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Agenda 02-20-01The City of 100 E. Boynton Beach Boulevard (561) 742-6000 City Commission AGENDA FEBRUARY 20, 2001 Gerald Broening Mayor At Large Ronald Weiland Vice Mayor District I Bruce Black Commissioner District I Mike Ferguson District III Charlie Fisher Commission er District IV Kurt Bressner City Manager DISTRICT Il ;TRICT III DISTRICT Visit our Web site www,ci.boynton-beach.fl.us ~ ~'~ ,¢~///~##//! ~,'E/ .//~2/~' ?~/' ~ /#///~/////#/~ WELCOME Thank you for attending the City Commission Meeting GENERAL RULES ~ PROCEDURES FOR PUBLIC PARTICIPATION AT C~TY OF B©YNTON BEACH COMMTSSION ME,-I xNGS THE AGENDA: There's an official agenda for every meeting of i~he City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a ~najority of the Commission has first consented to the presentation for consideration and action. · Consent Agenda Items: These are items, which the Commission does not need to discuss individually ano which are voted on as a group. · Regular Agenda Items: These are items, which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKZNG AT COMMISSION MEE'DZNGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item. City Commission meetings are business meetings, and as such, the Commission retains the right to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the lefl~ end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted after presentation of an agenda item has begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings", · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored car~ for ma~ers nQt listed on the agenda. The Mayor will call for speakers by name from the yellow cards provided by the City Clerk. · Regular Agenda Items: Any citizen may speak on any offidal agenda item(s) listed on the agenda after a motion has been made and properly seconded. Please use the green colored card for matters listed o, the agenda. The Mayor will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMISSION: When your name is called, please step up to either podium and state, for the record, your name and aadress. DECORUM: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Corn mission Chambers while the City Commission Meeting is ir~ session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevar6, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). February 20, 2001 CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P.M. I. OPENINGS: Call to Order - Mayor Gerald Broening Invocation - Vice Mayor Ron Weiland Pledge. of Allegiance to the Flag led by Mayor Gerald Broening D. IF YOU WISH TO ADDRESS THE COMMISSION: , FILL OUT THE APPROPRIATE REQUEST FORM , Green Card for Agenda Items · Yellow Card for Non-Agenda Items · GIVE Tr TO THE cTrY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORTION OF THE AGENDA HAS BEEN COMPLETED. · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE liMTrED TO 3-MINUTE PRESENTATIONS - (Yellow Card) IlL A. Appointment To Be Made ADMINISTRA'I'WE: Appointments to be made: Board I Weiland III Ferguson Mayor Broening I Weiland I Weiland Adyisory Bd. On Children & Youth Bldg. Board of Adjustment & Appeals Community Relations Board Community Relations Board Employees' Pension Board Alt Alt Reg Length of Term Expiration Date 1 yr term to 4/0! Tabled (2) :!. yr term to 4/01Tabled (3) 1 yr term to 4/0! Tabled (2) i yr term to 4/0! 3 yr term to 4/0~ Tabled (3) City of Boynton Beach Agenda Regular City commission February 20, 2OO1 II II III IV. Black Library Board Black Nuisance Abatement Board Ferguson Nuisance Abatement Board ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: None B. Presentations: 1. Alt i yr term to 4/01 Tabled (2) Reg 2 yr term to 4/02 Tabled (3) Alt 1 yr term to 4/01 Tabled (:3) Proclamations: a. Reverend Randolph M. Lee b. Election Proclamation Orientation PowerPoint Presentation - Chuck Magazine, Risk Manager V, CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the acUon indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: Agenda Preview Conference - February 1, 2001 Regular City Commission Meeting - February 6, 2001 Bids - Recommend Approval - All expenditures are approved in the 2000-2001 Adopted Budget Award the "RE-BID OF ANNUAL CONTRACT FOR MONTHLY PEST CONTROL SERWCES FOR VARtOUS u~¥ FACILi~ES AND LOCATIONS", BID #030-2511- 0~./KR, to ~lermac, Inc., for an annual expenditure of $5,g88 Extend ~ANNUAL MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDFRY/SItK SCREENING", BID #032-1412-00/C.1D, in ~art to Bonefish Charlie's and Logo Gear for an annual expenditure of $80,000 Increase the expenditure for the "ANNUAL SUPPLY OF REMOTE TOUCHREAD/M~ ~ ~R S~ I I:M~ BID #089-2821-99/CJD, to Sensus Technologies, Inc., for an additional $448,740 City of Boynton Beach Agenda Regular City Commission February 20, 2001 Award the bid for "LEASING OF SIX (6) NEVV AND UNUSED VEHICLES", BID #022-2110-01/C2D to Meats Livery Corporation of Orlando, Florida for an expenditure of $32,4-00 (~R0~05£~ R~$OZbrlXON NO. RO~-~6) Approve the "sole source" PURCHASE OF YOKOGAWA TRANSMt~ ~mRS REPLACEMENT INSTRUMENTS AT THE WEST WATER TREATMENT PLANT" from Classic Controls, Inc. in the amount of $22,314-.60 Piggyback the CITY OF KISSIMMEE, BID #BA2001.003 awarded to Volvo Trucks of Palm Beach for the "PURCHASE OF AN AUTOMATIC REFUSE COLLECTION VEHICLE WITH OPTIONS" in the amount of $154,457 Award the "ANNUAL BID FOR READY MIX CONCR~:~ ~:", BID #037-14-11-01/KR, to CSR Rinker, for an annual estimated expenditure of $13,4-00 (City of Delray Beach Bid #2001-02, lead entity) go Approve the purchase of an ALTEC MODEL LRV-55 AERIAL DEVICE WITH OPTIONS from ALTEC INDUs! t~IES, INC. in the amount of $95,600 utilizing GSA CONTRACT #GS-30F-1028G 10. Award "THE PURCHASE AND INSTALLATION OF THREE (3) UTILITY BODIES, TWO (2) TRUCK MOUNTED HYDRAULIC LIFT GATES AND ONE (1) TRUCK MOUNTED 6,000 LB. HYDRAULIC CRANE, BID #027-2516-01/C.1D to Fontaine Truck Equipment in the amount of $38,735 Award the bid for "CONSTRUCTION OF THE EZELL HEb~mR PARK BREEZEVVAY", BID #025-2711-01/C.1D, to Republic Construction, in the amount of $315,000 (~RO~OSED RESOLUT~rON NO, R0~-27) 12. Approve the piggyback of the SCHOOL DISTRICT OF PALM BEACH COUNTY BID #00C-87P to SEF Construction Inc, for the "PURCHASE OF A 30' X 40' PAVILION WITH UPGRADED ROOFING AND CONNECTING SIDEVVALK in the amount of $34,225.90 13. Approve the piggyback of BROWARD COUNTY CONTRACT #N700162B2 to W. .lackson & Sons Construction for "SEWER REPAIRS AND MAINTENANCE FOR LIFT STATION 801 UPGRADES" in the amount of $37,172 14. Approve the bid for '"I'WO YEAR CONTRACT FOR VENDING MACHINES", BID #020-1411-01/CJD to DiLoretto & Sons Vending, Inc. of Pompano Beach, Flodda, with an income of 20% of the gross receipts from all machines at all locations Approve the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by staff and allow for the sale of same (BID #04.1-14-11-01/KR) Resolutions: Proposed Resolution No. RO1-28 Re: Approving a reduction in surety requirement for the project known as Lester PUD, Plat 2, from the current value of $289,000 downward to $14,500 Proposed Resolution No. R01-29 Re: Authorizing the negotiation of a professional services contract with Ron Gad, Golf Course 3 City of Boynton Beach Agenda Regular City Commission February 20, 2001 Architect, for the redesign and renovation of the driving range and nine-hold Executive Course at The Links at Boynton Beach Proposed ResoluUon No. R01-30 Re: Approving full surety release in the amount of $54,498.35 for the project known as Home Depot Expo Proposed ResoluUon No. R01-31 Re: Approving the release of the excavaUon and fill cash surety in the amount of $6,000 for the Manatee Bay project, Building Permit 98-5335 Proposed ResoluUon No, R01-32 Re: Approving the reduction of the Letter of Credit for Grove Plaza from $56,372 to $7,250 Proposed ResoluUon No. R01-33 Re: Approving a Mutual Aid Agreement among Palm Beach County Law enforcement Agencies Proposed ResoluUon No. R01-34 Re: Approving a contract with the Beynton Estates Homeowners' Kssociation for traffic enforcement within its community boundaries Proposed ResoluUon No. R01-35 Re: purchase property for stormwater improvements Resolution of Intent to 10. Proposed ResoluUon No, R01-36 the marina Re: Bond substitution for Ratification of Planning & Development Board Action: Golfview Harbour (Guth Variance) - Request for a variance from City of Beynton Beach Land Development Regulations, Chapter 2 - Zoning, Section 5.C.2.a., to place a screen enclosure 5' from the property line in lieu of the 7.5' required by Code for a single-family building in the R-l-AA Zoning District Approve CH2M Hill Task Order #01-03 to provide engineering services for drainage improvements to the property at Master Lilt Station 317, The total cost for this Task Order is $23,380, Approve Task Order #01-04 with Camp Dresser & McKee, Inc., for a preliminary analysis of alternative design approaches for the expansion and upgrade of the City of Boynton Beach West Water Treatment Plant. The cost of this Task Order if $28,900. Authorize the donation of old unusable computer equipment to the Army Reserves Approve payment to Benvenuto Restaurant for Annual Board Dinner Approve payment of invoices for annual soltware technical support and maintenance from H.T.E., Inc. of Lake Mary, Flodda in the amount of $95.,459 for the period of .]anuary 2, 2001 through December 31, 2001 from 1TS Account #001-1510-513-~6-91 (Software Maintenance) Authorize the Department of Financial Services/Procurement Services Division to complete the necessary registraUon to the E-Bey Intemet Auction Web Site to "SELL SURPLUS VEHICLES AND EQUIPMENT". 4 City ofBoynton Beach Agenda Regular City Commission February20f2001 Approve the petition by Jean & Francilia Deroncelly for a Certificate of Public Convenience and Necessity Approve the expenditure of NOT TO EXCEED $125,000 to upgrade Microsoft Office Suite 97 to Microsoft Office Suite 2000, and to purchase any additional licensing necessary from Software House International via State Contract #252-001-00-1 Authorize the purchase of desktop computers and monitors for various departments from Compaq Computer Corporation through State Contract #250-040-99-1 in an amount NOT TO EXCEED $99,000 Approve the submission of the Application for Membership in the Sister Cities International Program. The sister city selected for Boynton Beach is Qufu (pronounced "shufu'O, China. Approve the issuance of a Request for Proposal to hire consultant for the Martin Luther King, Jr. Boulevard Neighborhood Study with funds from Department of Community Affairs cTrY HANAGER'S REPORT: Develop Priorities for Funding Improvements and Addressing Swales and Stormwater Catchment Systems (PROPOSL~O RE.~OZUYXONNO. RO~-3~) B. Traffic Calming and Management Status Report C. Final Design for Intracoastal Park- PROPOSED RESOLO7XONNO. R0~l-$8) Status Report on Gateway Boulevard, Ocean Avenue Promenade and Ocean Avenue Bridge projects - Verbal Report by Dale Sugerman V~][. PUBLZC HEARZNG: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERf4Trs None VIZ][. FUTURE AGENDA TI'EIqS: PresentaUon by Public Works regarding procedures for handling storm related debds removal - .]eft Livergood, Public Works Director (March 6, 2001) Ordinance amending the Police Pension Investment Plan to invest up to 10% in foreign stocks at c~st (March 6, 2001) C. Outdoor Dining Caf~ Ordinance (Harch 2001) D. Future AnnexaUon Areas (April 2001) E. Status report on new meeting schedule for advisory boards (May 2001) TX. DEVELOPMENT PLANS: None City of Boynton Beach Agenda Regular City Commission February 20, 2001 X. NEW BUSZNESS: A. Community Investment Fund Proposals B. Sidewalk Construction and SideWalk Condition Inventory XZ. LEGAL: A. Ordinances - 2"d Reading - PUBI TC HEARZNG Proposed Ordinance No. 01-11 Re: Amending Ordinance No. 01-03 regarding the 14.18 acre parcel, located on the west side of SW 8~ Street, approximately 1/8 mile north of Woolbright Road; Amending Ordinance 89-38 by amending the Future Land Use Element of the Comprehensive Plan by adopting the proper land use from Local Retail Commerdal (LCR) to High Density Residential (HDR) B. Ordinances - 1~ Reading Proposed Ordinance No. 01-12 Re: Amending the City of Boynton Beach Code of Ordinances to change the Senior Advisory Board meeting schedule from monthly to quarterly Proposed Ordinance No. 01-13 Re: Amending the City of Boynton Beach Code of Ordinances for Planning & Development Board members regarding the fourth Tuesday of each month Proposed Ordinance No. O1-14 Re: Providing for a determination whether changes to the Comprehensive Development of Regional Impact approved in Ordinance No. 84-51, and amended in Ordinances Nos. 86- 11, 86-37, 88-3, 94-10, 94-51, 96-33, 96-65, 97-20, 99-05 and 00-02 constitute a substantial deviation under Chapter 380.06, Florida Statutes, 1996 and whether further development of Regional Zmpact review is necessary regarding such changes, approving such changes and amending the Development Order for purposes of incorporating the approved changes C. Resolutions: None D. Other: 1. Ratification of Code Compliance Board action: Rescind the fine in Case #96-5124 (2216 NE 3~ Street). The original fine totaled $31,650 plus $922.21 in administrative costs. 2. Status Report of Orbits Conditional Use Approval (February 20, 2001) 6 City of Boynton Beach Agenda Regular City Commission February 20, 2001 XII. UNFINISHED BUSINESS: XIII. OTHER: A. InformaUonal Items by members of the City Commission X~/. AD3OURNMENT: NOTICE IF A PERSON DEC~DES TO APPEAL ANY DEC~SION MADE BY ~i~E C~TY COMMISSION W~rH RESFC-CT TO ~ MATTER CONSIDERED AT THIS RECORD OF THE PROCEEDING IS MADE, WHICH RECORD I[NCLUDES THE TESTTMONY AND E-V~DENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) CONTACT ]OYC~ COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PP~OR TO THE PRO~I~AM OR ACT'~V~'Y IN ORDER FOR THE C~TY TO REASONABLY ACCOMMODATE YOUR REQUEST. FINAL AGENDA - 02/16/2001 8:27 AM \\CH\f*IA~N\~H RDATA\CC\WP\CCAGENDA'~DA~\YEAR 2001\022001.ooc 3MP 7 Requested City Corcardssion Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Fon~ Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meetin~ Dates [] January 16,2001 [] Februavd 6, 2001 [] February 20, 2001 [] March 6, 2001 X-NEW BUSINESS ITEM A Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Approval by Motion of Proposed Community Reinvestment Activities EXPLANATION: Pursuant to Resolution, the City Commission may authorize Commission members use of Community Investment Funds. The following is a 1/st of proposed activities as suggested by members of the City Commission with an estimated cost of each: Commissioner Fisher: $1500 to City of Boymon Beach PAL for football program $1500 to City of Boyntun Beach Track Team program $1000 to City of Boynton Beach Black Awareness Celebration $1500 to City of Boynton Beach Advisory Board on Children and Youth park revitalization project for 2001 I. city park located in Rolling Green School Park area) $1000 towards memorial for Rev. Lee (to be located at Park across from church) $1500 for City of Boynton Beach Senior Center programs $2000 for City of Boynton Beach to purchase clock $1000 to purchase Shirts for all Advisory Members (approximately 130 members at $5.50 S-XL to $6.95 XXL each depending on size) Vice-Mayor Weiland $1000 to City of Boyaton Beach Black Awareness Celebration Commissioner Black $1000 to City of Boynton Beach Black Awareness Celebration Mayor Broening $1000 to City of Boynton Beach Black Awareness Celebration SABULLETIN~FOKMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Commissioner Ferguson $1000 to City of Boynton Beach Black Awareness Celebration $3000 to Museum Square Clock Fund $2500 to Knuth Rd. Landscaping Lmprovemems $4000 to Library for Design Phase Work including geotechnical testing etc. $2000 for Feasibility Study 6f Establishment of Greater Boynton Beach Park and Recreational District PROGRAM IMPACT: The program is designed to provide for commumty improvements based on recommendations of members of the City Commission. These improvements may consist of improvement to park properties, installation of architectural features on city property or other activities benefiting the public. FISCAL IMPACT: ALTERNATIVES: Funds are included in the current budget for these purposes. Do not approve all or part of the above requests. Department Head's Signature Department Name City Manager's Signature City Attorney / Finance / Human Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUF_ST FORM.DOC Requested City Cormrfission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19,2000 [] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Corrmaission Meeting Dates [] January 16, 2001 [] February. 6, 2001 [] February 20, 2001 [] March 6, 2001 X-NEW BUSINESS ITEM B Date Final Form Must be Turned in to City Clerk's Office January 3,200t (5:00 p.m.) January t7, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Sidewalk Condition and New Construction Inventory -- Approval by Motion EXPLANATION: Request by member of City Commission for staff to allocate resources for study of sidewalk needs in the community. The study would be necessary to detemfine the following: 1. Location of gaps or desirable areas for new sidewalks in the City. 2. Code amendments that may be desirable to assure that sidewalks are constructed in conjunction with development. 3. Condition inventory, with replacement criteria for existing sidewalk. 4. Reconmaended staffing costs for the new and existing sidewalk inventory work. Approval of the motion would provide direction to staff to present report to City Commission, which would estimate the cost of completing steps 1 4 above either by th-house staff, or by consultant. PROGRAM INIPACT: The study would be beneficial to help define capital improvement costs for new sidewalks, better coordinate replacement of existing walk in poor or hazardous condition and promote couslxuctinn of sidewalk in tand~,zm with development activities FISCAL IMPACT: Unknown unril staff estimate of study costs is developed. ALTERNATIVES: Do not approve all or part of the above requests. Department Head's Signature City Manager's Signature Department Name City Attorney / Finance / Human Resources S:~BULLET INXFORM S~AGENDA ITEM REQUEST FORM:DOC Requested City Comrrdssion Meetin~ Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 ] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Con'a'rd ssion Meefin~ Dates [] January 16,2001 [] February 6, 200I [] February 20, 2001 [] March 6, 2001 V-CONSENT AGENDA ITEM C.8 Date Final Form Must be Turned in to CRv Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) Febmary 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: City staff recommends the acquisition of the fee title of parcel from Joseph Pirozzi, to meet South Florida Water Management and Lake Worth Drainage District standards for pretrealment of stormwater ouffalls. EXPLANATION: This parcel is required as part of the City's storage capacity to meet the stormwater pretreament requirements of our proposed outfall. PROGRAM IMPACT: The parcel will serve Industrial Avenue and the Lake Boyntan Estates Subdivision. FISCAL IMPACT: ALTERNATIVES: Additional storage would be necessary in another location within the community at a considerable expense. ~ Department Head's Signature City Manager's Signature Department Name City Attorney / F"man~ / Human/kesomces S:~BULLET1N~ORMS~AGENDA ITEM REQUEST FORM.DOC MEMORANDUM Utilities #02=032 TO: FROM: DATE: Dale Sugerman, Asst. City Manager Mark G. Law, Depmy Utilities Director Febmary 7, 2001 SUBJECT: Land Purchase - Pond 2 Industrial Avenue Lake Boynton Estates Stormwater Improvement Project Per your request, attached is a drawing showing the small parcel as it relates to the second pond in the stormwater system that wiI1 serve Industrial Avenue and the Lake Boynton Estates Subdivision. As you can see, this parcel is required as part of our storage capacity to meet the stormwater pretreatment requirements of our proposed outfall. Without the parcel we cannot meet South Florida Water Management and Lake Worth Drainage District standards for pretreatment of stormwater outfalls. Considering the size of the parcel in question, the easement and setback encumbrances make the parcel unbuildable. If this parcel were not purchased, additional storage would have to be acquired in another location within the community at a considerable expense. We strongly recommend that the parcel be purchased by whatever means necessary. Attachment Xc: John Guidry MEMORANDUM TO: FROM: Mark G. Law Deputy Utility Director ~-. H. David Kelley, Jr., PE/PSM~ Civil/Utility Engineer DATE: February 8, 2001 SUBJECT: Update on Lot for Second Retention Pond Industrial Avenue Stormwater Improvement COrridor Utilities Department Project Puls. uant to your request, we have re-researched the files for the owner of the single lot where the mmn retention/holding pond is proposed for the above noted project. We have attached the various maps for visual location. Prop. Control #08-43-45-29-01-052-0040 Legal: Lot 4, Block I 1-A Lake Boynton Estates, Plat #1 + Plat Book l, Page 32 Public Records of Palm Beach County That portion of SW 2nd Avenue (fka Dade Street) that was abandoned east of SW 6m Street Owner: Joseph H. & Pirozzi 1000 South Ocean Boulevard - Unit #15D Pompano Beach, Florida 33062-6620 Date of last sale: September, 1994 (Bought via Rep. Deed for $100.) Deed Recorded: ORB 08412, Page 1412 Prooertv Annraiser's Notes: Land Value: $2,000. Market Value: $2,000. Appraised Value: $2,000. 2000 Tax Bill: $ 48.67 NOTE: Building line setbacks cause the lot to be un-useful for anything other than a shed or an extremely long-narrow structure. -...~ :'1I -b'lJ . I:- -I AVENUE COuR 'F 75 , ' '~ I-:;~' ' ' "'°' ~ AVENUE AVENUE 3.33~c AVENUE .;,d,-;g'"l '~ I:" I ,,~ I , , ~-~-- I "h'' /,,,,...- CSAr' ALL' OF'SECTION I'N .~'~ OI LAKE BOYNTO N W02 SUB OF 29=4,.. PALM BCH LEI NW+NE 04 se 05 ,., . NW 07 " "' ,w08," · "' swOg-PALM BCH LEI.~ uw I0 LEISUREVILLE sw II PALM BCH L sw 12 " " sw 175 PALM BCH LEE 5T STREET o alan Cur ~ Cou~ , ?/C~ ,/- COF. /~u /- A2IA~flS &O J~N~l~J~IVd~a(I S~II£FII£fl HD¥.~ NOJ~NXOH 2[0 ~J~IO CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA February 20, 2001 6:30 P.M. OPENINGS: Call to Order - Mayor Gerald Broening Invocation Pledge of Allegiance to the Flag led by Mayor Gerald Broening IF YOU WISH TO ADDR_;$$ THE COMM_!$$!ON: · FILL OUT THE APPROPRIATE REQUEST FORM /'7 · Green Card for Agenda Items · Yellow Card for Non-Agenda Items · GIVE TI' TO THE cTrY CLERK (ON THE DAIS) BEFORE THE "OPEN! PORTION OF THE AGENDA HAS BEEN COMPLETED. · CONE TO THE PODIUM WHEN THE MAYOR ~ INDIVIDUALS MAY SPEAK FOR THREE I E. Agenda Approval: I! III. Appointment To Be Made I Weiland III Ferguson Mayor Broening I Weiland [ Weiland :ard) to be made: Board Advisory Bd. On Children & Youb~ Bldg. Board of Adjustment & Appeals Community Relations Board Community Relations Board Employees' Pension Board Alt A~t Alt Reg NUTE PRESENTATIONS- Length of Term Expiration Dat~ 1 yr term to 4/01 Tabled (2) ! yr term to 4/0/. Tabled I3) l yr term to 4/0/. Tabled (2) 1 yr term to 4/01 3 yr term to 4/0! Tabled (3) City of Boynton Beach Agenda Regular City commission February 20, 200i II II III IV, Black Library Board Black Nuisance Abatement Board Ferguson Nuisance Abatement Board ANNOUNCEMENTS & PRESENTATIONS: A, ~ Announcements: None B, Presentations: 1, Proclamations: a, Reverend Randolph M, Lee 2, Orientation PowerPoint Presentation Alt Reg Alt i yr term to 4/01 Tabled (2) 2 yr term to 4/02 Tabled (3) 1 yr term to 4/01 Tabled (3) Manager V. CONSENT AGENDA: Matters in this "Consent ic Record and ~ ¥ 1, 2001 ng - February 6, 2001 - All expenditures are approved in the 2000-2001 Award the "RE-BID OF ANNUAL CONTRACT FOR MONTHLY PEST CONTROL SERVICES FOR VARIOUS CITY FAC/L.T'I~ES AND LOCATIONS'; B]~D #030-2511-01/KR, to .~ermac, Inc., for an annual expenditure of . $5,988 Extend "ANNUAL MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY/SILK SCREENING", BID #032-1412-00/C3D, in part to Bonefish Charlie's and Logo Gear for an annual expenditure of $80,000 Increase the expenditure for the "ANNUAL SUPPLY OF REMOTE TOUCHREAD/MEI"~R SYSTEM", BID #089-2821-99/C~D, to Sensus Technologies, Inc., for an additional $448,740 City of Boynton Beach Agenda Regular City Commission February 20, 2001 Award the bid for "LEASING OF SIX (6) NEW AND UNUSED VEHICLES", BID #022-2110-01/C_JD to Mears Livery Corporation of Orlando, Fiodda for an expenditure of $32,400 (PROPO$~O R~$O£UI~'ON NO. RO~- ) Approve the "sole source" PURCHASE OF YOKOGAWA TRANSMH ~ERS REPLACEMENT INSTRUMENTS AT THE WEST WATER TREATMENT PLANT" from Classic Controls, Inc. in the amount of $22,314.60 Piggyback the CITY OF KISSIMMEE, BID #BA2001.003 awarded to Volvo Trucks of Palm Beach for the "PURCHASE OF AN AUTOMATIC REFUSE COLLECTION VEHICLE WITH OPTIONS" in the amount of $154,457 Award the "ANNUAL BID FOR READY MiX CONCRETE", 01/KR, to CSR Rinker, for an annual estimated (City of Delray Beach Bid #2001-02, lead entity) ~13,400 Approve the purchase of an OPTIONS from ALTEC utilizing GSA CONTRACT #GS-30F-1 WITH of $95,600 AWard "THE PUF ONE 13. 14. HESTER PARK blic Construction, in the ~0~- ) SCHOOL DISTRICT OF PALM BEACH to S&F Construction Inc. for the "PURCHASE OF WITH UPGRADED ROOFING AND CONNEL~iNG in the amount of $34,225.90 Approve the piggyback of BROWARD COUNTY CONTRACT #N700162B2 to W. Jackson & Sons Construction for "SEWER REP/~RS AND MAINTENANCE FOR LIFT STATION 801 UPGRADES" in the amount of $37,172 Approve the bid for "TWO YEAR CONTRACT FOR VENDING MACHINES'; BID #020-1411-01/C.]D to DiLoretto & Sons Vending, Inc. of Pompano Beach, Florida, with an income of 20% of the gross receipts from all machines at all locations Approve the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by staff and allow for the sale of same (BID #041-1411-01/KR) City of Boynton Beach Agenda Regular City Commission February 20~ 2001 C. Resolutions: Proposed Resolution No. R01- Re: Approving a reduction in surety requirement for the project known as Lester PUD, Plat 2, from the current value of $389,000 downward to $14,500 Proposed Resolution No. ROI- Re: Authorizing the negotiation of a professional services contract with Ron Gad, Golf Course Architect, for the redesign and renovation of the driving range and nine- hold Executive Course at The Links at Boynton Beach Proposed Resolution No. R01- Re: Approving su;"ety release in the amount of $54,498.35 for the project Home Depot Expo Proposed Resolution No, RO1- of the excavation and fill cash surety in Manatee Bay project, Building Permit 9 Re: for the Proposed reduction of the between Florida and the Enforcement Approving the Palm Beach County me~ D:~ _.~e,'~ving an ~l~ff of Palm Beach County to form a Public Law eft (PUC_AT) Task Force No. RO1- Re: Estates Homeowners' its community boundaries Approving a contract Association for traffic Proposed Resolution No. R01- Re: Resolution of :Intent to purchase property for stormwater improvements 10. Proposed Resolution No. ROI- Lieutenants FOP contract Re: Ratification of the 11. Proposed Resolution No, RO1- the marina Re: Bond substitution for Ratification of Planning & Development Board Action: Golfview Harbour (Guth Variance) - Request for a variance from City of Boynton Beach Land Development Regulations, Chapter 2 - Zoning, Section 5.C.2.a., to place a screen enclosure 5' from the property line in 4 City of Boynton Beach Agenda Regular City Commission February 20, 2001~ lieu of the 7.5' required by Code for a single-family building in the R-l-AA Zoning District Approve CH2M Hill Task Order #01-03 to provide engineering services for drainage improvements to the property at Master Uft Station 317. The total cost for this Task Order is $23,380. Approve Task Order #01-04 with Camp Dresser & McKee, Inc., for a preliminary analysis of alternative design approaches for the expansion and upgrade of the City of Boynton Beach West Water Treatment Plant. The cost of this Task Order if $28,900. Authorize the donation of old unusable computer equipment to the Approve payment to Benvenuto Restaurant for Annual Board Dinner Approve payment of invoices for annual maintenance from H.T.E., Inc. of Lake Mar for the period of .lanuary 2, 200:7. through #001-1510-513-46-91 I and it of $91,459 L from 1-FS Account Authorize corn to the E-Bay EQUIPMENT". to by .lean & ence and Necessity of Public Approve the Suite $125,000 to upgrade Microsolt 2000, an~J to purchase any additional ~re House International via State Contract #252- purchase of desktop computers and monitors for various ~rtments from Compaq.Computer Corporation through State Contract #250- 040-99-1 in an amount NOTTO EXCEED $99,000 Approve the submission of the ApplicaUon for Membership in the Sister Cities International Program. The sister city selected for Boynton Beach is Qufu (pronounced "shufu'~, China. Approve the issuance of a Request for Proposal to hire consultant for the Martin Luther King, .lr. Boulevard Neighborhood Study with funds from Department of Community Affairs City of Boynton Beach Agenda Regular City commission February20,200! VI. CZTY I4ANAGER'S REPORT: Bo Develop Priorities for Funding Improvements and Addressing Swales Stormwater Catchment Systems (t~RO~OSED RESOLUTXON NO. RO.~- ) Traffic Calming and Management Status Report and C. Final Design for Intracoastal Park - I=RO.~OS_~D RESOLU12'ONNO. RO.~- VII. PUBLIC HEARING: 7:00 P,M. OR AS SOON THEREAFTER AS THE AGENDA PERMI-I'S None VIII. FUTURE AGENDA ZTE.S. -IL B. Outdoor Dining Caf~ 0u C.. Future Annexatio~/Lc~'~oril ~O~ X. ~S~ZNESS: XI. Reading - PUBLIC HEARING Proposed Ordinance No. O1-11 Re: Amending Ordinance No. 01-03 regarding the 14.18 acre parcel, located on the west side of SW 8~ Street, approximately 1/8 mile north of Woolbright Road; '.Amending OrdinanCe 89-38 by amending the Future Land Use Element of the Comprehensive Plan by adopting the proper land use from Local Retail Commercial (LCR) to High Density Residential (HDR) Ordinances - is~ Reading Proposed Ordinance No. O1- Re: Amending the City of Boynton Beach Code of Ordinances to change the Senior Advisory Board meeting schedule from monthly to quaKcedy City of Boynton Beach Agenda Regular City commission February20,2001 Proposed Ordinance No. 01- Re: Amending the City of: Boynton Beach Code of Ordinances for Planning & Development Board members regarding the fourth Tuesday of each month Proposed Ordinance No. 01- Re: Providing for a determination whether changes to the Comprehensive Development of Regional Impact approved in Ordinance No. 84-51, and amended in Ordinances Nos. 86-11, 86-37, 88-3, 94-10, 94-51, 96-33, 96-65, 97-20, 99-05 and 00-02 constitute a substantial deviation under Chapter 380.06, Florida Statutes, 1996 and whether further development of Regionat Impact review is necessary regarding such changes, approvln such changes and amending the Development Order for purses of incorporating the approved changes 4. Proposed Ordinance No. 01- Re: /~n~ Police PensiOn Investment Plan to~ ~~ COSt Resolutions: None ng the ~ks at Code COmpliance Rescind the fine original .6 NE 3rd Street). The in administrative costs. al Use Approval (February 20, 2001) Informational Items by members of the City Commission City of Boynton Beach Agenda Regular City Commission February 20~ 2001 XIV. AD3OURNMENT: NOTICE IF A PERSON DEC~DES TO APPEAL ANY DECISION MADE BY THE CTFY COMMISSION WtTH RESPECT TO ANY MATFER CONSIDERED AT THIS MEET[NG~ HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS ANDt FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROO~EDING I5 MADE~ WHIC~ RECORD INCLUDES THE TEs'r~MONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE ~ SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABIL/TY AN EQUAL OPPORTUNITY TO PAR'I/CIPATE IN AND EN3OY THE BENEFITS OF A SERV~CE~ PROGRAMt OR ACT~/ITY CONDUCTED BY THE,GI~Y. PLEASE cOm'ACT ~OYC~ COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVTP~"OR~R FOR THE C[TY TO REASONABLY ACCOMMODATE YOUR R~QUEST. FINAL DRAFT - 02/15/2001 7:14 AM J ~ \\CH\MA[N\SHRDATA\CC\WP\CCAGEN DA~GENDAS\YEAR 2001\022001.DOC JMP ~ Proclamation IV-ANNOUNCEMENTS & PRESENTATIONS Item B.l.a WHEREAS, REV. DR. RANDOLPH MELVIN LEE, SR., was a native of the State of Florida, having been bom on May 17, 1920, in the Town of Wtfite Springs, Florida, and_a resident of the City of Boynton Beach for many years; and WHEREAS, the City of Boynton Beach and the Community has lost one of its greatest assets with the passing of REV. DR. RANDOLPH MELVIN LEE, SR. on February 6, 2001; and WHEREAS, REV. DR. RANDOLPH MELVIN LEE SR.'s numerous accomplishments and various posts of honor included: Pastor of St. John Missionary Baptist Church in Boyntun Beach for 42 years; Past President, Florida East Coast Sunday School and Baptist Training Union Congress, now known as the District Congress of Christian Education; Past President of the Baptist Minister's Conference of the Palm Beach County; Former Vice Moderator, 2na Bethlehem Baptist Association, Ocala, FL; Founder and past President of the Metropolitan Ministerial Alliance; Teacher of Deacons and Trustees on the state level; service on many City Boards and an active participation in the City; NOW, THEREFORE, I, Gerald Broening, Mayor of the City of Boynton Beach, do hereby issue this Proclamation Posthumously to the REV. DR, RANDOLPH MELVIN LEE, SR., for his many years of outstanding, dedicated service and assistance to the City of Boynton Beach, and its residents, and declare: FEBRUARY 28, 2001 AS REV. DR. R.M. LEE DAY IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Boynton Beach, Florida to be affixed at Boynton Beach, Florida, this day of February, Two Thousand and One. ATTEST: City Clerk (Corporate Seal) Gerald Broening, Mayor City of Boynton Beach Requested City Commission ~ November 21, 2000 [] December 5~ 2000 [] December 19, 2000 [] January 2, 2001 ~V-ANNOUNCEMENTS & PRESENTATZONS ~tem B.3. CITY OF BOYNTON BEACL AGENDA ITEM REQUEST FORI Date Final Form Must be Turned in to CRv Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Conunission Meetin~ Dates [] January 16, 2001 [] Febmary 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) lanuary 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Presentation of a Certificate of Appreciation from the U.S. Deparlment of Commeme, Bureau of the Census, by the Department of Development to the City of Boynton Beach. EXPLANATION: The City of Boyaton Beach has worked diligently over the past year assembling end updating databases, maps, coordinating meeting locations end distributing information to the public, in assistance to the U.S. Department of Commerce, Bureau of the Comus. This award recognizes the significant effort end cooperation undertaken to assure that our citizens were properly counted during Census 2000. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Quintus LL6~e'~ne, l~i~ector of De'~velopment ~s Signature Department of Development Deparmaent Name City Attorney / Finance / Humen Resources S:\BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC Requested City Commission Meetin~ Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned ha to CiW Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6i 2000 (5:00 p.rr~) December 20, 2000 (5:00 p.m.) Requested City Commission Meetha~ Dates [] January 16~2001 [] February 6, 200I [] February 20, 2001 [] March 6, 2001 V-CONSENT AGENDA Ttem B-1 Date Final Form Must be Ttmaed in to City Clerk's Office Janua~ 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) Februm-y 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.). [] Administrative [] Development Pla~a NATURE OF ~ Cogent Ag~ ~ N~ BusE~s AGE~A I~M ~ ~blic He~g ~ Leg~ ~ Bi~ ~ U~fini~hed B~ess ~ ~o~cem~t ~ ~sen~fion ~CO~a~ON: Mo~on m award ~e "~-BID OF ~ CONTACT FOR PEST CONTROL SER~CES FOR V~OUS CI~ FAC~I~S ~ LOCATIONS", g030-2511~1~ to ~C~ ~C., for ~ ~nu~ expenditure of $ 5,988.00. CONTRACT PERIOD: FEBRUARY 21, 2001 TO FEBRUARY 20, 2002 EXPLANATION: On January 16, 2001, Procurement Services received and opened three (3) proposals for Pest Control Services. After careful review, it was determined that Jermac, Inc. of Ft. Lauderdale, FL is the lowest, most responsive, responsible bidder who meets all specifications. The proposal from Jermac, Inc. represents a savings of approximately $ 396 per year over the current pest control contractor. Jeffrey Livergood, Pubile Works Director and Richard Fiege, Facilities Management Supervisor concur with this award (see attached Memo ~01-014). PROGRAM IMPACT: The purpose of this bid was to secure a company to provide monthly pest control services to various City facilities and hieations. FISCAL IMPACT: Funds are available in the foUowing accounts: BUDGET ACCT # 631-3111-539-49-17 001-2120-521-49-17 001-2511-519-49-17 001-2210-522-49-17 001-2610-571-49-17 001-2730-572-52-21 001-2510-539-49-17 001-2110-521-49-17 001-2710-572-49-17 401-2821-536-49-17 401-2816~536-49-17 _ACCOUNT NAME MAUSOLEUM]O'i~ER CONTRACTUAL SRVS CODE COMP/OTHER CONTRACTUAL SRVS FACILI'I1ES/Oi'HER CONTRACTUAL SRVS FIRE/OTHER CONTRACTUAL SRVS LIBRARY/OT~ [~:R CONTRACTUAL SRVS PARKS/OPERATING SUPPLIES/CHEMICALS PUBLIC WORKS/OTHER CONTRACTUAL SRVS POLICE/OTHER CONTRACTUAL SRVS RECREATION/OTHER CONTRACTUAL SRVS UTILITIES/ADMI~/OTHER CONTRACTUAL SRVS UIIIATIES/WASTEWATER/OTHER CONTR SRVS TOTAL ANNUAL EXPENDITURE S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC ANNUAL EXPENDITURF~ $120.00 $240.00 $1,080.00 $780.00 $240.00 $240.00 $120.00 $420.00 $1,428.00 $360.00 $960.00 $ 5,988.00 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Deputy Director of F/nancial Services ~ty~Manager's Signature Procurement Services Deparmaent Name City Attorney / Finance / Human Resources /ktr Attachment (Memo) cc: Jeffrey Livergood, Public Works Director Richard Fiege, Facilities Management Superwsor File S:~BULLETIN~O RM SXAGENDA ITEM REQUEST FORM.DOC TO: VIA: FROM: DATE: SUBJECT: PUBLIC WORKS DEPARTMENT MEMORANDUM #01-014 ECEIVED Bill Atldns, Deputy Finance Director Jeffrey Livergood, Public Works Director,g~[~ Richard Fiege, Facilities Management Supervisor January 23, 2001 Monthly Pest Control Services for Various Locations Bid Award Bid #030-2511-01/KR Please award this Bid to the low bidder, JERMAC, expenditures. City Clerk / Mausoleum (631-3111-539-49.17) Code Enforcement (001-2120-521-49.17) Animal Shelter Code Enforcement Trailer Facilities (001-2511-519-49.17) City Hall East Wing West Wing P.W. #2 City Hall in the Mall Fire Department (001-2210-522-49.17) Station gl Station #2 Station//3 Libra~ (001 -,z~'t0=Y2'2~9.17) Library 1913 Schnolhonse Museum Parks (001-2730-572-52.2I) P.W. #3 Cemetery Maintenance Bldg. Public Works / P.W. #1 (001-2510-539-49.17) lac., to reflect the following $1 O/mo. ($120 annually) $1 O/mo. ($120 annually) $10/mo. ($120 annually) $50/mo. ($600 armuaily) $10/mo. ($120 annually) $10/mo. ($120 annually) $10/mo. ($120 annually) $10/mo. ($120 annually) $25/mo. ($300 annually) $20/mo. ($240 annually) $20/mo. ($240 annually) $1 O/mo. ($120 annually) $1 O/mo. ($120 annually) $ I O/mo. ($120 annually) $1 O/mo. ($120 annually) $1 O/mo. ($120 annually) Bill Atkins January 23, 2001 Page 2 Police Department (001-2110-521-49.17) Police Station Pistol Range $25/mo. ($300 annually) $1 O/mo. ($120 annually) Recreation (001-2710-572-572-49.17) Art & Activity Center Boat Club Park Clubhouse Building Civic Center Congress Avenue Park Ezell Hester Center Ezell Hester Concession Bldg. Ezell Hester Office/Restroom Bldg. Madsen Center Sara Sims Park Office Senior Center Wilson Center Wilson Pool $10/mo. ($120 annually) $10/mo. ($120 arm~ly) $10/mo. ($120 annually) $10/mo, ($120 annually) $10/mo, ($120 armually) $1 O/mo. ($120 annual/y) $10/mo, ($120 annually) $10/mo. ($120 annually) $1 O/mo. ($ 120 armually) $9/mo. ($108 annually) $10/mo. ($120 annually) $10/mo. ($120 annually) Utilities (401-2821-536-49.17) East Plant West Plant Utilties Operations/Admin. $1 O/mo. $10/mo. $1 O/mo. ($120 annually) ($120 annually) ($120 annually) Utilities (401-2816-536-49/17) L.S.//309, 313,317, 319, 356, 359, & 801 $10/mo. per lift sta. ($960 annually) The total monthly contract price is $499, which calculates out to $5,988 annually. The new annual contract price is $396 lower than the present annual contract price of $6,384; therefore, the present funding encumbered in the various accounts for the current pest control contractor should be adequate. Please contact me if you need any additional information. PL/RF/pl Copy: All Departments Listed ;0 ~ r- 0 ;x ;00 r- -~ co m ~ m ~ O:> IT~ r'M Z Co m?O - m rn m m m z m ~ ~ 0 .m r-r-X m z rn m m Z m '- .~ ~ 0~ (~0 * 0 -< o .~ z co 0 0 rn o~ o_. ~° m .3: m co o ~o_! ooI <~ o Ot0~ ~oI mr: rn'n'(~ ~o ~o ~o~ ~o m ~ m ~ ~ mm_. "n ::~ ~-~ --.Iq r~ Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA ITEM B-2 CITY OF BOYNTON BEACH ..... C?FT Ck~7~q~'S OFFICE AGENDA ITEM REQUEST FORM01 FEB-5 8:09 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City comrrassion Meetin~ Dates [] January 16, 2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to CiW Clerk's Office January 3, 2001 (5:00 January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) Febinary 21,200I (5:00 p.m.) NATURE OF AGENDA ITEM [] AdminisWative [] Development Plans [] Consent Agenda [] New Business [] PublicHear/ng [] Legal [] Bids [] Unfinighed Business [] Announcemem [] Presentation RECOMMENDATION: Motion to extend "ANNUAL MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY/SILK SCREENING", Bidg032-1412-00/CJD, in part to Bonefish Charlie's and Logo Gear for an annual expenditure of: $80.000.00. CONTRACT PERIOD: MARCH 22, 2001 TO MARCH 21, 2002 EXPLANATION: On March 21, 2000, this bid was awarded on a multi-award basis by overall low bidder with Primary, Secondary, and Third vendors. During this conl~act period we purchased from the Primary and Secondary vendors only on an "As needed basis" and they provided us with excellent service throughout the contract period. According to the Terms and Conditions of the bid, we have the option to renew and extend the prices for an additional year, provided both parties agree. As per the attached letter, Bonefish Charlie's and Logo Gear have agreed to this renewal. Dominie De Mauro, Warehouse Manager concurs with this agreement (See memo attached). PROGRAM IMI'ACT: The purpose of this bid was to establish firm prices for embroidery and silk screening on our miscellaneous uniforms to be ordered on an "As Needed" basis through the WarehOuse. FISCAL IMPACT: BUDGET ACCOUNT: 502-0000-141.04-00 ESTIMATED EXPENDITURE: $8o,oo0.0o ~i~anager's Signatuse Procurement Services Department Name City Attorney / Finance / I-lnma n Resources S ABULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC C: Dominic De Mauro - Warehouse Manager File TO: FROM: DATE: SUBJECT: CITY OF BOYNTON BEACH MEMORANDUM FINANCE ADMINISTRATION RECEIVED JAN 1R 2001 PURCHASIN Q DEPt. Bill Atkins Deputy '~ Dominic DeMauro, Warehouse Manager j~c~ ~ January 16, 2001 Annual miscellaneous uniform to include embroidery/silk screening Bid 032-1412-00-CJD My recommendation is to award this bid for one additional year. Both the primary and secondary vendor have performed excellently with meeting deadlines and deliveries. The third vendor does not wish to extend and in the past year we have given this vendor no business. If you have any questions please contact me at 6324. BID#: ANNUAL MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY/SILKSCREENING 032-1412-00/CJD RECEIVED Agreement between the City of Boynton Beach, Owner; and BONEFISH CHARLIE'S (Company's Name) Contract Renewal Period: MARCH 20, 2001 TO MARCH 19, 2002 / \v/ Yes, I agree to renew the existing contract under the same Terms and Conditions. BEC 18 ~o~ No, I do not wish to renew the contract at this time. NAME OF COMPANY NAME OF REPRESENTATIVE (please print) DATE TITLE (AREA CODE) + TELEPHONm~ NUMBER NAME OF BID: ANNUAL MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY/SIL KSCREENING BID#: ~ Agre¢lnCn! between the City of Boymon Beach, Owner: and (Comp~aly's Name) Conlrac! Renewal P~riod: MARCH 20. 2001 TO MARCH 19, 2007, Yes, I agree to renew the existing contract under the same Terms Conditions. No. I do not wish to renew th~ contract at, this time, NAME Off COMPANY NAME OF REPRESENTATIVE (please print) DATE ___.Q ~.o ~ ~-._ TITLE %-ul - ~- g 2.. - Vi.O( (AREA CODE) + TELEPHONE NUMB~- -- _ ~ _ mo ~ ~ "~ o z ~.~ ITl I'll Ill m m ~ z c O_ z ~ o; z z ~3 ~ m r- Z ~ ~ · z ~ ~ +~ o ~ m ~o~ ~0~ ~0 ~ · . ~o > ~ o ~ 0 0 ('3 r- 0 ~ , i-' ITl --I ITl .-0 --i r- :3: -n .,0 03 , 0~ ~ 0 m O3 ~3 0 .Z. '~ ;~ m m m ,,~ :< ' < 3:(::: Z Z Z Z Z Z o o o o o o rn --'" r- · · r- r" ~0 m ~o~ ~o : Z 030: ~0 --~< o ~ ~Z ~Z m O0 m ~ m O~ ~ 0 ~ ~ ~l ~ m 0 .~.00 ~z_z m m~ ~ ,'l'l ~ i'l:m 0 -q Z ~- I-- I"' I-- I" i~, 0 -< m c~ .~ .m m m .~ c. m Requested City Commission Meefing Dates [] November 21, 2000 [] December 5, 2000 [] December 19,2000 [] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ctiv Clerk's Office Noveraber 9, 2000 (5:00 p.nx) November 22, 2000 (5:00 p.m.) Deeeraber 6, 2000 (5:00 p.rm) December 20, 2000 (5:00 p.m.) Requested City comrmssion Meeting Dates [] January 16, 2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 V-CONSENT AGENDA ITEM B-3 in to City Clerk's Office Janumy 3, 2001 (5:00 p.rc~ ) January 17, 2001 (5:00 p.m.) Febraary 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.r~) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: A motion to increase the expenditure for the 'ANNUAL SUPPLY OF REMOTE TOUCHREAD/METER SYSTEM'Bid#089-2821-99/CJD, to SENSUS TECHNOLOGIES, INC., for an additional $448,740.00. EXPLANATION: On June 20, 2000, the Comminsion approved our continuing annual supply of remote touch read water meters. The estimated annual expenditure was $400,000.00 and has increased to $848,740.00. These meters are used for two purposes: 1) To replace existing visually read/manually entered meter reads with radio or touch read equipment, and 2) To provide meters and related equipment to all new developments and water services. Due to the success of the program, we have exceeded our original estimated expenditures. As indicated in the previous Agenda Memo (6/20/2000) 9,000 meters have been converted and as of today, we have over 15,000 installed and working and anticipate the purchase of an additional 3500 MXU's (radio devices), 4000 %" meters with scanning capabilities (some will share MXU's), approximately 500 1' meters, and approximately 100 2" and 3" meters. PROGRAM IMPACT: Remoteffouchread radio read meters used by the Utilities Department for new installations and as part of the improvements ineinded in our water main replacement programs. FISCAL IMPACT: 4012810-536.63-12 WATER METERS EST~4AT~ A~X~VAL ExPENDITUReS848,740.00 405-5000-590.96-02 401-2810-536.52-30 Deputy Director of Financial Services R&R WATER WATER METER SUPPLIES · Cit~ ~'lanager's Signature Department Name S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC /C: Bob Kenyon Deputy Director Utilities Barb Conboy Administrative Coordinator File City Attorney / Finance / Human Resources MEMORANDUM UTILITIES #01-020 REC~~ ~-~' TO: FROM: DATE: SUBJECT: Bill Atkins Procurement Services Bob Kenyofi,~o0-~/~~ Utilities Department / January 19, 2001 Water Meters - Estimated Annual Expenditure ~AN ~2 2001 PURq~LAS~N~G OFFICE On June 20, 2000, the Commission approved our~ continuing annual supply of remote. touch read water meters. The estimated annual expenditure was $400,000. These meters are used for two purposes. The first, to replace existing, visually read/manually entered meter reads with radio or touch read equipment; and, second, to provide meters and related equipment to all new developments and water services. During the past few months, we have been very successful utilizing others throughout the department and have been able to install approximately 500 meters per month. Of these, 1,094 are radio read devices with MXU transmitter devices. These devices add $135.00 per unit, but are capable of massive reductions in labor and significant improvement in accuracy. The system has 30,500 meters of various sizes and prices. In our current aggressive improvement program, we have converted over 15,000 to touch read or radio, indicating we are about 50% complete with the changeout (that frankly will never end as we anticipate a continuing 10 year or 1 million gallon cycle). Due to the great weather and success of the program, we have exceeded our original estimated expenditures. Our goal for the next twelve months is to install: 3,500 MXU's (radio devices) - $472,500; 4,000 %' meters with scanning capabilities (some will share MXU's) - $321,240; approximately 500 1" meters - $5,000; approximately -100 2" and 3" meters - $50,000; which total $848,740. This is a goal expenditure per year for the next three and one half years if we are able to sustain the current pace. Otherwise, the annual expenditure will be less, but the duration longer and the total expense about the same. Memo #01-020 Page 2 We expect to renew this bid again this June and continue this program Please note that in my May 18, 2000 memo, I stated 9,000 meters have been converted and as of today, we have over 15,000 installed and working. This is a tremendous success and improvement to our reading efficiency and accuracy. Please use the above goals as the annual estimated quantities at this time. RL~gmb cc: R. Kenyon B. Conboy D. Formanek L. Sarkkinen File 'SCNSVS 6~21 Bay Circle ~uite 160 Norcmsl, GA 30071 (77O) 447 -4750 FAX (770) 447o1391 June 5, ~998 Mr. Robert L. Kenyon Deputy Utility Director City of Boynton Beach 5469 West Boynton Beach Blvd. Boynton Beach, FL 33437 J U~; g B 1998 BO',',"~ r~H BEACH UTiLITiES SUBJECT: REMOTE METER PRICING ( TOUCHREAD PIT/LID ) Dear Mr. Kenyon, Sensus Technologies, In~, is pleased to offer the City of Boynton Beach the opportunity to purchase the above referenced meters from the Seacoast Utility Authority contract Bid ~, ~har 97-174-W. The_migJnaLbtd date was__4~..4=~ The contract prici,.ng will remain: ~-~r five (5) years from that date, with a option to renew for an addRional five (S).~_ years, and will give your Utility the opportunity to exact a meter change-out program without the worry of cost increases. To obtain an official copy of the meter contract, please contact Seacoast Utility Authority at 561-627-2900. For your review, I am listing 518" - 2" pdcing below: 518" x 314'; SR TRIPL METER LESS CONNECTIONS S 80.31 $ 3.00 S 77.31 1" SR TRRL METER LESS CONNECTIONS $121.05 $ 6.00 $115.05 1%" SR TR/PL METER LESS CONNECTIONS $ 248.41 -' $12.00 $ 236.41 2" SR TPJPL METER LESS CONNECTIONS $ 322.21 $ 20.00 $ 302.21 If you choose to use our Model SR II meters on the 5/8" - 1" size meters, you will be eligibles- to purchase the 5/8" m~ter for $ 78.21 ea., and the 1" for $117.80 ea. 0 Z C~ S( NSUS 6621 Bey Circle :- Suite 160 Norcross, GA 30071 {770) 447-4750 FAX (770} 447-1391 June 5,1998 Mr. Robert L. Kenyon Deputy Utility Director City of Boynton Beach 5469 West Boynton Beach Blvd. Boynton Beach, FL 33437 BO ~' .,~ ,rG?4 BEACH U'i'iL. ITIES SUBJECT: REMOTE METER PRICING ( TOUCHREAD PIT/LID ) Dear Mr. Kenyon, Sensus Technologies, Inc., is pleased to offer the City of Boynton Beach the opportunity to purchase the above referenced meters from the Seacoast Utility Authority contract Bid Number 97-174-W. The~ date was~. The contract pricing will remain firm for five (5) years from that date, with a option to renew for an additional five (5) years, and will give your Utility the opportunity to exact a meter change-out program without the worry of cost increases. To obtain an official copy of the meter contract, please contact Seacoast Utility Authority at 561-627-2900. For your review, I am listing 5/8" - 2" pricing below: 5/8" x 3/4" SR TR/PL METER LESS CONNECTIONS $ 80.31 $ 3.00 $ 77.31 1" SR TPJPL METER LESS CONNECTIONS $ 121.05 $ 6.00 $ 115.05 1 W' SR TPJPL METER LESS CONNECTIONS $ 248.41 $12.00 $ 236.41 2" SR TR/PL METER LESS CONNECTIONS $ 322.21 $ 20.00 $ 302.21 If you choose to'use our Model SR II meters on the 5/8" - 1" size meters, you will be eligible to purchase the 5/8" meter for $ 78.21 ea., and the 1" for $117.80 ea. - SCNSUS Mr. Robert L Kenyon City of Boynton Beach Page Two All of the above meters can be easily converted to RadioRead for future reading. Meter TransceE, er Units ( MXU ) are $135.00 each and are capable of reading two meters without and modifications to the unit. We, at Sensus Technologies, Inc., look forward to providing the City of Boynton Beach with quality water measurement equipment and superior customer service. Sincerely, David A. Nimtz Manager, Technical Sales Southern Marketing Region DAN/ssm Mr. Tom Lang - Territory Manager file SCOP5 SPECIFIC REQUIREMENTS COLD WATER METERS II. Ao The sole purpose and intent of this' Inv/tation for Bid is to obtain firm prices and to establish an annual price agreement for the purchase of cold water meters, as requested by Owner. The term of this price agreement shall be for Five (5) years/rom the award date and shall also contain one renewal option of 5 years. A. Prices are requested on the following type meters: Magnetic drive, sealed register, positive displacement type in sizes 5/8'x 3/4", 1', 1-1/2' and 2: that comply ~vith the latest edition of AWWA Standard C700-95. Single register, high performance, magnetic dr/ve, compound type in s~zes 2', 3', 4' & 6* that comply with the latest edition of AWWA Standard C702-9Z B. In addition, Bidders shall also provide the following: Salvage value and guaranteed cost of repair for each meter listed on bid proposal page. 2. For Positive Displacement Meters: Cost of meter w/th remote encoder register as an add-on for complete meter. b. Cost of remote encoder register only as a retrofit. Meter maintenance plan stating terms and conditions of warranty. This plan must be the standard program offered by the manufacturer to all utilities on..a routine basis. 3. For Compound Meters: Cost of remote encoder register (with cable) as an add-on for -- the complete meter. D-1 scNsus ~nale reading and billing errors. -' Managemenl Flexibility. · Reduce enlployee Injury claims · Conduct sorveys or 'llag" roule proOtems . · - · Available wdl] I~ulliHead Port Expander .: ,:.... Sensus Equipmenl Mainlenance Program TouchRead~- Meter Reading and Billing System o7 ' EhReadstem The [ouchRead System :~,," ,d,.'. tasl. elli- clenl and depe~Klable meh', ...,.I.,] in a va,ety ol condlhons Intmd~- .-a., I~. il was I~ first ~lenlea ~l~'~ -' ,.h,g [~ote syslem lo u~ Jranslom~)...,..h.d I~J' ogy. elim~h~ me n~e ~,', ,..*uHo-melal plug-in pl~ Con~ilo~ ti :..~d:lble in verSiOnS lot leading Sense.'- '-.,,Jcl reg~s- lefs via remote TolJchPa~?~ -...=.~,ls sel ,Is~de bulldlllg$ .,. 1'ouchPads 1o[ ~i~.~,:!?, ~.-..fid l~llS or .... ~ sl~ vaulls ~sua lead lgS ,k , a the Solid iJEJeIS Ga ~ ~llthlJJy Slate inlerTo~to[ ~ypad ?, ':~ r~dmO Ira~lerr~ Io a PC w~k~ -c u~ to ~l cus- gene[ale ma~gel~fll wi~.' · malnlr~e I0~ bills, a md ~ ~ ..... ' c~pul~. ~f des.c~i To~R~ PilLid Hq~l~'~ ' '~ ) and mding ~ules are corn: ':~ ~ uralS, giving you mzxm~L." .' :dy iff ~ ~e un~FOUnO ~er pli~ ~ qo~mg ~ E a The TouchRead Syst=:,:: can help you... · Improve salety recom~ OSHA saJet'/f,ogg~J,:' - Jkiflg il illg I;.~ i~lJilt; ~':.hcJ'.:~ ',- )lnJOJ' i:l(,iel slJ(~s o' |akmg ' slandards !o; ','ad!~ ':' '.ne llOliI!~' 11! bOi. P J3tJ~t aI · ' .~qulpmenl. · Maximize speed an~ ....,,~.ency. lOCk-OUtS ,~4~1 n;: 01~.. - ~' Of pump- ,l'i~ OUl IIcodm~ meh:~ ;' ' ..... '~ Io accu- · Mic[o I Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19,2000 [] January2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.rr~) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.~) December 20, 2000 (5:00 p.m.) Requested City Commission Meefin= Dates [] January 16, 2001 [] Fet,~y6,2001 ~ February 20, 2001 [] March 6, 2001 V-CONSENT AGENDA ITEM B-4 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17,2001 (5:00 p.rm) February 7, 2001 (5:00 p.m.) February 2l, 2001 (5:00 p.rr~) NATURE OF AGENDA ITEM [] Adminiatrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: A motion to award the bid for "LEASING OF SIX (6) NEW AND UNUSED VEHICLES" BID#022-2110-01/CJD to: MEARS MOTOR LIVERY CORPORATION of Orlando, Florida for an expenditure of $32,400.00. CONTRACT RENEWAL PERIOD: FEBRUARY 15, 2001 TO FEBRUARY 14, 2002 EXPLANATION: On January 3, 2001, Procurement Services received and opened two (2) bids for the "LEASING OF SIX (6) NEW AND UNUSED VEHICLES." After review of the two (2) proposals, it has been determined that Mears Motor Livery Corporation are the most responsive, responsible bidder who meets all specifications· Michael Munro, Police Department concurs with this recommendation (see attached memo). PROGRAM IMPACT: The purpose of this bid was to seek prices from vendors to provide a lease program including but not limited to special requirements, for (6) new and unused vehicles for use in the PoHee Department FISCAL IMPACT: Funds are available in the following account: DESCRIPTION ACCOUNT# BUDGET AMOUNT: OTHER CONTRACTUAL SERVICES 001-2110-521..49-17 Deputy Director of Financial Services ~ity Manager's Signature Procurement Services Department Name City Atto~y"7'Fin,nce / Hnman Resomces S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC C: Michael Munro Police Dept. File RESOLUTION NO. R 01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE AWARD OF A BID (NO. 022-2110-01/~D) TO MEARS MOTOR LIVERY CORPORATION, FOR THE FOR THE LEASING OF SIX (6) NEW AND UNUSED VEHICLES IN THE AMOUNT OF $32,400.00; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID CONTRACT; AND PROVIDING AN EFFECTIVE DATE. VOtEREAS, Procurc~ment Services received and opened Bids for the above nentioned project on January 3, 2001, and it was determined that Mears Motor Livery Corporation of Orlando, Florida, was the most responsive bidder who met and exceeded all specifications; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, hereby approves the award of a bid for leasing of six (6) new and unused vehicles in the amount of $32,400.00, to Mears Motor Livery Corporation of Orlando, Florida, and authorizing the Mayor and City Clerk to execute a Contract between the parties, a copy of which is attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED THIS day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Comrmssioner ATTEST: City Clerk (Corporate Seal) s:Reso\Bid Award\Hears Motor LNery Corpora~onO12201 MASTER LEASE AOREEMENT (Closed-End Municipal Lease with Imurance) MEARS MOTOR LIVERY CORPORATION, a Florida ¢orporatica doing bus/ness as MEARS MOTOR LEASING, ('~Lessor") with offlc~ at 3905 El Rey Road, Orlando, Florida32g08-7917herebyagreestoleascto , (~Lessee")withofficesnt, , andLesseeherebya~'eestolease~omLessor, each vehicle (together with all related accessories, a "vehicle" and coll~tively the "vehicles") described in each schedule now or hereafter executed by Lessor and Lessee referencing this lease (individually a "Schedule" and collectively the "Schedules"). Each Schedule will incorporate this lease and will constitute a separate lease of the related vehicles. 1. LEA~E ONLY. The lease is one of le~ing ouly, and Lessee will na here or ae~ any right, title or inlereat ni or right to any vehicle other than the fight to ~ the vehicle in ~eordun~e with the t~mas o fthis leas~. 2. VEHICLE ORDERING AND ACCEPTANCE, Lesse~ nmy request Lessor from time to time to order vehicles for lease hereundur in accordance with L~ssor's then lea~ ordur procedures, IfLess~ accepts Les,see's request and orders a vehicle for l~ase hereunder, Lessee v.4tl promptly take delivery of the vehicle upon notice from Lessor that the vehicle is available for delivery. The taldng of delivery by Lessee of a vehicle will conclusivaly establish Lessee's acceptance ofthe vehicle for nl~ purposes of this leas~ Subsequeat to acc~t~tanc~ of a vehicle Lessor will provide Lessee a Sehedule covering the vehicle and indicting the applicable r~nt and cottoin other matters relative to the vehicle in ac¢ordunc~ with the prior agreem~t of Lessor and Lessee r~specting the vehicle. Lessee will promptly ex.ute and mmm each Schedule to Lessor. 3. TERM. The term ofthis lea-se ~s to a vdficle will commence on the date the vehiale is d~livered to Lessee and will ¢outirme for the period specified in the Schedule, unless terminated earlier as provided herein. Lessee's obligations, including the paymeut of~ for each month or portion ora month a vehicle is retained, will continue as to a vehicle until the vehicle is returned to Lessor following lea.se expiration. Lessee has no right to retain a vehicl~ alter lease expiration without Lessor's consent and any such retention is a default under thls lea.se. 4. RENT AND OTHER PAYMENTS. Lessee will pay Le~sor amounts due Lessor hereunder at the localion specified by Lcs~of, ct will pay ~uy of such amounts to 5. DEPOSIT. Lessee will have deposited or willdap~itwithLessorany"Deposi~"amouutsct forthinaSchedul~ Le~ormay, butwillnutbeobligatcdto, apply such amouut to cu~c any dafault of Lessee hereunder in which eveut Lessee will promptly restore such Deposit amour~ to the full amourt~ originally depo~lied. Upon fill l per formance by Lessee of all its obligations heretulder as to the applicable vehicle or, if m event of dafaelt has then occurred, at suct~ time as there ~s no event of 7. LESSOR'S DISCLAIMER OF WARRANTIES; FINANCE LEASE TREATMENT UNDER ARTICLE 2A AND WAIVER OF ARTICLE 2A AND SIMILAR RIGHTS. LESSEE ACKNOWLEDGES THAT RACH VEHICLE IS OF A SIZE, DESIGN. TYPE AND MANUFACTURE SELECTED BY' LESSEE. THAT LESSOR IS NOT A MANUFACTURER THEI~EOF OR A DEALER THERIilN, THAT LES~EI~ LEASES TIIE VEHICLE AS-IS AND THAT ACCORDINGLY LESSOR HAS NOT MADE, AND DOES HOT HEREBY MAKE, ANY EXPRESS AGREEMENT, REPRESENTATION OR WARRANT~ WITH RESPECT TO rile VEHICLE AND FURTHER SPECIFICALLy DISCLAIM~ ANY AOREEMILNT, REPRESILNTATION OR WARRANTY IMPLIED BY LAW, INCLUDING ANY IMPLIED WARRANTY OF MEI~.CH~;NTABIL1TY OR FITNESS FOR A PARTICULAR USE, WiTH RESPECT ~O, 1T BEEqG AGREED THAT ALL SUCH RISKS ARE TO BE BOIC, NE BY LESSEE. ~ will mak~ any claims as to a vehicle agal~t the manufacturers or dual~r or nther appropriate ~hird partie~ Les~or will ex~cut~ and deliver such instmmeuts ~.~ m~ be reasonably requested by Lessee to enable L~s~ to ohialn such benefit. If Lesse~ obtains an exl~nded wammty or servtce contract tm a vehicle through Lessor or nth~se, Les~zo agrees ~ Lessor villi lmve no obligation to provide the contemplated repai~ -1- LESSEE UNDERSTANDS AND .AGREES THAT THIS LEASE WILL BE TKE ATED AS A"FINANCE LEASE' ~vii'ttlN THE PURVIEW OF ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE ("ARTICLE 2A") AND THUS UNDER LAW LESSEE WILL BE EN'IrlLED TO THE PROMISES AND WARRANTIES LESSOR RECEIVES UNDER THE CONTRACT EVIDENCING LES$OR'S PURCHASE OF A VEHICLE_ INCLUDINO ANY MANUFACTURER OR THIRD. pARTY WAKRANTIES. LESSEE ACKNOWLEDGES THAT LESSOR HAS ADVISED LESSEE TO CONTACT A FRANCHISED DEALER FOR THE LINE MAKE OF A VEHICLE FOR A DESCRIPTION OF THOSE PROMISES AND WAKRA_NTIES, INCLUDING ANY RELATED DISCLAIIVIERS OR LIMITATIONS_ INCLUDING OF P. EMEDIES. CONSISTENT WITH THE ASSUMPTION BY LESSEE OF ALL RISKS RESPECTING EACH VEHICLE AND THE TREATMENT OF THIS LEASE AS A "FINANCE LEASF." LESSEE WAIVES ANY RIGHTS, DEFENSES AND CLAI}~S AGAINST LESSOR WHICH RELATE TO A VEHICLE ARISINO LrNDER ARTICLE 2A OR SIMILAR APPLICABLE LAW. g. LOCATION. INSPECTION AND USE. Lessee will pemmnenfly garage each vel~le in L~ssee's poss,.stun and con~rol at th~ garaging loc~inn indicated in Ole explosives or fissionable mal~ials, legal racing or any o~h~r h~a~dous activity, and o~-aled by duly [ice~.d drivers over ~he age oftwenty-an~ (21) employed by L~ssee in a careful and proper manner and in compliance with all applicable isw~, ordinances, rules a~d regulations, includ~ walgb~ limits, all conditiens and requiremeniz. Any modifications or additions to a vehicle required by any inspectic~ or other laws ce insuran~ policy ~overmg the vehicle will bc promptly made by 9. MAINTENANCE AND FACTORY REC ALL- Lessee will have each vehicl~ mah~ined by I.~ssar c~ anon= qualified selwicing faciliV/in good re~, condition and wofldng order, will be responsible for all pans, meci~m~,ms, d~vices znd labor requir~ to k~ep ihe v~iole in such condifi~m and will b~ responsible fcc all operating cozis incid~i to the operation ofthe v~hicl~. In the evmi a manufactarer mmounc~ a r~all cmnpaign of which Lezse~ baa knowl~dge for the repair and/or replac~m~t of dofe~.ive par~ I.~ssee will promptly h~ve ~m relevant wodc pm--~nmd on all aff~/~d vdfi~ks by Lessor or a facto~ amhorized dealer. Lessor will sera Lessee a ~UPy of any manufal~a~ notifi~at/on r~.alved by I.~ssor indi~aln~ tha~ & '~binl~ or any p~ ait~A~dihereto has t pa~enllal det'egt or other possibly unsafe condilio~. Lessee waives additional notices ~om Lessor r~garding the sam~ possibla d,fea ~- o~h~ ~ ..~t'e eendition f~x~ all ~her vehi~tes of th~ s~nc type to which a prior notification pertalm. Lessor has no funhor obligation with respect to n~ m~ac~r~s re~all campaigv. 10. ALTERATIONS. Wi~wutthepri~rw~it~enc~nsen~fLessor~Lcss~wiHn~tm~k~a~yalie~a~i~n~eddi~nsorim~vemen1s~av~de~d~ economic value or fimction ulllity, excep~ a.s may be required pursaa~ to palagraph $. All edditicils ami improvemenls of whatsoever ki~A or natu~ mad~ to a vehicle which cannot be removed without duma~in~ such vehicle's economic value or fimctional utility win be deemed acc~sions thereto, will belong to and inuned~y become the property of Lessor and will not be removed lhefoffolm 11. tI£LINOANDREGISTRATION. EachvebiclefitledlnFl0ridav~llbetifledsmire~isteredbyLes~r. Eschothe~vehlclewillaIalltimesbetitledan&exce where not required under applicable law, re~t~d by Lessee, at its own expose and as Le-.so~s ascnt and ai~tmey-ln-t'act with full power and authority to register ~- (but without powcrioaffectt~leto) such vehicle, insuchmannc~andinsuchjurledlctinnorjuriedlctic~sasLessc~will direct. Lesseewlllt~,~ynoth~ Lessor o£ anyneccssa~ oradvisab[er~iflinsand/or r~'re~is~rationof&¥ehlcleinaJtu'isdlctinn°thcr~ban °neinwhichsuc~vehicinisthe~tit~edand/orre~stered' Anyandall ducuments of title will be furnished or caused to be furnished Lessor bY Lcesee within s/xtY (~) duYs °fihe dute any titling °r retittisg is dlrected by Lessor' 12. INSURANCE. L~sseewillproau~andmai~ainforea~hvehlcle(a)s~ndardaut°m°bilepr°p~lydama~imurance~v~c~Minn~ comprehensive risks a~ainst loss of or dum~e to the vehicle fro~ ~ny catt~ what.so~v~r fo~ not l~s th~ ~ full r~phc~n~nl v~ th~zof (with a deductible amou~ not in excess of ~0~) naming Lcss~ and/or im dmi~nee as loss payee and (b) public liability and property d~msge insurance ~ (1) a combined sinsle limit of [iabillly of not less lhan $500,000 p~ ~c~ or (2) limits ofn~ le~a hhan $100,fl~O cov~Sng on~ pm~on for any ~i.~l~ occu~renc~ noi les~ flum ~00,000 cov~ing mor~ than one p~on for any $in~is occunmc~, and a~ l~ast $50,~00 for P~I~nY ~lama~ °r (3) such ~r~ limits as L~ss~ may ~°mlime t° tlr~ reas°nably require (3~) d~ys advanc~ va-itien notice to L~sor of cancellafioa, non-r~u~vad, change or modificalioa in anylmm, ~mdiii~ or amoum of protecli~m provided lh~reiv~ must provide full breach ofwarramy pr~ectinn and must provide ~ fha aov~'aS~ is ~imary cowr~m' for lh~ pro~c~i~m of Les!me and Lessor n~,a~thstandi~ any other ¢ovm'ag~ cani~d by Lms~ or L~sser pro~ti~ ~ i ~ks. ~ will mmm L~s~s r~c~ip~ of an ori~imt polic,j ~- c~ifum~ evideacin~ such coveras~ in the even~ of an aszignme~ of this leas~ hy I.x~,sor of which I,~mee has notiee, L~ssm~ will caus~ such insurm"c~ t° pr°vide ~he sm~m prot~cfilms to such assigne~ as ils interests may appear. Tlm proceeds of such imuranc~, ~ th~ oPfi~m °f L~sz°r, will be applied t°~m~d (1) 6~ r~palr °fihe applicable vehl°l~' (2) paymen~ due under paragraph 1~, c~ (~) paym~t of ~ny oth~ obli~im~ of I~ssee to I~ssor. Lms~ hm~by appoinis Les~c as l.~s~'s a~o~my4n-fact '~ilh flffi pov~r and amho~tY t o du all lhings, including but nos limited to m~king cl'im~ r~oalving p~ym~nls and m~ing docummts, n~ss~ry to mzk~ clalms a~l s~ a~re !0aYmm~s due ~ ~Y STATUTES. 13. LOSS ANDDAMAG~- IA~eeasmmms~heriskofl°~sorduma~~°&vdficl~'and'm~acp~asl~r°vid~dlng~isparagraph'n°sucheve~willaffectthedmi~s°f ~he pa~iss under this leas~ Ifav~hiale is losi, s~oI~n, rt~mssed, canfisca~t, d~s(woy~d ~r ~r~mi~dincapable ofb~in~ins~rvice. Les~ will n°~ifY Less°r thereof Within five (S) bu~inr,.s dul~. If thc vehicle has been ~$ed, Lessor dctefngnm th~ vehicle is repairable snd Levee's insure~ does net declare the vehicle total loss. L~se~ will ~,,~ tim r ~irs Io b~'mad~ by L~ssor or anolh~r c[aalified ~ facilhy apl0rowd by Le~or, and upon re.Apt of proof of tim makinglhereof -2- 14. EARLY TERMINATION SETTLEMENT, Atanytunzal~welv¢(~2)~f~mdehve~yofavsh~c~L~see,uponn~i~essthanten(~)daysprinrn~tice to Lessor and provided the leas~ is not in default, may surrend~ such vehicle to L~ssor at Lessor~s office address sho'~m abov~ or at a location muloally agreed upon by the pa.~ies for sale by Lessor as more fully ~t forth baiow. Lessee shall so surrender a vshicle at exp/ration of the Ieee with reepeet thereto. Following such surrender Lessor will sell the vehicle through Lessor's standard wholesale sales procedure for lhe highest ~ fide bid received and open at time of sale, provided ~ Lessor may choose alternatively lo ret~n lbo vehicle. L~sor may move the vehicle from the locasion where surrendered 1o any o~her location, including lo Lessor's office location shown above where the vehicle is relomed to another location, Lessor deems advisable and/or clean and repair the vehicle in connection with such sale in Lessor's sole discretioo. If the amount received by Lessor on accou~ of such sale or the highest bona fide hid received and opm at time of cr editing where the vehicle is retained by Le~sof, as appropriate, net in either instance of a handling charge of $1~0 and Lcssor's cost of sale, including sales commissions and costs of cleaning, repairing or ti-anspor tin~ the vehicle is les~ than the vehicle's then Settiem~ut Vclue, Lessee will pay Lessor the deficiency. Lessor will rehdn any excess proceeds. Tbo Seiflement Value of a vehicle will eqval the sum of (a) all amounts then owed by Lessee to Lessor, (b) the then undeprecialod balance of the "~ ~al value" of the vehicle ~t forth in the Schedule calculated in accordance with the Finanaiai Accounting Standards Board's Standard No. 13 utiliaing the ori~net value, term, rent (exclud/ng ta~es and maintenance charges) ~md depreciated value at lease ex, ira/on and (c) the remahi/ng portion of the sum of two (2) such rem payments amorlized on a s~raigin line basis over the lease term considering orfly full months aiap'~M. NON-APPROPRIATIONS - In the event no funds or insufficloat fi~nd, are apl,,vt,,ialod and budgeted in any fiscal y~ar for lease cha~ges under this Agreemem, then Lessee shall/mmediatcly notify Lessor or/t ~signec of such ~e and th/s Agreement shall tcrr~Balo on the last day of the fisccl per/od for which appropriations were received without penalty or exlmns~ to the Lessee of any kind whntsoever, except as to lease chargas or portions of lease charges her~in agreed upon for which funds shall have been approprialod and budgeted or are othm'~vlse available. In she event of such termMation, Lessee agrees to peaceable surrender poss~sion of th~ lease vehicles to Lessor or i~s aSmgnee on tbo d~e of such t~min~ian, l~ssor shall have all legal and equitable tigt~s and remedies to take possession of the Equipment. Notx~thstanding the foregoing, Lessee a~rees (1) that/t will not cancai th/s Agreement under the provisions ofth/s Addendum if any funds are apprupdatsd to/L or by it. for the acqu/aifion, retention, or opexm/on of the le~ed vehicles of other cqdipmem perform/ng functions s/mllar to the leased vsh/cles fof the fiscal [~iod in which such termination oc~ or the next succeed/ng fisc~ per/od thereafter, and (lL) that L~see shall not, during the teem of this Agreemm~ give pr/c~ty in the application offondslo any ether fimetinnailyaimflarequipme~ff. Th/sI~raErephshallnot bo cmm~uedsoastopermir Lesseeto~,m/natethls A~recmeottoacqdireany cther equipment or to allocate funds direatly or i~lirzot[y to p ~c~a~ e~-'ntlafly ~ sam~ application for which the lea~d vehicles ar~ in. haled. LEA,SE EXPIRATION. At lea.se expiration as to a vehicle Lessee ',,,ill surrender such vehicle to Les.mr at Lessof's office edc~ss shown above or at a location nmmally agreed upon by the parti~ Whm a vabicie is r~mmed, it will bo in good operating order ~nd appor~noe with all manufacturer roconmlcndad s~wiclng baying been I~rformed and will be saleable at wholesale without d~hl~ion for condition, l~ssoe will pay Les~r ~aly amotu~ it would ~ b~s~d upon th~ good faith estimate of a qualiti~d repair p~rson or fasility Lessor chts~s,,to pailh~ vchiclz in thls condifizo. The most common items of repair or rzplacem~t for whlch I.~.-~ mlght bo liability are any ofthe following which wonld doWaat h the vehicle's wbolesale value: la) ~pair of ( I ) Inopera~'z m~hanical pa~-s prcluding power aac~sorios; (2) dents, scratches, chips of rested areas er series oftbose on gao body;, (3) mismatched p~iut or any mark left by spoc/M idmdificafi~o; (4) cracks, scr'a~he~, pits or chips in the windshield, broken windows or Inoperafiw window m~hsni~n, Ct br~on h~dlight lenses or sealed beam~ ($) bumper ~ or so-ntches throngh the chrome or bumpers; (6) brokgn ~ll~s or d~ts/n the ~ (7) ds~S on ~ ~im pa~e, incindlng h~adlight and tail llgin b~ls; and (~) sza~ seat bors, h~dlining, door panels or carpeting which is tom er dsmagad beyond ordlna~y wear and t~- or bum~d; and (b) repla~zm~lt of: (1) any tir~ not ps~ of & matahing s~ of ~ tir~s of equal quality with the originally insugled ~res (or 4 with ~mm~ncy 'doughnut' spar~) or tires with less than 1/8 inch oftr~-d r~ai~g ut the shallowesl point; and (2) missing par~ accessories and adommmts, incinding ~ omamen~ion, ami~le, hubcaps, c~ome shippm~ rear vinw ~ radio and sl~reo components and spare tire. Lessee reenginz~s that if thc vehicl~ has suff~ed fram~ or ettmr substantial dsmaga or if its Odomater has b~n inupo'ative or lampered with. eyre though th~ damage or Odometer may have been repaired, the vah~ ofth~ velgcl~ will bo substsmially less than the value of an idonticcl vehicl~ whioh has not hed fi~mz or oth~r substsntiai damage or had an inoperative odometer er on~ which ~s heart.mitred wi~ Less~'s obligations includ~ this diff~r~,~ct In addition to say execs w~r-and4ear ass~ssmem and any past da~ amour~ which n~y bo owin~ c~ izs,~ expiration a.s to a vehicle. ~ will ~ pay L~sor the exc~s~ mileag~ charge indicated in applicable Schedule for each mile in excess ofti~ allovathhi mllzag~ also indiaat~d th~r~ha 15. LESSOR'S PAYMENT. ifL~seefallstopr~ci~r~rmaiu~aiainsuranceasrequiredhorain~topayanytaxes~p~itingtickatsoroth~rassessmentsrequ/redt~bu paid by L~ssee or to perfofra any oth~r obli~ationll~mmdor, Lessor will have tim fight, but will nut bo obligalod, to effeet such insurance, pay said assessments or pertb~n such other obligations. In thai ev~. L~ss~ will ~ Le-~m's coxt thief and pay Lessor a s~-vi~ charga of $~5. 16. TfiXE$, Asindica~dIn~a~pIi¢chIzSdm~m~xontborm~as~iaxam~imtn~ycI~mg~isdu~withihzrem~ ffavshicleifr~gisteredinFlorich, the re~ includes ~e ~ ~ ~ ~ ~ my ~ ~ ~y ~ ~e ~ ~ ~ ~ci~ my c~ge in ~ f~ of ov~ five p~ (~%). ~ee will pay wh~ ~e or r~m~ L~ f~ ~ ~ ~ f~ ~ ~ e~l~ ~s n~ ~come ~ ~s~ by ~y g~ ~ ~ ~on wi~ ~s 17. INDEMNIFICATION, L~toind~m~`%prnt~ct~dofmdandbo~dharm~essL~ssori~mand~?~anyandai~iab~ities~sses~ d~r~5~,penaltie~ clsim~ aetion~ suits, costs~ eoq~ls~ an~ disbo~s~m~l~, including cou~ co~s mid legal expmlses, of whatov~ kind and nature, incurred by er assmed against L~ssor (whether or nnt also indemnified ag~lat by any ~ p~zon) In say way r~tagng to er arising ~ of this l~as~ c~ th~ mmmFaetu~ purchase, ownership, dalivery, lea.s~, posse.~iov_ us~ up~ation, coddition, r~ir, r~am el' other disposition oft~ vehicle~ Tbls indmnnificutinn includes vicmi~s liability sad mict liability claims respeetingthz vshicles, includingsUictliabJ]iW ~la/ms miSi~gout of~'~subs~quznttothelormh~of. L~sm~-~ree~to give Lesser, andLessorngreesto give Lcsse~ notice of any cla/m or l/abilit~ hetzby indenm/fied aga/nat w/flfin two (2) business days of learning thereo£ 18. DEFAULT A.ND REMEDIES. · (~) Anyofth~fclinwingwiHoonstimloan~v~ltofdofaulthes~,~,: (l) Lessan'sfafiuretopaywhendueanyrcntorotheramountdueborcund~e. whichfailuro continues for t~a (10) days after the du~ date th~reot~ (2) I.~ss~'s dafadit in peri'otming any oth~r chligafi~n, term or condition of this lease or any other agreement between Lesser and Lessee or dofanit undor any agreemeat providing secmity f~ tbo perfonnnno~ by Lesse~ of its chli~afions h~rmind~, provided tach dofantt ¢ontirmes for more than t~t (1O) days, except as provided In (4) below, (3) any writ or order of attachment or execution or other legM process baing levied on or charged against any vehicle as a result of I~see~'s condaut sad not baing rdea~d er satisfied wllhin t~ (10) days; (4) L~see's failure lo ~omply with i4.s obligations und~ paragraph 12 or any etlzmp~d amigranem ofLess~'s in~t in gis kase or to a vehicle in violation of l~agaaph 21; (f) death er judicial declaration of -3- 3870V2 /ncompeten~y of Leasee. if an individual; (6) file/'ding by L~s~ ora petRion und~ the Banl~q~y Act or any amendment thoro or under any other imolvengy law or law providing tbr th~ relief of d~o~s, including, without limit/on, a petition for reorganizutiun, atrang~t or cg-,nal~, or the commin~ion by L~a~ of an act of bankraprc~, (7) ~ filing against L~ace of any such pchtiun no~ aisrms~d or p~aanm~ly sthy~a wi~in ~ (30) .day~ of~ filing.th~r¢o~, (g) the volun~ or s~-.~ involuntary making of an assi~m~ of a substantial portion of f.s asse~ by Lessee for the be~lefit of creditors, appomtmenl ora receiver or lruetee faf Lessee or for of Lcssee's a~sete, instliufion by or ~in~ Les~e or any other typo of insolvency proceeding (under tho Bankruptcy Act or otherwise) or of any formal or informal .~ proceeding for dissolution, liqnldation, aealemem of claims against or winding ug of thc affai~ ofLaas¢o, Lessee's cessation of business a~ivities orthe making by Losse¢ of a transfer of all or a matednl potion of L~ssee's ~seta or inveuto~ not in th~ ordinary course of business; (9) th~ occurren¢o ofan~ event described in pa~s (5), (61, (7) or (8) heralnabov¢ with re,pact ~o any guarantor or other patty liable for payment or perf~a of this l~as~; (10) any cettificato, statement, representation, wawanty or audit heretofore or hereal~er furnished with respoct hereto by or on behalf of Lessee or any guarantor or ether patay lisble for paymont or parformanco of this le~se proving to have been false in any mateaial respect at the time ~ of which tho fa~te therein sct forth were stotod or ¢ erlified or havin~ omittod any substantial ¢ongngem or unliquida~d liability or claim agalnsi L~see or any ~uch gualautor or other party, (11 ) breach by L~se¢ of any other leas~ or agre~mera providing financial ac¢ommodution under which I.~ss~a or its prope~y is bound or (12) a u'ansfer o f eff¢~ivo ¢ootroi of L~saee, if an or gn~i~alion. Co) Upon the oc~arrene¢ of a default Lessor may exerdso any on~ or more of the following remedies: (1) Lessor may au~ for and recover all amounts then due hereunder aad as tli~y thereafl~ b¢como due; (2) As liquidated demages for the loss ofiho bargain and not as a penally Lessor may decisre due and payable a sum equal to the Settlamem Value ~a to any or all vehicles; (3) L~asormaylakepossesalonofanyorallvehicles, withoui demand or nuti~, wherever sam~ may be located, without any court order or other procesa of law and without liability for any tlam* .~.s occasioned by such *.eking of possession; (4) Lessor may demand any or all whicles be ret~arn~d to Lessor al a lc~atinn ¢on~mplatod in paragraph 14; {5) Lessor may sail or olherwise disposo of any ~ all vehicles, whether or nut in ~ possession, in a ¢onm~toially reasonchl¢ manner at public or ptivale salo and with or wiihout notice to Lessee and applyth~ net proceeds of audi disposal, after deducting all costsg~reof, including, but not limited to, costs of ~ranspor'/ation, r~ossessiea, storag~ rofu~ishing, advertising and brohot's fees, to fha ~ettlement Value of lite respeetive vehicles, in which casa Le-~ee will be liable for any deficiency and L~sor will b~ enti~ledto retain any ~ (6) Lessor may r~aln any repossessed vehicles and credit th~ reaseiaabla value thea'~of; aRer deducting all disposilion-relaled coats inenrred to tho date of crediting, ~o lhe Settlemem Value ofiho reapeotive vehicles, in which case lhe san~ defidmey and excess pr~¢eds tala will also apply;, (7) I.~ssor may tormi~ats this leas~ as to any ~ all vehlele~ on notice to Lesse~; and (8) Lessor may putsuo any 0ther remeay at law or in equity. No right or rerttedy eonfeaxed h.~ is ex~lusiw of any other tight ~' remedy cor~ferr~d hea'ein or by la~c bat aH such t~medlas ar~ cumulalive of ave~ other right or remedy ~onf~ared h~ter or at law or in ~-quity, by g.~,t, or ~herwise, and may ho exea~ised ~on~urteutl¥ or separably from fim~ to ~ 19. LESSOR'SEXPEI~ISES. L~sse~wil~payorreimburseLesaorforallcostsamiexpe.~ses~includingrepossessi~v~hicl~dispositionand¢ou~comandattorn~y'~ fees (including a reasonabl~ fe~ for services of salaried ¢onnsal ~nployed by Lessor), nut oifsat a~i.*t amorous recowrod ~ ~red~d as contomplatod in paragraph 19, incun~i b~ Lessor in cxerdsing any of its tigins ca' re~n~di~ hot~un~r or enfordng any oflh~ terms, conditions er p~ovialom li~r~o£ This obligation inoludes th~ payment or rchabursemeut of all such amoums whuthar aa aeiiun is uitima~ly filed and wh~ther an aotion filed is nltima~ly a~i~ed. 20. ASSiGNM~NT;LII~XlS. Withoutth~pdorwrinanconseutofl.~ssor, Lesse~willnut: (&)asal~norothea-wis~WansferanyofLessee'sxighisorchllgationsur~ . this lo, ac, CO) sublea.s~ or lend at~ vehicle to any party or Wansf~ any other interest in a vd~I~ to any PatW ~a' (a) permit a vehicl~ ~ this le~'se t° be subjea l° any lien. charg~ or eacumbranca of any nature not or~a~d by L~ss~-. COnSent to any ofihe fc~goinE prdu'bit ed a~ts applies only in th~ give~l inslano~ and is not a consent to any subsequcut l~k~ act by I.~s¢~ or any other person- Les~e,s ligl~la hereunder ar~ nut assl ~nahle and camlot b~ assigned or h'ansfeaxed by operation o f law- All tighte of Lessor hereunder and in and to th~ vehiol~s may ho assigaed, pledged, moetgaged, lzansfe~red or othetwi~ disposed of; e. ith~ in whole or in pan, without notice to Lesse~ but always, however, subj eot to ~ O~hts of Lessee under lhis lease. If Le~s~ is given nutino of any such as.si~m~nt, Lessee wilt acimowledg~ receipt thereof in vniling and will thereafter pay any amouuts due h~sunder spedfied ia said nutic~ as dire~ed therein- Inlh~ ~vena L~s~ assigns this lease or th~ rent due or to become due hermmder or any other i~ hot, in. wtl~h~ as s~ for any of its indebtedneas or utheawds~, no In.ach or default by Lessor hereunder or pursuam to any other agre~ betw~n Les~r and Lessee will ~xous~ p ~l'~man~ by L~sa~ of any .p~.visinn h~reo.~ it be~.