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HomeMy WebLinkAboutR26-145 RESOLUTION NO. R26-145 1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON 2 BEACH, FLORIDA, APPROVING A PIGGYBACK AGREEMENT WITH 3 MOTOROLA SOLUTIONS, INC. FOR PUBLIC SAFETY COMMUNICATIONS 4 TECHNOLOGY AND HARDWARE SOLUTIONS, FOR A TOTAL AMOUNT NOT 5 TO EXCEED $1,025,000.00;AND FOR ALL OTHER PURPOSES. 6 7 WHEREAS, on December 12, 2024, Sourcewell, a State of Minnesota local government and 8 service cooperative, issued a Request for Proposals ("RFP") to establish a cooperative purchasing 9 agreement for Public Safety Communications Technology and Hardware Solutions, for which it 10 received thirty-nine (39) responses; and 11 WHEREAS, Sourcewell found Motorola Solutions, Inc. (the "Vendor") to be a responsive, 12 responsible bidder and awarded it a four-year (4) contract with an option to extend for three (3) 13 additional one-year terms, Contract No. 020625-MOT (the "Master Agreement"), with an initial 14 term of November 5, 2025, through July 24, 2029; and 15 WHEREAS, the City of Boynton Beach is a Sourcewell participating agency (Account No. 16 21407); and 17 WHEREAS, the City desires to obtain Public Safety Communications Technology and 18 Hardware Solutions (the "Services") from the Vendor; and 19 WHEREAS, the City's Purchasing Policy Section IX — Alternatives to Formal Sealed Bids, 20 authorizes the City to piggyback contracts awarded by other governmental entities, provided the 21 contract was awarded based strictly on competitive bidding, and Procurement Services has 22 confirmed that Sourcewell qualifies as an eligible source of a piggyback contract under this 23 authority; and 24 WHEREAS, the City and the Vendor have agreed to allow the City to piggyback the Master 25 Agreement, and the total compensation for the Services under the Piggyback Agreement shall 26 not exceed One Million Twenty-Five Thousand Dollars ($1,025,000.00); and 27 WHEREAS, the City Commission, upon the recommendation of staff, has deemed it in the 28 best interests of the City's citizens and residents to approve the Piggyback Agreement with the 29 Vendor for Public Safety Communications Technology and Hardware Solutions for a total amount 30 not to exceed $1,025,000.00. RESOLUTION NO. R26-145 31 32 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON 33 BEACH, FLORIDA, THAT: 34 SECTION 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 35 being true and correct and are hereby made a specific part of this Resolution upon adoption. 36 SECTION 2. The City Commission of the City of Boynton Beach, Florida, does hereby 37 approve the Piggyback Agreement between the City and the Vendor for Public Safety 38 Communications Technology and Hardware Solutions, for a total amount not to exceed 39 $1,025,000.00 (the "Piggyback Agreement"), in form and substance similar to that attached as 4o Exhibit A. 41 SECTION 3. The City Commission of the City of Boynton Beach, Florida, hereby 42 authorizes the Mayor to execute the Piggyback Agreement. The Mayor is further authorized to 43 execute any ancillary documents required under the Piggyback Agreement or necessary to 44 accomplish the purposes of this Resolution, and any amendments to the Piggyback Agreement 45 that do not modify the scope of services or increase the total not-to-exceed amount. 46 SECTION 4. The City Clerk shall retain the fully executed Piggyback Agreement as a 47 public record of the City. A copy of the fully executed Piggyback Agreement shall be provided to 48 Taralyn Pratt and Karl Maracotta to forward to the Vendor. 49 SECTION 5. This Resolution shall take effect in accordance with the law. 50 51 [SIGNATURES ON THE FOLLOWING PAGE] RESOLUTION NO. R26-145 52 PASSED AND ADOPTED this day ofS1v 2026. 53 CITY OF BOYNTON BEACH, FLORIDA 54 YES NO 55 56 Mayor— Rebecca Shelton ✓ 57 58 Vice Mayor—Thomas Turkin CA..bS Q v. 59 60 Commissioner—Angela Cruz ✓ 61 62 Commissioner— Mack McCray 63 64 Commissioner—Aimee Kelley 65 66 VOTE G{ ' O 67 ATTEST: 68 /AY 69 rO (py�, 70 Tammy Stanzio e „: Rebecca Shelton 71 City Clerk ; �,0YNT0�+ Mayor ' O 72 73 $ E3;• SEAL APPROVED AS TO FORM: 74 (Corporate Seal), . INCORPORATED' 75 � : 1920 76 •'• A) k L. 77 +h•`CORIDP Shawna G. Lamb 78 " City Attorney \Z Y oF- 11\CD U rO N PIGGYBACK AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND MOTOROLA SOLUTIONS, INC. This Piggyback Agreement is made as of this 25 day of Au.Sw - , 2026, by and between Motorola Solutions, Inc., a corporation registered to do business in the State of Florida, with a principal address of 500 W. Monroe Street, Ste 4400, Chicago, IL 60661, hereinafter referred to as "Vendor,"and the City of Boynton Beach, a municipal corporation organized and existing under the laws of Florida, with a business address of 100 East Ocean Avenue, Boynton Beach, Florida 33435, hereinafter referred to as "City." RECITALS WHEREAS, on December 12, 2024, Sourcewell, a State of Minnesota local government and service cooperative, issued a "Request for Proposals" (RFP) to establish a cooperative purchasing agreement for Public Safety Communications Technology and Hardware Solutions,for which they received thirty-nine (39) responses; WHEREAS, Sourcewell found Motorola Solutions, Inc. ("Vendor"), to be responsive, responsible bidder, and awarded it a four-year (4) contract with an option to extend the contract for three (3) additional one-year extensions beyond the original four-year term, Contract No. 020625-MOT ("Master Agreement"), with an initial term of November 5, 2025, through July 24, 2029; and WHEREAS, the City of Boynton Beach is a Sourcewell participating agency (Account # 21407); and WHEREAS, the City desires to obtain Public Safety Communications Technology and Hardware Solutions as a Service (the "Services") from Vendor; and WHEREAS, the City's Purchasing Policy Section X — Alternatives to Formal Sealed Bids, provides authority for the City to acquire or contract for services without utilizing a sealed competitive method or the written quotations method where the desired services are the subject of an agreement that utilizes another government entity's contract, provided that the contract was awarded based strictly on competitive bidding; and WHEREAS, the City and Vendor have agreed to allow the City to piggyback the Master Agreement, which consist of the solicitation, the vendor's response, and the award letter, a copy of which is attached as Exhibit "A". 26-093PB—Motorola Solutions Inc. NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT 1. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. 2. TERM: The term of this Agreement commences on full execution by the parties and will remain in effect until the City's final acceptance of the Services, provided that all Services funded by the Grant are completed and all Grant funds are expended and drawn down on or before December 31, 2026 (the Grant's period of performance), unless extended by the Grantor(the "Term").The initial term and any subsequent renewals of this Agreement are subject to the renewal or extension of the Master Agreement. The Mayor is authorized to execute amendments to renew the Agreement on behalf of the City. 3. CONTRACT TERMS: The Vendor agrees to provide Services to the City on the same terms and in the same manner outlined in the Master Agreement, except as otherwise provided herein. Vendor shall provide all equipment, materials,tasks, and labor necessary to provide the Services as described in the Master Agreement attached hereto as Exhibit "A" and Proposal attached hereto as Exhibit "B." All recitals, representations, and warranties of Vendor made by Vendor in the Master Agreement are restated as if set forth fully herein, made for the benefit of the City, and incorporated herein, except that all references to the "Sourcewell" or the "Participating Entity" are hereby replaced with the "City of Boynton Beach." The Vendor shall perform all Services diligently, carefully, and thoroughly, consistent with good business practices. Time shall be of the essence concerning all matters outlined in this Agreement. (a) Firm Price; Change Orders. Notwithstanding anything in the Master Agreement or Proposal, the total compensation for the Services under this Agreement shall not exceed One Million Twenty-Five Thousand Dollars ($1,025,000.00) (the "Fee"). Any provision of the Proposal or Master Agreement permitting the Vendor to unilaterally adjust the price, schedule, or scope, or to impose fuel or material surcharges, shall not apply. No change to the Fee, scope, or schedule is effective unless authorized in advance by a written change order or amendment signed by the City; any change requiring Grantor approval shall not proceed until that approval is obtained. (b) Notice to Proceed;Time.The City will issue a written Notice to Proceed once the site is ready for Vendor's Services. Vendor shall not commence work until the Notice to Proceed is issued and shall not be responsible for delays caused by others, including AT&T's tower construction schedule. Vendor shall complete the Services within the time specified in the Notice to Proceed or a schedule mutually agreed by the parties. In all events, all Grant-funded Services must be completed, and all Grant funds expended and drawn down, on or before December 31, 2026 (the Grant's period of performance), unless that period is extended by the Grantor. Time is of the essence 26-093PB—Motorola Solutions Inc. '_ for the Vendor's performance of the duties, obligations, and responsibilities required by this Agreement. (c) Acceptance; Testing. Final payment is subject to the City's inspection and written acceptance of the work and to successful completion of the functional and performance testing described in the Proposal, including verification that the relocated ASTRO 25 site equipment and the antenna, line, and TTA systems operate in accordance with the specifications. No payment constitutes acceptance of defective or non-conforming work. 4. NOTICES: All Notices to the City shall be in writing by certified mail return receipt requested, or customarily used overnight transmission with proof of delivery, sent to: City: Daniel Dugger, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33425 Telephone: (561) 742-6010/ Facsimile: (561) 742-6090 Copy: Shawna G. Lamb, City Attorney City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33425 Telephone: (561) 742-6010/ Facsimile: (561) 742-6090 Vendor: Daniel Sanchez George Nassif Motorola Solutions, Inc. 500 W Monroe Street, Ste 4400 Chicago, IL 60661 Telephone: (954) 605-8196 Email: george.nassif(Elmotorolasolutions.com 5. INVOICES AND PAYMENT: Invoices must identify the PO number and should be mailed to: Boynton Beach Finance Department Attn: Accounts Payable 100 E. Ocean Avenue Boynton Beach, FL 33435 Email: AP@bbfl.us Invoices shall show the nature of the service or the associated milestone in accordance with the proposal. Vendor shall provide a W-9 with the first invoice. The fee shall be paid based on receipt of a proper invoice in accordance with the invoice 26-093PB—Motorola Solutions Inc. 3 schedule indicated above. Payment will be made within 45 days of receipt of a proper invoice in accordance with the Local Government Prompt Payment Act, Section 218.70, et al., Florida Statutes. No payment made under this Agreement shall be conclusive evidence of the performance of this Agreement by Vendor, either wholly or in part, and no payment shall be construed to be an acceptance of or to relieve Vendor of liability for the defective, faulty, or incomplete rendition of the services. 6. TAX EXEMPT: Prices applicable to the City do not include applicable state and local sales, use, and related taxes. The City is exempt from state and local sales and use taxes and shall not be invoiced for them. Upon request, the City will provide the Vendor with proof of tax-exempt status. 7. SOVEREIGN IMMUNITY: Nothing contained in this Agreement nor contained herein shall be considered nor construed to waive City's rights and immunities under the common law or section 768.28, Florida Statutes, as may be amended. 8. ATTORNEY'S FEES: If either Party brings suit for enforcement of the Agreement, each Party shall bear its own attorney's fees and court costs. 9. PUBLIC RECORDS:The City is a public agency subject to Chapter 119, Florida Statutes.The Vendor shall comply with Florida's Public Records Law. Specifically, the Vendor shall: A. Keep and maintain public records required by the City to perform the service; B. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Fla. Stat., or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Vendor shall destroy all copies of such confidential and exempt records remaining in its possession once the Vendor transfers the records in its possession to the City; and D. Upon completion of the contract, Vendor shall transfer to the City, at no cost to the City, all public records in Vendor's possession. All records stored electronically by Vendor must be provided to the City, upon request from the City's custodian of public records, in a format compatible with the City's information technology systems. E. IF THE VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: 26-093PB—Motorola Solutions Inc. 4 CITY CLERK'S OFFICE 100 E. OCEAN AVENUE BOYNTON BEACH, FLORIDA, 33435 561-742-6060 CityClerk@bbfl.us 10. DISCRIMINATORY VENDOR AND SCRUTINIZED COMPANIES LISTS; COUNTRIES OF CONCERN. Vendor represents that it has not been placed on the "discriminatory vendor list" as provided in Section 287.134, Florida Statutes, and that it is not a "scrutinized company" under Sections 215.473 or 215.4725, Florida Statutes. Vendor represents and certifies that it is not, and for the duration of the Term, will not be, ineligible to contract with City on any of the grounds stated in Section 287.135, Florida Statutes. Vendor represents that it is and will remain in compliance with Section 286.101, Florida Statutes, for the duration of the Term. 11. E-VERIFY. Vendor shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including registering and using the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat.shall result in termination of this Agreement. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the termination date. If this Agreement is terminated for Vendor's violation of the statute, Vendor may not be awarded a public contract for one (1) year after the termination date. 12. ENTITIES OF FOREIGN CONCERN. The provisions of this section apply only if Vendor or any subcontractor will have access to an individual's personal identifying information under this Agreement. Vendor represents and certifies: (i) Vendor is not owned by the government of a foreign country of concern; (ii) the government of a foreign country of concern does not have a controlling interest in Vendor; and (iii) Vendor is not organized under the laws of and does not have its principal place of business in, a foreign country of concern. On or before the effective date of this Agreement, Vendor and any subcontractor that will have access to personal identifying information shall submit to City executed affidavit(s) under penalty of perjury, in a form approved by City attesting that the entity does not meet any of the criteria in Section 287.138(2), Florida Statutes. Compliance with the requirements of this section is included in the requirements of a proper invoice for purposes of Section 6.Terms used in this section that are not otherwise defined in this Agreement shall have the meanings ascribed to such terms in Section 287.138, Florida Statutes. 13.ANTI-HUMAN TRAFFICKING. On or before the effective date of this Agreement, Vendor shall provide City with an affidavit attesting that the Vendor does not use coercion for labor or services, in accordance with Section 787.06(13), Florida Statutes. 14. PUBLIC ENTITY CRIME ACT. Vendor represents that it is familiar with the requirements and prohibitions under the Public Entity Crime Act, Section 287.133, Florida Statutes, and 26-093PB—Motorola Solutions Inc. 5 that its entry into this Agreement will not violate that Act. Vendor further represents that there has been no determination that it committed a "public entity crime" as defined by Section 287.133, Florida Statutes, and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether Vendor has been placed on the convicted vendor list. 15. DISPUTES:Any disputes that arise between the parties regarding the performance of this Agreement that cannot be resolved through negotiations shall be submitted to a court of competent jurisdiction exclusively in Palm Beach County, Florida.This Agreement shall be construed under Florida Law. 16. EXECUTION OF THE AGREEMENT: This Agreement will take effect once signed by both parties. This Agreement may be signed by the parties in counterparts, which together shall constitute one and the same agreement among the parties. A facsimile signature shall constitute an original signature for all purposes. Each person signing this Agreement on behalf of either Party individually warrants that he or she has full legal power to execute the Agreement on behalf of the Party for whom he or she is signing and to bind and obligate such Party concerning all provisions contained in this Agreement. 17.TERMINATION FOR CONVENIENCE. This Agreement may be terminated for convenience by the City with at least thirty (30) days' advance written notice to Vendor. Vendor acknowledges that it has received good, valuable, and sufficient consideration for City's right to terminate this Agreement for convenience, including in the form of City's obligation to provide advance written notice to Vendor of such termination in accordance with this section.This Agreement may also be terminated by the City Manager upon such notice as the City Manager deems appropriate under the circumstances if the City Manager determines that termination is necessary to protect the public health, safety, or welfare. If this Agreement is terminated by City pursuant to this section, Vendor shall be paid for any Services properly performed through the termination date specified in the written notice of termination, subject to any right of City to retain any sums otherwise due and payable, and City shall have no further obligation to pay Vendor for Services under this Agreement. In addition to any termination rights stated in this Agreement, City shall be entitled to seek any and all available contractual or other remedies available at law or in equity, including recovery of costs incurred by City due to Vendor's failure to comply with any term(s) of this Agreement. 18.TERMINATION FOR CAUSE: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause should Vendor neglect or fail to perform or observe any of the terms, provisions,conditions,or requirements herein contained, if such neglect or failure continues for thirty (30) calendar days after receipt by Vendor of written notice of such neglect or failure. 19. INDEMNIFICATION: Vendor shall indemnify and hold harmless the City, its elected and appointed officers, agents, assigns and employees, consultants, separate vendors, any of their subcontractors, or sub-subcontractors,from and against claims, demands,or causes of action whatsoever, and the resulting losses, damages, costs, and expenses, including but not limited to attorneys' fees, including paralegal expenses, liabilities, damages, 26-093PB—Motorola Solutions Inc. 6 orders, judgments, or decrees, sustained by the City arising out of or resulting from (A) Vendor's performance or breach of Agreement, (B) acts or omissions, negligence, recklessness, or intentional wrongful conduct by Vendor's, its agents, employees, subcontractors, participants, and volunteers, and (C) Vendor's failure to take out and maintain insurance as required under this Agreement. Vendor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon.The obligations of this section shall survive indefinitely regardless of termination of the Agreement. 20. INSURANCE: At the time of execution of this Agreement, the Vendor shall provide the City with a copy of its Certificate of Insurance reflecting the insurance coverage required by the Master Agreement. The Certificate of Insurance shall name the City of Boynton Beach and its officers, employees, and agents as additional insured. 21. BONDING: If required by applicable Florida law, Vendor shall furnish performance and/or payment bonds as required by Florida Statutes, regardless of whether such bonding was required under the Master Agreement. Vendor shall provide proof of bonding to the City prior to commencement of Services if bonding is required by law for the type of services being provided under this Agreement. 22. LIMITATION OF LIABILITY: Notwithstanding any provision of the Agreement to which it is applicable, City shall not be liable or responsible to Vendor beyond the amount remaining due to Vendor under the Agreement, regardless of whether said liability be based in tort, contract, indemnity or otherwise; and in no event shall City be liable to Vendor for punitive or exemplary damages or lost profits or consequential damages. 23. INDEPENDENT CONTRACTOR: The Agreement does not create an employee/employer relationship between the Parties. The Parties intend that Vendor is an independent contractor pursuant to the Agreement and shall not be considered the City's employee for any purpose. 24. COMPLIANCE WITH LAWS: Vendor hereby warrants and agrees that at all times material to the Agreement, Vendor shall perform its obligations in compliance with all applicable federal, state, and local laws, rules, and regulations, including section 501.171, Florida Statutes. Non-compliance may constitute a material breach of the Agreement. 25. ASSIGNMENT: If this Agreement and any interests granted herein shall be assigned, transferred, or otherwise encumbered under any circumstances by Vendor, Vendor must gain prior written consent from City thirty (30) business days before such transfer. For purposes of this Agreement, any change of ownership of Vendor shall constitute an assignment that requires the City's approval. Notwithstanding the foregoing, Vendor may, without City's consent, assign this Agreement in whole or in part as part of a corporate reorganization, consolidation, merger, or sale of substantially all of its assets related to this Agreement. Vendor shall provide City written notice of any such corporate reorganization, consolidation, merger, or sale of substantially all of its assets related to 26-093PB—Motorola Solutions Inc. 7 this Agreement within thirty (30) calendar days of such event. 26. AGREEMENT SUBJECT TO FUNDING: The Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. In the event funds are not appropriated and budgeted in any fiscal year for payments due under this Agreement, the Customer shall immediately notify Motorola of such occurrence and this Agreement shall terminate on the last day of the fiscal year for which the appropriation was made without penalty or expense to the Customer of any kind whatsoever, except to the extent the Customer received a discount for a multi-year purchase. To the extent Motorola has delivered Equipment or performed Services prior to the last day of the fiscal year for which the appropriation was made, Customer shall be liable for such Equipment or Services. 27. ENTIRE AGREEMENT. The Agreement, including the Master Agreement, sets forth the entire Agreement between the City and the Vendor concerning the subject matter of this Agreement. This Agreement supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the parties. This Agreement may not be modified except by the parties' mutual agreement set forth in writing and signed by the parties. 28. SEVERABILITY. If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable, shall not be affected thereby and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 29. FEDERAL GRANT COMPLIANCE. This Agreement is funded in whole or in part by the U.S. Department of Justice, Office of Community Oriented Policing Services Award No. 151COPS-23-GG-01894-TECP (the "Grant"), a copy of which is attached as Exhibit "C." Vendor shall comply with all requirements applicable to the Grant, including 2 C.F.R. Part 200 and all contract provisions in Appendix II to 2 C.F.R. Part 200, which are incorporated herein by reference. In the event of a conflict, the Grant requirements control. Signature Page to follow 26-093PB—Motorola Solutions Inc. 8 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year last set forth below. CITY OF BOYNTON BEACH, FLORIDA MOTOROLA SOLUTIONS,INC. W— .- ____,X.::...27—..\ ----. Rebecca Shelton, Mayor (Signature) Motorola Solutions, Inc. Daniel Sanchez Print Name of Authorized Official Territory Vice President Title Approved as to Form: ,,,va Solutir�n''••,, jWit4 gilo : L - SEAL . Shawna G. Lamb, City Attorney : 1973 '(Corporate Seal) Of LAW il%'- Att: t/Aut.en icated/J i' al �j� 6 Attested/Authenticated: ' 1• /---' is atu • re), itnOss k .AM"/V° . wjr. o uA.lv%.1 tO A - 2-0,D0-13.0f - . Tammy Stanzion=, City Clerk Print Name /'ass I -60-1 SC re -It .• 0-- 0\(N 1 o,;,. .c, J i4.1POR,4TE'u: 4 • INCOR1920 `., 9 26-093PB Motorola Solutions,Inc. EXHIBIT A MASTER AGREEMENT BETWEEN SOURCEWELL AND MOTOROLA SOLUTIONS, INC. 26-093PB—Motorola Solutions,Inc. 10 Docusign Envelope ID:AE506720-BCC2-4874-AF60-11149CBEE718 020625-MOT Sourcewell i MASTER AGREEMENT#020625 CATEGORY: Public Safety Communications Technology and Hardware Solutions SUPPLIER: Motorola Solutions, Inc. This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Motorola Solutions, Inc., 500 West Monroe Street,Suite 4400, Chicago, IL 60661 (Supplier). Sourcewell is a local government and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible participating government entities. Participation is open to eligible state/province, and municipal governmental entities, higher education, K-12 education, tribal government, and other public-funded entities located in the United States and Canada. Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to Participating Entities through Sourcewell's Cooperative Purchasing Program. Article 1: General Terms The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell and Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent Articles to this Master Agreement control the rights and obligations directly between Sourcewell and Supplier (Article 2), and between Supplier and Participating Entity (Article 3), respectively. These Article 1 General Terms control over any conflicting terms. Where this Master Agreement is silent on any subject, Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms. 1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative Purchasing Program designed to provide Participating Entities with access to competitively awarded cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this cooperative purchasing Master Agreement following a competitive procurement process intended to meet compliance standards in accordance with Minnesota law and the requirements contained herein. 2) Intent.The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and Participating Entity as it relates to Sourcewell's Cooperative Purchasing Program. 3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are available to eligible public agencies (Participating Entities). A Participating Entity's authority to access Sourcewell's Cooperative Purchasing Program is determined through the laws of its respective jurisdiction. 4) Supplier Access. The Included Solutions offered under this Agreement may be made available to any Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the v052824 1 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT Participating Entity's sole convenience. Supplier will educate its sales and service forces about Sourcewell eligibility requirements and required documentation. Supplier will be responsible for ensuring sales are with Participating Entities. 5) Term. This Agreement is effective upon the date of the final signature below. The term of this Agreement is four(4) years from the effective date. The Agreement expires at 11:59 P.M. Central Time on July 24, 2029, unless it is cancelled or extended as defined in this Agreement. a) Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions beyond the original four-year term.The total possible length of this Agreement will be seven (7) years from the effective date. b) Exceptional Circumstances. Sourcewell retains the right to consider additional extensions as required under exceptional circumstances. 6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this Agreement will continue through the performance period of any transaction entered between Supplier and any Participating Entity before the termination date. 1. Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP #020625 to Participating Entities. In Scope solutions include: Sourcewell is seeking proposals for Public Safety Communications Technology and Hardware Solutions, including communications technology and hardware designed or primarily intended for use by Public Safety agencies, such as: a. In-station Public Safety alerting or paging systems; b. Dispatch/control room consoles and associated integrated communications equipment; c. Wearable or portable communication devices, including biomonitoring wearables, alerting or paging systems; d. Connectivity and interoperability devices, hardware, and equipment for the connection of communication systems and endpoints, including: i. Satellite communications equipment; ii. Portable and deployable wireless hubs, routers, and networks; iii. Mesh networks and mesh radios; iv. Land mobile/broadband radios; v. Push to talk over Cellular (PoC) handsets; and, vi. High Power User Equipment (HPUE)for LTE; and, e. Airborne, marine, and underwater communication systems. 2. Complimentary equipment, accessories, and services directly related to the offering of systems or solutions described in subsections 1. a.—e. above. 7) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included Solutions) are included within the Agreement and may be offered to Participating Entities. v052824 2 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT 8) Indefinite Quantity.This Master Agreement defines an indefinite quantity of sales to eligible Participating Entities. 9) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included Solutions within Supplier's Proposal is incorporated into this Master Agreement. 10) Not to Exceed Pricing.All Included Solutions shall be priced as stated in the current Pricing List on file with Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may request adjustments to pricing directly from Supplier during the negotiation and execution of any transaction. 11) Open Market. Supplier's open market pricing process is included within its Proposal. 12) Supplier Representations: i) Compliance. Supplier represents and warrants it will provide all Included Solutions under this Agreement in full compliance with applicable federal, state, and local laws and regulations. ii) Licenses. As applicable, Supplier will adhere to the state and local statutes of each jurisdiction and agency when conducting business, including that with Sourcewell. As every state and local agency has different regulations and requirements, Supplier will evaluate and adhere to all applicable legal requirements. Supplier with uphold or obtain any licenses required by states with those designations. Participating Entities may request all relevant documentation directly from Supplier. iii) Supplier warranties for Included Solutions are set forth in Supplier's then-current Motorola Solutions Customer Agreement found at (https://www.motorolasolutions.com/en us/about/legal.html). 13) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding. Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years within its Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy proceeding at any time during the term of this Agreement. 14) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Agreement. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time during the term of this Agreement. 15) Provisions for non-United States federal entity procurements under United States federal awards or other awards (Appendix II to 2 C.F.R§ 200). Participating Entities that use United States federal grant or other federal funding to purchase solutions from this Agreement may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. v052824 3 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Section, all references to "federal" should be interpreted to mean the United States federal government. The following list applies when a Participating Entity accesses Supplier's Included Solutions with United States federal funds. i) EQUAL EMPLOYMENT OPPORTUNITY. xcept as otherwise provided under 41 C.F.R. § 60, all agreements that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."The equal opportunity clause is incorporated herein by reference. ii) DAVIS-BACON ACT,AS AMENDED (40 U.S.C. §3141-3148). When required by federal program legislation, all prime construction contracts in excess of$2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week.The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination.The non-federal entity must report all suspected or reported violations to the federal awarding agency.The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled.The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must comply with all applicable Davis-Bacon Act provisions. iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT(40 U.S.C. §3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to v052824 4 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT the purchases of supplies, materials, or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Agreement. Supplier certifies that during the term of an award for all Agreements by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. f the federal award meets the definition of"funding agreement" under 37 C.F.R. §401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement,"the recipient or subrecipient must comply with the requirements of 37 C.F.R. §401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all Agreements by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. v) CLEAN AIR ACT(42 U.S.C. § 7401-7671Q.)AND THE FEDERAL WATER POLLUTION CONTROL ACT(33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Agreement it will comply with applicable requirements as referenced above. vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689).A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. § 180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. vii) BYRD ANTI-LOBBYING AMENDMENT,AS AMENDED(31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). v052824 5 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT viii) RECORD RETENTION REQUIREMENTS.To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333.The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. xi) ACCESS TO RECORDS (2 C.F.R. § 200.336).To the extent applicable, Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. xii) PROCUREMENT OF RECOVERED MATERIALS(2 C.F.R. §200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. xiii) FEDERAL SEAL(S), LOGOS,AND FLAGS.The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval. xiv) NO OBLIGATION BY FEDERAL GOVERNMENT.The U.S.federal government is not a party to this Agreement or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Agreement or any purchase by an authorized user. xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS.The Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Agreement or any purchase by a Participating Entity. v052824 6 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT xvi) FEDERAL DEBT.The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. xvii) CONFLICTS OF INTEREST.The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect related to the anticipated work under this Agreement raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200).The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. xviii) U.S. EXECUTIVE ORDER 13224.The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.To the extent applicable, Supplier certifies that during the term of this Agreement it will comply with applicable requirements of 2 C.F.R. § 200.216. xx) DOMESTIC PREFERENCES FOR PROCUREMENTS.To the extent applicable, Supplier certifies that during the term of this Agreement, Supplier will comply with applicable requirements of 2 C.F.R. § 200.322. Article 2: Sourcewell and Supplier Obligations The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master Agreement with Supplier and Supplier's obligations thereunder. 