Zoe -� `'DEPUTY COUNTY ATTORNEY ( (2 'E SERIAL 16154-RFP EXHIBIT A PRICING SERIAL 16154-RFP NIGP CODE:45041 RESPONDENT'S NAME: Home Depot U.S.A.,Inc. COUNTY VENDOR NUMBER: W000001453 ADDRESS: 2155 Paoc3 Fcrry Rood PO BOX 193176, Atlanta,GA 30339 Columbus OH 43218 P.O.ADDRESS: Each local The Home Depot stores TELEPHONE NUMBER: 866-589-0690 FACSIMILE NUMBER: 866-589-0691 WEB SITE: www.homedeuot.com CONTACT(REPRESENTATIVE): Richard Nyberg REPRESENTATIVE'S E-MAIL ADDRESS: richard nybera(a)homedenot.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [X] WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: I [X] PAYMENT TERMS. [X] NET 30 DAYS(See Below) Note:Net 30 is for Home Depot Account transactions only. Payment is required at the time of each transaction. Note:Net 60 payment terms for Home Depot Accounts may be available upon review of a customer's account information. 1.0 PRICING: I I 1.1 Do you offer a Rebate in lieu of a discount I I Yes Details of your Rebate Program I I • At least$10,000 to$25,000 Annual Net Sales(Pretax)=1%Rebate • At least$25,000 to$100,000 Annual Net Sales(Pretax)=2%Rebate • Over$100,000 Annual Net Sales(Pretax)=5%Rebate 1.2 Pro Rewards Paint Program I I Discount Minimum Annual Spend Level % on Paint Gold I 20% I $ 7,500 Silver I 15% I $ 4,000 I Bronze I 10% I $ 2,000 I I I I I I 1.3 I Volume Pricing Program I I I For any purchase over$1,500 more aggressive pricing may be available through the Volume Pricing Program. For any planned order over$1,500,call in the request for quote to the ProDesk of your local The Home Depot store and ask for it to be submitted for volume pricing consideration. SERIAL 16154-RFP EXHIBIT B STATEMENT OF WORK CONTRACT FOR MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES(U.S.Communities) 1.0 INTENT: The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential,commercial and industrial environments for use by various public entities nationwide. Other governmental entities under agreement with the County may have access to services provided hereunder. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area,or make multiple awards,where such action serves the County's best interest. The County reserves the right to add additional contractors,at the County's sole discretion,in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to ensure adequate competition on any project or task order work. 1.1 INTRODUCTION,BACKGROUND AND INTENT: MASTER AGREEMENT Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is awarding a contract to a qualified supplier to enter into a Master Agreement for a complete line of Maintenance,Repair and Operating(MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services"). 1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES Contractors are to have the broadest possible selection of MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs. 1.2.1 Maintenance,Repair,Operating(MRO)Supplies and Related Services(Installation, Repair and Renovation)—A complete and comprehensive offering of wholesale and/or retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier. In addition,a complete range of services available through the Supplier such as,but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 1.2.2 Related Products and Services (Including Installation, Repair and Renovation Services) — A complete range of related products and services offered by Supplier including,but not limited to,installation,repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive): roofmg, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and SERIAL 16154-RFP doors, interior and exterior painting, weatherization, ADA improvements, hose fabrication, hydraulic repairs, gearbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments. 2.0 SCOPE OF WORK: 2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION,REPAIR AND RENOVATION): Provide a complete and comprehensive offering of Retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets,janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies,hand-held general purpose tools,power tools,flooring,window coverings,and any other miscellaneous MRO supplies offered by Supplier. In addition,a complete range of services available through the Supplier such as,but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES): 2.2.1 Any related products offered by Supplier. 2.2.2 Services may also include replacements,upgrades,remodeling; and product,turnkey and major category installations. 2.2.3 Services performed shall be non-structural in nature. 2.2.4 Products used in performinff these services shall be procured under the awarded contract. at contract prices. 2.2.5 These services may be required in the residential and commercial environments and may be any of the following(non-inclusive): 2.2.5.1 Roofing,Gutters,Downspouts 2.2.5.2 HVAC 2.2.5.3 Plumbing 2.2.5.4 Electrical 2.2.5.5 Exterior decks,patios and porches 2.2.5.6 Exterior Siding 2.2.5.7 Windows,Doors 2.2.5.8 Interior/Exterior Painting 2.2.5.9 Weatherization—Storm Windows/Doors,Insulation,Weather Stripping 2.2.5.10 ADA Improvements 2.2.6 Services: 2.2.6.1 Providing and managing qualified contractors 2.2.6.2 Budget management in keeping projects on budget 2.2.6.3 Project management services in design, planning, organizing, scheduling and managing all stages of a project. 2.2.7 Service Providers(Labor): SERIAL 16154-RFP 2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers. 2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s). 2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum,the levels of insurance specified under in draft contract. 2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of(at a minimum): 2.2.7.4.1 National Employee Database 2.2.7.4.2 SSN Verification 2.2.7.4.3 National Criminal Database Check 2.2.7.4.4 Two County Search 2.2.7.4.5 Sex Offender Search 2.2.7.4.6 Annual Review(National Criminal Database) 2.2.7.4.7 Two(2)Year Complete Re-Screen and Renewal 2.2.7.4.8 Financial Background 2.2.7.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times. 2.3 PRODUCT CATEGORIES: This Agreement is to establish a nationwide purchasing agreement for the acquisition of MRO and related products/services. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non-inclusive, description of the category. These are standard use in the residential,commercial,and industrial environments. . All products offered shall be new,unused and of the latest design and technology. The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply. 2.3.1 CATEGORY 1: APPLIANCES Large appliances:refrigerators,washers,dryers,dishwashing machines, stoves, cooktops, range hoods and ovens; TVs, DVR's, small appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components. 2.3.2 CATEGORY 2: BUILDING MATERIALS Lumber(dimensional and timber),millwork, roofing, siding,plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers,insulation,and all ancillary supplies,tools,and components. 2.3.3 CATEGORY 3: HARDWARE Fasteners(nuts/bolts, screws, washers, rivets, nails),builders hardware (hinges,gate hardware,barrel bolts/hasps,corner braces,shelf brackets, closet hardware, springs),threaded rod/steel shapes, anchors,padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary supplies, tools,and components. SERIAL 16154-RFP 2.3.4 CATEGORY 4: HEATING,VENTILATION,AND AIR CONDITIONING(HVAC) Equipment,package units,evaporative coolers,tools,parts,ducting,air filtration,thermostats,portable and fixed heaters,fans,and all ancillary supplies,tools,and components. 2.3.5 CATEGORY 5: KITCHEN AND BATH CABINETS Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors,and all ancillary supplies,tools,and components. 2.3.6 CATEGORY 6: JANITORIAL SUPPLIES Cleaners, soaps, waxes, strippers, polishes, vacuums, brooms, mops, buckets,gloves,carts,paper goods,and all ancillary supplies,tools,and components. 2.3.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes,hoes, hoses, nozzles, insect control, herbicides, fertilizers,plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies,tools,an components. 2.3.8 CATEGORY 8: MOTORS/PUMPS Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies,tools,and components. 2.3.9 CATEGORY 9: PAINTS AND COATINGS All types of paints and coatings,wall paper,caulking,spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives, accessories,and all ancillary supplies,tools,and components. 2.3.10 CATEGORY 10:PLUMBING Equipment,parts,piping and fittings,water heaters,furnaces,disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment,salt,and all ancillary supplies,tools,and components. 2.3.11 CATEGORY 11:POOL SUPPLIES Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture,parts,and all ancillary supplies,tools,and components. 2.3.12 CATEGORY 12:TOOLS,HAND-HELD GENERAL PURPOSE Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders,and all ancillary supplies and components. 2.3.13 CATEGORY 13:TOOLS,POWER TYPE Electric or gas operated,mobile or stationary,bench or floor mounted, including accessories,and all ancillary supplies and components. 2.3.14 CATEGORY 14:FLOORING AND WINDOW COVERINGS All flooring,including but not limited to, vinyl plank, VCT,vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades,screens,window glass,mirrors,parts,and all ancillary supplies, tools,and components. SERIAL 16154-RFP 2.3.15 CATEGORY 15:HOSPITALITY Guest room supplies and appliances, personal care amenities, telephones,bed and bath linens,housekeeping cleaning supplies,public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment,and other hospitality supplies. 2.3.16 CATEGORY 16:WATER AND WASTE WATER TREATMENT Aeration, chart and data recorders, chemical feed, collection systems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment,storm water,tanks,tools,valves,and water treatment. 2.3.17 CATEGORY 17:MISCELLANEOUS Including, but not limited to: shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products. 2.3.18 CATEGORY 18:IN STORE SERVICES Including, but not limited to: glass cutting, pipe threading, planning services(flooring and cabinet), verbal technical advice, special orders, rental equipment,etc. 2.4 PRODUCT ORDERING: 2.4.1 Contractor's limited vroduct line (Wholesale or Retail) shall be available for internet ordering 24/7. 2.4.2 Products may be ordered by any of the following methods: 2.4.2.1 Retail Stores(Point of Sale) 2.4.2.2 Internet(Homedepot.com) 2.4.2.3 Other eProcurement options 2.4.2.4 Will Call(Phone or FAX order) 2.5 PRODUCT PRICING: Retail: Products shall be sold at their retail price. An annual volume rebate will be paid to Participating Public Agencies(see Exhibit A). For any purchase over$1,500, more aggressive pricing may be available through the Volume Pricing Program. The discount offered through this program will depend on dollar value,quantity and type of material.In addition,the Pro Rewards Paint program offers Participating Public Agencies further discounts on their paint only purchases (see Exhibit A). 2.6 ON-LINE CATALOG DISCOUNT PRICING: Presently, the capability exists to access a limited on-line catalog reflecting contract pricing of products. 2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES)PRICING: 2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed,and product(s)to be provided. SERIAL 16154-RFP 2.7.2 All quotations shall be for a"not to exceed"amount. 2.7.3 As an audit tool, the Contractor(s)shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations. 2.7.4 Spending on services shall be included in the annual volume rebate(see Exhibit A). 2.8 SALES REPORTING: 2.8.1 Sales Dollars 2.8.2 Sales histories by manufacturer,item description,part number,quantity,NIGP codes 2.8.3 Procurement card(MasterCard or Visa brand) 2.9 BRAND NAMES: The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. . Materials substantially equivalent to those designated shall qualify for consideration of an order. 2.10 DELIVERY,FREIGHT REQUIREMENTS: 2.10.1 All domestic ground shipments shall be FOB Destination. Freight Prenaid and Included. Any handling fees shall also be included in the pricing. 2.10.2 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees,if applicable. 2.10.3 Shipping and handling fees are allowable to destinations outside the continental U.S. 2.10.4 A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 2.10.4.1 Contract Serial number 2.10.4.2 Contractor's name and address 2.10.4.3 Participating Public Agency's name and address 2.10.4.4 Participating Public Agency's purchase order number 2.10.4.5 A description of product(s) shipped, including item number(s), quantity (is), number of containers and package number(s),as applicable 3.0 PROCUREMENT REQUIREMENTS: 3.1 SHIPPING TERMS: Bid price(s)and terms shall be F.O.B. Destination at ordering Agencies locations for those items requested to be delivered.Delivery charges may apply based on location. 3.2 OPERATING MANUALS(If required): Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams,if required by the Using Agency. 3.3 INSTALLATION:(If required): The Contractor's price shall include delivery and installation of all equipment in a complete operating condition. SERIAL 16154-RFP 3.4 ACCEPTANCE:(If required): Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance. 3.5 CONTRACTOR EMPLOYEE MANAGEMENT: 3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Agreement. In the event that Contractor personnel's employment status changes, Contractor shall provide County a list of replacement personnel. .Under no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor. 3.5.2 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations. 3.5.3 County reserves the right to request the replacement of Contractor personnel at any time, for any reason. 3.6 WARRANTY: Home Depot SOW Information: All repair and renovation services performed by Home Depot carries a one(1)year workmanship warranty and all manufacturers'product warranties shall be passed on to the end customer as further detailed in Contract section 6.5.Home Depot also offers a robust return policy on product purchases,whereas(most)returns within 90 days of purchase are accommodated with a valid sales receipt for exchange,refund,credited to an associated Home Depot 3.6.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design,materials and workmanship. 3.6.2 The warranty period for workmanship shall be for an initial period of twelve(12)months and commence upon acceptance by County. 3.6.2.1 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.7 FACTORY AUTHORIZED SERVICE AVAILABILITY(if required): The Contractor shall have and maintain a local factory authorized service facility within the Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing component parts, troubleshooting, repairing and maintaining the products. Minimum service hours shall be from 8:00 A.M.through 5:00 P.M.,Arizona Time,Monday through Friday. 3.8 USAGE REPORT: The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. SERIAL 16154-RFP 16154 EXHIBIT C 1.0 HOURS OF SERVICE: '_.'_ REGULAR HOURS are between 6:00 AM and 6:09 PM, Monday throua'_: Fri-±_•••; exeluEling Gem 1.2 AFTER HOURS is after 6:00 PM and prior to 6:09 AM,Monday through Friday. 1 2 I.VEEKEI•ILIS arc «.tune Saturday e Sunday 1 A TJC T TTI A VC Ecrviccs .. " :ailable 21. '1:o•=:per day,7 days per week,3f.5 a--;:Ycr year. .,..:... ., 1.6 Contract!_c1.:!1 prcr de-21 "cu_: �- -.. , . . . , - . . :. -- - -- r-- - end tc»call f: _- •- • • . 1 - _ • . . 2.0 RESPONSE TIMES: ti_ During REGULAR HOURS, AFTER HOURS, WEEKEND c: HOLIDAYs, Contractor shall - - . . . (1) "c••-: cf receipt of a service request if a site visit is 2.2 If the requc.,r : : . •• .-- .• • _ _' - -• - , •• ._ - I .,,_iv: tD respond-en-site :: "-- •:-:o(2) hours of receipt of a sery:::: WEEKEND or HOLIDAY if a site vizi: tc/,7c:cjuired. ;,n TRIP CHARGE: - -- . - . - • . •- _ •• . . • . 1 I e . «,l Saguaro] _- _. _ .. , - _ , - , .jam..».. "b""`v1 3.2 County offices located in Gila Bend,AZ 3.3 County offices located in Buckeye,AZ 3.1 County offices located in Aguila,AZ 3.5 t:i c'»:ac n: �c c'c=�;c3 per service call. 3.6 If the oaeraeea _- - _ _ . .. . . -_. - . _.. • rip. :i -f �: 7.44-the •c:!: .,. ..__c'.:Sc to gain access to the w:± III:, Contractor =y ool ":" f: c trip ckaffge ,, • • '1.0 CONTRACTOR REQUIREMENTS: 1.1 Contractor(s) shall supply:1! ••. - , .- , --•. . , •. - =': c _ .1_=c.,._, c �"�-�------ te _,._ 290Iit SERIAL 16154-RFP ,1.2 The Contractor': truck ±dl z.:J.�„ly of:crz.; i rto A 1 Tl.: C.e«t....etr.: to ..ti .1 - p..« 1_ 1.. tl.. .._. .�., ,...,......_.... cgccc .., ».-�e--e�3' -=r----:=a.., ._zY.,..;iblc and capat;.� Y�c�;.., ::: �.a • - • • - - • -.•. ._ . •,. . _. ..• .. _L. . .- _ 1.4.1 Shirtn.lo,,ae 1.4.2 Vest 1.1.3 Cap -_. . • ea ,:a «.._.,.C« «l........ af TMCv..«M....a.�... 4L T a r .....tl.,, to«. „,1:......pt:e«to the« ,.t -... ..... •�.>�'BetA�9�3a1.1-�eF_�......._ .. ... ............._....,...Y...,...., ........,.._....opefat!9 «latie af - -. -. rite all,lel...:,. matcwalz a...1 equipment a ed. .:tl.tl.a. .V er€ormed. /1.7 Contract:: :hall c,ll.e-e to all regulaticnc, ale 1, ctata DT TIT c 1 Tl.e _ ,, • c C_1....... T e key:=t 1.a'r _- _ _ _ • _ .• difeetieff-er FMD. Ka.. ty to hay tt.a ENTTD_TbuilEling-Or .1...:sl.tl... C T« card �13.,,J,...s et rl,o G A Tl. D within twe«t.,four-f21) La..:: if 1 • •.. _•,.._ e __ _. . _ _, _ . _ , -.__ ___.-'1 the-Gelltfaatyk JakUaa-b -'1 ■m"edlatel., tu e „11 alt an «-.:....t l_.._ra:art ._.._....:a_ri.F t.. : :.......t:..... in the a .trader,..1.:.1 «-::: OatA:a ht:ante«...tically apply for ell . ork i f in thea beat securely;;;;;;;;;;;,1,and arc act. _ : S .- - .. • .• aW Marten �r ee«t..aztar i • -. - - : _ . . . - - . • . - . . . eczt a to:'r, l1- SERIAL 16154-RFP 7,0 IN"OICES AND PAYMENTS: '. .1 . !• ......_I'. 4511 .- . - •- 7,1 r. 7.2 County bill to name and contact'r sguzst r inI:offnation N.. ..1.,,F 7.1 County purchase order number 7.5 County contract number 7.6 Maximo(FMD) T........ e.. ..ber and date 7 Q D 7.9 Description of Purchase(services performed) 74-9 Lat.=breakdown: rate per'.:c::r::na.of hours by, type-(tifa- 7.11 Material breakdown: itemized parts list to contain uri4-pfiec �-'= a:c�:::f, was �.iYYa.. ..a..._ 7.12 Arrival and completion time 7.13 Total Amount Due with tax amounts separated. Must :'.sem aPPlied ,.1t,. .t„ SH4nll an et,. ...... _.. __a required services. _c:t:»_.. --- .. ... .. 11 .. .- 8.0 CONTRACTOR EMPLOYEE BACKGROUND CHECK: appfoN444-44--EMD, SERIAL 16154-RFP 16154 EXHIBIT C FACILITIES MANAGEMENT REOUIREMENTS Maricopa County Facilities Management operation requirements. 1.0 HOURS OF SERVICE(any fluctuations to these hours will be handled in the Solicitation): 1.1 REGULAR HOURS are between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday,excluding County holidays. 1.2 AFTER HOURS are between the hours of 6:00 p.m.and prior to 6:00 a.m.,Monday through Friday. 1.3 WEEKENDS are anytime on a Saturday or a Sunday. 1.4 HOLIDAYS are County holidays. 1.5 Services shall be available 24 hours per day,7 days per week,365 days per year. 1.6 The Facilities Management Parts Warehouse is open for deliveries between the hours of 7:00 a.m.to 3:00 p.m.weekdays except for County holidays. 2.0 BEGINNING OF WORK: 2.1 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and use best efforts to respond to a call for services within thirty (30) minutes of receipt via phone or email. 2.2 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall strive to respond on-site to begin work within four (4) hours of receipt of a service request unless arranged for a later date/time with the County per the work order or notice to proceed. 2.3 The four (4) hour response time shall carryover to the next working day if called into Contractor's office as a non-emergency call after 2:00 p.m.The Contractor will be required to begin work by 8:00 a.m.the following day,as mutually agreed to by the Parties. 2.4 Contractors shall strive to respond to EMERGENCY requests immediately and report on- site to begin work within two (2) hours service call request regardless of the time of day, WEEKEND or HOLIDAY. 3.0 TRIP CHARGE: One-time trip charges of $50.00, or other amount only if previously identified to the Maricopa County contact and agreed to by them(one per work order),are permitted when Time and Materials work is requested at the following sites ONLY: 3.1 MCSO Lake Aid Stations(Apache,Bartlett,Blue Point,Canyon and Saguaro) 3.2 County offices located in Gila Bend,AZ 3.3 County offices located in Buckeye,AZ 3.4 County offices located in Aguila,AZ SERIAL 16154-RFP 4.0 DEAD END CHARGE: If the Contractor is unable to locate a County representative familiar with the work or is unable to gain access to the work site, the Contractor shall call the County Boiler Room (602-506-3310). The Boiler Room technician will give Contractors further instruction at this time. If the Contractor is delayed or turned away,a$50.00 trip charge shall be authorized by the County. 5.0 CONTRACTOR REQUIREMENTS: 5.1 Contractor shall provide and maintain during the entire period of this contract, all labor, supervision, materials, effort, tools, and equipment sufficient in number, condition and capacity to efficiently perform the work and render the services required by this contract. Contractor shall provide evidence of his ability to furnish equipment and personnel. The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented. 5.2 The Contractor shall perform the work in such a way as to minimize disruption to the normal operation of the County site and building occupants. Upon completion of work, the Contractor is responsible for cleaning and removing from the job site; all debris, materials, and equipment associated with the work performed and County property is restored to the same condition prior to start of the job. Such disturbances may include, but are not limited to: loose dirt, dislocated gravel; removed vegetation; footprints; old asphalt/concrete; etc. Documentation will be performed through an audit and feedback system of contract administration.If an inspection reveals that the Contractor failed to clean up after work has been performed, the County will notify the Contractor of the discrepancy and the Contractor will have twenty-four (24) hours to make the needed correction. Should the Contractor fail to correct noted issues, the County reserves the right to make other arrangements to have the area cleaned and the cost of such work shall be offset from any monies due the Contractor. 5.3 The Contractor shall perform all services in such a manner that does not damage County property. In the event damage occurs to Maricopa County property, or any adjacent property due to any services performed under this contract, the Contractor shall notify the County representative immediately of damages and replace or repair the same at no cost to the County. If damage caused by the Contractor has to be repaired or replaced by the County,and the cost of such work shall be deducted from the monies due the Contractor. 5.4 Contractor's bidding on this solicitation may visit the sites to determine conditions that would affect prices and work performance.As some sites do have internal restrictions,a site visit may be scheduled if necessary. See GIS link for site directions: haps://gisnortal.ma ricona.gov/FMD/Facilitv/Index.html. 5.5 Contractors must have a facility sufficient to support the work contemplated by this contract within fifty(50)miles of 401 W.Jefferson St.,Phoenix AZ 85003. 5.6 The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of the work. 5.7 All vehicles used by Contractor shall be clearly identified with the name of the company on each side of the equipment, including personnel transportation vehicles, or consistent with the Contractor's business practices. The letters shall be of such size that they are distinguishable from a reasonable distance or consistent with the Contractor's business practices. 5.8 All employees of the Contractor shall wear a company uniform identified with the company name that may include of one of the following: • Shirt/blouse SERIAL 16154-RFP • Vest • Cap 5.9 Only authorized employees of the Contractor are allowed on the premises of Maricopa County. Contractor's employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor. 5.10 All work must comply with EPA,OSHA,and any State,County,or local regulations in effect at each service location. Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal,State,County,and Municipal governments pertaining to safety on the jobsite. If the Contractor is found not to be in compliance with Federal, State, County, and/or Municipal safety rules, ordinances, policy, procedure, or codes, the County may, in accordance with the"Suspension of Work"clause of the contract,suspend the work without cost to the County until such non-compliant issues are rectified to the satisfaction of the Using Agency.Continued non-compliance may result in termination. 6.0 BUILDING ACCESS: 6.1 The Contractor may be provided access to County Facilities at the discretion of Facilities Management.keys,badges,or access cards will be provided per the following guidelines: 6.2 Contractor employees may sign out a set of keys (all looped on a single key ring) upon arrival at site, and must turn-in key set after completion of duties unless they are issued a permanent key. 6.3 Permanent keys may be provided to Contractor employees on a case-by-case basis. Should an employee leave the Contractor's work force, Contractor must immediately notify the County and keys,badges,and access cards must be returned to the County. 6.4 The Contractor shall notify the County within twenty-four(24)hours if any keys,badges,or access cards are lost,misplaced,stolen or otherwise not within the Contractor's control. 6.5 Once this agreement is complete, expired, or terminated, the Contractor shall immediately return all keys,badges,or access cards to the County. 6.6 Failure to comply with these requirements may result in the Contractor being assessed the cost of replacing keys or access cards and any associated cost to ensure the security of County facilities including but not limited to, re-keying the ENTIRE building at the expense of the Contractor. 7.0 CANCELLATION COST: Any scheduled work cancelled without a minimum of 48 hours prior notice to the County will be rescheduled with the Contractor and is subject up-to a 25%reduction of the cost. 8.0 SALVAGE: Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County and shall be determined prior to incorporation in the Contractor's bid price. Salvageable materials without pre-approved Contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If Contractor is given salvage rights, salvageable materials shall be removed daily. On-site storage of Contractor's salvaged materials is not permitted. SERIAL 16154-RFP 9.0 DELIVERY: 9.1 Delivery shall be made to the County no later than 3:00 p.m. on the seventh (7'") calendar day after order is received. 9.2 Exceptions to delivery schedule will be special order items that must be identified to the County. 9.3 Maricopa County reserves the right to obtain material on the open market in the event vendors fail to make delivery and charge any price differential to the vendor. 9.4 Delivery will be made to the following address: FACILITIES MANAGEMENT DIVISION(FMD)WAREHOUSE 2401 S.28th Dr. Phoenix,AZ 85009 Warehouse Manager: 602-506-1935 Warehouse Specialist: 602-506-1943 Receiving hours: 7:00 a.m.—3:00 p.m. 10.0 FACILITIES MANAGEMENT INVOICES AND PAYMENTS: 10.1 Payment terms shall be calculated based on the date a properly completed invoice is received by the County. 10.2 For transactions using a Home Depot Net 30 Account,Contractors shall provide the County with invoices no later than fourteen (14) days after all services and delivery of goods are complete and accepted by the County rendered final. 10.3 Home Depot Account invoices should contain access to the following information: • Company name,address and contact information • County bill-to name and contact/requestor information • Building name and building number • County purchase order number • Contract or BidSync agreement number • Maximo(Facilities Management)work order number • Invoice number and date • Date of service or delivery(for Project work: use"Completion date") • Description of services performed • Line item description of parts and materials(Time and Materials work) • Line item labor breakdown: arrival and completion time,rate per hour x no.of hours by personnel type(Time&Materials work) • Total amount due with tax amounts separated(Time and Materials work). *On a separate line,clearly indicate the tax rate being applied SERIAL 16154-RFP • Payment Terms as stated in the agreement 10.4 Questions regarding billing or invoicing shall be directed to the email address below. 10.5 Invoices shall be e-mailed to: FMD-ACCOUNTSPAYABLE(a)MAIL.MARICOPA.GOV 10.6 If invoices cannot be e-mailed,send by mail to: Maricopa County Facilities Management—Accounts Payable 401 W.Jefferson St. Phoenix,Arizona 85003 10.7 Payment shall be made to the Contractor by the Accounts Payable/Finance department through an Electronic Funds Transfer(EFT)process.After Contract Award the Contractor shall complete the Contractor Registration Form located on the County Department of Finance Contractor Registration Web Site(httu://www.maricoaa.gov/922/Vendors). 10.8 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. SERIAL 16154-RFP HOME DEPOT U.S.A.,INC.,PO BOX 193176,COLUMBUS OH 43218 PRICING SHEET:NIGP CODE 45041 Terms: NET 30 Vendor Number: VC0000005735 Certificates of Insurance Required Contract Period: To cover the period ending December 31,2021 2026. Mancopa County Bid 16154-RFP Solicitation 16154-RFP MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PROD Bid Designation: Public Maricopa County 9/8/2016 9:36 AM p 1 Maricopa County Bid 16154-RFP Bid 16154-RFP MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PROD Bid Number 16154-RFP Bid Title MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PROD Bid Start Date Aug 4,2016 7:27:21 AM MST Bid End Date Sep 22, 2016 2:00:00 PM MST Question&Answer Aug 5,2016 7:00:00 AM MST End Date Bid Contact Steve Dahle Strategic Team Manager 602.506.3450 Sdahle@mail.maricopa.gov Pre-Bid Conference Sep 1,2016 9:00:00 AM MST Attendance is mandatory Location:THERE WILL BE A MANDATORY PRE-PROPOSAL CONFERENCE ON SEPTEMBER 1,2016 AT 9:00 AM ARIZONA TIME,AT THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES,320 WEST LINCOLN STREET, PHOENIX,ARIZONA 86003.(DUE TO SPACE LIMITATIONS VENDORS LIMIT ATTENDANCE TO NO MORE THAN TWO(2)PEOPLE). Addendum#1 New Documents 16154-QUESTIONS AND ANSWERS 09.08.16.docx 16154-Solicitation Addendum 1 09.08.16.doc 16154 PRE•PROPOSAL SIGN IN 09.01.16.pdf Removed Documents 16154•Solicitation.doc Changes were made to the following items: MAINTENANCE, REPAIR,OPERATING SUPPLIES, INDUSTRIAL SUPPLIES.AND RELATED PROD Description Maricopa County,AZ (herein "Lead Public Agency"on behalf of itself and all states, local governments, school districts,and higher education institutions in the United States of America,and other government agencies and nonprofit organizations(herein 'Participating Public Agencies")is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO)Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services(herein "Products and Services") A complete and comprehensive offering of Industrial supplies such as bearings, linear technologies,power transmissions, motors, hydraulics,pneumatics,gearing, material handling,conveyor systems, industrial rubber, general maintenance supplies,fluid power and any additional related products and services. In addition,a complete range of services available through Supplier such as, but not limited to, installation, renovation services, repair services,training services and any other related services such as rubber fabrication, vulcanizing, hose fabrication, hydraulic system (design and build)that may offered by Supplier. Such services may be required for public pools,solid waste transfer sites,water treatment plants,waste water treatment sites, boiler plants, mass transit systems, road maintenance equipment, prisons and hospitals and public agencies. Added on Sep 8,2016: 9/8/2016 9:36 AM p.2 Maricopa County Bid 16154-RFP Addendum#1(Dated 9/8/16)changes in sections 2.4.19, 5.1, 5.3,5.3.2.1, 5.6 Pre proposal attendance sign in sheet,questions and answers. A SEPARATE PROPOSAL IS REQUIRED FOR EACH AREA YOU ARE PROPOSING FOR(RETAIL OR WHOLESALE). Addendum#1 9/8/2016 9:36 AM P.3 Maricopa County Bid 16154-RFP Addendum #1(Dated 9/8/16) changes in sections 2.4.19,5.1, 5.3,5.3.2.1, 5.6 Pre-proposal attendance sign in sheet,questions and answers. A SEPARATE PROPOSAL IS REQUIRED FOR EACH AREA YOU ARE PROPOSING FOR (RETAIL OR WHOLESALE). 4tiNS g041,... c0 u0`\- NOTICE N`sNOTICE OF SOLICITATION SERIAL 16154-RFP REQUEST FOR PROPOSAL FOR: MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES (U.S.Communities) Notice is hereby given sealed proposals will be received by the Office of Procurement Services, 320 West Lincoln Street,Phoenix,Arizona 85003-2494,until 2:00 P.M.Arizona time on September 22.2016 for the furnishing of the following goods and services for Maricopa County. Proposals will be opened by the Chief Procurement Officer(or designated representative)at an open,public meeting at the above time and place. All Proposals must be signed, sealed and addressed to the Office of Procurement Services,320 West Lincoln Street,Phoenix,Arizona 85003-2494,and marked"SERIAL 16154-RFP REQUEST FOR PROPOSAL FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES(U.S.Communities) The Maricopa County Procurement Code ("The Code") governs this procurement and is incorporated by this reference. Any protest concerning this Request for Proposal must be filed with the Procurement Officer in accordance with Section MC1-905 of the Code. OCATED AT httn://www.maricopa.eov/procurement/ ANY ADDENDA TO THIS REQUEST FOR 'ROPOSAL WILL BE POSTED ON THE MARICOPA COUNTY OFFICE OF PROCUREMENT _ERVICES WEB SITE UNDER THE SOLICITATION SERIAL NUMBER. PROPOSAL ENVELOPES WITH INSUFFICIENT POSTAGE WILL NOT BE ACCEPTED BY THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES DIRECT ALL INOUIRIES TO: STEVE DHLE PROCUREMENT OFFICER TELEPHONE:(602)506-3450 EMAIL: SDAHLE@mail.maricopa.gov THERE WILL BE A MANDATORY PRE-PROPOSAL CONFERENCE ON SEPTEMBER 1,2016 AT 9:00 AM ARIZONA TIME, AT THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES, 320 WEST LINCOLN STREET,PHOENIX,ARIZONA 85003 NOTE: MARICOPA COUNTY PUBLISHES ITS SOLICITATIONS ONLINE AND THEY ARE AVAILABLE FOR VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS: httn://www.maricona.e ov/nr oc u re meat/solicitation.a sn x Signature Date 9/8/2016 9:36 AM p.4 Maricopa County Bid 16154-RFP SERIAL 16154-RFP TABLE OF CONTENTS NOTICE TABLE OF CONTENTS SECTIONS: 1.0 INTENT 2.0 SCOPE OF WORK 3.0 PROCUREMENT REQUIREMENTS 4.0 TERMS AND CONDITIONS 5.0 INSTRUCTIONS ATTACHMENTS: ATTACHMENT A PRICING ATTACHMENT A-1 PRICING ANALYSIS WORKBOOK ATTACHMENT B AGREEMENT/SIGNATURE PAGE ATTACHMENT C REFERENCES-PRODUCTS ATTACHMENT C-1 REFERENCES-SERVICES ATTACHMENT D RETAIL STORES AND WAREHOUSE LOCATIONS ATTACHMENT E U.S.COMMUNITIES INFORMATION AND REQUIREMENTS SUPPLIER QUALIFICATIONS COMMITMENTS U.S.COMMUNITIES ADMINISTRATION AGREEMENT INSTRUCTIONS SUPPLIER WORKSHEET NEW SUPPLIER IMPLEMENTATION CHECKLIST SUPPLIER INFORMATION 9/8/2016 9:36 AM p.5 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBITS: EXHIBIT 1 VENDOR REGISTRATION PROCEDURES EXHIBIT 2 LETTER OF TRANSMITTAL SAMPLE EXHIBIT 3 DRAFT CONTRACT EXHIBIT 4 INSURANCE CERTIFICATE EXAMPLE EXHIBIT 5 MARICOPA COUNTY FACILITIES MANAGEMENT REQUIREMENTS EXHIBIT 6 MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT EXHIBIT 7 U.S.COMMUNITIES ADMINISTRATION AGREEMENT EXHIBIT 8 STATE NOTICE ADDENDUM EXHIBIT 9 FEMA STANDARD TERMS AND CONDITIONS ADDENDUM FOR CONTRACTS AND GRANTS EXHIBIT 10 COMMUNITY DEVELOPMENT BLOCK GRANT ADDENDUM III 9/8/2016 9:36 AM p.6 Maricopa County Bid 16154-RFP SERIAL 16154-RFP REQUEST FOR PROPOSAL FOR MAINTENANCE,REPAIR,OPERATING SUPPLIES, INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES(U.S.Communities) 1.0 INTRODUCTION,BACKGROUND AND INTENT: 1.I MASTER AGREEMENT Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies")is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance,Repair and Operating(MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services"). 1.2 OBJECTIVES A. Provide a comprehensive competitively solicited Master Agreement offering Products and Services to Participating Public Agencies; B. Establish the Master Agreement as a Supplier's primary offering to Participating Public Agencies; C. Achieve cost savings for Suppliers and Participating Public Agencies through a single competitive solicitation process that eliminates the need for multiple bids or proposals; D. Combine the volumes of Participating Public Agencies to achieve cost effective pricing; E. Reduce the administrative and overhead costs of Suppliers and Participating Public Agencies through state of the art ordering and delivery systems; F. Provide Participating Public Agencies with environmentally responsible products and services. 1.3 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES Respondents are to propose the broadest possible selection of MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this solicitation is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs. Therefore, the Proposers should have demonstrated experience in providing the Products and Services as defined in this RFP,including but not limited to: 1.3.1 Maintenance,Repair,Operating(MRO)Supplies and Related Services(Installation, Repair and Renovation)—A complete and comprehensive offering of wholesale and/or retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier. In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 1.3.2 Industrial Supplies and Related Services(Installation,Repair,and Renovation)—A complete and comprehensive offering of Industrial supplies such as bearings, linear technologies, power transmissions, motors, hydraulics, pneumatics, gearing, material 9/8/2016 9:36 AM P.7 Maricopa County Bid 16154-RFP SERIAL 16154-RFP handling,conveyor systems,industrial rubber,general maintenance supplies, fluid power and any additional related products and services. In addition, a complete range of services available through Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services such as rubber fabrication, vulcanizing,hose fabrication,hydraulic system (design and build) that may be offered by Supplier. Such services may be required for public pools, solid waste transfer sites, water treatment plants, waste water treatment sites,boiler plants,mass transit systems,road maintenance equipment,prisons, hospitals and public agencies. 