The URL can be used to link to this page

Agenda 03-20-01The City of 100 E. Boynton Beach Boulevard (561) 742-6000 City Commission AGENDA MARCH 20, 2001 Gerald Broening Mayor At Large Ronald Weiland Vice Mayor District I Bruce Black Commissioner District II Mike Ferguson District III Charlie Fisher Commissioner District IV Kurt Bressner City Manager ;TRICT DISTRICT l! :T III DISTRICT I Visit our Web site www.ci.boynton-beach.fl.us ~l#y~#ti#~ ~it~ L/y/~ £~' ~ ~111~##1#/~ WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PART/CIPAT~ON AT CITY OF BOYNTON BEACH COMMISSION MEE1/NGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City CommissiOn will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. · Consent Agenda Items: These are items, which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda Items: These are items, which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAK/NG AT COMMISSION MEET/NGS: The public is ~ncouraged to offer comment to the Commission at their meetings during Public Hearings; Public Audience, and on any regular agenda item. City Commission meetings are business meetings, and as such, the Commission retains the right to limit discussion on an issue. Comment cards are located on the table by the entry door to the Chambers. Please complete a "Comment by the Public Card" and give it to the City Clerk at the left end of the dais before the "Openings" portion of the meeting. As a general practice, comment cards will not be accepted after presentation of an agenda item has begun. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings". · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission. Please use the yellow colored card for matters not listed on the agenda. The Hayor will call for speakers by name from the yellow cards provided by the City Clerk. · Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded. Please use the green colored card for matters listed on the agenda. The Hayor will call for speakers by name from the green cards provided by the City Clerk. ADDRESSING THE COMMISSION: When your name is called, please step up to either podium and state, for the record, your name and address. DECORUM: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission will be barred from further audience before the Commission by the presiding officer, unless permission to continue or again address the Commission is granted by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the Cib .:ommission Chambers while the City Commission Heeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beacf, Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). March 20, 2001 I. CITY OF BO~ON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P.M. OPENINGS: A. Call to Order - Mayor Gerald Broening B. Invocation - Ms. Jeannette Taylor - Community Deliverance Church C. Pledge of Allegiance to the Flag led by Commissioner Bruce Black · SWEARING TN OF NEWLY-ELECTED OFFICIALS · PRESENTATION OF PLAQUES FOR MAYOR AND CITY COMMISSIONERS · SELECTION OF VICE MAYOR D, IF YOU WISH TO ADDRESS THE COMMISSION: · FILL OUT THE APPROPRIATE REQUEST FORM · GIVE 1T TO THE CITY CLERK (ON THE DAIS) BEFORE THE "OPENINGS" PORT/ON OF THE AGENDA HAS BEEN COMPLETED. · COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVIDUALS MAY SPEAK FOR THREE UNINTERRUPTED MINUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption II. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS IlL ADMINISTRATIVE: None ANNOUNCEMENTS & PRESENTAT/ONS: A. Announcements: None City ofBoynton Beach Agenda Regular City Commission March 20, 2001 B. Presentations: Accept Annual Financial Report for Fiscal Year Ending September 30, 2000 - Presented by Ernst & Young Presentation of the Safety Council of Palm Beach County Award of Merit for Worker Safety to Mayor Gerald Broening - Presentation by Chuck Magazine, Risk Manager V. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: 2. 3, 4. Special City Commission Meeting of February 16, 2001 Agenda Preview Conference of February 16, 2001 Agenda Preview Conference of March 1, 2001 Regular City Commission Meeting of March 6, 2001 Bids - Recommend Approval - All expenditures are approved in the 2000-2001 Adopted Budget Award the "CONVERSION OF A 2000 DIESEL FORD EXCURSION SPORTS U'I-~Li'TY VEHICLE TO AN INCIDENT COMMAND VEHICLE FOR THE F~RE DEPARTMENT", BID #035-2210-01/C]D to Transmed Industries, Inc. of McDonough, GA in the amount of $18,790 Award "ANNUAL CONTRACT FOR HARDWARE SUPPLZES' BID #034- 1412-01/C3D to various vendors as per staff's recommendation with an annual estimated expenditure of $60,000 Approve the purchase of a Tape Backup System for the Windows NT Servers from Compaq Computer Inc. through the Florida State Contract #250-040-99-1 in the amount of $13,750 from 1-rs Account 001-1510- 513-64-15 Approve the second phase of the purchase and installation of fiber optic data and voice transmission lines from Precision Contracting Services, Inc. in the amount of $46,803.11 utilizing Florida SNAPS Agreement #7302340-1 City of Boynton Beach Agenda Regular City Commission March 20~ 2001 Approve the PURCHASE OF SCANNING EQUIPMENT AND TRAINING IN USE OF THE LASERFICHE" from R&S Integrated Products for the Department of Financia~ Services in the amount of $11,~43 utilizing Florida SNAPS Agreement #2502011-1 Approve the piggyback of the City of Lake Worth, Contract #99-480 to Select Contracting Inc. for the "PURCHASE OF T~NO PRE-ENGINEERED METAL STORAGE BUILDINGS" at a cost of $168,~'O8 R~$OZ~IT~ON NO. RO~- ) Resolutions: Proposed Resolution No. R01- Re: Authorizing the Mayor to sign the Amendment to Financial Assistance Agreement dated April 15, 1997 for Gateway Boulevard from Seecrest Boulevard to the FEC Railroad Proposed Resolution No, R01- Re: Approval to enter into an Intedocal Agreement with the Tri-County Commuter Rail AuthOrity for uniform resp~onse to incidents involving Tri-Rail trains and for the exchange of information between the Rail Authority and law enforcement agencies 3. Proposed Resolution No. R01- Re: Ratifi/ing the collective bargaining agreement with Lieutenants FOP Ratification of Planning & Development Board Action: 1. Outpatient Clinic - 2401 S. Seacrest Boulevard - Request for approval of a site plan modification to construct a 2,900 square foot medical office building on a 0.72-acre lot ('I'ABI.~D ONAfAR~H6TM) Rowe - 647 & 649 Lake Street - Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning Section 5.G.2.b to allow a 9.76 foot reduction from the 25' rear yard setback required within the R-3 multi-family zoning district for a duplex building, or a 15.2~, foot setback Villa Del Sol - Northwest comer of Old Dixie Highway and US #1 (Federal Highway) - Request for new site plan approval to construct a 312 unit multi-family apartment complex on 15,607 acres Approve expenditure in cooperation with Palm Beach County to install illuminated street signs at six intersections along Congress Avenue within the City limits Ci~ of Boynton Beach Agenda Regular City Commission March 20, 2001 VI. F. Approve the petition by Gerardo Pulido for a Certificate of Public Convenience and Necessity G. Approve the purchase of 17 desktop computers from Southern Computer Supplies in the amount of $20,544.50 H. Approve purchase of nine in-car 8mm video camera systems from Decatur Electronics, Inc. in the amount of $35,595 CITY MANAGER'S REPORT: None PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS A. Photography Studios in C-1 Zoning District - 3452 West Boynton Beach Boulevard - Request to allow photography studios as permitted uses in the c-i Zoning FUTURE AGENDA :ITEMS: A. Reconsideration of Purchase of 3.5 acre site (Commissioner Ferguson) - (April 3, 2001) B. Process for Artwork in City - Commissioner Fisher (April 3, 2001) C. Review Proposal for Dog Park Sites - Commissioner Black (April 3, 2001) D. Conditional Use Approval for Orbit (April 3, 2001) E. New Usting of Board Appointments Effective Apfit 1, 2001 (April 3, 2001) F. Geographic Information System [mplementation Plan Fiscal Year 2000/2001 (April 3, 2001) G. License Agreement for a Municipal Surface Parking Lot with the Congregational United Church of Christ (Apdl 2001) H. Future AnnexaUon Areas (April 2001) I. Status report on new meeting schedule for advisory boards (May 2001) .1. Review long-term water production needs of City (April 3, 2001) K. Status Report on Possible Ymprovements to Girl Scout Park (Apdt 17, 2001) City ofBoynton Beach Agenda Regular City Commission March 20,200Z Commission Reports on Proposed Community Investment Fund Expenditures (April 3, 2001) Application for funding from County DIP and RAP funds for a footbridge for Girl Scout Park (RAP), 17m & Seacrest Boulevard Traffic Control and Hester a~ea traffic calming (DIP) and Seacrest Landscape Island Improvements (DIP) DEVELOPMENT PLANS: Xf None NL=VV BUSINESS: A. Report on Palm Beach County Days - Commissioner Fisher LEGAL: A. Ordinances - 2~ Rea~ing - PUBI TC HEAR/NG Proposed Ordinance No. 01-15 Re: Amending Chapter 18, Article ~T, Pensions for Police Officers, Section 18.166 allowing the fund to invest up to 10% in foreign stocks at cost 2. Proposed Ordinance No. O1-16 Re: Amending Land Development Regulations as follows: Chapter 2 Zoning, Section 6. Commercial District Regulations and Use Provisions; creating a new Section 17 entitled "Sidewalk Cafes" Ordinances - 1~ Reading None C. Resolutions: None D. Other: None X~I. UNFINISHED BUSINESS: City of Boynton Beach Agenda Regular City Commission March 20, 2001 XIII. OTHER: A. Informational Items by members of the City Commission X!V. AD3OURNHENT: : NOTICE (F.$. 286.0105) CONTACT .1OYCE COS'I~LLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO '~IE PROGRAH OR ACTIVITY IN ORDER FOR THE CTrY TO REASONABLY ACCOHHODA'I~ YOUR REQUEST. FINAL AGENDA - 03/16/200i 9:29 AM JMP \\CH'~MAIN~SHRDATA\CC\WP\CCAGENDA~AGENDASWEAR 2001\032001 FINAL DRAFT.DOC CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA March 20, 2001 6:30 P.M. I. OPENINGS: Call to Order - Mayor Gerald Broening Invocation - Ms. Jeannette Taylor - Community Deliverance Church Pledge of Allegiance to the Flag led by Commissioner Bruce Black · SWEARING ZN OF NEWLY-ELECTED OFFICIALS · · PRESENTATION OF PLAQUES FOR MAYOR AND CT['Y COMMIISSXONERS · SELECTION OF VICE MAYOR D. IF YOU WISH TO ADDRESS THE COMMISSION: FILL OUT THE APPROPRIATE REQUEST FORM · GIVE 11' TO THE CITY CLERK (ON THE DAIS) PORTION OF THE AGENDA HAS BEEN * COME TO THE PODIUM WHEN THE II. INDIVIDUALS PUl INDIVIDUAL Corrections JTES. TO 3-MINUTE PRESENTATIONS ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: None City of Boynton Beach Agenda RegularCityCommission March 20,2001 B. Presentations: Accept Annual Financial Report for Fiscal Year Ending September 30, 2000 - Presented by Ernst & Young Presentation of the Safety Council of Palm Beach County Award of Merit for Worker Safety to Mayor Gerald Broening - Presentation by Chuck Magazine, Risk Manager V, CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Mana~g~r for "Consent Agenda" approval of the action indicated in each item, with all of the ack, lying material t° become a part of the Public Record and subject to staff comments. ~ A. Minutes: ~ 1. Special City Commission Meeting 2. Agenda Preview Conference 3, Agenda Preview 4. Regular 'March 6, 200! B. Bid', · All expenditures are "CONVERSION OF A 2 UTIL_I'TY VEHICLE TO AN DEPARTMENT", BID McDonough, SPORTS FOR THE FIRE Fransmed Industries, Inc. of CONTRACT FOR HARDWARE SUPPLZES" BID #034- various vendors as per staff's recommendation with an expenditure of $60,000 the purchase of a Tape Backup System for the Windows NT Servers from Compaq Computer Inc. through the Florida State Contract #250-040-99-1 in the amount of $13,750 from 1TS Account 001-1510- 513-64-15 Approve the second phase of the purchase and installation of fiber optic data and voice transmission lines from Precision Contracting Services, Inc. in the amount of $46,803.11 utilizing Florida SNAPS Agreement $#7302340-1 City of Boynton Beach Agenda Regular City Commission March 20~ 2001 Approve the PURCHASE OF SCANNING EQUIPMENT AND TRAINING IN USE OF THE LASERFICHE" from R&S Integrated Products for the Department of Financia) Services in the amount of $i1,443 utilizing Florida SNAPS Agreement #2502011-i Approve the piggyback of the City of Lake Worth, Contract #99:480 to Select Contracting ]~nc. for the "PURCHASE OF TWO PRE-ENG]~NEERED HETAL STORAGE BU]~LDINGS" at a cost of $168,?O8 R~$O~M~'ZON NO. ROI- ) Resolutions: Proposed Resolution No. RO1- Re: Authorizing the to sign the Amendment to Financial 1997 for Gateway Boulevard from Seacrest Boulevard to the 15, Proposed Resolution No, RO1- an Interlocal Agreement with the uniform response to incidents exchange of information agencies into for and for the law enforcement Lieutenants FOP & Development I Outpatient Clinic - of a site plan ~ - Request for approval 2,900 square foot medical office Lake Street - Request relief from the City of Boynton Regulations, Chapter 2, Zoning Section 5.G.2.b a 9.76 foot reduction from the 25' rear yard setback required R-3 multi-family zoning district for a duplex building, or a 15.24 foot setback Villa Del Sol - Northwest corner of Old Dixie Highway and US #1 (Federal Highway) - Request for new site plan approval to construct a 312 unit multi-family apartment complex on :t5.607 acres Approve expenditure in cooperation with Palm Beach County to install illuminated street signs at six intersections along Congress Avenue within the City limits City of Boynton Beach Agenda Regular City Commission March 20, 2001 VT. Approve the petition by Gerardo Pulido for a Certificate of Public Convenience and Necessity Approve the purchase of 17 desktop computers from Southern Computer Supplies in the amount of $20,544.50 Approve purchase of nine in-car 8mm video camera systems from Decatur Electronics, Inc, in the amount of $35,595 CI'TY MANAGER'S REPORT: None V~T. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA Photography Studies in C-1 Zoning District - 3452 West Boulevard - Request to allow photography studios as Zoning (-1 VIZI. FUTURE AGENDA TI'EMS:, C. D. E. F. New Geo¢ 1, 2001 (April 3, 2001) System Implementation Plan Fiscal Year 2000/2001 reernent for a Municipal Surface Parking Lot with the Congregational I. ]. K. Future Annexation Areas (April 2001) Status report on new meeting schedule for advisory boards (May 2001) Review long-term water production needs of City Status Report on Possible Improvements to Gift Scout Park 4 City of Boynton Beach Agenda Regular City Commission March 20, 2001 Application for funding from County DIP and RAP funds for a footbridge for Girl Scout Park (RAP), 17m & Seacrest Boulevard Tra~c Control and Hester area traffic calming (DIP) and Seacrest Landscape Island Improvements (DIP) IX. DEVELOPMENT PLANS: None X. NEW BUSINESS: A. Resolution of Impasse with FOP Sergeants X~, LEGAL: A. Ordinances - 2nu Reading - PUBLIC HEARING Proposed Ordinance No. 01-15 Article III, Pensions for Police Officers, Section up to 10% in foreign stocks at cost Re: 18, , invest Proposed Ordinance Development Reg~ B. rig Proposed Ordinance No. C 20, Special Events ~nd Use Amending 2 Zonir g Section 13- C. Resolutions D XII. UNFINISHED BUSINESS: City of Boynton Beach Agenda Regular City Commission March 20, 2001 X~II. OTHER: A. Informational Items by members of the City Commission XZV, AD3OURNHENT: NOT[CE IF A PERSON DEC[DES TO APPEAL ANY DECISION ~,ADE BY 'n-tE ( MEET'ING~ HE/SHE WILL NERD A RECORD OF THE PROCEEDINGS AND~ RECORD OF THE PROCEEDING IS HADE, WE[CH RECORD INCLUDE (F.S. 286.0[05) THE C/'TY PROGRAr4,, OR ACT'JVJ'FY, VERBATIH ~ TO BE BASED, FINAL DRAFT - 0311412001 4:44 PM JMP \\CH\MAIN\SHRDATA\CC~WP\CCAGENIDA~AGENDAS\YEAR 2001\032001 FINAL DRAFT, DOC Requested City Cororaission Meetine Dates [] March 20,2001 [] April 3, 2001 [] April I7, 2001 [] May I, 2001 IV-ANNOUNCEMENTS & PRESENTATIONS CITY OF BOYNTON BEAC} Item S,1 AGENDA ITEM REQUEST FO1 Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 200t (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15, 2001 [] June 5, 2001 [] Jane 19,2001 [] July 3, 2001 Date Final Form Must be Turned )n toCiw Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 200I (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Accept Annual Financial Report for Fiscal Year ended September 30, 2000. EXPLANATION: Mr. John Vodenicker, Jr,, CPA from Ernst & Young will present an overview of the City's financial picture based on Ernst & Young's audit of the City's finances for the fiscal year ended September 30, 2000. PROGRAM IMPACT: As required by state statues the City has engaged Ernst & Young to perform an independent audit uf the City's financial records for the fiscal year October 1, 1999 through September 30, 2000. FISCAL IMPACT: Audit fees are budgeted in the respective funds. Total cost for all funds $85,500. ALTERNATIVES: None an independent audit is required by state statutes.1 Department Head's Signature Cityt'I~anager's Signat4re Finance Department Name City Attorney / Finance / Human Resources S:kI3ULLETIN~FORMS~GENDA ITEM REQUEST FORM.DOC ~V-ANNOUNCEMENTS & PRESENTATIONS Item B.2.. Requested City Commission MeetinK Dates [] March 20, 2001 [] April 3, 2001 [] April I7, 2001 [] May 1,2001 V-CONSENT AGEN DA Item B-1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Cit~ Clerk's Office March 7, 2001 (5:00 p.m.) March 2I, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00p.m.) Requested City Commission Meetin~ Dates [] May 15,2001 [] June 5,2001 [] June 19,2001 [] Ju}y3,2001 Date Final Foma Must be Turned in to Ciw Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 200I (5:00 p.m.) June 20, 200I (5:00 p.m.) NATURE OF AGENDA ITEM [] Adm/rfis~:ative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: A motion to award the "CONVERSION OF A 2000 DIESEL FORD EXCURSION SPORTS UTILITY VEHICLE TO AN INCIDENT COMMAND VEHICLE FOR TlriE FIRE DEPARTMENT", BID#035- 2210-01/CJD, to: TRANSMIgD INDUSTRIES, INC. of MCDONOUGH, GA in the amount of: $18,790.00. EXPLANATION:On February 21, 2001, Procurement Services received and opened three (3) proposals for the bid referenced above. All proposals were reviewed and it was determined that Transmed Industries, Inc. of McDonough, GA was the lowest, most responsible, responsive bidder who meets all specifications. David Liu, Deputy Fire Chief and Battalion Chief, Tim Morman concur with this recommendation (see attached memo dated February 26, 2001). PROGRAM IMPACT: The purpose of this bid was to secure a price for the conversion of a 2000 Diesel Ford Excursion Sports Utility Vehicle to an Incident Command Vehicle for the Fire Department. FISCAL IMPACT: ACCOUNT NUMBER: 001-5000-590-02-55 Deputy Director of Financial Services Procurement Services Department Name BUDGETED AMOUNT: $19,983.00 M ~ Signature City Attome~ / Finance / Human Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC C: David Liu- Deputy Fire Chief File FIRE RESCUE MEMORANDUM RECEIVED FEB 27 2001 TO: FROM: Bill Atkins, Deputy Finance Director David Liu, Deputy Chief of Operations DATE: February 26'n, 2001 SUBJECT: Command Package Bid - TransMed Industries, Inc. Battalion Chief Merman and I carefully reviewed the three bids submitted for the Command Package. The lowest bid was from TransMed Industries, Inc. I spoke to their representative about several outstanding ~ssues not covered in the bid: · Pick up and delivery of the Ford Excursion base vehicle - TransMed will pick up and deliver free of charge. As an option, they will fly a Fire Rescue representative to Georgia to inspect the vehicle prior to acceptance. We would then drive it back to Boynton Beach. · Warranty and references - provided and attached. I called several of the references and received positive feedback on the quality of their work. The TransMed bid meets all the listed specifications, and came in at the lowest price. For these reasons, Fire Rescue recommends accepting the TranMed bid. The expense account number is 001-5000-590-02- 55 (encumbered from the 99-00 budget) in the amount of $ 19,983.32. Please submit the necessary documentation to get a purchase request on the next available City Commission Agenda. Thank you, and if you have any questions, please call me. Attachments: Remount References Warranty Information E-mail from D. Liu to T, Merman dated 2J23/0I Approver~ request to encumber funds memo dated 7/19/00 cc: William Bingham, Fire Chief Jim Ness, Deputy Chief Tim Merman, E~attation Chief ~ z ~ ~ ~ 0 C~ 0 m: OJ m ~mb~. o! zz ~o ~0~ 0 m < z < ~ o - -- ~ 0 m ~zg-- ~ ~ ~ m ~ ~m~ O~Z ~ Om ~m ~0~ m~ om Z zZ om < CO m ~> m m z ~m 0z z0 ~ ~--~ ~2/26/2001 13:10 ~784~20474 TR~NSMED P2~E 82 TransMed Industries, Inc. February 26, 2001 City of Boynton Beach 100 E. Boynton Beach boulevard Boynton Beach Florida 33435 Dear David Liu, We are please to inform you that, we will pick up your 2000 Ford Excursion Sports Utility vehicle for thc conversion to an Incident Command Vehicle. Upon completion of the vehicle we will then deliver it back to Boynton Beach. Sincerely, Eric Vogl President RECEIVED FEB 27 2001 PURCHAStN~ OFFICE 393 McDonough Pad(way * P.O. Box 458 · McDonough, GA 30253-0479 · Tel. 678-432-0365 - Fax 678-432.0474 TransMed Industries, Inc. REMOUNT REFERENCES DURI~AM CY)UNTY 3643 N. ROXBOR0 STREi~T DUR/4.AM, NC. 27704 RAY POOLE 919-470-7361 CABARRUS COURTY 31 WILLOWBROOK DRIVE CONCORD, NC. 28025 704-786-9194 RANDY BURRUS AI~ COONTY 828 RICHLAND AVE.,W. AIK~N, SC. 29801 PHILL CLARKE 803-642-1625 WILSON COUNTY 300 FAIRVIEW ROAD WILSON, NC. 27894 DON HOLLOMAN 282-237-0789 EMSA 1111 CLASSEN DRIVE OKLAHOMA CITY, OK. STEVE WILLIAMSON 918-596-3150 73103 SKIPP~RVILLIi VOL. R~SCUE RT.1, BOX 1-AA SKIPPERVILLE, AL. 36374 JEFF WATSON 334-774-8034 FLORENC~ COUNTY ?27 S. DARGAN STREET FLORENCE, SC. 29501 GARY HORN 843-665-3038 DOOLY COUNTY 211 GARRETT DRIVE VIENNA,GA. 31092 DIRECTOR TONY H~ATH 912-268-4141 3 MILFORD ROA~D BERLIN, NJ. 08009 PAUL HAGEMANN 856-768-2162 PICE~N~ COUTNY 222 MCDANIEL AVE. B-4 PICKENS, SC. 29671 STI~VEGRA!NT 864-898-5980 T~T.~OTO0~NTY MADISON & JEFFERSON TALBOTTON, GA. 31827 CLINTON COSBY 706-665-3456 SPALDIN6}(~0UNTY ~ 1348 MBRIWEATHER STREET GRIFFIN, GA. 30223 DAVID GIBSON 770-228-2721 289 NORTH MAIN STREET RUTH~RFORD, NC. 28139 B~RY DAVIS 828-287-6075 DZLLONCDU~TY PO BOX 449 DILLON, SC. 29536 RANDY GRIMSLgY 843-774-1441 393 McDonough Parkway · P.O. Box 458 - McDonough, GA 30"Z53-0479 * Tel. 678-432-0385 · Fax 678-432-0474 TransMed Industries, Inc. ONE YEAR EXPRESS LIMITED WARRANTY All components (Other than Aluminum Modular body) TRANSMED INDUSTRIES, INC. warrants to each purchaser that all material and workmanship used in the manufacturer of an emergency rescue, other than the aluminum modular body*, are warranted free of ~efecqs.of both m~te~ial and workmanship fpr a peFiod gf (1) One year Trom oa~e OT manutac%ure. This warranty Shall ~ot apply to any equipment furni~hed an§ warranted bY other ~anuTactuF~rs. This w~rranSy is conditional upon normal use, .ang. r~a~onaDte maintenfnce ot sucn rescue, vrompt written notice OT ali detects or warranty problems shall be given t~ TRANSMED INDUSTRIES, INC. within sixty (60) qays of notice of detect. No repair or additions thereto shall be made excep~ by TRANSMED INDUSTRIES, INC., or as authorized by it in writing. Any warranty work or repairs must be done by TRANSMED INDUSTRIES. INC., or as authorized ~n writing Dy TRANSMED INDUSTR~ES..INC.' The expense o~ any transportation to or from such repair Taciii~y Shall be that of the purchaser, and not an item covered by the warranty. TRANSMED INDUSTRIES, INC. reseryes She unrestricted right, at. anytime an¢ fFom $ime tq time, to m~Ke changes in th~.design of, and improvements ~o i%s product, withou~ acquiring any obligations ~o make~corresRonding changes or improvements to its products previously manuTactureo. EXCLUSIONS AND LIMITATIONS: This manufacturer's warranty is Dro¥id~d in place of any and all other representations or express or ~mp/ied warranties. No other person is authorize~ to mak~ any of its distributors other than as set forth in this manutacturers warranty. The following are exceptions.to the manufacturers warranty: abuse, negligence, alterations or adjustments engine tune-ups or ad2ustments, brake adjustments: wheel alignments or tire balancing; Sires, tubes, batteries (war~anted by the component manufacturers); headlight adjustment; general tightening qf fasteners, congections. ?d components; damage due to accidents; damage resulti0g.Trom fire. miscellaneous expenses not covered by tqis warranty tnc~uoe: . gasolige, towi0g, telephone, tCavel,.looging, ioss o! persona/ proper~y or sales tax; Tuses; drive Pelts and belt aojustments, Lubrication: vehicles not Rrovide~ with a ~ea~onable service and , maintenanc~ program etc. and ri?ma/ required aOjustments, care. and service, in~s warranty is appii~able only to units operated within the continental United'States, Your right to service and replacement of pqrts on qhe terms expressly set forth herein ar~ yqur exclusive remedies, and neither the manufacturer nor ans of its distributors shall be liable for damage whether ordinary, ~ncidental, or consequential. Any warranty contained in this agreement shall not 393 McDonough Parkway · P.O. Box458 · McDonough, GA 30253'0479 · Tel. 678-432-0365 · Fax 678-432-0474 02/26/200[ 12:00 6784320474 TRANSHED P~GE 03 TransMed Industries, Inc, apply to any.product suRptied by the Purchaser, or ~tnich shall have been repaired or altered outside thq manuTacturer's [acilities. Warranty shall not apply to any proouqt made by manufacturer, v~nich shall not have been operated in accordance with manutacturer's instruction or shall have been operated beyond the rate of capacity of the product. This warranty gives you Epecific legal rights, and you may also have other rights v~nich vary Trom state to state. *See Extended Aluminum Modular Body Structural Warranty. 3,93 Mc;Donough Pad~'way * P.O. Box 458 · McDonOUgh, GA 3025,3-0479 ,, Tel. 678432-0365 · Fax 678-432-0474 TransMed Industries, Inc, SIX YEAR / 100,000 NILES ~LECTRIC~J~ WARRAN~"f POLICY The following items will not be pro~ected under this policy: 1. Voltage Regulator(s) 2. Relays 3. Voltmeter 4. Ammeter 5- Battery interlock system 6. Battery solenoids 7. 110V Auto disconnect relay 8. Auto reset circuit breakers 9. Master solenoid The main wiring harness is warranted for 6 years / 100,000 miles and labor for 6 y~ars / 36,000 miles. This policy will apply only to new orders received after January l, 1997. 393 McDonough Parkway · P.O. Box 45~ · McDonough, GA 302.53-0479 ,. Tel. 678-432-0365 · Fax 678-432-0474 Liu, David From; Sent: To: Subject: Morman, Tim Saturday, February 24, 2001 10:29 AM Liu, David RE: Transmed Industries Bid - Command Package DC Liu I see no real reason not to except this Bid. It would be nice to talk to some one who has work with them on a similar Unit if we can before we OK this bid. Just a thought. BC Morman ---Original Message--- From: Liu, David Sent: Friday, February 23, 2001 ~i0:10 AM To: Morman, Tim Cc: Bingham, William Subject: Transmed Industries Bid - Command Package B/C Morman, I spoke to Transmed Industries (Sam Snider) today. He states that his company will drive down and pick up our vehicle on site, and will either drive it back to us when complete, or buy a plane ticket to Atlanta and a hotel room for one. The second option may be best - you could be at the factory to make sure everything is OK, have them fix problems right there, then drive it on home. 12 month bumper to bumper warranty and Ford Factory Approved - the man was eager to please and wants to break into the' S. Florida market badly. Food for thought .... I'll take your input on Monday and get the Commission Agenda item documents going for a Purchase Order right away. ~,, D/C Liu ~- -' TO: FIRE DEPARTMENT MEMORANDUM FROM: '"~ DATE: Diane Reese, Finance Director David Liu, Deputy Chief Operations July 19th, 2000 SUBJECT: Request to Encumber Budgeted Funds I am requesting that the balance of funds available in line item # 64-32 ($19,983.32) be encumbered for next year's Fire Rescue Budget. The funds are slated for the Command Package to be installed on our new Shift Commander's vehicle. We will not be able to spend the identified funds this budget year because: We have not yet received the vehicle. We ordered this vehicle in January off of a State Bid. Per Bob Lee.we should expect delivery into Fleet Maintenance any day now. We need to have the vehicle in our possession in order to complete the Command Package Sealed Bid Specifications. The bulk of the specification package is finished and was sent to Carol Doppler, but we found that it is necessary to take some measurements on the vehicle as delivered to properly finish the bid package. I am certain that we will not be able to finish the Command Package Sealed Bid process prior to this year's funds being 'frozen~. Thank you for your consideration of this matter. Please let me know what you decide as soon as possible. CC: Chief Bingham D/C Ness B/C Morman B/C Gulbrandsen B/C Starkoski Requested City Commission Meefine Dates [] March 20, 2001 [] April 3, 2001 [] April 17, 2001 [] May 1, 2001 NATURE OF AGENDA ITEM V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM B-2 AGENDA ITEM REQUEST FOR Date Final Form Must be Turned Requested City Coramission in to Ciw Clerk's Office Meetin~ Dates March 7, 2001 (5:00 p.m.) [] May 15, 200I March21,2001 (5:00p.m.) [] June5.2001 April 4, 2001 (5:00 p.m.) [] June 19, 200I April I8,2001 (5:00p.m.) [] July3,2001 [] Administrative [] [] Consent Agenda [] [] Public Hearing [] [] Bids [] [] Announcement [] [] City Manager's Report Date Final Form Must be Turned in to City Clerk's Office May 2, 200I (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: A motion to award "ANNUAL CONTRACT FOR HARDWARE SUPPLIES" BID #034- 1412-01/CJ-D to various vendors, as per staff's recommendation, with an annual estimated expenditure of: $60,000.00. CONTRACT PERIOD: MARCH 20, 2001 TO MARCH 19, 2002 EXPLANATION: The purpose of this bid is to establish firm prices for the purchase of Hardware supplies for the Warehouse stocked/supply, to have on hand or supplied for the using department for their everyday tasks. On Janum'y 31, 2001, Procurement Services opened the above mentioned bid and received five (5) bids. The evaluating factors used in determining the award was: price, availability, delivery time and warehouse processing time. All recom~nended vendors are considered to be the "lowest, most responsible, responsive bidders that meet specifigations.' Dominic De Mauro, Warehouse Manager concurs with this request (see attached memo with a summary Tabulation Sheet). PROQRAM IMPACT: This bid will allow Warehouse Division to order inventory for hand tools, lawn & garden supplies, tapes, mower and edging supplies, paint &'painting supplies, etc. on an "As Needed Basis". FISCAL IMPACT: BUDGET ACCOUNT #: $02-0000-141.0000 Deputy Director of Financial Services ESTIMATED EXPENDITURE: $60'0~t0 Procurement Services Department Name City Attorney / Finance / Human Resources S:kI~ULEEThX&FORMS~AGENDA ITEM REQUEST FORM.DOC Dominic DeMauro - Warehouse Manager File TO: CITY OF BOYNTON BEACH MEMORANDUM FROM: DATE: SUBJECT: FINANCE ADMINISTRATION Bill Atkins Dominic DeMauro, Warehouse Manager Febru~y 20, 2001 Hardware Supplies I reviewed the tabulation sheet sent from your office. The evaluating factor used was price, availability, delivery time and warehouse processing time. My recommendation is a multi award to low vendors. Hand Too~ W.W .Grainger Action Bolt and Tool 1,2,3,4,5,8,9,10,11,12,13,14,15,16,17,21,22,23 6,7,18,19,20, Blades And Bites Action Bolt and Tool W.W. Gralnger Lawn and Garden Action Bolt and Tool W.W .Grainger No Bid 24,25,26,27,29,30,3 I, 28 32,33,36;39 34,35,37,38;40,41,42,43 44,45 Tape Action Bolt and Tool 46;47,48, W.W Gralnger 49 Mower and Edger Sunnlies W..W. Gralnger 50 No bid 51 Paint and Paintin~ Suoolies Action Bolt and Tool W.W. Grainger No award No Bid 52;55,59,61,62,64,65 53,54,56,57,58,60,63,66 67,72 68,69,70,71 Flash lightes Alexander Battery W.W. Grainger 73,74,75,76,77,78,79,80 81 Building Materiales Action Bolt And Tool W.W. Grainger No Bid 82,83,84,85, 90,91 86,87,88,89, Miscellaneous Action Bolt And Tool 95 W.W. Grainger 93,94,96,97,98,102 Maintenance Warehouse 99,100,101 No Bid 92 In addition to W;W. Grainger over low prices they are offering the City A 15 % discount off items not listed on this bid. ,~.mm · .< mm rn o~9m -~..m.m g · c c c c ~ o ~ ~ zO z~ -- ~ ~ m 0 ~> z~ o o o o o o o o o o z ~c N~Z ~.oo ~z m~mm m~mmO m 0 ~ 0 0 0 0 0 ~ " x c m ~ ~ z z ~ ~ ~ 0 ~ ~ ~ ~ ~ × x o g ~ ~bo ~ Z ~ z z z z z z z · ~ 0 ~ ~o ~ m ~ ...... ~ 0 ~9 z z z z z z z z z z o o o o o o o o o o CZ CC ~m ~> ~ 0 0 0 ~ ooo o o o o ~ ~ ~ ~§~> zzz z z z z ~ 000 0 0 0 0 m ~m ~ ~> m m o o o o o o o o o z z z z z z z z ~ 0 0 0 0 0 0 0 ~> ~.m.~m ~> -< cc' F~mm -~> ~.m.~ -< .m.~ 8 m "13 "13 m rtl I" m c 8 V-CONSENT AGENDA ITEH B-3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dates [] March 20, 200I [] April 3, 2001 [] April 17,200l [] May 1, 2001 Date Final Form Must be Turned in to Cit-/Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 200I (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meetin~ Dates [] May5,2001 [] June 5, 2001 ] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2,2001 (5:00 p.m.) May 16, 200I (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the purchase ora Tape Backup System for the Windows NT Servers fi.om Compaq Computer Inc., through the Florida State Contract # 250-040-99-1 in the amount of $13,750 from I.T.S. Account 001-1510-513-64-15. EXPLANATION: This new Tape Backup System will permit the backup of all our Windows NT Servers with a faster drive. The new tape drive will use higher capacity media permitting more information to be stored on a single tape. It will also consist of an automatic tape changer with the capacity of I0 tapes. PROGRAM IMPACT: With our progressive growth of Windows NT servers, the implementation of a robust Tape Backup Solution is necessary. With the new GIS server in place, the new Web server and the migration of the Laserfiche server to the Windows NT operating system, our original Windows NT Backup Solution is inadequate. Current back up solution cannot handle the task of backing up its original NT server load plus the three new data intensive servers during off-hours. FISCAL IMPACT: The total cost of the NT Tape Backup Solution is $13,750.00. This non-budgeted item will be funded through cost savings real/zed through the replacement PC program (approximatel3($17,000). This purchase will be made through the I.T.S. Computer Equipment Account 001-1510-513-64-15. ALTERNATIVES: In order to ensure a nightly and weekend back up, a staffperson would be necessary to change the tapes in a timely mariner. This ~temative solution will not guarantee that the systems will be available durin~ normal business hours and this would reduc~ staj~~ working hours. ~ ~ ~. Pflin~W. tiallace, Directo[lo~'L~.$1 Cit~Manager's Signature on Technology Servia/es &~,,,_ ,('~,2~. ".A. Department Name City Attorney / Finance I Human Resources S:~BULLETINZFORMS~AGENDA 1TEM REQUEST FORM.DOC ~8 ~5 .... H H OEM DIRECT - CO~W/~AQ 3/6/01 10;30 PAGE 5/5 RightFAX COMPAQ PRICE QUOTATION Quote Number:. GA112343 March 6, 2~ Pr~vide~ b~ Rich Kuzamka Pi~e I o.f I Caroline Luque CiTY O; BOYNTON BEACH Contract Florida State Term Cor/a'sc~ 120~76.B2t TLHt, 1-Drive, Rack Mount, Ta~ Library (FWD) I $12,317.00 $12,31T.00 Automated Mckup and restore ca~a~ii~ies One DLT 35/'/'0 fast-wide differential drives 10 s~o~ for data car*d'idges Rack r11ouN~abte t9~?04-001 DLT Cleaning Cartridge t ~12.0~ $42.00 Clea~ Cartridge For all DLT drives C~uan~lty 1 296192-B21 DLT IV Dat~ Cartridges for 26t40GB or 3r~tT0 GB DLT (Qty I $M9.0~ $669.00 ?) DLT IV Data Cartridges fog" 2D/'40GB or 35/70 GB DLT Ddvea Q~antity 7 15729~-B21 Dual Cha~nel PCt to Ultr~ HVD Hoer Bus Ad~Xer I $$7t,00 $671,~0 Compaq StomgeWorks Library Adapter Dual chan~t 16-blt Fast/Ultra SCSI (up to 40 MB/s) Connectiv~ to ProLtant Servers ~or Com~q's line of differential tape iibraries, such asthe %881, TL~91, TL895 and ESLg326D. Extermd Off, et V H DCI to Wide SCSi 12 R.E.x~nsiorl I $81 .o~ ~t,00 12ft Offset 'vi-lOCI to Wide SCSI come,tars Extertsion Cable 3M17?