~. ~o.d that ?. th~ ~ of d.e_f_a_ _uli ~a~veach by Lessor that Lesse~ will putst~ any n~hts on a~xmt th~of soldy a?m~ Lessor, 01at th~ n~his ofthe ass~le~ will I~ tr~ olany ¢laun or ~xens~ l-~sse~ Y required to be perforuted by Less~ und~ the i~-ir~ oflhls l~as~, Subjeot always to ~ f~re~n~in& this leas~ inug~Io th~ be~t~ of; and is bind~ upml, the ho~ le~ltoe~ pe~stalnl r~wesat~tives, su¢~essor~ ~d assigns ofth~ parties 21. ADDITIONAL DOCUbIEN'I'~ ffr~qmn~d by & pat~, th~ other paxty will pro~ and deliver to th~ req-.,~ing party such doomlems as th~ requeating pat~ may re~onably d~m l~c~ssaty or desigablo in ooml~tinn with thia [eas~- Wlihout lira/linE tho g~rallty of the f~zgoin& I-~see will fi~mish l-~ssor (a) a fiscal Y~ar ~d financial etatem~ut induc~ balanor sho~ and profit and lo~ etal~n~ta within op~ hun~ twe~y (120) d~ys ofl!~ ¢los~ of ~ fiscal y~ar, Co) an? other information n~mally provid~ by ~ to tho Imbli~ (~) p~npt notice of an~ ~nan~ in L~se~'s name. o~.~.~t/onnl stmO~, o~rshi~ or financinl condition and legal, valid und binding obli~aliml, ~xallr~t and agreement of L~e enforceabl~ a~alnst i~sse~ m at:cordaa~ with its ~m~s' Each pers~t oxecu~ng this lea.se, a warrants that th~ financial data aud other infmmatiun whioh Less~ hs~ submit~d~°r will submit' to Less°r is' °r will b~ a~ll~ fim~ °f deliverY' as a~'o~date' a tree and comple~ statement of~h~ mattam thet~in ~onthi~d. Each vehicle daliwred in ~xmjunoliun hor~rilh by ~ to a subaidisry of Lessee or to any other entity or~-. remain primarily linbl~ for its obligations under ~ l~ase with respe~ to sach vehicle. -4- 3870Y2 23. GENERAL. Nocovena~orcond~onofth~le~ec~nbew~vedexceptbythe~consentoftbep~ywhc~t~h~arc~e~ Fcrbear~ncecfindulsence by a p~ in any re~ ~ver witl not constitute i waiver or,he covcn~nt cr cond~on to be pe~e~ed by ~he otbet paft~, and, ~ complete performance by md pa~/of said covenan~ cf col~t~o~, the p~ty to whichthe pe~onn~ttce is owed ~ be c~tled to invcke ~ ~ avaJ~b[e to that party des~i~ ~ch forbearance of n~ulgence. Thls ~a~un~t constitoic~ ~he entlre a~reement betw~'n Lessee and Les~- rcs~c~ the le~se by Lcs~- to Les~e of~e v~ ~ R ~ be amended, altered or cl~lged only by a ~'itien agreemeni si~n~d by the paity to be bound. Hotice~ raider this l~..~ will be sufficier~ ifln ~ and given pe~onally or mailed, U.S. mail c~rtified po~ ~,id ~r sent by overinght courier, to ~be pa~y involved ~ ~ ~ve ~ ~ f~ ~e or a m~ ~ u ~h ~ may provide from lime to ~ on notice ~iven as pro~idedin ~ paragraph. Any such netic~ so add~sed will be ~fl'ectlve, if mailed, wI~n deposi~d in ~ United States mail w~th postage prepaid or, if sent by courier, when delivered to the cou~er wilh lbe comler's foes committed. Notices pe~onally delivered will be upondelive~. Wl'lenever theconiextofthisle&sereq~ires, thesingularn~berincindestbeplural. Iflh~r~ism~ethan~neLes~enamedinthlsl~a.se, the liability of ~a~hwillbejoint and several. The~itlesto~hese~ionsofthisles.s~aresolely forlh~conv~nlen~eoftbepa~tiesand~n~din~e~m~ Timeis oftho'ess~coof~hisleaseandeachandallofiisprovisio~. Thisleas~wi~begovernedbytheirgen~a~inwofF~orid~xcincI~ngthatsta~'sconfli~&ws. Ver~ue for any rela~d a~tion will be in an approptiato court in Orange County, 1;lo,da or in ~.notber vem~ sele~ed by Le~ bering jurlsdi~inn over lbe pailins cl' subj lili~ti~. BACH PARTY HI~RBBY WAIVES RIG-HT TO TRIAL By JURY IH ~ ACTION R.~I.~TED EI~RETO. IN WITNESS WI-IBREOF, the parties ha~e duly executed this lease as of lanua~ 2, 2001. IVI~ARS MOTOR LIVERY CORPORATION d/b/a/ IVI~ARS MOTOR LEASING Ccessor) (Lessee) By Name James C. Hanman Title President Nam~ Title Revised 04/00 -5- 3870V2 CITY OF BOYNTON BEACH~ FLORIDA INTER-OFFICE MEMORANDUM TO: Bill Atkins DATE: Deputy Dh:. of Finance FROM: Michael L. Munro SUBJECT: REFERENCES: ENCLOSURES: 01-09-01 FILE: Bid # 022-2110-01/CJD Mears Lease Vehicles It is the Police Departments recommendation to accept the sole bid from Mears Motor Livery Corp for 6 Police undercover vehicles. Please proceed with the City Commission agenda request. Funding lms been provided in current year budget in account 001-2110-521-49-17 in the amount of $32,400. If you have any questions please call me at ext. 6102. RECEIVED JIN 9 ~001 APPROVED DISAPPROVED [ DATE 0 0 m; Oo ~ z m ~ D~ mm Om zm ~>0~ C z~ O0 "0 "0 mm ZZ · -< 0u u ~ 0 m ~ oC mo o ~ ~ o m o~i ~ ~0m Z m .~.00 mm ~zz ZZ I~ r..- Z z z m m r= m 14 PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: Date 1/2/00 The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of vehicles called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the vehicles in accordance with the specifications for the sum of: LEASING OF (6) VEHICLES FOR A ONE (1) YEAR PERIOD: Chevrolet Monte Carlo LS 2 DR Dodge BR1500 Quad Cab 2 WD Ford F-150 Super Crew Cab 2 WI) Ford F-IS0 Super Crew Cab 2 WD Dodge Dakota Quad Cab 2 WD Dod~-Durango 2 WI) 4 DR MONTHLY PAYMENTS: $ 530.00 $ 575.00 $ 575.00 $ 575.00 $ 575.00 $ '625. oo ALL PRICES F.O.B. BOYNTON BEACH POLICE DEPARTMENT 90- It is further agreed that the vehicles will be delivered within 120 date of the Purchase'Order from the City. calendar days from the Number of Bid Proposal prices submitted 1 THIS PAGE TO BE SUBMITTED IN ORDER FOR BID PACKAGE TO BE COMPLETE AND ACCEPTABLE 15 Explanation of all other maintenance costs relating to vehicles List of Billable cost at "Turn in Time" Copy of lease Contract x / Yes No × / Yes No X / Yes No Specification "check-off" sheets submitted Yes Yes/No COMPANY NAME Lea s i n g SIGNATURE David R. Pickard/Senior Acct. Exec. PRINTED NAME ( 407 ) 298-2982 TELEPHONE NUMBER Senior Acct. Exec. TITLE THIS PAGE TO BE SUBMITTED IN ORDER FOR BID PACKAGE TO BE COMPLETE AND ACCEPTABLE 4 Bid Specifications continued .... x ~ Attach a separate sheet of paper explaining any other maintenance costs as related to your lease program. SPECIAL CONDITIONS: X - See Attached The City will need a minimum mileage of 24,000 miles per year X Vehicles to be calm in color (nothing bright that would stand out) X - See Attached Vehicle replacement option (AT ANY TIME DURING LEASE PERIOD) at the request of the Police Department X A sample of your lease contract to be submitted with your proposal. × On a separate sheet of paper list monthly payments per vehicle x - Sea A~ztaehed List any billable cost at '~urn in time". THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE January 2, 2001 MEARS MOTOR LEASING: Term of the Lease The option to renew for two (2) additional (1) year periods would be based on current market conditions at the time and any price increases from the manufacturers. Any monthly price increases on new vehicles would be at the mutual consent of both parties. Maintenance The City would be responsible for any standard maintenance items not covered by the factory warranty. (i.e. Oil changes, tires, balance and rotate tires, filters, etc./ Special Conditions A) Mileage Allowance - 2,000 per month, per vehicle, overmiles at .12 cents per mile. per vehicle C) Replacement - Mears Motor Leasing will replace a vehicle where the security has been compromised, per the commanding officer. The replacement would be a comparable slightly used unit of mutual consent and still under factory warranty. Limit two (2) vehicles per year. Financing D) Billable costs 1) Overmileage 2) Excessive wear & tear (see standards of acceptance) VEHICLES · EQUIPMENT · SALES 3905 EL REY ROAD, ORLANDO, FL. 32808 ' FAX 407-578-4924 · PHONE 407-298-2982 VVWVV. M EARS LEASING. COM MEARS MOTOR LEASING "STANDARDS OF ACCEPTANCE" FOR LEASE RETURNS When you return your vehicle, you will be required to cover the cost of "excessive wear and tear" to the vehicle, damages and excess mileage. For your convenience, we have condensed the description of the items for which you might be charged. All requirements specitied in your original lease contract must also be met. GENERAL CONDITION * Vehicle must be structurally and mechanically sound. EXTERIOR DAMAGE Following are several types of exterior damage for which you are responsible when you mm in your vehicle: Dents over 1" in length or multiple dents or dings on trim components. Bumper scratches or dents of any size. Most bumpers are not repairable. General body damage, inchlding dents, rested areas, chips or scratches longer than 1 ". Windshield scratches, cracks, pits or chips and any broken windows. Broken or dented grilles are not repairable. Mismatched painting. INTERIOR DAMAGE You will be billed for any tears, cuts, holes, stains, or bums on any interior surface along with broken moldings or missing accessories as described below. LOST ACCESSORIES Air conditioning units, AM/FM radios, cassette players, spare tires and similar accessories must be intact and in good working order at the time of return. The cost of missing or damaged components will be billed at fleet discount prices. Also, any damages caused to the surrounding dashboard panels when the item was removed will be billed. If a cellular telephone was installed, holes remaining in the carpeting must be repaired or the carpeting must be replaced. TIRES Tkes with less than 4/32'" tread or bald, cupped or mismatched tires will be replaced and billed to you at manufacturer's fleet discount prices. LESSEE'S SIGNATURE SCHEDULE "A" UNIT # DESCRIPTION AND SERIAL DELIVERY MH~E AGE MATURITY NUMBER DATE OUT DATE ORIGINAL MONTHLY SECURITY & MILEAGE EXCESS VALUE DEPRECIATION DAMAGE DEPOSIT ALLOWANCE MILEAGE OF ORIGINAL PER MONTH CHARGE PER VALUE MILE $ % $ MONTHLY LEASE CHARGE MAINTENANCE SALES TAX TOTAL LEASE PAYMENT $ $ NON-MAINTENANCE: Thc Lessee will furnish at his own expense, tires, batteries, repairs and all maintenance unless they are covere~'~ by the factory warranty service policy, and agrees that at termination of the lease period all five (5) tires will .. the same brand, type and size that came on the car and have a minimum of 4/32" tread left at the shallowest groove. This agreement is made this day of,. Lessee*s Name: By: TITLE PRIN~ NAME OF pERSON SIGNING LESSOR'S NAME:MEARS MOTOR LIVERY CORPORATION PRESIDENT JAMES C. HARTMAN TITLE Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM V-CONSENT AGENDA ITEM B-5. Date FinaI Form Must be Turned in to CiW Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16,2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) [] Febmary6.200I January 17, 2001 (5:00 p.m.) [] Febmary 20, 2001 [] March 6, 200I [] Administxative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation February 7, 2001 (5:00 p.m.) c~ February 21, 2001 (5:00~>---n~) ~-< cn m~ RECOMMENDATION: MOTION to approve the "Sole Source" PURCHASE OF YOKOGAWA TRANSMITTERS REPLACEMENT INSTRUNIENTS AT Tlllg WEST WATER TREATMENT PLANT from CLASSIC CONTROLS, ]31C. in the mount of $22,314.60. EXPLANATION: Procurement Services Division received a request from Utilities Department to purchase Yokogawa Transmitters Replacement Instruments at the West Water Treatment Plant from Classic Controls, Inc. as a "sole source" purchase. The Yokogawa Transmitters are used to transmit pressures, flows, conductivity, pH, and Oxidation Reduction Potential. Procurement Services Division request Commission's review, evaluation, and apprOval. PROGRAM IMPACT: The current transmitters are seven (7) years old and reaching the end of their useful life. After 2001 they will no longer manufacturer replacement parts for these transmitters. It is necessary to upgrade to the current transmitters so they will be supported for repair and replacement parts, FISCAL IMPACT: Funds are allocated in the FY2000/2001 budget as follows: Account Descriotion Renewal/Replacement Water Account Number 405-5000-590-96-02 Deputy Director of Financial Accounting Budget ,24,000.00 ' Ci~ ~I[t~ager's Signature Procurement Services Department Narae City Attorney / Finance / Human Resources cc: John Guidry- Utilities File S :~BULLETII'~FORMS~AGENDA ITEM REQUEST FORM.DOC MEMORANDUM Utilities #01-026 TO: FROM: DATE: SUBJECT: Bill Atkins Procuremen.t Services John GuidrYJ Director of Uti lities February5, 2001 Sole Source Purchase - Johnson Yokogawa Transmitters Replacement instruments at the West Water Treatment Plant Agenda Ttern Yokogawa transmitters are used to operate the West Water Treatment Plant. These instruments transmit pressures, flows, conductivity, pH, and ORP (Oxidation ReCluction Potential). The transmitters are used on membrane trains #1 and #2. These transmitters are seven years old and are reaching the end of their useful life. After 2001 they will no longer manufacture replacement parts for these transmitters. We need to upgrade to the current transmitters so that they will be supported for repair and replacement parts. We recommend purchasing these transmitters from Classic Controls Inc. They are the exclusive manufacturer's representative for Yokogawa Corporation of America for the State of Florida. See the attached letter. This planned renewal and replacement is listed in the 2000-2001 R & R budget. The cost for replacement is $22,314.60. Funds, $24,000.00, are available in account #405- 5000-590-96-02, Wl-R017. Please place this request on the next Commission agenda for their approval. If any additional information is need~, please contact BOb Kenyon at ext. 6402 or Dave Ailstock at ext. 6453. Attachments /gmb CC: Dale Sugerman Bob Kenyon Dave Ailstock Barbara Conboy Gerry Leary RECEIVED ~:EB 6 2001 ~ oFF~CE CITY OF ~OYNTEt4 BCH UTILiTiES FCC< NO. : ~,6~.742¢=~98 Fe.~. ~ 2~l 82:4~ P2 ~QUEST FOR ~QU~ON ' ~- -' H.T.E, ENTRY D&TE~ 1-30-01 JtT.r. n-~un~no~ # 13S92 -C~ Unq~r (n~ bud~ed REASON pun ~URCHASE= Replace existing transmitter on membrane trains 1,2. ~seveu years old nearing useful lire and Replacement paris will not be tvaibble after 20IL -- Name: Yolmpwa Corp. of America Admin. ( ) Da~ 1-29-01 Addren:CareorC'-msslcControb ..... ConsUmm ( ) Z)mlqeodatA. S.A.l), Connnn. P.O~X'o~ 618~ cu~ ad. ( ) ASAP~. ( Lakeland, 1~ 3380'/ nb~h,um ( ) nsc'M~bbcs, m ~deM.(~mUct)~ (863) 844-3642 Lab ( ) Quom/V~bd. ( ) -~.Adm~ ~0'' (:.) (owr S~00) Rafadbmm PUmph~ ( ). 'Quoms,iVria.n ,( )~ Wn' 41 '( ~.-- ,. (over ~00) V~s~dor ~ taW]d.int. (x) lJid Docs, PW0~. ( ) Sob-qourcol,U', IN~TiA1'OR~ Robert D. Aibtock S6wap ( ) lnsur, nco ( )S~ hsuu~t~m: O&J&~ani~anco~r equisJl~n bimk.do~ ROM : CITY OF BOYNTON I~CH UTILITIES FAX NO. : 56i7426~_98 Feb. 08 ~l~l 0~:4~PM P2 O:~a~.~m~e~equ~li~ blind.doc Sent @y: Hp Laser Jet 3100j 101; Oct-30-O0 2:08PVI; Page 3/3 TO: Classic Controls FROM: Tony Msnnion C: DATE: 7 January 2000 SUB J; Territory {3~vera~le This memo is to serve as verification that Classic Controls is the exclusive Manufacturer's Representative for Yokogawa Corporation of America, wittlin the State of Florida, east of and Including Franldin and Gadsden Counties. All quotations for companies requiring Yokogawa Corporation of America equipment within above stated territOry, shall be prOvkied bY Classic Cor~rols, and ail Orders received.within this territory shall be entered by Ctassic Controls. Sincerely; Tony Mannion Ac¢=unt Sales Manager - SE Field Instruments Business Unit Yokogawa Corporation of America Sent By: HP LaserJet 3100; 101; 0ct-30-00 2:07PM; Page 1 c,...,c co.t,o,..,.=. Q U O T A T I O N P,O. BO}¢ 6187 Lakaland~ FL 33SO2-6187 Page = ]'el: (~63) ~3~.2 F~: (e63) URE: II~'Jtwwa,'.cl~ic-conlrols,com CiTY OF BOY~TQ~[ SEAC~, FLORIDA 124 E. WOOLBRIGHT ROAD BOYNTON BEAC~ FL 53425 · h~ (~61) 742-6453 Fl: (b61] 731-00S$ QuotationS: 21299 RevislonP= Da~e= 10/27/00 Arts= DAVID AILSTOCK Re~: YOKOGAWA DPHARp EJA TPJ%NSMiTTER PleaaeA~dxes. O=~er To, YOKOGAWA CORP. O~ ~ERICA C/O CLASSrC CONTROLS, INC. P,O. BOX 6187 LAKELA/qD ~L 33807 6157 FOB: N~A/~, GA Dellvez~ 4 WEEKS Validity: 30 DAYS Te~: N~-30 DAYS W~ are pleased =o propose the ~ollowing i~ems fo~ your consideration, If you have uny quoations about this quo~, please call our office a~ (863) 644-3642 to ailo~ us to aerve you. EJA~30A,~DA~4B-92EN/~F!/DI 1,227.50 4,~I0.40 ¥oko~wa DPharp Digital Gauge Press'o.re Transmitter * Standard High Accuracy * 2 Wire, 24 VDC Loop Powered * S~andard CE Mark * Standard SS Ta~iq$ ~ NO Charge * 0-4.~ To 0-430 * ~as~elloy C Diaphrepv~/316S~ Other Parts * ASTM630 Stainless Steel Bo!~ing * Horizon=al impulse Piping * 1/2" b-~PT Electrical Coru~ection/2 Ports * W/L~ Digital Indicator w/R~ge Switch * ~o Mo~mt~g ~racket included * ~ E~l~sicn ~roof Area Classification * English ~gineeri~ * TAG NO- 3,5 EJAl10A-DMS4B-92EN/FF1/D1 Yokogawa DPharp Digital Differential Pressure Transmitter * Standard High Accuracy Version * S~a~dard CE Mark * ~ Wire, 24 ~ LoOp ~Ower~d * Stander4 SS Tagging ~ No Charge * 4-20 ~ADC O~tput With BRAIN * @'4 TO 0-400" H20 MiniMax , Hasteltoy C Dia~h~ag~/316ss Other Parts * A$~6)0 Stainless Steel ~ ~oriz~n%al Impulse Piping 1/2" ~ ~lectrical Coxm.~t~n/~ * W/~CD Digital Indicator w/Range Swit=h * No Mop. ting ~racket Included * FM E~plosion ~r~f ~ea Clas~tZication ' English Engineering Sent ~y: MP LasepJet 3100j 101j Oct-30-OO 2:0?PMj Page 2/3 P.O. l~ox 6187 Lakeland, FL 3..98~7-6187 Te~: (~) Fax; (~) ~-~ QUOTATION 10/27/00 3 4 EJAliOA-DVS48-92BU/FF1/D1 Yokogawa DPha=p Digital Dlffer~titial Press~:Ke * Standard High Accuracy Version * Standard $~ Tagging $ No Charge * %-20 mADC Output With BRAIN Protocol * 0-20 To 0~200~ Psid M/n/Max Span * ASTM630 Stainless Steel Bo~tin~ * ~rizontal Impulme PiDinQ *1/2" ~T Electrical' -Connection/2- ' Ports * N;LCD Digital Indicator w/~ange switch' * No Mo~tin~ Brecht Inc~ude~ * English Engxn~rin~ units 6,098.40 8 P9270AW ~JA - FLAT ~RACK~T * TAG NO. 1.2,3,4 EJA L Brauk~= Assy 24 . 75 198. O0 ~4. /5 148.50, MJY2Vf$-4 Yokogawa DPhart~ Isolation * Teflon Packing Material * Flange By 1/2~' NPT * TAG MO 3,5 7 MJY3VrS-4 Yok0gawa DPharp Isolation Manifold * 3 Way Valve for DF Pressure Trans. * Teflon Packing Material * Integral ~eat T~ * Fl~e By 1/2" N~T * TAG NO. 1,2,4,6,7 222.75 2,227.50 Quote Total: 22,31%.60 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM V-CONSENT AGENDA ITEM B-6. Requested City Commission Date Final Form Must be Turned Meetin~ Dates in to Cit~ Clerk's Office Requested City Coramission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office [] November21,2000 November9,2000 (5:00p.m.) [] January l6, 2001 Janua:y 3,200t (5:00 p.m.) [] December 5, 2000 November22,2000 (5:00p.m.) [] February6,2001 January 17, 2001 (5:00 p.m.) [] December 19, 2000 December 6, 2000 (3:00 p.m.) [] February 20, 2001 February 7, 2001 (5:00 p.m.) [] January 2. 2001 NATURE OF AGENDA ITEM December 20, 2000 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids ] Announcement [] March 6,2001 Februa~ 21, 2001 (5:00 p.m.) [] Development Plans [] New Business -.~ [] Legal "~ Unfinished Business r-I,, Presentation co RECOMMENDATION: MOTION to "piggy-back" the CITY OF KISSINI3/IEE, BID#BA2001.003 awarded-'-'-'-~ VOLVO TRUCKS OF PALM BEACH for the PURCHASE OF AN AUTOMATIC REFUSE COLLECTION VEltlCLE WITH OPTIONS in the amount ors 154,457.00, EXPLANATION: Procurement Services Division received a request from Public Works/Fleet Maintenance to "piggy- back" the City of Kissin~maee, Bid ffBA2001.003 to Volvo Tracks of Palm Beach for the purchase of an automatic refuse collection vehicle. This vehicle will include the following options: Fully Automated Volvo/Heft Garbage Track Options: Strobe Light Lift Activated Force to Neutral System Clar/on 851-E Rear Vision Camera Arm Counter Hopper Clarion 851-E Camera Total $ 148,532.00 345.00 1,000.00 2,500.00 325.00 1,755.00 $ 154.,457.00 The additional camera inside the refuse hopp~ area will assist the operators with viewing the actual dump/ng of the refuse and making sure the container is empty. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: This vehicle purchase will replace a 1990 Peterbilt Automated Refuse Collection Vehicle (Unit~86) wh/ch is eleven (11) years old and requires high maintenance. The City had purchased Unit #86 used from Palm Beach County several years ago. The unit only works well in an apartment community as the containers can only be picked up on the street side of the auck. Whe~. this unit is put in route, it is often operating against traffic flow. The new unit will resolve this problem. FISCAL IMPACT: Funds are allocated in the FY2000/2001 budget as follows: Account Descriotion Vehicle Replacement Account Number 501-2516-519-64-31 Budget $160,000.00 S:\BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Deputy Director of Financial Services Procurement Services Department Name ~lty Manager's Signature City Attorney / Finance / Human Resources cc: Jeffrey Livergood- Public Works Robert Lee - Fleet Maintenance File S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-023 To: Thru: From: Subj: Bill Atkins, Deputy Director of Finance Jeffrey Liver#tod, Director of Public Work~-~-~'~ Robert H. Lee, Fleet Administration ~ PUrchase Automated Refuse Truck Date: February 6, 2001 During budget year 2000/2001, the Solid Waste Division of the Public Works Department has approved funding in the amount of $160,000.00 for the purchase of one Automated Refuse Collection Vehicle to replace unit #86, a 1990 Peterbuilt, Automated Refuse Collection vehicle. Fleet would like to piggy back an approved bid, #BA2001- 003, by the City of Kissimmee, purchase order #11499, dated January 26, 2001, issued to Volvo Trucks of Palm Beach, 860 South Military Trail, West Palm Beach, Fl., 33415. Purchase order amount $148,532.00. In addition to the base price of the vehicle, Fleet would like to add several safety items listed on an option sheet attached to the bid specification package. Options requested from the attachment: item 1- Strobe light, $345.00. Item 3-Lift Activated Force to Neutral System, $1,000.00. Item 4-Clarion 851-E Rear Vision Camera, $2,500.00. Item 6- Arm Counter, $325.00. Fleet purchased three of these units during the last budget year~ We have found a need for an additional camera inside the Refuse Hopper area, to assist the operators with viewing the actual dumping of the refuse and making sure the container is empty. Attached please find a quote of $1,755.00 for the additional camera to work in series With option item 4. DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-023 This would bring the total purchase of this complete package in at $154,457.00. With $160,000.00 in account #501-2516- 519.64-31 for the replacement of unit #86, this purchase is under budget by $5,543.00. DAviD STEGEMAN 8429 PURCHASE ORDER CITY OF KISSIMMEE PAGE 01 N0.013 g02 ~OOI0O1~O1 O1/~/O1 ~OLVO TRUO~g 0~ PACM ~EA~H ~. ~ILIT~RY Tn. PALM GEACH, ~L ~&~ ';L~ ~877) ~4g-0346 ume~ Olbem, lse Specified. m3O a.m. · 3'.3~ p.m. QLb~NTITY ITEM NUM~Ei~ AND DL%qiIPTION ~T~;i,~:~ NON-INVENTORy PURCHASE~ ~RR. B~O01-003 . UNIT COST TOTAl CC~*I' DATt~: ~ NUlVmF_~ or rAGES: 0~CLUDING C0V~R) ~ ' · "a~m~'"L~4741'3~73" Ptlcu~407-JldB. 231(}. ~A,'~ 407-i47-242Z Things To DO - January Page 4 -- 7. CONaENTAGENDA The Conoent Agenda L~ a technique designed to expedite mlocellaneau$ business ~ ~o · ~n . ~ un~s.~=L~ ,~~ , ';.~mm?on ~n one ~uegt Commfsal~. ..... ~ TRUCK ACTION: MoUon ~ aDOm~ ~a~ 5~ (~), ~u~ ~mm~on ~p o ~eoe~o s~ .~ ~/ofa ~11 ' ~e~ to ~fl~ona t;~ ~n~ ~t a~m~t ~r We~on ACTION: M~n ~ ap~ ~ 5~ C. ~ROV~ OF SPRING, Shaw Cono~ Th;rigs To Oo - deftuery 23, 2001 Page S Il, L III. IV. VI. VII. * INVITATION TO BID * The CITY OF KISSIMMEE is seeking SEALED BIDS on the following: Bid Number BA2001.003 Fully Automated Garbage Truck All bids must be submitted in a SEALED envelope and plainly marked by placing the provided/attached label to the lower left part of the Bidder's envelope. Make sure the label is securely attached to the bid envelope. To be considered bids MUST be delivered OR mailed to: City of Kissimmee Purchasing Office 100 N Alaska Avenue Kissimmee, FL 34741 And time stamped on or before 2:00 PM, November 21, 2000. All bids shall be opened and read publicly in the Central Services Break room, 100 N Alaska Avenue, Kissimmee, Flodda at 2:30 PM, November 21, 2000. All bids must be according to specifications and conditions, and on the forms provided herein. The Bidder's name and address shall be clearly shown on the exterior of the Sealed Envelope. The City of Kissimmee reserves the right to accept and/or reject any or all bids, with or without cause, to waive., technicalities or to_accept the bid which in its judgement, best serves the, interest of the ~ity of Kissimmee. ~-'ersons are advised that, if [hey decide to appeal any aecision made concerning the award of this Bid, they will need a record of the proceedings ancr for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the tes.ti,mon), and evidence upon w,hich the appeal is to be made. Bid results o..t. her tha,n the apparen[ iow., Did_d. er will not be provided in response to telel~hone inquiries. ~idders ,aesidn, g a co .p), or ,m.e ~id Abstract should include such request w~th a self addressed stampea envelope in meir old. · · Purchasing Agent GENERAL REQUIREMENTS: BID PREPARATION: ~submis$ion of a d in ;ponse ;[o mm B(~Ji',~itafJon Snal/eyla~erlce ~he oers mow*e~gment math~ s co~nl~to~all [~e co :1 s =s~ecifBatlons con[alneamere~o and mat ~ ~r ~ ¢,~ accor ancewit th c n[ t e s Cl, · puuns or [ne o o sc~eoume bach Ol ~ IS ;p~.~m~e fer ~ complete ess and accuracy [be~r olosmus[8~ w manual I~natures o~ an lB( ual .honzed ~ o~e sump_ oo~ ~pn¢, ancsnau ~ln pence Of.~a[ D rSOR S au on[~ [o make suc 'ers. si~be~oia~ ~ 5e reiem ~. ~tamPeo o~e~s ,~s~nat res am ~ acceamDle ~rasure. ~ ponmve.Y u~u in [~e rQ Demg declareQ non- ~N, OF BIDS.: ~1 bids shaJlbe.sub,~i~ed e forms IOclu¢ed wl[n IS ~cJ sn me n aooresso el r o e n w,~. e ovae~ ~ ' U' O~II~MMI~r I~ase o a r~e~22~2~s~[~ ~;t~gFe ano ex[enoeopnce, ~e Exact deHye~ ~e f~ames~r dates must e om, SUCh as ;~ oa~ a~er rece~[ or ~~~a~n ~e Inside ~e~veW ~ Should Jhe success~l bidder .for any a F~SMI[ OZ.~/~ SOIICl~O~ ~alltO det~er e gp~[ m ,acc. o[~agce w~ ~Re s~ecmcat[o s co ' ~n and w~thln me.,time frame D~mls¢~ t~e~o~ ~gc~ a~gn. ~ Kiss,mmee incurr~as a L; BiDS AND WITHDRAWAL OF OFF.S: ~o ep~lq~ DIalS ~ ~s~onse [o t~ls.8OllC~[io~. Bias ~Jv Nlzgaraw~ a[ aqv zlme~or.~o the o~JCla/[ime set t~ [ recElve~,~iJl ~ auoweaaAer the t~me an~da[e sm ne omc~a[ ~a opening. DISCOUNTS: Bidders mayoffer ~sh discounts ~ e IO est ' pncemm 5ID EVALUATION AND AWARD: All ~ers~ePei~ed 3r~: D~ce; GUaJI~ or ProoPc[ o~eyeo; c0mPuance a~ fill ;De ~oe IQ me i w ST ~J~n~ t e I.~v,tauo to a, OV B~a[ SUC~ of 'e ~i~of Kissjm~ee reset, es the righted a~ep a~d/o~ ;[~y dC aum~. in wnme or o~an W~m or ;e; to~al~e tecnmc~Jmes; to ~aKe mol[iDle aw mson ~e item Dasls; and acceDzme la ~ I, ~mme~. ~Jaoe~ aEe cauuonea ~na[ no.~mml a~y C~ o~ ~ssi~mee e~loye~volve~t~n :Jat~n p~cess is aut~onzea ~nn~ me ~lO e~ e u~Less su c mmunl~t~o or Jna ~ U [g ge gJre :~a ~ t ~u CRaSln ~n~ up¢~ [~e StatUs b~anv 8,d. ~e mmee w I~ only noa~ me successful venaor ~ILUNG AND PAYMENT: ~e.OiN of KissJmm ,e will s, imee pa me ~ ~ ~¢L ~a~,o~d~d~bmoer an~be~ase on a ces to anda~ep[edby t~e ul~ of~mmee Bayme~t c, ycle will not start until all the above reqmremenrs are met. · 10..~!_~_~MPLES: Tbe City of j( ssimmee may at its .- .... - s~Jomlssron ca' samples mr [ns~ ec[io -a.n,~--:[e-s!l-ng.'-':,-V~3en .speclncat~ons re u~rep s ~su..D. P2_LS_SI~', all costs _fer, .$.ucn .~am.~Je~, igclu~n Eo_s, ta.g_e_, wil~.'be-the resopnslc!lliW of [qe~fdaer. Sam e~ · -a1[---aTe' nPt-(~o-h'~umea in the' evaJua[ton pJ:oce or qe~.ermlnea necessary tot comparison wltB [~ r g_e~lyerjes maybe returned i~t.ti~e~Ldaers reque~it an .~ ~ne P.[oOer.s. expense T~e L;i~pr Pdss~mmee w~ll no~Je neJa IlaOle for any sample pro[/iaeo. ,1.11 SILENCE.OF SPEClFiCATiO~i :., T silenc o ~12 USEPF B~ND ~MES:.U~[ess othe e s at [~mn.c[ any o~er. ~ano ~mes.are onw useo m ~ anoq alii oT. rooum e taole r ee [o po ose an e Ual item prov~&~ ~.~ exceptrdns to.[~e spe~¢ca o s are ciearJ2 [~nuoed ano explam~, one. ~e~nJ specmca~ons mr the ~[em proo~t~rat~ cum or Sample~are mClL ee[ermlnatlon of pro~um equivalent, g ~~N~: All war~nties for prodoss or semites ~¢[~¢t warmn~ O,ereo me.~rpv oem [~LJ~Ygl~O .~uS~Or ¢ and iQ~ Instance Will De less an ~ n . el.ye moRm DO~-p orated wagon provim~s of me mQmv~oual sp~ficat~on s~aiJ prevad. ~ENOUMS: In the exert ~qdi~j~denda tri~ [e Issued me ulwof Amslmmee Will , er ~., ~ v , ,~e~ rc s,n ~ce ~;~EFE~ta~ such ~¢deaaa ~r s ~m s n ~; Z~'¢r aav a~aenaa ~ssue~ mus[ ~e ac~now~eagea on me ma schedule. J.15. BJDDER~ CEE[I~JCATION:.BV sifloa ute n ~'s ~e'~as. not given, offered nor JnCend~ to flive at any ume economic QppCrtum[y ffuture employment, zav~r or gm~ n any ~ihd m an ~¢~i~f ~e u,~ orK,ss,mmee ,n connecuo~ B. T~at ~'~fler has ~ot divulged or dis~ssed his ~¢r w~m omer maaem. ~n~s o~erea ~ave .bee~ determiued maeDendenuyw~bout ~Bs~on w~ e~erD~aaem [Or Be D~rD¢se ot[js~lc[IRfl compe[mo N~ a~Sr ~as Peen; ~ae. [o ~n~ env p~te~tial bfdder to s~mi[ ~r a.e~ine to suDmk an o~er ~n response to m~s souc~tauon. 1.1~ ~:NflJlD" RESPO~8E: Yendo~.e/ec~n t n ~UUlIIiL UlUb Iii I~WJL~ Lq ~8 ~[GltaTIo g ~ou~ j~,, u~u mrm may resu~ m your omlssmon ~ro~ tuture~8 ~$1~P: ~e Ci~ of K~ssimmee.a~ipates ina Six ~e~?~Lom ~s~ ~' en co u raced.to ~e~v~ ~s~. a~ may De made mr omerences mn ~STS: Any ~rotes~us~ be made wi~ t~ee ~7~¢.' ......... ,~v ,,, a &venue, K~ss[mmee, hlonaa N~tice cf d~ision or. intended decision ~n~emi a i ~gUlaJlon or recomm~e~ awarg.,at ~FO~t~ ~w~ re ~nst.b~ a wa vet of pro~hgs un~er ~apter 2.0 SPECIAL PROVISIONS: 2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". 2.2 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interoretation of the technical specifications of this solicitation may be addressed in writing, not less than ten (10) days before the scheduled bid opening, to David Derrick, Sanitation Superintendent, City of Kissimmee, 100 N. Alaska Avenue, Kissimmee, Florida 34741 I4071 518-2507. Questions of a non-technical nature regarding the qeneral or special conditions of this solicitation should be addressed in writing, not later than ten (10) days prior to the bid opening date to the Purchasing Agent - Ted Braitsch, City of Kissimmee, 100 N. Alaska Avenue, Kissimmee FI 34741, (407) 518-2510. However, unless modified by a written addendum issued by the Purchasing Agent, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in wdting to the Purchasing Agent for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this bid will be furnished in writing to all vendors who have received bid packages. 2.3 This bid contains pages I - 25. Please contact the Purchasing Office at (407) 518-2510 if you are missing any pages. 2.4 Any unit offered should be substantially similar to the attached specifications. Any deviations should be clearly identified and explained. The City of Kissimmee will make the sole determination of product equivalency. 2.5 WARRANTY: All offers must include the cost of a 5 year manufacturer's warranty covenng the complete engine and transmission including all costs for parts/labor and zero deductible; complete body warranty of 1 year; hydraulic cylinders (ali) warranty of 2 years. Indicate below the nearest facility capable of providing warranty service; and any deviations to the above warranties. Heil will pay the City of Kissimmee for warranty repair. See attached warranty one year on body & cylinders only. 2.6 QUANTITY: This bid is for one vehicle per the attached specifications. All offers received must be good for additional purchases for 60 days at the price quoted or must specify on th~ ~chedute of offers a different time frame, and/or any quantity discounts. 3 2.7 TRADE-IN. The City may consider trade in value of the following existing units in the bid evaluation process: ' 2.8 1986 Crane Carrier semi,automated garbage truck with a 33 cu. yd. Shu-Pak body. V!N # 1CYC,¢G285GTO3581.8 City ID - SA89 Trade-in $ ¢-¢..~::~:~,,~o ~/r~' ~,c¢,~¢~ Maintenance history available on unit. This trade-in can be inspected by scheduling an appointment with DaVid Derrick, Sanitation Superintendent at (407)518-2507.- MANUALS AND TRAINING: All offers must include (1) complete set of parts/maintenance manuals and 8 hours of on-site mechanic/driver training in general and preventative maintenance procedures per truck, including a suggested parts list for routine PM replacement. 4 3.0 SPECIFICATIONS: 3.1 INTENT: The intent of this specification is to cover the minimum requirements for a right-hand drive tandem rear axle vehicle chassis with a step-in entry tilt cab, including a high comoaction fully automated side loading refuse collection system. Bidders are required to document the specifications of components proposed and completely document any exceptions in the space provided. Failure to complete this information is grounds for rejection of bid. Bidders are requested to retain a copy of these specifications for future reference. This specification describes a refuse collection vehicle and body equipped with a mechanical lifting device capable of handling 65, 90, and 110 gallon refuse containers. The body shall be capable of compacting and transporting refuse to a landfill or transfer station and discharging the load by means of hydraulically hoisting the body and gravity dumping the load. 3.2 GENERAL TERMS: Alt equipment furnished under this contract shall be new, unused and the same as the manufacturer's current production model. Accessories not specifically mentioned herein but necessary to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice known to the body trade in design, quality of material and workmanship. Assemblies, sub-assemblies and component parts shall be standard and interchangeable throughout the entire quantity of units as specified in this invitation to bid. The equipment furnished shall conform to ANSI Safety Standard Z245.1-1992. 3.3 GUARANTEE: Bidder shall state the normal warranty and extended warranty where available. (See section 2.5) 3.4 PARTS MANUAL: Bidder shall furnish a complete parts, maintenance, and operator's manual with each body and chassis sold. 3.5 BID QUOTATION: Bidder shall complete every space in the specification bidders proposal column with a check mark to indicate if the item being bid is exactly as specified. If not, the "NO" column must be checked and a detailed description of the deviation from the specification to be supplied. 3.6 CAPACITY: 1. The packer body shall have a capacity, excluding the receiving hopper, of not less than: 28 cu. yds. YES NO OFFERED The receiving hopper shall have a minimum capacity of four (4) cubic yards. The structural integrity of the body shall allow high density loading of'up to 1,000 pounds per cubic yard of normal household refuse and yard waste. 5 BODY WEIGHTS & MEASURER 5. 6. 7. 8. 9. 10. Maximum body, loader and tailgate weight (exclusive of special options) shall not exceed: 15,000 pounds Maximum width, outside 96". Maximum overall length of the body, tailgate and loader assembly combined shall not exceed 300" Body width, inside 90.5" Body height, inside 81" Body height, outside (above chassis) 103" Hopper width (bottom) must be no less than 80" Hopper length 69.5" Hopper depth- curbside 50" Hopper depth- streetside 75" 3,8 BODY CONSTRUCTION 1 ~ The body interior shall have a smooth fiat floor. The sides and roof shall be smooth curved construction. All materials shall be steel unless specified differently. In order to prevent damage from corrosion and fire, no hydraulic cylinders, valve Or other hydraulic components shall come in contact with refuse packed into the body. Body sides & roof shall be of curved stress skin construction interfacing with the comer mainframe bolsters. Rear bolsters shall be 5" x 20" formed channel @ the major upper & lower connecting points of the mainframe. Front bolsters shall be a 5" x 8" formed channel @ the major upper & lower connecting points. Floor shall be reinforced with interlaced 3" x 6" channels nominally located on 18' centers so as to withstand continuous operation at maximum imposed loads without harmful deformation or excessive wear. Body roof shall be minimum 11 gauge, 80,000 PSI minimum yield hi-tensile steel sheet fully welded to a full length 12 gauge 80,000 PSi yield roof crown rail to contain and dissipate forces equally through the body structure. Body sides shall be minimum 10 gauge, 80,000 PSI minimum yield high tensile steel sheet, fully Welded to the roof crown rail and to the 4.7" x 18" floor skirt rail. Rear mainframe body side bolsters shall be a minimum of 3" x 20" and contoured shaped to sidewall with, minimum 10 gauge 80,000 PSI minimum yield. Reinforcement bolsters shall be full welded to the curved body side sheets, .X 6 Body floor shall be flat full width and must not have inboard guide rails or a trough. Floor shall be a m~mmum 3/16", 321 BHN, 150,000 PSI minimum yield sheet. Floor Iongitudinals Ilong members) shall be a formed trapezoidal shape 9.6" x 11" with a 3.3" base sill of 7 gauge 80,000 PSI minimum yield formed channels. X 10. 11. Floor cross members shall be 3" x 6" x 10 gauge, 80,000 PSI minimum yield steel channels. Cross members shall be interlaced through the tong members on approximately 18" centers to fully support the floor. Cross members shall be full width, single piece. Packer panel guide rail bottom edge shall be located 3.7" above longitudinal floor comers and integral to body floor sheets, The guide rail channel shall have interior dimensions of 3,5" x 4.2", The top flange of the guide rail channel shall be reinforced With a 45° plate which shall also serve as a self-cleaning device. X 3.9 HOPPER CONSTRUCTION Hopper shall be of fiat floor & straight vertical sidewalls. Hopper shall be designed to propedy handle sixty-five (65) gallon through one hundred ten(110) gallon automated side loader carts and containers. Construction details shall be per the following: Hopper Iongitudinals (long members) shall be a formed trapezoidal shape 9.6" x 11" with a 3.3- base sill of 7 gauge 80,000 PSI minimum yield formed steel channels. ~ Hopper cross members shall be 3"x 6" x 11 gauge 80,000 PSi minimum yield steel channels. Cross members shall be interlaced through the long members on approximately 18" centers to fully support the floor. Cross members shall be full width, single piece. ,,~ Hopper floor- minimum '" ¼,321 BHN, 150,000 PSI minimum yield. Upper hopper sides- minimum 11 gauge high tensile steel sheet, 80,000 PSI minimum yield. Lower hopper side- minimum 3/16", 321 BHN, 150,000 PSI minimum yield, X A hopper sump shall be provided in forward floor area of hopper. Sump shall have 40 gallon minimum liquid capacity and have dual clean-out doors (7" x 15"), one on each side of body. Access door at least 26" wide x 28" high shall be provided on hopper left hand side wall. 7 _o.10 The curb side hopper wall shall be equipped with a replaceable rubber flap. The flap shall be constructed of 3 ply cored reinforCed, neoprene rubb~ an8 extend upward 5% PACKING MECHANISM 1. A hydraulically actuated packer traversing a minimum of 60", while packing, shall clear the hopper of material with a maximum cycle time of fourteen (14) seconds. A proximity switch will automatically reverse the packing cycle and return the packing panel to the front head. An automatic back-up reversing means shall be provided should the packing panel be unable to reach the rearmost packing positipn of 60". The packing panel face will be a minimum 3/16" 225 BHN, 100,000 PSI minimum yield, abrasion resistant steel plate. A spill shield, fabricated from 10 gauge 80,000 PSI minimum yield shall be affixed to the top of the packing panel. The packer panel shall be reinforced with a combination of structural members for maximum rigidity. Hopper zone guide rails (2) in the side of the body shall be comprised of a 1/4" 80,000 PSI minimum yield formed angle welded to 3.5" x 3.5" x 0.25" ASTM A500 tubing on each side of body. The tubing shall run the full intedor length of the hopper. Hopper zone guide rails shall be clad on each side in the following manner: Bottom (lower) clad wear bar, ¼" thick x 2-1/2" wide, 145,000 PSi minimum yield AR steel. bo Top (upper) clad wear bar, ¼" thick x 2-1/2" wide, 145,000 PSI minimum yield AR steel. Side (vertical) clad wear bar, ¼" thick x 2-1/2". wide, 145,000 PSI minimum yield AR steel. The guide perch on each side of the packer panel shall be 3" x 6" x 1/4" ASTM A500 Grade B structural tubing clad in the following manner:. ao Bottom (lower) clad wear bars (2) to be 3/8' thick x 2-1/2" wide x 11-3/4" long, 145,000 PSI minimum yield AR steel. X 8 3.11 Top (upper~ dad wear bars (2) to be ¼" thick x 2-1/2" wide x 11-3/4" ong, 145,000 PSI minimum yield AR steel. Side (verticall clad wear bars (2 each side), located below the structural tubing shall be ¼" thick x 2-1/2" wide x 11-3/4~ long, 145,000 PSI minimum yield AR steel The packer pane~ shall be provided with bolt-on lugs for each of the two (2) packing cylinders, The cylinders shall be attached to the packer panel lugs via two inch (2") diameter pins. Cylinder removal may be accomplished by either pulling the pins or by removing the entire bolt-on lugs. The lugs shall be attached to the packing panel with six (6) 3/4" diameter bolts for each lug assembly. The body front head shall also be provided with bolt-on lugs for packing cylinders. The lugs shall retain each cylinder pin with six [6) 3/4" diameter bolts. The packer will be hydraulically actuated by two (21 double acting single stage cylinders with 5.5' bore x 63" stroke x 4.0" diameter chrome plated rods, and shall have grease-less spherical beadngs on both ends. 10. Packing force shall be a minimum of 83,000 pounds. Cylinder force shall be a minimum of 11 B,000 pounds, 11. The packer shall be designed to allow dumping of a container regardless of the position of the packing panel dudng the compaction cycle. 12, "Extend" and "Retract" push buttons shall be furnished giving the operator complete control of packer panel movements in either direction, 13. An emergency on/off button shall be provided to stop packer panel movement during the extend or retract cycles, 14. The packing mechanism shall be capable of extending an additional 40" past the full pack position to assist the off-loading process while the tailgate is raised and the body is hoisted. BUSTLE TAILGATE 1. The 5.3 Cubic Yard tailgate must be one piece, top hinged and shall open approximately 30° above horizontal. ,¥. 9 Tailgate shall be constructed of a minimum 10 gauge, 80,000 PSI minimum yield on rear and side walls. The tailgate shall be reinforced by a minimum 1/4" 80,000 PSI minimum yield, horizontal boxed braces. The tailgate will be secured to the body by two (2) sets of hinges with 2" hinge pins at the roof line. A heavy duty rear door positive seal of rubberized gasket material will be installed the full length of the bottom and 68" up the sides of the tailgate to prevent leakage. The tailgate shall be secured in the closed position by means of a fully automatic latching mechanism actuated by a separate control in the cab. The tailgate shall be raised and lowered hydraulically by two (2) double acting cylinders with a minimum 3" bore x 28.25" stroke x 1.5" diameter chrome plated rod. Cylinder design shall include an orifice fitting in the base port which will prevent the rapid descent of the tailgate in the event of a hydraulic failure. The tailgate shall be locked by two (2) lock cylinders with a minimum 3" bore x 3.62" stroke with 1.5" diameter hardened chrome plated rod. Lock and tailgate raise cylinders shall be actuated by separate controls in the cab. 10. All lights will be recessed into the tailgate With the lens flush with the outer skin. Clearance, backup and directional lights shall be a Lexan lens, shock mounted in a protective housing, The whole unit will be "pop-out" and replaceable. All vehicles will meet FMVSS #108 and State lighting and reflector requirements. An in,cab mounted light and audible alarm will be provided to indicate that the tailgate is not fully closed and locked. 3.12 LIFTING MECHANISM 1. The lift shall be of box type frame construction fabricated from 1/4" 80,000 PSI minimum yield steel and all high cycle pivot points, except grabber - ~ pivots, of 2" diameter or greater shall be line bored. The standard lifting mechanism shall be capable of lifting containers ranging from 65 to 110 gallons. 10 The lifting mechanism shall be capable of extending, grabbing, raising, dumping and returning a container from any position without the need to "retract" the lift arm, The lifting mechamsm shall perform the following lift cycle functions in e~ght (8) seconds, or less at the designed operating RPM: Grab the container Lift the container to the full dump position Lower the container to the full down position Release the grabbers from the container The lifting capacity shall be a minimum of 2,000 pounds at any extension. The lift shall have a minimum reach of 72", The lifting mechanism shall be powered by three (3) hydraulic cylinders with cushions at each end of the stroke. The three (3} lift mechanism cylinders shall have hardened and chrome plated rods and shall have the following features: Extend: 3" bore x 30.5" stroke Grab: 3" bore x 11.0" stroke Dump: 3" bore x 27.5' stroke The lifting mechanism shall have solid tri-cuff grabbers that can be changed. 10. The lifting mechanism shall be within the 96" road limit in the down and stowed position with a 12" minimum ground clearance. 3.13 BODY HOIST 1. The body shall be raised by two (2) 4" bore x 56" stroke, s~ngle acting two stage telescopic cylinders. The body shall achieve a dump angle of approximately 30° and be lowered by gravity. Cylinder design shall include an orifice tiffing in the base pert which will prevent the rapid descent of the body in the event of a hydraulic failure. The hoist cylinders shall be mounted outboard of the chassis frame and trunnioned with a 2-1/2" solid through shaft. 11 3.14 4. Body Props ,'two (2) interconnected tubular aluminum body props, will be provided to hold the empty body in a partially raised position for servicing the unit. When the props are released and the body is raised, the props will automatically position themselves in the support pockets. The props will have a 2" through shaft hinge and will be secured under the body by a positive type chain lock. HYDRAULICS 1. The maximum operating pressure of the system shall be 2500 PSi. The pump shall be a tandem gear pump producing 40 GPM at operating speed. The packer shall be driven by a 15 GPM section and the loader shall be driven by a 25 GPM section. The total 40 GPM shall be provided to the packer cylinders while the loader remains inoperative. The lift hydraulics shall operate at a working pressure of 2000 PSI. The body hydraulics shall operate at a working pressure of 2500 PSI. All hydraulic tubes will be securely clamped to prevent vibration, abrasion, and excessive noise. All hydraulic hoses shall conform to S.A.E. standards for designed pressure. Bends shall not be less than recommended by S.A.E. standards. Flat spots in hoses will not be acceptable. The hydraulic oil reservoir shall have a minimum net capacity of 40 gallons. The tank shall be complete with a screened fill pipe and cap, filter breather, clean out cover, and oil level sight and temperature gauge. The hydraulic system shall be protected by a ten (10) micron, in tank, return line filter along with a 100 mesh (140 micron) reusable oil strainer in the suction line. The return line filter shall also include an in-cab filter by-pass monitor which shall alert the operator or service personnel when the filter is in need of replacement. A hydraulic pump shut down system shall also be included which shall prohibit prolonged operation of the hydraulics when the filter is in the by-pass mode. 12 3.15 3.16 The hydraulic system shall operate at an acceptable temperature without the need for external hydraulic oil cooling devices. 9. Quick disconnect fittings shall be provided so that a pressure gauge can be easily connected without the use of tools or the need to remove hydraulic rittings. X LUBRICATION All body hinges, cylinder rod ends, cylinder base trunnions and high cycle pivot points (with the exception of the packer cylindersl shall be supplied with grease fittings. X CONTROLS 1. The lift controls shall be air over hydraulic and located in the cab convenient to the operator. The lift controls shall be of a three lever design. Each control lever shall be properly labeled and indicate the direction of travel as follows: Reach- [extend - retract] Grab- [grab - release] Lift- [raise - lower] The lift controls shall be self cantering type, returning to the neutral position when released. The packer push button controls shall be electrical over hydraulic and located in the cab convenient to the operator. Separate push buttons shall be provided for "Pack" and "Retract" to provide complete packer panel movement control in either direction. Pushing the "Pack" button will automatically extend and retract the packer panel for a complete cycle. Tailgate raise and tailgate lock controls shall be etectdc over hydraulic. Toggle switches shall be used to control each function individually. 3.17 ELECTRICAL 1. A PLC (Programmable Logic Controller) eiectrenic control center shall be provided to monitor system functions. The PLC shall be installed inside the truck cab and shall possess self diagnosing error codes which identify the trouble.source. Both audio and LED outputs must be made available to aid in locating trouble source. All electrical wiring connectors to be automotive double- seal. with widng in split convoluted Icom. All widng connections to be soldered with rubber molded covedng or cdmp type connectors with shdnk wrap. Unprotected wiring in any application is unacceptable. 13 b. 3.18 LIGHTING All switches not manually operated shall be proximity In type. Mechanical switches are not acceptab e System Interlocks shall be included to prevent: Opening the grabbers while the lift is in the dump position. Raising the lift with the grabbers open or not enough gdp pressure on the container. Clearance, baCk up, and directional lights shall be Lexan lens, shock mounted in a protective housing. The whole unit shall be pop out and replaceable. All lights shall be provided in accordance with FMVSS #108, plus mid body tum signals on each side of the body and a center brake light on the rear. 3.19 REAR UNDERRIDE GUARD The body shall be equipped with a rear underride guard as standard equipment, to meet Federal Motor Carrier Safety Regulation (49CFR393.86) 3.20 pAINTING 1. The entire body shall be properly cleaned of all dirt, grease, and weld slag. Cleaning shall be in-keeping · . with accepted industry practices. One complete coat of self etching primer is to ce applied. The entire unit will be painted with Volvo Lustershield or equal, paint to match existing City of Kissimmee scheme. (Sanitation Division) Vehicle cab, body, lift, and frame colors to be determined by the Sanitation Superintendent. Paint shall have a minimum of [3) mill thickness with a clear coat on entire unit. 3.21 CAB 1. Alt welded galvanized steel cab 95.5" wide step in tilt cab. Right hand drive with power steering. Cab to be standard production model' integral type. (No conversion) Interior color grey. Cab shall be capably of being automatically tilted with a pneumatically o0erated pump. X .X 14 6. 7. 8, 10. 11. 12. 13. 14. Adjustable western type rear view mirror (both sides) 6xl 8 SS std. which do not extend from cab more than 1 1". Must include down view mirrors on both sides. Electdc and air horns and mounted under cab. No roof mount. Vadable speed windshield wipers, electric operated. Tinted windows and windshield Roll up windows right and left. Rubber floor mats, vinyl engine tunnel cover, sun shades (each side). Easily removed front grill with PTO opening. Grab handles, 18" left and right sides Tow bar and pins, mounted on frame (not on bumper) capable of lifting and towing fully loaded vehicre. Dual 7' wire body builders j'unction boxes and junction strip under dash Lights - single round halogen headlights CB Power Supply - power and ground studs for CB hookup 3.22 GAUGES 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Electdc tachometer with hour meter Electric speedometer Oil pressure Water pressure Volt meter/ammeter Fuel tank level Air pressure All gauges - dash mounted Warning lights for park brake on, high beam, tandem axle interaxle lock out. Warning lights and buzzer for Iow oil pressure and high coolant temperature Automatic transmission oil temperature gauge and light wilt be dash mounted. X X x 15 '12. '13. Air restriction indicator dash mounted Engine oil fill and check, coolant fill and check, automatic transmission fill and check all at back of cab. 14. Two (2) bucket style seats. Two-way adjustable, vinyl covered (air adjustable suspension, curb seat only) National Cush-n-Aire II Iow profile, deluxe Iow back or equal. 15. Seat belts three point, shoulder harness with retractors 3.23 AIR CONDITIONING/HEATER 1. Air conditioning. Red dot or equal, factory installed, dash mounted with rotary compressor. R-134-A refrigerant system. 2. Factory installed heater and defroster 3.,24 DIMENSIONS AND CAPACITY 1. Cab to axle to be compatible with selected compaction ~ unit. State Dimension. 2. After frame. State Dimension. Wheel base to be compatible with selected compaction unit. State Dimension. c2/,~" Maximum turning diameter - 32 feet radius measured at outside bumper. State diameter 3.25 SUSPENSION/AXLE 1. Front_multi-leaf springs 18,800 lb. capacity. 2. Front axle Rockwell FL941 20,000 lb. capacity. 3. Self oiling wheel bearings with external visual indicator. 4. Volvo VBT 4011E5, 40,000 T-ride-6.17 Rear Axle Ratio 5. Volvo T-ride 40,000 lb. 54" spacing K 16 STEERING/DRIVELINE 1. Steering - power steering with RH/Ram and four quart reservoir 2. Ddveline - 1710 HD 1710 (main interaxle~ "half round" ENGINE 1. Diesel 6 cytinder in line Volvo VE7-275 E-tech 275 HP @ 2200 rpm, with 800 ft. lb. torque at 1200 rpm 2. Spin on 10'micron full flow oil filters 3. Donaldson air cleaner 16" two stage or equal, mounted opposite side of exhaust outlet 4. Heavy duty radiator cored for front mounted hydraulic pump, Transmission cooler and air conditioning condenser shall not be stacked in front of radiator 5. Lower radiator guard 1/4" steel 6. Silicon rubber radiator and heater hoses with stainless steel clamps 7. Automatic shut down system, including Iow oil and Iow coolant level shut down; Kysor or equal 8. Vertical muffler with rain cap - not to extend above the body height. No flex tubing. 9. Primary fuel filter and fuel moisture separator 10. Variable speed governor to maintain RPM under load shall be furnished and set according to engine manufacturer's specifications 11. Engine oil cooler, tubular type counter flow, water cooled 12. Air throttle system; Williams or e¢ Hal ELECTRICAL: 1. 12 voit starting~ 12-volt lighting system with frame Not used to ground starter Delco heavy duty starter, 12 V Positork 37MT, with overcrank protection Delco 12V 145 AMP alternator- mimmum Automatic-reset circuit breakers, insulated wiring harness with braided covering, number and color coded circuits 3.26 3.27 3.28 17 3.29 3.30 3.31 Minimum five (5) ICC flush mounted marker lights Signal stat manual cancel HD turn signal switch, lights cab mounted front and side. All electronic connections to be moisture proof Battery box frame mounted behind front wheel with 3-12 volt ~attedes 1875 CCA minimum each Battery cut-off switch at battery box TRANSMISSION 1. Automatic 6 speed Allison MD 3560P or equal, with 8" pan. Container lift systems to operate in neutral only Allison electronic transmission control - push button Auxiliary in line transmission filter, AC~PM 13-5, D.D. #5575224 or equal Transmission to be equipped with a dipstick to manually check fluid level Transmission to have an external sightJtemperature gauge 6. Oil cooler - oil to water type SHOCK ABSORBERS/BUMPER 1. Heavy Duty, double acting shock absorbers 2. Painted steel bumper with 2 tow pins (front) FRAME RAIL DETAIL 1. Rail 14.5" x 3.25" x .375 = 110,000 PSI steel Rail liner, 3/8" 110,000 PSI steel will be of same matedal as main rails and be tull length of main rail Section modulus 29.:41 Resistive Bending Moment (RBM) 3235000 in/lb If frame bid is exceptional to above requirements state frame warranty 5. SAE Grade 8 bolts throughout All air lines and electrical winng will be conduit enclosed, and routed along and attached to the frame at intervals no greater than 30 inches. X X 18 7. Frame shall not be cuL modified or welded 8. Extended frame with reinforcement for live powered hydraulic pump BRAKES 1. 16,5x6 cam Meritor q-plus w/automatic slack adjusters (front axle) 2. 16.5x7 cam w/automatic slack adjusters (rear axle) 3. Drums, shoes, and hubs to be same type as the City of Kissimmee's existing stock 4. Audible and visible Iow air warning 5. Nylon air hoses, chassis 6. Air dryer - Bendix AD-9 or equal 7. Non-metallic/severe service brake lining ABEX or equal 8. Air compressor capacity 26.5 CFM mimmum 9. Electric back up alarm TIRES/WHEELS 1. Front 315/80R 22.5 - 20 ply radial tubless tires. Goodyear G286SS super single, or equal. 2. Rear 11R 22.5 - 14 ply radial tubeless tires Goodyear G286 or equal. 3. One (11 front and two (2) rear spare tires and wheels shall be included with each truck. All wheels painted Volvo Lustershield as per Sanitation Superintendent 4. Wheels - steel disc 22.5" x 9 (front) and 22.5" x 8.25 (rear) FUEL TANK 1. Left side mounted 70 gallon steel tank ICC apprOved OPERATOR COMFORT OPTION 1. An AM/FM stereo radio with weather channel, cassette player and (2) speakers. 3.32 3.33 3.34 3.35 19 'THIS PAGE LEFT BLANK INTENTIONALLY 2O *** THIS SCHEDULE OF OFFERS SHOULD BE THE FIRST PAGE SUBMITTED WIT~,~ i YOUR BID *~ Bid BA2001-003 PAGE 1 OF 2 I/we, the undersigned, hereby declare that I/we have reviewed the bid documents and with full knowledge and understanding of all specifications and conditions contained therein do submit, (in duplicate),, our bid as follows with full understanding that the bid package in its entirety is made a part of any agreement, contract, or order between the City of Kissimmee and the successful bidder. ITEM NO. DESCRIPTION QUANTITY TOTAL COST 1 Fully Automated Garbage Truck [ Manufacturer Volvo-Hell Model ,z~64 - aE~L 7000 148,532.00 DELIVERY TIME (F.O.B. DESTINATION) 110 Days ACKNOWLEDGMENT OF ADDENDA NO.(S), (IF APPLICABLE) (Signature) ALL PRICES QUOTED ARE GOOD FOR A PERIOD OF 90 DAYS. (initial) We do not take exception to Specifications. We take exception to Specifications as follows: One front spare One rear spare tire (attach additional sheets, if necessary) 21 -I BA2.001-003 dAGE 2 OF 2 COMPANY NAME COMPANY ADDRESS NOTE: BY: OFFERS NOT RECEIVED IN DUPLICATE MAY BE REJECTED. VENDORS ARE RESPONSIBLE FOR DELIVERY OF THEIR BID TO THE ADDRESS ~ THE BID COVER SHE~ PRIOR TO THE DATE ~D TIME SHOWN. · (~ped name/title of signer) TELEPHONE NO.: (56'~) 686-8906 FAX NO.: (56]_) .. 697-8429 22 ~ *NOTICE* BA'~1-003 If fo: s~e reason you are not participating in this solicitation, PLEASE complete the~owing and return to: P~rchasin~ Office City of Kiss~'i~mee / 100 N Alaska'k'~venue / Kissimmee, FLX~,4741 // the~olicitation DO NOT return package. re.C~t in removal of your firm from current vendor file.~ Failure to respond may/ our Company Name: Address: / / / / / / / / / Phone Number: ~ ~ // FaxNumDer: ( ) ~ / Continue on Vender List: Yes./~, No Large Business Small'Busin~/ ~'~nodty Owned Reason for no response to the sol~ation: '% __ Cannot supply at this ti~/ ~% Suitable, but engage/d4n other work ~ Quantity too sma/ ~ Cannot meet r~q'dired minimum ~%. Opening da~oes not allow sufficient time to complete Equivalenpot presently available Other r~a'sons or remarks: / / Signature 23 IDE. N'i ICAL TIE BIDS_ 'ference shall be given to businesses with drug-free workplace programs. Whenever two or more bids ,,,~ic.h are equal with respect to pdce, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program Shall be given Preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) 2) 3) 4) 5) 6) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use or' a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. ' 2.4 INDUSTRIES, LTD. OPTIONS AVAILABLE ON KISSIMMEE BID #BA2001.003 THESE OPTIONS ONLY AVAILABLE ON THE HElL DPF 7000 SIDELOADER: 1. STROBE LIGHT-ADD $345.00 2. SELECT-O-PACK-ADD $150.00 3. LIFT ACTIVATED FORCE TO NEUTRAL SYSTEM-ADD-S1,000.00 4. CLARION 85 I-E REAR VISION CAMERA-ADD $2,500.00 (INCLUDES TWIN FLOOD LIGHTS) 5. OUTSIDE LIFT CONTROLS-ADD $975.00 6. ARM COUNTER-ADD $325.00 Post Office Box 8676 · Chattanooga. Tevmessee 37414-0676 · Phone: (423) 899-9100 · Fax: (423) 855-3478 HEIL ENVIRONMENTAL INDUSTRIES, LTD. February 6, 2001 Mr. Bob Lee City of Boynton Be~eh 222 NE 9'a Avenue Boynton Bea¢l~ FL 33435 RE: Kissimmee Bid Number BA2001.003 Mr. Lee, Per our conversation about the hopper camera for the DPF 7000, Heft can add this to the body for an additional 1,755.00. This will be a Clarion gS1-E camera that works with the same m-cab monitor as the rear view camera. Please call me if you any questions. ,loe Howard Post Office Box 8676 · Chattanooga, Tennessee 37414-0676 · Phone: '~423) 899-9100 · Fax: i423) 855-3478 Requested City Commission Meetine Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM V-CONSENT AGENDA ITEM B-7. Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Mectine Dates [] January 16,2001 [] February 6, 2001 [] February 20, 200l [] Mamh 6, 200I Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.r~) [] Administrative [] Development Plans [] Consent Agenda [] New Bnsiness [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation February 21, 2001 (5:00 p.m.) RECOMMENDATION: Motion to award the "ANNUAL BID FOR READY MIX CONCRETE", Bid #037-1411-01/KR, to CSR RINKER, for an annual estimated expenditure of $13~400.00, (City of Delray Beach Bid #2001-02, lead entity). CONTRACT PERIOD: FEBRUARY 7, 2001 to FEBRUARY 6, 2002 EXPLANATION: This is a Joint Bid with the City of Delray Beach acting as lead entity. On February 6. 2001, Delray Beach awarded this bid to CRS Rinker, of Delray Beach, Florida, the sole bidder (award memo attached). Jeffrey Livergood, Public Works Director and George Manteil, Streets Maintenaneo Supervisor, concur with this recommendation (Memo #01-011 attached). PROGRAM IMPACT: The purpose of this bid is to provide the best quality Ready Mix Concrete available at the most economical price for various applications. FISCAL IMPACT: DESCRIPTION. Funds are available in the following account based on estimated usage: EST. USAGE PRICE/CU YD 3,000 PSI Type I Ready Mix 50 cubic yds. $ 67.00 2,500 PSI Regular Stamp Mix 150 cubic yds. $ 67.00 ACCOUNT Street Repairs/Maint. 001-2512-541-53-10 Street Repairs/Maim. 001-2512-541-53-10 TOTAL EXPENDITURE $ 3,350.00 $ 10.050.00 $ 13,400.00 S :~BULLETINWORM S~.OEN DA ITEM REQUF~T FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Deputy Director of Financial Services Procurement Services Department Name City Attorney / Finance / Human Resources /ktr cc: Jeffrey Livergood, Public Works Director George Mantell, Slxeets Maintenance Supervisor Barb Conboy, Utilities File S:kBULLETINkFORMSkAGENDA ITEM REQUEST FORM.DOC TO: VIA: FROM: DATE: SUBJECT: PUBLIC WORKS DEPARTMENT MEMORANDUM #01-011 Bill Atkins, Deputy Finance Director Jeffrey Livergood, Public Works DirectorC1p-- "~q)-k/ George Mantell, Streets Maintenance Supervisor January 19, 2001 Ready Mix Concrete Bid Award RECEIVED J~,N 28 2001 Please award this Joint Bid with the City of Dekay Beach (Dekay Bid #2001-02) to the only resPonsive bidder, CSR RINKER, to reflect the following estimated expeditures. 3.000 PSI Tvoe I Ready Mix: 50 cubic yards ~ $67.00 per cubic yard Budget Account #001-2512-541-53.10 -- $3,350 2.500 PSI Rek, ular Stamp Mix: 150 cubic yards ~ $67.00 per cubic yard Budget Account #001-2512-541'53-10 = $10,050 Please contact me if you need any additional informa~-"'/~ ,./ PL/GMJpl TO: FROM: DATr:: MEMORANDUM Jackie Rooney, Purchasing Supervisor RECEIVED .l&I ! g ~ Hoyl Owens. DcpuE, Director Public Works ~ January 19 2001 ~' SUBJECT: READY MIX CONCRETE BID # 2001 - 02 ANNUAl, CONTRACT I have reviewed thc sole bid that wus received tbr the subject contract. It is my recommendation to award the zont~act to the sole respondent. CSR RINKER, for estimated qumfifies listed in the bid specifications at $87.400. It is my un~rsta~ding from you t~a the City of Boynton Beach bas accepted this sole source coopemtive bid, as well. If you have ~ny questiona, plee~ call. Bob 1 larcinski Harold Bellinger a:rooney Ol 1 ~! bid 200t- 02 d~skt, BID SIGNATURE FORM '* PLEASE AFFIX SIGNATURE WHERE INDICATED (FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL) DELRAY BEACH Ali-America City ]993 Bid # 200i-02 Opening Date: Tuesday, November 28, 2000 TITLE: Purchase & Delivery of Ready Mix Concrete - Term Contract N~MF__/~ITLE Pa ~ ~-7o .,,/70o A/-/~,.2~_ ADDRESS STATE ZIP CODE DA TE TELEPHONE FACSIMILE VENDOR SERVICE REPRESENTATIVE FOR P~_ACEMENT OF.ORDER: CONTACT TELEPHONE: ( ,.~""~ ~/ 28 DELIVERY WITHIN 24. HOURS AFTER RECEIPT OF OILDER? YES NO X EXCEPTI.ON TO 24 HOUR NOTICE? IF SO, PLEASE NOTE BELOW: T NAL DELIVERY CHARGES, IF APPLICABLE: ~;. "~' // ANY ADDITIO , , ,- t, , , e'' ~ /~ _?7~.gt) D~ ~~%;-.53~. ~ . .~ NOTE: ~IT PRICE PER ITEM SHALL BE FI~M THROUGH THE CONTACT PERIOD AND SHALL BE QUOTED F.O.B. DEST~ATION, CITY OF DEL~Y BEACH, AND/OR CI~ OF BOSTON BEACH. 27 SCHEDULE OF PRICING BID #2001-02 READY MIX CONCRETE ANNUAL CONTRACT CITY OF DELRAY BEACH ESTIMATED ANNUAL QUANTITIES: Item Estimated Unit # Description Annual Usao_e Cost Extended Cost 1. 2,500 PSI Type 1 Ready Mix 500__CY $ ~5'-.OO /CY (2,500, 28 days stren~h) PSI 2. 3,000 PSI Type 1 Ready Mix 100 CY $ (3000, 28 days strength) PSI toToo/cY $ ~7co. co 4,000 PSI Type I Ready Mix (4,000, 28 day strength) PSI 100__c¥ $ 7/.0o /c¥ s 7/0o. 100 PSI Flowable Fill Ready Mix (100, 28 day strength) PSI 50__CY $ p,J/~ /CY 5. 3,000 PSI - Pearock Pump Mix 100__ CY $ '7~-O0/CY $ ~7/o00.00 6. 2500 PSI Regular Stamp Mix 500__CY $ ~>200/CY $ GRAND TOTAL BID PRICE FOR CITY OF DELRAY BEACH 25 SCHEDULE OF PRICING CONTINUED NEXT PAGE: CITY OF BOY'NTON BEACH ESTIMATED ANNUAL OUANTITIEg: Item ~ ~escriptiort 1. 2,500 PSI Type 1 Ready Mix N/A CY (2,500, 28 days strength) PSI 2. 3,000 PSI Type 1 Ready Mix 50 CY (3000, 28 days strength) PSI 3. 4,000 PSI Type I Ready Mix N/A CY (4,000, 28 day strength) PSI 4. 100 PSI Flowable Fill Ready Mix N/A CY N/A CY 5. 3,000 PSI - Pearock Pump Mix 6. 2500 PSI Regular Stamp Mix 150 CY Estimated Unit Exmnded Annual Usao_e Cost Co~t. / CY $ / CY $ ICY $ S_ ~07. ~:2dcY $/~0. O0 GRAND TOTAL BID PRICE FOR CITY OF BOYNTON BEACH $/3 ~/nO. GO SCHEDULE OF PRICING CONTINUED ON NEXT PAGE ........ 26 DELIVERY WITHIN 24. HOURS AFTER RECEIPT OF ORDER'?. YES__ EXCEPTIp,N TO 24 HOUR NOTICE? IF SO, PLEASE NOTE BELOW: Afi~.Y. ADDITIONAL DELIVERY CHARGES, IF APPLICABLE: ,,;~ ~ ~ c~,~-o, 4,- 0d.~ s ,,~ NOTE: UNIT PRICE PER ITEM SHALL BE FIR~M THROUGH THE CONTRACT PERIOD AND SHALL BE QUOTED F.O.B. DESTINATION, CITY OF DELRAY BEACH, AND/OR CITY OF BOYNTON BEACH. 27 DRUG FREE WORKPLACE C ERT FICATION If :dentical tie bids exist, preference will be gtven to the vendors who submits a certification with tf~ir bid/proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida Statutes. The drug-free workplace preference is applied as follows: DENTICAL TIE BIDS: Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State of by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace pro(: ram shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. As the person authorized to sign this statement, certify that this firm complies fully with the following requirements: 1) This firm publishes a statement notifying employees that the unl awful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) This firm informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-tree workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) This firm gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), this firm notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) This firm imposes a sanction on or requires the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) This firm will continue to make a good faith effort to maintain a drug-free workplace through Contractor's Name S~j~ure''''~ ~-~ 15 REFERENCES - BID #2001-02 COMPANY NAME: sTATE: ~ Pn'~, CONTACT PERSON: PHONE NUMBER: STATE: PlO t'"¥"~ ZIP: CONTACT PERSON: PHONE NUMBER: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: AOORESS: 'I3¢~ STATE: CONT^OT*ERSON: ~0~ ~/~ PHONE NUMBER: ._~1- 73~- lC$-~ 3O Requested City Comm/ssion Meet/n~ Dates CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Meet/ne Dates V-CONSENT AGENDA TTEM B-8. Date Final Form Must be Turned in to City Clerk's Office [] November 2I, 2000 [] December 5, 2000 [] Dacember 19, 2000 [] January 2, 2001 NATURE OF AGENDA ITEM November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) [] Adlnini~ll'afive [] Consent Agenda [] Public Hearing [] Announcement [] January 16,2001 [] Febmary 6, 2001 [] February 20, 2001 [] March 6, 2001 January 3, 2001 (5:00 p.m.) JanuaD' 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m0D February 21, 2001 [] Development Plans [] New Bnsiness [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: MOTION to approve the purchase of a ALTEC MODEL LRV-55 AERIAL DEVICE WITH OPTIONS from ALTEC INDUSTRIES INC. in the amount of $95,600.00 utilizing GSA CONTRACT #GS-30F-1028G. EXPLANATION: Procurement Services Division received a request from Public Works/Fleet Maintenance Division to utilize a General Services Administration (GSA) Contxact #GS-30F-1028G to purchase an Altec Model LRV-55 Aerial Device with options. Tiffs purchase will replace a bucket vehicle with 51' lift (Vehicle #528). Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMPACT: The vehicle being replaced (Vehicle #528) is a 1985 Ford Chassis and Aerial Device used by Leisure Services/Parks Division for tree ramming. This unit is seventeen (17) years old and maintenance costs have increased each year. Also, the Aerial Device on the vehicle would now require complete x-ray of all the steel structure, and a requffed annual special x-ray inspection of all stress points each year through age twenty-five(25). This x-ray would reqmre the contracted services of a certified aerial technician. By replacing the unit at this time Fleet Maintenance will save on the additional costs of high maintenance, and the costs of the special x-ray inspection. This will benefit Parks Division by having a new Aerial Device vehicle ready to provide operational services. FISCAL IMPACT: The allocated mount in the FY2000/2001 budget for this purchases is: Account Descrintion Vehicle Keplacement Account Number 501-2516-519-64-31 Deputy Director of Financial Services Amount City Manager's Signamre Procurement Sarvices Deparmaent Name City Attorney / Finance / Human Resources cc: Jeffrey Livergood- Public Works Robert Lee - Fleet Maintenance Hoyt Johnson - Financial Services S :~BULLETINkFORM S~AGEN DA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-013 RECEIVED JAN ,93 2001 pUi~CHASh~,~G Df. P1'. To: Bill Atkins, Deputy Director of Finance Thru: From: Jeffrey Livergood, Director of Public Works Robert H. Lee, Fleet Administration ~ Subj: Purchase LRV-55 Aerial Device Date: January 22, 2001 Fleet Administration is recommending the purchase of one new LRV-55 Aerial Device, using General Services Contract #GS-30F- 1028G under General Services Administration Schedule #FSC Group 23 II for "Vehicle Mounted Personnel Lifts, Digger Derrick & Cable Placers". The quoted price of $95,600.00 received from: ALTEC. Altec Industries, Inc., 2570 Old Okeechobee Road, West Palm Beach, Florida 33409, meets the needs of the Fleet and is under budget by $4,400.00. As reference material, please find attached to this memorandum, additional award documents from local governmental agencies purchasing similar units. An award issued by Palm Beach County Airport, in the amount of $100,066.00, purchase order #PC015PP000016, issued on 11/01/00. A second purchase order issued by the City of West Palm Beach, for a total amount of $103,545.45, issued on 09/12/00, purchase order #006594. Fleet has approved funding in the amount of $100,000.00 in account #501-2516-519.64-31 for the purchase of this Aerial Device. Altec Industries, Inc. 2570 Old Okeechobee Road Telephone: (561 West PaJrn Beach, Ftorida 334O9 January ll, 2001 Robert Lee City of Boynton Beach 222 N.E. 9th Ave Boynton Beach, FL 33425 RE: Purchases using General Services Administration Guidelines Robe~, Per our conversation, Altec Industries, Inc. will offer the City of Boynton Beach our LRV55 aerial device using the General Services Administration (GSA) guidelines. The insulated aerial device offered to you on January 10, 2001 for $95,600.00 meets the criteria set forth by GSA and is available for immediate delivery from our stock fleet. Page 1, Item #A-17 of the GSA (Price Revisions List 1) booklet refers to an Altec LRV- 55 on a Navistar model 4700 series cab/chassis. The same LRV-55 is being offered on a Ford F750 diesel chassis in lieu of the Navistar at the price noted above. GSA also recognizes the Ford cab/chassis's referenced in several applications within our catalog for "Vehicle Mounted Personnel Lifts". The new price list for GSA's (Price List Revision II) booklet has an effective date beginning February 1, 2001. New prices for un/t, cab/chassis and options for item #A-17 will be as follows: Altec Model LRV-55 aerial device 102,144.00 · EDC- Emergency Lowering 12volt pump 1,549.00 · ORA- Outrigger down alarms 199.00 · TTP- Trailer Towing Package 873.00 · INTR- Outrigger boom interlock 289.00 · TH1- Chainsaw Tool Holder 105.00 · BUA-Back up alarm 74.00 · WC- Wheel Chocks 44.00 · FEX-Fire extinguisher and reflector kit 100.00 Sub-total ( new GSA pricing effective 2/1/01 ) F750 Ford in lieu of Navistar Total Price $105,377.00 (9,777.00) $ 95,600.00 Please feel flee to call me if you have any questions regarding this unit and the additional components listed. The price quoted to you includes shipping to your facility. SincereN, , ~ Altec Industries, Inc. Stock Unit #27-712101 / LRV55 6-21-00 17-62366 Net 10 days Inside Sales Representative: Bill Burns Account Manager: Bud Welch REFERENCE ALTEC QUOTATION NUMBER g~8765) ALTEC ARTICULATING OVERCENTER AERIAL DEVICE LRV55 Altec Model LRV55 Articulating Overcenter Aerial Device, for instillation behind the cab, including: SUBBASE #282 Subbaso rectangular steel tube, connects front mount unit and front outriggers together, shipped loose OUTRIGGERS, PRIMARY Radial outriggers for flatbed #241 Outriggers, Auxiliary - fold-up shoe A-frame with two single spool valves; The outrigger spread is 139 inches (3530mm) at ground level and 155 inches (3937mm) at full penetration of 8 inches (203 mm) on a chassis with a 38 inch (965 mm) frame height. DIELECTRIC RATING Page 1 Printed 01/11,/01 12:59 PM C:\W[NDOWS\TEMP\BoytnonGSAspc.doc Tennessee Valley EMC LRV55 17-62366 4 10. 11 12. 13. #319 Category C, 46kV and below #320 Category B, 69 kY--includes lower test electrode system PEDESTAL #287 Pedestal--89 inch (2261 mm) height, for behind cab mount on all brand chassis PLATFORM #216 Platform -fiberglass single, shaft-mounted controls, side- mounted 24 x 30 x 39 inches (610 x 762 x 991 mm) CONTROLS #330 Controls, Platform - platform mounted, single handle control with interlock trigger. START/STOP AND EMERGENCY OPERATING SYSTEM #315 Remote Engine Start/Stop with Emergency Operating System-captive air from platform as above with 12 VDC electric powered emergency operating system, includes pump and motor, operates from chassis battery OUTRIGGER INTERLOCK AND MOTION ALARM #349 Outrigger Motion Alarm, shipped loose PLATFORM COVER #253 Platform Cover - for single, side-mounted platform, soft 24 x 30 inches (610 x 762 mm) PLATFORM LINER #261 Platform Liner 50 kV - for single platform 24 x 30 x 39 inches (610 x 762 x 991 mm) #234 Platform Liner Floor - 24 x 3(3 inches with safety tread (610 x 762mm) Page 2 Printed 01/I 1/01 12:59 PM C:\WINDOWS\TEMP\BoytnonGSAsDc,doc Tennessee Valley EMC LRV55 3 17-62366 14. 15. 16. 17. 18. 19. 20. 21 22. 23. 24. 1 1 PLATFORM STEP #230 Platform Step - located on side outside wall HYDRAULIC PUMP #266 Pump, Left Hand Rotation - Piston type Automatic TOOL CIRCUIT #294 Tool Circuit at Boom Tip, Dual Hydraulic - dual set of Bruning HTMA quick disconnect couplings provides 5.0 - 6.0 gpm at 2000 psi (19 to 23 Ipm at 13 789 kPa) ADDITIONAL OPTIONS #350 Platform tilting system - mechanical pin type #355 Fall Arrest System to include one extra large (44-52 equivalent jacket size) body harness and six (6) foot (1.8 m) fixed length decelerating type lanyard. Harness has tongue buckle type strap for leg, waist and shoulder. Decelerating type lanyard has 1.0 inch (25.4 mm) nylon webbing with rip-stop decelerating device. #397 Rotary Contact Assembly NOTE: Required for engine start/stop and operating system options emergency #369 Shut-Off Valve - at return filter #358 Holder, Chain Saw - Fiberglass construction for mounting on platform #313 Lifting Eye - lifting eye at outer end of lower boom #399 .Wheel Chocks - rubber, 10 inches long, 8 inches wide, 5 Y2 inches high (254 x 203 x 140 mm) Pair UNIT AND HYDRAULIC ACCESSORIES Hydraulic Oil and Lubricants, installed. Page 3 Printed 01/11/01 12:5c~ PM C:\WINDOW S\TEMP\BoytnonGSAspc.doc Tennessee Valley EMC LRV55 4 17-62366 25. Cable shift PTO for manual transmission. BODY AND ACCESSORIES 26. Forestry Body, all components, except structural members, fabricated from A-60 galvanneal coated steel, per drawing #87086- 3997 #87100-2404 Body: Chip Dump Body 14.5 cubic yard (11.1 m3) capacity 93 inches wide x 63 inches high x 132 inches long (2362 x 1600 x 3353 mm) with: Structural Channel stringers and floor channel. 10 gauge floor plate with (4) full length die-formed reinfoming ribs. 12 gauge sides and front with full length die-formed reinfoming ribs. 14 gauge .roof. Rear top and sides of body reinforced for lower boom support. 22Y2 inches (571 mm) high tailgate, hinged curb side with provision to hold open for dura ping. 10 gauge rear under body skirt panels with brackets for remounting chassis lights. Class "C" Hydraulic hoist, installed, with 45 degree dump angle and body prop. Truck-Lite lighting package with rubber grommet shock mounts and wiring harness in automotive type loom. Street side built-in ladder compartment, 12 inches wide x 25 inches high (305 x 635 mm) with rear plastisol. Roller and internal security chain. Pole pruner compartment, 11 inches high (279.4 mm), above ladder compartment with rear locking door. Interior of chip body finished with coal tar epoxy. Underside of chip body undercoated (except stringer channels). #87085-0749 Thru Box: Thru Box tool compartment 48 inches wide x 50 inches high x 93 Y2 inches long (1219 x 1270 x 2375 mm) with 26 Y2 inches (673 mm) deep curb and street side compartments with the following compartmentation: Street side - single compartment with vertical lapped doors. Left side has two (2) fixed shelves. Right side has four (4) unequal transverse compartments with Y~ inch (12.7 mm) plywood shelf liners, open to curb side. Holder for chain saw provided in bottom. Curb side - single compartment with vertical lapped doors. Left Page 4 Printed 01/11/01 12:59 PM C:\WINDOW S\TEMP\BoytnonGSAsuc,r~oc Tennessee Valley EMC LRV55 27. 28. 29. 30. ~1. ~2. ~3. 34. 35. 36. 37. 1 1 1 1 5 17-62366 side has (4) unequal transverse compartments open to street side, all compartments have Y2 inch (12.7 mm) plywood shelf liners. Top center has 2 fixed shelves. Top right has six (6) swivel rope hooks (3-0-3). All grip on walking surfaces. Standard features: Rivet door paddle locks. Double acting spring type door holders. Inner lapped doors to have top and bottom latches with connecting chain. Mounting bolts, 18 inch (457 mm) "U" bolts (two) for thru-box. Paint compartment interiors gray. Rain deflectors above and at leading edge of all doors. #87010-0796 Cab Guard #870t0-0940 Cab Guard Accessory Kit. BODY ACCESSORIES Pintle hook, BP-100A Buyers Products, mounted 22-23 inches (56 - 58 mm) above ground (unloaded). Splash aprons, installed Triangular reflector kit Fire extinguisher, 5 pounds., with bracket, shipped loose #00996-0038 Manual Pouch installed behind driver side seat, Lights and reflectors in package installed. #87807-0620 6-way trailer installed at rear. ELECTRICAL accordance with FMVSS #108 receptacle, includes wiring Electronic backup alarm installed lighting harness PTO hour meter installed in dash Page 5 Printed 01/11/01 12:59 PM C:\WINDQWS\TEMP\0oytnonGSAsDc.aoc Tennessee Valley EMC 6 LRV55 17-62366 38. ~,0. ~1. ¢2. ¢3. 44. ¢5, 46. 47. ¢8. 49. 50. 2 1 1 1 1 1 1 1 Strobe lights, installed one each side rear of cabguard INSTALLATION Install aerial device, body, and accessories Paint complete unit yellow, Dupont IMRON. Safety and instructional signs installed Paint body White Ferrox applied to all walking surfaces, All steel parts phosphate pressure washed and prime painted. Test complete unit in accordance with OSHNANSI requirements and provide documentation. Travel height placard, mounted on dash. MISCELLANEOUS One (1) year parts warranty Ninety (90) days labor warranty at customer's location One (1) year labor warranty at an Altec service facility For so long as the initial purchaser owns the product, major components warranty at an Altec service facility (See Altec Limited Warranty) TOTAL (including 2001 F750 cab & chassis) .... $95,600.00 Notes; 1. F.O.B. West Palm Beach 2. Prices do not include any state or local taxes 3. Altec Industries, Inc: to supply a customer approval drawing prior to production. 4. Delivery 30 days after receipt of purchase order and approved customer approval drawing. Page 6 Printed 01/I 1/01 12:59 PM C:\WINDOW S\TEMP\BoytnonGSAspc.doc Tennessee Valley EMC LRV55 7 17-62366 5. Chassis provided as part of a total or '"[urnkey" package will be invoiced upon receipt of chassis by Altec 6. Payment Terms: Net 10 days. Invoices not paid within 30 days are subject to a 1-1/2% per month late charge. 7. On customer supplied chassis, the chassis will be inspected upon receipt by Altec. Any chassis mounted components including, but not limite~ to fuel tanks, air tanks, battery boxes and exhaust systems that have to be relocated in order to properly install equipment will be brought to the customer's attention at the time of discovery and invoiced at the time of completion of the unit. 8. After the initial warranty period, Altec Industries, Inc. offers mobile service units, in-shop service and same day parts shipments on most parts from service locations nationwide at an additional competitive labor and parts rate. Page 7 Printed 01/11/01 12:59 PM C:\WIN DOW S\TEMP\Boytnon GSAsoc.doc Plant Revision .0. # Customer: Revision #: 17-62366 Unit Type: Ltv55 Tennessee Valley Emc Notes: Prm'd Del. Date: Orig. Order Date: Line: Date: Generated by: Originated by: Account Mgr: 6/27/00 12f22/0 0 6/21/00 Revisions paid by: Sales Drawing# and Initials: Sales: Remember to update the estimated materials and hours in ACTU 03! Bruce Wilbanks N/A CHASSIS: Cost Hours UNIT: Cost Hours #330 basket mounted controls #331 shaft mounted controls g320 cam[o~ B ratin~ Delete: g230 platform step - located on side outside wall Add: 0228 platform step - located on rear outside wall Change: Unit to have hot shift Fro for automatic lransmission in lieu of cable shift Fro for manual trans. #335 Dump valve ~DY AND BODY COMPONENTS: Cost Hours ELECTRICAL: Cost Hours PAINT AND INSPECTION: Cost Hours Unit to be painted N-4582 safety yellow above rotation. Body and unit pedestal to be painted white to match cab. Paint cab I~uard black. .OTAL: Cost Hours I I I cc: Charlie Culp Slade Scl'even John Kennedy Katy Miller Area Manager (MUST SPECIFY in e-mail) FA Engineering Jeff Drummonds Milm St~watl (chassis changes) Sales Folder Account Manager (MUST SPF. CIFY in e-mail) 27-712101 Groupedby: LRV-55 Created by David Grahn on 01/10/20(31 09:25 AM wo62366 1E62366. DC:PO1 !7ODc~O1!6'7 DcpO! lag DcpO! 169DcpO1 166 The chassis specs are as follows: 2001 Ford F-750 4x2 33,000 lb. GVWR (12K FAWR /21K RAWR) Cummins ISB 225 HP engine Air Brakes Allison MD3060 6-speed automatic transmission Goodyear G159 11R 22.5 14 ply front tires Goodyear G124 11R 22.5 14 ply rear tires engine block heater A/C AM/FM Radio Requested City Commission Meetin¢ Dates [] November 21, 2000 [] December 5. 