1.3.3 Related Products and Services (Including Installation, Repair and Renovation Services) — A complete range of related products and services offered by Supplier including,but not limited to,installation,repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive): roofmg, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and doors, interior and exterior painting, weatherization, ADA improvements, hose fabrication, hydraulic repairs, gearbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments. 1.4 U.S.COMMUNITIES U.S. Communities Government Purchasing Alliance (herein "U.S. Communities") assists Participating Public Agencies to reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein "Lead Public Agencies"). The contracts provide for use by not only the respective Lead Public Agency, but also by other Participating Public Agencies. 1.4.1 National Sponsors U.S.Communities is jointly sponsored by the National Association of Counties(NACo), the National League of Cities (NLC), the Association of School Business Officials International(ASBO),the United States Conference of Mayors(USCM)and the National Governors Association(NGA)(herein"National Sponsors"). 1.4.2 Advisory Board The U.S. Communities Advisory Board is made up of key government purchasing officials from across the United States. Each Advisory Board Member is expected to actively participate in product bids and selection,participate in policy direction,and share expertise and purchasing innovations. Current U.S. Communities Advisory Board Members Auburn University,AL Harford County Public Schools,MD City and County of Denver,CO Hennepin County,MN City of Chicago,IL Los Angeles County,CA City of El Paso,TX Maricopa County,AZ City of Houston,TX Miami-Dade County,FL City of Kansas City,MO Nassau BOCES,NY City of Los Angeles,CA North Carolina State University,NC City of Seattle,WA City of Ocean City,NJ Cobb County,GA Onondaga County,NY Denver Public Schools,CO Port of Portland,OR 9/8/2016 9:36 AM p.8 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Emory University,GA Prince William County Schools,VA Fairfax County,VA San Diego Unified School District,CA Fresno Unified School District,CA State of Iowa 1.4.3 Participating Public Agencies Today more than 55,000 public agencies utilize U.S. Communities contracts and suppliers to procure over $2.0 Billion Dollars in products and services annually. Each month more than 500 new public agencies register to participate. The continuing rapid growth of public agency participation is fueled by the program's proven track record of providing public agencies unparalleled value. The Supplier(s) must communicate directly with any Participating Public Agency concerning the placement of orders,issuance of the purchase order,contractual disputes, invoicing,and payment. Maricopa County is acting as "Contracting Agent" for the Participating Public Agencies and shall not be held liable for any costs, damages, expenses, fees, liabilities, etc. incurred by any other Participating Public Agency. Each Participating Public Agency enters into a Master Intergovernmental Cooperative Purchasing Agreement(MICPA)outlining the terms and conditions that allow access to the Lead Public Agencies' Master Agreements. Under the terms of the MICPA, the procurement by the Participating Public Agency shall be construed to be in accordance with, and governed by, the laws of the state in which the Participating Public Agency resides. A copy of the MICPA is attached as Exhibit 6. 1.4.4 Estimated Volume The estimated dollar volume of Products and Services purchased under the proposed Master Agreement is $500 Million Dollars annually. This estimate is based on the anticipated volume of the Lead Public Agency, the U.S. Communities Advisory Board members, and current sales within the U.S. Communities program. While there is no minimum quantity of products required to be purchased under the proposed Master Agreement, Maricopa County and the U.S. Communities Advisory Board Members are committed to utilizing the Master Agreement. The Advisory Board members shall determine if the Master Agreement is of value to their agency, and will promote the Master Agreement among other public agencies nationwide and internationally. The Advisory Board in 2015 purchased more than $160 Million Dollars of products and services from existing U.S.Communities contracts. 1.4.5 Marketing Support U. S. Communities provides marketing support for each Supplier's products through the following: • National Sponsors as referenced above. • State Associations of Counties,Schools and Municipal Leagues. • Administrative and marketing personnel that directly promote the U.S.Communities Suppliers to Participating Public Agencies through public agency meetings, direct mail, email, online and print advertising, social media, articles, and exhibiting and presenting at national and local trade shows. • U.S.Communities provides Suppliers government sales training,and a host of online marketing and sales management tools to effectively increase sales through U.S. Communities. 9/8/2016 9:36 AM p.9 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 1.4.6 Marketplace U.S. Communities has developed an online Marketplace, which gives Participating Public Agencies the ability to purchase from many U.S. Communities contracts directly from our website. The Marketplace makes it easier for Participating Public Agencies to access many contracts through a single login and place orders using a procurement card, credit card or purchase order. Suppliers have the ability to add their products to the Marketplace at no cost. 1.4.7 Evaluation of Proposals Proposals will be evaluated by the Lead Public Agency in accordance with, and subject to, the relevant statutes, ordinances, rules and regulations that govern its procurement practices. U.S.Communities Advisory Board members and other Participating Public Agencies will assist the Lead Public Agency in evaluating proposals. The Supplier(s) that respond(s) affirmatively meets the requirements of this Request for Proposal and provides the best overall value will be eligible for a contract award. U.S. Communities reserves the right to make available or not make available Master Agreements awarded by a Lead Public Agency to Participating Public Agencies. 1.5 INTENT: The Respondent(s)shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential, commercial and industrial environments for use by various public entities nationwide. Responses shall be for MRO and Related Products and Services or Industrial and Related Products and Services. Suppliers are not required to respond to both categories. Responses for only the Related Products and Services shall be deemed non-responsive. Other governmental entities under agreement with the County may have access to services provided hereunder. The County reserves the right to award in whole or in part,by item or group of items,by section or geographic area,or make multiple awards,where such action serves the County's best interest. The County reserves the right to add additional contractors, at the County's sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to ensure adequate competition on any project or task order work. 2.0 SCOPE OF WORK: 2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION,REPAIR AND RENOVATION): A complete and comprehensive offering of Wholesale and/or Retail MRO supplies such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets,janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies,hand-held general purpose tools,power tools,flooring,window coverings, and any other miscellaneous MRO supplies offered by Supplier. In addition,a complete range of services available through the Supplier such as,but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier. 9/8/2016 9:36 AM p.10 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2.2 INDUSTRIAL SUPPLIES AND RELATED SERVICES (INSTALLATION, REPAIR, AND RENOVATION): A complete and comprehensive offering of Industrial supplies such as bearings, linear technologies, power transmissions, motors, hydraulics, pneumatics, gearing, material handling, conveyor systems,industrial rubber,general maintenance supplies,fluid power and any additional related products and services. In addition, a complete range of services available through Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services such as rubber fabrication,vulcanizing,hose fabrication,hydraulic system(design and build)that may offered by Supplier. Such services may be required for public pools, solid waste transfer sites, water treatment plants,waste water treatment sites,boiler plants,mass transit systems, road maintenance equipment,prisons and hospitals and public agencies. 2.3 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES): 2.3.1 Any related products offered by Supplier. 2.3.2 Services may also include replacements,upgrades,remodeling; and product,turnkey and major category installations. 2.3.3 Services performed shall be non-structural in nature. 2.3.4 Products used in performing these services shall be procured under the awarded contract. at contract prices. 2.3.5 These services may be required in the residential and commercial environments and may be any of the following(non-inclusive): 2.3.5.1 Roofmg,Gutters,Downspouts 2.3.5.2 HVAC 2.3.5.3 Plumbing 2.3.5.4 Electrical 2.3.5.5 Exterior decks,patios and porches 2.3.5.6 Exterior Siding 2.3.5.7 Windows,Doors 2.3.5.8 Interior/Exterior Painting 2.3.5.9 Weatherization—Storm Windows/Doors,Insulation,Weather Stripping 2.3.5.10 ADA Improvements 2.3.6 These services may be required in the industrial environment and may be any of the following(non-inclusive): 2.3.6.1 Hose Fabrication 2.3.6.2 Hydraulic Repairs 2.3.6.3 Gearbox Repairs 2.3.6.4 Conveyor System Repairs 2.3.6.5 Vulcanizing 2.3.6.6 Rubber Fabrication 2.3.7 Services: 2.3.7.1 As part of your Proposal response, detail your firm's program in offering services including: 2.3.7.2 Providing and managing qualified contractors 9/8/2016 9:36 AM p.11 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2.3.7.3 Budget management in keeping projects on budget 2.3.7.4 Project management services in design, planning, organizing, scheduling and managing all stages of a project. 2.3.8 Service Providers(Labor): 2.3.8.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers. 2.3.8.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s). 2.3.8.3 Contractor shall verify each Service Provider maintains at a minimum,the levels of insurance specified under in draft contract. 2.3.8.4 Contractor shall perform a background screen of all Service Providers consisting of(at a minimum): 2.3.8.4.1 National Employee Database 2.3.8.4.2 SSN Verification 2.3.8.4.3 National Criminal Database Check 2.3.8.4.4 Two County Search 2.3.8.4.5 Sex Offender Search 2.3.8.4.6 Annual Review(National Criminal Database) 2.3.8.4.7 Two(2)Year Complete Re-Screen and Renewal 2.3.8.4.8 Financial Background 2.3.8.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times. 2.4 PRODUCT CATEGORIES: This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products. The category descriptive examples below are not to be considered restrictive, but rather,provide a general,non-inclusive,description of the category. These are standard use in the residential, commercial, and industrial environments. Your firm may not have the ability to provide all categories. All products offered shall be new.unused and of the latest design and technology. The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply. 2.4.1 CATEGORY 1: APPLIANCES Large appliances:refrigerators,washers,dryers,dishwashing machines, stoves, cooktops, range hoods and ovens; TVs, DVR's, small appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components. 2.4.2 CATEGORY 2: BUILDING MATERIALS Lumber(dimensional and timber), millwork,roofing, siding,plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers,insulation,and all ancillary supplies,tools,and components. 9/8/2016 9:36 AM p.12 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2.4.3 CATEGORY 3: HARDWARE Fasteners(nuts/bolts, screws, washers, rivets,nails),builders hardware (hinges,gate hardware,barrel bolts/hasps,corner braces,shelf brackets, closet hardware, springs),threaded rod/steel shapes,anchors,padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary supplies, tools,and components. 2.4.4 CATEGORY 4: HEATING,VENTILATION,AND AIR CONDITIONING(HVAC) Equipment,package units,evaporative coolers,tools,parts,ducting,air filtration,thermostats,portable and fixed heaters,fans,and all ancillary supplies,tools,and components. 2.4.5 CATEGORY 5: KITCHEN AND BATH CABINETS Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors,and all ancillary supplies,tools,and components. 2.4.6 CATEGORY 6: JANITORIAL SUPPLIES Cleaners, soaps, waxes, strippers, polishes, vacuums, brooms, mops, buckets,gloves,carts,paper goods,and all ancillary supplies,tools,and components. 2.4.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES Lawn and landscape equipment(gasoline and electric), shovels, rakes, axes,hoes,hoses,nozzles, insect control, herbicides,fertilizers,plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies,tools,an components. 2.4.8 CATEGORY 8: MOTORS/PUMPS Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies,tools,and components. 2.4.9 CATEGORY 9: PAINTS AND COATINGS All types of paints and coatings,wall paper,caulking,spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives, accessories,and all ancillary supplies,tools,and components. 2.4.10 CATEGORY 10:PLUMBING Equipment,parts,piping and fittings,water heaters,furnaces,disposals, pneumatic piping, filters,commodes,sinks,bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment,salt,and all ancillary supplies,tools,and components. 2.4.11 CATEGORY 11:POOL SUPPLIES Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture,parts,and all ancillary supplies,tools,and components. 2.4.12 CATEGORY 12:TOOLS,HAND-HELD GENERAL PURPOSE Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders,and all ancillary supplies and components. 2.4.13 CATEGORY 13:TOOLS,POWER TYPE Electric or gas operated, mobile or stationary,bench or floor mounted, including accessories,and all ancillary supplies and components. 9/8/2016 9:36 AM p.13 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2.4.14 CATEGORY 14:FLOORING AND WINDOW COVERINGS All flooring, including but not limited to,vinyl plank,VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades,screens,window glass,mirrors,parts,and all ancillary supplies, tools,and components. 2.4.15 CATEGORY 15:HOSPITALITY Guest room supplies and appliances, personal care amenities, telephones,bed and bath linens,housekeeping cleaning supplies,public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment,and other hospitality supplies. 2.4.16 CATEGORY 16:WATER AND WASTE WATER TREATMENT Aeration, chart and data recorders, chemical feed, collection systems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment,storm water,tanks,tools,valves,and water treatment. 2.4.17 CATEGORY 17:MISCELLANEOUS Including, but not limited to: shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products. 2.4.18 CATEGORY 18:IN STORE SERVICES Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet),verbal technical advice, special orders, rental equipment,etc. 2.4.19 CATEGORY 19:INDUSTRIAL PRODUCTS/SERVICES Bearings, motors, fluid sealing, gearing, power transmissions, pumps, hose fabrication,hydraulic repair, gearbox repair, ball bearings rubber services,conveyor systems,and other industrial products and services. 2.5 PRODUCT ORDERING: 2.5.1 Contractors complete product line (Wholesale or Retail) shall be available for internet ordering 24/7. 2.5.2 Products may be ordered by any of the following methods: Internet Will Call(Phone or FAX order) POS(Point-of-sale) 2.6 PRODUCT PRICING: 2.6.1 Retail: Pricing shall be a fixed percentage(%)off marked price at the POS;not a percent off list. The County will consider other retail pricing options(ex.Rebate on gross sales). 9/8/2016 9:36 AM p.14 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2.6.2 Wholesale: Pricing shall be a fixed percentage(%)off catalog pricing by Product Category(Section 2.4 above). The County will consider other retail pricing options (ex. Rebate on gross sales). 2.7 REBATE ON SALES: If this pricing option is offered,describe your firm's ability to provide this service. 2.8 ON-LINE CATALOG DISCOUNT PRICING: Presently, the capability exists to access an on-line catalog reflecting contract pricing of all products. Describe your firm's ability to provide this service. 2.9 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES)PRICING: 2.9.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed,and product(s)to be provided. 2.9.2 All quotations shall be for a"not to exceed"amount. 2.9.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations. 2.10 SUPPLIER MANAGED INVENTORY(CONSIGNMENT): Describe your fi m's ability to provide this service. 2.11 SALES REPORTING: Describe your firm's ability to provide detailed management reporting by Participating Public Agency. Identify the level(s) (Agency, Division, Department, Individual) of reporting detail available in the following categories: 2.11.1 Sales Dollars 2.11.2 Sales histories by manufacturer,item description,part number,quantity,NIGP codes 2.11.3 Procurement card(MasterCard or Visa brand) 2.12 BRAND NAMES: The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration. 2.13 TAX: (SERVICES) No tax shall be levied against labor.It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price. 2.14 TAX: (COMMODITIES) Tax shall not be levied against commodities. Sales/use tax will be determined by County.Tax will not be used in determining low price. 9/8/2016 9:36 AM p.15 Mancopa County Bid 16154-RFP SERIAL 16154-RFP 2.15 DELIVERY,FREIGHT REQUIREMENTS: 2.15.1 All domestic ground shipments shall be FOB Destination. Freight Prepaid and Included. Any handling fees shall also be included in the pricing. 2.15.2 Should a Participating Public Agency determine that rush shipping or other alternate shipping is required, it shall notify the Contractor. The Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the Participating Public Agency. 2.15.3 The Proposer shall retain control for carrier selection and payment of freight charges of all goods until received by the requesting Participating Public Agency and the contract coverage completed. The Proposer shall also file all claims for visible or concealed damage. The Participating Public Agency will notify the Proposer of any damaged goods and shall assist the Proposer in arranging for inspection of the goods. 2.15.4 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees,if applicable. 2.15.5 Shipping and handling fees are allowable to destinations outside the continental U.S. 2.15.6 A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 2.15.6.1 Contract Serial number 2.15.6.2 Contractor's name and address 2.15.6.3 Participating Public Agency's name and address 2.15.6.4 Participating Public Agency's purchase order number 2.15.6.5 A description of product(s) shipped, including item number(s), quantity (ies), number of containers and package number(s),as applicable 3.0 PROCUREMENT REQUIREMENTS: 3.1 SHIPPING TERMS: Bid price(s)and terms shall be F.O.B.Destination at Phoenix,Arizona 85003. 3.2 OPERATING MANUALS(If required): Upon delivery,Contractor shall provide comprehensive operational manuals,service manuals and schematic diagrams,if required by the Using Agency. 3.3 INSTALLATION:(If required): The Contractor's price shall include delivery and installation of all equipment in a complete operating condition. 3.4 ACCEPTANCE:(If required): Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to fmal acceptance. 3.5 CONTRACTOR EMPLOYEE MANAGEMENT: 3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Solution. In the event that Contractor personnel's employment status changes, Contractor shall provide County a list of proposed candidates with equivalent experience with the Solution. County reserves the right to assist in the selection of the replacement candidate. Under no circumstances is it acceptable for the 9/8/2016 9:36 AM p.16 Maricopa County Bid 16154-RFP SERIAL 16154-RFP implementation schedule to be impacted by a personnel change on the part of the Contractor. 3.5.2 Contractor shall not reassign any provided personnel without the express consent of the County. 3.5.3 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations. 3.5.4 County reserves the right to request the replacement of Contractor personnel at any time, for any reason. 3.6 TRAINING: The Contractor shall provide a minimum of TBD (hours or days) to completely train County personnel in the use and care of the equipment. All training is to take place on-site at Maricopa County. 3.7 WARRANTY: 3.7.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design,materials and workmanship. 3.7.2 The warranty period for workmanship and materials shall be for an initial period of twelve(12)months and commence upon acceptance by County. 3.7.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply. 3.7.2.2 The Contractor agrees that he will,at his own expense,provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.8 MAINTENANCE:(If required): The Contractor shall provide for maintenance under this Contract upon acceptance of materials by the Using Agency. 3.9 FACTORY AUTHORIZED SERVICE AVAILABILITY(if required): The Contractor shall have and maintain a local factory authorized service facility within the Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing component parts, troubleshooting, repairing and maintaining the material(s). Minimum service hours shall be from 8:00 A.M.through 5:00 P.M.,Arizona Time,Monday through Friday. 3.10 USAGE REPORT: The Contractor shall furnish the County a usage report upon re quest delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. 3.11 BACKGROUND CHECK: Bidders/proposers need to aware that there may be multiple background checks(Sheriff's Office, County Attorney's Office,Courts as well as Maricopa County general government)to determine if the respondent is acceptable to do business with the County. This applies to(but is not limited to) 9/8/2016 9:36 AM p.17 Maricopa County Bid 16154-RFP SERIAL 16154-RFP the company, sub-contractors and employees and the failure to pass these checks shall deem the respondent non-responsible. 3.12 INVOICES AND PAYMENTS: 3.12.1 Invoices are required to contain the following information: • Company name,address and contact • County bill-to name and contact information • Building Name and Building Number • Contract Serial Number or • County purchase order number • Maximo(FMD)service call number • Invoice number and date • Date of service or delivery • Description of Purchase(services performed) • Pricing per unit of purchase • Extended price • Arrival and completion time • Total Amount Due 3.12.2 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.12.3 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.12.4 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (htto://www.maricona.gov/Finance/Vendors.asnx). 3.12.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.13 APPLICABLE TAXES: 3.13.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor's invoices. 3.13.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract_it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.13.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state,and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation. 9/8/2016 9:36 AM p.18 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 3.14 TAX: (SERVICES) No tax shall be levied against labor.It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price. 3.15 TAX(COMMODITIES): Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determining low price. 3.16 POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of the Contract. 4.0 CONTRACTUAL AND SPECIAL TERMS& CONDITIONS: 4.1 DRAFT CONTRACT SEE EXHIBIT 3 5.0 INSTRUCTIONS TO RESPONDENTS: (Please note that this Section does not become part of any resultant contract.) Bidders and Proposers are solely responsible for submitting bids, proposals, and any modifications or withdrawals, to be received at the time and designated location required by the solicitation (ITN, RFP, ROQ,or any other solicitation notice). Any bid,proposal,modification,or withdrawal received after the designated time is"late"and will rejected and not be evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code. 5.1 SCHEDULE OF EVENTS: Request for Proposals Issued: AUGUST 4.2016 Pre-Proposal Conference: SEPTEMBER 1.2016 Deadline for written questions is(2)business days after Pre-Proposal Conference.Questions will not be responded to prior to the Pre-Proposal Conference or after the(2)business day(DUE 9-6- 16 5:00 PM)deadline has elapsed. All questions shall be e-mailed to sdahleQa.mail.maricova.Rov. Answers shall be posted to www.bidsvnc.com as an addendum. Proposals Opening Date: SEPTEMBER 22,2016 Deadline for submission of proposals is 2:00 P.M., Arizona Time, on SEPTEMBER 22, 2016. All proposals must be received before 2:00 P.M.,Arizona Time,on the above date at the Maricopa County Office of Procurement Services,320 West Lincoln Street,Phoenix,Arizona 85003. Proposed review of Proposals and short list decision: NOVEMBER 7.2016 Proposed Respondent presentations:(if required) NOVEMBER 14,2016 Proposed selection and negotiation: NOVEMBER 28,2016 Proposed Best&Final(if required) DECEMBER 5,2016 Proposed award of Contract: JANUARY 12,2017 9/8/2016 9:36 AM p.19 Maricopa County Bid 16154-RFP SERIAL 16154-RFP All responses to this Request for Proposal become the property of Maricopa County and (other than pricing) will be held confidential,to the extent permissible by law. The County will not be held accountable if material from proposal responses is obtained without the written consent of the Respondent by parties other than the County. 5.2 INQUIRIES AND NOTICES: All inquiries concerning information herein shall be addressed to: Maricopa County Office of Procurement Services ATTN: Contract Administration 320 West Lincoln Street Phoenix,Arizona 85003 Administrative telephone inquiries shall be addressed to: Steve Dahle,Strategic Procurement Officer,602/506-3450 (sdahlena.mail.maricona.szov) Inquiries may be submitted by telephone but must be followed up in writing. No oral communication is binding on Maricopa County. 5.3 INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS (ALL FLASH DRIVES SHALL BE LABELED WITH PROPOSERS NAME AND RFP NUMBER): A SEPARATE PROPOSAL IS REQUIRED FOR EACH AREA YOU ARE PROPOSING FOR(RETAIL AND WHOLESALE). Respondents shall provide their proposals in accordance with Section 5.14 as follows: 5.3.1 Two(2)original hardcopy of all proposal documents. 5.3.2 Two(2)flash drive providing all proposal documents in Word,Excel(Attachment A)and then the entire proposal document in PDF format. 5.3.2.1 Two flash drives with store sku/product listing and wholesale catalog in effective on September 22,2016 and Environmental Product listing. 5.3.3 Six(6)flash drives providing the entire proposal in PDF format only. 5.3.4 Respondents shall address proposals identified with return address, serial number and title in the following manner: Maricopa County Office of Procurement Services ATTN: Contract Administration 320 West Lincoln Street Phoenix,Arizona 85003 SERIAL 16154— RFP, MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AM) RELATED PRODUCTS AND SERVICES (U.S. Communities) 5.3.5 Proposals shall be signed by an owner, partner or corporate official who has been authorized to make such commitments. All prices shall be held firm for a period of one hundred fifty(150)days after the RFP closing date. 5.4 EXCEPTIONS TO THE SOLICITATION: 9/8/2016 9:36 AM p.20 Maricopa County Bid 16154-RFP SERIAL 16154-RFP The Respondent shall identify and list all exceptions taken to all sections of 16154—RFP and list these exceptions referencing the section(paragraph) where the exception exists and identify the exceptions and the proposed wording for the Respondent's exception under the heading, "Exception to the PROPOSAL Solicitation, SERIAL 16154-RFP." Exceptions that surface elsewhere and that do not also appear under the heading. "Exceptions to the PROPOSAL Solicitation. SERIAL 16154-RFP." shall be considered invalid and void and of no contractual significance. The County reserves the right to reject, determine the proposal non-responsive, enter into negotiation on any of the Respondent exceptions,or accept them outright. 5.5 GENERAL CONTENT: 5.5.1 The Proposal should be specific and complete in every detail. It should be practical and provide a straightforward,concise delineation of capabilities to satisfactorily perform the Contract being sought. 5.5.2 The Respondent should not necessarily limit the proposal to the performance of the services in accordance with this Request for Proposal but should outline any additional services and their costs if the Respondent deems them necessary to accomplish the program. 5.6 FORMAT AND CONTENT: To aid in the evaluation, it is desired that all proposals follow the same general format. The proposal hardcopy must be submitted in binders and have sections tabbed as below: (Responses are limited to 200 pages,single sided, 10 point font type). PAGE NUMBERS ARE REQUIRED ON ALL PAGES(BOTTOM CENTER). 5.6.1 Table of Contents 5.6.2 Letter of Transmittal(Exhibit 2) 5.6.3 Executive Summary — This section shall contain an outline of the general approach utilized in the proposal. 5.6.4 Proposal—This section should contain a statement of all of the programs and services proposed,including conclusions and generalized recommendations. Proposals should be all-inclusive,detailing respondent's best offer. 5.6.5 Qualifications — This section shall describe the respondent's ability and experience related to the programs and services proposed.All project personnel,as applicable, shall be listed including a description of assignments and responsibilities, a resume of professional experience, an estimate of the time each would devote to this program, and other pertinent information. 5.6.6 Proposal exceptions 5.6.7 Redlined Contract(Exhibit 3 based on exceptions in section 5.6.6) 5.6.8 Attachment A(Pricing) 5.6.9 Attachment A-1,Pricing Analysis Workbook 5.6.10 Attachment B(Agreement Page) 5.6.11 Attachment C(References products) 5.6.12 Attachment C-1 (References Services) 9/8/2016 9:36 AM p.21 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 5.6.13 Attachment D RETAIL STORES AND WAREHOUSE LOCATIONS 5.6.14 Attachment E SUPPLIER WORKSHEET 5.6.15 Attachment E SUPPLIER INFORMATION 5.6.16 Exhibit 7 U.S.COMMUNITIES ADMINISTRATION AGREEMENT, signed,unaltered 5.7 EVALUATION OF PROPOSAL—SELECTION FACTORS: A Proposal Evaluation Committee shall be appointed,chaired by the Procurement Officer to evaluate each Proposal. At the County's option, Respondents may be invited to make presentations to the Evaluation Committee. Best and Final Offers and/or Negotiations may be conducted,as needed,with the highest rated Respondent(s). Proposals will be evaluated on the following criteria which are listed in descending or equal order of importance. 5.7.1 Firms Qualifications(Including responses to the U.S.Communities Attachment E and Exhibit 7) 5.7.2 Product lines and service proposed 5.7.3 Price 9/8/2016 9:36 AM p.22 Maricopa County Bid 16154-RFP SERIAL 16154-RFP NOTE 1: RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR PROPOSAL. 9/8/2016 9:36 AM p.23 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT A PRICING SEE EXCEL FILE 16154-ATTACHMENT A PRICING 9/8/2016 9:36 AM p.24 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT A-1 PRICING ANALYSIS WORKBOOK SEE EXCEL FILE 16154-ATTACHMENT A-1 PRICING ANALYSIS WORKBOOK 9/8/2016 9:36 AM p.25 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT B AGREEMENT Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the Respondent's Offer will create a binding Contract. Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa County Procurement Code,and amendments thereto,together with the specifications and other documentary forms herewith made a part of this specific procurement BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE ADMINISTRATIVE INFORMATION AND STANDARD CONTRACT'S TERMS AND CONDITIONS LOCATED AT htta://www.maricooa.gov/procurement AND AGREE TO BE CONTRACTUALLY BOUND TO THEM. RESPONDENT(FIRM)SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER DUNS# PRINTED NAME AND TITLE AUTHORIZED SIGNATURE ADDRESS TELEPHONE FAX# CITY STATE ZIP DATE WEB SITE EMAIL ADDRESS 9/8/2016 9:36 AM p.26 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT C PRODUCTS RESPONDENT'S REFERENCES RESPONDENT SUBMITTING PROPOSAL: 1. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: 2. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: 3. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: 4. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: 5. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: 9/8/2016 9:36 AM p.27 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT C-1 SERVICES RESPONDENT'S REFERENCES RESPONDENT SUBMITTING PROPOSAL: 1. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: PROVIDE THE DOLLAR AMOUNT AND A DESCRIPTION OF THE SERVICES PROVIDED: 2. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: PROVIDE THE DOLLAR AMOUNT AND A DESCRIPTION OF THE SERVICES PROVIDED: 3. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: PROVIDE THE DOLLAR AMOUNT AND A DESCRIPTION OF THE SERVICES PROVIDED: 9/8/2016 9:36 AM p.28 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 4. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: PROVIDE THE DOLLAR AMOUNT AND A DESCRIPTION OF THE SERVICES PROVIDED: 5. COMPANY NAME: ADDRESS: CONTACT PERSON: TELEPHONE: E-MAIL ADDRESS: PROVIDE THE DOLLAR AMOUNT AND A DESCRIPTION OF THE SERVICES PROVIDED: 9/8/2016 9:36 AM p.29 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT D RETAIL STORES AND WAREHOUSE LOCATIONS I VENDOR NAME: I I QUANTITY OF QUANTITY OF WHOLESALE RETAIL STORES IN WAREHOUSE(S)IN THIS WAREHOUSE THIS STATE STATE LOCATIONS(CITY) IALABAMA ALASKA ARIZONA ( ARKANSAS CALIFORNIA COLORADO ICONNECTICUT DELAWARE FLORIDA IGEORGIA HAWAII IDAHO IILLINOIS INDIANA IOWA KANSAS KENTUCKY ILOUISIANA I MAINE MARYLAND MASSACHUSETTS 9/8/2016 9:36 AM p.30 Maricopa County Bid 16154-RFP SERIAL 16154-RFP MICHIGAN MINNESOTA IMISSISSIPPI MISSOURI MONTANA NEBRASKA NEVADA NEW HAMPSHIRE NEW JERSEY NEW MEXICO NEW YORK NORTH CAROLINA NORTH DAKOTA OHIO OKLAHOMA OREGON PENNSYLVANIA RHODE ISLAND SOUTH CAROLINA SOUTH DAKOTA TENNESSEE TEXAS UTAH VERMONT VIRGINIA WASHINGTON IWEST VIRGINIA IWISCONSIN IWYOMING 9/8/2016 9:36 AM p.31 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT E U.S.COMMUNITIES INFORMATION AND REOUIREMENTS SUPPLIER QUALIFICATIONS COMMITMENTS U.S.COMMUNITIES ADMINISTRATION AGREEMENT INSTRUCTIONS SUPPLIER WORKSHEET NEW SUPPLIER IMPLEMENTATION CHECKLIST SUPPLIER INFORMATION 9/8/2016 9:36 AM p.32 Maricopa County Bid 16154-RFP SERIAL 16154-RFP SUPPLIER OUALIFICATIONS COMMITMENTS 1.0 SUPPLIERS 1.1 Commitments U.S. Communities views the relationship with an awarded Supplier as an opportunity to provide maximum benefit to both the Participating Public Agencies and to the Supplier. The successful foundation of the partnership requires commitments from both U.S. Communities and the Supplier.U.S.Communities requires the Supplier to make the four commitments set forth below(Corporate,Pricing,Economy, Sales)to ensure that Supplier is providing the highest level of public benefit to Participating Public Agencies: 1.2 Corporate Commitment. 1.2.1 The pricing, terms and conditions of the Master Agreement shall, at all times, be Supplier's primary contractual offering of Products and Services to Public Agencies. All of Supplier's direct and indirect marketing and sales efforts to Public Agencies shall demonstrate that the Master Agreement is Supplier's primary offering and not just one of Supplier's contract options. 1.2.2 Supplier's sales force(including inside,direct and/or authorized dealers,distributors and representatives)shall always present the Master Agreement when marketing Products or Services to Public Agencies. 1.2.3 Supplier shall advise all Public Agencies that are existing customers of Supplier as to the pricing and other value offered through the Master Agreement. 1.2.4 Upon authorization by a Public Agency, Supplier shall transition such Public Agency to the pricing,terms and conditions of the Master Agreement. 1.2.5 Supplier shall ensure that the U.S. Communities program and the Master Agreement are actively supported by Supplier's senior executive management. 1.2.6 Supplier shall provide a national/senior management level representative with the authority and responsibility to ensure that the Supplier's Commitments are maintained at all times. Supplier shall also designate a lead referral contact person who shall be responsible for receiving communications from U.S. Communities concerning new Participating Public Agency registrations and for ensuring timely follow-up by Supplier's staff to requests for contact from Participating Public Agencies. Supplier shall also provide the personnel necessary to implement and support a supplier-based internet web page dedicated to Supplier's U.S. Communities program and linked to U.S. Communities'website and shall implement and support such web page. 1.2.7 Supplier shall demonstrate in its procurement solicitation response and throughout the term of the Master Agreement that national/senior management fully supports the U.S. Communities program and its commitments and requirements. National/Senior management is defined as the executive(s)with companywide authority. 1.2.8 Where Supplier has an existing contract for Products and Services with a state, Supplier shall notify the state of the Master Agreement and transition the state to the pricing,terms and conditions of the Master Agreement upon the state's request. Regardless of whether the state decides to transition to the Master Agreement, Supplier shall primarily offer the Master Agreement to all Public Agencies located within the state. 9/8/2016 9:36 AM p.33 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 1.3 Pricing Commitment. 1.3.1 Supplier represents to U.S. Communities that the pricing offered under the Master Agreement is the lowest overall available pricing (net to purchaser) on Products and Services that it offers to Public Agencies. Supplier's pricing shall be evaluated on either an overall project basis or the Public Agency's actual usage for more frequently purchased Products and Services. 