R26-112 RESOLUTION NO. R26-112
1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
2 BEACH, FLORIDA, RATIFYING THE CITY'S APPLICATION FOR THE
3 FISCAL YEAR 2025-2026 FLORIDA DEPARTMENT OF STATE, DIVISION
4 OF LIBRARY AND INFORMATION SERVICES' LIBRARY SERVICES AND
5 TECHNOLOGY ACT GRANT PROGRAM FOR THE CONNECTING
6 COMMUNITY TO COLLECTIONS PROJECT IN THE AMOUNT OF
7 $29,080, AUTHORIZING THE CITY TO ACCEPT THE GRANT, AND
8 EXECUTE ALL FUTURE DOCUMENTS ASSOCIATED WITH THE GRANT,
9 SUBJECT TO REVIEW BY THE CITY ATTORNEY'S OFFICE; AND FOR ALL
10 OTHER PURPOSES.
11
12 WHEREAS, the City of Boynton Beach has been awarded the Library Services and
13 Technology Act (LSTA) Grant for the Connecting Community to Collections project. The LSTA is a
14 competitive major federal grant program for libraries. The LSTA is administered by the Florida
is Department of State, Division of Library and Information Services and will provide $29,080 in grant
16 funds, with a required local match of $9,874 through in-kind services. The project will upgrade
17 public access technology and expand digital access to the Boynton Beach Local History Archives
18 collection and the genealogy database FamilySearch, in celebration of America250. The grant
19 period runs through September 30, 2026; and
20 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the
21 best interests of the City's citizens and residents to ratify the City's application for the Fiscal Year
22 2025-2026 Florida Department of State, Division of Library and Information Services' Library
23 Services and Technology Act Grant Program for the Connecting Community to Collections project
24 in the amount of$29,080, authorize the City to accept the grant, and execute all future documents
25 associated with the grant, subject to review by the City Attorney's office.
26
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
28 BEACH, FLORIDA, THAT:
29 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
30 being true and correct and are hereby made a specific part of this Resolution upon adoption.
31 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby
32 ratify the City's application for the Fiscal Year 2025-2026 Florida Department of State, Division of
33 Library and Information Services' Library Services and Technology Act Grant Program for the
RESOLUTION NO. R26-112
34 Connecting Community to Collections project in the amount of$29,080, and authorize the City to
35 accept the grant.
36 SECTION 3. The City Commission of the City of Boynton Beach, Florida, does hereby
37 ratify approval of the Library Services and Technology Act Grant Agreement between the State of
38 Florida, Division of Library and Information Services, and the City for a grant award amount of
39 $29,080 (the "Agreement"), in form and substance similar to that attached as Exhibit A.
40 SECTION 4. The City Commission of the City of Boynton Beach, Florida, does hereby
41 ratify the Mayor's execution of the Grant Agreement. The Mayor is further authorized to execute
42 any other documents associated with applying for and accepting the Grant that do not otherwise
43 increase the financial obligations of the City, subject to the review of the City Attorney's Office.
44 SECTION 5. Mirna Crompton shall be responsible for ensuring that one fully executed
45 Agreement is returned to the City and provided to the Office of the City Attorney for forwarding
46 to the City Clerk for retention as a public record.
47 SECTION 6. This Resolution shall take effect in accordance with the law.
48 [SIGNATURES ON THE FOLLOWING PAGE]
49
RESOLUTION NO. R26-112
h
50 PASSED AND ADOPTED this lA day of ,�L_A-_.\ u 2026.
/
51 CITY OF BOYNTON BEACH, FLORIDA
52 YES NO
53 Mayor- Rebecca Shelton ./
54
55 Vice-Mayor-Thomas Turkin '/
56
57 Commissioner-Angela Cruz ✓
58
59 Commissioner- Mack McCray
60
61 Commissioner-Aimee Kelley ✓
62 6 0
63 VOTE L/
64 ATTEST:
65 / . it/
66 /.i///Lo,L., ��
67 Tammy Stan one, CMC itebecca Shelton
68 Interim City Clerk Mayor
69 =.0 BO y4,,_‘‘,
70 ;� •.•••""'• .TO 11% APPROVED AS TO FORM:
�• <,`•. CORPpR..�2 1
71 (Corporate Seal) f �' 0 b9TH:W
72 i :'Nen-(34 L
73 �1 t ,19 7-?Pop 2 Aaeam Q/yl�
20 •° % Shawna G. Lamb
75 " IDA r- City Attorney
PROJECT NUMBER 25-LSTA-B-01
LIBRARY SERVICES AND TECHNOLOGY ACT GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA,DEPARTMENT OF STATE
AND
City of Boynton Beach for and on behalf of Boynton Beach City Library
This Agreement is by and between the State of Florida,Department of State,Division of Library
and Information Services,hereinafter referred to as the"Division,"and the City of Boynton Beach
for and on behalf of Boynton Beach City Library hereinafter referred to as the"Subgrantee."
The Subgrantee has met all eligibility requirements and has been awarded a Library Services and
Technology Act Grant(CFI)A 45.310)by the Division:project 25-LSTA-B-01 for the project
"Connecting Community to Collections"in the amount of$29,080.Federal funds are provided
through the Library Services and Technology Act under Florida's long-range plan approved by
the Institute of Museum and Library Services. State of Florida authority for this grant has been
appropriated in the FY 2025-26 General Appropriations Act on line 2938.The Division,as
administrator of federal funds in accordance with Section 257.12,Florida Statutes, has the
authority to administer this grant. By reference,the application and any approved revisions are
hereby made a part of this Agreement.
In consideration of the mutual covenants and promises contained herein,the parties agree as
follows:
1. Grant Purpose.This grant shall be used exclusively for the"Connecting Community to
Collections,"the public purpose for which these funds were awarded:
a) The Subgrantee shall perform the following Scope of Work:
The Boynton Beach City Library will expand digital access to local history and genealogy
resources in celebration of America250.The project will upgrade public access technology
and connect the community to the library's Local History Archives collection and genealogy
database. Project activities will include the acquisition and installation of new desktop
computers,with bookmarked access to Local History Archives and digital library databases
for easy patron navigation,as well as introductory program sessions on local history and in
support of independent family research.
All tasks associated with this project shall be performed by September 30,2026.
b) The Subgrantee agrees to provide the following Deliverables related to the Scope of Work
for payments to be awarded.
LSTA Grant Agreement(Form DLuS/LSTA01),Effective 09-2025 Page 1 of 20
Chapter 1B-2.011(2Xd),Florida Administrative Code
# Payment Payment
Type Deliverable Description Documentation Amount
1 Fixed Boynton Beach City Library ( To document evidence of $23,264
Price will have: completion of the deliverables,
1. Met with Division staff to Boynton Beach City Library
create an outcome-based will provide:
evaluation plan that is specific 1. Acknowledgement of the
to the activities funded in this project's LSTA Evaluation
project. Plan in the DOS Grants system
2. Completed a purchase order { and a drafted plan to address
for new computers and the Evaluation Plan's
recording equipment. requirements.
3.Produced publicity for the 2.Purchase order for
program and its services.All computers and recording
publicity must include required equipment.
acknowledgment language. 3. Samples of publicity
materials/communications for
the project with required
acknowledgement(s).
2 Fixed Boynton Beach City Library To document evidence of $5,816
Price will have: completion of the deliverables,
1. Completed at least one Boynton Beach City Library
programming session on the will provide:
local history archives or to 1.The programming session's
support independent family title,date, length,and
research. attendance numbers.
2. Scheduled an oral history 2. The date of the interview
interview with a member of the (either upcoming or already
community. completed);any relevant
agreements signed by the
interviewee;a brief description
of the individual's significance
to the community;a brief
description of interview topics;
a list of the equipment to be
used for the interview's
recording,transcription,and
publishing;and a drafted
tagline indicating required
funding acknowledgment and
any other required statements
related to IMLS or DLIS.
c) The Subgrantee has provided an Estimated Project Budget(which is incorporated as part
of this Agreement and titled Attachment A). All expenditures for this agreement shall be
in accordance with this budget.