2000 [] December 19. 2000 [] January 2, 200l CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 9. 2000 (5:00 p.m.) November 22. 2000 (5:00 p.m.) December 6, 2000 5:00 December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16. 2001 [] February 6, 2001 [] Fe~y 20, [] March 6, 2001 V-CONSENT AGENDA ITEH B-g. Date Final Form Must be Turned in to CRv Clerk's Office Jmauar~ 3, 2001 (5:00 p.m.) Jmauary 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administxative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to award the "THE PURCHASE AND INSTALLATION OF THREE (3) UTILITY BODIES, TWO (2) TRUCK MOUNTED HYDRAULIC LIFT GATES AND ONE (1) TRUCK MOUNTED 6,000 LB HYDRAULIC CRANE. md #027-2516-01/CJO, to FONTAINE TRUCK EQUIPMENT in the amount of $ 38,735.00. EXPLANATION: On January 17, 2001, Procurement Services received and opened four [4) proposals for the Installation of Three (3) Utility Bodies. Two (2) Truck Mounted Hydraulic Lift Gates and One (1) Truck Mounted 6,000 lb Hydraulic Crane. After review of the four (4) proposals, it has been determined that Fontalne Truck Equipment of Ft. Lauderdale, Florida is the lowest, most responsible, responsive bidder who meets aH speeificafions. Robert Lee, Fleet Administrator concurs with this recommendation (see attached memo #01-016). PROGRAM IMPACT: The purpose of this bid was for Fleet Maintenance to seek a vendor for the purchase of Three (3) Utility Bodies, Two (2) Truck Mounted Hydraulic Lift Gates and One (1} Truck Mounted 6,000 lb Hydraulic Crane. FISCAL IMPACT: ACCOUNT DESCRIPTION Vehicle Replacement New Vehicles ALTERNATIVES: Deputy Director of Financial Services ACCOUNT NUMBER BUDGET AMOUNT 501-2516-519.64-31 $12,145.00 501-2516-519.64-30 $26.590.00 OTAL: $38,735.00 · ~'it~ ~ianager's Signature Department Name City Attorney / Finance / Human Resources S:kBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC C: Robert Lee - Fight Adrdnis~ator File DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-016 To: Bill Atkins, Deputy Director of Finance Thru: From: Jeffrey Livergood, Director of Public Works~C~L/ Robert H. Lee, Fleet Administration ~ Sub j: Award Bid #027-2516-01/CJD Date: January 26, 2001 After reviewing the bid proposals, brochures and tabulation sheets dealing with bid #027-2516-01/CJD, purchase and installation of truck bodies and accessories, I would like to award the bid in its entirety tO: Fontaine Truck Equipment 138 West State Road 84 Fort Lauderdaie, Fl., 33315 Fontaine Truck Equipment provided a total dollar bid of $38,735.00. Fleet received three additional bids from the following vendors; Rayside Truck & Trailer, 2883 S. Military Trail, West Palm Beach, Fl., 33415, bid amount $46,799.00. Stamm Manufacturing, 4850 Orange Avenue, Ft. Pierce, Fl, 34947, bid amount $48,275.00. Transtat Equipment Co., P.O. Box 593865, Orlando, Fl., 32812, bid amount $38,898.00. DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-016 The budgeted dollars, $182,000.00, are approved and available in two fleet accounts. Total dollars for purchase of the chassis, $137,689.00. Total purchase of the bodies and equipment, $38,735.00, making this total purchase, $176,424.00. This complete transaction will come in under budget buy $5,576.00. Monies allotted for this bid will impact accounts #501-2516- 519.64-30, new vehicles in the amount of $26,590.00 and the replacement account, #501-2516-519.64-31 in the amount of $12,145.00. ~o~o ~oo '0"13 mm zz ~.-o> c~' "< r'" ;~3 ~ ~ ~m >mm zm Z m 0 O0 ~ z ~ m Zl Z ~ Oi 0 > z ~ ~ ~ o 0 m, °i mC oz~c = O>m~ ~"0~ m° O~ ~ Z om o~ ~mZ~ - zw~ ~00 mm zz ~> rtl --I ~.. >. ~z ~m Z ITl .~.oo rnlTi zz C) Z ~ ~ ~ ~ Z~ ~ Z ~ = = o o o ~o ~ ~o z ~ ~ 0 > 0 ~0 0 z m ~o o ~ 0 ~ ~j z m ~o~ ~Z > > EOmEm m ~ z 0 ~ m ~ z > .~.0o '0"0 mi'FI ~O~Z Zm ~,~ o~ ~m z ITl .~.oo "o-o ITl mm zz ...~. ~ · m zm Z~ Z m CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested Ci.ty Commission Meetin~ Dates in to City Clerk's Office Meefin~ Dates [] November21.2000 November9.2000 (5:00p.m.) [] January l6, 2001 [] DecemberS. 2000 Novernber 22. 2000 (5:00p.m./ [] Februar3, 6, 2001 [] Decemberlg. 2000 December6,2000 (5:00p.ra.) [] February20,2001 [] January2,2001 December20.2000 ~5:00p.m.) [] March6,2001 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] [] Announcement [] V-CONSENT AGENDA ITEM B-10 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) Janua~ 17, 2001 (5:00 p.m.) Februmy 7, 2001 (5:00 p.m.) February 2I, 2001 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Motion to award the bid for "CONSTRUCTION OF THE EZELL HESTER PARK BREEZEWAY", Bid #025-2711-01/CJD, to REPUBLIC CONSTRUCTION, in the amount of $315,000.00 EXPLANATION: On January 18, 2001, Procurement Services received and opened two (2) bids for the "CONSTRUCTION OF THE EZELL HESTER PARK BREEZEWAY". After review of the two (2) proposals, it has been determined that Republic Construction of Delray Beach, Florida is the lowest, most responsive, responsible bidder who meets all specifications. Bill De Beck, Project Manager, Engineering concurs with this recommendation (see attached memo #01-020). PROGRAM IMPACT: The purpose of this bid is to obtain a firm price for the construction of a breezeway located at: 1901 N. Seacrest Blvd. (Ezeil Hester Park). The work consists of closing an existing breezeway to create an enclosed lobby with offices and storage. FISCAL IMPACT: Funding for the renovations to the Ezell Hester Breezeway are as follows: FUND Grants General ACCOUNT DESCRIPTION Building Improvements Building Improvements ALTERNATIVES: Depuw Director of Financial Services ACCOUNT NUMBER BUDGET AMOUNT 105-3248-513-62-01 $200,000.00 001-5000-590-02-47 $118.917.00 18,917.00 ~ity Manager's Signature Departxnent Name City Attorney / Finance / Human Resot~rces /¢jd cc: Bill DeBeck- Project Manager, Engineering File S:kBULLETINkFORMS~GENDA ITEM REQUEST FORM.DOC TO: FROM: DATE: RE: DEPARTMENT OF ENGINEERING MEMORANDUM NO. 01-020 Bill Atkins, Assistant Finance Director Bill DeBeck, Project Manager ~ January 25, 2001 HESTER PARK BREEZEWAY BID Please award the contract for construction of the Hester Park Breezeway Bid #025-2711-01/CSD to the low bidder Republic Construction. They have good references and repeat work with the City of Delray, Boca Raton, Lake Worth, Lantana and West Palm Beach. WMD/ck Attachments Xc: Wally Majors, Recreation Director J:\SHRDATAkEngineering~DeBeek\Hester Park Breezeway Bid.doe RECEIVED JAil 202001 OFFICE ~ ~o z 0 ~ ~ C ~ ~ Z ' -- m ~ zo 0 -- . ~ 0 Z mZ ~ Z Z ~ m m m > Q m ~i ~ m m Z i ~ 0 _ ~ -- ~ 0 ~ o o> I _~ ~z~°m < < < < <I~c < b ' m m> m m m m~ m m o ~M m ~ m z ~zOO~ ~ m ~ i Il .~.00 m~ mm zz ~> hoc-, :~.. > ~g o BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 BoyntonBeach, Florida 33425-0310 Telephone: (561) 742-6323 Mailing Date (City):DECEMBER 7, 2000 Bid Title: CONSTRUCTION OF EZELL HESTER PARK BREEZEWAY Bid Number: #025-2711-01/CJD Bid Receivqd By: JANUARY 18, 2001, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: JANUARY 18, 2001, no later than 2:30 P.M. 0teal time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Republic Construction & Development Corp. Federal I.D. Number: 65-0308568 A Corporation of the State off Area Code: 561 Mailing Address: City/State/Zip: Vendor Mailing Date: Florida Teleph0neNumber: 243-8330 1300 Park of Commerce Blvd. #152 Delray Beach, FL 33445 Authorized Signature Steven Neubarth Name Typed THIS PAGE TO BE SUBMITTED ALONGWITH PROPOSAL BA-1 BID PROPOSAL The Bidder agrees to accept as full payment for the: CONSTRUCTION OF EZELL HESTER PARK BREEZEWAY BID#025-2711-01/CJD as defined in these Contract documents based upon the undersigned's own estimate of quantities and costs, the following total sum off and /~D/ Cents (mount written in words has precedence) $ 0oo. The undersigned bidder agrees to commence work within ten (10) calendar days after the date of the Notice to Proceed and shall complete the work within the time limits as follows: 150 calendar days after the commencement date to be indicated in the written "Notice to Proceed". The undersigned bidder hereby represents that he has carefully examined the drawings and the Contract inclu..ding all Contract documents and will execute the Contract and perform all its items, covenants and conditions, all in exact compliance with the requirements of the specifications and drawings. The bidder, by and through the submission of his Bid, agrees that he has examined and that he shall be held responsible for having theretofore examined himself as to the character of the route, the location, surface and underground obstructions, the nature of the ground water table, conditions and all other physical characteristics of the work, in order that he may thereby provide for the satisfactory completion thereof, including the removal, relocation or replacement of any objects or obstructions which will be encountered in doing the proposed work. The bidder, by submission of this Bid acknowledges that the bidder has been advised that in the event bidder contests the award of this project to another bidder, that the bidder damages, if any, are limited to actual Bid preparation costs and bidder hereby waives any claim it may have for other damages coming from the City's failure to award the project bidder. THIS PAGE TO BE SUBMITTED 11~ ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE BP- I Date 01/1 8/01 By Republic Construction & Development Corp. (Name of bidder, Corporation, Finn or Individual) S~gnamre .. Steven Neubarth Printed Name Vice President/Secretary Title 561-243-8330 Telephone Number Florida Contractor's License Number CBC057333 '1~15 PAGE TO BE SUB~i/'£1'EO IN ORDER FOR PACKAGE TO BE CONSIDERED CO~4PLETE AND ACCEPTABLE BP - 2 ADDENDA CITY OF BOYNTON BEACH FLOPJDA BID TITLE: CONSTRUCTION OF EZELL HESTER PARK BREEZEWAY BIDDER: Republic Construction & Development Corp. DATE SUBMITTED: 01/1 8/01 We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary, to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: Post, Buckley, Schuh & Jemigan (Name of Project Manager/Architect/Consultant) and having examined the project site (when indicated in these specifications to do so), we ~_ propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: " ADDENDUM DATE One 01/1 6/01 ADDENDUM DATE -rH,~ PAGE TO BE SUBMI]q'ED ALONG wl-r~ PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE A-1 MEMORANDUM Sent via Fax & FedEx to Bidders To: From: Date: Re: All Plan Holders A.L. (Skip) Harvey, Jr., P.E./~ Program Manager 101 January 16, 2001 Ezell Itester Park Breezeway Addendum #1 City of Boynton Beach, Bid No. 025-2711-01/CJD Attached is Addendum #1 dated J~nuary 16, 2001 for the above referenced project. Please note that you must complete Page A-1 from the plan book and submit with your proposal. No change to the Bid Opening Date. F:\COMMONXHAP, VEY~zell Heater Park Br~z~vay Addendum MEMO.doe 3222 Commerce Place, Suite A, West Palm Beach, FL 33407 · Tel: 561-689-7275 · Fax: 561-689-3884 January 16, 2001 CONSTRUCTION OF I!!ZELL HESTER PARK BREEZEWAY BOYNTON BEACH, FLORIDA JOB NO. 913 ADDENDUM #t This Addendum is hereby made part of the Contract Documents which shall be modified as follows: SHEET 1. At Room Finish Schedule vinyl base shall be 4" Mercer "light grey". 2. At Door Schedule, Door 101 shall have Hardware Set #1 as noted on Sheet 11.2 plus concealed panic hardware end closer, ]., At Plan 1, ~hange Window Type C;. between Doom 10~ and 101 to Type A and change 2 Windows Type A on east wall between doors 101 and 102 to Type C. Z,, At plan I the southernmost handrail shall be ex~ended to wall SHEET 4,1 1. At Window Elevations change Window Type S width'from 5'-4" to 5'-0" and Type A from 6'-4" to 6'-4". or 6'-4" see plan aha add note that att muntins shall be true muntins, ell windows shall have impact glazing, 2. At Elevation 1, the window and etorefrent fame color shall be white oowder coat finish 3. Delete ¢leamtor7 wind~3w above windsor Typ~ C, SHEET~.! 1. At section 2, strange the elevstlon of the existing structure from +10'-0" to ~-IZ-0", 1, Delete Spec 08420-11-4 and change 0842D-II-SE to read "color shall be white", End of Addendum This Addendum consists of one (1) page. BIDDER'S SITE INSPECTION CONFIRMATION BID TITLE: CONSTRUCTION OF EZELL HESTER PARK BREEZEWAY BID NUMBER: #025-2711-01/CJD DATE: 1 2/27/00 Before me, the undersigned authority, authorized to take acknowledgements personally appeared: Reno T. Lieurance as an authorized representative off Republic Construction & Dev. Corp. (hereinafter called the bidder) located at 1300 NW 17 Avenue #152 Delray Beach,FL 33445 and that said bidder has visited the site of the work and has carefully examined the plans and specifications for said project and checked them in dote/1 before submitting his bid or proposal. EMPLOYEE SIGNATURE Ol-lq-OI DATE OF INSPECTION BSI- I as Principal in the within bond; that Steven Neubarth on behalf of the Principal, was then Vice Pres/Sec. CERTIFICATE AS TO CORPORATE PRINCIPAL President Fred Neubarth , certify that I am theI~[FeaV~of the Corporation named who signed the said Bid Bond of said Corporation; that I know has signature, and his signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation by authority of its governing body. $1~I6~/resi~nt (corporate seal) STATE OF FLORIDA ) COUNTY OF PALM BEACH ) Before me, a Notary Public duly commissioned, qualified and acting, personally appeared Fred Neubarth to me well known, who being by me first duly swom upon oath, says that he is the Attorney-in-Fact, for the Republic Const. & Dev. Cor~hd that he has been authorized by Fred Neubarth to execute the foregoing bond on behalf of the Contractor named therein in favor for the Owner, the City of Boynton Beach. :f_ '~,, Allicha Gullen ' ~'-~T'~"~ C~;.~ ;on # CC 943919 Notary Public, State of Florida BIB- 4 STATEMENT OF BIDDER'S QUALIFICATIONS Each proposer proposing on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each bid document. Failure to comply with this instruction may be regarded as justification for rejecting the bid. * attach additional sheets giving the information Name of Bidder: Business Address: Republic Construction & Development Corp. 1300 Park of Commerce Blvd. #152 Delray Beach, FL 33445 When (~ga~zed: January 1992 Where Incorporated: Florida How many years have you been in business under the present 9 years Contracts on hand: *GROSS AMOUNT: *(Each Contract) See attached General character of work performed by your company. * General constractor Have you ever failed to complete any work awarded to you? If so, where and why? NO firm name? 9. Have you ever defaulted on a contract? If so, where and why?* NO 10. Experience in performance of work similar in importance to this project. * See attached resume 11. Background and experience of principal members of your personnel, including officers. * See resume 12. Credit available. (If requested) N/A TN~ PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL SBQ- 1 STATEMENT OF BIDDER'S QUALIFICATIONS continued ...... 13. 14. List all lawsuits (related to similar projects) to which you have been a party and which: * A. arose from performance: * None B. occurred within the last 4 years: * None C. provide case number and style. * None Financial statement. (If requested). * Dated at: Palm Beach County this 18thdayof January / By (wSqtten signature) 1(~2001 Name Steven Neubarth (printed or typed) Title Vice President Secretary THIS PAGE MUST BE SUBI~A'i"i'ED ALONG WITH PROPOSAL SBQ - 2 NONCOLLUSION AFFIDAVIT OF PRIME BIDDER State of County of Florida Palm Beach Steven Neubarth , being first duly sworn, deposes and says that: 1) Heis Vice Pres/Sec of Republic Construction & Dev. Corp. (Title) (Name of Corporation or Finn) the bidder that has submitted the attached bid: 2) He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 4) Further, the said bidder nor any of its officers, parmers, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain f~om bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Bch (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or pnces quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including J~cis affiant (Signed)~ (Title) Vice President/Secretary Subscribed and sworn to before me Th~ 18thdayof January , 20 01 My commission expires /~-f.~/~ c~ ~-~ TI{IS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE NCA- I ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF PALM BEACH SS I, the undersigned hereby duly sworn, depose and say that no portion of the sum heroin bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. / By: ~' NAME - SIGNATURE Sworn and subscribed before me this 18th day of January , 2001 NOTARY PUBLIC, State of Florida at Large Printed Information: Steven Neubarth NAM~ Vice President/Secretary TITLE Republic Const. & Dev. Corp. COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG Wr£1~ PROPOSAL ~N ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE AKA-I CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) H~SPANIC ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification qualifying your business as a "Minority Owned Business"? NO If YES, name the organ/zation fi.om which this certification was obtained and date: Issuing Organization for Certification Date of Certification PAGE TO BE SUBMITTED ALONG WITH PROPOSAL MOB- I CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Preference shall be given to businesses with drug-flee workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boymon Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drag- free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-flee workplace program. In order to have a drug-flee workplace program, a business shall: I) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drag abuse in the workplace, the business's policy of maintaining a drug-flee workplace, any available drag counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drag abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify thc employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occun'ing in the workplace no later than 5 days at~er such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convaeted. 6) Make a good faith effort to continue to maintain a drug-flee workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. F~ ~ ~/ e THIS PAGE TO BE SUB~iTTEI) ALONG WITH PROPOSAL I~ ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE DFW- ! SAFETY PROGRAM COMPLIANCE Safety is a high priority in the conducting of business in the City of Boynton Beach. Preference shall be given to contractors with an established safety program following O.S.H.A. guidelines, and documented results establishing a safe working environment. Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the Contract (attach to the back of this form). The City reserves the fight to conduct periodic safety inspections of the contractor, subcontractor, employees, agents, etc. throughout the duration of the Contract. The City reserves the right to terminate the Contract where it is deterrdned that the contractor or subcontractor is in non-compliance of the safety terms, regulations or requirements established by O.S.H.A. or the State. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements, A~~~D'~SIGNATURE 't'H ~ PAGE TO BE SUBt~IITIiED ALONG Wt'lrlt PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSII)ERED COMPLETE AND ACCEPTABLE $PC- 1 THE A~MERICAN INSTITUTE AIA l,.~x'.~me"lJ A3TO Bid Bond OF ARCHITECTS KNOW ALL MEN BY THF. SE PRF..SENT$, mat,~ aJ~UBLTC COHST]WC~ON & · $ Pnncip·l, herein·her tilled ~e Principal, and H~.i'FO~ C~ OF ~g B~, ~RT~A as Obliger, hereinafter ~I1~ ~e Obiis~. in ~e sum of ~ ~ OF B~ ~ D©llars ($ 5~), for the payment of which sum well and truly to be made, the said Principal and the said Surety. brad ourselves, our heirs, executors, administrators, successors a~d usijfls, jolndy and severally, firmly by these p~esenc~. WI-IEREA$. the Principal h~u subra~t~ed a bid for EZ~.~. ~IF**S'j.'y_.~ PARK BR.EET.~/A¥ B~D NO.: 02~-2M1-01 [C~ R.E~I'IRI*.TC CONS/TJ]*C~N & D~TI~.,OI~g~Iq'~ CO]IP=, S'£KVeZI ]~I~I]~EI'H mc~e~ I/T_C~- PP~SXI)I~i~ J~'J~O~]) C~'~Y XJJuuRAUC1~- C(~ ·., HARTFORD CASUALTY INSURANCE COMPANY . ~XEC~.~F~,CE.;i~H,~rd, Cannen~cut "Ow,=" 0~: Know all men by these Present.s. The~ HARTFORD CASUALTY INSURANCE COMPANY. a co~:~mtton duly o~janizeci unaer tt~ laws of ~ State of Indlana. ng its Executive Office in the City of Haaford, County of Hardord. State of Connecii~ does hereby make, c~te and appoint Brett Rosenhaus, Robert M. F/elsh, Melinda Rosenhatts, Marian Elavsl~y and Laura Mosholder of Altamonte Springs, Florida; Kevin F/ojtowicz and Linda Meyar of Largo, Florida; D. Michael Stevens and Don A. Lambert, Jr. of Palm Beach Gardens, Florida; Charles J. Nielson, Mary C. Aceves and YFarren Alter of Miami I. akes, Florfda its true and lawful Attomey(s)-in-Fact, with full power and authority to each of said Attemey(s)qn-Fact. in their separate capacity if more than one is named above, to sign. execute Attest: HARTFORD CASUALTY INSURANCE COMPANY Paul A. Bergennal~z. Assistant Secretary Robert L Post, Assistant Vice President STAT~ OFCONNECTICUT/ ss. oat~a z~s 5th aay of J'AI~I/ARY zo 01 J. Dennis Lane. Assistant Vice P,"asident Form $-4054-2 Pfinte~t in U.S.,:, REPUBLIC CONSTRUCTION & DEVELOPMENT CORP. 1300 PARK OF COMMERCE BLVD., SUITE 152 DELRAY BEACH, FL. 33445 RESUME PROJECT: St. Andrews Gym OWNER: The St. Andrews Club ADDRESS: 4475 N. Ocean blvd Ocean Ridge, FL 33435 CONTACT: Francis Richard PHONE: 561-266-5711 START DATE: 05/00 COMPLETION DATE: 11/2000 CONTRACT AMOUNT: 312,000 WORK WITH OWN FORCES: 40% PROJECT TYPE: 2-story gym and fitness center PROJECT: Delmy Tennis Center-Phase 1V OWNER: City Of Delmy Beach ADDRESS: 434 South Swinton Avenue, Delmy Beach, FL. 33444 CONTACT: Howard Wight PHONE: 561-243-7322 START DATE: 11/99 COMPLETION DATE: 2/18/2000 CONTRACT AMOUNT: 375,000.00 WORK WITH OWN FORCES: 30°/0 PROJECT TYPE: Site Work, Tennis Courts, Sport Lighting, Landscape & Irrigation PROJECT: Delray Tennis Center-Phase IV OWNER: City Of Delray Beach ADDRESS: 434 South Swinton Avenue, Delmy Beach, FL. 33444 CONTACT: Howard Wight PHONE: 561-243-7322 START DATE: 11/99 COMPLETION DATE: 2/18/2000 CONTRACT AMOUNT: 375,000.00 WORK WITH OWN FORCES: 30% PROJECT TYPE: Site Work, Tennis Courts, Sport Lighting, Landscape & Irrigation PROJECT: Detray Police Evidence & Gym OWNER: Cay Of Delray Beach ADDRESS: 434 South Swinton Avenue, Delray Beach, FL 33444 CONTACT: VictorMajtenyi PHONE: 561-243-7322 START DATE: 9/99 COMPLETION DATE: 3/24/00 CONTRACT AMOUNT: 175,000.00 WORK WITH OWN FORCES: 40% PROJECT TYPE: New Police evidence building & renovation of Gym. PROJECT:. Marine Safety Storage Building OWNER: City ofBoca Raton ADDRESS: 201 W palmetto Park Road, Boca Raton, Fl. 33432 CONTACT: Mike Fichem PHONE: 561-416-3413 START DATE: 8/99 COMPLETION DATE: 12/99 CONTRACT AMOUNT: 132,000.00 WORK WITH OWN FORCES: 50% PROJECT TYPE: Storage facility & associated site work Page 2 6. PROJECT: LWDD Chambers Renovation OWNER: Lake Worth Drainage District ADDRESS: 13081 Military Trail, Delray Beach. Fl. 33484 CONTACT: Bill Winters PHONE: 561-498-5363 START DATE: 11/1/99 COMPLETION DATE: 12/15/99 CONTRACT AMOUNT: 54,000.00 WORK WITH OWN FORCES: 30% PROJECT TYPE: Second floor interior build out. 7. PROJECT: Social Security Adrnini.~tration OWNER: Charles Moosa (Landlord) ADDRESS: 14590 Mi]itaxy Trail, Ste E-7, Delra.v Beach. Fl. 33445 CONTACT: Mike Wood PHONE: 561-637-3433 START DATE: 6/99 COMPLETION DATE: 11/99 CONTRACT AMOUNT: 410,000.00 WORK WITH OWN FORCES: PROJECT TYPE: Tenant Irrq~rovemem 10% PROJECT: Fire Rescue Modular Building OWNER: City of Boca Raton Fire Rescue ADDRESS: 2333 W. Glades Road, Boca Raton, Fl. 33431-7311 CONTACT: Mare Lands PHONE: 561-367-6747 START DATE: 9/99 COMPLETION DATE: 12/99 CONTRACT AMOUNT: 50,000.00 WORK WITH OWN FORCES: 20% PROJECT TYPE: Site prep, water, sewer, irrigation, landscaping. 9. PROJECT: World Gym OWNER: Delray Square II Shopping Center ADDRESS: 14590 Military Trail, Suite E-7, Delray Beach, FL 33445 CONTACT: Charles Moosa PHONE: 561-637-3433 STARTDATE: 1/27/98 COMPLETION DATE: 6/1/98 CONTRACT AMOUNT: 385,000.00 WORK WITH OWN FORCES: 20% PROJECT TYPE: Facade Addition and 30,000 sfinterior renovatio~ 10. PROJECT: Addition to POD Management OWNER: Hunters Run Golf& Racquet Club ADDRESS: 3700 Club House Lane, Boynton Beach, FL 33436 CONTACT: Greg Smith PHONE: 561-734-5000 START DATE: 7/1/98 COMPLETION DATE: 12/1/98 CONTRACT AMOUNT: 110,000.00 WORK WITH OWN FORCES: 40% PROJECT TYPE:~ Addition to existing Management offices. P~e3 11. PROJECT: Pine Grove Park OWNER: City of Delray Beach ADDRESS: 434 South Swinton Avenue, Delmy Beach, Fl. 33444 CONTACT: Victor Majtenyi PHONE: 561-243-7322 START DATE: 10/15/98 COMPLETION DATE: 1/25/99 CONTRACT AMOUNT: 184,000.00 WORK WITH OWN FORCES: 30% PROJECT TYPE: Park Construction inc. pavilion, sport fighting, parking lot, fencing, landscaping and irrigation. 12. PROJECT: LWDD 2~d Floor Renovations OWNER: Lake Worth Drainage District ADDRESS: 13081 Military Trail, Delmy Beach, FL 33484 CONTACT: Bill Winters PHONE: 561-498-5363 START DATE: 3/20/98 COMPLETION DATE: 6/4/98 CONTRACT AMOUNT: 100,000.00 WORK WITH OWN FORCES: 10% PROJECT TYPE: Second floor interior buildout 13. PROJECT: Labor Employment Services OWNER: Delray Square II Shopping Cemer ADDRESS: 14590 Military Trail, SteE-7, DelmyBeach, FL 33445 CONTACT: Charles Moosa PHONE: 561-637-3433 START DATE: 8/1/97 COMPLETION DATE: 11/1/97 CONTRACT AMOUNT: 295,000.00 WORK WITH OWN FORCES: 10% PROJECT TYPE: Interior renovation. 14. PROJECT: Central Area Service Cemer OWNER: City of Boca Raton ADDRESS: palmetto Park Road, Boca Raton, Fl. CONTACT: Mike Wood PHONE: 56t-447-7404 START DATE: 11/8/96 COMPLETION DATE: 2/I/97 CONTRACT AMOUNT: 120,000.00 WORK WlTHOWN FORCES: 30% PROJECT TYPE: Police Modular Substation & related site work. 15. PROJECT: Recreation Center ADA Restroom OWNER: Town of Lantana ADDRESS'.' Greynolds Circle, Lantan~. Fl. CONTACT: Carl Purdue PHONE: 561-582-9097 STARTDATE: 5/20/96 COMPLETION DATE: 8/1/96 CONTRACT AMOUNT: 43,000.00 WORK WITH OWN FORCES: 25% PROJECT TYPE: ADA Restroom Renovation & Additiom P~e4 16. PROJECT: Loxahatchee Nature Center Storage Building OWNER: City of West Palm Beach ADDRESS: P.O. Box 3506, West Palm Beach, Fl. 33402 CONTACT: Al Marinello PHONE: 561-659-8088 START DATE: 11/10/96 COMPLETION DATE: 1/20/97 CONTRACT AMOUNT: 18,000.00 WORK WITH OWN FORCES: 40% PROJECT TYPE: Storage Building. 17. PROJECT: Delray Mitsubishi OWNER: Im Lang ADDRESS: 2225 Federal Highway, Delmy Beac~ FL 33483 CONTACT: Ira Lang PHONE: 561-243-7200 START DATE: 10/96 COMPLETION DATE: 2/97 CONTRACT AMOUNT: 300,000.00 WORK WITH OWN FORCES: 15% PROJECT TYPE: New used car building and associated site work. Additional projects upon request. REPLIBLIC CONSTRUCTION & DEVELOPMENT CORPORATION 15611243-8330 FAX (561) 243-8039 1300 PARK OF COMMERCE BLVD SUITE 152 DELRAy BEACK FLORIDA 33445 CURRENT PROJECTS PROJECT NAME, ADDRESS OWNER AND CONTACT CONTRACT EST COMPLETION % COMPLETE AMOUNT DATE TO DATE BONNIE TILE 3320 W 45m STREET WEST PALM BEACH, FL 33407 OWNER: BONNIE TILE CONTACT: CHRISTINA LOLLI PHONE: 561-686-7410 $420,000.00 2/2001 75% VETERAN'S PARK 802 NE 1sT STREET DELRAY BEACH. FL 33483 OWNER: CITY OF DELRAY BEACH CONTACT: VICTOR MAJTENYI PHONE: 561-243-7322 $120,000.00 1/2001 980/0 CHILLINGWORTH PARK 412 ERIE PLACE WEST PALM BEACH, FL 33409 OWNER: CITY OF WEST PALM BCH CONTACT: DICK BOHRER PHONE: 561-659-8040 PALM BEACH COMM COl J .EGE 3160 PGA BLVD PALM BEACH GARDENS, FL OWNER: PALM BCH COMM COLL CONTACT: PHONE: LAKEVIEW GOLF REST MAINT 1200 DOVER ROAD DELRAY BEACH, FL OWNER: CITY DELRAY BCH CONTACT: VICTOR MAJTEbOfl PHONE: 561-243-7322 $350,000.00 01/2001 60°A $ 93,000.00 02/2000 75% $ 50,000.00 01/2000 0 % RESOLUTION NO. R 01- A RESOLUTION OF THE ClTY COMMISSION OF THE CITY OF BOYNTON BEACH~ FLORIDAf APPROVING THE AWARD OF A BID (NO. 025- 2711-O1-C3D) TO REPUBLIC CONSTRUCTION, FOR THE CONSTRUCTION OF THE EZELL HESTER PARK BREEZEWAY, IN THE AMOUNT OF $315,000.00; AUTMORIZING TME MAYOR AND CITY CLERK TO EXECUTE SAID CONTRACT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Procurement Services received and opened Bids for the above project on January 18, 2001, and it was determined that Republic Construction of Dekay Beach, Florida, was the most responsive bidder who met and ~xceeded all specifications; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: .Section 1. The City Commission of the City of Boynton Beach, Florida, hereby approves the award of a bid for the construction of the Ezell Hester Park Breezeway in the amount of $3 t 5,000.00, to Republic Conmuction of Delray Beach, Florida, and authorizing the Mayor and City Clerk to execute a Contract between the a copy of which is attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED THIS day of February, 2001. FLORIDA CITY OF BOYNTON BEACH, Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) s:Reso\Bid Award\Republic Const - Ezell Hester Breezeway CONTRACT THIS AGREEMENT, made and entered into this day of A.D. 2001, by and between the CITY OF BOYNTON BEACH, a municipal corporation of Florida, hereinafter called the "City" and REPUBLIC CONSTRUCTION a Florida Corporation ( ) a Florida General Partnership ( ) a Florida Limited Partnership ( ) a Sole Proprietor ( ) Check One hereinafter called "CONTRACTOR". WITNESSETH That under the due procedure of law, bids were heretofore received by the City Commission of said City for the performance of work and supplying materials, hereinafter described, and said Commission having canvassed said bids, had determined that the bid in the total amount of TItREE HUNDRED AND FIFTEEN THOUSAND DOLLARS AND 00/100 submitted by the aforementioned CONTRACTOR was the best and most desirable bid submitted, and has authorized the execution of this contract. NOW, THEREFORE, in consideration of these premises and the mutual conditions and covenants contained herein, the parties agree as follows: 1.0 AGREEMENT 1.1 The CITY does award the contract to and does hire and employ the CONTRACTOR and the CONTRACTOR does accept the award, predicated upon the bid of the CONTRACTOR, dated JANUARY 18. 2001, which is hereby incorporated by reference mto this agreement, and the CONTRACTOR does agree to furnish the necessary labor, tools, eqmpmant, materials and supphes, etc., and to perform all the work provided in the bid, contract documents, bond documents, plans and specifications for: Bid Title: CONSTRUCTION OF EZELL ltESTER PARK BREEZEWAY Bid Number: #025-2711-01/CJD City of Boynton Beach, Florida, all of which are incorporated herein by reference at such unit prices/or lump sum prices as specified in CONTRACTOR'S bid totaling $315,000.00. 2.0 SCOPE OF SERVICES 2.1 CONTRACTOR further agrees to furnish all materials, supplies, machines, equipment, tools, superintendents, labor, insurance, and other accessories and services necessary to complete said project in accordance with the conditions and prices as stated in the contract conditions, supplemental general conditions and special conditions of the contract, plans which include all maps, plats, blueprints, and other drawings and printed or written explanatory matter thereof as contained in the bid, contract documents and specifications for the project. 2.2 All the work and labor performed under this contract shall be performed, and all of the material furnished shall be, in strict conformity with said plans and specifications, and CONTRACTOR accepts and consents to the conditions contained in said plans and specifications and expressly agrees to comply with every reqmrement and stipulation therein contained to be performed by the party contracting to do said work. 2.3 The CONTRACTOR further agrees to furnish all tools, equipment, materials and supplies and to do all the work above mentioned in a first- class, substantial and workmanlike manner, and in conformity with the detail for said work on file in the office of the City Engineer of the City and strictly in accordance with the specifications, general stipulations and plans which are hereby referred to and made a part of this contract, as well as to the satisfaction of the City Commission and City Engineer of the said City, and in strict obedience with the directions which may be given by the City Manager or his authorized representative, at and for the prices herein plainly set forth. 2.4 Upon receipt of written notification from the CITY, to correct any defective or faulty work or materials which may appear within one (1) year after completion of the contract and receipt of final payment. CONTRACTOR shali make the necessary corrections within ten (10) days of receipt of the written notice. 2.5 To comply with the provisions of Section 255.05, Florida Statutes, if applicable. 2.6 To pay promptly, before final settlement, any and all claims or liens incurred in and about this work. Furnish release of liens forms from all subcontractors and suppliers of materials. Forms to be supplied by CITY. 2.7 The CONTRACTOR shall remove and clean up all rubbish, debris, excess material, temporary structures, tools and equipment from streets, alleys, parkways and adjacent property that may have been used or worked on by the CONTRACTOR in connection with the project promptly as such section or portion is completed and ready for use, leaving the same in a neat and presentable condition. Payment of monthly or partial estimates may be withheld until this has been done to the satisfaction of the City Engineer. Final acceptance and payment for the entire project will not be made until the site is satisfactory to the CITY. 2.8 The CONTRACTOR shall at all times observe and comply with the provisions of the charter, ordinances, codes and regulations of the City of Boynton Beach, Florida. 2.9 Upon completion of the work, the City Engineer shall satisfy himself, by examination and test, that the work has been fully completed in accordance with the plans, specifications and contract documents. When the City Engineer is so satisfied, he shall recommend acceptance thereof to the City Manager, who shall, if he agrees with such recommendation, present the final payment application to City Commission for review and vote to formally accept the project. The right of general supervision of the CITY as hereinafter provided under "authority of the engineer" shall not make the CONTRACTOR an agent or employee of the CITY, but the CONTRACTOR, shall at all times, and in all respects have the rights and liabilities of an independent contractor. 2.10 After the cleaning up of the work, premises, streets, alleys, manholes, catch basins, or other areas of structure in anyway connected with the performance of the contract, the work as a whole shall be inspected by the City Engineer, and any workmanship or material found not meeting the requirements of the specifications shall be removed by or at the expense of the CONTRACTOR and good and satisfactory workmanship or material substituted therefor. All settlement, defects or damage upon any part of the work shall be remedied and made good by the CONTRACTOR. 2.11 The CONTRACTOR will be held responsible for the care, protection and condition of all work until final completion and acceptance thereof, and will be required to make good at his own cost any damage or injury occurring from any cause. 3.0 COMMENCEMENT OF WORK 3.1 CONTRACTOR hereby agrees to commence work under this contract on or before a date to be specified in the written "Notice to Proceed" of the CITY and to fully complete the project within 150 days following the commencement date as specified in same. Time is the essence of the contract. In the event the CONTRACTOR shall fail in the performance of the work specified and required to be performed within the time limit set forth in the contract, after due allowance for any extension or extensions of time made in accordance with herein before set forth, the CONTRACTOR shall be liable to the CITY, as liquidated damages and not as penalty, in the amount stipulated therefore in the special conditions or in other documents for each and every calendar day that the CONTRACTOR shall be in default of completion. The CITY shall have the right to deduct said liquidated damages from any amount due, or that may become due the CONTRACTOR, or to collect such liquidated damages from the CONTRACTOR or his Surety. 3.3 CONTRACTOR shall, as soon as practicable, after signature of contract, notify City Engineer in writing of names of subcontractors proposed for principal parts of work. and for such others as City Engineer may direct, and shall not employ an that architect may, within a reasonable time, object to as mcempetent or as unfit. 4.0 LIQUIDATED DAMAGES 4.1 The CONTRACTOR further agrees to pay $250.00 per day as liquidated damages, for failure to begin within ten (10) days of"Notice to Proceed" or failure to complete the work within 150 calendar days from the commencement date to be indicated in the written "Notice to Proceed". 5.0 PROTECTION OF EXISTING FACILITIES 5.1 The CONTRACTOR warrants that prices include the protection and continuous use of all existing sewers, conduits, drains, pipes, buildings, walks, bridges, guard rails and other construction encountered, and the prompt repairing of any damage done to them during the progress of the work, or from insufficient support thereafter; also all the filling, backfilling, tamping, ramming, puddling and consolidating; the removal and disposal of all rubbish and surplus material; also all pumping bailing draining or unwatering of all excavations, incidental to the execution of the work; also the furnishing of all necessary labor, tools, equipment, materials and supplies, etc. and the performance ofthe whole work mentioned in the detailed plans and specifications necessary to give a finished result, and including all expense incurred in or in consequence of the suspension or discontinuance of the said work specified and a faithful comphance with each and evc~ry one of the requirements of the contract and for the maintenance of the entire work and construction in good condition and repair until final acceptance. 5.2 The CONTRACTOR shall assume full responsibility and expense for the protection of all public and private property, structures, water mains, sewers, utilities, etc., both above and below ground, at or near the site or sites of the work being performed under the contract, or which are in any manner affected by the prosecution of the work or the transportation of men and materials in connection therewith. The CONTRACTOR shall give reasonable written notice in advance to the department of the CITY having charge of any property or utilities owned by the CITY and to other owner or owners of public or private property or utilities when they shall be affected by the work to be performed under the contract, and shall make all necessary arrangements with such department, departments, owner or owners for the removal and replacement or protection of such property or utilities. 6.0 INDEMNIFICATION 6.1 The CONTRACTOR shall indemnify and save harmless and defend the CITY, its agents, servants, and employees from and against any claim, demand, or cause of action of whatsoever kind or nature arising out of error, omission or negligent act of CONTRACTOR, its agents, servants, or employees in the performance of services under tiffs Agreement. 6.2 CONTRACTOR shall indemnify and save harmless and defend CITY, its agents, servants and employees from against any kind and all causes, claims, demands, actions, losses, liabilities, settlements, judgments, damages, costs, expenses, and fees (including without limitation reasonable attorney's and appellate attorney's fees) of whatsoever kind or nature for damages to persons or property caused in whole or in part by any act, omission, or default of the CITY, its agents, servants or employees arising from this contract or its performance. The CONTRACTOR and the CITY hereby agree and covenant that the CONTRACTOR has incorporated in this original bid, which constitutes the contract sum payable by the CITY to the CONTRACTOR, specific additional consideration sufficient to support this obligation of inderrmification provided for in this paragraph. It is the CITY'S and CONTRACTOR'S full intention that this provision shall be enfomeable and said provision shall be in compliance with Florida Statute 725.06. 6.3 The execution of this Agreement by the CONTRACTOR shall obligate CONTRACTOR to comply with the foregoing indenmification provision, as well as the insurance provisions which are set forth in Attachment "A" herein. However, the indemnification provision, and the insurance provision contained in this Contract are not interdependent of each other, each one is separate and distinct from the other. The obligation of the CONTRACTOR to indemnify the CITY is not subject to any offset, limitation or defense as a result of any insurance proceeds available to either the CITY or the CONTRACTOR. 7.0 PAYMENT BY CITY 7.1 The CITY agrees to pay the CONTRACTOR in current funds for the performance of the contract, subject to additions and deductions as provided in the specifications. 8.0 CHANGES IN THE WORK 8.1 The CITY, without invalidating the Contract, may order extra work or make changes by altering, adding to or deducting from the work, the Contract sum being adjusted accordingly. All such work shall be executed under the conditions of the original Contract. Any claim for extension of time caused thereby shall be made in writing at the time such change is ordered. 8.2 All change orders and adjustments shall be in writing and approved by the City Manager or City Commission if required, otherwise, no claim for extras will be allowed. 8.3 The General Contractor and all of his subcontractors shall be apprised of, and familiar with, the following conditions and procedures governing extra work under the Contract: 8.3.1 Any change order has to be recommended by the City Manager and officially approved by the City Commission before any steps are taken to implement the change order. 8.3.2 Should the CONTRACTOR or any of his subcontractors commence with the work without making a claim in writing for unforeseen extra work he encounters, it will be construed as an acceptance and agreement by him that any such work is required under the contract and no future claim for extras will be considered or allowed by the CITY. 8.3.3 No claim for extra work will be allowed unless and until authority for same by written Change Order has been obtained from the City Manager or the City Commission of Boynton Beach, if necessary, which authorization will be signed by the Mayor. 8.3.4 Changes in the work directed in writing by the CITY'S Representative under the following procedures shall become a part of the Contract by a written Change Order. 8.4 8.3.5 Information regarding changes in the work involving claims to the CITY for additional work, credits, and/or adjustments under the contract shall be promptly transmitted in writing by the General CONTRACTOR to the CITY'S Representative with full explanations and justifications for his consideration in preparing a Change Order to the Contract. The value of any change ordered under the Contract for extra work and/or any reductions in work required, shall be determined under one or more of the following prOcedures before a written Change Order is issued: 8.4.1 By such applicable unit prices, if any, as are set forth in the Contract except in those cases where increases in quantities exceed fifteen (15) percent of the original bid quantity and the total dollar change of that bid item is significant in the opinion of the Engineer, the unit price shall be subject to review to determine ifa new unit price should be negotiatedl or 8.4.2 If no such uuit prices are set forth, then by a lump sum or other unit prices mutually agreed upon by the CITY and the CONTRACTOR; or 8.4.3 By cost reimbursement, which is the actual cost for labor, direct overhead, materials, supplies, equipment and other services necessary to complete the work plus fifteen (15) percent to cover the cost of general overhead and profit. For all labor and foreman in direct charge of the authorized operations, the CONTRACTOR shall receive the current local rate of wages to be agreed upon in writing before starting such work, for each hour said labor and foreman are actually engaged thereon. An upper limit of total cost and of profit shall be agreed upon and shall not be exceeded unless approved by the CITY. 8.4.3.1 The CONTRACTOR shall submit sufficient cost and pricing data to enable the Engineer to detenuine the necessity and reasonableness of costs and amounts prOposed and the allowability and eligibility of costs proposed. 8.4.3.2 The CONTRACTOR shall have an accounting system which accounts for such costs in accordance with generally accepted accounting principles. This system shall provide for the identification, accumulation and segregation of allowable and unallowable Change Order COS[S. 8.4.3.3 Where it is indicated that the Contract is Federally or State assisted, the CONTRACTOR'S attention is directed to the applicable rules and regulations relative to cost principles which must be used for the determination and allowability of costs under grant. 8.4.3.4 In no case shall fringe benefit costs on direct labor costs exceed forty (40) percent of direct labor costs. 8.4.3.5 In no case shall the CONTRACTOR and Subcontractors' general overhead and profit in the aggregate exceed fifteen (15) percent of the total cost of direct labor, fringe benefits, direct overhead, materials, supplies, equipment and directly related services supplied by him. Among the items considered as general overhead are bonds, insurance, incidental job burdens, supervision and general office expenses. 8.4.3.6 In no case shall the CONTRACTOR'S cost for administering subcontracts exceed five (5) percent of the subcontractors' cost not including subcontractors' profit. 8.4.3.7 For special equipment and machinery such as power driven pumps, concrete mixers, tracks, and tractors, or other equipment, required for the economical performance of the authorized work, the CONTRACTOR shall receive payment based on the agreed rental price for each item of equipment and the actual time of its use on the work provided that the rental price shall not exceed the current rates published by the Equipment Guide Book Company in the Blue Book, "Rental Rates for Construction Equipment". Rate shall be daily, weekly or monthly as appropriate. 8.4.3.8 Records of extra work done shall be reviewed at the end of each day by the CONTRACTOR and the Engineer. Such daily records shall clearly distinguish between the work done under the contract and that done under the Change Order. Duplicate copies of the accepted daily records shall be made, s~gned by the CONTRACTOR and the Engmeer and one copy retained by each. 8.5 Claim of payment for extra work shall be submitted by the CONTRACTOR upon certified statement supported by receipted bills. Such statements shall be submitted for the current contract payment for the month in which the work was done. No claim for extra work shall be allowed unless that same was ordered, in writing, as aforesaid and the claim presented at the time of the first estimate after the work is completed. 9.0 PROJECT ENGINEER 9.1 The project engineer shall be BILL DEBECK 9.2 The Engineer shall have general supervision and direction of the work. The Engineer is the agent of the CITY only to the extent provided in the contract documents and when in special instances he has the authority by CITY to act, and in such instances he shall, upon request, show CONTRACTOR written authority. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the contract. 9.3 As the Engineer is, in the first instance, the interpreter of the conditions of the contract and the judge of its performance, he shall side neither with CITY nor with CONTRACTOR, but shall use his power under the contract to enforce its faithful performance by both. 10.0 INSURANCE 10.1 The CONTRACTOR shall maintain during the term of this contract commercial liability, motor vehicle, and property damage insurance, acceptable to the CITY, covering the work contracted and all operations connected herewith, and whenever any of the work in the contract is to be sublet, CONTRACTOR'S contingent or protective liability and property damage insurance. Such insurance shall provide limits not less than those set forth on the insurance requirement schedule attached as Attachment 10.2 Required insurance shall be documented in a certificate of insurance which provides that the CITY of Boynton Beach shall be notified at least fifteen (15) days in advance of cancellation, nourenewal or adverse change. Contractor agrees to furnish policies if Certificate of Insurance is not acceptable. 10.3 The CONTRACTOR shall take all necessary precautions to prevent the generation of loud, unnecessary noise in conjunction with his operations at the work site. Internal combustion engines used with construction equipment shall be equipped with mufflers, as required by the Code of the City of Boynton Beach, and the CONTRACTOR shall comply with all requirements of this Code as they pertain to prevention of noise. No pile driver, excavating or other construction equipment, pneumatic hammer, derrick; the use of which is attend by loud or unusual noise, shall be operated between the hours of 6:00 P.M. and 7:00 A.M., except by written permission of the City Manager, and then only in case of emergency. 11.0 GUARANTEE AND WARRANTIES 11.1 All the work shall be guaranteed to remain in good condition for one year from date of acceptance. 12.0 TERMINATION OF CONTRACT 12.1 If the work to be performed under the contract is assigned by the CONTRACTOR other than provided for herein; if the CONTRACTOR should be adjudged as bankrupt; ifa general assignment of his assets be made for the benefit of his creditors; ifa receiver should be appointed for the CONTRACTOR or any of his property; if at any time the Engineer shall certify in writing to the City Manager that the performance &the work under the contract is being unnecessarily delayed or that the CONTRACTOR is willfully violating any of the conditions, provisions, or covenants of the contract, plans or specifications, or that he is executing the same in bad faith or otherwise not in accordance with the terms of the contract; if the work be not fully completed within the time named for its completion or within the time to which such completion date may be extended; or if other just causes exist, the City Manager may serve ten (10) days' written notice upon the CONTRACTOR of the intent to terminate the contract for the CITY and if the CONTRACTOR shall not, prior to the effective date of termination set forth in such notice, take such measures as will, in the judgment of the City Manager, ensure the satisfactory performance of the work, the City Commission and the City Manager may declare the contract terminated on the effective date specified in such notice, or any date subsequent thereto, In the event of such temaination, the City Manager shall notify the CONTRACTOR and Surety and the CONTRACTOR shall immediately respect such notice and stop work and cease to have any right to the possession of the ground and shall forfeit his contract. Upon such termination, the City Manager shall provide the Surety With written notice of the CITY'S action and the Surety shall within ten (10) days of receipt of said notice remedy the default or the Surety shall as expeditiously as possible: 12.1.l Complete the contract in accordance with its terms and conditions, or 12.1.2 Obtain a bid or bids for completing the contract in accordance with its terms and conditions, and upon determination by Surety and the CITY of the lowest responsible bidder, make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts or completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price", as used in this paragraph, shall mean the total amount payable by CITY to CONTRACTOR under the contract and any amendments thereto, less the amount properly paid by CITY to CONTRACTOR. 13.0 CONTRACT CONTROLS 13.1 The subject contract between the CITY and the CONTRACTOR shall supersede any and all documents executed between the parties relative to the project. In the event of any inconsistencies, the terms, provisions and conditions set forth in the subject contract shall supersede all other documents and shall be controlling. 14.0 TIME OF ESSENCE 14.1 Inasmuch as the provisions hereofi and of the plans and specifications herein, and of all the other contract documents relating to the times of performance and completion of the work are for the purpose of enabling the CITY to complete the construction of a public improvement in accordance with a predetermined program, all such time limits are of the essence of the contract. 15.0 REMEDYFORDELAY 15.1 In the event of any delay in the project caused by any act or omission of the CITY, its agents or employees, by the act or omission of any other party, or delay caused by weather conditions or unavailability of materials, the sole remedy available to CONTRACTOR shall be by extension of the time allocated to complete the project. No monetary damages shall be claimed or awarded to CONTRACTOR in association with any delay in the project caused by an act or omission of the CITY, its agents or employees. 15.2 Failure on the part of CONTRACTOR to timely process a request for an extension of time to complete the work shall constitute a waiver by CONTRACTOR and CONTRACTOR shall be held responsible for completing the work within the time allocated by th/s contract. 15.3 All requests for extension of time to complete the work shall be made in accordance with the General and Special COnditions. 15.4 For the purpose of this section the phrase "the CITY, its agents and employees" shall include but shall not be limited to the architect, project manager and consulting engineers. IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its Mayor, attested by the City Clerk with the Corporate Seal of the said CITY and the CONTRACTOR has executed these presence the day and year herein before written. Signed, sealed and wimessed FLORIDA in the presence of: CITY OF BOYNTON BEACH, Mayor Atte~: Approved as to Form: City Clerk City Attomey Signed, sealed and wimessed in the presence of: Contractor President or the Vice President Attest as to Contractor State of Florida County of Palm Beach ) ) authorized to administer oaths to me known to be the persons Personally appeared before me duly described herein and who executed the foregoing inslxument and have acknowledged before me and they have executed same. Notary Public My Comrrfission Expires: 11/15/96 nc Ii Kequested City Commission Meeting Dates CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Tamed in to City Clerk's Office Requested City Commission V-CONSENT AGENDA ITEM B-11. OI FEB -6 PI', 12:22 Date Final Form Must be Turned in to City Cl~rk's Office [] November 2I, 2000 November9,2000 (5:00p.m.) [] January l6, 2001 January 3, 2001 (5:00 p.m.) [] December5,2000 November22,2000 [5:00p.m.) [] February6,2001 January 17, 2001 (5:00 p.m.) [] December l9. 2000 December6,2000(5:00p.m.) [] Febraary 20. 2001 Februa~y 7, 2001(5:00 p.m.) [] Jammry 2, 2001 December20,2000(5:00p.m.) [] March6.2001 Febma~21,2001(5:00p~q [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ri'EM [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: MOTION to approve the "piggy-back" of the SCHOOL DISTRICT OF PALM BEACH COUNTY BID#00C-87P to S & F CONSTRUCTION INC. for the PURCHASE OF A 30' X 40' PAVILION WITH UPGRADED ROOFING AND CONNECTING SIDEWALK in the amount of $34,225.90. EXPLANATION: Procurement Services Division received a request from Leisure Services/Recreation Division to purchase a 30' x 40' pavilion with upgraded roof to 24 gauge galvalume roof panels and fifty (50) feet of counecting sidewalk. This purchase is being requested from S & F Construction Inc. utilizing the School Board of Palm Beach County Bid #00C-87P which is a term contract for pavilions (Contract Period: August 3. 2000 - August 2, 2001). Procurement Services Division request comnnssion's review, evaluation and approval. PROGRAM IMPACT: The pavilion will be located at Ezell Hester Cemer adjacent to thc football and baseball fields. FISCAL IMPACT: The Optimist Club of Boynton Beach has donated $10,000 for this pavilio~ Complete funding for this project is allocated in the budget as follows: Account Deserintion OptimistdI-Iester Pavilion Recreation Improvements Recreation Improvements Account Number 691-5000-590-04-74 001-2710-572-63-21 172-2712-572-63-21 Total Deputy Director of Financial Sermces Budget $10,000.00 9,000.00 15.343.00 Procurement Services Department Name City Attorney / Finance / Human Resources cc: Wally Majors- Leisure Serhces/Rxcreation Division Bill DeBeck- Engineering Hoyt Johnson- Financial Services File S:kBULLETIi~FORMS~AGENDA ITEM REQUEST FORM.DOC RECREATION DEPARTMENT -- MEMORANDUM NO. 01-07 TO: VIA: FROM: DATE: SUBJECT: V~Bill Atkins, Deputy Director of Financial Services Wilfred Hawkins, Assistant City Manager Wally Majors, Recreation Director Bill DeBeck, Project Manager January 23, 2001 Hester Park Pavilion RECEIVED JAN 24 ?UO1 In effort to improve the facility and upgrade the quality of our customer service, we wish to add a 30' x 44' pavilion to Hester Park, adjacent to the football and baseball fields. The Optimist Club of Boynton Beach has donated $10,000 for this project. Bill DeBeck and I met with Jim Ford, who is a general contractor with S & F Construction, Inc. They are currently under contract to furnish pavilions for the School District of Palm Beach County (contract period: August 3, 2000 through August 2, 2001, Bid 00C-87P). lim Ford has provided us a proposal that we wish to include on the February 6 Commission agenda for approval. The cost of this project is $34,343. Funding for this projecl will come from the following accounts: $ 9,000 $15,343 $10,000 001-2710-572-63-21 (Recreation Improvements) 172-2712-572.63-21 (Recreation Improvements) 691-5000-590.04-74 (Optimist/Hester Pavilion) If you need more information, please call me at ext. 6255. 81/22/2801 !S:28 5~29691445 SF CCNST INC P~GE 82 Attn: Mr. Majors / Mr. DeBeck Parks Da~t. Cit7 of Boynton Baao (off,) 742-6255 1/22[01 100 ~-. B0¥nton Beach Blvc]. t Pavilion for Hester Park Boyn~:on Beach, FL 33425w0310 Thirty four thousand .two hundred twenty five and 90/100 Invoice Co be submitted upon completeion; payment within thirty davm ~It ~rDpDG~ ~ to furnish mite¢ialand lair- ¢ompletein a~or~nc, w~h abov$sp~:ificiti~s, forthe sum of: d~lars($ 34.225.9Q ). term contrac= to: facsimile Proposal Aeicor Metal Products Inc. Construction Atleation: Estinlatin8 ~tou ~h Pavilion 30'0" x M'O' ~ble ~d ~fwi~ a ~12 pitch J~ 17, 2~1 $6,540.00, Add for "Grace i~ & Water Shield" dry in (twoaty year leak free warranty) $1,656.00, Pri~e Iv~ludea: sealed drawings, applicable taxes, Prloe t~xeludes: permit fees, ply-wood d~k, rite barrier, Aeicor staixlard t~rms and conditions apply. Qume valid fo~ thirty days, subje~l to renewal. Please ~elephoae with any questions. 01/~2/2801 16:28 5~13691445 SE CGNST INC PAGE 1/22/00 City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL. 33425-0310 Re: 30' x 44' pavilion for Hester Park Genclemen, The following information regarding the standing seam metal roof is submitted for your review. A. Proposal from Aeicor Products for Galvalume roof panels Over Grace Ice and Water Shield: Cost: $8,196,00 plus 15% contractor costs overhead and profit total cost equaling $9,425.40 B, Credit for deletion of flat tab shingle roof and dry in: 14.5 square of shingles at $50.00 per square $225.00 for the dry in plus 15% contractor costs for overhead and profit equaling $1,092.50 C. Total cost for the metal roof: $8,332.90. I have revised the original proposal to reflect these costs. I hope this information proves useful to clarify the costs of your project. Thank you very much for the opportunity ~o be of service to you and I look forward ~o working with you to complete your project. Respectfully, S&F Construction Inc. ~i/2~/2~0i i~:~ 5619~14~S SF ODNST IN¢ PAGE Fax Transmittal Date: To: ¢iv of Boynton Beach fax(742-~233 / 6285) Attll: Mr. Majors / Mr. DeBeck From: Jim Ford Re: ar~. park pavilion Comment: Gentlemen~ For your use / review the following: 1,) Proposal for pavilion construction 2.) Cost proposal from Aeicor Metal Products !nc. 3.) Letter outlining cost aad credits for standing seam metal root'. If you should need additional information please contact Otis office at 737-417S No. of Pgs: Cover plu, three Total: four (4) Tlmak you, Jim Ford THE SCHOOL DISTRICT O F PALM BEACH COUNTY, FLORIDA PURCHASING DEPARTMENT 3326 FOREST HILL BOULEVARE. C-215 WEST PALM BEACH. FL 33406-5813 {561] 434-8216 FAX (561) 434-8185 SHARON ~¥AN :~R. H. BENJAMIN MARUN DIRECTOR 8~PERIN'I~ June 15. 2000 S & F Construction Inc. 2180 SE P' Street Boynmn Beach. FL 33435 Ann: Mr. Jim Ford Subject: Letter of Agreement Bid Number: 00C-88P Title: TEKM CONTRACT FOR PAVILIONS Contract Period: August 3, 2000 through August 2, 2001 Dear Mr. Ford, This is to advise you that on June 15, 2000 the School Board of Palm Beach County, Florida accepted your offer to furnish the Pavilions awarded on Bid 00C-87P, per attached tabulation. This acceptance is subject to compliance with bid specifications. [erms and conditions, all pertinent laws of the State of Florida and instructions as determined by the General Counsel for the School Board. Proof of Insurance as per Special Condition "O" must be furnished wjthln 15 days of this notification. Your insurance company xs required m have the School District of Palm Beach County, Florida NAMED AS AN ADDITIONAL INSURED. No work shall commence until we received the certificate. Certificate of insurance must reference above bid number. Purcimse orderts) will be issued for pavilions as die rmed arises. T~e purchase order will bo your notification to proceed. Do not proceed with die construeilon of pavilions until you have received a purchase order. Failure to do so may result in non-paymenc Thank you for your bid and we are looking forward to doing business with you or your company. If you have any questions contact George Pratt at (561) 434-8306. Sincerely, c: bid file ,egaSeorge Pratt. Purchasing Agem An Equal Education Opportunity Provider ami Affirmative Action Employer Requested City Commission Meet/ne Dates [] November 21,2000 [] December 5, 2000 [] December 19, 2000 [] Ianuary 2, 2001 V-CONSENT AGENDA ITEM B.12 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FrB 12:22 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.rM November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20. 2000 (5:00 p,m,) Requested City Commission Meeting Dates [] January 16,2001 [] FebruaD 6. 200l [] February 20. 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 v.m./ NATURE OF AGENDA ITEM [] Administrative [] Consent Agenda [] Public Hearing [] Bids [] Announcement [] Development Plans ~U'I New Business [] Legal ~ U~shed B~ess ~ Pres~fion RECOMMENDATION: MOTION to approve the "piggy-back" of BROWARD COUNTY CONTRACT to W. JACKSON & SONS CONSTRUCTION for SEWER REP.MRS AND MAINTENANCE FOR LIFT ~TA ~T~ 801 UPGRADES in the mount of $ 37,172.00. EXPLANATION: Procurement Services Division received a request from Utilities Department to "piggy-back" Broward County Con~act gN700162B2 to W. Jackson & Sons Construction to perform upgrades to Lift Station 801. These upgrades are necessary since Lift Station 801 must accept reject water from the West Water Treatment Plant during the Deep Injection Well rehabilitation. Wastewater Division has purchased the pump, pipe and electrical equrpmunt to be installed at Lift Station 801. A Task Order for $9,840.00 was issued to CH2M Hill for engineering design services to insure the correct sizing of the pump eqmpment. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IM?ACT: This maintenance upgrades to Lift Station 801 are necessary to accept the increased flows. FISCAL IMPACT: Funding is available in the Fiscal Year 2000/2001 budget as follows: Account Descrinflon Reaewal/Rephccment- Sewer ~epu~ Director of Financial Services Account Number Amount 405-5000-590-96-04 (SWR076) $ 37,172.00 ~C~~gnamre Procurement Services Department Name City Attorney / Finance / Human Resources cc: John Guidry- Utilities File S:~BULLETFN~ORMS~AGENDA ITEM REQUEST FORM.DOC TO: FROM: MEMORANDUM Utilities #01-016 Bill Atkins, Proc,qreme~t Services JohnA. Gui(~ ~1 t ~40 Utilities Director RECEIVED JSN 25 2001 PUP, CHASING DATE: January 18, 2001 SUBJECT: Lift Station 801 Upgrade Broward County Repair and Maintenance Agenda Item - Piggyback Contract #N700162B2 Master Lift Station 801 located at the NW comer of Lawrence Road and Boynton Beach Blvd. must accept reject water fi.om the West Water Treatment Plant during the Deep Injection Well rehabilitation. Master Lift Station 801 requires additional equipment to pump the increased flows. The Wastewater Division has purchased the pump, pipe and electrical equipment to be installed at Lift Station 801. The Utilities Department would like to piggyback the Broward County Contract gN700t62B2 for sewer repairs and maintenance. The contract has been awarded to Jackson and Sons of Pompano Beach, FL. Attached is a copy of the Broward County Contract and a proposal outlining the up-grade to Lift Station 801 fi.om Jackson and Sons for the coustmction cost of $37,172.00. The Utilities Department will be assisting Jackson and Sons to accomplish this task. A Task Order with CH2M Hill has been executed in the amount of $9,840.00 for Engineering Design Services to insure the correct sizing of the pump equipment. Copies of this Task Order and memorandum are also attached. Funds are available in account #405-5000-590-96.04, SWR076. Please presem this at the next Commission meeting for approval. If additional information is needed, please contact Mark Law at ext. 6403 or Tony Lombardi at ext. 6421. Attachments Xc: Mark Law Tony Lombardi Barb Conboy File REQUEST FOR REQUISITION H.T.E. ENTRY DATE: H.T.E. REQUISITION # Clerk: Procurement Ass't: Director: City Manager (non budgeted capital and/or $5000+): REASON FOR PURCHASE: modification to LS 801 to accept reject water from WWTP Commission approval: VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Name: W. Jackson & Sons Construction Admin. ( ) Date: 1-24-01 ASAP ( ) Address: 1888NW21StStreet Construction ( ) Date Needed: Confirm. ( ) Pompano Beach, FL 33069 Cust. Rel. ( ) ASAP/Conf. ( ) Dislribution ( ) BACKUP DOCS. DELIVERY: SUBMITTED: Phone (contact): 954-973-3060 Lab ( ) Quotes/Verbal ( ) E. Admin. 40 (x) I(over $500) Pumping (x) Quotes/Wri~aen ( ) E~ WTP 41 ( ) (over $2000) Vendor Number: PWMaint. ( ) Bid Docs. (x) W. WTP 42 ( ) PWOps. ( ) Sole Source Ltr. ( ) P/U 99 ( ) INITIATOR: Tony Lombardi Sewage ( ) insnrance ( x) Special Instnmtions: Requirements: APPROVED: Strmwtr. ( ) Project Number: SWR076 Quan. Unit Price Description & Part Number Fund Dept Basic Elem Obi Amount 1 37172.00 Rehabilitation of LS 801 to accept 405 5000 590 96 04 '37172.00 reject water from the West Water Treatment Plant during the DIP rehab Broward County Contract N700162B2 U:\conboyuserdata\wordata\wordfile\requisition blank.doc Jan 10 O1 09:13a TRIO DEYELOPMEMT January 9. 2001 Mr. Tony Lombardi City of Boynton Beach 124 Southeast 15'" Avenue Boynton Beach, FL 33425 Re: Boynton Beach Lift Station Master 801 Bid No. N700162B2 Dear Mr. Lombardi: Please consider this letter as a proposal to rehabilitate the above mentioned pump station under the Broward County Repair and Maintenance Contract~ N70016282, Our scope is as follows: 1. Plug crossover p~pe, 2. Utilize existing wet-well an convert to triplex submersible, 3. Modify top slab. 4, Pipe station, connect to existing force-main on south side of driveway via a 16" wet {apping sleeve and valve, 5. Instatl pump and prepare for o~eration. Items furnished by Contractor are as follows: 'J. Hatch cover. 2. Field concrete work. 3. Core existing wet-well. items furnished by The City are as follows: 1. Vactodng and pressure cleaning, 2. Furnish piping andvalving. 3. Furnist3 pumps~ ~ase elbows, rails and guide rail brackets. 4. Field electrical work. 5. Asphalt arid sod restoration. 6. One site utility locations. Plea.se let us know if we can provide you with anything fu~her, Yours truly, Edw~.rd R. Foss W. JACKSON & SONS CONSTRUCTION W. JACKSON & SONS CONSTRUCTION CO. 1888 N.W. 21st Street, Pompano Beach, RoHda 33069 * E, roward (954) 973-3060 t 24 Hour Emergency (9~¢) 973-3405 ! Fax (954) 860-1679 Jan 10 O1 OS:13a TRIO DEYELOPHEHT (954)971-0030 Z 'o z z 0 0 z Jan 10 O1 OS:14a TRIO OEVELOPMEMT (954)971-0030 CITY OF BOYNTON BEACH LIFT STATION MASTER PS 801 Scope of Work Sub-Contract Items Coring and Saw Cuts Refuse Disposal Concrete Pumper Dump Truck Line Tapping Service Total $1.250.00 200.00 250.00 232.00 1,500.00 $3,432.00 Materials Concrete $ 320.00 Short Load Charge 220.00 Reinforcing 100.00 Epoxy 100.00 Misc./Hardware 400.00 Hatch Cover 2,000.00 Inflatable Plug 1,800.00 Total $4,940.00 W. JACKSON & SONS CONSTRUCTION CO. 1888 N.W. 21st Street, Pompano Beach, Florida 33069 · Broward (S54) 973-3060 / 24 Hour Emergency (954} 9~5/Fax (954) 960-1679 3an 10 O1 ll:13a TRIO DEVELOPMENT '-~ ~/TTRIO DEVELOPMENT CORPORATION 1701 NW 22nd Court POMPANO BEACH. FLORIDA 33069 TO (954) 971-2288 FAX(954) 971-0030 City of Boynton Beach 124 East woolbright Road Boynton Beach, FL 33425 (9541971-0030 January 10, 2001 Tony Lombardi RE; Broward County Maintenance Contract No. N700162B2 WE ARE SENDING YOU [~Attached [] Under separate cover via [] Shop drawings [] Prints E Plans E~ Copy of letter (~ Change oroer ~( Other Samples the following items: [] Soecificacdons COPIES DATE NO. OESCRIPTION 1 1/10/0~ CoDY of Broward County Maintenance Contract with W. Jackson (N700162B2) 1 Certificate of Insurance THESE ARE TRANSMITTED as checked below: [] For aooroval :j[kFor your use [] As requested [] For review and comment [] FOR BIDS DUE REMARKS [] Approved as submitted ~ Resubmit [] Approved as noted [] Submit [] Returned for corrections E Return copies for approval copies for distfibuaon correcteo prints 19__ [] PRINTS RETURNED AFTER LOAN TO US COPY TO SIGNED: Jan 10 O1 ll:13a TRIO DEVELOPMEMT (854)871-0030 t~Rl~OUS ~CT ~ EMERGENCY INSTALLATION AND REPAIR FOR WATER AND SEWER SYSTI~M..~ BID ~ THE PURPOSE OF ITEMS 24 - 3,7 IS TO PROVIDE ^ MEANS OF RESTORING ~,JRFACE$ AFTER UTILITY EXCAVATIONS HAVE BEEN BACKFILLED UNDER ANY ITEM O~ AS A GERARATE MEANS TO DIRECTLY RESTORE ~URFACES AFTER UTILrf~ EXCAVATION BY OTHERS HAS BEEN COMPLETED. OR AS O~ERWlSE DIRECTED BY THE CONTI~C'F ADMINISTRATOR. THE CONTRACTOR SHALL FURNISH ALL L,~BOR, PLANT, TOOL~, EQUIPMENT AND J~TERJAL REQUIRED TO PROPERLY RE~TORE ~URF^cEs AS DIRECTED BY THE CONTF~CTADM|NISTRATOR. ALL ROAD AND BRIDGE CONSTRUCTION PAVEMENT RESTORATION SHALL BE MAOE ACCORDING TO CITY. COUNTY (REFERENC:E PAGe 16 OF 53), FLOmDA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS, (~TANOARO SPECIFICATION8 FOR ROAD AND BPJDGE CONSTRUCllON) WHERE APPLICABLE. RESTORATION OF SOO SURFACE, TOP SOiL AND PEA ROCK SURFACE SHALl. BE MADG SO THAT ALL SURFACEB ARE LEFT IN AS GOOO A CONDrTION AS FOUND, AS DETERMINED BY THE CONTRACT ADMINISTRATOR. TEMPORARY PATCHING SHALl. BE INSTALLED AT LOCATIONS DESIGNATED BY THE CONTRACT ADMINISTRATOR TO M~NTNN S~ TRAFRC COk~ON$. METHOD OF MEASUREMENT THE NUMAR OF ?ORS O~ S~UN~E OR CUSIO YAROS, AS DIRECT~ BY THE CONTRACT ADMINISTRATOR. TONS OR SQtJ~RE OR CUBIC YARDS OF MATERIAL INS"rALLF. O OR USED. HOURLY LABOR 913990010O00 ITEM ESTIMATE NI IMRI~D AliA. killY 1, 450 HOURS 2. 900 HOURS 1300 HOURS DESCRIPTION & GOMMODITY C ODE FOREM~N 913990010010 PI~E LAYER 9139900'1 O02O 913990010030 COST 45, TOTAL BID AMOUNT, ITEMS 1-3 (tNC, LUSIVE) TOTAL Jan 10 O1 ll:13a TRIO DEVELOPMEMT (854)871-0030 December 6, 2000 591384191 0 W. Jackson & Sons Construction 1888 NW 21~ Street Porr~ano Beach, FL 33069 Attention: Thomas Jackson, Secretary / Treasurer Reference: Bid #N700162B2 for Emergency Installation and Repair 8ervk~ for Water and Sewer Systems Dear Mr. Jackson: is to confirm that Board of County Commissioners at its meeting held on November 2000, under Agenda Item No. 11 has accepted your Bid on the above-referenced solicitation. A Bid tabulation of all Bids received is enclosed, with item(e) awarded to your firm as Th.e.,~flitia/Contrac~ is in effect for the period beginning Jan. 6, 2001 and ending Janueq- ' 3, 2992~ :'Purchase Order(s) will be placed as and when required. A copy of this Notice, with a copy of your Bid, including all f~ms and conditions, is being forwarded to all Using Agencies. Thank you for your interest in doing bualness with Broward County. Sincerely, GLENN R. CUMMINGS, Director Purchasingx~vision /~ Purchasing Agent il ConstructioI1 Spec. cc:. Stephen Aubrecht Environmental Engineering (OE8) GRC: ~ Jan 10 O1 ll:14a TRIO DEVELOPMEMT (8541871-0030 po6 CONTRACT BiD t/N-?;0-162.BI EMERGENCY IN~FAL_LATION AND REPAIR,gl~I~VlC EQUIPMENT 913990020000 iTEMS 4 THROUGH DESCRIPTION & ITEM ESTIMATE COMMODITY CODE · COST TOTAL 4. 3?5 HOURS EXCAVATOR/$ACKI.f0E CAT 225 OR EQUAL, MINIMUM 913 990020010 5. 400 HOI~s WHE;L LCU~:~'R ~/_efl. cs . /-~ .F)~ '-~ CAT 926 OR EQUAL, MINIMUM 913 99002 0020 e. 4o.ou,. B^c~.o~,om, $ ~ s. '~ ; //~r~0*~--' oR EQU~ M~IMUU 913 990020030 ;. 4o.o~ B~=oz;. ~ ~.o. ~ ~ '~-- CAT D-~ OR EQUAL, MINIMUM $ 913 99 O02 0O4O WACKER W 74 0P. EQUAL 913 99 002 0050 WACKER VPR 1740 O~ EQU~I ' 9t3 99 002 0060 ~ O~ EQU~ ~mMUM ME_.~S ~.~ CONTRACTOR CHA~GED AT COST PER HO JR OF UNIT SPECJFIED. MAy ~ A L~RGER PIECE OF 10. a NO.Rs 913VACuUM98 002TRucK0070 $ ~-~ 9t3 99 002 ~0 ' 12. 8~ G~E~T~W~M~S~NG $_ ~.,~ $ ~'~ 91399~2~ - . n ~13 g~ 00201~ V,~.~-PB2?.AUG2000 Jan 10 O1 ll:14a TRIO DEVELOPMEMT (854}871-0030 ~ALLATION AND REPAIR 8ERV/Cr' FOR WATER AND SEWER DESCRIPTION & UNDER 10,000 LBS. GVw 913 99 OO2 0120 TELEVISION INSPECTION EQUIPMENT 913 99 002 0130 16. B HOURS 17. 20HOURS 100C. F.M. AIRCOUPRESSOR $ ~ a,~ WITH Hos~ A~O HAMMER 913 99 002 0140 18 8 HOONS 3" CENTRIFUG,N,. PUMP WITH 50-FOOT DIECHARGE HOSE 913 99 002 0150 3" DIAPHRAGM PUMP wrrH 50-FOOT ~L DISCHARGE HOSE gl 3 99 002 0160 19. 70 HOURs 20. 40HOURS 4" HYDRAULIC PUMR Wn'H 400' OlSCHARGE HOS~ 913 99 002 0170 21. 80 HOURS 6" HYORAUMC PUMP WITH 400' $_ /~-. sA DISCHARGE HOSE 913 99 002 0180 22. 8 HOURS 8" HYDRAUUC PUMP WiTH 400' DI$~ HOSE 913990020190 23. 800 HOUR~ WELL POINT I:QULaMENT UP TO $ ~0. ~ 150 ~OINTS COt. t~.~CE INCLUDINO PUMP AND JETTING EQ~r~ENT 913 gg 002 0200 I~'~PB27,AUG~000 Jan 10 O1 ll:14a TRIO DEVELOPMEMT (8S4)871-0030 p.8 Pi~'VIOU6 CONTRACT FOR WA~ RESTORATION 913990030000 DESCRIPTION & ITEM I=,~I'IMATE COMMODITY CODE ' UNIT TOTAL 24, 50 CU YD. TEMPORARY PATCH ~ /0 '~ - us~G cou~ ~-~c ,ax * 25. IOO S~ YO. 26. 850 sa 913 99 0O3 0010 l-INCH ASPHALTIC CONCRETE $ wrm 8-~NC~ qM;ROCK ~,.sE 913990030O20 1-1NCHASPHALTIc CONCREirE .~ .~ O. WITH 16.~NCH LIMEROCK BASE 913 99 063 0030 27. 100SQYD. 2-1NCH ASPHALTIC CONCRETE $_ ~-. ;A- WITH 1 ~-INCH UMEROCK BASE 913 99 003 0040 28. 100SOYD. 2-1NCH ASPHALTIC cONCRETE $_ 4~,. ~'~' WITH 24dNCH MMEROCK BA~E 91399003O05O 29. IOOsQ YD. R~LACEMENT OF 4-tNCH CONCRETE SIDEWALK 913 g9 003 0060 1110SOYD. Rffi=t. ACEIdENT OF 6-INCH CONCRETE SIDEWALK g13 99 0O3 007'0 REPLAC~MI;NTOF SOD SURFACE $ /, 913 99 003 0080 1 O0 CU YD. RERAOFJ~E~r OW TOP SOiL $ _ c~. ~' 913 99 003 0690 Jan 10 O1 ll:l~a TRIO DEVELOPMENT (954)871-0030 p.9 DESCRIPTION & ITEM ESTIMATE COMMODITY'CODE 50 ¢u Y~. REPLACEMENT OF PEA SURFACE 913 99 003 0100 ~ CU ~. REP~ RO~ SURFACE 913 ~o~ 0~t0 10T~ ASP~T SURFACE ~OURSE 1 ~N~ THI~ 913 ~003 0120 1 ~ CU ~. D~NAGE - ~4 ROCK 913 ~ 003 01~ I ~ ~ YD. CONC~TE- 913 ~9 00~ 01~ TOTAL BID AMOUNT, ~M8 24 - 37 TOTAL LTFJ~S I-3 4-23 24 - 37 INOF. MNIFICATION GRAND TOTAL BID AMOUNT II~.~s t lq4RU $7 AMOUNT OF TOTAL BID Jan 10 O1 ll:lSa TRIO DEVELOPMEMT (8S~)871-0030 p.lO PJ E lou8 BID #N_?.0o.1~._~=~1' ~_..g.~.t ~TER ANO~----..~.~ I-._ .A R R-CYC '- CoN'rENT - - · --.; - ~N_: f. DO YOU QUA~FY FOR YHE i. OCA~ PREFERENCE CLAUSE YEE; ~ DO Y~U QUAd .IFY FOR THE DOMESTIC PARTNER CLAUSE YES ~3 NO ~3 Jan 10 O1 ll:lSa TRIO DEVELOPMEMT {854)971-0030 p.11 P~'Mous CC)~CT ~ EMERGENCY INSTALLA'f~ON ~D R~AIR ~E~ FOR W~ ~R AND s~R ~y~ ~Mom.~G~;~-r FORM (/FB) (YELLOw) NOT ~ ~ ~ INF~R~, Jan 10 O! ll:16a TRIO DEVELOPMEMT (954)971-0030 p.12 ~T 'd q~£Ol PREVIOUS CONTRACT ~p~ Bm sHE~-r EMERGENCY INSTALLATION AND REPAIR FOR WATER AND SEWER SYST~_~e THIS FORM MUST BE COMPLETED AND SUBMJl-TED WTTH BID FOR BID TO i~E DEEMED ON OcroG~ 1, 1990 House B;u. 3183, k:~OWN ~,S '~ T~.a~CH,SA~'~r~ACr E~eC,~ L~W. TH~ I~TE$ Tide (~:X;~PAI~4~,~fAL S~a~ETy & HEALTH CFla~$,lg~6.6~Q. AS FLORIOA.$ OWlq 8TANDARD~. (O~FLA') REVIr~O EXCAVATION SAFETY STANDARO~. CtT^TiON 29 ~CT~ ~o ~ ~~. ~IDDER ~O~GE8 ~T INCL~EO IN ~ V~1~ I~MS OF ~E PROP~ BECON~ WI~ B~I~M8 iN -~n.x~u wl~ aul u~ ~ ~ep~y' TH~NOTTO ~E ~C~DU~ OF PRICES, NOR BE ~ID~ ~ WO~, PRICE Jan 10 O1 ll:13a TRIO DEVELOPMEMT (854)871-0030 ~O'd ~dlO£ CERTIFICATE OF LIABILITY ~'~"~- ~C~ 1~ ONLY ~ C~N~ NO ~- ~ (~ ~ iNF~ - ~o~ ~ 934 -97 ~n~ ~o ~ ~ ~3069 ~ .... - ' ~Z~eC Co~t~a~ ~q~ s 1,O00,OOO A ~ ~v~ ~9871~704 ~u~ -- ~ms i 12/31/00 ~ 12/31/01 (~i~; sl,O00,O00 ~ $ 5tOOOr 000 ~ ~ ~ ~52eo662~ 1~/31/00~ 1~/3i/01 ~ ~IOtOOOrO0o 0~0220220 07/01/00 07/01/01 g~ ~o~ 1 I000000 33435 Task Order 2 Under the Agreement dated October 11, 2000. November 13, 2000 Engineering Services for Design for the Rehabilitation of Master Lift Station No. 801 and the Hydraulic Evaluation of the Force Main. A. Background Lift Station (L.S.) 801 is a master wastewater lift station for the City of Boynton Beach (CITY) that has been identified for immediate improvements. The lift station functions as a back-up for concentrate discharge from the membrane softening water treatment plant. The primary disposal option (deep injection well) will be out of service for 2-3 months beginning in January 2001. The CITY is concerned that the membrane plant concentrate flow to L.S. 801 will exceed the pump station's current capacity. The CITY has requested CH2MHILL (CONSULTANT) to conduct an evaluation to determine what modifications will be requiredin order for L.S. 801 to reliably accommodate the concentrate flow. The services proposed under this task order by the CONSULTANT will be engineer-lng services for the pump selection for Lift Station 801 and to evaluate the hydraulics of the force main from L.S. 801 to the L.S. 356 force main. These modifications will have an effect on all of the other lift stations that pump into the L.S. 801 and L.S. 356 force mains. To fully evaluate this effect on other systems will require a substantial modeling effort arid a significant amount of time, both of which can not be performed within the time constraints of this project. It is highly recommended that a thorough hydraulic evaluation be performed on the entire wastewater conveyance system including the L.S. 801 and L.S. 356 force mains. The anticipated improvements will be to install a submersible jockey pump that can operate alone to reduce the starts/stops of the standard duty pumps and in tandem with one of the standard duty pumps to accommodate the current peak flow and simultaneously, the concentrate flow from the 8 mgd membrane plant (800 gpm). Electrical and permitting services will not be provided under this Task Order. These services will be provided by the City. The City will perform the work with City staff, therefore no bid phase services or services during construction are required. B. Scope of Services The specific services to be provided by the CONSULTANT are as follows: Task I - Engineering Design Services Engineering design services required to accomplish the work are as follows: TASK ORDER 2 I Determine the design conditions for the new pump based on a simple hydraulic analysis. The evaluation will include only an analysis of Lift Station 801. The evaluation will not include an analysis of what effect these modifications will have on other lift stations. The hydraulic analysis will be based on the simple model developed for the work at Lift Station 317 and the 356 force main. · Size, select, and specify and design one new 25-40 ht) submersible pump with valves, piping, and appurtenances. CH2M HILL will design the new pump and appurtenances based on the current peak flow wastewater flow rates, the 800 gpm of concentrate flow, and the existing 2 primary duty pumps. The City will provide existing flows and pressures at the L.S: 801 for static, one pump on, and both pumps on conditions. The City will also measure shut-off head conditions for both of the pumps at Lift Station 801. · Prepare and deliver 5 copies of a memorandum to the City containing the recommended pump, valves and piping for the improvements at Lift Station 801. The memorandum will outline the general recommended operation of Lift Station 801 and also describe the effects the modifications will have on other downstream Lift Stations. If necessary, simple hand drawings will be included in the memorandum. C. Additional Services The CONSULTANT will provide additional services beyond the scope as authorized by a separate task order or an amendment to this task order. Additional services may include, but are not limit~l to, the following: · Electrical design services. · Permitthag services. · Bid phase services and bid documents. · Services during construction. · Services related to installation of a new diesel-engine generator to I)ower the entire L.S. 801 facility. · Services for a comprehensive hydraulic evaluation of the entire force main network. D. Assumptions The following assumptions have been made in preparing this scope of services and compensation: · The CITY will be performing the work with CITY staff. There will be no public bidding of the work. · The model will'not be calibrated or validated. The entire Boynton Beach conveyance system will not be modeled. Only L.S. 801 and associated piping to the Lift Station 356 force main will be modeled. The pumps will are assumed to be operating on their pump curves. Shut-off pressure and flow/pressure readings taken by the CITY will be used to detemxine if the existing pumps are operating on their curves. The memorandum will recommend whether the TASK OROER 2 2 pumps need to be rehabilitated. This memorandum will not include an evaluation of replacement pumps for the existing primary duty pumps. The CITY will be responsible for any bypass pumping that may be required during this project. · The existing p~ping and station infrastructure are assumed to be in satisfactory condition. E. Obligations of the CITY The CITY shall provide to the CONSULTANT necessary data and information available to the CITY, both existing and under development, including: · The City will provide the CONSULTANT access to the site. · The CITY will provide the CONSULTANT with flow and pressure readings for L.S. 801 for the following conditions: 1 pump on, 2 pumps on, and pumps off during a period of peak flows, preferably during a significant rain event. · The CITY will be responsible for construction, construction oversight and maintenance of the As-Built drawings. The CITY will provide all electrical design, construction phase and permitting services and pay all permit fees. The CITY will provide the CONSULTANT with access to scaled plans showing the mutes, sizes and fittings for the associated piping. F. Compensation Compensation by the CITY to the CONSULTANT will be on a lump sum basis in accordance with the Agreement. The estimated compensation for the services described in this Task Order is $9,840. The table below summarizes the estimated costs anticipated for this task. Lift Station Rehabilitation Cost Estimate Task 1-Design Services Labo~ Labor Days Costs ~pensss Total 14 $8,885 $955 $9,840 T~SKORDER 2 3 G. Schedule The services to be provided under this Task Order, under direction of the CITY, need to completed within 6 weeks of Notice to Proceed. This will depend upon the progress of the CITY for the construction schedule. The Memorandum will be submitted to the CITY for review within 2 weeks from the Notice to Proceed and the receipt of design information from the CITY. APPROVED BY: Crr¥ OF BOYNTON BEACH, FLORIDA ~ ~l~aleSu~erman, Ass~ntCity Manager CH2 HILL, INC. 