-B21 Sub-Total $13,760.00 TOTAL PRICE $13,760.00 Compaq.com - State of Florida Page. 1 of 2- OMPA United States March 6, 2001 F~lorida online store Florida ~r/ce nsjc Contract Number: 250-040-99-1 The Florida Online Store features a Customized, easy-to-use interface that displays products and information specific to the State of Florida contract. The Online Store enables you to: · Check out the state of Florida Hot SKUs · Access the latest once IIS~: · View oroduct specifications · Create quotes with real-time pricing · Place orders using a credit card or ourchase order · Tnquire about order sca:us · View product/price comoansons Contract Number: 250-050-97-1 Midranae and Mainframe Computer Contract for Digital Equipment Corporation Contract Number: 250-040-99-1 Cji_e_ nt S_e__rve_ r_._Syste m s Contract for Digital Equipment Corporation conta ct information Inside Sales Representatives: Reno Porter Compaq Comouter Corporation State & Local Government Phone: 1.888.202.4682 x15526 Pax: 1.800.825.2329 E-mail Address: Joy Harrison Compaq Computer Corporation Higher Education Phone: 1.877.480.4433 x22265 Fax: 1.800.825.2329 E-mail Address: iov. ha rrison(~com boo.corn orderin8 information Ordering Address: Compaq Computer Corporation Attention: Government Sales P.O, Box 692025 MS590303 Houston, Texas 77269-2025 Sales & Local Govt Sales & Order Statua: 1-888-202-GOV2 Education Sales & Order Statua: 1-800-88 TEACH Healthcare Sales & Order Status: 1-800-4-MED-921 E-Hail Address: technical support 1-800-OK-COMPAQ Technical Support provides expert technical hardware telephone support for as long as you own your Compaq PC. Our technical support specialists are available to troubleshoot and diagnose your PC 7 days a week, 24 hours a day. returns For Direct Orders Only A return material authorization (RMA) is required on all returns, Contact Compaq Government Sales at 1-888-202-GOV2 to arrange a return, Please have a copy of the package slip available when you call, http://web23pro.compaq.com/ccn_contenffgem/Florida/index.htm 3/6/2001 · Compaq.corn - State of Florida Page 2 of 2 hottonics } pubhc sector programs Online tools and technical Compaq offers several programs information to plan, deploy and for State & Local Government operate business solutions customers. Check out our _Portables~ DesktoDst and Servers awards! privacy and leqal statement http ://web23pro.compaq.com/ccn_contentJgem/Florida/index.htm 3/6/2001 CPC - Price List Load Page 7 of 58 TLBB1, 1-Drive. Rack Mount, Tape Library (FWD) TLBB1, 1-Drive, Table Top, Tape Library (F~.VD) T1881, 1-Drive, Table Top, Tape Library (FWSE) T1881, 2-Drive, Rack Mount, Tape Library (FWD) TL881~ 2-Driver Table Top, Tape Library (FWD) T[881, 2-Drive, Table Top, Tape Library (FWSE) T1891, 1-Drive, Rack Mount, Tape Library (FWD) 128669-B21 128667-B21 128668-B21 128669-B22 128667-B22 128668-B22 120876-B21 $ 8,482.00 $ 8,179.00 $ 8~179.00 $ 11,637.00 $ 11,221.00 $ 12,387.00 Behind Panel: 22.75 in (57,79 cm), Compressed Capacity: Suppo~s 16 DLT IV cartridges ~ Depth (English): 23.75 (60,35 cm), Height (English): 6,97 in (17.7 cm), Noise Power Emission Level: 7 bels - max, Power Consumption: 115 VAC @ 1.8 A, 240 VAC Cab 1.2, Power Requirement: 2. Warran~ Duratien: 3 years, lsr year on-site, Width (English): 17,65 ~n (44.83 cra) Behind Panel: 22,75 in (57,79 ca), ~mpressed Capaci~: (60,35 ca), ~rm Fair: Free Stand~ng~ Height (English): Emi~ion ~vel: 7 be]s - max, Performance (native): 5 MB/sec, per dr%ve, Power Consump~on: t15 VAC Behind Panel: 22.75 in (57.79 ca), Compassed Capaci~: (60,35 ca), Height (English): 6.97 (English): 17.65 i~ (4~.83 Behind Panel: 22.75 in (57,79 cm), Compassed Capaci~: Suppo~s 16 DLT IV ca.ridges r Depth (English): 23,75 (60,35 em), Height (English): 6.97 in (17.7 ca), Noise Power Emission ~vel: 7 be~s - max, Power Consumption: 2. Warran~ Oura~on: 3 years, 1st year on-site~ Width (English): :7.65 ~n (44.83 ca) Behind Panel: 22.75 in (57.79 ca), Composed Capaci~: 5uppo~s 16 DLT IV ca.ridges, Dep~ (English): 23,75 (60,35 ca), Form FaVor: Free Standing, Height (English): Emi~ion ~veh 7 bels - max, Pe~orman~ (native): 5 MB/sec. per drive, Power Consump~on: 115 VAC (43.18 cm) Behind Panel: 22.75 in (57.79 cm), Compressed Capaci~: 5uppo~ 15 DLT ~ ca.ridges, Depth (Engt~h): 23.75 (60.35 ca), Height (English): 6.97 in (17.7 ca), Noise 2,, Warra~ Duration: 3 years, 1st year o~-site, Width (English): 17~65 in (44.83 ca) ~hind Panel: 22.75 in (57.79 ca), ~mp~ss~ ~paci~: 70 GB per ca.ridge, Dep~ (English): 23,75 tn (60.35 cml Height (English): 6.9 ~n (17.5 ca), Nol~ Power Emission Level: 5~ dBA, Number of Drive: 2~ Pe~rmance (naUve): 5 MB/sec. per ddve~ Power on-s~te, Weight (1~): 76.56 ~bs (34.80 kg), ~d~ (English): 170 %n (43A8 ca) http ://web2 3pr~~c~mpaq~c~m/cata~~g/asp/cpc-Pric~List-L~ad~asp?pr~duct-~iae-cd=~4~69&pr~duct ../YYY 3/6/2001 CPC - Price List Load Operating S¥,';tem Platform Kit Upgrade for OpenVHS 165980-B21 Operating System Platform Kit Upgrade for SGI 165957-B21 Operating System Platform Kit Upgrade for SUN Soiaris 165955-S21 Operating System Platform Kit Upgrade for Tru64 Unix 165979-B21 Operating System Platform Page 38 of 58 $ 604.00 Included: Media, Documentation, and Lice $ 604.00 Included: Media, Documentation, and Lice $ 604.00 Included: Media, Documentation, and Lice $ 604.00 Included: Media, Documentation, and Lice $ 604.00 Included: Media, Documentation, and Lice Price Produ~ Characteristics $ 216.00 Warranty Duration: One year return to Compaq Warranty Duration: One year tatum to Compaq, Weight (lbs.): 0.55 lbs (0.25 kg) Warranty Duration: One year return to Compaq, Weight (Ihs.): 1,1 lbs (0.510 kg) Warranty Duration: One year return to Compaq, Weight (lbs.): 8.8 lbs (4.00 kg) Product Characteristics Warranty Duration: One year return to Compaq, Weight (lbs.): 0.11 lbs (0.05 kg) Capacity (Compressed): 30 Gm, Capacity (native): 15 Gm, Format= DLT Tape, Warranty Duration: One year return to Compaq, Weight (lbs.): 20.35 lbs (9.25 kg) Format: DLT Tape, Warranty Duration.' One year return to Compaq, Weight (lbs,): 5.72 lbs (2.60 kg) Tape Technology: DLT, Warranty Duration: One year return to Compaq, Weight (lbs,): 2,2 lbs (1.00 Kg) Format= DLT Tape, Tape Technology: DLT, Warranty Duration: One year return to Compaq, Weight (lbs,).' L1 ;bs (0.5~0 kg) http://web23pro.compaq.com/catalog/asp/cpc_PriceList_Load.asp?product line cd=-4069&product.../YYY 3/6/2001 CPC - Price List Load Page 39 of 58 DLT IV Data Cartridses for 20/40GB or 35/70 GB DLT (C~ty 7) Drives AIT 35GB External 388507-001 $1,296.00 Tape Drive Format: DLT Tape, Tape Technology: DLT, Warranty 569.00 Duration: One year return to Compaq, Weight (2,00 Price Product aha racteristics Altitude: t0,000 ~ (operating), 30,000, Average Access Time: 55 sec. (w/e HIC), 27 sec. (wi, Average Media Load Time: 20.5 sec. (w/o HZC), 12;7 sec., Average R/W Head Life: 50,000 Tape Conta~ Hours, Average load/unload swap time: < 25 seconds, Buffer Size: 4 HB, Burst Transfer Rate: 12 HB/s (Asyncronous), 20 HB/s, Capacity (Compressed): 70 GB, Capacity (native): 35 GB, Date Compression= ALPC (Adaptive Lossless Data C, Drive Type: 8mm tape drive, Drum Rotational Speed: 4,800 rpm, Error Detection/Correction: Reed Solomon, Format: A~ Tape, Interface: SCSI-2 Fast/Wide, 68-pin conne, Linear Recording Density: 116,000 BPI; Max Wet Bulb Tamp: 82.4 degrees F/28 degrees C (o, t4edia: 170 m and 230 m Advanced-Hetai, Hedia Uses: 30,000 end-to-end passes, Operating Temperature: 40 to 104 degrees F (5 to 40 d, Power Consumption: 25 wa~s.average, Recommended Server Size: <70 GB, Recording Block Length: Variable or fixed, Recording Format.' ANSVECHA-246, Recording Method: 8mm helica~ scan, Reliability: 250,000 Power On Hours (POH), Rewind Speed: I20 in/s (i50 times nominal), Search Speed: 104 to i64 sec. (Average to an, Search Speed: 60 in/s (w/o HIC)~ 120 in/s (w, Shock (Operating).' 5:0G peak, half sine waye of 3, Size: 5.25", Storage Temperature: -40 to 158 degrees F(-40 to 7, Sustained Transfer Rate: 3 HB/s (native), 6 HB/s (compr, Tape Length: 755 ft (230 m), Tape ATT, Tape Width= 0.3~5 in (8 mm), Transfer Rate w/compression: 18 GB/hour (typical), TransferRete w/out compression: 10 GB/hour (maximum), Uncorrec[able Error Rate: Less than 10 to the -17 bits, Vibration (Operating): 0.5G peak, half sine wave of l, Voltage: 100-200/220-240 VAC, Weight (lbS.): g lbs. (2.3 kg) Altitude: ~0,000 ftc (operating), 30,000, Average Access Time: 55 sec. (w/o H[C), 27 sec. (wi, Average Media Load Time: 20.8 sec. (w/e H[C), 12.7 sec., Average R/W Head Life: 80,000 Tape Contact Hours, Average load/unload swap time: < 25 seconds, Buffer Size: 4 HB, Burst Transfer Rate: 12 HB/s (Asyncronous), 20 NB/S, Capacity (Compressed): 70 GB, Capacity (native): 35 GB, Data Compression: ALDC (Adaptive Lossiess Data C, Drive Type: 8mm tape drive, Drum Rotational Speed: 4,800 rpm, Error Detection/Correction: Reed Solomon, Format: ATF Tape, Tete~faco: SCSI-2 Fast/Wide, 68-pin conne, Linear Recording Density: ~[5,000 BPI, t4ax Wet Bulb Tamp: 82.4 degrees F/28 degrees C (o, Hedia: 170 m and 230 m Advanced-Natal, Hedia Uses: 30,000 end-to-end passes, Operating Temperature: 40 to 104 degrees F (~ to 40 d, Power Consumption: 2.5 Watts (0.5 A x 5 V) Haximu, Recommended Server Size: <70 GB, Re~ording Sleek Length= Variable or fixed; Recording Format: ANSI/ECHA-246, Recording Method: 8mm helical scan, Reliability: 280~000 Power On Hours (POH), Rewind Speed: ~.20 in/s (~50 times nominal), Search Speed.' 104 to 164 sec. (Average to an, Search Speed: 60 in/s (w/q r4zc), 120 in/s (w, Shock (Operating): 5.06 peak, half sine wave of 3, Size: 5.25", Storage Temperature: -40 to [55 degrees F (- 40 to 7, Sustained Transfer Rate: 3 NB/s (native)~ 6 NB/s (compD Tape Length: 785 ¢c (230 m), Tape Technology: AIT, Tape Width: 0.3/,5 in (8 mm), Transfer w/compressiem 18 GB/hour (typical), TransferRate w/oat compression= /,0 GB/hour (maximum), U~correcteble Error Rate: Less than 10 to the -/,7 bits, Vibration [OPerating): 0.SG peak, half sine wave of 1, Voltage: [00-200/220-240 VAC, Weight (lbs.): 2.3[ !bs (/,.05 kg) http://web23pro.compaq.com/catalog/asp/cpc_PriceList-Load-asp?product line cd=-4069&product.../Y~/Y 3/6/2001 CPC - Price List Load TAIO00 AZT Tape Array (10 drive) 175005-001 $ 26174t.00 TAIOOOAIT Tape Array (5 drive) 195479-001 $ 15,202.00 SCS[ Adapters for ProLiant Part No. 157299-B21 $ 671.00 MA6000 Part NO. Modular Array 6000 D14 High Performance Model Page 22 of 58 Depth (English): 19.9 in (50.$ cm), Height (English): 8.75 Price Product Characteristics Approvals: CE Mark, UL1950, C-Tick, EN 60, EMI: FCC par~ 15 C;ass B and others, External SCSI Connectors: TWO 68-pin VHDCI, Host Bus Transfer Rate: 132 MB/s~ Input Voltage Requirements: +SV +/-5% at < 3A; +12V +/-5%, Length (lnchs): 7.5 in (19.1 em), MTBF: > 500,000 hours at 30degC (Lib, Maximum SCSI Transfer Ra~: 40 MB/s synchronous, 28 MB/S a, Number of Channels: 2, Operating Humidity: 5% to (4,00 kg), Width (Inches): 4.2 in (10.67 cm) http ://web2 3pr~~c~mpaq~c~m/cata~~g/asp/cpc-PriceList-L~ad~asp?pr~ducL~ine-cd=~4~69&pr~duct.../YYY 3/6/2001 CPC - Price List Load Page 31 of 58 110936-B22 110936-B23 328215-004 242427-001 380563-B21 168256-B21 400988-001 400984-001 400985-010 400986~015 400982-602 400987-020 400983-005 328215-002 328215-003 328215-001 338056-B21 $ 123.00 Color: Beach Grey, Length (feet): 40 ft Price Product Charac~erisUcs $ 146.00 Length (Metric): 20 m Connector-A: VHDCI, Connector-S: VHDCI, Length (feet): $ 108.00 $ 464.00 $ 81.00 Ca~le Length: 12', Connector-A: Offset VHDC~ 604.00 171.00 $ 77100 112.00 201.00 238.00 112.00 270.00 $~42.00 S 92,00 119.00 $ 65.00 Price $ 235,00 $ 164.00 female, Length (Metric): 0.2 m male, Length (Metric): O.5 m male, Lengbh (Metric): 10 m male, Length (Metric): 15 m male, Length (Metric): 2.0 m male, Length (Metric): 20 m male, Length (Metric): 5.0 m Length (Metric): 10 m, Shipping Weight: 5.6 lbs Length (Metric): 15 m, Shipping Weight: 7.6 lbs Length (Metric); 15 m, Shipping Weight: 3.6 lbs Product CharacterisUcs Space Factor: 1U Form Factor: 1U, Keyboard Color: Compaq Opal, Trackball Color: Compaq Black http://web23pro.compaq.com/catalog/asp/cpc_PriceList_Load, asp?product line cd=-4069&product.../YYY 3/6/2001 Suite 315 Page 1 of 3 CERTIFICATION OF CONTRACT TITLE: Computers: Client Server Systems CONTRACT NO.: 250-040-99-1 BID NO.: 31-250-040-B CONTRACTOR(S): See Attached EFFECTIVE: July 1, 1998 through June 30, 2001 (Rev 20 Dec 99) SUPERSEDES: 250-040-96-1 Suite 315 C. ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY ARISE SHALL BE BROUGHT TO THE ATTENTION OF DAVID COMER AT (850) 487-4196, SUNCOM 277-4196, E-MAIL ~.!J~:co _m..~r. ~d_(3~dm~.~_s.t_a!e AUTHORITY - Upon affamative action taken by the State of Florida Department of Management Services on June 30, 1998, a contract has been executed between the State of Florida and the designated contractors. EFFECT - This contract was entered into to provide economies in the purchase of Client Server Systems by all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes, all purchases of these commodities shall be made under the terms, prices, and conditions of this contract and with the suppliers specified. ORDERING INSTRUCTIONS - All purchase orders shall be issued in accordance with the attached ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local taxes. All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity, description of item, with unit prices extended and purchase order totaled. (This requirement may be waived when purchase is made by a blanket purchase order.) CONTRACTOR PERFORMANCE - Agencies shall report any vendor failure to perform according to the requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with this office. SPECIAL AND GENERAL CONDITIONS - Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. CONTRACT APPRAISAL FORM - State Contract Appraisal, form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no later than 90 days prior to the expiration date of this contract. ~uthorized Signature DC/lmb http://fcn, state.fl.us/st_contracts/250040991/certification.htm 3/6/2001 Suite 315 Page.2 of3~ Attachments CONTRACTORS: 3 Corn Corporation ABC Computers, Inc. (Rev 30 Jun 99) Acer America Alcatel (Rev 6 Dec 99) American Power Conversion Amherst Corporate Computer Sales (Rev 1 Apr 99) Apple Computer, Inc. (Rev 20 Dec 99) Avaya, Inc. (Rev 28 Nov 00) Enterasys Networks Sales Service, Inc. (Rev. 28 Dec. 00) Cisco Systems, Inc. Comark Government & Education Sales Compaq Computer Corporation Compucom Systems, Inc. Dell Marketing L.P. (Rev 6 Dec 99) Executive Source, Inc. (Rev 8 May 00) Gateway 2000 Major Accounts, Inc. (Rev 1 Aug 00) Hayes Computer Systems Hewlett Packard Company International Business Machines Lexmark International (Rev 1 Aug 00) Marconi Communications (Rev 6 Mar 00) NEC Computer Systems Division, Packard Bell NEC, Inc. Network Appliance (Rev 28 Nov 00) Nortel Networks USA, Inc. Pomeroy Computer Resources, Inc. Premio Computers Florida, Inc. (Rev 28 Sep 99) Silicon Graphics Computer Systems Southern Computer Supplies, Inc. Sun Microsystems Federal, Inc. TekResource Service Corp. (Rev 20 Oct 00) Unisys Corporation Visara, Inc. (A) (A) (A) (A) (A) (A) (A) (A) (A) (^) (A) (A) (A) (A) (A) (A) (A) (A) (B) (A) (A) (A) (A) http://fcn.state.fl.us/st_contracts/250040991/certification.btm 3/6/2001 ' Suite315 Page 3 of 3 (Rev 1 Aug 00) ~WIN Laboratories, Ltd. (c) http://fcn.state.fl.us/st_contracts/250040991/certification.htm 3/6/2001 Requested City Commission Meeting Dates [] March 20, 2001 [] ^p 41 ,2oo [] April 17,2001 [] May 1, 2001 V-CONSENT AGENDA ITEM B-4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office March 7, 2001 (5:00 p.m.) March 2I, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meetine Dates [] May 15, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Ot~q~ May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATLrI~ OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] PubhcHearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve the second phase of the purchase and installation of fiber optic data and voice transmission lines from Precision Contracting Services, Inc. in the amount of $46,803.11 utilizing Florida SNAPS Agreement # 7302340-1. EXPLANATION: The first phase of this project was completed and included trenching, purchase and installation of conduit through which the fiber will be pulled. The second phase will include the pulling of the fiber, addition of conduit from City Hall to Public Works in an already existing sewer pipe, and the lighting and testing of the fiber. Wheni completed this will allow the City of Boynton Beach to connect to the microwave located on the Tower via the fiber 0s opposed to the T-1 lines being leased from Bell South. PROGRAM IMPACT: The fiber optic lines used for voice and data transmission will remove any necessity for T-1 leasedI telephone fines and the resulting recurrent costs of $2400.00 per month. FIscAL IMPACT: Funding for the second phase will come from account #001-1810-519-64-20. Cost projections are appended. ALTERNATIVES: No prudent alternative exists. The Bell South recurring costs would be for the life of the system. Communications Department Name City Attorney/-Finance / Human Resources S:~BULLETRq~FORMS~AGENDA ITEM ILEQUEST FORlvI.DOC 20~0- 2001 S.N.A.P.S. PNOPOS~L PRECISION CONTRACTING SERVICES, INC. INDIANTQV/N R~ i.D, ~JlTI #7, JuPrrER, FL 55458, (561) 743-0737 Fax 74S-0775; www.pcsKaer.c A certified women Busine~ ~t~re~l~e fllVll) Client: City of Boy~ton Beach, FL 100 E. Boym~n Beach Bird Boynton Beacfl, FL 3~25..0310 561-742-6032 Contact: Phytia Dixon 56%742-6039 PCS SNAPS Worl: Orders reflect a 7% discount off PCS List prices for sections 1, Il, lll~ FV FL SNAPS #: 7~2a~-1 PCS FE ID #: 59.~0S7681 Actlvitv SJJJJJ~LG~ Qtv UnR Unit $ Total I.conS&llting & sysLlms D slgn services A. Consulfln~ 8ewlm Design Only Registered Camm, Distribution Design Services S hr 100.00 Design C~iy OSP esbuilts & ROW review 2 mi 1,000.00 III. LAN - WAIt Fiber OPt, lC Integration Activities A. Fiber Optic Construction - Splicing Install Only FO Fusion Splicing, Heatshrink 104 ea 40.00 4,160.0G Install OJ~y Plgl~il C, annester, MM, ST 44 sa 32.50 1,430.0~ Install Only Pigtail Connector, SM, ST 44 aa 35.00 1,540.00 InStall Only OTDR Bare Fiber Keel Test 0 test 15.C0 0.0G Install Only OTDR (85011300/t310/155a) Testa 104 te~t 10.00 1,040.(~ Install Silly Place Rack Mt Ca,Inet (PW, Tower, C.Hall Corn 3 ea 60.00 Install Only Place Rack Mt Ca~inet (City Halt - Camm Room) 0 aa 60.00 0.0C Install Only Place Rack Mount Splice Housing 3 ea 50,(~1 150.0¢ install Only Place 1/2 EIA Rack - Wall Mourn (Public Works) 1 ea 50.00 50.gO IV. OutsIclo Plant construct:ion Ac'd¥1tles B. New ConJtruc~on - Underground install Only Pull [SP CaBle (City Hall. 0 Ef 0.35 Install Only Puli LJG Cable (CH - PW - Tower) 12,500 If 0,65 8,125.00 Install Only Rod existing du~ 4,0ga if 0.~ 2200.00 Inst~ll Only Place pullint~l roFe in exLt[in~j duct 12.500 ~f 0.25 3,125.00 Subtotal Lsbm' Astivibj 24,8a0.00 VI. SNAPS Discount Work Order Labor Estimate Materlal~ & Electronics purchases F. Iilscatlaneou~ Clbllng & TermMetlon Components DS1 $0~T1-L2-FC- SA DMX785/T1-L2-FC -SA BP420S M-T1-8 370-342-HYBLST-12/12 ~R88-14101-A D 006K88-14101-A CSH-O3U M87-04~ CCH-02U CCH-O4U CCH-CP06-19 CCH-CP06-15 7.00~ -1,736.00 Co~t + 15% FO Modem, T1, SM, ST, 1 Chan~l w/PS 2 ea 1,985.00 3,970.00 FO Modem, T1, SM, ST, 4 Channel w/PS 2. 3,575.00 7~:~(~1 UPS with 5 mh Battery & Po~er Conditk)ner 2 ea ! 81.95 T1 Jumper Cable from Ch Bank to FO Modem 10 ea 23.10 23110OI FO Cable, 24F Hybrid (12S/12M) 4,000 [f 1.39 5,560.(~ FO Cable, 6F SM. Plenum 0 if 0.44 0.00 FO Cable, 6F MM, Plenum 0 If 0,74 0.00 Closet Splice Housing. Rack 3 ea 137,44 412.3~ FO Splk~ Tray, Fusion, Hestshrink, 12F 8 ea 32.33 258.84 Closet Connector Housing, 24F, Rack I ea 168.~) 168.3C Ciocet Connecter Housing, 48F, Rack 2 ea 224.10 448.2( CCH Coulfler Panel, SF, SM, ST $ ea 44.,5~ 267.2,~ CCH Coupler Panel, 6F, MM, ST 6 ea 32.35 194.1( 006101R313100: F 005001K314100." F 616102R313100{ F 50§002K514100~ F Greentee FO Tech Lube FO Pigtail, SM, ST, 3' FO Pigtail, MM, ,.~q', 3' FO Jumper, SM, .ST-ST, 6% Duptex FO Jumper, MM, ST-ST, 6', Duplex Jetline or pelyr~e FO Pulllllg lubd,~ant LAN Cablen & Componm~ts >$100K 44 aa 13.45 59~..~ 44 ee 9.70 426.8~ § ea 39.45 238.7~ 6 ea 26.90 161.4~ 12,500 If 0.01 125.{~ 2 ea 38.65 77.31 I ea 0.00 0.00 Sto~( In O~Jul: Subtotal Material Purcheses SNAPS Markup Work Order Matedel Eatima~ 20,642.70 ~5.00% 3,096.41 23.739,11 Work Order Total 46,803,11 1. PCS is a "Cer~ifie J" Extended Warranty Provider for Corning Cable Systems alk~ing us to offer Clients a 15 year warranty on parts/labor fcr net'a/ori(s that utilize 100% Siecor FO cabling products in their networks. EO'd ~ZZO-g~z-[g~ ~u~oe~uo3 uo6~Oe~d d[S:ZO O0-OZ-q~J SNAPS II - Agreement Price Schedule(s) Page 1 of I Services Business & Industry Calendars & Events Communities& Recreation Disaster Manaoement Education_ Employment Environment Health & Family Licensino & Permittinq Public Safety Science & Technoloav Transportation search directory_ contact us 41t subscribe tour hell3 Business & Industry > Search > SNAPS Search Form > Agreement Price Schedule(s) Agreement Price Schedule(s) PRECISION CONTRACTING SERVICES Vendor number: F 593057681 001 Sequence Description Expire Date Price list eft. 02/13t2001 FEB 12, 2002 Description: Fiber optic network design, installation, maintenance and repair. Voice. video and data networking electronics for optical networks. Ordering Limits: State agencies may msue single purchase orders or State Purchasing VISA card procurements up to Category ii and total cumulatively up to Category IV in an agreement year. Total agency-wide acquisitions during each year of the agreement shall not exceed the threshold amount for Category IV, except that acquisitions by agencies with decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasinc~ staff. SPURS Users Note: · Use Commodity Class: 730 and Commodity Group: 210 for this SNAPS - II agreement. I[ you require three digit Item and/or Detail levels for the Commodity Code please call (850)-488-8694. · Enter the SNAPS - II agreement number in the "Quote/Bid No./Contract No." field as fellows: SNAPS - II No. 7302340 -1 · Enter "N" in {he "Purchase Code" field. E-Mail Held Desk Coovriaht~ 2000 State Of Florida Privacy Statement http://fcn~state~~~us/~wa-snaps/~wa/snaps-www~price-schedu~es~sh~w?agre~-number-stz=7302340 02/27/2001 2ooo- 2001 S.N.A.P.S. PROPOSA£ RECISION CONTRACTING SERVICES, INC. 11 INDIANTOWN ROAD, SUITE g7, JUPITER, FL 33458, (561) 743-9737 Fax 743-0775; www,pcsfiber.com Certified Women Business Enterprise (WBE) ;lient ,,S, tate of .Florida & Florida Counties SNAPS Agreement - State Negotiated Agreement Price Schedule PCS SNAPS Work Orders reflect a 7% discount off PCS List Prices for sections I, H, IH: IV FL SNAPS #: 725973 PCS FE ID #: 59-3057681 ActiVi~ SCOPE 01: WORK Qt¥ Unit Unit I. consulting & systems Design services A. Consulting Services Design Only Registered Comm. Distribution Design Services I hr 100.00 Design Only CADD, Data Network & Fiber Optic Plant Layouts 1 hr 75.00 Design Only Clerical Specification Services 1 hr 50.00 Design Only OSP ROW/Strand Mapping (/mile) I mi 500.00 Design Only OSP ROW Design & Permitting 1 mi 1,250.00 Design Only OSP asbuiltsl GPS Surveying I mi 1,000.00 Design Only CADD Copies/Prints I pg Cost + 15% Design Only GPS, Section or Plat Maps I p~ Cost + 15% II. LAN Data Cal ling ACtiVities A. Copper/Fiber LAN Data Cabling Av~l L~lth Install Only Symphony Cat 5E, Plenum Drop w/Faceplate to EIA spec I ea 350.00 Install Only Cat 5E, Plenum Drop w/Faceplate to EIA spec 1 ea 315.00 Install Only Cat 6, Plenum Drop w/Faceplate to EIA spec 1 ea 425.00 Install Only Cat 3, Plenum Drop w/Faceplate to EIA spec I ea 250.00 Install Only 2FO Cable MM Drop w/Faceplate to EIA spec I ea 575.00 Install Only 12FO Cable MM Riser w/Box to EIA Spec I if 12:25 Install Only 100pair Riser CU wi 110 Punch Blocks 1 If 6.85 install Only 400pair Riser CU wi 110 Punch Blocks 1 If 9.25 Install Only Relay Rack (Open) 84" x 19" 1 ea 250.00 Insta 36" x 19" 1 ea 200.00 A, Fiber Optic Construction - Splicing Install Only FO Fusion Splicing > 0<48 1 ea 50.00 Install Only FO Fusion Splicing >48<144 1 ea 40.00 Instal! Only FO Fusion Splicin~l >576 I ea 35.00 FO Mechanical Splicing > 0<24 I ea 45.00 FO Mechanical Splicing >24<48 I ea 37.50 B. Fiber Optic Construction - Termination Fanout Kit (Spider) 6F MM or SM Fanout Kit (Spider) 12F MM or SM Fanout Kit (Spider) 24F MM or SM Fanout Kit (Breakout) 6F Connector, MM, ST < 48 Connector, MM, ST > 48 Install Only Instal! Only Instali Only I ea 50.00 Install Only I ea 62.50 Install Only I es 75.00 [nstell Only I ea 35.00 Install Only 1 ea 35.00 Install Only I ea 32.50 Install Only Connector, SM, ST < 48 1 ea 37.50 Install Only Connector, SM, ST > 48 C. Fiber Optic Construction - Testing Install Only LS/PM Test(850113001131011550)) <144 1 test Install Only LS/PM Test(85011300/1310/1550) >144 1 test Install Only OTDR Reel Test (MM) <144 1 test I ea 35.00 7.50 20.00 Install Only Install Only Install Only Install Only Install Only Install Only Install Only Install Only OTDR Reel Test (MM) >144 OTDR (85011300/1310/1550) < 1 44 OTDR (850/1300/1310/1550) >144 D. Fiber Optic Construction - Equipment Placement Place Wall Mount Cabinet 6F - 96F Place Wall Mount Cabinet >96F Place Rack Mount Cabinet 12F - 96F Place Rack Mount Cabinet >96F Place EIA 19" Relay Rack Place 15.00 1 test 10.00 1 test 1 test 8.50~ I ea 55.00~ I ea · 65.00 I ea 50.00 1 ea 60.00 I ea 150.00 I ea 50.00 Install Only Install Only Install Only Install Only Install Only Install Only install Only A. New Construction -Aerial Strand & Hardware < 25,000' Strand & Hardware > 25,000' Strand & Hardware - Adder for Power Corridor 1 If 1.45 1 If 1.25 1 if 0.55 0.70 25,000' 1 If Lash Cable > 25,000' 1 If 0.60 Lash Cable - Adder for Power Corridor I If 0.25 Place ADSS Cable < 25,000' 1 If 0,95 Place ADSS Cable ·25;000' I if 0.80 Place ADSS Cable - Adder for Power Corridor I If 0.35 Overlash Cable < 25,000' I If 0.80 1 If 0.70 1 If O.25 1 ea 125.00 I ea 50.00 1 ea 100.00 Install Only Install Only Overiash Cable > 25,000' Overlash Cable - Adder for Power Corridor Install Only Install Only Install Only Install Only Install Only Install Only Install Only Place Aerial Splice Enclosure Place Aerial Sno-shoe Place Aerial Stora~te Loop 1200') B, New Construction - Underground Pull UG Cable < 25,000 Pull UG Cable >25,000 Place & Secure UG Splice Enclosure in Handhole Place FO Po,_,*_`= Marker, Post or Ground Mt Install Only In~_te!! Only F&I F&I F&I F&I F&I F&I Install Only Place UG Detectable Marking Tape Place Tracer Wire #12 ar less w/FO Cable Place 2" PVC UG ~} 24' < z=;000 Place 2" PVC UG ~[} 24" > 25,000 Directional Bore 2" ¢~ 30" < 5,000 Directional Bore 2" ~ 30" · 5,000 Directional Bore 4" (~ 30" < 5,000 Directional Bore 4" ~ 30" > 5,000 Place UG Handhole - 18'x24"x18" Place UG Handhole - 24"x36"x24" 1 IInstall Only '1 V. Materials & Electronics Purchases A. Fiber Optic Distance Lssming AN Transmission Electronice Material Distance Learning AJV Codecs/Switches <$100,000 1 Material Distance Learning NV Codecs/Switehes >$100K 1 B. Fiber Optic Data Network Transmission Electronics Material SONET/ATM Transce~/er/Router/Switches <$100K Material SONET/ATM Transceiver/Router/Switches >$100K C. Copper Data Networking Electronics Material Copper Data Network Electronics <$100K Material Copper Data Network Electronics >$100K D. Security CCTV Transmission Electronics Material Security CCTV Electronics <$100,000 Material Security CCTV Electronics >$100,000 · E. IP Voice over the InterNet Transmission Material IPAXS IP Voice Electronics <$100,000 I If I If 0.55 1 ea 75.00 1 ea 50.00 1 If 0.20 1 If 0,25 I E 5.50 I If 4.75 I If 18.00 I If 15.50 1 If 25.00 I If 22.50 1 ea 125.00 ea 175.00 inv List less 10% inv List less 15% inv Ust less 5% inv List less 10% I inv List less 10% 1 inv Ust less 15% I inv List less 15% 1 inv List less 18% I ~nv List less 8% Material IPAXS IP Voice Electronics >$100,0~. F, Miscellaneous Cabling & Te~i~t~h:~ponen~')~- Material LAN Cables & Components <$100K 1 inv Cost + 25% Material LAN Cables & Components >$100K 1 inv Cost + 20% I inv List less 12% Notes: 1. PCS is a "Certified" Extended Warranty Provider for Siecor Fiber Optic Systems allowing us to offer Clients a 15 year warm. nty on parts/labor for networks that utilize 100% Siecor FO cabling products in their networks. 2. PCS is a "Certified" Symphony installer for Total Network Integration Systems consisting of Belden copper Cables (Media-Twist, Cat 5, Cat 3), Krone copper Termination Hardware and Siecor Fiber Optic Components. This certification allows PCS to offer our Clients a 15 year warranty on parts/labor for networks that utilize 100% Belden/Krone/Siecor Network Cabling Products. 3. PCS has Synchronous Optical Network certifications with Intalect & Nortel allowing PCS to resale high speed optical transmission electronics with discounts off list price and certified factory installation, training and maintenance services. 4. PCS is a Tektronix Business Partner allowing PCS to offer discounts off list price electronics utilized in Distance Learning Networks for digital.conversion and transmission of A/V requirements. 5. In addition to the above specific manufacturers, PCS has Manufacturers Value Added Resaler/Dealer Agreements with over 30 additional firms allowing PCS to offer discounts off list price electronics utilized in high and Iow speed, optiCal, data transmission networks as well as digital A/V transmission networks. ~. PCS will perform joint installation with AIIcom Networks for aerial installation In power corridor. AIIcom is an approved FPL contractor with the appropriate Ifoensin~ and safety trainin9 for these activities. Firms inclUded in our Fiber Optic Network Distance Learning A/V Transmission Electronic Manufacturers: C-Cot, Fiber Options, Impath, International Fiber Systems, Ipitek, Optelecom, RAD, Tektronix, Vilink Firms included In our Fiber Optic Data Network Transmission Electronic Manufacturers: *~eneral Datacom, Fiber Options, Impath, Intelect, International Fiber Systems, Ipitek, Luxcom, Meridian, NORTEL, Optelecem, Ortel, Physical Optics, Positron, RAD, S.I. Tech, Tektronix, Vilink Firms included in our LAN-WAN Copper Electronic Manufacturers: Acclaim, Bay Networks, Bayley, Coastcom, Foundry Networks, Retix, Telco Systems, Verilink Firms Included in our Audio/Video Electronic Manufacturare: American Dynamics, Burie, C-Cor, Javelin, Kalatel, Phillips, Phonic Ear, SONY, Shure Firms included in our IP Voice Elestronic Manufacturers: - I PAXS PCS's Fiber Optic Extended Warranty Solution Manufacturer's - Siecor EWP PCS's Fiber Optic/Copper Extended Warranty Solution Manufacturer's - Symphony - Siecor/Belden/Krone V-CONSENT AGEN DA TTEM B-5 CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FOlx ,, Requested City Commission Meeting Dates [] March 20, 2001 [] April 3, 2001 [] April I7, 2001 [] May 1, 2001 Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 2i, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May l5,2001 [] June 5,2001 [] June 19,2001 [] July 3,2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:/)0 p.m.) May 16, 2001 (5:00 p.m.) June 6, 200I (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admkfistrative [] Development Plans [] Consent Agenda [] New Business [] Public Hear/ng [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: MOTION to approve the PURCHASE OF SCANNING EQUIPMENT AND TRAI~IING IN USE OF THE LASERFICHE from R & S INTEGRATED PRODUCTS for the DEPARTMENT OF FINANCIAL SERViCES in the amount of $11,443.00 utilizing FLORIDA SNAPS AGREEMENT #2502011-1. EXPLANATION: LaserFiche is the Electronic Records Management system for document imaging of data. State of the art client-server architecture enables the end user to find and share documents over the network expediently and efficiently. Files can be searched or located with word(s), phrases and/or index fields. Image data can then be viewed, faxed, printed, and e-mailed to desired users. Financial Services will utilize software already purchased by the City. This request will allow the purchase of the following: Department of Financial Services: System Hardware $ 6,243 Professional Services & Training 5,200 Totals $ 11,443 PROGRAM IMPACT: The productivity in researching archived records will increase with the use of the LaserFiehe. The end users will be able to scan f'fles, search key words, and view documents over the network. LaserFiche has built in security controlling access to records. FISCAL IMPACT: Funding is allocated in the Department of Financial Services budget as follows: Description Computer Equipment Other Professional Services Account Number 001-1410-513-64-15 $ 001-1410-513-31-90 Amount 6,243 5,200 ALTERNATIVES: Archived records would continue to be stored by harllcopy. This is cumbersome in requiring adequate space to store records, maintenance of records, and the retrieval df records. Deputy Director of Financial Services ~ ~ity Manager's Signature Procurement Services ~ ~ Department Name City Attorney / Finance / Human Resources S:kI3ULLETINkFORMS~AGENDA ITEM REQUEST FORM.DOC City of Boynton Beach - Finance Document Management Systems Finance - Department Scanner System and Professional Services Option One - 64 service hoUrs 1. Document Scanning System Hardware will scan hard copy using flatbeds and automatic document feeders, la. RSFUJ97GX Fujitsu 4097DG, 39/78 ppm/ipm at 200 dpi $ 5,595 lb. RSKSCSIcbl Kofax scanner cable, SCSI $ 50 lc. RS2940 Adaptec 2940 PCl SCSI card $ 299 ld. RSKofax Kofax Adrenaline scanner drivers $ 299 subTotal $ 6,243 2. Professional Services and Integration System install, integration, user and admin training 2a. RS2064 64hours 64 hours total at $130/hr, per diem included $ 8,320 travel included accommodations and per diem included Service hours are estimates; will be invoiced as applied to project Total $14,563 Option Two - 40 service hours 3. Document Scanning System Hardware will scan hard copy using flatbeds and automatic document feeders, 3a. RSFUJ97GX Fujitsu 4097DG, 39/78 ppm/ipm at 200 dpi $ 5,595 3b. RSKSCSIcbl Kofax scanner cable. SCSI $ 50 3c. RS2940 Adaptec 2940 PCI SCSI card $ 299 3d. RSKofax Kofax Adrenaline scanner drivers $ 299 subTotal $ 6,243 4. Professional Services and Integration System install, integration, user and admin training 4a. RS2040 40hours 40 hours total at $130/hr, per diem included $ 5,200 travel inctuded accommodations and per diem included Service hours are estimates; will be invoiced as applied to project Total $11,443 R&S Integrated Document Imaging and Information Management Systems R&S Integrated PrOdUCts & Services Inc. 620 South Florida A,~enue Phone: (941) 683-9393 Fax: (941) 686-0610 DIIMS Document Imaging and Information Management Systems State of Florida SNAPSII R&S Integrated Products and Services, Inc. 2000 Ror~da SNAPS Il '-- R&S Integrated prOducts and Services, Inc, INTRODUCTION May this document serve to introduce R&S Integrated Products and Services. R&S is a computer product and service company that specializes in document imaging, data capture, and data cor'Nasion. tn general, R&S provides the following products and services: document imaging s~a~are and services date conversion serv~es data capture sof[wareJhardware and services scan and index hardcopy to image E)rmat data repo~ng software and services electronic form software and servicas For the past six years, R&S has been providing these services to Florida city, county, and state agendes, contact R&S for a complete reference r~ Most of these projects required specific innova~Jons in current document imaging and data conversion technologies. R&S provides product demonstrations at no cost with your date. To order, send and/or facsimile Purchase Order wi~ part numbers to R&S Integrated, 620 South Florida Avenue, Lakeland, FL 33801, Atln: Deanna 863-683-9393 voice 863-686-0610 facsimile www.rsoasis.com - website sales~rsoasis.com ~ support(~rsoasis.com robert~rsoasis.cem All items listed include shipping, handling, and delivery. R&S Integrated Document Imaging and Information Management Systems I Rodda SNAPS R&S Integrated Products and Sewices, Inc. R&S TECHNICAL and PROFESSIONAL SERVICES To integrate listed soft, rare. hardware, and conversion and admin Mining, use below listed cha~gse. Pricing services, such as system install, integratJon, includes lmvel, per diem. (One day minimum) user Competing service companies charge $t30 ot $200 per hour plus travel time, transportation ces~s, hotel, and per diem. R&S hourly fees include these service cost items and are included in the actual onsite per hour invoiced. R&S Technician - include but not limited to initial software and hardware setup; document imaging, data capture, and data repo~ng technical sevices Service hours based .on $110 per hour SNAPS discount price RS9808 Single work day, 8 hours x $110 per hour $ 880 RS9816 16 hours $1,760 RS9824 24 houm $2,640 RS9832 32 houm $3,520 RS9840 40 hours $4,400 R&S Professional - include but not limited to initial software and hardware setup; professional and technical sevices for document imaging, data capture, and data reporting technical sevices; work process development; software integration development and implementation, user and admin training Service hours based on $130 per hour SNAPS discount price RS2008 Single work day. 8 hours x $130 per hour $1,040 RS2016 16 hours $2,080 ES2024 24 hours $3.120 RS2032 32 hours $4,160 RS2040 40 hours $5,200 Manufacturer's Professional Services RSManuSrvc Single wo~ day, 8 hours x $220 per hour $1,500 Office Production- include but not limited to general imaging production with workstation, cleaning up OCR data, and data entu of image indexes. Service hours based on $,50 per hour SNAPS discount price RS3006 Single wod( day, 8 hours x $50 per hour $ 400 RS3016 16 hours $ 