LSTA Grant Agreement(Form DLIS/LSTAOI),Effective 09-2025 Page 2 of 20
Chapter ln-2.011(2Xd),Florida Administrative Code
2. Length of Agreement.This Agreement shall begin on Agreement Executed Date and shall
end on September 30,2026 unless terminated in accordance with the provisions of Section
42 of this Agreement.
3. Expenditure of Grant and Matching Funds.The Subgrantee shall only obligate or expend
grant or matching funds during the length of the agreement.No costs incurred after the
ending date of the Agreement or other termination of the Agreement shall be allowed.
4. Contract Administration.The parties are legally bound by the requirements of this
agreement.Each party's contract manager,named below,will be responsible for monitoring
its performance under this Agreement and will be the official contact for each party.Any
notice(s)or other communications regarding this agreement shall be directed to or delivered
to the other party's contract manager by utilizing the information below.Any change in the
contact information below should be submitted in writing to the contract manager within 10
days of the change.
For the Division of Library and Information Services:
Georgia Mitchell,LSTA Coordinator
Florida Department of State
R.A.Gray Building
Mail Station#9D
500 South Bronough Street
Tallahassee,Florida 32399-0250
Phone:850.245.6625
Facsimile:850.245.6643
Email:Georgia.Mitchell@dos.fl.gov
For the Subgrantee:
Tiffany Pagan,Director
Boynton Beach City Library
100 East Ocean Avenue
Boynton Beach,Florida 33435
Phone:561.742.6384
Email:PaganT®bbfl.us
5. Grant Payments.All grant payments are requested by submitting a Payment Request.
Payment Requests and supporting documentation must be submitted on the DOS Grants
System at dosurants.com. The total grant award shall not exceed$29,080 which shall be
paid by the Division in consideration for the Subgrantee's minimum performance as set forth
by the terms and conditions of this Agreement.The grant payment schedule is outlined
below:
a. All payments will be made in the amounts identified with the Deliverables in Section 1 of
this Agreement.
b. All payments will be made in accordance with the completion of those Deliverables.
'STA Grant Agreement(Fenn DLISI STA01),Effective 09-2025 Page 3 of 20
Chapter 1B-2.011(2)(d).Florida Administrative Code
6. Electronic Payments.The Subgrantee can choose to use electronic funds transfer(EFT)to
receive grant payments.All Subgrantees wishing to receive their award through EFT must
submit a Vendor Direct Deposit Authorization form(form number DFS-AI-26E rev 3/2022),
incorporated by reference,to the Florida Department of Financial Services. If EFT has
already been set up for your organization,you do not need to submit another authorization
form unless you have changed bank accounts. To download this form,visit
hitns://www,mvfloridacfo.coin/division/aalvendors. The form also includes tools and
information that allow you to check on payments.
7. Florida Substitute Form W-9.A completed Substitute Form W-9 is required from any
entity that receives a payment from the State of Florida that may be subject to 1099
reporting.The Department of Financial Services(DFS)must have the correct Taxpayer
Identification Number(TIN)and other related information in order to report accurate tax
information to the Internal Revenue Service(IRS).To register or access a Florida Substitute
Form W-9 visit flvendor.mvfloridacfo.com.A copy of the Subgrantee's Florida Substitute
Form W-9 must be submitted with the executed Agreement.
8. Changes to Project.Should the Subgrantee wish to make changes to the outcomes,Scope of
Work,equipment to be purchased,key personnel,expenditures or deliverables,the
Subgrantee must request permission to revise the project. This is done by submitting a
Change Request.Changes within a budget category that are more than ten percent(10%)of
the award or that move funds from one budget category to another require submission of a
Change Request. Approval must be obtained from the Division before the changes are
implemented in the project. Approval will be granted for changes that are consistent with the
intent of the approved application or prior Change Requests.Changes to the project must be
requested using the Change Request in the DOS Grants System at doserants.com.
9. Amendment to Contract. Either party may request modification of the provisions of this
Agreement by filing a Change Request with the Division. The Change Request must be
submitted using the DOS Grants System at lioserants.com. Changes that are agreed upon
shall be valid only when amended in writing,signed by each of the parties and attached to the
original of this Agreement.If changes are implemented without the Division's written
approval,the organization is subject to noncompliance,the grant award is subject to partial or
complete refund to the State of Florida and this agreement is subject to termination.
10.Financial Consequences.The Department shall apply the following financial consequences
for failure to perform the minimum level of services required by this Agreement in
accordance with Sections 215.971 and 287.058,Florida Statutes:
a. Payments will be withheld if the Deliverables identified in Section 1 of this Agreement are
not satisfactorily completed.
11. Grant Reporting Requirements.At the completion of the project,the Subgrantee must
submit a Final Report on or by November 1,2026. The Final Report must be submitted
using the DOS Grants System at doserants.com.
LSTA Grant Agreement(Farm DLISI STAOI).Effective 09-2073 Page 4 of 20
Chapter I13.2.011(2)(d),Florida Administrative Code
12.Matching Funds.If a project is awarded less than$10,000($0-$9,999)in grant funds or is a
statewide project administered by a local organization as part of a Division statewide
program,no matching funds are required.All other projects must provide local matching
funds that equal a minimum of one-third(1/3)of the amount of federal grant funds awarded.
Upon request,the Division will waive the financial matching requirements on grants for
libraries located in counties or communities with rural status in compliance with Sections
288.0656 and 288.06561,Florida Statutes.
In addition,the following are not allowed as matching expenditures:
• Other federal grant funds.
• Volunteer time.
13.Grant Completion Deadline.The Grant Completion Deadline is September 30,2026. The
Grant Completion Deadline is the date by which all grant and matching funds have been
expended in accordance with the work described in the Scope of Work as detailed in the
Estimated Project Budget.
14.Acknowledgement of Grant Funding.Both the Institute of Museum and Library
Services(IMLS)and the Division require public acknowledgement of Library Services
and Technology Act(LSTA)grant funding for activities and publications supported by
grant funds. Any announcements,information,press releases,publications,brochures,
videos,webpages,programs,etc., created as part of an LSTA project must include an
acknowledgment that LSTA funds were used to create them.
Use the following text:
"This project was funded under the provisions of the Library Services and Technology
Act from the Institute of Museum and Library Services.Florida's LSTA program is
administered by the Department of State's Division of Library and Information Services."
Additionally,when the subgrantee issues statements,press releases,requests for
proposals,bid solicitations and other documents describing the programs funded in whole
or in part with federal money,all of the following must be clearly stated:
1. Percentage and dollar amount of the total costs of the program or project which
will be financed with federal government money.
2. Percentage and dollar amount of the total costs of the project or program financed
with state government money.
3. Percentage and dollar amount of the total costs of the project or program financed
with local government money.
4. Percentage and dollar amount of the total costs of the program or project financed
with other non-governmental money.
15. Project Expenditures.The Subgrantee agrees to expend all project(grant and matching)
funds received under this agreement solely for the purposes for which they were authorized
I.STA Grant Agrncmcnt(Form DUS/LSTA01).E$c.tivc 09-2075 Page 5 of 20
Cb.actter IB-2.011(2)(d),Florida Administrative Code
and appropriated.Grant and matching expenditures shall be in compliance with the state
and federal guidelines for allowable project costs. State guidelines for allowable costs are
outlined in the Department of Financial Services'Reference Guide for State Expenditures
(as of October 2022),incorporated by reference,which are available online at
mvfloridacfo.com/docs-sf/accountirl_-and-auditing-libraries/stats-auencies/reference-
euide-for-state-expenditures.ndf?sfvrsn=b4cc3337 2.Federal guidelines for allowable
costs can be found at bttps://www.uovinfo.eov/contentIoksz/CFR-2023-title2-
volllndf/CFR-2023-title2-voll-nart200-suboartE.ndfin 2 CFR Part 200,Subpart E—
Cost Principles(as of January 2023), incorporated by reference.