'thomas M. l[lcC~mdck, ~..~--- Vice President, A~rea Manager Dated thid[ day of"'~l~ ,2001. ! V-CONSENT AGENDA I'TEM B. .3 CITY OF BoYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested Cit~ Commission Meeting Dates in to Cit~ Clerk's Office Meeting Dates [] November21.2000 Novemberg. 2000 [5:00p.m.) [] Januar, 16. 2001 [] December 5. 2000 November 22, 2000 (5:00 p.m.) [] February 6. 2001 [] December 19, 2000 December 6, 2000 (5:00 p.m.) [] February 20, 2001 [] January2.200] December20.2000 (5:00p.m.) [] March6,2001 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] [] Announcement [] Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m./ Janua~ 17, 2001 (5:00 p.m. February 7, 2001 (5:00 p.m.) February 21~ 2001 (5:00 p.m. Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: A motion to approve the bid for: "TWO YEAR CONTRACT FOR VENDING MACHINES" BID#020-1411-01/CJD to: DiLoreto & Sons Vending, Inc. of Pompano Beach, Florida. with an income of 20% of the gross receipts from all machines at all locations. CONTRACT PERIOD: FEBRUARY 21, 2001 TO FEBRUARY 20. 2003 EXPLANATION: On December 28. 2000. Procurement Services received and opened one (1) bid for the "TWO YEAR CONTRACT FOR YENDE~'G MACltlNES". After review of the one (1) proposal, it has been determined that DLLoreto & Sons Vending, Inc. is a responsive, responsible bidder who meets all specifications. Wilfred Hawkins, Assistant City Manager concurs with this recommendation [ per attached E-Mail). PROGRAM 13IPACT: The purpose of this bid was to seek vendors to provide vending machines for the Employee locations within the City of Boynton Beach. The proceeds from these vending machines are used for the employees party once per year. FISCAL IMPACT: WE WILL RECEIVE 20 % OF GROSS RECEIPTS FROM ALL MACHINES AT ALL LOCATIONS to generate funds for the annual employee party. Deputy Director of Financial Services Department Name City Attorney / Finance Human Resources S:XBULLETIN~ORMSLAGENDA ITEM REQUEST FORM.DOC C: Will,ed Hawkins- Assistant City Manager File O0 0 "13"0 mm 7Z rll zz ...m. ~o .-I m ° __. Do~pler, Carol :rom: Sent: To: Subject: Hawkins, Wilfred Wednesday, February 07, 2001 4:56 PM Doppler, Carol; Atkins, Bill RE: TWO YEAR CONTRACT FOR VENDING MACHINES Okay to proceed. Thanks. ---Original Message--- From: Doppler Carol Sent: Tuesday, February 06. 2001 1:03 PM To: Hawkins. Wilfred Subject: TWO YEAR CONTRACT FOR VENDING MACHINES Wilfred, After closer scrutiny and changes that Di Loretto has made I have attached an updated price table. The increase in the price of milk was due to a modification in the quantity going from an 8oz. container @ $.60 to twice that (16 oz.~ for $1.00. For the most parL prices have stayed constant over the three year period. Please review as I would like to schedule this for the February 20th agenda if at all possible. Much appreciated. << File: VENDING MACHINE SPREADSHEET.xls >> TWO YEAR CONTRACT FOR VENDING MACHINES - 1/2000 & 12/2000 PAST 3 YEARS ]NEW BID FOOD ITEM PRICE COMM PRICE COMM SODA/CAN 12 OZ $0.55 15% $0.65 20% SODA/BOTTLE 20 OZ $0.75 15% $1.00 20% JUICE/12 OZ $0.85 15% $0.85 20% JUICE/16 OZ $I .00 15% $1.00 20% CANDY BAR $0.60 15% $0.60 20% CRACKERS $0.50 15% $0.55 20% COOKIES $0.60 15% $0.55 20% CHIPS $0.50 15% $0.55 20% PASTRY $0,60 15% $0.70 20% HEALTH FOOD $0.65 15% $0.65 20% GUM/MINTS $0.50 15% $0.501 20% ICE CREAM $0.85-1.2,~ 15% $.85-1.25! 20% MiLK 8OZ $0.60 15% I MILK 16 OZ. $1.00 20% BAGELS W/CREAM CHEESE $0.85 15% $0,85 i 20% MUFFINS $1.00 15% $1.00 i 20% CUT SANDWICHES $1.50 15% $1,60 i 20% JELLO $0.85 15% $0,85 20% KAISER ROLL $1.85 15% $1.85 20% ENTREES/SUBS $2.25 15% $2.25 20% POPCORN $0.60 15% $0.75 20% SALADS, CHEF & MEAT $2.25 15% $2.25 20% : V-CONSENT AGENDA CITY OF BOY , ON BEACH ITEM B.14 AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Meetin~ Dates in to CiW Clerk's Office Meetin~ Dates [] November21,2000 Novemberg, 2000 (5:00p.m.) [] January l6, 2001 [] DecemberS, 2000 November22,2000 (5:00p.m.) [] February6,2001 [] December l9, 2000 December6,2000 (5:00p.m.) [] February20,2001 [] January2,2001 December20,2000 (5:00p.m.) [] March6,2001 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] [] Announcement [] Date Final Form Must be Turned in to City Clerk's Office January 3, 200I (5:00 p.m.) Janualy 17, 2001 (5:0~.m.) ~-~..'~? February 7, 2001 (5:0~.m.):~, February 2l, 200I (5:0.~.m.)';~ ~ Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Motion to approve the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by Staff and allow for the sale of same (Bid #041-1411-01fKR). EXPLANATION: Procurement Services has reviewed the "SURPLUS VEHICLE/EQUIPMENT LIST" as submitted by Public Works/Fleet Maintenance Division (Memo #01-018), and the I.T.S. Department (Memo #01-003). Sadisco of Florida will dispose of the vehicles from Public Works through auction, generating revenues to the Fleet Maintenance Fund, with the exception of Item #8010 and #8059. These two (2) pieces of equipment and the AS400 ES0 from I.T.S. will be used to initially test the E-Bay auction web site for disposing of surplus equipment as outlined in a separate Agenda Item for this same meeting. PROGRAM IMPACT: The disposal of surplus vehicles/equipment will provide inventory control maintenance and allow for receipt of revenues through a process monitored by Procurement Services. FISCAL IMPACT: The revenues generated from the sale of surplus vehicles/equipment wiU be placed in the following account: Revenue Account No. 501-0000-365-01-00 001-0000-365-01-00 Account Deseriotion Fleet Maintenance/Sale of Surplus Equipment I.T. SJSale of Surplus Equipment ALTERNATIVES: Maintain the vehicles/equipment in inventories with high maintenance costs which could conceivably impaetoperations due to down time for repairs. Deputy Director of Financial Services ~City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources cc: Jeffrey Livergood, Public Works Director Peter Wallace, I.T.S. Director S:~BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WORKS MEMORANDUM #01-018 B ECEIVED I:EB $ 2001 To: Bill Atkins, Deputy Director of Finance Thru: Jeffrey Livergood, Director of Public Works&{LL~ From: Robert H. Lee, Fleet Administration ~/ Subj: Surplus Vehicles & Equipment Date: February 2, 2001 Fleet has received several new replacement resources over the past few weeks. This in mm has left several surplus units, with limited space for storage. We are requesting that Procurement Services arrange disposal of these resources through an approved auction agency. Please note the resources listed below: ID# YEAR MAKE MODEL 0021 1986 FORD P/U 1/2TON 0154 1990 CHEV UTILITY-3/4TON 0335 1986 FORD 2 DR/SDN 0401 1990 FORD CGO/VAN 0606 1986 DODGE UTILITY-1 TON 0612 1987 DODGE UTILITY-I TON 0646 1990 CHEV CGO/VAN 0658 1988 DODGE 4 DR / SDN 0660 1990 GMC PFLI - SONOMA 0733 1989 FORD 4 DR / SDN 8005 1994 LEE ASP / SPDR -8010 1984 FORD TRACTOR 8011 1985 AER ASPH / HALR - 8059 1987 CAT 4X4 BACKHOE 8531 1995 CUSH BAL/FIELD/GDR 8535 1993 JACOB MOWER SERIAL NUMBER 1FTCF 15N6GNA80875 1GCFC24H2LZ254306 1 FABP28M4GF222674 1FTDA34X2LZB70240 IB6MD3YW3GS 112882 IB6MD3458HS502885 2GCEC25H9L4144360 1 B3BD46DXJF242227 1GTCS 14E5M8510791 2FABP72GXKX 183666 N/A C729492 1970 5PC04970 95003479 66013023 interoffice MEMORANDUM ITS ffemorandum N0.01-003 To: From: Re: Date: Bill Atkins, Purchasing Agent Peter Wallace, I.T.S. Director E-Bay Auction February 7, 2001 Please include the AS400 E50 on the list of items to be auctioned on the E-Bay auction site. Thank you. /cm Requested City Commission Meeting Dates [] November2l, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 CITY OF BOYNTON BEACH V-CONSENT AGENDA ITEM AGENDA ITEM REQUEST FORM ci I¥ OIFEB'6 AH 8:09 Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office November9,2000 (5:00p.m.) [] January 16,2001 Janumy 3, 2001 (5:00 p.m.) November22,2000 (5:00p.m.) [] February6,2001 Janumy 17, 2001 (5:00 p.m.) December6,2000 (5:00p.m.) [] February20,2001 February 7, 2001 (5:00 p.m.) December20,2000 (5:00p.m.) [] March6,2001 February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve reduction in surety requirement for the project known as Lester P.U.D., Plat 2, from the current value of $289,000 downward to $14,500. EXPLANATION: This phase of the project, located outside of the City but within the Utilities Department service area, has completed the water and sewer systems, and furnished a bill of sale and all required easements to the City of Boynton Beach. The balance of surety will be held by the City for the remainder of the one-year warranty period. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: None. The City's code allows for a reduction in surety, and retainage of 5% of the initial value for the warranty period. Department Head's Signature w Cit~ Manager's Signature UTILITIES Department Name City Attorney / Finance / Human Resources XC: Peter Mazzella (w/attachments) Finance Dept. City Attorney File S:kBULLETINWORMS~A(3ENDA ITEM REQUEST FORM.DOC RESOLUTION NO. ROI- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A REDUCTION IN THE LETTER OF CREDIT ISSUED BY BANK ATLANTIC (NO. BA- 415) FOR THE PROJECT KNOWN AS LESTER P.U.D. PLAT 2, (A/K/A CASCADE LAKES) FROM S289,000 TO S14,500; AND PROVIDING AN EFFECTIVE DATE. Wi~EREAS, the developer of this parcel, previously submitted a Letuer of Credit in uhe amounu of $289,000.00 as surety to guarantee completion of water and sewer systems serving uhis site; and WHEREAS, developer has furnished uhe City with a bill of sale for the sysuems and requested uhat the sureuy requirement be reduced uo $14,500; and WHEREAS, a final inspection has been conducted on this ~roject and the system appears uo be functioning properly lithout any defects; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT= Section 1. The City Commission of the City of Boynton Beach, Florida, based upon the recommendation of staff, hereby approves a reduction of a Letter of Credit No. BA-415) from $289,000 to $14,500. Section 2. That this Resolution ~ffective immediately upon passage. shall become PAssED AND ADOPTED this ,TTEST: City Clerk (Corporate Seal) __ day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner RO. Box 8608 Ft. Lauderdale, FL 33310-8608 (954) 760-5000 October 4, 1999 IRREVOCABLE STANDBY LETTER OF CREDIT BA-41$ BENEFICIARY: City of Boynton Beach/Utilities 100 East Boynton Beach Boulevard Boynton Beach, Florida 33437 Amount: $289,000.00 Date of Expiry: Place of Expiry: October 4, 2000 BankAtlantic, a Federal Savings Bank 1750 East SuraSse Boulevard Fort Lauderdale, Florida 33304 We establish our clean Irrevocable Letter of Credit Number BA-415 dated October 4, 1999, in your favor for the account of Cascade Lakes, Ltd., 6561 Cascade Isles Boulevard, Boynton Beach, Florida 33437 against the terms and conditions described below accompanied by drafts drawn on BankAtlantic, a Federal Savings Bank at sight, and which bears the signature of Utilities Director of Boynton Beach. Drawing(s) may be presented at BankAtlantic, a Federal Savings Bank 1750 East Sunrise Boulevard, Fort Lauderdale, Florida 33304, attn: Commercial Loan Operations. This Letter of Credit is issued for completion of the on-site sanitary sewer and water distribution shown on 98-204A, pages 1 through 10 of the plans by the Wantman Group titled water and sewer plans, Lester PUD, dated March 30, 1999. Drafts drawns under this credit must indicate: "Drawn under BankAtlantie, a Federal Savings Bank Letter of Credit number BA415, dated October 4, 1999." Documents Required: 1. This original Letter of Credit number BA-415. 2. Beneflciary's signed statement as follows: "An affidavit signed by an authorized agent of the City of Boynton Beach indicating that the amount drawn represents the total cost to completed the on-site sanitary sewer and water distribution for the project known as Lester PUD." (This credit consists of two pages, the second page forms an integral part hereof) Page Two Letter of Credit No. BA-415 October 4, 1999 At the time of the final drawing, the original letter of credit should be returned along with the documents as stated herein. Partial., draws are permitted. It is a condition of this Letter of Credit that it shall be deemed automatically extended without amendment for one year from the present or any future expiration date hereof unless at least mnety (90) days prior to such date we shall notify you in writing by certified mail, return receipt required, or hand delivery at the above address that we elect not to consider this Letter of Credit renewed for such additional period. Please present your documents with an additional copy for ourrecords to our Loan Operations Department at the following address: I750 East Sunrise Boulevard, Fort Lauderdale, Florida 33304. We hereby engage with you that drafts drawn and presented in conformity with the terms of this cred/t Will be duly honored. Payment will be made VIA check in the name of the Beneficiary listed above, and will' be mailed to the Beneficiary address listed above. Except as otherwise expressly stated herein, this credit is subject t the Uniform Customs and Practice for Documentary Credits (1993 Revision), International Chamber of Commeme Publication Number 500. As to matters not covered by UCP, this credit shall be subject to and governed by the laws of the State of Florida. This letter of credit is enforceable in a court of competent jurisdiction in Palm Beach County, Florida. BankAtlantic, a Federal Savings Bank Executive Vice President ~,ESOLUTION NO. R99- I~~, --- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF E~OYNTON BEACH, FLORIDA, AUTHORIZING ACCEPTANCE OF LETTER OF CREDIT SUBMI'I-I'ED BY CASCADE LAKES LTD., (NK/A LESTER PUD PLAT 2) AND ISSUED BY BANKATLANTIC (NO. BA415), N THE AMOUNT OF $289,000.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Letter of Credit, No. BA415 in the amount of $289,000.00 has been issued by BankAtlantlc as surety for construction of the water and sanitary sewer systems for the project known as Cascade Lakes Ltd., (a/k/a Lester PUD plat 2), which Letter of Credit is attached hereto as Exhibit "A"; and WHEREAS, Cascade Lakes is a single family residential subdMsion located in the City's service area. but outside of the City Limits, being south of Golf Road, on the west side of Military Trail, and surety is required to guarantee that water and sewer service will be available to the future homes; and WHEREAS, upon recommendation of staff, the City Commission deems it to be in the best interests of the citizens and residents of the City of Boynton Beach to accept said Letter of Credit. NOW, THEREFORE, BE iT RESOLVED BY THE Ct'FY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: ~ The City Commission of the City of Boynton Beach, Florida, hereby authorizes acceptance of the Letter of Credit No. BA415, in the amount of $289,000.00, issued by BankAtlantic as surety for the construction of the water and sanitary sewer systems to serve the project knowa as Cascade LakesLtd,, (a/k/a/ ! Lester PUD plat 2), which Letter of Credit is attached hereto as Exhibit "^". ~ This Resolution; shall passage. PASSED AND ADOPTEDthis ~ become effective immediately upon _. day of~e~, 1999. M~yor V~e Mayor Mayor Pro Tom ,~;;~~~Commissio-~e~ r Commissioner ATTEST: ~., ~(~/Clerk V-CONSENT AGENDA i'TEM C.2 CITY OF BOYNTON BEACH :zi ¥ .... AGENDA ITEM REQUEST FORM OIFEB-6 AHS:IO Requested City Commission Meeting Dates [] November 21. 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.i November 22, 2000 (5:00 p.m.) December 6. 2000 (5:00 p.m.~ December 20, 2000 (5:00 p.m.) Requested Cit3, Commission Meeting Dates [] January 16, 2001 [] February 6. 200I [] Febmary 20, 2001 [] March 6 2001 Date Final Form Must be Turned ~n to City Clerk's Office January 3, 2001 (5:00 p.m.) January I7, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21,200I (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] PubLic Hearmg [] Legal [] Bids [] UmSnished Business [] Announcement [] Presentation RECOMMENDATION: Authorization to negotiate a professional services contract with Ron Garl, Golf Course Architect, for the redesign and renovation of the driving range and nine hole Executive Course at The Links at Boynton Beach. EXPLANATION: This project is the #6 ranked CIP activity on the recently approved Capital Improvement Plan (CIP g01004). A committee of seven reviewed the six RFQ's received by the City's Procurement Department and unanimously chose Ron Garl as first choice. The committee members were Dale Sugerman, Assistant City Manager, George Barrett, Chairman of the Golf Course Advisory Board, Jim Smith, Vice Chairman of the Golf Course Advisory Board, John Herrick, Director of Golf Operations for the Palm Beach County Recreation Department. Jetta Morris, Annual Permit Holder and Champion of the Links Ladies Golf Association, Mike Grennan, member of the Cutting Edge maintenance team, and Joe Sciortino, Golf Director. PROGRAM IMPACT: Although the Executive Course is heavily utilized in the winter season, it is hardly played at all in the summer months. This redesign and renovation will allow us to market this course to varied users from juniors to beginners to expert players during these slow months, enhancing the course's revenue stream as well as expanding its potential customer base. The wail to wail cart paths will allow this course to stay open to play when we have to close the Championship Course due to wet weather conditions. The redesign of the course's driving range includes construction of additional teeing ground for shots of up to 100 yds. at small practice greens, as well as solving some developing drainage concerns. This will make this practice facility umque and start of the art in our marketplace, sure to bring new players and customers to our course. FISCAL IMPACT: Use of currently accumulated retained earnings to create additional annual revenue streams projected at $100,000 to $150,000. ALTERNATIVES: If a reasonitble contract cannot be negotiated with Mr. Garl the City could attempt to hire the selection c,~Le~{~oiee, Robert Walker. ~ / D~q~trncnt Head s Signature ' Cit~Manager s Signature Golf Course Department Name City Attorney / Finance / Human Resources S :kB ULLETrN~ORMS'~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING NEGOTIATIONS FOR A PROFESSIONAL SERVICES CONTRACT WITH RON GARL, GOLF COURSE ARCHITECT, FOR THE REDESIGN AND RENOVATION OF THE DRIVING RANGE AND NINE HOLE EXECUTIVE COURSE AT THE LINKS OF BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE. WItEREAS, six RFQ's were received by the City's Procurement Depathnant and the selection cormmttee unanimously selected Ron Garl as the most responsive applicant; and WltEREAS, the City Commission of the City of Boynton Beach, hereby deems it to be in the best interests of thc citizens and residents of the City of Boynton Beach, to authorize staff to enter into negotiations for a professional services contract with Ron Garl, Golf Course Architect, for the redesign and renovation of the Driving Range and Nine Hole Executive Course at The Links of Boynton Beach; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, TIZIAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorizes staff to enter into negotiations for a professional services contract with Ron Gad, Golf Course Architect, for the redesign and renovation of the Driving Range and Nine Hole Executive Course at The Links of Boynton Beach. Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ATTEST: City Clerk (Corporate Seal) day o f February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner Course Memorandum # 01-21 To: The City Commission Thru: Kurt Bressner, City Manager From: Joe Sciortino, Golf Direct~!,~,~~ Date: January 23, 2001 Re: Recommendation for Golf Course Architect After approval of the project to renovate our Executive Nine Holes and the Driving Range at The Links at Boynton Beach by Mr. Bressner and Quintus Greene's Capital Project Review Committee formed a committee to select an architect. The committee was comprised of Dale Sugerrnan. Assistant City Manager, Jetta Morris, an annual permit holder representing the Ladies Golf Association at The Links, George Barrett, Chairman of the Golf Course Advisory Board representing the City, Jim Smith Vice-Chairman of the Golf Course Advisory Board representing the County, John Herrick, Director of Golf Operations for Palm Beach County, Mike Grennan, member of the Cutting Edge Maintenance team at The Links, and myself. The Procurement Department received six submittals from Golf Course Architect Firms on November 7, 2000 in response to the City's Request for Qualifications. The submittals were reviewed individually by the Committee members and we met on December 12, 2000 to discuss our rankings of the architects (copy of notes from [hat meeting attached). The Committee, after discussion and exchange of ideas, unanimously chose Ron Gad first, Rober[ Walker second, and JCM third. Although I was personally familiar with many of Ron Garl's award winning designs (he currently has nine of the top ten ranked courses in Florida), including the Indian River County owned Sand Ridge Golf Course in Vero Beach, was not familiar with Mr. McFarlane, the designated project manager for our renovation. Mr. Sugerman suggested that I visit Mr. Gad's office in Lakeland, Florida to familiarize myself with his firm's principals, to meet Mr. McFadane, and to see their design studio. I drove up to Mr. Garl's office on January 16, 2001 and met with his design team and Steve McFadane. Mr. McFarlane, a native of Troon, Scotland, served for eleven years with Hawtree Golf Design after receiwng his Bachelor of Science degree from Glasgow University in 1985 and his postgraduate degree in engineering ~n Aberdeen in 1986. His expenence was literally woddwiae with Hawtree until relocating to Mr. Gad's firm in 1998 with his American bom wife. He had the great pleasure tc work on the redesign of two courses in the British Open rotation of Championship sites, Portmarnock Golf Club in Ireland, and Royal January 24, 2001 Birkdale ir~ England. He impressed me with his easy, confident manner and shared many of my own ideas about golf course design. He especially liked my idea of titling our redesign "The Family Course" so that it not ~e limited by pre-conceived notions about what an Executive Course is traditionally (ike. I had met Mr. Gad at a National Golf Course Owner's Association meeting in August of 1999 and had been very impressed with his knowledge about where the game of golf is headed and how course design must address this new direction. He spoke eloquently on the need for enhanced practice facilities that helped golfers to score better, as well as interesting to encourage new golfers to give it a try. His focus on the practice range as well as his design philosophy "to create dynamic golf experiences that appeal to all golfers by developing courses that are exciting and challenging" makes him unique among his peers. He also was excited about renovating our nine hole course and driving range as a natural extension of his own evolving design philosophy. His reputation will also bdng instant credibility and attention to this renovation project. I am excited about the ;~ossibilities and ask for your permission to start negotiations with Mr. Gad to hire his firm for this project. The timetable that I have set out is to hire the architect by the end of February, spend the next six months doing the design phase, go to bid by January 2002, and start the project in May 2002. Both design firms and contractors plan their work at least six months in advance so this schedule should fit the industry's standards pretty well. The scope of this project includes correcting drainage problems on the driving range, building the Ron Gad "Scoring V" target greens on the range, and a complete rebuild of our Executive Course. This includes multiple tee boxes to accommodate all levels of players from juniors to experts (five to seven tees per hole), new fairways, "wall to wall" cart paths, and putting greens built according to USGA Greens Construction specifications. The projected cost of this project is $800,000, with a contingency reserve of $200,000. The size of the contingency is somewhat based on not knowing what we will find once we clear the existing turf and start mowng earth to correct drainage concerns as well as meet design goals. The revenue source is from course non- designated retained earnings which currently (end of fiscal year 98/99) are $975,462.15. Current total "unreserved" retained eamir~gs total $1,748,835 and total retained earnings as of 9/30/99 are $2,290,834.99. With the addition of retained earnings from FY 00/01 and FY 01/02 there should be no problem covering the needed funds from retained earnings. Bear in mind that the course's annual debt service of $530,000 expires in 2003 with the total repayment of the original course construction bond, so rebuilding these reserves for future course needs and reserves will be quick. 2 Notes from the Golf Course Architect RFQ Committee Meeting held December 12.2000 in the Golf Director of The Links Office at 1:30pm Present: Dale Sugerman, Assistant City Manager Jetta Morris, Representing the Ladies Golf Association Jim Smith, Vice Chairman of the Golf Course Advisory Board Mike Grennan, Greenskeeper representing the Cutting Edge Team John Herrick, Director of Golf Operations for Palm Beach County Joe Sciortino, MP, Golf Director of The Links Absent: George Barrett, Chairman of the Golf Course Advisory Board Mr. Sciortino called the meeting to order at 1:32pm. He told the Committee that Mr. E~arrett had had a back operation the previous Friday and would not be able to attend. He was informed by his assistant, Freda DeFosse, that John Herrick had called and would be a few minutes late (Mr. Herrick arrived at 1:40pm). Mr. Sciortino suggested that each member tell how they had ranked the six proposals, and that he would go last. Jetta Morris said her rankings were JCM Group, then Ron Gad, and third Robert Walker. She did not feel the other three submissions were experienced enough, or that they had enough experience in Southeast Florida. She ranked JCM first because they were local, and because she was familiar with The Fountains CC and Aberdeen, projects that JCM had worked on, and that she liked those courses. Mike Grennan ranked Golf Links sixth, because they were doing their work in Kentucky and Tennessee. Avant he ranked fifth, noting that they were more into resorts and landscaping. Mike Beebe was ranked fourth, mostly because his experience was mostly in North Florida and because he was relatively new on his own, having worked with Mark McCumber for a longer time. He ranked Robert Walker third, noting that he personally like Wildcat Run in the Naples/Ft. Meyers area, but that a lot of his experience was at upscale courses, particularly when he worked with Arnold Palmer's design company. He ranked JCM second, noting that they were local renovation specialists that seemed to have extensive experience. Finally he thought Ron Gad was a "slam dunk" first candidate. He had already visited the course, his name "brand" would bdng instant credibility to the Executive Course, and although Mr. Walker had one course in the top ten of Florida, Ron Gad's firm had the other nine! Mike did express some concern about the relative penal nature of many of Ron Garl's courses, but felt this could be overcome with our own input. Jim Smith noted that Wildcat Run was one of his least favorite courses because of the round shouldered shape of the fairways. Mike Grennan commented on tl~e drainage problems and residential building surrounding that course as a contributing factor to the fairways' shape. Jim said he had also played Regatta Bay in Destin, one of Robert Walker's "prize" courses, and that he had found that very difficult and penal. Having said that he ranked Ron Gad first, noting that he had cleady described his practice area design philosophy while the other submitters had not. He also noted the credibility attached to Mr. Garrs reputation. Jim then ranked Robert Walker second, noting he liked his "hands on" approach and personal involvement with all of his courses. And finally he ranked JCM third, g~wng points for being local and hands on as well. But he also said that JCM was a distant third. He did not feel the other three submitters were worthy of consideration. Mr. Sugerman ranked each of the submitters on a point basis as recommended in Mr. Sciortino's cover letter to the Committee. He ranked Avant, Michael Beebe, and Golf Link with 45 points each, and agreed with Mr. Smith that they were not on a par with the other three architects. He rated Ron Gad first with 84 points, Robert Walker second with 63 points, and JCM third with 60 points. He did note that Ron Gad had indicated only 20 per cent involvement, but also conceded that after the client interview and design phase by the architect it probably mattered little if the architect actually watched the work being done. Certainly, he opined, a project manager could monitor the work according to the plans, and only call on Mr. Gad when needed. He agreed with Mr. Grennan that Ron was a "slam dunk" choice, certainly when compared to the other five. Although he though Robert Walker could probably do a fine job, he noted that Mr. Walker had not supplied any practice area design philosophy statements. Mr. Herrick noted that Dale had m~rrored his thoughts exactly. He thought Gad, Walker, and JCM were worthy of consideration (in that order), while the other three were not. Mr. Sciortino told the Committee of having gone to a National Golf Course Owners' Association meeting two years ago and that Mr. Gad was one of the featured speakers. Mr. Gad had expressed an interesting theory on how the future of the game will be tied to the design of courses and practice areas. Mr. Sciortino had been very impressed with Mr. Garl's presentation and had started thinking about how to better to utilize our Executive Course and driving range to, perhaps, address some of Mr. Gad's points. That had led to discussions about rebuilding the Executive Course and Driving Range to fully support the course's mission of "Growing the Game and Our People". Mr. Sciortino told the committee that he had called several references and that he too had ranked the candidates Gad first, Walker second, and JCM third. He related to the Committee several of the comments from the references he had contacted and felt that Gad and Walker were really the only two that merited consideration and that they presentee two distinctly different choices. He noted that when The Links was originally designed by Von Hagge and Devlin, Devlin was only present for the groundbraaking. Mr. Von Hagge came to town to make presentations to the City Counsel and City Manager, while most of the work was monitored by Von Hagge associates Ron Pritchard and Rick Robbins. Then when the Championship greens were rebuilt the course had hired a one man operation, Charles Ankrom, who made all decisions and monitored all the work. Both types of architects produced good work with entirely different approaches. Von Hagge and Gad seemed to be similar, while Ankrom and Walker were comparable in their approach, Mr. Sciortino agreed with Mr. Sugerman that Mr. Gad's twenty percent involvement might be a concern, and that he was not familiar with Steve McFadane who would be the project manager for Mr. Gad. He noticed that Mr. McFarlane was from Scotland, had been with Gad for only a year and a half, and had been involved in one project in Naples and one ~n Port St. Lucie. He felt that he needed some more contact with Mr. McFarlane to get a feel for his style of work. Mr. Sugerman suggested that visiting both Mr. Garrs and Mr. Walker's offices would be advisable. He did not know what their capabilities were or what resources were available to each of them without actually seeing their operations. Mr. Sugerman thought a larger firm might protect the City better than a husband and wife team. Mr. Smith expressed the opposite view, that a small firm hand picking its jobs would probably guarantee the City more attention. The rest of the Committee expressed their views as well on these different approaches. Mr. Sciortino asked if all present agreed on the ranking of Gad first, Walker second, and JCM third and all agreed with that ranking. He would invite Mr. McFarlane to visit our site and/or go to Lakeland to meet him. Then, if necessary, he would visit Mr. Walker in Jacksonville. He reminded the Committee that the next steD would be to see if a contract could be reached with the first candidate at a reasonable price and terms, and if not, negotiations would start with the second choice. But he also promised to keep the committee informed of any trips or contacts he made pdor to the final decision on who to approach first. The meeting was adjourned at 2:15pm. Respectfully submitted, Joe Sciortino, MP, Golf Director Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 CITY OF BOYNTON BEACIV-cONSENT AGENDA ITEM C.3. AGENDA ITEM REQUEST FO OIFEB-6 H1:45 Date Final Form Must be Turned in to Ci~ Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to Cit7 Clerk's Office January 3,200l (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve full surety release, in the amount of $54,498.35 for the project known as Home Depot Expo. EXPLANATION: Home Depot Expo placed a letter of credit no. Sl17969 from First Union Bank for the amount shown as a guarantee that the water and sewer systems serving this project would be fully completed. Those systems have been completed and accepted by the City Utilities Department for operation and maintenance. Proper bill of sale and easements have been provided, and the system has performed satisfactorily throughout the 1-year warranty period. The surety may therefore be returned to the developer. PROGRAM IMPACT: None FISCAL IMPACT: None Depatl~ant Hdad s Signature ~ City ~Ianager's Signature UTILITIES' Department Name City Attomey-/-Finance / Human Resources XC: Peter Mazzella (w/attachment) City Attorney Finance Dept. Debi Davis w/Home Depot Expo (fax 678-581-8636) File (w/attachment) S :kBULLETIN~OKMS~AGENDA ITEM REQUEST FOILM.DOC RESOLUTION NO. R 01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A FULL RELEASE OF THE SURETY (LETTER OF CREDIT Sl17969) FOR HOME DEPOT EXPO IN THE AMOUNT OF $54,498.35; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Home Depot Expo placed a letter of credit No. S117969 ~om First Union Bank in the mount of $54,498.35, as a guarantee that the water and sewer systems serving that projec~ would be fully completed; and WHEREAS, those systems have been completed and accepted by the City Utilities Department for operation and maintenance; proper bill of sale and easements have been and the system has perfomaed satisfactorily throughout the one year warranty NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, based upon the recommendation of staff, hereby approves a full release of the surety (Letter of Credit No. Sl17969) for Home Depot Expo, in the amount of $54,498.35. Section 2: That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~_TTEST: City Clerk (Corporate Seal) day of February, 2001.. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner [ L. EZ"f'JEF4 rg.- CIUEI]IT Mt';) SS;i. JEi UATE [ EXF].RY ] 5i:L7'¢69 MARCJ. I 2u. i998 ~ MARCH 23. !999 C]:'iY Oi BOYNTON BEACH BUll 0!'NG OEPARTMENT (00 EA;:.;T t~C)YNT(:)N BEACH Ed_ViJ [~OYNTC)N SE. ACH. FL 33425 WE HEi,-~E!i~,Y OPEN OUR Z[R'REVOCCd:id...E: S]'ANOSY LETTER OF F'AVOR FOR THE: ACCGUNT OF' FH']f"~&. i]EPOT U.S,A, :INC. iN THE AC'iGREGA'FE AMOUNT 01: F]:FTY F(](Ji;~ "f'HOUSAND FOOR HUNL)RE[} [INE]"Y E:[GHT :,N[) 35/i00 UNITEO S'TATF'~:; OGLL. ARS ($54,498.:4:5) AVAILABLE ~Y .~AYME. Ni 0¢' ?OUR !] RAFT (S) Ar S.iZGH] URAWN ON OURSE;L.-'u:::': ACCOki hr:,NTEO BY THE FOL. L. OW] Nt.f [)OCU~-~ENT (S) 1 $ STATEMENT PURPORTEEH...Y S:[GNEO 8Y AN AUTHGIR]]ZEO REPRESENTATIVE OF f'HE CZTY OF BOYNTGN 8EACH ~;~UII..OtNG OEPARTNEN] y~¢~T'[NG "THE FUNBS L)¢'.AWN UN[]ER THIS ,..~::"f'¢L:.i*~ OF CREDIT ARE NEE:OEI] TO :~AY FOR THE C:C)NSTRUCT:I:ON GF ~ WA'Y'E];?. hT~TR:[BUTION SYSTEM IN ACCOR[)ANCE. WI'TH Ti..IE: CI:TY'S _AND I:)EVE:L. OPME:NT CODE IN CONNECT]:ON (.J:[f'H THE' I:~ROPOSE! HGIdE OEPOT EXPO OES]Z(:~N CENTER AT S,U E:I:GHIH STREET ANB :~URPl...E I'I!~[ARI' 14~ AND HONE rHEPC)T U,S,A, , ]:NC, HAS FA]:[..EO TO CONPI_E:T!~ THE i,,IGRK STATED"; ¢:~N[], 2. ] ']E ,.} ~.l.[ IN.'d.. LETI'ER OR ,..,r* .~ ..T ANt] ANY St. BSF' P ]EN] -- 4 :NI. ME-Nf,.), IT ]'.S ,'*, CONOiTIGN GF THIS CRE[)IT 'f'HAT IT SHAl...L BE [)EENEO AUTONATIZCAL. LY EXTENOEO, WITHOUT ANENOMENT, FOR AO)ITIONAL GNE YEAR F:'ERiOOS UNLESS WE NGTIFY YE, ti IN WRITING AT I...E;AST 90 BAYS BEF:'ORE: THE CURRENT OR ANY F'U]"UI?E EXPIRATION BATE ]HAT WE ELECT NOT TG EXTENI3 THIS CRE!)]:T FOR ANY SUCH AOOZTIONAL (3NE YEAR PERI:OD HOT]:CE 'I'['] THE CITY II.-IAT THE LETTER OF r:I?.E'Oi'I WILl_ EXF~]:RE PR]:OR TO THE PERF'ORMANCE OF THE OBLIOAI'IGNS GUARANTEED BY THIS [..ETTEI~ OF:' CREBIT, SHAL. i. BE: OEEMED A i]EFAUL~ AND SHALl- ENTZTL. E CZTY TO COLLECT ON TH~S LETTER OF CREBZT B'¢ PRESENT&T[ON OF' S]:GHT I]RAFT(S) AND A STATEkiENT PURPORTEDLY SIONEO BY AN AUTHGRZZE:I] REPRESEN]~TIVE OF THE CITY OF ~OYNTGN BEACH BUILBING BEPARTf4ENT S'fATIN8 "WE ARE r~4 RECE:IPT OF NON-RENEWAL NOTICE FOR TH]:S L. ETTER GF CREBIT ~NI] THE F'UNOS BR~WN UNDER TH]:S LETTER OF OF' CREDI-f ARE NEEBEB TO PAY FOR 3HE THE CONS]'I<UCTION OF ~ W~TER B]:S'~'RISUTION SYSTEEM ZN ACCGR[)ANCE WITH THE CITY'S L. ANB BEVELC)PNENT COBE IN CONNECT]:ON t~K[TH THE PROPOSEB HOME OEPO~: EXPO BES]:GN CENTER AT S,W,-EIGHTH :;;Ti4:EET ~N[] PURPLE HEART W~Y ANB · .IOI'tE I)E:~O] U,S.A,, INC. I..I&S F: A ]]... E [] TO COMPLETE THE WORK ST~TEB," THE l...ETTER OF CI;~[:-'OIT ]:S i:RP. EVCC:ABL.E AN,O SHALl.. REMAIN ENFORCEABLE UNTZ[L kEI...EAoEB BY A RESOL. U'I"ION AOGPTEB BY 9tHE C.[Tt COMMISSION OR THE CL!RRENT OR ANY FUTURE EXFZRY DATE, WHTCHEVER IS EARL. IE.:R~ 'f'14t" l...E:TTER OF ].REI]IT IS ENF:ORCE:ABL. E IN A COURT OF' COMPETENT ,JUR]:St]ICT]:Oi',~ IN PAI..i'-I BEACH CC!UN'f'Y, I:-'L-OROIA, ANB ZS TO BIZ INTE:RPRETE:I] BY FLORB:i:A LAW, CCNI.1NUEB lIN NEXT PAGE I.,IH]'CH F'ORNS AN-ZNTFGRAL PART L. tETTER Cfi: CREI]ZT OI::' TH]:$ IRREVOCABLE STANDBY LETTER OF:' CREOI'I Sl17769 PAGE NO. 2 MARC'H 2:fl, 199'8 ~*r -' O'¥1.-[E¥~:~,tISE EXPRF'::S Y STATED HI(REIN ]'I'-I]:S CREDIT EXCEPT o,.) FAR A~ _ _ SUBJECT 'TO THE UNIFORM CUSTOMS AND PRACTICE FOR I]OCUMENTAR. Y CRE:OZTS (1993 REVISION), I~TERNATIONAL. CHAMBER OF COMMERCE, PUI~]LICATION NO. 500 ANO IN THE E:VENT OF ANY CONFL. ZCT IS TO BE INTERPRETED BY FLORIDA LA~, I..]:TIO~AT:[ON HEREUNOER, IF NECESSARY~ SHALL BE IN A CGURT (IF' COMPE:TEENT JUR]:SOICTION IN PALN SE:ACH COUNTY, FLORIDA. WE FtEREBY AGREE WITH YOU THA'T DRAFT'S) [)RAMN UNDER AN[) IN COMPLIANCE t~,iITH 'THE TERi"iS AN[) CCJNr.3:,r.T]:.'.Z)NS OF THIS CREDIT ,SHALL OULY I..IONOI~[.."D II::' PRESE:NTEO WITH DOCUNENT(,~3) AS ,~PIECtFISO AND ORIGINA,L OF' THiS CITE:OIT, AT OUR OF'F[CE LOCATED AT 301 SL-)UTF] TRYON STREET. ZN'i-ERNAT.IONAL M7~ CH:~fiIL. OTTE, NC 28288-.0742 ON BEFORE: THE ABGVE STATEO IEXPIRY [)F'..TE. OR. ANY AUTOMATZCAL. L.Y EX'¥ENDED OATE AS PROVtOEO FOR HE:RE:IN :)RAFT(S) DRA!,JN THIS CREOIT MUST SPECIFICALLY RE'F'E]RENCE OUR I._ETTER OF CREZDIT NUMBER, FIRST UNION NATIOi'~.AL BANK INFORMATION :UF;,'POSES ONLY: A'T TNE TIME OF' ISSUANCE: OF THE: t.ETTER OF: CREDIT, AN[] AT AL.L TIM(rS SUB,SEC, IUIE~,r[' THERIETO ANO SO L. ONG A::::; H"!E L.E:TTER OF CREDIT E:NFORC;EABLE. FIRST UNION NA'TIONAL. k:~ANK, I"~UST HAVE A MINIMUM "F~IER.£')ROUP" P, ATING OF FT. FTY (F:~()) :IN THE I...ATF. ZST SHE(L~HUNOF'F: gJUARTE:RLY LISTING OF( A MINIMUM RA'~ING OF: ONE HUN[)RED TWENTY-FIVE (:[25) IN TNE LATEST IDC BANK F'INANCZAI qUARTERLY LISTING. AT ANY 'F :l: i't["!: OURING ]'FIFE LII:rE OF: THE: LETTE:R OF' C:REDIT, SHOUL. D OUR RATING [:'AL.[.. BEL. OI4 BOTH OF 1-HE ?'~.[N,~.N..'~,~ RATINGS INO/CATEO OR SHOULI) ~,~E: M.E:RGFr I, JITH ANOTHE:I:? !--i. NANCIAL INSTITUTION, OR FIAVE A CONSERVATOR OR RECEIVER APPOtN'¥F:D "['i:5 E:UFUERVT. SE OR CONTRCtL. THE OPERAT:[ONS; OF OUR BUSINFZE;S, OF &~ECONE' INSOLVENT, HONE DEPOT U,S,A,, IN(. HLh:':;T, WITHIN SIXTY (60) CALENDAR 13AYS AF'Tli~:R NOT:[F'ICATION DY'THE CITY OF (:,NY OF THE ABOVE: A RE"-PLACE TF!E EX.'t.'STZN£.} LETTER 01::' C:RE:OIT I,,II'¥Ft A REPLAClii:MENT LETTER OF CREDIT FROi"I A FINANCIAL INS-i'I'TI..ITION I,,IZTH EITHER OF' THE H:[NZHUH RATZNC~S AS SPEC:I:I::']:ED ABOUE_-, OR B AT THE CITY'S OPTION, RF-PL. ACE 'THE L. ETTER OF' CREDIT SURETY ACCEPTABLE TO THE CITY tN ACCORDANCE WITH THE CITY'S EXISTING SLJRETY I)OLICIES. , ,, , . DE'PART*~ENT OF DEVELOPMENT Requested City Commission Meeting Dates [] November 21,2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C.4. AGENDA ITEM REQUEST Date Final Form Must be Ttmaed in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] lanuary 16,2001 [] February 6, 2001 [] vet v 20,2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM RECOMMENDATION: [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation Recommend Commission approval of resolution releasing the excavation and fill cash surety in the amount of $6,000.00 for the Manatee Bay project, Building Permit 98-5335. EXPLANATION: The design consultant for the above noted project, Shah Drotos & Associates, has submitted their as-built drawings to the Department of Engineering for fiual acceptance of the site improvements, along with a letter on the developer's maintenance responsibility for parking area issues. The Department of Engineering is satisfied with the completion of the action taken by the developer and the site contractor in the resolution of outstanding issues. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Quinlag~L ~reen[, D~trector 13'f-Development Department of Development Deparm~ent Name S:\BULLETYNWORMS~AGENDA ITEM REQUEST FORM.DOC ~ature City Attorney / Finance / Human Resources DEPARTMENT OF ENGINEERING MEMORANDUM NO. 01-021 TO: FROM: DATE: REF: RE: Quintus Greene Director of Development H. David Kelley, Jr., PE/PSM~ Civil/Utility Engineer Acting Interim Director of Engineering January 26, 2001 Development Memorandum #98-159 Excavation and Fill Cash Surety MANATEE BAY - Bldg. Permit #98-5335 Olen Residential Realty Corp The design consultant for the above noted project, Shah Drotos & Associates, has submitted their "as- built" drawings along with a letter on the developer's maintenance responsibility for parking area issues to this department for final acceptance of the site improvements. This department is satisfied with the completion of the action taken by the developer and the site contractor in the resolution of outstanding issues. Therefore, this Department approves the cash surety refund request in the amount of $6,000.00 for the above noted subject. If you have any questions regarding this matter, please contact the sender at ext.6488. HDK:ck Xc: "Dave Kelley, Utility Engineer Frantz LaFontant, Engineering Inspector File C:WIy Documen~LManatee Bay Ex. & F Cash Sur~ly..doc V-CONSENT AGENDA I'TEM C.4. RESOLIJ'I-[ON NO. R01- A RESOLUTION OF THE C~TY COMNISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHOP~ZING A FULL RELEASE OF CASH SURETY TO OLIN RESIDENT[_AL REALTY CORP., (FOR THE PROJECT KNOWN AS MANATEE BAY) IN THE AMOUNT OF $6,000.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Olin Residential Realty Corp., previously posted a excavation ]nd fill cash surety in the amount of $6,000.00 for the project known as Manatee Bay; and WHEREAS, the design consultant for the project, Shah Drotos & Associates, has submitted their as-build drawings to the Department of Engineering for final acceptance of the site improvements, together with a letter on the developer's maintenance responsibility for parking area issues; and WHEREAS, the Department of Engineering is satisfied with the completion of the action taken by the developer and site contractor in the resolution of outstanding issues, and have so advised the Commission; NOW, THEREFORE, BE ZT RESOLVED BY THE CI'TY COMMZSSZON OF THE CI'TY OF BOYNTON BEACH, FLOR/DA, THAT: Section 1: The City Commission of the City of Boynton Beach, Florida, t lUpon the recommendation of staff, hereby approves the release of the excavation and' fill cash surety in the amount of $6,000.00 to Olin Residential Realty Corp. Section 2, That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of February, 2001. CTI-Y OF BOYNTON BEACH, FLOR[DA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEAC ITEM C.5. AGENDA ITEM REQUEST FC..~,fFEB -7 ?;-I h: 51 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] Janua~ 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office Janua~ 3, 2001 (5:00 p.m.) January 17, 200! (5:00 p.m.) February 7, 2001 (5:00 p:m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfmishedBusiness [] Announcement [] Presentation RECOMMENDATION: Recommend approval of resolution reducing the Letter of Credit for Grove Plaza from $56,372 to $7,250. EXPLANATION: Please reference the attached Engineering Memorandum, No. 01-013, recommending this second reduction based on work completed to date. The Boynton Beach Utilities and Engineering Departments have no objection to this reduction. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Quintus L.~e~nle, Dtmctor of Developmeur Deparlmant of Development Department Name City ~l~nager's Signature City Attorney / Finance / Human Resources S:kBULLETIN~ORMSLa. GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. ROI- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING A REDUCTION IN THE LETTER OF CREDIT FOR GROVE PLAZA, ISSUED BY 1sT UNITED BANK (NO. 77446), FROM S56,372 TO $7,250; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 1, 2000, uhe City Commission by solution No. R00-109, reduced the Letter of Credit in the above matter from $215,879 ko $56,372, as surety to guarantee completion of water and wassewater facilities serving this site; and WHEREAS, the design consultant for the above noted roject, Carnahan, Proctor and Associates, Inc., has ubmitted a request for a further reduction in the surety in place for utility and site lmprovments, and ~equested ~hat the surety requlremenu be reduced to $7,250.00; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BO!~TON BEACH, FLORIDA, THAT= Section 1. The City Commission of the City of Boynton Beach, Florida, based upon the recommendation of staff, hereby approves a reduction of a Letter of Credit (No. 77446), issued by 1'= United Bank for the project known as Grove Plaza from $56,372 to $7,250.00. Section 2. That chis Resolution effective immediately upon passage. shall become PASSED AND ADOPTED this ~TEST: City Clerk (Corporaue Seal) day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner TO: THRU: FROM: DATE: RE: DEPARTMENT OF ENGINEERING MEMORANDUM NO. 01-013 Quintus Greene Director of Development ~,N// John A. Guidry Interim Director of Engineering H. David Kelley, Jr., PE/PSM~ Civil/Utility Engineer January 18, 2001 Engineering Memorandum #00-108 City Resolution No. R00-109 Utility and Site Improvement Surety GROVE PLAZA Walter H. Janke and Alice Fay, Owners The design consultant for the above noted project, Camahan, Proctor and Associates, Inc., has submitted their verbal request to this department for a further reduction in the surety amount of the current letter of credit in place for utility and site improvements. The balance of 1st United Bank's Letter of Credit No. 77446 is $56,372.00 based on the above noted references. The Utilities Department in their memorandum #01-02 (copy attached) indicates that they have no objection to a further reduction to five (5%) percent of the original amount to be held for the remainder of the one-year warranty period. Therefore, this Department approves the escrow reduction request in the amount of $49,122.00 as their second reduction on the escrow funds. This will leave a balance of $7,250.00 for the remainder of the above stated one-year warranty period. For your information, the warranty period commenced with the approval of City Resolution #R00-109 (dated August 1, 2000) and will terminate on August 1, 2001. If you have any questions regarding this matter, please comact the sender at ext. 6488. JAG:HDK:ck XC' Peter MazTella, Assistant to the Utility Director Dave Kelley, Utility Engineer Frantz LaFontant, Engineering Inspector File C:~My Doeumenls\Orove Plaza Surety Reduc'don Request - Memo to Dev. Dir..doc OEPARTMENT OF DEV£LOPMEN'~I UTILITIES DEPARTMENT NO. 01-02 TO: FROM: DATE: SUBJECT: Grove Plaza - Request for Surety Reduction H. David Kelley, Utility Engineer, John A. Guidry, Director of Utilitie J~ua~ 5, 2001 As a follow-up to your conversation with Peter Mazzella on January 3, 2001, please be advised that this Department has no objection to a reduction in surety for the subject platted project. The surety for the utilities improvements may therefore be reduced down to 5% of the original mount, and held for the remainder of the one-year warranty period. Please refer any additional questions on this matter to Peter Mazzella. PVM Xc: Peter Mazzella Skip Milor File Requested City Commission Meeting Dates [] November 21. 2000 [] December 5.2000 [] December 19. 2000 ] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned ~n to City Clerk's Oillce November 9. 2000 r5:00 p.m.) November 22, 2000 (5:00 p.m./ December 6. 2000 (5:00 p.m.) December 20. 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16. 2001 [] February 6, 200l [] February 20, 2001 [] M~xch 6. 2001 V-CONSENT AGENDA ITEM C.6. Date Final Form Must be Turned m to City Clerk's Office January 3, 200I (5:00 p.mo January 17, 200l (5:00 p.m.) February 7, 2001 15:00 p.m February 21, 2001 (5:00 p.m:) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcemem [] Presentation RECOMMENDATION: Approval of Mutual Aid Agreement among Palm Beach County Law Enforcement Agencies. EXPLANATION: The Boynton Beach Police Department has previously entered into a Mutual Aid Agreement which allows for voluntary cooperation and the rendering of assistance in a law enforcement emergency among the varmus municipalities, the school board police department and the office of the sheriff. This new agreement was suggested by the Palm Beach County Law Enforcement Planning Council as a result of the newly elected sheriff taking office and contains only minor modifications in verbiage to accommodate state and federal accreditation requirements. This agreement insures that assistance can be obtained in the event it is required. PROGRAM IMPACT: Positive impact on interageney cooperation and assistance. FISCAL IMPACT: None ALTERNATIVE~.~ne. / t D~partment Head's Signature Department Name City Manager's Signature City Attom~ q Fin~.nce / Human Resources S 5BULLET1NWOILMSXAGENDA ITEM REQUEST FORM.DOC KESOLUTION NO, ROD A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A MUTUAL AID AGREEMENT FOR PALM BEACH COUNTY LAW ENFORCEMENT AGENCIES COMBINED OPERATIONAL AND VOLUNTARY COOPERATION; AND PROVIDING AN EFFECTIVE DATE. WI-IEREAS, the subscribing agencies are so located in relation to each other that it is to the advantage of each to r~ceive and extend mutual aid in the form of law enforcement services and resources to each other, pursuant to the terms set forth in the attached Mutual Aid Agreement. NOW, TI-IEREFORE, BE IT RESOLVEI) BY ~ CITY COMMISSION OF TIlE CITY OF BOYNTON BEACI:[, FLORIDA, TI-IAT: Section 1. The City Commission of the City of Boymon Beach, Florida hereby authorizes and directs the Mayor and City Clerk to execute a Mutual Aid Agreement for Palm Beach County Law Enforcement Agencies Combined Operational md Voluntm'y Cooperation, which Agreement is attached hereto as Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk PALM BEACH COUNTY LAW ENFORCEMENT AGENCIES COMBINED OPERATIONAL ASSISTANCE AND VOLUNTARY COOPERATION MUTUAL AID AGREEMENT WlTNESSETH WHEREAS, the subscribing Law Enfomement Agencies as listed in Attachmentl, which is incorporated by reference, are so located in relation to each other that it is to the advantage of each to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to: (1) Intensive situations, including, but not limited to, emergencies as defined under Section 252.34, Florida Statutes, and (2) Continuing, multi-jurisdictional law enforcement problems, so as to protect the ;)ublic peace and safety, and preserve the lives and property of the people; and, ~, the subscribing Law Enforcement Agencies have the authority under Section 23.1225, Florida Statutes, et. seq., The Florida Mutual Aid Act, to enter into a combined mutual aid agreement for law enforcement service which: (1) Permits voluntary cooperation and assistance of a routine law enforcement nature across jurisdictional lines, and; (2) Provides for rendering of assistance in a law enforcement emergency as defined in Section 252.34. NOW, THEREFORE, THE AGENCIES AGREE AS FOLLOWS: SECTION I: PROVISIONS FOR OPERATIONAL ASSISTANCE The subscribed Law Enforcement Agencies hereby approve and enter into this Agreement whereby each of the agencies so represented may request and render law enforcement assistance to the other to include, but not necessarily be limited to, dealing with civil disturbances, large protest demonstrations, aircraft disasters, rites, natural or men-made disasters, sporting events, concerts, public school graduations, parades, escapes from detention facilities, and incidents requiring utilization of specialized units. SECTION I1: PROVISIONS FOR VOLUNTARY COOPERATION Each of the subscribed Law Enforcement Agencies hereby approve and enter into this Agreement whereby each of the agencies may request and render law enforcement assistance to the other in dealing with any violations of Florida Statutes to include, but not necessarily be limited to, investigating homicides, sex offenses, robberies, assaults, burglaries, larcenies, gambling, motor vehicle thefts, controlled substance violations, pursuant to Chapter 893, Florida Statutes, DUI violations, backup services during patrol activities, School Police Officers enforcing laws within 1000 feet of a school or school board property, and inter-agency task forces and/or joint investigations. SECTION II1: PROCEDURE FOR REQUESTING ASSISTANCE In the event that an agency that is a party to this Agreement is in need of assistance as set forth above, such agency shall notify the agency or agencies from whom such assistance is required. The Agency Head or his/her authorized designee whose assistance is soug,~J.. shall evaluate the situation and his/her available resources and will respond in a manner he/she deems appropriate. The Agency Head in whose jurisdiction assistance is being rendered may determine who ~s authorized to lend assistance in his/her jurisdiction, for how long such assistance is authorized and for what purpose such authority is granted. This authority may be granted either verbally or in writing as the particular situation dictates. School District Police Officers are hereby authorized to enforce laws in an area within 1000 feet of a school or school board property and within 1000 feet of any school sponsored event including, but not necessarily limited to, public school graduations, proms, dances and project graduations. Should enforcement action be taken, said officer shall notify the agency having normal jurisdiction and upon the latter's arrival, turn the situation over to them and offer any assistance requested including, but not limited to, a follow-up written report documenting the event and the actions taken. 3hould a sworn law enforcement officer (officer) be in another subscribed agency's jurisdiction and violation of Florida Statutes occurs, which is a crime of violence, in the presence of said officer, he/she shall be empowered to exercise authority as a law enforcement officer as if the officer was in his/her own jurisdiction. Should enforcement action be taken, said officer shall notify the agency having normal jurisdiction and upon the latter's arrival, turn the situation over to them and offer any assistance requested including, but not limited to, a follow-up written report documenting the event and the actions taken. This provision so prescribed in this paragraph is not intended to grant general authority to conduct investigationsl serve warrants and/or subpoenas or to respond without request to emergencies already being addressed by the agency of normal jurisdiction, but is intended to address cdticel, life-threatening or public safety situations, prevent bodily injury to citizens, and/or secure apprehension of violent criminals whom the law enforcement off'ruer may encounter. The Agency Head's decision in these matters shall be final. SECTION IV: COMMAND AND SUPERVISORY RESPONSIBILITY The personnel and equipment that are assigned by the assisting agency head shall be under the immediate command of a supervising officer designated by the assisting agency head. Such supervising officer shall be under the direct supervision and command of the agency head or his/her designee of the agency requesting assistance. CONFLICTS: Whenever a Law Enforcement Officer is rendering assistance pursuant to this Agreement, the Law Enforcement Officer shall abide by and be subject to the rules and regulations. personnel policies, general orders and standard operating procedures of his/her own employer. If any such rule, regulation, personnel policy, general order or standard operating procedure is contradicted, contravened or otherwise, in conflict with a direct order of a superior officer of the requesting agency, then such rule, regulation, policy, general order or procedure shall control and shall supersede the direct order. HANDLING COMPLAINTS: Whenever there is cause to believe that a complaint has arisen as a result of a cooperative effort as it may pertain to this Agreement, the Agency Head or his/her designee of the ra(~uesting agency shall be responsible for the documentation of said complaint to ascertain at a minimum: I The identity of the complainant. 2. An address where the complaining agency can be contacted. 3. The specific allegation. 4. The identity of the employees accused without regard to agency affiliation. If it is determined that the accused is an employee of the assisting agency, the above information with all pertinent documentation gathered during the receipt and processing of the complaint shall be forwarded without delay to the Agency Head or his/her designee of the assisting agency for administrative review. The requesting agency may conduct a review of the complaint to determine if any factual basis for the complaint exists and/or whether any of the employees of the requesting agency violated any of their agency's policies or procedures. SECTION V: LIABILITY Each agency engaging in any mutual cooperation and assistance, pursuant to this Agreement, agrees to assume responsibility for the acts, omissions, or conduct of such agency's employees while engaged in rendering such aid pursuant to this Agreement, subject to the provisions of Section 768.28, Florida Statutes, where applicable. 3 SECTION VI: - POWERS, PRIVILEGES, IMMUNITIES AND COSTS .Employees of each participating Law Enforcement Agency, when actually engaging ~n mutual cooperation and assistance outside of their jurisdictional limits, but inside the State of Florida, under the terms of this Agreement, shall, pursuant tothe provisions of Section 23.127(1), Florida Statutes, have the same powers, duties, rights, privileges and immunities as if tl~e employee was performing duties inside the employee!s political subdivision in which normally employed. Each agency agrees to furnish necessary personnel, equipment, resources and facilities and to render services to each other agency to the Agreement as set forth above; provided however, that no agency shall be required to deplete unreasonably it's own personnel, equipment, resources, facilities, and services in furnishing such mutual aid. Communication with personnel from outside agencies will be accomplished with a shared radio frequency. Should the agency furnishing aid not have the capability to communicate on a shared radio frequency, then the requesting agency will either provide radios to the personnel of the agency furnishing aid or pair personnel from the agency furnishing aid with personnel from agencies that have the capability to communicate on a shared radio frequency. A political subdivision that fumishes equipment pursuant to this part must bear the cost of loss or damage to that equipment and must pay any expense incurred in the operation and maintenance of that equipment. The agency furnishing aid pursuant to this section shall compensate it's employees during the time such aid is rendered and shall defray the actual travel and maintenance expenses of it's employees while they are rendering such aid, including any amounts paid or due for compensation due to personal injury or death while such employees are engaged in rendering such assistance. The privileges and immunities from liability, exemption from laws, ordinances and rules, and all pension, insurance, relief, disability, workers' compensation, salary, death and other benet'~s that apply to the activity of an employee of an agency when performing the employee's duties within the territorial limits of the employee's agency apply to the employee to the same degree, manner, and extent while engaged in the performance of the employee's duties extraterritorially under the provisions of. this Mutual Aid Agreement. The provisions of this section shall apply with equal effec~t to paid, volunteer, auxiliary, and reserve employees. Nothing herein shall prevent the requesting agency from requesting supplemental appropriations from the governing authority having budgeting jurisdiction to reimburse the assisting agency for any actual costs or expenses incurred by the assisting agency performing hereunder. 4 H. Nothing in this Agreement is intended or is to be construed as any transfer or contracting away of the powers or functions of one party hereto to the other. SECTION VII: EFFECTIVE DATE This Agreement shall take effect upon execution and approval by the hereinafter named officials and shall continue in full force and effect until January 31, 2005. On or about September 30, 2004. a committee will be established by the Palm Beach County Law Enforcement Planning Council in conjunction with the Palm Beach County Association of Chiefs of Police, Inc., to review this Agreement and rewse, if necessary. Under no circumstances may this Agreement be renewed, amended or extended except in writing. SECTION VIII: CANCELLATION Any agency may cancel their participation in this Agreement upon delivery of written notice to the other agencies. Cancellation will be at the direction of any subscribing agency. IN WITNESS WHEREOF, the agencies hereto cause these presents to be signed on the date specified. 5 ATTEST: CITY OF ATLANTIS: William P. Howell, Mayor (date) Robert G. Mangold, Chief of Police (date) CITY OF BELLE GLADE: (date) (date) D. Bill Mathis, Mayor (date) Michael R. Miller, Chief of Police (date) CITY OF BOCA RATON: (date) (date) Carol G. Hanson Mayor (date) Andrew J. Scott, III, Chief of Police (date) (date) CITY OF BOYNTON BEACH: (date) Gerald Broening, Mayor (date) Marshall B. Gage, Chief of Police (date) CITY OF DELRAY BEACH: (date) (date) David W. Schmidt, Mayor (date) Richard G. Overman, Chief of Police (date) (date) 6 (date) FLORIDA ATLANTIC UNIVERSITY: ~'~- Anthony J. Catanese, President (date) August J. Washington Director of Safety and Security (date) CITY OF GREENACRES: (date) (date) Samuel J. Ferreri, Mayor (date) Gregory P. Smith, Director of Public Safety (date) Richard C. Olson, City Manager TOWN OF GULFSTREAM: (date) (date) Williar:~ F. Koch, Jr., Mayor (date) Garrett J. Ward, Chief of Police (date) Kristin K. Garrison, Town Manager TOWN OF HIGHLAND BEACH: Thomas J. Reid, Mayor (date) (date) (date) Anthony M. Cervasio, Chief of Police (date) Ben Saag, Town Manager TOWN OF JUNO BEACH: (date) (date) Robert C. Blomquist, Mayor (date) H.C. Clark, II, Chief of Police (date) Gail F. Nelson, Town Manager (date) 7 (date) TOWN OF JUPITER: r Karen J. Golonka, Mayor (date) Richard J. Westgate, Chief of Police (date) (date) TOWN OF JUPITER INLET COLONY: (date) John Miner, Mayor (date) Randall J. Parker, Chief of Police (date) (date) TOWN OF LAKE CLARKE SHORES: (date) Malcolm Lewis, Mayor (date) William W. Smith, III, Chief of Police (date) Joann Hatton, Town Manager TOWN OF LAKE PARK: (date) (date) William H. Wagner, Mayor (date) Jeffrey Lindskoog, Chief of Police (date) CITY OF LAKE WORTH: (date) (date) Thomas Ramiccio, Mayor (date) William E. Smith, Chief of Police (date) (date) (date) 8 TOWN OF LANTANA: Michael Bornstein, Town Manager (date) Robert W. Chalman, Jr., Chief of Police (date) TOWN OF MANALAPAN: (date) (date) Gerald Kent Shortz, Mayor (date) Wilbur C. Walker, Director of Public Safety (date) Lori LaVerriem, Town Manager TOWN OF MANGONIA PARK: (date) (date,'. Alan J. Palmer, Mayor (date) (date) VILLAGE OFNORTHPALMBEACH: Joseph A. Tringal, Mayor Joseph vonDembowski, Chief of Police (date) (date) (date) Earl L. Johnson, Chief of Police (date) TOWN OF OCEAN RIDGE: Gall Adams Aaskov, Mayor~ (date) (date) (date) Edward G. Hillery, Jr., Chief of Police (date) Gregory L. Dunham, Town Manager (date) 9 (date) CITY OF PAHOKEE: Roy Singletary, Mayor (date) Gary J. Frechette, Chief of Police (date) Kenneth Schenck, City Manager TOWN OF PALM BEACH: (date) (date) Lesly S. Smith, Mayor (date) Frank A. Croft, Chief of Police (date) Thomas G. Bradford, Acting Town Mgr (date) Jack McDonald, President, Town Council (date) PALM BEACH COUNTY SHERIFF'S OFFICE: (date) (date) PALM BEACH COUNTY SCHOOL DISTRICT: Edward W. Bieluch, Sheriff (date) (date) Thomas E. Lynch, Chairman (date) James P. Kelly, Chief of School Police (date) H. Benjamin Madin, Superintendent (date) CITY OF PALM BEACH GARDENS: (date) Joseph R. Russo, Mayor (date) James O. FitzGerald, Chief of Police (date) (date) (date) 10 TOWN OF PALM BEACH SHORES: Thomas R. Mills, Mayor (date) VILLAGE OF PALM SPRINGS: (date) Johr, M. Davis, Mayor (date) Karl E. Umberger, Village Manager (date) CITY OF RIVIERA BEACH: Michael D. Brown, Mayor (date) (date) VlLLAGE OFROYAL PALM BEACH: David A. Lodwick, Mayor (date) CITY OF SOUTH BAY: (date) Clarence E. Anthony, Mayor (date) (date) Roger K. Wille, Chief of Police (date) (date) Jay C. Pickens, Director of Public Safety (date) (d~te) Jerry P. Pomba, Chief of Police (date) (date) Michael A. Bruscell, Sr., Chief of Police (date) (date) Danny D. Jones, Chief (date) (date) 11 TOWN OF SOUTH PALM BEACH: Beverly Savin, Mayor (date) Roger M. Crane, Chief of Police (d~te) VILLAGE OF TEQUESTA: (date) (date) Joseph Capretta, Mayor (date) Stephen J. Allison, Chief of Police (date) CITY OF WEST PALM BEACH: (date) (date) Joel T. Daves, Mayor (date) Ric L. Bradshaw, Chief of Police (date) (date) (date) 12 Attachment I Atlantis Police Department Belle Glade Police Department Boca Raton Police Department Boynton Beach Police Department Delray Beach Police Department Florida Atlantic University Greenacres Police Department Gulfstream Police Department Highland Beach Police Department Juno Beach Police Department Jupiter Police Department Jupiter Inlet Colony Police Department Lake Clarke Shores Police Department Lake Park Police Department Lake Worth Police Department Lantana Police Department Manalapan Police Department Mangonia Park Police Department North Palm Beach Police Department Ocean Ridge Police Department Pahokee Police Department Palm Beach Police Department Palm Beach County Sheriff's Office Palm Beach County School District Police Department Palm Beach Gardens Police Department Palm Beach Shores Police Department Palm Spdngs Police Department Riviera Beach Police Department Royal Palm Beach Police Department South Bay Police Department South Palm Beach Police Department Tequesta Police Department West Palm Beach Police Department V-CONSENT AGENDA ITEM C.7 RESOLUTION NO. R 01 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND EDWARD W. BIELUCH, AS SHERIFF OF PALM BEACH COUNTY, FLORIDA, PROVIDING FOR THE CREATION OF A PUBLIC LAW ENFORCEMENT INSURANCE COMBATING AUTO THEFT TASK FORCE (PLICAT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, law enforcement agencies throughout the nation have found [hat auto theft and related offenses have far-reaching costs to the public and involve all levels of criminal activity; and WHEREAS, communities saw astronomical increases in their auto theft rates due to the problem of auto theft being left unaddressed; and WHEREAS, by combing resources, jurisdictional authority, criminal intelligence methods and by targeting career auto thieves and organized exporters, law enforcement agencies can significantly lower the rate of stolen vehicles, increase arrests and prosecutions and recover a far greater pementage of stolen cars; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section t. The Mayor and City Clerk are hereby authorized to execute an Agreement between the City of Boynton Beach and Edward A. Bieluch, in his official capacity as Shedff of Palm Beach County, providing for the creation of the Public Law Enforcement Insurance Combating Auto Theft Task Force PLICAT),-which Agreement is attached hereto as Exhibit "A". Section 2. That this Resolution passage. PASSED AND ADOPTED this shall become effective immediately __ day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) THIS AGREEMENT, made this day of ., 2001, by and between Edward W. Bieluch, in his official capacity as the Sheriffof Palm Beach County, Florida (hereinafter referred to as "SHERIFF") and the City of Boynton Beach Police Department ("Member Agency"). WI-IEREAS, law enforcement agencies throughout the nation have found that auto theft and related offenses have far-reaching costs to the public and involve all levels of criminal activity; and WItEREAS, organized criminals often use the theft of a car to finance other criminal activity to use as a means of an untraceable getaway and to ship to foreign nations to make tremendous profits and to further levels of their criminal enterprises; and WI-IEREAS, communities saw astronomical increases in their auto theft rates due to the problem of auto theft being left unaddressed and; WHEREAS, by combining resources, jurisdictional authority, criminal intelligence methods and by targeting career auto thieves and organ/zed exporters, law enforcement agencies can significantly lower the rate of stolen vehicles, increase arrests and prosecutions and recover a far greater percentage of stolen cars then could be done without this cooperation. NOW TI-IEREFORE, for the consideration set forth below, the parties agree as follows: This agreemem will be for a period of one year commencing upon the date of execution of this Agreemem unless either party provides thirty day written notice that the Agreement will not be extended. The above named law enforcement organizations will form a Public Law enforcement Insurance Combating Auto Theft task force ("PLICAT") with a mission of: Identifying career auto theft activity in Palm Beach County and throughout South Florida, finding their locations, and exposing their criminal methods, and sharing this intelligence with all law enforcement agencies; Arresting suspects for all auto theft and related crimes and assisting in the prosecution; Pooling resources, jurisdiction and personnel to attack the crime on a county, state and federal level; Interrupting the flow of stolen and altered cars and car parts out of the country from the Port of Palm Beach and other Florida Ports, in cooperation with U.S. Customs agents; Identifying fraudulent insurance claims for stolen cars and referring cases to the state insurance fraud division; "Hardening the target" for the auto thief by educating the public on all possible prevention methods and assisting in auto theft prevention through the promotion of known successful methods such as glass VIN etching, CAT programs, collar locks, etc. Each of the above named law enforcement agencies hereby approve and enter into this agreement whereby each of the agencies continuously request and render assistance to the other in the form of assigned personnel and related equipment, and participate in the structure of the effort as described in this Agreement. The assistance includes, but is not limited to, the enforcement of laws, recovery of stolen property, gathering and sharing of criminal intelligence, arrest of violators, execution of all lawful process, and any other operation support necessary to ensure success and continued operation of this effort and its overall mission~ PLICAT will Consist of officers and supervisors from the agencies choosing to participate on a full-time basis, along with part-time and ad-hoc participating officers and support personnel, commanders and law enforcement executives who will participate and lend support whenever needed or as described below: ~: The Executive Board will consist of one member from each law enforcement agency conlribufing full-time personnel and equipment to the effort. This member shall be the agency chief executive or designee. This Board will meet as often as desired or needed to address operation, budget or leadership issues of PLICAT. The Executive Board will nominate and elect a chairperson, and operate under professional rules or order to decide and issue orders and guidelines to the below designated Command board and Enforcement Unit for the professional operation of all aspects of PLICAT. C__qlxgaaa0_B_o_a~ The Command Board of PLICAT will consist of one command-level officer or designated supervisor appointed by each full-time agency to oversee the general workings and assignments of the unit, to solve operation or enforcement problems, to resolve issues relating to equipment and funds, and to give overall leadership and direction to the enforcement unit described below. The Command Board will communicate with each other as often as needed to ensure all 2 o issues are being addressed in furtherance of the overall goal of an effective, efficient and cooperative inter-agency law enforcement mission. ° Enforcement Unit: The PLICAT Enforcement Unit will consist of a Unit Supervisor agreed upon by the Executive Board and full or part-time supervisors and law enforcement officers of all cooperating agencies. The Unit Supervisor will ensure that the goals, directives and guidelines in place and mutually understood are being adhered to and that the unit is adequately funded, equipped and supervised in both their dally and long-term operations. The supervisor will seek assistance and accept guidance from all authorized members of the Command and Executive Board and any disagreement or dispute will be sent to and be resolved by the membership of the Executive Board. The Sheriff of Palm Beach County, as empowered under Florida Law, will grant Special Deputy status to any police officer operating under this Agreement. Ail personnel so designated shall adhere to the laws and Sheriffs Office guidelines in the performance of police duties outside of the scope of their formal jurisdiction. The Special Deputy Status shall be automatically revoked when the officer is no longer assigned to PLICAT. As granted under applicable Florida law, federal law and federal agency guidelines, members of PLICAT may be utilized in any way needed in the enforcement of the United States Criminal Code when requested to do so and be given specific instructions and guidance by authorized members of federal law enforcement agencies. The Enforcement Unit, through the Sheriffs Office Legal Advisor's Office, will initiate forfeiture action whenever lawfill and reasonable. The sharing of forfeiture assets shall be through a method of equal division of cash and property and/or as agreed to before hand by the Command Board or Executive Board and as determined on a case by case basis. The decision to settle a forfeiture action wilt rest with the Sheriffs Office forfeiture unit. The Sheriffs Office will be entitled to have its attorney fees, advertising fees, asset maintenance fees and other costs reimbursed prior to the division of the proceeds from the forfeited asset. If forfeited property remains at the conclusion of PLICAT, such property will be auctioned off with the proceeds being distributed amongst the agencies. The agencies which are signatories to this Agreement are also governed by the Palm Beach County Mutual Aid Pact, a copy which is attached hereto and incorporated herein as Exhibit "A". Any conflict with Special Deputy Status and the Mutual Aid Agreement will be resolved in favor of the Mutual Aid Agreement. The above member agencies shall, to the fullest extent permitted by law, and at its own cost and expense, defend, indemnify and hold harmless the SHERIFF, his agents, employees, appointees and designees, frorn and against any and all claims, loss (including attorneys' fees, witnesses' fees, and all court costs), damages, expense, and liability arising out of any 3 10. 11. 12. 13. negligent act by the member agency's employees, representatives, or agents in the fulfillment of this Agreemant~ The signatory agencies agree to be responsible for furnishing their employees with all standard police equipment necessary to fulfill the functions of this Agreement. The Sheriff will provide a work site unless otherwise agreed upon by the parties. The signatory agencies agree to maintain at their expense, worker's compensation insurance, if applicable, to fully protect both the agency and the SHERIFF from all claims for personal injury or death arising from its performance 9fthis proposal. The agencies agree to be solely responsible for all compensation, overtime, worker's compensation, insurance and other benefits of its employees. This Agreement is not assignable or transferrable unless agreed to in writing by the parties. If any term or provision of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. This Agreement contains the entire agreement made between the parties and neither party is relying upon any oral representations made by the other party except as set forth in this Agreement. Any modification to this Agreement must be made in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day and year first above wr~ Witness Signa(~re/~ Witness Printed Name Palm Beach County Witness Signature Chief of Police - Boynton Beach Police Dept Witness Printed Name Date 4 Requested City Commission Meeting Dates [] November 21, 2000 ] December 5, 2000 [] December 19,2000 [] Janumy 2, 2001 V-CONSENT AGENDA ITEM C.8 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOPdv Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested Ci~ Commission Meeting Dates [] January 16,2001 [] February 6,2001 [] Febram3~ 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) Sanumy 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Consent Agenda [] Public Hearing [] Bids [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: Approval of Contract with Homeowner's Association EXPLANATION: Boynton Estates is a planned community within the City of Boynton Beach and receives police services from the Boynton Beach Police Department. This community, through its homeowner's association would like the Boynton Beach Police Department to enforce the traffic laws within its community boundaries. This requires an agreement between the homeowner's association and the City of Boynton Beach. The agreement before you is the standard agreement used in all similarly situated communities in the City of Boynton Beach. PROGRAM IMPACT: None FISCAL IMPACT: None ALTERNATIVES: None Deparmaent Name - vCity Manager's Signature S:\B ULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A MUNICIPAL TRAFFIC CONTROL JURISDICTION AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, FLORIDA AND BOYNTON ESTATES HOMEOWNERS' ASSOCIATION, INC.; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Boynton Estates Homeowners' Association, Inc., hereinafter referred to as "Association") owns or controls certain )rivate roads lying and being in the City of Boynton Beach, Florida; and WHEREAS, Association does not have the power to enact or enforce traffic laws within the Association, nor can it hire others with police power to do so; and WHEREAS, pursuant to Chapter 316.006(b), Florida Statutes, the Association hereby grants to the City of Boynton Beach, municipal traffic control jurisdiction over all those certain private roads in said Association. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section' 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute the Municipal Traffic Control Jurisdiction Agreement between the City of Boynton Beach, Florida and Boynton Estates Homeowners' ! Association, Inc., attached hereto as Exhibit "A". Section 2. upon passage. PASSED AND ADOPTED this This Resolution will become effective immediately day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) MUNICIPAL TEAFFIC CONTROL JURISDICTION AGREEMENT FOR BOYNTON ESTATES THIS AGREEMENT, made and entered into this between: Clq'Y OF BOYNTON BEACH, FLORIDA A municipal corporation 100 East Boynton Beach Boulevard Boynton Beach, FL 33425 (hereinafter referred to as C1TY) and day of ,2001, by and BOYNTON ESTATES HOMEOWNERS ASSOCIA'I'[ON 1 Valencia Drive Boynton Beach, FL 33436 (hereinafter referred to ASSOCIA'F[ON) W1TNESSETH: WHEREAS, ASSOCIA-I~ON is the party who owns or controls certain private roads lying and being in the City of Boynton Beach, Palm Beach County, Florida; and WHEREAS, ASSOC[A'F[ON does not have the power to enact or enforce traMc laws within the ASSOCIA'I-[ON nor can it hire others with police power to do so; and WHEREAS, signs installed on private roads in the ASSOCLAT[ON "establishing" speed' limits and other restrictions cannot be effectively enforced by the ASSOCIA-fZON, and violators often disregard them with impunity; and WHEREAS, it is the desire of the C1TY to afford some measure of traffic enforcement for all residents of the CITY, wherever they may be situated; and WHEREAS, the funds to provide sufficient traffic enforcement for privately owned roads have not bee provided in the CTI-Y's current budget; NOW, THEREFORE, the parties agree as follows: (1) Pursuant to Chapter 316.006(b), Florida Statutes, the ASSOCZA'rZON hereby grants to CI'I'Y and C1TY hereby accepts from ASSOCIATION, municipal traffic control jurisdiction over all those certain private roads in said ASSOC~A'I-[ON. (2) The CiTY OF BOYNTON BEACH POL/CE DEPARTMENT shall provide traffic enforcement service on certain pr'rvate roads in BOYNTON ESTATES. This level of service shall be determined solely by the City of Boynton Beach Chief of Police and shall be based upon the availability of police personnel. (3) Tn order to reimburse the C~'I-Y for the actual costs of this increased traffic control and enforcement, ASSOC]AT]ON shall pay to the C~'I'Y the sum of SNone Dollars ($-0-) per hour for one (1) fully equipped traffic enforcement officer. (4) The Police Chief shall choose the hours and days of operation, the choices may be based upon information from the ASSOC1[A~ON and the observations of the Police Department. (5) ASSOCZA'I-[ON shall be billed upon a monthly basis and shall promptly pay such invoice within ten (10) days of receipt. (6) Traffic control devices must conform to the requirements contained in the United States Department of Transportation Manual on Uniform Traffic Control Devices for Streets and Highways as adopted by the City of Boynton Beach City Commission. The determination as to whether the signs meet the warrants for installation and/or conform to the manual shall be made solely by the C~I'Y. (7) To the fullest extent permitted by law, the ASSOCIAT[ON shall indemnify, defend, save and hold harmless the C~I-Y, its officers, agents and employees, from all claims, damages, losses and liabilities arising out of or alleged to have arisen out of or in consequence of the operations, acts, omissions, negligence or tortuous conduct of the ASSOCIA'I'~ON or its agents, officers, servants, independent contractors or employees pursuant to this Agreement. Such indemnification shall not include indemnification for damages, losses or liabilities caused by CZTY's active negligence. (8) This Agreement may be modified in writing by mutual agreement of the parties. (9} This Agreement may be terminated by either party upon thirty (30) days wdtten notice to the other party. ]IN W~'I'NESS WHEREOF, ASSOC[A'I-[ON and C~'I'Y have set their hands and seals, as of the day and year first above written. C~I'Y OF BOYNTON BEACH, FLORTDA APPROVED ASTOFORM: City Attorney Mayor DATE: A'I-rEST: City Clerk BOYNTON ESTATES By: Ch~resident STATE OF FLORIDA ) COUNTY OF PALM BEACH ) The foregoing instrument was acknowledged before me, the undersigned notary public in and for the State of Florida, on the day of , 2001, by , Mayor and Suzanne Kruse, , City Clerk. Notary Public STATE OF FLOR]IDA ) COUNTY OF PALM BEACH ) The foregoing instrument was acknowledged before me, the undersigned notary public in and for .the State of Florida, on the l(~/c~ day of (]mm~ , 2001, by ~ ~ ~ , President of BOYNTON ESTATES. I Notary Public Personally known to me, or Produced ]Identification: $:ca\agr\Boynton EstatesOllO01 INTEGRITY PROPERTY MANAGEMENT, INC. COMMUNITY ASSOCIATION MANAGEMENT/FINANCIAL SERVICES January 13, 2001 Boynton Beach Police Department 100 East Boymon Beach Blvd. Boynton Beach. FL 33435 Dear Chief Marshall G~e: The board of directors of the Boynton Estates homeowner association has asked me to contact you and request that the police department enforce the traffic laws in their community. Boymon Estates is located on the north side of Citrus Grove Elementary School. The entry code i.~7, ~( do not push star before the numbers, just enter the Speed limit signs are posted ( 25 mph) but do not seem to have the attention afthe residents. This is no surprise to you I am sure, but children are usually present and there is a deaf child that lives in the community also. Any help you can provide will be greatly appreciated. Attached is the required paperwork which will be delivered by Chris DeLiso. With appreciation, Prop y Manager 953 UNIVERSITY DRIVE · CORAL SPRINGS, FL 33071 · 954-346-0677 · FAX 954-346-0784 V-CONSENT AGENDA ITEM C.9 RESOLUTION NO. R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE ACQUISITION OF FEE SIMPLE TITLE BY GIFT, PURCHASE OR EMINENT DOMAIN OF THAT CERTAIN REAL PROPERTY HEREINAFTER DESCRIBED; FINDING THAT SAID PROPERTY IS NECESSARY FOR THE PUBLIC PURPOSE OF MEETING THE STORMWATER PRETREATMENT REQUIREMENTS OF PROPOSED OUTFALL FROM A WET STORMWATER RETENTION FACILITY, AND PROVIDING AN EFFECTIVE DATE. WltEREAS, the City Commission of the City of Boynton Beach hereby finds that it is necessary to purchase this parcel of land as it relates to the second pond in the Stormwater system to meet the pretreatment requirements of proposed outfall from a wet stormwater retention facility, that will serve Industrial Avenue and the Lake Boynton Estates Subdivision; and WHEREAS, the City Commission of the City of Boynton Beach, finds that there is a public purpose and need, and it is in the best interest of the citizens of the City of Boynton Beach to purchase this parcel of land to meet requirements of our proposed ouffall, as it relates to the second pond in the stormwater system that will serve Industrial Avenue and the Lake Boynton Estates Subdivision; NOW, THEREFORE, BE IT RESOLVED BY TlqF, CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: The above recitals are tree and correct and are hereby incorporated Section 1. herein by reference. Section 2. the acquisition of the The City Commission of the City of Boynton Beach hereby authorizes real property legally described as follows: Lot 4, Block 11-A Lake Boynton Estates, Plat #1 Plat Book 1, Page 32 Public Records of Palm Beach County PCN: 08-43-45-29-01 ~052-0040 by gift, purchase or eminent domain as described in Chapter 166, Florida Statutes, and Chapters 73 and 74, Florida Statutes. Section3. The City Commission of the City of Boynton Beach hereby determines that it is necessary to acquire the above described property for the public purpose of meeting the stormwater pretreatment requirements of the proposed outfall, as it relates to the second pond in the stormwater system that will serve Industrial Avenue and the Lake Boynton Estates Subdivision. Section 4. That the City Attorney is authorized to institute eminent domain proceedings to acquire the property by condemnation according to Florida Law. The City [Attorney is required to attempt to acquire the property by voluntary conveyance and if not feasible, the City Attorney is authorized to retain, on behalf of the City, the services of appraisers, land planners and experts in other disciplines whom he deems are necessary for the adequate preparation of this case. Section 5. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED ttds day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: CityClerk (Corpor~eSeal) MEMORANDUM Utilities #02-032 TO: FROM: DATE: Dale Sugerman, Asst. City Manager Mark G. Law, Deputy Utilities Director February 7, 2001 SUBIECT: Land Purchase - Pond 2 Industrial Avenue Lake Boynton Estates Stormwater Improvement Project Per your request, attached is a drawing showing the small parcel as it relates to the second pond in the stormwater system that will serve Industrial Avenue and the Lake Boynton Estates Subd/vision. As you can see, this parcel is required es part of our storage capacity to meet the stormwater pretreatment requiremants of our proposed outfall. Withou~ the parcel we cannot meet South Florida Water Manngement and Lake Worth Drainage Distr/ct standards for Pretreatment of stormwater outfitlls. Considering the s~ze of the parcel m question, the easement and setback encumbrances make the parcel unbuildable. If this parcel were not purchased, additional storage would have to be acquired in another location within the community at a considerable expense. We strongly recommend that the parcel be purchased by whatever means necessary. /gb Attachment Xc: John Cmidry Requested City Commission Meeting Dates [] November 21. 2000 [-- December 5, 2000 [] December 19_ 2000 [] January 2. 2001 V-CONSENT AGENDA ITEM C.11 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOI vi Date Final Form Must be Turned in to City Clerk's Office November 9. 2000 (5:00 p.m./ November 22. 2000 (5:00 p.m.) December 6. 2000 (5:00 p.m.) December 20. 2000 (5:00 p.m.j Requested City Commission Meetin~ Dates [] J~nuary 16,2001 [] February6. 2001 [] Fcb~. 20. 2001 [] March 6. 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.rm) January 17. 2001 (5:00 p.m.) Februmy 7, 2001 (5:00 p.m.) February 21,2001 (5:00 p.m.i NATURE OF AGENDA ITEM --] Adminislrative --] Development Plans Y~] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION:: Acceptance of a replacement bond in the mount of $407,380.00 for the Boynton Marina Project. EXPLANATION: AERC, a Virginia Corporation, has acquired title to the Marina Marketplace Project (Boynton Marina Project), formerly held by Edward Garcia. AERC is requesting to replace the existing bond with the City in the amount of $407,380. Acceptance of the replacement bond and release of the existing bond requires action by the Boynton Beach City Commission. The amount of the bond is in accord with the provisions of paragraph 17 (G) of the Boynton Marina Development Agreement. The calculations related to this bond amount are attached. PROGRAM IMPACT: N/A FISCAL I~PACT: N/A ALTERNATIVES: N/A Development Department Name City Manager's Signature City Attorney / Finance / Human Resources S:\BULLE-rlNXFO~RMS~AGENDA ITEM REQUEST F~RM.DOC __ . [ The following is a summary of the Economic Incentives granted by the City as identified in Paragraph 17 (G) of the Boynton Marina Development Agreement. Sewer & Water Impact Fees & Connection Expenses Retail Commercial $13,812 Restaurant $53,781 Marine $27,438 Meter deposits & connection fees $7,175 Sub-total $102,206 Off-site Water & Sewer *8 inch water main in Casa Loma $16,148 *Wet taps for connection to existing $6,900 *Water service to property line $8,625 *8 inch gravity service in Casa Loma $43,125 *Service connections to property line $34,500 *Manholes $11,500 Sub-total $120,798 On-site Water & Sewer *24-inch gravity sewer *Manholes *Abandon existing sewer in place Sub-total Buildinq Fees Interim Service Fee Boynton Beach Boulevard Extensions Administrative fees $139,150 $23.000 $5,000 $208,169 $240,000 $19,655 $75,000 $4,500 Total $770,328 Paragraph 17(G) of the Boynton Marina Development Agreement also specifies that the following items of work, identified by the symbol (*), are to be performed by or under the direction of the city, Off-site Water & Sewer *8 inch water main in Casa Loma $16,148 *Wet taps for connection to existing $6,900 *Water service to property line $8,625 *8 inch gravity service in Casa Loma $43,125 *Service connections to property line $34,500 *Manholes $11,500 Sub-total On-site Water & Sewer $120,798 *24-inch gravity sewer $139,150 *Manholes $23,000 *Abandon existing sewerin place $5,000 Sub~al $208,169 Boynton Beach Boulevard Extension $75,OO0 Total $362,948 SUMMARY: Total Incentives Work to be performed by City Value of work to be bonded by Developer $770,328 ($362,948) $407,380 2 V-CONSENT AGENDA ITEM C.11 RESOLUTION NO. ROI- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND ACCEPTING A REPLACEMENT BOND IN THE AMOUNT OF $407,380.00 FOR THE BOYNTON MARINA PROJECT; AND PROVIDING AN EFFECTIVE DATE. WltEREAS, AERC, a Virginia Corporation, has acquired title to the Marina Marketplace Project (Boynton Marina Project), formerly held by Edward Garcia; and WHEREAS~ AERC is requesting to replace the existing bond with the City in the mount of $407,380; and WHEREAS, the City Commission of the City of Boynton Beach, upon ecommendation of staff, does hereby accept a replacement bond in the amount of $407,380.00 for the Boynton Marina Project, issued by Fireman's Fund Insurance Company; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION )F THE CITY OF BOYNTON BEACH, FLORIDA, TItAT: Section 1. The City Commission of the City of Boynton Beach, Florida hereby approves and accepts a replacement bond in the amount of $407,380, for the Boynton Marina Project, issued by Fireman's Fund Insurance Company, a copy of which Bond is attached'hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) ~:caLReso~L/C - Replacement Bond - Marina0215/01 The City of Bolmton Beach 1 O0 E. Boyn~on Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425.0510 office of t~e ¢~ A~ey (561) 742-6050 FAX: (561,J 74;2-6054 VIA FACSIMILE ONLY (561) 272-6831 February 15, 2001 Michael S. Weiner, Esq. Weiner & Aronson, P.A. 102 N. Swimon Avenue Delray Beaek, FL 33444 RE: Contract Surety Performance Bond- Marina Project Dear Mr. Weiner: Your draf~ letter addresses all of the point which I requested. Assuming your client signs it, it will support the adoption of a Resolution authorizing the substitution of bond and I will so advise the Commissien. Thank you for your efforts and cooperation. Very truly yom's, City Attorney .lAClral "An Equal Op~rtunity/Affirma~ve A~on/~A Employer" FAX To: Fax #: ~ubject: Date: Pages: Nick Igwe, Esq. 742-6054 Contract Surety Performance Bond Dated January 18. 2001 Our File No. AERC001 February 14, 2001 2, including this cover sheet COMMENTS: I am sharing this with you at the same time I am sharing this with my client. My client resewes all rights. From the Oer~ of... Michael ~. Wekl~r, 102 N. Swlnton Avenu~ D~ray Gem;h, FL 33444 (,5~1) 285.2666 Fax: (561) 272-6831 SE~T BY: WEINE~ & ~RON~ON; 5612726831; F~B.14-01 4:05P~; PA~E 2/2 A~-R.C of Virgtaia, mc. 5025 Swecland Cma'l: Cleveland, OMo 44143-1467 February 14. 2001 City of Boynton Beach 100 East Boynton Beach Blvd. Boynton Beach. Flodda 33425 Re: Contract Surety Performance Bond Date~t January 18, 2001 Ladies and Gentlemen: This le[l. er is to confirm that AERC of Virginia, Inc. agrees that the above-mentioned Bond does not bond offthe lien as more fully provided in Section 17(N) of the Development Agreement. as amended by the City's December 13, 2000 memorandum. The Bond serves qnly the purpose of being a substitute Performance Bond for the Bond originally posted by Ocean Breeze. If AERC of Virginia, Inc. wanted to bond off the lien of the City, the amount would be Seven Hundred Seventy Thousand Three Hundred Twenty-Eight Dollars ($770,328.00). Very truly yours, AERC of Virginia, Inc. Its: V-CONSENT AGENDA ITEM D.1. CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FORM Requested City Cormnission Meeting Dates [] November 21,2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 Date Final Form Must be Turned in to Ciw Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.rm) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 [] Febmary 6, 2001 [] February 20, 2001 [] March 6,2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 200I (5:00 p.m.) February 7, 200I (5:00 p.m.) February 2l, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfin/shed Business [] Announcement [] Presentation RECOMMENDATION: Please place this request on the February 20, 200i City Commission Agenda under Consent Agenda. The Planning and Development Board with a 6-1 vote recommended that the subject request be approved. For further details pertaining to this request see attached Department of Developmant Memorandum PZ 01-014. EXPLANATION:. PROJECT NAMe: AGENT: OWNER: LOCATION: DESCRIPTION: GOLFVIEW HARBOUR (Guth Variance) Fred Guth Fred and Evelyn Guth 1185 S. W. 27~ Avenue Request for a variance from City of Boynton Beach Land Development Regulations, Chapter 2 - Zoning, Section 5.C.2.a, to place a screen enclosure at 5 feet from the property line in heu of the 7.5 feet requked by code for a single-family building in a R-l-AA zoning district. PROGRAMIMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Planning and Zoning/Si~ctor D ex~m~e'nt D ?q:3/- ~en~ ~ '~ctor City Manager's Siguamre City Attorney / Finance / Human Resources S:~BULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: FRED & EVELYN GUTH APPLICANT'S AGENT: Fred & Evelyn Guth APPLICANT'S ADDRESS: 1185 SW 27th AVENUE DATE OF CITY COMMISSION PUBLIC HEARING: February 20, 2001 TYPE OF RELIEF SOUGHT: Side yard setback from property line LOCATION OF PROPERTY: 1185 SW 27th AVENUE DRAWING(S): SEE EXHIBIT "C" ATTACHED HERETO. X TH S MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR TH S MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D" with notation "Included". 4. The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: EXHIBIT "C" Conditions of Approval Project name: Fred & Evelyn Guth File number: ZNCV-01-001 (side yard setback) Reference: Zoning Code Variance g ~Iication dal 2001 DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DIVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTER/ENVIRONMENTALIST comments: None X PLANNING AND ZONING Comments: None X ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS Comments: None X ADDITIONAL CITY COMMISSION CONDITIONS 2. To be determined. IROJECTS\GOLFVIEW HARBOUR VAPJANCE~COND. Of APPR P&D SIDE SETBACK.DOC DEVELOPMENT SERVICES DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM #01-014 Staff Report for Planning and Development Board and City Commission Meeting Date: February 13, 2001 File No: ZNCV 01-001 Side setback from property line Location: 1185 SW 27th Avenue (Lot #7, Block 13. Golfview Harbour 2"° Section) Owner: Fred and Evelyn Guth Project: Pool screen enclosure addition to a single-family house zoned R-l-AA Request: Request for a variance from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5,C.2.a., to allow a two and one-half (2.5) foot reduction from the minimum of seven and one-half (7.5} foot side setback resulting in a five (5) loot side yard setback. BACKGROUND The subject property and neighborhood are currently zoned R-l-AA, single-family residential. The property is located on the south side of SW 27t~ Avenue (see Exhibit "A" - location map). The applicant has requested relief from the above-referenced code requirements to allow for the continued existence of a pool screen enclosure addition in the rear yard. The desired improvement along with the pool was built in 1998, resulting in the location of the enclosure at five (5} feet from the east property line instead of the minimum seven and one-half (7~) feet required in the R-l-AA zoning district (see Exhibit "B" - pool plan). A permit and the corresponding inspection were approved for the pool and deck; the enclosure permit was applied for but never secured. Due to the outstanding permit, the owner was contacted by the City's Building Division. In response to the contact, the applicant submitted the building permit plans in hopes of obtaining the necessary permits and rectifying the coae violation. Through this review process the non-conformity was identified, which is the reason for this application. Staff surveyed the area and it was observed that no other screen enclosure in this neighborhood appear to be encroaching into the current side setback of seven and one-half (7%) feet. Furthermore, City records show no other similar variances have been approved within this neighborhood. ANALYSIS The code states that the zoning code variance can not be approved unless the board finds the following: That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b. That the special conditions and circumstances do not result from the actions of the applicant. Page 2 File No. ZNCV 01-001 c. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other/ands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. e. That the variance granted is the minimum variance that will make possible the reasonable use of the/ana, building, or structure. That the grant of the variance will be in harmony with the genera/intent and purpose of this chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise detrimemal to the public we/fare. (Exhibit "C" contains the applicant's response to the above criteria.) The analysis of this request is focused on cdteria "b" above. It is assumed that the homeowner is ultimately responsible for any action on his behalf. As such, [he property owner is responsible for the outstanding enclosure permit. It is equally assumed that a contractor hired to do a job will know the code and will act in good faith. As stated in the application, the homeowner trusted his contractor who, finished the job without securing the necessary permit, resulting in the creation of special conditions by encroaching into the side setback. Staff acknowle(~ges that this situation is possible when the screen enclosure ~s not installed concurrent with construction of the swimming pool. The Land Development Regulations, Chapter II, Zoning, Section 11 .E. SWIMMING POOLS, states: "No swimminq pool shall be constructed closer than eiqht (8) feet from any property line ..... "and Section 11.F. SCREEN ENCLOSURES, requires that: "Ail screen enclosures (screen walls and screen roo~ shall comply with buildinq side yard setback.....". Within the R-l-AA zoning district, which has a minimum side setback of seven and one-half (7 ~) feet, the pool is allowed to be placed one-half (1/2) foot closer to the property line than the screen enclosure. Although the lesser setback for the poo, is justified by its unobtrusive characteristics, if the pool is not setback to account for the screen enclosure setback, as well as the safety margin of 3 feet (Building Code requires a minimum of 3 feet of intedor deck space between the pool edge and screen enclosure), insufficient space remains for the screen enclosure to be placed in a conforming manner. It should be noted that the setbacks for these two related site improvements could be changed to minimize the potential conflicts; however, this action would require either an increase in the pool setback, or a decrease in the minimum side setback for a screen enclosure, Depending on the zoning district and lot s~zes. disadvantages could accompany either amendment. While staff may understand how this situation may, in part, result from less than a complete awareness of the city's regulations regarding screen enclosures and swimming pools, it is still a direct result of avoidable actions taken by the applicant. RECOMMENDATION Therefore, staff recommends that the request for relief from Chapter 2, Zoning, Section 5,C.2.a., to allow a two and one-half (2.5) foot side setback variance within the R-l-AA zoning district, be denied due to the lack of traditional hardship, and due to the circumstance being created by simple home improvements. No conditions of approval are recommended; however, any conditions of approval added by the Planning and Development Board or City Commission will be placed in Exhibit "D". Page 3 File No. ZNCV 01-001 Staff should indicate that past variance requests have been reviewed by the city using more than the traditional criteria, or interpretations of this criteria placing greater emphasis on economic potentiaL, minor home expansions, and characteristics of surrounding properties. For this reason, and to indicate the consequence of denial, staff offers the following information for consideration: 1. The subject improvement represents a minor addition to the home with no negative impact to the living area standard applicable to the subject zoning district, nor any measurable impact on adjacent properties; 2. Staff has received a letter of support signed by six (6) of the adjacent neighbors, including the owner of the property located immediately adjacent to the subject structure; 3. Due to layout of the site, full compliance would require substantial redesign of both the screen enclosure structure and the pool (to retrofit it with safety handles if inadequate interior desk space is provided) requiring significant cost; and 4. Given the existing location of the pool, and the minimum requirement for separation between pool and screen enclosure (3 feet), the subject request represents the minimum required to make reasonable use of the screen enclosure at its current location. It should be stated that this analysis and recommendation were not influenced by the current existence of the improvement, ~or does it support or justif7 construction of any improvement without a permit, or exempt the property owner from any penalty applicable to construction activity conducted without proper permits, MR/JA Attachments 6.A.1 GOLF VIEW HARBOUR (GUTH VARIANCE) VARIANCE DEVELOPMENT SERVICES DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM #0'1-014 Staff Report for Planning and Development Board and City Commission Meeting Date: February 13, 2001 File No: ZNCV 01-001 Side setback from property line Location: 1185 SW 27th Avenue (Lot #7, Block 13, Golfview Harbour 2® Section) Owner: Fred and Evelyn Guth Project: Pool screen enclosure addition to a single-family house zoned R-l-AA Request: Request for a variance from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5,C.2.a., to allow a two and one-half (2.51 foot reduction from the minimum of seven and one-half (7.5) foot side setback resulting in a five [5) foot side yard setback. BACKGROUND The subject property and neighborhood are currently zoned R-1-AA,,single-famiiy residential. The property is located on the south side of SW 27th Avenue (see Exhibit "A' - location map). The applicant has requested relief from the above-referenced code requirements to allow for the continued existence of a pool screen enclosure addition in the rear yard. The desired improvement along with the pool was built in 1998, resulting in the location of the enclosure at five (5) feet from the east property line instead of the minimum seven and one-half (7%) feet required in the R-l-AA zoning district (see Exhibit "B" - pool plan). A permit and the corresponding inspection were approved for the pool and deck; the enclosure permit was applied for but never secured. Due to the outstanding permit, the owner was contacted by the City's Building Division. In response to the contact, the applicant submitted the building permit plans in hopes of obtaining the necessary permits and rectifying the code violation. Through this review process the non-conformity was identified, which is the reason for this application. Staff surveyed the area and it was observed that no other screen enclosure in this neighborhood appear to be encroaching into the current side setback of seven and one-half (7~) feet. Furthermore, City records show no other similar variances have been approved within this neighborhood. ANALYSIS The code states that the zoning code variance can not be approved unless the board finds the following: That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b. That the specia~ c~nditi~ns and circumstances d~ n~t resu~t fr~m the acti~ns ~f the app~icant~ Page 2 File No. ZNCV 01-001' That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other/ands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by Other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. e. That the variance .granted is the minimum variance that will make possible the reasonable use of the land, building, or structure. That the grant of the variance will be in harmony with the general intent and purpose of this chapter [ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental to the public welfare. (Exhibit "C" contains the applicant's response to the above criteria.) The analysis of this request is focused on criteria "b" above. It is assumed that the homeowner is ultimately responsible for any action on his behalf. As such, the property owner is responsible for the outstanding enclosure permit. It is equally assumed that a contractor hired to do a job will know the code and will act in good faith. As stated in the application, the homeowner trusted his contractor who, finished the job without securing the necessary permit, resulting in the creation of special conditions by encroaching into the side setback. Staff acknowledges that this situation is possible when the screen enclosure is not installed concurrent with construction of the swimming pool The Land Development Regulations, Chapter II, Zoning, Section 11 .E. SWIMMING POOLS, states: "No swimminq pool shall be constructed closer than eiqht (8) feet from any property line ..... "and Section 11.F. SCREEN ENCLOSURES, requires that: "Ali screen enclosures (screen walls and screen roof) shall comply with buildinq side yard setback.....': Within the R-l-AA zoning district, which has a minimum side setback of seven and one-half (7 ~) feet, the pool is allowed to be placed one-half (1/2) foot closer to the property line than the screen enclosure. Although the lesser setback for the pool is justified by its unobtrusive characteristics, if the pool is not setback to account for the screen enclosure setback, as well as the safety margin of 3 feet (Building Code requires a m~n~mum of 3 feet of interior deck space between the pool edge and screen enclosure), insufficient space remains for the screen enclosure to be placed in a conforming manner. It should be noted that the setbacks for these two related site improvements could be changed to m~mm~ze the potential conflicts; however, this action would rec uire either an increase in the pool setback, or a decrease in the minimum side setback for a screen enclosure. Depending on the zoning district and lot sizes, disadvantages could accompany either amendment. While staff may understand how this situation may, in part, result from less than a complete awareness of the c ty's regulations regarding screen enclosures and swimming pools, it is still a direct result of avo dab e act ons taken by the applicant. RECOMMENDATION Therefore, staff recommends that the request for relief from Chapter 2, Zoning, Section 5,C.2.a., to allow a two and one-half (2.5) foot side setback vadance within the R-l-AA zoning district, be denied due to the lack of traditional hardship, and due to the circumstance being created by simple home improvements. No conditions of approval are recommended; however, any conditions of approval added by the Planning and Development Board or City Commission will be placed in Exhibit "D'. Page 3 File No. ZNCV 01-001 Staff should indicate that past variance requests have been reviewed by the city using more than the traditional criteria, or interpretations of this criteria placing greater emphasis on economic potential, minor home expansions, and characteristics of surrounding properties. For this reason, and to indicate the consequence of denial, staff offers the following information for consideration: 1. The subject improvement represents a minor addition to the home with no negative impact to the living area standard applicable to the subject zoning district, nor any measurable impact on adjacent properties; 2. Staff has received a letter of support signed by six (6) of the adjacent neighbors, including the owner of the property located immediately adjacent to the subject structure; 3. Due to layout of the site, full compliance would require substantial redesign of both the screen enclosure structure and the pool (to retrofit it with safety handles if inadequate interior desk space is provided) requiring significant cost; and 4. Given the existing location of the pool, and the minimum requirement for separation between pool and screen enclosure (3 feet), the subject request represents the minimum required to make reasonable use of the screen enclosure at its current location. It should be stated that this analysis and recommendation were not influenced by the current existence of the improvement, nor does it support or justify construction of any improvement without a permit, or exempt the property owner from.any penaify applicable to construction activity conducted without proper permits. MR/JA Attachments LOCATION MAP Mr. GUTH Residence EXHIBIT "A" EXHIBIT"B" I ' ,.S~.m.~9 ~oo.l ' HORNE~R CONSULTING ENGINEEES.INC ?HONE-~ 5755 POWERLINE ROAD. ET. LAUDERDALE FL. 55509 F~ NO: (95Z,.) 772-68~.,,-0 5LO 2'1TH ,~'YE E~O"r'TON ~E,~CH, FL EXHIBIT"C" REQUEST FOR VARIANCE January 3, 2001 Mr. and Mrs. Fred H. Guth Gclfview Harbour 1185 SW 27th Avenue Boynton Beach, Florida 33426 Because the pool screen was installed in 1997, it is a special condition and circumstance peculiar to and not applicable to other lands, structures or buildings in the same zoning district. We trusted the contractor (now deceased) for compliance with all building codes, according to our contract. We feel that the granting of the requested variance will not give us any special privilege that is denied by this Ordinance to other lands, buildings or structures in the same zoning district. It would deny the right to have the safety and health protections provided by this screened enclosure and would work unnecessary and undue hardship on the applicant to have the structure removed and replaced. SAFETY: Our yard is fenced except for the north section bordering a canal. The pool screen is added protection against a child or animal falling into the pool. HEALTH: The pool screen keeps out waterfowl and most insects. The screening is a hindrance to the entry of snakes and a possible deterrent to alligators. We think that the variance requested is the minimum variance that will make possible the reasonable use of the land, building or structure. The variance will not be injurious to the area or otherwise detrimental to the public welfare. We have received many compliments about the screen enclosure. It is an asset to the community. LOCATION MAP Mr. GUTH Residence EXHIBIT "A" EXHIBIT"B" mm HORNER COi'~SULTING E~"~GINEEERS. INC 57.55 POWERLINE ROAD. FT. LAUOEROALE FL.. 5550~' r. gX Ill 11,~5 5UJ 2-ITH AYE E~OYTON E~E,AOI--I, FL PHONE NO: (95,~-) 77~.-,~,,9~0 FAX NO: (~5~)77~-5S~0 Requested City Commission Meetine Dates [] November21, 2000 [] December 5, 2000 [] December 19. 2000 [] January2. 2001 V'CONSENT AGENDA CITY OF BOYNTON BEACH ITEM E AGENDA ITEM REQUEST FOI Dale Final Form Must be Turned in to CRv Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6. 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m./ Requested City Commission Meetin~ Dates [] January 16, 2001 [] February 6, 2001 [] Febmary 20, 2001 March 6, 2001 8i FEB-5 ,,I.! 8:11 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 200l (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business 1] Announcement [] Presentation RECOMMENDATION: Motion to approve CH2M Hill, Task Order 01-03, to provide engineering services for drainage improvements to the property at Master Lift Station 317. As part of the Task Order, CI-I2M Hill will also assist in the permitting process of these improvements through the Lake Worth Drainage District. EXPLANATION: Master Lift Station 317 is on Boynton Beach Blvd. west of Congress Avenue between Burger King and ABC Liquors. These businesses have built retaining walls around their properties and the Lake Worth Drainage District right-of-way to the rear of the lift station property is graded higher leaving the lift station at the lowest point. This causes severe accumulations of stormwater. During recent storms, runoff has flooded the downstairs of the building. PROGRAM IMPACT: The Utilities Department anticipates performing the work themselves once the design and permitting are completed. The Constroction/Stormwater Divisions, along with assistance from the Wastewater Division, will be able to accomplish this task. FISCAL IMPACT: Total cost for this Task Order is $23,380.00 and funds are available in account g403-5000-590- 96.04, SWR089. ALTERNATIVES:~.~..~__ There~.T~'~are no other options that will protect the lift~~er damage. Department Head's Signature s -~ity Manager's Signature Utilities ~nL~maa~ Department Name City AWomey / Finance / Human Resources Xc: Dale Sugarman Mark Law Tony Lombardi Barb Cooboy S:~B ULLETIN~ORMS~a. GENDA ITEM REQUEST FORM.DOC Task Order No. 03 Under the Agreement Dated October 11, 2000 January 22, 2001 Drainage Improvements for the City of Boynton Beach, Pump Station 317 Background The City of Boynton Beach (City) has a pump station located on Boynton Beach Boulevard between Congress Avenue and Westchester Park Drive. This pump station (PS 317) is bound by a Burger King restaurant to the east, an ABC liquor store to the west, Boynton Beach Boulevard to the south, and a section of the Lake Worth Drainage District's (LWDD) L-24 Canal to the north. The pump station was constructed in 1978 at which time the LWDD L-24 Canal extended along the length of the property. The City was prohibited from extending construction of PS 317 into the LWDD right-of-way (ROW). Since that time, the section of the L-24 Canal behind the Burger King, PS 317, and ABC Liquor has been filled, and a box culvert installed to connect the segment of the L-24 Canal to the west of Westchester Park Drive with the canal segment remaining within the city block containing PS 317. The Burger King and ABC Liquor sites were constructed after the canal segment had been filled and were thus allowed to extend further back (north) into the LWDD ROW than was the pump station. Additionally, both businesses built retaining walls around the respective properties, and spoil materials have been placed in the LWDD ROW behind PS 317. These conditions combined with the lower elevation of the pump station property serve to encourage accumulation of stormwater runoff at the pump station. Current drainage conditions are severely limited. During recent heavy storms, two to four feet of water accumulated in the downstairs pump room, and sanitary manholes had to be opened to provide additional drainage to protect the electrical panels. Some of the upstairs portion of the pump station also flooded during this storm event. The City of Boynton Beach has requested that CH2M HILL provide engineering services for conceptual design of drainage nnprovements for the pump station property. The drainage improvements shall be sized to accommodate runoff from the property for a 25-year, 3-day storm event and shall address all applicable water quality criteria. The City has also requested the services of CH2M HILL to assist with permitting of these improvements through LWDD and any other applicable agencies. The City has indicated that the construction of improvements will be completed in-house; therefore, no bid phase services or services during construction are required. The services proposed under this Task Order by CH2M HILL (the "Consultant"l are to prepare stormwater runoff volume calculations, to provide design of drainage improvements, and to assist with obtaining the necessary permits at the PS 317 site. CI-I2M HILL will prepare the design documents for construction of the improvements, including PROJECTStBOYNTON BEACH RMP/WORD/Fi. UORIDEFi-O.DOC 1 drawings and minor specifications. The scope of services does not include bid-phase or construction-phase services. Scope of Services Task 1 - Data Gathering As part of this task, available data related to the project will be compiled, and an estimation of the amoant of stormwater runoff for the PS 317 property will be developed. Subtasks will include: 1. Review available existing information related to the project, including: Record drawings of the site, existing facilities, and ROW/easement locations Record drawings of neighboring properties with respect to ROW/easement locations Record drawings of LWDD L-24 Canal and connection piping 2. Estimate stormwater runoff using the Rational Method. A 25-year, 3-day storm event will be used as the design basis in accordance with South Florida Water Management District (SFWMD) guidelines. The volume of stormwater runoff that must be addressed to meet water quality requirements will also be determined. It is assumed that these calculations will address only stormwater runoff for the pump station property. No off- site contributing flows will be considered as these are expected to be mitigated through the design. 3. Identify potential types of and locations for stormwater improvements that will meet both the runoff quantity and quality guidelines from LWDD and SFWMD. Task 2 - Preliminary Design Services For this task, which focuses o~t determining the location and capacity requirements for the drainage improvements, CH2M HILL will perform the following: 1. Prepare a preliminary design submittal consisting of a Technical Memorandum sru-nmarizing the rtmoff calculations and preliminary design criteria for all drainage improvements,Il-inch by 17-inch drawings depicting proposed location(s) and approxWaate size of improvements, and budgetary cost estimate. CH2M HILL will submit 3 copies of the preliminary design submittal to the City. 2. Conduct a preliminary design review meeting with City staff to review design criteria and locations for proposed improvements. The review may consist of an actual meeting or a teleconference between the City and CH2M HILL staff. CH2M HILL will prepare and distribute a written stunmary of decisions rendered. The approved written summary will serve as the basis for proceeding with the final design submittal documents. After written acceptance by the City of the preliminary design submittal, CH2M HILL will proceed with the Final Design Phase. Task 3 - Final Design Services After completion of the conceptual design, CH2M HILL will prepare the Final Design. On the basis of the accepted Preliminary Design drawings, the final design drawings will be prepared, and specifications for the improvements will be shown as notes on the final design drawings. The final drawings are expected to include approximately 2 to 3 sheets covering civil, mechanical, and general information. Final design work will consist of preparation of a final design submittal based upon the concepts agreed upon as a result of the conceptual design review meeting with the City. The submittal will include: Three sets of final design drawings (11 X 17 with specifications as notes on the sheets) Project Cost Estimate After acceptance of the Final Design drawings by the City, the Consultant will proceed with the permitting services. Task 4 - Permitting Services The Consultant will prepare, on behalf of the City, necessary permit applications to the LWDD. The following is a summary of the services to be provided: 1. CH2M HILL will meet with LWDD at the project location prior to beginning conceptual design to discuss potential improvement types and locations and obtain input on permitting requirements and procedures. 2. CH2M HILL will contact other agencies that may require permits, including but not limited to SFWMD, PBCHD, and City of Bo.vnton Beach building department, to obtain input on permitting necessity, requirements, and procedures. 3. CH2M HILL will prepare a response for up to three "requests for additional information" made by LWDD following submittal of the permit application. Obligations of the City The City will provide available information that will assist the Consultant in completing the tasks identified, including but not limited to the following: · Provide payment for all regulatory agency permit fees associated with the project. (Note: Building permit fees are to be paid by the City or the construction Contractor, as appropriate.). · Provide record drawings, previous surveys, utility drawings, easement drawings, or other information to assist in the development of the conceptual design and preparation of permit applications. · Identify a full-time project coordinator to serve as point of contact for CH2M HILL for the duration of the project, including conceptual design, final design, and permitting. Additional Services CH2M HiLL will, as directed, provide additional services that are related to the project but not included within this Scope of Work. It is anticipated that the City of Boynton Beach will complete the construction of the drainage unprovements in-house or will include the additional services to an existing contract for work being conducted at the pump station. If the project is bid by the City, additional bid package items and construction services may be needed. If desired by the City, the Consultant can provide the following services under separate task orders or amendments to this task order. Additional Services will not be provided by the Consultant until written authorization is received bv the City. Additional services may include: · Review of shop drawings / submittals · Technical Clarifications · Onsite services · Change Order Negotiations · Final completion review · Review of Payment Requests · Meetings with other regulatory agencies (It is anticipated that the permitting phase activities will not require face-to-face meetings with regulatory agencies other than LWDD. Should additional meetings be required, these services will be considered an additional services item. ) · Preparation of additional permit applications · Other items of work not specifically identified in the Task descriptions. Each Notice to Proceed shall contain a description of the work to be undertaken, a budget establishing the amount of additional fee to be paid to the Consultant and a time established to complete the work. The City reserves the right to add or delete tasks at the City's discretion. Schedule The work described herein will begin upon receipt of a Notice to Proceed. A formal breakdown of the tasks is presented in the table below. The schedule may vary due to factors beyond the Consultant's control. The schedule has been developed so that comments are received from the City within 10 days. Schedule of Deliverables Deliverable Associated Task Time from Notice to Proceed Data Gathering Task 1 2 weeks Preliminary Design Task 2 6 weeks Final Design Services Task 3 10 weeks Permitting Services Task 4 12 weeks Compensation Compensation by the City to the Consultant will be on a lump-sum fee basis in accordance with the Agreement. The estimated compensation for the services described in this Task Order is $23,380. The table below summarizes the proposed costs on a per-task basis. This price shall be modified only if the scope of work is changed. Pump Station 317 Drainage Improvements Labor Costs Task 1. Data Gathering Task 2. Preliminary Design Task 3. Final Design Task 4. Permitting Expenses Total $1,600 5110 $1,710 $8,240 $630 $8,870 $5,280 $420 $5,700 $6.600 $500 $7,100 Total $21.720 $1,660 $23,380 APPROVED BY CITY OF BOYNTON BEACH, FLORIDA By: Gerald F. Broening, Mayor Dated: This day of 2001. SUBMITTED BY CH2M HILL, Inc. By: Dated: This ~ day of ~AO 2001. Requested City Commission Meetin~ Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM P. AGENDA ITEM REQUEST FOR , Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 [] February 6, 2001 [] February 20, 2001 [] March 6,2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) Janua~ 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve Task Order 01-4 with Camp Dresser & MeKec, Inc., for a preliminary analysis of alternative design approaches for the expansion and upgrade of the City of Boynton Beach West Water Treatment Plant. This Task Order will result in a technical memorandum wRh recommendations to be used for the basis for design for the expansion of the West Water Treatment Plant. EXPLANATION: Palm Beach County Environmental Control Rule II states when distribution demand reaches 80% of the approved design capacity, the supplier of water shall initiate the procedures for water treatment expansion. It further states that at 90%, the supplier shall have the water treatment expansion under construction. Due to the limiting condition of our Consumptive Use Permit, we are at the point where this work needs to move forward in a timely manner. PROGRAM IMPACT: The treatment system needs to be expanded to meet the needs of the ratepayers and future development. FISCAL IMPACT: The cost of this Task Order is $28,900.00 and funds are available in account g409-5000-590-96.01, WTR098. This project is listed in the CIP book and assigned O's 01042 and 01043. ALTERNATIVES: Not to proceed with plant expansion. Department Head's Signature City Manager's Signature Utilities Department Name City Attorney / Finance / Human Resources Xc: Bob Kenyon Dale Sugerman Barb Conboy s :~BULLETINWORMS~AGENDA 1TEM REQUEST FORM.DOC CDM Camp Dresser & McKee Inc. 1601 Belvedere Road Suite 211 South West Palm Beach Florida 33406 Teh561 689-3336 Fax:561 689-9713 January29,2001 · d/¢'] 2 9 299! Mr. Robert L. Kenyon Deputy Utilities Director Utilities Department City of Boynton Beach 124 E. Woolbright Road Boynton Beach, FL 33435 Subject: West Water Treatment Plant Expansion and Improvements Alternatives Analysis Technical Memorandum Dear Mr. Kenyon: Enclosed herewith are three copies of Task Order No. 4 for a Technical Memorandum evaluating alternative methods, advantages and disadvantages, and estimated costs for expansion and improvements to the City's West Water Treatment Plant. Should you have any questions or comments regarding the Task Order, please do not hesitate to contact our office. Very truly yours, CAMP DRESSER & McKEE INC. David F. Holtz, P.E. Principal Engineer DFH/bes Enclosures cc: John Guidry w/enclosure File: 0000-DFHNB-MW.DFHBB ENGINEERING SERVICES TASK ORDER CITY OF BOYNTON BEACH TASK ORDER NO. 01-4 DATE: CDM PROJECT NO. 6276 - 4 I, PROJECT T£rLE West Water Treatment Plant Expansion and Improvements Alternatives Analysis Technical Memorandum BACKGROUND The City of Boynton Beach has identified the need to expand the West Water Treatment Plant from 8 million gallons per day (mgd) to 16 mgd. The benefits and estimated capital and operation and maintenance (O&M) costs of alternative plant expansion and improvement approaches will be summarized in a Technical Memorandum to assist the City in determining the preferred plant expansion and improvement approach prior to embarking on the project design. CONTRACT REFERENCE This Task Order shall be performed under the terms and conditions described within the Agreement for General Engineering Consulting Services dated the 4~ day of October 2000 between the City of Boynton Beach (CITY) and Camp Dresser & McKee Inc. (CDM). IV. SCOPE OF SERVICES The Scope of Services shall include a preliminary analysis of alternative design approaches for the expansion and upgrade of the City of Boynton Beach West Water Treatment Plant (WTP). The analysis will be based upon recommendations by CITY staff, review and inspection of existing facilities, site visits to other South Florida membrane softening plants, and on other accepted engineering approaches for expansion of the existing nanoflltration facility from 8 mgd to 16 mgd finished water production capadty. The results and recommendations of this analysis will be summarized in a draft and final Alternatives Analysis Technical Memorandurm The project wilt include the following tasks: O000'DI~dNB~MWDFItBB Task 1: Initial Site Review CDM will conduct a review of capacity and conditions of existing facilities at the City's West WTI~. The review will include a site inspection, interview of key CITY staff and plant operators, and review of drawings, specifications, reports, and other documentation provided to CDM by the CITY. Based upon this review, a preliminary list of potential upgrades and improvements will be developed and provided to the CITY and other Technical Review Staff in letter report format. rask 2: Site Tours of Selected Membrane Softening Facilities CDM will coordinate and conduct two days of site tours for CITY staff of six (6) South Florida membrane softening plants, selected by the CITY. Site tours will provide a forum for CITY staff and CDM to discuss with operators and supervisors at other membrane facilities the particular benefits and drawbacks of various operational alternatives and epproaches. Task 3. Conceptual Design Approach Review Meeting CDM will coordinate and facilitate a one day Conceptual Design Approach Review meeting with CITY staff and the CDM technical review team. The review team will consist of engineers experienced in the fields of membrane softening and low pressure reverse osmosis (LPRO) water treatment facility design, construction and operation. Recommended design approaches for modification and expansion of the West WTP will be discussed, with the conclusions and recommendations of the meeting to be used in preparation of the Alternatives Analysis Technical Memorandun'u Task 4: Draft Alternatives Analysis Technical Memorandum CDM will prepare a draft Alternatives Analysis Technical Memorandum based upon the Initial Site Review, Site Tours, and Preliminary Approach Review meeting. The technical memorandum will discuss up to three (3) major alternative approaches for modification and expansion of the CITY's West WTP. The alternative plant expansion approaches will be determined at the review meeting of Task 3. An example of alternate approaches for plant expansion include the following: 1. Relocation o£ membrane feed pumps and other supporting equipment to a new building, with vertical expansion of membrane skids in the existing building. 2. Duplication of the existing process and plant layout in a new building. 3. Construction of Floridian aquifer wells (and conversion of existing well(s)) and construction of a facility expansion to use LPRO for treating Floridian aquifer water. Various ~mprovements to the existing facility will also be evaluated induding the following at a minimum: · Noise reduction housing for degasifier blowers. · Elimination of add feed system or piping/layout improvements. 0000-DFHNB-MXN.DFHBB 2 bs61114)1/26/01 Mo · Modification to pipe trenching to eliminate confined spaces. · Use of variable frequency drives on membrane feed pumps and transfer pumps. · Modifications to I-IVAC for existing electrical room. · Sand removal pretreatment alternatives. · Ground storage capacity. The draft Technical Memorandum will make recommendations of alternatives based on conceptual planning-level cost/benefit analyses and on recommendations for plant improvements as outlined above. Five (5) copies of the draft document will be provided to the CITY for review, and a review meeting will be conducted to discuss C1TY comments on the draft document. Task 5: Final Technical Memorandum CDM will incorporate comments received on the draft technical memorandum and will provide the CITY ten (10) copies of the final Alternatives Analysis Technical Memorandum, incorporating comments from the CITY's review of the draft document. PRO~ECT STATUS REVIEW CDM shall provide the CITY with written monthly status reports during the duration of the project PROJECT SC/-tEDULE CDM will commence services upon receipt of written authorization and will complete the professional engineering services within three (3) months of the start of services. The following schedule outlines the duration of each project task: Task No. 1, 2, 3 4 5 Description Site tours, initial site review and preliminary approach review meeting. Draft Technical Memorandum. Final Technical Memorandum. Timeframe from Authorization I month 1 month from review meeting. 2 weeks from receipt of comments on draft Technical Memorandum. COMPENSATION FOR SERVICES The total amount to be paid to CDM by the ~ under this Task Orde~ shall be a lump sum amount of $28,900. A breakdown of the estimated labor hours and other costs associated with this Task Order are provided in Exhibit A. 0000-DFHNB-MW.DFHBB 3 WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CAMP DRESSER & McKee INC. Dared F. Holt~ P.E. Principal Engineer CrFY OF BOYNTON BEACH, FLORIDA Gerald F. Broening, Mayor 0000-DFHNB-MW. DFI~B 4 bs61 t 1-01J26/0! Requested City Commission Meeting Dates [] November 2I, 2000 --] December 5 200( December 19.2000 [] January 2. 2001 V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM G. AGENDA ITEM REQUEST FOtk. OiFEB-6 I H8:II Date Final Form Must be Turned Requested City Commission in m City Clerk's Office Meeting Dates November9,2000 (5:00p.m.) [] January l6, 2001 November 22, 2000 (5:00 p.m.) [] Febraary 6, 2001 December 6. 2000 (5:00 p.m./ [] February 20. 2001 December 20. 2000 5:00 p.m./ ~.~ March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m. February 7, 200l (5:00 p.m. ~ February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adramis~:ative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfiinshed Business [] Announcement --] Presentauon RECOMMENDATION: Authorize donation of old unusable computer equipment to the Army Reserves EXPLANATION: A request was received from the Army Reserves regarding the City's old and obsolete computer equipment. The request was for the City to donate the old and obsolete computer equipment currently on our surplus list. In the past when we have held our annual auction for surplus equipment we have had very poor response to old computer equipment. This computer equipment has been determined as non usable by the City's I.T.S. Department. PROGRAM IMPACT: None Department Head's Signature FISCAL IMPACT: At the last auction the City received less than S100. for the computers that were sold. ALTERNATIVES: ~_ _./f,,,4,~j,...~,~ City Manager's Signature Finance Department Name City Attorney / Finance / Hman R0~6urces S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC TO: FROM: RE: DATE: CITY OF BOYNTON BEACH MEMORANDUM Diane Reese, Finance Director ~ Nicholas I. Igwe, Assistant City Attorney Donation of surplus equipment to the Army Reserves January 11, 2001 We have your recent memo inqmring about the procedure to donate "old and obsolete computer equipment" to the Army Reserves. Section 274.05 of Florida Statutes, provides for disposition of surplus property owned by local govemmeuts. The Chapter provides that a governmental unit may offer obsolete, uneconomical, inefficient or property which serves no useful function to other governmental units or private non-profit agencies as defined in section 273.01 (3) for sale or donation. That Chapter requires that the value and condition of the property be disclosed. Given the quantity, of computers that the department proposes to be donated to the Army Reserves in this case, I would recommend that this matter be placed before the City Commission for approval with disclosure of the value and condition of the equipment. NIC/mr Cc: Kurt Bressner, City Manager James A. Cherof, City Attorney CaJdept/finance/memo to Diane Reese - donation Octoberl 0, 2000 To: Dominic DeMauro Warehouse Supervisor City of Boynton Beach From: Specialist Kenneth W. Calvin 3220th Garrison Support Unit United States Army Reserves West Palm Beach, Florida Subject: Surplus Computers Mr. DeMauro, As I indicated to you in our conversation, I am interested in the outdated computer equipment, which the City intends to dispose of through surplus auction. I understand that occasionally municipalities will donate such equipment to a worthy cause. I would ask that you consider donating it to the 3220~h Garrison Support Unit of the United States Army Reserves. This equipment could be utilized to train soldiers on Computer Software Applications, Hardware Troubleshooting/Repair, and General Computer/Network Maintenance. This training would greatly benefit our soldiers and enhance the overall combat readiness of the unit. Finally, in closing, I would like to thank you for your consideration. Any questions you have may be addressed to Kenneth Calvin at (561) 386-3416 or (561) 965-5262. CITY OF BOYNTON BEACH MEMORANDUM FINANCE ADMINISTRATION TO: FROM: DATE: SUBJECT: Kurt Bressner, City Manager Diane Reese, Director of Financial Services December 26, 2000 Donation of Surplus Equipment Attached is a letter from Kenneth Calvin who is with the Army Reserves. He is requesting that the City donate any old and obsolete computer eqmpmem to the reserves. Also attached is a list of all computer equipment we now have. stored at the old school. I.T.S. has declared these computers of no value to the City. Our normal procedure to dispose of the computers would be at the annual auction to dispose of all surplus equipment. However at last year's auction very few people were interested and we only sold a few computers. Please advise as to whether it is ok to donate the surplus computers to the 3220th Garrison Support Unit of the US. Army Reserves. Requested City Cormff~ssion Meetin~ Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] Janua~ 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meedn~ Dates [] January 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 V-CONSENT AGENDA ITEM H. Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) Febraary 7, 200I (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Approve payment to Benvenuto Restaurant for Annual Board Dinner EXPLANATION: Appreciation dinner for volunteers who serve on City Boards PROGRAM IMPACT: None FISCAL IMPACT: As budgeted in F/Y 2000/2001 ALTERNATIVES: Department Head's Signature ' ~iiy Manager's Signature Department Name City Attorney / Finance / Human Resources S:kBULLETIN~ORMSXAGENDA ITEM REQUEST FORaM.DOC CITY CITY OF BOYNTON BEACH COMMISSION AGENDA APPROVALOFBILLS FEBRUARY20,2001 Benvenuto Restaurant.....~ ................................................................. $10,500.00 Annual Board Dinner - January 25t', 2001 $50 x 210 Pay from Promotional Activities/Board Dinner Fund 001-1211-512-48-02 THIS BILL IS APPROVED AND VERIFIED FOR PAYMENT BY THE DEPARTMENT HEADS INVOLVED. Diane Reese, Finance Director Please issue a check ia the amount of To: Benvenuto Restaurant DIRECT PAYMENT REQUISITION CHECK TO CITY MANAGER'S OFFICE $ 10,500 For: Annual Beard Dinner - January 25, 2001 $50 x 210 = $10,500 Requested by City Manager Date January 26, 2001 Approvals: Dept. Head Finance Dept. City Manager 001 1211 512 48 02 10,5000 $10,500.00 Requested City Commission Meeting Dates [] November21. 2000 [] December 5. 2000 [] December 19, 2000 [] Januau 2. 2001 V-CONSENT AGENDA CITY OF BOYNTON AGENDA ITEM REQUEST FOt [EB -2 PH 2: I 0 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 ] February 6, 2001 [] February20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p;m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve payment of invoices for annual software technical support & maintenance from H.T.E. Inc. of Lake Mary, Florida in the amount of $91,459.00 for the period of January 1, 2001 through December 31, 2001, from I.T.S. Accotmt #001-1510-513-46-91 (Software Maintenance). EXPLANATION: Maintenance fees provide: · Seven (7) days a week, 24 hours software teclmical support for HTE modules used by departments citywide. · Version upgrades of all software products, when available, at no additional cost. · Progxam Temporary Fix (PTI:) patches for software problems, when available, at no additional cost. PROGRAM IMPACT: · Part of the City's I.T.S. plan is vendor supported "commOn off the shelf' products to reduce total cost of ownership. · In-house staff is insufficient in size Or available experience to maintain and support these products in-house. FISCAL IMPACT: · Sufficient funds are available in the current I.T.S. budget for sofavare maintenance services. · This is a budgeted maintenance line iter~ · This covers citywide departmental HTE products at an average of less than $5000 each. This very reasonable pricing for market specific products of this type. ALTERNATIVES: · These maintenance services are only available from the original software vendor. · Maintenance o~these products is essential in order to receive ultimate perfornagtce of department application software. - ~/eter Wallace, Directol of'I.d.S, t0 ' city M ~a3ager's Signature ~nformation Technology Service~// a~iLt,,'~.~t ~ \ Department Name / City Attorney / Finance / Human Resources S:kB ULLETI2~FORMS~AGF2WDA ITEM REQUEST ~ORM.DOC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD CD 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~o ooo 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0000000000000000000 0000000000000000000 Z 0000000000000000000 0000000000000000000 0 City of Boynton Beach [T.S. Department 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach, FL 33425-03t0 (561) 742-6078 To: Kira Keller Fax: (407) 304-1045 From: Cathy McDeavitt, Administrative Date: 01/29/01 Ass/stant - City of Boyaton Beach Re: Maintenance Pages: 2 pages including cover sheet []Urgent r'lFor Review [] Please Comment DPlease Reply [] Please Recycle Per our phone convemation, maintenance for the Enhanced 911 CAD IV should be deleted from our maintenance contract. (Reference Invoice ~t02143) If further information is necessary, please advise. H~eadqua~ers: /9~U I000 Business Center I~l~e Lake Mary, FL 32746'~'Q--e'~ (407) 304-3235 Application Solutions for Governmenl INVOICE 100 802143 07/OecJ2000 1 of 3 Bill To: City of Boynton Beach-ClSC 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach FL 33425 United States Attn: Jean Goodwin 561-375..6070 Ship To: City of Boynton Beach-ClSC 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach FL 33425 United States Attn: Jean Goodwin 561-375-6070 I 1172 (:Y[ty of Boynlm-~ Beach-ClSC. ct No 5063 0-ACTREGAS400-LF Maintenance Start: 01/Jan~001, End: 31K)ec/2001 01 -E911CADIV-LF Enhanced 911 CAD IV Maintenance Start: 01/Jan/2001, End: 31/De¢/200'~ C~lract No 9705024 01 -MISC [NTERFA;CES-LF Maintenance Start: 01lJen/2001, End', 02-ClS-LF 5 Yes 0 1,00 2,300~00 O Yes 0 t.00 1.659~00 0 Maintenance Start: Yes INVOICE 1000 Business Center Drive I 100 802143 07/Dec/2000 2 of 3 1 Lake Mao', FL 32746 J (407) 304-3235 Application Solutions for Governmen[ Bill To: City of Boynton Beach-CISC 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach FL 33425 United States Attn: Jean Goodwin 561-375-6070 Ship To: City cf Boynton Beach-ClSC 100 E. Boynton Beach Blvd. P.O. Box 310 Beynton Beach FL 33425 United States Attn: Jean Goodwin 561-3756070 1172 City of Boynton Beach-CtSC ~tract No 9705024 03-AP PLICANTr'RACK-LF Ma~te~n~ S~:~)l/Jan/2001, End: 31/Decr2001 03-ASSETMNGTI-LF Maintenance Stiirt: 01/Jen/2001, End: 31/Den/2001 Mainlenene~ ~ 01/J~OL ~t: $1tB~2001 O3-FLEETMNGT-LF Maintenance Start: 01/Jan/2001, End: 31/Des/20(~ USD NET30 06/Jan/2001 Yes 0 'LO0 2,362.00 0 0 1.00 2,196.00 0 Yes 0 1,00 1.521.00 0 Yes Yes 0 Loans Module Yes RFMIT PAYMFNTTC)' HTF lNG · PO Bo× 11R19.~ ~. ATI ANTA GA R~)R6R-619R Hcadqua~em: 1000 Business Center Drive Lake Ma~~. FL 32746 407) 304-3235 Application Solutions for Government INVOICE 100 802143 07/Dec/2000 3 of 3 Bill To: City of Boynton Beach-CISC 100 E. Boynton Beach Bird, P.O. Box 310 Boynton Beach FL 33425 Unitec States Attn: Jean Goodwin 561-375-6070 Ship To: City of Boynton Beach-ClSC 100 E. Boynton Beach Blvd. P.O. Box 310 Boynton Beach FL 33425 United States At'tn: Jean Goodwin 561-375-6070 1172 city of Boynton Beach-CASC Maintenance Start: Ol/Jard200 , End: 31/Dec/2001 03-P, URCHASE/INV-LF 16 ./.08~f BU I~D PER M'LF Malntet~nc~s~~re. ~rJan/2001, End: 31/Dec/2001 USD NETS0: 06/3ar~2001 Yes 0 1.00 6.695.00 0 Yes ~ 1.00: 5,233.00 O ' Yes G 1.0~ 4,,221.00 {~ Maintenance Start REMIT PAYMENT TO: HTE INC. · P.O: Box ! 16195 · ATLANTAi GA 30368-6195 Requested City Commission [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA ITEM J CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR vi Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20i 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 [] February 6, 2001 [] Febraa~ 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to Cit-/Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: MOTION to authorize the DEPARTMENT OF FINANCIAL SERVICES/PROCUREIVIENT SERVICES DMSION to complete the necessary registration to the E-BAY INTERNET AUCTION WEB SITE to SELL SURPLUS VEHICLES AND EQUIPMENT. EXPLANATION: In a continual effort to improve on obtaining the best selling price for surplus vehicles and equipment Procurement Services Division would like to utilize the E-Bay auction web site. This will initially be used on a limited basis as a pilot to fully understand the mechanisms of the system and assure that the selling prices are greater than currently being obtained. At the same time that we list items on the E-Bay auction web site it is our intent to place a general listing of surplus items currently up for sale on the City web site for advertisement purposes with a hypertiak to the E-Bay auction site. This will provide information for local businesses and residents to be fully informed on surplus equipment up for anction~' and the capability to bid. The E-Bay auction site allows the City to place a reserve price on the item to be auctioned. If the reserve price is not met then the City is under no obligation to sell the item. Iuitially, Procurement Services will submit three (3) items from the surplus vehicle and equipment listing on this same Commission agenda to the E-Bay auction site. This will allow us to properly test out the mechanics of using an electronic web site. The items initially selected from the surplus equipment listing are a 1984 Ford Tractor (Unit #8010) and a 1987 Caterpillar 4X4 Backhoe (Unit #8059) and the AS400 E-50 Computer. E-Bay charges $1.00 to list · non-vehicle item and a "final value fee" that averages to be about 1.5% of the sale price. For vehicles they charge $1.00 for a reserve fee. $25.00 insertion fee and $25.0~ final value fee. Auction can be open for 3, 5, or 7 days. After auction E-Bay sends the high final bid price and the high bidder's e-mail address. Usually 30 to 45 days are allowed for payment, and pick up of vehicles (at their expense). Other municipalities, such as City of Edmond, Oklahoma having been usIng E-Bay with great success. PROGRAM IMPACT: This will allow the City another avenue for disposition of surplus vehicles and eqmpment. Currently we send our vehicles to an auction house (Sadisco), and are just now begimamg to work out the mechanics for sending surplus equipment to the Palm Beach County Thrift Shop. FISCAL IMPACT: Fiscal impact will be determined by doing a pilot program with the E-Bay auction site to assure the City is getting the best price for its surplus vehicles and equipment. S:XBULLETIN'xFORMSXAGENDA ITEM KEQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: Continue to use Sadisco for the surplus vehicle auctions, and the Palm Beach CoUnty Thrift Shop for -' Deputy Director o~Financia~Ser~e Citf Manager's Signature Department Name City Attorney / Finance / Human Resources cc: Jeffrey Livergood- Public Works Peter Wallace - ITS Robert Lee- FI~o~ Maintenance File S:',BULLI~TIN~ORMS',AG[~lqDA ['rEM REQUEST FORM.DOC User Agreement Page 1 of 7 home I _m~ eBa~ I site mar~ t _sien ia I Browse Sett Senaces Search Help CommunityI ~ Cufflinks W~atches Diamonds Money Clips More Jewekv... Smart Search Search titles and descriptions User Agreement THE FOLLOWING DESCRIBES THE TERMS ON WHICH EBAY OFFERS YOU ACCESS TO OUR SERVICES. Welcome to eBay Inc.'s User Agreement. This Agreement describes the terms and conditions applicable to your use of our services at eBay.com (including the Great Collections category) and our general principles of our International afffiiates. If you have any questions that our User A~eement Freouenfly Asked Ouestions or our User Agreement Revision Freauentlv Asked Ouesfions cannot answer, please contact a~ree- questions~,ebav, com. We may amend this Agreement at any t/me by posting the amended terms on our site. Except as stated below, all amended terms shall automatically be effective 30 days after they are initially posted on our site. This Agreement may not be otherwise amended except in a writing signed by you and eBay Inc. This agreement was last revised on September 27th. 1999. Membership EligibilltT. Our servlees are available only to individuals who can form legally binding contracts under applicable law. Without limiting the foregoing, our services are not available to minors. 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Because we are not involved in the actual transaction between buyers and sellers, in the event that you have a dispute with one or more users, you release eBay (and our officers, directors, agents, subsidiaries and employees) from claims, demands and damages (actual and consequential) of every kind and nature, known and unknown, suspected and unsuspected, disclosed and undisclosed, arising out of or in any way connected with such disputes. If you are a California resident, you waive California Civil Code § 1542, which says: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have ma~urially affected his settlement with the debtor." 3.4 Information Control. We do not control the information provided by other users which is made available through our system. You may find other user's information to be offensive, harmful, inaccurate, or deceptive. 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Except for items listed in a category under the Nun-binding Bid Policy, if you receive at least one bid at or above your stated minimum price (or in the case of ~serve auctions, at or above the reserve price), you are obligated to complete the transaction with the highest bidder upon the auction's completion, unless there is an exceptional circumstance, such as: (a) the buyer fails to meet the ~cms of your listing (such as payment method), or (b) you cannot authenticate the buyer's identity. 5.3 Fraud. Without limiting any other remedies, eBay may suspend or terminate your account ff you are found (by conviction, settlement, insurance or escrow investigation, or otherwise) to have engaged in fraudulent activity in connection with our site. 5.4 VeRO Program. eBay's Vetified Rights Owner (VeRO) program works to ensure that listed items do not infringe upon the copyright, trademark or other rights of third parties. VeRO program 02/0212001 User Agreement participants and'other rights owners can report infringing items, and have such items removed. VeRO program participants and other rights owners may have limited access to some of your personally identifiable information as described in the Privacy Policy (at http://pages.ebav.com/help/commtmiW/vna-priv.html). 5.5 Manipulation. Neither bidders nor sellers may manipulate the price of any item nor may you interfere with other user's listings or auctions. Page 3 of 7 Your Information. "Your Information" is defined as any information you provide to us or other users in the registration, bidding or listing process, in any public message area (including the Caf6 or the feedback area) or through any email feature. You are solely responsible for Your Information. and we act as a passive conduit for your online distribution and publication of Your Information. 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Our web site contains robot exclusion headers and you agree that you will not use any robot, spider, other automatic devite, or manual process to monitor or copy our web pages or the content contained herein without our prior expressed written permission. You agree that you will not use any device, software or routine to interfere or attempt to interfere with the proper working of the eBay site or any anefion being conducted on our site. You agree that you will not take any action that imposes an unreasonable or disproportionately large load on our infrastructure. Much of the information on our sire rs updated on a real time basis and is proprietary or is licensed to eBay by our users or third panics. You agree that you will not copy, reproduce, alter, modify, create derivative works, or publicly display any content (except for Your Information) from our website without the prior expressed written pemmsion of eBay or the appropriate third party. 8. 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We do not provide the technical ability to allow you to import feedback from other websites to eBay because a composite number, without the corresponding feedback does not reflect your true online reputation within our community. Breach. Without limiting other remedies, we may immediately issue a warning, temporarily suspend, indefinitely suspend or terminate your membership end refuse to provide our services to you: (a) if you breach this Agreement or the documents it incorporates by reference; (b) if we are unable to verify or authenticate eny information you provide to us; or (c) if we believe that your actions may cause legal liability for you, our users or us. 10. Privacy. We are TRUSTe certified. This organization is dedicated to building trust in the futemet by having member organiratious such as eBay disclose information practiees. Our policy on privacy is held to high standards by this independent third party urgani~ation. Our current Privacy Policy is available {at http://pages.ebav.com/help/communitv/png-priv.html). 11. No Warranty. WE AND OUR SUPPLIERS PROVIDE OUR WEB SITE AND SERVICES "AS IS" AND wrrltOUT ANY WARRANTY OR CONDITION, EXPRESS, IMPLIED OR STATUTORY. WE AND OUR SUPPLIERS SPECIFICALLY DISCLAIM ANY IMPLIED WARRAN'Ilt~S OF TITLE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEME2qT. Some states do not allow the disclaimer of implied warranties, so the foregoing disclaimer may not apply to you. This warrenty gives you specific legal rights end you may also have other legal rights which vary from state to state. 12. Liability Limit IN NO EVENT SHALL WE OR OUR SUPPLIERS BE LIABLE FOR LOST PROFITS OR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNEct iON WlTtt OUR SITE, OUR SERVICES OR THIS AGREEMENT (HOWEVER ARISING, INCLUDING NEGLIGENCE). OUR LIABILITY, AND THE LIABILITY OF OUR SUPPLIERS, TO YOU OR ANY THIRD PARTIES IN ANY CIRCUMSTANCE IS LIMITED TO TI~ GREATER OF (A) TI~ AMOUNT OF FEES YOU PAY TO US IN THE 12 MONTHS PRIOR TO THE ACTION GIVING RISE TO LIABILITY, AND (B) $100. Some states do not allow the limitation of liability, so the foregoing limitation may not apply to you. 13. Indemnity. You agree to indemnlYy end hold us and our subsidiaries, affiliates, officers, directors, agents, end employees, harmless from eny claim or demand, including reasonable attomcys~ fees, made by any third party due to or arising out of your breach of this Agreement or the documents it incorporates by reference, or your violation of eny law or the rights of a third paiD'. http://pages.ehay, com/help/community/png-user.html 02/02/2001 User Agreement Page 5 of 7 14. Legal Compliance. You shall comply with all applicable laws, statutes, ordinances and regulations regarding your use of our service and your bidding on, listing, purchase, solicitation of offers to purchase, and sale of items. 15. No Agency. You and eBay are independent contractors, and no agency, partnership, joint venture, employee- employer or franchiser-franchisce relationship is intended or created by this Agreement. 16. Notices. Except as explicitly stated otherwise, any notices shall be given by postal mail to eBay Inc. Attn: Legal Department 2125 Hamilton Ave.. San Jose, CA 95125 (in the case of eBay) or to the email address you provide to eBay during the registration process (in your case). Notice shall be deemed given 24 hours after email is sent, unless the sending party is notified that the email address is invalid. Alternatively, we may give you notice by certified mail, postage prepaid and return receipt requested, to the address provided to eBay during the regislration process. In such case, notice shall be deemed given 3 days after the date of mailing. 17. Arbitration. Any controversy or claim arising out of or relating to this Agreement or our services shall be settled by binding arbitration in accordance with the commercial arbitration roles of the American Arbitration Association. Any such controversy or claim shall be arbitrated on an individual basis, and shall not be consolidated in any arbitration with any claim or controversy of any other party. The arbitration shall be conducted in San Jose, California, and judgment on the arbitration award may be entered into any com~ having jurisdiction thereof. Either you or eBay may seek any interim or preliminary relief from a court of competent jurisdiction in San Jose, California necessary m protect the rights or property of you or eBay pending the completion of arbitration. 18. Additional Terms. The following documents are incorporated by reference: 18.1 Our Privacy Policy is available at httg://pages.ebav.com/help/communitwon~-~riv.html. We may change our Privacy Policy fxom time to time and our changes are effective after we provide you with at least thirty (30) days' notice of the changes by posting the changes on the announcements board and sending email to users who select such notification. 18.2 Our Outage Policy is available at http://pages.ebav.comJhelp/communitwpng-extn.html. We may change our Outage Policy from time to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 18.3 Our Board Usage Policy is available at http://pages.ehay.com/hel_o/commun/twpng-board.html. We may change the Board Usage Policy from ffme to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 18.4 Our Non-Binding Bid Policy is available at htm://oae es.ebav.c ora/helm/communiW/one-nbb2ttml. We may change the Non-Binding Bid Policy from time to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 183 Our Listing Policy is available at htm://oa~es.ebav.com/helo/communitv/on~-list, html. We may change the Listing Policy from ~ to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 18.6 Our SafeHarbor Policy is available at htm://oa~es.ehav.cornfnelo/enmmunitv/investiwates.htmk We may change the SafeHarbor Policy from time to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. htIp://pages.ebay.com/help/community/png-usar.html 02/02/2001 User Agreement Page 6 of 7 18.7 Our Prohibited, Questionable & Infringing Item Pohcy is available at htip://vaees.ebay.com/help/communitv/vne-items.html. We may change the Prohibited, Questionable & Infringing Item Policy from time to time and our changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 18.8 Our Non-Paying Bidder Policy is available at http://pages.ebav.com/help/commun/rwnpb.hmal We may change the Non-Paying Bidder Policy from time to time and om changes are effective after we provide you with notice of the changes by posting the changes on the announcements board. 19. General. This Agreement shall be governed in all respects by the laws of the State of California as such laws are applied to agreements entered into and to be performed entirely with/n California between California residents. We do not guarantee continuous, nmntermpted or secure access to our services, and opemfiun of our site may be interfered with by numerous factors outside of our control. If any provision of this Agreement is held to be invalid or unenforceable, such provision ~hall be shuck and the remaining provisions shall be enforced. Headings are for reference purposes only and in no way define, limit, conshue or destane the scope or extent of such section. Our failure to act with respect m a breach by you or others does not waive our right to act with respect to subsequent or similar breaches. This Agreement sets forth the entire understanding and agreement between us with respect to the subject matter hereof. 