1.3.2 Contracts Offering Lower Prices. If a pre-existing contract and/or a Public Agency's unique buying pattern provide one or more Public Agencies a lower price than that offered under the Master Agreement, Supplier shall match that lower pricing under the Master Agreement and inform the eligible Public Agencies that the lower pricing is available under the Master Agreement. If an eligible Public Agency requests to be transitioned to the Master Agreement, Supplier shall do so and report the Public Agency's purchases made under the Master Agreement going forward. The price match only applies to the eligible Public Agencies. Below are three examples of Supplier's obligation to match the pricing under Supplier's contracts offering lower prices. 1.3.2.1 Supplier holds a state contract with lower pricing that is available to all Public Agencies within the state. Supplier would be required to match the lower state pricing under the Master Agreement and make it available to all Public Agencies within the state. 1.3.2.2 Supplier holds a regional cooperative contract with lower pricing that is available only to the ten cooperative members. Supplier would be required to match the lower cooperative pricing under the Master Agreement and make it available to the ten cooperative members. 1.3.2.3 Supplier holds a contract with an individual Public Agency. The Public Agency contract does not contain any cooperative language and therefore other Public Agencies are not eligible to utilize the contract. Supplier would be required to match the lower pricing under the Master Agreement and make it available only to the individual Public Agency. 1.3.3 Deviating Buying Patterns. Occasionally U.S. Communities and Supplier may interact with a Public Agency that has a buying pattern or terms and conditions that considerably deviate from the normal Public Agency buying pattern and terms and conditions, and causes Supplier's pricing under the Master Agreement to be higher than an alternative contract held by Supplier. This could be created by a unique end-user preference or requirements. In the event that this situation occurs, Supplier may address the issue by lowering the price under the Master Agreement on the item(s)causing the large deviation for that Public Agency. Supplier would not be required to lower the price for other Public Agencies. 1.3.4 Supplier's Options in Responding to a Third Party Procurement Solicitation. While it is the objective of U.S. Communities to encourage Public Agencies to piggyback on to the Master Agreement rather than issue their own procurement solicitations, U.S. Communities recognizes that for various reasons some Public Agencies will issue their own solicitations. The following options are available to Supplier when responding to a Public Agency solicitation: 1.3.4.1 Supplier may opt not to respond to the procurement solicitation. Supplier may make the Master Agreement available to the Public Agency as a comparison to its solicitation responses. 1.3.4.2 Supplier may respond with the pricing, terms and conditions of the Master Agreement. If Supplier is awarded the contract, the sales would be reported as sales under the Master Agreement. 9/8/2016 9:36 AM P.34 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 1.3.4.3 If competitive conditions require pricing lower than the standard Master Agreement pricing, Supplier may submit lower pricing through the Master Agreement. If Supplier is awarded the contract, the sales would be reported as sales under the Master Agreement. Supplier would not be required to extend the lower price to other Public Agencies. 1.3.4.4 Supplier may respond to the procurement solicitation with pricing that is higher (net to buyer)than the pricing offered under the Master Agreement. If awarded a contract,Supplier shall still be bound by all obligations set forth in this Section 3.3, including, without limitation, the requirement to continue to advise the awarding Public Agency of the pricing, terms and conditions of the Master Agreement. 1.3.4.5 Supplier may respond to the procurement solicitation with pricing that is higher (net to buyer) than the pricing offered under the Master Agreement and if an alternative response is permitted, Supplier may offer the pricing under the Master Agreement as an alternative for consideration. 1.3.5 Economy Commitment. Supplier shall demonstrate the benefits, including the pricing advantage, of the Master Agreement over alternative options, including competitive solicitation pricing and shall proactively offer the terms and pricing under the Master Agreement to Public Agencies as a more effective alternative to the cost and time associated with such alternate bids and solicitations. 1.3.6 Sales Commitment. Supplier shall market the Master Agreement through Supplier's sales force or dealer network that is properly trained, engaged and committed to offering the Master Agreement as Supplier's primary offering to Public Agencies. Supplier's sales force compensation and incentives shall be greater than or equal to the compensation and incentives earned under other contracts to Public Agencies. 1.3.6.1 Supplier Sales. Supplier shall be responsible for proactive direct sales of Supplier's Products and Services to Public Agencies and the timely follow-up to sales leads identified by U.S. Communities. Use of product catalogs, targeted advertising, direct mail and other sales initiatives are encouraged. All of Supplier's sales materials targeted towards Public Agencies shall include the U.S. Communities logo. U.S. Communities hereby grants to Supplier, during the term of this Agreement,a non-exclusive,revocable,non-transferable,license to use the U.S. Communities name, trademark, and logo solely to perform its obligations under this Agreement, and for no other purpose. Any goodwill, rights, or benefits derived from Supplier's use of the U.S. Communities name, trademark, or logo shall inure to the benefit of U.S. Communities. U.S. Communities shall provide Supplier with its logo and the standards to be employed in the use of the logo. During the term of the Agreement,the Supplier shall provide U.S. Communities with its logo and the standards to be employed in the use of the logo for purposes of reproducing and using Supplier's name and logo in connection with the advertising,marketing and promotion of the Master Agreement to Public Agencies. Supplier shall assist U.S. Communities by providing camera-ready logos and by participating in related trade shows and conferences. At a minimum, Supplier's sales initiatives shall communicate that (i) the Master Agreement was competitively solicited by the Lead Public Agency, (ii) the Master Agreement provides the best government pricing, (iii) there is no cost to Participating Public Agencies,and(iv)the Master Agreement is a non-exclusive contract. 1.3.6.2 Branding and Logo Compliance. Supplier shall be responsible for complying with the U.S.Communities branding and logo standards and guidelines. Prior to use by Supplier, all U.S. Communities related marketing material must be submitted to U.S.Communities for review and approval. 9/8/2016 9:36 AM p.35 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 1.3.6.3 Sales Force Training. Supplier shall train its national sales force on the Master Agreement and U.S. Communities program. U.S. Communities shall be available to train regional or district managers and generally assist with the education of sales personnel. 1.3.7 Participating Public Agency Access. Supplier shall establish the following communication links to facilitate customer access and communication: 1.3.7.1 A dedicated U.S.Communities intemet web-based homepage containing: (1) U.S.Communities standard logo with Founding Co-Sponsors logos; (2) Copy of original procurement solicitation; (3) Copy of Master Agreement including any amendments; (4) Summary of Products and Services pricing; (5) Electronic link to U.S.Communities'online registration page;and (6) Other promotional material as requested by U.S.Communities. 1.3.7.2 A dedicated toll-free national hotline for inquiries regarding U.S.Communities. 1.3.7.3 A dedicated email address for general inquiries in the following format: uscommunities@,(name of supplier).com. 1.3.8 Electronic Registration. Supplier shall be responsible for ensuring that each Public Agency has completed U.S. Communities' online registration process prior to processing the Public Agency's first sales order. 1.3.9 Supplier's Performance Review. Upon request by U.S. Communities, Supplier shall participate in a performance review meeting with U.S. Communities to evaluate Supplier's performance of the covenants set forth in this Agreement. 1.3.10 Supplier Content. Supplier may,from time to time,provide certain graphics,media,and other content to U.S. Communities (collectively "Supplier Content") for use on U.S. Communities websites and for general marketing and publicity purposes. During the term of the Agreement, Supplier hereby grants to U.S. Communities and its affiliates a non-exclusive, worldwide, free, transferrable, license to reproduce, modify, distribute, publically perform,publically display, and use Supplier Content in connection with U.S. Communities websites and for general marketing and publicity purposes,with the right to sublicense each and every such right. Supplier warrants that: (a)Supplier is the owner of or otherwise has the unrestricted right to grant the rights in and to Supplier Content as contemplated hereunder; and (b) the use of Supplier Content and any other materials or services provided to U.S. Communities as contemplated hereunder will not violate, infringe, or misappropriate the intellectual property rights or other rights of any third Ply. 9/8/2016 9:36 AM P.36 r c.a C,c_int. Bid 16154-RFP SERIAL 16154-RFP TargetNew Supplier Implementation Checklist Completion After Award 1. First Conference Call One Week Initial Kick Off Call to discuss expectations Establish initial contact people&roles/responsibilities Supplier Log-In Credentials established 2. Executed Legal Documents One Week U.S.Communities Admin Agreement Lead Public Agency Agreement signed 3. Program Contact Requirements One Week Supplier contacts communicated to U.S.Communities Staff Dedicated email Dedicated toll free number Dedicated fax number 4. Second Conference Call Two Weeks Set Contract Launch Date&Outline Kick Off Plan Establish WebEx Training Dates Review Contract Commitments Complete Supplier Set Up Form Complete User Account and User ID Form Identify Dates for Senior Management Meeting 5. Marketing Kick Off Call Two Weeks Overview of Marketing Requirements Establish Timeline for Marketing Deliverables Set Weekly Marketing Call 6. Initial NAM&Staff Training Meetings Three Weeks Discuss expectations,roles&responsibilities Introduce and review web-based tools Review process&expectations of Lead Referral contact with NAM&identified LRC 7. Senior Management Meeting Four Weeks Implementation Process Progress Report U.S.Communities&Vendor Organizational Overview Supplier Manager to review&further discuss commitments 8. Review Top Joint Target Opportunities Five Weeks Top 10 Local Contracts Review top U.S.Communities PPA's 9. Web Development Initiate IT contact Two Weeks Initiate E-Commerce Conversation Two Weeks Product Upload to U.S.Communities site Five Weeks 10. Sales Training&Roll Out Program Manager briefing-Coordinate with NAM Five Weeks Initial remote WebEx training for all sales-Coordinate with NAM Four Weeks 9/8/2016 9:36 AM p.39 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Initiate contact with Advisory Board(AB)members Six Weeks Determine PM&Local Metro teams strategy sessions Six Weeks 9/8/2016 9:36 AM p.40 Maricopa County Bid 16154-RFP SERIAL 16154-RFP SUPPLIER INFORMATION Please respond to the following requests for information about your company: National Commitments Proposer shall provide a written narrative of its understanding and acceptance of the Supplier Qualifications Commitments in Attachment E. Comnanv 1. Provide the total number and location of sales persons employed by your company in the United States. Example: NUMBER OF SALES CITY STATE REPRESENTATIVES 13 Phoenix AZ 6 Tucson AZ 10 Los Angeles CA 12 San Francisco CA 6 San Diego CA 5 Sacramento CA 3 Fresno CA Etc. Etc. Total: 366 • 2. Describe how the above sales persons would be utilized in selling this contract,including the time commitment each sales person will devote to selling this contract. 3. Provide the company annual sales for 2013,2014 and 2015 in the United States; Sales reporting should be segmented into the following categories: I SUPPLIER ANNUAL SALES IN THE UNITED STATE FOR 2013,2014,AND 2015 Segment 2013 Sales 2014 Sales 2015 Sales Cities Counties K-12(Pubic/Private) Higher Education (Public/Private) States Other Public Sector and Nonprofits Federal Private Sector Total Supplier Sales 9/8/2016 9:36 AM p.41 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 4. Provide annual sales for 2013, 2014 and 2015 in the United States for the proposed Products and/or Services; Sales reporting should be segmented into the following categories: SUPPLIER ANNUAL SALES IN THE UNITED STATE FOR 2013,2014,AND 2015 Segment 2013 Sales 2014 Sales 2015 Sales Cities Counties K-12(Pubic/Private) Higher Education(Public/Private) States Other Public Sector and Nonprofits Federal Private Sector Total Supplier Sales 5. Submit your current Federal Identification Number and latest Dun& Bradstreet report. 6. Provide a list with contact information of your company's ten largest public agency customers. Distribution 1. Describe how your company proposes to distribute the Products nationwide. 2. Identify all other companies that will be involved in processing,handling or shipping the Product to the end user. 3. State the effectiveness of the proposed distribution in providing the lowest cost to the end user. 4. Provide the number, size and location of your company's distribution facilities, warehouses and retail network as applicable. 5. Provide the number and location of support centers(if applicable). 6. If applicable,describe your company's ability to do business with manufacturer/dealer/distribution organizations that are either small or MWBE businesses as defined by the Small Business Administration. a. If applicable, describe other ways your company can be sensitive to a Participating Public Agency's desire to utilize local and/or MWBE companies, such as number of local employees and offices in a particular geographic area,companies your firm is using that may be local(i.e. local delivery truck company),your company's diversity of owner employees,etc. b. If applicable,provide details on any products or services being offered by your company where the manufacturer or service provider is either a small or MWBE business as defined by the Small Business Administration. Provide product/service name, company name and small/MWBE designation. 9/8/2016 9:36 AM p.42 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Marketing 1. Outline your company's plan for marketing the Products to state and local government agencies nationwide. 2. Explain how your company will educate its national sales force about the Master Agreement. 3. Explain how your company will market and transition the Master Agreement into the primary offering to Participating Public Agencies. 4. Explain how your company plans to market the Master Agreement to existing government customers and transition these customers to the Master Agreement. Please provide the amount of purchases of existing public agency clients that your company will transition to the U.S. Communities contract for the initial three years of the contract in the following format within your proposal. a. $ .00 will be transitioned in year one. b. $ .00 will be transitioned in year two. c. $ .00 will be transitioned in year three. National Staffing Plan 1. A staffing plan is required which describes the Offeror's proposed staff distribution to implement and manage this contract throughout the term of the contract. At a minimum, this plan should include the following: a. Identify the key personnel who will lead and support the implementation period of the contract outlined in Attachment E,New Supplier Implementation Checklist,along with the amount of time to be devoted to implementation; b. Identify the key personnel who are to be engaged in this contract throughout the term of the contract and their relationship to the contracting organization; c. Provide a chart that shows I)the time commitment of each professional staff member that will be devoted to the contract,2)each member's role in maintaining and growing the contract;and 3)a timeline of each member's involvement throughout the contract. 2. Provide an organizational chart of your company. 3. Submit the resumes of the below personnel: a. The person your company proposes to serve as the National Accounts Manager, b. Each person that will be dedicated full time to U.S.Communities account management,and c. Key executive personnel that will be supporting the program. Products 1. Provide a description of the Products to be provided by the major product category set forth in Section 2.0, Scope of Work. The primary objective is for each Supplier to provide a complete range of products so that Participating Public Agencies may order a range of product as appropriate for their needs. 9/8/2016 9:36 AM p.43 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 2. State your normal delivery time(in days)and any options for expediting delivery. 3. State backorder policy. Do you fill or kill order and require Participating Public Agency to reorder if item is backordered? 4. State your company's return policies, restocking fees, and procedures for returning products. 5. Describe any special programs that your company offers that will improve customers' ability to access Products, on-time delivery or other innovative strategies. 6. Describe the capacity of your company to broaden the scope of the contract and keep the product offerings current and ensure that latest products, standards and technology for Maintenance, Repair,Operating Supplies,Industrial Supplies, and Related Services. Services 1. Provide a description of the Services to be provided in Section 2.0, Scope of Work. The primary objective is for each Supplier to provide a complete range of services so that Participating Public Agencies may order a range of product as appropriate for their needs. 2. List the states where the Supplier is licensed to do business. 3. Describe those services that are performed by your company versus those that are performed by subcontractors. 4. Describe the process and requirements of qualifying in-house personnel and subcontractors who will be performing services for your company. Include details on the types of background screening performed and any other required qualifications. 5. Describe your ongoing quality control processes to ensure qualified in-house personnel and subcontractors. Oualitv 1. Describe your company's quality control processes. 2. Describe your problem escalation process. 3. How are customer complaints measured and categorized? What processes are in place to know that a problem has been resolved? 4. Describe and provide any product or service warranties. Administration 1. Describe your company's capacity to employ telephone, ecommerce, etc., with a specific proposal for processing orders under the Master Agreement. 2. State which forms of ordering allow the use of a procurement card and the accepted banking (credit card)affiliation. 3. Describe your company's internal management system for processing orders from point of customer contact through delivery and billing. Please state if you use a single system or platform for all phases of ordering, processing,delivery and billing. 9/8/2016 9:36 AM P.44 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 4. Describe your company's ecommerce capabilities: a. Include details about your company's ability to create punch out sites and accept orders electronically(cXML,OCI,etc.). b. Provide detail on where your company has integrated with a pubic agency's ERP(Oracle, Infor Lawson,SAP,etc.)system in the past and include some details about the resources you have in place to support these integrations. List,by ERP provider, the following information: name of public agency,ERP system used,"go live"date,net sales per calendar year since"go live",and percentage of agency sales being processed through this connection. 5. Describe any existing multi-state cooperative purchasing programs,including the entity's name(s),contact person(s),contact information,annual volume,and contract term date. 6. Describe the capacity of your company to report monthly sales under the Master Agreement by Participating Public Agency within each U.S.state. 7. Describe the capacity of your company to provide management reports,i.e.commodity histories, procurement card histories,green spend,etc.for each Participating Public Agency. 8. Please provide any suggested improvements and alternatives for doing business with your company that will make this arrangement more cost effective for your company and Participating Public Agencies. Environmental 1. Provide a brief description of any company's environmental initiatives,including your company's environmental policies and/or strategies,your investments in being an environmentally preferable product leader,and any resources dedicated to your environmental strategy,including staff. 2. Describe your company's process for defming,verifying, and labeling green/sustainable products and services in your offering. Explain how you help public agencies navigate toward the green products in your offering through website filters,keyword searches,displaying eco-logos,etc. 3. If applicable,list products in your offering that have any third-party environmental certifications, such as: a. Biodegradable Products Institute(e.g.,compostable bags,food service ware,etc.) b. Consortium for Energy Efficiency(lamps) c. Cradle to Cradle(e.g.,building materials,construction adhesives,paint) d. Design Lights Consortium(e.g.,LED lighting equipment) e. ENERGY STAR(e.g.,appliances,HVAC and lighting equipment) f. Green Seal(e.g.,cleaners,hand soap,janitorial paper products,paint) g. Master Painters Institute(MPI)Green Performance Standard(paints and coatings) h. NEMA Premium Efficiency(e.g.,motors,ballasts) i. Scientific Certification Systems(SCS)FloorScore(e.g.,carpet,flooring,flooring adhesives, underlayment,etc.) j. Scientific Certification Systems(SCS)Indoor Advantage(building materials,furniture,etc.) k. UL GREENGUARD(adhesives,flooring,insulation,sealants,etc.); 1. UL EcoLogo(cleaners,deodorizers,hand soaps and sanitizers,floor polish and strippers,etc.) m. USDA Biobased(lubricants,building materials,etc.) 9/8/2016 9:36 AM p.45 Maricopa County Bid 16154-RFP SERIAL 16154-RFP n. US EPA Safer Choice(cleaners,hand soaps,deicers, floor maintenance chemicals) o. WaterSense(water efficient fixtures,toilets,etc.) 4. If applicable,does your company have a chemicals policy?Do you restrict any chemicals of concern in your products beyond what is required by federal and state laws? Does your company label products that are on the California Prop 65 list of chemicals that are known to the State of California to cause cancer,birth defects or other reproductive harm? 5. Does your company label any products in your offering that are free of chemicals of concern, such as mercury,lead,PVC(vinyl),phthalates,flame retardants,neonic pesticides,etc. If yes, describe what you do in this area. 6. Does your company provide links to products' SDS/MSDS sheets and/or Health Product Declaration or Environmental Product Declaration Forms? 7. Describe your company's recycling services. Describe any buy back or take back options offered for products sold on this contract such as batteries,mercury-containing equipment,paint, chemicals,etc. Describe your company's efforts to reduce or reuse packaging(or avoid difficult- to-recycle packaging such as polystyrene foam)and minimize the environmental footprint in the shipping process. 8. What percentage of your offering is environmentally preferable and what are your plans to improve this offering? Financial Statements The Supplier shall include an audited income statement and balance sheet from the most recent reporting period in its proposal. Additional Information Please use this opportunity to describe any/all other features,advantages and benefits of your organization that you feel will provide additional value and benefit to a Participating Public Agency. 9/8/2016 9:36 AM P.46 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 1 VENDOR REGISTRATION PROCEDURES BidSync.com Registration is FREE and REQUIRED for all vendors. Register On-line at https://www.bidsync.com Select Free Registration. Upon completion of your on-line registration, you are responsible for updating any changes to your information. Please retain your Login ID and Password for future use. For assistance, please contact BidSync Vendor Support Department via phone or email, during regular business hours: 1 - 800-990-9339 or agencysupportaBidSync.com 9/8/2016 9:36 AM p 47 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 2 SAMPLE TRANSMITTAL LETTER (To be typed on the letterhead of Offeror) Maricopa County Office of Procurement Services 320 West Lincoln Street Phoenix,Arizona 85003-2494 Re: RFP Number— 16154-RFP To Whom It May Concern: (NAME OF COMPANY)(Herein referred to as the"RESPONDENT"),hereby submits its response to your Request for Proposal dated , and agrees to perform as proposed in their proposal, if awarded the contract. The Respondent shall thereupon be contractually obligated to carry out its responsibilities respecting the services proposed. Kindly advise this in writing on or before if you should desire to accept this proposal. Very truly yours, NAME(please print) SIGNATURE TITLE(please print) 9/8/2016 9:36 AM P.48 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 3 DRAFT CONTRACT SEE WORD DOCUMENT 16154-EXHIBIT 3 DRAFT CONTRACT 9/8/2016 9:36 AM p.49 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 4 INSURANCE CERTIFICATE EXAMPLE CERTIFICATE OF LIABILITY INSURANCE DATE(IMOD'YYY THIS CERTIFICATE IS ISSUED AS A MATTER OF PIFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER.AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERPHONIE cEWIAcT 1 FNS I IVC Fe ENIAL ADORES S. NSURERISI AFFORDING COVERAGE I MAIC S I INSURER A I DISURED I INSURER B INSURER C'. INSURER D I INSURER E'. I I INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH yPOOUCIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRI TYPE OF INSURANCE I W'tuteg-Syn I POLICY NUMBEr+ ( Yawl I ON/OWYYY�YYI I LINYS NIMIERGAL GENERAL UABLRY I EACH OCCURRENCE II--III CLAMS-RADE❑OCCUR PR ccs FNSIDDE n-' I It IMO EPP M one person S I I I PERSONAL&AD1 INJURY $ GERI AGGREGATE LMT APPLIES PER I GENERAL AGGREGATE i POLICY OjEcr ❑LOC IPROOUCTS-COMP/OP AOC I 0–HER I + AUTOMOBILE LIABILITYrEa K SINGLE LIAR ANY AUTO BODILY INJURY(Ref penal— i ALL~MD SCHEDULED I1 AUTOS Be o AUTOS r1H_,I MRS BOOILY INJURY rNV/NM i HIRED AUTOS MIN•OAiEC PROPTOS (Per ERTY DAMAGE H UMBRELLA UAB OCCURRENCE Hcccup LAE CLAIMS-MADE AGGREGATE 11 DEC 1 I RETENn;n, WORPERS COIMENIATION I I STATUTE I I ER AND EMPLOYERS'UABIUTY Y r N AM'PROPRIFTORPARTRER'EJECJ'Y Y I E L EACH ACCICENTi OFFICERA.ELINER EXCUAFD' N A Mandalay In NON I EL DAEASE•EA EMPLOYEE I S yes.Mabe i.i ' DESCRIPTION OF OPERATIONS oboe I EL DISEASE•POLICY LI I i DES CRrATIGI OF OPERATIONS LOCATIONS VEHICLES I ACORD III'.AOabe tB Remark;SareOurn Ira)be.Eaalme I mon mem k regRe01 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POUCY PROVISIONS. AUTHORIZED REPREMIT ATNE 9/8/2016 9:36 AM p.50 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 5 MARICOPA COUNTY FACILITIES MANAGEMENT REOUIREMENTS. 1.0 HOURS OF SERVICE: 1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays. 1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM,Monday through Friday. 1.3 WEEKENDS are anytime Saturday or Sunday. 1.4 HOLIDAYS are County Holidays(See County holiday schedule attachment). 1.5 Services shall be available 24 hours per day,7 days per week,365 days per year. 1.6 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and respond to a call for services within thirty(30)minutes of receipt. 2.0 RESPONSE TIMES: 2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall respond on-site within four(4)hours of receipt of a service request. 2.2 If the request is designated by the County as an EMERGENCY, the contractor shall respond on- site within two(2)hours of receipt of a service request regardless of the time of day,WEEKEND or HOLIDAY. 3.0 TRIP CHARGE: Trip charges are permitted when time and material work is requested at the following sites only: 3.1 MCSO Lake Aid Stations(Apache,Bartlett,Blue Point,Canyon and Saguaro) 3.2 County offices located in Gila Bend,AZ 3.3 County offices located in Buckeye,AZ 3.4 County offices located in Aguila,AZ 3.5 Only one trip charge may be charged per service call. 3.6 If the contractor arrives onsite and is unable to locate a County representative familiar with the work or unable to gain access to the work site, the Contractor may only bill for a trip charge (maximum one time daily trip charge not to exceed$50.00). The Contractor is not authorized to incur nor will the County accepting billing for any labor charges. 4.0 CONTRACTOR REQUIREMENTS: 4.1 Contractor(s)shall supply all labor, supervision, materials, tools,equipment, and effort necessary to perform the Scope of Work presented. 4.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of repair parts and equipment to perform services per Scope of Work presented. 9/8/2016 9:36 AM p.51 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 4.3 The Contractor agrees to utilize only experienced,responsible and capable people in the performance of the work. 4.4 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following: 4.4.1 Shirt/blouse 4.4.2 Vest 4.4.3 Cap 4.5 No one except authorized employees of the Contractor is allowed on the premises of Maricopa County.Contractor's employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor. 4.6 The Contractor shall perform the work in a way to minimize disruption to the normal operation of building occupants.Upon completion of work the Contractor shall clean and remove from the job site all debris,materials and equipment associated with the work performed. 4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County,and Municipal governments pertaining to safety on the job site. 5.0 BUILDING SECURITY(KEYS): 5.1 The Contractor may be provided keys to required County Facilities at the discretion of FMD. Keys may be acquired by: 5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt of and accepts responsibility for keys. The keys must be returned at the completion of the work or at the direction of FMD. Keys not returned may cause the County to re-key the ENTIRE building or locations that the set of keys opened with the cost being borne by the Contractor. 5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the discretion of FMD. 5.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost, misplaced, stolen or otherwise not within the Contractor's control. 5.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall immediately return all badges and keys to FMD. 6.0 SALVAGE: Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior to incorporation in the contractor's bid price. Salvage rights automatically apply for all work if in the best interest to the County. Salvageable materials without pre-approved contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County. If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of contractor's salvaged materials will be permitted. 7.0 INVOICES AND PAYMENTS: Invoices are required to contain the following information and should be e-mailed to FMD- ACCOUNTSPAYABLEOMAIL.MARICOPA.GOV. If invoices cannot be e-mailed, U.S. Mail is 9/8/2016 9:36 AM p.52 Maricopa County Bid 16154-RFP SERIAL 16154-RFP acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jefferson, Phoenix, Arizona 85003. 7.1 Company name,address and contact information 7.2 County bill-to name and contact/requestor information 7.3 Building Name and Building Number 7.4 Contract Serial Number or 7.5 County purchase order number 7.6 Maximo(FMD)service call number 7.7 Invoice number and date 7.8 Date of service or delivery 7.9 Description of Purchase(services performed) 7.10 Labor breakdown: rate per hour x no.of hours by personnel type(time&materials) 7.11 Material breakdown: itemized parts list to contain unit price x quantity,indicating mark-ups as contracted(time&materials) 7.12 Arrival and completion time 7.13 Total Amount Due with tax amounts separated.Must also clearly indicate the tax rate being applied 7.14 Payment Terms: For Time &Material work, Contractor(s)must provide,all equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform all the required services. Only if applicable, contractor(s) are allowed a one-time Misc. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything beyond the$25 limit,will be provided at the contractor's own expense. 8.0 CONTRACTOR EMPLOYEE BACKGROUND CHECK: A background check is required for all Contractor employees providing services to the County.The cost of this service shall be incurred by the County. No Contractor employee may access County property without approval of FMD. 9/8/2016 9:36 AM p.53 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 6 MASTER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Master Intergovernmental Cooperative Purchasing Agreement ("Agreement") is made between certain government agencies that execute a Lead Public Agency Certificate(collectively,"Lead Public Agencies")to be appended and made a part hereof and other government agencies ("Participating Public Agencies") that agree to the terms and conditions hereof through the U.S.Communities registration process and made a part hereof. RECITALS WHEREAS,after a competitive solicitation and selection process by Lead Public Agencies,in compliance with their own policies,procedures,rules and regulations,a number of suppliers(each,a"Contract Supplier")have entered into Master Agreements with Lead Public Agencies to provide a variety of goods,products and services based on national and international volumes(herein"Products and Services"); WHEREAS,Master Agreements are made available by Lead Public Agencies through U.S.Communities and provide that Participating Public Agencies may purchase Products and Services on the same terms,conditions and pricing as the Lead Public Agency,subject to any applicable local purchasing ordinances and the laws of the State of purchase; WHEREAS,the parties desire to comply with the requirements and formalities of any intergovernmental cooperative act,if applicable,to the laws of the State of purchase; WHEREAS,the parties hereto desire to conserve resources and reduce procurement cost; WHEREAS,the parties hereto desire to improve the efficiency,effectiveness and economy of the procurement of necessary Products and Services; NOW,THEREFORE,in consideration of the mutual promises contained in this Agreement,and of the mutual benefits to result,the parties agree as follows: 1. That each party will facilitate the cooperative procurement of Products and Services. 2. That the procurement of Products and Services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes,ordinances,rules and regulations that govern each party's procurement practices. 3. That the cooperative use of solicitations obtained by a party to this Agreement shall be in accordance with the terms and conditions of the solicitation, except as modification of those terms and conditions is otherwise allowed or required by applicable law. 4. That the Lead Public Agencies will make available, upon reasonable request and subject to convenience, information which may assist in improving the effectiveness, efficiency and economy of Participating Public Agencies' procurement of Products and Services. 5. That the Participating Public Agency will make timely payments to the Contract Supplier for Products and Services received in accordance with the teens and conditions of the procurement. Payment, inspections and acceptance of Products and Services ordered by the Participating Public Agency shall be the exclusive obligation of such Participating Public Agency. Disputes between the Participating Public Agency and Contract Supplier are to be resolved in accord with the law and venue rules of the State of purchase. 6. The Participating Public Agency shall not use this Agreement as a method for obtaining additional concessions or reduced prices for similar products or services. 7. The Participating Public Agency is solely responsible for ordering,accepting,and paying and any other action,inaction or decision regarding the Products and Services obtained under this Agreement. A Lead Public Agency shall not be liable in any manner for any action or inaction or decisions taken by a Participating Public Agency. The Participating 9/8/2016 9:36 AM P.54 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Public Agency shall,to the extent permitted by applicable law,hold the Lead Public Agency harmless from any liability that may arise from action or inaction of the Participating Public Agency. 8. The exercise of any rights or remedies by the Participating Public Agency shall be the exclusive obligation of such Participating Public Agency. 9. This Agreement shall remain in effect until termination by a party giving thirty(30) days prior written notice to U.S. Communities at 2999 Oak Road,Suite 710,Walnut Creek,CA 94597. 10. This Agreement shall become effective after execution of the Lead Public Agency Certificate or Participating Public Agency registration,as applicable. 