In addition,the following are not allowed as grant or matching expenditures:
1. Construction. Funds may not be used to build,remodel or expand library facilities.
However,they may be used to retrofit a building to accommodate technologies(e.g.,
wiring).
2. Audits.If the Subgrantee's governing entity has received less than$1,000,000
in federal funds,LSTA funds may not be used to cover audit costs.
3. Food.Although food may be served at a program being paid for with grant or local
match funds,the food may not be purchased with grant or matching funds.
4. Motor vehicles. Grant or local match funds may not be used for the purchase or
continuous lease of motor vehicles.
5. Prohibition of expenditures to library associations,see Section 38 below.
16.Travel Expenses.The Subgrantee must pay any travel expenses,from grant or local
matching funds,in accordance to the provisions of Section 112.061,Florida Statutes.
17.Equipment Purchased With Grant or Local Match Funding.Before the Subgrantee
can purchase any equipment with a purchase price of more than$10,000(per item),the
Division must request approval from the Institute of Museum and Library Services.The
Subgrantee will be notified once the approval has been obtained.
18.Unobligated and Unearned Funds and Allowable Costs.In accordance with Section
215.971,Florida Statutes,the Subgrantee shall refund to the State of Florida any balance
of unobligated funds which has been advanced or paid to the Subgrantee.In addition,
funds paid in excess of the amount to which the Subgrantee is entitled under the terms
and conditions of the agreement must be refunded to the state agency.Further,the
Subgrantee may expend funds only for allowable costs resulting from obligations
incurred during the specified agreement period.Expenditures of state and federal
financial assistance must be in compliance with the laws,rules and regulations applicable
to expenditures of funds.For state funds,guidelines for allowable costs are outlined in
the Department of Financial Services'Reference Guide for State Expenditures(as of
October 2022)mvfloridacfo.com/docs-sf/accountine-and-auditing-libraries.!state-
atencies/reference-uuide-for-state-expenditures.ndfisfvrsn=b4cc3337 2 incorporated by
reference.For federal funds,guidelines for allowable costs can be found in 2 CFR Part
200 Subpart F—Cost Principles.
TSTA Grant Agreement(Fora:DLISILSTA011.Effective 09-2025 Page 6 of 20
Chapter 1B-2.011(2xd),Florida Adminiatntive Code
19.Repayment. All refunds or repayments to be made to the Department under this
agreement are to be made payable to the order of"Department of State"and mailed
directly to the following address:Florida Department of State,Attention:Georgia
Mitchell,Division of Library and Information Services, 500 South Bronough Street,
Mail Station#9D,Tallahassee,Florida 32399, In accordance with Section 215.34(2),
Florida Statutes,if a check or other draft is returned to the Department for collection,
Subgrantee shall pay to the Department a service fee of$15.00 or five percent(5%)of
the face amount of the returned check or draft,whichever is greater.
20.Single Audit Act.Each Subgrantee,other than a Subgrantee that is a state agency,shall
submit to an audit pursuant to the federal Single Audit Act,2 Code of Federal Regulations
Part 200,Subpart F—Audit Requirements(httns://www.eovinfo.aov/content/nka/CFR-2023-
title2-volt/odf/CFR-2023-title2-volt- rt200-subpartF.udf(as of January 2024)),
incorporated by reference. See Attachment B for additional information regarding this
requirement. If a Subgrantee is not required by law to conduct an audit in accordance with
the Florida Single Audit Act because it did not expend at least$1,000,000 in state financial
assistance,it must submit a Financial Report on its operations pursuant to Section 218.39,
Florida Statutes, within nine months of the close of its fiscal year.The audit must be
submitted using the DOS Grants System at dosarants_corn.
21.Retention of Grant Records.Financial records,supporting documents,statistical records
and all other records, including electronic storage media pertinent to the Project,shall be
retained through June 30,2034.If any litigation or audit is initiated or claim made,the
records shall be retained until June 30,2034,or five fiscal years after the litigation,audit or
claim has been completed and all issues arising from it have been resolved,whichever is
later.
22. Obligation to Provide State Access to Grant Records.The Subgrantee must make all grant
records of expenditures, copies of reports,books,and related documentation available to the
Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose of making audits,examinations,excerpts and transcripts.
23. Obligation to Provide Public Access to Grant Records.The Division reserves the right to
unilaterally cancel this Agreement in the event that the Subgrantee refuses public access to
all documents or other materials made or received by the Subgrantee that are subject to the
provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act. The
Subgrantee must immediately contact the Division's Contract Manager for assistance if it
receives a public records request related to this Agreement.
24.Noncompliance.Any Subgrantee that is not following Florida statutes or rules,the terms of
the grant agreement,Florida Department of State(DOS)policies and guidance,local policies
or other applicable law,or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or
grants from any other DOS Division will be in noncompliance status and subject to the DOS
Grants Compliance Procedure.DOS Divisions include the Division of Arts and Culture, the
Division of Elections,the Division of Historical Resources and the Division of Library and
LSTA Glint Agreement(Fort DLIS'LSTAOi),Effective 09-2025 Page 7 of 20
Chnptcr 18-2.011(2)(d),Florida Adz istretih a Code
Information Services.Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any DOS grant may be released.
25.Accounting Requirements.The Subgrantee must maintain an accounting system that
provides a complete record of the use of all project(grant and matching)funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that
trace the receipt,maintenance and expenditure of project funds.
b) Accounting records must adequately identify the sources and application of funds for all
grant activities and must classify and identify grant funds by using the same budget
categories that were approved in the grant application.If Subgrantee's accounting system
accumulates data in a different format than the one in the grant application,subsidiary
records must document and reconcile the amounts shown in the Subgrantee's accounting
records to those amounts reported to the Division.
c) An interest-bearing checking account or accounts in a state or federally chartered
institution may be used for revenues and expenses described in the Scope of Work and
detailed in the Estimated Project Budget.
d) The name of the account(s)must include the grant award number.
e) The Subgrantee's accounting records must have effective control over and accountability
for all funds,property and other assets.
f) Accounting records must be supported by source documentation and be in sufficient
detail to allow for a proper pre-audit and post-audit(such as invoices,bills and canceled
checks).
26.Availability of Grant Funds.The State of Florida's performance and obligation to pay grant
funds under any Agreement are contingent upon an annual appropriation by the Florida
Legislature and upon an annual appropriation of the U.S.Congress. In the event that the state
or federal funds upon which this Agreement is dependent are withdrawn,this Agreement will
be automatically terminated,and the Division shall have no further liability to the Subgrantee
beyond those amounts already expended prior to the termination date. Such termination will
not affect the responsibility of the Subgrantee under this Agreement as to those funds
previously distributed.In the event of a state revenue shortfall,the total grant may be reduced
accordingly.
27. Excluded or Disqualified.The Subgrantee certifies that to the best of the Subgrantee's
knowledge and belief the Subgrantee and its principals:
a) Are not presently excluded or disqualified(debarment,suspension and other
responsibility matters).
TSTA Grant Agrcrmcd(Form DLLS/LSTA01),Effective 09-2025 Page 8 of 20
Chapter 19-2.011(2xd).Florida Administrative Code
b) Have not been convicted within the preceding three years of any of the offenses listed in
2 CFR 180.800(a)Ihaos://www.iovinfo.gov/content/ ke/CFR-2023-title2-voll/pdf/CrR-
2023-title2-vol l-Dart180-subnartH.odf (as of January 2023))incorporated by reference,
or had a civil judgment rendered against them for one of those offenses within that time
period.
c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity(federal,state or local)with commission of any of the offenses listed
in 2 CFR 180.800(a)(https://www.govi r o.aov/content/oka/CFR-2023-title2-
voll/odf/CHt-2023-title2-voll-part180-subpartH.pdf(as of January 2023)),incorporated
by reference.
d) Have not had one or more public transactions(federal,state or local)terminated within
the preceding three years for cause or default.
e) Will comply with 2 CFR 180.300 Subpart C(Responsibilities of Participants
Regarding Transactions Doing Business With Other Persons)
h(b Ds://www.govinfo.aov/content/okg/CFR-2023-title2-voll/pdf/CFR-2023-title2-
vol l-Dart 180-subnartC.ndf(as of January 2023)),incorporated by reference,and will
require similar compliance with Subpart C by persons at the next lower tier with
whom the primary tier participant enters into covered transactions.
