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HomeMy WebLinkAbout09-22-26 Minutes MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON SEPTEMBER 22, 2026, AT 6:00 P.M. AT BOYNTON BEACH CITY HALL 100 E. OCEAN AVENUE, BOYNTON BEACH, FLORIDA PRESENT: Lori Wilkinson, Chair Sandra Watson, Vice Chair Marvelous Washington, Board Liaison Stanford Purnell Melissa Roberts, Recreation Administrator Myah Sagrans DLauren Mondesir ABSENT: Sesha Ramdhan Megan Wilkinson Ariella Tenenboim Jean Paul Rasheema Owens Megan Wilkinson Faith Francis 1 . Call to Order Chair Wilkinson called the meeting to Order at 6:01 P.M. 2. Pledge of Allegiance The members recited the Pledge of Allegiance to the Flag. 3. Roll Call Roll was taken. A quorum was present. Chair Wilkinson asked that the names of Board members that were absent be announced. Ms. Delorme read the names of the absent Board members. Chair Wilkinson said that the two student members, Ariella Tenenboim and Megan Wilkinson are now gone off to college. She stated that there is now an opportunity for new student members and asked that other Board members spread the information. Vice Chair Watson asked if the student had to be a resident of Boynton Beach. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 22, 2026 Chair Wilkinson stated yes. Ms. Delorme explained that there is a form applicants can fill out requesting that the requirement for City residency is waived for those outside of the City's limits. Chair Wilkinson stated that occasionally there are have been some exceptions for students that live outside the City's limits but go to school within the City. 4. Approval of Agenda Chair Wilkinson asked that an item to discuss Board members be added to the agenda. Motion Vice Chair Watson moved to approve the agenda with the new addition to discuss Board members. Mr. Purnell seconded the motion. The motion passed unanimously. 5. Approval of Minutes A. July 28, 2026 Motion Mr. Purnell moved to approve the minutes. Vice Chair Watson seconded the motion. The motion passed unanimously. 6. Announcements/Presentations/Correspondence None 7. Public Audience Individual speakers will be limited to 3 minutes. None 8. New Business A. Advisory Board Reorganization discussion B. Board Members Marvelous Washington, Recreation & Parks, Division Director, stated that they are currently exploring ideas to combine the Recreation & Parks Advisory Board with the Education & Youth Advisory Board. She explained that there is a lack of participation and that the Recreation & Parks Advisory Board does not have an education component. She stated that they are proposing to keep every active member of the 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 22, 2026 Education and Youth Advisory Board and have them shifted over to the Recreation & Parks Board. She commented that this proposal would be brought before Commission and that if approved, they would add spots for the Recreation Board. Chair Wilkinson commented that when she first started on the Board it was called the Children and Youth Advisory Board. She said that it was merged with the Education Board and that it worked out beautifully. She questioned if they would still be able to have student members. Ms. Washington stated that they would add that element to the Board and propose it to the Recreation Board. Vice Chair Watson asked what would happen to the Education & Youth account. Ms. Washington said that the account would remain as the Education & Youth Advisory account. She said any fundraising funds would go to that account as it is used for scholarships. Chair Wilkinson questioned if Recreation & Parks did any fundraising. Ms. Washington explained that Recreation & Parks does not conduct fundraising but a lot of volunteering. Vice Chair Watson asked if the boards are joined, could they use some of the fundraising funds to sponsor a child to attend an event held by the Recreation & Parks Board that is not free. Ms. Washington said that she thinks that is a great idea and that there would have to be a vote among members to approve this. Ms. Mondesir questioned what would determine where the fundraising funds go. Ms. Washington answered that if the Boards are conjoined, it would be written in the ordinance that the fundraising funds are intended for the scholarship that has been given out for years through the Education & Youth Advisory Board. She stated that if there are to be any changes, the Board would have to vote. Ms. Mondesir asked what is the projected timeline for this to take effect. Ms. Washington said that this may not go into effect until maybe January 2027. She also stated that the upcoming election would determine how they move forward with the boards. B. Board Members Chair Wilkinson said that she wanted to point out that two of the student members have gone away to college. She stated she would like to have them removed so that other students could apply. She mentioned that her daughter, Megan Wilkinson, is in Tallahassee and that she believes Ariella Tenenboim, has also went away. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 22, 2026 Ms. Delorme stated that she would review the board members and send out thank you letters to the student members. She said that she would have the website updated to reflect the openings. Ms. Sagrans stated that she could reach out to the principals in Boynton Beach to inform students to apply. C. Old Business a. Fundraising & Outreach i. Fall Festival October 17 ii. Scream on the Green October 30 iii. Tree Lighting December 4 Ms. Washington said that she wanted to discuss possible fundraising for the upcoming events held by Recreation & Parks. Chair Wilkinson asked if a list could be provided to the members showing activities and vendors that will be present at the event. Members began to discuss different type of fundraising options. Ms. Sagrans questioned if it was okay for the Board to reach out to different franchises for donation and then provide them with sponsorship at the events. Chair Wilkinson stated that that would be a great idea and that it was not against the code. Ms. Washington stated that a lot of things could be done for fundraising the Board just has to agree. Chair Wilkinson questioned if the Board wanted to fundraise at the Fall Festival. Ms. Washington said that she does not want the Board to feel pressured to fundraise at the Fall Festival. She stated that there are more events coming up and that they could even fundraise at First Friday in November. Vice Chair Watson asked about the Pirate Fest event held in October. Ms. Washington stated that Pirate Fest will take place on October 31 and November 1. She said that last year, the event pulled about 5,000 to 6,000 people on Saturday itself. Ms. Mondesir said that Pirate Fest may need to be the event at which they fundraise. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 22, 2026 Chair Wilkinson questioned if the Board needed to talk with the Community Redevelopment Agency (CRA). Ms. Washington said that the City is in charge of Pirate Fest and that she would have to reach out to the Special Events department and find out if there are more spots available. Mr. Purnell questioned if Board members would have to purchase the waters to fundraise at the event if they are not able to get the items donated. Chair Wilkinson stated it could go both ways and that in the past members have either brought the items or used funds from the Board's account. Vice Chair Watson asked if there was a form the Board could provide to the organization in which they are seeking donations. Ms. Washington stated that she will review the documents she has and send them over to the Board. D. Future Meeting Dates a. October 27, 2026 Chair Wilkinson announced the next meeting and stated that she will not be in attendance. She mentioned that the November and December meetings were close to the holidays and commented that in the past the two were combined. She said she wanted the Board to consider that option. Ms. Washington stated that the Board could possibly meet on October 20, 2026, for all 3 meetings. Ms. Delorme informed the Board that the next commission meeting will take place on October 20, 2026. Ms. Washington informed the Board that they would not be able to meet on October 20, 2026. E. Adjournment Motion Ms. Sagrans moved to adjourned the meeting. Ms. Mondesir seconded the motion. The motion passed unanimously. The meeting was adjourned at 6:53 p.m. 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida September 22, 2026 1 � � �\L Keysiira uelorme Administrative Coordinator II 6