9/8/2016 9:36 AM p.55 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXIIIBIT 7 ADMINISTRATION AGREEMENT This ADMINISTRATION AGREEMENT("Agreement")is made as of ,by and between U.S.COMMUNITIES GOVERNMENT PURCHASING ALLIANCE("U.S.Communities")and ("Supplier"). RECITALS WHEREAS, ("Lead Public Agency") has entered into a certain Master Agreement dated as of even date herewith, referenced as Agreement No. , by and between Lead Public Agency and Supplier (as amended from time to time in accordance with the terms thereof, the "Master Agreement") for the purchase of (the"Products and Services"); WHEREAS,the Master Agreement provides that any state,county,city, special district,local government, school district, private K-12 school, technical or vocational school, higher education institution (including community colleges, colleges and universities, both public and private), other government agency or nonprofit organization (each a "Public Agency" and collectively, "Public Agencies") may purchase Products and Services at the prices indicated in the Master Agreement upon prior registration with U.S. Communities, in which case the Public Agency becomes a"Participating Public Agency"; WHEREAS,U.S.Communities has the administrative and legal capacity to administer purchases under the Master Agreement to Participating Public Agencies; WHEREAS, U.S. Communities serves as the administrative agent for Lead Public Agency and other lead public agencies in connection with other master agreements offered by U.S.Communities; WHEREAS, Lead Public Agency desires U.S. Communities to proceed with administration of the Master Agreement on the same basis as other master agreements; WHEREAS, "U.S. Communities Government Purchasing Alliance" is a trade name licensed by U.S. Communities Purchasing&Finance Agency;and WHEREAS, U.S. Communities and Supplier desire to enter into this Agreement to make available the Master Agreement to Participating Public Agencies. NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement,U.S.Communities and Supplier hereby agree as follows: ARTICLE I GENERAL TERMS AND CONDITIONS 1.1 The Master Agreement, attached hereto as Exhibit A and incorporated herein by reference as though fully set forth herein,and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement. 1.2 U.S. Communities shall be afforded all of the rights, privileges and indemnifications afforded to Lead Public Agency under the Master Agreement,and such rights,privileges and indemnifications shall accrue and apply with equal effect to U.S. Communities under this Agreement including, without limitation, Supplier's obligation to provide insurance and certain indemnifications to Lead Public Agency. 1.3 Supplier shall perform all duties, responsibilities and obligations required under the Master Agreement in the time and manner specified by the Master Agreement. 1.4 U.S. Communities shall perform all of its duties,responsibilities and obligations as administrator of purchases under the Master Agreement as set forth herein, and Supplier acknowledges that U.S. Communities shall act in the capacity of administrator of purchases under the Master Agreement. 9/8/2016 9:36 AM P.56 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 1.5 With respect to any purchases made by Lead Public Agency or any Participating Public Agency pursuant to the Master Agreement, U.S. Communities (a) shall not be construed as a dealer, re-marketer, representative,partner, or agent of any type of Supplier, Lead Public Agency or such Participating Public Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by Lead Public Agency, any Participating Public Agency or any employee of Lead Public Agency or a Participating Public Agency under the Master Agreement,or(ii)for any payments required to be made with respect to such order, and(c) shall not be obligated, liable or responsible for any failure by a Participating Public Agency to(i)comply with procedures or requirements of applicable law, or (ii) obtain the due authorization and approval necessary to purchase under the Master Agreement. U.S. Communities makes no representations or guaranties with respect to any minimum purchases required to be made by Lead Public Agency, any Participating Public Agency, or any employee of Lead Public Agency or a Participating Public Agency under this Agreement or the Master Agreement. ARTICLE II TERM OF AGREEMENT 2.1 This Agreement is effective as of and shall terminate upon termination of the Master Agreement or any earlier termination in accordance with the terms of this Agreement, provided, however, that the obligation to pay all amounts owed by Supplier to U.S. Communities through the termination of this Agreement and all indemnifications afforded by Supplier to U.S. Communities shall survive the term of this Agreement. ARTICLE III REPRESENTATIONS AND COVENANTS 3.1 U.S. Communities views the relationship with Supplier as an opportunity to provide benefits to both Public Agencies and Supplier. The successful foundation of the relationship requires certain representations and covenants from both U.S.Communities and Supplier. 3.2 U.S.Communities'Representations and Covenants. (a) Marketing. U.S. Communities shall proactively market the Master Agreement to Public Agencies using resources such as a network of major sponsors including the National League of Cities (NLC), National Association of Counties (NACo), United States Conference of Mayors (USCM), and the Association of School Business Officials(ASBO)(collectively, the"Founding Co-Sponsors") and individual state-level sponsors. In addition, the U.S. Communities staff shall enhance Supplier's marketing efforts through meetings with Public Agencies,participation in key events and tradeshows and by providing online tools to Supplier's sales force. (b) Training and Knowledge Management Support. U.S.Communities shall provide support for the education, training and engagement of Supplier's sales force as provided herein. Through its staff(each, a "Program Manager"and collectively, the "Program Managers"),U.S. Communities shall conduct training sessions with Supplier and shall conduct calls jointly with Supplier to Public Agencies. U.S.Communities shall also provide Supplier with access to U.S. Communities' private intranet website which provides presentations, documents and information to assist Supplier's sales force in effectively promoting the Master Agreement. 3.3 Supplier's Representations and Covenants. Supplier hereby represents and covenants as follows in order to ensure that Supplier is providing the highest level of public benefit to Participating Public Agencies(such representations and covenants are sometimes referred to as "Supplier's Commitments" and are comprised of the Corporate Commitment,Pricing Commitment,Economy Commitment and Sales Commitment): (a) Corporate Commitment. (i) The pricing,terms and conditions of the Master Agreement shall,at all times,be Supplier's primary contractual offering of Products and Services to Public Agencies. All of Supplier's direct and indirect marketing and sales efforts to Public Agencies shall demonstrate that the Master Agreement is Supplier's primary offering and not just one of Supplier's contract options. 9/8/2016 9:36 AM p.57 Maricopa County Bid 16154-RFP SERIAL 16154-RFP (ii) Supplier's sales force (including inside, direct and/or authorized dealers, distributors and representatives)shall always present the Master Agreement when marketing Products or Services to Public Agencies. (iii) Supplier shall advise all Public Agencies that are existing customers of Supplier as to the pricing and other value offered through the Master Agreement. (iv) Upon authorization by a Public Agency, Supplier shall transition such Public Agency to the pricing,terms and conditions of the Master Agreement. (v) Supplier shall ensure that the U.S. Communities program and the Master Agreement are actively supported by Supplier's senior executive management. (vi) Supplier shall provide a national/senior management level representative with the authority and responsibility to ensure that the Supplier's Commitments are maintained at all times. Supplier shall also designate a lead referral contact person who shall be responsible for receiving communications from U.S. Communities concerning new Participating Public Agency registrations and for ensuring timely follow-up by Supplier's staff to requests for contact from Participating Public Agencies. Supplier shall also provide the personnel necessary to implement and support a supplier-based interne web page dedicated to Supplier's U.S. Communities program and linked to U.S.Communities'website and shall implement and support such web page. (vii) Supplier shall demonstrate in its procurement solicitation response and throughout the term of the Master Agreement that national/senior management fully supports the U.S. Communities program and its commitments and requirements. National/Senior management is defined as the executive(s) with companywide authority. (viii) Where Supplier has an existing contract for Products and Services with a state, Supplier shall notify the state of the Master Agreement and transition the state to the pricing,tens and conditions of the Master Agreement upon the state's request. Regardless of whether the state decides to transition to the Master Agreement,Supplier shall primarily offer the Master Agreement to all Public Agencies located within the state. (b) Pricing Commitment. (i) Supplier represents to U.S. Communities that the pricing offered under the Master Agreement is the lowest overall available pricing(net to purchaser)on Products and Services that it offers to Public Agencies. Supplier's pricing shall be evaluated on either an overall project basis or the Public Agency's actual usage for more frequently purchased Products and Services. (ii) Contracts Offering Lower Prices. If a pre-existing contract and/or a Public Agency's unique buying pattern provide one or more Public Agencies a lower price than that offered under the Master Agreement, Supplier shall match that lower pricing under the Master Agreement and inform the eligible Public Agencies that the lower pricing is available under the Master Agreement. If an eligible Public Agency requests to be transitioned to the Master Agreement, Supplier shall do so and report the Public Agency's purchases made under the Master Agreement going forward. The price match only applies to the eligible Public Agencies. Below are three examples of Supplier's obligation to match the pricing under Supplier's contracts offering lower prices. (A) Supplier holds a state contract with lower pricing that is available to all Public Agencies within the state. Supplier would be required to match the lower state pricing under the Master Agreement and make it available to all Public Agencies within the state. (B) Supplier holds a regional cooperative contract with lower pricing that is available only to the ten cooperative members. Supplier would be required to match the lower cooperative pricing under the Master Agreement and make it available to the ten cooperative members. (C) Supplier holds a contract with an individual Public Agency. The Public Agency contract does not contain any cooperative language and therefore other Public Agencies are not eligible to utilize the contract. Supplier would be required to match the lower pricing under the Master Agreement and make it available only to the individual Public Agency. 9/8/2016 9:36 AM p.58 Maricopa County Bid 16154-RFP SERIAL 16154-RFP (iii) Deviating Buying Patterns. Occasionally U.S. Communities and Supplier may interact with a Public Agency that has a buying pattern or terms and conditions that considerably deviate from the normal Public Agency buying pattern and terms and conditions, and causes Supplier's pricing under the Master Agreement to be higher than an alternative contract held by Supplier. This could be created by a unique end-user preference or requirements. In the event that this situation occurs, Supplier may address the issue by lowering the price under the Master Agreement on the item(s)causing the large deviation for that Public Agency. Supplier would not be required to lower the price for other Public Agencies. (iv) Supplier's Options in Responding to a Third Party Procurement Solicitation. While it is the objective of U.S. Communities to encourage Public Agencies to piggyback on to the Master Agreement rather than issue their own procurement solicitations, U.S. Communities recognizes that for various reasons some Public Agencies will issue their own solicitations. The following options are available to Supplier when responding to a Public Agency solicitation: (A) Supplier may opt not to respond to the procurement solicitation. Supplier may make the Master Agreement available to the Public Agency as a comparison to its solicitation responses. (B) Supplier may respond with the pricing, terms and conditions of the Master Agreement. If Supplier is awarded the contract, the sales would be reported as sales under the Master Agreement. (C) If competitive conditions require pricing lower than the standard Master Agreement pricing,Supplier may submit lower pricing through the Master Agreement. If Supplier is awarded the contract,the sales would be reported as sales under the Master Agreement. Supplier would not be required to extend the lower price to other Public Agencies. (D) Supplier may respond to the procurement solicitation with pricing that is higher (net to buyer) than the pricing offered under the Master Agreement. If awarded a contract, Supplier shall still be bound by all obligations set forth in this Section 3.3,including,without limitation,the requirement to continue to advise the awarding Public Agency of the pricing,terms and conditions of the Master Agreement. (E) Supplier may respond to the procurement solicitation with pricing that is higher(net to buyer)than the pricing offered under the Master Agreement and if an alternative response is permitted,Supplier may offer the pricing under the Master Agreement as an alternative for consideration. (c) Economy Commitment. Supplier shall demonstrate the benefits, including the pricing advantage, of the Master Agreement over alternative options, including competitive solicitation pricing and shall proactively offer the terms and pricing under the Master Agreement to Public Agencies as a more effective alternative to the cost and time associated with such alternate bids and solicitations. (d) Sales Commitment. Supplier shall market the Master Agreement through Supplier's sales force or dealer network that is properly trained, eny:ged and committed to offering the Master Agreement as Supplier's primary offering to Public Agencies. Supplier's sales force compensation and incentives shall be greater than or equal to the compensation and incentives earned under other contracts to Public Agencies. (i) Supplier Sales. Supplier shall be responsible for proactive direct sales of Supplier's Products and Services to Public Agencies and the timely follow-up to sales leads identified by U.S. Communities. Use of product catalogs,targeted advertising, direct mail and other sales initiatives are encouraged. All of Supplier's sales materials targeted towards Public Agencies shall include the U.S. Communities logo. U.S. Communities hereby grants to Supplier, during the term of this Agreement, a non-exclusive, revocable, non- transferable,license to use the U.S. Communities name,trademark, and logo solely to perform its obligations under this Agreement,and for no other purpose. Any goodwill,rights,or benefits derived from Supplier's use of the U.S. Communities name, trademark, or logo shall inure to the benefit of U.S. Communities. U.S. Communities shall provide Supplier with its logo and the standards to be employed in the use of the logo. During the term of the Agreement,the Supplier shall provide U.S. Communities with its logo and the standards to be employed in the use of the logo for purposes of reproducing and using Supplier's name and logo in connection with the advertising, 9/8/2016 9:36 AM p.59 Maricopa County Bid 16154-RFP SERIAL 16154-RFP marketing and promotion of the Master Agreement to Public Agencies. Supplier shall assist U.S. Communities by providing camera-ready logos and by participating in related trade shows and conferences. At a minimum, Supplier's sales initiatives shall communicate that(i)the Master Agreement was competitively solicited by the Lead Public Agency,(ii)the Master Agreement provides the best government pricing,(iii)there is no cost to Participating Public Agencies,and(iv)the Master Agreement is a non-exclusive contract. (ii) Branding and Logo Compliance. Supplier shall be responsible for complying with the U.S. Communities branding and logo standards and guidelines. Prior to use by Supplier, all U.S. Communities related marketing material must be submitted to U.S.Communities for review and approval. (iii) Sales Force Training; Supplier shall train its national sales force on the Master Agreement and U.S. Communities program. U.S. Communities shall be available to train regional or district managers and generally assist with the education of sales personnel. (iv) Participating Public Agency Access. Supplier shall establish the following communication links to facilitate customer access and communication: (A) A dedicated U.S.Communities internet web-based homepage containing: (1) U.S.Communities standard logo with Founding Co- Sponsors logos; (2) Copy of original procurement solicitation; (3) Copy of Master Agreement including any amendments; (4) Summary of Products and Services pricing; (5) Electronic link to U.S. Communities'online registration page; and (6) Other promotional material as requested by U.S. Communities. (B) A dedicated toll-free national hotline for inquiries regarding U.S.Communities. (C) A dedicated email address for general inquiries in the following format: uscommunities@(name of supplier).com. (v) Electronic Registration. Supplier shall be responsible for ensuring that each Public Agency has completed U.S. Communities' online registration process prior to processing the Public Agency's first sales order. (vi) Supplier's Performance Review. Upon request by U.S. Communities, Supplier shall participate in a performance review meeting with U.S.Communities to evaluate Supplier's performance of the covenants set forth in this Agreement. (vii) Supplier Content. Supplier may, from time to time, provide certain graphics, media, and other content to U.S. Communities (collectively "Supplier Content") for use on U.S. Communities websites and for general marketing and publicity purposes. During the term of the Agreement, Supplier hereby grants to U.S. Communities and its affiliates a non-exclusive, worldwide, free, transferrable, license to reproduce, modify, distribute, publically perform, publically display, and use Supplier Content in connection with U.S. Communities websites and for general marketing and publicity purposes,with the right to sublicense each and every such right. Supplier warrants that: (a) Supplier is the owner of or otherwise has the unrestricted right to grant the rights in and to Supplier Content as contemplated hereunder; and (b) the use of Supplier Content and any other materials or services provided to U.S. Communities as contemplated hereunder will not violate, infringe, or misappropriate the intellectual property rights or other rights of any third party 3.4 Breach of Supplier's Representations and Covenants. The representations and covenants set forth in this Agreement are the foundation of the relationship between U.S. Communities and Supplier. If Supplier is found to be in violation of, or non-compliance with, one or more of the representations and covenants set forth in this Agreement, Supplier shall have ninety (90) days from the notice of default to cure such violation or non- 9/8/2016 9:36 AM p.60 Maricopa County Bid 16154-RFP SERIAL 16154-RFP compliance and, if Supplier fails to cure such violation or non-compliance within such notice period, it shall be deemed a cause for immediate termination of the Master Agreement at Lead Public Agency's sole discretion or this Agreement at U.S.Communities'sole discretion. 3.5 Indemnity. Supplier hereby agrees to indemnify and defend U.S. Communities, and its parent companies, subsidiaries, affiliates, shareholders, member, manager, officers, directors, employees, agents, and representatives from and against any and all claims, costs, proceedings, demands, losses, damages, and expenses (including, without limitation, reasonable attorney's fees and legal costs) of any kind or nature, arising from or relating to, any actual or alleged breach of any of Supplier's representations, warranties, or covenants in this Agreement. ARTICLE N PRICING AUDITS 4.1 Supplier shall,at Supplier's sole expense,maintain an accounting of all purchases made by Lead Public Agency and Participating Public Agencies under the Master Agreement. U.S. Communities and Lead Public Agency each reserve the right to audit the accounting for a period of three(3)years from the time such purchases are made. This audit right shall survive termination of this Agreement for a period of one(1)year from the effective date of termination.U.S.Communities shall have the authority to conduct random audits of Supplier's pricing that is offered to Participating Public Agencies at U.S. Communities' sole cost and expense. Notwithstanding the foregoing, in the event that U.S. Communities is made aware of any pricing being offered to three(3)or more Participating Public Agencies that is materially inconsistent with the pricing under the Master Agreement,U.S. Communities shall have the ability to conduct a reasonable audit of Supplier's pricing at Supplier's sole cost and expense during regular business hours upon reasonable notice. U.S. Communities may conduct the audit internally or may engage a third-party auditing firm on a non-contingent basis. Supplier shall solely be responsible for the cost of the audit up to the first$50,000 and U.S.Communities and Supplier shall each be responsible for fifty percent(50%)of the audit costs that exceed$50,000. In the event of an audit,the requested materials shall be provided in the format and at the location where kept in the ordinary course of business by Supplier. ARTICLE V FEES&REPORTING 5.1 Administrative Fees. Supplier shall pay to U.S. Communities a monthly administrative fee based upon the total sales price of all purchases shipped and billed pursuant to the Master Agreement,excluding taxes, in the amount of two percent (2%) of aggregate purchases made during each calendar month (individually and collectively, "Administrative Fees"). Supplier's annual sales shall be measured on a calendar year basis. All Administrative Fees shall be payable in U.S.Dollars and shall be made by wire to U.S.Communities,or its designee or trustee as may be directed in writing by U.S.Communities. Administrative Fees shall be due and payable within thirty (30) days of the end of each calendar month for purchases shipped and billed during such calendar month. U.S. Communities agrees to pay to Lead Public Agency five percent(5%)of all Administrative Fees received from Supplier to help offset Lead Public Agency's costs incurred in connection with managing the Master Agreement nationally. 5.2 Sales Reports. Within thirty(30)days of the end of each calendar month,Supplier shall deliver to U.S. Communities an electronic accounting report, in the format prescribed by Exhibit B, attached hereto, summarizing all purchases made under the Master Agreement during such calendar month ("Sales Report"). All purchases indicated in the Sales Report shall be denominated in U.S. Dollars. All purchases shipped and billed pursuant to the Master Agreement for the applicable calendar month shall be included in the Sales Report. U.S. Communities reserves the right upon reasonable advance notice to Supplier to change the prescribed report format to accommodate the distribution of the Administrative Fees to its program sponsors and state associations. (a) Monthly Sales Reports shall include all sales reporting under the Master Agreement,and a breakout of Environmental Preferable(Green)sales reporting. Supplier must make reasonable attempts at filling 9/8/2016 9:36 AM p.61 Maricopa County Bid 16154-RFP SERIAL 16154-RFP in all required information and contact U.S. Communities with a plan to correct any deficiencies of data field population. (b) Submitted reports shall be verified by U.S. Communities against its registration database. Any data that is inconsistent with the registration database shall be changed prior to processing. 5.3 Exception Reo ortina/Sales Reports Audits. U.S. Communities or its designee may, at its sole discretion, compare Supplier's Sales Reports with Participating Public Agency records or other sales analysis performed by Participating Public Agencies, sponsors,advisory board members or U.S.Communities staff. If there is a material discrepancy between the Sales Report and such records or sales analysis as determined by U.S. Communities,U.S. Communities shall notify Supplier in writing and Supplier shall have thirty(30) days from the date of such notice to resolve the discrepancy to U.S.Communities'reasonable satisfaction. Upon resolution of the discrepancy, Supplier shall remit payment to U.S. Communities' trustee within fifteen (15) calendar days. Any questions regarding an exception report should be directed to U.S. Communities in writing to reporting@uscommunities.org. If Supplier does not resolve the discrepancy to U.S. Communities' reasonable satisfaction within thirty(30)days,U.S. Communities shall have the right to engage outside services to conduct an independent audit of Supplier's reports. Supplier shall solely be responsible for the cost of the audit up to the first $50,000 and U.S.Communities and Supplier shall each be responsible for fifty percent(50%)of the audit costs that exceed$50,000. 5.4 Online Reporting. Within sixty(60)days of the end of each calendar quarter,U.S. Communities shall provide online reporting to Supplier containing Supplier's sales reporting for such calendar quarter. Supplier shall contact U.S. Communities within fifteen(15) days of receiving notification of the online reporting and report to U.S.Communities any concerns or disputes regarding the reports,including but not limited to concerns regarding the following: Report Name I Follow up with U.S.Communities I 5 Qtr Drop Sales Analysis I Financial&Reporting Manager I Zero States Sales Report I Program Manager I Registered Agency Without Sales Report I Program Manager Supplier shall have access to the above reports through the U.S. Communities intranet website. The following additional reports are also available to Supplier and are useful in resolving reporting issues and enabling Supplier to better manage its Master Agreement: (i) Agency Sales by Population/Enrollment Report (ii) Hot Prospect Sales Report (iii) New Lead Sales Report (iv) State Comparison Sales Report (v) Advisory Board Usage Report (vi) Various Agency Type Comparison Reports (vii) Sales Report Builder 5.5 Supplier's Failure to Provide Reports or Pay Administrative Fees. Failure to provide a Sales Report or pay Administrative Fees within the time and in the manner specified herein shall be regarded as a material breach under this Agreement and if not cured within thirty(30)days of written notice to Supplier,shall be deemed a cause for termination of the Master Agreement at Lead Public Agency's sole discretion or this Agreement at U.S. Communities' sole discretion. All Administrative Fees not paid within thirty(30)days of the end of the previous calendar month shall bear interest at the rate of one and one-half percent(1.5%)per month until paid in full. ARTICLE VI MISCELLANEOUS 6.1 Entire Agreement. This Agreement supersedes any and all other agreements, either oral or in writing,between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding. 9/8/2016 9:36 AM p.62 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.2 Attorney's Fees. If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs in addition to any other relief to which such party may be entitled. 6.3 Assignment. (a) Supplier. Neither this Agreement nor any rights or obligations hereunder shall be assignable by Supplier without prior written consent of U.S.Communities,and any assignment without such consent shall be void. (b) U.S. Communities. This Agreement and any rights or obligations hereunder may be assigned by U.S.Communities in U.S.Communities' sole discretion,to an existing or newly established legal entity that has the authority and capacity to perform U.S.Communities'obligations hereunder. 6.4 Notices. All reports,notices or other communications given hereunder shall be delivered by first- class mail,postage prepaid,or overnight delivery requiring signature on receipt to the addresses as set forth below. U.S.Communities may,by written notice delivered to Supplier,designate any different address to which subsequent reports,notices or other communications shall be sent. U.S.Communities: U.S.Communities 2999 Oak Road,Suite 710 Walnut Creek,California 94597 Attn: Program Manager Administration Supplier: Attn: U.S.Communities Program Manager 6.5 Severability. If any provision of this Agreement shall be deemed to be,or shall in fact be,illegal, inoperative or unenforceable,the same shall not affect any other provision or provisions herein contained or render the same invalid,inoperative or unenforceable to any extent whatever. 6.6 Waiver. Any failure of a party to enforce,for any period of time,any of the provisions under this Agreement shall not be construed as a waiver of such provisions or of the right of said party thereafter to enforce each and every provision under this Agreement. 6.7 Counterparts. This Agreement may be executed in several counterparts,each of which shall be an original and all of which shall constitute but one and the same instrument. 6.8 Modifications. This Agreement may not be effectively amended, changed, modified, altered or terminated without the prior written consent of the parties hereto. 6.9 Governing Law; Arbitration. This Agreement will be governed by and interpreted in accordance with the laws of the State of California without regard to any conflict of laws principles. Any dispute, claim, or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this dispute resolution clause, shall be determined by arbitration in Walnut Creek, California, before one (1) arbitrator. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. Judgment on the award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction. The prevailing party will be entitled to recover its reasonable attorneys'fees and arbitration costs from the other party. The arbitration award shall be final and binding. Each party commits that prior to commencement of arbitration proceedings, the parties shall submit the dispute to JAMS for mediation. The parties will cooperate with JAMS and with one another in selecting a mediator from JAMS panel of neutrals, and in promptly scheduling the mediation proceedings. The parties covenant that they will participate in the mediation in good faith, and that they will share equally in its costs. The mediation will be conducted by each party designating a duly authorized officer or other representative to represent the party with the authority to bind the party,and that the parties agree to exchange informally such information as is reasonably necessary and relevant to the issues being mediated. All offers, promises, conduct, and statements, 9/8/2016 9:36 AM p.63 Maricopa County Bid 16154-RFP SERIAL 16154-RFP whether oral or written,made in the course of the mediation by any of the parties,their agents, employees, experts, and attorneys, and by the mediator or any JAMS employees, are confidential,privileged, and inadmissible for any purpose,including impeachment,in any arbitration or other proceeding involving the parties,provided that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. If the dispute is not resolved within thirty(30) days from the date of the submission of the dispute to mediation (or such later date as the parties may mutually agree in writing), the administration of the arbitration shall proceed. The mediation may continue, if the parties so agree, after the appointment of the arbitrator. Unless otherwise agreed by the parties,the mediator shall be disqualified from serving as arbitrator in the case. The pendency of a mediation shall not preclude a party from seeking provisional remedies in aid of the arbitration from a court of appropriate jurisdiction, and the parties agree not to defend against any application for provisional relief on the ground that a mediation is pending. 6.10 Successors and Assigns. This Agreement shall inure to the benefit of and shall be binding upon U.S. Communities, Supplier and any successor and assign thereto; subject, however, to the limitations contained herein. [Remainder of Page Intentionally Left Blank—Signatures Follow] • 9/8/2016 9:36 AM p 64 Maricopa County Bid 16154-RFP SERIAL 16154-RFP IN WITNESS WHEREOF,U.S.Communities has caused this Agreement to be executed in its name and Supplier has caused this Agreement to be executed in its name,all as of the date first written above. U.S.Communities: U.S.COMMUNITIES GOVERNMENT PURCHASING ALLIANCE By Name: Title: Supplier: By Name: Title: 9/8/2016 9:36 AM p.65 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT A MASTER AGREEMENT (Maricopa County Master Agreement/Contract to be attached at time of award.) 