28.Drug-Free Workplace.The Subgrantee will provide or continue to provide a drug-free
workplace by complying with the requirements in 2 CFR 3186 Requirements for Drug-Free
Workplace(Financial Assistance) (httns://www.itovinfo.nov/content/nkg/CFR-2023-title2-
vol l/odffCFR-2023-title2-vol1-oart3186.ndf(as of January 2023)),incorporated by
reference.
This includes making a good faith effort,on a continuing basis,to maintain a drug-free
workplace;publishing a drug-free workplace statement;establishing a drug-free awareness
program for employees;taking actions concerning employees who are convicted of violating
drug statutes in the workplace;and identifying(either with this application,upon award,or in
documents kept on file in the Subgrantee's office)all known workplaces under the award.
29.Lobbying.The Subgrantee will not use any project(grant or matching)funds for lobbying
the state legislature,the state judicial branch or any state agency.The Subgrantee will not use
any project funds for lobbying an officer or employee of any federal agency,Member of
Congress,officer or employee of Congress, or an employee of a Member of Congress in
connection with any of the following federal actions:
a) The awarding of any federal contract.
b) The making of any federal grant.
c) The making of any federal loan.
d) The entering into of any cooperative agreement.
e) The extension,continuation,renewal,amendment or modification of any federal contract,
grant,loan or cooperative agreement.
LSTA Gran:Agreement(Fors DUS/LSTA01),Effective 09.2015 Page 9 of 20
CSapter 1B-:.01 l(2Xd),Florida Administrative Code
30.Delinquent in Repayment of Federal Debt.The Subgrantee certifies that,to the best of the
Subgrantee's knowledge and belief,the Subgrantee is not delinquent in the repayment of any
federal debt.
31.Nondiscrimination.As required by the Civil Rights Act of 1964,
(eeoc.irov/laws/statutes/titlevii.cfm(as of January 2024))incorporated by reference,the
Rehabilitation Act of 1973 hums://www.eovinfo.i ov/contentink /USCODE-2022-
title29/ndf/USCODE-2022-title29-chaal6-other-sec701.adf(as of January 2023)),
incorporated by reference,the Education Amendments of 1972
thnns://www.2ovinfo.aov/content/nkg/USCODE-2022-title20/net JSCO.DE-2022-title20-
chan38-sec 1681_Ddf(as of January 2023)),incorporated by reference,and the Age
Discrimination in Employment Act of 1975,as implemented by 45 CFR Part 1180.44
(https://www.govinfo.eov/content/ j g/USCODE-2021-title42/ndf/USCODE-2021-title42-
chan76-sec6101.pdf(as of January 2023)),incorporated by reference,the Subgrantee
certifies that the Subgrantee will comply with the following nondiscrimination statutes and
their implementing regulations:
a) Title VI of the Civil Rights Act of 1964,as amended(42 USC§2000d et seq.)
(htms://www.uovinfo.eov/content/nkli/USCODE-2021-title42/odf/USCODE-2021-
title42-chan2l-subchanV-sec2000d.odf(as of June 2021))incorporated by reference,
which provides that no person in the United States shall,on the grounds of race,color,or
national origin,be excluded from participation in,be denied the benefits of or otherwise
be subject to discrimination under any program or activity receiving federal financial
assistance;
b) Section 504 of the Rehabilitation Act of 1973,as amended(29 USC§701 et seq.)
httns://www.eovinfo.nov/content/nku!LSCODE-2022-title29/ndf/USCODE-2022-title29-
chanl6-other-sec701.Ddf(as of January 2023)),incorporated by reference,which
prohibits discrimination on the basis of disability in federally-assisted programs;
c) Title IX of the Education Amendments of 1972,as amended(20 USC§§ 1681-83, 1685-
86),(httns://www.novinfo.Kov/content/akk/USCODE-2022-tit1e20/pdf/USCODE-2022-
title20-chan38-sec1681.vdf(as of January 2023))incorporated by reference,which
prohibits discrimination on the basis of sex in education programs and activities receiving
federal financial assistance; and
d) The Age Discrimination in Employment Act of 1975,as amended(42 USC§ 6101 et
seq.), thus://www.aovinfo.gQv_/content/nkiiUSCODE-202l-title42/ndf/USCODE-2021-
title42-char76-sec6l01.Ddf(as of January 2023))incorporated by reference,which
prohibits discrimination on the basis of age in federally-assisted programs.
The Subgrantee shall insert a list of similar provisions in all subcontracts for services
required by this agreement.
32. Trafficking in Persons.The Subgrantee certifies that to the best of the Subgrantee's
knowledge and belief the Subgrantee is not engaging in, or using labor recruiters,brokers or
TSTA Grant Agreement(Form DLIS/LSTA01),Effective 09-2025 Page 10 of 20
Chapter 1F1-2.011(2)(d),Florida Administrative Code
other agents who engage in trafficking in persons,the procurement of a commercial sex act,
the use of forced labor,or acts that directly support or advance trafficking in persons.
Noncompliance with the above can result in termination of this grant agreement per 22 USC
§7104(g),incorporated by reference httnsi/www.¢ovinfo.eov/content/nke/USCODE-2022-
title22/odf/[JSCODE-2022-title22-chap78-sec7104.odf(as of January 2023).
33.Copyright and License.When publications,films or similar materials are developed,
directly or indirectly,from a program,project or activity supported with grant funds,
Subgrantee(and any of its subcontractors,if applicable)shall grant the Department of State
an irrevocable,royalty-free,non-transferable,non-exclusive right and license to reproduce or
otherwise use,to make derivative works from,and to display and distribute any copyrighted
material developed under this Agreement for any state governmental purpose.The
Subgrantee also grants the federal awarding agency a royalty-free, non-exclusive and
irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for
federal government purposes:
a) The copyright in any work developed under a grant,subgrant or contract under a grant or
subgrant.
b) Any rights of copyright to which the grantee,subgrantee or a contractor purchases
ownership with grant support.
The Subgrantee shall include the foregoing paragraph in all of its subcontracts.
34.Independent Contractor Status of Subgrantee.The Subgrantee,if not a state agency,
agrees that its officers,agents and employees,in performance of this Agreement,shall act in
the capacity of independent contractors and not as officers,agents or employees of the state.
The Subgrantee is not entitled to accrue any benefits of state employment,including
retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
35.Subgrantee's Subcontractors.The Subgrantee shall be responsible for all work performed
and all expenses incurred in connection with this Agreement. The Subgrantee may
subcontract,as necessary, to perform the services and to provide commodities required by
this Agreement.The Division shall not be liable to any subcontractor(s)for any expenses or
liabilities incurred under the Subgrantee's subcontract(s),and the Subgrantee shall be solely
liable to its subcontractor(s)for all expenses and liabilities incurred under its subcontract(s).
The Subgrantee must take the necessary steps to ensure that each of its subcontractors will be
deemed to be independent contractors and will not be considered or permitted to be agents,
servants,joint venturers or partners of the Division.
36. Liability.The Division will not assume any liability for the acts,omissions to act or
negligence of the Subgrantee,its agents,servants or employees;nor may the Subgrantee
exclude liability for its own acts,omissions to act or negligence to the Division.