1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers which may complete transactions of Included Solutions offered under this Agreement. Sourcewell may request updated information in its discretion, and Supplier agrees to provide requested information within a reasonable time. 2) Product and Price Changes Requirements. Supplier may request Included Solutions changes, additions, or deletions at any time. All requests must be made in writing by submitting a Sourcewell Price and Product Change Request Form to Sourcewell. At a minimum,the request must: • Identify the applicable Sourcewell Agreement number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Included Solutions affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of Pricing List with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Included Solutions offered, even for those items where pricing remains unchanged. v052824 7 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Agreement and will be incorporated by reference. 3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized Representative will be responsible for: • Maintenance and management of this Agreement; • Timely response to all Sourcewell and Participating Entity inquiries; and • Participation in reviews with Sourcewell. Sourcewell's Authorized Representative is its Chief Procurement Officer. 4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per agreement year.The review will cover transactions to Participating Entities, pricing and terms, administrative fees, sales data reports, performance issues, supply chain issues, customer issues, and any other necessary information. 5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to report all completed transactions with Participating Entities utilizing this Agreement. Failure to provide complete and accurate reports as defined herein will be a material breach of the Agreement and Sourcewell reserves the right to pursue all remedies available at law including cancellation of this Agreement. 6) Reporting Requirements. Supplier must provide Sourcewell an activity report of all transactions completed utilizing this Agreement. Reports are due at least once each calendar quarter(Reporting Period). Reports must be received no later than 45 calendar days after the end of each calendar quarter. Supplier may report on a more frequent basis in its discretion. Reports must be provided regardless of the amount of completed transactions during that quarter(i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Sourcewell Participating Entity Account Number; • Transaction Description; • Transaction Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Transaction was invoiced/sale was recognized as revenue by Supplier. If collected by Supplier, the Report may include the following fields as available: • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; v052824 8 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT 7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier will pay an Administrative Fee to Sourcewell on all completed transactions to Participating Entities utilizing this Agreement. Supplier will include its Administrative Fee within its proposed pricing. Supplier may not directly charge Participating Entities to offset the Administrative Fee. 8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master Agreement within the preceding Reporting Period. For certain categories, a flat fee may be proposed. The Administrative Fee will be stated in Supplier's Proposal. 9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close of the preceding calendar quarter in conjunction with Supplier's Reporting Period obligations defined herein. Payments should note the Supplier's name and Sourcewell-assigned Agreement number in the memo; and must be either mailed to Sourcewell above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. 10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or underpaid Administrative Fees due under this Agreement. Failure to remit payment, delinquent payments, underpayments, or other deviations from the requirements of this Agreement may be deemed a material breach and may result in cancellation of this Agreement and disbarment from future Agreements. 11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5,the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell and the Minnesota State Auditor for a minimum of six years from the end of this Agreement. Supplier agrees to fully cooperate with Sourcewell in auditing transactions under this Agreement to ensure compliance with pricing terms, correct calculation and remittance of Administrative Fees, and verification of transactions as may be requested by a Participating Entity or Sourcewell. Supplier's books and records provided to Sourcewell and the Minnesota State Auditor pursuant to this provision shall not be used, duplicated or disclosed to any other third party without the express written permission of Supplier. In no circumstances will Supplier be required to create or maintain documents not kept in the ordinary course of Supplier business operations. 12) Assignment,Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its rights or obligations under this Agreement without the prior written consent of Sourcewell. Such consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or portions of this Agreement within its sole discretion to address corporate restructurings, mergers, acquisitions, or other changes to the Responsible Party and named in the Agreement. Any prohibited assignment is invalid. Upon request Sourcewell may make administrative changes to agreement documentation such as name changes, address changes, and other non-material updates as determined within its sole discretion. 13) Amendments. Any material change to this Agreement must be executed in writing through an amendment and will not be effective until it has been duly executed by the parties. v052824 9 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT 14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. 15) Complete Agreement.This Agreement represents the complete agreement between the parties for the scope as defined herein. Supplier and Sourcewell may enter into separate written agreements relating specifically to transactions outside of the scope of this Agreement. 16) Relationship of Sourcewell and Supplier.This Agreement does not create a partnership,joint venture, or any other relationship such as employee, independent contractor, master-servant, or principal-agent. 17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and employees, harmless from any claims or causes of action, including attorneys'fees incurred by Sourcewell, arising out of any act or omission in the performance of this Agreement by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in design, condition, or performance of Included Solutions under this Agreement. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. Supplier must indemnify, save, and hold Sourcewell, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees, arising out of the performance of this Contract by the Supplier or its agents or employees. Sourcewell will provide prompt written notice to Supplier of any claim or suit, and will cooperate with Supplier in its defense or settlement of the claim or suit. Supplier's maximum liability for damages caused by failure to perform its obligations under this Contract is limited to proven direct damages for all claims arising out of this Contract not to exceed the total net payments of Administrative Fees paid under any twenty-four (24) month period during the Term. Supplier's indemnification obligations under the Contract are excluded from this provision. SUPPLIER WILL NOT BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL, OR INDIRECT DAMAGES FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT. CONSEQUENTIAL, INCIDENTAL, AND INDIRECT DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOST PROFITS, LOST REVENUES,AND LOSS OF BUSINESS OPPORTUNITY, WHETHER OR NOT THE OTHER PARTY WAS AWARE OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF THESE DAMAGES. 18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and maintained in performance of this Agreement, Supplier may be subject to the requirements of this chapter. 19) Grant of License. a) During the term of this Agreement: i) Supplier Promotion. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising, promotional materials, and informational sites for the purpose of marketing Sourcewell's Agreement with Supplier. ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty-free, worldwide, non- exclusive right and license to use Supplier's trademarks in advertising, promotional v052824 10 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT materials, and informational sites for the purpose of marketing Supplier's Agreement with Sourcewell. b) Limited Right of Sublicense.The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, partners, or agents (collectively "Permitted Sublicensees") in advertising, promotional, or informational materials for the purpose of marketing the Parties' relationship. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this section by any of their respective sublicensees. c) Use; Quality Control. i) Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Each party may make written notice to the other regarding misuse under this section. The offending party will have 30 days of the date of the written notice to cure the issue or the license/sublicense will be terminated. d) Termination. Upon the termination of this Agreement for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. 20) Venue and Governing law between Sourcewell and Supplier Only.The substantive and procedural laws of the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue for all legal proceedings arising out of this Agreement between Sourcewell and Supplier will be in court of competent jurisdiction within the State of Minnesota. This section does not apply to any dispute between Supplier and Participating Entity. This Agreement reserves the right for Supplier and Participating Entity to negotiate this term to within any transaction documents. 21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Agreement is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during the performance of this Agreement with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance as follows: a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer v052824 11 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT edition), or equivalent. Coverage must include liability arising from premises, operations, bodily injury and property damage, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Agreement. • $1,500,000 each occurrence Bodily Injury and Property Damage • $1,500,000 Personal and Advertising Injury • $2,000,000 aggregate for products liability-completed operations • $2,000,000 general aggregate b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Agreement. Upon policy(ies) renewal, updated certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an alternative manner as directed by Sourcewell. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure of Supplier to maintain the required insurance and documentation may constitute a material breach. c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier agrees to include Sourcewell, its officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or"work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the Commercial General Liability insurance policies required by this Agreement or other insurance applicable to the Supplier or its subcontractors.The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. e) Umbrella/Excess Liability/SELF-INSURED RETENTION.The limits required by this Agreement can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60 calendar days' written notice to the other Party.Termination pursuant to this section will not relieve the Supplier's obligations under this Agreement for any transactions entered with Participating Entities through the date of termination, including reporting and payment of applicable Administrative Fees. 24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of material breach to Supplier. Notice must describe the breach in reasonable detail and state the intent to terminate the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days v052824 12 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT in which it must cure the breach.Termination pursuant to this section will not relieve the Supplier's obligations under this Agreement for any transactions entered with Participating Entities through the date of termination, including reporting and payment of applicable Administrative Fees. Article 3: Supplier Obligations to Participating Entities The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering transactions utilizing the General Terms established in this Master Agreement. Article 1 General Terms control over any conflict with this Article 3. Where this Master Agreement is silent on any subject, Participating Entity and Supplier retain the ability to negotiate mutually acceptable terms. 1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information regarding the total cost of acquisition when quoting to a Participating Entity. Suppliers and Participating Entities are encouraged to include all cost specifically associated with or included within the Suppliers proposal and Included Solutions within transaction documents. 2) Shipping, Delivery,Acceptance, Rejection,and Warranty. Supplier's proposal may include proposed terms relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms of tendered Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the specific transaction relating to non-appropriation, shipping, delivery, inspection, acceptance/rejection of tendered Solutions, and warranty coverage for Included Solutions. Such terms may include, but are not limited to, costs, risk of loss, proper packaging, inspection rights and timelines, acceptance or rejection procedures, and remedies as mutually agreed include notice requirements, replacement, return or exchange procedures, and associated costs. Unless negotiated with the Participating Entity, acceptance or rejection shall be communicated to Supplier in writing within five (5) days of delivery. Failure to notify Supplier in writing within five 5) days will deem equipment as accepted by the participating entity. 3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and for providing Supplier with any valid tax-exemption certification(s) or related documentation. 4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are included within its Proposal. Participating Entities will be solely responsible for payment to Supplier and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. 5) Transaction Documents. Participating Entity may require the use of its own forms to complete transactions directly with Supplier utilizing the terms established in this Agreement. Supplier's standard form agreements may be offered as part of its Proposal. Supplier and Participating Entity may complete and document transactions utilizing any type of transaction documents as mutually agreed. In any transaction document entered utilizing this Agreement, Supplier and Participating Entity must include specific reference to this Master Agreement by number and to Participating Entity's unique Sourcewell account number. 6) Additional Terms and Conditions Permitted. Supplier will require the use of the then-current Motorola Solutions Customer Agreement (MCA) an example of which may be found at (https://www.motorolasolutions.com/en_us/about/legal.html). Participating Entity and Supplier may negotiate and include additional terms and conditions within transaction documentation as mutually v052824 13 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 020625-MOT agreed. Such terms may supplant or supersede this Master Agreement when necessary and as solely determined by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating Entity to address any necessary provisions within transaction documents not expressly included within this Master Agreement, including but not limited to transaction cancellation, dispute resolution, governing law and venue, non-appropriation, insurance, defense and indemnity, force majeure, and other material terms as mutually agreed. Direct US Federal Orders: Motorola contracts with the U.S. Government under 48 CFR (FAR) Part 12 "commercial product and services" procedures and under standard terms set out at http://www.motorolasolutions.com/fedgov/omterms. Federal orders will be subject to MST's contractual review to address Federal contract provisions incorporated in such orders. 7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate agreement to facilitate long-term performance obligations utilizing the terms of this Master Agreement as mutually agreed. Such agreements may provide for a performance period extending beyond the full term of this Master Agreement as determined in the discretion of Participating Entity. 8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or similar document extending and supplementing the terms of this Master Agreement to facilitate adoption as may be required by a Participating Entity. Sourcewell Motorola Solutions, Inc. ,—Signed by: ,----Signed by: it► )AiLI S(kW a f" Scoff (A-0 By COFD2A139D06489 D Dy,,- OD7470799D1A4DF Jeremy Schwartz Scott Lees Title: Chief Procurement Officer Title: Regional Vice President 11/5/2025 1 9:05 PM CST 11/5/2025 1 1:38 PM CST Date: Date: v052824 14 Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 RFP 020625 - Public Safety Communications Technology and Hardware Solutions Vendor Details Company Name: Motorola Solutions, Inc. 500 W Monroe St Address: Ste 4400 Chicago, IL 60661 Contact: Larsen Grabenkort Email: larsen@motorolasolutions.com Phone: 971-227-2856 HST#: 36-1115800 Submission Details Created On: Friday December 13,2024 10:15:44 Submitted On: Thursday February 06,2025 09:14:26 Submitted By: Lane Feingold Email: lane.feingold@motorolasolutions.com Transaction#: 6927b475-d407-4c35-8356-cbf4244676be Submitter's IP Address: 147.243.203.207 Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Specifications Table 1: Proposer Identity &Authorized Representatives (Not Scored) General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A"if the question does not apply to you (preferably with an explanation). Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master agreement(s)(Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal.All information required under this RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master agreement through operation of Proposer's corporate organization affiliation. ittlem Question Response" 1 Provide the legal name of the Proposer Motorola Solutions, Inc. authorized to submit this Proposal. 2 In the event of award, is this entity the Y Responsible Supplier that will execute the master agreement with Sourcewell? Y or N. 3 Identify all subsidiaries, D.B.A., authorized All Public Safety Radio orders will be made on Motorola Solutions paper with a affiliates, and any other entity that will be purchase order made out to Motorola Solutions. responsible for offering and performing delivery of Solutions within this Proposal (i.e. All Professional & Commercial Radio orders will be placed with authorized Motorola Responsible Supplier(s) that will execute a Solutions Resellers if applicable. A list of Authorized Motorola Solutions Resellers will master agreement with Sourcewell). be provided upon contract award. 4 Provide your CAGE code or Unique Entity 78205 Identifier (SAM): 5 Provide your NAICS code applicable to 334300 Solutions proposed. 6 Proposer Physical Address: Motorola Solutions, Inc. 500 West Monroe Street, Suite 4400 Chicago, IL 60661 17 (Proposer website address (or addresses): Iwww.motorolasolutions.com 8 Proposer's Authorized Representative (name, Scott Lees title, address, email address & phone) (The Regional Vice President representative must have authority to sign 500 West Monroe Street, Ste 4400 the "Proposer's Assurance of Compliance" on Chicago, IL 60661 behalf of the Proposer): scott.lees@motorolasolutions.com 714-553-9003 9 Proposer's primary contact for this proposal Lane Feingold (name, title, address, email address & phone): 7237 Church Ranch Blvd, Suite 406 Westminster, CO 80021 lane.feingold@motorolasolutions.com 720-338-7624 10 Proposer's other contacts for this proposal, if N/A any (name, title, address, email address & phone): Table 2A: Financial Viability and Marketplace Success (50 Points, applies to Table 2A and 2B) Line Question Response` Item Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 11 Provide a brief history of your company, Motorola Solutions, Inc. ("Motorola") is a global leader in mission-critical including your company's core values, communications. Our technology platforms in communications, command center business philosophy, and industry longevity software, video security & analytics, and managed & support services make cities related to the requested Solutions. safer and help communities and businesses thrive. Motorola has created the first and only mission critical ecosystem built for Public Safety and Enterprise. Our mission is to never stop advancing that lifeline. We have a rich history of firsts, including pioneering mobile communications in the 1930s, creating the technology that carried the first words from the moon in 1969, developing the first commercial handheld cellular phone in 1983 and recently revolutionizing public safety by creating the first complete ecosystem acquisition and integration of a number of specialized companies. From its inception to now, Motorola Solutions radio technology leads the industry in public safety and commercial radio. We are not perfect, but we will always remain present to see through the commitments we have made. And we will continue to innovate and push the technology forward to help our customers be their best in the moments that matter. 12 What are your company's expectations in the If awarded, Motorola expects to utilize this contract with many of our customers to event of an award? allow them to purchase equipment and services without going to bid. 13 Demonstrate your financial strength and To demonstrate our financial strength and outlook, Motorola has uploaded our 2024 stability with meaningful data. This could 03 earnings press release with consolidated Operations Statement. This document include such items as financial statements, provides the most up-to-date, meaningful data on Motorola's financial position. SEC filings, credit and bond ratings, letters Additional financial statements, and updated earnings releases are available at of credit, and detailed reference letters. https://www.motorolasolutions.com/investors/eamings-and-sec-filings.html#id3532493800 Upload supporting documents (as applicable) and can also be provided upon request. in the document upload section of your response. DO NOT PROVIDE ANY TAX INFORMATION OR PERSONALLY IDENTIFIABLE INFORMATION. 14 What is your US market share for the Motorola Solutions ("Motorola") is a publicly traded company (NYSE - MSI) with Solutions that you are proposing? billions of dollars in annual sales globally, employing thousands of workers worldwide, and having tens of thousands of shareholders. Such inquiries may be subject to confidentiality rules, whereby disclosure is prohibited. As a publicly traded company, Motorola files an annual report Form 10-K with the SEC and describes therein certain information that is material for disclosure under SEC rules. Our Annual Report on Form 10-K and Quarterly Reports on Form 10-Q can be found at www.sec.gov or on our website, https://investors.motorolasolutions.com/eamings-sec- filings/QuarterlyResults/default.aspx 15 What is your Canadian market share for the We are not including Canada as a part of this RFP Response. Solutions that you are proposing? 16 Disclose all current and completed bankruptcy Motorola Solutions, Inc. has never filed a petition in bankruptcy, nor taken any action proceedings for Proposer and any included with respect to receivership, moratorium, or assistance for the benefit of creditors. As possible Responsible Party within the past a publicly traded company, Motorola files an annual report Form 10-K with the SEC seven years. Proposer must provide notice in and describes certain material for disclosure under SEC rules. Motorola's most writing to Sourcewell if it enters a bankruptcy recent 10-K report can be found at: http://investors.motorolasolutions.com/Docs proceeding at any time during the pendency of this RFP evaluation. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 17 How is your organization best described: is it Motorola Solutions is a manufacturer as well as a service provider. We have a direct a manufacturer, a distributor/dealer/reseller, or sales force of 230 people across the United States as well as over400Manufacturer a service provider? Answer the question that Representative sellers throughout the United States. best applies to your organization, either a) or The Manufacturers Representative (MR) program is designed to improve Motorola b). Solutions market reach and account coverage by leveraging an integrated distribution a) If your company is best described as a strategy to combine MSI's Go-to Market Resources with those of our MR Partners to distributor/dealer/reseller (or similar entity), deliver unparalleled value and ease of doing business with our Customers. provide your written authorization to act as a The Manufacturer's Representative (MR) Sales Program requires its representatives to distributor/dealer/reseller for the manufacturer be properly trained and up-to-date to ensure that our MRs are familiar with our of the products proposed in this RFP. If products/solutions and how those products fit within the needs of our customers. applicable, is your dealer network Manufacturer's Representatives (MRs) serve as an extension of the MSI direct independent or company owned? account sales team and perform sales functions on behalf of Motorola. Sales b) If your company is best described as a facilitated by MRs are considered MSI sales; the end customer would issue a manufacturer or service provider, describe purchase order to Motorola. your relationship with your sales and service Likewise for service, we utilize the Field Service Organization (FSO) within Motorola force and with your dealer network in Solutions as well as our certified Motorola Service Partners. Motorola's technical delivering the products and services proposed experts have the most cumulative years of experience in the industry. in this RFP. Are these individuals your The Field Services Organization (FSO) is a nationwide organization of over 500 employees, or the employees of a third party? trained and certified Motorola technicians. They are responsible for the sustainment of our government and commercial LMR systems and related applications. FSO provides onsite support, preventative maintenance and 24X7 support. They support our customers by providing best in class, highly qualified and trained service delivery. From the Service Shop perspective, Motorola has 450+ registered service locations across the United States and our collective service presence remains significant in the industry. The Motorola Servicer Program is designed to recognize and reward a Servicers level of commitment and investment in the quality of service provided to our customers. The Servicer program is founded on Motorola's key values and expectations from our Servicers. Members of the Service Partner Program are required to meet a number of requirements to be admitted into the Motorola Service Partner Program. Depending on the service partner level, each service partner is required to have individuals in their company with the training and certifications specific to Motorola ASTRO 25 Systems & Infrastructure, Astro 25 Subscribers, P25, R56, and Motorola's Service Specialist Program. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 18 If applicable, provide a detailed explanation Personnel who would support the equipment and implementation in support of Public outlining the licenses and certifications that Safety Communication system infrastructure products and radios include Project are both required to be held, and actually Managers, Engineers, System Technologists, Field Service Engineers, Service held, by your organization (including third Delivery Managers, the System Support Center, and other specialized staff depending parties and subcontractors that you use) in on the scope of the project. Motorola Solutions has a full training curriculum as a pursuit of the business contemplated by this requirement for each role. RFP. Motorola tracks the following training and certifications for the staff tasked with supporting our Public Safety infrastructure in the field: Training Classes: Antenna System Analysis (SRV2012) Astro Ethernet Testing Astro Networking I Astro Firewalls/CEN End-to-End Audio Link Verification LMR Master Basics Network+ Bootcamp Passive Intermodulation R56 Installer/Auditor (NST9257) Security+ Bootcamp Signal Investigation Techniques CompTIA Certifications: CompTIA Network+ CompTIA Secuity+ ETA Certifications: Antenna System Analysis (ASA) APX Radio Technician (APX) Associate (CETa) Astro 25 RF Site Preventative Maintenance (A25-SPM) Certified Service Manager (CSM) - Communication Site Inspector / Auditor (CSIA) - Communication Site Installer (R56) Computer Service Technician (CST) Customer Service Specialist (CSS) Data Cabling Installer (DCI) Industrial Electronics (IND) - Information Technology Security (ITS) General Communications Technician I (GCT1) General Communications Technician II (GCT2) GTR 8000 P25 RF Site Performance Verification (GTR-SPV) - GTR 8000 Repeater Site Technician (GTT) Master CET (CETma) - Master Specialty (CETms(RF or IT)) - M Core Technician (MCT 7.x) Microwave Radio Technician (MRT) - Mobile Communications and Electronics Installer (MCEI) - Network Computer Technician (NCT) Network Systems Technician (NST) PIM - RADAR (RAD) RF Signal Investigation Techniques (RFSIT) - T1 Link Verification (T1LV) - Telecommunications (TCM) ▪ Wireless (USMSS/TRN/WCN) - Wireless Network Technician (WNT) -' PIM RADAR (RAD) RF Signal Investigation Techniques (RFSIT) T1 Link Verification (T1LV) Telecommunications (TCM) Wireless (USMSS/TRN/WCN) Wireless Network Technician (WNT) Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 19 Disclose all current and past debarments or Motorola Solutions, Inc. ("Motorola") asserts that, to the best of its knowledge and suspensions for Proposer and any included belief, that presently, and for the last fifteen (15) years, neither it, its subsidiaries, nor possible Responsible Party within the past their principals are or have been debarred or suspended from covered transactions seven years. Proposer must provide notice in by any government entity. writing to Sourcewell if it enters a debarment or suspension status any time during the pendency of this RFP evaluation. 20 Describe any relevant industry awards or Company Awards: recognition that your company has received in Forbes Most Trusted Companies in America, 2025 the past five years. TIME Best Companies for Future Leaders, 2025 Newsweek America's Greenest Companies, 2025 Newsweek America's Most Responsible Companies, 2025 Built In 100 Best Large Companies to Work for in Chicago, 2024 Built In Chicago 100 Best Places to Work in Chicago, 2024 Disability Equality Index Best Places to Work, 2024 Fast Company World's Most Innovative Companies, 2024 Fast Company Best Workplaces for Innovators, Large Companies and Enterprise Products & Services, 2024 Forbes America's Best Employers for Veterans, 2024 Forbes World's Best Employers, 2024 Forbes World's Top Companies for Women, 2024 Government Technology GovTech 100, 2024 Newsweek America's Most Trusted Companies, 2024 Newsweek World's Most Trustworthy Companies, 2024 Newsweek America's Greatest Workplaces for Diversity, 2024 TIME World's Best Companies, 2024 TIME America's Best Mid-Size Companies, 2024 USA Today America's Climate Leaders, 2024 Women Tech Council Shatter List, 2024 Wall Street Joumal Best Managed Companies, 2024 Technology Awards: iF Design Award, TLK 25 Radio, 2024 Red Dot Design Award, TLK 25 Radio, 2024 Chicago Athenaeum Good Design Award, APX N70 Radio, 2023 21 What percentage of your sales are to the Motorola Solutions ("Motorola") is a publicly traded company (NYSE - MSI) with governmental sector in the past three years? billions of dollars in annual sales globally, employing thousands of workers worldwide, and having tens of thousands of shareholders. Such inquiries may be subject to confidentiality rules, whereby disclosure is prohibited. As a publicly traded company, Motorola files an annual report Form 10-K with the SEC and describes therein certain information that is material for disclosure under SEC rules. Our Annual Report on Form 10-K and Quarterly Reports on Form 10-Q can be found at www.sec.gov or on our website, https://investors.motorolasolutions.com/eamings-sec- filings/QuarterlyResults/default.aspx 22 What percentage of your sales are to the Motorola Solutions ("Motorola") is a publicly traded company (NYSE - MSI) with education sector in the past three years? billions of dollars in annual sales globally, employing thousands of workers worldwide, and having tens of thousands of shareholders. Such inquiries may be subject to confidentiality rules, whereby disclosure is prohibited. As a publicly traded company, Motorola files an annual report Form 10-K with the SEC and describes therein certain information that is material for disclosure under SEC rules. Our Annual Report on Form 10-K and Quarterly Reports on Form 10-Q can be found at www.sec.gov or on our website, https://investors.motorolasolutions.com/eamings-sec- filings/QuarterlyResults/default.aspx 23 List all state, cooperative purchasing Motorola Solutions holds agreements with NASPO, HGAC, Texas DIR, and has agreements that you hold. What is the annual numerous other frame agreements and statewide contracts. sales volume for each of these agreement over the past three years? 