9/8/2016 9:36 AM p.66 Maricopa County Bid 16154-RFP SERIAL 16154-RFP ATTACHMENT B SALES REPORT FORMAT Appendix B-US(Data Format) Sales Report Template TIN Supplier ID Account No. Agency Name Dept Name Address City State Zip Agency Type Year Qtr Month Amount 956000735 160 89518997 CITY OF LNMGMT EMPL SVCS Purchasing 555 RAMIREZ ST STE 312 LOS ANGELES CA 90012 20 2012 2 5 1525.50 956000222 180 34888035 LOS ANGELES COUNTY Facilities 350 S FIGUIEROA ST STE 700 LOS ANGELES CA 90071 30 2012 2 5 1603.64 ▪ 956000735 160 89496461 CITY OF LNENVIRON AFFAIR Purchasing 555 RAMIREZ ST STE 312 LOS ANGELES CA 90012 20 2012 2 5 1625.05 ▪ 956000735 180 89374835 CITY OF LA/COMMUNITY DEV Purchasing 555 RAMIREZ ST STE 312 LOS ANGELES CA 90012 20 2012 2 5 45090.79 066002010 160 328N40001053 GROTON TOWN OF PUBLIC WORKS Water 123 A St GROTON CT 06340 20 2012 2 5 318.00 066001854 160 328NA0001051 GROTON CITY OF Administration 123 A St. GROTON CT .06340 20 2012 2 5 212.00 SALES REPORT DATA FORMAT Column Name Required Date Type Length Example Comment TIN Optional Ted ' 9 r 958000735 No Dash,Do not omit leading zero. Suppler ID Yes Number ' 3 ' 111 See Supplier ID Table Below Account No. Optional Ted 25 max Depends on supplier account no. Agency Name Yes Ted 255 max Los Angeles County Dept Name Optional Text 255 max Purchasing Dept Address Yes Text 255 max City Yes Text 255 max Los Angeles Must be a valid City name State Yes Ted r 2 CA Zip Yes Text ' 5 ' 90071 No Dash,Do not omit leading zero,Valid zip code Agency Type Yes Number ' 2 ' 30 See Agency Type TableBelow Year Yes Number 4 ' 2010 08 Yes Number 1 r 4 Month Yes Number 2 12 Amount Yes Number variable 45090.79 Two digit decimal point.no$sign or commas Agency Type Table Agency Type ID Agency Type Description 10 K-12 11 Community College 12 College and University 20 City 21 City Special District 22 Consolidated City/County 30 County 31 County Special District 40 Federal 41 Crown Corporatons 50 Housing Authority 80 State Agency 81 Independent Special District 82 Non-Profit 84 Ober 9/8/2016 9:36 AM p.67 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 8 STATE NOTICE ADDENDUM Pursuant to certain state notice provisions the following public agencies and political subdivisions of the referenced public agencies are eligible to access the contract award made pursuant to this solicitation. Public agencies and political subdivisions are hereby given notice of the foregoing request for proposal for purposes of complying with the procedural requirements of said statutes: Nationwide: httn://www.usa.gov/Agencies/Local Government/Cities.shtml Other states: State of Oregon,State of Hawaii,State of Washington State: HI Hilo Holualoa Account Type: HI Counties,Cities, Honaunau Colleges MOW Honokaa Honolulu Hawaii County Honomu Honolulu County Hoolehua Kauai County Kaaawa Maui County Kahuku Kalawao County Kahului Aiea Kailua Anahola Kailua Kona Barbers Point N A S Kalaheo Camp H M Smith Kalaupapa Captain Cook Kamuela Eleele Kaneohe Ewa Beach Kapaa Fort Shafter Kapaau Haiku Kapolei Hakalau Kaumakani Haleiwa Kaunakakai liana Kawela Bay Hanalei Keaau Hanamaulu Kealakekua Hanapepe Kealia Hauula Keauhou Hawaii National Park Kekaha Hawaiian Ocean View Kihei Hawi Kilauea Hickam AFB Koloa 9/8/2016 9:36 AM p.68 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Kualapuu Puunene Kula Schofield Barracks Kunia Tripler Army Medical Center Kurtistown Volvano Lahaina Wahiawa Laie Waialua Lanai City Waianae Laupahoehoe Waikoloa Lawai Wailuku Lihue Waimanalo M C B H Kaneohe Bay Waimea Makawao Waipahu Makaweli Wake Island Maunaloa Wheeler Army Airfield Mililani Brigham Young University-Hawaii Mountain View Chaminade University of Honolulu Naalehu Hawaii Business College Ninole Hawaii Pacific University Ocean View Hawaii Technology Institute Ookala Heald College-Honolulu Paauhau Remington College-Honolulu Campus Paauilo University of Phoenix-Hawaii Campus Pahala Hawaii Community College Pahoa Honolulu Community College Paia Kapiolani Community College Papaaloa Kauai Community College Papaikou Leeward Community College Pearl City Maui Community College Pearl Harbor University of Hawaii at Hilo Pepeekeo University of Hawaii at Manoa Princeville Windward Community College Pukalani 9/8/2016 9:36 AM p.69 Maricopa County Bid 16154-RFP SERIAL 16154-RFP HAWAII FAMILY LAW CLINIC DBA ALA KUOLA Malama Honua Public Charter School BUILDING INDUSTRY ASSOCIATION OF ST JOHN THE BAPTIST HAWAII Waimanalo Elementary and UNIVERSITY OF HAWAII FEDERAL Intermediate School CREDIT UNION Kailua High School PACIFIC BUDDHIST ACADEMY LANAKILA REHABILITATION CENTER INC. HAWAII TECHNOLOGY ACADEMY POLYNESIAN CULTURAL CENTER CONGREGATION OF CHRISTIAN CTR FOR CULTURAL AND TECH BROTHERS OF HAWAII, INC. INTERCHNG BETW EAST AND WEST MARYKNOLL SCHOOL BISHOP MUSEUM ISLAND SCHOOL ALOCHOLIC REHABILITATION SVS OF HI STATE OF HAWAII, DEPT. OF INC DBA HINA MAUKA EDUCATION ASSOSIATION OF OWNERS OF KUKUI KE KULA 0 S. M. KAMAKAU PLAZA KAMEHAMEHA SCHOOLS MAUI ECONOMIC DEVELOPMENT HANAHAU'OLI SCHOOL BOARD KIHEI CHARTER SCHOOL NETWORK ENTERPRISES, INC. EMMANUAL LUTHERAN SCHOOL HONOLULU HABITAT FOR HUMANITY School Lunch Program ALOHACARE Our Savior Lutheran School ORI ANUENUE HALE, INC. BOARD OF WATER SUPPLY IUPAT, DISTRICT COUNCIL 50 MAUI COUNTY COUNCIL GOODWILL INDUSTRIES OF HAWAII, Kauai County Council INC. Honolulu Fire Department HAROLD K.L. CASTLE FOUNDATION COUNTY OF MAUI MAUI ECONOMIC OPPORTUNITY, INC. Lanai Community Health Center EAH, INC. Maui High Band Booster Club PARTNERS IN DEVELOPMENT Kumulani Chapel FOUNDATION Naalehu Assembly of God HABITAT FOR HUMANITY MAUI outrigger canoe club W. M. KECK OBSERVATORY One Kalakaua HAWAII EMPLOYERS COUNCIL HAWAII STATE FCU Native Hawaiian Hospitality Association MAUI COUNTY FCU St. Theresa School PUNAHOU SCHOOL Hawaii Peace and Justice YMCA OF HONOLULU Kauai Youth Basketball Association EASTER SEALS HAWAII NA HALE 0 MAUI AMERICAN LUNG ASSOCIATION LEEWARD HABITAT FOR HUMANITY Pohaha I Ka Lani WAIANAE COMMUNITY OUTREACH Hawaii Area Committee NA LEI ALOHA FOUNDATION Tri-Isle RC&D Lanai Federal Credit Union 9/8/2016 9.36 AM p.70 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Aloha United Way Hawaii Information Consortium READ TO ME INTERNATIONAL Leeward Community Church FOUNDATION E Malama In Keiki 0 Lanai MAUI FAMILY YMCA Keawala'i Congregational Church WAILUKU FEDERAL CREDIT UNION Lanai Community Hospital ST.THERESA CHURCH HALE MAHAOLU Angels at Play Preschool & Kindergarten West Maui Community Federal Credit Queen Emma Gardens AOAO Union Honolulu Community College Hawaii Island Humane Society COLLEGE OF THE MARSHALL ISLANDS Western Pacific Fisheries Council DOT Airports Division Hilo International Kama'aina Care Inc Airport International Archaeological Research Judiciary- State of Hawaii Institute, Inc. ADMIN. SERVICES OFFICE Community Empowerment Resources SOH-JUDICIARY CONTRACTS AND Tutu and Me Traveling Preschool PURCH First United Methodist Church STATE DEPARTMENT OF DEFENSE AOAO Royal Capitol Plaza HAWAII CHILD SUPPORT ENFORCEMENT Kumpang Lanai AGENCY Child and Family Service HAWAII HEALTH SYSTEMS MARINE SURF WAIKIKI, INC. CORPORATION Hawaii Health Connector HAWAII AGRICULTURE RESEARCH Hawaii Carpenters Market Recovery CENTER Program Fund STATE OF HAWAII Puu Heleakala Community Association Third Judicial Circuit-State of Hawaii Saint Louis School Office of the Governor Kailua Racquet Club, Ltd. CITY AND COUNTY OF HONOLULU Homewise Inc. Lanai Youth Center Hawaii Baptist Academy US Navy Kroc Center Hawaii Defense Information System Agency Kupu 84th Engineer Battalion University of the Nations Department of Veterans Affairs ARGOSY UNIVERSITY Central School District 131 (Polk County, HAWAII PACIFIC UNIVERSITY Oregon) UNIVERSITY OF HAWAII AT MANOA Milton-Freewater Unified School District RESEARCH CORPORATION OF THE No 7 UNIVERSITY OF HAWAII Ontario School District 8C BRIGHAM YOUNG UNIVERSITY- HAWAII Warrenton Hammond School University Clinical Research and Columbia Academy Association VALLEY CATHOLIC SCHL CHAMINADE UNIVERSITY OF CROOK COUNTY SCHOOL DISTRICT HONOLULU CORBETT SCHL DIST#39 Ricoh Trinity Lutheran Church and School 9/8/2016 9:36 AM p.71 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Bethel School District#52 BANKS SCHOOL DISTRICT Ppmc Education Committee WILLAMETTE EDUCATION SERVICE Stayton Christian School DISTRICT South Columbia Family School BAKER COUNTY SCHOOL DIST. 16J - Sunrise Preschool MALHEUR ESD St. Therese Parish/School HARNEY EDUCATION SERVICE DISTRICT Portland YouthBuilders GREATER ALBANY PUBLIC SCHOOL Wallowa County ESD DISTRICT Fern Ridge School District 28J LAKE OSWEGO SCHOOL DISTRICT 7J Knova Learning SOUTHERN OREGON EDUCATION New Horizon Christian School SERVICE DISTRICT MOLALLA RIVER ACADEMY SILVER FALLS SCHOOL DISTRICT HIGH DESERT EDUCATION SERVICE St Helens School District DISTRICT DAYTON SCHOOL DISTRICT NO.8 SOUTHWEST CHARTER SCHOOL Amity School District 4-J WHITEAKER MONTESSORI SCHOOL SCAPPOOSE SCHOOL DISTRICT 1J CASCADES ACADEMY OF CENTRAL REEDSPORT SCHOOL DISTRICT OREGON FOREST GROVE SCHOOL DISTRICT NEAH-KAH-NIE DISTRICT NO.56 DAVID DOUGLAS SCHOOL DISTRICT INTER MOUNTAIN ESD LOWELL SCHOOL DISTRICT NO.71 STANFIELD SCHOOL DISTRICT TIGARD-TUALATIN SCHOOL DISTRICT LA GRANDE SCHOOL DISTRICT SHERWOOD SCHOOL DISTRICT 88J CASCADE SCHOOL DISTRICT RAINIER SCHOOL DISTRICT DUFUR SCHOOL DISTRICT NO.29 NORTH CLACKAMAS SCHOOL DISTRICT hillsboro school district MONROE SCHOOL DISTRICT NO.1J GASTON SCHOOL DISTRICT 511J CHILDPEACE MONTESSORI BEAVERTON SCHOOL DISTRICT HEAD START OF LANE COUNTY COUNTY OF YAMHILL SCHOOL DISTRICT HARNEY COUNTY SCHOOL DIST. NO.3 29 NESTUCCA VALLEY SCHOOL DISTRICT WILLAMINA SCHOOL DISTRICT NO.101 MCMINNVILLE SCHOOL DISTRICT NO.40 ARCHBISHOP FRANCIS NORBERT Sheridan School District 48J BLANCHET SCHOOL THE CATLIN GABEL SCHOOL LEBANON COMMUNITY SCHOOLS NO.9 NORTH WASCO CTY SCHOOL DISTRICT MT.SCOTT LEARNING CENTERS 21-CHENOWITH SEVEN PEAKS SCHOOL CENTRAL CATHOLIC HIGH SCHOOL DE LA SALLE N CATHOLIC HS CANYONVILLE CHRISTIAN ACADEMY MULTISENSORY LEARNING ACADEMY OUR LADY OF THE LAKE SCHOOL MITCH CHARTER SCHOOL NYSSA SCHOOL DISTRICT NO. 26 REALMS CHARTER SCHOOL ARLINGTON SCHOOL DISTRICT NO.3 BAKER SCHOOL DISTRICT 5-1 LIVINGSTONE ADVENTIST ACADEMY PHILOMATH SCHOOL DISTRICT Santiam Canyon SD 129J CLACKAMAS EDUCATION SERVICE WEST HILLS COMMUNITY CHURCH DISTRICT 9/8/2016 9:36 AM p.72 Maricopa County Bid 16154-RFP SERIAL 16154-RFP CANBY SCHOOL DISTRICT CULVER SCHOOL DISTRICT NO. OREGON TRAIL SCHOOL DISTRICT NO.46 JEFFERSON COUNTY SCHOOL DISTRICT WEST LINN WILSONVILLE SCHOOL 509-1 DISTRICT GRANTS PASS SCHOOL DISTRICT 7 MOLALLA RIVER SCHOOL DISTRICT LOST RIVER JR/SR HIGH SCHOOL NO.35 KLAMATH FALLS CITY SCHOOLS ESTACADA SCHOOL DISTRICT NO.108 LANE COUNTY SCHOOL DISTRICT 41 GLADSTONE SCHOOL DISTRICT SPRINGFIELD SCHOOL DISTRICT NO.19 ASTORIA SCHOOL DISTRICT 1C CRESWELL SCHOOL DISTRICT SEASIDE SCHOOL DISTRICT 10 SOUTH LANE SCHOOL DISTRICT 4513 NORTHWEST REGIONAL EDUCATION LANE COUNTY SCHOOL DISTRICT 69 SERVICE DISTRICT SIUSLAW SCHOOL DISTRICT VERNONIA SCHOOL DISTRICT 47J SWEET HOME SCHOOL DISTRICT NO.55 SOUTH COAST EDUCATION SERVICE LINN CO. SCHOOL DIST. 95C-SCIO SD DISTRICT ONTARIO MIDDLE SCHOOL COOS BAY SCHOOL DISTRICT NO.9 GERVAIS SCHOOL DIST.#1 COOS BAY SCHOOL DISTRICT NORTH SANTIAM SCHOOL DISTRICT 29J NORTH BEND SCHOOL DISTRICT 13 JEFFERSON SCHOOL DISTRICT COQUILLE SCHOOL DISTRICT 8 SALEM-KEIZER PUBLIC SCHOOLS MYRTLE POINT SCHOOL DISTRICT NO.41 MT.ANGEL SCHOOL DISTRICT NO.91 BANDON SCHOOL DISTRICT MARION COUNTY SCHOOL DISTRICT 103 BROOKING HARBOR SCHOOL DISTRICT -WASHINGTON ES NO.17-C MORROW COUNTY SCHOOL DISTRICT REDMOND SCHOOL DISTRICT MULTNOMAH EDUCATION SERVICE DESCHUTES COUNTY SD NO.6-SISTERS DISTRICT SD GRESHAM-BARLOW SCHOOL DISTRICT DOUGLAS EDUCATION SERVICE DALLAS SCHOOL DISTRICT NO. 2 DISTRICT CENTRAL SCHOOL DISTRICT 13J ROSEBURG PUBLIC SCHOOLS St. Mary Catholic School GLIDE SCHOOL DISTRICT NO.12 CROSSROADS CHRISTIAN SCHOOL SOUTH UMPQUA SCHOOL DISTRICT#19 ST.ANTHONY SCHOOL YONCALLA SCHOOL DISTRICT NO.32 Pedee School ELKTON SCHOOL DISTRICT NO.34 HERITAGE CHRISTIAN SCHOOL DOUGLAS COUNTY SCHOOL DISTRICT BEND-LA PINE SCHOOL DISTRICT 116 GLENDALE SCHOOL DISTRICT HOOD RIVER COUNTY SCHOOL DISTRICT LINCOLN COUNTY SCHOOL DISTRICT PHOENIX-TALENT SCHOOL DISTRICT PORTLAND PUBLIC SCHOOLS NO.4 REYNOLDS SCHOOL DISTRICT CENTENNIAL SCHOOL DISTRICT CENTRAL POINT SCHOOL DISTRICT NO. 6 NOBEL LEARNING COMMUNITIES JACKSON CO SCHOOL DIST NO.9 St. Stephen's Academy ROGUE RIVER SCHOOL DISTRICT NO.35 McMinnville Adventist Christian School MEDFORD SCHOOL DISTRICT 549C Salem-Keizer 24J 9/8/2016 9:36 AM p.73 Maricopa County Bid 16154-RFP SERIAL 16154-RFP McKay High School CENTRAL CURRY SCHL DIST#1 Pine Eagle Charter School BNAI BRITH CAMP Waldo Middle School OREGON FOOD BANK OAKLAND SCHOOL DISTRICT 001 HOSANNA CHRISTIAN SCHL hermiston school district ABIQUA SCHL Clear Creek Middle School Salem keizar school district Marist High School Athena Weston School District 2911.1 Victory Academy Butte Falls School District Vale School District No. 84 Bend International School St. Mary School Imbler School District#11 Junction City High School monument school Three Rivers School District PENDLETON SCHOOL DISTRICT#16R Fern Ridge School District Ohara Catholic School JESUIT HIGH SCHL EXEC OFC Reynolds High School LASALLE HIGH SCHOOL St. Paul School District Southwest Christian School Sabin-Schellenberg Technical Center Willamette Christian School St Paul Parish School Westside Christian High School Joseph School District CS LEWIS ACADEMY EagleRidge High School Portland America School Grant Community School Forest Hills Lutheran School Hope chinese charter Mosier Community School Northwest Academy Koreducators Lep High Sunny Wolf Charter School Warrenton Hammond School District MCKENZIE SCHOOL DISTRICT 068 Sutherlin School District L'Etoiile French Immersion School Malheur Elementary School District LA GRANDE SCHOOL DISTRICT 001 Ontario School District Marist Catholic High School Parkrose School District 3 Springfield Public Schools Riverdale School District 51J Elgin school dist. Tillamook School District PLEASANT HILL SCH DIST#1 Madeleine School Ukiah School District 80R Union School District Lake Oswego Montessori School Helix School District North Powder Charter School Riddle School District Siletz Valley School Molalla River School District French American School Corvallis School District 509J Mastery Learning Institute Falls City School District#57 North Lake School District 14 Portland Christian Schools Early College High School LUCKIAMUTE VALLEY CHARTER GILLIAM COUNTY OREGON SCHOOLS UMATILLA COUNTY, OREGON Deer Creek Elementary School DOUGLAS ELECTRIC COOPERATIVE, INC. Yamhill Carlton School District MULTNOMAH LAW LIBRARY HARRISBURG SCHL DIST clackamas county 9/8/2016 9:36 AM p.74 Maricopa County Bid 16154-RFP SERIAL 161M-RFP CLATSOP COUNTY Multnomah County Dept of County COLUMBIA COUNTY,OREGON Assets coos county Wheeler County CROOK COUNTY ROAD DEPARTMENT Resource Connections of Oregon CURRY COUNTY OREGON Lane County Sheriff's Office DESCHUTES COUNTY Clatsop County Sheriff's Office GILLIAM COUNTY Harney County Community Corrections GRANT COUNTY,OREGON Clackamas County Juvenile Dept HARNEY COUNTY SHERIFFS OFFICE Columbia Basin Care Facility HOOD RIVER COUNTY City of Seaside Police Department jackson county Tamarack Aquatic Center josephine county Seven Feathers Casino klamath county Oliver P Lent PTA LANE COUNTY Willamette Valley Rehab Center LINN COUNTY St Paul Baptist Church MARION COUNTY,SALEM,OREGON Long Tom Watershed Council MULTNOMAH COUNTY San Martin Deporres Catholic Church SHERMAN COUNTY Portland Parks Foundation WASCO COUNTY Sweet Home United Methodist Church YAMHILL COUNTY Cedar Hills Baptist Church WALLOWA COUNTY Good Samaritan Ministries ASSOCIATION OF OREGON COUNTIES Unitarian Universalist Church in Eugene NAMI LANE COUNTY Emmanuel Bible Church BENTON COUNTY La Pine Chamber of Commerce DOUGLAS COUNTY Klamath Siskiyou Wildlands Center JEFFERSON COUNTY Farmworkers Housing Development LAKE COUNTY Corporation LINCOLN COUNTY World Forestry Center POLK COUNTY Oregon Farm Bureau UNION COUNTY Mt Emily Safe Center WASHINGTON COUNTY Salem First Presbyterian Church MORROW COUNTY Rolling Hills Baptist Church Mckenzie Personnel Services Baker Elks Washington County Facilities& Park Gates Community Church of Christ Services PIP Corps LLC Multnomah County Department of Turtle Ridge Wildlife Center Community Justice Grande Ronde Model Watershed NORCOR Juvenile Detention Foundation Tillamook County Estuary Western Environmental Law Center Job Council Oregon District 7 Little League BAKER CNTY GOVT Mercy Flights, Inc. TILLAMOOK CNTY Metropolitan Contractor Improvement Partnership 9/8/2016 9:36 AM p.75 Maricopa County Bid 16154-RFP SERIAL 16154-RFP The Christian Church of Hillsboro ALZHEIMERS NETWORK OF OREGON Oregonb NATIONAL WILD TURKEY FEDERATION Congregation Neveh Shalom TILLAMOOK ESTUARIES PARTNERSHIP My Fathers House LIFEWORKS NW Step Forward Activities Inc Independent Development Enterprise Alliance HHoly Trinity Greek Orthodox Cathedral MID-WILLAMETTE VALLEY COMMUNITY MECOP Inc. ACTION AGENCY, INC Workforce Northwest Inc HALFWAY HOUSE SERVICES, INC. Lane Arts Council REDMOND PROFICIENCY ACADEMY Intergral Youth Services OHSU FOUNDATION Children Center At Trinity SHELTERCARE Beaverton Christians Church PRINGLE CREEK SUSTAINABLE LIVING Oregon Humanities CENTER St. Pius X School PACIFIC INSTITUTES FOR RESEARCH Community Connection of Northeast Mental Health for Children, Inc. Oregon, Inc. The Dreaming Zebra Foundation St Mark Presbyterian Church LAUREL HILL CENTER Living Opportunities, Inc. THE OREGON COMMUNITY Coos Art Museum FOUNDATION OETC OCHIN Blanchet House of Hospitality WE CARE OREGON Garten Services Inc SE WORKS Merchants Exchange of Portland, ENTERPRISE FOR EMPLOYMENT AND Oregon EDUCATION Coalition for a Livable Future OMNIMEDIX INSTITUTE West Salem United Methodist PORTLAND BUSINESS ALLIANCE Central Oregon Visitors Association GATEWAY TO COLLEGE NATIONAL Soroptimist International of Gold Beach, NETWORK OR FOUNDATIONS FOR A BETTER OREGON Real Life Christian Church GOAL ONE COALITION Dayton Christian Church ATHENA LIBRARY FRIENDS Delphian School ASSOCIATION AVON Coastal Family Health Center EPUD-Emerald People's Utility District CENTER FOR COMMUNITY CHANGE Human Solutions, Inc. STAND FOR CHILDREN The Wallace Medical Concern ST. VINCENT DEPAUL OF LANE COUNTY Boys&Girls Club of Salem, Marion & EAST SIDE FOURSQUARE CHURCH Polk Counties CORVALLIS MOUNTAIN RESCUE UNIT The Ross Ragland Theater and Cultural InventSuccess Center SHERIDAN JAPANESE SCHOOL Cascade Health Solutions FOUNDATION Umpqua Community Health Center 9/8/2016 9:36 AM p.76 Maricopa County Bid 16154-RFP SERIAL 16154-RFP The Blosser Center for Dyslexia GEN CONF OF SDA CHURCH WESTERN Resources OR MOSAIC CHURCH PORTLAND ADVENTIST ACADEMY HOUSING AUTHORITY OF LINCOLN ST VINCENT DE PAUL COUNTY OUTSIDE IN RENEWABLE NORTHWEST PROJECT UNITED CEREBRAL PALSY OF OR AND INTERNATIONAL SUSTAINABLE SW WA DEVELOPMENT FOUNDATION WILLAMETTE VIEW INC. CONSERVATION BIOLOGY INSTITUTE PORTLAND HABILITATION CENTER, INC. THE NATIONAL ASSOCIATION OF CREDIT OREGON STATE UNIVERSITY ALUMNI MANAGEMENT-OREGON, INC. ASSOCIATION BLACHLY LANE ELECTRIC COOPERATIVE ROSE VILLA, INC. MORNING STAR MISSIONARY BAPTIST NORTHWEST LINE JOINT CHURCH APPRENTICESHIP&TRAINING NORTHWEST FOOD PROCESSORS COMMITTEE ASSOCIATION BOYS AND GIRLS CLUBS OF PORTLAND INDEPENDENT INSURANCE AGENTS METROPOLITAN AREA AND BROKERS OF OREGON ROGUE FEDERAL CREDIT UNION OREGON EDUCATION ASSOCIATION Oregon Research Institute HEARING AND SPEECH INSTITUTE INC WILLAMETTE LUTHERAN HOMES, INC SALEM ELECTRIC LANE MEMORIAL BLOOD BANK MORRISON CHILD AND FAMILY PORTLAND JEWISH ACADEMY SERVICES LANECO FEDERAL CREDIT UNION JUNIOR ACHIEVEMENT GRANT PARK CHURCH CENTRAL BIBLE CHURCH ST. MARYS OF MEDFORD, INC. MID COLUMBIA MEDICAL CENTER- US CONFERENCE OF MENONNITE GREAT'N SMALL BRETHREN CHURCHES TRILLIUM FAMILY SERVICES, INC. FAITHFUL SAVIOR MINISTRIES YWCA SALEM OREGON CITY CHURCH OF THE PORTLAND ART MUSEUM NAZARENE SAINT JAMES CATHOLIC CHURCH OREGON COAST COMMUNITY ACTION SOUTHERN OREGON HUMANE SOCIETY EDUCATION NORTHWEST VOLUNTEERS OF AMERICA OREGON COMMUNITY ACTION TEAM, INC. CENTRAL DOUGLAS COUNTY FAMILY EUGENE SYMPHONY ASSOCIATION, INC. YMCA STAR OF HOPE ACTIVITY CENTER INC. METROPOLITAN FAMILY SERVICE SPARC ENTERPRISES OREGON MUSUEM OF SCIENCE AND SOUTHERN OREGON CHILD AND FAMILY INDUSTRY COUNCIL, INC. FIRST UNITARIAN CHURCH SALEM ALLIANCE CHURCH ST.ANTHONY CHURCH Lane Council of Governments Good Shepherd Medical Center FORD FAMILY FOUNDATION Salem Academy TRAILS CLUB NEWBERG FRIENDS CHURCH 9/8/2016 9:36 AM p.77 Maricopa County Bid 16154-RFP SERIAL 16154-RFP WOODBURN AREA CHAMBER OF ADDICTIONS RECOVERY CENTER, INC COMMERCE METRO HOME SAFETY REPAIR CONTEMPORARY CRAFTS MUSEUM PROGRAM AND GALLERY OREGON SUPPORTED LIVING PROGRAM CITY BIBLE CHURCH SOUTH COAST HOSPICE, INC. OREGON LIONS SIGHT& HEARING ALLFOURONE/CRESTVIEW CONFERENCE FOUNDATION CTR. PORTLAND WOMENS CRISIS LINE The International School THE SALVATION ARMY-CASCADE REBUILDING TOGETHER - PORTLAND DIVISION INC. WILLAMETTE FAMILY PENDLETON ACADEMIES WHITE BIRD CLINIC PACIFIC FISHERY MANAGEMENT GOODWILL INDUSTRIES OF LANE AND COUNCIL SOUTH COAST COUNTIES DOGS FOR THE DEAF, INC. PLANNED PARENTHOOD OF PUBLIC DEFENDER SERVICES OF LANE SOUTHWESTERN OREGON COUNTY, INC. HOUSING NORTHWEST EMMAUS CHRISTIAN SCHOOL OREGON ENVIRONMENTAL COUNCIL DELIGHT VALLEY CHURCH OF CHRIST MEALS ON WHEELS PEOPLE, INC. SAINT CATHERINE OF SIENA CHURCH FAITH CENTER PORT CITY DEVELOPMENT CENTER Bob Belloni Ranch, Inc. VIRGINIA GARCIA MEMORIAL HEALTH GOOD SHEPHERD COMMUNITIES CENTER SACRED HEART CATHOLIC DAUGHTERS CENTRAL CITY CONCERN HELP NOW! ADVOCACY CENTER CANBY FOURSQUARE CHURCH TENAS ILLAHEE CHILDCARE CENTER EMERALD PUD SUNRISE ENTERPRISES VERMONT HILLS FAMILY LIFE CENTER LOOKING GLASS YOUTH AND FAMILY BENTON HOSPICE SERVICE SERVICES INTERNATIONAL SOCIETY FOR SERENITY LANE TECHNOLOGY IN EDUCATION EAST HILL CHURCH COMMUNITY CANCER CENTER LA GRANDE UNITED METHODIST OPEN MEADOW ALTERNATIVE CHURCH SCHOOLS, INC. COAST REHABILITATION SERVICES CASCADIA BEHAVIORAL HEALTHCARE Edwards Center Inc WILD SALMON CENTER ALVORD-TAYLOR INDEPENDENT LIVING BROAD BASE PROGRAMS INC. SERVICES SUNNYSIDE FOURSQUARE CHURCH NEW HOPE COMMUNITY CHURCH TRAINING EMPLOYMENT CONSORTIUM KLAMATH HOUSING AUTHORITY RELEVANT LIFE CHURCH QUADRIPLEGICS UNITED AGAINST 211INFO DEPENDENCY, INC. SONRISE CHURCH SPONSORS, INC. LIVING WAY FELLOWSHIP COLUMBIA COMMUNITY MENTAL Women's Safety& Resource Center HEALTH SEXUAL ASSAULT RESOURCE CENTER 9/8/2016 9:36 AM p.78 Maricopa County Bid 16154-RFP SERIAL 16154-RFP IRCO THE EARLY EDUCATION PROGRAM, INC. NORTHWEST YOUTH CORPS MACDONALD CENTER TILLAMOOK CNTY WOMENS CRISIS EVERGREEN AVIATION MUSEUM AND CENTER CAP. MICHAEL KING. SECURITY FIRST CHILD DEVELOPMENT SELF ENHANCEMENT INC. CENTER FRIENDS OF THE CHILDREN CLASSROOM LAW PROJECT SOUTH LANE FAMILY NURSERY DBA YOUTH GUIDANCE ASSOC. FAMILY RELIEF NURSE PREGNANCY RESOUCE CENTERS OF COMMUNITY VETERINARY CENTER GRETER PORTLAND PORTLAND SCHOOLS FOUNDATION ELMIRA CHURCH OF CHRIST SUSTAINABLE NORTHWEST JASPER MOUNTAIN OREGON DEATH WITH DIGNITY ACUMENTRA HEALTH BIRCH COMMUNITY SERVICES, INC. WORKSYSTEMS INC BAY AREA FIRST STEP, INC. COVENANT CHRISTIAN HOOD RIVER OSLC COMMUNITY PROGRAMS OREGON DONOR PROGRAM EN AVANT, INC. NAMI OREGON ASHLAND COMMUNITY HOSPITAL OLIVET BAPTIST CHURCH NORTHWEST ENERGY EFFICIENCY SILVERTON AREA COMMUNITY AID ALLIANCE CONFEDERATED TRIBES OF GRAND BONNEVILLE ENVIRONMENTAL RONDE FOUNDATION NEIGHBORIMPACT SUMMIT VIEW COVENANT CHURCH CATHOLIC COMMUNITY SERVICES SALMON-SAFE INC. NEW AVENUES FOR YOUTH INC BETHEL CHURCH OF GOD LA CLINICA DEL CARINO FAMILY HEALTH PROVIDENCE HOOD RIVER MEMORIAL CARE CENTER HOSPITAL DECISION SCIENCE RESEARCH SAINT ANDREW NATIVITY SCHOOL INSTITUTE, INC. BARLOW YOUTH FOOTBALL WESTERN STATES CENTER SPOTLIGHT THEATRE OF PLEASANT HILL HIV ALLIANCE, INC FAMILIES FIRST OF GRANT COUNTY, PARTNERSHIPS IN COMMUNITY LIVING, INC. INC. TOUCHSTONE PARENT ORGANIZATION CANCER CARE RESOURCES FANCONI ANEMIA RESEARCH FUND INC. CASCADIA REGION GREEN BUILDING BLIND ENTERPRISES OF OREGON COUNCIL OREGON BALLET THEATRE SHERMAN DEVELOPMENT LEAGUE, INC. SMART SCIENCEWORKS All God's Children International WORD OF LIFE COMMUNITY CHURCH FARMWORKER HOUISNG DEV CORP SOCIAL VENTURE PARTNERS PORTLAND UMPQUA COMMUNITY DEVELOPMENT OREGON PROGRESS FORUM CORPORATION CENTER FOR RESEARCH TO PRACTICE REGIONAL ARTS AND CULTURE WESTERN RIVERS CONSERVANCY COUNCIL 9/8/2016 9:36 AM p.79 Maricopa County Bid 16154-RFP SERIAL 16154-RFP UNITED WAY OF THE COLUMBIA Lincoln City Chamber of Commerce WILLAMETTE DrupalCon Inc., DBA Drupal Association EUGENE BALLET COMPANY Albany Partnership for Housing and Community Development EAST WEST MINISTRIES INTERNATIONAL SEED OF FAITH MINISTRIES SISKIYOU INITIATIVE Hermiston Christian Center& School EDUCATIONAL POLICY IMPROVEMENT SALEM FREE CLINICS CENTER Dress for Success Oregon North Pacific District of Foursquare Beaverton Rock Creek Foursquare Churches Church CATHOLIC CHARITIES St Paul Catholic Church FIRST CHURCH OF THE NAZARENE St Mary's Catholic School and Parish WESTSIDE BAPTIST CHURCH Polk Soil and Water Conservation Housing Development Center District Hoodview Christian Church Street Ministry Little Promises Chlildren's Program La Grande Church of the Nazarene UNION GOSPEL MISSION Spruce Villa, Inc. GRACE BAPTIST CHURCH OREGON SCHOOL BOARDS COMMUNITY ACTION ORGANIZATION ASSOCIATION OUTSIDE IN House of Prayer for All Nations MAKING MEMORIES BREAST CANCER Sacred Heart Catholic Church FOUNDATION, INC. African American Health Coaliton, Inc. ELAW Happy Canyon Company COMMUNITY HEALTH CENTER, INC Village Home Education Resource Greater Portland INC Center Eugene Builders Exchange Monet's Children's Circle Boys &Girls Club of Corvallis Cascade Housing Association Southeast Uplift Neighborhood Dayspring Fellowship Coalition Northwest Habitat Institute First United Presbyterian Church Winding Waters Medical Clinic PDX Wildlife First Baptist Church Friends of the Opera House The Nature Conservancy,Willamette Jackson-Josephine 4-C Council Valley Field Office North Coast Family Fellowship Serenity Lane Health Services PECI Portland Community Reinvestment Childswork Learning Center Initiatives, Inc. Portland Schools Alliance GeerCrest Farm & Historical Society New Artists Performing Arts College United Methodist Church Productions, Inc. The Collins Foundation Relief Nursery Prince of Peace Lutheran Church & St. Mary's Episcopal Church School Viking Sal Senior Center NEDCO Boys and Girls Club of the rogue valley Salem Evangelical Church 9/8/2016 9:36 AM p.80 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Wild Lilac Child Development St Michaels Episcopal Church Community Saint Johns Catholich Church Daystar Education, Inc. Access Inc Oregon Social Learning Center Community Learning Center Pain Society of Oregon Old Mill Center for Children and environmental law alliance worldwide Families Community in Action Sunny Oaks Inc Safe Harbors Hospice Center Bend La Pine FIRST CHRISTIAN CHURCH Westside Foursquare Church Pacific Classical Ballet Relief Nursery Inc Depaul Industries Morning Star Community Church African American Health Coalition MULTNOMAH DEFENDERS INC Jesus Prayer Book Providence Health System Coalition Of Community Health Holy Trinity Catholic Church River Network Holy Redeemer Catholic Church CCI Enterprises Inc Alliance Bible Church Oregon Nurses Association CARE OREGON GOODWILL INDUSTRIES OF THE Mid Columbia Childrens Council COLUMBIA WILLAMETTE HUMANE SOCIETY OF REDMOND Mount Angel Abbey Our Redeemer Lutheran Church YMCA OF ASHLAND Kbps Public Radio YMCA OF COLUMBIA-WILLAMETTE Skyball Salem Keizer Youth Bas ASSOCIATION SERVICES Open Technology Center Multnomah Law Library Grace Chapel Friends Of Tryon Creek State P CHILDREN'S MUSEUM 2ND Ontrack Inc. Solid Rock Calvin Presbyterian Church West Chehalem Friends Church HOLT INTL CHILD Guide Dogs For The Blind St John The Baptist Catholic Aldersgate Camps and Retreats Portland Foursquare Church St. Katherine's Catholic Church Portland Christian Center The Alliance NW of the Christian& Church Extension Plan Missionary Alliance Occu Afghanistan Relief Effort Bags of Love EUGENE FAMILY YMCA Grand View Baptist Church Christ The King Parish and School Green Electronics Council Newberg Christian Church Scottish Rite First United Methodist Church Western Wood Products Association Zion Lutheran Church THE NEXT DOOR Southwest Bible Church NATIONAL PSORIASIS FOUNDATION Community Works Inc NEW BEGINNINGS CHRISTIAN CENTER Masonic Lodge Pearl 66 HIGHLAND UNITED CHURCH OF CHRIST Molalla Nazarene Church OREGON REPERTORY SINGERS Transition Projects, Inc HIGHLAND HAVEN 9/8/2016 9:36 AM p.81 Maricopa County Bid 16154-RFP SERIAL 16154-RFP FAIR SHARE RESEARCH AND EDUCATION Muddy Creek Charter School FUND A FAMILY FOR EVERY CHILD Oregon Satsang Society, Inc., A 1000 FRIENDS OF OREGON chartered Affiliate of ECKANKAR, ECKA OREGON PEDIATRIC SOCIETY First Baptist Church of Enterprise NONPROFIT ASSOCIATION OF OREGON The Canby Center LUKE DORF INC Instituto de Cultura y Arte In Xochitl In FAMILY CARE INC Cuicatl MEDICAL TEAMS INTL OSLC COMMUNITY PROGRAMS OCP Clean Slate Canine Rescue & Oregon Nikkei Endowment Rehabilitation Eastern Oregon Alcoholism Foundation St. Martins Episcopal church Grantmakers for Education Food for Lane County The Spiral Gallery Clatsop Behavioral Healthcare The ALS Association Oregon and SW columbia gorge discovery center and Washington Chapter museum Children's Relief Nursery NAMI of Washington County Home Builders The Dalles Art Association New Life Baptist Church Temple Beth Israel Florence United Methodist Church Willamette Leadership World of Speed Academy/Pioneer Youth Corps Of SW Community Health Center Oregon Energy Trust of Oregon Rose Haven St. Vincent de Paul Church Dallas Church Fr. Bernard Youth Center OREGON STATE UNIVERSITY Oregon Psychoanalytic Center BOOKSTORE INC Store to Door NORTH WILLAMETTE VALLEY HABITAT Depaul Industries FOR HUMANITY OUR LADY OF PERPETUAL HELP FAIRFIELD BAPTIST CHURCH CATHOLIC CHURCH ALBANY OREGON Sexual Assault Support Services SELCO Community Credit Union Neskowin Valley School North Coast Christian Church RON WILSON CENTER FOR EFFECTIVE Union County Economic Development LIVING INC Corp. St. Joseph Shelter Camelto Theatre Company The Inn Home for Boys, Inc.9138 Camp Fire Columbia MCKENZIEWATERSHED COUNCIL TAKE III OUTREACH MENNONITE HOME OF ALBANY INC Rolling Hills Community Church Oregon Technical Assistance Eugene Swim and Tennis Club Corporation Summa Institute Oregon And Southern Idaho Laborers Amani Center Employers Training School Billy Webb Elks lodge#1050 New Life Fellowship Church of God Silverton Senior Center Gladstone Senior Center Sandy Seventh-day Adventist Church Education Travel & Culture, Inc. 9/8/2016 9:36 AM p.82 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Rural Development Initiatives Southwestern Oregon Public Defender Jason Lee Manor/UMRC Services, Inc. Jesus Pursuit Church Albertina Kerr Centers YMCA of Marion and Polk Counties Dufur Christian Church PacificSource Health St. Matthew Catholic School Faith Christian Fellowship Serendipity Center Inc Brookings Elks Lodge CASA of Marion County Tualatin Lacrosse Club Westside Church of Christ Inc Northwest Family Services Tillamook Seventh Day Adventist Church Network Charter School Oregon Jewish Community Foundation Ride Connecton East River Fellowship Parenting Now! Holy Family Academy Christian Church of Woodburn FIRST BAPTIST CHURCH OF EUGENE Verde Peace Lutheran Church Native American Youth and Family Living Word Christian Center Center Early College Academy Housing Authority of Douglas County USO Northwest Vietnamese Christian Community Norkenzie Christian Church Church Little Flower Development Center Friends for Animals TLO Farms Family Building Blocks Evergreen Wings and Waves Goodwill Industries of Lane and South Ascension Episcopal Parish Coast Center for Family Development Friends of Driftwood Library West Salem Foursquare Church Consumers Power Inc. Good Samaritan Ministry A. C. Gilbert's Discovery Village Grace Lutheran Church of Molalla First Lutheran Church of Astoria HOPE LUTHERAN CHURCH Fund For Christian Charity Mount Pisgah Arboretum Deer Meadow Assisted Living Lower Columbia Estuary Partnership Oregon Laborers-Employer Mt Hood Hospice Administrative Fund, LLC Opportunity Foundation of central Umpqua Basin Water Association Oregon Alpha Lambda House Corporation Constructing Hope Eugene Creative Care Sprinkfield Elks#2145 Abuse Recovery Ministry&Services The Church of Christ of Latter Day Saints Oasis Shelter Home Cascade Height Public Charter School Nehalem Bay House PTA p:ear G.O.B.H.I Health Share of Oregon Association of Oregon Corrections St. Peter Catholic Church EMployees, Inc. Mid Willamette Valley Community A Jesus Church Family Action 300 Main Inc A Hope For Autism Foundation 9/8/2016 9:36 AM p.83 Maricopa County Bid 16154-RFP SERIAL 16154-RFP NW Sport Fishing Bethesda Lutheran Church Breast Friends Legacy Mt. Hood Medical Center SEPTL Southeast Portland Tool Library Yamhill Community Care Organization National Christian Community Portland Japanese Garden Foundation The Madeleine Parish Legal Aid Services of Oregon LITC The Tucker-Maxon Oral School Willamette Valley Babe Ruth Southwest Neighborhoods, Inc Center For Continuous Improvement Wallowa Valley Center For Wellness Northwest Center for Alternatives to KIDS INTERVENTION AND DIAGNOSTIC Pesticides CENTER The Followers of Christ Church of Portland Yacht Club Oregon City League of Women Voters SEIU Local 49 Oregon &Southern Idaho District Emerald Media Group Council of Laborers' West Hills Christian School Portland Police Sunshine Division Trillium Sprigs Curry Health Network Western Arts Alliance United Way of Lane County Youth Dynamics Unithed Way Ashland Art Center Community Energy Project Apostolic Church of Jesus Christ Portland Oregon Visitors Association DOUGLAS FOREST PROTECTIVE Southern Oregon Project Hope Oregon Lyme Disease Network Our United Villages Ecotrust Samaritan Health Services Inc. SPECIAL MOBILITY SERVICES Santiam Assembly of God Bethlehem Christian Pre-School CASCADES WEST FINANCIAL SERVICES Historical Outreach Foundation IN Teras Interventions and Counseling Inc Kilchis House Brooklyn Primary PTO Calvary Assembly of God Mountain View Academy Lake Grove Presbyterian Church Salem Area Chamber of Commerce Grace Lutheran School First Congregational Chrch Western Mennonite School OREGON STATE FAIR OEA CHOICE TRUST Ronald McDonald House Charities of American Tinnitus Association Oregon &Southwest Washington Oregon Coast Aquarium, Inc. Center for Human Development HOPE POINT CHURCH Bridges to Change Unitus Community Credit Union DePaul Treatment Centers, Inc. St John the Baptist Greek Orthodox Ministerio International Casa Church New Paradise Worship Center COLUMBIA PACIFIC ECONOMIC Mission Increase Foundation DEVELOPMENT DISTRICT OF OREGON Curry Public Transit Inc St Andrews Presbyterian THREE RIVERS CASINO Oregon Rural Electric Cooperative Brookings Harbor Christian School Association 9/8/2016 9:36 AM P.84 Maricopa County Bid 16154-RFP SERIAL 16154-RFP THE MILL CASINO Cannon Beach Fire Oregon State University Life Flight Network LLC Treasure Valley Community College COVENANT RETIREMENT COMMUNITIES Unviersity of Oregon PENTAGON FEDERAL CREDIT UNION OREGON UNIVERSITY SYSTEM SAIF CORPORATION University of Western States GREATER HILLSBORO AREA CHAMBER GEORGE FOX UNIVERSITY OF COMMERCE LEWIS AND CLARK COLLEGE LANE ELECTRIC COOPERATIVE PACIFIC UNIVERSITY USAGENCIES CREDIT UNION REED COLLEGE PACIFIC CASCADE FEDERAL CREDIT WILLAMETTE UNIVERSITY UNION LINFIELD COLLEGE LOCAL GOVERNMENT PERSONNEL MULTNOMAH BIBLE COLLEGE INSTITUTE NORTHWEST CHRISTIAN COLLEGE GRANTS PASS MANAGEMENT SERVICES, NATIONAL COLLEGE OF NATURAL DBA MEDICINE SPIRIT WIRELESS BLUE MOUNTAIN COMMUNITY Kartini Clinic COLLEGE Astra PORTLAND STATE UNIV. Beit HaIlel CLACKAMAS COMMUNITY COLLEGE Cvalco MARYLHURST UNIVERSITY Elderhealth and Living OREGON HEALTH AND SCIENCE OREGON CORRECTIONS ENTERPRISES UNIVERSITY OREGON STATE HOSPITAL BIRTHINGWAY COLLEGE OF MIDWIFERY OFFICE OF PUBLIC DEFENSE SERVICES pacific u Clatskanie People's Utility District UNIVERSITY OF OREGON PIONEER COMMUNITY DEVELOPMENT CONCORDIA UNIV MARION COUNTY HEALTH DEPT Marylhurst University Ricoh USA Corban College Heartfelt Obstetrics&Gynecology Oregon Center For Advanced T Coquille Economic Development UNIVERSITY OF PORTLAND Corporation Portland Actors Conservatory CITY/COUNTY INSURANCE SERVICE University Of Oregon Athletics COMMUNITY CYCLING CENTER Department Shangri La Ecola Bible School Portland Impact Beta Omega Alumnae Eagle Fern Camp Oregon Institute of Technology KLAMATH FAMILY HEAD START EASTERN OREGON UNIVERSITY RIVER CITY DANCERS Clackamas River Water Providers Oregon Permit Technical Association eickhoff dev co inc KEIZER EAGLES AERIE 3895 Cornerstone Association Inc Pgma/Cathie Bourne The Klamath Tribe Sunrise Water advocate care Burns Paiute Tribe 9/8/2016 9:36 AM p.85 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Oregon Public Broadcasting SPRINGFIELD UTILITY BOARD La Grande Family Practice Tillamook Urban Renewal Agency Sphere MD Netarts Water District BIENESTAR, INC. OAK LODGE SANITARY DISTRICT sunrise water authority Boardman Rural Fire Protection District Silverton Fire District EAstern Oregon Trade and Event Center Lewis and Clark Rural Fire Protection Waste-Pro District NPKA Rainbow Water District Confederated Tribes of Warm Springs Illinois Valley Fire District Oregon State Credit Union Clatskanie RFPD PIONEER TELEPHONE COOPERATIVE PORT OF TILLAMOOK BAY Halsey-Shedd Fire District TRI-COUNTY HEALTH CARE SAFETY NET Nez Perce Tribe ENTERPRISE Obsidian Urgent Care, P.C. METROPOLITAN EXPOSITION- First Presbyterian Church of La Grande RECREATION COMMISSION CONFLUENCE ENVIRONMENTAL CENTE REGIONAL AUTOMATED INFORMATION A&I Benefit Plan Administrators, Inc. NETWORK K Churchill Estates OAK LODGE WATER DISTRICT CSC HEAD START THE PORT OF PORTLAND NORTHWEST VINTAGE CAR AND WILLAMALANE PARK AND RECREATION MOTORCYCLE DISTRICT crescent grove cemetery TUALATIN VALLEY WATER DISTRICT Roseburg Police Department UNION SOIL & WATER CONSERVATION Molalla Rural Fire Protection District DISTRICT MONMOUTH - INDEPENDENCE LANE EDUCATION SERVICE DISTRICT NETWORK TUALATIN HILLS PARK AND RECREATION EUGENE WATER & ELECTRIC BOARD DISTRICT MALIN COMMUNITY PARK AND PORT OF SIUSLAW RECREATION DISTRICT CHEHALEM PARK AND RECREATION TILLAMOOK PEOPLES UTILITY DISTRICT DISTRICT GLADSTONE POLICE DEPARTMENT PORT OF ST HELENS GOLD BEACH POLICE DEPARTMENT LANE TRANSIT DISTRICT THE NEWPORT PARK AND RECREATION CENTRAL OREGON CENTER INTERGOVERNMENTAL COUNCIL RIVERGROVE WATER DISTRICT HOODLAND FIRE DISTRICT NO.74 TUALATIN VALLEY FIRE & RESCUE MID COLUMBIA COUNCIL OF GASTON RURAL FIRE DEPARTMENT GOVERNMENTS CITY COUNTY INSURANCE SERVICES WEST MULTNOMAH SOIL AND WATER SOUTH SUBURBAN SANITARY DISTRICT CONSERVATION DISTRICT SOUTH FORK WATER BOARD SALEM AREA MASS TRANSIT DISTRICT Banks Fire District#13 SUNSET EMPIRE PARK AND RECREATION KLAMATH COUNTY 9-1-1 9/8/2016 9:36 AM p.86 Maricopa County Bid 16154-RFP SERIAL 16154-RFP GLENDALE RURAL FIRE DISTRICT CITY OF BOARDMAN COLUMBIA 911 COMMUNICATIONS CITY OF CANBY DISTRICT CITY OF CANYONVILLE CLACKAMAS RIVER WATER CITY OF CENTRAL POINT POLICE NW POWER POOL DEPARTMENT Lowell Rural Fire Protection District CITY OF CLATSKANIE TriMet Transit CITY OF CONDON Estacada Rural Fire District CITY OF COOS BAY Keizer Fire District CITY OF CORVALLIS State Accident Insurance Fund CITY OF CRESWELL Corporation CITY OF ECHO Bend Metro Park& Recreation District CITY OF ESTACADA Port of Hood River CITY OF EUGENE La Pine Park& Recreation District CITY OF FAIRVIEW Brookings-HArbor School District 17c CITY OF GEARHART Siuslaw Public Library District CITY OF GOLD HILL Columbia River Fire& Rescue CITY OF GRANTS PASS Fern Ridge Library District CITY OF GRESHAM Bend Park and Recreation District CITY OF HILLSBORO Port of Garibaldi CITY OF HOOD RIVER Seal Rock Water District CITY OF JOHN DAY Rockwood Water P.U.D. CITY OF KLAMATH FALLS Tillamook Fire District CITY OF LA GRANDE Tillamook County Transportation Dist CITY OF MALIN Central Lincoln People's Utility District CITY OF MCMINNVILLE Jefferson Park and Recreation CITY OF HALSEY City of Monmouth/Public Works CITY OF MEDFORD McMinnville Police Department CITY OF MILL CITY City of Sublimity CITY OF MILWAUKIE City of Central Point Parks and CITY OF MORO Recreation CITY OF MOSIER Gearhart Fire Department CITY OF NEWBERG Woodburn City Of CITY OF OREGON CITY Brookings Fire/Rescue CITY OF PILOT ROCK City of Veneta CITY OF POWERS CITY OF DAMASCUS RAINIER POLICE DEPARTMENT Hermiston Fire &Emergency Svcs CITY OF REEDSPORT CEDAR MILL COMMUNITY LIBRARY CITY OF RIDDLE CITY OF LAKE OSWEGO CITY OF SCAPPOOSE LEAGUE OF OREGON CITIES CITY OF SEASIDE CITY OF SANDY CITY OF SILVERTON CITY OF ASTORIA OREGON CITY OF STAYTON CITY OF BEAVERTON City of Troutdale 9/8/2016 9:36 AM p.87 Maricopa County Bid 16154-RFP SERIAL 16154-RFP CITY OF TUALATIN, OREGON CITY OF PHOENIX CITY OF WARRENTON CITY OF PRAIRIE CITY CITY OF WEST LINN/PARKS CITY OF REDMOND CITY OF WOODBURN CITY OF SHERWOOD CITY OF TIGARD, OREGON City of junction city CITY OF AUMSVILLE City of Florence CITY OF PORT ORFORD Columbia Gorge Community CITY OF EAGLE POINT City of Dayton CITY OF WOOD VILLAGE City of Carlton St. Helens, City of City of Pendleton Convention Center CITY OF WINSTON City of Monmouth CITY OF COBURG City of Philomath CITY OF NORTH PLAINS City of Sheridan CITY OF GERVAIS Seaside Public Library CITY OF YACHATS City of Yoncalla FLORENCE AREA CHAMBER OF La Grande Police Department COMMERCE Cove City Hall PORTLAND DEVELOPMENT NW PORTLAND INDIAN HEALTH BOARD COMMISSION Portland Patrol Services CITY OF CANNON BEACH OR City Of Bend CITY OF ST. PAUL City Of Coquille CITY OF ADAIR VILLAGE City Of Molalla CITY OF WILSONVILLE ROCKWOOD WATER PEOPLE'S UTILITY CITY OF HAPPY VALLEY DISTRICT CITY OF SHADY COVE City of St. Helens CITY OF LAKESIDE City of North Powder CITY OF MILLERSBURG City of Eugene CITY OF GATES City of Cornelius, OR KEIZER POLICE DEPARTMENT Toledo Police Department CITY OF DUNDEE City of Independence CITY OF AURORA City of Cascade Locks THE CITY OF NEWPORT City of Columbia City CITY OF ALBANY City of Baker City CITY OF ASHLAND McMinnville Water& Light CITY OF LEBANON City of Pendleton Parks & Recreation CITY OF PORTLAND CITY OF SWEETHOME CITY OF SALEM CITY OF THE DALLES CITY OF SPRINGFIELD CLACKAMAS FIRE DIST#1 METRO DESCHUTES PUBLIC LIBRARY CITY OF BURNS STAYTON FIRE DISTRICT CITY OF COTTAGE GROVE City of Ontario CITY OF DALLAS City of Corvallis Parks and Recreation CITY OF FALLS CITY North Lincoln Fire & Rescue#1 9/8/2016 9:36 AM p.88 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Gresham Police Department SANDY FIRE DISTRICT NO. 72 City of Harrisburg BAY AREA HOSPITAL DISTRICT Gladstone Public Library NEAH KAH NIE WATER DISTRICT City of Portland Parks Bureau PORT OF UMPQUA Seaside Fire& Rescue EAST MULTNOMAH SOIL AND WATER City Of North Bend CONSERVANCY City of Union Benton Soil&Water Conservation City of Nehalem District City of Richland DESCHUTES PUBLIC LIBRARY SYSTEM CITY OF LINCOLN CITY CLEAN WATER SERVICES City of Donald North Douglas County Fire& EMS City of Milton-Freewater Crooked River Ranch Rural Fire CITY OF SCIO Protection District City of Forest Grove PARROTT CREEK CHILD &FAM City Govrnment South Lane County Fire And Rescue City of Mt.Angel Lake Chinook Fire& Rescue Albany Police Department Clackamas County Water Environment Umatilla Electric Cooperative Services WATER ENVIRONMENT SERVICES Amity Fire District Polk County Fire District No.1 CENTRAL OREGON COMMUNITY Netarts-Oceanside RFPD COLLEGE UIUC UMPQUA COMMUNITY COLLEGE Rogue River Fire District LANE COMMUNITY COLLEGE Aurora Rural Flre District MT. HOOD COMMUNITY COLLEGE Tillamook County Emergency LINN-BENTON COMMUNITY COLLEGE Communications District SOUTHWESTERN OREGON COMMUNITY Southern Coos Hospital COLLEGE Oregon Cascades West Council of PORTLAND COMMUNITY COLLEGE Governments CHEMEKETA COMMUNITY COLLEGE MULTONAH COUNTY DRAINAGE ROGUE COMMUNITY COLLEGE DISTRICT#1 COLUMBIA GORGE COMMUNITY PORT OF BANDON COLLEGE OR INT'L PORT OF COOS BAY TILLAMOOK BAY COMMUNITY COLLEGE MID-COLUMBIA CENTER FOR LIVING KLAMATH COMMUNITY COLLEGE DESCHUTES COUNTY RFPD NO.2 DISTRICT YOUNGS RIVER LEWIS AND CLARK Oregon Coast Community College WATER DISTRICT Clatsop Community College PACIFIC STATES MARINE FISHERIES North Portland Bible College COMMISSION OREGON COMMUNITY COLLEGE CENTRAL OREGON IRRIGATION ASSOCIATION DISTRICT Teacher Standards and Pracitices MARION COUNTY FIRE DISTRCT#1 Commission COLUMBIA RIVER PUD Salem Keizer School District Purchasing 9/8/2016 9:36 AM p.89 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Kdry Channel 12 Aging and People with Disabilities Opta Oregon Permit Technician Oregon State Treasury Oregon Forest Resources Institute Oregon State Fair Council Office of the Ong Term Care Procurement Services/DAS Ombudsman STATE OF OREGON Oregon State Lottery OREGON JUDICIAL DEPARTMENT OREGON TOURISM COMMISSION Oregon State Board of Architect OREGON STATE POLICE Examiners OFFICE OF THE STATE TREASURER City of Astoria Fire Department OREGON DEPT. OF EDUCATION Columbia Gorge ESD SEIU LOCAL 503, OPEU Nehalem Bay Wastewater OREGON DEPARTMENT OF FORESTRY Association of Oregon Community OREGON STATE DEPT OF CORRECTIONS Mental Health Programs OREGON CHILD DEVELOPMENT VA COALITION US FISH AND WILDLIFE SERVICE OFFICE OF MEDICAL ASSISTANCE Bonneville Power Administration PROGRAMS Oregon Army National Guard OREGON OFFICE OF ENERGY USDA Forest Service OREGON STATE BOARD OF NURSING Yellowhawk Tribal Health Center BOARD OF MEDICAL EXAMINERS ANGELL JOB CORPS OREGON LOTTERY Coquille Indian Housing Authority OREGON BOARD OF ARCHITECTS COLLEGE HOUSING NORTHWEST SANTIAM CANYON COMMUNICATION HOUSING AUTHORITY OF CLACKAMAS CENTER COUNTY OREGON DEPT OF TRANSPORTATION HOUSING AUTHORITY OF PORTLAND OREGON TRAVEL INFORMATION WEST VALLEY HOUSING AUTHORITY COUNCIL HOUSING AUTHORITY AND OREGON DEPARTMENT OF EDUCATION COMMUNITY SERVICES AGENCY OREGON DEPT. OF CORRECTIONS NORTH BEND CITY- COOS/URRY DEPARTMENT OF ADMINISTRATIVE HOUSING AUTHORITY SERVICES MARION COUNTY HOUSING AUTHORITY Oregon Board of Massage Therapists HOUSING AUTHORITY OF THE CITY OF Oregon Tradeswomen SALEM Oregon Convention Center Housing Authority of Yamhill County OREGON SCHL BRDS ASSOCIAT The Housing Authority of the County of Central Oregon Home Health and Hos Umatilla Oregon Health Care Quality Cor homeforward OREGON DEPARTMENT OF HUMAN SERVICES Oregon Air National Guard Training& Employment State of Oregon- Department of Administrative Services 9/8/2016 9:36 AM p.90 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 9 FEMA STANDARD TERMS AND CONDITIONS ADDENDUM FOR CONTRACTS AND GRANTS If any purchase made under the Master Agreement is funded in whole or in part by Federal Emergency Management Agency ("FEMA") grants, Contractor shall comply with all federal laws and regulations applicable to the receipt of FEMA grants,including,but not limited to the contractual procedures set forth in Title 44 of the Code of Federal Regulations,Part 13("44 CFR 13"). In addition,Contractor agrees to the following specific provisions: 1. Pursuant to 44 CFR 13.36(i)(1), County is entitled to exercise all administrative, contractual, or other remedies permitted by law to enforce Contractor's compliance with the terms of this Master Agreement,including but not limited to those remedies set forth at 44 CFR 13.43. 