800 RS3024 24 hours $1,200 RS3032 32 hours $1,600 RS3040 40 hours $2,000 RS~ Integrated Document Imaging and Information Management Systems 2 Ro;ida SNAPS II integrated products and Se~ces, Inc. DOCUMENT IMAGING SYSTEMS Multiple user document imaging systems Compulink's 'LaserFiche' Standard Full Process Stations LaserFiche comes in three different products as per required network operating system. Notify your sales representative as to required OS. The three products are LaserFiche NT, LaserFictle NLM, and LaserFiche LAN. Packages cor~ain dienc database, and sen, er software. SRP SNAPS discount price RS9801 Notebook stand alone, view & search, no scan $ 495 $ 470 RS9801 P priodty support and upgrades, same day $ 290 $ 276 OR RS9801 E~ basic support and upgrades, next day $ 1.90 $ 181 RS980E Executive stand alone S 1,995 $1,859 RS980EP p~ority support and upgrades, same day $ 990 $ 923 RS980EB basic support and upgrades, next day $ 190 $ 744 ES9802 2 user LaserFicfle wi sewer & client software $ 3,995 $ 3,723 RS9802P p~ority support and upgrades, same day $ 1,390 $ 1,295 RS98026 basic support and upgrades, text day $ 990 $ 923 RS9805 5 user $ 8,995 $ 8,383 RS9805P Ixiority support and upgrades, serne day $ Z,990 $ 2,787 R698056 basic support and upgrades, next day $ 2,190 $ 2,041 RS9810 10 user $13,995 $13,043 ES981 0P p~ority support and upgrades, same day $ 4,390 $ 4,091 RS981 06 basic support and upgrades, next day $ 3,390 $ 3,159 ES9825 25 user $19,995 $18,635 RS9825P priority support and upgrades, same day $ 5,390 $ 5,023 RS98256 basic support and upgrades, next day $ 3,990 $ 3,719 User Ucense and System Upgrade To upgrade system to more concurrent users, R&S will credit or discount purchase (from above listed prices) 60% of past software investment, i.e., dsparlrnent spends $5,000 on LaserFiche software; when system is upgraded to mere users, costs are discounted by 60% or $3,000 (from above listed p~ce). R&S Integrated Document Imaging and Information Management Systems Florida SNAPS II R&S Integrated Products and Services, Inc: DOCUMENT IMAGING SYSTEMS Enterprize Edition . more than one database at the server Multiple user document imaging systems Compulink's 'LaserFiche' Standard Full Process Stations Laser-Fiche Enterpdz. e con'es in hvo different products as per required nehvor~ operating system. No~y your selas represe~=Gve as to required OS. The two products are LaserFiche NT and LaserFiche NM. Pad(ages contain client, database, and sewer sof~,vare. SRP SNAPS discount price RS9405 5 user $13,495 $ 12,577 Rsg405P prio~ support and upgrades, same day $ 3,690 $ 3,439 RS9405B basic support and upgrades, next day $ 2,790 $ 2,600 RS9410 10 user $ 20,995' $ 19,567 RS941 0P priority support and upgredas, same day $ 5,990 $ 5,583 RS941 OB basic support and upgrades, next day $ 4,490 $ 4,185 LaserFiche 'Snapshot' -the image ~nt module that sands files (user selects imaging system as ixinter) as images directly fTorn 'W'a'tdows' programs to LaserFiche, or image print to LaserFiche SRP SNAPS discount price RS97860W Standalone $ 295 $ 275 RS97860UB annual support /upgrades $ 90 $ 84 RS97861 W 2 user $ 595 $ 555 RS97861 UB annua~ support /upgrades $ 160 $ 449 RS97862W 5 user $ 995 $ 927 RS97862UB annual support /upgrades $ 200 $ 186 RS97863W 10 usa' $1,995 $1,859 RS97863UB annual support k~pgrades $ 400 $ 373 RS97864W 25 user $2,495 $2,325 RS97864UB annual support/upgrades $ 500 $ 466 R&S Integrated Document Imaging and Information Management Systems 4 Florida SNAPS I1 -- R&S Integrated Products and Services, Inc. LaserFiche 'MAPI' or e.rnail module · This program allows users users on an existing MAPI compliant s-mail systont In addilian, LaserFiche databases. SRP RS97880 Standalone $ 195 RS97880UB annual support /upgrades $ 40 RS97881 2 user $ 295 RS97881 UB annual support lupgmdes $ 60 RS97882 5 user $ 595 RS97882UB annual support /upgrades $ 120 RS97883 10 user $ 995 RS97883UB annual support /upgrades $ 200 RS97884 25 user $1,995 RS97884UB annuat support /upgrades $ 400 to email LaserFiche ~es to oa~er module allows Intemet ~ to SNAPS discount prme $ 37 $ 275 $ 56 $ 555 $ 112 $ 927 S 186 $1,859 $ 373 LaserFiche Audit Pack Logs LaserFiche user and database act~lJes in report formet RSAud RSAudP RSAudAdv RSAudAdvP SRP LaserFiche Standard Audit Pack $4,995 priority support and upgrades, same day $1,490 LaserFiche Advanced Audit Pack $9,995 prioEo/ support and upgrades, same day $2,995 SNAPS discount $4,655 $1,389 $9,315 $2,792 LaserFiche Integrator's ToolKit Modules RSLFTk RSLFTkP LaserFiche Integrator's ToolKit Must have autorization before shipping $2,995 priodty support and upgrades, same day $ 995 $2,792 $ 927 RSLFTE RSLFTEP LaserFiche 'Template Express' Key field lookup mudule $1,000 support and upgrades, same day $ 300 932 280 Additional LaserFiche Plug-Ins RSPLUS LaserFiche Plus for LF NetwonV, Client, CDR software $3,295 RSPLUSP RSPLUS RSPLUSP Support & Upgrades, one year, priori~ $1,395 LaserFiche Plus with Executive, CDR software $4,995 Support & Upgrades, one year, priority $2,390 3,071 1,300 $ 4,655 $ 2,227 price R&S Integrated Document Imaging and Information Management Systems Rofida SNAPS ~1 R&S ~ntegrated Products and Services, Inc. For LaserFiche Intemet/ lntmnet Connectivity - includes PDF conversion and printing SRP SNAPS discount price RSWEBLINK LaserFiche Weblink for LaserFiche Standard $ 9,995 $ 9,315 RSWEBLINKP Support & Upgrades, one ~..ar, priorit,j $3,390 $3,159 RSWEBLINKB Support & Upgrades, one year, basic $2,390 $ 2,227 RSWEBLINKE RSWEBLINKEP RSWEBLINKEB LaserFiche Weblink for LaserFiche Enterprise $11,995 $11,180 Support & Upgrades, one year, priority $ 3,995 $ 3,724 Support & Upgrades, one year, basic $ 2,995 $ 2,791 LaserFiche WorkGroup License includes one full process station -scan, create, move, rename, index, search & view, and X reteival licenses - search, view, and print only SRP SNAPS discount price RS9451 5 user LaserFiche WorkGmup License includes one full and four (4) reteival licenses $3,495 $3,257 RS9451 UP Support & Upgrades, one year, priority $1,090 $1.016 RS9451 UB Support & Upgrades, one year, basic $ 790 $ 736 RS9452 10 user LaserFiche Wo~Gmup License includes one full *and nine (9) reteival licenses $4,995 $4,655 RS9452UP Support & Upgrades, one year, priority $1,490 $1,389 RS9452UB Support & Upgrades, one year, basic $ 990 $ 923 R&S Integrated Document Imaging and Information Management Systems 6 Rodda SNAPS II R&S Integrated Products and Services, Inc. LaserFiche Addon Retrieval Packs Licenses adds X users to an existing LaserFiche imaging system for read, search, view, end access to image data. LaserFiche Standard - single database pdnt only '" SRP SNAPS discount price RS9443 LaserFiche Retrieval Pack I - 25 users $ 3,995 $ 3,723 RS9443UP Support & Upgrades, one year, priority $ 1,190 $ 1,109 RS9443UB Support & Upgrades, one year, basic $ 790 $ 736 RS9445 LaserFiche Re~eval Pack II - 50 users $ 5,995 $ 5,587 RS9445UP Support & Upgrades, one year, Priority $ 1~790 $ 1,668 RS9445UB SupPort & Upgrades, one year, basic $ 1,290 $ 1.202 RS9446 LaserFiche Retrieval Pack III - 100 users $ 9,995 $ 9,315 RS9446UP Support & Upgrades, one year, priority $ 2,990 $ 2.787 RS9446UB Support & Upgrades. one year, basic $ 2,090 $ 1,948 RS9447 LaserFiche Retrieval Pack IV - 250 users $19,995 $18,635 RS9447UP Support & Upgrades, one year, priority $ 5,990 $ 5,583 RS9447UB Support & Upgrades. one year, basic $ 4,190 $ 3,905 LaserFiche Enterprise-multiple LaserFiche databases SRP SNAPS discount price RS9733 LaserFiche Retrieval Pack I - 25 users $ 5,995 $ 5,587 RS9733UP Support & Upgrades, one year, priority $ 1,790 $ 1,668 ,RS9733UB Support & Upgrades, one year, basic $1,290 $ 1,202 RS9735 I. aserFiche Retrieval Pack II -50 users $ 8,995 $ 8,383 RS9735UP Support & Upgrades, one year~ priority $ 2,690 $ 2,507 RS9735UB Support & Upgrades, one year. basic $ 1,890 $ 1,761 RS9736 LaserFiche Retrieval Pack III - 100 users $14,995 $13,975 RS9736UP Support & Upgrades, one year, priority $ 4,490 $ 4,185 RS9736UB Support & Upgrades, one year, basic $ 2,990 $ 2,787 R&S Integrated Document Imaging and Information Management Systems Florida SNAPS 11 P.&S Integrated Products and Services, inc. . R&S E7..Find Integrates LaserFiche with other ~/Vindows' programs such as a Windows Accounting program OR a DOS database screen running under 'Windows' (from a mainframe) ? P,&S uses '~4f-,~d' to integrate LaserFictte wi~ rn~t any program running in ~/indows' or in a DOS window. SRP SNAPS discount price RSEZ5 'EZFind' standalone to 5 user $I.995 $1,795 RSEZ5S annual support and upgrades $ 695 $ 625 RSEZ1OS '~z~-,nd' 10 user & up $2.995 $2,845 RSEZ5 annual support and upgrades $ 895 $ 805 R&S Document Shuttle Integration tool that populates LaserFiche seamh or document templates with existing database fields, example, such as employee name, employee number, department, and document type. This automates the manual indexing process for document imaging. SRP SNAPS discount price RSSHTL 'Document Shuttle' $2.495 $2.370 RSSHTLX annual support and upgrades $ 795 $ 755 Costs to use existing database fields or indexes to 'populate' the LaserFiche search or document templates Pddng is based on total record counts with up to four fields per record. SRP SNAPS discount price RSDPIO >5,O00 & <10.O00 records RSDP25 _<25,000 records RSDP49 549.999 records RSDP50 150,000 records $0.060 per record $0.057 $0.055 $0.053 $0.050 $0.048 $0.045 $0.043 ~er record R&S Integrated Document Imaging and Information Management Systems 8 Rorida SNAPS ti R&S ;'.;~,:ated Products and Services, Inc. DATA CAPTURE SYSTEMS Microsystems Technology's 'OCR for Forms'. Software will do zone OCR and full data capture from forms and 'formless' documents. Indexing module can be used to automate the manual image indexing process. ASCII output files can contain captured data delimited, formatted as user defined, and TIFF address(s) of original image that was processed. RSFULL Rsg07F RSBCF RSVBF SRP Full Forms Processing Station $12,495 Conditional Procedures Addon $1,565 Bar Code Addon $ 1,875 VB Scripting Definition $ 3,125 RSINDX Indexing Station, six-fields, xOMR $4,995 RS9071 Conditional Procedures Addon $ 781 RSBCl Bar Code Addon $ 938 All Data Capture processes can be purchased as individual modules; system uses poll for work data in the data capture process. System above includes all listed below (except ODBC, Level 2, and Level 3 Scanners). RS902 RS903 RS907N RSBCN RSVBN RS904A RSg04B RS904C RS905 RS906 RSg09 RSBCN RS910 ES910Add SRP SNAPS discount price $11,244 $ 1,406 $ 1,688 $ 2,813 $ 4,495 $ 704 $ 844 network to queue and SNAPS discount price Form Design station, interactv & batch $ 4,995 $ 4,494 Extraction station $ 7,495 $ 6,744 Cond~onal Procedures Addon for Extra $ 1,563 $ 1,406 Bar Code Addon for Extra Sta $ 1,875 $ 1,688 VB Scripting Detinition for F_xtm Sta $3,125 $2,813 Scan Import Station Level 1 $ 1,875 $ 1,688 Includes Ball & Howell 2xxx, 3xxx Series, Fujitsu 3093 through 3097, md I-P Scanjet Series Scannem Level 2 Scanners $4,375 $ 3,938 indedes Bail & Howell 6xxx Series, Fu~su 3099 Series, and Kodak Se~s Level 3 Scanners Indudas Bail & Howell 8xxx Series, Kcx]ak 9xx, gxxx Series,and BancTec Bades Scanners Quality Assurance $1,875 $ 1,688 Form ID, Exception processing $ 1,250 $ 1,125 Form ID $ 2,188 $ 1,969 Bar Code Addon for From ID Sta $ 938 $ 844 Verify station $ 3,125 $ 2,813 Verify Addorl 'Additional Method' $ 625 $ 563 500, 5500, 7500 Scanners $ 9,375 $ 8,438 R&S Integrated Document Imaging and Information ~meat Systems Florida SNAPS II R&S Integrated Products and,, S~rvices, ~nc, DATA CAPTURE SYSTEMS Networked or Concurrent Verification Modules RS9105 RS91010 Five (5) User Network Yedfy' Ten (10) User Network 'Ver~ Continued SRP SNAPS discount price $14.844 $13,359 $28,125 $24,995 MTi's Information Exchange Database scheduling, muting and soehdules times or events uploading software. Moves informaton form one source to ano~er at Informa~on Exchange moves processed data from one ODBC database to ano~er. InfoEx can be used to move and/or prepare data to be moved from the data capture process. Jobs can be scheduled and processed automatically. S~urces RSEXOF OCRFF $ 1,250 $1,125 RSEXODBC ODBC & ASCII Wizard $ 1,875 $1,688 RSEXVB VB Scripting Module $ 3,125 $ 2,813 Destinations ESEXD ODBC & ASCII Wizard $1,875 $1,688 RS911 MTi product or Data Capture Support costs are based upon software costs x 30% First 30 days no charge (chargeable support period begins 30 days after initial purchase) MTi Software Training Classes Classes located in Tampa, FL transportation, ~vel costs, and par diem RSCCOCR for Forms 'Core Class', 5 days OCR for Forms 'Advanced Class', 4 days CCR for Forms q'echnical Support Class' Uniform, 2 days Information Xchange, 2 days Visual Basic Scripting, 3days not included $2,375 $2,750 $3,375 $1,500 $1,500 $2,125 R&S Integrated Document Imaging and Information Management Systems florida SNAPS II R&S Integrated Products and Services, Inc. Electronic Form and Automated Input Software Intemet I Intranet or Networked based SNAPS discount price SRP UNI-FORM (UF) RS953 Form Design $869 $783 RS911 Support and Upgrades one year $262 $195 RS954 OCRFF Interface $1,000 $900 RS911 Suplx)rt and Upgrades one year $300 $225 RS955 Script Definition Module $1,875 $1,688 RS911 Support and Upgrades one year $563 $423 RS956 Single Station Filler~Query License $1,250 $1,125 RS911 Support and Upgrades one year $375 $281 RS957 ODBC Intersolv Pack · Multiple Drivers $625 $563 RS911 Support and Upgrades one year $188 $141 RS959 Uni-Form Database Server $6,250 $5,625 RS911 Support and Upgrades one year $1,875 $1,406 RS958 Script Definition Module $3,125 $2,813 RS911 Suplx~t and Upgrades one year $938 $844 RS960 ODBC Intersolv Pack · Multiple Drivers $625 $563 RS911 Support and Upgrades one year $188 $141 Fille~Query Concurrent User Ucenees RS961 5 Users $938 $844 RSg11 Supp~xt and Upgrades one year $282 $211 RS962 10 Users $1,250 $1,125 RS911 Supl~rt and Upgrades one y~ar $375 $281 RS963 25 Users $2,813 $2,531 RS911 Supgo~t and Upgrades one year $844 $633 RS964 50 Us~s $5,000 $4,500 RS911 Support and Upgrades one year $1,500 $1,125 RS965 100 Users $9,375 $8,438 RS911 Support and Upgrades one year $2,813 $2,110 250 Users $18,750 $16,875 R&S Integrated Document Imaging and InformatiOn Management Systems l! Rorida SNAPS II R&S Integrated Products and Services,: Inc~ RS967 RS911 RS968 RS911 RS969 RS911 RS970 RS911 Key From Image 5 Users Support and Upgrades one year 10 Users Support and Upgrades one year 25 Users Support and Upgrades one year 50 Users Support and Upgrades one year SRP SNAPS discount price $3,125 $2,813 $938 $704 $5,625 $5,063 $1,688 $1,266 $12,500 $11,250 $3,750 $2,813 $21,875 $19,688 $6,563 $4,923 R&S Integrated Document Imaging and Information Management Systems 12 Florida SNAPS II * - R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Files that average l to 5 pages per file or indexed image document Unit pricing for >_5,000 pages (L8.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, 12, & 14 chamctars respectively? For below pddng, R&S will remove staples, do all document prep, copy tom or light printed items, and add R&S control sheets. Communication of file data during conversion is included. All R&S employees must pass FDLE background chack and sign data non disclosure agreements. R$001A Section A Section B Section C Section D Hard Copy <_s.5 x 14" Project development Hard copy pickup, bansport boxes, per diem, service Prep; remove staples, paper dips, oouht pages Scan; to 300 dpi TiFF Group IV image in the leser-Fiche interface, de. skew Delivery of finished product Communication of fie data dudng conve~3n process Index; by mietive fields (or dept. deled indexes established at project rnesl~ng) Bukl LaserFiche fie folders for each file category. Create documents named With relative fields such as employee number and document type, Three indexes with maximum 8, 12, & 14 characters respectively. example 2348 Hiring Docs OR system generated document name. Organize, and deliver the project files within the LaserFiche imaging interface. Each File vail have a named folder with fie data built into each Create pa~ble LaserFiche volumes and write to CDR optical disc, kvo copies Induda the Laselr'Fiche viewer program on each CDR SRP SNAPS price RS001A Hard Copy _<8.5 x 14" Total cost per page $020 to $0.36 Quantities more than 250,000 but less. than 4.99,000 pages, prep included RS880A Hard Copy <_8.5 x 14' Total cost pa' page $020 to $0.34 $0.18 $0.17 Quantities more than 500,000 pages, prep included R$881A Hard Copy _<8.5 x 14" Total cost per page $020 to $0.32 $0.16 OCR Processing RSOCR Conve~t image files to *.b<t files No cleanup included Total cost per page $0.08 to $0.98 $0.05 Onsite hard copy to image processing * RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provktes workspace, security, and ufilfiles Add 40% to total project mnversion costs R&S Integrated Document Imaging and Information Management Systems 13 Florida SNAPS II R&S Integrated Products and Services, Inc. : :,: Document Hardcopy to Image Conversion Files that average 6 to 10 pages per file or indexed image document Unit pricing for >_5,000 pages ~8.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, 12, & 14 characters respectively. For below pridng, R&S will. remove staplss, do all docJment prep, copy tom or light pdnted items, and add R&S control sheets. Communication of file data dudng conversion is included. All R&S employees must pass FDLE badcjmund chack and sign data non disclosure agreements. RS001 B Sec~an A Section B Section C Section D Hard Copy _<8.5 x t4" Project development Hard copy pickup, tmnspeK boxes, per diem, service Prep; remove staples, paper dips, count pages Scan; to 300 dpi TIFF Group IV image in rye LaserFiche interface, deskew Delivery of finished product Communica~on of file data during conversion process Index; by relalJve fields (or dept. defined indexes established at project mea~ng) Bund LaserFiche file folders for each file category. Create documents named W'dh rela~ve fiekJs such as employee number and document t~3e, Three indexes with maxJmum 8, 12, & 14 characters respectively. example 2348 Hiring Docs OR system generated document name. Organize, and deliver the project files within the LaserFiche imaging interface. Each File will have a named folder with file data built into each Create portable LaserFiche volumes and write to CDR opfical disc, two copies Indude the LaserFiche viewer program on each CDR SRP RS001 B Hard Copy _<8.5 x 14" Total cost per page $0.19 to $0.36 Quantities more than 250,000 but less than 499,000 pages, prep included RS880B Hard Copy 58.5 x 14" Total cost per page $0.19 to $0.34 Quantities more than 500,000 pages, prep included RS881B Hard Copy 58.5 x 14' Total cost per page $0.19 to $0.32 SNAPS price $0.17 $0.16 $0.15 OCR Processing RSOCR Convert image files to *.txt files No cleanup included Total cost per page $0.08 to $0.98 $0.05 Onsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides workspace, security, and uitlities Add 40% to total project conversion costs R&S Integrated Document Imaging and Information Management Systems ~.¢ Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Rles that average more than ~ I pages per file or indexed image document Unit pricing for $1,000 pages (18.5 x 14. Files are picked up by R&S. Three indexes with maximum 8, 12, & 14 characters respectively. For below pridng, R&S will. remove staples, do all document prep, copy tom or light pdnled items, and add R&S control sheets. (~ommunication of file data during conversion is included. All R&S employees must pass FDLE badq;round chack and s~gn data non disdesure agreements. RS001C Section A Section B Section C Section D H~d ~ ~ x14" Project development Scan; to 300 dpi TIFF Group IV ~nage in ~e LaserFiche interface, deskew Delivery of ~ product Index; by relative fialds (or dept, defined indexes established at project meeting) Buid LaserFiche file folders for each tile category. Create documents named example 2348 Hiring Docs OR system generated document name. Three index~ with ~ 8,. 12, & 14 characlem respec~ely. O~anize, and deliver lhe project ties within the LaserFiche imaging intaface. F_ach F-de MI have a named folder with file data built into each Indude ~e LaserFiche viewer program oa each CDR SRP SNAPS price RS001C Had Copy <_8.5 x 14" Total cost per page $0.18 to $0.36 Quantities more than 250,000 but less than 499,000 pages, prep included RS880C Hard Copy <_8.5 x 14' Total cost per page $0.18 to $0.34 $0.16 $0.15 Quantifies more than 500,000 pages, prep included R,.'.'.'.'.'.'.'.'.~81 c Hard Copy <_8.5 x 14" Total cost per page $0.18 to $0.32 $0.14 OCR Processing RSOCR Canvat image ties to *.txt ties No cleanup included To~l cmt per page $0.08 to $0.98 $0.05 Onsite hard copy to image pmceasing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides workspace, security, and utilities Add 40% to total project conversion costs R&S Inte~a~d Document Imaging and Information Management Systems IS Florida SNAPS II R&S Integrated Products and Services, Inc. Document Hardcopy to Image Conversion Large Format Drawings Hard Copy or 'Drawings' >8,5 x 14" Sec~n A Project development Hard copy pickup, transport boxes, per diem, service Prop; romove staples, paper dips, count pages Scan; to 300 dpi TIFF Group iV image in the LaserFiche interface, deskew Delivery of finished product Communication of file data dudng conversion process Section B Index; by rolative fields (or dept. defined indexes established at project meeting) Section C Bund LaserFiche file folders for each file category. Croata documents named W'~ rela~ve fields such as employee number and document type, example 2348 City Park OR system generated document name. Three indexes with me~dmum 8, 12, & 14 characters respectiveiy. Organize, and deliver the project files wi~in the LaserFiche imaging interface. Each File will have a named folder ~ file data built into each Section D Create portable LaserFiche volumes and write to CDR optical disc, two copies Include the LaserFiche viewer program on each CDR Quantities moro than 1,000 but less than 11,000 drawings RS004 BC size >8.5 x 14" and <24x36' drawings RS005 D size 24x36" drawings RS006 E size >24x36" or 36x48" drawings SRP SNAPS discount price $1 SO to $2.50 each $2.50 to $4.00 each $3.75 to $5.95 each $1.43 $2.38 $3.57 Quantifies more than 11,001 but less than 25,000 drawings RS004a BC size >8.5 x 14" and <24x36' drawings RS005b D size 24x36" drawings RSQ06c E size >24x36' or 36x48" drawings $1.50 to $2.50 each $2.50 to $4.00 each $3,75 to $5.95 each $0.98 $2.18 $2.78 Quantifies more than 25,001 drawings RS004d BC size >8.5 x 14" and <24x36" drawings $1.50 to $2.50 each RS005e D size 24x36" drawings $2.50 to $4.00 each RS006f E size >24x36' or 36x48" drawings $3.75 to $5.95 each $0.48 $1.98 $2.08 Onsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client pro~4des workspace, security, and uiJlities Add 40% to total project conversbn costs R&S Integrated Document Imaging and Information Management Systems 16 Florida SNAPS II R&S ]ntegrated Products and Services, Inc. Document Hardcopy to Image Conversion Color scanning of photographs, color pictures, print photos/pictures, and like documents Introduction This color scanning process will evaluate hard copy, determine scanner settings for best output~ crop or sizing, scan to *.jpg format, compression, and quality control finished image. Additionally, pricing includes-project evaluation, pick-up and de!ivery~ R&S reserves the right and au~odty to determine which projects or hard copy ara feasible and or can be output by to acceptable finished product. Files will be delivered on CDR optical disk in pre determine foider stmctura. Files will be named as determined in project evaluation and user/departmental pra project meeting. Project Description Project meeting will determine file, index, and folder setup. After which, R&S will provide a sample of agreed deliverable setup and format on CDR optical disc. Disc will be a set of scanned hard copy produced to project specifications. User department agrees to evaluate and invent~ hard copy to be pmcassed. User department agrees to supply an inventa7 of prOCeSSed flies at pickup and delivery. Inventory audit at piti(up end delivery will be witnessed by R&S and. user department personnel. Deliverables: Project rr~ng to determine file, index, and folder setup, image sbeci~tions Present sample deliverable for user and manager input, changes to deliverable setup Determina~on of pickup and delivay schedule Pickup end audit inventory of documents wi~ user department personnel Transport media or boxes, Transport of files to R&S Intagrated oflce in Lakeland, Ronda Communtcaiton of file data duitng conversion process via email, facsimile, mail, or delivery Document preparation; remove staples and other fastening objects, s~k notes Evaluate photographs end prints of photographs, audit with pickup inventory list Scan to *.jpg, image enhancement if required, corr~ra&~n Files will be cropped or sized to project pra determined spedficatk)ns Index or name ties with provided/atteched user department n~eld data Create and sort files to folders named rala~/e to data set, e.g., project name Quality cantml for images end indexes Images delivered on three copies ISO-9660 CDR optical disc Der~very of o~ginal hard copy SRP Quan~es less then 1,00O images and graater then 500 RSPhtol $125 to $5.00 Quantities RSPhto2 lese than 5,000 images and graater then 1,000 $125 to $5.0O Quantities greater than 5,000 RSPhto $125 to $5.0O SNAPS Cost 0.99 per image $0.95 per image $0.68 per image Onsite hard copy to image processing RSON R&S provides travel, equipment, mobilization, personnel, per diem Client provides workspace, securi~, and utilities Add 40% to total project conversion costs R&S Integrated Document Imaging and Information Management Systems 17 Florida SNAPS II R&S Integrated Products and Sewices, Inc. DOCUMENT IMAGING SCANNERS R&S SNAPS Product Code SRP RSSCAN15 Fuj'(eu ScanPartner 15C, 10 ~ $ 1,295 RSSCAN600 Fuj'~su ScanPartner 660C, 15 ppm $ 995 RSFUJ93EX Fuy~tsu 30939X, 27 ppm at 200 dpi $ 2,995 RSFUJ93DE Fujitsu 30g.3DE, 27~45 ppm at 200 dpi $ 4,995 RSFUJ96EX Fuj"~su 30969X, 22 ppm at 200 dpi $ 5,495 RSFUJ96GX Fujitsu 3096GX, 22 pprn at 200 dpi $ 5,495 RSFUJ97DE Fu.~su 3097DE, 39 ppm at 200 dpi $ 6,995 RSFUJ97DG Fujitsu 3097DG, 39 ppm at 200 dpi $ 6,995 RSFUJ497EH Fujitsu 4097EH/GH, 55 ppm at 200 dpi $12,995 RSFUJ497EX Fuj~su 4097AEX/GX 55 ppm at 200 dpi $12,995 SRP RSBH3388 Betl & Howell 3338 scanner, 42 ppms singte sided scanner $ 5,995 RSBH333EA with ACE $ 9,995 RSBH6138 Be~ & Howell 6138 scanner, 80 ppmd double sided scanner $12,995 RSBH6338A wilfl ACE $19,995 RSBHFDR100 Bell & Howell Accufeed .100, ADF $ 1,895 RSBHFDRS00 Bell & Howell Accufeed 500, ADF $ 2,995 RSBHS1 RSBHS2 RS3500 RS2500 RS1 500 RS8125D Bel & Howe~ SCSI inte~ace, sirnptex $ 2,350 Bel & Howetl SCSI interPace, duplex $ 4,950 Kodak 3500 scanner $23,495 Kodak 2500 scanner $15,995 Kodak 1500 scanner $12,995 Betl & Howell document scanner Duplex, 125 ppm, wilh ACE $29,995 Kof~x Scanner Interface ~ R&S SNAPS Product Code Description RS850s Kofax 850s Adrenaline scanner inteface card with 4 MB RAM SNAPS discount price $ 995 $ 945 $ 2,695 $ 4,495 $ 4,133 $ 4,133 $ 5,595 $ 5,595 $ 9,995 $ 9,995 SNAPS discount price $ 4,714 $ 7,865 $10,225 $15,729 $ 1,540 $ 2,437 $ 1,853 $ 3,929 $19,995 $14,395 $11,695 $24,995 SRP SNAPS discount price $1,495 $1,295 RS850v Kofax 850v Adrenaline scanner inteface card $1,695 $1,395 with 4 MB RAM R$1712s Kofax 1700s Adrenaline scanner inteface card $3,395 $2,722 with 12 MB RAM RS1712v Kofax 1700v Adren~ina scanner inteface card $3,595 $2,995 with 12 ME RAM RSKFXFUJ Kofax scarier cable, Fujitsu $ 150 $ 118 RSKFXBH Kofax scaner cable, Bell & Howell $ 130 $ 94 Document Imaging and Information Management Systems 1_$ Rorida SNAPS II R&S Integrated Products and Services, Inc. 3. Scanner and Kofax Card Setup a. installation of Kofax card b. setup of scanner at work ama, c. setup of scanner and card with workstation d, installaf~on and setup of* *Kofax software e. setup testing with Kofax software and LaserFiche software f. Warmr~j coordination for one year, if scanner non-f~nc~onal R&S takes necessa.,y steps for site to stay productive, e,g, call and coordinate with manufacturers repair rep, if scanner out of mom than one day, R&S may provide a subslitute scanner for tempora~ use until scanner is repaired g. R&S on call for one year to support scanner and card productivity h. User training in scanner maintenance and cleaning RSScnrup $495 R&S Integrated Document Imaging and Information Management Systems 19 Florida SNAPS II R&S Integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing DataTmde COLD technology is used to process main Frame reports to ne~vork servers and CDR disc. Customized reports are viewed from fire users computer workstation. Technology a___~__ rnaJnftame files from na~e sources and pmce~____=es to user drfven repor~ DataTrade Spoolview System Software Spoolview Retreival Server and Engine Win NT R&S SRP SNAPS discount Server Engine & Client Retrieval Licenses for server I Concurrent User $18,500 $16,650 5 Concurrent Usem $26,000 $23,400 (Must also purehase Intemet and/or Nea~otf; Client Licenses for workste#ons or remote client acce__~_, above is server license on~y, see below and next page) Workstation Client Viewer License Packs 1 0 Concurrent Users $900 $810 25 Concurrent ~ $1,850 $1,665 50 Concurrent Usem $3,250 $2,950 100 Concurrent Usem $5,500 $4,950 250 Concurrent Users $11,250 $10,125 500 Concurrent Users $17,500 $15,750 1,000 Concurrent Users $25,000 $22,500 R&$ Integrated Document Imaging and Information Management Systems 21 Flodda SNAPS ~ R&$ Integrab~:l Products and SewJces, In,' COLD (Computer Output ot Laser Disc) and Report p _roce~___!ng Continusd DataTrade SpoolWeb System Software Interface to Spollview sewer and Web Sewer Web content selection and rendering kit SRP SNAPS R&S discount Intemet Access / Retrieval Licenses 25 V'~ver License Pack $6,500 $5,850 50 viewer Ucense Pad( $9,250 $8,325 100 V'mwer Uceme Pad( $10,875 $9,788 150 V'~ver ~ Pa~ $14,750 $13.275 250 Viewer Ucense Pa~ $15,875 $14,288 500 V'~er License Pad( $17,500 $15,750 1,000 V'~,,er Ucense Pad; $20,500 $18,450 5,000 V'~er License Pack $23,500 $21,150 5250 Terminal Retziev~ 1 O-User Ucen~ 25-User License 50-User License 100AJser Ucense 250-User Ucense Unlimited-User License Advanced Security Unlimited levels of hierarchical secu~ty wi~ ~_Le,xri~g on individual and report levels. $1,500 2,500 $4,500 7,500 $10,000 12,500 $7,500 $1,350 $2,250 $4,050 $6,750 $9,000 $11,250 $6,75O R&S Intagmmd Document Imaging and Information Management Systems 22 Florida SNAPS II R&S Integrated Products and Services, Inc. COLO (Computer Output ot Laser Disc) and Report Processing Continued Logical Report Splitting Logically split large reports into smaller based on recurring fixed fields. $3,500 All Points Addressable support View, print and fax documents in naitve AFP format. Analysis and custom programming processing quoted on indMdual basis, based on hourly fee $15,000 $150 CD-ROM Distributi'on License One-itme license fee for unlimited use of retfievel software on distributed CD-ROMs, $10,000 $3,800 $1,250 Report Collection Module Unattended report cellection AS/400. and transfer fiom On-Site Implementation And Training Individual system p~ng, based on report volumes, application complexity and connectivity. travel and expenses induded. Per day cost Software Customization Tape/data format conversion, data filters and custom fravel and expenses included. Per hour cost programming. $150 Software Maintenance Includes support hofline, enhancements based on above software costs and upcjrades 24% $3,150 $13,500 $135 $9,000 $3,420 $1,125 $135 20% R&S Integmtsd Document Imaging and Information Management Systems 23 Florida SNAPS II R&S Integrated Products and Services, Inc. COLD (Computer Output ot Laser Disc) and Report Processing One 'nme Charges SRP New customer setup (per customer) $500 New report setup (per report) $50 New forms oveday setup (per oveday) $250 R&S SNAPS Discount $45O $45 $225 Processing Fees Processing New Data (Pages 14,000 to 50,000 50,000 to 200,000 200,000 to 500,000 500,000 and above per mo.) Price Per Page Mount tape, crack files (pert ape) FTP transmission (per month) Bum miginal CDs (per CD) Burn duplicate CDs (per CD) Minimum monthly processing fpe (for less than 14,000 pg) $0.025 $0.o20 $0.015 $0.0125 $40 $40 $25 $15 $350 $0.0225 $0.0180 $0.0135 $0.01125 $36 $36 $23 $14 $315 Document Imaging and Information Management Systems 24 flodda SNAPS II R&S Integrated Products and Services, Inc~ COLD (Computer Output ot Laser Disc) and Report Pmceesing Addifion~ SRP R&S SNAPS Discount Set. Up, Programming And Service Fees Change report indexing and (~' report) $25 $2:3 testing Spoda~ processing flter and (per hour) $125 $113 testing Change forms overlay (per overlay) $250 $225 Priority charge (per occurrence) various Archiving for disaster recove~ (per CD per year) $10 $9 Arc:hiving of pre-processing CD (per CD per year $10 Error fee/Exception item (per occurrence) $125 $113 Source code escmw deposit fee (per year) $150 $135 Other Charges Cou~er and shipphg actual actual Tape media shipping containers actual actual Other Terms And Cond~ons _ Document Imaging and Information Management Systems 25 Requested City Commission Meetin~ Dates ViCONSENT AGENDA ITEM B-6 CITY OF BOYNTON BEA£ AGENDA ITEM REQUEST FOmvl ?g 3: Date Final Form Must be Turned in to City Clerk's Office Requested City Corranission Meetin~ Dates Date Final Form Must be Turned in to CiW Clerk's Office [] March 20,2001 March 7,2001 (5:00 p.m.) [] May 5. 2001 May 2, 2001 (5:00 p.m.) [] April 17,2001 [] May 1,2001 March 21,2001 (5:00 p.m.) April 4, 200I (5:00 p.m.) April 18,2001 (5:00 p.m.) [] June 5. 2001 [] June 19.2001 [] July 3,2001 May 16, 2001 (5:00 p.m.) June 6, 2001 15:00 p.m.) June 20, 2001 (5:00 p.rn~) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda --t New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: MOTION to approve the "piggy-back" of the CITY OF LAKE WORTH, CONTRACT #99480 to SELECT CONTRACTING INC. for the PURCHASE OF TWO (2) PRE-ENGINEERED METAL STORAGE BUILDINGS at a cost of $168,708.00. EXPLANATION: Procurement Services Division received a request from Utilities Department to "piggy-back" the City o[Lake Worth contract for the purchase of two (2) pre-engineered metal storage buildings. The pre-engineered metal storage buildings are each 50' x 100' x 12' with a 1.12 roof slope. These buildings will be used by several of the operational divisions of the Utilities Department to store'materials for daily operations. Utilities Department will also store emergency repair parts, spare pumping equipment and supplies needed during power failures or storm events. Utilities Department is continually operational (7days weekly/24 hours day) and the materials and supplies stored will not be in conflict with the Wareliouse Division for inventory items. Procurement Services Division recommends Commission's review, evaluation and approval. PROGRAM IMPACT: The pre-engineered metal storage buildings will provide the much needed space to provide adequate storage for materials and supplies. FISCAL IMI'ACT: The Utilities Department has $150,000 allocated in Reserve-Building Improvements for the storage building. Based on the price, and Utility Department needs, it is requested to construct two 12) metal storage buildifigs at a cost of $168,708.00. The additional funding will be transferred from Reserve~Future Appropriations. There[Ore, the accounts for funding the metal storage buildings are as follows: Account Descriotion Account Number Budget Reserve-Building Improvements 401-5000-590-02-67 $ 115,000.00 Building Improvements 401-2812-536-62-01 54.000.00 D~uty Director of Financial Services ' City Manager's Signature Procurement Services Department Name SSBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC City Attorney / Finance / Human Resources RESOLUTION NO. R 0l- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE PROPOSAL OF SELECT CONTRACTING INC., BY PIGGY-BACKING THE CITY OF LAKE WORTH CONTRACT, FOR THE PURCHASE OF TWO (2) PRE- ENGINEERED METAL STORAGE BI_~.DINGS IN THE AMOUNT OF $168,708.00; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID PROPOSAL; AND PROVIDING AN EFFECTIVE DATE. WItEREAS, Procurement Services received a request to "piggY-back'' the City of Lake Worth Contract for the purchase of two (2) pre-en~neered metal storage buildings; WHEREAS, the storage buildings will be utilized by several operational divisions of the Utilities Department to store materials for daily operations, emergency repair parts, spare pumping equipment and supplies needed during power failures or storm events. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF TIlE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida, hereby approves the proposal of Select Contracting, Inc., by piggY-backing the City of Lake Worth Contract for the purchase of two (2) pre-engineered metal storage buildings in the amount of $168,708.00; authorizing the mayor and city clerk to execute said ~roposal, a copy of which is attached hereto as Exhibit "A". Section 2. That this Resolution shall become effective immediately. PASSED AND ADOPTED TI'-~S kTTEST: Eity Clerk ~Corporate Seal) __ day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner MEMORANDUM Utilities #01-048 TO: FROM: DATE: Bill Atkins, Procurement S~es John A. Guidry, Utilities Director March 6, 2001 SUBJECT: ConStruction of Two (2) Pre-Engineered Metal Buildings Piggy-Back Lake Worth Contract #99/2-480 The Utilities Department has $150,000.00 in an Operating Reserves account that was encumbered from the 1999/00 budget for construction ora metal storage building. The Utilities Department has researched other city and county bids and GSA Contract. We have chosen the City of Lake Worth bid due to the fact that it provided us with the building we need at a reasonable price. In the package are two (2) proposals using the unit prices of the Lake Worth Bid and deleting those items that do not apply to our needs. Based on those adjustments, we will be able to construct a second building for slightly more that the original budget for one building. These buildings will be used by several of the operational divisions of the department to store materials for dally operations. We will also store emergency repair parts, spare pumping equipment and supplies needed during power failures or storm events. We propose to use $115,000.00 from account #401-0000-247-02.67, Reserved Building Improvements. The balance of $54,000.00 will be transferred from account ff401-2822- 536-99.03, Reserve for Future Appropriations to account #401-2812-536-62.01, Building Improvements (see attached budget transfer). The balance of $35,000.00 in account #401-000-247-02.67, Reserved Utility Building Improvements, will be used to install the required electrical and plumbing improvements in both of the buildings. Those items are separate from this contract with Select Contracting, Inc., and will be contracted with local contractors. If additional informatiOn is needed, please contact Mark Law at ext. 6403. Attachment Xc: Dale Sugerman Mark Law Bob Kenyon Barb Conboy Tony Lombardi · 1751 We~ 10111 Select Contracting, Inc FAX: ( el) 844-315s General Con.actor PROPOSAL Febmaw 16, 2001 Ci~ of Boy~n Bea~ De~a~ent ~ Ufil~es 5~9 We~ Boston B~ Boule~ . BoYnton Bea~, Rofida ~37 AEe~on: Mr: ~ ~ C~ of Boynmn Referent: Utilities ~ P~gin~ Me~ Building Wm~ A~nd ~n~ Dear Mr. ~: We am ple~ to pm~de o~ pm~ for ~e P~gin~ Me~ Buil~ng ~on for ~e abqve mf~ p~ ~is pm~l is a ~mp A~ ~ for ~e ~n~on of P~Engin~ Me~ B~ldings ~ on a ~ s~. The Subje~ Pmje~ for ~m~on ~ ~e C~ of ~e Wo~, ~ Co~e ~ B~ Fadli~. ~e ~n~ d~e is Ju~ ~, 1~ a~ ~e pmj~ ~ ~m~ in ~r ~ ~ sa~e year. ~e pmje~ ~s ~Re s~l and ~mp~ in a fi~ ~n~. ~ ~on in~bd~ one (1) 50'~ x 1~ x 12'~ p~m~ me~ ~gd;ng ~ ~a~ by S~[ Buildi~ Systems, Inc. ~e c~ of ~ke wo~ pm~ ~pa~ bu~i~ pad. ~e pay Rem fi~ as e~ - ~ ~i~ ~ i~udea finish gmdi~ ~r ~e ~ing ~d. ~ ~y ~m E~ ~ ~ - ~ s~b on grade in~ diggi~ f~fi~, f~i~ ~e s~b and ~m~ng ~ ~i~g ~ after ~6on. ~e 12,~ x 10,~ ~d ~r indu~ a ~ain h~ ~d is ~n~ ~r SBC 97 ~ a 110 mph ~nd ~d ~ am m~ on ~e Appl~ ~ ~n ~r Pa~nt at $1,~0. ~ ~il~ng s~t m~ ~e num~ ~ ~ ~ by ~e Cl~ of ~on ~. There were four (4) Change Orders amended the base bid. None.of the change orders are required for this project and am not included in the adjusted ~ Gutters and downspouts have been added to our proposal. Impact Fees and Buildrmg Pemtit Fees were waived and are nol~ included in our proposal. Star AutoCAD drawings am included and should reflect your final scope of work as we have ¢~:ussed. I I Page 2 of 4 February 16, 2001 City of Boynton Beach I I I I I I ! ! SCOPE OF WORK: BOYNTON BEACH PROJECT: Select shall make applica~on for the Building PermiL The City of Boynton Beach shall provide the site plan, site utfl'rllas plan and electrical, mechanical, and plumbing drawings required for permitting. DESIGN AND DRAWINGS: Star Building Systems shall provide design calculations, building and anchor-bolt setting plans and drawings. Select Contracting, Inc. shall provide concrete foundation design drawings as required for permitl~ng. All drawings and calculations shall be signed and sealed by an engineer registered in the State of Fldficl~ Site plans, architecturat drawings, electribal, mechanical and plumbing drawings am not by Select. FOOTINGS AND FOUNDATIONS: All concrete designs shall be based upon the subject site with considerations 'for the cun'ent Building Code and shall be coordinated with the Star Building Systems anchor bolt setting plan. · Concrete Slab - 4' thick 3000-psi concrete. · Monolithic Design - All perimeter footings and column footings shall be expanded as required by the design engineer. · Reinforcing - steel rods shall be provided for footing reinforcing. · Wire Mesh - the slab shall include 6xExl0xl0 wire mesh reinforcing. · Slope - The slab shall be designed to slope to two (2) interior drains (by others). PRE-ENGINEERED METAL BUILDINGS: BUILDING NO. 1: I · Building - One (1) - 50'-0' x 100-0' x 12'-0', 1:12 Roof Slope, Pre-engineered metal building as manufactured by Star Building Systems, Inc. · Roof Sheeting - Star Dura-Rib, 26-gauge, Galvalume, exte~or fastanem. · Roof and Wall Insulation - 3' inch fibeqalase with a reinforced facing. · Wall Sheeting - Star Dura-Rib, 26-gauge, Kynar 500 paint finish, exta~ior fasteners. Gutters - Two (2) runs of gutter, one per side. Downspouts - S.~X_(T6) downspouts, three per side. Pemonnel Doors Two (2) Star standard walk doors, factory located. · Ove.,head Doors - Four (4) 12'-0' x 10'-0' coiling steal doors with chain hoist operators designed for SBC 97 code, 110 mph wind load. · Intake Louvers - Two (2) 3'-O' x 3'-0' intake louvers. .. · F_~aust louvers with Fans - Two (2} 3'47' x 3'-0' exhaust louvers with fans. BUILDING NO. 2: · Same as Building No. I with the exception of the overhead doors. · Building No. 2 receives Two (2} 12'-0' x 10'-0' Overhead Doors. Page 3 of 4 February 16, 2001 City of Boynton Beach CLARIFICATIONS: Select shall apply for the building permits. The City shall provide drawings and calculations as required by the Building Department for the work that is not a part of Select's contract. We are providing two spreadsheets based upon the subject project and adjustments to the project are indicated by line item. These edjuaiments reflect the cost for each= building after deducting for those items not used such as demucking and electrical. Additions are included for Overhead Doors, Gutters and Downspouts. EXCLUSIONS: County or City Impact Fees Building Permit Fees Site Plan Surveys, Form Board Surveys Site Work and Site Utilities DemOlition of Existing Conditions Concrete or Density Testing Interior Finishes Interior Partitions Fencing and Gates Electrical Systems Site Lighting Plumbing Systems and Drains Mechanical or HVAC Systems Paving, Grading Parking and Parldng Appurtenances Sidewalks COMMENCEMENT & COMPLETION: The work shall commence within ten (10) days after issuance of building permit and written No'dca to Proceed and shall be substantially completed within Ninety (90) days after commencement. Select shall not be raspons~le for loss of time due to Acts of God and matters beyond its scope and control. CalCUlations and Anchor Bolt setting plans can be provided within four (4) weeks of receipt of a clarifier building order. Building plans/p~ cngineered metal building shop drawings can be submitted within six (6) weeks from the execul~n of a contract. MODIFICATIONS: Modifications to work (Additions and Deletions) shall be made in writing and shallI be govemed by the same terms and conditions as this Proposal. Fd~een percent (15%) Overhead and Profit shall be applied to the direct cost of such additions. GUARANTEE: The work is guamnt:,.cd from defects in workmanship and materials for one (1) year!from date of substantial completion. INSURANCE: Select shall purchase and maintain General Liabir~y and Worker's Com~=ensafion insurance, which will protect him and the owner from Cdaims resulting from the contracted operations under ttm Proposal. Select shall submit a Cerl~cate of Insurance pdor to the commencement of any work c~,,~,,oted. Unless othen~ise provided heroin, the Owner shalli purchase and maintain property insm (Builder's Risk) for the full value of the Agreement. I I I I I I I I I I. ! t I ! I I I Page 4 of 4 February 15, 2001 City of Boynton Beach BUILDING 1, CONSIDERATION: The Owner/Contractor shall pay Select EIGHTY EIGHT THOUSAND 'I'VVO HUNDRED NINETY NINE AND NO/100 DOLLARS ($ 88.299.00) for performing the work in accordance with the terms and conditions contained herein. BUILDING 2, CONSIDERATION: The Owner/Contractor shall pay Select EIGHTY THOUSAND FOUR HUNDRED NINE AND NO/100 DOLLARS ($ 80.409.00) for performing the work in accordance with the terms and conditions contained herein. PERFORMANCE AND PAYMENT BOND: Performance and Payment Bonds are included in this Proposal. PAYMENT TERMS: Payment shall be made as the work progresses in the following manner. Balance shall be invoiced on the 25~ day of the month based upon percentage of work completed, payable within ten (10) days. Select reserves the dght to rescind this offer unless signed and returned within fifteen (15) days. Upon acceptance of this proposal, a Standard AIA Owner/Contractor Agreement shall be submitted for Owner's execution. Very truly yours, FOR: :~ONTRACTING, INC. By: ~ Title: MICHAEL S. REICH Date: President Select Contracting, Inc. General Contractor 1751 West 10th Street Riviera Beach, Florida 33404 (561) 8~". 2764 FAX: (561) ~.? 3155 CGCA 14~o I I I REFERENCES WRAP AROUND CONTRACTS Select Contracting, Inc. has completed two wrap-around contracts for Municipal entities in the recent past. Please feel free to contact any of the agencies with experience working with Select. We encourage you to reach out to the responsible parties involved. The Subject Project for our Proposal to the City of Boynton Beach is the Golf Course Cart Barn / Design Build Project for the City of Lake Worth. Mr. Ray Smith is the Project Manager and he may be reached at 561-586-1687 We, recently completed two other wrap around contract projects. We encourage you to contact our references for the implementation of a "Wrap Around" project. 1) The City of Palm Beach Gardens: · Fire Chief Pete Berger- 561-775-8260 · Public Works Director- Mr. Bob Patty - 561-775-8274 2) The City of Boca Raton: e Deputy Fire Chief Tomas R. Wood - 561-367-6708 Thelsubject site for the above mentioned Wrap Around Contracts was the Utility Department, Storage Facility for the Town of Jupiter. Please feel frae ~o contact the Town of Jupiter ~ Director of Engineering, Mr. Bernard L Schattner, P.E. at 561-746-5134 We ~also encourage you to contact the City of Port St Lucie for our references. The Public Works Facility was considered as a posible Subject project for our pmpesal. The Director of Public Works, Mr. Lawrence ~Larry" Thacker- 561-871-5100 The Manager of Operations, Mr. Steve Jungjohan - 561-871-5100 m I I I [ I [ l! I Project: BOYNTON BF_.ACH UTILiTiES DEPT WRAP AROUND CONTRACT Location: SOYNTON BEACH Bid Date.' Wednesday, February 14, 2001 TASK DESCRi~HuN NO. BUtLD~NG 1 origirm Adjuamems Cora-act to U~e Scope Schedule of Work of Values for subbct u~cost Lake Worth Add / Deduct Today's Date: 02/15/01 Current 1-fine: 01:04 PM Computot' Nan BB Labor Class: W~R2*A ITEMS AS THEY APPEAR ON THE AIA PAY REQUEST FOR SUBJECT PROJECT GENERAL REQUIREMENTS I GENERAL CONDmONS a tReducedto Reflect Modified ScopeofWork 2 PERMIT DRAWINGS a Permit DraWngs for Slab & Metal Building Only 3 MOBILIZATION / LAYOUT a Reduced to Reflect Modified Scope of Work 4 PERFORMANCE BOND / INSURANCE · a ReducedtoReflectMo~ScopeofWork SITE WORK 5 I CLEARING & GRUB / EXCAVATE & FILL 6 EARTHVVORK - GRADE BUI,L~,ING PAD 7 CONCRETE RAMPS- Two10 0"x 16'-0" (Total320 SF) 10,800 5O% 6,400 5O% 3,600 5O% 5,400 50% BUILDING 9,800 1.100 139 29400 13,600 2800 800 2,800 ELECTRICAL 8 I SOIL TREATMENT 9 I CONCRETE - PREP SLAB ON GRADE . 10 CONCRETE- POUR SLAB ON GRADE - 4 11 HOLLOW METAL FRAMES AND D.O, O~RS (2 - 3-0" X 'F-O") 12 OVERHEAD DOORS (1- 12,-0" X 10-0") a I Ove~head Doom Modified for Four (4)- 12'-0" X 10'-0" Doors 13 IFIRE EXTINGUISHERS 14 PRE-ENGINEERED METAL BUILDING - DEEVERED - 12' EAVE a ~Modified to Add Gutters and Downspouts b IModifiedto Delete Parl/ally Open Design ~ Lump sum includes erec~on c ~ Modified to Delete Roof Light Transmit'ring Panele - Lump sum includes er~ 15 ~PRE-ENGINEERED METAL BUILDING - ERECTION-12' a ~ Erection - Modified to Add Guttem and Downspeuts 16 ~PRE-ENGINEERED METAL BUILDING - ROOF & WALL INSULATION 17 /PRE-ENGINEERED METAL BUILDING - ANCHOR BOLTS 18 /EXHAUST FANS AND LOUVERS 19 ELECTRICAL -ROUGH 20 I ELECTRICAL - SERVICE/SWITCH GEAR 21 [ELECTRICAL- UGHT FIXTURES 22 [ ELECTRICAL - TRIM I DIVICES ORIGINAL CONTRACT AMOUNT CHANGE ORDERS TO ORIGINAL CONTRACT CO#1 Change singte door to doulY~ door CO/ir2 Change e/ectfical ~ to PVC CO/~3 I Remove unsuitab/e mater/al CO #4 /Add Sound divertem in exhaust fans TOTAL PROJECT 5,400 3,200 BUILDING A - COST PER SQUARE FOOT I Subject Project- 5000 Sq Ft 2 Boynton Beach Project- 5000 Sq Ft 1,800 2,700 2.300 800 9,400 9,800 1,100 1,000 4,0 29,400 1,100 1,100 (2,900 (2,900', (9oo (9ooi 13,600 960 960 2,800 800 2,800 5,20( 3,800 2,600 8O0 :136.243.00 1,447). 141,65O.50 ~ 28.33 17.66 88,299.00 88.299.00 ! ! I ! ! ! ! ! ! ! I I Project: ~OYNTON BEACH UTILITIES DEPT To~a~$ D"~e: 0~'1.5/01 W~AP AROUND CONTRACT Cun'ent 'r'kme: 01:12 PM LacatJon: ~OYNTON BEACH , Com~ff.e~'Nan BBW-R2-B Bid Date: WednesdaY, February 14, 2001 Labor ~: 1 TASK DESCRIPTION Odginai Adjustmants Boynton NO. Co.~ ~'t to the Scope Beach BUILDING 2 Schedule of Work Project for Subject Unit Cost by Owner LakeWorth Add / Deduct Total ITEMS AS THEY APPEAR ON THE AIA PAY REQUEST FOR SUBJ~-c;~ PROJECT GENERAL REQUIREMENTS I I GENERAL CONDmONS 10,800 ! aI Reduced to Reflect Modified Scope of Work 25% 2,700 i 2 PERMIT DRAWINGS 6,400 i a Drawings for Slab & Metal Budding Only 25% 1,600 3 MOBILIZATION / LAYOUT 3,600 a Reduced to Reflect Modified Scopeof Work 25% 900 4 PERFORMANCE BOND / NSURANCE 5,400 ; a ReduCed to Reflect Modified Scope Of Work 50% 2,700 SITE WORK i5 I CLEARING & GRUB / EXCAVATE & FILL 22,600 i 6 EARTHWORK- GRADE BUILDING PAD 2,300 i a Reduced to Reflect Pedorming Both Slabs Simultaneously 70% 1,610 i7 CONCRETE RAMPS - Two 10' 0" x 16'-0" (Total 320 SF) 1,104 I BUILDING i 8 SOIL TREATMENT 800 800 I 9 CONCRETE. PREP SLAB ON GRADE 9,400 9,400 I10 CONCRETE - POUR SLAB ON GRADE - 4" 9,800 9,800 il 4 HOLLOW METAL FRAMES AND DOORS (2 - 3'-0" X 7'-0") 1,100 1,100 112 OVERHEAD DOORS (1- 12'-0" X 10'-O") 1,000 a Overhead Doors Modified for Two (2) - 12'-0" X 10-0' Doom 1,000 2,000 113 FIRE EXTINGUISHERS 139 139 114 PRE-ENGINEERED METAL BUILDING - DELIVERED - 12' EAVE HEtGH 29,400 29,400 i a Modified to Add Gutters and DownspOuts 1,100 1,100 i b Modified to Delete Pall~a~y Open Design - Lump sum inciodes erec~n (2,900) (2,900 I c Modi~ed to Detete ROof Light Tmnsm~ng Panets- Lump sum indudeo ere (9001 (900 115 ~RE-ENGINEERED METAL BUILDING - ERECTION-12' 13,600 13,600 ! a . ErecUon - Modified to Add Gutters and Downspouto 960 960 116 PRE-ENGINEERED METAL BUILDING - ROOF & WALL INSULATION 2,800 2,800 ! 17 PRE-ENGiNEERED METAL BUILDING - ANCHOR BOLTS 800 800 118 EXHAUST FANS AND LOUVERS 2,800 2,800 ELECTRICAL i19 ELECTRICAL- ROUGH 5200 !20 ELECTRICAL- SERVICE/SWITCH GEAR 3,800 121 ELECTRICAL - EGHT FIXTURES 2,600 i22 ELECTRICAL - TRIM I DR/ICES 800 i ORIGINAL CONTRACT AMOUNT 136~243.00 80~409.00 ; CHANGE ORDERS TO ORIGINAL CONTRACT OO #1 Change single door to double door 367 CO ~ Change electrical boXeS to PVC ~ ' 648 CO #3 Remove unsUitable mate~al 2,946 C0#4 Add Sound divefters in exhaust fans 1,447 ~! TOTAL PROJECT 141,650.50 80.409.001 BUILDING 2 - COST PER SQUARE FOOT Subject Project - 5000 Sq Ft Boy.ton Beach Project- 5000 Sq Ft 28.33 16.08 °/ (- C CITY OF LAKE WORTH PURCHASING DEPARTM~NT 1900 2ND AVENUE NORTH LAKE WORTIt, FL 33461 ~61-586-1676 .~61-586-1673 FAX AGREE.~[ENT: "Design/Build of Golf Course Cart Barn" Proiec~ Upon execution by both pames, this Agreement shall serve as the Con~'act between the Ci~' of Lake Worth ("owner") and Select Contracting, Inc. ("conuactor") for the "Desigr~ Build of Golf Course Can Barn" (projec0, as detailed in City's Request for Proposals (RFP) #99/2000.480. All terms, conditions, plans, and specificalions of R.P~ 99/2000-480 and Selec~ Contracting, Inc. (conlxactor's) proposal da~t 6/8/00 (including Revisions dated 6/13/00) shall apply to this Agreement, and are hereby Incorporated therein. In the m, ent of conflict, the City's RFP shall take precedence. The total contract amount shall be $136,243. Additional work. if any, will be based upon ,,ni~: prices noted in "Proposal Response Form" included in the Contractor's proposal. All additional work must receive prior authorization from the Owner. i Affixed hereto are the authorized signatures of both parties, in approval hereof. _ ! Citw of Lake Worth Select Contracting. Inc. . I I I I I (date) Witnessed by: (s~s~rc) (--,~e & ~itle - vyped) PE.~COCK -k LE~'IS I ! I ! I I I I I !1. DESIGN/BUILD PROPOSAL GUIDELINES FOR CrTY OF LAKE WORTH MUNICIPAL GOLF COURSE CART BARN BUILDING A. Bid to include a complete, fully designed and erected building. The contractor shall supply amd install ail necessary devices .a~..d. equip.m..ent to. ensure, safe, fully operational and workable systems and budding. ~ worx required to ~e executed by Subcontractors shall be performed by_competent firms experi.enced in the installation of their specific work. The ~enerai Contractor ant each Subcontractor must hold current State Registration or Palm Beach County Certificate of Competency as well as other licenses which may be required by the governing municipality in which the project is tocated and be able to demonstrate a minimum of five (5) years of relevant, local experience. Contractor/Bidder is responsible for confo~'mance with ail applicable codes/ agencies having jurisdiction. ~WORK A. Building Type: Pre-engineersd metal building w~th 1:12 sloped hip roof erected on concrete slaD. Design: 1. 50' x 100' x 12' eave height (approximately.) to .house 80.gclf c~.rts. 2. Steel framing to accommodate hangers tor me 80 bauery cmargers above golf car~s (See attached Conceptual Floor Plan). Enclosure: 26 gauge color coated roof panels with the 20 year paint warranty. (Color selection by Owner) Insulation: 3' blanket R-11 insulation with white polypropylane facing for roof and walls. U.L. flame spread rating 25. Ventilation: 1. Continuous ridge vent. 2. Wail mounted electric powered exhaust fans ~ appropriate louvers to provide minimum eight (8) air changes per hour. (Note: Proper exhaust is required to exhaust vapors/gas from batteries). H. 1. 2. 3. Gutter:. Pad: Two (2) 3'-0' x 7'-0" 14 gauge hollow met~.., i?suiated walk doors with hardware, thresholds, cylinder Iocksets ant c;osers. Two (2) 12'-0' x 10'-0' 24 gauge roll-up type overhead doors with chain operators. Paint (as required for primed doors) with one (1) finish co~t of oil-based painL (Color to be selected by Owner). Gutter and dom~t:x~uts along each end wall. Certified pad sh~ meet o..r ex..~ preparation as indicated on me at~acnea =o,s r~epa,. Concrete Slab: PEACOCK + L~VIS I I Jo 1. 4' reinforced floor .slab _wit~. v-~oor I~._'er.ins~ed over ~'eatecz 4-2'3:~awC~t .l~_.uue joints ~ ~'lg. Jr~8 ?.m~.m w~, be ~aled ~ .cunng see~er. .1.0. X 15:; 4' minf .raced ~ ~iab at eac~ end oft~e ~uilding wt~ y4 per smbe away m3rn me ou~mmg. Fire Extinguiehers: Fire extinguishers shall have a U.L label. Location anti mounting to comply with all codes. .lectricel: I I I I Ill. 4. 5. 6. ~=2a0/2.08 v..o. lt, 400_ .amp, single-~__ase ovemeacl service at building. . ene~s ~11 provide separate zu amp, single-phase circuits for each, Datte~/c~arger w~red in metal conduit to ceiling mounted quadraplex outlets as required to service all 80 carts. Layout to be approved by Owner prim' to instn~lien. Twenty (20) 8' c~'iing moonted, inc~us~r~ floumscent light ~'tures. Six (ES) 120 volt 8tanc~rd convenience out, ets. Emergency end exit lighting per code. Two (2) exterior wall mounted secur~ lights at eac~ walk door. ALTERNATES. A. Six (6) 3'-0" x 10'-0" integral sk~ight panels. I! JCS/Ibr Sec. II- p. 2 I I I I I ! ! I i Requested City Commission Meetfi~ Dates [] Maxch 20, 2001 [] April 3, 2001 [] May 1, 2001 /-CONSENT AGENDA CITY OF BOYNTON BEAC! ITEH C.1 AGENDA ITEM REQUEST Date Final Form Must be Turned in to City Clerk's Office Requested City Commission Date Final Form Must be Turned in Mee~m Dates to City Clerk's Office March7,2001 (5:00p.m.) [] May5,20Ol May 2, 2001 (5:00 p.m.) Ma~h 21, 2001 (5:00p.m.) [] June5,2001 May 16, 2001 (5:00 p.m.) Aprit 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.m.) [] June 19, 2001 [] July 3,200! June 6, 2001 (5:00 p.m.) Jullo 20, 2001 (5:00 p.m.) NATURE OF AGF~A ffEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfmished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: MotiOn authorizing the Mayor to sign the Amendment to Financial Assistance Agreement dated April 15, 1997, for Gateway Boulevard from Seacreast Boulevard to the FEC Railroad. EXPLANATION: Pair* Beach County is the major sources of funds for the Gateway Boulevard Project. Their funding commitment to the City had an original completion date of December 31, 2000. The project has run past that date, and staff asked for a 90 day extension to our existing agreement. The County has responded with an amendment to the Financial Assistance Agreement that will move the deadline out to June 30, 2001. PRO~RAM IMPACT: ThiS~ will allow the City to use the County's funding through the close-out of the project. FISCAL IMPACT: signing the Agreement will insure that the City can take full advantage of the County's funds throUgh the close-out of the project. S:XB UL LETINW O RMS'~AGENDA ITEM REQIJ~ST FORM,DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: To not sign the agreement, thus ending the County's support for all construction costs incurred after December 31, 2000. Department Head's S~nature Engineering Department Department Name City Attorney / Finance / Human Resflurces S:XBULLETIN~ORMS~AGE/qDA FI'EM REQUEST FORM.DOC RESOLUTION NO. RO1- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CI-I'Y CLERK TO EXECUTE AN AMENDMENT TO THE FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND PALM BEACH COUNTY, DATED APRIL 15, 1997, FOR GATEWAY BOULEVARD FROM SEACREST BOULEVARD TO THE FEC RAILROAD, EXTENDING THE DATE FOR ACCOMPLISHING THE DESIGN, RIGHT-OF-WAY ACQUISITION AND CONSTRUCTION TO .1UNE 30, 2001; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 15, 1997, the City of Boynton Beach and Palm Beach :ounty entered into a financial assistance agreement for Gateway Blvd., from qeacrest Boulevard to the FEC Railroad; and WHEREAS, the City and the County have reached an agreement, extending the date for accomplishing the design, right-of-way acquisition and construction to June 30, 2001; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section :1. The Ob/ Commission of the City of Boynton Beach, Florida, upon recommendation of staff, hereby authorizes and directs the Mayor and City :lerk to execute an Amendment to the Financial Assistance Agreement, FOR 3ateway Boulevard from Seacrest Boulevard to the FEC Railroad, extending the ~piration date to .lune 30, 2001, which Amendment is attached hereto as Exhibit Section 2. )assage. That this Resolution shall become effective immediately upon PASSED AND ADOPTED this __ day of March, 2001. cTrY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) ca\reso~gree~,md Fin Assr - Rn Assr Agr Amer~l-Gateway Department of Engineering and Public Works ?.0. Bt~x 21229 West Palm Beach FL 33416-1229 (561) 694-4000 wwwco palm-Beach.fi.us Palm Beach County Board of County Commissioners Warren H. NeWell. Chairman Carol A. Roberts. Vice Chair Karen T. Marcus Mary McCarty Burr ~aronson Tony Masilotti Addie L. Greene County Administrator Roberl Weismal~ February 28, 2001 City of Boynton Beach Post Office Box 310 Boynton Beach, Florida 33425-0310 Attention: Mr. Dale S. Sugarman Assistant City Manager SUBJECT: GATEWAY BOULEVARD GRAIqT FILE NO. 96050.300 Dear Mr. Sugarman: In response to your letter of January 16, 2001, regarding the completion of the above project, I have enclosed two original Amendments to the Financial Assistance Agreement. As you indicated, since the project is not complete, it will be necessary to extend the expiration date of the original Agreement. While you asked for a 90 day extension, we have taken the liberty of extending the expiration date to June 30, 2001. Please have both Amendment originals executed and return same to this office so that they may be presented to the Board of County Commissioners. Upon approval, one fully executed Amendment will be returned to you. GATEWAY BOULEVARD GPJ~NT FILE NO. 96050.300 PAGE #2 FEBRUARY 28, 2001 If you have any questions regarding the Amendment, please call me at 561-684-4070. Cordially, Charles W. Rich, P. E., Director Engineering Services Division CWR:md Attachments pc: G. Haney Frakes. Jr., P. E. Assistant County Engineer attached 1 2 3 GATEWAY BOULEVARD AMENDMENT TO FINANCIAL ASSISTANCE AGREEMF~NT AMENDMENT TO FINANCIAL ASSISTANCE AGREEMENT DATED APRIL 15, 1997, FOR GATEWAY BOULEVARD FROM SEACREST BOULEVARD TO THE FEC RAILROAD 4 THIS AMENDMENT is made as of this __ day of , 2001, $ to the Financial Assistance Agreement dated April 15, 1997, by and 6 between the CITY OF BOYNTON BEACH, a municipal corporation of the 7 State of Florida, hereinafter "CITY", and PALM BEACH COUNTy, a 8 political subdivision of the State of Florida, hereinafter 9 ~COUNTY". I0 W I T N E S S H T H: I1 WHEREAS, on April 15, 1997, the CITY and COUNTY entered into 12 a Financial Assistance Agreement (R-97-454-D) providing for partial 13 funding of installation of improvements along Gateway Boulevard 14 from Seacrest Boulevard to the Florida East Coast Railroad 15 Crossing; and 16 WHEREAS, 'on May 18, 1999, the CITY and COUNTy executed an 17 Amendment (R99-795D) to the Financial Assistance Agreement dated 18 April 15, 1997. Section 4 of the Amendment provided for the 19 insertion of Paragraph 2, indicating hat the CITY would be 20 responsible for accomplishing the design, right-of-way acquisition, 2! and construction of the PROJECT by December 31, 2000. 22 NOW, THEREFORE, in consideration of the promises, mutual 23 covenants, and conditions contained herein and other good and 24 valuable consideration, the receipt, sufficiency of which is hereby 25 acknowledged, the parties hereto agree as follows: 26 1. The above recitations are true and correct and incorporated 27 herein. -1- 1 2. The Financial Assistance Agreement (R97-454-D) dat~ 2 April 15, 1997, by and between the CITY and COUNTY, is amended 3 hereinafter set forth: 4 3. Paragraph 2 of the Amendment to Financial Assistance Agreement $ dated May 18, 1999 (R99-795D) is amended to extend the date for 6 accomplishing the design, right-of-way acquisition, and 7 construction of the PROJgCT to June 30,2001. 8 4. Except as modified hereby, the terms and provisions of the 9 Agreement remain in full force and effect, are ratified and 10 confirmed, and incorporated herein by this reference. 11 IN WITNESS WP2gREOF, the parties have executed this Agreement 12 and it is effective on the date first above written. 13 CITY OF BOtg~ON BEACH, PALM BEAC~ COUNTY, FLORIDA, BY ITS 14 BY ITS CITY C0~4ISSION BOARD OF COUNTY COMMISSIONERS 15 By:. By:. 16 MAYOR CHAIRMAN 17 18 19 20 21 22 23 24 25 ATTEST: ATTEST: By:. By:. CITY CLERK APPROVED AS TO FORM AND LEOAL SUFFICIENCY DEPUTY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney By: Assistant County Attorney 26 27 Date: Date: -2- 1 2 3 AMENDMENT TO FINANCIAL ASSISTANCE AGREEMENT DATED APRIL 15, 1997, FOR GATEWAY BOULEVARD FROM SEACREST BOULEVARD TO THE FEC RAILROAD 4 THIS AMENDMENT is made as of this__day of , 2001, 5 to the Financial Assistance Agreement datsdApri~ ~5, 1997, by and 6 between the CITY OF BOYNTON BEACR, a municipal corporation of the 7 State of Florida, hereinafter "CITY", and PALM BEACH COUNTY, a 8 political subdivision of the State of Florida, hereinafter 9 ~COUNTY". I0 W I T N E S S E T H: I1 WHEREAS, on April 15, 1997, the CITY and COUNTY entered into 12 a Financial Assistance Agreement (R-97-454-D) providing for partial 13 funding of installation of improvements along Gateway Boulevard 14 from Seacrest Boulevard to the Florida East Coast Railroad 15 Crossing; and 16 WHEREA~, 'on May 18, 1999, the CITY and COUNTY executed an 17 Amendment (R99-795D) to the Financial Assistance Agreement dated 18 April 15, 1997. Section 4 of the Amendment provided for the 19 insertion of Paragraph 2, indicating hat the CITY would be 20 responsible for accomplishing the design, right-of-way acquisition, 21 and construction of the PROJECT by December 31, 2000. 22 NOW, T~mREFOltE, in consideration of the promises, mutual 23 covenants, and conditions contained herein and other good and 24 valuable consideration, the receipt, sufficiency of which is hereby 25 acknowledged, the parties hereto agree as follows: 26 1. The above recitations are true and correct and incorporated 27 herein. -1- ! 2. The Financial Assistance Agreement (R97-454-D) dar( 2 April 15, 1997, by and between the CITY and COUNTX, is amended as 3 hereinafter set forth: 4 3. Paragraph 2 of the Amendment to Financial Assistance Agreement f dated May 18, 1999 (~99-795D) is amended to extend the date for 6 accomplishing the design, right-of-way acquisition, and 7 construction of the FROJECT to June 30,2001. 8 4. Except as modified hereby, the terms and provisions of the 9 Agreement remain in full force and effect, are ratified and 10 confirmed, and incorporated herein by this reference. 1! IN WITNESS W~EREOF, the parties have executed this Agreement 12 and it is effective on the date first above written. 13 CITY OF BOYNTON BEACH, PALM BEACH COUNTY, FLORIDA, BY ITS 14 BY ITS CITY COMMISSION BOARD OF COUNTY COMMISSIONERS 15 By: By:. 16 MAYOR CHAIRMAN 17 18 ATTEST: ATTEST: 19 By: By: 20 CITY CLERK DEPUTY CLERK 21 APPROVED As TOFORMAND 22 LEGAL SUFFICIENCY APPROVED AS TO FORM AND LEGAL SUFFICIENCY 23 24 By: 25 City Attorney Assistant Coumty Attorney 26 Date: 27 Date: -2- Requested City Commission Meeting Dates ] March 2(,, 2001 [] April 3, 2001 [] April 17. 2001 [] May 1, 2001 V-CONSENT AGENDA ITEH C.2 CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FOI . Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.ra.) March 21, 2001 (5:00 p.m.) April 4. 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May iS, 2001 [] June 5, 2001 [] June 19,2001 [] July3,2001 Date Final FormMust be Turned in to CiWClerk'sOffice May2, 2001 (5:00 p.m.) May l6, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Annotmcement [] Presentation [] City Manager's Report RECOMMENDATION: Approval of Resolution to enter into the Interlocal Agreement with the Tri-County Commuter Rail Authority. EXPLANATION: The Tri-County Commuter Rail Authority (known as Tri-Rail) operates a commuter train along a seventy-one (71) mile rail corridor through Palm Beach, Broward and Dade counties. The rail corridor passes through the City of Boynton Beach as well as seven other municipalities in Palm Beach County. The agreement provides for a uniform response to incidents involving Tri-Rail trains and for the exchange of information between the rail authority and law enforcement agencies. PROGRAM IMPACT: No adverse impact on law enforcement operations. FISCAL IMPACT: None ALTI~RNATIVES: None ~ Department Head's Signature G. Matthew Immler, Assistant Chief of Police Department Name '~'Ci~-~anager's Signature City Attorney / Finance / Human ResourceS/ S :~B UI~LETIN~FORMS~_GENDA ITEM KEQUEST FORM.DOC RESOLUTION NO. R01- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT PROVIDING FOR THE UNIFORM RESPONSE TO INCIDENTS INVOLVING TRI-RAIL TRAINS AND FOR THE EXCHANGE OF INFORMATION BETWEEN THE RAIL AUTHORITY AND LAW ENFORCEMENT AGENCIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Tri-County Commuter Rail Authority ("Tri-Rail"), trains ~perate seven days a week from nineteen (19) train stations along a seventy-one (71) mile rail corddor and service Palm Beach, Broward and Dade Counties; and WHEREAS, since Tri-Rail currently runs on a single track, investigations disrupt train schedules and passenger service both north and south of the affected train; and WHEREAS, the purpose of this Agreement is to establish a uniform response system to rail incidents involving trains along the corridor in Palm 3each County; NOW, THEREFORE, BE IT RESOLVED BY THE CiTY COMMISSION 3F THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, FIodda hereby authorizes and direi;ts the Mayor and City Clerk to execute an Interlocal Agreement, providing for a uniform response system to rail incidents involving trains along the corridor in Palm Beach County, which Agreement is attached hereto as Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~,TTEST: 3ity Clerk day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner INTERLOCAL AGREEMENT BETWEEN TRI-COUNTY COMMUTER RArI, AUTHORITY, PALM BEACH GOUNTY SHERIFF'S OFFICE, CITY OF MANGONIA PARK, CITY OF WEST PALM BEACH, CITY OF LAKE CLARKE SHORES, CITY OF LAKE WORTH, CITY OF BOYNTON BEACH, CITY OF DELRAY BEACH, CITY OF BOCA RATON, CITY OF RIVIERA BEACH, CITY OF JUPITER, CITY OF PALM BEACH GARDENS, CITY OF LAKE PARK, CITY OF TEQUESTA, TOWN OF LANTANA, CITY OF BELLE GLADE, CITY OF PAHOKEE, CITY OF SOUTH BAY AND FLORIDA EAST COAST RAILWAY WHEREAS, the TH-County Commuter Rail Authority ("Tri-Rall") trams operate seven days a week from nineteen (19) train stations along a seventy-one (71) mile rail corridor and service Palm Beach, Broward and Dade counties; WHEREAS, in Palm Beach County the mil corridor extends through seven (7) municipalities including Mangonia Park, West Palm Beach, Lake Clarke Shores, Lake Worth, Boynton Beach, Delray Beach, and Boca Raton; WFfEREAS, the law enforcement agencies of these seven municipalities are presently responsible for the investigation ofdeaths involving Tri-Rail trains; WI~[EREAS, in 1998 there were seven (7) fatalities involving Tri-Rail traing in Palm Beach County, and the investigation of the fatalities resulted in I ~ to 2 ~A hour delays in the resumption of train service; WFIEREAS, Tri-Rail trains could be delayed due to incidents involving Florida East Coast Industries, Inc. ("FEC") train.~, and Tri-Rall has requested FEC to be a part of this Agreement; VqFFEREAS, in Palm Beach County the FEC railway extends as well through the municipalities of Riviera Beach, Jupiter, palm Beach Gardens, Lake Park, Tequesta, Lantana, Belle Glade, Pahokee and South Bay, and the law enforcement agencies of these nine (9) municipalities are presently responsible for the investigation of deaths involving FEC trains; WlqEREAS, since Tri-Rall qurrenfly runs on a single track, investigations disrupt train schedules and passenger service botli north and south of the affected train; NOW, TFH~.REFORE, this Agreement is entered into by and between Tri-Rail, the Palm Beach County Sheriff's Office, the municipalities of Mangonia Park, West Palm Beach, Lake Clarke Shores, Lake WoRh, Boynton Beach, Delray Beach, Boca Raton, Riviera Beach, Jupiter, Palm Beach Gardens, Lake Park, Tequesta, Lantmm, Belle Glade, Pahokee and South Bay, and FEC, and in consideration of the mutual promises and covenants herein set forth, the parties agree as follows: ' WPB#522160.07 I. PURPOSE. The purpose of this Agreement is to establish a uniform response system to rail incidents involving trains along the corridor in Palm Beach County. The investigations shall be made according to the uniform response system to ensure a complete investigation and an expeditious return of each affected train to full service as soon as possible. UNIFORM RESPONSE SYSTEM. A) The investigation of all rail incidents shall be the responsibility of the first authorized responding law enfomement agency that exercises criminal jurisdiction at the location where the incident occurs; B) The investigations shall be conducted according to standard operating procedures d~veloped by local law enfomement agencies in Palm Beach County for their investigative purposes; C) Rail personnel shall cooperate with the responding law enforcement agency by providing all information necessary to complete the Train Incident Worksheet, attached hereto as Exhibit "A," which shall be located on each locomotive; , D) Tri-Rail and the responding law enforcement agency shall work together with Tri- R~l's current or future Contract Operator (the current Contract Operator is Herzog Transit Services, Inc.) and its current or future Security Contractor (the current Security Contractor is the Wackenhut CorporaUon) to expedite acttve serrate on the South Florida rail comdor; E) Upon execution of this Agreement, FEC and the responding law enforcement agency shall work together with FEC's operator and security Personnel to expedite active service on the South Florida rail comdor. HI. EFFECTIVE DATE. This Agreement shall become effective upon the date that the last party to this Agreement, excluding FEC, executes same. Failure of FEC to execute this Agreement shall not affect its enforceability as to the other executing parties. This Agreement shall become effective as to FEC upon its execution of ~qame. IV. NO WAIVER. No waiver of any provision of this Agreement shall be effective unless it tS m writing and szgned by the party against whom ~t ts asserted and any such written waiver shall only be applicable to the specific instance to which it relates and shall not be deemed to be a! continuing or future waiver. V. COUNTERPARTS. This Agreement may be execnted in one or more counterparts, each o~which shall be deemed to be an original, but all of which shall constitute on in the same a~reement. VI. ENTIRE AGREEIvlENT. This Agreement incorporates and includes all prior negotiation and understandings applicable to the matters herein contained. The parties agree that this tPB#522160.07 2 Agreement constitutes the entire understanding and agreement between the parties and supersedes previous agreements and representations, whether written or oral. VII. MOD]~ZICATION. This Agreement may not be changed, altered or modified except by an instrument in writing signed by all parties against whom an enforcement or such change would be sought. VIII. NOTICE. When any party desires to give notice to another party, notice shall be written and sent by registered United States mall, with remm receipt requested, addressed to the party for whom it is intended at the mailing addresses set forth below, unless such addresses shall have been changed by written notice. For the present, the parties designate the addresses set forth on their respective signature pages. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective dates under each signature. WPB#522160.07 3 TRI-COUNTY COMMUTER RAIL AUTHORITY By:. Carol A. Roberts, Chair Joseph Giulietti, Executive Director Address: Tri-County Commuter Rail Authority 800 N.W. 33rd Street, Suite 100 Pompano Beach, FL 33064 Date: Date: WPB#522t 60.07 ~- PALM BEACH COUNTY SHERIFF'S OFFICE By: Edward W. Bieluch, Sheriff Date: Address: WPB#$22160.07 5 CITY OF MANGONIA PARK By: Date: Its: Address: IWPB#522160.07 CITY OF WEST PALM BEACH By: Date: Its: Address: WPB#522160.07 7 CITY OF LAKB CLARKE SHORES By: Dato: Address: 'WPB#522160.07 8 CITY OF LAKE WORTH By: Date: Its: Address: WPB#522160.07 9 CITY OF BOYNTON BEACH By: ~ Date: Its: Address: , WPB#522160.07 10 CITY OF DELKAY BEACH By: Date: Its: Address: WPB#522160.07 11 CITY OF BOCA RATON By: Its' Dat~: Address: WPB#522160.O? 12 CITY OF RIVIERA BEACH By: Date: Its: Address: wvs#s~tc, o.o7 13 CITY OF JUPITER By:. Date: Its: Address: WPB#522160.07 14 CITY OF PALM BEACH GARDENS By: Date: Its: Address: WPB#522160.07 15 CITY OF LAKE PARK By: Date: Its: Address: '~VPB#522160.07 16 CITY OF TEQUESTA By: Date: Its: Address: wP~#s~6o.o7 17 CITY OF LANTANA By: Date: Address: WPB#$22160.07 18 CITY OF BELLE GLADE By: Date: Its: Address: WPB#522160.07 19 CITY OF PAHOKEE By: Date: Its: Address: WEB#S22160.07 20 CITY OF SOUTH BAY By: Date: Its: Address: WPB#522160.07 2 1 FLORIDA EAST COAST INDUSTRIES, INC. By: Date: Address: weB#522160.07 22 RESOLUTION NO. R01- V-CONSENT AGENDA ITEM C.3. A RESOLUTION OF THE cl-rY COMMISSION OF THE ClTY OF BOYNTON BEACH, FLORIDA, RATIFYING THE 2000 - 2001 COLLECTIVE BARGAINING AGREEMENT BETVVEEN THE CITY OF BOYNTON BEACH AND THE POLICE LIEUTENANTS - FRATERNAL ORDER OF POLICE; AND PROVIDING AN EFFE(~ I'WE DATE. WHEREAS, the Cib/and ~he Police Ueutenants - Fraternal Order' of Police have been diligently negotiating a colleddve bargaining agreement; and WHEREAS, ~he Police Ueutenants - Fraternal Order of Police have ratified ~he at~ached Colleddve Bargaining Agreement; NOW~ THEREFORE~ BE Tr RESOLVED BY THE cTrY COMMZSSI'ON OF THE CZl'Y OF BOYNTON BEACH~ FLOR.[DA~ THAT: Seddon 1. The City Commission of the Cib/ of Boynton Beach, Florida does hereby ratify the 2000 - 2001 Collective Bargaining Agreement bebNeen the Cib/of Boynton Beach and the Police Ueu~enants - Fraternal Order of Police, a copy of which is a~ached hereto as Exhibit "A". Seddon 2. This Resolution shall become effe~ve immediately upon passage. PASSED AND ADOPTED this __ day of March, 2001. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner AlII=ST: City Clerk 3:ca\Reso\BBPO - I-ts, 2000 IAFF.CBA 1/29/97 AGREEMENT BETWEEN CITY OF BOYNTON BEACH, FLORIDA AND POLICE I.IRIIrI~ANTS FRATERNAL ORDER OF POLICE March 20, 2001 - Sgpt~mber 30, 2001 CITY FOP\CBA\final clelul 030901.doc TABLE OF CONTENTS Article Page 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 3O 31 32 33 34 35 36 Preamble. .................................... Recognition .................................. No Strike or Lock-Out ........................ Non Discrimination ........................... Dues Deduction ............................... Union Time Pool .............................. FOP Representation ........................... Bulletin Boards .............................. Information Requests ......................... Rights of Lieutenants Under Investigation.... Legal Benefit ............................... Management Rights ............................ Discipline and Discharge ..................... Subcontracting ............................... Rate of Pay. ....... , ......................... On Duty Injuries ............................. Call Back Pay ................................ Court Appearances ............................ Bereavement Leave ............................ Sick Leave ................................... Vacation ..................................... Holidays ..................................... Funeral Expenses ............................. Medical Expenses ............................. Uniforms ..................................... Training ..................................... Personnel Records ............................ Solicitations ................................ Safety and Health. .............. ~ ............ Use of City Facilities ....................... Hours of Work and Overtime ................... Shift Selection .............................. Seniority .................................... Transfers and ShiR Changes .................. Group Insurance .............................. Tuition Reimbursement ........................ Departmental Policies, Rules & Regulations... 37. OffDuty Po~e~E~p~yment ................... FOP ~ ...,/~/ CITY 1 2. 3 5 6 7 8 10 11 12 13 14 16 17 18 19 20 21 22 23 26 29 31 32 34 35 36 38 39 40 41 42 43 45 47 49 5O 38 39 40 41 42 43 44 45 46 47 Grievance and Arbitration Procedures ......... Past Practices ............................... Entire Agreement ............................. Personal Vehicles ........................... ~ Promotions ................................... Savings Clause ............................... Temporary Assignment ......................... Chemical Testing ............................. Management Package ........................... Duration of Agreement ........................ Signature .................................... 51 55 56 57 58 59 60 61~ 62 63 64 CITY FOP\CBA\final clean 030901.doc -1- PREAMBLE Section 1. This agreement is entered into by and between the City of Boynton Beach, Florida, hereinafter referred to as the "Employer" or "City", and the Florida State Lodge, Fraternal Order of Police, hereinafter referred to as the "FOP" or the 'qJnion". It is the intent and purpose of this Agreement to create a sound and mutually beneficial working and economic relationship between the parties hereto; to provide an orderly, prompt, and peaceful means of resolving disputes involving interpretation or application of this Agreement; and to set forth basic and full agreement between the parties concerning wages, hours, terms and conditions of employment. J \SHRDATA\CA\Collect~ve Bargaznxng\Lt CITY FOP\CBA\final clean 030901.doc ARTICLE 1 RECOGNITION -2- Section t. The City of Boynton Beach hereby reco~izes the FOP as the exclusive collective bargaining agent with respect to wages, hours and other t~tms and conditions of employment for all employees in the bargaining unit. Section 2. The bargaining unit for which this recognition is accorded is as defined in the certification granted by the Public Employees Relations Commission and comprises all full-time ponce lieutenants, except those lieutenants assigned as the public information officer with the City of~ Boymon Beach. Excluded are all other employees of the City. FO~ CITY J;\SF~ATA\CA\Collective Barg.~n~\L~. FOP\CRA\final clean 030901.doc -3- ARTICLE 2 NO STRIKE OR LOCK-OUT Section 1: "Strike" means the concerted failure to report for duty, the concerted absence of Lieutenants ~om their positions, the concerted stoppage of work, the concerted submission of resignations, the concerted abstinence in whole or in part by any group of Lieutenants from the full and faithful performance of their duties of employment with the City, participation in a deliberate and concerted course of conduct which adversely affects the services of the City, picketing or demonstrating in furtherance of a work stoppage, either during the term of or after the expiration of a collective bargaining agreement. Section 2. Neither the Union, nor any of its officers, agent and members, nor any employee organization members, covered by this Agreement, will instigate, promote, sponsor, engage in, or condone any strike, sympathy strike, slowdown, sick-out, concerted stoppage of work, illegal picketing, or any other interruption of the operations of the City. Section 3. Each Lieutenant who holds a position with the City occupies a position of special trust and responsibility in maintaining and bringing about compliance with this Article and the strike prohibition in Florida Statutes 447.505 and the Constitution of the State of Florida, Article 1, Section 6. Accordingly, the Union, its officers, stewards and others responsible to maintain compliance with this Article and the law, including their responsibility to abide bythe provisions of this Article and the law by remaining at work during any interruption which may be initiated by others; and their responsibility in the event of breach of this Article or the law by other employees violating this FOP~ CITY J:\SHRDATA\CA\Colle~ive Bargaining\Lt. FOP\CBA\final clean 030901.doc -4- Article or the law to return to work, and to disavow the strike publicly. SeCtion 4. Any or all Lieutenants who violate any provisions of the law prohibiting s~ikes of this Article may be dismissed or otherwise disciplined by the City, and any such action by the City shall not be grievable or arbitrable under the provisions of Article 38 Grievance and Arbitration Procedures. CITY FOp\CBA\final clean 030901.doc -5- ARTICLE 3 NON-DISCRIMINATION Section 1, It is agreed that no employee shall be discriminated against, as prescribed by State or Federal laws, in their employment because of race, creed, color, sex, age, national origin, marital status, physical handicap or membership or non-membership in the Union. Section 2. Any claim of discrimination by an employee under this Article may be brought with the appropriate governmental agency, but may not be grieved under this Agreement. Section 3. The Union shall not discfminate against any bargaining unit member who falls to join the Union. Section 4. The City and the Union oppose discriminatory behavior of any nature. The City and the Union shall work jointly to eliminate discriminatory conduct in the work place. To that end, the City and the Union agree that bargaining unit members have an affirmative duty to act againq cliacdminatory behavior when it occurs in their presence or comes to their attention. Discriminatory conduct by an employee can result in disciplinary action up to and including t,mdnation. FO~ CITY -6- ARTICLE 4 DUES DEDUCTION Section 1. Any employee covered by this Agreement may authorize a payroll deduction for the purposes of paying Union dueS. Such authorization shall become effective upon acceptance by the City of a fully executed dues deduction form fi'om the employee. Employees who are currently members of the bargaining unit need not execute a new dues authorization card. Section 2. The Union will notify the City as to the amount of dues. Such notification to the City shall be fi'om an official of the Union. Changes in Union membership dues will be certified to the City at least thirty (30) days prior to the effective date of the change. SeCtion 3. Dues will be deducted each pay period and such monies shall be gcanitted to the Union t~easurer or designee once per month, not later than fourteen days after the end of the month. Se{tion 4. The effective date of deducting dues shall be the beginning of the pay period follbwing the day the dues deduction form is signed. The effective date for stopping dues deduction shall be at the be~nnlng of the pay period thirty (30) days following the date the revocation form is received by the City. SeCtion 5. The Union will indemnify and hold harmless the City against any claims brought against the City based on payroll deductions of dues as provided in this Article. FOP/.~.. CITY ARTICLE 5 UNION TIME POOL -7- Section 1. The City shall creste atime Pool ofninety-six (96) hours for utilization by designated union representatives for the conduct ofuniun business within and outside of the City. The use of the time pool shall be limited to activity by the'union representatives for the following: A. to assist a bargaining unit member who is required to appear at a hearing related to a B. to assist a bargaining unit member who is presenting or responding to a grievance; C. to assist a bargaining unit member who is subject to interrogation in conjunction with an internal affairs investigation; and D. to assist a bargaining unit member at a predetermination hearing. E. Unit members must use time pool if 15 minutes or more is required. Section 2. In addition, members of the bargaining unit may donate vaeatiun time in two (2) hour increments, (on a form designated by the City) not to exceed eight (8) hours each per year to the Union Time Pool. Section 3. Union representatives shall be released from duty upon reasonable notice to the Department and upon the approval of the division commander. If the needs of the Depa~iment do not permit the release of a partienlar employee as requested, the release of an alternative member during the desired time shall be provided. FO~ CITY J:\SHRDATA\CA\Collec~ive Bargaining\Lt. FOP~CBA\f~ clean 030901.doc ARTICLE 6 FOP REPRESENTATION -8- SeCtion 1. Neither party in negotiations shall have any control over the selection of the negOtiating or bargaining representatives of the other party. The parties shall, at their first bargaining session, exchange a list of bargaining team members. Seetion 2. The City shall reco~tmize up to two (2) FOP r~presentatives for the purposes of bargaining and any bargaining team members shall be permitted to attend bargaining sessions which may occur during their regular tom of duty without any loss of pay. The City shall not be required to provide overtime to any employee attending negotiations. Section 3. The parties agree that the FOP may establish a system of stewards providing for a chief steward and an individual steward on each shift and division rq~resented bythe bargaining unit. S~ewarcls on duty shall be p~tmitted reasonable release time with pay upon approval of the division commander for the purpose of process~g any individual grievance or assisting employees at investigatory or disciplinary interviews. SeCtion 4. When acting in their capacity as FOP representatives within the D~partment and not or~ behalf of themselves, employees shall not be obligated to observe the departmental chain of enmmand. A rqxesentative may not refer an issue outside of the depathnent without first presenting it :o a senior staff officer. This shall not relieve employees from observing the departmental chain of command except for receiving approval of release time with regard to their duty-related activities, CrT J=}~.DATA\CA\Collec~ive sar~i~ing\~t. FOP\CBA\final clean 030901.doc -9- notwithstanding theft position as an FOP representative. j:iSHRDATA\CA\Collectiv~OB~g~'g~Lt. CITY FOg\CBA\final clean 030901.doc -10- ARTICLE 7 BULLETIN BOARDS Section 1. The Union ~hall be provided with the use of a Lieutenant's Union bulletin board space at one (1) location in the police building. Section 2. The Union agrees that it shall use the space on the bulletin boards only for the purposes of posting notices of Union meetings; notices and results of Union elections; reports of Union committees; rulings or policies of the Union; recreational and social affairs of the Union, and notices by public bodies. J \SH~DATA\CA\Collec~lve Bargaln~ng\L~ CITY FOP\CBA\£inal clea~ 030901.doc -11- ARTICLE 8 INFORMATION REQUESTS/REPRODUCTION Section 1. The City agrees to furnish to the Union president or designee, upon request at City cost, documents such as agendas, minutes, financial reports, etc., of the retirement fund, City Commission, and any other body of the City whoso activities may impact on terms and conditions of employment of bargaining unit members. Access to any other records shall be govemed by Florida Statutes, Chapter 119. FO~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FOP\CBA\f~I clean -12- ARTICLE 9 RIGHTS OF LIEUTENANTS UNDER INVESTIGATION Section 1. The City °fBoynton Beach agrees that all rights due Law Enforcement Officers under investigation detailed and granted by the Floricla Statutes, Section 112.532, 112.533, 1 [2.534 will be observed and practiced. J iSH~DATA\CA\Collecti~~t CITY FOP\CBA\final clean 030901.doc -13- ARTICLE 10 LEGAL BENEFIT Section 1. The City agrees to abide by the provisions of Florida Statutes Sections 111.065, 111.07 and 768.28, in providing a legal defense or reimbursement for legal scu~ices to employees charged in criminal or civil actions arising out of the course and scope of their employment; provided, however, that the City shall not be r~quired to pay a judgment when it has been established that the employee was engaged in conduct outside the scope of his/her employment. FO~ CITY -14- ARTICLE 11 MANAGEMENT RIGHTS Section 1. The Union reco~izes that the City has the exclusive fight to manage and direct the Police Depmu~lent. Specifically, but not by way of limitation, the City retains the exclusive right tO: Hire, promote, and lay off employees in accordance with the City of Boynton Beach Personnel Policy Manual. B. Discharge and suspend employees for cause. Transfer employees from one location to mother, one shift to mother, or one starting time to another. Do Establish and change the starting and quitting times and the number of hours and shifts to be workecC E. Assign and reassign employees. F. Schedule and change the work to be performed by employees. Formulate, implement and change Departmental policy, rules, regulations, and directives which are not in conflict with the specific provisions of this Agreement. H. Introduce new services, procedures, materials, facilities and equipment. Mandate physicah medical, and drug and alcohol testing in accordance with law. The City agrees to use State Certified Laboratories for all drug testing. Drug and alcohol testing may be conducted on either a reasonable suspicion basis or at random. Standards for testing and retesting shall be as set forth in Florida Administrative Code and the Drug Free Workplace Policy adopted by the City of Boynton Beach. Random selection shall be by computer generated selection, by an outside entity. employees. Determine and change the equipment and materials provided to or not provided to CITY FOP\C~A\final clean 030901.doc -15- IC Add to or change the qualifications necessary for any job classification. L. Create, alter or disband any units based upon the needs of the Department as determined by the Police Chief. If the City fails to exercise any one or more of the above functions from time to time it shall not be deemed a waiver of the City's right to exercise any or ail of such functions. Any right or privilege of the City not specifically relinquished by the City in this Agreement shall remain with the City. Section 2. In the event of any change over which the City may have au obligation to bargain concerning an impact of the change, the change may be implemented prior to resolution of the impa~t bargaining. CITY FOP\CBA\final clean 030901.doc ARTICLE 12 DISCIPLINE AND DISCHARGE Section 1. Employees may be disciplined only for just cause. No emplOyee shall be disciplined without notice of the charges setting forth the basis for such discipline. Section 2. Employees shall have the opportunity to appeal said disciplinary action in the manner se~ forth in Article 38 of this Agreement. Section 3. due process. The parties reco~ize that timeliness of disciplinary action is an essential element of Accordingly, no employee shall be subjected to disciplinary action unless a final disciplinary recommendation is made by the Police Chief within fourteen (14) days of the Chief's determination of the conclusion of the investigation. Section 4. No employee shall be subject to demotion, termination, or a suspension without pay ot two days or more withom first being afforded the right to a predet~m~ination conference with th ~ City Manager. CITY ARTICLE 13 SUBCONTRACTING There shall be no subcontracting for the life of this Agreement. -17- CITY -18- ARTICLE 14 RATE OF PAY Section 1. Retroactive to October 1, 2000, each Bargaln/ng Unit member shall receive a 4% base wage adjustment. section 2. Lt. Leonard, Lt. Miller, and Lt. Frey shall receive a $2,000 base wage acljustment on the anniversary of their hiring date. Section 3. Those Bargaining Unit members who are scheduled to work an 11.5 or 12 hour shift shall receive an additional 8.5% shift differential while so assigned. This differential will b~ paid with the regular bi-weekly payroll calculation. J: \S~DATA\C~\Collec=ive CITY FOP\CBA\£inal clean 0~0901.doc -19- ARTICLE 15 ON-DUTY INJURIES Section 1. When an employee is totally disabled from duty for a period of no more then seven (7) calendar days because of an injury det~mfined to be compensated under the provisions of the Workers' Compensation Act, the employee shall be entitled to full regular pay. If the period of disability is greater than seven (7) calendar days, the employee will be eligible to receive a sum of money up to an amount equal to the difference between his/her Workers, Compensation check and his/her normal net take home pay. Section 2. If the period of disability is greater than 180 days, the City may ask the Police Pemion Board to review said employee's disability case for retirement due to disability. Section 3. After 180 days of disability, the employee shall be exam{ned by a physician selected and compensated by the City to detv,.,ine the likelihood of recovery. If the medical report indicates a likelihood of recovery, 180 days of additional leave may be granted and shall be made up from the affected employee's unused accrual time on the books. If the affected employee has no time on the books, other employees may donate any accrual 6me to the affected employee. If the medical report indicates the employee is permanently and totally disabled as a police officer, the City shall be authorized to terminate the employee for physical inability to perform. Section 4. The City shall have no obligation to establish light duty police work for employees disabled in the line of duty, if such work is not operationally or fiscally justifiable. J:iSH~DATA\CA\Collectiv~B~~g~Lt. CITY FOp\CBA\f{~=] clean 030901.doc -20- ARTICLE 16 CALL-BACK PAY Section 1. In the event that a lieutenant is recalled to duty anytime outside of his/her regUlar working hours, the employee shall be compensated for the actual time worked but in no event less than three (3) hours at time and one-half(1 I/2) the employee's regUlar rate of pay. Section 2. Employees will be called back to duty on the basis of seniority in the rank of lieutenant. The lieutenant with the most seniority as a lieutenant will be offered the opportunity first. If that person is not available, or roms it down, the next Lieutenant with the most seniority as a lieutenant will be offered the oppommity. This manner of offering the oppommity will continue until the last lieutenant is reached. If no lieutenant volunteers for the assi~ment, the City shall have theiright to assign the duty by inverse seniority. FOP~~ CITY J:\SHRDATA\CA~Collec~ive Bargaining\Lt. FOP\CBA\final clea~ 030901.doc -21- ARTICLE 17 COURT APPEARANCES Section 1. When required to respond to court, deposition, subpoena, or any other judicial or administrative proceeding arising out of a member's duty as a police officer, and not involving the officer as a plaintiff or whose interest is affected by the plaintiff, the employee shall be paid a minimum of three (3) hours per day at time and one-half ( 1 1/2) the employee's regular rate of pay, unless such court appearance occurs during the employee's regular working hours. Section 2. If court appearance is contiguous with the end of the employee's shift, court time shall be compensated as a~ay other overtime assj~ment. CITY FOP\CBA\£inal clean 030901.doc -22 - ARTICLE t $ BEREAVEMENT LEAVE SeCtion I. In the event of the death of the parent, foster parent, sibling, spouse, child, grandparent, grandchild, mother or father-in-law, sister or brother-in-law, grandparents of spouse or domestic partner whose name must be on file with the Department of Human Resources of the City and any permanent family member of the household such employee shall be entitled to paid compassionate leave not to exceed three (3) conseCutive calendar days for any one death. However, if i! is neCessary for the employee to leave the State of Florida in conneCtion with the funeral of the deeeased, five (5) consecutive calendar days compassionate leave shall be allowed. Additional leave may be authorized by the Chief or his/her designee on a case-by-case basis, except that such additaonal leave shall be debited against the employee's accrued sick or annual leave. Section 2. Employees must verify in writing attendance at om-of-state funeral in order to be eligible for benefits under this Article. The City Manager may grant additional leave under this SeCtion, except that such additional leave shall be debited against the employee's accrued sick or annual leave. : : ' ' ' . FOP\CBA\final clean 030901.doc -23 - ARTICLE 19 SICK LEAVE Section 1. Employees shall earn ninety-six (96) hours of sick leave per year at the rate of eight (8) hours per month. The use of sick leave shall be in accordance with the Personnel Policy Manual Bargaining unit members (or their beneficiaries in ease of death) hired prior to October 1, 1991 and are regular employees, shall be paid for unused sick leave at the rate of 50% upon resignation, retirement or death. (Retirement shall include normal retirement disability retirement or early retirement as defined in the appropriate pension plan). Bargaining unit members hired after October 1, 1991 and who are regular employees will have payment made for unused sick leave at the rote specified in the table below, upon resigning in good standing, retirement or death: Continuous Years of Service Percent of Accumulated Sick Less than 5 full years 0% More than 5 full years, but less than 10 full years 10% More than 10 full years, but less than 15 full years 15% More than 15 full years, but less than 20 full years 20% Upon retirement from City Service 30% (Retirement shall include normal retirement disability retirement or early retirement as define in the appropriate Pension Plan.) Bargaining Unit Members who have elected to enter into the D.R.O.P plan shall receive sick leave benefits as set forth in Ordinance 00-33, which established the D.R.O.P plan. J \ SmA?A\ e~\ collect ivF~O~~t CITY : . ~OP\CBA\final clean 030901.do¢ -24- Section 2. Employees who have more than one-hundred-twenty (120) hours of sick leave as of October 1, of any contract year, may convert 50% of the excess over one hundred twenty (120) hours to a cash straight time payment not to exceed one hundred (100) hours ia the conlract year. Those hours over one hundred twenty (120) hours not converted in this contract year may be converted in the next contract year. Section 3. It shall be the policy of the City to permit an employee the oppommity to donate accrued sick leave time to a designated employee, provided the contributing employee has 120 hours accrued sick leave, whenever extraordinary circumstances require the designated employee to be absent from work for ~ lengthy period of time, and when the designated employee has exhausted all accrued sick leave. Extraordinary circumstances shall be defined as lengthy hospitalization, critical illness, or injury. When there appears to be a need to share sick leave in accordance with this Article, the Union Steward will prepare a list of bargaining unit member~ who are willing to contribute sick leave hours, confirming through the Finance Department that the hours are available. Such list shall be submitted to the Payroll Administrator for proper charge to sick leave records. The time charged will be used in the order listed on appropriate form supplied by the Union Steward. Section 4. Sick leave u~age for medical appointment can be scheduled more than 48 hours ia advaUee and cannot be changed by the Department except ia the event of a clear need by the Department. section 5. No member shall be placed on restricted sick leave prior to being counseled by the division commander informing the member of the reasons and allowing them an opportunity to J \ HRDATA\CA\Collec~i FOP\CBA\final clean 030901.doc -25- explain the situation, ffafter counseling a problem continues, the member will be notified in writing and placed on restricted sick leave. A member will be on Sick leave for a period of six (6) months. At the end of six months, the member will be advised in writing if the Department intends on extending the restricted sick leave. Section 6. At the employee's option, the employee may convert excess sick time as defined in accordance with Section 2 to vacation time not to exceed forty (40) hours, to be transacted in the first month of the calendar year. Section 7. All Bargaining Unit members are eligible to receive one "Bonus Day" for continuous attendance at work at the completion of each calendar quarter that the member has not used sick time during the previous quarter, nor has been absent fi, om work or on leave other than those paid leave categories reco~ized in the PPM. Bonus days shall be counted as vacation leave and subject to the provision set forth for use of vacation. Section 8. Those members scheduled to work an 11.5-hour shift who are granted sick time, shall only have their sick time accrual charged.a maximum of 8-hours for the day. FOP~ CITY J:\SHRDATA\CA\Collective Bar~aining\L~. FOP\CBA\Einal clean 030901.doc Section 1. follows: Years of Service Vacation Hours Per Year 1 96 2 4 3 120 4 128 5 136 6 144 7 152 8 160 9 168 10- 15 176 ARTICLE 20 VACATION Vacation shall be accrued in accordance with the Personnel Policy Manual, as 16 - 20 192 21 and above 200 Einployees may accrue vacation leave to a maximum of the level earned in the most recent two employment years. However, any amount over the allowable maximum that has not been used during that fiscal year (October 1 - September 30) will be forfeited as of September 30. Section 2. Sen/ority will pr_evail in the granting of vacations. CTS. _ __ __ -27- Section 3. Vacation requests may be submitted f~om forty-eight (48) hours to thirty (30) days in advance. In the event of dual requests for vacation dates, the senior member's request shall prevail if it was submitted twenty-one (21 ) days prior to the date or dates requested. Vacations of three (3) days or less may be made within twenty-four (24) hoars advance notice, provided that the City incurs no overtime in the granting of such request. Those members scheduled to work an I 1.5-hour shit~ who are granted vacation, shall only have their vacation accrual charged a maximum of 8-hours for the day. Section 4. Requests for emergency vacation leave shall be individually considered by the Chief of Police. Section 5. Management reserves the right to approve or deny vacation leave based upon the operational needs of the depaxhaent Vacation privileges shall not be suspended or canceled except as specifically set forth in this Agreement or in time of declared emergency, as defined in this Agreement. The exercise of management's fights under this Section shall not be arbitrary or capricious. CITY FoP\c~&\fimal clea~ 030901.do¢ -2@- Section 6. All Lieutenants shall receive, in addition to the existing vacation accruals, 32 hours of personal time per contract year, which may be used in four hour increments (non-accumulative and cannot create an overtime situation). The 32 hours of personal time per contract year are not accruable and must be used within each contract year. Those members scheduled to work an 11.5-hour shift who are granted personal tune, shall only have their personal time accrual charged 8-hours for the day, only when personal time is taken in[8 hour increments. CITY -29- Section 1. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. ARTICLE 21 HOLIDAYS Holidays will be defined as the below dates: New Year's Day Martin Luther King Jr., Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Eve Christmas Day Section 2. Holiday pay will be at one and one-half (1 1/2) times the employee's regular rate of pay, whether or not the holiday is worked. Section 3. Ao Holiday Conversion. Under this Article a member may elect not to receive holiday pay as outlined in Section 2 above, but instead to have the equivalent straight time CITY FOP\CRA\final clean 030~01.doc go Fo -30- holiday hours added as a lump sum to their accrued vacation balance. Members who sign up for this section must do so between October 1st and October 31 st of each contract year with the Bureau of Administration. Members exercising this option for conversion will be paid only straight time for the hours worked on the holiday. Members whose regular days off are on a holiday will receive their normal weekly pay. Members leaving the service who participated will owe the City for those holidays they were not on the payroll either through loss of vacation credits or deduction f~om funds due ~om the City. Members may elect to take the holiday offand at their option deduct eight (8) hours vacation or take the holiday off without pay. FOP~ CITY J:~SHRDATA\CA\Collective Bargaining\Lt. FOP\CBA\f~] clean 030901.doc -31- ARTICLE 22 FUNERAL EXPENSES Section 1. The City will make a reasonable payment, not to exceed $5,000 for funeral costs to the beneficiary of bargaining unit employees killed in the line of duty. Section 2. All employees shall, on a form to be supplied by the Human Resources Director or his/her designee, designate by name and address, the individual to whom such funds are to be paid. FO~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FOP\C~A\final clean 030901.doc -32- ARTICLE 23 lvIEDICAL EXPENSES Section 1. Members will receive and shall be obliged to take an annual electro-cardiogram and physical examinations by licensed physician approved by the City. Scheduling shall be at the discretion of the Department and the results will become part of the employee's permanent record. Said medical records shall be exempt fxom public inspection, as provided by Chapter 119, Florida statUtes. The City shall bear the cost of the examination. Section 2. Any condition of disability resulting fxom Hepatitis, Acquired Immune Deficiency S3~ndrome (AIDS), Tuberculosis, Meningococcal Meningitis, or Herpes Simplex I, established to halve been occurred in the line of duty shall be covered the same as other duty injuxy. SecUon 3. Be~nning at the age of 30 and every other year thereafter, the bargaining unit m~mbers shall be provided a twelve lead EKG and cardiac stress test to be paid for bythe City and to Ibc performed at a City designated medical facility. A hepatitis "B" vaccine series shall also be offered by the City to all bargaining unit members at no cost to the member. Section 4. At the members discretion he/she may request an ADS and/or Hepatitis screen at the time of hisSer annual physical. The cost to be paid for by the City. The results of the AIDS test shall remain confidential. Section 5. The City shall bear the costs involving lead testing for the Range Instructor(s). · FOP~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FO~\CBA\fi~al clean 030901.doc -33- ARTICLE 24 UNIFORMS Section 1. The City will supply those parts of the uniform that the City requires police lieutenants to wear on duty. The City will supply replacements for the parts of the uniform when replacement is appropriatel as determined by the Chief of Police, and if adequate funds are available in the City's budget. Section 2. Effective on the date of this Agreement, lieutenants who are members of the bargaining unit and assigned to plain clothes duty will receive a maximum of $1,000.00 per contract year, paid in $250 installments at the end of each quarter and pro-rated as appropriate when assigned during each quarter to plain clothes duty. The City will replace civilian clothes of lieutenants purchased with the annual allowance when such clothes are damaged in the line of duty. The City will replace civilian clothes to uniformed officers assigned to plain clothes duty when the clothes are damaged in the line of duty. The replacement will require the approval of the Chief of Police. The Lieutenant claiming a replacement will be required to include with his/her claim an explanation of the circumstances of the damage and appropriate reports concerning the incident. This allowance shall commence fi'om the date of assi~ment on a pro-rate basis. Section 3. Lieutenants assigned to plain clothes duty for more than three (3) months at a time will receive clothing allowance in accordance with the above for the three (3) months and pro-rated Section 4. The City will bear the cost of cleaning ten (10) issued uniform pieces per week for F¢)~~~e CITY J:\SHRDATA\CA\Collective . FOP\CBA\final clean 030901.doc -34- the contract year. The City shall designate the only approved d~ cleaning establishment in the City. Lieutenants assigned to plain clothes duty will be given a cash clean/rig supplement reasonably equivalent to that of the uniformed Lieutenant. This will be paid at the end of each quarter of the contract year. This allowance shall commence from the date of assignment on a pro-rated basis. Section 5; Lieutenants assigned to plain clothes duty for more than three (3) months at a time will, for that three months period, be given a cash cleaning supplement equivalent to that given lieutenants and pro-rated thereafter. These payments for lieutenants assigned to plain clothes duty will substitute for the normal cleaning allowance for lieutenants. J:~S~RDATA\CA\Collective . CITY FOP\CBA\final clean 0~0901.do¢ -35- ARTICLE 25 TRAINING Section 1. All training required of the bargaining unit member by the Police Department when off duty shall be compensated at the rate of time and one-half(1 1/2) the employee's regular rate of pay. Section 2: The Police Chief will decide on the Department's training program according to his judgment of the needs and requirements and potential for each member of the Department. FO~/~ CITY J:\SH~DATA\CA\Collec~ive Bargaining\Lt. FOP\CBA\final clean 030901.doc -36- ARTICLE 26 PERSONNEL RECORDS Section 1. All personnel records shall be maintained witb2n the limits of and in accordance with the provisions of the Public Records Law. Section 2. Consistent with State law, the City agrees that upon request, a member shall have the right to inspect his or her own personnel records whenever or however kept. The member shall have the right to make duplicate copies of his or her own records at no expense to the bargaining unit member. No record shall be hidden from a members inspection and members shall have the right to allow anyone of his or her choosing to inspect the personnel records with written authorization. l~embers shall have the right to inspect any and all records used to evaluate, promote orin any other manner, classify or direct an employee within the provisions of the Public Records Law. Section 3. A personnel file for all City employees is maintained by the City Human Resource Depat:iment. The City will purge these files of disciplinary actions in accord with the appropriate FlOrida State Statute. The purging will take place when the Human Resources Department notes that it is time for a record to be purged or when an employee, in writing brings the matter to the attention of the H,man Resources Director. An employee may request, in writing, that specific items be l added to his/her Personnel file. SeCtion 4. All citizen complaint files and Internal Affairs investigations will be governed by Florida State Statutes and the Public Record destruction guidelines. SeCtion 5. A 24 hour notice must be given to the bargaining unit member if any person J SF~DATA\CA\Collect i : ' ' . FOP\CBA\final clean 030901.doc -37- requests a copy or review of the members' personnel file. E-mail to the bargaining unit member shall constitute notice. J \ S f~DATA\ CA\ Col lect ivFe O~~ ~ L t CITY : . FOP\CBA\final clean 030901.do¢ -38- ARTICLE 27 SOLICITATIONS NO member shall be forced to attend or participate in solicitations for monies, membership or sales by any outside group (charities, insurance companies, religious organizations, etc.) while on duty or at rOll call. FOP~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FO~\CBA\final clean 030901.doc -39- ARTICLE 28 SAFETY AND HEALTH Section 1. The City agrees that it will conform to all State and Federal laws concerning safety, health, sanitation and working conditions, when said laws are specifically applicable to public employees. Section 2. Protective devises, wearing apparel and other equipment necessary to protect employees ~om injury shall be provided and maintained in proper working condition bythe City at no cost to the employee. CITY FOP\C~A\f4n~I clean 030901.doc -40- ARTICLE 29 USE OF CITY FACILITIES The FOP shall be entitled to the use of City facilities to conduct Union business at the same cost assessed to other. CITY -41- ARTICLE 30 HOURS OF WORK AND OVERTIME Section 1. For those members assigned to an 8-hour day, 40-hour work week, the normal work period is a seven day cycle~ Time-and-one-half paid for all hours above 40 hours actually worked in that cycle For those members assigned to an 11.5-hour day, the normal work period is a twenty-eight day, one-hundred-seventy one hour work cycle. Time-and-une-haif paid for all hours above 171 hours actually Worked in that cycle. For the purpose of calculating hours actually worked for overtime purposes, only the following categories of leave shall be treated as hours actually worked: A. Vacation time B. Compensatory time C. Personal time. Section 2. No work schedule, days off, hours of work, etc., shall be changed primarily for the purpose of avoiding the payment of overtime. Section 3. No person shall be required to work more than sixteen (16), continuous hours except in a declared emergency. For the purposes of this section and this agrccan~t, an emergency shall be a natural disaster, (flood, hurricane, etc.) or man-made disaster (dot, mass civil mst, etc.) or other incident which directly threatens the health and safety of the citizens of Boynton Beach. FOP~ CITY J:\S~DATA\CA\Colle¢~ive Bargaining\Lt. FOP\CBA\~inal clean 030901.do¢ -42- ARTICLE 31 SHIFT SELECTION Section 1. The Department shall have the discretion to determine the number of persons assigned to each shift and division within the Department. The City reserves the fight to assign Lieutenants to a particular division within the Police Department. Section 2. The City may designate the number of slots assigned to each shift. Thereafter the employees shall choose slots by seniority. The Department shall have discretion to change the probationary lieutenant for training purposes. The right to select a shift shall not apply to probationary lieutenants. FOP~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FOP\CBA\final clean 030901.doc -43 - ARTICLE 32 SENIORITY Section 1. Seniority shall be computed fi:om the date of promotion. If two (2) lieutenants have the same date of promotion, the date of initial appointment to the service of the City as a police officer shall be the determining factor. Section 2. Seniority shall accumulate during all authorized leaves. Section 3. Seniority shall be the determining factor for the selection of vacations and overtime assignmer~ts. Section 4. The City shall have the right to det~mdne the number of lieutenants assigned to each division and each shift. Section 5. For lay-offs and other non-disciplinary reductions in personnel, Senior Classes will displace Junior Classes. An example would be: ifa police lieutenant's position is to be abolished, the incumbent with the least seniority in the position of lieutenant would displace a Police Sergeant, who would displace a Police Detective, who would displace a Police Officer, who would displace any probationary or provisional or temporary, or be separated as the case may require. FOP~ CITY J:\SHRDATA\CA\Collective Bargaining\Lt. FOP\CBA\final clean 030901.doc -44- ARTICLE 33 TRANSFERS AND SHIFT CHANGES Section 1. No member shall be transferred nor have his/her shift or schedule changed, including days off, without forty-eight (48) hours notice, except in time of emergency, as elsewhere defined in this Agreement. If a member suffers a transfer or shift change, as defined in this Agreement, without forty-eight (48) hours notice and without the consent of the employee, all time worked on the first newly assigned shift or workday shall be at the overtime rate. Seetion 2. Members may request to exchange shifts, provided that the exchange is approved. Such approval shall not be unreasonably withheld. The City shall not be obligated to pay overtime to accommodate the exchange. FOP~ CITY J:~SHRDATA\CA\Collec~ive Bargaining\Lt. FOP\CBA\final clean 030901.cloc -45- ARTICLE 34 GROUP INSURANCE Section 1. The City shall provide and pay the premium for a Fifty Thousand Dollar ($50,000.00) life insurance policy to all bargaining unit members at no expense to the employee. The policy shall bear a double indemnify provision for death occurring in the line of duty. This shall be in addition to any other benefits required by State or Federal law. Section 2. The City during the term of this Contract shall provide and pay for one hundred percent (100%) of the cost of individual coverage in a group health insurance policy for members of the bargaining nnlt Section 3. The health and dental insurance coverage currently in effect shall not be substantially reduced through the life of this contract. The selection of a carder or carders to provide health and dental insurance coverage is a managerial function reserved solely to the City. The City will use its best efforts to maintain health and dental coverage which is subs .t.t2autially equivalent to the coverage in effect on the date of ratification of this Agreement The number of available plans may, at the City's option, be changed. Minor reductions in coverage are p~tmissible and do not constitute a unilateral change of benefits under this Collective Bargaining Agreement. In the event the total health and dental insurance benefit package is altered in a manner which increases either a bargaining unit members annual deduction by more than five (5%) percent over the deductible ctaxent at time of ratification of this Agreement or an itemized co-payment by more than 25%, the Union may vFe ~Os~~ CITY : ' ' . FOP\CBA\final clean 030901.do~ J \SH~DATA\CA\Collec~i -46- reopen negotiations of this Article by making written request to the City Manager. Section 4, Each Bargaining Unit member shall receive, upon ratification of this agreement, a lump sum paymem equivalent to 1% of their adjusted base salary to offset the increase in insurance COSTS. CITY -47- ARTICLE 35 TUITION REIMBURSEMENT Section 1. The City shall provide an incentive in the form ofpaid tuition and books for members who choose to attend an accredited college or university. Section 2. The member shall initially pay and be reimbursed by the City upon presentation of documented completion of the course. College and/or University pmgrsm must be initially approved by the City Manager. Section 3. Members attaining a grade of"A" or "B" shall be reimbursed for 100% of the cost ora course. Members attaining a grade of"C" shall be reimbursed for 50% of the cost of a course. The City shall reimburse bargaining unit members at 50% of cost for attending and being approved for life experience only at Barry University, Nova University and St. Thomas University, for not more than 30 credits. In the event that a course is a mandatory pass/fail course, a grade of passing shall be treated as a satisfactory grade and will be reimbursed for 100% of the cost of the course. Employees shall receive no compensation for grades below a "C"o Section 4. Courses must lead to a degree in the fields of law enforcement, criminal justice, public adlninistration, or any other similar police profession discipline that may, in the opinion and with the approval of the City Manager enhance the member's performance as a law enfomement officer. Section 5. Post-graduate courses authorized under Section 4, shall also be reimbursed based on grades outlined under Section 3. However, reimbursement is limited to a maximum of six (6) credits F(~ CITY J:\SHRDATA\CA\Collective Lt. FOP\CBA\final clean 030901.doc -48, per semester. For every two (2) reimbursed semesters, the member must remain in the employ of the City for one (1) year. Failure to do so would require the member to payback the City for the equivalent percentage reimbursement. FO~ CITY J:~SH~DATA\CA\Collective Bargaining\Lt. FOP\CBA\f~nml clea~ 030901.~oc -49- ARTICLE 36 DEPARTMENTAL POLICIES, RULES AND REGULATIONS Section 1. It is agreed and understood that the Police Depathnent currently has policies, roles and regulations governing employment. The formulation, amendment, revision and implementation of any rule shall not be arbitrary or capricious. Irt the event of a conflict between the roles and specific provisions of this Agreement, the Agreement shall control. Section 2~ Nothing in this Section shall constitute a waiver of the Union's fight to impact bargaining as defined in Chapter 447, Part 1I, Florida Statutes the Florida Public Employee's Relations Ac0. In the event the City wishes to amend, revise or maplement any new role, it shall give ten (10) days notice to the Union~ In the event the Union requests impact bargaining due to a nde change, the implementation date shall not be extended and the parties agree to expedite impact bargaining. FOP~ CITY J:\SH~DATA\CA\Collective Bargaining\Lt. FOP\CBA\final clean 030901.doc -50- ARTICLE 37 OFF-DUTY POLICE EMPLOYMENT Section 1. Off-duty police employment shall be defined as any police-related duty that is performed or administered by a sworn employee which is paid for by a private entity, through the City of Boynton Beach. Seclion 2. When City facilities are used by other agencies or persons, any desired security arrangements shall be at the option of the user. I/the user and/or the City determines that certified police officers are to be required at any public event, only Boynton Beach Police Department personnel shall be used. POP~ CITY -51- ARTICLE 38 GRIEVANCE AND ARBITRATION PROCEDURE,q GRIEVANCE PROCEDURES Section 1. A grievance is defined as a dispute involving the interpretation or application of the Collective Bargaining Agreement. Section 2. A dispute over disciplinary action is not a grievance, but shall be referred to as an appeal of disciplinary action. The process for handling appeals ofdisciplinmy action are set forth in this Article. Section 3. The parties are committed to resolving grievances in a timely fa~qhion. Accordingly, any grievance not submitted or advanced by the grieving party in accordance with the time limits set forth below will be c.ousidered abandoned. Any grievance not answered by the City within the time limits set forth below will automatically advance to the next step of the grievance procedure. By way of example: When a grievance is advanced to the Police Chief on January 1st, the Police Chief must respond by January 21 st. If the Police Chief responds to the Grievant on January the ya, and the Grievant is not satisfied with the Chief's determination, the Grievant has ten (10) days from January 3rd to request appointment of an arbitrator. If the Police Chief falls to respond by january 21st, the Grievant has ten (10) days from January 21 st to request appointment of an arbitrator. Section 4. A grievance must be filed within ten (10) days of the first occurrence of the event which give rise to the dispute. Grievances shall be presented in the following manner: Step 1. A grievance must be filed on a form approved by the City within ten (10) calendar days as set forth in Section 4 above. The grievance must make specific reference to the Article and Section of the Agreement in dispute, set forth detailed £acts explaining how the Article and Section has been misapplied by the City, and state the relief sought by the grievant. The grievance form shall be filed with the grievant's immediate supervisor. In the case of a class grievance filed by the Union, the grievance form shall be filed with the Police Chief. FOP/~ CITY J:\SF~DATA\CA\Collec~ive Bargaining\Lt. FOP\CBA\final clean 030901.doc -52- Step 2. The immediate supervisor shall review the grievance and make a written recommendation for disposition of the grievance to the Police Chief within ten (10) days of receipt of the grievance. Step 3. The Police Chief shall review the grievance and render a written decision within ten (10) days of receipt of the recommendation from the immediate supervisor. The Police Chief may require members of the Bargaining Un/t to submit to questioning as part of his review of the ghevence. Step 4. In the event that a grievant is not satisfied with the disposition of the grievance by the Police Chief, the grievant shall have the right to submit the grievance to the City Manager. Submission to the City Manager shall be made within ten (10) days of the date of the Chief's disposition or the expiration of the time period for the Chief's disposition in the event the Chief does not render a decision. Step 5. The City Manager shall review the grievance and render a written decision within ten (10) days of the submission of the grievance to him/her. The City Manager may require members of the Bargaining Unit to submit to questioning as part of his review of the grievance. Step 6. In the event the employee is not satisfied of the disposition of the grievance by the City Manager, or if there is no disposition by the City Manager in a timely fashion, the grievant may request appointment of an arbitrator. The grievant's request for the appointment of an arbitrator must be made within ten (10) days of the date of the City Manager's disposition of the grievance, or the expiration of the time period for the City Manager's disposition in the event the City Manager does not render a decision. Step 7. The City and the Union have agreed to establish a panel of arbitrators, consisting of six (6) members, three of which will be selected by the Union and three of which will be selected by the City, who will be selected to serve on a rotating basis. The grievant's request shall commence with a written request for arbitration to the City. Following appointment of an arbitrator, Arbitration shall proceed as set forth in this Article. If a panel has not been agreed to by City and union, the grievant's request shall commence with a written request to the Federal Mediation and Conciliation Service to submit a list of names of five (5) arbitrators. Both parties will alternatively strike one name until an arbitrator is agreed to. Following appointment of an arbitrawr, arbiWation shall proceed as set forth in this Article. FOP~ CITY -53- ARBITRATION Section 1. When an arbitrator has been selected by the parties, the City shall have ten (10) days from receipt of notice of appointment to raise arbitrability as a defense. If arbitrability is raised by the City, the issue of arbitmbility shall be determined by the arbitrator no less than thirty (30) days prior to the commencement of an arbitration hearing on the grievance itself. If the City raises the question of arbitrability and loses that determination, the City shall pay the cost of the arbitrator. If the City raises the question of arbitrability and the arbitrator determines that the matter is not arbitrable, the Union shall pay for the arbitrator. This provision shall not prohibit the City from challenging the arhitrability of any grievance in an action for declaratory relief filed in the Circuit Court of Palm Beach County, Florida. In no event may the City seek a det~udnation of arbitrability by both the arbitrator and the Circuit Court. In the event of a court, action by the City, the grieva .n. ce/arbitration proceeding shall be abated until the conclusion of the court proceeding. Section 2. The arbitrator shall conduct the arbitration hearing no less than thirty (30) days nor more than ninety (90) days from the date of appointment. Section 3. In the event a party seeks continuance of an arbitration hearing once set, the requesting party shall pay any fee charged by the arbitrator for resetting the hearing. Section 4. The arbitrator's decision shall be confined to the statement of the grievance set forth in the written grievance form together with any defenses raised by the City at any step of the grievance procedure. The arbitrator shall have no authority to change, amend, add to, subtract from, or otherwise alter or supplameat this agreement or any part thereof in order to resolve a grievance. The arbitrator may not issue declaratory opinions and shall confine himself/herself exclusively to the issues presented, which must be actual and existing, Section 5. The arbitrator shall render a written decision within thirty (30) days of the close of the arbitration hearing or submission of post hearing briefs, whichever occurs last. FOP~ CITY J:\SHRDATA\CA\Collec~ive Bargaining\Lt. FOP\CBA\final clean 030901.doc -54- DISCIPLINARY APPEALS Section 1. Discipline is classified as either major or minor as follows: MAJOR: Term/nation Demotion Suspension without pay-more than two (2) days No employee shall be subject to major discipline without first being afforded a pre- determination conference with the City Manager or his/her designee. No pre-determination conference shall be conducted with less than ten (10) calendar days notice to the employee. IVlINOR Written reprimand Suspension without pay-two (2) days or less SeCtion 2. Appe .als of disciplinary action shall be handled as follows: A. Major discipline may be by appeal to an arbitrator, by using the same procedure for appointment of an arbitrator as set forth in this Article. The request for appointment oflan arbitrator must be made in writing within ten (10) calendar days of notice of disciplinary ac~i0n. B. The arbitrator may sustain, reverse, or modify the discipline set by the City Mhnager. The decision of the Arbitrator is final and binding on the parties. C. Written reprimands may not be appealed but the employee may submit a written response to a written reprimand provided the response is submitted within ten (10) days of the written reprimand. If a written response is submitted by the employee, it shall be attached to the w~'itten reprimand and placed in the employee's personnel file. D. Suspensions without pay of two (2) days or less may be appealed to the City ~anager whose decision shall be final. An appeal shall be filed in writing within ten (10) days of notice Of the suspension without pay. The City Manager shall eonduet an investigation of the di!eipline and render a decision within twenty (20) days of the appeal. The City Manager's decision .mhy. be to either sustain, reverse, or modify the discipline. In no event shall the City Manager's d~eision increase the discipline to more than a suspension without pay of two days. The City Manager may conduet interviews with the grievant, departmental staf~ or members of the bargaining unit as part of hisdher investigation of the discipline. FOP~ CITY J:I\S~DATA\CA\Collective Bargaining\Lt. FOP\CBA\final clean 030901.doc ARTICLE 39 PAST PRACTICES All employment practices listed below shall remain in effect: A. Lockers. -55- B. Locker room shower, gym. C. Shoes eve~y six (6) months. D. Provide weapons, equipment, gear appropriate to assignment. E. Bullet proof vests. F. Jackets, raincoat, boots. G. Desk space, office supplies. H. Approved and required travel expenses. L Use of City vehicles for court when available. J. Three (3) complete uniforms per year, as needed. F~ CITY J:\S~RDATA\CA\Collective Bargaining\L~. FOP\CRA\final clean 030901.doc -56- ARTICLE 40 ENTIRE AGREEMENT The parties agree that this Agreement constitutes the full and complete understanding of the parties. This agreement can not be changed or altered unless by mutual written agreement. FOP~ CITY ARTICLE 41 PERSONAL and DEPARTMENTAL VEI-IICI,Rg -57- Section 1. When an employee is required to use his/her personal vehicle in the pefformanc~ of police duties, said employee shall be reimbursed a mileage rate as established by City resolution, excluding mileage traveled to and from the normal work location. Section 2. For the pttrpose of this Article, the performance of police duties shall include attendance at court, depositions, admini.qtmtive hearings, conferences with City officials, schools and seminars. Section 3. Section 4. Bargaining Unit members shall be assigned City vehicles for use on and offduty. If a Bargaining Unit member is not involved in a "Chargeable" accident for 12 months, the member will get a bonus on their anniversary equivalent to one ( 1 ) day's pay. FOP~ CITY J=\SH~DATA\CA\Collec~ive Bargaining\Lt. FOP\CBA\final clean 030901.doc -58- ARTICLE 42 PROMOTIONS Section 1. All bargaining unit members are eligible for appointment to the next highest rank in the department. Criteria for evaluation and appointment shall be established by the Police Chief with the assistance of the Human Resources Department. All promotional opportunities will be posted for a period of thirty (30) days before closing. FOP~ CITY J:~SA~DATA\CA\Collective Bargaining\Lt. FOP\C~A\final clean 030901.doc -59- ARTICLE 43 SAVINGS CLAUSE Section 1. If any Article or section of this Agreement should be determined by a court of competent jurisdiction to be in conflict with any existing or subsequently enacted legislation or judicial decision, all other Articles and sections of this Agreement shall remain in full force and effect with it being presumed to be the intent of the parties that the invalid language be stricken. Section 2. In the event of such a determination, the parties shall meet w/thin thirty (30) days for the purpose of negotiating a substitute provision. Section 3. There is no past practice regarding wages, benefits or conditions of employment that is bInding on the parties except as set forth in this collective bargaining agreement. Neither the City's Civil Service Rules and Regulations, nor the City's Personnel Policy Manual have application to collective bargaining unit members. FOP~ CITY J:\S~I%DATA\CA\Collective Bargaining\Lt. FOP\CBA\final clean 030901.do¢ -60- ARTICLE 44 TEMPORARY ASSIGNMENT Section 1. Lieutenants acting in the capacity of Senior Staff Officer shall be paid five percem (5%) above the Lieutenant's regular rate of pay during the time assigned as Senior Staff Officer. section 2. The provisions of this Article shall not apply to persons performing other than regular road patrol duties, including details. FOP CITY J:~SH~DATA\CA\Collective Bargaining\Lt. FOP\CBA\£inal clean 030901.doc -61- ARTICLE 45 CHEMICAL TESTING Section 1. Drug and alcohol testing may be conducted on either a reasonable suspicion basis or at random. Standards for testing and' retesting will be as set forth in Florida Statues, Florida Administrative Code and the City's Drug Free Workplace Policy. FOP~ CITY J:\SHRDATA\CA\Collective Bargaining\L~. FOP\CBA\finat clean 050901.doc -62- ARTICLE 46 MANAGEMENT PACKAGE Lieutenants shall continue to receive the management package while in effect. Management has the exclusive fight to delete this benefit provided it is deleted on a city wide basis. FOP~ CITY J:\SH~DATA\CA\Collective Bar~aining\L~. FOP\CBA\final clean 030901.do¢ -63 - ARTICLE 47 DURATION OF AGREEMENT Section 1. This agreement shall become effective on ratification and shall continue in full force and effect up through and including September 30, 2001. Notwithstanding the effective date as set forth above, the monetary benefits of the agreement are retroactive to October 1, 2000. FOP~ CITY J:\SH~DATA\CA\Collec~ive Bargainin~\L~. FO~\CBA\final clean 0~0901.doc -64- Agreed to this day of ,19 , by and between the respective parties through the authorized representatives of the Union and the City. BY: POLICE LIEUTENANTS FRATERNAL ORDER OF PoLIcE (_.Sfaff Representative CITY OF BOYNTON BEACH BY: Witness Mayor Witness APPROVED AS TO FORM AND CORRECTNESS: City Attorney Ratified by City Commission City Manager ATTEST: CityClerk Ratified by Union Members Date Date CITY J; \Sh~DATA\CA\Collec=ive Bargaining\Lt. FOP\CBA\final clean 030901.doc Requested City Commission ~ M¢¢tin~ Dates [] M oh 20, 2001 I, 2001 NATURE OF AGE~ )A ITEM V-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM D,2 AGENDA ITEM REQUEST FORS. Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Kequeste~ City Comm/ssion Meeting Dates [] May 5,2001 [] June 5, 2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unt'mished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place the this request on the March 20, 2001 City Commission Agenda under Consent Agend~ - Ratification of Planning and Development Board action. The plan~ning and Development Board with a vote of 6 to 1 ~ :commended that the subject request be approved subject to staffcomments. For further details pertaining to this requesl see attached Department of Development Memorandum No. PZ-01-036. EXPL PRO J[ AGEN OWN[ LOCA DESC] kNATION: CT NAME: F: R: ['ION: ~JPTION: DAVID AND MARY ROWE David Rowe David and Mary Rowe 647 and 649 Lake Street Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5.G.2.b., to allow a 9.76-foot reduction from the twenty-five (25) foot rear yard setback required within the R-3 multi-family zoning district for a duplex building or a i5.24-foot setback. PROG~iAM IMPACT: N/A FISCA~ IMPACT: N/A ALTE~;IIII}ATIVES: ~ N/A PlUg ~d Zo~WD~ector ~ "~ity Manager's Signature City Attorney / Finance / Human Resources S:~BULI~ETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC \\C H~M~IN~S HRDATA~PlanningKS HAKED\WP~P KO JEC TSkDavid & Mm3' Rowe Variance\CC Agenda Item Request 3-20-01 -Variance.dot EXHIBIT "C" Conditions of Approval Project name: David Rowe's residence File number: ZNCV 01-003 Reference: Application received January 22, 2001 DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: None X UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X ENGINEERING DiVISION Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X FORESTERJENVIRONMENTALIST Comments: None X PLANNING AND ZONING 1. Variance is for the deck only and does not include future screening or enclosing X of the deck area or the area below the deck. Additional variance approval is required for any enclosure within the required setback areas. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS NONE X ADDITIONAL CITY COMMISSION CONDITIONS To be determined. DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: David and Mary Rowe APPLICANT'S AGENT: David Rowe APPLICANT'S ADDRESS: 647 & 649 Lake Street, Boynton Beach DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: March 20, 2001 TYPE OF RELIEF SOUGHT: Zoning Code Variance LOCATION OF PROPERTY: 647 & 649 Lake Street, Boynton Beach DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MA'FI'ER came before the City Commission of the City of Boynton Beach, Florida appgaring on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MA'FI-ER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the reliefi sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "F" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM #PZ 01-036 Staff Report Planning and Development Board and City Commission Meeting Date: March 13, 2001 File No: ZNCV 01-003 Rear yard setback Location: 647 & 649 Lake Street, Boynton Beach Owner: David Rowe Project: Second floor deck addition with first floor structural support. Request: Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zoning, Section 5.G.2.b, to allow a 9.76 foot reduction from the twenty-five (25) foot rear yard setback required within the R-3 multi-family zoning district for a duplex building or a 15.24 foot setback. BACKGROUND The subject vacant property and nearby neighborhood is currently zoned R-3, multi-family residential. The applicant desires to develop the property for a two-story, two-family residence; one unit on the first floor and the second unit to occupy the 768 square-foot second-floor to be placed to the rear of the structure. The City building permit was issued in November, 2000. As part of the project, the applicant is proposing to construct a second-story deck with its support structure at first floor level located at 15.24 feet from the rear property line. The deck is designed in conjunction with the sole entrance for the second-story unit. Currently, the subject neighborhood is mostly developed with the exception of the two adjacent lots (see Exhibit "A" - Location Map). Staff surveyed the area and it was observed that three (3) properties were developed with structures to the rear that appear to be encroaching into the required setbacks. The encroaching structures, which have no permit nor variance records that could be located, appear to pre-date current regulations; however, subsequent permits were issued in the early 80's for elements such as electrical and plumbin~ (see Exhibit "B" - vicinity map). The following is a description of the zoning districts and land uses of surrounding properties: North: A duplex zoned R-3, multi-family residential district; South: Lake Street right-of-way, and farther south a multi-family residential development, Via Lago, zoned R-3 and the Benvenuto's Restaurant, zoned C-3; East: Vacant property zoned R-3; and West: Vacant property zoned R-3. Page 2 File No. ZNCV 01-003 ANALYSIS The code stares that the zoning code variance can not be approved unless the board finds the following: That special conditions and circumstances exist which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b. That the special conditions and circumstances do not result from the actions of the applicant. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. e. That the variance granted is the minimum variance that will make possible the reasonable use of the/and, building, or structure. That the grant of the vadance will be in harmony with the general intent and purpose of this chapter[ordinance] and that such variance will not be injurious to the area involved or otherwise detrimental to the public we/fare. Nq circumstances appear to be peculiar to the land on which this structure is to be built. Hc~wever, it is notable that the subject area appears to have been platted for single family homes, and later up-zoned. Unless lots are assembled, values and demand may lead the lots to be built to the maximum extent allowed by, and even in excess of, current zoning regulations. According to the applicant's response to the above criteria, contained in Exhibit "C", the applicant feels that other property owners in the neighborhood have been allowed the privilege of reduced rear setbacks. The applicant therefore feels that he is also entitled to similar pti ¢ileges, and therefore, has provided a plan depicting a proposed 3,388 square foot duplex wi h a second floor deck that encroaches into the rear setback (see Exhibit "D" - proposed pl~ n). It should be noted that the building encroachments on nearby properties represent an ea 'lier time period when the regulations and process may have been less formal and stringent. It ;~ppears that modern improvements within the area were made according to current regulations (setbacks). The request could therefore represent a grant of special privilege to the applicant. Wi[h respect to item "e" above, which relates to the magnitude and necessity of the variance, thff logical design of the structure includes placing the entry for the second-floor unit at the deepest point of lot. This location of the deck is also at the northeast corner of the property whlere there is the greatest chance of attaining a view to the Intracoastal Waterway. The deck is Ibroposed to be 12 feet deep which allows for more space than necessary for the entrance to th~.unit, which increases the magnitude of encroachment. Options for meeting the setback with th~ least design impacts appear to be limited to reducing the size of the structure. If the Page 3 File No. ZNCV 01-003 structure size is to remain as proposed, the magnitude of the variance could be reduced by reducing the depth of the deck, but with the impact of reducing functionality. As for furthering the intent of the zoning regulations, and impacts on the area, staff considered the development potential for the area, the impact on privacy of adjacent properties, and the opinions of adjacent residents. With respect to privacy, staff considered the impacts of the deck facilitating views to other properties from a height of approximately 15 feet and.at a distance approximately 10 feet closer to the nearest property line (see Exhibit "E" - elevations"). With only one small window on the south side of the nearest adjacent unit, and the outdoor yard area of the same unit being on the west-side of that unit, visual invasion of privacy by the subject unit would be minimum. Furthermore, when compared to the current development potential of R-3 zoning, which would allow a 4-story structure on both the subject and adjacent properties, the subject project and impacts are also minimal. Lastly, the quality of the proposed duplex, as represented by the permit drawings, would contribute to the aesthetics of the neighborhood aha be compatible with the architectural character established by the adjacent Benvenuto's Restaurant. CONCLUSIONS/RECOMMENDATION Staff finds that the proposed project generally conforms to the intent of the subject zoning regulations, and the subject vadance would have no measurable impacts on the subject neighborhood. However, staff emphasizes that the need for the variance would be created by actions of the property owner, and that there are no special circumstances that justify the variance. Therefore, staff recommends that this request for relief from Chapter 2, Zoning, Section 5.G.2.b., to allow a 9.76 foot reduction from the twenty-five (25) rear setback require(t within the R-3 multi-family zoning district, be denied due do the lack of traditional hardship. No conditions of approval are recommended; however, any conditions of approval added by the Planning and Development Board or the City Commission will be placed in the Exhibit "F" - conditions of approval. Should the City choose to approve this request based on its particular merits rather than on traditional hardship, staff notes the following: 1. The proposed variance would not create a noticeable deviation in the aesthetics of the area given the existing rear setback encroachments by other structures; 2. The variance is not for the main structure but essentially for a rear deck which would otherwise be allowed if placed on ground level; The subject variance request is supported by 23 adjacent and nearby residents including those residents immediately to the north of the subject property (it was not confirmed if the signatures are from property owners); and To prevent visual impacts not anticipated and analyzed herein, if the variance is granted, the variance should only be for the deck and not future screening or enclosing of the deck. The property owner should not be allowed to enclose the deck area or that area below the deck without obtaining additional variance approval. MWR LOCATION MAP DAVID ROWE RESIDENCE EXHIBIT "A" I/8 MiLE 400'8©0 FEET VICINITY MAP 9 EXHIBIT "B" 7~ C 12' 5-~ 24361- 0R6910 0RI4~.5 Pt608 P97 : ~o.o~ AC 0R4908 (3.57AC,~ _ (I.83 AC} P00;-39. 0R265~ Pll,.~9 EXHIBIT "C" January 24, 2001 Rowe Duplex Lots 39-41, W.S. Shepards Subdivision Statement of Reasons to Justify the Requested Variance I. This building is a duplex residence and the deck in question is located to give privacy to both residents. 2. The granting of the variance requested does not confer any special privilege in that 3 garages and 2 sheds are located less that ten feet from the rear lot line in question. (See attached photos - Exhibit A) 3. To locate the proposed deck at any other side of the duplex would result in the loss of privacy for both residents. 4. The granting of the variance will be in harmony with the general intent of the 25 foot set back in that the structural living space is 25ff set back from the rear lot line and only the second floor wood deck is in the space in question and is not detrimental to the public welfare. (See attached photos - Exhibit B) RO~E DUPLEX m m ROWE DUPLEX 6O m Requested City Commission I Meeting Dates [] Ma~ch20 2001 [] A~l t~,2OOl [] Ma[ ,20Ol V-CONSENT AGENDA ITEM D.3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORavt Date Final Form Must be Turned in m City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,200I (5:00 p.m.) Requested City Commission Meeting Dates [] May 5, 2001 [] June 5,2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfiinshedBusiness [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the March 20, 2001 City Commission Agenda under Consent Agenda. The planmng and Development Board with a vote of 3 to 1 recommended that the subject request be approved subject~o staff comments. For farther details pertaining to this request see attached Department of Development Memorandum No. PZ-0-040. EXPLANATION: PROJEpT NAME: AGENT: OWNm LOCATION: DESC~TION: PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A VILLA DEL SOL Eugene Spano, The Cornerstone Group Grove Parmers Limited Northwest comer of Old Dixie Highway and US t No. 1 (Federal Highway) Request for new site plan approval to construct a 312 unit multi-family apartment complex on 15,697 acres. '~ - ~ ~ity Manager's Signature Planning and Zonii~'Director De~ lopm t Depa~nt Dffector ~ p CiWAaomey/F~ce/H~Resomces EXHIBIT "C" Conditions of Approval Project name: Villa Del Sol File number: NWSP 00-014 Reference: 2nareview plans identified as New Site Plan. File # NWSP-00-014 with a February 13, 2001 Planning and Zonin~ Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: 1. Rotate the dumpster in the NW & SW comers to face due east and due north. X respectively for efficient access. UTILITIES Comments: NONE X FIRE Comments: NONE X POLICE Comments: NONE X ENGINEERING DIVISION Comments: 2. Show a 6 foot level sidewalk at the end of the five (5) foot handicap access X aisle with accessible ramps up to the sidewalk. Curb ramps must be located outside of access aisles per 4.7 of the Florida Accessibilit7 Code. 3. Thc maximum width of ail driveways, with the exception of gasoline stations, X is 32 feet unless otherwise approved by the Director of Development. The minimum width of one-way drives is 12 feet and 20 feet for two-way drives measured at the right-of-way. [Chapter 23, Article II H 1.] BUILDING DIVISION Comments: 4. Correct the inconsistency with respect to finish floor elevation. The site plan X drawing and the site data note number 12 reflect a minimum finish floor elevation of 12. 0 feet and the civil plans sheet 2 of 18, 5 of 18 and 6of 18 identi~ different floor elevations. Note number 13 on sheet SP-1 is Villa Del Sol NWSP 00-014 Conditions of Approval DEPARTMENTS INCLUDE REJECT acceptable; However, using the FIRM map of the subject site, identify the title of the flood zone that the buildings are located within. Where applicable, specify the base flood elevation. If there is no base flood elevation, indicate that on the plans. Also, identify the floor elevation that the design professional has established for the building within the footprint ~)f the buildings that are shown on the site plan, 1st floor plan of each building maintenance garage, gate house, and the paving and drainage icivil drawings). 5. ~t time of permit review, the site plan shall identify the actual distance that X ~ach building/structure is set back from the adjacent property lines including ~istance between buildings/structures. Please note that overhangs, covered walkways, canopies, awnings or other appurtenances that are attached to the Building shall be considered when identifying building setbacks. Therefore, ~dentify the width of the proposed overhangs, covered walkways, canopies, awnings, and/or other roofed areas that extend out beyond the main walls of e building. 6. !To properly determine the impact fees that will be assessed for the 1-story X clubhouse/lease office building, the applicant shall provide the following iinformation to the Palm Beach County Impact Fee Coordinator at 100 ~Australian Avenue, West Palm Beach, Fl. 33406: Submit a notarized affidavit on the letterhead of the property owner, : company or association. The letter will list and must contain an answer ,! to the following questions. i a) Will the clubhouse building be restricted to the residents of the entire project only? i b) Will the residents have to cross any major roads or thoroughfare to get to , the Clubhouse/Recreation building? i c) Will there be any additional delivery to the site? ~' d) Will there be any additional employees to maintain and provide service i to the site? please have the applicant provide the City with a copy of the letter that will be bent to the impact fee coordinator. The applicant should request that the teOUnty send the City a copy of their determination of what impact fees are quired for the clubhouse/lease office building. 7. !At time of permit review, submit an addressing plan for the project. X 8. IOn the floor plan drawing of the clubhouse/lease office building, add a X !labeled symbol that identifies the location of the handicap accessible entrance !door to the building The location of the door shall match the location of the accessible entrance door that is depicted on the site plan drawing. PARKS AND RECREATION Cdmments: Villa Del Sol NWSP 00-014 Conditions of Approval DEPARTMENTS iNCLUDE REJECT 9. Please clarify if you intend to provide notes on the plans to the contractor to X notify the Parks Division prior to any construction activity in the Dixie Highway or U.S. 1 r/ghts-of-way. 10. Please clarify in your response if you prefer to pay the Recreation Dedicati°n X Fee instead of land dedication. 11. There were no changes from the first submittal to the second submittal in the X recreation dedication elements. The recreation dedication elements shown on the plan do not qualify for ½ credit towards the Recreation Dedication Requirement. The Parks Division staff is available to discuss the preceding issues and discuss an acceptable a~eement. FORESTERJENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING Comments: 12. The following comments relate to Chapter 4, Section 7, Site Plan submission X requirements: Provide a sealed current sur~ey, not older than six months. On the site plan, indicate location of. stop signs and traffic control marking. 13. Recalculate the number of the required parking spaces to reflect new code X requirements. Compact parking spa~es are not allowed by the code. 14. Recalculate the percentage of native vegetation including all plant material. X A total of 50% of all required plant material must be native species (all plant materials). 15. The dimension of the entrance drive exceeds the allowed width. An X administrative waiver is required from the code to allow the dimension ~eater than 32 feet. 16. Provide a width dimension for the typical parking stall detail consistent with X City Drawing B-90012. No compact spaces are allowed by the code. 17. The project identification wall sign cannot exceed sixteen (16) square feet in X area per Chapter 21, Article III, Section 6. C.5. 18. Amend the "Waivers Requested" notes on the site plan. The only X Villa Del Sol NWSP 00-014 Conditions of Approval 4 DEPARTMENTS INCLUDE REJECT administrative waiver that is eligible for consideration is to increase the maXimum width of the entry drive. All other requested waivers in tI~s site plan submittal are not eligible for administrative waivers and would, if need be, subject to obtaining variance approval from the Planr~mg & Development Board. 19. In compliance with conditions of the corresponding comprehensive plan text X amendment, add to the north and south buffers "additional landscaping of ~arying height placed between the trees". This is intended to provide a more immediate buffer and aesthetic buffer edge for the project. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 20. NONE X ADDITIONAL CITY COMMISSION CONDITIONS 2 t. 2'0 be determined. MWl~par DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Villa Del Sol APPLICANT'S AGENT: Amy Klien/The Cornerstone Group APPLICANT'S ADDRESS: 6 Ramtand Road, Orangeburg, NJ 10962 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: March 20, 2001 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: Corner of Old Dixie and US 1 No. 1 (Federal Highway) DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. x THIS MATTER came before the City Commission of the City of Boynton.Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant x HAS HAS NOT established by substantial competent evidence a basis for the relief ~'equested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with~ notation "Included", The Applicant's application for relief is hereby x GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. Other DATED: City Clerk DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 01-040 SITE PLAN REVIEW STAFF REPORT PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION March 3, 2001 DESCRIPTION OF PROJECT Project Name/No.: Villa Del Sol / NWSP 00-14 Property Owner: Grove Partners Limited c/o Michael Lewis Applicant/Agent: Eugene Spano, The Cornerstone Group Location: Northwest corner of Old Dixie Highway and U.S. 1 (Federal Highway) Land Use/Zoning: Special High Density Residential (20 du/ac) / R-3 Type of Use: Multifamily Residential Project size: Site Area: No. of Units: Lot Coverage: Density: 15.697 acres [683,761 square feet) 312 2.90 acres (125,282 square feet) t9.87 du/ac ~Adjacent Uses: (see Exhibit "A" - Location Map) North Los Mangos Patio Villas / Townhomes zoned R-3; South Single family residential neighborhood zoned R-1; East Old Dixie Highway right-of-way and further east Texaco gas station zoned C- 3, U.S. I (Federal Highway) right-of-way and further east The Colonial Club Condominium zoned R-3; and West F.E.C. Railroad right-of-way. Site Characteristics: The subject property is comprised of two (2) vacant irregular shaped parcels totaling 15.697 acres. The most northern portion, "Parcel 1" is 11.191 acres and the southern portion, "Parcel 2" is 4.506 acres, all under the same ownership. Proposal:i . oncurrency: a. ~raffic- The developer proposes to construct 312 luxury rental apar[ments throughout thirteen (13) separate buildings on 15.697 acres. Each building will be three (3) stodes high and contain a mix of one, two and three-bedreom units. A 3,374 square foot, one-story clubhouse building, a swimming pool, a volleyball court, and a "tot Iof' are the recreational amenities provided (see Exhibit "B" - Proposed Site Plan). In addition, a 64 square foot gatehouse is proposed at the entrance / exit of the site. An aluminum gate lined with decorative foam banding and pre-cast decorative pineapples is proposed along the front entrance. Decorative aluminum fencing five (5) feet in height is adjacent to Federal Highway and Old Dixie Highway. A vinyl coated chain link ~erimeter fence six [6) feet in height will surround the entire complex, excluding those areas adjacent to the above-mentioned rights-of-way. A traffic statement for this project was submitted and sent to the Palm Beach County Traffic Division for their review and approval. The Palm Beach County Traffic Division has determined that the project location falls within the coastal residential . Page 2 AItman/Bay Vista)- Site Plan Review Staff Report Memorandum No. PZ 00-159 exception area, and therefore meets the Traffic Ped'ormance Standards of Paim Beach County. b. Drainage- Conceptual drainage information was provided for the City's review. The City's concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage solutions be deferred until time of permit review, when more complete engineering documents are required. Driveways: There is one (1) main entrance proposed for the development located at the southeastern portion of the site on Old Dixie Highway. This entrance will allow for both right and left tums from the site. The driveway has a 38-foot entrance and a 15-foot exit separated by a 1 O-foot median. The applicant is requesting an administrative waiver to allow the entrance to be more than 32 feet wide as required by code. Entrance to the development will be restdctad by an unmanned, electronically operated, security gate. Parking Facility: A total of 570 parking spaces are required for the proposed residential use based upon the applicable per bedroom ratio required by the land development regulations, in addition to the parking allocated for residential purposes, the project exceeds the minimum number of parking spaces required for the recreational amenities. Regarding the clubhouse and leasing office, eight (8) parking spaces are required and thirteen (13) parking spaces have been provided. The total number of parking spaces provided for the entire project is 588 spaces, including an overflow of ten (10) extra spaces. Overall, two percent (2%) or twetve (12) spaces of the 588 are designated for handicap use, All spaces, except handid''-~ spaces, will be dimensioned nine feet by eighteen feet (9' x 18') with a two (2) foot overh~,~'' using wheelstops. Landscaping: The landscaping of the site will fully meet code requirements when staff comments are incorporated. Front and side yard landscape buffers are provided as required by code. Extensive landscaping is proposed for the entrance area and will include a vadety of palms, shade trees, and shrubs. The entrance area will also contain a decorative fountain and appropriate project signage. A total of 426 trees are required and 464 trees have been provided. Of the 464 trees, sixty-five pement (65%) are considered native species. The Washington Palms, Queen Palms, Cabbage Palms and Alexander Palms will be installed in varying heights to increase the project's aesthetic quality. Building and Site: Building and site regulations will be fully met when staff comments are incorporated into the permit drawings. Community Design: Signage: The proposed development has selected Buff as the predominant color with accent color tones in Beacon Yellow (gold) and white. The aluminum railing color will be Sage. The roof will be constructed with Spanish S-tile and the building fa~;ade will be made of a light texture stucco finish. Complimented with attractive landscaping and an ornate entrance feature, the design suggests an "upscale" character~ The proposed architectural style is similar in character with the recently approved development "Tuscany on the Intracoastal" near Federal Highway and Southeast 23~d Avenue. The proposed design is preferable for this redevelopment area of the city. The project is proposing to have one (1) double,faced free standing monument entry $, five (5) feet in height, located in the median at the main entrance. A decorative proj~t~ identification wall sign is proposed adjacent to U.S: I / Federal Highway. The monument sign meets the City's sign requirements for height and setbacks per Chapter 21, Article IV, Page 3 Airman/Bay Vista)- Site Plan Review Staff ~ePort Memorandum No. PZ 00-159 Sec. 1, however, the wall sign must be reduced in size from twenty-one (21) square feet to no more than sixteen (16) square feet per Chapter 21, Article III, Sec. 6.C.5 (see Exhibit Conditions of Approval). RECOMMENDATION: Staff recommends that this site plan request be approved, subject to the comments included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. xc: Central File S :~PlanningxS Ha~RED\WP~P RO JECTS\Villa Del Sol (NWSP)~Staff review NWSP 00-0 I4.dcc LOCATION MAP ~ ) VILLA del SOL EXHIBIT "A" ~/8 M 400.800 FEET : -FAMILY EXHIBfi iii ii' iii iii ii' iii iii ii' ilt i ,i Ii . i.,I.,li,., J J ii . i~li i' EXHIBIT "1~" EXHIBIT I'B" Villa del Sol !ll~{~!~ * rr i~o~_ Boynton ~each, Florida EXHIBI1 "B" Villa del Sol The Cornerstone Group Villas Del Sol Boyton Beach, Fl. The Cornerstone Group EXHIBIT "B" Villas Del $ol Boyton Beach, Fl. The Cornerstone Group :~ < JIBIT "B" Villas Del Sol Boyton Beach, Fl. The Cornerstone Group EXHIBIT "B" Villas Del Sol Boyton Beach, Fl. The Cornerstone Group Villas Del Sol Boyton Beach, FI. The Cornerstone Group Villas Del Sol Boyton Beach, FI. The Cornerstone Group J i i Villas Del Sol Boyton Beach, Fl. The Cornerstone Group Requested City Commission Meeting Dates [] March20, 200I [] Apr/13,2001 [] A~51 17, 2001 [] May ,20Ol V-CONSENT AGENDA ITEl4 E CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Tumed in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April4, 200t (5:00p.rn.) Apr/118,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 5, 2001 [] June 5, 2001 [] June 19, 200l [] July 3,200I Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May I6, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGE? DA ITEM REC£ lllumi EXPIL large overh, better pleasi will n~ attack [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report NLMENDATION: Motion to approve expenditure in cooperation with Palm Beach County to install rated street signs at six intersections along Congress Ave. within the city limits. ~NATION: Congress Avenue and Federal Highway (US1) are major north-south arterials accommodating 'olumes of vehicular traffic. A component of the Federal Highway improvements included the installation of ~ad illuminated street signs. These illuminated street signs offer benefits: illuminated signs provide drivers a opportunity to recognize a street well in advance, considered a public safety benefit, and are aesthetically ~g. Staff recommends the installation of the ~uminated street signs along Congress Avenue. The installation ,t be the same masking arms as done on Federal Highway. The installation will be 10' arms that would be ed close to the top of existing concrete light poles at the designated six intersections. Congress Avenue is a count~ road; henceforth, the county staff approves of the installation and maintenance of the illuminated street signs with t~e city's one time financial contribution. PROQRAM IMPACT: The illuminated street signs will assist drivers, provide a ptiblic safety benefit, and are aesthe!ically pleasing when installed. HSCAL IMPACT: Total cost to Palm Beach County for the materials and labor is $43,546. The city contribution is $18,01~0 with recommended funding from city hall contingency. ALTE~dNATIVES: Not to install the illuminated street signs along Congress Avenue. · ff Department Herd's Signature C~ity Manager's Signature ~ Depa,'h~ant Name City Attorney / Finance / Human Resources S:LBULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM S:\BULLETINWORMS~.GENDA ITEM REQUEST FORM.DOC Department of E~lgilleering and Public Works Palm Beach County Board of County Commissioners Warren H. NeVJell, Chairman Carol A. Robeits, Vice Chair Karen Ti Marcus Mary ~cCarty Burt A~ronson Addie Li Greene "An Equal ypormniry Affirmative Ach'on Employer' Januao- 26, 2001 Wilfred Hawkins, Asst. City Manager The City of Boynton Beach t 00 E. Boy~ton Beach Boulevard Boynton Beach, FL 33425-0310 RE: ILLUMINATED STREET SIGNS Dear Mr. Hawkins: This is in response to your letter dated January 16, 2001 regarding your request for a written quote (attached) for the cost to install illuminated street signs at six intersections. Since we last spoke, the estimated $18,000 price originally quoted to you for illuminated street signs has increased based on actual material costs. A~tached is a listing showing the cost for those requested signs, as welt as the labor cost necessary, to wire and install these signs that total $43,546.56. However, we will honor our proposal that Boynton Beach's obligation to this project be limited to $18,000. Prior to proceeding with this project, I require a formal commitment from the City to reimburse the County $18,000 upon completion of the project, and receipt of an invoice from the County. If you have any questions or require any additional information please contact me at (561) 684-4030. Sincerely, OFFICE OF THE COUNTY ENGiNEER Charles R. Walker, P.E. Director - Traffic Division CRW:TE file: General - Signs Municipalities - City of Boynton Beach \boynton beach signs QUOTE FOR INSTALLATION OF ILLUMINATED STREET SIGNS January ~.6, zOO 1 Costs for the installation of Illuminated Street Name Signs for the following intersections are: 4. 5. 6. Hypoluxo Road & Congress Avenue Gateway Boulevard & Congress Avenue Boynton Beach Boulevard & Congress Avenue Woolbright Road & Congress Avenue Old Boynton Road & Congress Avenue SW 23rd Avenue & Congress Avenue Materials 10' arms with pole bracket Hanging sign bracket 6' x 24" Sign Sign Overlay $660.00 $202.50 $845.0O 12.70 $1720.20 each x 4 signs perintersection x 6 = TOTAL $41,284.80 Labor Electrical work - 4 hours at each intersection Manufacture/Installation - 12 hours each intersection $565.44 $1.696.32 $2,261.76 GRAND TOTAL: $43,546.56 Lump sum cost to the City of Boynton Beach: $18,000.00 X.invoice bo~yton beach The Beach OFFICE OF THE CITY MANAGER 100 E. B~nton Beach Boulevard P.O. Bo~ 310 Boynton Beach, Florida 33425-0310 City Managers Offs. ($61) 742-6010 FAX: (561) 742-6011 e-n~il: cJty. tnanag~cLboynton-beach.]l.~ ~v~'. cl.boynton.be~ch.]l, us J~nuary 16, 2001 Palm Beach County Department of Engineering and Public Works Charles R. Walker, P.E., D~remor - I raffic D~ws~on P.iO. Box 21229 V'~est Palm Beach, FL 33416-1229 RECEIVED JAN i 7 2001' PS0 ENG F~AF~!0 D T in ti" 2 3 4 5 6 .~ar Mr. Walker: lank you for your assistance regarding illuminated, overhead street signs for designated :ersections along Congress Avenue in the City of Boynton Beach. We have determined that e following six (6) intersections require illuminated street signs: Hypoluxo Road & Congress Avenue Gateway Boulevard & Congress Avenue Boynton Beach Boulevard & Congress Avenue Woolbright Road & Congress Avenue Old Boynton Road & Congress Avenue SW 23~d Avenue & Congress Avenue Wlith approval by the City Commission, the City of Boynton Beach will participate by paying $t8,000, which is 50% of the estimated $36,000, for the total cost of installation. Payment will b~ made upon receipt of invoice, showing total costs and completion of work. The City requests a ~vritten quote and a copy of the contract for materials and installation, as an attachment to the agreement for the county to complete the. work. When this information is received, we will place th!s item on the Commission Agenda for approval. T~ank you for your consideration and continuing assistance with this project. Should you have ar~y questions, please feel free to contact me at (561) 742-6012. S ncerely, C TY OF BOYNTON BEACH fr~ Hawkins A ~ant City Manager V~ ]/cw America's Gateway to the Gulfstream The City o[ Boynton Beach August30,2000 CommissionerWarren Newell Palm Beach County 301N. Olive Ave. West Palm Beach, FL 33401 Dear Commissioner Newell: It was a pleasure speaking with you today. I would like to thank you for taking the time to discuss our project regarding lighted, overhead street signs within the City of Boynton Beach. I was very encouraged from our conversation and we are looking forward to working with the County to install these signs along Congress Avenue, between Hypoluxo Road and the southern city limits of Boynton Beach. We look forward to continued discussion of this project and working toward a successful completion within the next twelve to fifteen months. Thank you again for your time and assistance. You may contact me anytime at (561) 742-6012. Sincerely, CITY OF BOYNTON BEACH Wilf,~ Hawkins, D,rector of Administration c: KurtBressner, City Manager Quintus Greene, Director of Development WH:cw America's Gateway to the Gulfstream P~equested City Commission Meeting Dates [] Mgmh 20, 2001 [] A~il 3, 2OOl [] April 17,2001 [] May 1, 2001 V-CONSENT AGENDA CITY OF BOYNTON BEAC[ ITEM F. AGENDA ITEM REQUEST FOlx~va Date Final Form Must be Turned in to City Clerk's Office March 7, 200l (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 5, 2001 [] June 5, 2001 [] Jtme ~9, 2001 [] July 3, 2001 0 t H,~R -8 At'~ 9: I 0 Date Final Form Must be Turned in to City Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATq AGE JRE OF qDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Recommend that commmission approve the petition by Gerardo Pulido for a certificate of Public Convenience and Necessity. A notarized application has been attached for your review. EXPILANATION: Currently the City of Boynton Beach has one active business of this category. In researching past t~istroy on Taxi/Limousine serqice, all but one of those that have been licensed in our City have moved creati? a vacancy for this type of business. PRO~RAM I~IPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Quint~ L.~re~, D[r~-ct~ o'gDevelopment City Manager's Signature Department of Development Department Name S:\BUI~LETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC City Attorney / Finance / Human Resources 0\' .\.% \ b CITY OF BOYNTON BEACH DEPART~NT OF DEVELOPMENT I00 E. Boyntou Beach Bird-, P.O. Box 310 Boyntou Beach, Flor/da Phone: 561-742-6360 OCCUPATIONAL LICENSE APPLICATION 5. Coarractor/Pro£essional License Ig~der: 8. Is this a ,:v[L-./-Storage Facility7 Yes: A/O 9. :s this a Dead Storage Facility? Yes: /~/~ ! 0. Property Owner/Agent: /[J~P i l. Total Sq. Fr. otB[dffSuke used for ~is Occup~cy: [2. Does your B~ess requ~e ou~ide stooge? Yes: /~0 : 3. Total n~ber ofallo~ed Off-Becel Par~g Spaces for use: Phone #: N/A: :4. Will you use, handle, store or di~tay Hazardous Mater/als or generate Ha?ardous Waste, as defined by 40 Code of Federal ?art 26I? : 5. Will your use require KemodeI/ng and/or Renovation?: Yes: No: 16. ~,Vb. olesale value of merchant's on-site stock inventory: S [7. Total number of sears (Barber Shops/Sa[ons/Restaurants/'l'kearers, crc): !$. Total number of Employees (/~cluding Owner): Total n~'nber of Vehicles: / Total number o/. Machines: ! 9. HealH DeFarrment approval required (PLF~.SE A't'I'ACH) Yes: No: 20. ?reviously Licensed/n the CityofBoy'aronBeach?: Yes: No: · CERTiFY TI-L-kT the above information is correct and complete. [ will not open/'or bus,ess with Iice~e approval from, a.,2d tee THIS SIDE FOR OFFICE USE OtNI, Y PC~#: Application Date: Contact Phone ,~: NOTES: Receipt #: Permits in Progress: Yes PER.MIT # EX~ISTIaN'G CODE VIOLATION Case #: Inspected: Yes Permit #: ZOt'~'ING A. PPROVED: Yes No EN'v'IRONS,[ENTAI. REVIEW required: Yes Zone SIGNATURE DATE FIELD I~xtSPECTIONS R.EQU-ESTED: (date) £[ndicate apprpved or denied for each category.) (time) : (name) BUILDING INSPECTION COMSLENTS: S IGNATL,'R.E DATE 5 ~.-~.E SAFETY COSI~IEN~S:. Fictitious Name, __ Resolution State License Lease __ Ed's Review Application Fee-cash Deed __ Life Safety License Fee - cash Ltr. of Sharing Fire Copy Rein~pectFee cash -LDDITtONAL CONI~LENTS: Health Approval check # //L. check # check # ER date----~- 2- -~ f date date LICENSE FEE $ OENA. LTY FEE S 7R.&'VSFER FEE $ 'OTA.L APP FEE. $ · FEES $ CAPITAL FACILITIES FOR: SEWERS \. WATER S TOT.AL $ RE I~N_SPE CTION FEES S OTHER S TOTAL $ STATE OF FLORIDA) COrJ2NTY OF P,A,L.'~! BEACIt ) $3: RESOLUTION'OFSHAREHOLDERSAND DIRECTOR~ Florida corporation (hereinafter "Corporation"), and beMg ail the d/rectors of the Corporation, do hereby unanimously consent in writing to the follow/_ng ~'¢tion and adopt the following Resolution. BE IT RESOLVED as follows: The Board of Directors discussed the necessity, of obtaining an occupational license fi-om the City of Boynton Beach to operate the co.rporations business. The Board ofvtrectors finds that~.C~-~*q,,'7~ct o,/'~(jZ/L7', ~/,~ ~/~.q..~. ' of the Corporation are hereby authorized to bind the Corporation in its application to the City of Boy'nton Beach for an occupational license. TEv[E DATE , Dire&or DATE , Director \\CH~'vLA-INSUSERS~OWENSM~resolution or'shareholders and director~.doc CUSTOMER STATEMENT Account Number: 76088-58366 Statement Date: JAN 25 2001 Service Dates: DEC 29 O0 to JAN 25 01 Customer Name; GERARDO M PUUDO Service Days: 27 Service Address: 1019 MEADOWS CIR NEXT SCHEDULED READ DATE: FEB 23 2001 ilii Sta{e~e,t : ii::~:.:.ii i:il i :. : Befoi~e:I} i: NEWiii aaai~c6 ifil: ~e~l~::~:i:. i :. ACfivi~Yi :iNEW Charg~ :~har ~: PAA[Due Total Now Due ;~ : :;:::::::.::: :,.:': ~ :~ :.: (,):::i::~ ~ ::~ ~ Or:~]::~::::~ .~ ::::(~) : :: (=) 0.00 0.00 0.00 0.00 80.64 FEB 15 2001 $80.64 Meter Reading-Meter 5c78738 Current Reading 49687 Previous Reading -48974 KWH Used 713 Energy Usage KWH This Month 713 Service Days 27 KWH/Day 26 Account Activity Billing for Electric Use on Rate: RS-1 RESIDENTIAL SERVICE Electric Service Amount 56.58 Gross Receipts Tax Increase 0.58 Franchise Charge 3.04 Utility Tax 4.44 Service Charge 16.00 Current Electric Charges 80.64 TOTAL NOW DUE: I $80~64 Messages -- A late payment charge of 1.5% will apply if not paid by FEB lS, 2001. -- This billing period is !ess than a month; bi!! factors are available upon request. -- The Service/Initial Charge is a one-time charge to defray administrative costs required to start your electric service or to make a change to your account at your request. -- Leaks in your A/C duct system mean higher electric bills. FPL can check your system and help pay for repairs. Call 1-800-DIAL-FPL to find out more. -- Transactions involving connects, disconnects, name changes and payment extensions may require positive identification. Florida Power & Light Company PO Box 025576 Miami, FL 33102 I::I~L USEFUL TELEPHONE NUMBERS Customer Service: (561) 697-8000 Outside Florida: 1.800-226-3545 To Report Power Outages: 1-800-4OUTAGE (466-8243 Hearing/Speech Impaired: 1-800-432-6554 ('CFYFFDD) Visit FPL's Web Site at http://www.fpl.com The Sunshine State P430-293 ~.~.-246-0 BOYNTON BEACH, R. 3348~0000 CITY OF BOYNTON BEACH DEPARTMENT OF DEVELOPMENT OCCUPATIONAL LICENSE DIVISION HOME OCCUPATION CONDITIONS & AFFIDAVIT OF AGREEMENT The Boynton Beach Land Development Regulations permits Home Occupations within residential districts subject to said business complying with Chapter 2, Zoning Section 11.D which states the following: Home occupations shall be permitted subject to thes~ specific regulations designed fo~' the protection of residential neighborhoods, where all of the acti:vity takes place within a structure, and where the principal use is for residential purposes. In order for any home occupation to be permitted or continue to be permitted, the following performance standards shall be agr.eed to in writing by the applicant and be maintained for the duration of the occupational license: The residential character and integrity of the neighborhood must not be disturbed and the occupational activity at the home shall not be noticeable from offthe premises. A home ocoupation shall only be conducted within twenty (20) percent of the living area.of the dwelling including interior hails, closets and storage areas, but excluding garages, screened pomhes, accessor7 buildings or any similar space not suited or intended as living quarters° The home occupation shall be conducted at the licensed address only by residents Of thai dwelling unit and shall only'be the type of occupation which does not involve client business visits to the home, and is typified by business transactions conducted by telephone, mail, or off premises of the licensed address. (The giving of individual instruction to one (I) person at a time, such as an art or piano teacher, shall be deemed a home occupation). ° No equipment or process shall be Used in a home occupation which creates fumes, glare, noise, odors, vibration, our electrical interference detectable to the normal senses off the lot, if the occupation is conducted in a single family residence or outside the dwelling unit if conducted in other than a single family residence. In the case of electrical interference no equipment or process shall be used which creates visual or audible interference in any radio or television receivers off the premises. No traf/qc shall be generated by a home occupation in greater volumes than would normati?- be expected in a residential neighborhood, and any need for parking genera~cl by the conduct of a home occupation shall be met by off street p~rking which complies with Chapter 23, Parking Lots. All storage of materials or supplies used in the home occupation shall be done within the living area of the dwelling unit, within the space limitations specified in subsection 2 above and shall not be visible from a. djacent residential units. Home Occupation Conditions and Affidavit of Agreement Page 2 Contractors, trades persons and the like shall not use their home garage or yard areas for storage of materials and supplies used in business activities. 