24 List any GSA contracts or Standing Offers Motorola Solutions does not have a direct GSA or SOSA contract for Radio Products. and Supply Arrangements (SOSA) that you hold. What is the annual sales volume for each of these contracts over the past three years? Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Table 2B: References/Testimonials Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name* (Contact Name (Phone Number' (State of Arizona Wireless Systems Bureau (Jeremy Knoll 1602-881-3028 State of New Mexico Public Safety Michael Rohrbacher 505-316-5040 Communications 1Douglas County Sheriffs Office (Colorado) (Jeff Vaughn 1303-660-7506 Table 3: Ability to Sell and Deliver Solutions (150 Points) Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers(full-time equivalents) involved in each sector, whether these workers are your direct employees(or employees of a third party), and any overlap between the sales and service functions. Line Question Response' Item 26 Sales force. Motorola Solutions has approximately 230 direct (Motorola badged) sales employees that sell the hardware, software, and services included in this RFP response. Motorola also has a Manufacturer's Representative (MR) channel consisting of over 400+ sellers that cover the United States. These MR sellers conduct sales associated with this contract that will flow directly through Motorola. Motorola direct and MR sellers are able to sell our public safety communication equipment to our customers. Motorola Solutions also has 438 Channel Partners with 1,680 sellers across the US. Motorola Channel Partners are able to sell commercial equipment to our customers. Motorola has direct, MR, and Channel Partners representation in all 50 states. 27 Describe the network of Authorized Sellers Motorola has approximately 800 direct (Motorola badged) sales employees sales and who will deliver Solutions, including dealers, service representation in all 50 states. distributors, resellers, and other distribution methods. If applicable, a list of Authorized Motorola Solutions Resellers will be provided upon contract award. 28 Service force. Motorola utilizes our Field Service Organization (FSO) and a network of 165 Service Partners and 450 Partner locations across all 50 states. Both FSO and our Service Partners are both described in the answer to Line 17. 29 Describe the ordering process. If orders will For our Public Safety communication equipment, only Motorola Solutions and our be handled by distributors, dealers or Manufacturer Representatives will process participating agency purchase orders. others, explain the respective roles of the Regardless of which of the two processes the order, all purchase orders will be made Proposer and others. out to Motorola Solutions. If applicable, All Professional & Commercial Radio orders will be placed with authorized Motorola Solutions Resellers. A list of Authorized Motorola Solutions Resellers will be provided upon contract award. authorized Motorola Solutions Resellers will propose and do business on their own terms and conditions subject to their own liability. They will not produce quotes/proposals or invoices on behalf of Motorola Solutions. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 30 Describe in detail the process and Our customer service offers vital support through a customized blend of local field procedure of your customer service service teams, centralized experts utilizing an advanced service delivery platform, program, if applicable. Include your product repair centers, and the MyView Portal. These service components work response-time capabilities and together seamlessly to quickly assess problems, accurately identify root causes, and commitments, as well as any incentives that efficiently resolve issues, ensuring the prompt restoration of the customer's network to help your providers meet your stated full functionality. service goals or promises. Centralized Managed Support Operations The cornerstone of Motorola Solutions' support process is the Centralized Managed Support Operations ("CMSO") organization, which includes the Service Desk and technical support teams. The CMSO is staffed 24x7x365 by experienced personnel, including service desk specialists, security analysts, and operations managers. The Service Desk provides a single point of contact for all service related items, including communications between the Customer, Motorola Solutions, and third-party subcontractors. The Service Desk processes service requests, service incidents, change requests, and dispatching, and communicates with stakeholders in accordance with pre-defined response times. All incoming transactions through the Service Desk are recorded, tracked, and updated through the Motorola Solutions Customer Relationship Management ("CRM") system. The Service Desk also documents Customer inquiries, requests, concerns, and related tickets. The CMSO coordinates with the field service organization that will serve the Customer locally. Customer Support Manager A Motorola Solutions Customer Support Manager ("CSM") will be the Customer's key point of contact for defining and administering services. The CSM's initial responsibility is to create the Customer Support Plan ("CSP") in collaboration with the Customer. The CSP functions as an operating document that personalizes the services described in this document. The CSP contains Customer-specific information, such as site names, site access directions, key contact persons, any tailored case priority level definitions, case handling instructions, and escalation paths for special issues. The CSP also defines the division of responsibilities between the Customer and Motorola Solutions so response protocols are pre-defined and well understood when the need arises. The CSP governs how the services will be performed and will be automatically integrated into this Statement of Work by this reference. The CSM and Customer will review and amend the CSP on a mutually agreed cadence so the CSP remains current and effective in governing the Essential Services. Repair Depot The Motorola Solutions Repair Depot provides the Customer with a central repair location, eliminating the need to send network equipment to multiple vendor locations for repair. All products sent to the Depot are tracked throughout the repair process, from inbound shipment to return, through a case management system that enables Customer representatives to see repair status. MyView Portal Supplementing the CSM and the Service Desk as the Customer points of contact, MyView Portal is a web-based platform that provides network maintenance and operations information. The portal is accessed from a desktop, laptop, tablet, or smartphone web browser. The information available includes: • Remote Technical Support: Manage cases and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution. • Network Hardware Repair: Track return material authorizations ("RMA") shipped to Motorola Solutions' repair depot and eliminate the need to call for status updates. In certain countries, customers will also have the ability to create new RMA requests online. • Security Update Service: View available security updates. Access available security update downloads. • Orders and Contract Information: View available information regarding orders, service contracts, and service coverage details. The data presented in MyView Portal is provided to support the services described in the following sections, which define the terms of any service delivery commitments associated with this data. Quality Team Our Quality Team is used as a resource for our customers, and brought in when a customer is having issues with a product or solution that is not being resolved in a timely manner. The Quality team continuously tracks ongoing issues and pushes them to closure when necessary. We have also included the Mission Critical Operations white paper in our attachments for additional information. Response Times Response Times vary depending on the product or system in question, but are in line with the requirements of our customers. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 31 Describe your ability and willingness to We are fully equipped and staffed to provide our products and services to Sourcewell provide your products and services to participating agencies across the United States. With a proven track record spanning Sourcewell participating entities. decades, we are committed to delivering exceptional service and consistently meeting our customers' needs. After participating in this contract for the last four years, our internal process for handling prospective customers through Sourcewell, quoting, and processing orders using Sourcewell is proven and has been solidified. 32 Describe your ability and willingness to We are not including Canada as a part of our RFP response. provide your products and services to Sourcewell participating entities in Canada. 33 Identify any geographic areas of the United We will not be serving any part of Canada through the proposed agreement. States or Canada that you will NOT be fully serving through the proposed agreement. 34 Identify any account type of Participating Within the United States, we will be fully serving all Federal, State, local government Entity which will not have full access to and education entities. your Solutions if awarded an agreement, and the reasoning for this. 35 Define any specific requirements or Motorola Solutions, Inc. ("Motorola") asserts that, to the best of its knowledge and restrictions that would apply to our belief, that presently, there are no requirements or restrictions that would apply to the participating entities in Hawaii and Alaska participating entities in Hawaii and Alaska and in US Territories. and in US Territories. 36 Will Proposer extend terms of any awarded Motorola Public Safety equipment is limited to the following participating entities: master agreement to nonprofit entities? • State and Local government entities; • Cities, Towns and Counties; • Education service cooperatives; • K-12 and higher education entities; • Tribal government entities; and • Public-funded agencies. If applicable, Professional & Commercial Radio orders could be sold to nonprofit entities with authorized Motorola Solutions Resellers. A list of Authorized Motorola Solutions Resellers will be provided upon contract award Table 4: Marketing Plan (100 Points) Line Question Response Item 37 Describe your marketing strategy for Motorola values the relationships we build with our customers and actively engages with promoting this opportunity. Upload them on a regular basis. We also connect through live events, webinars, and tradeshows. representative samples of your We plan to host webinars to explain the benefits of the Sourcewell contract to all of our marketing materials (if applicable) in sellers. Additionally, plan to run region-specific contract-exclusive promotions through email the document upload section of your campaigns to help promote the Sourcewell contract to our customers. These are two things response that we have not done much in the last 4 years, but we plan to put effort into them if awarded. 38 Describe your use of technology and Motorola Solutions utilizes its social media platforms—Linkedln, Facebook, Twitter, and digital data (e.g., social media, YouTube—to share our values and mission. Through these channels, we promote upcoming metadata usage) to enhance product and software launches, showcase customer success stories, and share marketing marketing effectiveness. materials such as videos and documents to emphasize our dedication to public safety. We also sponsor customer-led programs that offer a platform for user feedback.. 39 In your view, what is Sourcewell's role If awarded the contract, we will create collateral for our direct sellers to help promote in promoting agreements arising out of Sourcewell. We have grown this contract throughout the last four years without much this RFP? How will you integrate a promotional effort, but know that this is something we plan to do to continue to grow the Sourcewell-awarded agreement into dollars purchased using Sourcewell. Discussing the Sourcewell contract with any/all of our your sales process? customers is beneficial because they have a contracting vehicle in place that is already competitively bid and priced, and a purchase using Sourcewell can typically be made without the purchasing agency going to bid. 40 Are your Solutions available through Not all of our products and services are able to be purchased from our e-procurement an e-procurement ordering process? If system (shop.motorolasolutions.com). However, all of our accessories and many of our parts so, describe your e-procurement are available through that system for our customers to order at any time. When using the e- system and how governmental and procurement system, eligible agencies can select the Sourcewell contract so that the proper educational customers have used it. discounts, per the contract pricing, are given. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Table 5A: Value-Added Attributes (100 Points, applies to Table 5A and 5B) Line Question Response Item 41 Describe any product, equipment, Motorola Solutions offers a Learning eXperience Portal (LXP) that provides access to all maintenance, or operator training resources from our Worldwide Learning Services (WLS) team. Through the portal, you can programs that you offer to register for training, complete online courses, and track your progress on any required Sourcewell participating entities. training. We also offer in-person training for select courses. While training is not mandatory, Include details, such as whether we strongly recommend it for customers using a solution for the first time. You can access training is standard or optional, our training portal here: https://leaming.motorolasolutions.com/. who provides training, and any costs that apply. 42 Describe your proposed solutions Motorola's public safety radios and radio systems all follow the Project 25 (P25) Standard. integration and interoperability The P25 standard was created to allow for the highest level of radio interoperability between capabilities with other public safety agencies. Following the P25 standard allows for other manufacturer's P25 communication and technology radios to work on our P25 infrastructure, and for our radios to work on other manufacturer's components. P25 infrastructure. Motorola's commercial radios and radio systems all follow the Digital Mobile Radio (DMR) Standard. The DMR standard was created to allow for interoperability between commercial radio systems when desired. Following the DMR standard allows for other manufacturer's DMR radios to work on our DMR infrastructure, and for our radios to work on other manufacturer's DMR systems. In addition, our radio solutions can communicate with Security Cameras, Body Worn Cameras, Computer Aided Dispatch Systems, and Access Control System, which can improve response times when incidents occur. 43 Describe any "green" initiatives Please see pages 58-76 of our 2023 Corporate Responsibility Report attached. It can also that relate to your company or to be found here: https://www.motorolasolutions.com/content/dam/msi/docs/corporate- your Solutions, and include a list responsibility/2023-corporate-responsibility-report.pdf of the certifying agency for each. 44 Identify any third-party issued eco- We're proud of the following recognition we received in 2023, demonstrating our commitment labels, ratings or certifications that to sustainability and the environment: your company has received for the Solutions included in your Proposal • Investor's Business Daily 100 Best ESG Companies related to energy efficiency or • Newsweek America's Most Responsible Companies conservation, life-cycle design • Newsweek America's Greenest Companies (cradle-to-cradle), or other • USA Today America's Climate Leaders green/sustainability factors. All of our sites that produce the equipment that we sell are ISO 14001, ISO 45001 and ISO 9001 certified. Our Chicago, Illinois headquarters continues to maintain the following designations: LEED Gold, Energy Star and BOMA360 More information can be found on pages 58-76 of our 2023 Corporate Responsibility Report attached. It can also be found here: https://www.motorolasolutions.com/content/dam/msi/docs/corporate-responsibility/2023-corporate- responsibility-report.pdf 45 What unique attributes does your Motorola Solutions is a leading provider of public safety solutions with over 90 years of company, your products, or your experience. Our core mission is to serve the public safety sector. We've invested over $12 services offer to Sourcewell billion in organic Research and Development and acquisitions over the last 10 years participating entities? What makes advancing our technologies. We dedicate our R&D efforts to creating integrated solutions that your proposed solutions unique in work seamlessly together. Through this approach, we've developed an end-to-end platform your industry as it applies to that supports the entire incident management process—from the moment someone calls 911 Sourcewell participating entities? to the closure of the case. Additionally, we offer comprehensive implementation, managed, and support services to ensure our solutions are properly installed and maintained throughout their entire lifecycle. Also, between our direct, MR, and dealer sellers for sales, and our Field Service Organization, Motorola Certified Service Shops, and dealers for service... our presence in the United States is second to none in the industry. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE508720-BCC2-4874-AF60-11149CBEE718 Table 5B: Value-Added Attributes Line Question Certification Offered Comment Item 46 Select any Women r Yes No or Minority Business a No Entity (WMBE), Small Business Entity (SBE), or veteran owned business certifications that your company or hub partners have obtained. Upload documentation and a listing of dealerships, HUB partners or re- sellers if available. Select all that apply. 47 Minority Business r Yes No Enterprise (MBE) r No 48 Women Business r Yes No Enterprise (WBE) G No 49 Disabled-Owned r Yes No Business Enterprise r No (DOBE) 50 Veteran-Owned r Yes No Business Enterprise r. No (VBE) • 51 Service-Disabled r Yes No Veteran-Owned r. No Business (SDVOB) 52 Small Business r Yes No Enterprise (SBE) r No 53 Small Disadvantaged r Yes No Business (SDB) r. No 54 Women-Owned Small r Yes No Business (WOSB) r. No Table 6A: Pricing (400 Points, applies to Table 6A and 6B) Provide detailed pricing information in the questions that follow below. Line Item Question Response Item 55 Describe your payment terms and accepted payment Our standard payment terms are Net 30. Acceptable forms of methods. payment are electronic payments (EFT or ACH), physical check, or credit card. 56 Describe any leasing or financing options available for use We work with the Motorola Solutions Credit Company to provide by educational or governmental entities. financing options for our customers. We have been doing this for over 35 years for our customers to give them a competitive financing option. 57 Describe any standard transaction documents that you We have included all standard transaction documents as part of our propose to use in .. with an awarded :_ .. . t uploaded response. They include: (order forms, terms and conditions, service level . ts, etc.). Upload all template agreements or 1. Exceptions/Clarifications to RFP#020625 transaction documents which may be proposed to 2. Master Agreement Document with applicable redlines Participating Entities. 3. Motorola Solutions standard contractual documentation to supplement Sourcewell's Master Agreement #020625 We look forward to further discussions regarding all standard transaction documents provided in this proposal. 58 Do you accept the P-card procurement and payment We do accept the P-Card procurement and payment process. There process? If so, is there any additional cost to Sourcewell is not an additional cost to Sourcewell participating agencies to use participating entities for using this process? a P-Card. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 • 59 Describe your pricing model (e.g., line-item discounts or The pricing model we are using in this RFP response is showing product-category discounts). Provide detailed pricing data percentage discounts off of list price for each product category. We (including standard or list pricing and the Sourcewell are showing discount this way due to the size and complexity of our discounted price) on all of the items that you want pricebook. It would be almost impossible to keep our full pricebook Sourcewell to consider as part of your RFP response. If to date on the website. The discount details can be found in the applicable, provide a SKU for each item in your proposal. pricing page that has been uploaded with our response. Upload your pricing materials (if applicable) in the document upload section of your response. 60 Quantify the pricing discount represented by the pricing The pricing page of this response shows all of the different proposal in this response. For example, if the pricing in percentage discounts off of list price. your response represents a percentage discount from MSRP or list, state the percentage or percentage range. 61 Describe any quantity or volume discounts or rebate Volume discounts and/or system incentives may be applied based on programs that you offer. the size and scope of the opportunity. We do not have any volume discounts based on specific quantities. 62 Propose a method of facilitating "sourced" products or For items that are dropship and not sourced by Motorola Solutions, related services, which may be referred to as "open we supply those items at cost plus. The percentage used varies market" items or "non-contracted items". For example, you depending on the item. may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. 63 Identify any element of the total cost of acquisition that is Integration and support services may be needed as a part of a NOT included in the pricing submitted with your response. Sourcewell member agency purchase. Those are priced on a per This includes all additional charges associated with a day basis. But each opportunity that requires integration and/or purchase that are not directly identified as freight or support services is unique and will require a custom quote for the shipping charges. For example, list costs for items like pre- necessary scope. delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. 64 If freight, delivery, or shipping is an additional cost to the For our public safety grade equipment we do not charge freight, Sourcewell participating entity, describe in detail the delivery, and shipping to government customers. complete freight, shipping, and delivery program. For our Commercial & Professional grade equipment, customers can be subject to additional costs for delivery. 65 Specifically describe freight, shipping, and delivery terms or There are no specific or different freight, shipping, or delivery terms programs available for Alaska, Hawaii, Canada, or any for Alaska or Hawaii for government customers. Shipping terms are offshore delivery. FOB Shipping. Canada is not a part of our response. 66 Describe any unique distribution and/or delivery methods or We do not have any other distribution and/or delivery methods for options offered in your proposal. the equipment included in this response that have not been discussed in our previous answers. 67 Specifically describe any self-audit process or program that The quoting system that is used by Motorola Solutions requires that you plan to employ to verify compliance with your you pick the contract being used. When the Sourcewell contract is proposed agreement with Sourcewell. This process includes selected, that assures that the pricing discounts promised as a part , ensuring that Sourcewell participating entities obtain the of our response to this RFP are applied to the pricing in the quote, proper pricing. and shows that the Sourcewell contract has been used in the heading of the quote given to the customer. 68 If you are awarded an agreement, provide a few examples The best metric that we have is the quarterly report that is run of internal metrics that will be tracked to measure whether internally to provide to Sourcewell. Our goal would be for the amount you are having success with the agreement. sold each quarter to grow. Another metric that we can start tracking for Motorola Direct sellers is to see who is and is not using Sourcewell with any of their customers, with the goal being to bring that number as close to zero as possible. 69 Provide a proposed Administration Fee payable to We propose to keep the Administration Fee at 1%. Sourcewell. The Fee is in consideration for the support and services provided by Sourcewell. The propose an Administrative Fee will be payable to Sourcewell on all completed transactions to Participating Entities utilizing this Agreement. The Administrative Fee will be calculated as a stated percentage, or flat fee as may be applicable, of all completed transactions utilizing this Master Agreement within the preceding Reporting Period defined in the agreement. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Table 6B: Pricing Offered Line The Pricing Offered in this Proposal is: Comments Item 70 The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts,state The pricing offered is as contracts,or agencies. good as or better than pricing typically offered through existing cooperative contracts, state contracts, or agencies. Table 7A: Depth and Breadth of Offered Solutions (200 Points, applies to Table 7A and 7B) Line Question Response° Item 71 Provide a detailed description of all the Below is a list of what is included in our offering. We have also included Solutions offered, including used Solutions if specification sheets for these solutions. They include technical information, including applicable, offered in the proposal. the applicable safety or regulatory standards or codes. Land Mobile Radio Systems, Solutions, and Services (P25 and DMR) Mobile and Portable radios and accessories (P25 and DMR) Base Stations and accessories (P25 and DMR) Radio Dispatch Consoles (P25 and DMR) Interoperability Solutions Fire Station Alerting Solutions and Services Radio Site Civil Infrastructure (Towers, Shelters, UPSs and Generators) Radio Implementation and Maintenance Services 72 Within this RFP category there may be We have no sub-categories. All categories of equipment, products, and services are subcategories of solutions. List subcategory listed in our previous answer. titles that best describe your products and services. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Table 78: Depth and 8readth of Offered Solutions Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Category or Type Offerings Offered" Comments Item 73 In-station Public Safety alerting or r. Yes Mach Alert paging systems; r No 74 Dispatch/control room consoles and r:Yes MCC7500e, associated integrated communications r No CommandCentral AXS, and . equipment; Avtec consoles. Nice and Verint Loggers 75 Wearable or portable communication r. Yes The APX and APX N devices, including biomonitoring r No series radio wearables, alerting or paging systems 76 Connectivity and interoperability r:Yes See Below devices, hardware, and equipment for r No the connection of communication systems and endpoints, including: 77 Satellite communications a Yes RF Site Backhaul equipment; r No 78 Portable and deployable r:Yes Portable and deployable wireless hubs, routers, and r No wireless hubs, routers, and networks networks 79 Mesh networks and mesh radios r Yes No r. No 80 Land mobile/broadband radios r. Yes The APX and APX N r No series radios, TRBO radios, " and the Ion 81 Push to Talk over Cellular (PoC) a Yes TLK Devices handsets r No 82 High Power User Equipment r Yes No (HPUE) for LTE r. No 83 Airborne, marine, and underwater r Yes No communication systems r. No Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms,Conditions,or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one(1)document for a single item, you should combine the documents into one zipped file. If the Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 zipped file contains more than one (1)document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan." • Pricing-MSI Sourcewell Pricing- For RFP Response 020625.pdf-Wednesday February 05, 2025 21:44:53 • Financial Strenath and Stability- Financial Strength &Stability-Q3 2024 Financial Report.pdf-Wednesday February 05, 2025 21:47:35 • Marketina Plan/Samples- How to Use Sourcewell - Partners(1).pdf-Wednesday February 05, 2025 21:48:27 • WMBE/MBE/SBE or Related Certificates (optional) • Standard Transaction Document Samples-Sourcewell 020625_Exceptions &Clarifications.pdf-Wednesday February 05, 2025 21:49:09 • Reauested Exceptions-Sourcewell 020625_Exceptions &Clarifications.pdf-Wednesday February 05, 2025 21:49:15 • Upload Additional Document- RFP_020625_Motorola Solutions Full Response.pdf-Thursday February 06, 2025 09:12:44 Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 Addenda, Terms and Conditions PROPOSER AFFIDAVIT OF COMPLIANCE I certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2.The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for award. 3. The Proposer certifies that: (1)The prices in this Proposal have been arrived at independently,without, for the purpose of restricting competition, any consultation, communication, or agreement with any other Proposer or competitor relating to- (i)Those prices; (ii)The intention to submit an offer; or (iii)The methods or factors used to calculate the prices offered. (2)The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other Proposer or competitor before award unless otherwise required by law; and (3)No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the purpose of restricting competition. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in providing advice to Sourcewell. 5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting master agreement. 6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting master agreement. 7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 8. Proposer its employees, agents, and subcontractors are not: 1. Included on the"Specially Designated Nationals and Blocked Persons"list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: httos://www.treasurv.aov/ofac/downloads/sdnlist.odf; 2. Included on the government-wide exclusions lists in the United States System for Award Management found at: httos://sam.aov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government, as applicable;or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Lane Feingold, Senior Account Manager, Motorola Solutions, Inc. Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. Docusign Envelope ID:AE50B720-BCC2-4874-AF60-11149CBEE718 The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal. r Yes r. No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column"' have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments(if applicable) Addendum_12_Public_Safety_Communications_Egpt_RFP_020625 4 Wed January 29 2025 03:10 PM Addendum_12_Public_Safety_Communications_Egpt_RFP_020625 4 Wed January 29 2025 03:09 PM Addendum_11_PublicSafety_Communications_Egpt_RFP_020625 1 Tue January 28 2025 01:37 PM Addendum_10_Public_Safety_Communications_Egpt_RFP_020625 1 Mon January 27 2025 04:19 PM Addendum_9_Public_Safety_Communications_Eqpt_RFP_020625 1 Mon January 27 2025 10:15 AM Addendum_8_Public_Safety_Communications_Eqpt_RFP_020625 1 Tue January 21 2025 09:01 AM Addendum_7_Public_Safety_Communications_Egpt_RFP_020625 1 Thu January 16 2025 03:36 PM Addendum_6_Public_Safety_Communications_Egpt_RFP_020625 1 Wed January 8 2025 11:08 AM Addendum_5_Public_Safety_Communications_Eqpt_RFP_020625 1 Fri January 3 2025 03:19 PM Addendum_4_Public_Safety_Communications_Egpt_RFP_020625 1 Mon December 30 2024 04:32 PM Addendum_3_Public_Safety_Communications_Eqpt_RFP_020625 1 Fri December 27 2024 09:56 AM Addendum_2_Public_Safety_Communications_Egpt_RFP_020625 r 1 Tue December 24 2024 01:46 PM Addendum_1_Public_Safety_Communications_Eqpt_RFP_020625 r 1 Wed December 18 2024 08:04 AM Bid Number: RFP 020625 Vendor Name: Motorola Solutions, Inc. PUBLIC SAFETY Product Summary Catalog Description Percentage Discount(Off List Price) Infrastructure Fire Station Alerting Hardware 10% Infrastructure Fire Station Alerting Software 15% Infrastructure Radio Base Station Hardware 15% Infrastructure Radio Base Station Software 20% Infrastructure Master Site ASTRO Hardware 15% Infrastructure Master Site ASTRO Software 20% Infrastructure Transport Hardware 10% Infrastructure Moscad Hardware&Software 10% IInfrastructure Interoperability Solutions 10% IInfrastructure Paging Hardware&Software 10% IInfrastructure Alarm &Control System 10% IInfrastructure Vehicular Repeaters 10% Infrastructure Future Infrastructure Hardware& 10% Software *released after date of contract Subscribers All APX Portable Radio Subscriber 27% Device Subscribers All APX N Portable Radio Subscriber 27% Device Subscribers All APX Mobile Radio Subscriber Device 27% Subscribers All APX Desktop Radio Subscriber 27% Device Subscribers I Flashport Software 20% Subscribers Future Mobile and Portable Subscriber 15% Devices *released after date of contract Subscribers I Standalone Subscriber Accessories 15% Subscribers Bundled Subscriber Accessories with 27% Subscriber Devices Consoles Console Hardware&Software 15% Consoles Console Accessories 15% Consoles Console Service 0% Avigilon Software& Hardware Avigilon Software& Hardware 10% Drop Ship Backhaul(Microwave, MPLS, etc) 10% Drop Ship Distributed Antenna Systems 10% Drop Ship Site Equipment 10% Drop Ship Buildings&Towers 5% Drop Ship Antenna & Line 15% Drop Ship Test Equipment 10% Drop Ship Computers&Accessories 15% Drop Ship Time&Frequency Systems 15% Drop Ship Wireless Modems 5% Avigilon Hardware&Software Avigilon Hardware&Software 10% System Integration &Support Services ASTRO Maintenance Support Services 0% System Integration &Support Services ASTRO Upgrade Support Services 0% System Integration &Support Services Motorola Shop Services 0% ISystem Integration&Support Services Motorola Engineering Services 0% ISystem Integration &Support Services Motorola Subscriber Services 0% System Integration &Support Services Motorola Project Management Services 0% System Integration &Support Services Motorola Engineering Services 0% System Integration &Support Services Site Development Services 0% ISystem Integration &Support Services 3rd Party Services 0% ISystem Integration &Support Services Motorola Security Services 0% IIntegrated Hardware& Software Encryption Hardware& Software 5% Integrated Hardware&Software Moto Locator Hardware 0% IIntegrated Hardware&Software Moto Locator Software 10% IIntegrated Hardware&Software Critical Connect Hardware 0% Integrated Hardware&Software Critical Connect Software 0% P25 System Subscriptions Cirrus Subscription 0% P25 System Subscriptions AXS Subscription 0% P25 System Subscriptions Asset Management Service 0% P25 Device Subscriptions APX Next Application Subscription 0% IMiscellaneous Any non-catalog equipment 0% Miscellaneous Any non-catalog integrated software 0% Miscellaneous Any non-catalog service 0% PROFESSIONAL & COMMERCIAL** Stated discount%will also be applied to any additional options added to Radio Order Fixed Percentage Discount Product Summary Catalog Description (Off List Price) Commercial Radios CURVE 10% Commercial Radios DTR700 10% Commercial Radios BPR40/BPR50dX 15% Commercial Radios CP185 15% Commercial Radios CP100d 15% Commercial Radios CP200D/R2 15% Commercial Radios SL300 15% I Commercial Radios EVX-S24 15% Commercial Radios CM200D 15% Commercial Radios CM300D 15% Commercial Radios XPR 3300e/R5 15% I Commercial Radios XPR 3500e/R5 15% Commercial Radios SL3500 15% Commercial Radios XPR 7350e 15% Commercial Radios XPR 7550e 15% Commercial Radios XPR 7580e 15% I MOTOTRBO Professional Radios MOTOTRBO R7 15% MOTOTRBO Professional Radios MOTOTRBO ION 15% MOTOTRBO Professional Radios XPR 2500 15% I MOTOTRBO Professional Radios XPR 5350e 15% MOTOTRBO Professional Radios XPR 5550e 15% MOTOTRBO Professional Radios XPR 5580e 15% Battery/Accessory Portfolio MOTOROLA BATTERIES 15% I Battery/Accessory Portfolio MOTOROLA ACCESSORIES 15% I MOTOTRBO Digital Infrastructure SLR 1000 10% I MOTOTRBO Digital Infrastructure SLR 5700 10% I MOTOTRBO Digital Infrastructure SLR 8000 10% MOTOTRBO Digital Infrastructure Capacity Max/Capacity Plus Trunking 10% System Hardware, Software&Licenses Dispatch Console AVTEC Dispatch Console 10% Body-Worn Camera Body Worn Cameras VB400/V200/ 10% VT100 Drop Ship Distributed Antenna Systems/Bi- 10% Directional Amplifier I Drop Ship Call Boxes 10% System Integration&Support/Install System Integration &Support/Install 0% Incident Management Solutions Ally/Noggin 0% Mass Notification RAVE 0% PTT Wave Devices TLK100/TLK110/TLK150/TLK25 10% Wave Subscription Wave Subscription Service 0% **All orders placed under this request will be placed only with an approved additional named reseller as an Approved Authorized Motorola Solutions Resellers,(this list is located within Partner Finder search within motorolasolutions.com website),except as agreed to in writing by the Supplier.In no event will the Supplier assume liability for orders placed by a Approved reseller to an end customer under this Addendum. Docusign Envelope ID.A02E5359-C193-44CC-8923-6F8C74A7A780 SOURCEWELL i li STATE OF MINNESOTA Sourcewell at Member Barrows moved the adoption of the following Resolution: RESOLUTION TO APPROVE SOLICITATION AND/OR RE-SOLICITATION OF CATEGORIES 11/19/2024 Resolution No. 2024_33 WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a solicitation, for the categories listed on Appendix A, which is attached and incorporated. WHEREAS,through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell's cooperative purchasing and contracting program; and WHEREAS,the Chief Procurement Officer recommends approval of categories detailed above. NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of categories. The motion for the adoption of the foregoing resolution was duly seconded by Member Thiel and the following voted in favor: (list names here) zylka, Nagel , Thiel , Barrows , Arts , Kircher, Kicker, Dahlberg and the following voted against: (list names here or"NONE") NONE whereupon said resolution was declared duly passed and adopted. ATTEST: Signed by. Clerk to the Board of Directors Docusign Envelope ID A02E5359-C193-44CC-8923-6FBC74A7A78D APPENDIX A ISOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS-November 2024 • > Requesting Board permission to Solicit the following categories: GI m !Risk Management,Employee Benefit,and Insurance Consulting Services p z Requesting Board permission to Re-Solicit the following categories: D m Pest Control Services with Related Products I -74 m Public Safety Communications Technology with Hardware Solutions cnElectric vehicle Supply Equipment and Related Services NEW CONTRACTS Supplier Name Contract Number Solicitation Title Software Solutions and Related Services for Public Sector and n Vertosoft,LLC 060624-VTO Education Administration Z Software Solutions and Related Services for Public Sector and v.m Quicket Solutions,Inc. 060624-QKT Education Administration Z • 1 Software Solutions and Related Services for Public Sector and I> Adroit Staffing,LLC 060624-ASL Education Administration m Software Solutions and Related Services for Public Sector and 2 0 Ilyland Software,Inc 060624-HVL Education Administration A = Soft wore Solutions and Related Services for Public Sector and 3 m Off Duty Management,Inc_ 060624-OFF Education Administration , i' Software Solutions and Related Services for Public Sector and 1 MA Systems,LLC 060624-TMA Education Administration Software Solutions and Related Services for Public Sector and Precision Task Group,Inc. 060624-PRT Education Administration i Software Solutions and Related Services for Public Sector and Collective Data,Inc. 060624-COL Education Administration Software Solutions and Related Services for Public Sector and PSD Citywide(US).Inc. 060624-PSD Education Administration Software Solutions and Related Services for Public Sector and Konica Minolta Business Solutions USA,Inc. 060624-KON Education Administration Software Solutions and Related Services for Public Sector and GTY Technology Holdings,Inc. 060624-GTH Education Administration Software Solutions and Related Services for Public Sector and Tyler Technologies,Inc. 060624-TTI Education Administration Software Solutions and Related Services for Public Sector and MGT Consulting of America,LLC 060624-MGT Education Administration Computer Aid,Inc. 061324-CAI 'Staffing with Related Services and Solution: Off Duty Management,Inc. 061324-OFF Staffing with Related Services and Solution: Infojini,Inc. 061324-INF Staffing with Related Services and Solution! Cogent Infotech Corporation 061324-COG Staffing with Related Services and Solution! Tryfacta,Inc. 061324-TRY Staffing with Related Services and Solution: SearchPros Staffing,LLC 061324-SPS Staffing with Related Services and Solution: FedTec,LLC 061324-FED Staffing with Related Services and Solution: IG True Grit Holdings 061324-IGT Staffing with Related Services and Solution! Infinite Computing Systems,Inc. 061324-ICS Staffing with Related Services and Solution! The Act One Group,Inc. 061324-TAO Staffing with Related Services and Solution! ManpowerGroup,Inc. 061324-MPG Staffing with Related Services and Solution: lAmergis Healthcare Staffing,Inc. 061324-AMH Staffing with Related Services and Solution: IVeritiv Operating Company 082724-VET Janitorial Supplies and Equipment with Related Service: Gemplers,Inc. 082724-GEM Janitorial Supplies and Equipment with Related Service: Sid Tool Co.Inc.dba MSC Industrial Supply Co. 082724-MSI Janitorial Supplies and Equipment with Related Service: Staples Contract&Commercial,LLC 082724-SCC Janitorial Supplies and Equipment with Related Service: Greenheck Fan Corporation dba Greenheck Grog 080824-GRN HVAC Systems with Related Products and Services Daikin Applied Americas,Inc. 080824-DIN HVAC Systems with Related Products and Services ABM Indust'ies/ABM Building Solutions,LL( 080824-ABL HVAC Systems with Related Products and Services Johnson Controls,Inc. 080824-1HN HVAC Systems with Related Products and Services Honeywell International,Inc. 080824-HNY HVAC Systems with Related Products and Services 'Siemens Industry,Inc. 080824-SIE HVAC Systems with Related Products and Services Carrier Global Corporation 080824-CAR HVAC Systems with Related Products and Services CONTRACT EXTENSIONS Supplier Name Contract Number Solicitation Title Public Sector and Education Administration Software Solutions with GHD Digital 090320-ESL Related Services Infojini 1071321-INF IlT Monoged Service and Staff Augmentation Solution: Judge Technical Services 1071321-JOG 'ET Monoged Service and Staff Augmentation Solution: Docusign Envelope ID:A02E5359-C193-44CC-8923-6FBC74A7A78D APPENDIX A Continued ICDWG 071321-CDW IT Managed Service and Staff Augmentation Solution 122nd Century Technologies 071321-CEN IT Managed Service and Staff Augmentation Solution. 1 NEW IDIQ CONTRACTS (Company Name Contract Number Regan-Type of Work Armstrong Mechanical Services,Inc. NC-R2-HVAC-090524-ARM Region 2-Mechanical/HVAC Armstrong Mechanical Services,Inc. NC-R3-HVAC-090524-ARM Region 3-Mechanical/HVAC (Armstrong Mechanical Services,Inc. NC-R2-PLUM-090524-ARM Region 2-Plumbing (Armstrong Mechanical Services,Inc. NC-R3-PLUM-090524-ARM Region 3-Plumbing Brown&Root Industrial Services,LIE NC RS-GC-090524-t:BR Region 5-General Construction Eastern Corporation NC-R1-GC-090524-EAST Region 1-General Construction Eastern Corporation NC-R2-GC-090524-EAST Region 2-General Construction Eastern Corporation NC-R3-GC-090524-EAST Region 3-General Construction Eastern Corporation NC-R4-GC-090524-EAST Region 4-General Construction Eastern Corporation NC-R5-GC-090524-EAST Region 5-General Construction Eastern Corporation NC-R6-GC-090524-EAST Region 6-General Construction Eastern Corporation NC-R1-RW-090524-EAST Region 1-Roofing/Waterproofing Eastern Corporation NC-R2-RW-090524-EAST Region 2-Hoofing/Waterproofing (Eastern Corporation NC-R3-RW-090524-EAST Region 3-Roofing/Waterproofing Eastern Corporation NC-R4-RW-090524-EAST Region 4-Hoofing/Waterproofing Eastern Corporation NC-RS-RW-090524-EAST Region 5-Roofing/Waterproofing Eastern Corporation NC-R6-RW-090524-EAST Region 6-Roofing/Waterproofing F.H Paschen,S.N Nielsen&Associates,LLC NC-R1-GC-090524-FHP Region 1-General Construction F. Paschen,S N.Nielsen&Associates,LLC NC-R2-GC-090524-FHP Region 2-General Construction F.H.Paschen,S.N Nielsen&Associates,LLC NC-R3-GC-090524-FHP Region 3-General Construction IF.H Paschen,S.N.Nielsen&Associates,LLC NC-R4-GC-090524-FHP Region 4-General Construction (F.H Paschen,S.N.Nielsen&Associates,LIE NC-RS-GC-090524-FHP Region 5-General Construction IF.H Paschen,S.N.Nielsen&Associates,LLC NC-R6-GC-090524-FHP Region 6-General Construction Johnson-Laux Construction,LLC NC-R1-GC-090524-JLC Region 1-General Construction Johnson-Laux Construction,LLC NC-R2-GC-090524-JLC Region 2-General Construction Johnson-Laux Construction,LLC NC-R3-GC-090524-JLC Region 3-General Construction Johnson-Laux Construction,LLC NC-R4-GC-090524-JLC Region 4-General Construction CJohnson-faux Construction,LLC The Mot:Group,EEC. NC P,6-GC-090524-JLC Region 6-General Construction NC R1•CC-090524-MOTZ Region 1-Civil/Site Work/Civil Construction 1 The Motz Group,LEC. NC-R2-CC-090524-MOTZ Region 2-Civil/Site Work/Civil Construction The Motz Group,LIC. NC-R3-CC-090524-M012 Region 3-Civil/Site Work/Civil Construction The Motz Group,LLC. NC-R4-CC-090524-MOT2 Region 4-Civil/Site Work/Civil Construction The Motz Group,LLC. NC R5•CC-090524-MOR Region 5-Civil/Site Work/Civil Construction The Motz Group,LLC. NC-R6-CC-090524-MOT2 Region 6-Civil/Site Work/Civil Construction The Plumbing Shop,Inc,DBA Quick Action Management 'Region Group,Inc. NC-R1-CC-090524-QAM 1-Civil/Site Work/Civil Construction The Plumbing Shop,Inc,OBA Quick Action Management Group,Inc. NC-R2-CC-090524-QAM Region 2-Civil/Site Work/Civil Construction The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC R3-CC-090524-C1AM Region 3-Civil/Site Work/Civil Construction The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R4-CC -090524Region 4-Civil/Site Work/Civil Construction `The Plumbing Shop,Inc,DBA Quick Action Management I Group,Inc. NC-R5-CC-090524-QAM Region 5-Civil/Site Work/Civil Construction The Plumbing Shop,Inc.DBA Quick Action Management Group,Inc. NC-Rb-CC-090524-QAM Region 6-Civil/Site Work/Civil Construction The Plumbing Shop,Inc.OBA Quick Action Management Group,Inc. NC-R1-E-090524•QAM Region 1-Electrical The Plumbing Shop,Inc,OBA Quick Action Management Group,Inc. NC-R2-E-090524-QAM Region 2-Electrical The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R3-E-090524-QAM Region 3-Electrical The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC R4-E 090524-QAM Region 4-Electrical The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-RS E 090524-QA.M Region 5-Electrical The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R6-E-090524-QAM Region 6-Electrical The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R1-HVAC-090524•QAM Region 1-Mechanical/HVAC The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R2-HVAC-090524-QAM Region 2-Mechanical/HVAC Docusign Envelope ID.A02E5359-C193-44CC-8923-6FBC74A7A78D APPENDIX A Continued The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R3-HVAC-090524-QAM Region 3-Mechanical/HVAC The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC R4-HVAC-090524-QAA4 Region 4-Mechanical/HVAC The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R5 HVAC 090524-QAM Region S-Mechanical/HVAC The Plumbing Shop,inc.DBA Quick Action Management Group,Inc. NC-R6-HVAC-090524-QAM Region 6 Mechanical/HVAC The Plumbing Shop.Inc.DBA Quick Action Management Group,Inc. NC R1-PLUM-090524-QAM Region 1-Plumbing The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R2-PLUM-090524-QAM Region 2-Plumbing The Plumbing Shop,inc,DBA Quick Action Management Group,Inc. NC-R3-PLUM-090524-QAM Region 3-Plumbing i The Plumbing Shop,Inc.DBA Quick.Action Management Group,Inc. NC-R4-PLUM-090524•QAM Region 4-Plumbing The Plumbing Shop,Inc,DBA Quick Action Management Group,Inc. NC-R5-PLUM-090524-QAM Region 5-Plumbing The Plumbing Shop,inc,DBA Quick Action Management Group,Inc. NC-R6-PLUM-090524•QAM Region 6-Plumbing Company Name Contract Number IIDIQ CONTRACT EXTENSIONS Vigil Contracting,Inc. WA-DC-E01-100120-VGL S-Works Construction Corporatuu WA-DC-GC03-100120-SWC Paige Industrial Services,Inc. WA-DC-M03-100120-PAI Paige Industrial Services,Inc. WA-DC-P03-100120-PAI Vigil Contracting,Inc, WA-DC-GC04-100120-VGL IF.H.Paschen,S.N.Nielsen&Associates,LLC WA-DC-GC06-100120-FHP Centennial Contractors Enterprises,inc V1'A-DC-GCO2-100120-CCE Vigil Contracting,Inc. WA-DC-P01-100120-VGL Paige Industrial Services,Inc WA-DC-E02-100120-PAI Vigil Contracting,Inc. WA-DC-M01-100120•VGL Adrian L Merton,Inc. WA-DC-M02-100120-ALM 'Adrian L.Merton,Inc. WA-DC-P02-100120-ALM The Matthews Group WA-DC-GCO1-100120-TMG 'HITT Contracting,Inc WA-DC-GC05-100120-HCI Docusign Envelope ID A024ACD1-7D19-460E-A861-BF33143FAEF5 SOURCEWELL STATE OF MINNESOTA SourcewelI;Iv Member Nagel moved the adoption of the following Resolution: RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS 8/19/2025 Resolution No. 2025_27 WHEREAS,the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell's cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and WHEREAS,the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members' legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards. NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A, The motion for the adoption of the foregoing resolution was duly seconded by Member Barrows and the following voted in favor: (list names here) Zylka, Thiel, Kircher, Dahlberg, Kicker, and Pfeiffer and the following voted against: (list names here or "NONE") NONE whereupon said resolution was declared duly passed and adopted. ATTEST: DocuSigned by. SAra mac-(, Clerk to the Board of Directors Docusign Envelope ID A024ACD1-7019-460E-AB61-BF33143FAEF5 APPENDIX A SOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS-August 19,2025 n Requesting Board permission to Solicit the following categories: Z 'Street Sweeping,Sewer Jetting,Hydro-Excavation and Related Public Works as a Service =a2^' Requesting Board permission to Re-Solicit the following categories: m "4 I Public Safety Training and Simulation Equipment and Technology 3 G Virtual Physical Health Products and Related Services m If Z Express Courier and Ground Delivery Logistics Services 0 Ix 'Indefinite Delivery Indefinite Quantity Construction-State of Minnesota NEW CONTRACTS (Supplier Name Contract Number Solicitation Title )CXT,Inc. 1052725-CXT 1Restroom and Shower Facility Solutions McGrath RentCorp dba Mobile Modular Management 052725-MMR (Restroom and Shower Facility Solutions Corp. Public Restroom Company 052725-PRM Restroom and Shower Facility Solutions Romtec,Inc. 052725-RMT Restroom and Shower Facility Solutions 22nd Century Technologies,Inc 030425-CEN Public Safety Software 365Labs,LLC 030425-365L Public Safety Software 3AM Innovations,Inc. 030425-3AM Public Safety Software Bryx,Inc D30425-BRYX Public Safety Software Carbyne,Inc. 030425-CRBN Public Safety Software ICentralSquare Technologies,LLC 030425-CNSQ Public Safety Software 'Codex Corporation 030425-CDX Public Safety Software Compusult Systems,Inc. 030425-CMPS Public Safety Software ri 0 Deccan International 030425-DEC Public Safety Software O Z Echo Data Analytics,LLC 030425-EDA Public Safety Software in Z Emergent Health Care Solutions,ILC 030425-EMR Public Safety Software -> a Envisage Technologies,LLC 030425-ENV Public Safety Software ,n„ ESO Solutions,Inc. 030425-ESO Public Safety Software Z 0 Executive information Services,Inc.(EIS) 030425-EIS Public Safety Software Ti. Genasys,Inc. 030425-GYS Public Safety Software LI Geo-Comm,Inc. 030425-GEOC Public Safety Software 3 Governmentiobs.com Inc.dba PowerDMS,Inc. 030425-PDMS Public Safety Software ImageTrend,LLC 030425-IMG Public Safety Software Indigetech Software,Inc. 030425-INDG Public Safety Software International Public Safety Data Institute 030425-IPSDI Public Safety Software Locality Media,Inc. 030425-LME Public Safety Software Mark43,Inc. 030425-MR43 Public Safety Software IMIDL Technology,Inc. 030425-MIDL Public Safety Software Miovison Technologies US,LLC 030425-MIO Public Safety Software Motorla Solutions,Inc. 030425-MOT Public Safety Software Navjoy Consulting Services,Inc. 030425-NAV Public Safety Software NEWCOM Wireless Services,LLC 030425-NEWCM Public Safety Software Off Duty Management,Inc. 030425-OFF Public Safety Software Quicket Solutions,Inc. 030425-QKT Public Safety Software 1SaferWatch,LIC 030425-SFRW Public Safety Software ISaltus Technologies,LLC 030425-SITS Public Safety Software 1SmartCOP,Inc. 030425-SMT Public Safety Software 'Sound Thinking,Inc. 030425-SND Public Safety Software (Station Automation,Inc.dba PSTrax 030425-SAU Public Safety Software Strategic Communications,LLC 030425-STRC Public Safety Software (TBI Systems,Inc. 030425-TBL Public Safety Software ITD Synnex Corporation 030425-SYN Public Safety Software ITXAT,LLC 030425-TXAT Public Safety Software (VIDIZMO,LLC 030425-VIDIZ Public Safety Software !Automated Protection Systems,Inc.dba APS Firehouse 1010625-APS Public Safety Communications Technology and Hardware Solutions Alerting BK Technologies,Inc. 1020625-BKT Public Safety Communications Technology and Hardware Solutions Bosch Security Systems,LLC 1020625-BUS 1Public Safety Communications Technology and Hardware Solutions BRINC Drones,Inc. 1020625-BRNC Public Safety Communications Technology and Hardware Solutions IE.F Johnson Company 1020625-EFJ Public Safety Communications Technology and Hardware Solutions Docusign Envelope ID A024ACDI-7D19-460E-AB61-BF33143FAEF5 Eastern Communications Ltd.,LLC 020625-EAC Public Safety Communications Technology and Hardware Solutions corn America,Inc. 020625-ICM Public Safety Communications Technology and Hardware Solutions Incident Communications Solutions,LLC dba PEAKE 020625-PEAK Public Safety Communications Technology and Hardware Solutions iP Access International,LLC 020625-IAC Public Safety Communications Technology and Hardware Solutions L3Harris Technologies,Inc. 020625-L3H Public Safety Communications Technology and Hardware Solutions Motorola Solutions,Inc. 020625-MOT Public Safety Communications Technology and Hardware Solutions PURVIS Systems Incorporated 020625-PUR Public Safety Communications Technology and Hardware Solutions RadioMobile,Inc. 020625-RDO Public Safety Communications Technology and Hardware Solutions Rescue 42,Inc 020625-R42 Public Safety Communications Technology and Hardware Solutions Tait North America,Inc.dba Tait Communications 020625-TAIT Public Safety Communications Technology and Hardware Solutions Tessco Incorporated 020625-TESS Public Safety Communications Technology and Hardware Solutions Westnet,LLC 020625-WNT Public Safety Communications Technology and Hardware Solutions Zetron,Inc. 020625-ZET Public Safety Communications Technology and Hardware Solutions Openlane Technology Corporation dba RoadFlex 1030625-RDFX Fleet Payment Solutions with Related Services US Bank National Association 1030625-USO IFIeet Payment Solutions with Related Services WEX Bank 030625-WEX IFIeet Payment Solutions with Related Services ATS Traffic Ltd. 041525-ATST Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Clovity,Inc. 041525-CLVY Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Cooper Lighting,LLC 041525-CPL Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Dimonoff,Inc. 041525-DIMN Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services EVReady,LLC 041525-EVRY Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Fonroche Lighting America 041525-FNR Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services ITS Plus,Inc. 041525-ITS Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services NTT America,Inc. 041525-NTTA Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Outdoorlink Inc. 041525-OUTD Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Pi Variables,Inc.dba Pi-Lit 041525-Ply Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Prima Venture and Partners,LLC dba nureal.ai 041525-NURL Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Senzary,LLC 041525-SENZ Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services Signify North America Corporation 041525-5INF Smart Infrastructure Solutions,Outdoor Sensors.And Related Products and Services TALOSYS,Inc. 041525-TALO Smart Infrastructure Solutions,Outdoor Sensors,And Related Products and Services DMT Solutions Global Corporation dba BlueCrest 1070125-BLCR 'Mailing and Postage Equipment and Technology Pitney Bowes,Inc. 1070125-PIT 'Mailing and Postage Equipment and Technology Quadient,Inc. 070125-QDT 1Mailing and Postage Equipment and Technology AssetGenie,Inc. 062625-ASTG Mobile and Self-Propelled Power Storage Equipment with Related Attachments DO DANNAR,Inc. 1062625-DOD Mobile and Self-Propelled Power Storage Equipment with Related Attachments McGrath RentCorp dba Mobile Modular Management 062625-MMR Mobile and Self-Propelled Power Storage Equipment with Related Corp. Attachments Docusign Envelope ID A024ACD1-7D19-460E-AB61-BF33143FAEF5 APPENDIX A Continued (Nomad Transportable Power Systems,Inc. 1062625-NOM0 Mobile and Self-Propelled Power Storage Equipment with Related Attachments Xos Fleet,Inc.dba Xos Trucks 1062625-XOS Mobile and Self-Propelled Power Storage Equipment with Related Attachments CONTRACT EXTENSIONS 'Supplier Name 'Contract Number 'Solicitation Title 1Alton 070821-ATZ (Road Right-of-Way Maintenance Equipment FINN 1070821-FNN Road Right-of-Way Maintenance Equipment Ilexipol 1011822-LXP (Public Safety Training and Simulation Equipment and Technology NEW IDIQ CONTRACTS 'Company Name 'Contract Number 'Region-TypeofWork 'None IDIQ CONTRACT EXTENSIONS 'Company Name 'Contract Number I Adrian L.Merton,Inc. VA-RI-HVAC-072023-ALM Centennial Contractors Enterprises,Inc. VA-RI-GC-072023-CCE Centennial Contractors Enterprises,Inc. VA-R3-GC-072023-CCE Centennial Contractors Enterprises,Inc. VA-R4-GC-072023-CCE IF.H.Paschen,S.N.Nielsen&Associates,LIL VA-R2-GC-072023-FHP `General&Mechanical Services VA-RI-HVAC-072023-GMS (Johnson-Laux Construction,LIC VA-R2-GC-072023-JLC 'Johnson-Lau(Construction,LLC VA-R3-GC-072023-J1C `Nichols Contracting,Inc. VA-RI-GC-072023-NIC `Nichols Contracting,Inc. VA-Rd-GC-072023-NIC Paige Industrial Services,Inc. VA,R1-E-072023-PAI Paige Industrial Services,Inc. VA-R31-072023-PAIPaige Industrial Services,Inc. VA-R4-E-072023-PAI Paige Industrial Services,Inc VA-R4-GC-072023-PAI Paige Industrial Services,Inc. VA-R3-GC-072023-PAI S-Works Construction Corporation VA-R1-GC-072023-SWC 5-Works Construction Corporation VA-R2-GC-072023-SWC IS-Works Construction Corporation VA-R3-GC-072023-SWC S-Works Construction Corporation VA-R4-GC-072023-5WC The Matthews Group VA-RI-GC-072023-TMG The Matthews Group VA-R3-GC-072023-TMG !The Matthews Group VA-R4-GC-072023-TMG Vigil Contracting,Inc. VA-R1-GC-072023•VGL toNIENi o c'0 FG6 G\ Cf Sourcewell RFP #020625 REQUEST FOR PROPOSALS for Public Safety Communications Technology and Hardware Solutions Proposal Due Date: February 6, 2025, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal fhttps://oroportal.sourcewell-mn.eov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered. SOLICITATION SCHEDULE Public Notice of RFP Published: December 12, 2024 Pre-proposal Conference: January 7, 2025, 1:00 p.m., Central Time Question Submission Deadline: January 29, 2025, 4:30 p.m., Central Time Proposal Due Date: February 6, 2025, 4:30 p.m., Central Time Late responses will not be considered. Opening: February 6, 2025, 4:30 p.m., Central Time See RFP Section V.G. "Opening" Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 1 I. ABOUT SOURCEWELL A. SOURCEWELL Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and master agreement award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell's solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario-Quebec Trade and Cooperation Agreement, and Canada-European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell's Participating Entities procure equipment, products, and services. Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and master agreement expanding the reach of awarded suppliers' potential pool of end users. Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted. B. USE OF RESULTING MASTER AGREEMENTS In the United States, Sourcewell's master agreements are available for use by: • Federal and state government entitiesl; • Cities, towns, and counties/parishes; • Education service cooperatives; • K-12 and higher education entities; • Tribal government entities; • Some nonprofit entities; and • Other public entities. In Canada, Sourcewell's master agreements are available for use by current and future members including: • Federal, provincial, and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Indigenous self-governing bodies; Pursuant to HAR§3428-2,the State of Hawaii, Department of Accounting and General Services,State Procurement Office,on behalf of the State of Hawaii and participating jurisdictions,has provided notice of its Intent to Participate in the solicitation as a participating entity. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 2 • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; • Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and • Canoe procurement group of Canada's current and future members. Canoe members include: o Federal, provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; o Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; o Indigenous self-governing bodies; o Airport authorities; o Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; and o Canoe procurement group of Canada's current and future partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, Northwest Territories Association of Communities, Association of Yukon Communities, Civiclnfo BC, Association and their current and future members. For a listing of current United States and Canadian Participating Entities visit Sourcewell's website (note: there is a tab for each country): httos://www.sourcewell-mn.gov/sourcewell-for- vendors/agencv-locator. Participating Entities typically access master agreements for equipment, products, or services through a purchase order issued directly to the awarded supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell master agreements is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources. To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re-post the solicitation opportunity. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 3 Proof of publication will be available at the conclusion of the solicitation process. C. USE OF RESULTING MASTER AGREEMENTS Pursuant to 10 U.S.C. § 2679, United States Department of Defense authorized installations may access Sourcewell's awarded cooperative purchasing master agreements through an Intergovernmental Support Agreement with Sourcewell. All transactions completed through this Intergovernmental Support program are directly facilitated by Sourcewell and may be subject to additional terms and conditions. II. SOLICITATION DETAILS A. SOLUTIONS-BASED SOLICITATION This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and are commonly desired or are required by law or industry standards. B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, school district, or regional cooperative. 1. Sourcewell is seeking proposals for Public Safety Communications Technology and Hardware Solutions, including communications technology and hardware designed or primarily intended for use by Public Safety agencies, such as: a. In-station Public Safety alerting or paging systems; b. Dispatch/control room consoles and associated integrated communications equipment; c. Wearable or portable communication devices, including biomonitoring wearables, alerting or paging systems; d. Connectivity and interoperability devices, hardware, and equipment for the connection of communication systems and endpoints, including: i. Satellite communications equipment; ii. Portable and deployable wireless hubs, routers, and networks; iii. Mesh networks and mesh radios; iv. Land mobile/broadband radios; v. Push to talk over Cellular (PoC) handsets; and, vi. High Power User Equipment (HPUE) for LTE; and, e. Airborne, marine, and underwater communication systems. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 4 2. Complementary equipment, accessories, and services directly related to the offering of systems or solutions described in subsections 1. a. —e. above. 3. The primary focus of this solicitation is on Public Safety Communications Technology and Hardware Solutions, and the related delivery of services. Integrated software intended to run and manage the hardware is allowed, and the hardware should be capable of easily integrating a range of standalone platforms and solutions. However, this solicitation should NOT be construed to include "software-only" solutions. 4. This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below: a. Unified Communications and Contact Center Solutions (RFP #120122); b. Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories (RFP #101223); c. Technology Products and Services (RFP #121923); d. Wireless Voice and Data Services with Related Solutions, Equipment, and Accessories (RFP #031924); e. Software Solutions and Related Services for Public Sector and Education Administration (RFP #060624); f. Fleet Management Technologies with Related Software Solutions (RFP #102924); g. Facility Security Systems, Equipment, and Software with Related Services (RFP #121024); and, h. Public Safety Software (RFP #030425). Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment-only or products-only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third- party contractors, to properly install and bring to operation the equipment or products being proposed. Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting master agreement. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting master agreement. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 5 Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities. C. REQUIREMENTS It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities. 1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes. 2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services. 3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal. 4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational. 5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better. D. PROSPECTIVE MASTER AGREEMENT TERM The term of any resulting master agreement(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. E. ESTIMATED MASTER AGREEMENT VALUE AND USAGE Based on past volume of similar master agreements, the estimated annual value of all transactions from master agreements resulting from this RFP are anticipated to be USD 80 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the master agreement(s) awarded from this REP; however, sales and sales volume from any resulting master agreement are not guaranteed. F. MARKETING PLAN Proposer's sales force will be the primary source of communication with Participating Entities. The proposer's Marketing Plan should demonstrate proposer's ability to deploy a sales force or Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 6 dealer network to Participating Entities, as well as proposer's sales and service capabilities. It is expected that proposer will promote and market any master agreement award. G. ADDITIONAL CONSIDERATIONS 1. Master agreements will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. 2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion. 3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation. 4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer's information and may request clarification from a proposer, including samples of the proposed equipment or products. 5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory. 6. A proposer's documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell master agreement may be considered in the evaluation of a proposal. III. PRICING A. REQUIREMENTS All proposed pricing must be: 1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these: a. Line-item Pricing is pricing based on each individual product or service. Each line must indicate the proposer's published "List Price," as well as the "Master Agreement Price." b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any master agreement resulting from this RFP. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 7 2. The proposer's not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the agreed upon price. 3. Stated in U.S. and Canadian dollars (as applicable). 4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g.,the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity's location). Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal. B. ADMINISTRATIVE FEES Proposers awarded a master agreement are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting master agreements. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative. IV. MASTER AGREEMENT Proposers awarded a master agreement will be required to execute a master agreement with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Master Agreement reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation. To identify any exception, or to request any modification, to Sourcewell's standard master agreement terms, conditions, or specifications, a proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master Agreement Template provided in the "Documents" section of the "Bid Details" page on the Sourcewell Procurement Portal and uploaded as part of its response. Only those exceptions noted at the time of the proposal submission will be considered. Exceptions must: 1. Clearly identify the affected article and section. 