2. Pursuant to 44 CFR 13.36(i)(2), County may terminate the Master Agreement for cause or convenience in accordance with the procedures set forth in the Master Agreement and those provided by 44 CFR 13.44. 3. Pursuant to 44 CFR 13.36(iX3)-(6)(12), and (13), Contractor shall comply with the following federal laws: a. Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor("DOL")regulations(41 CFR Ch.60); b. Copeland"Anti-Kickback"Act(18 U.S.C. 874),as supplemented in DOL regulations(29 CFR Part 3); c. Davis-Bacon Act(40 U.S.C.276a-276a-7)as supplemented by DOL regulations(29 CFR Part 5); d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330)as supplemented by DOL regulations(29 CFR Part 5); e. Section 306 of the Clean Air Act(42 U.S.C. 1857(h),section 508 of the Clean Water Act (33 U.S.C. 1368),Executive Order 11738,and Environmental Protection Agency regulations(40 CFR part 15);and f. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L.94-163,89 Stat. 871). 4. Pursuant to 44 CFR 13.36(i)(7), Contractor shall comply with FEMA requirements and regulations pertaining to reporting,including but not limited to those set forth at 44 CFR 40 and 41. 5. Pursuant to 44 CFR 13.36(i)(8),Contractor agrees to the following provisions regarding patents: a. All rights to inventions and/or discoveries that arise or are developed, in the course of or under this Agreement, shall belong to the County and be disposed of in accordance with County policy. The County,at its own discretion,may file for patents in connection with all rights to any such inventions and/or discoveries. 9/8/2016 9:36 AM p.91 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6. Pursuant to 44 CFR 13.36(i)(9), Contractor agrees to the following provisions, regarding copyrights: a. If this Agreement results in any copyrightable material or inventions, in accordance with 44 CFR 13.34,FEMA reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,publish or otherwise use,for Federal Government purposes: (1) The copyright in any work developed under a grant or contract; and (2) Any rights of copyright to which a grantee or a contactor purchases ownership with grant support. 7. Pursuant to 44 CFR 13.36(i)(10), Contractor shall maintain any books, documents, papers, and records of the Contractor which are directly pertinent to this Master Agreement. At any time during normal business hours and as often as County deems necessary, Contractor shall permit County,FEMA, the Comptroller General of United States, or any of their duly authorized representatives to inspect and photocopy such records for the purpose of making audit,examination,excerpts,and transcriptions. 8. Pursuant to 44 CFR 13.36(i)(11), Contractor shall retain all required records for three years after FEMA or County makes final payments and all other pending matters are closed. In addition, Contractor shall comply with record retention requirements set forth in 44 CFR 13.42. 9/8/2016 9:36 AM p.92 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 10 COMMUNITY DEVELOPMENT BLOCK GRANT ADDENDUM Purchases made under this contract may be partially or fully funded with federal grant funds. Funding for this work may include Federal Funding sources, including Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development. When such funding is provided, Contractor shall comply with all terms, conditions and requirements enumerated by the grant funding source, as well as requirements of the State statutes for which the contract is utilized,whichever is the more restrictive requirement. When using Federal Funding, Contractor shall comply with all wage and latest reporting provisions of the Federal Davis-Bacon Act. HUD-4010 Labor Provisions also applies to this contract. 9/8/2016 9:36 AM p.93 Maricopa County Bid 16154-RFP ATTACHMENT A SERIAL 16154-RFP PRICING NIGP CODE:45041 RESPONDENT'S NAME: COUNTY VENDOR NUMBER: ADDRESS: P.O.ADDRESS: TELEPHONE NUMBER: FACSIMILE NUMBER: WEB SITE: CONTACT(REPRESENTATIVE): REPRESENTATIVE'S E-MAIL ADDRESS: YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [ ] [ WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [ ] [ RESPONDENT IS REQUIRED TO PICK ONE OF THE FOLLOWING PAYMENT TERMS. FAILURE TO INDICATE PAYMENT TERMS WILL RESULT IN A DEFAULT TO NET 30 DAYS. RESPONDENT MUST INITIAL THEIR SELECTION BELOW. [ ] NET 10 DAYS [ ] NET 45 DAYS [ ] 1% 10 DAYS NET 30 DAYS [ ] NET 15 DAYS [ ] NET 60 DAYS [ ] 2%30 DAYS NET 31 DAYS [ ] NET 20 DAYS [ ] NET 90 DAYS [ ] 1%30 DAYS NET 31 DAYS [ ] NET 30 DAYS [ ] 2% 10 DAYS NET 30 DAYS [ ] 5%30 DAYS NET 31 DAYS 1.0 PRICING: 1.2 Wholesale Catalog Discount By Category Annual Issue Date of Catalog (Insert Sub-categories as necessary) MINIMUM Discount MINIMUM from List 1.1 Category 1 Appliances Example: Washing Machines 1.2 Category 2 Building Materials Example: Lumber 1.3 Category 3 Hardware 1.4 Category 4 HVAC 1.5 Category 5 Kitchen and Bath Cabinets 1.6 Category 6 Janitorial 1.7 Category 7 Landscaping Equipment and Supplies 1.8 Category 8 Motors/Pumps 1.9 Category 9 Paints/Coatings 1.10 Category 10 Plumbing 1.11 Category 11 Pool Supplies % Page 1 of 2 9/8/2016 9:36 AM P.94 Maricopa County Bid 16154-RFP ATTACHMENT A 1.12 Category 12 Tools,HanLIFTIPNgral Purpose 1.13 Category 13 Tools,Power Type 1.14 Category 14 Flooring and Window Coverings 1.15 Category 15 Hospitality 1.16 Category 16 Water/Wastewater Treatment 1.17 Category 17 Miscellaneous 1.18 Category 18 In Store Services 1.19 Category 19 Industrial Products 1.2 Do you offer a Rebate in lieu of a discount (Y/N) Detail your Rebate Program in your Proposal Response (Section 2.7) 1.3 COST PLUS SALES ANY PRODUCT THAT IS SOLD AS COST PLUS A PROPOSED MARKUP MARKUP CANNOT EXCEED A MARKUP OF FIVE(5) PERCENT. %* ALL COST PLUS ORDERS SHALL BE APPROVED BY THE USING AGENCY. Page 2 of 2 9/8/2016 9:36 AM p.95 l.lancopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Retail MRO Item ManufacturerDiscount Manuacturer Name Product Number Product Description Unit of Unit Net Extended Number Product Number P Measure Quantity List Price Percent Price Total Price 1%1 Example ABC Company 123456 11111 ABC SEMIGLOSS PAINT 5 GAL EA 1000 I S 10.00 20% S 8.00 $ 8.000.00 1 3M 2090-48A-CP 360199 SCOTCHBLUE 1.88'2090 6PK CS 4 4.941 i S - $ - 2 Ameriran Standard 7586 178,ST.020 615356 CHAMPION MAX WHT ELONGATED TOILET EA 696 i S - $ - 3 Anderson _100SH2438 206781346 100 SERIES SINGLE HUNG WINDOW WHITE EA 1.977 I E - E - 4 Armstrong 54004031 171292 1/8"CMC SO STONETAN VCT 54004-45SF CS 7.519 S - E - 5 Armstrong 51899031 921416 1/6"EXCELON COOLWHITE VCT 51899-455F CS 4.745 S - S - 6 Bete PR17005 661157 BEHR PRO 1100 WHITE SEMI-GLOSS INT PAINT-5 GAL EA 3.776 S - S - 7 Bela 305005 927820 BEHR PPI 3050 SG UPW 5.00GL EA 2624 $ - S - 8 Betz 375005 436078 BEHR PPUI 3750 SG UPW 5.00GL EA 1.753 S - S - 9 Behr 205005 924751 BEHR PPI 2050 EGG UPW 5.000L EA 1,724 S - E - 10 Behr 275005 433381 BEHR PPUI 2750 EGG UPW 4.68GL EA 1.627 S - E - 11 Behr 775005 436229 BEHR PPUI 7750 SATIN UPW 5.00GL EA 1.194 S - S - 12 Black&Decker LDX120PK 204067339 20V MAX LITHIUM DRILL/PROJECT KIT EA 579 S - S - 13 Brita 6025835214 714338 BRTTA FAUCET FILTER SYSTEM EA 20.004 S - E - 14 I Blitz I 6025842402 I 714243 IBRITA REPL FAUCET FILT WHT PKG 2 18.000 I I S - S - 15 Cram Solt 10700 231230 (EXTERNAL HEX-HEAD LAG SCREWS(25-PACK) PKG 25 17.804 S - S - 16 Dewalt DC9096-2 255667 IDEWALT 18V BATTERY 2PK PKG 2 2.491 5 - S - 17 Dewalt DXPW3425 1000025413 (Honda GX200 3.400 osi 2.5 GPM Gas Pressure Washer EA 273 5 - S - 18 Energizer 522SBP6H 250355 IENERGIZER 9V 6-PK PKG 6 16.113 S - E - 19 Energizer E91SBP36H 553471 (ENERGIZER AA 36-PACK PKG 36 15.006 5 - S - 20 Frigidaire I•I-HI1814UW 1001003542 18 cu.ft.Too Freezer Refriaerator in White EA 585 5 - S - 21 Frigidaire FFTR20210B 1001023832 20.4 cu.ft.Too Freezer Refriaerator in Black EA 237 S - S - 22 General Electnc GTE18GTHW W 1001101226 17.5 cu.ft.Too Freezer Refrigerator in White EA 1.153 S - S - 23 General Electric GTS18GTHWW 1001054519 17.5 on.ft.Too Freezer Refrigerator in White EA 1.153 S - S - 24 General Electnc GTE16DTHWW 1000053481 15.5 Cu.ft.Too Freezer Refrkzerator in White EA 947 5 - S - 25 General Electric GTS160THWW 1000051811 15.5 cu.ft.Too Freezer Refriaerator in White EA 947 S - S - 26 General Electric ADEL7OLR 218767 70-Pint Dehumidifier EA 592 S - S - 27 General Electric JB255OJBB 205793230 5.0 cu.ft.Electric Range with Self-Cleaning Oven in Black EA 200 S - E - 28 Generic N/A 686107 4018 ICE MELT BLEND BAG EA 18.050 S - S - 29 Glacier Bay N2428E 686826 GB ELONGATED ALL-IN-ONE HET IN WHITE EA 2.250 S - S - 30 Glacier Bay N2428RB/N2428T 340995 GLAC BAY RND HET TOILET 2PC EA 1.896 S - S - 31 Glidden GPS-3110-05 137925 GLIDDEN PRO SPEED-WALL EGGSHELL INT PAINT-5 GAL EA 3.526 5 - S - 32 Glidden GP7-5000-05 563851 ULTRA HIDE 770 SEMIGLOSS INT PAINT 5-GAL EA 2.085 5 - S - 33 HDX 3072FX 567757 6'UTILITY/BANOUET FOLDING TABLE EA 4.460 S - 5 - 34 HDX 6T60184872C 525441 48"X18"X72"CHROME WIRE 6-SHELF UNIT EA 1.563 5 - E - 35 Home Depot O5GLHD2 131227 5GAL HOMER BUCKET EA 59.331 5 - S - 36 Hotpoint HPS15BTHRW W 1000051805 14.6 cu.ft.Tao Freezer Refnaerator in White EA 678 S - E - 37 Hotpoint HPE15BTHWW 1000053483 14.6 cu.ft.Tao Freezer Refrwerator in White EA 678 5 - S - 38 Hotpoint HPS15BTHLWW 1000051800 14.6 Cu.ft.Too Freezer Refnoeretor in White EA 678 S - $ - 39 Hotpoint 1-A/2OKWH 100401446 20 in.2.4 cu.ft.Electric Range in White EA 509 S - S - 40 Hotpoint RGB525DEHW W 1000050930 4.8 cu.ft.Gas Range in White EA 474 5 - S - 41 Hotpoint HPSI8BTHW W 1000994644 17.6 cu.ft.Too Freezer Refrigerator in White EA 411 5 - 5 - 42 Husky HK42WC032B-M 690969 HUSKY 42G CONTRACTOR TRASHBAG 32PK BX 32 14.319 E - S - 43 Husky HK42WC050B 267000 HUSKY 42G CONTRACTOR BAGS 50CT BX 50 6.731 S - $ - 44 Husky ERZ782478W-4 458424 7TX24"X78"WELDED STEEL 4-SHELF EA 1.963 S - E - 45 InSinkErator Bedoer 500 795477 12HP 8500 CONTIN FEED GRBGE DISPSR EA 1.569 S - S - 46 Kidde KN-COSM-BA 100004653 BAT OP COMB SMOKE/CO ALARM W VOICE ALERT EA 15.889 S - S - Page 1 9/8/2016 9:36 AM p.96 tvlancopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Retail MRO Discount Item Manuacturer Name Manufacturer Number Product Description Unit of Quantity List Price Percent Unit Net Extended Number I Product Number 1Product I Measure (VolPrice Total Price 47 Kidde KN-COSM-XTR-BA 622269 BAT OP COMB SMOKE/CO ALARM W VOICE ALERT EA 13.572 I S - S - 48 Kidde KN-COPE-I 714543 120-VOLT HARDWIRED INTER CONNECT SMOKE/CO EA 12,234 I $ - $ - 49 Kidde KN-COPE-D 1000037789 BAT OP PHOTO ELECTRIC COMB SMOKE/CO ALARM EA 11,403 i 5 - f - 50 LG LW5015E 1001088841 5K BTU WINDOW A/C W E/S EA 1,232 S - E - 51 LG LW1215ER 1000026812 12KBTU WINDOW AIC W/REMOTE EA 925 S - 5 - 52 LG LW6015ER 1000026799 6K BTU WINDOW NC W/REMOTE EA 925 $ - s - 53 LG LW8015ER 1000026802 8K BTU WINDOW NC W/REMOTE EA 842 5 - $ - 54 LG LP1014WNR 379969 10.000 BTU PORTABLE AIR CONDITIONER EA 808 $ - E - 55 LG LW1016ER 1001597779 10K BTU WINDOW NC W/REMOTE EA 658 S - s - 56 LG LP1214GXR 1000026828 12.000 BTU PORTABLE AIR CONDITIONER EA 426 S - S - 57 N/A N/A 161640 2X4-96"PRIME KD WHITEWOOD STUD EA 238.241 S - $ - 58 N/A N/A 569062 2X4-92 5/8"PRIME WHITEWOOD STUD EA 78,863 S - $ - 59 N/A N/A 386081 7/16 4X8 OSB EA 68696 S - S - 60 N/A N/A 161659 2X4-10FT STD/BTR KD-HT PRIME SPF EA 49.632 5 - 5 - 61 N/A N/A 161667 2X4-12FT STD/BTR KD-HT PRIME SPF EA 45,986 $ - $ - 62 N/A N/A 256276 4X4-8FT#2 PT EA 33,627 S - $ - 63 N/A N/A 161683 2X4-16FT STD/BTR KD-HT PRIME SPF EA 24,669 5 - 5 - 64 N/A N/A 492930 5.0MM 4X8 UNDERLAYMENT EA 23.868 S - $ - - 65 N/A N/A 166103 23/324X8 PLYWOOD EA 22.120 S - S - 66 N/A N/A 439614 23/32 4X8 PLYWOOD EA 22.120 $ - $ - 67 N/A N/A 166073 15/32 4X8 PLYWOOD(3-PLY1 EA 14,845 $ - S - 68 N/A N/A 166081 19/324X8 PLYWOOD EA 12.760 S - S - 69 N/A N/A 175171 23/324X8 RADIATA PINE PLYWOOD EA 9,628 S - $ - 70 N/A N/A 915378 1/324X8 PLYWOOD(4-PLY) EA 9,062 5 - $ - 71 N/A N/A 121586 .090 FRP WALL PANEL 4X8 WHITE EA 7.900 S - S - 72 N/A N/A 166057 23/324X8 SANDED PLYWOOD EA 6.872 S - $ - 73 N/A WA 166030 1/324X8 SANDED PLYWOOD EA 6,574 S - S - 74 N/A N/A 921394 1/8'EXCELON COTTGETAN VCT 51830-45SF CS 5,843 S - S - 75 N/A N/A 261688 23/32'4X8 PT RTD SHEATHING PLY EA 5,820 S - S - 76 N/A N/A 920924 23/32 4X8 T8G PLYWOOD SUBFLOOR EA 5,249 S - $ - 77 N/A N/A 165921 3/4 4X8 BIRCH PLYWOOD EA 3.510 S - $ - 78 Niagara N0W05L240R 218340 12 LITER WATER 24PK PKG 24 62.265 5 - $ - 79 Owens Comma RU70 564987 ATTICAT INSULATION EA 6.141 5 - $ - 80 Plytanium 113699 915440 19/32'4'X8'T1-11&OC SIDING EA 5.329 S - S - 81 Rheem XG40706EC36U1 1001300147 40GAL/36K BTU GAS TALL PERF W/H N3 EA 377 5 - S - 82 Sakrete 65200390 533829 80La QUIKRETE CONCRETE MIX EA 129.185 5 - S - 83 Sakrete 65200940 666249 60LB SAKRETE CONCRETE MIX EA 76.898 S - S - 84 Sakrete 65305535 370328 50LB SAKRETE FAST SET CONCRETE EA 64.977 $ - S - 85 Sakrete 65200370 962050 80LB SAKRETE 5000 PLUS CONCRETE EA 61.753 5 - $ - 86 Sakrete 60450001 428632 60LB SAKRETE ALL WEATHER BLACKTOP PATCH EA 38.047 5 - S - 87 Sheetrock 381466 950254 USG+3 ALL PURP LIGHT JC PAIL 4.5GAL EA 11.761 5 - S - 88 Sheetrock 14113411708 893749 12"X4'X8'USG ULTRALIGHT DRYWALL EA 45.316 5 - $ - 89 Sheetrock 14211011308 419109 /8"X4'X8'FIRECODE TYPE X DRYWALL EA 21.452 S - S - 90 Sheetrock 14302111708 525423 12'X4'X8'USG MOLDTOUGH UL DRYWALL EA 14,604 5 - $ - 91 Sheetrock 380119048 258725 A9-Purpose 4.5 Gal.Pre-Mixed Joint Compound EA 12,455 S - S - 92 Southwire 11580858 866245 500 FT.14 WHITE SOLID THHN WIRE EA 8.537 S - S - 93 TraBcMASTER 12012 107971 TMALLURE CHERRY RESILIENT PLANK-24SF EA 6,700 $ - S - 94 Tr8RcMASTER 11053 101701 TM ALLURE OAK RESILIENT PLANK-24SF EA 4,513 $ - S - 1 Page 2 9/8/2016 9:36 AM p.97 Mancopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A.1 Pricing Analysis Retail MRO Item Manufacturer Discount Manuacturer Name Product Number Product Description Unit of Unit Net Extended Number Product Number p Quantity List Price Percent Measure (%) Price Total Price 95 USG Ceilings R2310 562785 2X4'#2310 RADAR SO EDGE CEILNG 64SF CS 8,580 S - S - 96 USG Ceilings I 280 I 314803 2'X4'#280 5TH AVE SQ CEILNG 64SF I EA 6,796 I t I S - S - 97 Weathershield I 253920 I 167929 2X4-8FT#2 PRIME PT WEATHERSHIELD I EA 40`77 I I I S - s - 98 Weathershield 253921 168335 2X6-8FT#2 PRIME PT WEATHERSHIELD I cA 28,783 I I I S - S - 99 Weathershield 262P12 168746 2X6-12FT#2 PRIME PT WEATHERSHIELD I EA 22,224 I I I S - S - 100 Wilsonart 18751(3537660144 I 203747471 60 in.x 144 in.Laminate Sheet in Summer Carnival HU with Mirage I EA 80 I I I S - S - 7VIAL $ - Page 3 9/8/2016 9:36 AM p.98 Maricopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Wholesale MRO Discount Item Manufacturer Product Unit of Unit Net Extended Total/ Number Manuacturer Name product Number Number Product Description Measure Quantity List Price Percent price Price Example ABC Cornpanv 123456 11111 ABC SEMIGLOSS PAINT 5 GAL EA 1000 I S 1000 20% S 8.00 S 8.000.00 1 ACHIM IMPORTING OPR376WH36 797139 37-1/4X6'Rm Dark Wht Roller Shade EA 8.891 I $ - $ - 2 AMREP,INC ZUHTFF5G 113032 Fir Finish,5 Gal Zep Huh Traffic EA 1.302 I S - $ - 3 AMREP.INC ZULFFS5G 113031 5 Gal Zep Heavy-Duty Floor Stripper EA 1.967 I $ - $ - 4 AMREP.INC ZULFFS128 113035 1 Gal Zep Heavy-Duty Floor Stripper EA 3,648 I 5 - $ - 5 BEMIS MAN.COMPANY 1650EC 189860 Bemis Easy Change Wood Toilet Seat EL EA 3,397 I $ - $ - 6 BRASSCRAFT SERVICE PARTS HDS478105 478105 Delta H/C 1300/1400 Srs PB Ctg FA 2,952 I $ - 5 - 7 BRASSCRAFT SERVICE PARTS SLD1327 478107 Delta 1300/1400 Srs Ctg Assmbly EA 988 I $ - $ - 8 BRK SC9120B 126722 BRK AC/DC COMBO CO/SMOKE ALARM FA 8,268 1 5 - $ - 9 BRK 91208 126707 DIRECTWIRE SMOKE ALARM W/BATTERY BACK UP EA 18.231 I $ - $ - 10 BRK 9120AB 126523 BRK AC/DC ALKALINE BAT SMOKE ALARM EA 6,3681 $ - $ - 11 BRK SCO2B 126720 BRK CARBON MONOXIDE/SMOKE ALARM EA 2,172 I 5 - I$ - 12 BRK SA350B 109944 10YR Lith Batten Ion Smoke Alarm EA 2,756 1 S - $ - 13 BRK 7010B 126728 120 VOLT PHOTOELECTRIC SMOKE ALARM EA 2291 1 S - $ - 14 BRK CO2508 126516 BRK 9 VOLT CARBON MONOXIDE ALARM EA 1,924 1 $ - $ - 15 BRK CO5120BN 126602 BRK AC/DC CO ALARM EA 1.268 1 5 - 5 - 16 BROAN MFG CO INC 413001 281200 Broan 30"Wht Range Hood Non-Vented EA 4,9901 5 - S - 17 BROAN MFG CO INC 412401 281150 Broan 24"Wht Range Hood Non-Vented EA 1,968 1 $ - $ - 18 BROAN MFG CO INC 403001 281025 Broan 30"Wht RngHd 3-1/4x10"Vnt 160CFM EA 1,892 1 S - $ - 19 BROAN MFG CO INC 423001 281375 Broan 30"Wht Rno Hd 7"Rnd Vent 190CFM EA 1,887 1 $ - $ - 20 BROAN MFG CO INC BP43 248750 RANGE HOOD LIGHT LENS EA 8.229 1 5 - $ - 21 BROAN MFG CO INC 402401 280900 Broan 24"Wht RngHd 3-1/4x10"Vol 160CFM EA 808 1 $ - $ - 22 CHAMPION 1079347880583-9 703168 82-3/8"White Vertical Vane 50/Pkg PKG 50 859 1 $ - $ - 23 CHAMPION 1079347805416-9 702084 35 x 64 White 1"Vinyl Horz Blind EA 7,236 1 $ - $ - 24 CLOROX 35419 111514 1.12 Gal Pine-Sol Lemon3/Cs CS 3 2,512 1 $ - $ - 25 CLOROX 35418 111515 1.12 Gal Pine-Sol 3/Cs CS 3 1,197 1 $ - $ - 26 CLOROX 15949 503107 Clorox Disinfecting Wipes CS Of 6 CS 6 1.065 1 $ - $ - 27 DAP INC. 18152 108709 10.1 OZ WHT DAP ALEX PLUS"CS OF 12" CS 12 1,6981 5 - $ - 28 DAP INC. 18001 108701 5.5 OZ WI4T DAP KWIK SEAL"CS OF 12" CS 12 1,804 1 $ - 5 - 29 DELTA FAUCET CO R10000-UNWS 418801 Delta MultiChoice Tub/Shwr Valve EA 1,116 1 $ - 5 - 30 DURACELL PC1604BKD 158476 9V Droll Procell Alkaline Battery 120k PKG 12 10,645 1 $ - $ - 31 DURACELL PC1500BKD 157755 AA Drell Procell Alkaline Battery 24pk PKG 24 5,884 1 $ - $ - 32 DURACELL MN1500BKD 357752 AA Drell Coppertop Alkaline Battery 24pk PKG 24 1,306 1 S - $ - 33 ESSENDANT CO CPC53122 113049 169 Ounce Fabuloso 3/CS CS 3 1,264 1 $ - $ - 34 FEIT ELECTRIC PL13/41/10 311843 CFL Bulb 13W Twin 4100K 2P Base look PKG 10 2.787 1 $ - $ - 35 FILTRATION GROUP 1720201 127386 20 X 20 X1"HD PLEATED FILTR"BOX OF 12" BX 12 8901 $ - $ - 36 FLUSHMATE C-100500-K 583305 Sloan Flushmate Cartndge C-100500-K EA 2,976 1 $ - $ - 37 GE 3997 229675 G.E.6"DRIP BOWL"PKG OF 6" PKG 6 8,329 1 $ - 5 - 38 GE 3998 229680 G.E.8"DRIP BOWL"PKG OF 6" PKG 6 4,943 1 $ - S - 39 GE ERIG9998 206124 REPLACEMENT GE OVEN IGNITER EA 1,327 1 S - S - 40 GE ERIG21 226915 GE Oven Ignitor w/Quick Disconnect EA 1,371 1 5 - S - 41 GEORGIA PACIFIC 13728 117986 Acclaim Jumbo Roll Tlet Paper 8/Cs CS 8 1,458 1 $ - $ - 42 HD SUPPLY 6LR61-24PK 159475 9V HD Supply Battery 24pk PKG 24 4.729 1 $ - $ - 43 HD SUPPLY XL-W-022 233250 8"UNIVERSAL SURFACE RANGE ELEMENT EA 10,799 1 $ - $ - I 44 HD SUPPLY XL-W-016 234000 8"UNIVERSAL SURFACE RANGE ELEMENT EA 5.096 1 $ - S +I BA 45 HD SUPPLY XL-W-010 233000 6"UNIVERSAL SURFACE RANGE ELEMENT 10.424 1 $ - $ - 46 HD SUPPLY C2026PLT 324494 11"26 WATT FLUORESCENT DRUM FIXTURE EA 1,334 1 5 - $ - 47 HD SUPPLY 1622-P 189809 16x22"Recessed Mirrored Medicine Cab EA 1,813 1 5 - $ - Page 4 9/8/2016 9:36 AM p 99 Mancopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Wholesale MRO Discount Item Manufacturer Product I 1 Unit of 1 Unit Net Extended Total Number Manuacturer Name product Number Number Product Description Measure QuantityList Price Percent price Price Pd I (%1 48 HD SUPPLY 1622-RE 404472 16x22 Recsd Mnt Mirror Medcin Cab EA 1.126 $ - $ - 49 HD SUPPLY 1094-06 325255 10"WHITE DRUM FORURE.CLEAR/WHT GLASS EA 2.187 $ - $ - 50 HD SUPPLY PL-2440 317875 13-3/4"ROUND WHITE ACRYLIC DRUM LENS EA 2.756 $ - $ - 51 HD SUPPLY XL-W-011 233750 6"UNIVERSAL SURFACE RANGE ELEMENT EA 5.339 $ - $ - 52 HD SUPPLY SX36FC1816-100 857650 36"x 100'Fiberalass Screen Charcoal EA 1.108 $ - $ - 53 HD SUPPLY 1626-R 189811 16x26'Recessed Mirrored Medicine Cab EA 1.309 5 - $ - 54 HD SUPPLY 1049-06 322000 10'WHITE CEILING DRUM FIXTURE EA 2.013 $ - $ - 55 J.T.EATON 8 CO..INC. 11-00PRE6 111882 Rat And Mouse Glue Tray 12/Pka PKG 12 2.760 $ - $ - 56 KIr1DE 21006377-N 126726 KIDDE AC/DC CO/SMOKE ALARM-TALKING EA 5.702 S - $ - 57 KIDDE 21006378 103406 KIDDE WIRE-IN W/9V BATTERY BACK-UP SMO EA 8.241 $ - $ - 58 KIDDE 21006376 340004 KIDDE WIRE-IN W/9V BATT BACKUP SMO EA 5.334 $ - $ - 59 KIDDE 21007586 126734 FIREX AC/DC SMOKE ALARM EA 3.947 $ - $ - 60 KIDDE 21025811 126662 MWH CO ALARM EA 2.903 $ • $ - 61 KIDDE 21006371 126532 KIDDE PHOTOELECTRIC SMOKE ALARM PE120 EA 2.439 $ - $ - 62 KIDDE 21025778 340005 KIDDE Battery Carbon Monoxide Alarm EA 1.984 S - $ - 63 KIDDE 21009423 126505 MWH BATTERY IONIZATION SMOKE ALARM PK/6 PKG 6 1.609 $ - $ - 64 KIMBERLY CLARK 75260 117397 Scott Reas In A Box 200/Pka PKG 200 8.174 $ - $ - 65 MAINTENANCE WAREHOUSE L8648AKFRO1 119070 56 Gal 1.65 Mil Trash Baa 100/Cs PKG 100 2.450 $ - $ 66 MAINTENANCE WAREHOUSE L7658AKFRO1 119071 55-60 Gal 1.5 Mil Trash Baa 100/Cs EA00 2.343 $ - $ 67 MAINTENANCE WAREHOUSE L8046AKFRO1 119060 40-45 Gal 1.5 Ml Trash Baa 100/Pko PKG 100 2.456 $ - S 68 MAINTENANCE WAREHOUSE ESL73T/12MDS 313258 CFU Bulb VL 13W 2700K Twist 12ok PKG 12 3.112 $ - $ - 69 MAINTENANCE WAREHOUSE ESL13TM1K/12/HDS 313264 CFU Bulb VL 13W 4100K Twist 12ok PKG 12 2.904 9 - $ - 70 MAINTENANCE WAREHOUSE N4827TWFR01 119135 13 Gal.9 MI Trash Baa 200/Cs PKG 200 1,676 $ - $ - 71 MAINTENANCE WAREHOUSE H7856AGF 119125 55-60 Gal 1.55 Mil Trash Bea 50/Cs PKG 50 2.156 $ - S - 72 MAINTENANCE WAREHOUSE 30181603 568501 MW Wood Toilet Seat Round 6 Pack PKG 6 2.142 $ - $ - 73 MAINTENANCE WAREHOUSE 30181603 568515 MW Wood Toilet Seat Elongated 6 Pack PKG 6 1.007 $ - $ - 74 MAINTENANCE WAREHOUSE TSR6OAS-EL-6 568729 Toilet Seat Plastic MW Elonnated 6/Plea PKG 6 897 $ - $ - 75 MAINTENANCE WAREHOUSE X66480KF 119099 42 Gal 2.5 MI Trash Bao 50/Cs PKG 50 1.447 $ - $ - 76 MAINTENANCE WAREHOUSE T-99820-HDS 502062 Mntnce Wrhse Tem Towel.24/Plea PKG 24 2.694 $ - $ - 77 MODULAR VANITY TOPS 30181504 404379 19x17'Wht Cult Mrbl Vntv Too W/Snk EA 884 $ - $ - 78 MORTON SALT F115010000 300490 Morton Water Softener Salt Pellets 50LB EA 5.450 $ - $ - 79 PHILIPS LIGHTING CO. 196865 314615 T8 Ballast Adv 2 Bulb Elec 32W 120-277V EA 3.630 $ - $ - 80 PHILIPS LIGHTING CO. 427187 327499 FLR Bulb Phl 40W T12 4100K 89CRI 30ok PKG 30 1.134 S - $ - 81 PHILIPS LIGHTING CO. 454199 311632 CFLi Bulb Phl 13W 2700K Twist GU24 Base I EA 9,410 $ - $ - 82 PHILIPS LIGHTING CO. 117788 312971 CFL Ballast Adv 1-2 Bulb Elec 120-277V EA 1.535 S - $ - 83 PREFOLLOW CO 5U039 115101 32 Pick-Uo Tool EA 1.924 $ - S - 84 PRIME UNE PRODUCTS K-5109 856770 Hw DN Pneumatic Storm Door Clsr Blade EA 8.410 $ - $ - 85 PRIME UNE PRODUCTS K-5071 855900 1-3/4'Stonn Door Handle Black EA 5.886 $ - $ - 86 RESEARCH PRODUCTS CO 96923199 246850 8-3/4x10-12x3/32 Alum Ranee Hood Fftr EA 20.597 $ - $ - 87 RESEARCH PRODUCTS CO 97023195 246400 8-3/4x10-12 AcMd Carbon Rna Hd Fltr EA 19.191 $ - $ - 88 ROPPE CORP H140LA5P100 809775 R000e 4"X 4'Bleck Cove Base.CS/16 CS 16 3.146 $ - S - 89 SAS SAFETY CORP 66519 117955 DISP XL NITRILE GLOVES'PKG OF 100' PKG 100 10.077 $ - $ - 90 SAS SAFETY CORP 6609-40 117844 DISP XL NITRILE GLOVES"PKG OF 50' PKG 50 6,278 $ - $ - 91 SAS SAFETY CORP 66518 117954 DISP LARGE NITRILE GLOVES'PKG OF 100" PKG 100 5.590 $ - $ - 92 SEASONS TSPLH0010 568700 Seasons Plastic Toilet Seat EL White EA 2.574 $ - $ - 93 SHIELD SECURITY 97600 913800 Shield Security Tulip Passage Knob Brass EA 8.343 S - S - 94 SUPERIOR/WE-WEST INC 6080-060 250358 Replacement GE Refna Eveo Fan Motor EA 1.386 $ - $ - 95 SUPERIOR/HKF-WEST INC 6080-009 250674 Vented Ranee Hood Fan Assembly EA 1.626 $ - $ - Page 5 9/8/2016 9:36 AM p 100 Maricopa County Bid 16154-RFP Maricopa County Bid Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Wholesale MRO Discount Item Manufacturer Product Unit of Unit Net Extended Total Manuacturer Name Product Description Quantity List Price Percent Number Product Number Number Measure (%) Price Price 96 TCP 33113SP 327860 CFLi Bulb TCP 13W 27006 Toast GU24 Base EA 8.667 $ - $ - 9/ UNIVER1.75/33SAL POWER GROUP I l33 I 325771 6V 4.5Ah Lead Acid Emergency Battery I EA I 4509 1 I I$ - I$ - 98 I W.W.HENRY COMPANY I 1P00430069 I 607245 Henry4 Gallon Tile Adhesive I EA 1 1 9541 I 15 - 15 - 90 I W.W.HENRY COMPANY I 12169 I 531080 Henry#595 Cove Base Adhosive 11oz I EA I 14.8061 I I$ - I$ - 100 WHITE-RODGERS 1 011-78 14451 213984 I W/R 24V DIGITAL HEA',/LO,,,,NON-PROGRAM I EA I 1.577 I I 15 - I$ • TOTAL Is - Page 6 9/8/2016 9:36 AM p 101 Mancopa County Bid 16154-RFP Marlcopa County Bid Serial 16154-REP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Industrial Item I 1 ManufacturerDiscount Manuacturer Name Product Number Product Number Product Description I Unit of Measure Quantity I List Price I Percent I Unit Net Extended Number I I1%1 Price Total Price Example ABC Company 123456 11111 ABC HYDRAULIC CYLINDER EA 1000 S 10.00 20% S 8.00 0 8.000.00 1 BALDOR EM255975-4 EM255975-4 AC Motor.Premium Effcient,125 HP E4 10 S - 5 2 BALDOR IDVSM4314T IDVSM4314T AC Motor.InverterNecto.60 HP EA 10 5 - S - 3 BALDOR EM4110T EM4110T Super-E®Premium Efficient Rgld Be,.AC Motor,3247 Frame.Rodd Base EA 12 S - S - 4 BALDOR EM2547T EM2547T Super-E®Premium Ellklent 1800 RPM Three Phase Rale Base AC Motor.60hp EA 12 S - 5 - 5 BALDOR EM25437 EM2543T Super-E®Premium Element 1800 RPM Three Phase Rim]Base AC Motor.50410 EA 14 S - 5 - 6 BALDOR VEBM3615T VEeM3615T Integre!HP Cast Iron140-2B0frame AC Electrical Motor EA 15 S - 5 - 7 BALDOR EM4314TG EM4314T-G HVAC Motor.3 PH.60 HP.230,460 V.1800 RPM.TEFC.3641 Emma EA 15 5 - 5 - 8 BALOOR VECP377OT VECP3770T Suver-E®MITI 6 Chemical Duty AC Moto.213TC Frame.F1 M00010ra Style EA 16 S - s - 9 BALDOR EM2513T EM2513T S18er-E®Premum Efficient 1800 RPM Three Phase Plaid Base AC Moto,15hc EA 17 5 - $ - IO BALDOR VEBM3558T VEBM3558T Frectlonal HP Brekemotor AC EkctncEE Motor EA 175 - S - 11 BALDOR EM33111 EM331 IT Su8r-E®Premkern Efficient 1800 RPM Three Phase Rloid Base AC Motor.213T Frame.Rud 8a4 EA 18 $ - S - 12 BALDOR CEM3661T CEM3661T Super-E®Premium Efficient AC Motor. 182TC Frame.F-1 Muslim Style EA 20 5 - S - 13 BALDOR EM3714T EM3714T Super-E®Premium Efficient AC Motor.2157 Frame.F-1 Mountab Slee EA 21 $ - S - 14 BALDOR EM33137 EM3313T Super-E®Premium Ettl ent 1800 RPM Three Phase Rigid Base AC Motor.10110 EA 21 $ - 5 - 15 BALDOR EM37107 EM371OT Super-E®Premium Efficient AC Motor.2131 Frame:Rind Base EA 22 $ - S - 16 BALDOR EM3611T EM36117 Super-E®Premium Efficient AC Motor Raid Base.182T Frame EA 26 5 - 5 - 17 BALDOR EM35467 EM35467 Super-EA Premium Efficient AC Motor.143T Frame:General Purpose EA 30 $ - 5 - 18 BALDOR CEM3546T CEM3546T Super-E®Premium Efficient AC Motor,C-Fen/With Basel.143TC Frame EA 35 5 - $ - 19 BALDOR CEM3558T CEM3558T Super-E®Premium Efficient AC Motor. 145TC Frere EA 85 5 - 5 - 20 CAMFIL FARR 855080139 855080139 Durafil5 2V Ripa.0(040014 V-arae ay mer In ell plasik encloshu dente EA 70 5 - 5 - 21 CAMFIL FARR 405619A22 405619A22 MuNFnocket high efficiency fberl with tapered Pleats end pockets.24-[24-X22' EA 96 5 - $ - 22 CAMFIL FARR 405619Al2 405619Al2 Muth-pocket Mori*Melones beers Wlh lemr.0 dabs and rockets.241,24.x12. EA 140 5 - 5 - 23 CAMFIL FARR 404340004 404340004 Hbh efficiency supported made box alter with 10w in8bl pressure drop,24'124112' EA 240 5 - 5 - 24 CAMFIL FARR 049880005 049880005 30/300 Hlah-Capacity Pleated Panel Fitters EA 578 Si - $ - 25 CONSOLIDATED BEARING NNF-5026A-OA2RSV NNF-5026AGA2RSV Full Compliment CNindncel Roller Shale Row Radial EA 14 5 - S - 26 CONTINENTAL 2100 14M55HAWK 2100 14M55HAWK Hawk PO'.Bell,55 mm width 100mm Pitch Lertoth.elnc4 Ske4 EA 40 0 - S - 27 CONTINENTAL 5VX1900 5VX1900 Hy-TO Wedge Coaaed Bell.190'Outside Lelwm EA 83 5 - S - 28 CONTINENTAL 5V1800 501800 Hy-T®Wedge(Envelon.i Belt.180'Outside Length EA 115 $ - S - 29 CONTINENTAL 5VX1800 5VX1800 Hy-TO Wedge Corned 8e0.180'Outside Lane, EA 163 5 - S - 30 CONTINENTAL 5VX1600 5VX1600 Hy-Ton Wedge Coad Ben.160'Outside Length EA 163 5 - S - 31 CONTINENTAL 5VX1120 5001120 Hy-T®Wedw Caged Ben.112-Outside Length EA 165 5 - $ - 32 CONTINENTAL 5VX1250 5001250 Hy-T®Wedge Cc']ed Ben.125'Outside Lergtr) EA 171 5 - $ - 33 CONTINENTAL 50X1000 5VX1000 Hy-TO Wedoe Copped Belt 100'Outside Leitattl EA 173 S - S - 34 CONTINENTAL 5VX1060 5VX1060 Ho-T®Wedoe C000ed Bell.106'Outside Lemth EA 189 $ - 5 - 35 CONTINENTAL SPC4750 SPC4750 Metric V-Ben.4780mm outside entre EA 202 5 - S - 36 CONTINENTAL 50X1320 5VX1320 Ho-TO Wedge Cooped Belt 132"Outside Lerath EA 206 5 - S - 37 CONTINENTAL 5001700 5VX1700 Hv-TO Wedge Coroed Belt.170"Outside Lenoth EA 210 5 - $ - 38 CONTINENTAL 5001180 5VX1180 Ho-TO Wed00 Coned Ben.118'Outside Length EA 306 $ - 5 - 39 CONTINENTAL 5V0800 SVX800 ContfTech HO-T Wedge Tomo Team V-Ben.Banded 8 Copoed.4 Rib.2.5'Wtlth.0.53-Heldrt.8 EA 152 S - 0 - 40 COOPER SPLIT 01BCP600GRAT 01BCP600GRAT 01 Sens Cast Iron Sot CNndrk:aI Plliow Block.Non-Expenson Type EA 16 S - $ - 41 COOPER SPLIT 01BCP600EXAT 01BCP600EXAT 01 Sens Cest Iron Sole CNhdnceI Palo-Block.Expansion Time EA 16 5 - 5 - 42 CROSS 210013 210DB DB Sens Tie Rod GAMIN:.Hvdreulb Cylinder EA 94 5 - S - 43 DODGE 57/165LVOL132424 57/16SLVOL132424 S4evoall RTL Plow Book Liner Assembly.Shaft Sete 57'16' EA 12 5 - $ - 44 DODGE TA5215H25TPR TA5215H25TPR Toro.Arm I1 Taber Bushed Shalt Mount Reducer EA 22 5 - S - 45 DODGE TA5215MTR MOUNT TA5215MTR MOUNT Motor Mount for Toro.Arm 11 Una 5215 EA 22 $ - S - 46 DODGE P2BE307R P28E307R Type E-XTRA"'Pillow Block:SDratolok^'Collar:Heavy-Duty'.Contact Seen.2-Bolt Non-Erman/kid EA 42 5 - $ - 47 DODGE P4BE31SR IRON P4BE315R IRON Tee E-XTRA^'Pillow Block:4-Bolt Cast Iron Pillow Block:Contact Seals.S00mlok Collet.Tepees! EA 74 5 - S - 48 DODGE P2BSC103 P2BSC103 SC Sens Normal-Duet Pillow Block EA 113 5 - $ - 49 DODGE F2BDL107 F2B0Lt07 D-Lok"'DL Sens Normal-DUN Cast Iron 2-Bolt Flame Una EA 252 $ - S - 50 DODGE 10H FLX FLG 10H FLX FLG D-FLEX EL6STOMERIC SLEEVE COUPLINGS EA 28 5 - S - 51 DODGE 077587 077587 OLF-2 SYSTEM 1PH EA 12 $ - 5 - 52 DONALDSON Pt67185 P167185 Hbh Pressure Hvdrauilc Corina*for Sens HPK03 6 HPK04.8-lona EA 72 $ - 5 - 53 FLUKE CORP. FLUKE-754 FLUKE-754 754 Docurrnlim Prouss Calibrator-HART EA 13 $ - 5 - 54 FLUKE CORP. FLUKE-87-5 FLUKE-87-5 80 Sens V Industrial Mulemeter,Aube/Dicta! EA 33 $ - $ - 55 OARLOCK 21852-4156 21852-4156 Model 64 Sime Lb Seel wiD.l Senn.'.Internal Sires Lb w Dual Sennas.MNFRbhI®V EA 60 5 - $ - 56 GRACO 243601 243601 Other Lubmatlon Device EA 24 5 - S - Page 7 9/8/2016 9:36 AM p 102 Maricopa County Bid 16154-RFP Maricopa County Bld Serial 16154-RFP: Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Attachment A-1 Pricing Analysis Industrial !tem 1 Manufacturer 1 1 Unit of 1 DiscountUnit Net I Extended Manuacturer Name Product Number Product Description Quantity List Price Percent Number Product Number Measure l I Price Total Price 57 JET TOOLS 354035 354035 11.1/2-2HP 3P/4 440460V 26-Geer Head Drill Press EA 10 3 - S i - 58 LINK-BELT PLB6855D5 PLB6855D5 IP-LB6800 Series Spherical Roller Bearing Cast 11011 Pillow Block.2-Bolt Pillow Block EA 18 S - S - 59 LINK-BELT PLB6863FR PL86863FR IP-LB6800 Series SOherkal Roller Bearhg Cast Iron Pio.Block.4-Boll Pillow Block EA 20 S - S - 60 LINK-BELT 062244011 PB22440H !Spherical Roper Bearing Palo.,Bock.2 Boll Holes.Rek1ncalaBM.Non-Expanslon.Cast Iron.Sets EA 26 $ $ - 61 LOCTITE 1323940 1323940 IPC 72189^'Nordbakd W earkg Compound.25 D Kp,Abresue-Resident Argo EA 40 S - II - 62 LOCTITE 59231 59231 1592'•Thread Sealant.50mL Tube EA 435 $ - $ - 63 LPS LABORATORIES 00116 00116 ILPS 149 Greaseless Lubricant,16 oz aerosol EA 1 453 5 - i - 64 LPS LABORATORIES 00316 00316 (LPS 3 Premier Rust Inhibitor,11 oz Aerosol EA 453 S - a - 65 LUBRIPLATE L0975-062 1.0875-062 IMach66 Tod Lubricant.55 gal Drum:Mug-Purpose:Synthetic EA 12 S - $ - 66 MOGILL CF3 1/258 CF3 1/2SB ICF-8 8 CF-SB Series CAMROLR Cam FOlbwr Bearing.3 17 Roller Diameter EA 106 $ - _ - 67 McGILL CF2S8 CF2SB ICAMROLIS Standard Stud Cam Follower.2"Rohr Dampier EA 162 S - B - 68 MRC 7228POU43RZ 722BPDU•BRZ 17200-PD Light Series Duplex Bell Bearhg.Single Row Angular Contact Bearing EA 19 S - $ - 69 REXNORD E30 ELEMENT 630 ELEMENT (Omega Couppng Element for Sae 30 Coupling EA 40 S - i - 70 SEALMASTER MST-63 MST-63 IM5T Series Medium-Duty Take-Up Unit EA 14 5 B - 71 SEALMASTER SFT-24 SFT-24 I SFT Series Standard-Duty Setscrew Locking 2-Boll Flange Unit EA 66 5 • i - 72 SKF TK5A 41 TKSA 41 (Advanced Leser 5he8 Alignment Tod With Enhanced Measuring And Reposing EA 12 5 - i - 73 SKF TKBA 40 TKBA 40 !Laser Belt Allonment Tool.20 816 m1 Max Operating Distance EA /4 5 - $ - 74 SKF GE120TXA-2LS GE120TXA-2LS (Unmounted Pane Baring,Spherical Pain 8 Rod End EA 20 S - i - 75 SKF 722813CBM 7228BCBM 100617200 Series Angular Contact Bell Bearing,140 rues ID EA 21 S - 1 76 SKF 7320BECBM 7320BECBM (Medium 7300 Series Anauler Contact Ball Bearin0.100mm ID EA 28 S • I - 77 SKF 7222BECBM 7222BECBM ILIa617200 Series Anular Contact Ben Bemire.110 nen IC EA 28 5 - S - 78 SKF 7316BECBM 7315BECBM !Medium 7300 Series Angular Contact Ball Bearing.75rtm ID EA 32 S S - 79 SKF 7317BECBY 7317BECBV !Medan 7300 Series Angular Contact Bap eearhg.85mm ID EA 37 5 - S - 80 SKF SYE1.1S/16NH SYE1.15/16NH ISVE-N Sebes Roller Bearing Unn EA 53 5 - S - 81 SKF 7311BECBY 7311BECBV (Medium 7300 Series Angular Contact Ball Beerho.55mm ID EA 71 5 - S - 82 SKF LAG0125/WA2 LAGD125AYA2 (SYSTEM 24 Automatic Grease Lubricator-Shale Use EA 159 S - S - 83 SKF 7322BECBM 7322BECBM (Angular contact ball bearings,smoke row EA 17 S - S - 84 T.B.WOODS MCS13Y218 MCS13Y218 IMCS 13-Y 2-1/8.Variable Pilch Pulley.For Belt 1483611.Grooves.1.Bore.2-118-Finished with Nd EA 12 S - S - 85 TIMKEN H11926749 HH926749 (Tapered Roller Berta Single Cone 4 3/4 Straight Bore.Standard Tolerance EA 17 5 - i - 86 TIMKEN HM127446 90362 HM12744690362 113eertg.Tapered:Standard Precision EA 18 S - S - 87 TIMKEN HM120848 HM120848 ITa0ered Roller Boehm Sings Cone.4'Straoht Bore.Standard Tolerance EA 50 5 - $ - 88 TIMKEN HM12984890294 HM12984890294 (Standard Precbbn,Assembled Bearing EA 75 S - S - 89 TORRINGTON 23260YMBWS25C08 23260YMBW525C08 !Spherical Roller Bearing,Racial Bearing)Straight Bore:Brass/Brdrm.Cage EA 22 5 - I - 90 TORRINGTON 300RU92A13111263 300RU92AD111263 1C41dncal Bearing 5traam Bore:Bras/Bronze Cade.Removable Inner Rha-5taphl EA 22 S - I - 91 U.S.ELETRIC MOTORS D125PIFS D125P1FS 1125 HP US Motor 3600 RPM 404TS Frame OOP EA 10 S - i - 92 U.S.ELETRIC MOTORS 025P20 028P20 !General Purpose Motor-3 oh,25 he.1800 one.208-230/460 V.50/60 Hz.2847 Frame.TEFC EA 15 S - S - 93 WARNER ELECTRIC 320-22-020A 320-22-020A (Electrical Clutch 8 Brakes EA 14 S - $ - 94 WARNER ELECTRIC 320.12-018A 320.12.018A IElectncal Clutch 8 Brakes EA 14 S - S - 95 WARNER ELECTRIC 5371-4 5371♦ 1E1.16a1 Clutch 6 Brakes EA 23 S - $ - 96 WARNER ELECTRIC 5370-111-013 5370.111013 IElecmcal Clutch 8 Braces EA 65 S - S - 97 WARNER ELECTRIC 540-1642 540-1642 (Electrical Clutch 6 Braces EA 76 5 • S 98 WARNER ELECTRIC 5370-273-232 5370-273-232 (Actuators 8 Wn Jacks Accassory EA 91 S I - 99 WARREN RUPP SNDPIPER W15-4.0B111 W15-4.08111. ICes(-Iron Bun.Slnole Double Dleohrwrrl Pumo.260 man.125 osi EA 10 $ $ - 100 WEG ELECTRIC CORP 15036ET3G445TS-W22 15036ET30445TS-W22(Premum Efficiency Electrical Motor EA 10 $ 3 TOTAL I !mom 0.ge 8 9/8/2016 9:36 AM p-103 Maricopa County Bid 16154-RFP SERIAL 16154-RFP EXHIBIT 3 RIZONA Call�UN� (DRAFT CONTRACT) CONTRACT PURSUANT TO RFP SERIAL 16154-RFP This Contract is entered into this day of ,20_by and between Maricopa County("County"), a political subdivision of the State of Arizona,and ,an Arizona corporation ("Contractor")for the purchase of Maintenance Repair and Operating Supplies and Services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of Five (5)years, beginning on the day of , 2016 and ending the_day of ,20_ 1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5)additional years, (or at the County's sole discretion,extend the contract on a month-to-month bases for a maximum of six(6)months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty(60)calendar days prior to the expiration of the original contract term, or any additional term thereafter. 