LSTAGrant Agreement(FormDLISiLSfAOt),Effective09-2025 Page 11 of 20
Chapter IB-2.011(2Xd),Florida Administrative Code
a) The Subgrantee shall be responsible for claims of any nature,including but not limited to
injury,death and property damage arising out of activities related to this Agreement by
the Subgrantee,its agents,servants,employees and subcontractors. The Subgrantee shall
indemnify and hold the Division harmless from any and all claims of any nature and shall
investigate all such claims at its own expense. If the Subgrantee is governed by Section
768.28,Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of
sovereign immunity or increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest,late charges or service fees,or
cost of collection related to this Agreement.
d) The Subgrantee shall be responsible for all work performed and all expenses incurred in
connection with the project.The Subgrantee may subcontract as necessary to perform the
services set forth in this Agreement,including entering into subcontracts with vendors for
services and commodities,provided that such subcontract has been approved in writing
by the Department prior to its execution and provided that it is understood by the
Subgrantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Subgrantee shall be solely liable
to the subcontractor for all expenses and liabilities incurred under the subcontract.
37.Strict Compliance with Laws.The Subgrantee shall perform all acts required by this
Agreement in strict conformity with all applicable laws and regulations of the local,state and
federal law. For consequences of noncompliance,see Section 24,Noncompliance.
38.Prohibition of Expenditures to a Library Association.Expenditure of project funds(grant
funds and local match funds)must not be used for an activity related to a library association.
This prohibition does not apply to expenditure of project funds related to a library
cooperative that receives state moneys under Sections 257.40-257.42,Florida Statutes. The
Subgrantee shall perform all acts required by this Agreement in strict conformity with all
applicable local,state and federal laws and regulations.The Subgrantee shall during the term
of this Agreement be in strict conformity with all applicable local,state and federal laws and
regulations.
39.Training.The Subgrantee shall not use any project(grant or matching)funds for training in
violation of federal or state laws.
40.Total Compensation Paid to Non-Profit PersonneL Per Section 216.1366,Florida
Statutes,all non-profit organizations as defined in Section 215.97(2Xm),Florida Statutes,
shall complete and return to the Division within 30 days of the execution of this grant
agreement the"Total Compensation Paid to Non-Profit Personnel Using State Funds"report,
incorporated by reference,which shall satisfy the requirement to provide documentation that
indicates the amount of state funds:
a) Allocated to be used during the full term of the agreement for remuneration to any
member of the board of directors or an officer of the contractor.
LSTA Gmat Agreement(Form DLIS/LSTA01),Effective 09-2025 Page 12 of 20
Chapter 1B-2.011(2Xd),Florida Administrative Code
b) Allocated under each payment by the public agency to be used for remuneration of any
member of the board of directors or an officer of the contractor. The documentation
must indicate the amounts and recipients of the remuneration.
Non-Profit organization grantees shall complete a Total Compensation Paid to Non-Profit
report for each required filer for the invoice period covered by the Payment Request.
The grantee shall post their reports on their website,and the public agency shall make the
reports available to the public on the interne.
Per Section 216.1366(3)(b)3,Florida Statutes,"state funds"are defined as funds paid from
the General Revenue Fund or any state trust fund,funds allocated by the Federal Government
and distributed by the state,or funds appropriated by the state for distribution through any
grant program.
41. Breach of Agreement.The Division shall demand the return of grant funds already received,
shall withhold subsequent payments and/or shall terminate this agreement if the Subgrantee
improperly expends and manages grant funds; fails to prepare,preserve or surrender records
required by this Agreement;or otherwise violates this Agreement.
42.Termination of Agreement.The Division will terminate or end this Agreement if the
Subgrantee fails to fulfill its obligations herein. In such event,the Division will provide the
Subgrantee a notice of its violation by letter and shall give the Subgrantee fifteen (15)
calendar days from the date of receipt to cure its violation.If the violation is not cured within
the stated period,the Division shall terminate this Agreement.The notice of violation letter
shall be delivered to the Subgrantee's Contract Manager,personally, or mailed to his/her
specified address by a method that provides proof of receipt.In the event that the Division
terminates this Agreement, the Subgrantee shall be compensated for any work completed in
accordance with this Agreement prior to the notification of termination if the Division deems
this reasonable under the circumstances. Grant funds previously advanced and not expended
on work completed in accordance with this Agreement shall be returned to the Division, with
interest,within thirty(30)days after termination of this Agreement. The Division does not
waive any of its rights to additional damages if grant funds are returned under this Section.
43. Preservation of Remedies.No delay or omission to exercise any right, power or remedy
accruing to either party upon breach or violation by either party under this Agreement shall
impair any such right,power or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default or any similar breach or default.
44. Non-Assignment of Agreement.The Subgrantee may not assign, sublicense or otherwise
transfer its rights, duties or obligations under this Agreement without the prior written
consent of the Division,which shall not unreasonably be withheld. The agreement transferee
must demonstrate compliance with the requirements of the project. If the Division approves a
transfer of the Subgrantee's obligations,the Subgrantee shall remain liable for all work
performed and all expenses incurred in connection with this Agreement.In the event the
LSIA Grant Agreement(Form DLIS/1STA°I),Effective 09-2025 Page 13 of 20
Chapter 1B-2.01 i(2Xd),Florida Admtistrative Code
Legislature transfers the rights,duties and obligations of the Division to another
governmental entity,pursuant to Section 20.06,Florida Statutes, or otherwise,the rights,
duties and obligations under this Agreement shall be transferred to the succeeding
governmental agency as if it was the original party to this Agreement.
45. Required Procurement Procedures for Obtaining Goods and Services. The Subgrantee
shall provide maximum open competition when procuring goods and services related to the
grant-assisted project in accordance with Section 287.057,Florida Statutes,
a) Procurement of Goods and Services Not Exceeding$35,000.The Subgrantee must use
the applicable procurement method described below:
1. Purchases Up to$2,500: Procurement of goods and services where individual
purchases do not exceed$2,500 do not require competition and may be conducted at
the Subgrantee's discretion.
2. Purchases or Contract Amounts Between$2,500 and$35,000: Goods and services
costing between $2,500 and$35,000 require informal competition and may be
procured by purchase order,acceptance of vendor proposals or other appropriate
procurement document.
b) Procurement of Goods and Services Exceeding$35,000. Goods and services costing
over$35,000 must follow all formal procurement processes as outlined in Section
287.057,Florida Statutes.
46.Conflicts of Interest.The Subgrantee hereby certifies that it is cognizant of the prohibition
of conflicts of interest described in Sections 112.311 through 112.326,Florida Statutes, and
affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Subgrantee
further agrees to seek authorization from the General Counsel for the Department of State
prior to entering into any business or other relationship with a Department of State Employee
to avoid a potential violation of those statutes.
47.Binding of Successors. This Agreement shall bind the successors,assigns and legal
representatives of the Subgrantee and of any legal entity that succeeds to the obligations of
the Division of Library and Information Services.
48. Employment of Unauthorized Miens.The employment of unauthorized aliens by the
Subgrantee is considered a violation of Section 274A(a)of the Immigration and Nationality
Act(httus://www.uovinfo.uov/content/ukc./USCODE-2022-title8/pdf/USCODE-2022-title8-
chanl2-subchanll-nartVIII-sec1324.ndf1(as of January 2023),incorporated by reference. If
the Subgrantee knowingly employs unauthorized aliens, such violation shall be cause for
unilateral cancellation of this Agreement.
49. Whistleblower Protections.An employee of a subrecipient must not be discharged,
demoted,or otherwise discriminated against as a reprisal for disclosing to a person or body
LSTA Grant Agreement(Form DLIS/[STAOI),Effective 09-2025 Page 14 of 20
Chapter 1B-2.011(2Xd),Florida Administrative Cede
described in 41 U.S.C.4712(a)(2) information that the employee reasonably believes is
evidence of gross mismanagement of a Federal contract or grant,a gross waste of Federal
funds, an abuse of authority relating to a Federal contract or grant,a substantial and specific
danger to public health or safety, or a violation of law,rule,or regulation related to a Federal
contract(including the competition for or negotiation of a contract)or grant. The subrecipient
must inform their employees in writing of employee whistleblower rights and protections
under 41 U.S.C.4712. See statutory requirements for whistleblower protections at 10 U.S.C.