2. Clearly note the requested modification; and as applicable, provide requested alternative language. Unclear requests will be automatically denied. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 8 Only those exceptions that have been accepted by Sourcewell will be included in the master agreement document provided to the awarded supplier for signature. If a proposer receives a master agreement award resulting from this solicitation it will have up to 30 days to sign and return the master agreement. After that time, at Sourcewell's sole discretion, the master agreement award may be revoked. V. RFP PROCESS A. PRE-PROPOSAL CONFERENCE Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell's competitive procurement process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional. B. QUESTIONS REGARDING THIS REP AND ORAL COMMUNICATION All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal. The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions. All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline. C. ADDENDA Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda. Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 9 If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer's proposal status to INCOMPLETE. The proposer can view this status change in the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer's proposal status has changed to INCOMPLETE, the proposer is solely responsible to: 1. make any required adjustments to its proposal; 2. acknowledge the addenda; and 3. ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above. D. PROPOSAL SUBMISSION Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to ensure that the proposal is received on time. It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock. In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues. Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell's support provider at support@bidsandtenders.ca. To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity. Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential master agreement award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a master agreement award and may subject the proposer to remedies available by law. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 10 E. GENERAL PROPOSAL REQUIREMENTS Proposals must be: 1. In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected. 2. Complete. A proposal will be rejected if it is conditional or incomplete. 3. Submitted in English. 4. Valid and irrevocable for 90 days following the Proposal Due Date. Any and all costs incurred in responding to this RFP will be borne by the proposer. F. PROPOSAL WITHDRAWAL Prior to the proposal deadline, a proposer may withdraw its proposal. G. OPENING The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to "All" or "Closed." Members of the public may attend the Opening at Sourcewell's office located at 202 12th Street NE, Staples, MN to hear the results. VI. EVALUATION AND AWARD A. EVALUATION It is the intent of Sourcewell to award one or more master agreements to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities. Factors to be considered in determining the number of master agreements to be awarded in any category may include the following: 1. Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals); 2. The number and geographic location of highest-scoring proposers that offer: a. A comprehensive selection of the requested equipment, products, or services; b. A sales and service network ensuring availability and coverage for Participating Entities' use; and Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 11 c. Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product. B. AWARD(S1 Award(s) will be made to the highest-scoring proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP. Sourcewell may request written clarification of a proposal at any time during the evaluation process. Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal): Conformance to RFP Requirements Pass/Fail Financial Viability and Marketplace Success 50 Ability to Sell and Deliver Solutions 150 Marketing Plan 100 Value Added Attributes 100 Depth and Breadth of Offered Solutions 200 Pricing 400 TOTAL POINTS 1000 C. PROTESTS OF AWARDS Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell's Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O. Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell's notice of master agreement award(s) or non- award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal's content will not be entertained. A protest must include the following items: • The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number; • A precise statement of the relevant facts; • Identification of the alleged procedural, technical, or legal defect; Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 12 • Analysis of the basis for the protest; • Any additional supporting documentation; • The original signature of the protester or its representative; and • Protest bond in the amount of$20,000(except where prohibited by law or treaty). Protests that do not address these elements will not be reviewed. D. RIGHTS RESERVED This RFP does not commit Sourcewell to award any master agreement, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected. Sourcewell reserves the right to: • Modify or cancel this RFP at any time; • Reject any and all proposals received; • Reject proposals that do not comply with the provisions of this REP; • Select, for master agreements or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity's state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect; • Waive or modify any informalities, irregularities, or inconsistencies in the proposals received; • Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer; • Award a master agreement if only one responsive proposal is received if it is in the best interest of Participating Entities; and • Award a master agreement to one or more proposers if it is in the best interest of Participating Entities. E. DISPOSITION OF PROPOSALS All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting master agreement. It is the proposer's responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 13 Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition. Rev. 6/2024 Sourcewell RFP#020625 Public Safety Communications Technology and Hardware Solutions Page 14 Sourcewell • 12/18/2024 Addendum No. 1 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Looking at the initial posting, this appeared to be an RFQ out of the State of WA. These documents indicate the State of MN. Are there 2 RFQ's? Answer 1: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 12/18/2024, is required at the time of proposal submittal. Sourcewefi iwkik 12/24/2024 Addendum No. 2 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Can you please provide the document to provide exceptions/redlines to the Master Agreement? I do not see it in the Bid Document tab. From RFP: To identify any exception, or to request any modification, to Sourcewell's standard master agreement terms, conditions, or specifications, a proposer must submit the proposed exception(s) or requested modification(s) via redline in the Master Agreement Template provided in the "Documents" section of the "Bid Details" page on the Sourcewell Procurement Portal and uploaded as part of its response. Answer 1: As stated in the RFP, the Master Agreement is available for download in the "Documents" section of the "Bid Details Page". Its location was verified and downloaded to verify that it is correct as stated in the RFP. The document is titled, "RFP_020625_Public Safety_Communications_Egpt_Master_Agreement". End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 12/24/2024, is required at the time of proposal submittal. Sourcewell 12/27/2024 Addendum No. 3 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is there an example or template document showing a best practice or preference of how to show catalog pricing for our systems, or is that format just up to the submitter. We did not see any documentation specifically how pricing was to be submitted. Answer 1: It is left to the discretion of each proposer to determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III — Pricing. Proposals are evaluated based on the criteria stated in the RFP. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 12/27/2024, is required at the time of proposal submittal. II orprik Sourcewell 12/30/2024 Addendum No. 4 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Could you direct me to the document which states the exact details of equipment (products) required for this RFP? In particular, Radio products required and their requested specifications. Thank you. Answer 1: See the first question of the Frequently Asked Questions document section titled, "Requested Equipment, Products or Services". Requested Equipment, Products or Services Q: Where do I find the complete list of products and services required for the RFP? A:Sourcewell utilizes a competitive, solutions based solicitation approach that is not based on detailed specifications or finite quantities.A proposer can propose its entire line of equipment,products, and services falling within the requested equipment,products, and services as described in the RFP. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 12/30/2024, is required at the time of proposal submittal. Sourcewell 01/03/2025 Addendum No. 5 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Will the pre-bid conference be available for review later via audio recording or printed version? Answer 1: Sourcewell will provide the Pre-Proposal Conference presentation slides in PDF format to all registered plan takers after the event is complete. In addition, Sourcewell is planning to record the Pre-Proposal Conference. Assuming no technical difficulties in the process, Sourcewell will provide a link to the recording to all registered plan takers after the event. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 01/03/2025, is required at the time of proposal submittal. Sourcewell 1/8/2025 Addendum No. 6 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: I noted in the 01/07/2025 RFP Pre-Proposal: Public Safety Communications Technology and Hardware Solutions video that there are exclusions under RFP#101223 related to video surveillance. An award granted to I-PRO gives them access to supply thermal cameras. We supply vehicle mounted thermal cameras which are not specifically mentioned. Do we have the opportunity to bid on those under this RFP? Answer 1: Each proposer, in its discretion, will propose the equipment, products, or services that it deems to fall within Sourcewell's requested equipment, products, and services as described in the RFP. Only those products within the scope of the RFP will be included in any contract awarded by Sourcewell as a result of the solicitation. Refer to RFP section II., B, 4., "This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below:" which details excluded categories and equipment. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/8/2025, is required at the time of proposal submittal. Sourcewell 1/16/2025 Addendum No.7 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: I represent 2 separate companies under a parent company. These two companies will have completely different product offerings, discount schedules and terms. Can I, under my own name, create 2 separate submissions?These two companies are owned by the same parent company. These two companies will have completely different product offerings, discount schedules and terms. Can I, under my own name, create 2 separate submissions? Answer 1: Refer to RFP Section, II., G. Additional Considerations, 2. "A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent-entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion." End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/16/2025, is required at the time of proposal submittal. Sourcewell 1/21/2025 Addendum No.8 Solicitation Number: REP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Can you post the names and contact information for those who attended or viewed the pre-proposal conference? Answer 1: Sourcewell will not disclose the list of pre-proposal conference attendees. That data is classified as non-public at this time. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/21/2025, is required at the time of proposal submittal. Sourcewell 1/27/2025 Addendum No.9 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Please provide a copy of the Sourcewell Price and Product Change Request Form. Answer 1: Product and Pricing Change Requests of the Master Service Agreement is applicable once a vendor has a contract and needs to change pricing or add or subtract products from the initial proposed offering. The Supplier Development contact that is assigned to contract awardees will be able to assist vendors. Question 2: Please clarify what constitutes a permissible justification in support of a product or price change. Answer 2: See answer to question #1 above. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/27/2025, is required at the time of proposal submittal. Sourcewell • 1/27/2025 Addendum No. 10 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: As referenced in Question 18 (Table 2A: Financial Viability and Marketplace Success) what licenses and certificates are required to be held by our organization? Answer 1: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, it is left to the discretion of each proposer to determine the information necessary to best demonstrate their ability to serve Sourcewell members and that they are willing to include. The solicitation is a competitive process and proposals are evaluated on the content submitted. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/27/2025, is required at the time of proposal submittal. Sourcewell 1/28/2025 Addendum No. 11 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Article 2, Section 17: It is Proposer's understanding that particular terms and conditions may be negotiated with the Participating Entities regarding indemnity, Liability caps, insurance limits and IP matters. Please advise if our understanding is correct. Answer 1: Refer to Article 3, Section 6, "Additional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and include additional terms and conditions within transaction documentation as mutually agreed. Such terms may supplant or supersede this Master Agreement when necessary and as solely determined by Participating Entity. Sourcewell has expressly reserved the right for Supplier and Participating Entity to address any necessary provisions within transaction documents not expressly included within this Master Agreement, including but not limited to transaction cancellation, dispute resolution, governing law and venue, non-appropriation, insurance, defense and indemnity, force majeure, and other material terms as mutually agreed." End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/28/2025, is required at the time of proposal submittal. Sourcewell 1/29/2025 Addendum No. 12 Solicitation Number: RFP 020625 Solicitation Name: Public Safety Communications Technology and Hardware Solutions Consider the following Question(s) and Answer(s) to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Sourcewell insurance requirements show that we need to have $1.5 Million *per incident*. Does Sourcewell calculate coverage based on all applicable lines of coverage or does each line of coverage need to be expressly $1.5 Million? For example, if we currently carry 1 line of General Liability for$1 Million per incident and 1 line of Umbrella Liability coverage for$1 Million per incident, does Sourcewell consider that to be an aggregate coverage of$2 Million per incident or only $1 Million per incident, per line of coverage? In this example, would we need to increase our coverage to $1.5 Million per incident for both General Liability and Umbrella Liability to be in compliance with Sourcewell requirements or not? Answer 1: Refer to the Frequently Asked Questions document provided in the Resource Materials section of the Sourcewell Procurement Portal's Bid Homepage. Question 2: If economic conditions vary by 5% or more during the contract term (i.e. tariffs, taxes, costs, exchange rates, etc.) can we adjust pricing? Answer 2: Refer to Article 2, section 2) Product and Price Changes Requirements. Question 3: How should pricing be included in the bid? show a percent of our list price catalog? Should we include the catalog with current pricing? Answer 3: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. So, each proposer, in its discretion, will determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Question 4: Are we able to point customers to our website to provide information? Answer 4: Refer to RFP section II. F. Marketing Plan. Question 5: Are we allowed to create a landing page for the Sourcewell customers on our website? Answer 5: See answer to question #4 above. Question 6: Our pricing is in US dollars, would any exchange rate be applied at the time of an order? Answer 6: Refer to RFP section III. Pricing. Question 7: Would payments to us be in US dollars? Answer 7: Refer to RFP section III. Pricing. Question 8: What is included in the price? Do we include shipping, etc.? Answer 8: See answer to Question #3 above. Question 9: Can our dealers/resellers use the contract directly with customers? If so, who reports the sales and pays the fees? Answer 9: Refer to RFP section II. B. Solicitation Details, "Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting master agreement. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting master agreement." Question 10: Are we able to provide our dealer/reseller list to include on the Sourcewell website? If so, how often can we update? Answer 10: Contract awardees will have a landing page on the Sourcewell website for their contract. Question 11: Does the Supplier track, report and pay for all sales on the contract? including any made by it's dealers/resellers with their customers? Answer 11: Refer to Sourcewell Master Agreement Article 2, section 6) Reporting Requirements. Question 12: Hello, RFP language in question is below. Does this language mean that we can not propose any items that are listed on these contracts? 4. This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below: a. Unified Communications and Contact Center Solutions (RFP #120122); b. Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories (RFP #101223); c. Technology Products and Services (RFP #121923); d. Wireless Voice and Data Services with Related Solutions, Equipment, and Accessories (RFP #031924); e. Software Solutions and Related Services for Public Sector and Education Administration (RFP #060624); f. Fleet Management Technologies with Related Software Solutions (RFP #102924); g. Facility Security Systems, Equipment, and Software with Related Services (RFP #121024); and, h. Public Safety Software (RFP#030425). Answer 12: Refer to RFP section II. B. 4. "This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below:...". Question 13: Will Sourcewell consider a one-week extension to the deadline? Answer 13: Based on the remaining time allowed, and the availability of the Sourcewell Procurement Portal for 24/7 remote access with the ability of multiple account contacts to collaborate, an extension to the due date is not anticipated at this time. Question 14: Can shipping rates be negotiated after purchase or does it have to be a set shipping rate for all customers who purchase off this contract? Our concern is local buyers vs out of state buyers. Answer 14: See answer to Question #3 above. End of Addendum Acknowledgement of this Addendum to RFP 020625 posted to the Sourcewell Procurement Portal on 1/29/2025, is required at the time of proposal submittal. Docusign Envelope ID:El 6EBD8C-1D7A-445B-B905-66E5C16B866D W�,,c,o k pMENT q,,,O eo, � Proposal Evaluation Public Safety Communications Technology and Hardware Solutions RFP #020625 Page 1of2 Sourcewell Automated Protection BK Technologies, Bluum Bosch Security BRINC Drones, Camvie Servics, Castle Rock Demlan E.F.Johnson Systems,Inc. Inc. Submitted Systems.LLC Inc. LLC Microwave.LLC Comprod.Inc. Solutions Company Possible Points 1 1 1 I 1 1 1 I 1 Conformance to RFP Requirements IPass/Fail ( Pass I Pass 1 Pass I Pass I Pass I Pass I Pass I Pass I Pass 1 Pass Financial Viability and Marketplace �) Success 37 1 39 I 42 1 38 1 31 1 35 1 36 1 33 39 Ability to Sell and Deliver Service I 1501 110 I 119 1 1 119 1 118 I 94 1 110 1 108 1 87 I 123 Marketing Plan I 1001 78 1 71 1 I 71 1 73 1 72 1 77 1 66 I 55 I 76 Value Added Attributes 1 iool 76 I 73 I I 75 1 78 I 70 1 75 I 67 1 53 1 80 De ered 1Equipme t,Products,ph and Breadth of orf Services 2001 146 1 147 1 133 1 148 1 143 1 126 1 134 1 105 149 'Pricing I 4001 311 1 319 1 I 324 1 309 I 289 I 289 I 299 I 233 1 311 (Total Points I 1,000 1 758 1 768 1 I 764 I 764 I 699 1 712 1 710 1 566 I 778 'Rank Order I 181 151 ! 16.51 16.51 331 311 321 371 12 Eastern Incident InterTalk Critical IP Access Communications Evans Consoles First Arriving 10, Frontier Icom America, Communication Information International, EaseAlert LLC Ltd.,LLC Incorporated Inc. Computer Coro. HMD Global OYJ Inc. Solutions Systems LLC Possible Points I I I I I I I I I I IConformance to RFP Requirements IPass/Fall I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass Financial Viability and Marketplace1 1 1 1 1 1 1 1 1 1 Success 50 37 41 43 33 31 31 42 34 38 44 'Ability to Sell and Deliver Service I 1501 109 I 111 I 122 I 110 I 114 I 88 I 120 I 113 I 115 I 127 'Marketing Plan I 100' 72 I 761 78 I 751 711 601 781 781 78 I 88 'Value Added Attributes I 1001 75 1 74 1 78 1 91 I 72 1 67 1 79 I 79 1 78 1 81 1 Depth and Breadth of Offered I I I I 1 133 1 123 1 165 1 161 1 125 1 Equipment,Products,or Services 200 134 158 124 120 154 'Pricing I 4001 306 1 313 1 305 1 288 1 298 1 235 I 330 1 324 1 301 1 326 (Total Points I 1,000 1 733 1 773 1 750 1 717 1 719 1 604 1 814 1 789 I 735 1 820 IRank Order I I .':;I 141 201 291 281 351 2.51 101 231 1 DS FDS Initial Initial SV cs ( IttV It Initials: Docusign Envelope ID:El 6EBD8C-1D7A-4458-B905-66E5C16B866D Proposal Evaluation Public Safety Communications Technology and Hardware Solutions RFP #020625 Page 2 of 2 ITechnologies, Mobile Solutions.Motorola OMNIWARN, Paladin Drones, eP c Systems, RadioMobile, USA Corporation KaoSolutions cCommunications Inc. ISystems,Inc. Incorporated Possible Points I I I I I I I I I Conformance to RFP Requirements IPass/Fail I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass I Pass Financial Viability and Marketplace 1 Success SOI 43 1 36 1 45 1 36 1 43 1 37 1 34 I 44 1 40 Ability to Sell and Deliver Service I 1501 115 I 101 I 130 I 112 I 131 I 110 I 110 I I 128 I 115 Marketing Plan I 1001 64 I 69 I 81 I 72 I 81 I 65 I 74 I I 85 I 84 Value Added Attributes I 1001 75 I 71 I 83 I 71 I 84 I 69 I 68 I I 81 I 78 De th and Breadth of ered Equipment,t,Products,off Services 2001 132 1 135 1 151 1 138 1 156 1 138 1 134 1 143 III 160 Pricing I 4001 314 I 303 I 315 I 253 I 305 1 330 I 303 I I 330 I 328 Total Points I 1,000 I 743 I 715 I 805 I 682 I 800 I 749 I 723 I I 811 I 805 R-,r11:Or o., I 1 221 301 6.51 341 1 1 271 ! 4.51 6.5 e Tait Nth TD SYNNEX Tessco Rescue 42,Inc. I RoutrcrcTowers,I Skydio,Inc. I America,In. I Corporation I Incorporated I Trilogy Nextgen I Westnet,Inc. I Zetron,Inc. Possible Points I I I I I I I I I Conformance to RFP Requirements IPass/Fail I Pass I Pass I Pass 1 Pass I Pass I Pass I Pass I Pass I Pass Financial Viability and Marketplace 501 41 1 35 1 40 1 41 1 40 1 39 1 36 1 41 1 41 Success Ability to Sell and Deliver Service I 1501 118 I io4 I 120 I 123 I 125 I 121 I 110 I 121 I 126 Marketing Plan I 1001 77 I 72 I 75 I 81 I 79 I 79 I 84 I 86 I 83 Value Added Attributes I 1001 79 I 65 I 78 I 83 I 75 I 79 I 78 I 83 I 82 Depth and Breadth of Equipment,Products,Offered Services 2001 145 1 126 1 125 1 148 1 156 1 165 1 140 1 156 1 155 Pricing I 4001 325 I 200 I 289 I 325 I 260 I 294 I 308 I 327 I 324 Total Points I 1,000 I 785 I 602 I 727 I 801 I 735 I 777 I 756 I 814 I 811 Rink Order I I 111 361 261 sI 241 131 191 2.51 4.5 DocuSlgned by: p—DocuSigned by: Signed by: ES by: ce�f Oelit..Vt i Let ,9a c .� kaki llt,l wta ikt\A . C ra vred AF205E09437943D... "-6EE63AEDED5F46E... —7F7AAC327BE54B6... ks—D37D609850B64E3... Scott Dobereiner,CPPO,NIGP-CPP,Procurement Analyst II Carol Jackson,MA,Senior Procurement Analyst Mari Vielma,Procurement Analyst II Neva Crawford,Procurement Analyst Docusign Envelope ID:5122B59F-146C-4DOE-B89B-7225CE22D1 B4 omun Aka 2 C9i W � N = Sourcewell "' Proposal Opening Record Date of opening: February 6, 2025 Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal Ihttps://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered. The undersigned certify that all responses received on Request for Proposal #020625 were submitted through the Sourcewell Procurement Portal, and that each Proposer's response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule. Responses were received from the following: Automated Protection Systems, Inc. -Submitted Thu Feb 6, 2025, 2:06:05 PM BK Technologies, Inc. -Submitted Wed Feb 5, 2025, 4:07:02 PM Bluum Submitted -Tue Feb 4, 2025, 3:40:25 PM Bosch Security Systems LLC-Submitted Thu Feb 6, 2025, 2:50:46 PM BRINC Drones, Inc. -Submitted Thu Feb 6, 2025, 1:34:08 PM Camvie Services LLC- Submitted Fri Jan 31, 2025, 9:53:54 PM Castle Rock Microwave LLC-Submitted Wed Feb 5, 2025, 5:08:57 PM Comprod, Inc. - Submitted Thu Feb 6, 2025, 12:19:15 PM Demlan Solutions -Submitted Thu Feb 6, 2025, 4:00:30 PM E.F.Johnson Company-Submitted Thu Feb 6, 2025, 1:33:17 PM EaseAlert LLC -Submitted Wed Feb 5, 2025, 1:32:56 PM Eastern Communications Ltd., LLC-Submitted Thu Feb 6, 2025, 3:45:26 PM Evans Consoles Incorporated - Submitted Wed Feb 5, 2025, 3:25:07 PM First Arriving 10, Inc. -Submitted Thu Feb 6, 2025, 11:27:45 AM Frontier Computer Corp. -Submitted Thu Feb 6, 2025, 12:23:12 PM HMD Global OYJ -Submitted Thu Jan 30, 2025, 5:39:32 AM Icom America, Inc. - Submitted Mon Feb 3, 2025, 4:38:13 AM Incident Communication Solutions -Submitted Wed Feb 5, 2025, 2:40:05 PM InterTalk Critical Information Systems - Submitted Thu Feb 6, 2025, 3:19:11 PM IP Access International LLC-Submitted Thu Feb 6, 2025, 2:11:45 PM Docusign Envelope ID:5122B59F-146C-4DOE-B89B-7225CE22D1 B4 JVCKENWOOD USA Corporation -Submitted Thu Feb 6, 2025, 12:07:49 PM Kapu Solutions -Submitted Thu Feb 6, 2025, 12:33:18 AM L3Harris Technologies, Inc. -Submitted Wed Feb 5, 2025, 10:22:59 AM Mobile Communications -Submitted Wed Feb 5, 2025, 9:37:09 AM Motorola Solutions, Inc. -Submitted Thu Feb 6, 2025, 9:14:26 AM OMNIWARN LLC- Submitted Thu Feb 6, 2025, 10:15:10 AM Paladin Drones, Inc. -Submitted Thu Feb 6, 2025, 9:47:10 AM Procomm Systems, Inc. -Submitted Thu Feb 6, 2025, 1:51:01 PM PURVIS Systems, Incorporated -Submitted Wed Feb 5, 2025, 1:56:51 PM RadioMobile, Inc. - Submitted Thu Feb 6, 2025, 1:37:22 PM Rescue 42, Inc. -Submitted Thu Feb 6, 2025, 2:55:45 PM Rountree Towers, Inc. -Submitted Wed Feb 5, 2025, 11:27:20 AM Skydio, Inc. -Submitted Thu Feb 6, 2025, 4:19:19 PM Tait North America, Inc. -Submitted Thu Feb 6, 2025, 2:22:44 PM TD SYNNEX Corporation -Submitted Thu Feb 6, 2025, 1:07:17 PM Tessco Incorporated -Submitted Thu Feb 6, 2025, 3:19:47 PM Trilogy Nextgen - Submitted Thu Feb 6, 2025, 3:05:49 PM Westnet, Inc. -Submitted Thu Feb 6, 2025, 11:11:18 AM Zetron, Inc. -Submitted Thu Feb 6, 2025, 11:08:42 AM The Proposals were opened electronically, and a list of all Proposers was made publicly available in the Sourcewell Procurement Portal, on February 6, 2025, at 4:30 p.m., CT. All responsive proposals were then submitted for review by the Sourcewell Evaluation Committee. DocuSigned by. DocuSgned by: ��b C Sceff Vo to-ilAiX 7DDDCEFDBB3D45D AF205E09437943C.. Greg Grunig, M.S., NIGP-CPP, Procurement Manager Scott Dobereiner, CPPO, NIGP-CPP, Procurement Analyst II The This document printed millThursday, 12/12/2024 New York State NYSCR r,y Contract Reporter NYS'official source of contracting opportunities Bringing business and government together Contracting Opportunity Title: Public Safety Communications Technology and Hardware Solutions Agency: Sourcewell Division: Procurement Department Contract 020625 Number: CR Number: 2116607 Contract Term: 4 Years Date of Issue: 12/12/2024 Due Date/Time: 02/06/2025 4:30 PM Central Time County(ies): All NYS counties Classification: Telecommunications - Consulting & Other Services Opportunity General Type: Entered By: Tara Wolff Description: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal .sourcewell-mn.aovl. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered. Service-Disabled Veteran-Owned Set Aside: No * These goods or services have been purchased from an out-of-state/foreign vendor within the past three years. Business entities awarded an identical or substantially similar procurement contract within the past five years: Icom America 1 of 5 IP Access L3Harris Technologies Motorola Solutions PURVIS Systems RadioMobile Westnet Zetron, Inc. 2 of 5 Contact Information Primary contact: Sourcewell Procurement Department Tara Wolff Procurement Manager 202 12th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-541-5362 rfp@sourcewell-mn.gov Submit to Sourcewell contact: Procurement Department Tara Wolff Procurement Manager 202 12th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-541-5362 rfp@sourcewell-mn.gov 3of5 Bid Results Bid Results have not been entered 4 of 5 Awards Awards have not been entered © 2024, Empire State Development http://www.esd.ny.gov/ 5 of 5 DJC O R EG O N 12/17/2024 Invoice# 745747968 Invoice Date 1 Customer Sourcewell, ID: 26788 A Division of BridgeTower Media Payment Terms Net 30 P.O Box 745929 Due Date 01/16/2025 Atlanta, GA 30374-5929 BILLING ADDRESS ADVERTISER Scott Dobereiner Sourcewell, ID: 26788 Sourcewell Po Box 219 Po Box 219 Staples MN 564790219 Staples MN 564790219 INVOICE REF MEDIA DATE PO EDITION QTY AD SIZE 1007464206 Daily Journal of Commerce OR-Public 12/13/24 Legal-Bids 1 Legal-Bids Thank you for your business! Subtotal $77.44 IOID: 4009989 Index: Bids- Other Tax $0.00 Category: Goods and Services Credits $0.00 Affidavit Reference: PUBLIC SAFETY COMMUNICATIONS TECHNOLOGY AND BALANCE DUE $77.44 HARDWARE SOLUTIONS REMITTANCE STUB TO BridgeTower Media Invoice# 745747968 Daily Journal of Commerce OR Date 01/16/2025 Customer ID ID:26788,Sourcewell Public Notice Amount Enclosed: Acceptable Payment Methods PREFERRED METHOD OTHER METHODS To Pay by ACH Transfer: To Pay by Check use the following address: To Pay by Credit Card: To Pay by Wire Transfer: Bank: Bank of America Please include invoice number on check Use the Click to Pay Online link located Name: BridgeTower OpCo,LLC Send ACH remittance email to BridgeTower OpCo,LLC on the email you received or Contact Bank: Bank of America ar@l . a.com P.O Box 745929 Accounts Receivable:866-802-8214 Swift Code: BOFAUS3N Account Number:237025443017 Atlanta,GA 30374-5929 Please have your Invoice Number Bank Address: 100 North Tryon Street Routing: 053000196 and Credit Card Number Ready Charlotte,NC 28255 Account Number:237025443017 Routing: 026009593 Daily Journal of Commerce 1618 SW First Ave., Suite 400 DJC OREGON Portland, OR, 97201 Phone: 503-226-1311 Fax: 503-222-5358 Affidavit of Publication To: Sourcewell - Scott Dobereiner Po Box 219 Staples, MN, 564790219 Re: Legal Notice 4009989, PUBLIC SAFETY COMMUNICATIONS TECHNOLOGY AND HARDWARE SOLUTIONS State of OR } SS: County of Multnomah I, Michelle A. Ropp, being duly sworn, depose and say that I am the Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.101 and 193.020, published in Portland in the aforesaid County and State; that I know from my personal knowledge that the notice described as: PUBLIC SAFETY COMMUNICATIONS TECHNOLOGY AND HARDWARE SOLUTIONS Sourcewell a printed copy of which is hereto annexed, was published in the entire issue of said newspaper 1 time(s) in the following issues: 12/13/2024. SEE EXHIBIT A State of Oregon County of Multnomah SIGNED OR ATTESTED BEFORE ME ON 16th day of December 2024 By: Michelle A. Ropp NICOFFICIALHOLAS STAMP BJORK I � I NOTARVCOMMISPUBURICOREGONtot�-� N tO By: My COMMISSION EXPIRES NES JANUARY 10,20:R Nicholas Bjork Notary Public, State of OR No. 1044188 My commission expires on January 10, 2028 EXHIBIT A SOURCEWELL PUBLIC SAFETY COMMUNICATIONS TECHNOLOGY AND HARDWARE SOLUTIONS Proposals due February 6, 2025, at 4:30 p.m. Central Time REQUEST FOR PROPOSALS Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities in- clude thousands of governmental, higher education, K-12 education, nonprofit, tribal government. and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Pro- curement Portal Ihttos://or000rtal. sourceweli-mn,gov]. Only proposals submitted through the Sourcewell Procurement Portal will be consid- ered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Cen- tral Time, and late proposals will not be considered. Published Dec 13, 2024 4009989 LOCALiQ PO Box 631643 Cincinnati, OH 45263-1643 The Oklahoman AFFIDAVIT OF PUBLICATION Sourcewell Po Box 219 Staples MN 56479-0219 STATE OF OKLAHOMA, COUNTY OF OKLAHOMA The Oklahoman.a daily newspaper of general circulation in the State of Oklahoma. and which is a daily newspaper published in Oklahoma County and having paid general circulation therein; published and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issues dated on: 12/12/2024, 12/19/2024 and that the fees charged are legal. Sworn to and subscribed before on 12/19/2024 Legal Clerk, _ L� Notary.State o%Wl,County of Bro My commission expires Publication Cost: $41.40 Tax Amount: $0.00 Payment Cost: $41.40 Order No: 10840265 #of Copies: Customer No: 1191238 0 PO#: LOKL0204702 THIS 1S NOT AN INVOICE! Please do ma use ihis lam/ur pav nenl remittance_ { DENISE ROBERTS Notary Public Siete of Wisconsin Page 1 of 2 Request for Proposals Sourcewell , a State of Minnesota local govern- ment unit and service cooperative, is requesting proposals for Public Safety Communications Technol- ogy and Hardware Solu- tions to result in a procure- ment solution for use by its Participating Entities . Sourcewell Participating E ntities include thousands of governmental , higher education, K-12 education, nonprofit, tribal govern- ment, and other public agencies located in the U nited States and Canada . A full copy of the Request for Proposals can be found on the Sourcewell Procure- ment rocure- ment Portal [ https : // proporta I .sou rcewel 1-mn . goy] . Only proposals submitted through the Sou rcewel I Procurement Portal will be considered . Proposals are due no later than February 6, 2025, at 4 : 30 p. m . Central Time, and late proposals will not be considered . L PXLP December 12, 19 2024 LO K L0204702 The Beaufort Gazette Durham l The Herald Sun The Modesto Bee The Belleville News-Democrat Fmt tVoitli Star-i elegranr The Sun News Myrtle Beach server McClatchy eail Herald The Fresno ac Raleigh News&Ot Centre raid Tinrea The Island Packet Thle f.'i The Heraldrall Sem I Ierahf The Kansas City Star The l ll la I Th Bee Idaho Statesman Lexington Herald Leader San Luis Obispo Tribune Bradenton Herald The I elegraph Macon Tacoma I The News Tribune The Charlotte Observer Alerted Sun-Star In City Herald The State Miami Herald The Wichita Eagle Ledger Enquirer EI Nuevo Herald The Olympian AFFIDAVIT OF PUBLICATION Account# I Order Number I Identification I Order PO Amount I Cols I Depth 34474 I 618538 Print Legal Ad IPL02075000 IPL0207500 I I $160.64 I 1 I 18 L Attention: Julie Riebe SOURCEWELL State of South Carolina PO BOX 219 STAPLES,MN 56419 County of Richland carol.jackson@sourcewell-mn.gov REQUEST FOR PROPOSALS 561.Th erNWlr- 'State-OT corn I,Tara Pennington,makes oath that the government unit and service cooperative. is requesting proposals for Public Safety advertisment,was published in The State,a Communications Technology and Hardware Solutions to result in a procurement solution newspaper published in the City of Columbia, for use by its Participating Entities.Source- well Participating Entities include thousands State and Countyaforesaid,in the issue(s)of of governmental. higher education. K-12 education.nonprofit,tribal government.and other public agencies located in the United States and Canada A lull copy of the Re- 1 insertion(s)published on: quest for Proposals can be found on the Sourcowell Procurement Portal(https/ipro- 1 2/1 3/24 portal sourcewell-mn goy] Only proposals submitted through the Sourcewell Procure- ment Portal will be considered. Proposals are due no later than February 6.2025,al 4.30 pm.Central Time.and late proposals will not be considered. IPL0207500 Dec 13 2024 \ Rf/YrrOirleiltifY1 Tara Pennington Sworn to and subscribed before me this 13th day of December in the year of 2024 r�'' af.i k Lim Notary Public in and for the state of Texas,residing in Dallas County MARGARET KATHLEEN WILSON My Notary ID# 134916732 +`:• ;•. Explres May 24,2028 Errors-the liability of the publisher on account of errors in or omissions from any advertisement will in no way exceed the amount of the charge for the space occupied by the item in error and then only for the first incorrect insertion." Extra charge for lost or duplicate affidavits. Legal document please do not destroy! 