2.0 FEE ADJUSTMENTS: 2.1 Any request for a fee adjustment must be submitted sixty(60)days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. If County agrees to the adjusted fee, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the request with the(Consumer Price Index)or by performing a market survey. 3.0 PAYMENTS: 3.1 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit"A."or Task Order. 3.2 Payment shall be made upon the County's receipt of a properly completed invoice. 3.3 INVOICES: 3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s)can be made. Incomplete invoices will not be processed. At a minimum,the invoice must provide the following information: • Company name,address and contact • County bill-to name and contact information 9/8/2016 9:36 AM p.104 Maricopa County Bid 16154-RFP SERIAL 16154-RFP • Contract Serial Number or • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity(number of days or weeks) • Contract Item number(s) • Description of Purchase(product or services) • Pricing per unit of purchase • Freight(if applicable) • Extended price • Mileage w/rate(if applicable) • Arrival and completion time(if applicable) • Total Amount Due 3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/FinanceNendors.aspx). 3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.3.6 Invoices are required to contain the following information: (Maricopa County Facilities Management) • Company name,address and contact • County bill-to name and contact information • Building Name and Building Number • Contract Serial Number or • County purchase order number • Maximo(FMD)service call number • Invoice number and date • Date of service or delivery • Description of Purchase(services performed) • Pricing per unit of purchase • Extended price • Arrival and completion time • Total Amount Due 3.3.7 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County(ROI). 3.3.8 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.3.9 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer(EFT) process. After Contract Award the Contractor shall complete the Vendor Registration 9/8/2016 9:36 AM p.105 Maricopa County Bid 16154-RFP SERIAL 16154-RFP Form located on the County Department of Finance Vendor Registration Web Site (httn://www.maricona.gov/FinanceNendors.asnx). 3.3.10 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.4 PAYMENT RETENTION:(By Task Order/Project if required) 3.4.1 Ten percent(10%)of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement shall be retained by COUNTY until Final Completion of the services. COUNTY may elect to release specific retention payments based on mutually agreed milestones,but in no case shall retention be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account. 3.4.2 The CONTRACTOR shall have the right,pursuant to Arizona Revised Statues,to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten(10)business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment. 3.5 APPLICABLE TAXES: 3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor's invoices. 3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract_it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation. 3.6 TAX: (SERVICES) No tax shall be levied against labor.It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price. 3.7 TAX(COMMODITIES): Tax shall not be levied against labor. Sales/use tax will be determined by County.Tax will not be used in determining low price. 9/8/2016 9:36 AM p.106 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES($AVE): 3.8.1 The County is a member of the$AVE cooperative purchasing group. SAVE includes the State of Arizona,many Phoenix metropolitan area municipalities,and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of$AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of$AVE,please so state in your proposal. In the absence of a statement to the contrary,the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS(ICPA's) 3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract 3.10 VOLUNTARY EMPLOYEE DISCOUNTS 3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation. 3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee are a matter between the vendor and the employee. If a discount is offered,the terms will be announced to County employees. 4.0 AVAILABILITY OF FUNDS: 4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds. 4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with,this Contract,County may amend,suspend,decrease,or terminate its obligations under,or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination,provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension,amendment,or termination under this Section,at least ten (10)days in advance. 5.0 DUTIES: 5.1 The Contractor shall perform all duties stated in Exhibit"B",Task Order or as otherwise directed in writing by the Procurement Officer. 9/8/2016 9:36 AM p.107 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.0 TERMS and CONDITIONS: 6.1 INDEMNIFICATION: To the fullest extent permitted by law,and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County(as Owner), its agents,representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts,errors,omissions,or mistakes relating to the performance of this Contract. Contractor's duty to defend, indemnify,and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss,or expense that is attributable to bodily injury, sickness,disease,death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor,a subcontractor,any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of County. 6.2 INSURANCE. 6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may,at the sole discretion of County, constitute a material breach of this Contract. 6.2.3 Contractor's insurance shall be primary insurance as respects County,and any insurance or self-insurance maintained by County shall not contribute to it. 6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 6.2.6 The insurance policies required by this Contract, except Workers' Compensation and Errors and Omissions, shall name County, its agents,representatives,officers, directors, officials and employees as Additional Insureds. 9/8/2016 9:36 AM p.108 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.2.7 The policies required hereunder, except Workers' Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery(subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 6.2.8 Commercial General Liability. Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 6.2.9 Automobile Liability. Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services or use or maintenance of the Premises under this Contract. 6.2.10 Workers'Compensation. Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract;and Employer's Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor, its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract. 6.2.11 Errors and Omissions(Professional Liability)Insurance. Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR,with limits of no less than$2,000,000 for each claim. 6.2.12 Builder's Risk(Property)Insurance. CONTRACTOR shall purchase and maintain,on a replacement cost basis,Builders'Risk insurance and,if necessary, Commercial Umbrella insurance in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builders' Risk insurance shall be maintained until fmal payment has been made or until no person or entity other than COUNTY has an insurable interest in the property required to be covered, whichever is earlier. This insurance shall include interests of COUNTY,CONTRACTOR,and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction 9/8/2016 9:36 AM p.109 Maricopa County Bid 16154-RFP SERIAL 16154-RFP projects,CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount,unless otherwise required by the Contract documents or amendments thereto. Builders' Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect's service and expenses required as a result of such insured loss and other"soft costs"as required by the Contract. Builders' Risk insurance must provide coverage from the time any covered property comes under CONTRACTOR'S control and/or responsibility, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation.The policy will provide coverage while the covered premises or any part thereof are occupied. Builders' Risk insurance shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations,at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler Machinery insurance policy or the Builders' Risk Insurance policy. 6.2.13 Certificates of Insurance. 6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County,issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 6.2.13.2 In the event any insurance policy(ies)required by this contract is(are) written on a"claims made"basis,coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 6.2.13.3 If a policy does expire during the life of the Contract,a renewal certificate must be sent to County fifteen(15)days prior to the expiration date. 6.2.14 Cancellation and Expiration Notice. Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor's insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty(30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within 2 business days of receipt, if they receive notice of a policy that has been or will be suspended,canceled,materially changed for any reason,has expired,or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 320 West Lincoln Street,Phoenix,AZ 85003,or emailed to Procurement Officer noted in solicitation. 6.3 BOND REQUIREMENT:(If required by Project/Task Order) 6.3.1 Concurrently with the submittal of the Contract, the Contractor shall furnish the Contracting Agency the following bonds,which shall become binding upon the award of the contract to the Contractor. 6.3.1.1 A Performance Bond equal to the full Contract amount ($ or as specified) conditioned upon the faithful performance of the Contract in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Contract. 9/8/2016 9:36 AM p. 110 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.3.1.2 A Payment Bond equal to the full contract amount ($ or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Contract. 6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed by a judge of the court. 6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state,as by law required,and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall be rated "Best-A" or better as required by the Contracting Agency, as currently listed in the most recent Best Key Rating Guide,published by the A.M.Best Company. 6.4 FORCE MAJEURE 6.4.1 Neither party shall be liable for failure of performance,nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences,or causes will include Acts of God/Nature(including fire,flood,earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 6.4.2 Each party,as applicable,shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events,that all non-excused obligations were substantially fulfilled,and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion,so that other prudent precautions could be contemplated. 6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non-performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion. 6.5 WARRANTY OF SERVICES: 6.5.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 6.5.2 In addition to its other remedies,County may,at the Contractor's expense,require prompt correction of any services failing to meet the Contractor's warranty herein. Services corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder. 9/8/2016 9:36 AM p.111 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.6 INSPECTION OF SERVICES: 6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires. 6.6.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 6.6.3 If any of the services do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements,at no cost to the County. When the defects in services cannot be corrected by re-performance, County may: 6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements;and 6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed. 6.6.4 If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with Contract requirements, County may: 6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service;or 6.6.4.2 Terminate the Contract for default. 6.7 REQUIREMENTS CONTRACT: 6.7.1 Contractors signify their understanding and agreement by signing a bid submittal,that the Contract resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials or services contained in the Contract,they will be purchased from the Contractor awarded that item if the Contractor can meet all the delivery requirements of the County. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved. 6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled,the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation,or for lost profits,shipment of product prior to issuance of Purchase Order,etc. 6.7.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy. 6.8 Background Check: Contractors need to be aware that there may be multiple background checks (Sheriff's Office, County Attorney's Office,Courts as well as Maricopa County general government)to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to(but is not limited to)the company and sub-contractors.Employees or others who fail to 9/8/2016 9:36 AM p.112 Maricopa County Bid 16154-RFP SERIAL 16154-RFP pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract. 6.9 Suspension of Work The Procurement Officer may order the Contractor,in writing,to suspend,delay,or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated,is asserted in writing as soon as practicable after the termination of the suspension, delay,or interruption,but not later than the date of final payment under the contract. 6.10 Stop Work Order The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all,or any part,of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either- 6.10.1 Cancel the stop-work order;or 6.10.2 Terminate the work covered by the order as provided in the Default,or the Termination for Convenience of the County,clause of this contract. 6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. 6.12 TERMINATION FOR DEFAULT: The County may,by written notice of default to the Contractor,terminate this contract in whole or in part if the Contractor fails to: 6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension; 6.12.2 Make progress,so as to endanger performance of this contract;or 6.12.3 Perform any of the other provisions of this contract. 6.12.4 The County's right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 9/8/2016 9:36 AM p.113 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally,pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. 6.14 CONTRACTOR LICENSE REQUIREMENT: 6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances,and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing,at(602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s),if any,the Registrar of Contractors requires for performance of the Contract. 6.15 SUBCONTRACTING: 6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. 6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate, as bid in the pricing section,unless the Prime Contractor is willing to absorb any higher rates or the County has approved the increase. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor,who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor's invoice must accompany the Prime Contractor's invoice. 6.16 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 6.17 ADDITIONS/DELETIONS OF SERVICE: 6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If 9/8/2016 9:36 AM p.114 Maricopa County Bid 16154-RFP SERIAL 16154-RFP additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. 6.17.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days,unless previously approved by the County. 6.18 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. 6.19 SEVERABILITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 6.20 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party,upon request,any available information that is relevant to a Contract and to the performance thereunder. 6.21 NON-DISCRIMINATION: CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Governor of the State of Arizona's website htta://azmemorv.azlibrarv.aov/cdm/sinRleitem/collection/execorders/id/680/rec/1 which is hereby incorporated into this contract as if set forth in full herein.During the performance of this contract, CONTRACTOR shall not discriminate against any employee,client or any other individual in any way because of that person's age,race,creed,color,religion,sex,disability or national origin. 6.22 ISRAEL BOYCOTT: Per House Bill 2617 Contractor certifies that they are not currently engaged in,and agrees for the duration of the Contract to not engage in,a boycott of Israel. 6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 6.23.1 The undersigned(authorized official signing for the Contractor)certifies to the best of his or her knowledge and belief,that the Contractor 6.23.1.1 is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; 6.23.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(Federal,State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,or receiving stolen property; 9/8/2016 9:36 AM p.115 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph(2)of this certification;and 6.23.1.4 have not within a 3-year period preceding this Contract had one or more public transaction(Federal,State or local)terminated for cause of default. 6.23.2 The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. 6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years,whichever is longer. I-9 forms are available for download at USCIS.GOV. 6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law,including,but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 6.25 INFLUENCE As prescribed in MC1-1202 of the Maricopa County Procurement Code,any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MC 1-902. An attempt to influence includes,but is not limited to: 6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, gamer favorable treatment,or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code,any remedy in equity or in the law,or any remedy provided by this contract. 9/8/2016 9:36 AM p.116 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. 6.26.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. §4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239)and section 3.908 of the Federal Acquisition Regulation; 6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce,of employee whistleblower rights and protections under 41 U.S.C. §4712,as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold($150,000 as of September 2013). 6.27 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 6.27.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six(6)years after fmal payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to,and the right to examine,copy and make use of,any and all said materials. 6.27.2 If the Contractor's books,records,accounts,statements,reports, files,and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided,the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 6.27.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County,and may include either an adjustment to future invoices,request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 6.28 AUDIT DISALLOWANCES: If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance. County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance,or to require repayment of the disallowed amount by the Contractor. 6.29 OFFSET FOR DAMAGES; In addition to all other remedies at Law or Equity,the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 9/8/2016 9:36 AM p.117 Maricopa County Bid 16154-RFP SERIAL 16154-RFP 6.30 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law,the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 6.31 PRICES: Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other customer for these or similar services. 6.32 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations,proposals,communications,understandings,representations,or agreements, whether oral or written,express or implied. 6.33 RELATIONSHIPS: In the performance of the services described herein, the Contractor shall act solely as an independent contractor,and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee,partnership,principal and agent, or joint venture between the County and the Contractor. 6.34 GOVERNING LAW: This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona,sitting in Phoenix,Arizona 6.35 ORDER OF PRECEDENCE: In the event of a conflict in the provisions of this Contract and Contractor's license agreement,if applicable,the terms of this Contract shall prevail. 6.36 INCORPORATION OF DOCUMENTS: The following are to be attached to and made part of this Contract: 6.36.1 Exhibit A,Pricing; 6.36.2 Exhibit B,Scope of Work; 6.36.3 Exhibit C Facilities Management Requirements 9/8/2016 9:36 AM p. 118 Maricopa County Bid 16154-RFP SERIAL 16154-RFP NOTICES: All notices given pursuant to the terms of this Contract shall be addressed to: For County: Maricopa County Office of Procurement Services ATTN: Contract Administration 320 West Lincoln Street Phoenix,Arizona 85003-2494 For Contractor: 9/8/2016 9:36 AM p. 119 Maricopa County Bid 16154-RFP SERIAL 16154-RFP IN WITNESS WHEREOF,this Contract is executed on the date set forth above. CONTRACTOR AUTHORIZED SIGNATURE PRINTED NAME AND TITLE ADDRESS DATE MARICOPA COUNTY CHAIRMAN,BOARD OF SUPERVISORS DATE ATTESTED: CLERK OF THE BOARD DATE APPROVED AS TO FORM: DEPUTY COUNTY ATTORNEY DATE 9/8/2016 9:36 AM p. 120 Maricopa County Bid 16154-RFP 16154 QUESTIONS AND ANSWERS 1. Will the County consider a proposal that includes the retail and wholesale offering identified by two separate divisions of one company that will address sections 2.6.1 and 2.6.2 regarding pricing separately? NO WE WOULD REQUIRE A PROPOSAL FOR RETAIL AND ONE FOR WHOLESALE MEETING ALL THE REQUIREMENTS OF THE SOLICITATION. 2. As a result of the above combined offering will the County consider awarding either offering individually in the event one of the offerings is deemed as less preferable then a submittal from a competitor? THE COUNTY RESERVES THE RIGHT TO AWARD IN TOTAL OR BY CATEGORY OR by LINE ITEM. 3. Through retail most items will be picked up, delivery if requested can be accommodated with potential charges identified prior to the completion of an order—is that acceptable as long as it is explained clearly? YES, IF THE ORDERING AGENCY APPROVES THE DELIVERY. 4. Regarding 3.7— installation services normally carry a one year workmanship warranty, but product warranties are normally through the manufacturer. Will that be considered in a submittal as long as it is explained clearly? YES. 5. On background checks, in some instances would the County consider the detailed background check process utilized by the offerer in lieu of additional background checks? NO, IF THE PERSONNEL WILL BE ENTERING AND WORKING ON COUNTY FACILITIES. 6. Exhibit 9 and 10— It is understood the intent of the Exhibits for the FEMA requirements associated with Exhibit 9, and the Exhibit 10 Community Development Block Grant Addendum, will be addressed on an as needed basis directly with FEMA or another federally funded request for an individual order. Inclusion of Exhibit 9 and Exhibit 10 does not mean automatic compliance as a result of the contract award by Maricopa. Please confirm THE FEMA TERMS AND CONDITIONS ADDENDUM AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADDENDUM ARE INCLUDED IN EXHIBITS 9 AND 10, RESPECTIVELY, TO ALLOW PARTICIPATING PUBLIC AGENCIES TO UTILIZE THE CONTRACT IN THE EVENT OF AN EMERGENCY WHERE FEMA FUNDS ARE USED OR IN THE EVENT THAT CDBG FUNDS ARE USED. THE FEDERAL GOVERNMENT REQUIRES THESE TERMS AND CONDITIONS WHEN UTILIZING FEMA OR CDBG FUNDS. IT IS UP TO THE SUPPLIER TO ASK THE PARTICIPATING PUBLIC AGENCY IF IT IS USING FEMA OR CDBG FUNDING TO SEE IF THESE OBLIGATIONS DO IN FACT APPLY. 7. What type of response would the County be considering regarding substitutes on the requested market basket? For example, in particular the Zep and the Home Depot Supply brand liners. We have functional subs but there is no place on the spreadsheet to notate. RESPOND WITH THE EQUAL QUALITY ITEM YOU CARRY. ADD AN ADDITIONAL ROW UNDER THE ITEM AND EXPLAIN THE SUBSTITUTION, MAKING SURE TO PROVIDE 9/8/2016 9:36 AM p 121 Maricopa County Bid 16154-RFP THE SUBSTITUTE PRODUCT MANUFACTURER NAME, MANUFACTURER PRODUCT NUMBER, AND PRODUCT DESCRIPTION IN THIS EXTRA ROW. THE COUNTY SHALL BE THE SOLE JUDGE IN DETERMINING THE PRODUCT ACCEPTABILITY OF ALL "SUBSTITUTES". 8. If we offer two options under the Retail response and the Wholesale response regarding Supplier Managed Inventory—will the County consider those independently in scoring the offer? THIS REQUIREMENT APPLIES TO WHOLESALE ONLY. 9. There seems to be intent to provide an environmentally preferable products SKU list. Is that the intent or should the Offerers just provide some explanatory detail regarding their preferable products offering? The concern is that providing a SKU list will significantly impact the 200 page maximum submittal UNDER ATTCHMENT E, SUPPLIER INFORMATION SECTION, ENVIRONMENTAL, QUESTION 3; PLEASE INDICATE IN THE BODY OF YOUR RESPONSE WHETHER YOUR COMPANY HAS THE ABILITY TO PROVIDE PRODUCTS THAT CARRY ANY OF THE CERTIFICATIONS OUTLINED. IF APPLICABLE, PLEASE LIST THOSE PRODUCTS AND THE CERTIFICATIONS THEY CARRY IN A SEPARATE FILE. INCLUDE THIS FILE ONLY IN THE ELECTRONIC REPONSES (DETAILED IN 5.3.2.1), NOT IN THE HARD COPY. 10. Is it required to provide a list of all locations for the Retail offering or is it acceptable to provide a number of locations by state? PLEASE PROVIDE BY STATE AS REQUESTED IN ATTACHMENT D. 11. Regarding the wholesale section of the RFP pricing Attachment A, there is a request for 18 individual product category discounts. The wholesale incumbent provides for multiple sub- category discounts under a range identified at the individual Category level. Will that type of wholesale discount pricing continued to be considered in response to this RFP? AS DISCUSSED YOU MAY ADD ADDITIONAL SUB-CATEGORIES. 12. Attachment C -Product References. 1)Can you please confirm the minimum and maximum number of references required for products?2)Are references required to be public agencies or can Proposers provide commercial,non-public agency references as well? FIVE REFERENCES ARE REQUIRED. REFERENCES SHOULD PREFERABLY BE PUBLIC AGENCIES, BUT PRIVATE REFERENCES ARE ACCEPTABLE. 13. Attachment C-I -Service References. 1)Can you please confirm the minimum and maximum number of references required for products?2)Are references required to be public agencies or can Proposers provide commercial,non-public agency references as well? FIVE REFERENCES ARE REQUIRED. REFERENCES SHOULD PREFERABLY BE PUBLIC AGENCIES, BUT PRIVATE REFERENCES ARE ACCEPTABLE. 14. Attachments C and C-I. Can a Proposer provide the same customer as a product and service reference if the Proposer has provided both products and services to the customer in the past? YES. 9/8/2016 9:36 AM p. 122 Maricopa County Bid 16154-RFP 15. In the Supplier Information-Administration section,question#4 states"List,by ERP provider,the following information:name of public agency,ERP system used,"go live"date,net sales per calendar year since"go live",and percentage of agency sales being processed through this connection."Some ERP go-lives can date back 10+years and an exhaustive list of public agencies using an ERP system could be in the hundreds.Knowing the page limit for the proposal,this amount of information can result in many pages of data. 1) Is it acceptable for the Proposer to provide three years of sales history for their current public agency ERP implementations?2) Is it acceptable for the Proposer to provide just a sampling of their public agencies and ERP systems used that demonstrates the Proposers ability to support ERP integrations for public agency customers?3)If not,can you establish additional parameters(like dollar threshold or number of public agencies)for what a Proposer should include in a response to this question?4 Can this be referenced in the proposal but be provided electronically on a separate thumb drive? PLEASE PROVIDE EXAMPLES THAT ILLUSTRATE YOUR ABILITY TO INTEGRATE WITH A PUBLIC AGENCY'S ERP SYSTEM. PLEASE PROVIDE NO MORE THAN THREE EXAMPLES TO SHOW YOUR ABILITIES IN THIS AREA. SALES PER CALENDAR YEAR CAN BE APPROXIMATE. 16. In Section 2.5.2-Product Ordering,the requirement states,"Products may be ordered by any of the following methods:Internet,Will Call,POS(point-of-sale)". 1)Can you please further define POS (point-of-sale)?2)Will Call and POS methods may not apply based on whether the Proposer is a wholesale distributor or retailer.Does this requirement apply to retail,wholesale and industrial Proposers?Or just those with storefronts? THIS REQUIREMENT COULD APPLY TO ALL TYPES OF OFFERINGS AND WILL BE DETAILED DURING THE AWARD PROCESS. IN YOUR PROPOSAL YOU SHOULD MAKE CLEAR WHICH OPTIONS ARE AVAILABLE FOR YOUR OFFERING. 17. Section 2.9.2 states"All quotations shall be for a"not to exceed"amount".What are the requirements of,and the process for defining,not to exceed pricing? THIS APPLIES TO INSTALLATION AND PROJECT WORK. THIS IS NOT BASED ON TIME AND MATERIAL WORK. 18. Section 3.5.1 -Contractor Employee Management.The RFP states,"Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Solution.In the event that Contractor personnel's employment status changes,Contractor shall provide County a list of proposed candidates with equivalent experience with the Solution.County reserves the right to assist in the selection of the replacement candidate.Under no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor." 1)In this requirement,can you please define"Contractor"?2)Is this the Proposers direct employee's(like field sales representatives,delivery drivers,etc.)and/or subcontractors that the supplier/vendor employs to perform work? THE ENTITY WHO THIS CONTRACT MAY BE AWARDED TO IS THE CONTRACTOR. 19. Section 3.5.2-Contractor Employee Management.The RFP states,"Contractor shall not reassign any provided personnel without the express consent of the County." 1)Is this intended to mean the Proposers direct employee's(like field sales representatives,delivery drivers,etc.)and/or subcontractors that the supplier/vendor employs to perform work? 2)What does"reassign"mean in this context? NO. THIS APPLIES TO KEY PERSONNEL ONLY. 20. Section 6.15.1—Subcontracting.The RFP states,"The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without 9/8/2016 9:36 AM p.123 Maricopa County 131c116154-RFP the written consent of the County.All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project."Some products or services may be subcontracted, which is noted as being permitted in the RFP.If subcontracting of products or services is clearly outlined as the Proposers solution,can the Proposer subcontract products or services without written consent? YES. 21. 6.15.2—Subcontracting.The RFP states,"The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,as bid in the pricing section,unless the Prime Contractor is willing to absorb any higher rates or the County has approved the increase.The Subcontractor's invoice shall be invoiced directly to the Prime Contractor,who in turn shall pass-through the costs to the County, without mark-up.A copy of the Subcontractor's invoice must accompany the Prime Contractor's invoice."Proposer will use subcontractors for installation services. Does this section mean the proposer must pass through subcontractor's costs without mark-up and include a copy of the subcontractor's invoice on every installation job or just jobs where the subcontractor's rate exceeds the Prime Contractor's bid rate? THIS MEANS THAT IF YOU HAVE SOMEONE ELSE PROVIDE PRODUCT IT MUST BE AT YOUR CONTRACTED RATE. INVOICES FROM SUB-CONTACTORS ARE NOT REQUIRED ON PROJECT DRIVEN WORK. 22. In the Supplier Information-Environmental#3,the RFP states,"If applicable,list products in your offering that have any third-party environmental certifications,such as...."Providing an exhaustive list of products in the Proposers offering can result in thousands of items and many pages of information. 1)Do you want a complete list of products that meet these certifications or is it acceptable for the Proposer to provide a brief summary and number of products that have these certifications(e.g.500 EnergyStar items)?2)If a complete list is desired,can this be referenced in the proposal but be provided electronically on a separate thumb drive? SEE QUESTION 9. 23. The term"Contractor"is used in multiple places throughout the RFP.Can you please define "Contractor"? THE CONTRACTOR MAY BE THE PROPOSER WHO IS AWARDED A CONTRACT AS A RESULT OF THIS RFP OR A CONTRACTOR THAT MAY BE DOING THE INSTALLATION WORK FOR THE CONTRACT HOLDER. AN EXAMPLE IS SHOWN ABOVE IN QUESTION 18, WHERE IN SECTION 3.5.1 THE TERM REFERS TO THE CONTRACT HOLDER. 24. In Section 3.12.1 -Invoices and Payments. 1)Is the information contained on the invoice open for discussion and modification?2)If so,what fields are required and which fields are optional?3)Are these invoice requirements specific to Maricopa County or do they pertain to all Participating Agencies? THESE REQUIREMENTS PERTAIN TO ALL AGENCIES THAT USE THIS CONTRACT. WE MAY BE OPEN TO DISCUSSIONS ON THIS REQUIREMENT. 25. In the pre-proposal conference,it was stated that all questions and requirements need to be responded to immediately following that section in Word document format with confirmation we can perform and any additional comments we might have.However,in section 5.6,Format and Content,that doesn't appear to be mentioned.Can you please clarify the format and content desired? PLEASE CONFIRM ALL REQUIREMENTS IN SECTION 2.0 AND 3.0 AS PART OF YOUR RESPONSE TO 5.6, FORMAT AND CONTENT, PARAGRAPH 5.6.4, PROPOSAL. 9/8/2016 9:36 AM p. 124 Maricopa County Bid 16154-RFP 26. The RFP is 119 pages long.Are we expected to provide back the entire 119 pages which detail our responses therein and keep it to a minimum of 200 pages? PROPOSERS ONLY NEED TO RESPOND TO SECTIONS 2.0 AND 3.0 (14 PAGES) IN THIS FORMAT. 27. Section 3.0-Procurement Requirements.Does this entire section apply only to Maricopa County and not apply to other participating agencies? SECTION 3.0 APPLIES TO MARICOPA COUNTY, BUT OTHER AGENCIES MAY REQUIRE IT ALSO. 28. Throughout the RFP,"Exhibit B"is referenced in the following places:a)Administration Agreement- Section 5.2,b)Exhibit 3-Section 5.0—Duties,and c)Maricopa Draft Contract Section 6.3.6- Incorporation of Documents.It appears there is no Exhibit B in the RFP.Can you provide Exhibit B for review? THE RFP CONTAINS A MULTITUDE OF DOCUMENTS THAT REFER TO EXHIBITS CONTAINED WITHIN THAT DOCUMENT. FOR EXAMPLE, THE REFERENCE IN THE ADMINISTRATION AGREEMENT, SECTION 5.2 IS REFERRING TO ATTACHMENT B: SALES REPORT FORMAT ON PAGE 65 OF THE RFP. 29. Section 5.6-Format and Content.In the RFP,the Proposal and Qualifications are listed as separate sections.In the pre-proposal conference,it was mentioned that Proposers should start with the entire RFP(of 119 pages)and respond immediately following the question or requirement including our capabilities and qualifications.Do we need separate proposal and qualification documents?Or are our responses throughout the RFP sufficient? PLEASE FOLLOW THE FORMAT AND CONTENT OUTLINED IN SECTION 5.6 OF THE RFP. ADDITIONALLY, SEE THE ANSWER TO QUESTION 25. 30. If a Proposer would like to include additional Financial Statements,these can be many pages long. Will this be included in the page limitation or can this be referenced in the proposal and provided electronically on a separate thumb drive? REFERENCE THIS FILE IN YOUR PROPOSAL AND INCLUDE AS A SEPARATE FILE ONLY IN THE ELECTRONIC REPONSES (DETAILED IN 5.3.2.1), NOT IN THE HARD COPY. 31. Section 1.2-Wholesale Catalog Discount by Category.There are 19 major categories listed with a blank field for"minimum discount%off list".If the Proposer intends to insert sub-categories with a variety of discounts,must we still fill out the minimum discount on the major category line? YES. 32. Section 2.4-Product Categories.The RFP states,"The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs.You may subcontract items your firm does not supply."Can you clarify what you mean by"intent is for each Proposer to submit their complete product line"?Does this mean that Proposers should submit a list of all of their products in their response?If this is desired,can this be provided electronically on a separate thumb drive? YES. REFERENCE THIS FILE IN YOUR PROPOSAL AND INCLUDE AS A SEPARATE FILE ONLY IN THE ELECTRONIC REPONSES (DETAILED IN 5.3.2.1), NOT IN THE HARD COPY. 9/8/2016 9:36 AM p. 125 Maricopa County Bid 16154-RFP 33. Throughout the RFP,"Exhibit A"is referenced in the following areas including a)Exhibit 7,b) General Terms and Conditions,c)Section 1.1,and d)in the Maricopa Draft Contract Section 6.3.6, Incorporation of Documents.It appears there is no Exhibit A attached to the RFP.Can you provide Exhibit A for review? THE REFERENCE IN EXHIBIT 7: ADMINSTRATION AGREEMENT IS REFERRING TO ATTACHMENT A: MASTER AGREEMENT ON PAGE 64. ALL OTHER REFERENCES IN THE RFP ARE REFERRING TO ATTCHEMENT A: PRICING ON PAGE 22 OF THE RFP. 34. In the Maricopa Draft Contract,Section 6.3.6,Incorporation of Documents,there is a reference to Exhibit C Facilities Management Requirements.Can you confirm this is referring to Exhibit 5 and not Exhibit C?If not,can you provide Exhibit C for review? IN THE FINAL CONTRACT EXHIBIT 5 BECOMES EXHIBIT C. 35. Section 3.8—Maintenance-The RFP states,"The Contractor shall provide for maintenance under this Contract upon acceptance of materials by the Using Agency."In the pre-proposal conference,it was mentioned that some requirements in Section 3—Procurement Requirements,may not apply to routine services such as appliance replacement and haul away or water heater replacement.This requirement appears to pertain to ongoing building maintenance service work versus task order construction/renovation work.Can we interpret this to mean that the requirement does not apply to Proposers who are not performing ongoing building maintenance services? YES. 36. 