4701. 41 U.S.C.4712,41 U.S.C. 4304,10 U.S.C. 4310 and Florida Statute Section 112.3187.
50.Severability.If any term or provision of the Agreement is found to be illegal and
unenforceable,the remainder will remain in full force and effect,and such term or provision
shall be deemed stricken.
51. Americans with Disabilities Act. All programs and facilities related to this Agreement must
meet the standards of Sections 553.501 through 553.513, Florida Statutes, and the Americans
;villa Disabilities Act of 1990 (ada.gov(as of January 2024)), incorporated by reference.
52.Governing Law. This Agreement shall be construed,performed and enforced in all respects
in accordance with the laws and rules of Florida. Venue or location for any Iegal action
arising under this Agreement will be in Leon County,Florida.
53.Entire Agreement.The entire Agreement of'the parties consists of the following documents:
a) This Agreement.
b) Estimated Project Budget(Attachment A).
c) Florida Single Audit Act Requirements(Attachment B).
In acknowledgment of Project Number 25-LSTA-B-01 provided for from funds appropriated
in the FY 2025-26 General Appropriation Act in the amount of$29,080,the Subgrantee hereby
certifies that they have read this entire Agreement and will comply with all of its requirements.
Subgrantee: Department of State:
By: t By:Cfr- —z---/ .•---
Authorized Official for the Subgrantee j v
Rebecca Shelton,Mayor
Amv L. Johnson. Director
Typed name and title
Date tF)I t,1202 Date
•
Grum
t�
l%tness —
_ LtA4L_
Date '6116 1202-. Date
L.S7AGrant Atrcrnunt(Form TLTS/LSTAOI),v.itlGvu 3S tNEY'SOFFICE Page 15 of 20
Chapter 11B-2.011(2)(d),Florida Adiniristratrve'C."kOved a to form and legality
Project Number:25-LSTA-B-01
Connecting Community to Collections
ATTACIIMENT A
Estimated Project Budget from the Submitted Application
I. Budget Page 9of11
Provide details on the proposed expenditures of all project funds(grant and matching).The budget
explains and justifies the LSTA and matching funds required to implement the project It should be
clearly related to project activities.Each section of the budget Is comprised of two required parts:
the budget narrative and budget detail,
For each amount listed In the budget detail,the narrative provides a detailed explanation and
justification of proposed LSTA and matching expenditures,The budget narrative should show how
the amounts in the budget detail were calculated,for both grant and matching funds(if applicable).
In the narrative,Include calculations,unit costs or breakdown of costs.
Local matching funds are local funds used for match excluding any federal grant funds.Matching
funds must be at least one third of the total grant.Match does not need to be a line item or section
match;It is an overall total amount or matching funds.If a project requests less than$10,000
($0-$9,999)In grant funds,is a statewide project or the applicant organization qualifies for REDI/RAO
no matching funds are required.Alt other projects must provide local matching funds that equal a
minimum of one-third(113)of the amount of federal funds requested or awarded.
The Division will use the Information provided in this application when developing the Scope of
Work and Deliverables.The Scope of Work and Deliverables will be for use in the grant agreements
of the approved projects.
I.Salaries and Benefits
Show combined salaries,wages,and fringe benefits paid to staff directly contributing to the project,
or who will be used as match for the project on a separate lire.The narrative should indicate what
the benefits percentage Is for the salaries.Fees and expenses for consultants should be blciuded
under the Contractual Services section.
1.1.Salaries and Benefits Detail'
# Position Title F.T.E Grant Funds Cash Match Total
1 Library IT Manager 1.00 SO $2,356 $2,356
2 Library Technology Specialist 1.00 $0 $2,055 $2,055
3 Library Technology Specialist 1.00 SO $2,001 $2,001
4 Archivist Librarian 1.00 $0 $1,522 $1,522
5 Public Technology Trainer 1.00 $0 $385 $386
Totals: $0 $9,874 $9,874
LSTA Gn at Agreement(Form MS/LS-MOO,Effective o9-2023 Page 16 -If
2{i
Chapter 113-2.011(2)(d),Florida Admhrisbetive Code
If Position Title F.T.E. Grant Funds Cash Match Total
6 Marketing&Outreach Manager 1.00 $0 $1,401 $1,401
7 Accounting Technician II 1.00 $0 $154 $154
Totals: $0 $9,874 $9,874
1.2.Salaries and Benefits Narrative
For each position listed,provide position title(not names)and the full-time equivalency(FTE)
based on the local workweek.
Salaries&Benefits
Title Total
Rate HR+Benefits Hours Estimated to Total
(HR) 35% work
Library IT Manager $43.6350 $58.91 40 $2,356.29
Library Technology
Specialist-M $30.4464 $41.10 50 $2,055.13
Library Technology $296387 $40.01 50 $2,000.81
Specialist-J
Archivist Librarian $28.1848 $38.05 40 $1,621.98
Public Technology Trainer ;28.6197 $38.50 10 $385.02
Marketing&Outreach $415081 $56.04 25 $1,400.90
Manager
Accounting Technician II $22.76 $30.73 6 $153.53
Grand Total $9,873.56
2.Contractual Services and Consultant Fees
Include costs for specific services to be performed by an outside organization or individual under
contract.Contractual Services includes the cost of goods or services provided through contract by a
vendor.Examples include databases and other licensed electronic resources,such as Hoopla or
Overdrive,leased titles,telephone and Internet fees,remodeling,wiring,etc.Consultant Fees include
all expenses related to acquiring the services of a consultant for a specific activity within the project.
Examples include hiring speakers,technical writers,marketers,doing risk management,feasibility
studies,or an evaluation of the project.Costs may include fees,travel,accommodation,and support
services obtained directly by the consultant.Travel fees for consultants should be paid at the same
rates and with the same requirements as all state travel and should follow any restrictions in Section
112.061,Florida Statutes.*)Help
2.1.Contractual Services and Consultant Fees Detail*
LSTA Grant Agreement(Form DLIS/LSfA01),Effective 09-2025 Page 17 of 20
Chapter 16-2.011(2)(d),Florida Administrative Code
2.2.Contractual Services and Consultant Fees Narrative
3.Library Materials,Supplies and Travel
3.1.Library Materials
Describe type and numbers of materials to be purchased.Examples include print and electronic
materials purchased for permanent addition to the library collection.Leased titles or licensed
content,such as databases like Overdrive or Hoopla would be listed in"Contractual Services and
Consultant Fees". Help
3.1.1.Library Materials Detail
3.12 Library Materials Narrative
3.2.Supplies
Describe the supplies needed for the project.Supplies may include materials for programs,
learning kits,office supplies used for the project.Supplies can also include equipment or
furniture with an acquisition cost per unit of less than$10,000.. Help
3.2.1.Supplies Detail *
# Description Grant Funds Cash Match Total
1 Dual Microphone attachment $20 $0 $20
2 Voice Recorded $60 $0 $60
Totals: $80 $0 $80
3.2.2.Supplies Narrative
The Library is purchasing the 1 Dual Wired Microphones with an extension cable and the
160GB Digital Voice Recorder to support high-quality oral history interviews.The dual
omnidirectional lapel mics(3.5mm TRS)provide clear,balanced audio for both interviewer
and interviewee.The recorder offers 1636 Kbps HD stereo recording,dual microphones,
voice-activated capture,playback,and rechargeable power.Together,this equipment
ensures reliable,professional-quality audio for preserving community oral histories.