20. Disclosures. The services hereunder are offered by eBay Inc., located at 2125 Hamilton Ave., San Jose, CA 95125. If you are a California resident, you may have this same information emailed to you by sending a letter to the foregoing address with your emall address and a request for this information. Fees for our services are described at http://pages.ebav.com/helv/seller~,uide/sellin~-fees.html. Parental control protections (such as computer hardware, software, or filtering services) are commercially available that may assist you in limiting access to material that is harmful to minors. If you are interested in learning more about these protections, information is available at http://www.wofldvillane.com/wv/school/html/control.htm or other analogous sites prodding information on such protections. The Complaint Assistance Unit of the Division of Consumer Services of the Department of Consumer Affairs may be contacted in writing at 400 R Street, Sacramento, CA 95814, or by telephone at (800) 952-5210. Still have a question? Search for help on: I (e.g., what ix a Reserve Price Aftction?) If you can't find an answer to your question here, Ask eBa¥. http://p ages.ebay.com/help/community/img-nser.htrol 02/0212001 User Agreement Page 7 of 7 Announcements [ Register eBav Store I SafeHarbor (Rules & Safety/ I Feedback Forum [ About eBav Home I My eBa¥ I Site Map Browse I Sell t Services [ Search I Help [ Community Basics [ Buyer Guide I Seller Guide I My Info ] Billing I Rules & Safety Copyright © 1995-2001 eBay Inc. All Rights Reserved. Designated ~ademarks and brands are the property of their respective owners. Use of this Web site constitutes acceptance of the eBay User A~eemant and Privacy Policy. http :#pages.ebay.com/help/community/lmg-user.html 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page I of 7 home I _my eBa~ I site map. I _sjcjn in Browse H SeLL H Services H Search Ie:rqf _ CommunityI Rings Cuffiinks ] Smart Search Watches Diamonds __ Money Clips More Jewelry... ['- Search titles and descriptions Fees There's no charge to browse, bid on or buy items at eBay. But you do pay fees to list and sell items. Read on to learn about Insertion Fees, Fees for additional listing options, Final Value Fees, Final Value Fee credit requests, re-llstine an item~ and eBay's oavment terms. Note - Fees pay for the right to sell an item(s) on eBay. You do not purchase any exclusive rights to a Web page on eBay. eBay may, in our sole discretion, and without your consent or payment to you, place third parry advertisements on any Web page within our site. Insertion Fees When you list your item for sale at eBay, you pay a non-refundable Insertion Fee. Insertion Fees vary by the type of listing you choose: Regular Listings Thc Insertion Fee is based on the minimum bid for your iter~ However, Insertion Fees for Non-BInding Bid Categories are on a freed schedule. Reserve Price Auction Listings Thc Insertion Fee is based upon the reserve price of the item you list for sale. Insertion Fees arc non- refundable. When you list a Reserve Price Auction, you will also be charged a Reserve Price Auclion Fee, which is based upon the reserve price. Reserve Price Auction Fees are fully refundable. At the end of the auction, if your item sells, thc Reserve Price Auction Fee is refunded to your account. This also applies to Real Estate. Dutch Auclion Listings Thc Insertion Fcc is based upon the opening value of the items you list for sale. The opening value is thc minim~lm bid multiplied by the quantity of items you offer. The maximum insertion fee for any Dutch Auclion is $3.30. Minimum Bid, Opening Value or lnsertion Fee Reserve Price $0.01 - $9.99 ][ $0.30 $I 0.00-$24.99 H $0.55 $25.00-$49.99 II $1.10 $50.00 - 199.99 I[ $2.20 $200.00 and up Il $3.30 h :// a es.eba .com/hel /scllerguide/selling-fees.html 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page 2 of 7 Insertion fees for items covered by the Non-Binding Bid policy: Item Category II Additional Reserve Price Auction fee (fully refunded if item sells): Reserve Price II Reserve Price Auction Fee Insertion Fee $0.01-$24.99 II $0.50 $25.00 artd up Il $1.00 Fees for additional listing options When you list your item for sale, you can choose several optional seller features to promote your list/ag and get more bids! Please note that these options have non-refundable fees. Insertion Seller Feature Description Fee Home Page Featured Receive the highest level of visibility on eBay[ Your item will be $99.95 (see examole~ listed in a Special Featured section and will most likely be rotated for display on eBay's Home page. Your item may also appear on the main Browse page and in your category index page Featured items section. See examole Featured Plus! Appear in your category's Featured Item section and in bidder's $19.95 (formerly Featured in search results. Plus, your item may be selected for display in another Category, will now include area-- your category index page Featured Items section. See Featured in Search. See example. example) Highlight Emphasize your listing with an eye-catching yellow colored banck $5.00 (See example) Bold Add instant emphasis to your listing by putting your item title in $2.00 (see example) bold. Gallery A small picture of your item will appear in our Gallery, eBay~s $0.25 (See example) miniature picture showcase. Remember, you need a pictm-e in a JPEG (.jpg file) format to use the Gallery. Gallery Featured In addition to appearing in the Gallery, your item will also be $19.95 (See examole) featured at the top of the Gallery in a larger size -- almost double the size of regular gallea'y pictures. List in 2 Categories When you list your item with the List in 2 Categories feature, your Double thc item listing appears in two categories, giving it added visibility, insertion and optional feature fees (excluding home page featured) 10-Day Auction Duratiou H Choose the longest listing duration available: 10 days- I1 $o.10 http://pages.ebay.com/help/sellerguide/selling- fees.html 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page 3 of 7 Final Value Fees At the end of a listing, you will be charged a Final Value Fee based on the final sale price (final value) of your item: · Regular and Reserve Price Auctions (when the reserve has been met) The final value is the closing bid. Remember. there is no Final Value Fee charged if the reserve is not · Dutch Auctions The final value is the lowest successful bid, multiplied by the quantity of items you sold. Here's how you calculate your Final Value Fee (if you sold real estate, see below): 1. Take the first $25 of your final value, and calculate 5% of that. If your item sold for $25 or less, this is your Final Value Fee. 2. If your final value was more than S25, take the additional amount, fi:om $25.01 to $1,000, and calculate 2.5% of thar. 3. If your final value was more than $1,000, take that additional amount and calculate 1.25% of the remaining amount. 4. Add these amounts together and you have your Final Value Fee! Closing Value II Final Value Fee $0 - $25 II 5.0% of the closing value $25 - $1,000 5.0% of the initial $25 ($1.25), plus 2.5% of the remaining closing value balance. Over $1,000 5.0% of the initial $25 ($1.25), plus 2.5% of the initial $25-$1000 ($24.38), plus 1.25% of the remaining closing value balance. There is no Final Value Fee for Real Estate. You will not be charged a Final Value Fee if: · There were no bids on your item · If there wore no bids that met your reserve price for your Reserve Price Auction But you otherwise will be charged a Final Value Fee whether or not you consummate the sale with the buyer. Final Value Fee Credit Request As a seller, you can request a full or partial Final Value Fee credit if: Credit Type II Reason for Credit FUll Credit · High bidcler did not respond after you attampted to contact them (Please allow at least seven days for them to respond), · High bidder '"oacked out" and did not buy item. · High bidder's check bounced or they placed a stop payment on it. · High bidder returned item and you issued a refund. · High bidder could not complete transaction due to family or f'mancial emergency. · High bidder claimed terms were unacceptable. P alCredit Il: Saleprice was a¢ ally lower stbid. http://pages.ebay.comlhelp/sellerguidelselling-fees.html 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page 4 of 7 One or more of yom Dutch AUction bidde~ backed out Of sale. Here's how to request a Final Value Fee credit: 1. Wait at least seven business days for a bidder to respond to your attempts to contact him or her. 2. Fill out the Final Value Fee Credit Request Form within 60 days of tbe end of your anction. 3. eBay will normally apply credits to your account within 7-10 business days. 4. If we have any questions about your Final Value Fee credit request we will contact you. 5. Please be sure your credit claim is accurate and valid. Sellers who file false claims will be suspended. 6. Information provided in your credit request will be used to identify Non-Paying Bidders~bidders who win auctions but don't follow through with the transaction. For more details, review eBay's Non-Payin~ Bidder Policy. Re-listing an Item The majority of tmnsactious on eBay are completed successfully! But, if your item doesn't sell the first lime around, eBay can help. You can relist your item one more time. If your item sells the second time around, you'll get'a refund of the insertion fee for the second listing; Please make sure the following conditions apply: · You didn't receive any bids on your listed item during your first regular auction. · You didn't get any bids that met or exceeded your reserve price (for a Reserve Price Auction). · You are re-listing the same item within 30 days of the closing date of the first auction. Since this offer is only good for one re-listing, you'll want to make the second try a good one! You may want to come up with a snappier rifle, change the bid price, or add a more detailed item description. Check out eBay's Tips for Sellin~ Relisted Items. Here's how to relist: Go to the item page for your cotupleted auction, and click where it says, "now that the auction has ended, you can easily relist this item by clicking here." If you originally had a reserve price on your item, you don't have to relist it with a reserve price again. But if you choose to have another Reserve Price Auction, the new reserve price needs to be the same or lower than the original one. Please be sure to re-enter any reserve prices because this information will not be copied to the new listing. Reserve Price Auction fees will apply again if your item does not sell. Note: This re-listing offer does not apply to Dutch Auctions. Payment Terms When you register with eBay and you plan on listing items for sale, your payment terms depend on when you begin selling on eBay: Payment Terms - New Sellers New registered sellers are required to place a credit card [Visa, MasterCard, American Express or Discover) on file for automatic monthly billing. A new registered seller is defined as a user who has not listed an item for sale prior to October 22, 1999. Placing a credit card on file allows unlimited access to list items as long as eBay is able to authorize the card for each month's payment amount, eBay requires payment in full each month on accounts with a balance of $1.00 or more. Why is this reaulred? To place your credit card (Visa, MasterCard, American Express or Discover) on your eBay account as a new registered seller, just complete this safe and easy form. Debit and check cards (with a Visa or MasterCard logo) are an acceptable form of payment in lien of a credit card. However, please keep in mind that debit and cheek cards are not credit cards and may be subject to daily and/or lransaction limits. Contact your issuing bank to determine if your card is subject to these limits or any http://pages.ebay.com/belp/sellerguide/selllng- fecs.html 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page 5 of 7 other restrictions that may apply. Invoicing Procedures and Payments At the time of registration your account is automatically assigx~ed a billing cycle. This billing cycle pre- determines your invoicing date as well as your payment due date. This date is referred to as your Billing Cycle Date and is clearly displayed at the top of your account status page. This date will also appear on your invoice as your Invoice Date. Please check your accounl status to verify your Billing Cycle Date. You will normally be invoiced within five days of your Billing Cycle Date via email. This invoice will include your previous month's account activity as well as any past due mounts. In the evem you do not receive an invome, you are still responsible for your payment. Please check your account status for your current account balance. eBay Billing Cycles When will Z receive When is my Billing Cycle Date my invoice? payment due? 15th of the month Between the 16th and By the 15th of the 20th of the month following month Last day of the month Between the 1st and 5th By the last day of the of the month following month Your credit card will normally be charged 7 to 10 days after recexpt of your invoace. eBay requires payment th full each month on accounts with balances of $1.00 or greater. You will be billed a monthly finance charge of 1.5% or the highest amount permitted by applicable law - whichever is lower - if your account becomes past due. Your account may be suspended for non-payment, and you may be responsible for collection costs. Payment Terms - Existing Sellers (Begin selling prior to October 22, 1999) Existing registered sellers may place a credit card on file for automatic monthly billing or choose to "pay-as- you-go." An existing registered seller is defined as a user who has listed an item for sale prior to October 22, 1999. Credit Card on File: You can place your credit card (Visa, MasterCard, American Express or Discover) on your eBay account for regular monthly payment. This allows unlimited access to list items as long as eBay is able to authorize your card for each month's payment amount. Debit and check cards (with a Visa or Mastet<2ard logo) are an acceptable form of payment in lieu of a credit card. However, please keep in mind that debil and check cards are not credit cards and may be subject to daily and/or transaction limits. Contact your issuing bank to determine if your card is subject m these limits or any other resh-ictions that may apply. Pay-As-You-Go: This option allows you m pay your monthly invoice by check or money order, or to request a one-time credit card payment. Without a credit card on file for automatic monthly billing, you will be prevented fi'om listing additional items whenever you owe more than $25.00. Once your account balance reaches $25.00; you account will be blocked until payment is made or a credit card is placed on file fur regular monthly payment. If you anticipate your monthly activity to exceed $25.00 and you wish not to phce a credit card on file, it is recommended that you pre-pay your account accordingly to ensure uninterrupted service. eBay requires payment in full each month on accounts with a balance of $ [.00 or more. http://pages.ebay.com/help/sellerguide/selling-fees.html 02/02/2001 eBay Help Seller Guide: List it!: Fees Page 6 of 7 To place your credit card (Visa, MasterCard, American Express or Discover) on your eBay account, just complete this safe and easy form. Then your credit card will be charged monthly for the previous month's invoice amount. Now that's convenience! /f you'd rather not place your credit card on your eBay account, you can always pay eBay with a check or money order, or request a one-time credit card paymem. Just be sure to include an eBay payment couoon to ensure that your payment is accurately applied to your account. Your payment will normally be posted to your eBay account within 7 to 10 business days. Please do not send cash payments to eBay. Invoicing Procedures and Payments At the time of registration your account is automatically assigned a billing cycle. This billing cycle pre- detennines your invoicing date as well as your payment due date. This date is referred to as your BilYmg Cycle Date and is clearly displayed at thc top of your account stares page. This date will also appear on your invoice as your Invoice Date. Please check your account stares to verify your BilYmg Cycle Date. You will normally be invoiced within five days of your Billing Cycle Date via cma'fl. This invoice will include your previous month's account activity as well as any past due amounts. In the event you do not receive an invoice, you are still responsible for your payment. Please check your account stares for your current account balance. eBay Billing Cycles When will ! When is my Billing Cycle Date receive my payment due? invoice? 15th of the month Between the 16th and By the 15th of the 20th of the month following month Last day of the month Between the 1st and By the last day of the 5th of the month following month eBay requires payment in full each month on accounts with balances of $1.00 or greater. You will be billed a monthly finance charge of 1.5% or the highest amount permitted by applicable law - whichever is lower - if your account becomes past due. Your account may be suspended for non-payment, end you may be responsible for collection costs. Members with a credit card on file for automatic monthly billing will normally have their credit card charged 7 to 10 days afler receipt of their invoice. Members making payment by check or money order must submit payment by their payment due date which is either - the 15th of the month - or - the last day of the month - as stated in the chart above. To verify your Billing Cycle Date please review your account status. Your Billing Cycle Date is displayed in the top section of your account status page as well as on your monthly invmce. eBay Account Refund Request You can get a refund for an account credit balance over $1.00 by requesting one in writing. Still have a question? Search for help on: I (e.g., what is a Reserve Price ~luction?) you can't find an answer to your question here, Ask eBa¥. http_:/_/mge$.ebaY.gO~t~/~llergtfi~.. ~/selling-fees.himl 02/02/2001 eBay Help: Seller Guide: List it!: Fees Page 7 of 7 Top Questions From This Page · What tvoe of credit cards does eBav accept? · How do I ~av eBav? · How do I place or update my credit card on f'de? · Where should I send nawaent to eBav? · How does invoicing and the monthly credit card · What should I do if my credit card doesn't work? charge work? · My bidder backed out. How can I request a fee · When will my credit card be charged? credit? Announcements Register eBay Store I SafeHarbor (Rules & SafetYI Feedback Forum ' About eBav Home My eBav Site Map Browse I Sell Services Search t Help Community Bas/cs t Buyer Guide Seller Guide My ~fo I ~ 1 Rules & Safety Copyright © 1995-2001 eBay Inc. All Rights Reserved. Designated txademarks and brands are the propnny of their respective owners. Use of this Web site constitutes acceptance of the eBay User A~reement and Privacy Policy. h :// a es.eba .cora/heM/seller ideYsellin -fecs.html 02/02/2001 Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 19, 2000 [] Janualy 2. 2001 V-CONSENT AGENDA CITY' OF BOSTON BEACH mT' ITEM K. AGENDA ITEM REQUEST FORM cITY ~' ~< ~ °~ c~ OlFEB-I AM9:06 Date Final Form Must be Turaed ia to CiW Clerk's Office November 9, 2000 [5:00 p.m.) November 22, 2000 (5:00 p.m) December6, 2000 (5:00 p.n~) December 20, 2000 (5:00 p.n~) Requested City Commission Meeting Dates [] January 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned ia to CRV Clerk's Office Jaaaa~ 3, 2001 (5:00 p.m) January 17, 2001 (5:00 p.m.) Febraa~ 7, 2001 (5:00 p.rr~) Febraary 21, 2001 (5:00 p.m.) NATURE OF AGENDA ri'EM [] Administrative [] Development Hans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Recommend that commission approve the petition by Jean & Francilia Deroncelly for a CertificaTe of Public Convenience and Necessity. A notarized application has been attached for your review. EXPLANATION: Cul~ently the City of Boyaton Beach is without a business of this category. In researcl~ing past history on taxi/limous/~e service, those that have bean licensed ht our City have moved creating a vacancy for this type ofbasiaess. PROGRAM IMPACT: ~A FISCAL IMPACT: N/A ALTERNATIVES: To deny the petition. Qnin~..C4dand, Director of D~evelopment Depam~ent of Development Department Name City Attorney / Finance / Human Resources S :~BLrLI~TINW ORMB~Ot!~DA ITEM REQUEST FORM. DOC CITY OF BOYNTO~ BEACH DEPARTI~E~FY OF DEVELOPMENT I00 g. ~ton B~cb BIv~ P.O. ~x ~10 Boynmn Bea~, ~o~da Phone: ~1-742~ OCCUPATIONAL LICENSE APPLICATION 8. Is ~is a Mini-Storage Facility? Yes: 9. Is this a Dead Storage Facility? Yes: 10. Property Owner/Agent I 1. Total Sq. Pt. of l~Id~/Suite used for ~ Occupancy: 12. Does your Business require outside storage? Yes: 13. Total number of allotS, ed Off-St~ Parlci~ Spaces for use: JAN Z Ii'o: O¢O A LI N No: ~ Phone ii: , No:,~.'"'~ N/A: Dl.r 14. Will you use, handle, sram or display Hazardous Matorials or ~nora~us Wast~ as defined by 40 Code of Federal Paxt 261 ? Yes: No: 15. Will youruse require R_,mlodeling and/orRenovation?: Yes: No:// [6. Wholesale value of mc~nant's on-site stock invemory: $ A) I/"~ 17. To tal number o f seats (Barber Shops/Salons/l~,estaura'~ts/Theatet'~, etc): l 8. Total tl, rmher Of FmplOyeeS (inclu~ Owns): Total l~umhor of Yehioles: / Total ~m-nher of Machi]les: Ii). Health Deparlment approvalrequired (PLILa~SE ATTACH) Yes: No: 20. Previously Li¢~Gsed in the City of Boynton Beach?: Yes:~''''''~ No: ( CE~'i u~ ~' THAT the above information is correct and compleX, t will not open for business with lic~us¢ approval from, a~d f~ paid ~o, tl~ City of Boynwn Busch and I am aware tha~ ifI do, I am subje~ to fin~ and/or Imprisonment $i~mr~ Appl can Nam~Titl~: ~" . C~' Da2 Licensed: CITY OF BOYNTON BEACH DEPARTMENT OF DEVELOPMENT OCCUPATIONAL LICENSE DIVISION HOME OCCUPATION CONDITIONS & AFFIDAVIT OF AGREEMENT The Boynton Beach Land Development Regulations permits Home Occupations within residential districts subject to said business complying with Chapter 2, Zoning Section ] 1.D which states the following: Home occupations shall be permitted subject to thes~ specific regulations designed for the protection of residemial neighborhoods, where all of the activity takes place within a structure, and where the principal use is for residential purposes. In order for any home occupation to be permitted or continue to be p~Laii~cd, the following performance standards shall be agreed to in writing by the applicant and be mainlined for the duration of the occupational license: I. The residential character and integrity of the neighborhood must not be disturbed and the occupational activity at the home shall not be noticeable from off the premises. 2. A home occupation shall only be conducted within twenty (20) percent of the living area.of the dwelling including in~rior halls, closets and storage areas, but excluding garages, scrcened porches, accessory buildings or any similar space not suited or intended as living quarters. The home occupation shall be conducted at the licensed address only by residents of thai dwelling unit and shall only be the type of occupation which does not involve client business visits to thc home, and is typified by business transactions conducted by telephone, mail, or off premises of the licensed address. (The giving of individual instruction to one (1) person at a time, such as an art or piano teacher, shall be deemed a home occupation). No equipment or process shall be used in a home occupation which creates fumes, glare, noise, odors, vibration, our electrical interference detectable to the normal senses off the lot, if the occupation is conducted in a single family residence or outside the dwelling unit if conducted in other than a single family residence. In the case of.electrical intcrference no equipment or process shall be used which creates visual or audible interference in any radio or television receivers off the premises. No traffic shall be gcnerat~l by a home occupation in greater volumes than would normally be expected in a residential neighborhood, and any need for parking generated by the conduct of a home occupation shall be met by off street parking which complies with Chapter 23, Parking Lots. All storage of materials ur supplies used in tbe home occupation shah be done within the living area of the dwelling unit, within thc space limitations specified in subsection 2 above and shall not be visible from .adjacent residential units. FLORIDA AUTOMOBILE POLICY CHANGE Insurance !ts GENERAL CHANGES 500 V~ Fifth Street · PO Box 31 W,nston Salem NC 27102-319~. -- Oheck ~ere ~t new Tax Location Address City. State. Zio If PO Bbx, advise Gsraging Add~ess ZiD Code Zlc Cc AUTO CHAh GES ,--~..DELETE YEAR MAKE SERIAL NUMBER '",¢%~ ADD THE FOLLOWING AUTO(S" ARE THERE ANY ADDITIONAL DRIVERS --~ NO ~- YES -- Fill out Driver information ue~ow [] CORRECT SERIAL NUMBER ON VEHICLE TO rVEHiCLE INFORMATION ~ Yr St, ITem I Mod.' Make Model I ID/Serial Number COVERAGE AND/OR LIMIT CHANGES Symbol Air I Anti / Anti Bag I Lock ~Theff ~NO I ~NO I FqNO ~ NO NO HO USE PH PP Sodily Injury Person 000 Occurrence S )00 Each Property Damage S 000 Occurrence PIP $10.000 Each Medical Payments $ Person E3ch Each Uninsured Motorist BI $ .000 Person 000 Accident r Other Than Collision CAR 1 CAR 2 CAR 3 CAR"4ed.u i(ACVlessdeductibleifany) $ Ded ~S Ded. S Ded. S COllisi°n $ Ded. I~em Ded. $ Ded t$ Ded Customized Added, or I Item _ __ ' item Item Special Equipment I OCN I OCN OCN OC~ (Attach additional schedulei Item i[em Item 'Item ifnecassary-Form#4C~89) OCN-- -- OCN OCN OCN ITOwlng and Labor I [] Yes [] No Phys Damage Coverage Required Choose One: i Rentat Reimbursement ~ Yes E~ $15 r~ $25 ~ No Phys Damage Coverage Required * Florida Form 40189 must be completed when chan~lin~l PIP Deductible or rejectin~l DRIVER CHANGES ~J Add ~ Change~ Delete -- Adv~e reason for deleting driver. Does ddver have any physical impairments? ~ Yes ~ No If yes, explain o~ oacK. If excluding driver, Form 40189 must be complete and signed ADVISE IF ANY: Yes No Business Use Modifications _ _ Special Equipment _ Unrepaired Damage ~ If yes, list vehicle and describe [] FL411 (0193) Violation Relationship Points Dates [ Occupation~..__ tAuthorized Signature Date 40453 (08/00) I Number PLEASE USE THE BACK FOR COMMENTS ~. Lt CITY OF BOYNTON BEACH APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY: APPLICANT INFORMATION: LOCATION OF PROPOSED DEPOTS ~D TE~INAL: .%~< ~,t ~'~, ~'</t ,~w-,~ EXPERIENCE OF APPLICANT IN THE TRANSPORTATION OF PASSENGERS: ~ $ '/~/~.~ /~/~,'..~ ANY FACTS WHICH THE APPLIC~T BELI~E~ TEND TO PROVE ~A~ PUBLIC CO~ENIENCE AND N~CESSITY REQUIRE TH~ G~TING OF A CERTIFICATE: THZ~AL N~ER O~ VEHICLES TO BE OP~T~ OR CONTROL~Eff BY TH~ N~BER OF ~HICLES ~ BE OPE~TED BY THE APPLIC~T IN ~ CI~ OF BO~N BEACH: NAME OF INSURANCE CARRIER (ATTACH CERTIFICATE OF INSURANCE MADE OUT TO THE CITY OF BOYNTON BEACH) -,< PER SECTIO. 24-10 OF THE BOSTON .EACH CODE OF ORDINANCES, ATTACH COPIES OF ALL CONTRACTS, AGREEMENTS, ARRANGEMENTS, MEMORANDA, OR OTHER WRITINGS RELATING TO THE FURNISHING OF TAXICAB SERVICE TO ANY HOTEL, THEATER, HALL, PUBLIC RESORT, RAILWAY STATION OR OTHER PLACE OF PUBLIC GATHERING, WHETHER SUCH ARRANGEMENT IS MADE WITH THE HOLDER'OR ANY CORPORATION, FIRM OR ASSOCIATION WITH WHICH THE HOLDER MAY BE INTERESTED OR CONNECTED, LIST OF ATTACHM~/~TS: ATURE OF APPLICANT ~' STATE OF FLORIDA, COUNTY OF PALM BEACH The ~oregoing instrLunent was acknowledged befor~e me thi personaxx¥ ~nown to me or who has produced &,;,~-/ ~c-~'k.~ (t~e of identific~)..as~tification and who did (did or) take an o ~zgn~re'*~~aeknowledgemen~ ~y~ ~ ~ ~ N~e cz officer ta~ng-~owledgement__type~/D~t~d or ~tamp~d Title or rank ~/ ~ Serial n~er, if any bh - 2/92 CITY Of' BOYNTON BEACH APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY: APPLICANT INFORMATION: EXPERIENCE OF APPLICANT IN THE TRANSPORTATION OF PASSENGERS: ~- ' . ~N~ ~CTS ~H~CH TH~ ~L~C~T B~L~V~S T~ND TO ~ROV~ ~H~ ~UBL~C CO~N~NC~ ~ND N~C~SS~y ~E~UI~ TH~ GRAN~N~ O~ ~ ............. ~ u: v~lu~s TO BE OPERATED OR CONTROLSED BY THE ~PPLIC~T: THE NUMBER OF VEHICLES TO BOYNTON BEACH: COLOR SCHEME OR BE OPERATED BY THE APPLICANT IN THE CITY OF Requested City Commission Meeting Dates [] November 21,2000 [] December 5, 2000 [] December I9, 2000 [] January2, 2001 V-CONSENT AGENDA ITEM L CITY OF BOSTON '.-'5 AGENDA ITEM REQUEST FORM OIFEB-8 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) Dec~nber 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to CiW Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfiuishedBusiness [] Announcement [] Presentation RECOMMENDATION: Motion to approve the expenditure of NOT TO EXCEED $125,000 to upgrade Microsoft Office Suite 97 to Microsoft Office Suite 2000, and to purchase any additional licensing necessary from Software House International via State Contract #252- 001-00-1. EXPLANATION: Currently, Microsoft Office Suite 97 is being used citywide. Microsoft Office Suite 2000 w/il provide users with the most current office suite applications. In order for our licensing of Microsoft Office Suite to be current, 47 new Standard licenses and 268 new Professional licenses will be necessary to purchase. One Hundred Fifty-three (153) Standard licenses and 32 Professional licenses will need to be upgraded. PROGRAM IMPACT: This is the first stage of upgrading the office suite system to align the City of Boynton Beach to use Windows 2000 operating system. Most of the city is using Windows 95 as the operating system for des~ops. Microsoft has stated they will no longer support Windows 95 after 2001. By upgrading to Microsoft Office Suite 2000, the city will be able to take advantage of the new benefits associated with the office suite and operating system of Microsoft 2000. FISCAL IMPACT: Through the 2000-2001 budget process, $125,000 was approved to upgrade Microsoft Office Suite 97 to Microsoft Office Suite 2000. ALTERNATIVES: Microsoft Office 2000 is considered the industry standard for office automation software. If we decide to remain on the existing version of M./~osoft Office suite, we will fall bekind and become incompatible with other members Of the business communi~~ Information Technology Services City Attorney / Finance / Human Resources S ABULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC Requested City Commission Meefine Dates [] November 2I, 2000 [] December 5, 2000 [] December 19,2000 [] January 2, 2001 V-CONSENT AGENDA CITY OF BOYNTON AGENDA ITEM REQUEST 01 FEB Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16,2001 [] Febraary 6, 20bl [] February 20, 2001 [] March 6, 20ffi Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) Febraary 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Umfiaished Bns/ness [] Announcement [] Presentation RECOMMENDATION: Motion to purchase desktop computers and monitors for various departments from Compaq Computer Corporation through State Contract #250-040-99-1 in the amount of Not to Exceed $99,000. EXPLANATION: > Provides for the replacement of computers that are a minimum of 4+ years targeting Deskpro 5120 Microcomputers and Deskpro 4000 5120/1080 Microcomputers. > The I.T.S. has engaged in a computer replacement program for numerous years. Computers that are 4+ years old are retired. These computers are not necessarily replaced with the new computer. High end users will receive the newest computers and those that do not require high end machines receive computers that are more efficient, but not necessarily brand new. >, This program has proven to be beneficial for support purposes and maintenance purposes. Maintenance agreement on older equipment is extremely costly. PROGRAM IMPACT: ~. Replacing computer equipment that is marginally capable of running the city's current software products. Enterprise applications such as GIS and Document imaging require high end PC's. > Will increase efficiency in internal business operations by providing an appropriate hardware/ software combination. FISCAL IMPACT: Funds for these purchases are available in the current FY budget. It is available on State Contract #250-040-99-1 and therefore, the purchase does not need to be done as a bid. > Account # 001-1510-513-64-15 Capital Outlay, Computer Equipment, budgeted amount $99,000. S:~BULLET1N~FORM S~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: ~ Not making this purchase would req u~re the continued use of equipment that is marginally capable lg the~3t's current software products. eparlme _ City Manager s Signature City Attorney / Finance / Human Resources S:~BULLETIN~FO RM S~AGENDA ITEM REQUEST FORM.DOC Requested City Commission Meeting Dat~_s [] November21, 2000 [] Deeernber 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA ITEM N. CITY OF BOYNTON BEAC - AGENDA ITEM REQUEST Date Final Form Must be Tamed in to City Clerk's Offic~ November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20,2000 (5:00 p.m, Requested City Commission Meeting Dates [] January 16,2001 [] Febmary 6, 2001 [] February 20, 200I [] March 6, 2001 Date Final Form Must be Turned in to CiW Clerk's Office January 3, 200I (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE DF AGENDA ITEM [] Adminisa'ative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: TO approve the submission of the Application for Membership in the Sister Cities ntemational Program. The sister city selected for Boynton Beach is Qufu (pronounced "shufu"), China. EXPLANATION: This recommendation is the next step in the ongoing negotiations between Da~ DeCado, the city's Neighborhood Specialist, and representatives of Qufu to establish a sister city relationship. The sister city program builds cultural exchange, promotes tourism, and strengthens business opportunities, PROGRAM ]~tPACT: Neighborhood Services has also been working on establishing a Chinese themed "Friendship Park" in Boynton Beach. The sister city program will enhance the city's ability to move forward with identifying a suitable location and building the Friendship Park. FISCAL ~MPACT: The Sister Cities International Program application fee is $480.00. ALTERNATIVES: Without membership in the prestigious Sister Cities International Program, the City of Boynton Beach would miss a,n import.,ant, opportl~nity to expand ou/' horizons in our quest to become Daffiel DeCarlo Neighborhood Projects Specialist /~.,~ Department Name City Attorney / Finance / Human Resources S:kB ~TINkFORMSL~.GENDA ITEM REQUEST FORM.DOC Background on Sister City Initiative with Qufu, China In November 1999, the city's Neighborhood Specialist, Dan DeCarlo,visited the city of Qufu (pronounced "shufu"), China to meet with local ciw officials and the Institute for Ancient Chinese Construction about the possibility of build'mg a Friendship Park in Boynton Beach. While a location for the proposed park is still under review, both cities have determined that it would be of mutual benefit to establish a sister city relationship through the Sister Cities International Program. Much discussion has gone back and forth between Mr. DeCarlo and the people of Qufu over the intervening sixteen months, and the cities agree that a sister city relationship would be a positive influence on both communities. Cultural exchanges focusing on promoting tourism, business and economic development oppommities, professional and school exchanges, and developing friendships around the world are but a small part of the benefits such a relationship will provide. Plans for the Friendship Park were originally centered on property owned by Motorola, but have since changed to identifying existing city park land currently vacant or perhaps now under utilized. The park would be constructed with a combination of both public and private funding. City funding for the park's construction is expected to be minimal. The Friendship Park would have international significance because the Chinese designers and builders would utilize a design seldom seen outside of Ch'ma, focusing on historical culmrat influences including the importance of Confucius to Chinese culture and history. Qufu is the birthplace and ancestral home of Confucius and his family. The City of Qufu has already endorsed the proposed sister city relationship and an application with Sister City International is pending City Commission approval of this agenda item. (see attached) As a follow-up to the approval of initiating a sister city relationship with Qufu, a committee of interested citizens in the Boynton Beach community will be established to set goals and objectives for this new relationship. Additional sister city relationships with other counmes may also be pursued based on interests in our community. MapQuest: Printer-Friendly Street Map Page 1 of 1 WWW. MAP(~U EST.COM < Bac~ Kre. snoy~r sk Qufu, Shandong, CN rkU:$k Print ODtions H~.rbin ~2000 AND Data ..~olutbn~ =Ell please drive safely season All Rights Reserved. Use Subiect to License/CoDvrioht This map is informational only. No representation is made or warranty given as to its content. U~er assumes all risk of use. MapQuest and its suppliers assume no responsibilib/for any loss or delay resulting from such use. http ://www~mapquest~c~m/cgi~bin/ia-fmd?~ink=btwn/twn~map-print&mapsize=~arge&event=~~~ 2/12/01 Membership Application Annual Dues U.S. Cities, Counties, States (based upon population) Population Dues More thanl,000,000 $1,200 500,000- 1,000,000 $1,050 300,900-500,000 $780 100.000- 300,000 $600 Population Dues 50,000- 100.000 $480 25,000- 50,000 $380 10,000- 25,000 $280 5,000- 10,000 $200 Population Dues Under 5000 $130 Corporate' $1,000 Individuals $50 Membership Category KS. City Boynton Beach Population $55,483 State [3 Corporation/Association ~ Individual County Palm Beach County State Florida Cor0omtion Name ~it7 of Bo}rnton Beach Member Information Contact Dan DeCarlo Individual Name Title Neighborhood Specialist Organization Address Cit7 of Boynton Beach 100 E. Boynton Beach Blvd. City Boynton Beach State Florida Zip 33425 Phone 561/'742-6028 Fax 561/742-6259 E-maHaddress decarlod@ci.boyn[on-beach.fl.us Billing Information 6f diffe~nt from member informaao~ Bill~g Conmcr same Title Organization Address City State Zip Phone Fax Payment Method ~ Check ~ Visa ~ MasterCard ~ American Express Card No. Expiration Date Cardholder Name Cardholder Siguamre Amotmt Enclosed ~a~ checka payable to Sister Cities International Suite 600 · 1424 K Street, NW · Washington, DC 20005- 202.347.8630 · Fax 202.393.6524 · www. sister-cities.org Membership Benefits Valuable, Practical and Cost-Effective Services Affiliations/Membership Services Ambassador Association Annual SCI Conference Consultation Grants Leadership Training Networking Opportunities Publications/Web Media Youth and Education Programs SlS~I'ER CITIES INTERNATIONAL. [424 K Street~ NW. Suite 600 Washington. DC 20005 USA Phone: (202J 347-8637 Fax: (202) 393-6524 in fo~sister-cities.org www.sister-cities, org Sister Cities International Membership Benefits The Town Ai-~iliation Association of the United States. inc. ,Sister Cities International [SCI]) is the national nonprofit organization which facilitates and serves the sister city movement m the United States. Sister Cities International offers a wide range of valuable services to its members, in an effort to support and guide c~ties during the affiliations process, from searching for potential partner cities to making the official sister cities link. SCi provides technical assistance for building and managing your local stsrer cities program tN'ough training and professional programs, conferences and workshops, and handbooks, guides and periodic publications. in addition to U.S. ¢ity, county and state members. SCI membership welcomes domestic and international corporations, institutions and organizations, as well as individual members ro join the groxving sister cities network. We invite you to become a member today! · Affiliations/Membership Services * Eligibility to use the registered trademark name: "Sister Cities International" for your local program(s) and affiliation(s) *Assistance in deve[opin~ local program organization and structure -How to set up a starer c~ry program -How to structure multiple sister city programs -How tc resolve Board. City Halt. committee conflicts -How to engage in international exchange, development, or business activities -New fundraising ano membershi p development ideas -How to set up an e-mail system ~ Assistance in the process of developing an affiliation in another country -Matchmaking of cities seeking partners -How to find a sister city -Lists of where sister city links are -Criteria for selection of a partner * Sample letters, agreements, by-laws, etc. * Region-specific expertise on protocol and cross-cultural exchange -Tips on protocol and diplomacy with countries worldwide -Referrals to other international NGOs and governmental authorities -Access m inexpensive ~nsurance and travel I: [ans -Assistance with vtsa concerns Ambassador Association (ages 21-35) '~ Leadership training ~ Internships * Exchange travel opportunities Annual SCi Conference '~ Networking oppormniues * Reduced registration for members * Voice and vote for organization leadership and policies * Workshops, seminars and training '~ Armual Sister City Awards Program · Consultation * Individual consultation 1bt program design ~nd dev~lOpment -Helping programs get started -Reactivating programs -Guiding sister city relatioi~ships to a deeper, more meaningful level * Staffvisits for program and project development * Professional orientations -Ou behalf ofinember cities; private sector entities, the U.S. Government. foreign local authorities and private voluntary organizations, SCI staff meet with many groups around the w~rld each year to share invaluable information on sister city programs and related issues. Groups we meet with regularly h~clude: -Members of Iocal programs -Leaders of volnnteer organizations -Embassy staff -State Department officials -Leaders o f major NGOs -City officials m~d association heads from international commuuities · Grants * Eligibility to participate in innovative top-dollar grant programs -It is through the diligent efforts of the national headquarters that millions of dollars in private and public sector direct funding have been made available to local programs in recent years. SC[ has administered grant programs involving cities worldwide covering a wide variety of substantive topics: -municipal training (State Department) -technical assistance (USAID) -thematic youth exchange (Kellogg Foundation/State Department) -community-service learning youth exchange (Reader's Digest) -trilateral exchange (Japan Foundation's Center for Global Partnership) -voluateerism internships (Center for Global Partnership) -small business development / independent press (USAID) ~:lomestic violence (State Department) -sister schools on the superhighway (State Department) SCI's grant programs serve three purposes: I. To provide direct funds to member cities to carry out innovative projects. 2. To serve as a model for all sister city programs nationwide. 3. To show the leadership of the SCI network--directly influencing, in a positive way, the thinking and practices of local and national governments, the private sector, and other NGOs (non governmental organizations) in the U.S. and around the world. * Others as national funding resoumes are developed · Leadership Training * State Coordinators and state management teams * State and regional workshops and training "Consultation and state service · Networking Opportunities ~ Opportunities for networking and sharing information at the SCI Annual Conference -SCI's annual conferences are major national and international events drawing 1.000 to 1,500 delegates, from all fifty states .and many countries, for high-quality networking sessions. * Access to SCFs database and subscription to SCI's electronic mailing lists -SCI's email lists provide an instantaneous and inexpensive means of communicating news. announcements or chatting with other sister city members and enthusiasts. ~' Career networking with the Ambassador Association * Opportunities tttrough state, regional, bilateral and international conferences and meetings -Through the support of the national headquarters, over the years, statewide sister city meetings now take place in many states and regions annually. 3 SCI's enomlons grassroots network, as exemplitied through our conferences, thrums and other events, has served as a model tbr other nations for over 4~ years Access to leading businesses, organizations, tbundations, and government initiatives Access to local government leaders and mummpal associations worldwide · Publications/Web Media ~ Upon receipt or' initial membership, one copy of all current publications is sent. Additional cop~es can be purchased at a discount. * Annual SC1 Directory, which lists all sister cities, counties, stares and/or their equivalent * Bi-monthly newsletter I Sister Cities News ~ ~ Special program and project exchange guides ~ SCI's xveb site. which includes online downloadable publications and a current list of cities seeking partners -In addition to our bnline publications. SCI's world wide web page provides an instautaneous aitd inexpensive means of commanicating news and announcements to sister city members and enthusiasts. '* Guides for program development, practical training, teacher and youth exchange, fundraising and proposal writing; and discounts on bulk orders of these guides Youth and Education Programs * J-1 visas tbr secondary school exchange programs ~ Eisenhower Scholarships for international post secondary students ~ International Young Artists Program ~ Youth leadership training * Internships at the national headquarters in Washington. D.C. ~ Assistance in developing youth chapters * Assistance in establishing youth and education community exchange program 4 DeCarlo, Dan From: Sent: To: Cc: Subject: gjsj [gjsj@ji-public.sd.cninfo.net] Sunday, December 31,2000 9:18 PM DeCarlo, Dan dantzu@worldnetatt net sister city and friendship park (Received 1/31/2001) DCD Mr. DeCarlo: Spring is coming and a new year begins. Let's wish a new progress in our undertaking. The Chinese NewYeaCs celebration for South Florida must have been a success. Show the Chinese in your area our greetings,please.After receving your letter last time,we report to the government immediately,but because of the Spring festival,the most important one in China ,we didn't receive a definite answer until today. The government agrees that the city of Qufu and the city of Boynton Beach become sister cities,and supports our cooperation in every area. People of Qufu government showed their thanks and appreciation to you for what you have done to the two cities.You are welcome to be here with a delegation in September for Confucius celebration. Tell us please what we should do in Qufu to make it true. As you mentioned Qufu send a delegation to Boynton Beach,there maybe 3 people in the delegation, with Mt. Yuan the president of Qufu Foreign People's Friendship Association as the leader, as for the time we listen to you.Tell the government in your city about it and let us know. The friendship ~)ark is always in our heart. How happy we would ~)e to see it in the future. Many thanks. Yours sincerely Kongtao Ctrip - Quilt Page 1 of 1 CTRIP. C~M F Destination Guide >> China >> Shandong >> qufu Best Attraction(s): Confud.u~s' Res de.o.~e. The Cpnf~jc!s 7emp e Introduction Local Feature Qufu Introduction Climate Qufu, also known as the "sacred City" of the Hotels Dinino Entertainment Shoppiag - Hotels - El.~_h_~s. Nearby sights - ,Ii'nan - Oingdao - T_a.i_s.B ~n East, is one of China's most famous historic cities of culture. It is the birthplace of Confucius----the famous thinker and educationist. It is also the place where Confucius gave his lectures, the place wnere he was buried in 479 BC, and the place where people offer sacrifices to him. Mencius, another famous thinker and educationist, and a pupil of the great sage himself, was also born in Qufu. Qufu is located between the River Si and the River Yi in the southwest part of Shangdong Province. To the north and east of Qufu are Mount Tai and Mount Yimeng, while to the south and west are Nafu and the Great Plain of Pingye. Qufu was the central base of the eastern tribes in ancient China and was one of the areas where Dawenkou and the Longshan culture, famed for its black pottery, were found. It was also a city of music ih the Western Zhou Dynasty. Confucius was born on Mt. Ni (551 BC), grew up in Jueli and was buried near the River Si. He gave his lectures from the Xing Altar and attended office in the capital of the Lu Kingdom, Qufu itself. Qufu is not only a city with a rich history, it is also famous for its architecture. In Qufu, there are altogether more than 412 cultural and historical relics under government protection. Among them, the Residence of Confucius, the Confucius Temote, and the Confucius Forest are the most famous. UNESCO put these sites on the list of world heritage sights in 1994. For the more adventurous tourist, the optimum visiting period would be sometime around Confucius' birthday in late September (approximately September 28 translated from the lunar catander.) This is peak visiting period for the town and so finding hotels, either in Qufu or nearby Taishan, as well as fighting the crowds, could well be troublesome. At such times the local vendors and numerous map sellers are likely to be out in force. For further details on this or any other travel related topic, please check out our Community. HQm_e D_e~s_tjB.~i.0..o._Gu.i~ I B~_s_e._.ry_d;Lo.[tEente~r I _A_b~.u~;_U5 Send your comments and suggestions to us at: webmaster~ctrio.com Coovd~ht© 2000, Ctrip.com. all rights reserved. Qufu travel planning, Qufu tours designing and booking, Qufu hotels and tickets booking.. Page 1 of 3 DesiFIn My Trip For Me Pop~u[ar Toum On-line Hote[ Bookinq TranspoAation Bookin~ Mini Services _Special Request Destination Guide Travel Resource Center Learn More About China Ask a China Expert SDeak YourMind ChinaOnYourMind: Qufu Qufu - the Home of Confucius Qufu gained its fame because of its extraordinary son, Confucius. At its peak during the Zhou dynasty (1200-221 BC) Qufu was the most cultural city in entire China. Today, it's a pleasant anP a bit sleepy small town. Confucius was born near Qufu. Later, he settled in the city first as a governmental official and later as a teacher and philosopher. As Confucianism grew in influence, emperors and statesmen paying pilgrimage to the saint's former residence decided that it should be converted into a temple. Confucius' descendants (Kong Family) benefiteP greatly from their famous forefather. Kang family mansion came to imitate the imperial palace in size and layout. City Ratings ** The following ratings are based on a scale of 1-10. 10 being the best. Local Culture/Unique Hjsto~ (8) Art (7) Tour (9) Nature/Scenic (4) Food/Shopping (4) Night Life (4) _Re/jgion_ (8) Adventure/Sports (6) Reasonable Cost (7) Recommended Days of Stay: I Quick Facts Population - 6Q O00 When to go Tourist Season - May through October; Coldest Months - January, with temperature at -7C; Hottest Months - August, with temperature at 39C; Annual Precipitation - 800 mm [July and August) Getting In and Out By Air - The closest airport to Qufu is Jinan, the capital of Shandong province, about 150 km away; By Bus - Qufu is two hours away from Jinan by bus; By Train - Trains run from Beijing and Jinan to Qufu. The train station is 18 km away from the city. History Qufu travel plann/ng, Qufu tours designing and booking, Qufu hotels and tickets booking.. Page 2 of 3 The numerous Neolithic Period sites excavated close to Qufu proved that the city was settled at least 4.000-5.000 years ago. By Zhou Dynasty (11th century BC) and several hundred years following that, Qufu prospered, being the capital of one of the stronger independent states in China. The importance and prosperity of Qufu continued until 249BC when itwas conquered by another state. Despite the loss of political importance, Qufu continued to be the must-go place for many emperors and statesmen because of Confucius. n 1522. the entire city was rebuilt by the then ruler with Confucius Temple in the middle of the city. The most recent head of state that visited and honored Confucius Temple was Chiang Kaishek of the Nationalist government in 1935 Confucius Mansion ..... The Confucius Mansion was first built 2.000 years ago and expanded in the Ming and Qing Dynasties (1368-1911) Itwas the residence and office of the first male descendant of Confucius. with an area of 16 acres and 463 rooms and halls. There are nine courts one behind the other. The whole complex is composed of three parts, the central, the eastern and the western, in the front area of the central part are offices with three big halls and six smaller ones and in the back part of it living quarter and gardens. The family shrine is on the eastern part. Study rooms and guest rooms are on the western part. Not unlike what was described in the Chinese classic A Mansion of Thousand Dreams (Hong Lou Meng), a lot of dramas took place hero in this mansion, which was a kingdom in its own dghts. A good book to read before your trip to the Confucius Mansion is In the Mansion of Confucius'Descendants by Kong Demao, who is the daughter of the second wife of the Duke of Yansheng. Both are alive. Kong Demao is living in Beijing and her dad in Taiwan. The Duke of Yansheng is a family title that can be traced back to Song Dynasty. It is passed on to the oldest son of each generation of the Kong family. Kong Family Forest (Confucius Tomb and Kong Family Cemetery) ..... Kong Family Forest contains 200.000 family tombs. It is said that this cemetery is probably the largest and the oldest in the world. The forest itself is formed by trees collected by disciples from all over the country when they come to show respect. The cemetery has elaborately crafted gates, stonelions and a stone- arched bridge punctuating the lovely greenness. Confucius' own tomb is also in the forest. Food/Shopping Spring and Autumn Shop Located on the same street as the Kong Family Mansion, it is a descent souvenir store. The legacy-cuture area of history Page 1 of 2 .m As the capital of the State of Lu and Autumn '11th century-240 BC ) and of Confucius, a educator and , Quill * the State a famous historical and city. A venerated history ~ufu with numerous of interest, and most the which have UNESCO's heritage list. The legacy-cuture area of history Page 2 of 2 Requested City Commission Meetin~ Dates [] November 21,2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 V-CONSENT AGENDA ITEM O CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Comm/ssion Meeting Dates [] January 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Dato Final Form Must be Turaed in to CiW Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p~m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: To approve issuing a Request for Proposal to hire a consultant to provide a Martin Luther King, Jr. Boulevard Neighborhood Planning Study with funds awardeded from the State Department of Community Affairs. EXPLANATION: This recommendation supports the implementation of the grant funded MLK Neighborhood Planning Study, Neighborhood residents will be included in the selection process of the consultant. PROGRAM IMPACT: The RFP to retain a consultant to provide a Planning Study will update the redevelopment area and produce a master plan that will result in an overall redevelopment strategy for the community. ]FISCAL IMPACT: The RFP for consultant services will be paid from the $50,000 DCA grant the City has received. ALTERNATIVES: Without the RFP the city would be unable to complete the MLK Neighborhood Planning Study. ' ' l~nt H~a~¥~'gignature Daniel DeC.lo Nei~borhoofl Proj~ Specter D~ent N~ v ~2½ty Manager's Signature S:~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC ~ROM CONSULT~ KING, JR. PLANNING STUDY" RFP PRE-SUBMITTAL CONFERENCE: ,2001 RFP OPENING: ,2001, NO LATER THAN 2:30 P.M. (LOCAL TIME), PROCUREMENT SERVICES The City of Boynton Beach 100 E. Boynton Beach Boulevard P. O. Box 310 Boynton Beach, Florida 33425~0310 Telephone: (561) 742-6320 FAX: (561) 742-6306 REQUEST FOR PROPOSAL FROM CONSULTING FIRMS FOR "MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY" RFP # 000-2417-01/KR Sealed RFP's will be received in Procurement Services, City of Boynton Beach, 100 E. Boynton Beach Boulevard, or mail to P.O. Box 310, Boymon Beach, Florida 33425-0310 on or by: _~ 2001, No Later Than 2:30 P.M. (Local TimeL RFP's will be opened in: PROCUREMENT SERVICES-CITY HALL 2ND FLOOR unless othenvise designated All proposals received will be publicly opened and read aloud. Proposals received after the assigned date and time will not be considered. Procurement Services time stamp shall be conclusive as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regard to mall being delivered by a specified time so that a proposal can be considered. The City reserves the right to consider proposals that have been determined by the City to be received late due to mishandling by the City after receipt of the proposal and no award has been made. A Pre-Submittal Conference is scheduled for ,2001 at 10:00 a.m. (local time), to be held in Boynton Beach, Florida to answer questions pertaining to this Request for Proposal. All proposers are highly recommended to attend this conference, as no additional meetings will be scheduled with proposers to discuss this project. The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given. If any addendum(s) are issued to this Request for Proposal, the City will attempt to notify all prospective proposers who have secured same; however, it shall be the responsibility of each proposer, prior to submitting the response, to contact the City Procurement Services at (561) 742-6322 to determine if any addendum(s) wore issued and to make any addendum acknowledgemems as part of their response. Any questions relative to any item(s) or portion of this RFP should be directed to Karen Riseley, Buyer (561) 742-6322. Acceptance of any proposal is expressly conditioned upon the contractor for vender if applicable) and subcontractor(s) accepting all conditions of the specifications including responsibility for and complying in full with the duties Of an employer under Sections 6, 7, 8, and 10 of the Florida Right To Know Law, Florida Statute Section 442.106, 107, 108, 109, 115, 116, and 118 for kis employees at the work site. The subcontractor(s) agrees to protect and indemnify the contractor from and against any and all liability which may arise from the subcontractor(s) failure to comply with any duty or portion of a duty of an employer. The parties hereby stipulate that, as between them, the foregoing matters and material are important and that any breach of the terms of this provision is a material breach of this agreement. SCOPE OF SERVICES: The City of Boyaton Beach is seeking a consultant to implement the Urban Infill and Redevelopment Grant Program, focusing on the community-guided redevelopment potential for the Martin Luther King, Jr.. Boulevard Neighborhood. This project will include the following four (4) components: Planning, Economic Development, Urban Design, and Implementation. Contact: CITY OF BOYNTON BEACH PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 (561) 742-6322 - Karen Riseley Office Hours: MONDAY - FRIDAY, 8:00 A.M. TO 5:00 P.M. REQUEST FOR PROPOSAL MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY FOR THE CITY OF BOYNTON BEACH, FLORIDA Section 1 - Submittal Information The City of Boynton Beach will receive responses until DAY, DATE , at TIME in Procurement Services located on the second floor of City Hall, 100 E. Boyntun Beach Boulevard, to provide the City with professional services to implement the Vision 20/20 Redevelopment Master Plan, focusing on the community-guided redevelopment potential for the Martin Luther King, Jr. Boulevard Neighborhood. Any responses received after the above stated time and date will not be considered. It shall be the sole responsibility of the proposer to have their response delivered to Procurement Services for receipt on or before the above stated time and date. It is recommended that responses be sent by an ovemight air courier service or some other method that creates proof of submittal. Responses which arrive after the above stated deadline as a result of delay by the mail service shall not be considered, shall not be opened at the public opening, and arrangements shall be made for their return at the proposer's request and expense. The City reserves the right to consider submittals that have been determined by the City to be received late due solely to mishandling by the City after receipt of the response and prior to the award being made. Co These responses will be publicly opened and read aloud in Procurement Services after the designated due date, on DAY, DATE, at 2:30 P.M. (local time~. All proposers or their representatives are invited to be present. Procurement Services is located on the second floor of City Hall, 100 E. Boynton Beach Boulevard. A pre-submittal conference will be held on DAY. DATE. TIME at Boynton Beach City Hall, 100 E. Boynton Beach Boulevard in the LOCATION OF CONFERENCE to answer questions pertaining to this Request for Proposal. All proposers are highly recommended to attend this conference, as no additional information will be given over the phone and no additional meetings will be scheduled with proposers to discuss the project. The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given. If any addendum(s) are issued to th/s Request for Proposal, the City will attempt to notify all prospective proposers who have secured same, however, it shall be the responsibility of each nroooser, nrior to submittin~ the response, to contact the City Procurement Services at (561) 742-6322 to determine if any addendum(s) were issued and to make any addendum acknowledgements as part of their response. E. One (1) original so desienated and a minimum often (10) copies of the response shall be submitted in one scaled package clearly marked on thc outside "RFP FOR MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY", and addressed to: City of Boynton Beach, Procurement Services, P.O. Box 310, Boynton Beach. FL 33425-0310. Responses shall clearly indicate the legal name, address and telephone number of the proposer (firm, corporation, partnership or individual). Responses shall be signed above the tvoed or orinted name and title of the signer. The signer shall have the authority to bind the proposer to the submitted response. Proposers must note their Federal I.D. number on their submittal. G. All expenses for making responses to the City are to be borne by the proposer. H. A sample draft contract that the City intends to execute with the successful firm is contained in this Request for Proposal for review. The City reserves the right to modify the contract language prior to execution. The scope of services will closely track the scope of work detailed in Section 2 of this Request for Proposal. Section 2 - Scope of Work MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY Background: The City of Boynton Beach, with a population of 55,000, is the third largest city in Palm Beach County. It is located approximately 45 miles north of Miami and 15 miles south of West Palm Beach. This puts it in the heart of southeast Florida's rapidly growing tri-county Dade/Broward/Palm Beach metropolitan areas. By virtue of its location, Boynton Beach has direct access to the Intmcoastal waterway and both Interstate 95 and the Florida Turnpike. It also has a market of more than six million people within a two hour radius and ready access to three international airports, two major rail lines, as well as the Tri-Rail regional commuter rail system. In spite of its location, however, there is a perception that Boynton Beach is lagging behind similarly situated neighboring communities, such as Delray Beach and Boca Raton in revitalizing its historic Afifcan American business district and surrounding neighborhoods. This area, known as the Martin Luther King, Jr. Neighborhood, is anchored by Martin Luther King, Jr. Boulevard, from Federal Highway west to 1-95; however, the street does not have access to 1-95. (Map of area described above is located on Page 8a) Initially, a Martin Luther King, Jr. Boulevard Advisory Study was completed in September 1996. That study identified numerous strategies and outlined a "beginning point" which was an integral component of the city's Vision 20/20 Redevelopment Plan. In 1998, following considerable public input, the city received a planning report titled "Boynton Beach Vision 20/20 Redevelopment Master Plan". Section 10 of that report is dedicated to Neighborhood Revitalization. In November 2000, the State of Florida Department of Community Affairs awarded a Planning Grant under the Urban Infill and Redevelopment Assistance Grant Program to the City of Boynton Beach. The goal of the planning grant is to enable the stakeholders to engage in a collaborative planning process that will bring the desired change to our community. Project Description: The project, which constitutes an important task in the implementation of the Planning Grant, will focus on the community-guided redevelopment potential for the Martin Luther King, Jr. Neighborhood. In particular, the project is intended to guide public and private investment within the neighborhood; ensure that future development and redevelopment efforts are aimed at improving both the economic prospects and the quality of life for the Martin Luther King, Jr. Boulevard residents; and ensure that future development and redevelopment ha the neighborhood is consistent with the intent of the city's Vision 20/20 Plan and meets the needs of the community. In addition, the project will constitute an update to the Redevelopment Plan for that portion of the city's Community Redevelopment Area generally bounded by the Boynton Beach C-16 canal on the north, FEC raikoad track on the east, Third Street on the South, and Interstate 95 on the west. Therefore, it is expected that the final report will conform to the provision of Chapter 163.362 of the Florida Statutes regarding Community Redevelopment Plans. Scope of Services: The Martin Luther King, Jr. Boulevard Neighborhood Planning Study, focusing on the commuaity-guided redevelopment potential, will include the following four (4) components: 1. The Planning Component The preparation of 'the Planning Component will involve a community visioning session engaging neighborhood residents as well as representatives from business, education, non- profits, and government. The consultant is expected to: · Review existing uses with/n the zoning districts to determine compatibility Identify appropriate uses for the neighborhood · Determine the need to change density/intensity of development in the neighborhood · Identify opportunities and constraints for development and redevelopment The planning component will provide: · Policy recommendations for the Comprehensive Plan · Proposed amendments to the future land use map · Recommendations regarding inclusion or exclusion of specific uses and designation of conditional uses · Proposed re-zonings for portions of the neighborhood and recommendations for zomng code · rewsions to accommodate the proposed mix of uses · Recommendations for zoning code revisions to provide site design standards and parking recommendations to guide redevelopment and future development within the neighborhood 2. The Econoraic Development Component The Economic Development Component will utilize, in pan, the results of a Community Needs Assessment which will be a separate study. The consultant is expected to: · Analyze current socio-economic conditions within the neighborhood area · Explore particular economic development strategies, including but not limited to: · The identification of business opportunities · The implementation of housing rehabilitation, demolition and/or replacement programs · The involvement of businesses, churches and community leaders in community revitalization and overall capacity building efforts 4 3. The Urban Design Component The Urban Design Component will be based on the results of a two-three day public design session - a charette. A design charette will be conducted around goals and objectives established by the community vision'mg session, to be conducted by city staff and the community prior to the design charette. The consultant is expected to provide: · Illustrative Master Plan presenting a conceptual vision of the Martin Luther King, Jr: Boulevard neighborhood · Illustrative Plan presenting desirable housing typologies with respective location · Architectural Standards and Guidelines to be followed in order to provide consistency of theme while allowing flexibility (graphically represented) · Graphic illustrations presenting the "new" image of the Martin Luther King, Jr. Boulevard neighborhood (perspectives, elevations, and/or axonometrics) · An Urban Code illustrating building placement, uses, building height, and parking requirements 4. Implementation Plan Component The Implementation Plan Component will include phasing of both strategies and specific redevelopment projects, budgets and potential sources of funding. The consultant will have the following information available in hardcopy format from City staff: · Plan Requirements as submitted for the Martin Luther King, Jr. Boulevard Neighborhood Planning Study as funded by the Department of Community Affairs · Contract executed by State funded grant agreement for the Urban lnfill and Redevelopment Assistance grant program between the City of Boynton Beach and the Florida Department of Commurdty Affairs · Comprehensive Plan · Visions 20/20 Redevelopment Plan · Community Redevelopment Plan · 1996 Martin Luther King, Jr. Planning Study · Future Land Use Map · Zoning Map Deliverables: It is expected that the end product will be a written document with supporting graphics, as required. The consultant will be expected to provide a minimum of ten (10) copies of said document, which should be capable of being copied and further distributed both as a document and in an acceptable digital format. It should be noted that all work products resulting from this project will be the exclusive property of the City of Bo,vnton Beach. Budget and Timetable: The budget for the Martin Luther King, Jr. Boulevard Neighborhood Planning Study is a fixed fee of $45,000, with up to $5,000 for reimbursable expenses and additional services as required. The contract period shall not exceed 180 days from a formal notice to proceed. The awarded consultant will be required to provide written stares reports on the 30~ of each month for the period of the contract. Consultant Qualifications: All of the consulting firms solicited for this Request for Proposal have demonstrated a knowledge of Florida's Growth Management Laws and possess capabilities and track records in the areas of land use planning, urban design and development considered essential to this project. Submittal Requirements: All proposals shall include, but are not necessarily limited to the following: · A narrative describing the technical approach of all four (4) components as delineated in Section 2 - Scone of Services · A detailed list of tasks involved in completion of the components · A projected schedule pertaining to each of the listed tasks · Items to be submitted with proposal listed in Section 3C - General Information and Selection Criteria 6 Section 3 - General Information and Selection Criteria A. The response should be designed to portray to the City how the proposer's range of services can best assist with the MARTIN LUTHER KING, JR. NEIGHBORItOOD PLANNING STIfDY. In order to evaluate the capabilities of all firms, each rcspouse shall include, at a minimum, the following information: I. Experience of the firm with similar projects. 2. It is essential that the project be supervised and caxxied out by personnel possessing training and experience appropriate to the nature of the project. The submittal shall include: a) The names and positions of each professional to be assigned to this project, including familiarity with projects of a similar narrate. b) The estimated amount of involvement expressed as a percentage of time, of each of the staff members. c) Willingness and ability to complete the project within the time and budget cons~xalnts, considering the firm's current and projected workload. d) Resumesofaeademictraiinng and employment in the applicable fields. e) Evidence of possession of required licenses or business permits. f) Evidence of any previous experience in projects of a similar nature-provide comact names and phone numbers along with project names and appropriate agency contacts. 3. Reference listing, including contact names and phone numbers. 4. A list of all lawsuits in which the firm has been named as a party in the past two (2) years. B. PURSUANT TO THE PROVISIONS OF F.S. 287.055, KNOWN AS THE "CONSULTANTS COMPETITIVE NEGOTIATIONS ACT" 1 The City wilt review all proposals and recommend four (4) respondents to be invited for interviews. 2. Key criteria used in the evaluation process for each proposal are: a. Background and training of the respondent b. Evidence of previous work on similar projects c. Ability to complete the project within a specified time flame d. Quality of references The City will provide an interview panel which will include representatives of the community. The panel will interview the four (4) top ranking respondents and recommend the preferred firm to the City Commission. Staff and Company reviews will be conducted pursuant to the provisions of the Sunshine Law and F.S. 287.055, known as the "Consultants Competitive Negotiations Act". C. The following items are attached and must be completed and submitted with any response in order to have a valid, submittal. They are: 1 Proposer Acknowledgement 2. Addendum(s) 3. Statement of Proposer's Qualifications 4. Anti-Kickback Affidavit 5. Non-collusion Affidavit of Prime Proposer 6. Minority Owned Business Statement 7. Confirmation ora Drug Free Workplace 8. Statement of No Proposal (if applicable) D. Each entity, by submission of a response, acknowledges that in the event of any legal action challenging the award of the project, damages, if any, shall be limited to the actual cost of the preparation of the RFP. Each respondent is deemed to have knowledge of all applicable federal, state and local laws, rules, ordinances and regulations of all authorities having jurisdiction over all aspects of the project. GENERAL CONDITIONS FOR PROPOSERS FAMILIARITY WITH LAWS: The proposer is assumed to be familiar with all Federal, State and Local laws, ordinances, roles and regulations that in any manner affect the equipment. Ignorance on the part of the proposer will in no way relieve them from responsibility. PROPOSAL FORMS: The proposer will submit a proposal on the forms provided. All descriptive information must be legibly entered. The proposer IS required to be licensed to do business as an individual, partnership or corporation in the State of Florida. Ail proposal forms must be executed and submitted in the envelope (generally "yellow") provided by the City for easy identification. The RFP submittal envelope is provided in each RFP package and is attached to the "Statement of No Proposal" form. The face of the envelope shall contain the company's name and address, RFP rifle, number, RFP date and time. When the proposal submitted is larger than the envelope provided, insert requested information and material into a large envelope, affix the RFP envelope to the outside and fill in all requested information. Proposals not submitted on attached RFP forms may be rejected. All proposals are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. EXECUTION OF PROPOSAL: Proposal must contmn a manual signature of an authorized representative in the space provided on all affidavits and proposal sheets. NO PROPOSAL: If not submitting a proposal, respond by returning one copy of the "STATEMENT OF NO PROPOSAL" in the envelope provided (generally "yellow"), and explain the reason by indicating one of the reasons listed or in the space provided. Repeated failure to quote without sufficient justification shall be cause for removal of the vendor's name from the mailing list. NOTE: To qualify as a respondent, proposer must submit a '?qO PROPOSAL" and it must be received no later than the stated RFP receiving date and hour. RFP OPENING: Shall be public, on the date as specified on the RFP form. It is the proposer's responsibility to assure that the response is delivered at the proper rime and place prior to the RFP opening. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Proposals which for any reason are not so delivered, will not be considered. The City reserves the right to consider proposals that have been determined by the City to be received late due to mishandling by the City after receipt of the proposal and no award has been made. Offers by telegram or telephone are not acceptable. RIGHT TO REJECTRFP: Right is reserved to reject any or all proposals and to waive technical errors, or to accept any proposals that are in part deemed as the best responsible proposer which represents the most advantageous proposal to the City. In determining the "most advantageous proposal", price, quantifiable factors, and other factors are considered. 9 EVALUATION FACTORS: The City expressly reserves the right to: A. Waive as an informality, minor deviations from specifications at a lower price than the best responsible proposer meeting all aspects of the specifications and consider it, if it ~s determined that total cost is lower and the overall function is improved or not impaired; B. Waive any defect, irregularity or informality in any proposal or RFP procedure; C. Reject or cancel any or all RFP's; D. Reissue Request For Proposal Invitation; E. Extend the RFP opening time and date; F. Consider and accept an alternate proposal as provided herein when most advantageous to the City. STANDARDS: Factors to be considered in detenrfining whether the standard of responsibility has been met include whether a prospective proposer has: A. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain them, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performances; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. INFORMATION AND DESCRIPTIVE LITERATURE: Proposers must furnish all information requested in the spaces provided on the proposal forms. Further, as may be specified elsewhere, each proposer must submit for evaluation cuts, sketches, and descriptive literature and technical specifications coveting the products offered. Reference to literature submitted with a previous proposal or on file with the buyer will not satisfy this provision. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to this office in writing no later than ten (10) days prior to the RFP opening. Inquiries must reference the date by which the RFP is to be received. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. 10 SUBCONTRACTING: Ifa proposer subcontracts any portion of a Contract for any reason, they must state the name and address of the subcontractor and the name of the person to be contacted on the attached "Schedule of Subcontractors". The City of Boynton Beach reserves the right to accept or reject any or all proposals wherein a subcontractor is named and to make the award to the proposer, who, in the opln/un of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject the proposal of any proposer if the proposal names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all fights in order to make a determination as to the foregoing. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since ail addenda are available to proposers at the Office of Procurement Services, it is each proposer's responsibility to check with the issuing office and immediately secure all addenda before submitting a proposai. It is the usual practice for the City to mail an addendum to known proposers, but it cannot be guaranteed that all proposers will receive ALL addendum(s) in this manner. Each proposer shall acknowledge recetpt of ALL addenda by notation on the proposal. ESCALATOR CLAUSE: Any proposal which is submitted subject to an escalator clause will be rejected. EXCEPTIONS: Incorporation in a proposal of exceptions to any portion(s), of the Contract documents may invaiidate the proposai. Exceptions to the Technical and Special Provisions shall be: clearly and specifically noted in the proposer's RFP on a separate sheet marked "EXCEPTIONS TO TItE SPECIFICATIONS" and this sheet shall be attached to the proposai. The use of proposer's standard forms, or the inclusion of manufacturer's printed documents shall not be construed as constituting an exception within the intent of the Contract documents. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the direction of appropriate testing laboratories. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, Florida Statutes, 1971. Items delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in the RFP and or Purchase Order may result in the proposer being found in default in which event any and all reprocurement costs may be charged against the defaulted Contractor. Any violation of these stipulations may also result in the vendor's name being removed fi'om the City of Boynton Beach's vendor mailing list. DISPUTES: In case of any doubt or difference of opimon as to the items to be furnished hereunder, the decision of the City Manager shall be final and binding on both parties. 11 ANTITRUST CAUSE OF ACTION: In submitting a proposal to the City of Boynton Beach, the respondent offers and agrees that if the proposal is accepted, the respondent will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acqutre under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. At the City of Boynton Beach's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the respondent. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be ~mposed which would necessitate alteration of the material, quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the successful proposer to notify the City at once, indicat'mg an a letter the specific regulation which required an alteration. The City reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the Contract at no expense to the City. LEGAL REOUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the proposer will in no way be a cause for relief from responsibility. ON PUBLIC ENTITY CRIMES - All Request for Proposal Invitations as defined by Section 287.012(11), Florida Statutes, Requests for Proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity ct/me may not submit a proposal on a contract or provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list". ADVERTISING: In submitting a proposal, the proposer agrees not to use the results therefrom as a part of any commercial advertising. Violation of this stipulation may be subject to action covered under "NONCONFORMANCE TO CONTRACT CONDITIONS". ASSIGNMENT: Any Purchase Order issued pursuant to this RFP invitation and the moneys which may be come due hereunder are not assignable except with the pnor written approval of the City. LIABILITY: The supplier hold and save the City of Boynton Beach, Florida its officers, agents, volunteers and employees harmless from liability of any kind in the performance of this Contract. 