4C 1 THURSDAY DECEMBER 12,2024 1 BSA TODAY SPORTS COLLEGE FOOTBALL USA TODAY SPORTS'ANNUAL SURVEY OF ASSISTANT COACH COMPENSATION Five most overpaid assistant coaches Undsay Schnell most overpaid college football assistant _ � No.4 Chip Kelly,Ohio State LISA TODAY coaches: Qoffensive coordinator (Fired coaches were not eligible for ' -. 'T1s the season for college football the list,though getting paid to do noth- ' Current compensation:$2 million coaches hirings and firingsing-like former Florida State defensive Win the one game you're supposed to Or maybe it's more accurate to say it coordinator Adam Puller-would mid- win(vs.Michigan)and you don't make used to be the season for coaches hir- ify as peak overpaid.Tony Gibson took __ this list.Continually lose that game- ings and firings. the job as head coach at Marshal/after especially Ins year when you are abso- The college football landscape looks the season ended.) - lutely the more talented team-and dramatically different in 2024 than it people are going to start looking hard at did just a few years ago.With the advent 1.Blake Baker,LSU, payroll.Chip Kelly has long been con- of NIL and booster-run collectives,cos- defensive coordinator sidered one of the more brilliant offen- pled with looming revenue sharing, ** sive minds in college football and while schools have started to shift their focus Compensation:$25 million 0010 I0 STAT his offense isn't as innovative or unstop- when it comes to how they dole out Good golly,this guy could make an Iw pable under head coach Ryan Day,it money for winning football teams. argument to take up all five spots.Con- should at least be able to hang more In the past,the highest earners on eider that Baker,42,is the highest paid FOOTBALL than 10 points on OStfs biggest rival. teams were coaches-by a long shot. assistant in the country...and his team And while that's still true for now, finished the regular season 8-4.Worse, sr- No.5 Wink Martindale,Michigan, schools are starting to prioritize putting he is presumably being paid$2.5 million defensive coordinator money toward their roster as opposed to to put together a stout defense,but the their coaching staff. Tigers rank 52nd-52nd!-in total de- Compensation:82.3 million How else do you explain Florida fense.Surely being ranked that low con- This one is a little tricky.Defending coach Billy Napier hanging on to his job tributed to their 5-3 finish in the SEC national champion Michigan finished when the Gators had amassed a 4-4 pec- and another missed playoff opportunity the regular season ranked No.15 in total ord midway through the season?In a under head coach Brian Kelly.Giving up Mio State offensive coordinator Chip defense,which isn't terrible,but also statement that likely portends the hi- 38 to Texas ABM and 42 to Alabama, Kelly watches warm-ups before the isn't good for one of the highest paid as- ture, Florida athletic director Scott both losses,is a good way to make this game against Indiana on Nov.23.Ne is eistants in the country - especially Stricklin told fans on Nov.7 that Napier list. ons USA TODAY Sports most when you consider that Martindale re would continue as UPs coach amid But it's even worse when you remem- overpaid college football assistant turned to the college ranks after making speculation that he seas about to be ber that LSU paid Missouri$950,000 to couches.ADAM own:/THE COLUMBUS headlines with his NFL defenses,par shown the door. (Napiers buyout is cover Baker's buyout when it hired him DISPATCH-assn TODAY nrTworc ticularly with the Baltimore Ravens. more than$26 million)USA TODAY inJanuary.Add that LSU owed his peed- Martindale is due for a substantial raise NETWORK columnist Blake Toppmeyer ecessor Matt House about$37 million (5200,0001 each year of his thee-year described it as a'flimsy endorsement" and,well,accountants in the Tigers ath- No.3 Morgan Scalley,Utah, contract,which runs through Jan.10, The Gators have since become bowl el i- letic department can't be happy.(House defensive coordinator 2027. gible,but the reality is that to build a was hued by theJacksonvWe Jaguars as Ifs worth pointing out that a lot of program that can contend for College an inside linebackers coach,which off- Compensation 52 million the Wolverines'problems go back to for- Football Playoff berths,Florida needs to set some of his buyout.) Well,this is awkward.Not only is mer coach Jim Harbaugh,who jumped spend its money on top prospects;it Scalley overpaid when you consider ship for the NFL in late January,which also knows stability goes a long way 2.Tony Gibson,N.C.State, Utah's abysmal year-the Utes missed a put Michigan in a bind.Still,when you with recruits. defensive coordinator bowl game for the first time since 2013, add it up for Martindale,it doesn't look Often at this point,with bowl season finishing 5-7-but in the summer,Utah good for someone whose team is 7-5,a right around the corner,underachieving Compensation 51S million revealed that Smiley is the coach-in- considerable tumble for the 2023 tittist. coaches would be looking for work.So Did you know the 6-6 Wolfpack had waiting whenever Kyle Whittingham Of course,beating your archrival during far this year,there have been just four one of the highest paid assistant coach- steps down.The Utes did not rank high- a season when you have no business do- Power Pour openings-North Carolina, es in the country?Yeah,we're as per- er than No.30 in total defense.Yikes. ing so always makes fans and adminis- UCF,Purdue and West Virginia-and plexed as you.Gibson,in his fourth year Andy Ludwig,another candidate for trators appreciate you more. there are now two left after UCF rehired at North Carolina State,was being paid this list considering his 12,050,000 sal- Also considered Brad White,Ken- Scott Frost and Purdue hired UNLV's a lot of money to put together a top de- pry,resigned as the Utes'offensive coor- tacky defensive coordinator,Pete Got- Barry Odom. fense.But the Wolfpack finished the dinator in October.While ifs true many ding,Mississippi defensive coordinator; But namerous programs already are regular season ranked 84th in the coon- of their problems this year go back to a Joe Rossi,Michigan State defensive co- reevaluating what assistants are mak- try and barely made a bowl game.Gib- banged-up roster,the reality is,ifyou're ordinator,Brian Hartline,Ohio State ing,and a handful already have been son,who may have felt some pressure to going to make$2 million annually,you co-offensive coordinator and wide re- shown the door. move on,probably is taking a pay cut to need to be playing in the postseason an- sewers;Kane Wommack Alabama de- USA TODAY Sports analyzes the five be head coach at Marshall. nasally,too. fensive coordinator. MARKETPLACE TODAY To view more Classified listings, visit:dassifieds.usatoday.com For advertising Mormation:1.800.397.0070 sww.muellohns.mmfwt u.ae,.cc. ..von to the m.sml.un O...Pin.of.ad: ,w1.n,,:a.:.• mr a.n ar.......wa to........./.........us..C*,., .os ......Misr.ea.a....my. M..vp..hem nun nomannanma.r ..p.nd .r..s .�ais.TadmN.:.rc..m..f..w ... r. . ...no..n f ,. oss.. ..ansa ,a aIan.a•..re.ono n.M..d.Poo only..v..e.ass. I NOTICES 1 I I NOTICES I I NOTICES I I NOTICES I I NOTICES I ®' • TM Interlocal Purchasing System(TIPS) r••= sea•alelawIN1.li.a.rrr...c.laewp w". hos posted procurement solicitations a+ bp newind1=-7 awrlt.assw.nclwo www.lips-use.cem for the following categories 1:a•. 1 a11.e.Wrr.e aaM Whew ) owehrwwwwea.Oa..II..r 241201-Paper for Printing and COpvin9 a.e......ailr Ylrr...ep ..•r 241202-Promotional and Award Products •Te(I�.rr..grn.1�........:..� ..rase. I. 241203-Sports Facility Lighting(2 Part with JOG) 0......1!............01•1.01.11.1.................... drMr4•5 55 L�L1e`r...,r.....rr'�..`17a.. The proposal is due and will be opened on �drrM� � =inti JOnwry 17.2025,a+3:00 Pm local time. Place Your Coll 11644139-8477 for problems Advertisement 1e.., ..+�=`+"� with website or questions. wsnewswnien 0.............1......•••01..� er girl In USA TODAY's '.."":ep'w`: SPORTS USA TODAY 1 THURSDAY DECEMBER 19,2024 1 BC 2-time Cup winner Sauerbrunn retires 9 Anon Anderson tilj - t. USA TODAY _. For the U.S.women's national team, E an • _' - the end of an era arrived as longtime '� A _ ' s captain Becky Sauerbrunn announced _- - - - (:cc: PS... her retirement from professional soccer. ♦ T Sauerbrunn,39,confirmed the end of 4 VTone of the great careers In American Ap P,* soccer with s post on her Instagram ac- - - CELAND - countTuesday.In her 219 appearances - TWIE with the USWNT,Sauerbrunn was a key �'-�� IYTy,.FQfq part of the World Cup winning teams in 3 2015 and 2019 and won three NWSL a1 I championships at the club level. I -- All I can do is hope that you got to '. II share in some of the joy I felt every time I /t" �, Lisa Binder and Caitlin Clark talk during practice for the NCAA championship stepped onto a field-that you got to - game against South Carolina on April 6.zwcr BOYDEN-HOurs/acs MOINES REGISTER dream with me,even if just fora little while,"wrote Sauerbrunn in her farewell message. 'itis isn't the end. 111 be Clark's college coach: around.I love this game too much to enter back defender Becky leave it for good.But for the first time in Sauerbrunn made 219 appearances • sixteen years Pm going to find a quiet for the U.S.women's national soccer Cover criticism `silly' moment and close my eyes fora bit' team and was a key part of the World Beyond her presence as a stabilizing Cup winning trims In 2010 and 2019. force at center back,where her ability to JAY91GGERSiAFr/IMAGH IMAGES Jason Anderson said."(Clark)is a person that's really read the game was essential for one of USA moor helped athletics,helped women's sports the best stretches of USWNT success, in a way that nobody has helped worn- Sauerbrunn was a critical voice as the top of International soccer. Sauer- Caitlin Clark's college coach Lisa en's sports, maybe since Billie Jean players pushed for for equal pay brunn was first choice for the World Bluder thinks it's time for everyone King' Cup-winning sides in 2015 and 2019,as around the WNBA-including Wash- Johnson's point is a nuanced one, Major impact on USWWT well as on the 2016 and 2020 Olympic ington Mystics co-owner Sheila John- and in the same interview the Mystics teams. son-to'embrace-how Clark's star- co-owner credited Clark for using her Before she even played professional Off the field,Sauerbrunn was cm- dom has provided a boost for women's Time interview to call for more attention club soccer, Sauerbrunn made her tial in the USWN7as drive for equal basketball. for the WNBA's Black players.it has USWNT debut in January 2008 thanks pay.She was one of five players to file Following a 2024 WNBA Rookie of taken the WNBA almost 28 years to get to standout performances at the U.S. an Equal Employment Opportunity the Year season with the Indiana Fe- to the point where we are now,"ex- youth national team level and in college Commission complaint over the pay ver,Clark was named Time magazine's plained Johnson.'It's just not Caitlin with the Virginia Cavaliers.The St.Lou- disparity between the men's and Athlete of the Year,a decision John- Clark,it's(Angel)Reese.We have so is native joined the Washington Free- women's national teams and served as son,the billionaire founder of BET net- much talent out there that has been an- dom ahortly thereafter,carrying on with the U.S.Women's National Team Play- work,said she disagreed with. recognized,and I don't think we can just the team in 2009 when it joined Wom- ers Association's first president. In In an interview this week with CNN pin(the league's rise)on one player.... en's Professional Soccer(WFS),one of September 2022,the US WNTPA and Sports,Johnson said"the structure of 9 feel really bad because I've seen so two fledgling pro leagues that came be- U.S.Soccer reached a collective bar- the way media plays out race"was a many players of color that are equallyas fore the NWSL started in 2013. gaining agreement,with Sauerbrunn factor in Clark receiving the honor and talented,and they never got the recog- Despite the early look,Sauerbrunn's signing the official documents on the argued that Time should have instead nition that they should have.And I think ascension to the USWNT didn't truly field following a friendly in Washing- 'put the whole WNBA on that cover, right now,it is time for that to happen.' start in earnest until 2010 as the team ton,D.C. and said the WNBA is the League of Bluder's position appears to be that went through World Cup qualifying.The Meanwhile,as the NWSL kicked off the year." rising tide will lift all and the entire defender waan't an immediate starter, in 2013,Sauerbrunn emerged as a star Speaking with USA TODAY's Sports WNBA will benefit from Clark's fame. but she made a critical appearance in in the league,winning two titles with Seriously,Bluder-who retired in May "Let's get on the bandwagon and help the 2011 World Cup semifinals and ap- PC Kansas City.She would add a third. after 24 seasons coaching at Iowa, her out,make her life a little bit easier, peered at the 2012 Olympics in London, championship in 2022,this time as a where Clark played from 2020 to 2024 because she is helping all of us,"said where the USWNT won the gold medal. veteran leader with the Portland -disagreed,insisting Clark's impact Bluder.'Sometimes,you know,we used From 2013 through 2022,Sauerbrunn Thorns.Sauerbrunn's seven appear- on women's sports is historic. to tell our team,listen when,when Cart- took on more of a vital role with the ances on the league's Best 11 area ret- it's silly to me that anybody's try- lin's light shines on her,it shines on all of USWNT as part of a new generation of ord,as are her four Defender of the ing to take away from something that's us'And I think everybody else needs to players that took the team back to the Year awards. so good in your sport right now,"she embrace that a little bit better." 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"' � +. cate9orks of personal proneriv. rn if ISM t3ew w�'tit�ar i n.wrsnsr.Irl pr 1.....ry;.s N.odew ,,i11swoom `, •#.•• ;,� To advertiser call: PMN]Copier roMNM,Equipment rw Connectivity .,...r 800-397-0070 Proposals are due 3:00 p.m.,January 73.3025,at �+`. eePaw.aaiess.Pw..awayWArr Placa Your Ad rE� yrrrrr..rrrrwr.,o..r or email us at: ESC Region 10,131E Hines Avenue,San Antonio,T%15!01, �ir..si. µ We at which time proposals will be PUblkh opened. In USAk TODAY'. $aICS�NSSeIIIOhfI$.COIB _ Marketplace —••••,......`,r:..0.1.4w.�rm`yrw: REQUEST FOR PROPOSALS Using Our �. a."D �...1001.T..�117.= sm lot ca.aalae a.Minm.na local . Self-Service fir. aw Crrnoo mfien.Tsd*.end meral Ye, nasear.NY.I..OICOrMais torµk result MOO, ..........=•.. .=•••1. Ad Portal "E� �� ..........21. l Fla SO,ot/On r ale smrc.wnl v 1tic,ppnM Em nr,noose mo,.aw o sw«mm.mml, Scan OR Code. `. ....o Sign Up Today, .a"r.a„4...0.1..r...a amOdeuta..�w.a I.p.,..«n. 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General Info Contracting Organization Organization Address Rural Municipalities of Alberta (RMA) 2510 Sparrow Drive Nisku,Alberta T9E 8N5 Canada Posting Type Solicitation Type Open & competitive opportunity Request for Proposal Region(s) of Delivery Alberta Trade Agreement(s) NWPTA • CFTA • TCA • CETA Description/Summary Canoe Procurement Group of Canada, is posting the solicitation on behalf of Civiclnfo BC, RMA, SARM,AMM, LAS, UMNB, NSFM, FPEIM, MNL, NWTAC, NAM, AYC and its current and potential Members and represented Associations and their Members, which includes all MASH/MUSH sectors, Provincial Governments, Federal Agencies, Crown Corporations, local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia,Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador, Northwest Territories,Yukon Territories and Nunavut. Request for Proposal ("RFP") to result in regional and/or national contract solutions under the rules and regulations of Canadian trade agreements (including Canadian Free Trade Agreement(CFTA) Chapter 5, Ontario-Quebec Trade and Cooperation Agreement,and Canada- European Union Comprehensive Economic and Trade Agreement (CETA) Chapter 19, New West Partnership Trade Agreement(NWPTA),Atlantic Trade and Procurement Partnership (ATPP) as applicable). Canoe/Sourcewell is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a national contracting solution for use by its members. Members include thousands of governmental, higher education, K-12 education, not-for-profit,tribal government, and other public agencies located in Canada.A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn,gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025 at 4:30 p.m. Central Time, and late proposals will not be considered. 1.Sourcewell and Canoe are seeking proposals for Public Safety Communications Technology and Hardware Solutions, including communications technology and hardware designed or primarily intended for use by Public Safety agencies, such as: a. In-station Public Safety alerting or paging systems; b. Dispatch/control room consoles and associated integrated communications equipment; c. Wearable or portable communication devices, including biomonitoring wearables, alerting or paging systems; d. Connectivity and interoperability devices, hardware, and equipment for the connection of communication systems and endpoints, including: i.Satellite communications equipment; ii. Portable and deployable wireless hubs, routers, and networks; iii. Mesh networks and mesh radios; vi. High Power User Equipment (HPUE)for LTE; and, e.Airborne, marine,and underwater communication systems. 2. Complementary equipment, accessories, and services directly related to the offering of systems or solutions described in subsections 1. a. - e.above. 3.The primary focus of this solicitation is on Public Safety Communications Technology and Hardware Solutions, and the related delivery of services. Integrated software intended to run and manage the hardware is allowed, and the hardware should be capable of easily integrating a range of standalone platforms and solutions. However,this solicitation should NOT be construed to include"software-only"solutions. 4.This solicitation does not include that equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in master agreements currently maintained by Sourcewell, identified below: a. Unified Communications and Contact Center Solutions (RFP#120122); b. Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories (RFP#101223); c.Technology Products and Services (RFP#121923); d.Wireless Voice and Data Services with Related Solutions, Equipment, and Accessories (RFP#031924); e. Software Solutions and Related Services for Public Sector and Education Administration (RFP#060624); f. Fleet Management Technologies with Related Software Solutions (RFP#102924); g. Facility Security Systems, Equipment, and Software with Related Services (RFP#121024); and, h. Public Safety Software (RFP#030425). 4.The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities.Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. 5.A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule.Any other form of proposal submission,whether electronic, paper, or otherwise,will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer's sole responsibility to ensure that the proposal is received on time. 6. Following submission of proposals, negotiations may be permitted. 7. List of current and Potential Members and represented Associations and their Members which includes all MASH/MUSH sectors, Provincial Governments, Federal Agencies, Crown Corporations, local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador, Northwest Territories,Yukon Territories and Nunavut located here, https://canoeprocurement.ca/canoe-current-future- members/ Estimated Contract Start Date Estimated Contract End Date Estimated Contract Duration Mar 3,2025 Mar 2, 2029 4 Year(s) — 0 Week(s) — 0 Day(s) *These estimated contract dates and duration are only estimates and subject to change. UNSPSC Commodity Codes The United Nations Standard Products and Services Code(UNSPSC) is an international classification system for products and services.You can use these codes to search for opportunities/notices that match the specific categories of products and/or services you supply. Previously used Goods and Services Identification Number(GSIN) codes are also listed,where available,as a convenience to Suppliers. Code GSIN Code Description Code Level 25111901 — Marine craft communications systems Commodity 25151701 N1830 Communication satellites Commodity 43000000 N5895 Information Technology Broadcasting and Telecommunications Segment 43190000 N5895 Communications Devices and Accessories Family 43220000 N5810 Data Voice or Multimedia Network Equipment or Platforms and Family Accessories 43222600 N5820 Network service equipment Class 43222609 N5820 Network routers Commodity 43222610 N5820 Network service concentrators or hubs Commodity 43222800 N5820 Telephony equipment Class 43222801 N5805 Broadband or narrowband digital cross connect DCX equipment Commodity 43223200 N6650 Mobile messaging platforms Class 43223211 N5830 Paging controllers Commodity 43223212 N5830 Paging terminals Commodity 81160000 D301 Information Technology Service Delivery Family Note: Access the full open dataset of codes used in APC at Open Government. T Back to top Contact Info If you have questions. please contact the Contact Person below only by email. Contact Person Method of Contact 2510 Sparrow Drive Tara Wolff rfp@Sourcewell-mn,gw Nisku, Alberta Manager of Procurement Canada T9E 8N5 T Back to top Submission Info Submission Channel(s) Follow the instructions... Only Proposals submitted through the Sourcewell Procurement Portal will be considered. https://proportal.sourcewell-mn.gov Proposals are due no later than February 6, 2025,at 4:30 p.m. Central Time, and late proposals will not be considered. Additional Submission Information A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell- mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than , February 6, 2025, 4:30 pm Central Time, and late proposals will not be considered. Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule.Any other form of proposal submission,whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer's sole responsibility to ensure that the proposal is received on time. All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise.The closing time and date is determined by the Sourcewell Procurement Portal web clock. In the event of problems with the Sourcewell Procurement Portal,follow the instructions for technical support posted in the portal. It may take up to twenty-four(24) hours to respond to certain issues. Upon successful submission of a proposal,the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email,contact Sourcewell's support provider at support@bidsandtenders.ca. To ensure receipt of the latest information and updates via email regarding this solicitation,or if the Proposer has obtained this solicitation document from a third party,the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity. All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award.The submission of inaccurate, misleading, available by law. '' Back to top Document Downloads Please take note When you download a document,you are automatically added to the Interested Suppliers List(below) and subscribed to email notifications for this opportunity.You can remove yourself from this list by selecting the "Update Interest" button at the top of this page and then unselecting the "I'm interested in this opportunity" checkbox in the Express Interest section. Documents Document Name File Info Procurement Package 2024 12 12 RFP_020625_Public_Safety_Communications_Egpt_Canoe PDF • 2.3 MB • Download T Back to top Interested Suppliers Prior to submitting a response to an opportunity,you should express interest before its Closing Date,so that your business name is published in the Interested Suppliers list below and you are subscribed to email notifications of updates to the opportunity. Additionally,you may also choose to explicitly indicate interest in potential partnership inquiries from other Suppliers for this opportunity and publish your preferred contact information in the Interested Suppliers list. Note that you will automatically be deemed as having expressed interest in an opportunity when you download any opportunity documents.You can update your interest in the opportunity and/or in partnerships at any time before the Closing Date,after which expressing and/or updating interest will NOT be available. Interested Suppliers list :ir :k Interested in partnerships with other Suppliers Only display Suppliers interested in partnerships with other Suppliers. Jay Kay Systems Consulting Inc T Back to tol2 LegpJ Support A419fACJI © 2024 Government of Alberta Public I Purchasei,i Chat Help Logout Home New Bid Closed Bids My Stuff Tools Bid RFP #020625 - Public Safety Communications[switch to vendor view: Sourcewell Technology and Hardware Solutions furrmu�NikA Bid Type RFP Bid Number 020625 Access Reports View reports on who has Title Public Safety Communications been notified of the bid or Technology and Hardware Solutions accessed it. Start Date Dec 12, 2024 6:30:00 AM CST [Notification report] [Access report] End Date Feb 6, 2025 4:30:00 PM CST Questions Agency Sourcewell 0 Questions 0 Unanswered Bid Contact Tara Wolff [View/Ask Questions] (218) 541-5362 rfp@sourcewell-mn.gov Edit Bid 202 12th Street NE [Create Addendum] P.O. Box 219 Staples, MN 56479-0219 Description Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered. Pre-Bid Conference Date Jan 7, 2025 1:00:00 PM CST Location Online Conference Notes Login information will be emailed two (2) business days prior to the event to those registered in the Sourcewell Procurement Portal. Documents No Documents for this bid Customer Support: agencysupport@publicpurchase.com I Copyright 1999-2024© I The Public Group, LLC.All rights reserved. i Public I Group. Sourcewell j Francais Bids Homepage (/Module/Tenders/en/Home/BidsHomepage) Create Account (/Module/Tenders/en/Vendor/Create/42b90b89-9f67-483a-96e3-9b0490d01 d40) Login (/Module/Tenders/en/Login/Index/42b90b89-9f67-483a-96e3-9b0490d01 d40) View Details Click(httos://www.bidsandtenders.calhere (httDs://Dronortal.sourcewell-mn.aov/) to return to the Sourcewell Procurement Portal home page. Bid Details Bid Classification: Goods Bid Type: RFP - General Bid Number: RFP 020625 Public Safety Communications Bid Name: Technology and Hardware Solutions Bid Status: Open Bid Closing Date: Thu Feb 6, 2025 4:30:00 PM (CST) Question Deadline: Wed Jan 29, 2025 4:30:00 PM (CST) Electronic Auctions: Not Applicable Language for Bid Submissions: English unless specified in the bid document Submission Type: Online Submissions Only Submission Address: Online Submissions Only Public Opening: Yes Public Opening Address: See RFP and FAQ documents for details Description: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell- mn.gov (https:%/oronortal.sourcewell- mn.gov)]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6, 2025, at 4:30 p.m. Central Time, and late proposals will not be considered. Bid Document Access: Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free of charge without registration. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. There is no cost to obtain an unsecured version of the document and /or to participate in this solicitation. Categories: Show Categories [±] Submit a Question Register for this Bid Download Bid Documents Meeting Locations The following are the meeting times and locations for the opportunity: Meeting Location Description Login instructions will be posted to the Online Pre-Proposal Conference "Documents" section and available to registered suppliers two business days prior to the web conference. Documents File Name RFP_020625_Public_Safety_Communications_Egpt Monday December 9, 2024 02:22 PM RFP_O2O625_Pubiic Safety_Communications_Eqpt_Master_Agreement Monday December 9, 2024 02:30 PM Addenda No Addenda Available ... Sourcewell Q Public Safety Communication Equipment Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communication Equipment to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the RFP can be found on the Sourcewell Procurement Portal, and only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 06, 2025 at 04:30 PM CT and late proposals will not be considered. Important Dates Pre-Proposal Conference: January 07, 2025 at 01:00 PM CT Proposal Due: February 06, 2025 at 04:30 PM CT To obtain a copy of the complete RFP, ask questions related to the RFP, or submit a proposal, please use the link below. Sourcewell Procurement Portal [r 711k Sourcewell About Careers Compliance & Legal Contact News Terms&Conditions Privacy Policy Accessibility All Solutions -3 Minnesota-Only Solutions - Supplier Resources - f w in V ©2023 Sourcewell.All rights reserved. Home Udashboardl s list of Bidding(Thidding/list) Solicitation Details Bidding Publish Publish Nerdy Contents Save as Template v Bid Announcements v Solicitation Setting .� Doc.Taker's List •= V Invite Bidders No wDocTakerl nformation/553925, V Enable Collaboration with other Users No V Internal Approval No V Accept Online Responses No V Evaluate Response online No Solicitation Details A Mandatory Information Solicitation Type RFP Solicitation Number 020625 Solicitation Name Public Safety Communications Technology and Procurement Type Goods,Services Hardware Solutions Country& Canada/Ontario Published By Sourcewell Province/State Accept Questions Not Applicable Internal Information(For Internal Use Only) Procurement Title/Project Public Safety Communications Technology Name and Hardware Solutions RFP 020625 Requirement A V Are suppliers required to agree to a Non-Disclosure Agreement(NDA)/Document Access Control to No access the solicitation documents? V Do you want suppliers to notify you of their Intent No to Respond(ITR)to your solicitation? V Schedule a Pre-Bid Meeting or Site Meeting Yes 1 Recommended 101/07/202513:00:00 CT Login information will be emailed two(2)business days prior to the event for those registered in the Sourcewell Procurement Portal. Advertisement A Basic Settings Solicitation Type Open to all suppliers Estimated Contract Amount Publish Date 12/12/2024 Closing Date&Time 02/06/202516:30:00 CT Publish Option Value Range for this 10,000,001 over Solicitation Selected Categories IComputers() Home udashboardl > Lift of Biddingl idding/ilstl > Hardware,peripherals and accessories,servers,GPS receivers,refurbished computers, I 1 ardware 11 J chargers,system storage,I/0 Storage,Interactive Response System etc Publish Solicitation Overview Bid Announcements V Doc.Taker's List •— Sourcewell Is wDocTakerinformation/553925, J Public Safety Communications Technology and Hardware Solutions 020625 Closing Date:02/06/2025 04:30:00 PM CT Detail: Sourcewell,a State of Minnesota local government unit and service cooperative,is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities.Sourcewell Participating Entities include thousands of governmental,higher education,K-12 education,nonprofit,tribal government,and other public agencies located In the United States and Canada.A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov(https://proportal.sourcewell-mn.gov)].Only proposals submitted through the Sourcewell Procurement Portal will be considered.Proposals are due no later than February 6,2025,at 4:30 p.m.Central Time,and late proposals will not be considered. Bid Documents A Bid Document ( Menus. No Data Found C Copyright 2024 R2CoW.All Rights Reserved.Powered by Biddin can lhjpJ/www.bidding4,Sgm[) I User Manuals/Support 1VcontactUs) 020625-Public Safety Communications Technology and Har... Notice Basic Information Estimated Contract Value(CAD) $80,000,000.00(Not shown to suppliers) Reference Number 0000283794 Issuing Organization Sourcewell Owner Organization Solicitation Type RFP-Request for Proposal(Formal) Solicitation Number 020625 Title Public Safety Communications Technology and Hardware Solutions Source ID PP.CO.USA.868485.C88455 Details Location All of Canada,All of Canada Purchase Type Duration:4 years Description Sourcewell,a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education,K-12 education,nonprofit, tribal government,and other public agencies located in the United States and Canada.A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal[https://proportal.sourcewell-mn.gov].Only proposals submitted through the sourcewen rrocurement-ortai will be considered. Proposals are due no later than February 6, 2025,at 4:30 p.m. Central Time,and late proposals will not be considered. Dates Publication 2024/12/12 09:04:41 AM EST Question Acceptance Deadline 2025/01/29 05:30:00 PM EST Questions are submitted online No Bid Intent Not Available Closing Date 2025/02/06 05:30:00 PM EST Prebid Conference 2025/01/07 02:00:00 PM EST Contact Information Procurement Department 218-894-1930 rfp@sourcewell-mn.gov Pre-Bidding Events Event Type Prebid Conference Attendance Recommended Event date 2025/01/07 02:00:00 PM EST Location Online Conference Event Note Login information will be emailed two(2)business days prior to the eventto those registered in the Sourcewell Procurement Portal Bid Submission Process Bid Submission Type Electronic Bid Submission Pricing Lump sum Pricing Lump sum Bid Documents List Item Name Description Mandatory Limited to 1 file Bid Documents Documents defining the proposal No No 2024/12/12 09:04:54 AM EST Page 1 of 2 020625-Public Safety Communications Technology and Har... Categories Selected Categories GSIN Categories(3) S Services Services AJ General Science and Technology(R&D) General Science and Technology(R&D) AJ212548 HARDWARE PERIPHERALS(R&D) Hardware Peripherals AJ212512 COMMUNICATIONS NETWORK HARDWARE(R&D) COMMUNICATIONS NETWORK HARDWARE(R&D) D Information Processing and Related Telecommunication Services Information Processing and Related Telecommunication Services D302A INFORMATICS PROFESSIONAL SERVICES Informatics Professional Services-formerly SB404 MERX Categories(3) N Services Services N13 Professional,Administrative and Management Support Services Professional,Admin and Management Services N4 Information P and Related Telecommunications Services Information Processing&Related Telecom Services G Goods Goods G23 Office Equipment Office Equipment UNSPSC Categories(2) 81000000 Engineering and Research and Technology Based Services 81160000 Information Technology Service Delivery 81161700 Telecommunication Services 93000000 Politics and Civic Affairs Services 93150000 Public administration and finance services 93151500 Public administration 2024/12/12 09:04:54 AM EST Page 2 of 2 S TE 90 600 1itaft f SALT LAKE00 W CIE CITY,UT 84101-1431 PROOF OF PUBLICATION CUSTOMER'S COPY REQUEST FOR PROPOSALS I CUSTOMER NAME AND ADDRESS I Sourcewell,a State of Minnesota local government unit and service coopera- SOURCEWELL tive,is requesting proposals for Public Safety Communications Technology CAROL JACKSON and Hardware Solutions to result in a procurement solution for use by its Participating Entities.Sourcewell Participating Entities include thousands of PO BOX 219 governmental,higher education, K-12 education, nonprofit,tribal govern- Staples,MN 56479 ment,and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Carol.Jackson@sourcewell-mn.gov Procurement Portal Ihttps://proportal.sourcewell-mn.aov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. ACCOUNT NUMBER Proposals are due no later than February 6,2025,at 4:30 p.m.Central Time, and late proposals will not be considered. 