3.3.Travel
Indicate amounts to be used for travel associated with the project.Any travel conducted with
grant or matching funds must be done in accordance with Section 112.061,Florida Statutes.In
the narrative indicate the traveler's position,destination,purpose,and how the travel relates to
achieving project purposes.This amount Includes all airfare,ground transportation,
accommodation(lodgings,meals,etc.(see 2 C.F.R.1200.475).{Help
3.3.1.Travel Detail*
ISTAGrim Agreement(Form DLI S/f,9TA01),ELIeui"e09-2025 P age 18 of 20
Clapar:t.B-2.111(2Xd),Florida Administratif a Code
3.3.2.Travel Narrative
4.Equipment
The costs for equipment and furniture to be purchased and used by the project are covered in this
category.Include only items with a useful life of at least one year and an acquisition cost of$10,000
or more.Small items of equipment that do not meet this definition should be entered in the"Library
Materials,Supplies and Travel"category.Describe the type of equipment and explain how equipment
will be used to support the project.All equipment acquired at a cost of$10,000 or more will need
approval from the Institute of Museum and Library Services. Help
4.1.Equipment Detail*
# Description Grant Funds Cash Match Total
1 Desktops $29,000 $0 $29,000
Totals: $29,000 $0 $29,000
4.2.Equipment Narrative
The Boynton Beach City Library requests approval to purchase 26 desktop computers and
monitors to replace outdated equipment in the Adult Computer Lab and Youth Services
Computer Lab.Current workstations are beyond their useful lifespan,resulting in slow
performance,frequent technical issues,and limited compatibility with modern software.
Upgrading these computers is essential to maintaining reliable public access.New systems
will improve performance,reduce maintenance needs,and ensure secure,up-to-date
technology for residents of all ages.This purchase will ensure both labs continue to provide
high-quality,digital access and support the library's mission to serve the community
effectively.
5.Overhead/Indirect Costs
Provide a description and narrative for any overhead or indirect operational expenses to be paid for
by LSTA or matching funds.Indirect costs Include facility operation and maintenance,general
administration,accounting and other general expenditures not listed above.Overhead examples
include rent,accounting systems,security services,or Internet!telephone fees that are not direct
costs(reported above).The Institute of Museum and Library Services accepts Negotiated Indirect
Cost Rates or a de minimis rate of 15%of modified total direct costs(MTDC)which may be used
indefinitely.MTDC means all direct salaries and wages,applicable fringe benefits,materials and
supplies,services,travel,and up to the first$50,000 of each award.MTDC excludes equipment,
capital expenditures,charges for patient care,rental costs,tuition remission,scholarships and
fellowships,participant support costs,and the portion of each award in excess of$50,000(r.Help
5.1.Overhead/Indirect Operational Expenses Detail*
5.2.Overhead/Indirect Operational Expenses Narrative
LSTA Grant Agreemeut(Form DL15/1SI'A01),Effective 09.2025 Page 19 of 20
Chapter!B-2.011(2)(d),Florida Administrative Codc
6.Other Expenses
Include costs for any Items that do not fall under the categories above.
6.1.Other Expenses Detail*
6.2.Other Expenses Narrative
7.Total LSTA Request
$29,080
s.Total Matching Funds:
$9,874
LSTA Gre ztt Agiecmod(Form DLISnsTAOI),Effective o9-2025 Page 20 of 20
Chapter ID-2.011(2)(4),Florida:Administrative Code
Attachment B
i`,, Department of Financial Services
Division of Accounting and Auditing—Bureau of Auditing
AuDrr REQUIRF1VMENTS FOR AWARDS OF
STATE AND FEDERAL FINANCIAL ASSISTANCE
The administration of resources awarded by the Department of State to the grantee may be subject to
audits and/or monitoring by the Department of State,as described in this attachment to the Grant
Award Agreement.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200,Subpart F-Audit Requirements,
and section 215.97, Florida Statutes (F.S.), as revised(see AUDITS below), monitoring procedures may
include,but not be limited to,on-site visits by Department of State staff,limited scope audits as defined by
2 CFR §200425,or other procedures. By entering into this agreement,the grantee agrees to comply and
cooperate with any monitoring procedures or processes deemed appropriate by the Department of State. In
the event the Department of State determines that a limited scope audit of the grantee is appropriate, the
grantee agrees to comply with any additional instructions provided by Department of State staff to the
grantee regarding such audit. The grantee further agrees to comply and cooperate with any inspections,
reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General.
Auurrs
Part I:Federally Funded
Note: This par!is applicable if the grantee is a state or local government or a nonprofit organization as defined in 2
CFR§200.90,§200.64, and§200.70.
1. A grantee that expends$1,000,000 or more in federal awards in its fiscal year must have a single or
program-specific audit conducted in accordance with the provisions of 2 CFR 200,Subpart F-Audit
Requirements. EXHIBIT 1 to this form lists the federal resources awarded through the Department of
State by this agreement. In determining the federal awards expended in its fiscal year,the grantee
shall consider all sources of federal awards, including federal resources received from the
Department of State. The determination of amounts of federal awards expended should be in
accordance with the guidelines established in 2 CFR §§200.502-503. An audit of the grantee
conducted by the Auditor General in accordance with the provisions of 2 CFR§200.514 will meet
the requirements of this Part.
2. For the audit requirements addressed in Part I,paragraph 1,the grantee shall fulfill the requirements
relative to auditee responsibilities as provided in 2 CFR§§200.508-512.
3. A grantee that expends less than$1,000,000 in federal awards in its fiscal year is not required to have
an audit conducted in accordance with the provisions of 2 CFR 200,Subpart F-Audit Requirements.
If the grantee expends less than$1,000,000 in federal awards in its fiscal year and elects to have an
audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements,
the cost of the audit must be paid from non-federal resources(i.e., the cost of such an audit must be
paid from grantee resources obtained from other than federal entities),
DFS-A2-CL Page-1-
Rev. 11/18(DLIS amended 05 26)
Rule 69I-5.006,F.A.C.
AUDIT REQUIREMENTS FOR AWARDS O./-
STATE AND FEDERAL FINANCIAL.ASSISTANCE
Part II:State Funded
Note:This part is applicable if the grantee is a nonstate entity as defined by section 215.97(2),F.S.
1. In the event that the grantee expends a total amount of state financial assistance equal to or in excess
of$750,000 in any fiscal year of such grantee(for fiscal years ending June 30,2017,and thereafter),
the grantee must have a state single or project-specific audit for such fiscal year in accordance with
section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. EXHIBIT i to this form lists the state financial assistance awarded through the
Department of State by this agreement. In determining the state financial assistance expended in its
fiscal year,the grantee shall consider all sources of state financial assistance,including state financial
assistance received from the Department of State, other state agencies, and other nonstate entities.
State financial assistance does not include federal direct or pass-through awards and resources
received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph I, the grantee shall ensure that the audit
complies with the requirements of section 215.97(8), F.S. This includes submission of a financial
reporting package as defined by section 215.97(2), F.S., and Chapters 10.550(local governmental
entities)and 10.650(nonprofit and for-profit organizations),Rules of the Auditor General.
3. If the grantee expends less than $750,000 in state financial assistance in its fiscal year (for fiscal
years ending June 30,2017,and thereafter),an audit conducted in accordance with the provisions of
section 215.97, F.S., is not required. If the grantee expends less than $750,000 in state financial
assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions
of section 215.97,F.S.,the cost of the audit must be paid from the nonstate entity's resources(i.e.,the
cost of such an audit must be paid from the grantee's resources obtained from other than state
(entities).
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200,Subpart F-Audit
Requirements; and required by Part I of this form shall be submitted, when required by 2 CFR
§200.512,by or on behalf of the grantee directly to the following:
a. The Department to State via the DOS Grants System at:ittps:l/dosarants.com
b. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512. The
FAC's website provides a data entry system and required forms for submitting the single audit
reporting package. Updates to the location of the FAC and data entry system may be found at
the OMB website.