12 PURCHASING AGREEMENTS WITH OTHER GOVERNMENT AGENCIES: This RFP may be expanded to include other governmental agencies. In some cases, Cooperative Purchasing Agreement exists or an Interlocal Agreement for joint purchasing exists between the City of Boynton Beach and the other public agency. All proposers submitting a response to this Request for Proposal Invitation agree that such response also constitutes a response to ALL POLITICAL SUBDIVISIONS OF PALM BEACH COUNTY, FLORIDA, and the Palm Beach County School Board, under the same conditions, for the same price(s) and the same effective period as this REP. This agreement in no way restricts or interferes with the right of ANY POLITICAL SUBDIVISION OF PALM BEACH COUNTY, FLORIDA, and the Palm Beach County School Board, to re-qualify any or all items. It is hereby made a part of this Request for Proposal Invitation that the submission of any proposal in response to this advertised request constitutes a proposal made under the same conditions, for the same Contra~ price, and for the same effectiYe period as this RFP, to the PALM BEACH COUNTY SCHOOL BOARD. AWARD OF CONTRACT: The low monetary response will NOT in all cases be awarded the Contract or Purchase Order. Contracts or Purchase Orders will be awarded by the City to the best responsible proposer whose proposal represents the most advantageous proposal to the City, price and other factors considered. Evaluation of proposals will be made based upon the eYaluation factors and standards heretofore set forth. The City reserves the right to reject any and all pwposals and to waive technical errors as heretofore set forth. In the event of a Court challenge to an award by any proposer, damages, if any, resulting from an unproper award shall be limited to actual RFP preparation costs incurred by the challenging proposer. In no case will the award be made until all necessary investigations have been made into the responsibility of the proposer and the City is satisfied that the best responsible proposer is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. LICENSE AND PERMITS: It shall be the responsibility of the successful proposer to obtain all licenses and permits, if required, to complete this service at no additional cost to the City. City Permit Fees relating to City projects are waived. Licenses and permits shall be readily available for review by the Deputy Director of Financial Services and City Inspectors. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: Proposer certifies that all material, equipment, etc., contained In this RFP meets all O.S.H.A. requirements. Proposer further certifies that if awarded as the successful proposer, and the material equipment, etc. delivered is subsequently found to be deficient in any O.S.H.A. requirement in effect on date of delivery, alt costs necessary to bring the materials, equipment, etc., into compliance with the aforementioned requirements shall be borne by the proposer. Proposer certifies that all employees, subcontractors, agents, etc. shall comply with all O.S.H.A. and State safety regulations and requirements. QUESTIONS: Any questions relative to any item(s) or portion of this RFP or Request for Proposal Invitation should be directed to: Dan DeCarlo. Neiehborhood Sneeialists. (561'~ 742- 6028, Monday throueh Friday, between the hours of 8:00 A.M. and 5:00 P.M. 13 SPECIAL CONDITIONS FOR PROPOSERS It will be the responsibility of the successful proposer to supply necessary labor for placement of services as specified. Award is anticipated on an all-or-none basis; however, where applicable, item by item offers will be considered and the best combination will determine the award. The City by written notice, may terminate in whole or in part any Contract resulting from the invitation, when such action is in the best interest of the City. If the Contract(s) are so terminated the City shall be liable for only payment for services rendered prior m the effective date of termination. Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. It shall be the responsibility of the successful proposer to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the time any of his personnel are working on City of Boymon Beach property. Loss bv fire or any other cause shall be the responsibility of the vendor until such time as the items and/or work has been accepted bv the City. The vendor shall furnish the City with a certificate of msurance after award has been made prior to the start of any work on City property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. The City of Boynton Beach reserves the right, before awarding the Contract to require a proposer to submit such evidence of qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a proposer, including past performance (experience) with the City in making the award in the best interest of the City. The successful proposer shall at ali times guard from damage or loss of property of the City or of other vendors or Contractors and shall replace repair any loss or damage unless such has been proven to have been caused by the City, other vendors or Contractors. The City may withhold payment or make such deductions as it may deem necessary to insure reimbursement for loss or damage to property through negligence of the successful proposer or his agent. 14 ATTACHMENT A City of BoyntOn Beach Risk Manag nt Division INSURANCE ADVISORY FORM Under the ten'ns and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of In.surance listing the City as "Ccrdiieate Holder" and "The City of Boynton Beach is Additional Insured as respect to liability." Insurance companies providing insurance coverages must have a current rating by A.M. Best Co. of"B+" or higher. (NOTE: ~In insurance contract or binder may be accepted ns proof of insurance if Certificate is provided upon selection of vendor.) The following is a llst of Wpes of insurance requi~d of conWactor$, lessees, etc, and the limits requixed by the City: (NOTE: This list is not all in¢lnsiv~, and the City reserves the right to require additional types of insurance, or to rais~ or lower the stated limits, based upon identified risk.} TYPE (Occurrence Based Only) General Liability Commercial General Liability Owness & Contractogs Prot. Liquor Liability Professional Liability Employees & Officers Pollution Liability Asbestos Abatement Lead Paint Abatement Broad Form Vendors Premises Operations Und~,~,,dnd Explosion & Collapse Products Convicted Operations Corm-actual Independent Corm'actors Broad Fortn Property Damage Fire Legal Liability Builder's Risk (Limits based on Project Cost) MINIMUM LIMITS REOUIRED ,-General Aggl'egate $1,000,000.00 Products-Comt~Op AgE. $1,000,000.00 Personal & Adv. Injury $1,000,000.00 Each Occurrence $1,000,000.00 Fir~ Damage (any one fire) $ 50,000.00 Med. Expense (any one person) $ 5,000.00 Automobile Liability Any Auto Ali Owned Autos Scheduled Auras Hired Autos Non-Owned Autos PIP Basic lntermodal Combined Single Limit $ 500,000.00 Bodily In~ (per person) to be determined Bodily Injury (pes accident) to be determined Property Damage to be det~mined Trailer In~r~hange $ 50,000.00 Garage Liability Any Auto Garage Keepers Li~i~ty Umbr~ll~ ~orm Auto Only, Each Accident Other Than Auto Only Each Accidm~t Each Occurrenc~ A~reg~t~ S 1,000,0~O.00 S 100,000.00 S 1,000,000.00 $1,000,000.00 to be determined to be d~'q'mined Worker's Compensation P-mployegs Liability Each Accid~t Dise~e, Policy Limit Disease Each Employee S~mto~L~ts $1~,~.~ $5~,~ $1~,~.~ Other - As Risk Identified IN SURANCEADVISORYFORM03 to be determined 0112000 rH£ DOCUM£Nr$ B£HINO rHZ$ PAG£ Musr A ccoMPA N Y ,OR OPOSA I · N ORD£R FOR SUBMZYTA£ ro B~ CON$ZD~R£D COI~IP~ £T£ AND A CC£PTAB~ £ PROPOSER ACKNOWLEDGEMENT Submit Proposal To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Mailing Date (City): RFP Title: RFP Number: RFP Received By: MARTIN LUTHER KING, JR. BOULEVARD NEIGItBORItOOD PLANNING STUDY 000-2417-01/KR 2001, NO LATER THAN 2:30 P.M. (LOCAL TIME) RFP's will be opened in Procurement Services unless specified otherwise. RFP receiving date and time is scheduled for: 2001, NO LATER TITAN 2:30 P.M. (LOCAL TIME) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Federal I.D. Number: A Corporation of the State off Area Code: Mailing Address: City/State/Zip: Vendor Mailing Date: Telephone Number: Authorized Signature Name Typed THIS PAGE TO BE SUBMI'i'iED ALONG WITH RESPONSE 15 RFP TITLE: PROPOSER: ADDENDA CITY OF BOYNTON BEACH FLORIDA MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY DATE SUBMITTED: We propose and agree, if tlfis proposal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to fitmish all material, eqmpment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: (Name of Project Manager/Architect/Consultant) and having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM DATE ADDENDUM DATE THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COM1)LETE AND ACCEPTABLE 16 STATEMENT OF PROPOSER'S QUALIFICATIONS Each proposer proposing on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each proposal document. Failure to comply with this instruction may be regarded as justification for rejecting the proposal. * attach additional sheets giving the information 1. Name of Proposer: 2. Business Address: 3. When Organ/zed: 4. Where Incorporated: 5. How many years have you been in business under the present firm name? 6. Contracts on hand: *GROSS AMOUNT: *(each contract) 7. General character of work performed by your company.* 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why?* 10. Experience in performance of work similar in importance to this project.* 11. Background and experience of principal members of your personnel, including officers.* 12. Credit available (if requested) THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE 17 PROPOSER'S QUALIFICATIONS continued ...... 13. List all lawsuits (related to similar projects) to which you have been a party and which:* A. arose from performance:* B. occurred within the last 4 years:* C. provide case number and style.* 14. Financial statement. (If requested).* Dated at: this By Sa/ne Title day of 20 (written signature) (printed or typed) TI-IIS PAGE MUST BE SUBMITTED ALONG WITI-I RESPONSE 18 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF PALM BEACH SS I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my finn or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of , 20¸ Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WfI'H RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 19 NONCOLLUSION AFFIDAVIT OF PRIME PROPOSER State of ) County of ) , being first duly sworn, deposes and says that: 1) He is of (Title) has submitted the attached proposal: , the proposer that (Name of Corporation or Firm) 2) He is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3) Said proposal is genuine and is not a collUsive or sham RFP; 4) Further, the said proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, conrfived or agreed, directly or indirectly with any other proposer, firm or person to submit a collusive or sham proposal in connection with the Contract for which the attached proposal has been submitted or to refi'ain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other proposer, firm or person to fix the price or prices in the attached proposal or of any other proposer, or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Subscribed and sworn to before me This __ day of My commission expires (Signed) (Title) TIllS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 2O r · " CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Remm this form with your submittal sheet making it an official part of your RFP response. ( ) AMEmCAN INDIAN ( ) ASk&N ( ) BLACK ( ) mSPANqC ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification quahfying your business as a "Minority Owned Business"? YES NO If YES, name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBI~IITTED ALONG WITH RESPONSE 21 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE SUBMITTALS Preference shall be given to businesses with drug-free workplace programs. Whenever two or mom submittals'which are equal with respect to price, quality, and serrate are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied vendors have a drag- free workplace program, ha order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drag abuse In the workplace, the business's policy of maintaining a drug-free workplace, any available drag counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drag abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of. or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Vendor's Signature THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED cOrVlI~LETE AND ACCEPTABLE 22 STATEMENT OF NO PROPOSAL If you are not submitting a proposal for this project, please complete and remm this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. Failure to respond may result in deletion of vendor's name from the qualified vendor's list for the City of Boynton Beach. COMPANY NAME: ADDRESS: TELEPHONE: SIGNATURE: DATE: WE, the undersigned have declined to respond to your RFP #000-2417-01/KR for MARTIN LUTHER KING, JR. BOULEVARD CORRIDON PLANNING STUDY because of the following reasons: Specifications too "tight", i.e., geared toward brand or manufacturer only (explain below) Insufficient time to respond to the Invitation We do not offer this product or an equivalent Our product schedule would not permit us to perform Unable to meet specifications Unable to meet bond requirements Specifications unclear (explain below) Other (specify below) IF YOU ARE NOT SUBMITTING A RESPONSE FOR THIS PROJECT, PLEASE COi~IPLETE FORM AND RETURN TO PROCUREMENT SERVICES 23 CONSULTANT AGREEMENT FORM MARTIN LUTHER KING, JR. BOULEVARD NEIGHBORHOOD PLANNING STUDY THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as '"abe City", and , hereinafter referred m as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. I. PROJECT DESIGNATION. The Consultant is retained by the City to perform services in connection with the project designated 2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit ~'A" attached hereto, including the provision of all labor, materials, eqmpment and supplies. 3. TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. Consultant shall perform ail services and provide all work product required pursuant to this agreement by from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. PAYMENT. The Consultant shall be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by Consultant is a fixed fee of $ 45,000.00, with up to $ 5,000.00 for reimbursable expenses and additionai services as required. The Consultant may submit vouchers to the City once per month during the progress of the work for partiai payment for project completed m date. Such vouchers will be checked by the City, and upon approvai thereof, payment will be made to the Consultant in the amount approved. Finai payment of any baiance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this agreement and its acceptance by the City. Payment as provided in this section shail be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentais necessary m complete the work. co The Consultant's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shail be made available upon request. CA-24 OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated by this service agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the senrmes to be rendered under this agreement. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all cla'tms, losses or liability, or any portion thereof, includ'mg attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Consultant's own employees, or damage to property occasioned by a negligent act, omission or failure of the Consultant. INSURANCE. It is the responsibility of the successful proposer to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the duration of this contract. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general and automobile liability insurance with a minimum coverage of $ 1,000,000 per occurrence and $ 1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage and professional liability insurance in the amount of $ 1,000,000. The Consultant shall secure and maintain in fome throughout the duration of this contract Worker's Compensation insurance of Statutory limits. Said general liability policy shall name the City of Boymon Beach as an additional named insured and shall include a prowsion prohibiting cancellation of said policy except upon thirty (3) days prior written notice to the City. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less that B+ in accordance to A.M. Best's Key Rating guide, latest edition. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shah be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded City employees by virtue of the senfices provided under this agreement The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not employed or retained any company or person, other than a bnnafide employee worldng solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. CA-25 For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gill, or contingent fee. 11. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. 13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. TERMINATION. a. The City reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the Consultant. In the event of the death of a member, parmer or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Consultant and the City, if the City so chooses. 15. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O2 Box 310 Boynton Beach, FL 33425-0310 Arm: Notices to Consultant shall be sent to the following address: CA-26 17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Consultant. DATED this day of ., 20 CITY OF BOYNTON BEACH Mayor Consultant Attest/Authenticated: Title City Clerk (Corporate Seal) Approved as to Form: Attest/Authenticated: Office of the City Attorney Secretary Rev. 1/22/91 CA-27 EXHIBIT "A" Scope of Services The Martin Luther King, Jr. Boulevard Neighborhood Planning Study, focusing on the community-guided redevelopment potential, will include the £ollowing four (4) components: 1. The Planning Component The preparation of the Planning Component will involve a community visioning session engaging neighborhood residents as well as representatives from business, education, non- profits, end government. The consultant is expected to: · Review existing uses within the zoning districts to determine compatibility · Identify appropriate uses for the neighborhood · Determine the need to change density/intensity of development in the neighborhood · Identify opportunities and constraints for development and redevelopment The planning component will provide: · Policy recommendations for thc Comprehensive Plan · Proposed amendments to the future lend use map · Recommendations regarding inelnsion or exclusion of specific uses and designation of conditional uses · Proposed re-zonings for portions of the neighborhood end recommendations for zoning code · revisions to accommodate the proposed mix of uses · Recommendations for zoning code revisions to provide site design stendards and parking recommendations to guide redevelopment and future development within the neighborhood 2. The Economic Development Component The Economic Development Component will utilize, in part, the results of a Comm~lnity Needs Assessment which will be a separate study. CA-28 The consultant ii expected to: · Analyze current socio-economic conditions within the neighborhood area · Explore particular economic development strategies, including but not limited to: · The identification of business opportunities · The implementation of housing rehabilitation, demolition and/or replacement programs · The involvement of businesses, churches and community leaders in community revitalization and overall capacity building efforts 3. The Urban Design ComlJonent The Urban Design Component will be based on the results ora two-three day vublic design session - a charette. A design charette will be conducted around goals and objectives established by the community visioning session, to be conducted by city staff and the community prior to the design charette. The consultant is expected to provide: · Illustrative Master Plan presenting a conceptual vision of the Martin Luther King, Jr. Boulevard neighborhood · Illustrative Plan presenting desirable housing typologies with respective location · Architectural Standards and Guidelines to be followed in order to provide consistency of theme while allowing flexibility (graphically represented) · Graphic illustrations presenting the "new" image of the Martin Luther King, Jr. Boulevard neighborhood (perspectives, elevations, and/or axonometrics) · An Urban Code illustrating building placement, uses, building height, and parking requirements 4. Implementation Plan Component The Implementation Plan Component will include phasing of both strategies and specific redevelopment projects, budgets and potential sources of funding. CA-29 The consultant v~ill have the following information avaiiable in hardcopy format from City staff.' · Plan Requirements as submitted for the Martin Luther King, Jr. Boulevard Neighborhood Planning Study as funded by the Department of Community Affairs · Contract executed by State funded grant agreement for the Urban Infill and Redevelopment Assistance grant program between the City of Boynton Beach and the Florida Department of Community Affairs · Comprehensive Plan · Visions 20/20 Redevelopment Plan · Community Redevelopment Plan · 1996 Martin Luther King, Jr. Planning Study · Future Land Use Map · Zoning Map CA-30 Requested City Commission Meeting Dates [] November 2 t, 2000 [] December 5, 2000 [] December I9, 2000 [] January 2, 2001 VT-CITY MANAGER'S REPORT ITEM A CITY OF BOSTON BEACH AGENDA ITEM REQUEST FORM Date Final Fonu Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] January 16, 2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Fo~n Must be Turned in to CiW Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) Febraary 7,200I (5:00 p.m.) February 2l, 2001 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation RECOMMENDATION: City Manager's Report Item A: Develop Priorities for Funding Improvements and Addressing Swales and Catchment Systems -- Approval of Storm Water Priorities via Resolution and Review of Storm Water Projects. EXPLANATION: The staffhas prepared a status report on the stormwater management program and will present the information to the City Commission. In addition, the staffhas recommended that the City Commission adopt a resolution that establishes priorities for storm drainage projects on public properties, public easmments or public rights of way as follows: Priority One: Protection of dwelling units or places of business from flooding. Priority Two: Maintaining safe access on public streets. Priority Three: Protection of accessory buildings or structure for residential or business property. Priority Four: Education and technical assistance to homeowner associations for maintenance of private storm water drainage and collection systems. Priority Five: Protection of yards from flooding or slow drainage of flood waters. PROGRAM IMPACT: Establishment of drainage priorities and review of specific projects will assure maximum use of public funds for appropriate storm dra/nage activities. FISCAL IMPACT: Funds have been budgeted for stormwater improvement projects and projects have been identified in the five-year capital construction program. The engineering staff is being hired to ad.minister the capital construction program of the City. 7~is too has been budgeted. ALTERNATIVES: Do not follow a priority system for storm drainage projects. S:kBULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEAC~c~ AGENDA ITEM REQUEST FORM Department Head's Signature ~ty anager s Signature Department Name City Attorney Finance / Human Resources S:~BULLET1NL~ORMSXAGENDA ITEM REQUEST FORM.DOC VI-CZTY MANAGER'S REPORT ITEM A RESOLUTION NO. 01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ESTABLISHING PRIORITIES FOR STORM DRAINAGE PROJECTS ON PUBLIC PROPERTIES, PUBLIC EASEMENTS OR PUBLIC RIGHTS OF WAY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach has reviewed a stares report prepared by staff, on the stormwater management program; and WHEREAS, the City Commission of the City of Boynton Beach has determined that it is in the best interests of the citizens and residents of the City of Boynton Beach to establish priorities for storm drainage projects on public properties, public easements or public fights of way; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AS FOLLOWS: The above recitals are tree and correct and are hereby incorporated Section 1. herein by reference. Section 2. The City Commission hereby establishes priorities for storm flrainage projects on public properties, public easements or public rights of way, as £ollows: · Priority One: · Priority Two: · Priority Three: · Priority Four: Protection of dwelling un/ts or places of business from flooding Maintaining safe access on public streets Protection of accessory buildings or structure for residential or business property Education and technical assistance to homeowner ~TTEST: associations for maintenance of private storm water drainage and collection systems · Priority Five: Protection of yards from flooding or slow drainage of flood waters Section 3. This Resolution shall become effective immediately upon passage, PASSED AND ADOPTED this __. day of February, 2001. CITY OF BOYNTON BEACH, FLOR]iDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk Requested Ci~ Commission Meetina Dates [] November 21, 2000 [] December 5, 2000 [] December 19,2000 [] January 2, 2001 VI-CITY MANAGER'S REPORT ITEM B CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Comnfission Meeting Dates [] January I6,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to CRv Clerk's Office J~2auary 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Consent Agenda [] Public Hearing [] Bids [] Announcement [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: For Commission information and comment. EXPLANATION: Staff report on status of Traffic Management/Calming Program PROGRAM IMPACT: None at this time. Program to be developed. FISCAL IMPACT: ALTERNATIVES: Manager's Stgnamre Public Works Department Name City Attorney / Finance / Human Resources S:~BULLETIN~FO1LMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Kurt Bressner, City Manager FROM: Jeffrey R. Livergood, Director of Public Works DATE: February 9, 2001 SUBJECT: Status Update - Traffic Management Program/Traffic Calming On November 16, 2000, Public Works and Planning Staff presented to the City Commission a PowerPoint presentation on traffic calming measures as well as overall traffic control issues that are faced by local governments. It is the sincere intent of the City Commission and Staffto develop a traffic management program that effectively addresses local neighborhood traffic concerns such as speeding and inappropriate traffic volumes. The goal of the City is to safely manage traffic to enhance the tivability of our local neighborhoods. I have attached a copy of the Staff Recommendation related to the referenced presentation. Staff Findings First, and foremost, staffrecogrdzes that in the past the City did not have a formal process for the placement of these devices and measures. Rather, the authorization for placement of many devices/measures was not vested in any single department or individual and thus controls/measures were authorized indiscriminately by a wide variety of departments and individuals. As such, there has been inconsistency throughout the community and seldom have nationally accepted standards been applied to placement of traffic control/calming measures. The Public Works Depadment has been responsible for the physical placement of the devices/measures and has often found that devices and measures would be placed, then removed, and then replaced again, depending upon the source of authorization ur direction. Staff strongly believes that there must be one central department and/or individual given the authority to direct the placement of controls/measures. However, there are other options that will be discussed later in this report. Short Term Recommendation and Status In November, Staff recommended a short-term (4-month) approach to resolving a number of current traffic concerns in the City. In particular, staffhas begun dialogue with homeowners in the Mangrove Walk area and Quail Run. Staffhas met at a private residence in Mangrove Walk and will be attending the HOA meeting of Quail Run on February 28. The purpose of these meetings has been to hear resident concerns first hand and also to evaluate options and desires on a very preliminary basis. As a result of staff and resident meetings, traffic data collection in the areas has commenced. It is vitally important to collect traffic data because it is impossible to formulate a solution to resident concerns that satisfies traffic engineering standards without doing so. Furthermore, dam collection allows staff to identify, in detail, local traffic volumes, speeds, use, etc. Staff has collected traffic data for other City studies as well. Fur example, staffhas coordinated collection and review of traffic data to properly evaluate a request for a street closure on Stonehaven Road. This request is now progressing through normal procedures in the Planning Department. Staff has attached this report as an example of the type ofevaluation that will be performed by staff when residents fgrward requests to the City. As noted, Staff is, in the short term, developing procedures to gather pubhc input and traffic data. Staff recently purchased traffic counters to collect field traffic data. The counters were shipped just after the first of the year. Public Works employees are presently learning how to set up the counters in the field as well as download data into office computers to ultimately print reports that summarize pertinent information. We must be mindful of the fact that Public Works employees, or any other City employees for that matter, have never been requested to provide these services. Furthermore, by attending to traffic data collection, staff has been diverted bom their normal job responsibilities such as sign placement, pavement marking, etc. It is common that traffic count data is collected and summarized by engineering technicians. The City does not employ engineering technicians at this time. However, as the traffic management/calming progresses, we should give serious consideration to modifying staff position classifications and/or modifying the overall staffing plan. It is premature to recommend any changes to staffing levels at this time. Short Term Summary Staffplans to proceed with data collection for several referenced locations. Upon completion of data collection, staff will prepare a written report outlining staff's initial mcmmnendation to resolve the concerns of residents. Staff will present its findings to residents at another meeting in the local neighborhood. Pros and cons of stalTs recommendation will be discussed and a final solution will be formulated. Other City staff mambers (Police and Planning for example) will be involved, when appropriate, in final report preparation and public meetings. Long Term Recommendation and Status As outlined to the City commassion in November, it is Staff's intent to develop a Citywide Traffic Management program that considers all traffic engineering and traffic calming solutions to resident concerns. The development of this program will largely be based upon the successes and failures of the short-term initiatives. Staffhas begun considering the many issues pertahning to long term program development. Please note that the following issues and discussion now being considered by staff and are not intended as staff recommendations at this time. The final report and staff recommendation on the overall traffic management/traffic calming program will be prepared in the next 6 months or so. Staff does, however, welcome City Commission and City Manager input and guidance at this time on the following top~cs. 1. Public Input~ Public involvement is the most critical component of a traffic management/calming program. Residents know their local neighborhoods far better than any electronic traffic counting device. Furthem~om, staff believes it essential that residents be part of the process in evaluating data and, more importantly, that residents clearly understand the various pros and cons of all potential solutions. It is incumbent upon staff to involve residents and to help them understand the impacts of potential solutions on them, enforcement staff(Police) and. to a minor degree, the impact on the City budget and capital planning process. Public input can be garnered in one of two ways. Via staff communications and meeting as discussed earlier, or Via a formal City board process. In this scenario, another City board must be created and an akeady busy City meeting schedule modified. Staff believes that this approach is conducive to conducting many forms of City business. However when considering traffic related issues in local neighborhoods the formal board process tends to remove personal interaction between the public, staff, and other City officials. Furthermore, based upon staff experience, the public can often times become frustrated with extended City processes. Selection of traffic control devices and calling measures should be such that the City responds to resident concerns. 2. Program Process and Authority Staff is carefully considering processes of data evaluation, study, and implementation. As mentioned earlier, it is critical that authorization for placement of regulatory devices and traffic calming measure be inherent in one position and department. Furthermore, engineering judgement is most prevalent in placement of regulatory devices such as stop signs and yield signs. Nationally recognized warrant criteria as promulgated by the Manual on Uniform Traffic Control Devices should determine placement of regulatory control. Placement of regulatory control should never be placed in locations where warrants do not exist or in locations where sound engineering judgment has bean applied. By adhering m recognized standards, overall risk and exposure to l/ability to the City is minimized. Placement of traffic calming measures will often times involve the expenditure of City funds. We must recognize that, depending upon the Selected measure, funds may not always be available in the current year City budget. Thus, staffbelieves it appropriate to evaluate all proposed traffic calming measures that have a construction cost greater than $2,000 as part of the overall City capital planning and budgeting process. It may be appropriate to budget undesignated funds to quickly address those calling measure that can be installed for less than $2,000. Staffbelieves that itmay be appropriate to vest final authority for traffic calming measure in one position/department as well. This will insure accountability to the public, City Manager, and City Commission. In addition to internal staff processes, as part of the overall traffic management/calming program, it will be essential to inform and involve the City Manager and City Commission as deemed appropriate or desirable. This desire can be satisfied via public "workshop" meetings, invitations to neighborhood meetings (assuming Sunshine laws are considered), written status reports and direct communication to name a few. Summary I have identified staff activities to date as well as a number of issues that will define the long term traffic managemant/calming program. It is staff's intent to provide follow up reports in the weeks ahead for those study areas where public dialogue has opened and traffic analysis is proceeding. Staff welcomes Manager and Commission input and ideas regarding procedures for the long term traffic management/calling program Traffic Calming Staff Recommendations November 16, 2000 Staff Overview Traffic Calming is proving to be a national trend toward the evaluation, and remedy, of resident concerns about traffic conditions in their local neighborhoods. In reality, the various tools associated with traffic calming are but a few of the tools used by traffic engineers to address resident concerns. However the traffic calming component is proving quite successful in many parts of the country. Many traffic issues that communities face may not be best resolved by placing traffic calming measures. Rather, issues may be best addressed by identifying regulatory traffic control needs, participation by local law authorities, identifying traffic use type (appropriate or inappropriate), or simply working with local residents to modify their own driving behaviors. In any regard, traffic calming remains a valuable resource to traffic engineers, planners, and community groups alike. Any method used to control traffic in a local residential neighborhood should be placed only upon thorough evaluation of traffic conditions. These conditions should be compared to the remainder of the commuuity to determine the relative problem on a commuuity wide basis. Staff and community resources should be directed to those areas that experience "problems" that are more critical than others that may exist in other nearby residential neighborhoods. Final resolution of traffic concerns that involves the placement of traffic calming measures, or regulatory traffic control devices, should always conform with engmeering standards related to traffic control devices as well as geometric roadway design standards. Improperly placed traffic control measures, although often times desired by the public may in fact negatively impair overall highway and pedestrian safety. Short Term Recommendations (4 months) Evaluate existing community concerns/reauests for traffic calmino measures 1. The Pubhc Works Director will initiate commnnication with neighborhood representatives to determine existing traffic conditions and resident concerns. 2. The Public Works Dkector will conduct traffic analyses to determine traffic patterns and flows in subject neighborhoods. Analyses will include traffic volumes, traffic speeds, accident history and traffic origination/destination information to determine if there is by-pass traffic or excessive speeding problems. 3. The Public Works Director, in cooperation with Police Department, Planning Division, and the Neighborhood Project Specialist will prepare follow up repons and recommendations for review by neighborhood representatives. Results shall be discussed in a local neighborhood forum. Summary rmnutes of neighborhood dialogue shall be prepared and be part of the final staff report. 4. Resident concerns will be incorporated into the finat Staff Report, where appropriate, and only when resident input does not conflict with standards d~veloped by the Federal Highway Administration document titled The Manual on Uniform Traffic Control Devices; the State of Florida Manual of Uniform Standards for Design, Construction and Maintenance for Streets and Highways; and any future document developed pertaining to traffic calming measures. 5. The final staffreports and recommendations shaltbe forward to the City Manager for ultimate review and discussion with the City Commission, as appropriate. Long Term Recommendations (1 Year) The Public Works Director, in cooperation with Police Department Staff and Planning Division of the Development Department, will develop a Neighborhood Traffic Management Program. This plan will serve as a guide for the City staff as future requests from the public and other entities are received regarding traffic conditions on public streets maintained by the City of Boynton Beach. The plan may include the following components: 1. Evaluation of Speed Zones and/or speed limit development. 2. Evaluation of intersection regulatory control needs (stop sigus, yield sigus, traffic signals, etc.) 3. Evaluation of parking restriction requests. 4. Evaluation of pavement striping and markings. 5. Coordination of elementary school walking routes with the various grade schools. 6. Provide assistance to local schools to address peak hour traffic flow around schools in a safe mallner. 7. Development of criteria for marking and signing both pedestrian and school crosswalks. 8. Development of criteria for the placement of adult school crossing guards. 9. Evaluation of type of traffic use on residential streets. This type of study can include a vehicle origination and destination analysis as well vehicle classification (i.e. measuring the amount of truck traffic). 10. Develop minimum threshold criteria to prompt further traffic engineering analysis of traffic calming and other traffic control measures. 11. Evaluation of traffic impact of new development on the existing roadway network. 12. Correction of sight distance problems or other problems that may contribute to unsafe traffic, pedestrian, or bicycle movement. The above list of potential traffic studies should not be considered all-inchisive. Rather, it should be considered as a representative sample of the types of studies that Staff believes could be conducted using in house resources and talent. Upon completion of the various studies, a forum for accepting public input will be developed. Ultimate disposition of any traffic control modification would be made by the City Commission in those instances where it is appropriate to codify final action or a construction-funding source is required. For example, staff is of the opinion that no regulatory traffic conta'ol device should be posted unless the Commi~ion approves an ordinance authorizing such action. In order to begin implementing the long range solution, Staff recommends that, at minimum, staff be authorized to purchase four traffic counters (and soflware) and various traffic counter boards at a cost not to exceed $10,000. If, as anticipated, the work load of this new program grows, staff recommends that the City give serious consideration into budgeting for a technician in next year's budget to conduct the field counts and studies. Staffwelcomes Commission input on this long-range proposal. CITY OF BOYNTON BEACH PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: Mike Rumpf. Director of Planding and Zoning Jeffrey R. Livergood. Director of Pubhc Works January 4, 2001 Pubhc Works Review, Stonehaven Road Closure The Public Works Staff has evaluated a request by the Stonehaven Homeowners Association to close Stonehaven Drive just north of the canal. Staff has evaluated the homeowner's request as well as the traffic study completed by Gerald B. Church, P.E., on behalf of the Stonehaven Homeowners Association. In order to assess the impact of closing Stonehaven Drive north of the canal, it is necessary to evaluate the existing traffic conditions To determine the impact of the closure on local residents as well as to detemfine the degree of inappropriate use of Stonehaven by the those motorists that should be utilizing the adjacent arterial network in lieu of local collector roadways within the referenced development. The consultant has measured traffic volumes at three locations within the planned unit development. A summary of the average traffic volumes is as follows: Stonehavan, west of Banyan Creek = 1,602 Stonehaven. north of the canal = 1.093 Stonehaven, west of Congress = 3,092 In staff's opmxon, the above average traffic volumes are consistent with volume typically associated with a collector roadway such as Stonehaven Drive. Therefore, any suggestion that traffic volume is excessive at any point on Stonehaven Drive is not sufficient, nor reasonable, justification for the closure of Stonehaven Drive. Staff recognizes that in some instances, there may be significant inappropriate use of a roadway suggesting a modification in either roadway design or signage to deter such use. Inappropriate use will often occur on a roadway when motorists bypass signalized intersections and instead travel on local streets. These motorists often perceive that they save time by doing so when in fact they may be extending their travel time. Motorists often incorrectly believe that, if they are moving instead of standing still at a signalized intersection, they are saving time. The Stonehaven Homeowners Association has opined that there is, in fact, a large mount of bypass traffic on Stonehaven and they are using this argument, among others, as justification for road closure. Their consultant did not, however, adequately evaluate or measure inappropriate u'affic use. In staff' s opm/on, analysis of the degree of inappropriate traffic is essential when considering a road closure that is based upon traffic impacts. Because the consulting engineer contracted by the Stonehaven Homeowners Association did not document the degree of bypass traffic, the Public Works Staff conducted its own analysis. On January 3, 2001, staff conducted a license plate survey between the hours of 3:30 PM and 4:30 PM. As part of this study, staffplaced two employees at each of three locatiOns. We conducted surveys on Stonehaven west of Congress, on Stonehaven north of the canal, and on Stunehaven just east of Knuth. At each of these locations we recorded license plates for each vehicle passing the referenced locations in both directions. By collecting this information, we are able to assess the origin and destination of vehicles entering and exiting the planned development. Furthermore, we are able to assess the amount of traffic that utilizes Stonehaven Drive and has neither an origin nor destination w/thin the study area. In other words, we are able to measure the amount of bypass traffic. A summary of our findings is as follows: Vehicles travelling from Congress onto westbound Stonehaven = i08 Of these 108 vehicles, 82 were destined in the multi-family housing 17 were destined in the Single-family housing 9 cuntinued to Knuth or bypassed (8.3%) Vehicles travelling from Knuth onto eastbound Stonehaven = 56 Of these 56 vehicles, 17 were destined in the multi-family housing 33 were destined in the single-family housing 6 continued to Congress or bypassed (10~7%) Vehicles originating in the single family homes = 41 Of these 41 vehicles, 36 exited the planned development at Knuth 5 exited the planned development at Congress Vehicles originating in the multi f~mily homes = 83 Of these 83 vehicles, 8 exited the planned development at Knuth 75 exited the planned development at Congress Staffbelieves that certain data merits additional discussion. The hour of this Waffle count very nearly approximates the afternoon peak hour as depicted by the consulting engineer's 24-hour traffic count. The approximate peak hour factor is about 0.085 and is less than the customary standard of 10% (0.10). During the license plate survey, staff recorded a total of 15 vehicles that traveled through the development with neither an ongm nor destination in either the single or multi family homes. Assuming a peak hour factor of 0.085, one can estimate that, un a 24-hour basis, 176 vehicles would travel on Stonehaven Drive and have neither an origin nor destination w/th/n the development. Closing Stonehaven Drive as requested would certainly eliminate these 176 vehicles and be a benefit to area residents. However, despite this small benefit to area residents, a road closure could pose a concern m many residents in the development ~hat travel along Stonehavan at the point of the proposed road closure in order to access their homes. For example, during the hour of study, 25 residents passed through the point of proposed closure to travel either to or fi.om their home in the multi family portion of the development. Furthermore, 22 residents passed the point of proposed closure to travel either to or from their homes in the single-family portion of the development. Thus, a closure would negatively affect 47 vehicle trips during the study hour. Using the same peak hour factor of 0.85 would mean that on a 24-hour basis, a total of 553 local vehicle trips would be forced to alter their driving patterns should the roadway be closed as requested. This number far exceeds the reduction of bypass traffic of 176 vehicles as discussed earlier. Staff Sommary Staff finds no iraffic-related justification for the closure of Stonehavan Drive at any point between Congress and Knuth. Staff finds little evidence of bypass traffic through the Stonehaven Planned Unit Development and is of the opinion that the completion of Knuth Road from Woolbright to Boynton Beach Blvd. will provide motorists with yet another option to avoid arterial intersections. As such, the mount of bypass traffic on Stonehaven will likely decrease in the future. Additionally, staff finds that local residents within the Stonehavan Planned Unit Development would be most impacted by any road closure on Stonehaven north of the canal. Therefore, in order to further consider a road closure it is imperative that strong consensus from residents in both the single and multi family developments is garnered. In addition to vehicular traffic issues, the proposed closure of Stonehaven would eliminate pedestrian and bicycle traffic as well. Should the City favorably consider a road closure for reasons unrelated to traffic control, the Public Works Staff suggests that pedestrian access be maintained and the sidewalk remain open. Staff also notes that we have not assessed the ability of both the Police and Fire Departments m respond to emergency situations within the development should Stonehaven be closed. This analysis ~s more appropriately conducted by those agencies. Furthermore, there is a storm drainage camh basin located directly beneath the proposed fence on the West Side of Stonehaven. The Utilities Department is most qualified to comment on this ma~er. It is entirely possible that other reasons may exist for the City to consider dividing this development. The Pubhc Works Staff is not qualified to comment on these matters and leaves further evaluation to others. Jeffrey R. Livergood VI-CITY MANAGER'S REPORT i'TEM C CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] November 21, 2000 [] December 5, 2000 [] December 1% 2000 [] January 2, 2001 Date Final Form Must be Turned in to City Clerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested City Commission Meetin~ Dates [] January I6, 2001 [] Febmary 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Turned in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adm/nistrative [] Consent Agenda [] Public Hearing [] Bids [] Announcement [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: City Manager's Report Item C: Review and Approval of Master Plan- Alternative D for Intracoastal Park Waterway Park EXPLANATION: The City staffhas prepared a final draft of the park master plan as attached hereto. City Commission review and approval of the plan by Resolution is requested. The approval of the inaster plan is suggested as pan of the Interlocal agreement process with the County. The County has tentatively approved $1.7 M in funding based on the following information: The City is requesting that a new inter-local agreement be prepared for the completion of the project. Information to be included in the new agreement: (The County would prepare interlocal agreement.) BOAT TR_4I~ER PARKING SPACES - I.) No boat trailer parking spaces will be located in Intmcoastal Park. The 25 spaces originally planned for this site have been moved to Boat Club Parle The area previously designated for boat trailer parking spaces will be removed from scope of this project. A new legal description is attached. The whereas in the agreement should reference the fact that the 25 spaces are being accommodated at Boat Club Park. The City agrees m fund any additional costs for the initial phase of this project over the approximately $1.7 million county funds. We are requesting funding to include consmmtion and design costs up to the $1.7 million county funds. PARK FEATURES - 3.) Included in the initial phase new park will be: a large picnic pavilio[t with observation deck overlooking the Intracoastal Waterway, four smaller picnic shelters of various sizes, pathways for pedestrian and in-line skating, a lake suitable for radio controlled boats, access for non-mot6rized small watercrafi, a deck area next to the waterway, open play field area and a veterans memorial plaza. S:~BULLETIN~O RMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FUTURE DEVELOPMENT - 4.) May include a 6.000 S.F. clubhouse, water playground and an observation tower. This is subject to local funding or additional County, State or Private grant funds. SCHEDULE - 5.) Planning and construction schedule is as follows: TASK DATE COMMENTS Architectural contract signed February 23, 2001 Prellminar~ plans in progress Complete master plan revision March 19, 2001 Complete prelim/nary construction October 15, 2001 DEEP permits in progress plans Penuit reviews complete July 26, 2002 Includes City/County/State agencies Bid documents complete November 21, 2002 Awards Contract December 12, 2002 Construction start January 20, 2003 Construction complete October 13, 2003 PROGRAM IMPACT: FISCAL I~IPACT: ALTERNATIVES: The City has anticipated the development of thc Park property in the 5-Year Capital Plan Development of the park is contingent on County funding Do not accept County funding and develop park with local resources. Department HeM's Signature Depamuent Name " C~:ty Manager's Signature City Attorney / Finance / Human Resources S:~B ULLETINXFORMSkAGENDA ITEM REQUEST FORM.DOC Z RESOLUTION NO. 01- A RESOLUTION OF THE CITY OF THE CITY OF MASTER PLAN - ALTERNATIVEi INTRACOASTAL PARK WHEREAS, the City Commission of the City been provided with a final draft of the park master plan; and VOtEREAS, the City Commission of the City and at the recommendation of staff, has determined that it is citizens and residents of the City of Boynton Beach to Alternative "D" for Intracoastal Park Waterway Park; NOW, TItEREFORE, BE IT RESOLVED OF TItE CITY OF BOYNTON BEACIt, FLORIDA AS Section 1. herein by reference. Section 2. The above recitals are true and correct a The Cit5 Alternative "D" for Intracoastal Park Waterway Park, hereto as Exhibit "A" and made a part hereof; Section 3. This Resolution shall become effective VI-CI'Pl MANAGER'S REPORT ITEM C. PASSED AND ADOPTED this ATTEST: City Clerk day of February, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner XI-LEGAL ITEM B.1 ORDINANCE NO. O 01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CHAPTER 2. ADIvIINISTRATION, ARTICLE IX. SENIOR ADVISORY BOARD, SUBSECTION 2-145, MEETINGS; TO ALLOW THE SENIOR ADVISORY BOARD TO MEET QUARTERLY "AS NEEDED", RATHER THAN ON A REGULAR MONTHLY BASIS; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, after a review of the goals of the Task Force, the Senior Advisory Board has concluded that the major issues facing this board have been resolved; and W}tEREAS, the City Commission has received a recommendation fxom the Advisory Board to discontinue the regularly scheduled monthly meeting of the and to allow them to meet on a" as needed" basis; and WltEREAS, it is the desire of the City Commission of the City of Boynton Beach, Florida, to amend Chapter 2. Administration, Article XI. Senior Advisory Board. 2-145, Meetings., to allow the Board to discontinue regularly scheduled f meetings and to meet quarterly on an "as needed" basis; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF TI-IE CITY OF BOYNTON BEAClt, FLORIDA, T}tAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section2. That Chapter 2. Administration, Article XI. Senior Advisory Board. Subsection 2-145, Meetings. is hereby amended by adding the words and figures in underlined type and deleting the figures m struck-through type as follows: Sec. 2-145. Meetings. The board shall .... ~-' .......... *~ ...... c ....... "' if nzz:::a.-y, quarterly on an "as needed" for the transaction of business. Its meetings shall be open to the public. The board may establish its own meeting rules and procedures for the conduct of its business. Four (4) members shall constitute a quorum. Adv ~1 meetings 020901 Section 3. Each and every other pan of Chapter 2. Article IX. Senior Advisory Board, not herein specifically amended shall remain in full force and effect. Section 4. All ordinances or pans of ordinances in conflict herewith are Section 5. Should any section or provision of this ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this day of February, 2001. SECOND, FINAL READING AND PASSAGE this day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk ~ 020901 ,~-nio~ ~dviso~o ~o~d Cicg 5ogn n 15 ch ~anuary 8, 2001 Honorable Mayor Gerald Broening Commissioners City of Boynton Beach The Senior Advisory Board voted ,msnimously at our meetin8 today, to discontinue monthly me~h~ and to meet quarterly as needed. In reviewing the soah of the Task Force, we have concluded that the major problems pre~ented by the selliors of thia City ~ been re~olved and we are deeply/fateful to the government of this City as well as the cooperation of the staff. The present Senior Center, under the Leisure Services/Recreation clepmiiaent, bas a veIT active Advisory Board which oversees the Senior Center. We have commmgcated with them and are assured that whell C,l~e~ ~ planned, we wgl be working with this Board and the Staff. Wally Majors has demonahaied a sincere awareaess ogthe needs of Seaiors. We are .,u~imqed that any pioblems which may surface, w~l be bandied in a professicmal maimer. Thank yoU'~r your suppor~ Betty Coilln~. C~ S~mior Adviso~ Board Senior Advi o g l oamd o1: l gn n i-Il-d/ January 8, 2001 Honorable Mayor Gerald Broening Commissioners City of Boynton Beach Dear Mayor, The Senior Advisory Board voted unanimously at our meeting today, to discontinue monthly meetings and to meet quarterly as needed. In reviewing the goals of the Task Force, we have concluded that the major problems presented by the seniors of this City have been resolved and we are deeply grateful to the government of this City as well as the cooperation of the staff.. The present Senior Center, under the Leisure Services/Recreation department, has a very active Advisory Board which oversees the Senior Center. We have communicated with them and are aRe,ired that when changes are planned, we will be working with this Board and the Staff. Wally Majors has demonstrated a sincere awareness o£the needs of Seniors. We are satisfied that any problems which may surface, will be handled in a professional manner. Thank you for your support. Betty Collins, Chairman Senior Advisory Board & XT-LEGAL ZTEM A. I ORDINANCE NO. 0 01- AN ORDINANCE OF THE Cl'i'Y COMMISSION OF THE CiTY OF BOYNTON BEACH, FLORiDA, AMENDING ORDINANCE NO. O 01-03 REGARDING THE la,.18 ACRE · PARCEL, LOCATED ON THE WEST SIDE OF SW 8TH STREET, APPROXIMATELY 1/8 MILE NORTH OF WOOLBP,/GHT ROAD; AMENDING ORDINANCE 89-38 OF SAID CITY BY AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CTFY BY ADOPTING THE PROPER LAND USE OF CERTAIN PROPERTY, MORE PARTICULARLY DESCRIBED HEREINAFTER; SAID LAND USE DESIGNATION IS BEING CHANGED FROM LOCAL RETAIL COMMERCIAL (LCR) TO HIGH DENSITY RESIDENTIAL (HDR); PROVIDING FOR CONFI-tCTS, SEVERABILtTY AND AN EFFECT'WE DATE. WHEREAS, the Ob/Commission of the Cib/of Boynton Beach, FIo.dda has adopted a Comprehensive Future Land Use Plan and as part of said Plan a Future Land Use Bement by Ordinance No. 89-38 in accordance with the Local Govemment :'.omprehensive Planning Act; and WHEREAS, the procedure for amendment of a Future Land Use Element of Comprehensive Plan as set forth in Chapter 163, ~ has been followed; and WHEREAS, the subject proposal would amend a 14.18 acre tract from Local Retail Commercial (IRC) to High Density Residential (HDR); and WHEREA~ after public headng and study, the City Commission deems it in ~he best interest of the inhabitants of said Oty to amend the aforesaid Element of the Comprehensive Plan as adopted by the City herein. NOW, THEREFORE, BE l"r ORDAZNED BY THE ~u,~ T' COMHTSSTON OF THE C..-rY OF BOYNTON BEACH, FLORZDA~ THAT: Section 1: Ordinance No. 89-38 of the Oty is hereby amended to reflect the following: That the Future Land Us~ of the following described land shall be d~signated as High Density Residential. Said land is more particularly described as follows: Tract F, WOOLBRIGHT PLACE PLAT l, according to the Plat thereof as r~corded in Plat Book 67, Page 47 through 49 in the Public Records of Palm Beach County, Florida. Said lands lying and situate in Palm Beach County, Florida, containing 6].7,577 square feet, 14.18 acres, more or less. Section 2: That any maps adopted in accordance with the Future Lanc~ Use Element hall be amended accordingly. Section 43: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4~ Should any section or provision of this Ordinance or any portion ~hereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section S: The effective date of this plan amendment shall be the date a final :)rder is issued I~ the Department of C4~lmunity Affairs or Aclminisl~ation Commission ~nding the amendment in compliance in accordance with Section 163.3~84(1)(b), Florida Statutes, whichever occurs eadier. No development orders, development i~ermits, or land uses dependent on this amendment may be issued or commence Defore it has become effective. If a final ord~ of noncompliance is issued by the ~.dministration Commission, this amendment may nevertheless be made effective by adoption of a resolution affirming its effective status, a col~/of which resolution shall be sent to the Florida Department of Community Affairs, Division of Resource Planning and Management, Plan Processing Team. FIRST READING this day of February, 2001. SECOND, FINAL READING and PASSAGE this day of ,2001. CTTY OF BOYNTON BEACH, FLORZDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) s:ca\oro~Wood Parl~.~-14.18 ac~012301 XI-LEGAL ITEM B.2 oRDINANCE NO. O 01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CILAPTER 1.5 PLANNING AND DEVELOPMENT GENERALLY. ARTICLE I. IN GENERAL, SECTION 3.B., TO PROVIDE THAT THE REGULARLY SCHEDULED MEETING OF THE PLANNING AND DEVELOPMENT BOARD SHALL BE HELD ON THE FOURTH TUESDAY OF EACH MONTH; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission has received a recommendation f~om Department af Development staff to amend Chapter 1.5 Planning and Development Generally.", Article I. In General, Section 3.B. to provide that there shall be one monthly regularly scheduled meeting of the Planning and Development Board, and that meeting shall be held on the fourth Tuesday of each and every month. WHEREAS, it is the desire of the City Commission of the City of Boynton Beach, Florida, to amend Chapter 1.5. Plavning and Development Generally., Article I. Section 3.B., to provide that there shall be one monthly regularly scheduled meeting of the Planning and Development Board, and that meeting shall be held on the fourth Tuesday of each and every month. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is tree and correct and incorporated herein by this reference. Section 2. That Chapter 1.5 Planning and Development Generally. , Article I. Section 3.B is hereby amended by adding the words and figures in underlined type and deleting the figures in sta'uck-through type as follows: Sec 3.' Selection of chair and vice chair; rules of procedure. A. At the first regular meeting of the planning and development board... B. The planning and development board shall meet ~ ~ ,~ ~.~ ~,~;_~.: ,... ~ t-:~., r,^_~:~;~_ the fourth Amd. Ohpt. 1.S, Art I, 3B-Mee~ng ac~nedule021201 Section 3. Generally., not herein Section 4. repealed. Section 5. Tuesday of each and every month, and at such other times as the chairman may determine. The board shall operate in accordance with Robert's Rules of Procedure as amended and clarified fi.om time to time. All meetings of the board shall be open to the public, and a record of all meetings shall be kept and maintained in accordance with Florida Public Records Law. Each and every other part of Chapter 1.5 Planning and Development specifically amended shall remam in full fome and effect. All ordinances or parts of ordinances in conflict herewith are hereby Should any section or provision of 'this ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this __ day of February, 2001. SECOND, FINAL READING AND PASSAGE this day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commisdoner Commissioner Commis~oner ATTEST: City Clerk Amd. Chpt. 1.5. Art I, 3B-Meeting Schedule021201 Requested City Comm/ssion Meeting Dates CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in te City Clerk's office Requested City Commission Meeting Dates X1-LEGAL ITEM B.3 Date Final Form Must be Turned in to City Clerk's Office [] November 21, 2000 Noyember 9, 2000 (5:00p.m.) [] January l6, 2001 January 3, 2001 (5:00 p.m.) [] December 5, 2000 November22,2000 (5:00p.m.) [] February6,2001 January 17, 2001 (5:00 p.m.) [] December 19,2000 December6,2000 (5:00p.m.) [] February20,2001 February7, 2001 (5:00 p.m.) [] January2,2001 December 20, 2000 (5:00 p.m.) [] March 6, 200i February 21, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Please place this request for Amendment #11 - Quantum Park DRIA on the February 20, 2001 City Commission Agenda under Legal - Ordinance - First Reading. The Planning and Development Board with a 6-1 vote recommended that the subject request be approved, including amendment of the previously approved PID master plan in cormection with an amendment to the DRI. The Planning and Development Board recommends that the City Commission reject staff comments 81 through #11, and that the approval be conditioned on the classification of Lot 34C for "Industrial" use to offset the decrease in this use category. The land use for Lot 34C has always been designated as a 6.59 acre "detention" area. It is questionable as to the feasibility of development on this site without further review. Staff continues to recommend that the subject request be denied., as indicated in the attached Department of Development Memorandum No. PZ 01-017. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRn~TION: QUANTUM PARK DRIA Amendment #11 Eugene Gerlica, P.E./A Quantum Group of Companies MFT Development Inc., A Florida Corporation as General Partner to Quantum Limited Parmers. LC. On the west side of 1-95 between Miner Road extended and the Boynton Canal Change in the master plan designation of lots 7, 8, 9, 10, and 11 from Office/Indnstrial (0]3 Land Use to Mixed Use (MU). rhe proposed Mixed Use Designation includes office, commercial and residential uses. Change in the master plan designation of lots 23.24, 25, 26, 27, 28, 29, 30, and 31 from Office (O) Land Use to Mixed Use (MU). The proposed Mixed Use Land Use Designation includes office, commercial and residential uses. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A D evelt~n~elit I~artment 15keetor City Manager's Signature City Attorney / Finance / Human Resources J:~SHRDATA~Planning SHARED\WPW ROJECTS\Quantum Park Amend. gl lXAgenda Item Request February 20. 2001.dot ORDINANCE NO. 0 - 01- XI-LEGAL ITEM B.3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, PROVIDING FOR A DETERMINATION WHETHER CHANGES TO THE COMPREHENSIVE DEVELOPMENT OF REGIONAL IMPACT APPROVED IN ORDINANCE NO. 84-5 I, AND AMENDED IN ORDINANCES NOS~ 86-11, 86-37, 88-3, 94-10, 94-51, 96-33, 96-65, 97-20, 99-05, AND 00-02 CONSTITUTE A SUBSTANTIAL DEVIATION UNDER CHAPTER 380.06, FLORIDA STATUTES, 1996, AND WHETHER FURTHER DEVELOPMENT OF REGIONAL IMPACT REVIEW IS NECESSARY REGARDING SUCH CHANGES, APPROVING SUCH CHANGES, AMENDING THE DEVELOPMENT ORDER (ORDINANCE NOS~ 84-51, 86-11, 86-37, 88-3, 94-10, 94-51, 96-33, 96-65, 97-20, 99-05 AND 00-02) FOR PURPOSES OF INCORPORATING THE APPROVED CHANGES, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Riteco Development Corporation, a Florida corporation ("Riteco") filed with the City of Boynton Beach (the "City") an Application for Development Approval of Comprehensive Development of Regional Impact (the "ADA") on May 21, 1984, regarding that certain property (the "Property") described in Exhibit "A", attached hereto and made a part of hereof; and WHEREAS, the ADA was approved and the Development Order for the Property was granted December 18, 1984 pursuant to Ordinance No. 84-51 (the "Development Order"); and WHEREAS, Riteeo subsequently conveyed its right, title and interest in and to the Property to Boynton Park of Commerce, Inc., a Florida corporation ("Boymon Park"), and, Boynton Park, in turn, subsequently conveyed its right, title and interest in and to the Property to Quantum Assomates, a Florida general partnership (the Develop ), and Page 1 of 5 WHEREAS, the City approved previous applications to amend the Development ~cder which applications were approved by the City in Ordinance No. 86-I 1, Ordinance 86-37, Ordifiance No. 88-3, Ordinance No. 94-10, Ordinance No. 94-51, Ordinance 96- 33, Ordinance No., 96-65, Ordinance No. 97-20, Ordinance No. 99-05 and 00-02; The proposed change is requested without an increase in the total vested trip generation of 63,752 trips: No change to the DRI is proposed other than as set forth herein. WHEREAS, the City Commission of the City of Boynton Beach, as the governing body having jurisdiction, is authorized and empowered to consider applications for amendments to development orders approving developments of regional impact pursuant to Chapter 380.06, Florida Statutes (1996); and WHEREAS, the City Commission has considered the testimony, reports and other documentary evidence submitted as said public hearing by Quantum, the City staff and the public, and the City Planning and Development Board's recommendation of the 13th day of February, 2001; and WHEREAS, said City Commission has considered all of the forgoing. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. A notice of public hearing was duly published on the 25th day of February, 2001, in the Palm Beach Post, a newspaper of general circulation in Boynton Beach, Florida, pursuant to Chapter 380.06, Florida Statutes, and proof of said publication has been duly filed. Section 2. The Development Order shall be amended to include the following provisions: Page 2 of 5 Lots 7, 8, 9, 10, and 11: These lots were previously designated as Office/Industrial (OI) Land Use. The Land Use has been revised to "Mixed Use" (MU). The proposed Mixed Use Designation includes office, commercial and residential uses. Lots 23, 24, 25, 26, 27, 28, 29, 30, and 31: The Land Use Designation for these lots has been changed to "Mixed Use" (MU) from Office (O). The proposed Mixed Use Designation includes office, commercial and residential uses.. Section 3. Master Site Development Plan Amendment No.11 as submitted to the City, a copy of which is attached hereto and made a part hereof as Exhibit "B" replaces and supersedes the Master Site Development Plan currently approved in the Development Order. Section 4. The Development Order shall also be amended to include the Conditions of Approval, attached and incorporated herein as Exhibit "C". Section 5. Upon consideration of all matters described in Section 380.06, Florida Statutes (1996), it is hereby determined that: A. The amendments proposed by Quantum do not unreasonably interfere with the achievement of the objectives of the adopted state land development plan applicable to this area. B. The amendments proposed by Quantum are consistent with the local comprehensive plan and are, or will be, consistent with the local land development regulations, subject to the conditions outlined above. Page 3 of 5 C. The amendments proposed by Quantum are consistent with the recommendations of the Treasure Coast Regional Planning Council, subject to the conditions outlined above. D. The amendments proposed by Quantum do not create any additional regional impacts and therefore do not constitute a substantial deviation under Chapter 380.06, Florida Statutes (1996). Section 6. The City Commission has concluded as a matter of law that these ~roceedings have been duly conducted pursuant to the provisions of Chapter 380.06, ~lorida Statutes (1996), that Quantum is entitled to the relief prayed and applied for, and that the Development Order is hereby amended incorporating the amendments proposed by Developer as set forth in Section 2 above. Section 7. Except as othenvise amended herein, the Development Order shall remain in full force and effect. Section 8. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 9. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 10. Authority is hereby granted to codify said ordinance. Section 11. This ordinance shall become effective immediately upon passage. FIRST READING this day of · 2001. Page 4 of 5 SECOND READING ,2001. and FINAL PASSAGE this day of CITY OF BOYNTON BEACH, FLOR]DA Mayor Vice Mayor Commissioner Commissioner Commissioner ATTEST: City Clerk Page 5-of 5 DEVELOPMENT DEPARTMENT MEMORANDLrM NO. PZ 00-023 TO: THROUGH: FROM: DATE: SUBJECT: Jim Cherof City Attorney Planning and Zo~n~Director Lusia Galav ~ Principal Plaufiffr~ - February9,2001 Quantum Park DRI NOPC Amendment #11 The Chapter 380 F.S. public hearing for the Quantum Park NOPC Amendment #11 is scheduled for the March 6, 2001 City Cor~uission meeting. That meeting will be the second reading of the ordinance. The first reading is scheduled for February 2~, 2001. The Planning and Development Board will hear the application on February 13, 2001. The draft ordinance will be required for the first reading. I have attached a copy of the legal advertisement, the application and the staff report with exhibits. Also attached is a clean copy of Exhibit "A'~ Location Map and the Master Plan which will be Amendment "B" of the ordin~,uce. The Conditions of Approval attached to the staff report will be Exhibit "C" but they will not be finalized until after the second reading to accommodate additional comments/changes from the Coimuissien~ A legal description is/ncluded with the legal advertisement package attached. Please prepare the ordinance for this NOPC amendment. If possible, please provide me a draft copy to review prior to the City Commission meetin& Thank you for your assistance. EXHIBIT "C" Conditions of Approval MASTER PLAN MODIFICATION Project name: Quantum Park - Amendment gl 1 File number: MPMD 00-007 Reference: 2nareview plans identified as Master Plan Modification... File ~ MPMD 00-007 with a January 24, 2001, Plannin~ and Zoning Department date stamp markine. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS - General Comments: NONE X PUBLIC WORKS - Traffic Comments: 1. The petitioner should endeavor to conduct a traffic analysis of existing X moming and afternoon peak hour conditions at the Quantum Blvd./Congress Ave. and Quantum Blvd./Gateway Blvd. intersections. (This is ongoing as of this report date) 2. The petitioner's traffic engineer should evaluate warrant criteria for the X installation of traffic actuated signals at the referenced intersections considering the following traffic volume parameters: a. Existing traffic volumes (2001) b. Addition of distributed traffic generated by all previously approved development using the latest ITE trip generation criteria. c. Addition of distributed traffic generation by development proposed in NOPC gl 1, using the latest ITE trip generation criteria. 3. Should warrant analysis prove that traffic actuated signals would not be X required according to condition #2 above, then staff finds that no additional traffic related analysis or discussion is required for NOPC gl 1. 4. Should warrant analysis prove that any warrant criteria set forth in the most X current edition of the Manual on Uniform Traffic Control Devices are realized, then the petitioner shall provide the City with an irrevocable letter of credit, in an amount commensurate with costs associated with the design and construction of traffic and pedestrian actuated signals, for one or both intersections that have met warrant criteria. This letter of credit shall be provided to the City by the petitioner prior to the issuance of building permits for any facility proposed in NOPC gl 1. The determination of traffic signal warrant analysis is therefore not a condition of approval of NOPC gl 1. Rather, evaluation and potential implementation of the traffic signal analysis will be a condition placed upon issuance of future buildin~ permits. UTILITIES Comments: Conditions of Approva! 02/14/01 2 DEPARTMENTS INCLUDE REJECT 5. Any upgrades required to the water and sewer systems within the PID due to X the intensification of land use proposed with this application must be perforrhed, at the applicant's expense. FIRE Comments: NONE X POLICE Comments: NONE X ENGINEERING DIVISION Comments: NONE X BUILDING DMSION Comments: NONE X PARKS AND RECREATION Comments: 6. The City Commission did exempt from the Recreation Dedicat/on X Requirement, 272 units of the 1,000 units required in the most recent master plan revision, ql2ae developer did pledge, however, to discuss public recreation facilities for these units. (To be determined in conjunction with the Parks Division.) At a minimum the developer is required to provide: 1,000 units - 272 units -- 728 D.U. 728 D.U. X .015 acres -- 10.92 acres assuming ½ credit for private recreation = 5.46 acres assuming ¼ credit for natural reserve = 2.73 acres 7. Natural resource credit, if approved by the commission, is subtracted off the X 10.92 acre Recreation Dedication Requirement. 8. According to Chapter 1, Article V. Section 3. of the Land Development X Regulations, the developer must provide five (5) park elements in order to qualify for ½ credit for private recreation provided. This is based on the total requirement of 10.92 acres. 9. If the property is not further platted, Recreation Fees or Dedications for the X 728 non-exempt dwelling units are due prior to the issuing of their residential buildin~ permits. FORESTER/ENVIRONMENTALIST Conditions of Approval 02/14/01 3 DEPARTMENTS INCLUDE P_EJECT Comments: NONE X PLANNING AND ZONING Comments: 10. This NOPC/Master Plan submittal did not include a preliminary site plan or X justification for the requested change. Provide a written justification for the proposed change, and include a description of the mixed use pod (i.e. use locations, circulation systems, conceptual design concepts, etc.). Since it represents a change in principal land uses (or potential land uses), indicate whether the proposed change: would be consistent with comprehensive plan policies; is contrary to the existing land use pattern; is based on change or changing conditions; and whether the proposed change is of a scale which is reasonably related to the needs of the immediate area and the city as a whole. Also indicate if the property is developable under the existing categories and whether there are adequate sites elsewhere in the city for the proposed use, in areas where the use is already allowed. Justification and data shall support elimination of the land available for industrial uses based on city-wide needs and supply. 11. The city approved the Mixed Use designation when it adopted Amendment X #10 in March, 2000. To date, no development has been proposed which combines all the uses as required by the Land Development Regulations in the definition of a Mixed Use Pod in a PID. The only plans submitted and approved to date are for Grotto Bay, a multi-family residential portion of the Mixed Use Pod. The applicant should demonstrate the viability of the Mixed Use designation. Staff recommends that the NOPC/Master Plan approval for Amendment #11 include a condition which requires a minimum of 20 acres of land designated as Mixed Use be developed with the full mix of commercial/retail/and office uses before the additional 500 units of residential ma~t be constructed. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 12. Staff conditiuns #1 through #11 shall be omitted. X 13. Lot 34C shall he classified for "Induslrial"Llse. X ADDITIONAL CITY COMMISSION CONDITIONS 13. To be determined. 6.A.2 QUANTUM PARK DRIA AMENDMENT #11 NOTICE OF PROPOSED CHANGE/MASTER PLAN MODIFICATION TO: THROUGH: FROM: DATE: SUBJECT: DEPARTMENT OF DEVELOPMENT MEMORANDUM NO. PZ 01-017 Chairman and Members Planning and Development Board Michael Rumpf ~ ~ Planning and Zoning Director Lusia Galav ,~) ~)~ Principal Planne(~ Dick Hudson .