21495 SLT0030658 I ACCOUNT NAME SOURCEWELL TELEPHONE I 218-894-5481 ORDER# SLT0030658 I CUSTOMER REFERENCE NUMBER I CAPTION I REQUEST FOR PROPOSALS Sourcewell,a State of Minnesota local government unit and service cooperative,is requesting pro- posals for Public Safety Communications Technology and Hard- ware Solutions to result in a procurement solution for use by its Participating Entities. TOTAL COST $51.80 AFFIDAVIT OF PUBLICATION AS THE SALT LAKE TRIBUNE, INC. LEGAL BOOKER, I CERTIFY THAT THE ATTACHED ADVERTISEMENT OF REQUEST FOR PROPOSALS Sourcewell,a State of Minnesota local government unit and service cooperative, is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its Participating Entities. FOR SOURCEWELL WAS PUBLISHED BY THE SALT LAKE TRIBUNE, INC., WEEKLY NEWSPAPER PRINTED IN THE ENGLISH LANGUAGE WITH GENERAL CIR- CULATION IN UTAH,AND PUBLISHED IN SALT LAKE CITY,SALT LAKE COUNTY IN THE STATE OF UTAH.NOTICE IS ALSO POSTED ON UTAHLEGALS.COM ON THE SAME DAY AS THE FIRST NEWSPAPER PUBLICATION DATE AND REMAINS ON UTAHLEGALS.COM INDEFI- NITELY.COMPLIES WITH UTAH DIGITAL SIGNATURE ACT UTAH CODE 46-2-101;46-3-104. PUBLISHED ON 12/13/2024, 12/15/2024 DATE 12/19/2024 SIGNATURE — I I/.P STATE OF UTAH 7 COUNTY OF SALT LAKE SUBSCRIBED AND SWORN TO BEFORE ME ON THIS 19th DAY OF DECEMBER IN THE YEAR 2024 BY Doug Ryle LAREE WHITMER __ ''�.t1n� StateolUt9h lei �J 66\fa_SU My Cori nssion EIpires December 9.2022 Canmiss ce Number 740391 NOTARY PUBLIC SIGNATURE • • k 1: PO BOX 271693• SALT LAKE CITY UTAH 84127 FED.TAX I.D.#87-0128317 ' Des eret1J\`I'ews 801-204-6910 PROOF OF PUBLICATION CUSTOMER'S COPY !CUSTOMER NAME AND ADDRESS I REQUEST FOR PROPOSALS SOURCEWELL Sourcewell,a State of Minnesota local government unit and service coopera- Scott Dobereiner tive,is requesting proposals for Public Safety Communications Technology and Hardware Solutions to result in a procurement solution for use by its PO Box 219 Participating Entities.Sourcewell Participating Entities include thousands o` Staples,MN 56479-0:10 governmental, higher education, K-12 education, nonprofit,tribal govern. ment,and other public agencies located in the United States and Canada. 'ACCOUNT NUMBER: I A full copy of the Request for Proposals can be found on the Sourcewell 69553 Procurement Portal Ihttps://proportal.sourcewell-mn,gov). Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than February 6,2025,at 4:30 p.m.Central Time, !ACCOUNT NAME ( and late proposals will not be considered. SOURCEWELL oN0026699 (TELEPHONE 218-894-5481 I ORDER# DN0026699 !CUSTOMER REFERENCE NUMBER Public Safety Commuilieations Technology& Hardware Solutions (CAPTION REQUEST FOR PRO?OSALS Sourcewell,a State of Minne- sota local government unit and service cooperative,is requesting proposals for Public Safety Communications Technology and l iardware Solutions to result in a procurement solution for use by its Participating Entities. !TOTAL COST $40.56 :. AFFIDAVIT OF PUBLICATION AS THE DESERET. NEWS, INC. LEGAL BOOKER. I CERTIFY THAT THE ATTACHED ADVERTISEMENT OF LEGAL NOTICE FOR.SOURCEWELL WAS PUBLISHED BY DESERET NEWS,INC.,WEEKLY NEWSPAPER PRINTED IN THE ENGLISH LANGUAGE WITH GITIERAL CIRCULATION IN UTAH,AND PUBLISHED IN SALT LAKE CITY, SALT LAKE COUNTY IN THE STATE OF UTAH.NOTICE IS ALSO POSTED ON UTAHLEGALS.COM ON THE SAME DAY AS THE FIRST NEWSPAPER PUBLICATION DATE AND RE- MAINS ON UTAHLEGALS.COM INDEFINITELY.COMPLIES WITH UTAH DIGITAL SIGNATURE ACT UTAH CODE 46-2-101;46-3-104. PUBLISHED ON 12/13/2024 / DATE 12/17/2024 SIGNATURE /w-t v '1i .-/1 ( P } STATE OF UTAH - {) COUNTY OF Salt Lake SUBSCRIBED AND SWORN TO BEFORE ME ON THIS 17th DAY OF DECEMBER IN THE YEAR 2024 BY KARYN VIGIL tr a. 1A LENEA TAPUSOA 1V t / 51,: .q' �i NOTARY PUBLIC•STATE OF UTAH \; t' . la COMMISSIONII737955 NOTARY PUBLIC SIGNATURE --•-- a COMM.EXP.07.01.2028 EXHIBIT B VENDOR PROPOSAL 26-093PB—Motorola Solutions,Inc. I I M OTOROLA SOLUTIONS • yo o n on eac Fl ori a Proposal Antenna, Lines, Shelter, and Video Security George Nassif +1 (954) 605-8196 george.nassif@motorolasolutions.com The design,technical,and price information furnished with this proposal is proprietary information of Motorola Solutions,Inc(Motorola).Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal,and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal,without the express written permission of Motorola Solutions,Inc MOTOROLA,MOTO,MOTOROLA SOLUTIONS,and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings,LLC and are used under license.All other trademarks are the property of their respective owners.©2026 Motorola Solutions,Inc All rights reserved. PS-000221563 PS-000221563 'uly 14,202 ® MOTOROLA SOLUTIONS Motorola Solutions,Inc 500 W Monroe Street,Ste 4400 Chicago,IL 60661-37 July 14, 2026 Boynton Beach Police Department Attention: Mr. Karl Maracotta 2100 High Ridge Road Boynton Beach, Florida 33426 Subject: BOYNTON BEACH TOWER MOVE AND SHELTER Dear Mr. Maracotta, Motorola Solutions,Inc. ("Motorola") is pleased to have the opportunity to provide the Boynton Beach Police Department with quality communications equipment and services.The Motorola Solutions project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value. To best meet the functional and operational specifications of this solicitation,our solution includes a combination of equipment and services. • Antennas and Lines to the new Boynton Beach Tower Structure • Shelter replacement and P25 Equipment move • Video Security This proposal consists of this cover letter together with its Exhibits. This proposal shall remain valid through August 7,2026.This equipment provision described in the proposal shall be governed by the terms and conditions stated in the SOURCEWELL 020625-MOT Agreement and its applicable addenda and links. Boynton Beach Police Department may accept the proposal by delivering to Motorola a Purchase Order(PO) and the executed CSSA. Alternatively, Motorola Solutions would be pleased to address any concerns that the Boynton Beach Police Department may have regarding the proposal. Any questions can be directed to your Motorola Account Executive,George Nassif at(954) 605-8196. We thank you for the opportunity to furnish the Boynton Beach Police Department with"Best-in-Class"solutions and we hope to strengthen our relationship by implementing this project. We aim to provide you with the best products and services in the communications industry. Sincerely, Motorola Solutions, Inc. Danny Sanchez Florida Territory Vice President © Motorola Solutions Confidential Restricted 2 of 27 PS-000221563 July 14,2026 Table of Contents Solution Summary 4 Statement of Work 5 Floor Plan 5 Tower Equipment Schedule 6 Detailed Equipment List 7 Motorola Responsibilities 13 City of Boynton Beach Responsibilities 14 Assumptions 14 Civil Statement of Work 16 Overview 16 Proposed A/E (civil design) Services 17 Boynton Beach 17 SITE ACQUISITION 20 NEW SITE RESPONSIBILITIES 20 EXISTING TOWER ASSUMPTIONS 21 Warranty& Lifecycle Services 23 Pricing Summary 24 Payment Milestones 25 © Motorola Solutions Confidential Restricted 3 of 27 PS-000221563 July 14,2026 Solution Summary The City of Boynton Beach is in process or has already replaced an existing radio tower presently used for the City of Boynton Beach's ASTRO 25 radio equipment as well as Palm Beach County and others. The City is having the tower replaced by AT&T and their contractors. The City has requested from Motorola a quote for a new shelter as well as antennas and lines and TTA system for the City's 5-channel ASTRO Site Repeater. Also included in the proposal is the relocation of the ASTRO 25 RF site equipment in a two-stage procedure to allow for the RF equipment to settle into the new shelter. This proposal also includes the work scoped out by Broadcast Systems (ER Tech Systems Group Inc.) on estimate 9298 dated 5/13/2026. © Motorola Solutions Confidential Restricted 4 of 27 PS-000221563 July 14,2026 Statement of Work This proposal includes a new shelter (200 mph wind load) and the replacement of antennas and lines for the City's 5-channel ASTRO Site Repeater. This proposal also includes the work scoped out by Broadcast Systems (ER Tech Systems Group Inc.) on estimate 9298 dated 5/13/2026. Site Name Major Equipment Boynton Beach Tower Site Antennas, Coaxial and Lines and TTA System Boynton Beach Tower Site 1 VFP 12' x 16'x 9' Prefab Building Floor Plan The diagram below depicts the approximate equipment layout in the proposed shelter. JI6'-6' r 7 2 I ENTRY PORT 1B i 3.-6,. `} sFA - 3 U PI U-RY -F FUTURE- - EOUW�FHT I RACK U j f10R- EXPANDABLE B SPACE FOR VF RAS ay 1 IIIIIIIIII IIIIIIIIII OVERHEAD OVHUEAD J C SPACE FOR CABLE , SFACE FOR CAS TRAY U RACK :r_ IIIIIIIJII _-_ RACK IIIIIIIIII fY U T N W 4'-1173116' w SPACE FOR !PACE FOR FUTURE FUTURE RACK RAC( U Q > N I d n © Motorola Solutions 5 of 27 Confidential Restricted PS-000221563 .July 14,2026 The below sections delineates the general responsibilities between Motorola and the City of Boynton Beach as agreed to by contract. Tower Equipment Schedule Height above Description Manufacturer Model# Weight Dimensions Notes ground level Mounted on dual 4 ft standoff arms (provided by others) with additional stiff-arm Tip: 315 ft, 15' 6" length x bracing (provided 6"diameter by others)to Rad. Center: Transmit DS8M10P36U (6.5" at base). adjacent tower leg. 307 ft, Base Antenna dbSpectra -M 129 lb Mounting kit Weight includes of Antenna: 299 ft adds 1.3 ft to manufacturer's length. mounting bracket. Antenna weight does not include standoff arm, stiff arm, steel pipe or pipe clamps. Mounted on dual 4 ft standoff arms (provided by others)with additional stiff-arm Tip: 319 ft, 19' length x 6" bracing (provided Rad. Center: diameter(6.5" by others)to 309 ft, Base Receive dbSpectra DS8M12P36U 144 lb at base). adjacent tower leg. of Antenna: Antenna -M Mounting kit Weight includes 299 ft adds 1.3 ft to manufacturer's length. mounting bracket. Antenna weight does not include standoff arm, stiff arm,steel pipe or pipe clamps. 299 ft Tower-Top TxRx 440 Series 11 lb 8.0"x 7.5"x Amplifier (part number 4.25" (height x © Motorola Solutions Confidential Restricted 6 of 27 PS-000221563 July 14,2026 • 440-030221) width x depth) 1-5/8" from ice Foam-Dielectr bridge up to ic Coaxial Eupen EC7-50A 0.68 lb/ft 1.97" diameter 299 ft Cable (transmit line) 7/8" from ice Foam-Dielectr bridge up to ic Coaxial Eupen EC5-50A 0.29 lb/ft 1.09"diameter 299 ft Cable (receive line) 1/2" from ice Foam-Dielectr bridge up to ic Coaxial Eupen EC4-50 0.15 lb/ft 0.63"diameter 299 ft Cable(TTA test line) Qty. (3) x 15 299 ft ft jumper Eupen EC4-50 0.15 lb/ft 0.63"diameter cables,total of 45 ft Note: This information does not address non-P25 antennas and lines that may be on the current tower or may be required to be moved to the new tower,such as VHF and UHF antennas, or antennas belonging to other parties. Detailed Equipment List Q APC TY Part# Description Unit List Ext List Disc Unit Disc Ext Disc COAXIAL CABLE, 1/2" 50 OHM CORRUGATED COPPER WITH 351 15 DSEC450 BLACK PE JACKET $4.09 $61.35 15.00% $3.48 $52.15 DS4310M CONNECTOR,4.3-10 MALE 351 2 50V12N1 INTERFACE FOR EC4-50 $38.00 $76.00 15.00% $32.30 $64.60 WK-U, UNIVERSAL 351 2 DSWKU WEATHERPROOFING KIT $100.38 $200.76 15.00% $85.32 $170.65 © Motorola Solutions Confidential Restricted 7 of 27 PS-000221563 July 14,2026 41 DSEC750 COAXIAL CABLE, "A" SERIES 1-5/8" $6,532. 351 5 A 50 OHM CORRUGATED COPPER $15.74 10 15.00% $13.38 $5,552.29 DS4310F 50V158N CONNECTOR,4.3-10 FEMALE 351 2 1 INTERFACE FOR EC7-50-A $204.00 $408.00 15.00% $173.40 $346.80 STANDARD GROUND KIT FOR 1-5/8" (49-50.8MM) EW52,WE61, EW63 AND WE65 CABLE, INCLUDES 5' LEAD WITH 351 8 DSGKNL UNATTACHED 3/8" 2-HOLE LUG $56.36 $450.88 15.00% $47.91 $383.25 DSHG158 PRE-LACED HOISTING GRIP FOR 351 3 L 1-5/81N AIRCELL COAX $51.04 $153.12 15.00% $43.38 $130.15 BH-158 BUTTERFLY HANGER FOR $1,329. 351 14 DSBH158 1-5/8 AIRCELL COAX,PKG OF 10 $94.93 02 15.00% $80.69 $1,129.67 4.3-10 M/F BULKHEAD COAX RF DSTSX43 SURGE PROTECTOR, 698MHZ- 351 1 10FMP 2.7GHZ PIM $275.00 $275.00 15.00% $233.75 $233.75 COAXIAL CABLE, 1/2" 50 OHM CORRUGATED COPPER WITH 351 15 DSEC450 BLACK PE JACKET $4.09 $61.35 15.00% $3.48 $52.15 DS716M5 CONNECTOR, 7/16 DIN MALE 351 1 OV12N1 INTERFACE FOR EC4-50 $37.00 $37.00 15.00% $31.45 $31.45 DS4310M CONNECTOR,4.3-10 MALE 351 1 50V12N1 INTERFACE FOR EC4-50 $38.00 $38.00 15.00% $32.30 $32.30 COAXIAL CABLE, 1/2" 50 OHM CORRUGATED COPPER WITH 351 15 DSEC450 BLACK PE JACKET $4.09 $61.35 15.00% $3.48 $52.15 DS4310M CONNECTOR,4.3-10 MALE 351 2 50V12N1 INTERFACE FOR EC4-50 $38.00 $76.00 15.00% $32.30 $64.60 WK-U, UNIVERSAL 351 5 DSWKU WEATHERPROOFING KIT $100.38 $501.90 15.00% $85.32 $426.62 COAXIAL CABLE, 1/2" 50 OHM CORRUGATED COPPER WITH 351 15 DSEC450 BLACK PE JACKET $4.09 $61.35 15.00% $3.48 $52.15 3511 2IDS4310M (CONNECTOR, 4.3-10 MALE $38.00 $76.00 115.00% 1 $32.30 $64.60 Motorola Solutions 8 of 27 Confidential Restricted PS-000221563 July 14,2026 II50V12N1 (INTERFACE FOR EC4-50 I I I I I COAXIAL CABLE,"A"SERIES 7/8 IN 41 DSEC550 50 OHM CORRUGATED COPPER $3,207. 351 5 A W/BLACK PE $7.73 95 15.00% $6.57 $2,726.76 DS4310F CONNECTOR,4.3-10 FEMALE 351 2 50V78N1 INTERFACE FOR EC5-50-A $54.00 $108.00 15.00% $45.90 $91.80 STANDARD GROUND KIT FOR 5/8", 7/8"(21.3-28.7MM) EW85,EW90, WE1 08, EW127,WE1 30, El 30, EW132 AND WE150 CABLE, INCLUDES 5' LEAD WITH 351 8 DSGKNM UNATTACHED 3/8"2-HOLE LUG $53.93 $431.44 15.00% $45.84 $366.72 HOISTING GRIP,PRE-LACED,7/8 IN 351 3 DSHG78L CORRUGATED COAX $116.85 $350.55 15.00% $99.32 $297.97 COAXIAL CABLE,1/2"50 OHM 41 CORRUGATED COPPER WITH $1,697. 207 5 DSEC450 BLACK PE JACKET $4.09 35 10.00% $3.68 $1,527.62 DS4310M CONNECTOR,4.3-10 MALE 351 1 50V12N1 INTERFACE FOR EC4-50 $38.00 $38.00 15.00% $32.30 $32.30 DS4310F CONNECTOR,4.3-10 FEMALE 351 1 50V12N1 INTERFACE FOR EC4-50 $38.00 $38.00 15.00% $32.30 $32.30 STANDARD GROUND KIT FOR 1/2" (15.5-16.5MM) EW180,WE191 & El 85 CABLE, INCLUDES 5'LEAD WITH UNATTACHED 3/8"2-HOLE 351 8 DSGKNS LUG $55.75 $446.00 15.00% $47.39 $379.10 PRE-LACED HOISTING GRIP FOR 351 3 DSHG12L 1/2"STANDARD CABLES, EACH $39.65 $118.95 15.00% $33.70 $101.11 BH-12 BUTTERFLY HANGER FOR $1,329. 207 14 DSBH12 1/2 AIRCELL COAX,PKG OF 10 $94.93 02 10.00% $85.44 $1,196.12 BH-78 BUTTERFLY HANGER FOR11 $1,329. 351 14 DSBH78 7/8 AIRCELL COAX,PKG OF 10 $94.93 02 15.00% $80.69 $1,129.67 DC PASS, BIDIRECTIONAL DSTSXDC FEMALE/MALE 698MHZ-2.7GHZ, 351 2 4310FM PIM RATED $318.00 $636.00 15.00% $270.30 $540.60 © Motorola Solutions 9 of 27 Confidential Restricted PS-000221563 July 14,2026 DSEC450 COAXIAL CABLE, 1/2" HIFLEX, 50 351 15 HF OHM WITH BLACK PE JACKET $4.79 $71.85 15.00% $4.07 $61.07 DS4310M CONNECTOR,4.3-10 MALE 351 2 50B12X INTERFACE FOR EC4-50-HF $56.00 $112.00 15.00% $47.60 $95.20 DSEC450 COAXIAL CABLE, 1/2" HIFLEX, 50 351 15 HF OHM WITH BLACK PE JACKET $4.79 $71.85 15.00% $4.07 $61.07 DS4310M CONNECTOR,4.3-10 MALE 351 2 50B12X INTERFACE FOR EC4-50-HF $56.00 $112.00 15.00% $47.60 $95.20 806-869MHZ, OFFSET ANTENNA, MAGNUM, 10 DB GAIN, DSDS8M1 0-PATTERN,THIRD-ORDER $8,259. 351 1 OP36UM PIM/HI-PIP,4.3-10 FEMALE $8,259.00 00 15.00% $7,020.15 $7,020.15 806-869MHZ, OFFSET ANTENNA, MAGNUM, 12 DB GAIN, DSDS8M1 0-PATTERN,THIRD-ORDER $11,798.0 $11,798 $10,028.3 $10,028.3 351 1 2P36UM PIM/HI-PIP, 4.3-10 FEMALE 0 .00 15.00% 0 0 TTA 440, MOTOROLA TOWER TOP DS44003 UNIT,794-824 MHZ,4.3-10 $7,795. 457 1 0221 CONNS,AUTOQUAD $7,795.00 00 10.00% $7,015.50 $7,015.50 TTA 440, MOTOROLA C&DU (SA), 794-824MHZ, 16 PORT BYPASS DS44003 TEST PORT ETHERNET, 2AC, $7,426. 457 1 7643 4.3-10 TTA CONNECTORS $7,426.00 00 10.00% $6,683.40 $6,683.40 4' HEAVY-DUTY STANDOFF $4,430. 262 2 DSHS4K MOUNT $2,215.00 00 5.00% $2,104.25 $4,208.50 DSUC114 PIPE TO PIPE CLAMP KIT, 2.5"TO 351 2 2 4.5" PIPE, 2 CLAMPS $449.00 $898.00 15.00% $381.65 $763.30 TTA 440, MOTOROLA TOWER TOP DS44003 UNIT,794-824 MHZ,4.3-10 $7,795. 457 1 0221 CONNS, AUTOQUAD $7,795.00 00 10.00% $7,015.50 $7,015.50 TTA 440, MOTOROLA C&DU (SA), 794-824MHZ, 16 PORT BYPASS DS44003 TEST PORT ETHERNET, 2AC, $7,426. 457 1 7643 4.3-10 TTA CONNECTORS $7,426.00 00 10.00% $6,683.40 $6,683.40 3291 1 1MOT-17871VFP 12' x 16' x 9' Prefab Building 1 $502,935. 1$502,931 5.00% 1$477,788.1 $477,788. © Motorola Solutions Confidential Restricted 10 of 27 PS-000221563 July 14,2026 IIJ I I 00 5.00 25 I 25 I Equipment List Price $579,259 Equipment with Discount $544,780 Sourcewell Discount -$34,479 BROADCAST ESTIMATE 9298 ACTIVITY DESCRIPTION QTY RATE AMOUNT 24C-H5A-3MH 3X8MP; WDR; 270 degree max field of view; Lightcatcher; 2 2,783.55 $5,567.10 3.3-5.7MM; Camera Only 16.0C-H6ADH-D01-IR 2x 8MP H6A Dual Head Camera. Outdoor camera with built-in 1 2,257.50 $2,257.50 IR AXIS AXIS Q6225-LE PTZ Camera 2 4,139.00 $8,278.00 ACC7-POS-STR ACC 7 Point of Sale stream 1 245.57 $245.57 HALO-CLOUD-1YR 3-year subscriptions to HALO Cloud. End user information 1 155 $155.00 required ACC7-ENT ACC 7 Enterprise camera channel 6 316.51 $1,899.06 AC-LSP-4DR-MER-LCK Four Door Mercury Dual Voltage Integrated 1 782.95 $782.95 Power System supporting one AC-MER-CONT- 2DR with one AC-MER-CON—MR52 (Mercury hardware sold separately). The advantage of a dual voltage power supply is the ability to power both Mercury boards and door locks from the same supply. Includes a painted steel enclosure; removable pre drilled back plate; controller standoffs and mounting screws and a 75 watt 12V/2A and 24V/2A power supplybattery charger. The power supply is pre-wired to eight Class 2; Power Limited (CL2PL) outputs(D8P Board)delivering a regulated independent power connection to each Mercury board and four fused output(C4 Board)for independent relay lock power. The power supply features dual outputs (12 & 24volts DC);form 'C'fault relay contacts; a fire alarm input and network interface(interface module sold separately)to enable monitoring; reporting and control of the power system from Access Control Manager(ACM) link. Battery 1 782.95 782.95 Page 2 of 3 space for two 12V; 8Ah batteries is available in cabinet. Cabinet size: 16"x 20"x 4.5"with door lock and two (2)keys.Weight 19 lb.(LifeSafety Power Part Number: FPO75-B100C4D8PE2M) © Motorola Solutions Confidential Restricted 11 of 27 PS-000221563 July 14,2026 AC-LSP-NL4 The NL4 Network Communication Module 1 454.86 $454.86 communicates and controls power status over a local or wide area network to Access Control Manager(ACM). Provides four SPI ports for connection of one or two power supplies to enable monitoring; reporting and control of the power system. Enables remote testing of two battery sets (12 and 24VDC). Recommended for use with dual voltage systems requiring independent FPO power supplies(i.e. sixteen door dual voltage systems).(LifeSafety Power Part Number: NL4) AC-MER-CONT-MP1502 MERCURY MP1502 INTELLIGENT CONTROLLER (2 1 1,698.00 $1,698.00 DOORS;4 READERS; 8 INPUTS;4 OUTPUTS) AC-HID-READER-SIGN Signo40K; Wall mount w/Keypad; 13.56mHz; OSDP/Wiegand; 1 653.26 $653.26 O-40KTKS-T2-000000 Terminal; Mobile Ready; BLE; PRIORITY SMART CREDENTIAL PROFILE OPTION (T2) FOR THE SIGNO READER 40K TERMINAL STRIP MODEL-Profile T2 includes the following NFC/BLE/High Frequency only-Seos®(Mobile ID's via NFC/BLE); Seos; iCLASS SE®; iCLASS SR®; iCLASS®; MIFARE DESFire EV1/EV2 (SIO)/EV3; MIFARE Classic(SIO) Motorola Halo-S40C-D halo smart sensor 1 1,499.00 $1,499.00 Motorola Halo-4-Backbox 1 1 125 $125.00 AXIS AXIS 90 W Midspan AC/DC 2 219 $438.00 AXIS AXIS TU8001 Ethernet Surge Protector 2 53.73 $107.46 AXIS AXIS T91 D62 Telescopic Parapet Mount 2 399 $798.00 NPTA-1001 1.5 inch NPT Adapter multi lens camera 2 68.95 $137.90 H5AMH-DO-COVR1 Dome bubble and cover;for outdoor surface mount or pendant 2 209.24 $418.48 mount; smoked. For use with the Avigilon H5A Multisensor H4AMH-AD-IRIL1 In-ceiling adapter; must order either a H5AMH-DC-COVR1 or 2 408.87 $817.74 HSAM H-DC-COVR 1-SMOKE. H5AMH-AD-PEND1 Outdoor pendant mount adapter. For use with the Avigilon H5A 2 209.24 $418.48 Multisensor AXIS 'AXIS T91G61 Wall Mount Grey 2 I 2291 $458.00 AXIS 'AXIS T91B57 Pole Mount Grey 2 1 1391 $278.00 Subtotal: 27,487.36 Job Materials Tayhope 2 751.581 $1,503.16 5 Multi-Latch for Tubular Frames © Motorola Solutions Confidential Restricted 12 of 27 PS-000221563 .July 14,2026 Job Materials Miscellaneous Job Materials: Conduit, Shielded cable for 1 9,866.24 $9,866.24 (shelter cameras), surface mounted boxes, grounding cable, irreversible crimps, battery backup, rack, patch panel, patch cables,fiber splice and termination tray, door strike, contact, and rex, rack tray, rack mounted monitor,fittings, connectors, and other consumables shelter non tower facing. Interior door facing surge devices, speaker surge devices Job Materials I Miscellaneous Job Materials: 1300-16P-4X 1 I 872.951 $872.95 I I Subtotal: I $12,242.35 Master Tech I Master Tech 56 I 130' $7,280.00 Technician 'Technician 120 100' $12,000.00 Programming 1Programming 8 1 1601 $1,280.00 Project Mgmnt 'Project Management 16 I 1501 $2,400.00 1 I Subtotal: $22,960.00 Discount(parts) 'Discount on parts 1 I -5,521.001 -$5,521.00 Discount labor Discount on labor 1 I -4,176.001 -$4,176.00 Subtotal: I -$9,697.00 I I I ISUBTOTALI $52,992.71 I TAX I $0.00 TOTAL I $52,992.71 Motorola Responsibilities Motorola's general responsibilities include the following: • Perform shelter installation as detailed in Civil Statement of Work. • Furnish and deliver a set of antennas, coaxial lines, TTA system and installation-related ancillary items to be placed into storage until the new tower is built. Ancillary items include connectors, jumper cables, surge arrestors, grounding kits, hangers, hoisting grips and connector weatherproofing kits. • Schedule the implementation in agreement with the City of Boynton Beach. • Coordinate the activities of all Motorola subcontractors under this contract. • Administer safe work procedures for installation. Motorola Solutions Confidential Restricted 13 of 27 PS-000221563 July 14,2026 City of Boynton Beach Responsibilities The City of Boynton Beach will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for the City of Boynton Beach include the following: • Coordinate the activities of all the City of Boynton Beach vendors or other contractors. • Organize, coordinate and contract for the removal (as appropriate) of non-P25 equipment (e.g. VHF, UHF, WiPOP equipment) that currently resides in or is attached to the City's existing shelter, to prepare the shelter for removal. • Coordinate alternate channel of the radio communications with Palm Beach County, one-day for FNE first move and one-day for FNE second move. Assumptions Motorola has made several assumptions in preparing this proposal, which are noted below. Motorola will need to verify all assumptions or seek alternate solutions in the case of invalid assumptions. • The shelter shall be emptied of all equipment by the respective equipment owner(s) before Motorola will remove the existing shelter, unless permission is given by the equipment owner to scrap and dispose of any equipment that remains in the shelter. • No Fixed Network Equipment is being provided by Motorola Solutions in this scope, except as listed in the Equipment List. Any repairs covered by the Maintenance agreement will be conducted under that agreement; otherwise these are not the responsibility of Motorola Solutions and are not covered by this proposed scope • Any site/location upgrades or modifications are the responsibility of the City of Boynton Beach except where specifically outlined in the scope of this proposal. • Approved local, State, or Federal permits as may be required for the installation of the new shelter are the responsibility of the City of Boynton Beach. • Motorola no longer supplies the RFS and Sinclair antenna models currently used on the existing tower. This proposal includes dbSpectra brand antennas from our preferred PIP-rated and PIM-rated antenna portfolio. The proposed replacement antennas are expected to satisfy the original coverage objectives for the Boynton Beach service area. Proposed transmit antenna model is dbSpectra model DS8M10P36UM. Proposed receive antenna model is dbSpectra model DS8M12P36UM. Proposed TTA system is a TxRx 440 model system comprising a tower-top unit and an indoor 16-port Control and Distribution Unit. These fixtures must be allowed for in the structural design of the new tower. • This equipment is expected to be placed into secure, climate-controlled storage by the City until such time as the new tower is ready for this equipment. Motorola will not be responsible for any degradation, deterioration, corrosion, loss or damage of equipment placed into storage that occurs during the period of storage. • The proposed shelter will be smaller than the current shelter. The proposed 12' x 16' shelter will be placed on the existing concrete slab in place of the current shelter, after removal of the current shelter. The concrete slab will be broadened to accommodate the slightly larger width of the proposed shelter. • Backhaul connectivity and performance is not impacted by the scope of this proposal. • Horizontal cabling distance from the new shelter's coax entry port to the new tower is estimated to be approximately 80 feet, based on Motorola's examination of AT&T's © Motorola Solutions Confidential Restricted 14 of 27 PS-000221563 July 14,2026 preliminary drawings dated 5/19/23 and consideration of the reduced shelter size and entry port position. This proposal allows an extra 30 feet of cable to cover estimating error and/or some design flexibility in the cable bridge placement by AT&T. Should this horizontal distance exceed 110 feet in the final site plan, the supplied main coaxial lines may not be long enough for the intended purpose and the entire cable may need to be replaced at the City's cost. • Due to the increase in distance from shelter to new tower versus the current tower, Motorola is proposing 1-5/8" gauge coaxial line for the main transmit line. The existing transmit line is 1-1/4" in diameter. The heavier gauge transmit line will help to mitigate any increased line loss, thus helping to preserve the effective radiated power from the transmit antenna. Receive line will be 7/8" which is standard for Motorola RF sites. Receive performance is not affected by the increased line length due to the TTA system's ability to establish the overall gain of the receive system. The TTA system also employs a 1/2" test line between TTA and shelter. These lines must be allowed for in the structural design of the new tower. • Quoted coaxial cable lengths are dimensioned to allow the transmit and receive antennas and TTA to be installed at a (base-of-antenna) height of approximately 300 feet above ground level on the new tower. • The coaxial entry port on the proposed shelter may be positioned differently than the existing port configuration. Motorola has included 60 feet of cable bridge extension in this proposal; however, should the total required bridge length exceed the combined provision of AT&T and Motorola, any additional length will be the responsibility of the City and provided at the City's cost. • The existing cable duct (buried PVC pipe) between the City shelter and the County shelter tower— used to connect the City's RF Site to the County's microwave system —will be reused. However, Motorola will replace and modify the portion of cable duct that attaches to and ingresses the City's current shelter in order to bring the cable duct into the new shelter. • Proposed shelter will include an Uninterruptible Power Supply (UPS) but will not include any generator or generator transfer switch. The City will arrange for generator power at the site. Motorola will relocate a recently acquired Automatic Transfer Switch (ATS) from the current shelter to the proposed shelter. The point of demarcation for the ATS connection will be the AC breaker panel. • Quoted antennas come with manufacturer's mounting bracket, including standoff arms. • No coverage testing effort is included in this proposal. Motorola conducted and passed a Coverage Acceptance Test when the GTR 8000 Expandable Site Subsystem was first delivered and deployed. Factors outside of our control (such as land cover and land use characteristics, for example, building development, urbanization and tree growth) can potentially modify coverage over time, irrespective of equipment performance. For these and other reasons, we are typically unable to offer a repeat of coverage acceptance testing for system modifications of limited scope, such as a tower replacement at the same tower site. An informational coverage survey (to compare coverage before and after site modifications) can be quoted separately, if desired. © Motorola Solutions Confidential Restricted 15 of 27 PS-000221563 July 14,2026 Civil Statement of Work Overview Motorola Solutions offers a tailored site development solution for the City of Boynton Beach project,which includes a high-level summary of civil scope, proposed architectural and engineering services, and a site development scope of work for each site proposed. Civil Scope High Level Summary Site Name Boynton Beach Site Acquisition Customer Responsibility A&E, Drawings, Regulatory Included Permitting Included Zoning Not Included Existing or New Tower Type/Height Existing Existing or New Shelter Type/Size New-MSB-12x12 Existing or New Fuel Tank Type/Size N/A Existing or New Generator Type/Size N/A RF Antenna Installation 2 BMR, 1 TTA MW Dish Installation N/A © Motorola Solutions 16 of 27 Confidential Restricted PS-000221563 July 14,2026 Proposed A/E (civil design) Services A/E Scope Proposed Boynton Beach Site design visit to collect pertinent X information from the sites Prepare a lease exhibit/ sketch of the X site to communicate to the property owner the proposed lease space and planned development at the particular site location Prepare site upgrade drawings, showing X the layout of various new and existing site components Prepare record drawings of the site X showing the as-built information Site Survey X Material Testing X Soil Resistivity Testing (at time of site X visit) Boynton Beach © Motorola Solutions Confidential Restricted 17 of 27 PS-000221563 July 14,2026 r • ,r #141 6_ - r .r ;. ! ' i ,, 1 I ,, k } ' /OMR i Maga 6 S i ° cf?i I 414i it,.n y - QBoynton Beach Tower ,,,.., f . . _74,, ,, , L. r` r a Site Information Ground Latitude Longitude Site Owner EXISTING Tower EXISTING Elevation Ht. (Ft.) Tower Type (Ft.) 0 ft City of Boynton 320 ft Self supported Beach Tower Site Improvements Access Road I Compound/Expansion Size Width (Ft.) I Length (Ft.) I Clearing Type I Width (Ft.) I Length (Ft.) I Clearing Type II Light 1 I I Light Ice Bridge I NEW Shelter I Fuel Tank Length (Ft.) I Type I Width(Ft.) I Length(Ft.) I Gal. I Type © Motorola Solutions 18 of 27 Confidential Restricted PS-000221563 July 14,2026 60 I MSB 112 116 I I Generator Electrical Circuits Transfer Type Amps/Volts Type Cable(Ft.) Switch Customer 400-amp-208/240-volt, Underground 1 (up to) 25 Provided three-phase Antenna: RF Antenna:TTA I MW Dish: 2BMR, 1 I RF Lines(Linear Ft.) 1/2-inch 1 7/8-inch I 1-1/4-inch 11-5/8-inch 1 EW63 415 1415 1 1415 I Site Specific Requirements • Obtain the permits such as electrical permit and coordinate any inspections with local authorities that may be needed to complete setting new Pre-manufactured building. • Provide one-time mobilization costs for the crane and rigging crews. Any remobilization due to interruptions/delays that are out of Motorola's control will result in additional costs. • Preparation of existing Foundation required for existing shelter foundation to support new TT1000- 12'x16' concrete pre-fab Shelter and stoop. • Complete Power and Grounding connections. • Conduct 1 three-point ground resistance test of the site. Should any improvements to grounding system be necessary after ground testing,the cost of such improvements shall be the responsibility of Boynton Beach General Customer Responsibilities • Provide personnel to observe upgrade progress and testing of site equipment according to the schedule provided by Motorola. • As applicable (based on local jurisdictional authority),the Customer will be responsible for any installation or up-grades of the electrical system in order to comply with NFPA 70,Article 708 ® Motorola Solutions Confidential Restricted 19 of 27 PS-000221563 July 14,2026 • As required, provide property deed or lease agreement, and boundary survey, along with existing as-built drawings of the site and site components to Motorola for conducting site engineering. SITE ACQUISITION • Provide property deed or lease