3.9 FACTORY AUTHORIZED SERVICE AVAILABILITY(if required)-The RFP states,"The Contractor shall have and maintain a local factory authorized service facility within the Phoenix, Arizona metropolitan area.The facility shall be capable of supplying and installing component parts, troubleshooting,repairing and maintaining the material(s).Minimum service hours shall be from 8:00 A.M.through 5:00 P.M.,Arizona Time,Monday through Friday."In the pre-proposal conference,it was mentioned that some requirements in Section 3—Procurement Requirements,may not apply to routine services such as appliance replacement and haul away or water heater replacement.This requirement appears to pertain to ongoing building maintenance service work versus task order construction/renovation work.Can we interpret this to mean that the requirement does not apply to Proposers who are not performing ongoing building maintenance services? YES. 37. Exhibit 5-Maricopa County Facilities Management Requirements.In Section 1.6,the RFP states, "Contractor shall provide 24 hours per day,7 days per week,365 days per year telephone access,and respond to a call for services within thirty(30)minutes of receipt."In the pre-proposal conference,it was mentioned that some requirements in Exhibit 5 may not apply to routine services such as appliance replacement and haul away or water heater replacement.This requirement appears to pertain to ongoing building maintenance service work versus task order construction/renovation work.Can we interpret this to mean that the requirement does not apply to Proposers who are not performing ongoing building maintenance services? YES. 38. In Exhibit 5-Response Times-In Section 2.0,the RFP states,"2.0 RESPONSE TIMES:2.1 During REGULAR HOURS,AFTER HOURS,WEEKEND or HOLIDAYs,Contractor shall respond on-site within four(4)hours of receipt of a service request.2.2 If the request is designated by the County as an EMERGENCY,the contractor shall respond onsite within two(2)hours of receipt of a service request regardless of the time of day,WEEKEND or HOLIDAY."In the pre-proposal conference,it was mentioned that some requirements in Exhibit 5 may not apply to routine services such as appliance replacement and haul away or water heater replacement. 1)This requirement appears to pertain to 9/8/2016 9:36 AM p. 126 Maricopa County Bid 16154-RFP ongoing building maintenance service work versus task order construction/renovation work.Can we interpret this to mean that the requirement does not apply to Proposers who are not performing ongoing building maintenance services?2)In this requirement,can you please define"Contractor"?Is this the Proposers direct employee's(like field sales representatives,delivery drivers,etc.)and/or subcontractors that the supplier/vendor employs to perform work? 1. YES. 2. COULD BE EITHER DEPENDING ON THE PROJECT. AS YOU STATED THIS IS NOT FOR DELIVERY OF PRODUCTS/MATERIALS BUT ON-SITE ON GOING WORK. 39. In Supplier Information—Distribution#6B,the RFP states"Provide product/service name,company name and small MWBE designation."An exhaustive list of manufacturers or service providers could be in the thousands.Is it acceptable to provide a sampling of MWBE manufacturers or service providers that demonstrate the Proposers ability to support this requirement?If a complete list is required,can this he referenced in the proposal but be provided electronically on a separate thumb drive? YES, PLEASE PROVIDE EXAMPLES IN THIS SECTION THAT WILL HELP THE EVALUATION TEAM UNDERSTAND THE TYPES OF PRODUCTS OR SERVICES YOU CAN OFFER IN PARTNERSHIP WITH AN MWBE BUSINESS. 9/8/2016 9:36 AM p. 127 9ZL d WV9E89LOZ/8/6 PRE-PROPOSAL CONFERENCE MAINTENANCE,REPAIR, OPERATING, INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES 16154-RFP 320 WEST LINCOLN STREET OFFICE OF PROCUREMENT SERVICES CONFERENCE ROOM SEPTEMBER 1,2016,9:00 AM PLEASE PROVIDE YOUR BUSINESS CARD(S) PLEASE PRINT COMPANY/FIRM ATTENDEE PHONE NUMBER E-MAIL *YES or Fmn�/t �/f� NO IJU VAVE,� IC,O2 SUQ' Iq-i< I iuga_ywnaz_OrwA ,0Aar,tppn.yd NOME 07 113101/ NY5C G 1770 38/ 3772 I R/crIAPI0r./t►YS64P4®I'1o11tc an V Es ZBz AIDAtt 21E.poor. 1-14 40 PE71%.t,,E/j• lio9 dS'93 ITo1iJ.Pcr77�c//,. esupp, 4..)0aCs.Am-, RFrL- Ni< IPoL V r 2,4—(z__ LI 19- 350 • ge 3l 1 rrze..e giR a-F-F1: ,,.k.. c_a..,-. it V.,"J ;L1 I��=..G'*Q1/41./ 110C-07-09ofi �'.1-1-1-17,Wil@eAdiRL 3m Vis kil ft l b1�o 6.,.-�Mi4-cJ,c/( (oDP.-Sao- 16 gd 4.d- in/is t iI ct7 PM• 11'wkofsh4 .yav U.S- C.or•t•nun; - es 1 fY o.t-9 Te 1cr.--.. 110'{ cL 03.10 lynoc.i ens...,CJL&S(..,,nnmuni}tcI.or9 s • a YM .. a I 41 V IS TL w ti 2 v 2A( C.2 7.051? I st-1-t.4-vw*-(�v w s-ccwn.-A-Nr+ e f.ar-t I 0 i .Q ' ,All et;. 0• A AInc , 61 341'4-aS 3 . cA Kc'r.c Q c��°°l i'ed. Gr',✓►i V6 new .._`..(. . teat! - -Li0Lf_a Cit(402.,.S*4\: ,.l`��tnd s r \ T)VD Vija'L S lasclndltnloet 1O C,2 •'15'14 I ;l a.S'ckroAci10r6Fr(J iY A cra w�av P3.-14,k lea,.tdc..e•,,0 •`t 5°�'2 a t-rurkt.v1.,•rt(a ,.�a eo.ecsr. J � �' -J J �j►�ttvtacl� 1't-ttc . C.(.,,txtts5 5 -()S 2.0 I kr s. .0 . rss(�datfaer.�Ca1.-, /e ��,1��1 / 1 I (.v \� �4heS.w+y ' I �f' ar ��s r 5�..��Otc� �..��,C�Ita� D�-1°1 `'"115 7'C�vre oc4�� By signing this attendance form, Uwe hereby acknowledge Uwe will monitor the Maricopa County Office of Procurement Services web page (htto://www.maricona.gov/Materials/solicitation.asnxl or on the Bidsync.com website(htto://www.bidsvnc.coml for all addenda that may be posted for this Request for Proposals. I/we will then be responsible for downloading these addenda on my/our own accord. I/we hereby acknowledge that Uwe will be responsible for returning all signed addenda acknowledgment(s)with my/our respective company/s Bid as indicated on the"Notice of Solicitation" page. Uwe also acknowledge that Uwe have read and thoroughly understand the Request for Proposals administrative information,contract terms and all specifications posted to the Maricopa County Office of Procurement Services web page. *ARE YOU THE POINT OF CONTACT ddH-7SL91,p18 /aunoo edooueW 6ZL d PRE-PROPOSAL CONFERENCE NW 9s 6 9LO/9/6 MAINTENANCE,REPAIR,OPERATING,INDUSTRIAL SUPPLIES AND RELATED PRODUCTS AND SERVICES 16154-RFP 320 WEST LINCOLN STREET OFFICE OF PROCUREMENT SERVICES CONFERENCE ROOM SEPTEMBER 1,2016,9:00 AM PLEASE PROVIDE YOUR BUSINESS CARD(S) PLEASE PRINT COMPANY/FIRM ATTENDEE I PHONE NUMBER E-MAIL I "(ENO or isrq,c•mCet,�rlit�arnr�r s �jc W I0-act -s4t14 I� 4�,WawAera-LO dS�lreafn.tarilInt W;rte�-t � `` ` wcr.�>-Ow�... a, .��a� �ocNgjl I y�A�O�-�3� �1yVw�M �lCoc c„1: A . c i l � I I I � I j l I I • I I I I By signing this attendance form, Uwe hereby acknowledge Uwe will monitor the Maricopa County Office of Procurement Services web page thtto://www.maricooa.gov/Materials/solicitation.asoz)or on the Bidsync.com website(httn://www.bidsvnc.com)for all addenda that may be posted for this Request for Proposals. Uwe will then be responsible for downloading these addenda on my/our own accord. Uwe hereby acknowledge that Uwe will be responsible for returning all signed addenda acknowledgment(s)with my/our respective company/s Bid as indicated on the"Notice of Solicitation" page. Uwe also acknowledge that Uwe have read and thoroughly understand the Request for Proposals administrative information,contract terms and all specifications posted to the Maricopa County Office of Procurement Services web page. *ARE YOU THE POINT OF CONTACT dj8'49L9L PEI punoo edooueiry Maricopa County Bid 16154-RFP Question and Answers for Bid #16154-RFP • MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PROD Overall Bid Questions Question 1 Questions (Submitted:Jul 28,2016 1:40:20 PM MST) Answer - No questions will be accepted through BidSync. All questions are to be submitted after Pre-proposal meeting on September 1,2016. (Submitted:Jul 28,2016 1:40:20 PM MST) (Answered:Jul 28,2016 1:41:24 PM MST) 9/8/2016 9:36 AM p. 130 8/5/2016 Bids&Proposals seattle.gov Mayor Edward B. Murray The Buy Line Blog City Purchasing U.S. COMMUNITIES : Maintenance, Visit our W Repair, Operating Supplies, Industrial Search this Supplies and Related Prod 1.6154- RFP 6154-RFP CATEGORI August 4,2016 by purchadmin Bids & Prc Click here to access Request for Proposal 16154-RFP.pdf ARCHIVES Bid Number 16154—RFP Select Mo Bid Title MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES,AND RELATED PROD Bid Start Date Aug 4, 2016 7:27:21 AM MST Bid End Date Sep 22, 2016 2:00:00 PM MST Question& Answer End Date Aug 5, 2016 7:00:00 AM MST Bid Contact Steve Dahle, Strategic Team Manager 602-506-3450 Sdahle@mail.maricopa.gov Pre-Bid Conference Sep 1, 2016 9:00:00 AM MST Attendance is mandatory Location: THERE WILL BE A MANDATORY PRE-PROPOSAL CONFERENCE ON SEPTEMBER 1, 2016 AT 9:00 AM ARIZONA TIME, AT THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES,320 WEST LINCOLN STREET, PHOENIX, ARIZONA 85003. (DUE TO SPACE LIMITATIONS VENDORS LIMIT ATTENDANCE TO NO MORE THAN TWO (2) PEOPLE). Description Maricopa County, AZ (herein "Lead Public Agency"on behalf of itself and all states, http://thebuyline.seattle.gov/category/bids-andproposals/ 1/10 8/5/2016 Bids&Proposals local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations(herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance,Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein"Products and Services"). A complete and comprehensive offering of Industrial supplies such as bearings, linear technologies,power transmissions,motors, hydraulics,pneumatics, gearing, material handling,conveyor systems, industrial rubber, general maintenance supplies, fluid power and any additional related products and services. In addition,a complete range of services available through Supplier such as,but not limited to, installation,renovation services, repair services, training services and any other related services such as rubber fabrication,vulcanizing, hose fabrication,hydraulic system(design and build)that may offered by Supplier. Such services may be required for public pools, solid waste transfer sites, water treatment plants,waste water treatment sites,boiler plants,mass transit systems, road maintenance equipment,prisons and hospitals and public agencies.. NOTICE OF SOLICITATION SERIAL 16154-RFP REQUEST FOR PROPOSAL FOR: MAINTENANCE,REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES(U.S.Communities) Notice is hereby given sealed proposals will be received by the Office of Procurement Services, 320 West Lincoln Street, Phoenix, Arizona 85003-2494,until 2:00 P.M. Arizona time on September 22,2016 for the furnishing of the following goods and services for Maricopa County. Proposals will be opened by the Chief Procurement Officer(or designated representative)at an open, public meeting at the above time and place. All Proposals must be signed,sealed and addressed to the Office of Procurement Services,320 West Lincoln Street,Phoenix,Arizona 85003-2494, and marked "SERIAL 16154-RFP REQUEST FOR PROPOSAL FOR MAINTENANCE, REPAIR,OPERATING SUPPLIES,INDUSTRIAL SUPPLIES,AND RELATED PRODUCTS AND SERVICES (U.S.Communities) The Maricopa County Procurement Code("The Code")governs this procurement and is incorporated by this reference. Any protest concerning this Request for Proposal must be filed with the Procurement Officer in accordance with Section MC1-905 of the Code. ALL ADMINISTRATIVE INFORMATION CONCERNING THIS REQUEST FOR PROPOSAL CAN BE LOCATED AT http://www.maricopa.gov/procurement/ANY ADDENDA TO THIS REQUEST FOR PROPOSAL WILL BE POSTED ON THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES WEB SITE UNDER THE SOLICITATION SERIAL NUMBER. PROPOSAL ENVELOPES WITH INSUFFICIENT POSTAGE WILL NOT BE http://thebuyline.seattle.gov/category/bids-and-proposals/ 2/10 8/5/2016 Bids&Proposals ACCEPTED BY THE MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES DIRECT ALL INOUIRIES TO: STEVE DHLE PROCUREMENT OFFICER TELEPHONE: (602) 506-3450 EMAIL: SDAHLE@mail.maricopa.gov Filed Under:16154-RFP,Bids&Proposals Janitorial Services for Seattle Public Utilities (SPU) 2 700 Airport Way South Seattle, WA 98134, which includes Maintenance Building, Warehouse Purchasing Building and Meter Building, and three field restrooms located at Foy Pump Station ; North East 145th Street and 5th Avenue North East, Bitterlake Pump Station ; Linden Avenue North & North 143rd Street Dravis Street Pump Station ; at West Dravis Street & 23rd Avenue West - ITB #SPU- Janitorial 72016 July 20,2016 by Julie Salinas Click here to access Invitation to Bid #SPU- Janitorial72016.docx ITB Due Date& Time: 8/19/2016 at 4:00 p.m. PDT http://thebuyl i ne.seatf e.gov/category/bi ds-and-proposal s/ 3/10 8/5/2016 Bids&Proposals Addendum Q&A: 8/1/2016 Mandatory Site Visit: 7/28/2016 at 3:00 p.m. PDT at 2700 Airport Way South, Seattle, WA 98134 Mandatory Site Visit Attendee List: 7/28/2016 City Buyer: Sara Schutt, 206-684-0456 Evaluation and Award Decisions Status Update: N/A Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,ITB#SPU-Janftorial72016 CLOSED-Tactical Electronics for Seattle Police Department, #ITB- P0L743 July 19,2016 by Julie Salinas Click here to access Invitation to Bid #POL- 743.docx ITB Due Date & Time: 7/26/2016 at 4:00 p.m. PDT Addendum Q&A: N/A Optional Pre-Bid Conference/Site Visit: 7/20/2016 at 4:00 p.m. PDT at 700 5th Avenue, Suite 4112 Seattle, WA City Buyer: Sara Schutt, 206-684-0456 Evaluation and Award Decisions Status Update: In Evaluation Status & Award List: N/A Executed Contract: N/A Filed Under:ITB#POL-743 httpJ/thebuyIine.seattle.gov/category/bids-and-proposals: 4/10 6/5!2016 Bids&Proposals CLOSED- Individual Patrol Officer Kits (IPOK) #ITB-POL744 July 19,2016 by Julie Salinas Click here to access Invitation to Bid #POL744.doc Bid Due Date & Time: 07/26/2016 at 2:00 p.m. PDT Addendum Q&A: N/A Optional Pre-Bid Conference: 7/20/2016 at 3:00 p.m. at 700 5th Avenue, Suite 4112 Pre-Bid Conference Attendees List: N/A City Buyer: Sara Schutt, 206-684-0456 Evaluation and Award Decisions Status Update: In Evaluation Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,ITB#POL-744 Central Library Exterior Window Cleaning RFP #SPL-2016 July 7,2016 by purchadmin Click here to access Request for Proposal #SPL- 2016.doc RFP Due Date & Time: 08/31/2016 at 3:00PM Addendum Q &A: N/A Mandatory Pre-Proposal Conference& Site Visit: 07/27/2016 at 8:30AM at the City of Seattle, Central Library, located at 1000 Fourth Avenue, Seattle, WA 98104-1109 Mandatory Pre-Proposal Conference Attendees List: N/A http://thebuyline.seattle.gov/category/bids-and-proposals/ 5/10 8/5/2016 Bids&Proposals City Buyer: David Stubblefield, 206-684-0452 Evaluation and Award Decisions Status Update: N/A Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,RFP#SPL-2016 CLOSED - Phillips Heartstart, FR3, Automated External Defibrillator ITB #POL-742 July 7,2016 by purchadmin Click here to access Invitation to Bid #POL- 742.doc ITB Due Date& Time: 7/22/2016 at 2:00pm Addendum Q&A: 7/18/16 Optional Pre-Bid Conference: 7/12/2016 at 3:00pm—4:00pm at 700 5th Avenue, Suite 4112, Seattle, Room 4110. Pre-Bid Conference Attendees List: N/A City Buyer: Sara Schutt, 206-684-0456 Evaluation and Award Decisions Status Update: N/A Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,ITB#POL-742 Fall Protection System Maintenance http://thebuyline.seattle.gov/category bids-and-proposals 6'10 852016 Bids&Proposals & Training Services ITB #SCL- 3612 July 1.2016 by ESI' Click here to access Invitation to Bid #SCL_ 3612.doc ITB Due Date& Time: 08/09/2016 at 2:00 PM Addendum Q &A: 07/13/16 Optional Pre-Bid Conference: 07/12/2016 at 10:00 AM. Pre-Bid conference to be held at the City Purchasing Office, 700 5th Avenue, Suite 4112, Seattle Conference Call Option Available Join Skype Meeting This is an online meeting for Skype for Business, the professional meetings and communications app formerly known as Lync. Join by phone 206-386-1200 (US) English(United States) 844-386-1200 (US) English (United States) Find a local number Conference ID: 403516 Pre-Bid Conference Attendees List: N/A City Buyer: Presley Palmer, 206-233-7158 Evaluation and Award Decisions Status Update: N/A Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,ITB#SCL-3612 CLOSED - SCL Connectors, Wedge Taps, Stirrups, Wedge Slices ITB #SCL- 3575 http:-,thebuyline seattle gov✓category'bids-and-proposals 7 10 8/5/2016 Bids&Proposals June 22,2016 by purchadmin Click here to access Invitation to Bid #SCL- 3575.doc ITB Due Date& Time: 07/22/16 at 2:00 PM Addendum Q &A: N/A Optional Pre-Bid Conference: 06/28/16 at 10:00 AM at 700 5th Avenue, Suite 4112, Seattle. Pre-Bid Conference Attendees List: N/A City Buyer: Presley Palmer, 206-233-7158 Evaluation and Award Decisions Status Update: Intent to Award Status & Award List: Bid Tab and Intent to Award Letter Executed Contract: N/A Filed Under:Bids&Proposals,ITB#SCL-3575 CANCELLED-Governance, Risk and Compliance (GRC) Software and Implementation Services RFP #DIT- 3604 May 26,2016 by purchadmin Click here to access Request for Proposal #DIT- 3604.docx RFP CANCELLED RFP Due Date & Time: 6/27/16 at 2:00 PM PST Addendum Q&A: 06/24/2016 RFP CANCELLED Optional Pre-Proposal Conference: 6/7/2016 at 10:00 AM at 700 5th Avenue, Suite 4112, Seattle, WA. Click a Join Skype Meeting from your computer to join using your headset httpJ/thebuyline.seattle.gov/category/bids-and-proposals/ 8/10 8/5/2016 Bids&Proposals or Join by phone 206-386-1200 (US) English(United States) 844-386-1200 (US) English (United States) Find a local number Conference ID: 6336684 Forgot your dial-in PIN? 'Help Pre-Proposal Conference Attendees List: N/A City Buyer: Presley Palmer, 206-233-7158 Evaluation and Award Decisions Status Update: N/A Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,RFP#DIT-3604 CLOSED-Bike Share Equipment and Operations Program RFP #TRN- 3599 May 19,2016 by purchadmin Click here to access Request for Proposal #TRN- 3599.docx RFP Due Date & Time: Friday, July 15, 2016 at 3:00 p.m. PST Addendum Q&A: 07/12/2016 Pre-Proposal Conference Attendance: 06/01/2016 Contact information for individuals interested in participating via Conference Call in the Optional Question and Answer session scheduled for Friday,June 10, 2016 at 10:00AM (Pacific)is as follows: Join Skype Meeting This is an online meeting for Skype for Business, the professional meetings and communications app formerly known as Lync. httpi/thebuyline.seattle.gov/category/bids-and-proposals/ 9/10 8/52016 Bids&Proposals Join by phone 206-386-1200 (US) English(United States) 844-386-1200 (US) English (United States) Find a local number Conference ID: 2091017 Forgot your dial-in PIN? 'Help City Buyer: Liz Alzeer, 206-684-4535 Evaluation and Award Decisions Bids Received Log: 07/15/2016 Status Update: In Evaluation Status & Award List: N/A Executed Contract: N/A Filed Under:Bids&Proposals,RFP TRN#3599 1 2 3 Next Page The Buy Line Home-RSS Feed-Technical Issues?-Log in ADA Notice Notice of Nondiscrimination Privacy ©2016 City of Seattle httpJrthebuyliine.seatlie.gov/category/bids-aril-proposals/ 1010 AFFIDAVIT OF PUBLICATION IN THE MATTER OF I Solicitation 16154-RFP ) ) ) ) ) STAVE OF HAWAII ) I SS. City and County of Honolulu 1 AJC 1 - 2r115 Pages: 1 Doc. Date: Notary Name: Patricia K.Reese , rratJualclalClrcuit I Doc. Description: Affidavit of „,..0 ,c,kA K�r A., I/., Publication ... ••••,„ .f. e. (q--n.zY 44-44401,9e4A__. - Con•^* `o iodelhtla 11154 AR . CG stir .•• `� 'lad Abid A5rgr6 a Signature Data %. ST •` •• y��` takopn Call Me // ,' /t' •,-040•% to t�`` Awes.,dr,00tid d 1r edema bend ad al w21 as swe a deadest Wa+ee,Wet Mrslb■ Barbara Suzuki being duly sworn,deposes and says that she is a clerkduly authorizedk abbe � a sass lb a to execute this affidavit of Oahu Publications Inc.publisher of Thc Honolulu Apainuat Atree Vowed 1R tdsleMaas.Nu ,Omani Star-Advertiser.Mid Week.The Garden Island,West Hawaii Today.and Hawaii WOK fat able 3apalla and Nest Padua Tribune-Herald,that said newspapers are newspapers of general circulation in the Metaei*°soled wl bs ended is aleph opine lte PIP Is salad le 1M teal Pahlc State of Hawaii,and that the attached notice is true notice as was published in the Gane Wilms a Midas a Nam aforementioned newspapers as follows: Peps*w Ow as Wee e MI PM Melo am Wash&mod,2011 WOW ilmilee wag Honolulu Star-Advertiser 0 times on: Were wrtw ateallaillaceVaalarilialkaa (H11601tid0 M3.SN,Mfg,W11.MH.$19. MidWeek 0 times on: 0/14/16 The Garden Island 0 times on: Hawaii Tribune-Herald 7 times on: 08/08,08/09,08/10,08/11.08/12,08/13,08/14/2018 West Hawaii Today 0 times on: t \`N ,G,A K. R Other Publications: 0 times on: ��• �� ` 4' NOTARY An that affiant its r1 a party too}r in any way interested in the above entitled matter. - Plifl1 IC 1 _ • yG-457 �� ' Barbara Suzuki v `' `b = ��'9of, p.�� IL Subscribed to an rn before me ii dayof A.D.20T Patriciay R se,Notary Pub• of th t Judicial Circuit,State of Hawaii My con mi on expires: 7,20 Ad u 0000901960 SP.NO.: L.N. AFFIDAVIT OF PUBLICATION 111110111111111 DJC OFFICIAL )JC PUCUC NOTICE 921 S.W.Washington St. Suite 210/Portland,OR 97205-2810 (503)226-1311 STATE OF OREGON, COUNTY OF MULTNOMAH--ss. I, Michelle Ropp , being first duly sworn, depose and say that I am a Principal Clerk of the Daily Journal of Commerce , a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS U.S. Communities; Bid Location Jersey City, NJ, Hudson County; Due 09/22/2016 at 02:00 PM a printed copy of which is hereto annexed,was published in the entire issue of said newspaper for 7 time(s)in the following issues: 8/8/2016 8/10/2016 8/12/2016 8/15/2016 8/17/2016 8/19/2016 8/22/2016 U.S.COMMUNITIES MAINTENANCE,REPAIR,OPERATING State of Oregon SUPPNLIID ESp INDUSTRIA PP LROpUC7g SUPPLIES, County of Multnomah Proposals due 2:00pm September 22,2016 SOLICITATION 16154-RFP SIGNED OR ATTESTED BEFORE ME REQUEST FOR PROPOSALS Marlcopa County (the 'Lead Public ON THE 22nd DAY OF August,2016 Agency),on behalf of U.S.Communities _ Government Purchasing Alliance, the members oof the advisory board and all .7.----7 local and stale government agencies, higher education and nonprofit entities that elect to access the Master Agreement is soliciting proposals to enter (i .kA--. -1 Mich Opp into a Master Agreement for �� Maintenance, Repair, Operating Supplies, Industrial Supplies, and ( Related Products. The resulting contract may be evrardod to multiple s The RFP is subject to the Lead Ic Agency's General Conditions & Notary Public-State of Oregoid Instructions to Bidders. Proposals are due no later than 200 PM local time on September 22nd, 2016. Additional lnlor- "r► OFFICIAL STAMP mat ion may be found at: hullyeammathassacedpmcurenvnta • �.', Az- 1.$ , FELICIA MARIE DELGATTO citatioc,asQx. ' r,�r NOTARY PUBLIC•OREGON Published Aug. 8, 10, 12, 15, 17, 19 & e; COMMISSION NO.934768 22,2016 MY COMMISSION EXPIRES JANUARY 28,2019 11134989 Alexis Turner Order No.: 11134989 U.S.Communities Client Reference No: 109 Christopher Columbus Dr Apt 206 Jersey City, NJ 07302-8546 8/5/2016 Request for Proposal(RFP)Abstract:Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services <Back Maintenance, Repair, Operating Supplies, Industrial Supplies, and Related Products and Services Disclaimer —Header Reference Number 377977 Solicitation Number 16154 Organization Name U.S.Communities Source ID PU.MU.USA.457357.C50448 Associated Components Yes -• Dates Published Revised Closing 2016-09-22 02:00 PM Pacific Daylight Saving Time PDT --Details Category Construction Products GSINS Region of Delivery Canada Region of Opportunity Canada Agreement Type None Tender Type Request for Proposal (RFP) Estimated Value $100,000,001 > Solicitation Method Open - Notice Description Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services Maricopa County,AZ(herein"Lead Public Agency"on behalf of itself and all states,local governments,school districts,and higher education institutions in the United States of America,and other government agencies and nonprofit organizations(herein"Participating Public Agencies")is soliciting proposals from qualified suppliers to enter https://www.merx.com/English/SUPPLIER_Menu.asp?WCE=Show&TAB=1&PORTAL=MERX&State=7&id=377977&src=nc&PrevState=28&CLONE OPP N... 1/2 8/5/2016 Request for Proposal(RFP)Abstract:Maintenance,Repair,Operating Supplies,Industrial Supplies,and Related Products and Services into a Master Agreement for a complete line of Maintenance,Repair and Operating (MRO)Supplies and Industrial Supplies in a Retail and Wholesale environment;and Related Products and Services. —Contact(s) --Contracting Authority Name Mary Pelfrey 2999 Oak Road Address Suite 710 City Walnut Creek State/Province CA Country United States Postal Code 94597 Phone 704-564-0320 Fax 803-547-5361 Email mpelfrey©uscommunities.org Website URL httpi/www.usoommunities.org <Back Note:Web site links will be displayed when available. If you click a web site link,you will be connected to another web site.Your MERX session will timeout after 20 minutes of inactivity.Should this occur,please return to the MERX home page and log in to MERX again. ©MERX-All rights reserved.No part of the information contained in the Public Tenders portion of this Web Site may be reproduced,stored in a retrieval system or transmitted in any form or by any means,electronic,mechanical,photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department.MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication. https://www.merx.com/English/SU PPLI ER_M enu.asp?W C E=Show&TAB=1&PORTAL=MERX&State=7&id=377977&src=nc&PrevState=28&C LON E_OPP_N... 2/2 The This document printed 4 New York State Thursday, 08/04/2016 NYSCR.ny.goy Contract Reporter NYS'official source of contracting opportunities Bringing business and government together Contracting Opportunity * This ad has not been published. It has been reviewed and pending publication. * Title: Maintenance, Repair, Operating Supplies, Industrial Supplies, and Related Products and Services Agency: U.S. Communities Contract Number: 16154 Contract Term: Five(5)Years with Five one-year Extensions Date of Issue: 08/05/2016 Due Date/Time: 09/22/2016 2:00 PM Local Time County(ies): All NYS counties Classification: Facilities, Maintenance, Repair& Building Operations - Commodities Opportunity Type: General Entered By: Mary Pelfrey Description: Maricopa County,AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating(MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services. * These goods or services have been purchased from an out-of-state/foreign vendor within the past three years. 1 of 3 Contact Information Technical Contact: Maricopa County Steve Dahle 320 West Lincoln Street Phoenix, AZ 85003 United States Ph: 602-506-3450 sdahleemaiLmaricopa.gov Primary contact: U.S. Communities Operations Alexis Turner Solicitation Manager 109 CHRISTOPHER COLUMBUS DR, 206 JERSEY CITY, NJ 07302-8546 United States Ph: 214-629-2056 aturnereuscommunities.org Submit to contact: U.S. Communities Operations Alexiis Turner Solicitation Manager 109 CHRISTOPHER COLUMBUS DR APT 206 JERSEY CITY, NJ 07302-8546 United States Ph: 214-629-2056 aturnereuscommunities.org 2 of 3 Supporting document shown below: The following supporting documents are available for download: Document Description Type title RFP 16154 RFP Document pdf To download these documents, please visit the New York State Contract Reporter website: http://www.nyscr.ny.gov © 2016, Empire State Development http://www.esd.ny.gov/ 3 of 3 ONVIA Melissa Miksch,Onvia Account Manager E-Commerce Dept (800)531-6860 t Hem&SupporLJ Type Bid Project Name: MAINTENANCE. REPAIR, OPERATING SUPPLIES. 9 View Mao INDUSTRIAL SUPPLIES. AND RELATED PROD et Print This Agency: Maricopa County Location Phoenix,AZ 85003 M Send This Level Of Government County Submittal/Due Date 9/22/2016 3:00 PM Due in 48 days Pre-Bid Meeting Date: 9/1/2016 9:00 AM Agency Bid#: 16154-RFP Publication Date: 8/04/2016 Last Updated Date: 8/04/2016 Onvia Reference#: BID:24043977 !Click here to jump to additional information to help you qualify this opportunity Specifications Bid#16154-RFP-MAINTENANCE,REPAIR,OPERATING SUPPLIES, INDUSTRIAL SUPPLIES,AND RELATED PROD Maricopa County,AZ 730-Office of Procurement Services Time left:49 days, 2 hrs Bid started:Aug 04, 2016 7:27:21 AM PDT Bid ends:Sep 22, 2016 2:00:00 PM PDT Pre-bid conference: Mandatory Download Bid PacketAdd to My bids DetailsDocumentsQ&APre-bid conferenceVendor adsPlanholder's list Bid#16154-RFP-MAINTENANCE,REPAIR,OPERATING SUPPLIES, INDUSTRIAL SUPPLIES,AND RELATED PROD RFP Paper Bid Fee Waived Time started:Aug 04, 2016 7:27:21 AM PDT Bid contact: See contact information Issuing agency:Maricopa County,AZSee other Bids by this agency Issuing department:730-Office of Procurement Services See other Bids by this department Description: Maricopa County,AZ (herein"Lead Public Agency"on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations(herein"Participating Public Agencies")is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO)Supplies and Industrial Supplies in a Retail and Wholesale environment;and Related Products and Services(herein"Products and Services"). A complete and comprehensive offering of Industrial supplies such as bearings, linear technologies, power transmissions, motors, hydraulics, pneumatics,gearing, material handling, conveyor systems, industrial rubber, general maintenance supplies, fluid power and any additional related products and services. In addition, a complete range of services available through Supplier such as, but not limited to, installation, renovation services,repair services,training services and any other related services such as rubber fabrication, vulcanizing, hose fabrication, hydraulic system (design and build)that may offered by Supplier.Such services may be required for public pools, solid waste transfer sites,water treatment plants,waste water treatment sites, boiler plants, mass transit systems, road maintenance equipment, prisons and hospitals and public agencies. Digital Signature:Allowed (See approved certificate authorities) Classification codes:View classification codes The Onvia Guide C.2013 Onvia.Inc.All r,a'• Jnvia.only you alone can use The Onvra Guide at a origin location Without the written consent of Orme.you cannot modM.copy.display,reproduce,share.soil I , „ 1••,,r ; .. . ... .. For n For any questions regarding licenses to your other office locations.please contact Onvia Customer Service at M00) 574.1502 or customerservrce@oma corn 1 ONVIA Melissa Miksch,Onvia H Account Manager E-Commerce Deot e &Suo6860 Regions:Arizona, Maricopa Vendor viewed report Classifications 450-41 -Hardware and Related Items(not Otherwise Classified)Bid contacts Contact name:Steve Dahle Title:Strategic Team Manager Department:730-Office of Procurement Services Phone:602-506-3450 Email:Sdahle@mail.maricopa.gov Project Documents. p DM74 17 7 16154-Attachment A P... Compliance, Forms,&Other ▪ DM74 17 8 16154-Attachment A-1... Compliance, Forms,&Other • DM74 17 5 Packet for Bid 16154... Specifications • DM74 17 6J6154-Solicitation.d... Specifications Products and Services. Primary: Industrial products, Operations and maintenance services, Electrical trades, Electrical maintenance, Building renovation services, Building maintenance services, HVAC trades, Fasteners,Cabinet and shelving building and installation, Rough carpentry,Security system installation Also Contains: Mechanical power transmission supplies,Carpentry trades, Flooring trades, Glass and glazing trades, Fire alarm installation services,Lighting trades, Drywall trades, Renovation services, Landscape trades Structure Types Churches, Educational facilities, Residential facilities, Rivers and streams Agency Contact Buyer Steve Dahle Buyer Job Title: Procurement Consultant Buyer Department Materials Management Buyer Address: 301 W.Jefferson St. Phoenix,Arizona 85003 Buyer Email: sdahlena mail.maricoaa.00v Buyer Phone: p:(602)506-3450 Agency: Maricooa County Owner Address 301 W.Jefferson St. Phoenix,Arizona 85003 Owner Phone. p:(602)506-3011 Owner website: http://www.maricopa.gov The Onvia Guide n 2013 Onvcs Inc NI rights are reserved.Unless you have a nwltrple site or rrolhple office license with Onviaonly you alone can use The Onvia Guide at a single location Without the written consent of Onvla.you cannot modify,copy display,reproduce sharesell nudists transferassign.or distribute The Onea Gude o,any portion thereof For any questions regarding licenses to your other office locations please contact Onvu Customer Service at(800) 574-1502 or customerserwce7(onvia corn 2 ON VIA Melissa Miksch, Onvia Account Manager E-Commerce Dept (800)531-6860 (Help&Support] Most Recent Awards:Maricopa County AWARD TITLE: PALLET JACKS AWARD TITLE: OVERHEAD DOOR MAINTENA... AWARD TITLE: WEATHERIZATION SERVICE... VENDOR RAYMOND HANDLING SOLUTIONS.IN VENDOR D H.PACE CO_INC. VENDOR FSL HOME IMPROVEMENTS INC AWARD DATE: AWARD VALUE: AWARD DATE: AWARD VALUE: AWARD DATE: AWARD VALUE: 07/22/16 N/A 06/23/16 N/A 06/14/16 I N/A Gr Gr Gr See more awards... The Onvia Guide 5.2013 Onus.Inc All rights are reserved Unless you have a multiple site or multiple office license with Onviaonly you alone can use The Onvia Guide ata single location.WrgiOsl the written consent of Onvayou cannot modify.copy.displayreproduce.sharesellpublish.transfer,assign.or distribute The Onv,a Guide or any portion thereof.For any questions regarding licenses to your other office locationsplease contact Onvia Customer Service at MO) 5741502 or customerseruice jomia.com 3 1/16/2017 Solicitations I U.S.Communities About SGuii I PRODUCTS&SOLUTIONS CONTRACT DOCUMENTS SHOP REGiS1ER LOGII Current Solicitations Home>Rolirltatior� Listed below are posting details and documents for competitive solicitations currently in progress.Resulting contracts will t made available through the U.S.Communities cooperative purchasing program. Solutions BY SUPPLIER(show all>) Tractors, Mowing Equipment, Implements, and Parts and Services RFP Documents: BY CATEGORY RFP 176221 Facilities Lead Agency: Cobb County,GA it Office&School /411- if Specialty Pre-Proposal Meeting:January 12,2017 Responses due:January 26,2017 Technology Main Menu Postings Posting Information: Date Posted: JUMP TO: Solicitations U.S.Communities:Current Solitications Dec 30th,2016-Jan 26th,2017 About Onvia/DemandStar Dec 30th,2016-Jan 26th,2017 News&Events Cobb County,GA Dec 30th,2016-Jan 26th,2017 Resources Canadian MERX Public Tenders Dec 30th,2016-Jan 26th,2017 Solutions Contact Us State of Hawaii and Oregon Dec 30th,2016-Jan 26th,2017 Shop Oregon Association of Counties Dec 30th,2016-Jan 26th,2017 Education Purchasing Government Purchasing Nonprofit Paint and Paint Supplies Housing Authorities RFP Documents: Lead Agency: Go Green Program RFP 170009 Maricopa County,AZ Innovation ExchangeRFP 170009 Addendum 1 Q&A Period Ends:December 8,2016 Responses due:December 22,2016 Postings Posting Information: Date Posted: U.S.Communities:Current Solitications Nov 17th,2016-Dec 22nd,2016 Onvia/DemandStar Nov 17th,2016-Dec 22nd,2016 Maricopa County,AZ Nov 17th,2016-Dec 22nd,2016 Canadian MERX Public Tenders Nov 17th,2016-Dec 22nd,2016 State of Hawaii and Oregon Nov 17th,2016-Dec 22nd,2016 Oregon Association of Counties Nov 17th,2016-Dec 22nd,2016 On-line Marketplace for the Purchases of Products and Services RFP Documents: RFP R-TC-17006 Lead Agency: RFP R-TC-17006 Addendum 1 http://www.uscomm unit es.orgisolicitations/ft9710 1/3 1/162017 Sdicitations I U.S.Communities Prince William County Public Schools,VA rrinrsillwnCamp Q&A Period Ends:September 30,2016 Responses due:October 14, 2016 Postings Posting Information: Date Posted: U.S.Communities:Current Solitications Sept 14th,2016-Oct 14th,2016 Onvia/DemandStar Sept 14th,2016-Oct 14th,2016 Prince William County Public Schools,VA Sept 14th,2016-Oct 14th,2016 Canadian MERX Public Tenders Sept 14th,2016-Oct 14th,2016 State of Hawaii and Oregon Sept 14th,2016-Oct 14th,2016 Oregon Association of Counties Sept 14th,2016-Oct 14th,2016 Maintenance, Repair, Operating Supplies, Industrial Supplies RFP Documents: and Related Products and Services LeadAgency: RFP 16154 RFP 16154 Addendum 1 Maricopa County,AZ I ; ,l Mandatory Pre-Proposal Conference:September 1,2016 ' Responses due:September 22,2016 Postings Posting Information: Date Posted: U.S.Communities:Current Solitications Aug 4,2016-Sept 22,2016 Onvia/DemandStar Aug 4,2016-Sept 22,2016 Maricopa County,AZ Aug 4,2016-Sept 22,2016 Canadian MERX Public Tenders Aug 4,2016-Sept 22,2016 State of Hawaii and Oregon Aug 4,2016-Sept 22,2016 Oregon Association of Counties Aug 4,2016-Sept 22,2016 Staffing Services and Related Services and Solutions RFP Documents: Lead Agency: Maricopa County,AZ _ RFP 16111 ��" RFP 16111 Addendum 1 l ..-.i Mandatory Pre-proposal conference:June 21,2016 RFP 16111 Addendum 2 Questions Due:June 23,2016 RFP 16111 Addendum 3 Responses Due:July 14,2016 Postings Posting Information: Date Posted: U.S.Communities:Current Solitications May 19,2016-July 14,2016 Onvia/DemandStar May 19,2016-July 14,2016 Maricopa County May 19,2016-July 14,2016 Canadian MERX Public Tenders May 19,2016-July 14,2016 State of Hawaii and Oregon May 19,2016-July 14,2016 Oregon Association of Counties May 19,2016-July 14,2016 http://www.uscommtstilies.orgisdicitationsHic9710 2/3 1/16/2017 Sdidtations I U.S.Communities U.S. COMMUNITIES I NATIONAL COOPERATIVE PURCHASING PROGRAM Getting Started Why Use U.S.Communities Discounts on Brands Over 55,000 agencies trust U.S. • Program Overview • What Makes Us Different • Products&Suppliers • Who Uses U.S.Communities • How It Works • Webinars&Events • Online Marketplace • Cooperative Standards • FAQs • Supplier Commitments • Solicitations • State Statutes CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY MICPA 2017 U.S.C'ammunities I All Rights Reserved itttp•J/www.uscommtnities.orgfsdicitafionsmc9710 3/3 REPORT :: Solicitation Download Detail Washington's (electronic Business Solution 8/5/2016 4:18 PM Solicitation ID: 33648 Active Date: 8/5/2016 Customer Ref#: RFP#16154 Inactive Date: 9/22/2016 Title: MRO,Industrial Supplies and Related Products Solicitation Type: RFP Contact: Steve dahle Public: Yes Organization: Seattle,City of Estimated Value: 500.000.000 Vendor Details: Match Company Name DBAName Status Code Main Contact Email Phone City NorWest Hydraulic 8 Pneumatic Y Jared Mira fared@norwesthydrau6acom (360)354-3239 Lynden.WA Inc Vendor Summary: Total Veteran Owned 0 Total Washington Small Business 0 Total Vendors 1 Page 1