~,,~/1~ Senior Planner~'// ~ February 1, 2001 Quantum Park - DRIA 00-002/MPMD 00-007 Master Plan Amendment #11 NATURE OF REQUEST Quantum Park of Commerce is a partially built-out Development of Regional Impact (DRI) comprised of 553.13 acres, zoned Planned Industrial Developmem (PID). It is located on the west side of 1-95, between Miner Road extended and the Boynton Canal - (C-16). (See attached Exhibit "A" - Location Map). The applicant, MFT Development, Inc. is requesting an amendment to the Quantum Park DRI Development Order ID.O.) adopted December 4, 1984 by Ordinance No. 84-51. The original D.O. was subsequently amended 10 times by Ordinance Nos. 86-11, 86-37, 88-3, 94-10, 94-51, 96-33, 96-65, 97-20, 99-05 and 00-02. The current Master Plan for Quantum Park is provided in Exhibit "B" - Existing Master Plan. Amendment #11 proposes to change the existing use designations on 14 lots in the Master Plan to the "Mixed Use" designation. The proposed changes to the Master Plan, which would potentially represent the second Mixed Use Pod within the PID, are depicted in Exhibit "C" - Proposed Master Plan and described as follows: 1) Change in the Master Plan designation of Lots 7, 8, 9~ 10, and 11 from Office/Industrial (OI) land use to Mixed Use (MU). The proposed Mixed Use designation includes office, commercial and residential uses; 2) Change in the .Master Plan designation of Lots 23, 24, 25, 26, 27, 28, 29, 30, and 31 from Office (O1 land use to Mixed Use (MU). The proposed Mixed Use designation includes office, commercial and residential uses; and 3) Increase the maximum number of dwelling units permitted from 500 to 1000. BACKGROUND An amenament to a Development of Regional Impact (DRI) is first and foremost governed by Florida Statutes Chapter 380.06 (19) - Substantial Deviations. The applicant has submitted Quantum Park- DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 Notice of Proposed Change (NOPC) in accordance with the statutory requirements. The NOPC is rewewed by the Florida Department of Community Affairs (DCA), the Treasure Coast Regional Planning Council (RPC) and the City. The DCA and the RPC review the proposed NOPC and provide comments following the procedures outlined in Chapter 380.06 (19). The City's Land Development Regulations Chapter 1.5, Sec. 4.3A requires a preliminary review by the Planning and Development Board of an amendment to a DRI. Chapter 380.06 F.S. requires that the local governing body hold a public hearing to review and approve the NOPC. The City Commission is required to determine whether the proposed change to the Quantum Park DRI is or is not a substantial deviation as defined in Chapter 380.06 (19). If it is determined that the requested change is a substantial deviation then further review will be required pursuant to the statutory requirements. If the City Commission determines that the proposed change s not a substantial deviation then they may take action to approve or deny the requested change. The original DRI Development Order adopted a Master Ptan for Quantum Park. That Master Plan has been amended over the years, the latest change being approved on March 7, 2000. The proposed Amendment #11 alters the approved land uses for that Master Plan. Therefore the review of the DRI amendment also constitutes a review of the changes to the Master Plan for Quantum Park. In addition to the state statutes, staff has reviewed the Master Plan in accordance with Land Development Regulations Chapter 2, Section 7, Planned Industrial Development and Chapter 3, Master Plan Approval. First review comments were generated and the Technical Review Committee (TRC) reviewed the Master Plan change on January 23, 2001. ANALYSIS Notice of Proposed Chanqe (NOPC) - Substantial Deviation The criteria for determining if a proposed change to a DRI is a substantial deviation are outlined in Chapter 380.06 (19). In reviewing the statute section staff determined that at least three of the criteria apply to the proposed change for Quantum Park DRI. The first criterion falls under subsection (b) which reads as follows: "Any proposed change to a previously approved development of regional impact or development order condition which, either individually or cumulatively with other changes, exceeds any of the following criteria shall constitute a substantial deviation and cause the development to be subject to further development-of- regional-impact review without the necessity for a finding of same by the local government:", Chapter 380.06(19)(b)9., An increase in the number of dwelling units by 5 percent or 50 dwelling units, whichever is greater. The proposed change includes an addition of 500 residential dwelling units to the 500 currently permitted for a total of 1000 dwelling units. The proposed change exceeds this threshold. However, the proposed change also decreases the permitted industrial and office square footage totals. In this case, the criterion outlined in Chapter 380.06(19)(e)5.c. applies. That criterion is discussed below and would over ride the determination above. Quantum Park - DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 The second criterion for review of this NOPC relates to a change not specified in the statute. 2. Chapter 380.06(19) (e) 3., Except for the change authorized by sub-paragraph 2.f., any addition of land not previously reviewed or any change not specified in paragraph (b) or paragraph (c) shall be presumed to create a substantial deviation. This presumption may be rebutted by clear and convincing evidence. The changes as proposed do not fall into any category specified i~ the statutory criteria either assuming a substantial deviation or indicating that it is not a substantial deviation. The burden ~s on the applicant to provide clear and conwncing evidence that it is not a substantial deviation and subject to further development-of-regional-impact review. The information provided by the applicant, including the Substantial Deviation Determination Chart and the traffic study present evidence that the increases proposec for residential use, allowed in the Mixed Use designation is offset by the decreases in the permitted Industrial and Office square footage totals. The third criterion, which is applicable for review of this proposed change is provided in Chapter 380.06(19)(e)5., which states: "The following changes to an approved development of regional impact shall be presumed to create a substantial deviation. Such presumption may be rebutted by clear and convincing evidence". Chapter 380.06(19)(e)5.c., Notwithstanding any provision of paragraph (b) to the contrary, a proposed change consisting of simultaneous increases and decreases of at least two of the uses within a authorized mu Itiuse development of regional impact which was originally approved with more than three uses specified in 380.0651(3)(c), (d), (f) and (g) and residential use. As part of the NOPC application the applicant is to complete a "Substantial Deviation Determination Chart". The applicant has provided an updated chart. Amendment #11 involves changes to three land use categories: Industrial, Office and Residential. As stated above, the number of residential dwelling units is proposed to increase by 500 units. The permitted Industrial use is proposed to decrease by 375,354 square feet and office use is proposed to decrease by 72.922 square feet. These changes are reflected in the "Notes" section on the Master Plan. The proposed increase and decreases maintain the vested traffic generation level of 63,752 average daily trips (ADT). Conclusion The proposed change delineated in Amendment #11 is determined not to be a substantial deviation per Chapter 380.06 (19) of the Florida Statutes. The applicant has provided the Substantial Deviation Table and a traffic study, which provide clear and convincing evidence of a non-substantial deviation finding. Letters from the State of Florida Department of Community Affairs (DCA) and Treasure Coast Regional Planning Council concurring with this determination are attached as Exhibits ~D" and "E ". Master Plan Modification The proposal submitted for the NOPC modifies the approved Master Plan for the Quantum Park DRI. The changes relate to the development of a second Mixed Use Pod in the northwest corner of Quantum Corporate Park. This Mixed Use Pod encompasses 14 lots for a total of 23.26 acres. The lots are currently vacant. A descriptive summary of these changes is provided below. Quantum Park - DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 Lots 7, 8, 9, 10, and 11 These lots were previously designated as Office/Industrial (OI) Land Use. The Land Use has been revised to "Mixed Use (MU)". The proposed Mixed Use Land Use Designation includes off~ce, commercial and residential uses. Lots 23, 24, 25, 26, 27, 28, 29, 30 and 31 The Land Use of these rots was previously designated as Office (O) Land Use. The Land Use has been revised to "Mixed Use (MU)". The proposed Mixed Use Land Use Designation includes office, commercial and residential uses. In addition to the changes described above, the applicant proposes to add 500 dwelling units to the 500 currently permitted for a total of 1000 multi-family residential units. The Land Use Acreage Table provided on the Master Plan will be changed as shown below. Land Use Acreaqe Land Use Desi,qnation Proposed Acrea,qe Existinq Acrea.qe Chanqe Office (O) 12.96 28.24 (15.28) Office/Industrial (OI) 79.75 87.74 (7.99) Mixed Use (MU) 85.64 62.38 + 23.26 All other categories on the Land Use Acreage Table remain the same as approved in Amendment #10. The Quantum Park DRI acreage total of 553.13 remains unchanged. The Quantum Park DRI has been amended 10 times over the years, which is not unusual for a DRI of this type. The Flodda Statute governing the DRI process, Chapter 380.06(19), provides for .and anticipates amendments stating that "There are a variety of reasons why a developer may wish to propose changes to an approved development of regional impact, including changed market conditions". This proposed change to the Master Plan was analyzed from two perspectives. The first is the potential for creating additional regional or local impacts. The second is the consistency and compatibility of the proposed change with the regulations and policies adopted by the City through the Comprehensive Plan, Land Development Regulations and other applicable studies such as the Visions 20/20 plan. Impacts Regional A development has gone through the DRI process because the projected impacts are considered regional in nature. Any change to that development must be analyzed to determine if the changes proposed create additional impacts above and beyond what was originally Quantum Park - DRtA 00-002/MPMD 00-007 Memorandum No. ~Z 01-017 identified and mitigated. In the case of the Quantum park DRI the major issue is whether there will be an increase in traffic resulting from the land use redistribution/redesignation. A provision in Amendment #8 to the Quantum Park development order requires that" A traffic study shall be submitted with any future application requesting a change in use designations on any lot. The City shall hire, at the applicant's expense, an independent traffic consultant to review the study". In lieu of an independent traffic consultant, the city's Public Works Department Director, a designated TRC member, conducted the review of the traffic study. The cost of the review will be charged back to the applicant as part of the DRI review fee. The applicant has also transmitted the traffic study to the Palm Beach County Traffic Division for their customary review and approval. Based on the TRC review of the Master Plan, including the traffic study, no additional regional ~mpacts are evident. The vested number of trips, 63,752 remains unchanged due to the balancing of increases and decreases in the intensities of the proposed changes to the land use designations. The Department of Community Affairs and the Treasure Coast Regional Planning Council focus their review of the amendment on regional issues exclusively. Staff has received a formal written response from both agencies stating that the proposed changes will not create additional regional impacts. local The focus of the substantial deviation determination is regional impacts. The development order for the DRI is a local order and the approval of any requested changes is within the jurisdiction of the city. As such, the city's main focus is local issues and impacts. Besides compatibility with the Comprehensive Plan and Land Development Regulations, to be described later, three local issues were identified during the review process. The first issue relates to local traffic concerns. Jeff Livergood, Public Works Director, reviewed the Applicant's traffic report, prepared by Pinder Troutman Consulting, Inc. Mr. Livergood acknowledges that the proposed amendment does not increase the trip generation level beyond the 63,752 trips vested for the Quantum DRI. He does assert however, that the characteristics of those tdps may have changed. The applicant was requested to provide additional data regarding signalized intersections and peak hour analysis. City staff met with the applicant to discuss the data request and the necessity of a detailed study at this time. An agreement was reached regarding an analysis of traffic signal warrants. This analysis would focus on the intersections of Quantum Boulevard/Gateway Boulevard and Quantum Boulevard/Congress Avenue. It was agreed that traffic signals, if warranted, would benefit the city and the existing and future tenants and residents of Quantum Park. The Conditions of Approval - Exhibit "1" provide the requirements regarding additional traffic analysis necessary to address local traffic concerns. The full text of this traffic analysis is attached as Exhibit "F ". Adequate utility service is the second local issue of concern regarding the proposed change to the Quantum Park DRI. The Utilities Department expressed this concern in first review TRC comments. The fact is that the original DR[ for the total park was designed for commercial, industrial and office uses. Both the water and was[ewater systems were designed to Support these types of uses. Four (4) lift stations were configured to handle the wastewater generation for the 553.13 acre park. Residential uses were not calculated into the design and may tax the existing facilities to their limits. The conditions of approval include a requirement that any upgrade to the water and wastewater system Within Quantum Park, due to the intensification of land use proposed With this application, must be performed at the applicant's expense. Quantum Park - DRIA 00-002/MPMD 00-00'7 Memorandum No. P.Z 01-017 The third local issue is related to school facilities. In accordance with Comprehensive Plan Policy 8.22.1 a copy of the Quantum DRI Notice of Proposed Change (NOPC) was sent to the School District of Palm Beach County. This policy requires the city to notify the School Board of any residential development over 20 units. The School Board reviewed the NOPC and provided their response in a letter attached as Exhibit "G ". The letter indicates that "a concurrency determination shall not be required at this time. However, they do include two provisions which they request be applied to the development: The first provision is for the location of a bus stop/turnaround and shelter at the front gate if the development is a gated community. The second provision is for the notification of buyers and tenants regarding school district boundaries. These provisions are most appropriately applied at time of individual site plan approval for the residential portions of the Mixed Use Pods. Consistency and Compatibility with City Policies Comprehensive Plan The criteria used to review Comprehensive Plan amendments and rezonings are listed in Article 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments: Rezonings. These criteda are required to be part of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. Staff has relied on the criteria as a guide for review of this proposed amendment to the Quantum Park Development. a. Whether the proposed rezoning would be consistent with applicable comprehensive plan policies including but not limited to, a prohibition against any increase in dwelling unit density exceeding 50 in the hurricane evacuation zone without written approval of the Palm Beach County Emergency Planning Division and the City's risk manager. The planning department shall also recommend limitafions or requirements, which would have to be imposed on subsequent development of the property, in order to comply with policies contained in the comprehensive plan. According to the Comprehensive Plan Future Land Use Support Document, under the "Discussion of Supply and Demand for Commercial Land" the following is recommended: "The Future Land Use Plan which is proposed for the City and area to be annexed by the City will accommodate all of the anticipated demand for commercial land through build-out. Therefore, the City should not change the land use to commercial categories, beyond that which is shown on the proposed Future Land Use Plan, except for minor boundary adjustments, small infill parcels, or commercial uses of a highly specialized nature, which have special location or site requirements, and therefore cannot, be easily accommodated on already designated commercial areas." Policy 1.19.6 of the Land Use Element restates this recommendation: "The City shall not allow commercial acreage which is greater than the demand which has been projected, unless it can be demonstrated that the additional commercial acreage would not require the proportion of commercial acreage on the City's Future Land Use Map to exceed the proportion of commercial acreage on the Palm Beach County Future Land Use Map. The City shall not allow commercial unless a particular property is unsuitable for other uses, or a geographic need exists which cannot be Quantum Park - DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 fulfilled by existing commercially-zoned preper~y, and the commemial use would comply with alt other applicable comprehensive plan policies." Two policies in the Land Use Element addressing the provision of lands for Industrial development include: Poticy 1.19.2: "The City shall provide continued effort to allow for industrial acreage which can accommodate the approximate industrial employment which has been projected in the Future Land Use Element, and prohibit conversion of land designated "Industrial" on the currently adopted Future Land Use Map unless such conversion would generate a range of employment choices for current and future residents, provide goods and services of regional importance, and retain regional fiscal and economic significance." and, Policy 1.19.4: "The City shall continue to encourege and enforce the development of industrial land as industrial parks or concentrated industrial areas in order to maximize the linkage between complementary industries." At the time of adoption of the 1989 City of Boynton Beach Comprehensive Plan, appreximate acreage for each of the various land use designations included 269 acres for Office Commercial, 695 acres for Local Retail Commereial and 745 acres for Industrial. Quantum's contribution to these totaled 133 acres for Office Commemial 30 acres for Local Retail and 199 acres for Industrial. The DRI Amendment allowing the developers to combine the use categories and permit Office/Industrial Office/Industrial/Commemial and Mixed Use (Commercial/Office/Multi-family) provides the developers with a great deal of flexibility. @ased on estimates provided by the developer, "Industrial" development can reach as much as 207.72 acres (assuming that all parcels which can be developed as "Industrial". are so developed). It can also be as Iow as 101.25 acres, since this is the acreage that cannot be developed for any other use. Similarly, Commercial development can renge from a Iow of 13.53 acres to a high of 125.9 acres, and Office development can range from 12.96 acres 4o 205,1 acres. In providing the developers with this high degree of flexibility, the City ~as reduced any degree of certainty that the land use allocations within the City will be sufficient to accommodate the future population of the City and produce the jobs/housing balance that the City hopes to achieve. b. Whether the proposed rezoning would be contrary to the established land use pattern, or would create an isolated district unrelated to adjacent and nearby districts, or would constitute a grant of special privilege to an individual propefl)' owner as contrasted with the protection of the public welfare. The proposed rezoning could create an isolated district that would not relate to the adjacent lands under the same ownership, given the range of uses that could be developed on these Quantum Park - DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 parcels. However, since designations for these parcels remain nebulous, any synergism is difficult to determine. The previously approved Mixed Use Pod is located adjacent to roads that are a part of the City's Thoroughfare System and are provided with easy access from 1-95 and is within a five-minute walk of the local Tri-Rail station. The area for which the additional mixed use designation is now being requested is isolated from all of these components of the transportation network. c. Whether changed or changing conditions make the proposed rezoning desirable. The applicant has provided no indication that there are changing conditions that make the proposed change desirable. There are some changing conditions that may indicate a contrary and lessening need for future residential development. Population projections included in the 1989 City of Boynton Beach Comprehensive Plan showed an anticipated permanent population of 63,373 persons for the year 2000. The 1996 Evaluation and Appraisal Report (EAR) acknowledged the optimism of the original projections and lowered the projected 2000 population to 59,393. While preliminary census figures for 2000 are not yet available, the most recent estimates provided to the city show a current permanent City population of 55,400. In calculating the supply and demand for land for rental apartments, the 1989 Comprehensive Plan indicated that the land designated for multi-family housing at that time could provide up to 7,330 units. It also projected a demand for multi-family rental units at 4,437 at buildout (projected to be the year 2010 at that time). This estimate, based on the historic development trends of housing by type for the city, indicated that 28.7% of the future housing demand would be for multi-family rental units. At the same time, the demand for all housing was projected to be 39,365 units to accommodate a 2010 year-round population of 78,232 persons. The projected supply, based on land use designations, was 39,424 units; providing a slight surplus at buildout. There is no indication that any additional housing units will be ultimately needed or any reason warranted for placing 500 additional units in the potential housing supply at this time. d. Whether the proposed use would be compatible with utility systems, roadways, and other public facilities. The Utilities Department has indicated that any unforeseen impacts to the water and sewer systems and related levels of service will be borne by the developer. The updated Traffic Impact Analysis submitted with the request for amendment indicates that the traffic generated will be within the limits for which the DRt is vested. With respect to solid waste, the Solid Waste Authority has stated, within a letter dated January 8, 2001, that adequate capacity exists to accommodate the county's municipalities throughout the 10-year planning period. Drainage will also, be reviewed in detail as part of the site plan approvals, and must satisfy all requirements of the city and local drainage permitting authorities. Lastly, the Parks and Recreation Department has detailed the requirements that must be met in order for its levels of service standards to be maintained. Whether the proposed rezonin9 would be compatible with the current and future use of adjacent and nearby properties, or would affect the property values of adjacent or nearby properties. The 1989 Comprehensive Plan contains policies dealing with the general incompatibilities between "Industrial" and "Residential" land uses and recommends physical separation and Quantum Park - DRIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 buffering to ameliorate those effects. The proposed location for the additional multi-family units is adjacent to properties developed for industrial and office uses and is bisected by Quantum Boulevard. On the east the property is buffered from existing development by a water management tract and on the west by the E-4 Canal. The development of an additional 500 multi-family units in this portion of the DRI will likely hinder the use of adjacent lands for their originally intended purpose and therefore further change the overall nature of the entire development. Recent studies, both within Florida and at the national level comparing government revenues to expenses for various land uses, indicate that residential development creates deficits while commercial and industrial development creates surpluses. An increase in residential uses and the attendant ncrease in demands on services without accompanying increases in revenues from other sources, i.e. employment-based development, can create operating deficits for local government. f. Whether the property is physically and economically developable under the existing zoning. On February 29, 2000, a representative of the Quantum development stated to the City Commission that the property could be sold and developed for industrial uses at that time. There is no indication that conditions have changed to the extent that the same would qot be true only one year later. g. Whether the proposed rezoning is of a scale which is reasonably related to the needs of the neighborhood and the city as a whole. As discussed above, there is no justification provided by the applicant to convert lands earmarked for development as an employment center to residential development. If one of the goals of the City is to maintain a jobs/housing balance, as lands designated for employment- based development are reduced, a corresponding need for housing diminishes. Otherwise, the City becomes merely a bedroom community for other, more successful, employment centers in the County. The applicant offered as a justification for the proposed change, the argument that, "the preferred form of development that would result is the creation of a new village" (Exhibit "H"). It also offers an opportunity for residents to be able to satisfy some of their retail shopping and service .needs without placing additional transportation demands on an already burdened network. However. the creation of a "new village" in this location is in direct opposition to the City's goal of revitalizing its traditional urban core. Moreover, the proposed residential units would be competing for the sarde market as those in the downtown core area, and again, the location of the proposed Mixed Use Pod would not be supported by optimal access and visibility from a major traffic corridor. h. Whether there are adequate sites elsewhere in the city for the proposed use, districts where such use is already allowed. With the recent approval of apartment developments, there are now more than 1,500 approved but unbuilt multi-family housing units within the City. Five hundred of those are approved for development in the Quantum DRI. At the time of their approval, the developers of Quantum Quantum Park - DRIA 00-002/MPMD 00-007 ~ Memorandum No. PZ 01-017 agreed to a limitation of 500 total residential units within the development. The addition of another 500 units seems highly unnecessary without some understanding of the rate at which the market will absorb the approved units. Land Development RequlationS The Quantum Park DRI is zoned Planned Industrial Development (PID). Coincident with the approval of Quantum Amendment #10, the PID distdct regulations were amended per Ordinance No. 000-03 to allow: "mixed use residential/commercial uses in PID's totaling a minimum of 500 acres." Subsequent to the adoption of Quantum Amendment #10 the land Development regulations were amended to allow mixed use pods of commercial, retail, multi- family residential and office/professional use in a PID. This Ordinance No. 000-52 also provided for design guidelines, submission requirements, review and waiver provisions related to a Mixed Use Pod Master Plan. As provided in the ordinance, the definition of a Mixed Use Pod is as follows: "Ch.2, Sec. 7. P1 .A. - For the purpose of this subsection, a Mixed Use Pod is defined as a development project located entirely within a previously approved PID which, when complete, will have all the following uses: 1. multi-family residential 2. commercial/retail 3. office and professional The residential component of the Mixed Use Pod may include fee simple and rental dwelling units. A Mixed Use Pod is the aggregate of all land within the PID consolidated and designated for mixed uses". The NOPC for amendment #11 as proposed will create a second Mixed Use Pod as defined above. If approved, the second Mixed Use Pod would be regulated consistent with the requirements as adopted in Ordinance No. 000-52 described above. Conclusion As indicated herein, the impacts of the proposed development on the utility systems, roadways and public facilities are either within the existing capacities or additional provisions will be required of the developer to ensure that levels of service standards are not compromised. Additionally, the physical location of the proposed change could be buffered to lessen the impacts of the development on existing and future surrounding development. However, there has been no justification presented by the applicant that would refute the findings contained herein, nor specifically justify its conflict with the Comprehensive Plan or its disadvantages regarding location and fiscal impact. RECOMMENDATIONS Pursuant to Florida Statutes, Chapter 380.06(19) Substantial Deviations, the applicant has demonstrated by clear and convincing evidence that the proposed change is not a substantial deviation requiring additional development of regional impact review. Regarding the modification to the Quantum Park Master Plan staff recommends denial of the request for the following reasons: l0 Quantum Park - D_RIA 00-002/MPMD 00-007 Memorandum No. PZ 01-017 · The reduction in land available for industrial uses, without satisfying the prowsions ~n Policy 1.19.2, is in conflict with the Comprehensive Plan, and specifically Policies 1.19.2 and 1.19.4; · The conversion of lands to residential use reduces the City's employment base; · The cost of providing services to residential development is more costly than the revenue provided, whereas employment-based development more than pays for the services it requires; · The development of an additional 500 dwelling units in this location is in direct opposition to goals for the revitalization of the downtown as embodied in the Vision 20/20 Master Redevelopment Plan; and, · A mixed use project is not appropriate at the proposed location. If the City Commission makes a decision to approve the Master Plan for Amendment #11, staff recommends the Conditions of Approval be included as provided in Exhibit "1" attached. -LOCATION MAP QUANTUM PARK EXHIBIT "A" NOT IN PITY ~3 PID IK OF COMrV! ~.UANTUM PARK] '0 1/8 MILE~ EXHIBIT "B" fl. EXHIBIT "C' STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Dedicated to making Florida a better .v/ace to call home" EXHIBIT "D" ]EB BUSH Governor STEVENM. SEIBERT Secreta~' Mr. Michael Rumpf, Manager Plarm~ng and Zoning Department 100 E. Boynton Beach Blvd. Boynton Beach, FL. 33425-0310 February 2, 2001 Quantum Park DRI: DCA Project File No. ADA-1084-048 Review of Notification of Proposed Change Dear Mr. Rumpf: The Depmh~ent has completed its review of the notice of proposed change (NOPC) to the Development Order (D.O.) for the Quantum Park Development of Regional Impact (DRI), located in the City of Boynton Beach. The NOPC was rendered by Mr. Eugene Gerlica, the authorized agent for Quantum Limited Partners, L.C., the developer of the DRI. The applicant ~s requesting that the D.O. be amended in order to: change the land use designations for Lots 7 through 11 from Office/Industrial to Mixed Use and Lots 23 through 31 from Office to Mixed Use; rewse the D.O. language to establish development thresholds for each land use approved within the project that should not be exceeded without further approval from the City of Boynton Beach; and 3. revise the Master Site Development Plan to reflect the proposed land use modifications. The Department h~s determined that the proposed changes described above are presumed to create substantial deviations pursuant to Sections 380.06(19)(O3 & 5.c., F.S. The applicant has rebutted these presumptions by clear and convincing evidence through a traffic impact analysis. Therefore, the Department raises no objection to the NOPC. However, the applicant should revise the development intensity information on the proposed Master Site Developmem Plan to be consistent with the proposed revised D.O. language. 2555 SHUMARD OAK BOULEVARD * TALLAHASSEE, FLORIDA 32399-2100- Phone' 880 488 8466/Suncorn 278 8466 FAX- 850 92 078t/~ncorn 29 078 ~ [nternet address: httu://www.dca.state.fl.us. ' r"~'~ - }~ .. : r' !' ,- -. ~ ~ EXHIBIT "D" Mr. Michael Rump£ February 2, 2001 Page Two If you have any questions concerning this mauer, please contact me, or Joseph Addae- Mensa, Planner IV, at (850) 487-4545. Sincerely, Roger Wilbum Community Program Administrator Bureau of Local Planning RW/jam CC: James Snyder, DRI Coordinator, Treasure Coast Regional Planning Council Eugene A. Gerlica, P.E., Mock, Roos & Associates, Inc. st. lucie .r¢cj gnal p ann!,n, cj council EXHIBIT "E" r Sanuary31,2001 Mr. Michael W. Rumpf Planning and Zoning Director City of Boynton Beach I00 E. Boynton Beach Boulevard Boynton Beach, Florida 33435 Subject: Quantum Park Development of Regional Impact Notification of Proposed Change Dear Mr. Rumpf: In accordance with-thi requirements of Seg~on 380.06(19), FloridaStatutes (F.S.), we have reviewed the "Notific~tiofi of a P_roposed Change to a Previously Approved Development of Regional 'Impact (DRI)" (NOPC) for the Quantum Park DRI dated December 19, 2000. The NOPC proposes the following revisions to the master plan: 1) Lots 7,8,9,10, and 11 land use designation is to be changed from office/industrial to mixed use, which allows office, commercial, and residential uses. 2) Lots 23, 24, 25, 26, 27, 28, 29, 30, and 31 land use designation is to be changed from · office to mixed use, which allows office, commemial, and residential uses. The applicant proposes to decrease office and industrial square footage to allow additional commercial square, footage and dwelling units. The proposed changes are presumed to create a substantial deviation pursuant to Section 380.06(19)(e)3. and 380.06(19)(e)5.c, Florida Statutes. Council has reviewed the information and determined that the proposed changes will not cream any additional regional impacts. Council recognizes and appreciates the applicant's efforts to create a good mix of land uses and provide for a more sustainable form of development for a portion of the project· Council would be interested in reviewing th~.'pr0posed site plan and discussing possible revisions that would further the goals and policies of Council's Strategic Regional Policy Plan. EXHIBIT "E" Mr. Michael W. Rumpf January 31, 2001 Page 2. Please call if you have any questions. Sincerely, // DRI Coordinator cc: Roger Wilbum, FDCA Eugene Gerlica, Applicant CITY OF BOYNTON BEACH PUBLIC WORKS DEPART1V[ENT INTEROFFICE MEMORANDUM EXHIBIT "F" TO: FROM: DATE: SUBJECT: Mike Rumpf, Director of Planning and Zoning Jeffrey R. Livergood, Director of Public Works.~.~ January 16, 2001; Amended February 6, 200t Quantum NOPC #11 I have reviewed the petitioner's request to modify the overall site plan for Quantum Park and offer my ~raffic-related comments. It is apparent that there is a long history of cooperation betwden the developer and the City and it is desirable to continue building upon this spirit. However, traffic impact from this development will affect many thousands of people each day. Therefore, it is in both the City's and developer's best interest to insure that traffic generated by the development can be reasonably accommodated both internal and external to the site. Based upon my br/ef review of the many development documents, it appears that the Quantum Park DRI has been vested with a total of 63,752 daily vehicle trips. However, each subsequent revision of the DRI has suggested a new allowance for daily vehicle trips and the associated peak hour generated traffic. Again, all allowances are based upon the total naps derived in 1984 based upon various use types as well as generation rates in effect at that time. Although I have not had the opportunity to review the initial traffic report developed in 1984, I can only assume that the report considered off site traffic growth and other development in the Boynton Beach area. It is quite common for local governments to "vest" certain developments with allowable traffic generation because often times development build out occurs over multiple years. It is impractical to analyze traffic generation as part of each construction phase. This would impart a s~gnificant burden upon a developer who must secure funding and tenant commitments. However, local government and the developer must also recognize that development extended over long, and unexpected, periods will cause many of the original assumptions to be changed, often large in scale. Assumptions related to types of land use as well as regional traffic growth are gll unknown variables when projecting many years into the future. The developer is now requesting further modifications to the various land uses in the approved DRI. These changes, while not significantly altering the overall traffic generated in a 24-hour period, will most certainly change the peak hour traffic flows. Thus, concerns about the capacity of both the internal and external roadway networks arise. I believe it prudent to require the developer to address traffic issues as a result ,of Plan Amendment #I 1. It is incumbent upon both the City and developer to insure that traffic related assumptions developed nearly 17 years ago remain valid. The developer should provide further demi] about the various land uses in the DRI and then allocate generated traffic to known conditions on the surrounding arterial roadway network instead of traffic conditions that were projected in 1984. 'WEINBERGER & WOLMER ATTORNEYS AT LAW February 1, 2001 EXHIBIT "H" Lusia Galav, Principal Planner City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425 via facsimile: 561-742-6259 RE: Quantum Park - Amendmen~JNOPC ~11 Dear Ms. Galav: As you know, this firm represents the Quantum Group of Companies wi~ respect to the NctJce Of Proposed Change #11 previously submitted. I write you this letter With respect to the staffs request as set forth in Comment No. 20 for a written justification for the proposed change. The Notice of Proposed Change Number 11 centers on the addition of residential and commercial usage being added to an existing office, creating a furtherance of mixed usage. Strong market demand for residential mixed use discourages suburban sprawl by creating compa~ urban areas within the CAy and its utility service area. The preferred form of development which would result is the creation of a new village. As a m~xec~ use project, innovative methods of regulating land development can be used to customize the master plan based on the surrounding land uses. Adjacenl land uses currently include residential, City park land a water management tram, office, industrial, commercial and a hotel. A new high school ~s now within walking distance of the proposed mixed use. The mixed use area is immediately adjacent to a footbridge across the lake to ' existing employment opportunities. The pedestrian and bicycle systems within the park will connect this mixc=~l use area to othei' developments throughout Quantum Park, as well as connections to a regional TriP, ail facility encouraging alternate methods of transpoAation. A PARTNERSHIP OF PROFESSIONAL ^55OCIATIONS EXHIBIT "G If this site plan is to be a gated community, please provide a bus stoo/turnaround and shelter in front of the gate. This will be shown on the =lan as a turnaround designed to accommodate a school bus at a minimum radius of 55'. Additionally, a bus shelter should be ~rovided at the bus pick-up point. The District requests, as a condition of approval, the provision of a bus turnaround and shelter at the gate concurrent with the first C.O. The ~roper~y owner shall post a notice of annual boundary school assignments for students from this development. The District will provide an 11" X 17" sign to be posted in a clear and visible location in all sales offices and models with the following: "NOTICE TO HOME BUYERS/TENANTS" School age children may not be assigned to tlqe public school closest to their residences. School Board oolicies regarding overcrowding or other boundary policy decisions affect school boundaries. Please contact the Palm Beach County School District Boundary Office at (561) 434-8100 for the most current school assignment(s). If there are any questions, please call me at your convenience at (561) 434-8028. Sir~erely, /~e~nne Mills, AICP /..S~enior Planner Concurrency cc: Angela Usher, Manager Intergovernmental Relations H:\DATA\CO N CRNC2\REG REV~DRC\LE%FE RS\WPB~12901 THE SCHOOL DISTRICT OF PALM BEACH COUNTY, FLORIDA FACILITIES PLANNING 3320 FOREST HILL BOULEVARD, C-331 WEST PALM BEACH FL 33406-5813 (561) 434-8020 FAX (561} 434-8187 DR, H. BENJAMIN MARLIN EXHIBIT "G" January 29 2001 Michael W. Rumpf Director of Planning and Zoning Department of Development City of Boynton Beach 100 East Boynton Beach Blvd. - P.O. Box 313 Boynton Beach, FL 33425-0310 RE: Quantum Park- DRIA 00-002/MPMD 00-007 Notice of Proposed Change - Master Plan Amendment #11 - Quantum Park Dear Mr. Rumpf: The School District staff has evaluatec the impacts of the proposed amendment to the Development Order Master Plan on [he school system. The School District, Palm Beach County and local governments, including Boynton Beach. have adopted public school concurrency for the coordinated planning of schools to meet student growth from residential development. Concurrency will be implemented upon the final local government adopting its Public School Facility Element and the amendment to the Capital Improvement Element and adopting its implementing ordinance. A concurrency determination shall not be required at this time. Through concurrency, the county will be geographically divided into Concurrency Service Areas (CSA) for better planning of school utilization. This proposed development in located in CSA 17. The schools serving that portion of CSA 17 and adjacent CSA's 14.15.18 and 19. may be subject to annual adjustments of boundaries to accommodate new schools, equalize utilization. and prpvide capacity for the new student growth The proposed addition of 500 multi-family units to the Quantum Park DR! located at Miner Road between the Boynton Canal, west of 1-95, is in Concurrency Service Area (CSA) 17 and may generate up to 30 elementary, 80 middle and 80 high school students. Upon build-out, the District anticipates there will be capacity in CSA 17 and adjacent CSA's to accommodate the student growth from this development. Please provide the phasing for the development so that we may better plan for the students through build-out. Additionally, the School District requests that the City review the Plan for the inclusion of the follgwing An Equal.Oppo?n!ty EmPloye~r EXHIBIT "F" 2. The petitioner's traffic engineer should evaluate warrant criteria for the installation of Izaffic actuated signals at the referenced intersections considering the following traffic volume parameters: a. Existing traffic volumes (200I) b. Addition of distributed traffic generated by all previously approved development using the latest ITE trip generation criteria. c. Addition of distributed traffic generated by development proposed in NOPC #11,using the latest ITE trip generation criteria. 3. Should warrant analysis prove that traffic actuated signals would not be required according to conditions #2 above, then staff finds that no additional traffic related analysis or discussion is required for NOPC #11. 4. Should warrant analysis prove that any warrant criteria set forth in the most current edition of the Manual on Uniform Traffic Control Devices are realized, then the petitioner shall provide the City with an irrevocable letter of credit, in an amount commensurate with costs associated with the design and construction of traffic and pedestrian actuated signals, for one or both intersections that have met warrant criteria. This letter of credit shall be provided the City by the petitioner prior to the issuance of building permits for any facility proposed in NOPC #I 1. The determination of traffic signal warrant analysis is therefore not a condition of approval of NOPC #11. Rather, evaluation and potential implementation of the traffic signal analysis will be a condition placed upon issuance of future building permits. EXHIBIT "F" I recommend that the developer provide the following additional information: I. Measurement of existing traffic conditions (2001) on Gateway Blvd. between 1-95 and Congress Avenue. 2. Evaluation of existing (2001) Level of Service (LOS) at all signalized intersections between, and including, 1-95 and Congress Avenue. 3. Identification of traffic generation from alt development with prior City approval. 4. Identification of future traffic generation from anticipated build out of Quantum Park. 5. Assessment ofhackground traffic growth on Gateway Blvd between 2001 and the anticipated build out date of the entire Quantum Park development. 6. Evaluation of LOS along Gateway Blvd. and at all signalized intersections given full build out of Quantum Park and assuming normal growth in background traffic. 7. The traffic report should detail traffic conditions in both the morning and afternoon peak hours. LOS for each period should be clearly identified at all referenced locations. 8. The traffic report should determine if additional on site or off site improvements are necessary to support the proposed development. '~he-traffic reports presented thus far by the developer have done a satisfactory job, if one ' assumes that the current mix of land use is consistent with the various land uses as approved in 1984. However, as would be expected, a changing economic climate has brought modifications to the development mix. We would expect this of any quality developer such as Quantum. However, in addition to realizing that economic demands are forcing development modification, we must assume that other changes to traffic conditions on the surrounding roadway network have occurred, or will occur, as well. Thus, it is only logical to fully evaluate the changed traffic conditions as we evaluate the modified land uses. They are interrelated. Report Amendment February 6, 2001 Based upon the information contained in the above staffreport, City staffhave met on two separate occasions with Quantum officials to discuss the merits of additional traffic data collection in order to address local, not regional, concerns related to traffic impact from the development to the local roadway system. Upon completion of these meetings, it was determined that the eight conditions referenced above are, perhaps, too stringent given the proposal contained in NOPC #11. Therefore, the City does not require the completion of all eight traffic-related issues at this time. Staff does retain the right to request review of the referenced items in the future as further build out of Quantum Park proceeds in order to insure that responsible attention is gaven traffic congestion. However, Quantum has {~greed that certain limited tzaffic analysis may not only be in the interest of the City but in the interest of their tenants and future residents as well. Therefore, staffand Quantum officials agree that analysis of traffic signal warrants is dcsirable at the intersections of Quantum Blvd. with Congress Avenue and Quantum Blvd. with Gateway Blvd. Therefore, staff provides the following amended conditions of approval for NOPC #11: The petitioner should endeavor to conduct a traffic analysis of existing muming and afternoon peak hour conditions at the above two referenced intersections. (This is ongoing as of this report date) ;eh-01-01 11:45a~ Froa-COHEH ~O~El$ $CHERER ~INBERGER 5~154Z4104 T-$ZZ P.03/03 EXHIBIT "H" This should satisfy Comment No. 20 so that the same wilt be removed from your revised fist of comments, It is my understanding that you are planning on providing us with that revised list of,~ comments by tomorrow, and that we will meet one more time next week to discuss the same, As always, we appreciate your prompt at~ention. cc:client Very truly yours, COHEN NORRIS. SCHERER, WE]N.._B~R~ER & W(~MEI~ DAVID B. NORF~ A PAETNEP, SHIP OF PROFE$SrON^L ASSOCIATIONS Requested City Commission Meeting Dates [] November 21,2000 [] December 5, 2000 [] December 19, 2000 [] January 2, 2001 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciiv CIerk's Office November 9, 2000 (5:00 p.m.) November 22, 2000 (5:00 p.m.) December 6, 2000 (5:00 p.m.) December 20, 2000 (5:00 p.m.) Requested CiW Commission Meeting Dates [] January 16,2001 [] February 6, 2001 [] February 20, 2001 [] March 6, 2001 Date Final Form Must be Tumed in to City Clerk's Office January 3, 2001 (5:00 p.m.) January 17, 2001 (5:00 p.m.) February 7, 2001 (5:00 p.m.) February 21, 2001 (5:00 p.m.) NATLRE OF AGENDA ITEM [] Adminis~:ative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfmishedBusiness [] Announcement [] Presentation RECOMMENDATION: The Code Compliance Board voted unanimously, to rescind the fine in Case g96-5124; The original rme totaled $31,650.00, plus $922.21 in administrative costs. (Minutes enclosed) EXPLANATION: The property subject to our lien is a single-family residence, cited in 1996. The owner at that time was Ms. Geraldine Craanen, who subsequently lost the house in foreclosure. Another party acquired the property through the County Clerk's Office without researching the records concerning the existence of our lien. The applicant, Mr. Zabik, is a contractor that purchased a commercial property in Delray Beach formerly owned by Ms. Craanen. Our lien against the property in Boynton Beach attached to all property owned by Ms. Craanen within Palm Beach County, thereby hindering Mr. Zabik's attempts to develop the Delray Beach property. He has no ties to the Boynton Beach property. The Board's decision to rescind the lien was due primarily to the fact the applicant, and current owner of the property in Boynton Beach, had nothing to do with the violations creating the lien against the Boynton Beach property. PROGRAM IMPACT: The property has been in compliance since the current owner purchased the property. FISCAL IMPACT: The City's administrative Costs are not recovered. ALTERNATIVES: Modify th~Board's recommendation, not to exceed $31,650.000, plus the $922.21 in administrative costs. ~'~ Department Head~' Signature Department Name City Manager's Signature City Attorney / Finance / Human Resources S:~B ULLETI~q~FORMSXAGENDA ITEM REQUEST FORM.DOC Meeting Minutes Code Compliance Board Boynton Beach, Florida Motion December 20, 2000 Based on the testimony and evidence presented in Case No. 00-1355, Mr. Lambert moved that this Board find, as a matter of fact, that the Respondent, David Eunice was in violation of Code Sections Chapter 15, Article IX-15-120 (D) I.E, subsequent to the date of compliance specified in this Boah:l's Order of August 16, 2000. Mr. Lambert moved that this Board find that the Respondent failed to comply with this Board's Order, and that this Board impose and certify no fine or administrative costs. Motion seconded by Vice Chair Hammer. Motion carded 7-0. Case #00.1356 David Eunice 603 N. Seacrest Blvd. 1421 Dandelion Lane West Palm Beach, FL 33415 The case is identical to the previous case. Motion Based on the testimony and evidence presented in. Case No. 00-1356, Mr. Lambert moved that this Board find, as a matter of fact, that the Respondent, David Eunice was in violation of Code Sections Chapter 15, Article IX-15-120 (D) I.B. and (D) I.E, subsequent to the date of compliance specified in this Board's Order of August 16, 2000. Mr. Lambert moved that this Board find that the Respondent failed to comply with this Board's Order, and that this Board impose and certify no fine or administrative costs. Motion seconded by Vice Chair Hammer. Motion carried 7-0. C. LIEN REDUCTIONS Case #96-5124 Geraldine Cmanen/ Vince Zabik 505 NE 3rd Street Delray Beach, FL 33483 2216 NE 3rd Street Mr. Blasie stated the property was originally cited on December 19, 1996 for violation of the Community Appearance Code. No one appeared at the Apdl 16, 1997 hearing date. A compliance date was set for June 19, 1997 or be fined $25.00 per day. The property came into compliance on December 7, 2000 for a total fine of $31,650. plus administrative costa of $922.21. Mr. Blasie presented before arid after photos. This property has changed owners since the case was cited. The applicant tonight has nothing to do with the property and is not the owner. The applicant is here tonight because he is trying to purchase some property in Delray Beach that was also owned by the former owner. 21 Meeting Minutes Code Compliance Board Boynton Beach, Florida December 20, 2000 Mr. Blasle noted that the former owner had been living at the Delray Beach property and was living in squalor and had to be removed from the property. However, the lien on the property in Boynton Beach also attaches to the property in Delrey Beach, which is the reason for tonight's headng. Mr. Lambert asked about the status of the property in Boynton Beach and Mr. Blasie stated the property was now ~n compliance. The people who purchased the property brought the property into compliance. Mr. Lambert inquired if the current owners purchased the property knowing that there was a lien on it, and "- Mr. Blasie was not certain if they were aware of the lien. Mr. Lambert questioned if a third party could apply for a lien reduction. Vince Zabik of Showcase Contractors of Delray Beach, 505 NE 3~d Street informed the Board that when Mre. Craanen was originally cited in 1996 she was mentally incompetent. The house in Boynton Beach was foreclosed upon and purchased at the Courthouse by another party. Therefore, the lien is still attached to the Craanen property in Delray Beach, which Mr. Zabik purchased and intends to tear down. Mr. Zabik stated that the Delray Beach building'has been condemned and before it can be tom down, the lien needs to be removed. Attorney Igwe explained that local government liens are considered super liens, which attaches to all property owned by that same owner. Mr. Lambert inquired if the Board could recommend that the lien in Delray Beach be released? Attorney Igwe said that this Board has no jurisdiction in Delray Beach. Attorney Igwe pointed out that once the lien on the Boynton Beach property is released, that would release the lien on the Delray Beach property. Mr. Foot asked what the City would recommend. Mr. Blasie noted that the new owners brought the property into compliance and the violation was only for grass. The new owners didn't cause the odginal violation and were only guilty of purchasing the property without doing the title work. Motion Based on the testimony and evidence ~resented in Case No. 96-5124, and having been advised that the Respondents have complied with all lien reduction procedures set forth in Sections 2-84 through 2-89 of the City of Boynton Beach Code of Ordinances, Vice Chair Hammer moved that this Board recommend to the City Commission that the fine instituted in Case No. 96-5124, by virtue of this Board's Order of April 16, 1997, be reduced to no fine or administrative costs. Mr. Walsh noted that since the City did not bid on the property, it was purchased by a third party free and clear of the City's lien. Attomey Igwe inquired if the City was noticed of the lawsuit and Mr. Blasie said there is nothing to indicate this in the file. Mr. Foot pointed out that there have been situations like this in the past Meeting Minutes Code Compliance Board Boynton Beach, Florida December 20, 2000 and the City did collect some fines because the person who purchased the property bought the property subject to the dsks involved. Motion secon,d~d by Mr. Midana. Motion carded 7-0. RECESS WAS DECLARED AT 9:25 P.M. THE MEETING RECONVENED AT 9:30 P.M. Ms. Williams and Vice Chair Hammer left the meeting. Mr. Walsh became a voting alternate. CASES TO BE HEARD Case #00-2542 Property Address: Violations: Sol & Bella Heifetz 2923 S. Federal Highway PT3-LDR, Chapter 4, Section 11, PT3- LDR. Chapter 23-Article II.O, PT3-LOR, Chapter 7.541, Section 5.B; Repair holes in lot and driveway; re-stripe parking spaces; replace broken car stops; replace stop sign on S. Federal highway exit; replace missing or dead sod; de-weed grass areas; replace any missing plants or shrubs Inspector Roy stated the property was originally cited on September 29, 2000 through routine neighborhood inspection. Service was accomplished by certified mail and the City recommends 30 days. Motion Based on the testimony and evidence presented in Case No. 00-2542, Mr. Lambert moved that this Board find, as a matter of fact, and as a conclusion of law that Sol and Bella Heifetz are in violation of Code Sections PT3-LDR. Chapter 4, Section 11. PT3-LDR. Chapter 23-Article II.O and PT3 LDR, Chapter 7.5.11, Section 5;B of the City Code of Ordinances. Mr. Lambert moved to order that the Respondent correct the violation on or before Januar~ 15. 2001. If the Respondents do not comply with this Order. a fine in the amount of $25.00 per day, plus administrative costs shall be imposed. The Respondents are further ordered to contact the City of Boynton Beach Code Compliance Division to arrange for reinspection of the property to veri~ compliance with this Order. Motion seconded by Mr. Miriana. Motion carried 7-0. 23 MEMORANDUM TO: FROM: DATE: RE: Mayor & City Commissioners Sue Kruse, City Clerk February i5, 2001 CANDI'DATES ¢~UAL1~FZED FOR MARCH 13f 2001 ELECT~ON In accordance with Section 2-42 of the Boynton Beach Code of Ordinances, I submit the attached list covering those who have filed nominating petitions for election to the City Commission. All nominees have sworn under oath that they are duly qualified to hold oMce, and Filed nominaUng petition containing 25 signatures that have been certified by the Supervisor of Elections; 2. Paid City filing fee and State election assessment fee; and Have been certified by Theresa LePore, Supervisor of Elections, Palm Beach County, as a registered voter in the City of Boynton Beach c: City Manager City Attorney 2001 Election Files jrnp ]:~hrdata\cc\wp\election\memo - qualified candidates 2000.doc CITY OF BOYNTON BEACH 2001 GENERAL ELECTION QUALTFTED CANDTDATES AS OF FEB. 13, 2001 MAYOR .1ERRY BROEN~NG 820 NORTH ROAD (33435) 364-4716 .1ERRY TAYLOR 1086 SW 26th AVE (33426) 734-7940 DISTRICT I BOB ENSLER 26 Woods Lane (33436) 369-1035 RONALD WETLAND 2540 SW 14~ ST (33426) 734-6885 DISTRICT III MIKE FERGUSON 460 HORIZONS WEST, #201 (33435) 732-3753 SHIRLEY 3ASKIEWICZ 1917 SW 13th AVE (33426) 732-7128 February 15, 2001 \\ch\main~shrdata\cc\wp\election\2000 oualified candidates.doc jrnp DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 01- 012 TO: THROUGH: FROM: DATE: SUBJECT: Kurt Bressner City Manager Quintus Greene Director of Development Department Michael W. Rumpf Director o£Planning and Zoning January 24, 2001 Staff recommendations with respect to apartment developments/density issues in the City This memo is in response to the request from Commissioner Fisher for staff recommendations with respect to densities and apartment developments in the City. During the workshop in September of 2000 for the Planning and Development Board, staff presented information on apartment housing. The information addressed a number of issues, including market trends and local impacts of apartment housing. In response to earlier concerns expressed by the board members, staff's findings, based on extensive research, indicated that: Boynton is not unique with regards to the high current demand for rental housing. South Florida, as well as the nation as a whole, has been experiencing a boom in apartment housing. The high demand for rental housing has been triggered by trends in demographics, labor markets and preferred lifestyles. Factors such as high labor mobility in the "new" economy, growing numbers of young, single-person households with higher incomes and increasing popularity of downtown living contributed significantly. On the supply side, many existing rental developments did not meet the needs of the new, more up-scale markets. New apartment developments have bio-er units and offer more attractive amenities to appeal to these markets. Land availability and location are significant factors on the supply side. The attached table and map (City of Boynton Beach - High Density Residential Land Use Inventory, compiled by Kitday and Associates) indicates that most parcels within the R-3 zoning district, which alloxvs for high density multi-family developments, have been built out. Therefore, future development as well as redevelopment of such projects will rely on conversion of vacant land designated for other uses and/or on land assembly. Such requests will be carefully reviewed on a project-by- Memorandum 01-012 Apartment Development project basis, with regard to site- and overall compatibility and consistency with the comprehensive plan and current city direction. Future redevelopment scenarios in the downtown area preSent a unique challenge. It is the position of staff that bringing high density housing to downtown Boynton Beach is imperative to its future success. Regardless of whether it is rental or owner-occupied, the critical impact of bringing high density residential development has been demonstrated in a number of local communities with successful downtowns. Staff anticipates that densities between 20 and 40 dwelling units per acre will continue to be proposed for the downtown area. While these densities may appear relatively high, they are not only beneficial to commercial revitalization, but compatible with densities of several existing developments located within the coastal area. While staff acknowledges the benefits of high density housing downtown, staff will nevertheless look to the .redevelopment studies for recommendations regarding appropriate densities and locations. 2 APARTMENT HOUSINg: AN OVERV'rEW WHO LIVES ZN APARTMENT HOUSZNG TN THE U.S.? ,, Pementage of all households who rent: 32.8% (2000), as compared to 34.5% in 1980 and 36% in 1990 (ownership rates climbed in 1990's, fueled by good economy and low mortgage rates) Percentage of households living in apartment properties with 5 or more un/ts: I5% · Median age of householder in apartment housing: 38 years · The most representative housel~old type: sinzle female (25%) · The most representatiye household size: one-person households (47%) · Median income of "market rate" renters: $23.000 in all apartments. S31.500 in new apartments · Number of motor vehicles.per household: t.0 (apartments): 1.8 (total population) · Proportion of adults who say that a single family detached house is their preferred housing choice has declined, from 80% in 1992 to 73% in 1996 THREE RENTAL HOUS'rNG MARKETS · "Affordable": provides housing to those incapable of owning ,, "Lifestyle": fills the demand of renters-by-choice · Middle, residual: meets the needs of transient population groups FAST GROWING LIFE,STYLE MARKET WHO ARE ~ENTER$-BY-CHo'rcE? · Household who can afford to buy and may have previously been homeowners: 31% have incomes above S33,220; their median income in 1997 was $48.928 · Largely single-person households or married couples without children (69%) · About 87% are age 25 or older · Renters-by-choice are increasing: betwveen 1998 and 1999, the fastest growing segment of apartment renters were those ma 'king S50.000 or more a year (11.6%). In 1990s, they remained in the apartment market despite low interest rates conducive to homeownership. NEW MARKET-RATE APARTMENTS · Have many attractive amenities both as unit characteristics (private garages, nine-foot ceilings, private alarm systems, computer workstations) and as com_mun/ty amenities (resident gardens, nature trails, mini movie theaters, g.vms, business centers etc) · Are bi~_~er: an average of 1,I05 square feet in 1999 versus 922 in I985 · .Are run by increasingly professional and specialized companies FUTURE TRENDS WHAT FACTORS MAY ¢ONTRTBUTE TO GROWTH OF APARTMENT HOU$]:NG7 · Growth of 20-29 age group (after 10 years of decline), key age group for apartment residency · Growth of one-person households of all ages, traditionally attracted to apartment living · Retiring baby-boomers · Hig/a labor mobility in the "new" economy, requiring flexibility in living arrangements (the counter-trend is "long-distance" job arrangements, but first factor may be stronger) · Elimination (for a majority of people) of homeowners' capital gains tax · Investment options with higher returns (than homeownership) · Further development of the "smart growth" legislature (boundaries on "green" development, subsequent land price increases and resulting incentives to develop at kigher densities) · Revitalization of downtown (downto~vn housing essential to overall success) · Increasing traffic and congestion problems, contributing to reemergence of downtown as a desirable residential option LOCAL IMPACT5 OF APARTMENT · Property taxes: apartment owners do pay property taxes, and often at higher commercial rates than single-family homes. In Florida, the ratio of effective tax rate (based on market value of the property) of apartments to effective tm'( rate of single- family homes is 1.8. · Total economic impact: research indicates that the ongoing, armual effect of 100 new apartments in a local economy is 46 localjobs, $308,000 in local taxes and fees and $1.8 million in local wages and business receipts. · Traffic and congestion: apartment households generate 30% to 49% fewer vehicle trips than single-family units · School overcrowding: fewer apartment households have school-aged ckildren than households residing in single-family homes (36 per 100 apartments versus 63 for single- family homes) · Local infrastructure costs: apartments make more efficient use of existing infrastructure; the per unit cost of providing public services decreases as the density of development increases · Labor mobilitv: in tight labor markets, apartment housing offers flexibility that is important to local employers · Values of nearby single-familv Crooerties: research (National Association of Home Builders, 1987-1995) indicated that in communities included in the study, single-family detached homes located near multifamily communities appreciated at roug~aty the same rate as those not near apartment property (3.12% versus 3.19%) APART/ ENT / ARKET: PAl. NJ BEACH COUNTY Generally, South Florida apartment markets reflects major nationwide trends in terms of growth of the lifestyle (upscale) markets. Like in other corrumunifies nationwide, this growth has been very pronounced in South Florida downtowns, which have been revitalized within the last decade or are currently undergoing revitalization. By middle- 1998, Wolf Economic Research estimates for 1998-2005 apartment demand in South Palm Beach county submarkets were following: Boca Raton 2275 Delmy Beach i 175 Boynton Beach 1355 South Palm Beach County. 4795 Occupancy rates remain high in most submarkets south- and north of Boynon Beach (see May 2000 fi=m~res in Table 7), indicating that a hi*=/2 demand for apamnent rentals persists. By summer 2000, South Flor/da had one of the highest occupancy rates for apartments in the U.S. Within the Boynton Beach submarket area, it is estimated that ¢lanned rental apartment communities absorbed about 20% of household Dow'th that occurred in the 1990-1999 period. Can the demand for rental apartments be sustained? -The projected Palm Beach county population, non-am-iculturaI eml~lovment and per capita personal income fi_mares for the next 5- to I0 years imply continuous dynamic ~owth. In terms of economic growth, the county is #5 nat/onwide. -Smart growth, Eastward-Ho! initiatives ~vill likely limit westward expansion. Redevelor)ment in the areas east o f 1-95 (downtowns, Federal Hig. hway corridor) will continue to create oppommities for high density housing, including rental developments. Housing is vital to downtown viability. - Specialized apartment developers will continue to provide higher income renter households with attractive proiect- and unit amenities, maldng apartment living ever more appealing. High occupancy rates, rents and housing prices in the Boca Raton and Delray markets, together ~vith its central location, makes Boynton Beach an attractive corrkmunity to consider for ali residential developments. Summary Points. · Boynton is not unique with respect to local and national rental demand and construction. Rental development responds to market forces influenced by factors such as demographics, incomes and preferred lifestyles on the .demand side and by supply factors such as land availability and location. At the infancy of Boynton's downtown, bringing high-density housing is imperative to its future success - and whether that housing is rental or owner-occupied is not for the city to regulate. Although fewer and fewer acres are available for lower density residential development, both vacant lots and lots that will likely be turned from mobile home and agricultural uses exist for single-family home development in the future. TABLE 7 AP.4-RTMENT VACANCY RATES BY AREA Buildings 18-Mouths OM Or Older Palm Beach Counry May, 2000 AREAS 1 ~ i A & 2 - Supilcr/Palm 13each Gardens ,4,R.EA 5 - West Palm lg~acl~ (East) AREA 8 - Lalt~ Worth 5,385 2,07~ ,967 1.29 78 ~A8 11 & 1~ -Bo~n Ee~t~oy~ton ~cach E~t ~A 13 - Dc~y ~qch ~ 14 & 1~ - East Boca Ratml ~AS 16 & 17 - Ce~t Boca 2,i62 5,573 2,322 II0 ! I 5.1~ ~4 : i 2.7 239! L 3.8% ~ouree: gample su~ey of agartmen: unita in devdopmvats 18 or more month~ old by Reinhold P. Wolff`Economic Research, Lac; TABLE 1~ p~lm ~ch Couae/ AR£AS-Lak{Wor~h tRE. A. ~ - Grccnacrea/Wel{it~gon AREA 4- West Palm Beach (We:t} I 8R ; ~ 3 BR " ~ 3 BR : 2 BR 2 BR AREAS 1 ! ,~' 12: - ~oyntuu B¢~ch/Do.vnton De.ch E~( ARE,S. 15 - D=iray l~cach AlV~A5 14 ~- I$ - ~'~at ]3c~a Raton ~ 3 BR I BR I 3 BR 859, ~ S 682 2e/]; : $ 761 704 i . S 9'7 · , s '~5 -s~ is u4~ "[ s ~61 ~ · I ~7 5~ ~ s 870 1.3~6 ~ S 1,~55 420 ~- i S g96 Economic Re~e'~":h, Inc. god HYPOLUXO ." LE =j'~ "-: BOYNTON OCEAN AV WOOLE RD ..: GOLF : PIPERs FLAVOR ^v ATL~.NTIC Map A-1 Ref. 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Name Runaway Bay 1986 Club Meadows 1985 Yacht Club On The Inn'acoamml 1995 Boynton Landings 1987 Mahogany Bay 1986 Via Lugano 1999 Sandpiper Cove 1988 Savannah Lakes 1991 Gateway Club 1999 St. Aadrews' At Boynton Beach 1999 Island Reach 1989 Heron Pointe 1989 Reserve At Ashley Lake 1990 Askley Lake Park 1987 Indian Hills 1990 Banyan Lake 1984 Clipper Cove 1986 Whaler'$ Cove 1990 Casablanca 1990 Vinings At Boynton Beach 1995 Vining$ H At Boynton Beach 1997 Oulfslxeam Harbor 1975 Total Units Total Established Units Established Vacant Units * - Total tmitsAmits curremly available for occupancy; **. Source: Land Research Management, Inc.; 9/99 A-2 Vacant Units 4O4 20 410 3 380 19 196 3 328 6 364 NA - New 416 29 466 48 318/110' NA - New/4** 264/123' NA-New/19** 280 17 192 9 440 14 300 4 450 8 288 7 384 6 135 5 203 2 252 6 296 4 160 5 6,926 5,980 -'215/23'* Vacant tm.its of those available for occupancy HYPOLUXO LE CHALE3 RD OCEAN AV BOYNTON BEACH OCEAN AV GOLF RD PIPERS FLAVOR IDA RD - ~Ianatee Bay Beyatoa Beach ATLANTIC a Rental Community 4 - S/e~ta Key 2 N~w Apanmcot Community Amenities Page I of 2 NEW APARTMENT COMMUNITY AMENITIES Innova8ve Ameni&'es and Design Features of the New AparOwent Home Muitffamily homes are getting bigger and better! The average size of an apartment built in 1999 was 1,105 square feet, Up from 922 square feet in 1985 and the highest reading since the. Census Bureau began collecting this information in the 1970s. Bigger apan'ments COmbined with new designs, conveniences and amenities are revolutionizing apartment living. Here is a sample of what renters can find at t~day, a apartment pmperdes. Bzfnging Services and Facilities On Site · Business centers With video c~nferencing centers · State of the art fitness centers with spa facilities and personal trainers · Resort-style pocis with pool side food and beverage aer'.qoe and pdvata cabanas · Movie screening rectus with theater seating · Juice bare, coffee bars and cyber cafes · ubs featunng b~]liards and games tables A~er school programs, Kids Clubs and children's playrooms On-sEe ATMs CreeEng a Sense of Place and Community · Design that borrows from the cid "Main Street" feel. hidden parking, ground floor retail, buildings closer to the sidewalks to creata.a "boulevard" feel · Distinctive high-quality exteriors which blend into the surrounding neighborhood · Private courtyards and other communal space shared by a small cluster of units to allow interaction with neighbors and friends Petting sheds and personal garden plots, community herb and wiidflower cutting gardens Nature trsi~s, park areas, picnic pavilions, man-made lakes Outdoor fireplaces with seating areas Resident sscia~ activities, such as weekly iazz brunches, wine tastings and dsi~y continental breakfasts Simplifying Daily ~Jfe · ViSual property tdurs and online apartment applications · Online rent payment and lease renewal · Direct intercom access to concierges that run errands, care for pets, water plants, handle dP/cleaning, go grocery shopping arrange enterta nment and babysitting Online reservations for property facilities (pccl. meeting rooms, ets) Apartment Web sites that provide local TV/cable listings, transportation information, discounts for neighborhood retailers, and opportunities to chat with other residents Flexible lease terms and the ability to leave before the lease ends by paying a lasso termination fee Tapping into New Technoiogiee · High-speed telecommunications lines and six line phone capacity in eve~- room · Private in-unit alarm systems that allow residents to view ent~ gates, pools and play areas via cloeed- circait television · Built-in. pre-wirad entertainment centers and stereo wiling in eve~' room Integrated telephone, cable TV and high-speed thtemet service Video libraries and video-on-demand service Vir~Jal apartment tours and online apartment applications Making the Apartment a Home · Direct-access garages and private entries · Larger apartments with mere storage space and better soundproofing · Wood-burning and gas fireplaces in master bedrooms and living areas · Island kitchens with pot racks and bu[It4n wine racks · Home offices and built-in computer desks Water purfficat[on systems and Programmable thermostats Nine feet and vaulted ceilings, bay windows, skylights Oversized soaking tubs, his and her tiathrooms Top-notch interior finishes: marble counter tops, solid wood cebJnet~, buiit-in booksheivss, chair rails, mantles, crown molding, and different floor finishes (file, wood, terra cella) Copyright ©2000 http://www.nmhc, or~'d'media/ernerging/newaptgoody.html 08/25/2000 ORDINANCE NO. O 01- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CHAPTER 1.5 PLANNING AND DEVELOPMENT GENERALLY. ARTICLE I. IN GENERAL, SECTION 3.B., TO PROVIDE THAT THE REGULARLY SCHEDULED MEETING OF THE PLANNING AND DEVELOPMENT BOARD SHALL BE HELD ON THE FOURTH TUESDAY OF EACH MONTH; PROVIDING FOR CONFLICTS, SEVERABILITY, CODWICATION AND AN EFFECTIVE DATE. XILLEGAL ITEM B.2 WHEREAS, the City Commission has received a recommendation from Department ~f Development staff to amend Chapter 1.5 Planning and Development Generally.", Article I. In General, Section 3.B. to provide that there shall be one monthly regularly scheduled meeting of the Planning and Development Board, and that meeting shall be held on the fourth Tuesday of each and every month. WHEREAS, it is the desire of the City Commission of the City of Boynton Beach, Florida, to amend Chapter 1.5. Planning and Development Generally., Article I. Section 33., to provide that there shall be one monthly regularly scheduled meeting of the Planning and Development Board, and that meeting shall be held on the fourth Tuesday of each and eve~ month. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, TIIAT: Section I. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2. That Chapter 1.5 Planning and Development Generally. , Article I. Section 3.B is hereby amended by adding the words and figures in underlIned type and deleting the figures in struck-through type as follows: See 3.' Selection of chair and vice chair;, ml~es of procedure. A. At the first regular meeting of the planning and development board... B. The planning and development board shall meet at rzg',:lar .................... ~ ............... on the fourth Amd. ChpL 1.5, Art t, 3a-Meeting Schedule021201 Tuesday '0f each and every month, and at such other times as the chairman may determine. The board shall operate in accordance with Robert's Rules of Procedure as amended and clarified from time to time. All meetings of the board shall be open to the public, and a record of all meetings shall be kept and maintained in accordance with Florida Public Records Law. Section 3. Each and every other part of Chapter 1.5 Planning and Development 3enerally., not herein specifically mended shall remain in full forCe and effect. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. Should any section or provision of this ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this __ day of February, 2001. SECOND, FINAL READING AND PASSAGE this day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner - kTTEST: City Clerk Amd. Chpt. 1.5, Art I, 3B-Meeting Schedule021201 CITY OF BOYNTON BEACH TO: FROM: RE: DATE: MEMORANDUM Kurt Bressner, City Manager Nicholas I. Ig~ve, Assistant City Attom ~q~.~ Senior Advisory Board's vote to discontinue its monthly meetings February 8, 2001 We have a letter of January 8, 2001, from Betty Collins, Chairperson of the Senior Advisory Board to the Mayor, advising that the Board has unanimously voted to discontinue its monthly meetings and to meet quarterly as needed. The Senior Advisory Board acts in a purely advisory Capacity and makes recommendations to the City Commission. Under Section 2-145 of article nine, chapter two of the Code the Senior Advisory Board "shall meet regularly once a month or more frequently if necessary..." The language of the Code is mandatory and requires a monthly meeting or more frequently as necessary. We recommend that the letter from the Board be treated as a recommendation to the Commission to discontinue its monthly meetings and to meet quarterly as needed. The matter should be placed on the Commission's agenda for discussion. If approved our Office will prepare an ordinance to reflect the approval. CC: Honorable Mayor and the City Commission James Cherof, City Attorney S:ca/Depts/Ci~y Mgr. Senior advisory board memo. "Adviso zg oi: 15oyn on January 8, 2001 Honorable Mayor Gerald Broening Commissioners City of Boynton Beach Dear Mayor, The Senior Advisory Board voted unanimously at our meeting today, to discontinue monthly meetings and to meet quarterly as needed. In reviewing the goals of the Task Force, we have concluded that the major problems presented by the seniors of this City have been resolved and we are deeply grateful to the government of this City as well as the cooperation of the staff. The present Senior Center, under the Leisure Services/Recreation department, has a very active Advisory Board which oversees the Senior Center. We have communicated with them and are assured that when changes are planned, we will be working with this Board and the Staff. Wally Majors has demonstrated a sincere awareness of the needs of Seniors. We are satisfied that any problems which may surface, will be handled in a professional manner. Thank you for your support. Sincerely, Betty Collins, Chairman Senior Advisory Board X.~-LEGAL ITEM ORDINANCE NO. O 01- AN ORDINANCE OF THE CiTY COMMISSION OF THE CITY OF BOYNTON BEACH, FLOKIDA AMENDING CHAPTER 2. ADMINISTRATION, ARTICLE EK. SENIOR ADVISORY BOARD, SUBSECTION 2-145, MEETINGS; TO ALLOW THE SENIOR ADVISORY BOARD TO MEET QUARTERLY "AS NEEDED", RATHER THAN ON A REGULAR MONTHLY BASIS; PROVIDING FOR CONFLICTS, SEVERABILiTY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, after a review of the goals of the Task Force, the Senior Advisory ]oard has concluded that the major issues facing this board have been resolved; and WHEREAS, the City Commission has received a recommendation from the Senior Advisory Board to discontinue the regularly scheduled monthly meeting of the Board and to allow them to meet on a" as needed" basis; and WHEREAS, it is the desire of the City Commission of the City of Boynton Beach, Florida, to amend Chapter 2. Administration, Article XI. Senior Advisory Board. Subsection 2-145, Meetings., to allow the Board to discontinue regularly scheduled monthly meetings and to meet quarterly on an "as needed" basis; NOW TI-IEREFORE, BE IT ORDAINED BY THE CITY COM34ISSION OF THE CITY OF BOYN'rON BEACIt, FLORIDa, TttAT: Section I. Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Seetiun2. That Chapter 2. Admin~lstration, Article XI. Senior Advisory Board. Subsection 2-145, Meetings. is hereby amended by adding the words and figures in underlined type and deleting the figures in struck-through type as follows: Sec. 2~145. Meetings. .~ The board shall ta~essa~quartertv on an "as needed" for the transaction of business. Its meetings shall be open to the public. The board may establish its own meeting rules and procedures for the conduct of its business. Four (4) members shall constitute a quorum. ~md. Cha~pter2.-Senior Adv Bd meetings 020901 Section 3. Each and every other part of Chapter 2. Article IX. Senior ~.dvisory Board, not herein specifically amended shall remain in full force and effect. Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. Should any section or provision of this ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 6. Authority is hereby given to codify this Ordinance. Section 7. This ordinance shall become effective immediately upon passage. FIRST READING this day of February, 2001. SECOND, FINAL READING AND PASSAGE this day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~TTEST: City Clerk ~mci. Chapter2.-Senior Adv Bd mee~ngs 020901 Scnio.".AdvisoRg Boa.d Cirg oi: lSogncon 5c ch 1-Il-d/ January 8, 2001 Honorable Mayor Gerald Broenlns Commissioners City of Boynton Beach Dear Mayor, The Senior Advisory Board voted ,,..~mously at o~r meetin~ today, to discomi~,,e monthly meetings and to meet quarterly as needed. In reviewing the goals of the Task Fome, we have concluded that the major problems presented by tho seniors ofthl. City have been resolved and we are deeply srateful to the ~overnment of this City as well as the cooperation of the ~ ~' The present Senior Center, umier tbe ~ Services/Recreation depasl~u~, has a very active ASvisory Board which ore.ecs the Senior Center. We have communic,~ted with them and are as.tared that when ~t~mges are pls,~ed, we w~l be workinff with thi.~ Board and the Staff. Wally Ma~ors bas demon--u~i a sincere awareness of the needs of.%niors. We are ~ed tlmt any l~,oMems wi/ch may surface, will be b,~ed in a professional manner. Betty Collins. Cl~slrmnn Senior Advisory Board · Senior " ,duisoRg [ oagd Ci'cg of J ogncon J ch i-//-d l Sanuary 8, 2001 Honorable Mayor Gerald Broening Commissioners City of Boynton Beach Dear Mayor, The Senior Advisory Board voted unanimOusly at our meeting today, to discontinue monthly meetings and to meet quarterly as needed. :/n reviewing the goals of the Task Force, we have concluded that tho major problems presented by the seniors of this City have been re~olved and we are deeply ~-a~e~l to the goverranent of this City as well a~ the cooperation of the staff.. The present Senior Center, under the Leisure Services/Recreation depawnent, has a very active Advisory Board which oversees the Senior Center. We have communicated with them and are assured that when changes are planned, we will be working with this Board and the Sta~. Wally Majors has demonstrated a sincere awareness o£the needs of Seniors. We are satisfied that any problems which may surface, will be handled in a professional manner. Thank you for your support. Betty Coliln~, Chairman Senior Advisory Board Date January 18, 2001 February 5, 2001 February 16, 2001 February 19, 2001 April 16, 2001 April 26, 2001 CITY OF BOYNTON BEACH STRATEGIC INITIATIVE 7.10 GPS/GIS Fire Hydrant Inventory Tentative Schedule Event & Location Presentation to FAU Students FAU, Fort Lauderdale Campus 7:00-8:00 pm GPS Backpack Training City Hall, Computer Training Room 8:00 - 1:00 pm Fire Hydrant Inventory Kick-Off Meeting City of Boynton Beach, West Wing Conference Room C 3:00 - 4:00 pm GPS Data Collection Starts GPS Data Collection Completed GPS Fire Hydrant Project Completed