2. Copies of financial reporting packages required by Parts I and H of this form shall be submitted by
or on behalf of the grantee directly to each of the following:
a. The Department of State via the DOS Grants System at https://dosgrants.corn.
b. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building,Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
DFS-A2-CL Page-2-
Rev. 11/18(DLIS amended 05 26)
Rule 691-5.006. F.A.C.
AUDIT REQUIREMENTS FOR AWARDS OF
STATE AND FEDERAL FINANCIAL ASSISTANCE
The Auditor General's website (https://flauditor.govf) provides instructions for filing an
electronic copy of a financial reporting package.
3. Any reports,management letters,or other information required to be submitted to the Department of
State pursuant to this agreement shall be submitted timely in accordance with 2 CFR §200.512,
section 215.97, F.S., and Chapters 10.550 (local governmental entities)and 10.650(nonprofit and
for-profit organizations),Rules of the Auditor General,as applicable.
4. Grantees, when submitting financial reporting packages to the Department of State for audits done
in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, should indicate the date that the reporting package was delivered to the grantee in
correspondence accompanying the reporting package.
Part IV: Record Retention
The grantee shall retain sufficient records demonstrating its compliance with the terms of the award(s)and
this agreement for a period of years specified below from the date the audit report is issued,and shall allow
the Department of State,or its designee,the CFO,or Auditor General access to such records upon request.
a. Federally funded—through at least June 30,2034,
b. State funded— through at least five years after the close-out of the grant and release of the
audit.
The grantee shall ensure that audit working papers are made available to the Department of State, or its
designee,the CFO, or Auditor General upon request for a period of at least three years from the date the
audit report is issued,unless extended in writing by the Department of State.
DFS-A2-CL Page-3-
Rev. 11/1$(Di IS amended 05 26)
Rule 691-5.006.F.A_C.
AUDIT REQUIREMENTS FOR AWARDS OF
STATE AND FEDERAL FINANCIAL.ASSISTANCE
EXHIBIT l
Federal Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
Florida Department of State,Library Services and Technology Act Grant
CFDA Number 45.310
Award amount:$29,080(25-LSTA-B-01,Connecting Community to Collections)
Award amount:$7,000(25-LSTA-B-02,Library of Things:We the Makers)
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this
Agreement are as Follows:
Code of Federal Regulations,Title 2 Grants and Agreements,Revised April 9,2026
(2 CFR 2)
State Resources Awarded to the Grantee Pursuant to this Agreement Consist of the Following:
Not applicable.
Matching Resources for Federal Programs:
If a project requests less than$10,000($0-$9,999)in grant funds,no matching funds are required.
All other projects must provide local matching fiords that equal a minimum of one-third(1/3)of
the amount of federal funds requested or awarded.A library in a county or community with rural
status may request a waiver of the match requirements at the time of the grant application in
compliance with Section 288.06561,Florida Statutes. Statewide projects coordinated by the
Division may have the matching requirement waived.
Matching funds may be in-kind or cash contributions.Expenditure of funds by partners on
project-related activities may be used as match.The expenditures must be documented and
reported.Matching funds may not be used on more than one project.Matching funds must be
related specifically to the project.Matching fund expenditures may only be made during the
project period.Funds expended before or after the project period may not be used as match.
The following may not be used as match for grants:other federal grant funds,volunteer time.
Subject to Section 215.97,FLORIDA STATUTES:
Not applicable.
Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement Are
as Follows:
Not applicable.
DFS-A2-CI, Page-4-
Rcv. 11/18(DLIS amended 05/26)
Rule 691-5.006,F.A.C.
Florida Administrative Code
1B-2.011 Library Grant Programs.
(1) This rule provides procedures for library grant programs administered by the Division of Library and Information Services
(Division). Each program shall be governed by guidelines which contain information on eligibility requirements, application review
procedures,evaluation and funding criteria,grant administration procedures, if applicable,and application forms.All grant awards shall
be subject to final approval by the Secretary of State.
(2) Applicants for grants shall meet the eligibility and application requirements as set forth in the following guidelines for each
grant program:
(a) State Aid to Libraries Grant Guidelines, httn://www.flrules.orwGatewav/relerence.asp?No-Rel-l8527, effective 09-2025,
which contain guidelines and instructions; Certification of Credentials - Single Library Administrative Head (Form DLIS/SA01),
http:i!www flrules.ora/Gatcwav/refercnce.asn?No=Rcf-18529, effective 09-2025; Grant Agreement(Form DLIS/SA02), effective 12-
2024;Annual Statistical Report Form for Public Libraries(Form DLIS/SA03), http://www.flrules.oreiGatewa' 'reference.asu?No-Ref-
18530, effective 09-2025; Certification of Hours, Free Library Service and Access to Materials (Form DLIS/SA04),
httn://www.11iules.ore/Gatewav/reference.asn?No=Ref-1853 effective 09-2025.
(b) Public Library Construction Grants Guidelines, htm.i/www.tlruies.org/Gatewav/reference.aso?No=Ref-18533. effective 09-
2025, which contains guidelines and instructions; and Public Library Construction Grant Agreement (Form DLIS/PLC01),
http:i/www.flrules.orc/Gatewav/reference asp?No=Ref-18535,effective 09-2025.
(c)Library Cooperative Grant Guidelines,httn://www.firules.org/Gatewav/reference.asn?No=Ref-18538,effective 09-2025,which
contains guidelines, instructions, and the Annual Statistical Report Form for Multitype Library Cooperatives (Form DLIS/LCG01),
effective 09-2025;Grant Agreement(Form DLIS/LCG02),htto:/iwww.flrules.ore%Gatewavireference.aso?No=Ret-1854 I,effective 09-
2025; and the Florida Library Information Network Manual htto://www.flrules.ore/Gateway/reference.aso?No=Ref-1 8542. effective
09-2025.
(d) The Library Services and Technology Act Grant Guidelines, htrn://www.flrules.ore/Gatewav/reference.aso?No=Ref-18543,
effective 09-2025, which contains guidelines and instructions, Library Services and Technology Act Grant Agreement (Form
DLIS/LSTA01), http:/iwww.tlrules.ore/Gatewav/reference.aso?No=Ref-18544, effective 09-2025, MLS Certification (Form
DLIS/LSTA02), http://www.flnrles.oreiGatewav/reference.aso?No=Ref-18545, effective 09-2025, and Certification Regarding
Trafficking in Persons(Form DLIS/LSTA03),htto://www.flrules.oriz/Gatewav/reference.aso?No-Ref-18546,effective 09-2025.
(3)Guidelines and forms in this rule are incorporated by reference and may be obtained from the Director of the Division,Florida
Department of State,Division of Library and Information Services,R.A.Gray Building,500 South Bronough Street,Tallahassee,Florida
32399-0250.
(4) The Division of Library and Information Services will waive the financial matching requirements on grants for rural
communities that have been designated in accordance with Sections 288.0656 and 288.06561, F.S. Eligible communities applying for
Library Services and Technology Act grants and Library Construction grants must request waiver of matching requirements at the time
of grant application.
Rulemaking Authority 257.14. 257.191,257.192, 257.24, 257.41(2)FS. Law Implemented 257.12, 257.15,257.16, 257.17,257.171, 257.172, 257.18,
257.191,257.192, 257.195, 257.21, 257.22, 257.23, 257.24, 257.25,257.40, 257.41, 257.42 FS. History-New 1-25-93,Amended 7-17-96, 4-1-98,2-
14-99, 4-4-00, 12-18-00, 11-20-01, 3-20-02, 1-9-03, /2-28-03, 11-16-04, 2-21-06,2-21-07, 1-24-08, 4-1-10, 4-21-10, 4-10-12, 12-25-13, 7-8-14, 4-7-
/5, 7-12-16, 7-6-17, 4-30-18, 11-19-18, 7-1-19, 3-17-20, 2-27-22, 5-4-23, 12-22-24, 9-10-25.
Library Services and Technology Act Grant Page 1 of I
Chapter 1 B-2.01 I(2Xa),Florida Administrative Code, Effective 09-2025