agreement, and boundary survey, along with existing as-built drawings of the site and site components to Motorola for conducting site engineering. • Provide a right of entry letter from the site owner for Motorola to conduct field investigations. • Maintain existing access road in order to provide clear and stable entry to the site for heavy-duty vehicles, cement trucks and cranes. Sufficient space must be available at the site for these vehicles to maneuver under their own power, without assistance from other equipment. NEW SITE RESPONSIBILITIES • Conduct all the testing and documentation (balloon tests, photo simulations, zoning application, expert testimony, zoning drawings etc.) required for the zoning the proposed new sites. • Secure power connection to the site, associated permitting and installation of a meter and disconnect within 50 feet of the proposed shelter location. • Provide additional temporary space for staging of the equipment during the upgrade of new site facilities (tower, shelter, generator, fuel tank etc.). General Site Development Assumptions • No prevailing wage, certified payroll, mandatory union workers or mandatory minority workers are required for this work • All work is assumed to be done during normal business hours as dictated by time zone (Monday thru Friday, 7:30 a.m. to 5:00 p.m.). • All recurring and non-recurring utility costs [including, but not limited to, generator fuel (except first fill), electrical, Telco] will be borne by the Customer or site owner. • All utility installations shall be coordinated and paid for by the site owner and located at jointly agreed to location within or around the new communications shelter or equipment room. • Site will have adequate electrical service. Utility transformer,transformer upgrades, line, or pole extensions have not been included. © Motorola Solutions Confidential Restricted 20 of 27 PS-000221563 July 14,2026 • Pricing has been based on National codes such IBC or BOCA. Local codes or jurisdictional requirements have not been considered in this proposal. • Hazardous materials are not present at the work location. Testing and removal of hazardous materials,found during site investigations, equipment installation will be the responsibility of the customer. • A maximum of 30 days will be required for obtaining approved building permits from time of submission. • No access road or staging area improvements are required for the heavy equipment which could include concrete trucks, drill rigs, semi tractors and trailers, and crane. • If extremely harsh or difficult weather conditions delay the site work for more than a week, Motorola will seek excusable delays rather than risk job site safety. EXISTING TOWER ASSUMPTIONS • The existing ground system and soil resistivity at the site is sufficient to achieve resistance of 10 ohms or less. Communication site grounding will be designed and installed per Motorola's R56 standards. • The existing site has adequate room to expand and install the shelter, including lay-down and staging areas, without encroaching on wetlands, easements, setbacks, right-of-ways, or property lines. • AM detuning or electromagnetic emission studies will not be required. • Protective grating over microwave dishes or the communications shelter has not been included in this proposal. • Structural and foundation drawings of the antenna support structure will be made available to preclude the need for ultrasonic testing,geotechnical borings or mapping of existing tower structural members. • Lead paint testing of existing painted towers has not been included. • On the existing tower,the antenna locations for the proposed antenna system design will be available at the time of installation. • The new shelter can be located within 60 feet of the existing tower location and the generator/fuel tank can be located within 25 feet of the shelter. • Restoration of the site surroundings by fertilizing, seeding, and strawing the disturbed areas will be adequate. • The site has adequate utility service to support the proposed equipment loading. Utility transformer upgrades or step-up or down transformers will not be required. • Underground utilities are not present in the upgrade area and as such no relocation will be required. • The existing antenna support structure is structurally capable of supporting the new antenna, cables, and ancillary equipment proposed and will not need to be removed or rebuilt at the existing site. The tower or supporting structure meets all applicable EIA/TIA-222 structural,foundation, ice, wind, and twist and sway requirements. Motorola mMotorola Solutions Confidential Restricted 21 of 27 PS-000221563 July 14,2026 has not included any cost for structural or foundation upgrades to the antenna support structure. • The existing cable support facilities from the antenna to the cable entry port can be used for supporting the new antenna cables. • Structural analyses for towers or other structures that have not been performed by Motorola will relinquish Motorola from any responsibility for the analysis report contents and/or recommendation therein. • Foundations for the compound, shelter, generator and fuel tank are based "normal soil" conditions as defined by TIA/EIA 222-F. Footings deeper than 30 inches, raised piers, rock coring, dewatering, hazardous material removal or wetland mitigation have not been included. © Motorola Solutions Confidential Restricted 22 of 27 PS-000221563 July 14,2026 WarrantyLifecycle& Services The equipment detailed in this proposal is protected by a standard 12-month warranty, after which time coverage transitions to the City of Boynton Beach's existing service agreement. Ten-year structural warranty on the Shelter and two-year component warranty including HVAC system. © Motorola Solutions Confidential Restricted 23 of 27 PS-000221563 July 14,2026 PricingSummary Motorola is pleased to to propose the following pricing to the City of Boynton Beach: Description Price (USD) Radio System Hardware & Equipment $579,259.16 Radio Implementation & Installation/Warranty Services $587,656.75 Video Security & Access Control (Broadcast Systems - Estimate 9298 Dated 5/13/2026) $52,992.71 System Sub-Total: $1,219,908.62 Sourcewell Discount (applied to Radio System Hardware &Equipment) ($34,478.95) Video Security Bundle Discount (applied to Radio System Hardware &Equipment) ***VALID THROUGH AUGUST 7, 2026 ($52,992.71) Customer Loyalty Discount (applied to Radio System Hardware & Equipment) ***VALID THROUGH AUGUST 7,2026 ($181,084.96) Total System I $951,352.00 Quote is valid through August 7, 2026. Due to significant market and tariff volatility, as well as fluctuations in the cost of energy and raw materials including, but not limited to, steel, copper, finished wood, and concrete, Motorola Solutions reserves the right to equitably adjust the contract price, completion schedule, and/or contract requirements. Additionally, Motorola Solutions reserves the right to apply a fuel surcharge to quoted freight rates based on the prevailing diesel cost at the time of shipment. /A Motorola Solutions �T Confidential Restricted 24 of 27 PS-000221563 July 14,2026 Payment Milestones Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda. Payment for the System purchase will be in accordance with the following milestones. Milestone Milestone Detail Percentage 1 Completion of Contract Execution (due on Effective date) 25% 2 Shipment of Equipment 60% 3 Installation of Video Security Equipment at Customer Site 5% 4 Installation of Radio System Equipment at Customer Site 5% 5 Final Acceptance 5% Motorola shall make partial shipments of equipment and will request payment upon shipment of such equipment. In addition, Motorola shall invoice for installations completed on a site-by-site basis or when professional services are completed, when applicable. The value of the equipment shipped/services performed will be determined by the value shipped/services performed as a percentage of the total milestone value. Unless otherwise specified, contract discounts are based upon all items proposed and overall system package. Overdue invoices will bear simple interest at the maximum allowable rate by state law. For Maintenance and Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan. qVAs Motorola Solutions Confidential Restricted 25 of 27 PS-000221563 July 14,2026 Contractual Documentation PRODUCTS AND SERVICES AGREEMENT This Products and Services Agreement,and Sourcewell Agreement 020625-MOT(this"Agreement"or "Agreements") is entered into between Motorola Solutions,Inc,("Seller"or"Motorola") and the entity set forth in section 1(b) ("Customer")as of the date last signed below("Effective Date"). Seller and Customer will each be referred to herein as a"Party"and collectively as the"Parties". Seller and Customer Information (a) Seller Motorola Solutions Inc. Name: (b) Customer Address: Contact: Transaction Details Proposal No. PS-000221563 Date:May1,2026 (a) Proposal Motorola will provide Customer with the products and services set forth in the proposal dated above(the"Proposal"),a copy of which is attached hereto and incorporated herein. (b) Pricing Pricing for products and services being purchased by Customer is set forth in the Proposal. The Parties acknowledge and agree that the terms and conditions of Sourcewell Agreement (c) Term and #020625-MOT shall govern this proposal and subsequent agreement. Should there be any Conditions contradictions between this proposal and the Sourcewell Agreement,the Sourcewell Agreement shall prevail. Entire Agreement This Agreement,including the Proposal and any terms and conditions referenced herein,constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agreements, proposals,and understandings,whether written or oral,relating to this subject matter. This Agreement may be executed in multiple counterparts,and shall have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing,or by electronic signature,including by email. An electronic signature,or a facsimile copy or computer image,such as a PDF or tiff image,of a signature,shall be treated as and shall have the same effect as an original signature. In addition,an electronic signature,a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase or purchase order,acknowledgment or other form will not be considered an amendment or modification of this Agreement,even if a representative of each Party signs that document,and the terms of this Agreement will take precedence. ® Motorola Solutions 26 of 27 Confidential Restricted PS-000221563 July 14,2026 CUSTOMER: Motorola Solutions, Inc By: By: Print Name* Print Name: Daniel Sanchez Title: Title: Territory Vice President Date Date Jul 14, 2026 Motorola Solutions Confidential Restricted 27 of 27 EXHIBIT C GRANT AGREEMENT (COPS AWARD NO. 15JCOPS-23-GG-01894-TECP) 26-093PB—Motorola Solutions,Inc. 12 Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS * ; Office) Washington, D.C. 20531 Name and Address of Recipient: CITY OF BOYNTON BEACH PO BOX 310 City, State and Zip: BOYNTON BEACH, FL 33425 Recipient UEI: FYYMUAVJDKC6 Project Title: FY23 COPS Technology and Equipment Program (Congressionally Award Number: 15JCOPS-23-GG-01894-TECP Directed Spending) Solicitation Title: FY 2023 COPS Technology and Equipment Program Invitational Solicitation Federal Award Amount: $1,025,000.00 Federal Award Date: 9/20/23 Awarding Agency: Office of Community Oriented Policing Services Funding instrument Type: Grant Opportunity Category: D Assistance Listing: 16.710 - Public Safety Partnership and Community Policing Grants Project Period Start Date: 12/29/22 Project Period End Date: 12/31/24 Budget Period Start Date: 12/29/22 Budget Period End Date: 12/31/24 Project Description: The FY 2023 COPS Office Technology and Equipment Program (TEP) is an invitation-only grant program designed to develop and acquire effective equipment, technologies, and interoperable communications that assist in responding to and preventing crime. The objective is to provide funding for projects which improve police effectiveness and the flow of information among law enforcement agencies, local government service providers, and the communities they serve. Funding shall be used for the projects, and in the amounts, specified under the heading "Community Oriented Policing Services, Technology and Equipment Community Projects/ COPS Law Enforcement Technology and Equipment" in the Joint Explanatory Statement—Division B, which is incorporated by reference into Public Law 117-328. Page: 1 of 20 Award Letter September 20, 2023 Dear Joseph DeGiulio, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by CITY OF BOYNTON BEACH for an award under the funding opportunity entitled 2023 FY 2023 COPS Technology and Equipment Program Invitational Solicitation. The approved award amount is $1,025,000. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies ,for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. Congratulations, and we look forward to working with you. HUGH CLEMENTS COPS Director Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ Explore/LegalOverview/CivilRightsRequirements.htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. Page: 2 of 20 These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name BOYNTON BEACH, CITY OF UEI FYYMUAVJDKC6 ORI Number Street 1 PO BOX 310 Street 2 City State/U.S. Territory BOYNTON BEACH Florida Zip/Postal Code Country 33425 United States County/Parish Province Award Details Federal Award Date Award Type 9/20/23 Initial Award Number Supplement Number 15JCOPS-23-GG-01894-TECP 00 Federal Award Amount Funding Instrument Type $1,025,000.00 Grant Page: 3 of 20 Assistance Listing Assistance Listings Program Title Number 16.710 Public Safety Partnership and Community Policing Grants Statutory Authority The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq [X] 1 have read and understand the information presented in this section of the Federal Award Instrument. Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title Awarding Agency COPS 2023 FY 2023 COPS Technology and Equipment Program Invitational Solicitation Application Number GRANT13846730 Grant Manager Name VERLENA BRAXTON Phone Number 202-598-3920 E-mail Address VERLENA.BRAXTON@USDOJ.GOV Project Title FY23 COPS Technology and Equipment Program (Congressionally Directed Spending) Performance Period Start Date Performance Period End Date 12/29/2022 12/31/2024 Budget Period Start Date Budget Period End Date 12/29/2022 12/31/2024 Project Description The FY 2023 COPS Office Technology and Equipment Program (TEP) is an invitation-only grant program designed to develop and acquire effective equipment, technologies, and interoperable communications that assist in responding to and preventing crime. The objective is to provide funding for projects which improve police effectiveness and the flow of information among law enforcement agencies, local government service providers, and the communities they serve. Funding shall be used for the projects, and in the amounts, specified under the heading "Community Oriented Policing Services, Technology Page: 4 of 20 and Equipment Community Projects/ COPS Law Enforcement Technology and Equipment" in the Joint Explanatory Statement— Division B, which is incorporated by reference into Public Law 117-328. [X] have read and understand the information presented in this section of the Federal Award Instrument. Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were programmatically approved based on the final proposed detailed budget and budget narratives submitted by your agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below. Budget Clearance Date: 6/7/23 2:19 PM Comments No items Budget Category Proposed Change Approved Percentages Budget Budget Sworn Officer Positions: $0 $0 $0 Civilian or Non-Sworn Personnel: $0 $0 $0 Travel: $0 $0 $0 Equipment: $0 $0 $0 Supplies: $0 $0 $0 SubAwards: $0 $0 $0 Procurement Contracts: $1,025,000 $0 $1,025,000 Other Costs: $0 $0 $0 Total Direct Costs: $1,025,000 $0 $1,025,000 Indirect Costs: $0 $0 $0 Total Project Costs: $1,025,000 $0 $1,025,000 Federal Funds: $1,025,000 $0 $1,025,000 100.00% Match Amount: $0 $0 $0 0.00% Page: 5 of 20 Program Income: $0 $0 $0 0.00% Budget Category Sworn Officer Civilian Personnel Travel Equipment Supplies SubAwards Procurement Contracts Other Costs Indirect Costs [X] I have read and understand the information presented in this section of the Federal Award Instrument. Other Award Documents [X] I have read and understand the information presented in this section of the Federal Award Instrument. No other award documents have been added. Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Reporting Subawards and Executive Compensation The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170—Award Term: I. Reporting Subawards and Executive Compensation a. Reporting of first-tier subawards. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non-Federal entity or Federal agency (see definitions Page: 6 of 20 in paragraph e. of this award term). 2. Where and when to report. i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting total compensation of recipient executives for non-Federal entities. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 CFR 170.320; ii. in the preceding fiscal year, you received— (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first- tier non-Federal entity subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received— (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the Page: 7 of 20 U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: 'i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is !obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. 'If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f). 2. Non-Federal entity means all of the following, as defined in 2 CFR part 25: i.A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for-profit organization 3. Executive means officers, managing partners, or any other employees in management positions. 4. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.331). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 5. Subrecipient means a non-Federal entity or Federal agency that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)). 2 Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an Page: 8 of 20 internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VII, Section 742. 3 Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the requirements in 2 C.F.R. § 175.15(b)–Award Term: I. Trafficking in persons. a. Provisions applicable to a recipient that is a private entity. 1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award. 2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity— i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either— A. Associated with performance under this award; or B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867. b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity- 1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— i.Associated with performance under this award; or ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867. c. Provisions applicable to any recipient. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (NPA), as amended 22 U.S.C. 7104(g), and ii. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. d. Definitions. For purposes of this award term: 1. "Employee" means either: i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. 2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. 3. "Private entity": i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. ii. Includes: A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). B.A for-profit organization. 4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section Page: 9 of 20 103 of the TVPA, as amended (22 U.S.C. 7102). 4 Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other ,source, funding for the same item or service also funded under this award. 5 Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for the following reasons: (1)When the recipient fails to comply with the terms and conditions of a Federal award. (2)When an award no longer effectuates the program goals or agency priorities, to the extent such termination is authorized by law. (3)When the recipient agrees to the termination and termination conditions. (4)When the recipient provides the COPS Office written notification requesting termination including the reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the remaining portion will not accomplish the purposes of the award. (5) Pursuant to any other termination provisions included in the award. 2. C.F.R. § 200.340. 6 Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2023 COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other applicable program requirements, laws, orders, regulations, or circulars. Failure to comply with one or more award requirements may result in remedial action including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate. Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, such provision will be severed from this award. 7 Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 8 Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information pertinent to the implementation of the award is subject to agency review throughout the life of the award, during the close-out process and for three-years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337. Page: 10 of 20 9 Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. Please see appendices in the Award Owner's Manual for a full text of the contract provisions. 10 Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its application. 11 'Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass-through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112. 12 Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government-wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension). 13 Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (1-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603. 14 Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner's Manual for a full text of the statute. 15 Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28 C.F.R. Part 42 subpart E. 16 False Statements: False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 31 U.S.C. § 3729-3733. 17 Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition— a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); Page: 11 of 20 b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. The Applicant also understands that (in addition to any applicable program-specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith-based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). 18 Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass-through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113. 19 Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible for submitting semi-annual programmatic performance reports that describe project activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency's progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency's community policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative basis throughout the life of the award. 20 Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 —Award Term and Condition for Recipient Integrity and Performance Matters: A. Reporting of Matters Related to Recipient Integrity and Performance 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five-year period; and Page: 12 of 20 c. Is one of the following: (1)A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2)A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of$5,000 or more; (3)An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of$5,000 or more or reimbursement, restitution, or damages in excess of$100,000; or (4)Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. 4. Reporting Frequency During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. 21 System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 –Award Term: I. System for Award Management and Universal Identifier Requirements A. Requirement for System for Award Management Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current Page: 13 of 20 information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the last three years, if applicable, until you submit the final financial report required under this Federal award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another Federal award term. B. Requirement for Unique Entity Identifier If you are authorized to make subawards under this Federal award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you until the entity has provided its Unique Entity Identifier to you. 2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you. Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier. C. Definitions For purposes of this term: 1. System for Award Management (SAM) means the Federal repository into which a recipient must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM internet site (currently at https://www.sam.gov). 2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities. 3. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of this part: a. A foreign organization; b. A foreign public entity; c. A domestic for-profit organization; and d. A Federal agency. 4. Subaward has the meaning given in 2 CFR 200.1. ,5. Subrecipient has the meaning given in 2 CFR 200.1. 22 Additional High-Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that may be imposed during the award performance period if the awarding agency determines that the recipient is a high- risk recipient. 2 C.F.R. § 200.208. 23 Criminal Intelligence Systems: Recipients using award funds to operate an interjurisdictional criminal intelligence system must comply with the operating principles of 28 C.F.R. Part 23. At the time of application, the recipient assured the COPS Office that it will comply with the requirements of 28 C.F.R. Part 23. 24 State Information Technology Point of Contact: The recipient agrees to ensure that the appropriate State Information Technology Point of Contact receives written notification regarding any technology or information-sharing project funded by this award during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these award funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to https://it.ojp.gov/technology-contacts. Page: 14 of 20 25 Requirement to report actual or imminent breach of personally identifiable information (PII). The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1)within the scope of a COPS Office grant-funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to the recipient's COPS Office Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 26 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered services and equipment include telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications or video surveillance services or equipment are unallowable. 2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal Year 2019, Public Law 115-232. 27 Modifications: Award modifications are evaluated on a case-by-case basis in accordance with 2 C.F.R. § 200.308(f). For federal awards in excess of$250,000, any modification request involving the reallocation of funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the scope of the project requires prior written approval by the COPS Office. 28 The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget (OMB)for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all information collections that request personally identifiable information must be reviewed by the COPS Office to ensure compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a. 29 Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. Consolidated Appropriations Act, 2023, Public Law 117-328, Division B, Title V, Section 527. 30 Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers, January 25, 2021. 31 Page: 15 of 20 Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of items) or service in excess of$250,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2). 32 Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA)funds that are already committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the COPS Office-funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a). 33 Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475. 34 Extensions: Recipients may request an extension of the award period to receive additional time to implement their award program. Such extensions do not provide additional funding. Only those recipients that can provide a reasonable justification for delays will be granted no-cost extensions. Extension requests must be received prior to the end date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309. 35 Allowable Costs: The funding under this award is for the payment of approved costs for program-specific purposes. The allowable costs approved for your agency's award are limited to those listed in your agency's award package. In accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. Your agency may not use award funds for any costs not identified as allowable in the award package. 36 Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b). 37 Contracts and/or MOUs with Other Jurisdictions: Items funded under this award must only be used for law enforcement activities or services that benefit your agency and the population that it serves and cannot be utilized by other agencies unless the items benefit the population that your agency serves. 38 Community Policing: Community policing activities to be initiated or enhanced by your agency were identified and described in your award application. All equipment, technology, training, and civilian positions awarded under the TEP award must be linked to the implementation or enhancement of community policing. 34 U.S.C. § 10382 (c)(10). 39 Build America, Buy America Act (BABAA): To the extent that provisions found in Pub. L. No. 117-58, §§70901-52, as supplemented by OMB guidance M-22-11 (April 18, 2022) are applicable, recipients must use iron, steel, manufactured products, and construction materials produced in the United States for any infrastructure projects funded under this award unless they first request and obtain a waiver from the Office of Community Oriented Policing Services (COPS Office). The Build America, Buy America Act (BABAA), Pub. L. No. 117-58, §§70901-52, requires all federal agencies, including the COPS Office, to ensure by May 14, 2022, that no federal financial assistance for"infrastructure" projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States." Page: 16 of 20 In accordance with section 70914 of the BABAA, COPS Office recipients receiving funding for infrastructure projects (e.g., construction, renovation, and broadband infrastructure) may not use their grant funds for these infrastructure projects or activities unless they comply with the BABAA sourcing requirements or request and obtain a waiver of the requirements from the COPS Office. The COPS Office may approve, subject to notice and comment requirements and OMB review, the following types of waivers in accordance with sections 70914(b) and (d), 70921(b), 70935, and 70937 of the Build America, Buy America Act: 1. Nonavailability Waivers—Waivers addressing the unavailability of American made iron, steel, manufactured products, or construction materials. 2. Unreasonable Cost Waivers —Waivers reflecting that the overall cost of the infrastructure project with domestic iron, steel, manufactured products, or construction materials exceeds by more than 25 percent the overall cost of the project with foreign iron, steel, manufactured products, or construction materials. 3. Public Interest Waivers, which include: i. de minimis standard waivers that exempt up to 5% of project costs up to the Simplified Acquisition Threshold when this would advance the public interest; ii. small grants waivers for grants below the Simplified Acquisition Threshold when this would advance the public interest; iii. adjustment period waivers such as brief, time limited waivers to allow recipients to transition to new rules and processes when this would advance the public interest; iv. international trade obligations waivers when a recipient has assumed procurement obligations pursuant to the Government Procurement Agreement or any other trade agreement, and waivers to ensure compliance with such obligations may be in the public interest; and v. general applicability waivers that are issued under limited conditions, e.g., product-specific waivers for which there are known domestic sourcing challenges. 4. Exigent Circumstances Waivers: In limited situations where there is an urgent need in an unforeseen and exigent circumstance, the COPS Office may waive the BABAA sourcing requirements without subjecting such waiver to public comments and the Office of Management and Budget's Made in America Office (MIAO) review. Recipients do not need to obtain a waiver of the BABAA sourcing requirements from the COPS Office if they will use only American produced iron, steel, manufactured products, and construction materials for the project. If a recipient determines a waiver is necessary, an application for a waiver should be submitted as soon as possible and provide detailed information to expedite the COPS Office's review. Recipients agree not to obligate, expend or draw down funds for infrastructure projects or activities unless they comply with the BABAA sourcing requirements or request and obtain a waiver of the requirements from the COPS Office. If you have any questions about this requirement or requesting a waiver of the requirement, please contact your COPS Office Program Manager at 800-421-6770. 40 Compliance with National Environmental Policy Act and related statutes: Upon request, the recipient must assist the COPS Office in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds. Accordingly, the recipient agrees to determine if new construction or renovation or remodeling of a property will be funded by the grant, and if so, agrees to comply with all NEPA requirements prior to obligating, expending, or drawing down award funds for any award purposes. The recipient understands and agrees that complying with NEPA may require the preparation of an environmental study, including an Environmental Assessment (EA) and/or an Environmental Impact Statement (EIS), as directed by the COPS Office. The NEPA compliance process may take several months to complete. 42 U.S.C. §§ 4321 et seq. [X] I have read and understand the information presented in this section of the Federal Award Instrument. Award Acceptance Page: 17 of 20 Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise. Agency Approval Title of Approving Official Name of Approving Official Signed Date And Time COPS Director HUGH CLEMENTS 9/13/23 1:35 PM Authorized Representative Declaration and Certification (Law Enforcement Executive/Program Official) Entity Acceptance Title of Authorized Entity Official Chief of Police Name of Authorized Entity Official Joseph DeGiulio Signed Date And Time 10/31/2023 11:54 AM Declaration and Certification (Government Executive/Financial Official) Entity Acceptance Title of Authorized Entity Official Mayor Name of Authorized Entity Official Ty Penserga Signed Date And Time 11/23/2023 10:38 AM Page: 18 of 20