7. No sign or display shall be visible other that a non-illuminated sign, not exceeding two (2) square feet in area placed on the exterior wall of the residence as close as practical to the front entrance. A panel, pick-up truck, van or similar type of track, not over one (1) ton chassis configuration may be parked in a residential zoning district. Such vehicle, however, must be used by a resident of the premises, and not more than one (1) such truck shall be located on each plot. 9. A home occupation shall be subject to all occupational license provisions defined in Chapter 13 of the Boynton Beach Code of Ordinances. I, ~'~,f',O/~C{'D //4', //~Ot' l t"~tc~ the o,mer or~e of the prope~ located at: do here~y ce~i~ that I have read the foregoing and am aw~e of my responsibilities and liabilities for the I fuI~ ~nderstand each of these specific re~lations, and do hereby c~ant and a~e~abide by each perfo~ance standard fOr ~e duration of my occupational l~e above loc~ 8TAT~ OF CO~ OF PALM BEACH ~e for~gning ins~ment was ac~owledged before me ~is (date): who is p!rsonally known to me or who has produced (type of identification). as identi~cation and who did (did not) take an oath. (SEAL) S~gnatur~ of person taking acknowledgement: Name of officer taking acknowledgement (typed, printed or stamped): Title or ronk: Serial number, if any: \\CHhMAIN~SHILDATA\DevelopmentheORMS.doc\Oec,Lm. Home Occupation Conditions & Affidavit of Agreement.doc - 8/28/2000 CiTy OF BOYN'~ON BEACH APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITy: APPLICANT INFORMATION: RESIDENCE ADDRESS: N~E TO BE USED ON VEHICLES: LOCATION OF PROPOSED DEPOTS ~D TE~INAL: EXPERIENCE OF APPLICANT IN THE TRANSPORTATION OF PASSENGERS: ANY FACTS WHICH THE APPLICANT BELIEVES TEND TO PROVE THAT PUBLIC CONVENIENCE AND NECESSITY REQUIRE THE GRANTING OF A CERTIFICATE: THE TOTAL NUMBER OF VEHICLES TO BE OPERATED OR CONTROLLED BY THE APPLICANT: THE NUMBER OF VEHICLES TO BE OPERATED BY THE APPLICANT IN THE CITY OF BOYNTON BEACH: COLOR SCHEME OR INSIGNIA TO BE USED: NAME HSURANCE CARRIER lA.ACH CERT ' CATE OF ZNSURANCE MADE OUT THE . AMOUNT OF INSURANCE: //~. PER SECTION 24-10 OF THE BOYNTON BEACH CODE OF ORDINANCES, ATTACH COPIES OF ALL CONTRACTS, AGREEMENTS, ARRANGEMENTS, MEMORANDA. OR OTHER WRITINGS RELATING TO THE FURNISHING OF TAXICAB SERVICE TO ANY HOTEL, THEATER, HALL, PUBLIC RESORT, RAILWAY STATION OR OTHER PLACE OF PUBLIC GATHERING, WHETHER SUCH ARRANGEMENT IS MADE WITH THE HOLDER OR ANY CORPORATION, FIRM OR ASSOCIATION WITH WHICH THE HOLDER MAy BE INTERESTED OR CONNECTED, LIST OF ATTACHMENTS: STATE OF F. LORIDA, COUNTY OF PALM BEACH The fo~ego/ng instr~ent was acknowledged before me this O~/~_//~/ (date) by ~-~.~e~m ~. ~,L,~ . who persona~y known to me or who has produced ~ ~2q3-~-~& m' ' - type identification) as identification and who did ~did not) t~ke an oath. (SEAL) Signature o~ pers~a~g acknowledgement,~ ~, am. of offlcer taking acknowledgement--typed, .printe~oW s~i~" Requested City Commission Meefine Dates [] MatCh 20, 2001 [] April 3, 2001 [] April 17, 2001 [] May l, 2001 V-CONSENT AGENDA ITEM G A CITY OF BOYNTON BEACH ~-I AGENDA ITEM REQUEST FORM 01 F~,R -I ?H 4: ~; Date Final Form Must be Turned in to City Clerk's Office March 7, 200I (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 200I (5:00 p.m.) April 18,2001 (5:00 p.m.) Requested City Commission Meeting Dates [] May 15,2001 [] June 5, 2001 [] June 19,2001 [] July 3, 2001 Date Final Form Must be Turned in to CRv Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATURE OF AGE~N IA ITEM RECO VI3'IENDATION: [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report Motionito approve purchase from Southem Computer Supplies 17 desktop computers in the mount of $20,544.50. EXPLANATION: The computer equipment consists of 10 replacements, and 7 new desktops. We are using existing monitors, only replacing the computer portion. Funding was provided in current year budget in the mount of $25,000. The computer equipment is from State Contract # 250-040-099-1 PROGRAM I1VIPACT: This replacement will allow the upgrade to faster processor and allow for new sofavare i.e. GIS and Windows 2000. FISCAL IMPACT: Genera~ Fund 001-2110-521-64-15 $20,544.50 ALTERNATIVES: Continue to use~xisling older equipment and not upgrade to new software. /, Department Head's Signature City M~nager's Si~atttte Pohce Department Name City Attorney / Finance / Human Resources S:~BULLETI2qkFORMSkAGENDA ITEM REQUEST FORM.DOC ° ~ g Southern Computer Supplies, Inc. 1800 Roswell Road, Suite 1060 Marietta, GA 30062 (770) 579-8927 Fax (770) 579-8937 FEI# 58-2214685 www.southerncomputers.com Quotation Quote # Date 97394 02/13/2001 Sales Rep Paul Michael 770-579-8927 For Customer #BD3900 Phones Jim Prestinari Wk 561-742-6167 Fax 561-742-6185 Boynton Beach Police Dept FL 100 East Boynton Beach Blvd PO # Terms Ship Via Boynton Beach FL 33435 NET 30 4) 5) 6) 7) 8) 9) 10) Part 1 ) 470001.057 2) ~8789s.ooI 3) BK300C C78-00483 470001-761 161151-001 128277-B21 128278..B21 142671.B22 295643-B2"1 11 ) 12) 13) 128288-001 14) C10-000~0 Price Extended 1,208.50 14,502.00 287.77 1,438.85 COMPAQ - DESKTOPS Deskpro En Sdt P3-733 12 10gb 128mb 48x Nt 4.0/w2k COMPAQ - MONITORS 17in/16v 25mm 5 1600x1200 65hz V710 Fiat Screen Tco99 Pdce Good until Feb 28, 2001 Price after Feb 28, 2001 will be $300.33 AMERICAN POWER CONVERSION Back Ups 5 78.00 390.00 300 300 Va 5 Min Full 2 Outlets MICROSOFT MOLP V5.0 GOVT Windows Cai 100 25.00 2,500.00 2000 Gov 5.0 COMPAQ - DESKTOPS Deskpro En Sff P3-733 12 1,208.50 14,502.00 10gb 128mb 48x Nt 4.0/w2k COMPAQ - SERVERS Proliant MI530 P3-866 2 3,295.38 6,590.76 Xeon 128mb 256k Rack X COMPAQ - SERVERS 128mb Reg Sdram Dimm 2 292.52 585.04 133 Mhz COMPAQ - SERVERS 256mb Reg Sdram Dimm 2 576.05 1,152.10 133mhz COMPAQ- SERVERS 9.1gb Pluggable Wide 18 439.73 7,915.14 Ultra3 Scsi 10k Rpm Universal Ddve COMPAQ - SERVER OPTIONS Smart Array 2 1,830.65 3,661.30 3200 Array Pci 2ch 2x 68pin IntJ2x Vhdd ExtY64mb Ecc COMPAQ - SERVER OPTIONS MI530/m1570 2 159.41 318.82 Redundant Fan Kit COMPAQ - SERVER OPTIONS MI530/m1570 2 314.82 629.64 Hot Plug Redundant Power Supply Rps COMPAQ - SERVER OPTIONS MI530 Drive 2 628.33 1,256.66 Cage 6xl Ultra2/3 W/power Supply MICROSOFT - BACKOFFICE Windows 2000 1 3,344.37 3,344137 Advanced Server 25c W2k Page 1 ( continued ) Requested City Commission Meetine Dates [] MarCh 20, 2001 [] April 3, 2001 [] Apffi i7, 2001 [] May 1, 2001 V-CONSENT AGENDA ITEM H. CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18,2001 (5:00 p.rm) Requested Ci~yCommission MeefingDates [] May l5,2001 [] June 5,2001 [] June 19,2001 [] July 3, 2001 Date Finfl Form MustbeTumed in toCitvClerk's Office May2, 2001 (~:00p.m.) May l6, 2001 (5:00 p.m.) June 6, 200I (5:00 p.m.) June 20,2001 (5:00 p.m.) [] Administrative [] Development Plans NATURE OF [] Consent Agenda [] New Business AGENDA ITEM [] Public Hearing [] Legal [] Bids [] Unfinished Business i [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motiot EXPL In this we are 001-21 Budge~ inthe t The $1 to purchase from Decatur Electronics, Inc. 9 in-car 8mm video camera system in the amount of $35,595.00. iNATION: ~'ear budget the police department will have 15 new (replacements) patrol vehicles. We have 6 in-car camera systems transferring, but we will need 9 additional video systems to equip all patrol vekicles. Funding is available in account 10-521-64-32. Decatur Electric is the sole supplier of the 8mm system. We have a letter stating this. approved funding was for 4 units $20,000. The original budget request was for 8 units at $40,000. We have $21,600 udget for Police light bars we will not need to'order because the new vehicles come with them in.qtalled this year. 595 needed for the additional in-car cameras can be funded from this balance. PROGRAM IMPACT: This purchase will allow the city to equip all the vehicles with in-car camera systems. FISCAiL IMPACT: Genera! Fund 001-2110-521-64-32 $35,595.00 ALTEI~qATIVES: Have 9 patro~.ehi~s on the street without in-car video systems. / Department Head's Signature · C~ty Manager's Signature Police Department Name City Attorney / Finance / Humnn Resources S~BUL~ETIN~ORMS~AGENDA ITEM KEQUEST FORM.DOC ~o~;~ ~ .... 2881 12:58 9412429899 SPECIALIZED PAGE 81 THE SPECIALIZED GROUP February 2~, 2001 BOYNTON BEACH POLICE DEPT. MICHel- L. MUNRO :I00 E. BOYNTON BEACH BLVD. BoYNTON BEACH, FL. 33245-03 I0 Dear Mr. Munro: Thank you for your interest in the Gem/~t Headliner Overhead Video System. Decatur Electronics, In~., an/~'0 9001 certified company, is the sole provider of the Gemini in-car video sYs~m. The Gemini police video unit is the only type of its k~nd. No other manufacturer takes advantage oftha Sony EVO 250 Hl-g recording format with 400+ lines of resolution - which produces an c-videnfiary recording quality that is unmatched by conventional VHS format. The C.~nini is the only in-car video system that mounts cntircly in the headliner area of the Crown Victoria Police car. This eliminates the moisture, extreme heat ,e, cold temperature variance, dirt, mad grime, other misc. items bouncing into the unit and all other problems that are t]~ically associated with trunk mounted systems. All trunk and interior cabin space remains Useble. The Sony EVO-250 HI-8 recorder is ~ only unit that meets commercial (not consumer) gredc quality. (Commercial & F-I 5 mili~my ai,vt~u~ use this unit for in-flight video recordings). it is the only product that utilizes depth multiplexing (the entire width of the recording tape niedinm for both audio & video) which produces a superior audio and video quality recording. The Gemini is the only police video system that comes with a two (2) year parts and !abor warranty. All others come with a one-year warranty agreement. The Gemini overhead video system also has a patent pending. It w~ applied for in June 2000. Additionally, the Gemini is the only system that allows for a complete installation in less than 30 minutes (compared to 3 to 4 hours for mink mounted systems). This yields a dramatic saving in manpower time and labor cost. mt 1998 & 1999 Small Business ofthe Year Finalist Park 1110 · 1110 Piuc Islm~d Pmad # 22 ' Cape Coral, Fl. 33909 PB: 941-242..9~9~ · Fax: 941-242--9899 * www.~lizedguard.com 9414384549 ~F~CIALlZ~.U ~1~1-~'242~898 - T~I F~: 8~5l ~379 - Fax: ~mini He.liner ~d~ BO~N B~CN POUCE DEPT. V~ - Q~OTA~ON ~V~ON ~CH BL~. ~TON B~H, ~ 3~310 Qae~tlee To- MIKE MUNRO Thank you for yaur irfferset in ~tur ~on~, Inc. and the ~mini H~llner VId~ SyM~ (V~H) m~ile vid~ ~l~i~ ~ ~ ~ C~ V~ ~ I~. ~e ~mini H~lin~ is a H~ ~d~ ~ing s~t~ ~h i~ ~e pi~ ~t~i~ ~u~. ~ sy~ has ~ Mign~ ~ Mimin~ p~ ~ the ~ile ~ i~u~ ~ ~ f~ y~. T~ ~ard ~e include: EV~250 Hi-8 ~er, f~hng ~0 lin~ ~ r~ut~. 20 min~ in~l~, 4 ~ ~ ~ m~, ~s ~db T~sm~h L~er ~ ~d m~ l~r m~mp~e, ~d~ pMyb~ ' ~ ~ ~ ligM, ~m~ ~ ~ng ~ NI s~ ~s. Ail e~ ci~, I~ g~ ~r ~me and ~, ~1 ~ ~ harm. ~e~ ma~l and ~y~ ~n~. Elimi~ng ~1 ~ the ~ t~ ~ue ~ m~ ~ m~ile ~ s~m, ~ ~ using a ~a~l grade VCR ~ ~ d~i~ f~ the pu~ ~ ~dlng live UaE ~ Oellllfll Heal'Ilia, ShlNdng UPS Ground UPS Blue UPS Red C~her Method ~ 8~1 ~ Sht~ In~u4~ O~ I~ ~ (Ug~ & Bmk~) ~y~ ~ W~ (~ ~ ~ y~) ~y ~D ~ ~ub~ ~y IDEVO - 2~ R~ R~ T~ ~ L~ ~ f~ ~ T~ L'T'I $ 3,895.00 $35.055.00 $ 15.00 $ 25.00 $0.00 $ 3~.00 $0.00 $ $ $0.00 (No ¢hmfIW-Yef gO011q~m:bl)~ $ 150.00 $0.00 qalle~ $ ,45.00 (No C:tm~e-ymr 2DO1 iai) S 150.00 $O. 00 $ S0.00 695.00 $0.00 775.00 $0.00 1,350.00 $0.00 16g.9~ $0.00 250.00 $0.00 S6.O0 ~.00 399.00 3.50 Total (equal t~ ell selections) Dediv~ is in 30,45 drays ~ less ARO. Q~ ~ ~ GREG DIRE~O FACTORY ~I~ ~o: ~ us. You ~ ~e un~ ~ t~ ~d ~ ~e I~e. ~e ere ~ su~dse f~ ~ buy o~ ~. ~,217.79 $1,7~.~ $1,24Z27 Requested City Commission Meetin~ Dates [] March 20, 2001 [] April 3, 200l [] ^p~ 17, 2001 [] Ma~ 1,200I CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 7, 2001 (5:00 p.m.) March 21, 2001 (5:00 p.m.) April 4, 2001 (5:00 p.m.) April 18, 2001 (5:00 p.m.) Requested City Commission Meet/rig Dates [] May 5, 2001 [] June 5, 2001 [] June 19, 2001 [] July 3, 2001 VII'PUBLIC HEARING ITEM A. Date Final Form Must be Tumed in to CiW Clerk's Office May 2, 2001 (5:00 p.m.) May 16, 2001 (5:00 p.m.) June 6, 2001 (5:00 p.m.) June 20, 2001 (5:00 p.m.) NATE IE OF AGEI~ DA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Please place this request on the March 20, 2001 City Commission Agenda under Public Hearing. The Pl4nning and Development Board with a unanimous vote of 7-0 recommended that the subject request be approved, subject[to staff comments. For further details pertaining to this request see attached Department of Development Memorandum No. PZ-01-028. Although this xtem was approved on Ftrst Readmg on March 6, 2001, a public hearmg ts be g held/n [additiun to Second Reading of the Ordinance, which is scheduled for April 3~a, in order to fulfill state advertising require ~-mts for this zanLng use change. Staff continues to recommend that this amendment to zoning regulations be approved. EXPL PRO J} AGEN OWNt LOCA DESC] PROC kNATION: CT NAME: F: R: ['ION: 'd]?TION: PHOTOGRAPItY STUDIOS IN C-1 ZONING DISTRICT Frank Donnino N/A 3452 W. Boyntun Beach Blvd. Request to allow photography studios as pem~itted uses in the C-1 zomg RAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Pl~ZonJ~ Director Div~m~nt ~ep-amr]ent Director ~i'ty Manager's Signature City Attumey / Finance / Human Resources S:~BULLET1NWORMSLAGENDA ITEM P4EQUEST FORM.DOC DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: PHOTOGRAPHY STUDIOS TO BE pERMITTED IN C-1 APPLICANT'S AGENT: Frank Donnino APPLICANT'S ADDRESS: 7944 La Rose Court Lake Worth, FI 33467 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: March 20, 2001 TYPE OF RELIEF SOUGHT: Code Review- to allow photography studios in C-1 district LOCATION OF PROPERTY: 3452 W. Boynton Beach Bird. City of Boynton Beach x THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. TheApplicant x HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby x GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk TO: THR~ ~UGH: FROM: DATE: SUBJECT: DEVELOPMENT DEPARTblENT PLANNING AND ZONING DIVISION NIEMOI~ANDUM NO. PZ 01-028 Chairman and Members Planning and Development Board Michael W. Rump£ Director of Plarming and Zoning Jose Alfaro, Planner--.} February 20, 2001 CODE REVIEW CDRV 01-001 Photog'raphy studios to be permitted in C-1 zoning disndct NATURE OF REQUEST Frank iDonnino, of Frank Dormino Photo~aphy, is requesting that photo~aphy studios be permitied in the C-I, Office Commercial zoning district. Specifically, he is requesting that the code ~e;amended to add a new permitted use to the C-1 zoning district (Chapter 2, Zoning, Sectidn 6. A. 1. v.) which reads as follows: "v. >hotography studio services." BACKGROUND The City's Land Development Regulations Chapter 2, Section 6. A. 1., limits the C-1 zoning distric: to offices and professional uses, however the current list does not include photo~aphy studio§. The same Chapter 2, Section 6. B. 1. z., permits retail photographic studios and photoj ?nishing services in the C-2, Neighborhood Commercial zoning district. With :espect to comparative parking requirements, Chapter 2, Section I 1. H. Provision of off- street >arking spaces, 16. d. (13) requires for personal, professional, and business services not listed ,.lsewhere, including testing, repairing, and servicing: one (7) parking space pet' three hundr~ 'd (300) square feet of gross floor area. Paragraph # (19) requires for medical and dental clinics offices, attd office buildings: one (l) parking space per two handred (200) square feet of gross fioor area. Lastly, item # (20) requires for offices and office buildings not listed else~vhere: one (14 parking space pet' three hundred (300) square feet of gross f ioof area. Page 2 CDRV 0 !-001 ANALYSIS As stated by the applicant in his letter of request (see Exhibit "A"), his professional photography business generates less traffic than the medical offices currently permitted in the C-1 zoning district. In support of this position, the applicant has provided information indicating that during the previous year his business received a total of 490 clients, or fe;ver than t~vo (2) per business day. Staff understands that approximately one-half of his clients are served off-site. The applicant believes that the nature of this type of business performs similar to other professional offices, and will comply with all City performance standards. They are individually addressed in the Exhibit "B"- Letter of Performance Standards Compliance. For comparative purposes, staff surveyed local governments to obtain their respective regulations on photography studios. Of the five (5)jurisdictions considered, four (4) of them including Palm Beach County, Delray Beach, Boca Raton, and Lake Worth, permit photography studios in every commercial district without restrictions. Only one (1) of them, West Palm Beach, permits photogaphy studios in ali commercial districts, excluding their office commercial district. With respect to standard classification of the subject use, the North American Industrial Classification System (NAICS), identifies photography studios under the professional, scientific and technical services category. It should be noted that also classified under this category are veterinary offices which the City cun-ently allows in the C-1 zoning district. RECOMMENDATION It is the opinion of staff that this code revision would have relatively minimal impact on the citywide distribution of uses ;vithin commercial zoning districts. Staff fttrther believes that the subject use will perform similar, or even less intensively than the professional office uses currently allowed in the C-I zoning district. Also, by allowing this change, the city regulations would become more consistent with other municipalities that currently allow photography studios in professional commercial districts. However, in order to preserve the office or professional character of the C-1 zoning district by avoiding retail uses, staff recommends that the subject request be approved but to exclude retaiI sales of other goods and finishin~developing of customer film. Said condition is listed in the Exhibit "C" - conditions of approval Exhibits S:kpk.A~ING~SELAP. ED\WP~PROJECTS~FR2,NK DONNINO'S PHOTOGR.APHY\STAFFREPORT. DOC 7944 Lo P.o,~ Cf. Lo[~ Wo4h, Elo,,~&, 33467 561.35'7.2960 www. frank, nu framk@ frank, nu EXHIBIT "A" Re: Code Review Modification ChaPter 2 Zoning - Section 6 (Commercial D/strict Re~m21ations and Use Provisions) C-1 Coning vs. C-2 for photography studio/lab To Whom it may concern, My dame is Frank Donnino and I have owned and operated a "high end" photography studib with my wife Donna for over 2 decades. I have been in Palm Beach County for 4 year~. For the record I have never been invol,)ed in any litigation agai~,t my company and ~ have had n° complaints against my company as of this writing. It s a reputation I am yery proud of. I have always .enjoyed a wonderful relationskip ~vith my clients and ,ashito continue to service them approphately. I only specialize in Fam/lies, Children and Bab~ portraits. Some photography is done in the studio and some done on location in areas[ o/Palm Beach CoUnty. My [ hotography is currently on permanent display inthe Boynton and Palm Beach Mall:; and the maternity and pediatric ~vards of Bethesda Memorial Hospital,.to name a few.- Due to the incredible demand for my style °f photography, last year I retired from phot(,graphing weddings, and any other type of phot0graphy other then what has been state~ [. This is what most photographers dream about but rarely achieve. In my field, I am in thc: top' 1% in the coUntry, for what I do. Most photographers are either out of business or ju: getting by. My clients receive priceless images and I get a wonderful livelihood for my n rself and my family. My business is without debt and my home is paid in full. I WOI quali: as O~ tow Pl : by appointment onlvl Serving.only one client per hour in order to produce the ~ my clients have come to expect from me. My clients have come from as far north ando and as far south as Key West - just to have me photograph them. We are not a ced-high volume business like Olan Mills. YVe are a low volume-high priced studio. I sigued a lease to rent space at 3452 ~: BOynton Beach Blvd. in a professional building. Neither the Landlord (Dr. Ka Hock Go and Dr. jeanne Go) nor the real estate agent (Sale 5sh Realty- Owner Kristen Conti) and especially myself never imagined that ~ve wouh not be zoned for my type of specialized business. ~ have prepaid rent and buildout costs c f almost $8,000 (and clLmbing) and I cannot get a permk for the buildout because of the current zoning classification. In this building there is currently a pediatrician (the owner of the. building) a dentist, a ch/_ropractor, and Gallo Insurance Agency. As stated my clients are limited to one client per hour. I am not a retail business by any means. I am a professional service. The Dr's office and the chiropractor see more patients per hour than I do, to perform "their" servtce. My question is based on my limited amount of clients coming to us...simply stated: What makes my professional service any different than the aforementioned occupations? The bay next to the one I am renting was a beauty parlor and is now a physical therapist. I am not even in the same category as a "Smith Bros" photo operation. They have a retail Photo Studio/Lab and sell merchandise such as film, albums, photocopies, reprints etc. I am not that type of operation ar all and have no intention to be as such. I use no chemicals of any kind whatsoever to produce my service. I do not have a lab. All of my printing is done out of state in Michigan and I receive f'mished portraits for my clients which are delivered to their home. It's quite unique but nevertheless, it is a professional service. I would like to have a review of the 9urrenr zoning listing (Chapter 2 Zoning Sec 6. A. 17) '-~ for Photo Studio/-Lab from C-2 to include Limited Photo Studio Service for c-1. I feel, based on the information provided and the documentation I have enclosed to show the amount of "total" sessions I did last year and. the income level that is generated from each session, I am in the same professional c~ass as anyone else/n 'the building. Please give careful consideration to a hard working man who has proudly built a good name not only with his clients but other businesses that have permitted my photographs to be exhibited. My father tau~ht me, "don't ever disgrace your name". .......... I ~vish to use this small sample of business people as references for my character: Andrea Home 736-7902 - Manager of the Boynton Mall Victd Barkie 683-9187 - Manager of the Palm Beach Mall Ened Silberstein 732-9501 Boynton Chamber of Commerce Kr/sten Conti 738-6613 - Owner of Salefish Realty Bob Taylor 737-7733 - Board Member Bethesda Memorial Hospital Susan Papagall° 737-4600 Catering Manager Holiday Inn Catalina Calvin Cearley - Bill Martin 742-9110 - Owners of Palm Beach County Bank Kim Beaumont - 737-7900 Traylor, Gratton, Beaumont, Kocielko, Dr. Carl Spir,77a - 738-7694 Dr. Mark D/Roma - O~vner of MDM Chiropractor - 731-3361 Dr. Joe and Renee Sperduto - 540-8035 Dr. Joe and Nancy Ojea- 736-1101 CPA LLP These people do not know I have listed them in t/tis letter, but I am so confident about their knowledge of my reputation as a businessman but more than that, as a person. I know that Boynton Beach des/res sound businesses to bring continued growth to the area. I feel my business should be part of that goal. Should you have any further questions for me, please do not hesitate to contact me concerning my business or practices. At this point, all plans have been approved for a build out of the space being rented. Please expedite my request as soon as possible. I thank you for your review and we all anxiously await your decision. Thank you for your kind and timely consideration of this.matter. Respe. effuLly yours, D0nnino Frank'Donnino Photography committed to Photographic Excellence EXHIBIT "B" Dear Mr. Rumpf, Please accept this letter as our formal request for a code review and use approval, covednt the use of the premises at Plaza West, Suite # 6, 3452 West Boynton Beach Blvd. in Boynton Beach. The purpose of the location is. a .limited.use photography, studio-for less than- tO-clients per-. day during regular business hours of Monday to Friday 9-5. The purpose of the code review and use approval is to allow a use not currently defined in the city of Boynton Beach Code. The proposed Frank Donnino Photography and all contents will comply with all of the city's preformance standards. They are individually addressed as foll6ws. 1) N?ise: No sound will be created which is in violation of Sec. 15-8 of the City of Boynto; code of ordinances. 2) Vibration: No ground vibrations mill be generated by the proposed use. 3) Smoke dust or other particular matter: No emission of smoke, dust, dirt or other particular matter will be created. The proposed uses will not allow the emission of any substances in violation of any federal, state, county, or city laws, or pe~'nzits governing the emission of such substances. 4) Odors and fumes: No objectionable or offensive odors will be readily perceptible at any point. 5) Toxic or noxious matter: The proposed use will not allow any toxic or noxious matter to be discharged in such concentrations as to cause damage to property or vegetation discomfort or harm to persons or animals, or prevent the reasonable use and enjoyment of property or fights-of-way at or beyond the property line or to contaminate any pubic waters or any ground water. 6) Fire and explosion: The proposed uses will not create a fire or explosion hazard. 7) Heat, humidity or glare: The proposed uses will not produce heat, humidity or glare which is readily perceptable past the property boundary. The lighting will conform to the City of Boynton Beaches standards. 8) Liquid Waste; Any disposition of liquid waste will be in conformance with the provisions of chapter 26 of the Boynton Beach Code of Ordinances of any applicable Federal, State, or County Laws or permits. 9) Solid Waste: Any accumulation or disposal of solid waste will be in'conformance with Chapter 10 of the Boynton Beach Code of Ordinances and will not be tranferred to adjacent or nearby property or rights-of-way. 10~ Electromagnetic Interference: No equipment for the purposed use will cause any Electromagnetic inteference of any type and will conform to the standards defined by the El{ctronic Industries Assoc. or the Institute of Electrical and Electronics Engineers. Furdaermore the proposed use will comply with the Federal Communications Commission reg~ulations for such uses. ll)i Hazardous Materials and Hazardous Waste: The proposed use shall not have any hazardous materials or waste generated at all for the said use. I tru..~ that our committment to the safe business practices and the safety to the public ha{ been fully satistfied for the City of Boynton Beach Zoning Codes. I also trust this infOmmtion is acceptable for the consideration of the code review and use approval. Please do not hesitate to contact me at 561-357-2960 should you have any questions. Fravk Donnino Fra*k Donnino Photo~aphy EXHIBIT "C" Conditions of Approval Project name: Photography Studios in C-1 Zoning District F~I¢ number: CDRV 01-001 Reference: File # CDRV 01-001 with a February 5, 2001 Planning & Zonir; Department date stan~ s markina DEPARTMENTS INCLUDE REJECT PUBLIC WORKS I Comments: NONE X UTILITIES Comments: NONE X Comments: NONE X POLICE Comments: NONE X ENGINEERING DIVISION Comments: NONE X BUILDING DIVISION Comments: NONE X PARKS AND RECREATION Comments: NONE X FORESTER/ENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING I. No retail sales of photography or picture accessories and no customer film X finishing/developing. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS Comments: NONE X ADDITIONAL CITY COMMISSION CONDITIONS Comments: To be determSned. MWqR] arw VTTt'-FUTURE AGENDA t'TEt4S ZTEt4 ~ IPrainito, Janet From: Hagger, Regina ' Sent: Wednesday, February 28, 2001 4:40 PM 3'o: Prainito, Janet; Kruse, Sue Cc: Wallace, Peter; McDeavitt, Cathy; Doppler, Carol; Atkins, Bill Subject: Future Agenda Item for April 3, 2001 Dear City Clerk: . I want to provide you with advance notice that we will be preparing an item for the City ' Commission Agenda April 3, 2001, The item will be Geographic Information System Implementation Plan Fiscal Year 2000-01. Thank you Regina Hagger XT-LEGAL ITEM A.1 ORDINANCE NO. 01 - AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING CHAPTER 18, ARTICLE IlL PENSIONS FOR POLICE OFFICERS, SECTION 18.166 ALLOWING THE FUND TO INVEST UP TO 10% IN FOREIGN STOCKS AT COST; PROVIDING FOR CONFLICTS, SEVERAd~ILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton, has received a recommendation ~om the Municipal Police Officers' Pension Trust Fund (hereinafter referred to as "FUND") to allow the FUND to invest up to 10% in foreign stocks at cost; and WHEREAS, said recommendation has been reviewed and the City Commission deems it to be in the best interests of the members of the FUND to allow the Fund to invest up to 10% in foreign stocks at cost; NOW, TttEREFORE, BI[ IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. That Chapter 18, Article IR, Pensions for Police Officers Section t8- 166 is hereby amended by adding the words and figures in underlined type and by deleting the words and figures in sm~ck-through type, as follows: 18-166. Investments. The invesunent powers and authority of the board of trustees of the municipal police officers' retirement trust fund shall be in accordance with the provisions of Florida Statutes, Section 185.06, provided, however:. (a) The aggregate investment of fund assets in: (b) The aggregate investment of fund assets in the common stock or capital ~tock issued by a corporation organized under the laws of the United States, any state, or organized territory of the United States or the District of Columbia shall not, at m~rket, exceed 60 per cent (60%) of the fund's assets; nor shall more than five per cent (5%) of the fund's assets be invested in common stock or capital stock of any one issuing company;, nor shall the aggregate of such investment in any one issuing company exceed three per cent (3%) of the outstanding common or capital stock of that company. Investment in stocks issued by companies domiciled outside of the United States will be limited to ten (10) percent of the value of the plan's total assets (at cost). Section 2. Each and every other Section of Chapter 18, not herein specifically amended, sh~ll remain in full force and effect as previously enacted. Section 3. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 4. Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 5. Authority is hereby granted to codify Said ordinance. Section 6. This ordinance shall become effective immediately upon passage. FIRST READING this day of March, 2001. SECOND, FINAL READING AND PASSAGE this day of April, 2001. CITY OF BOY'NTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commis~oner Commis~oner ATTEST: City Clerk s:ca\Ord~Police Pension- foreign ivestments022201 ORDINANCE NO. O1o AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS AS FOLLOWS: CHAPTER 2 ZONING, SECTION 6. COMMERCIAL DISTRICT REGULATIONS AND USE PROVISIONS; CREATING A NEW SECTION 17 ENTITLED "SIDEWALK CAFES"; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. XI-LEGAL ITEM A.2 WHEREAS, Sidewalk cafes are one of the major supporting factors in the success of many downtowns of surrounding comraunities, contributing to life, mtertainment and a special ambiance along the streetscape and creating tree urban public ~aces; and; WHEREAS, the adoption of this Ordinance allows for sidewalk seating to be an :eessory use to existing restaurants and nightclubs, provided the applicant meets ~ermittmg requirements; and NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION 3F THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing wheresa clauses are true and correct and are now ratified and confurned by the City Commission. Section 2. That Chapter 2 Zoning, Section 6. Commercial district regulations md use provisions, Subsection B. is hereby amended by adding the words and figures in ~nderlined type, as follows: B. C-2 NEIGHBORHOOD COMMIERCIAt. DISTRICT. Th®so district re§ulations will ~rovido... 1. Uses ~ermittecl. Within any G-2 neighbomood commercial zoning district .... kk. Restaurants, including serving of alcoholic beverages only in connection with the serving of meals. Sidewalk cafes, as an accessory use to a duly licensed restaurant within the Community Redevelopment Area (CRA). Section 3. That Chapter 2. Zoning, Section 6. Commercial distdct regulations and use provisions, Subsection C. is hereby amended by adding the words and figures in underlined type, as follows: C. C-3 COMMUNITY CO~{MERClAL DISTRICT. These distdct regulations are to encourage the deveiopment of appropriate intensive retail commercial facilities... d. Bars, cocktail lounges, subject to the provision of Chapter 3 of the City of Boynton Beach Code of Ordinances. Such uses shall be a conditional use (*) if located within six hundred (600) feet of property lying within a residential zoning district as measured by direct distance between property lines. Sidewalk cafes, as an accessory use to a duly licensed restaurant or a ni.qhtclub within the Community Redevelopment Area (CRA). Section 4. That Chapter 2. Zoning, Section 6. Commercial district regulations and use provisions, is hereby amended by creating a new subsection 17. entitled 'Sidewalk Cafes" as follows: Sec. 17. Sidewalk cafe. A. DEFINITIONS The followin,, words, terms and ohrases, when used in this article, shall have the meanings ascribed to them in this section, exceot when the context clearly indicates a different meaning. Permittee .shall mean the lawful holder of a sidewalk cafi oermit obtained oursuant to the terms and orovisions oft/tis article. Right-o£-wa¥ shall mean land in which the state, the Florida Department of Transportation, Palm Beach County or the City of Boynton Beach owns or has an a~reement devoted to or required for use as a transportation facility or street. Sidewalk ahall mean that portion of the right-of-way which is located between the curbline or the lateral line of a street and adiacent proper~ line and which is intended for use by pedestrians. Sidewalk cafg shall mean the placing, locating, or permitting of the placing and locating of chairs and tables within the sidewalk area adiacent to business licensed to operate as a restaurant or a nightclub as defined in the code. Street means that portion of a right-of-way improved, desi~med or ordinarily used for vehicular traffic or harking. B. PERMIT REQUIRED. It shall be unlawful for any person to operate a sidewalk caf~ abutting any sidewalk or public right-of-way within the city without obtaining a permit as required by this article. Sidewalk cafes shall be locate,d only where permissible as prescribed herein. No person shall establish a sidewalk c~a? abutting any sidewalk unless such person has obtained a valid permit for a sidewalk caf~ pursuant to this article. Thirty (30) days from the effective date of this article, anv nerson or entity operating a sidewalk caf~ without a permit or any property owner allowin~ the oneration of a sidewalk caf~ without a permit upon his/her/its property shall be subject to penalties as provided in this article. B. GEOGRAPHIC LIMITATION. Sidewalk caf6s shall be limited to the boundaries of Community Redevelopment Area zonin~ tti~tricts which allow restaurants or nightclubs, subiect to any limit_arians or restrictions of the particular zonln~ district. C. PERM1T FEE. 1. The annual permit fee for establi~hln? or malntainina a sidewalk caf6 shall $3.75 per seat with a mimmum charge of $93.00. 2. The I~'"'it fee ~hall be paid on or before OctOber 1st and shall cover the time period from October 1st throuv, h Seetember 30°a of the followinz calendar -,/ear;, ~rovidO~ however, that for the 2001-2002 year, the fee shall be due and ~avable on or ~fior to operation and vmrated for the year. No permit ~hall be issued for any fractional ~ortion of the ve~. t~rovided~ however, that any person or entiW operating a sidewalk caf~ bra period be.m.'nnin~ a_~ April lSt~ may obtain a ~ermit for the remalnin~ l~ortion of the fiscal year upon payment of one-half of the ~errnit fee required by this article. No refunct ? fees shall be allowed. 3. The permit fees coll~t_~_ l~ursuant to this section from sidewalk cafes lo¢~_*__,~-I_ in the City of Boynton B~aeh ~hall be l~laced in the leneral revenue fund. D. PERMIT APPLICATION 1. Application for a p~mdt to operate a sidewalk cafi shall be made at the Depmh~ent of Developramat office of Occul)ational Licenses. Such am)lication shall include: a. Name, address and telephone number of the applicant b. Name and address of restaurant/nightclub Co A copy of a valid CiW of Bo~aton Beach occupational license to operate a restaurant or a niahtclub adjacent to the sidewalk which is the subieet of the appliCation. do In the case of a new or newly renovated faciliW, a copy of a valid certificate of completion for the building fronta,,e adiacent to the sidewalk which is the subiect of the a~olication. e. Evidence of insurance containing terms required under section F of this article. f. A drawing to scale showing the layout and dimensions of the existin,, · sidewalk area and adjacent private pronertv, proposed location, size and number of tables, chairs, steps, trees, oarkin,, meters, bus shelters. sidewalk benches, trash receptacles, and any other sidewalk obstruction either existing or proposed wittfin the pedestrian area. g. Photol~raphs, drawings or manufacturer's brochures fully describinlz the appearance of all proposed tables, chairs, umbrellas or other obiects related to the sidewalk cafe. h. Written annroval by the building owner as to the proposed use of the sidewalk and buildin~ frontage for a sidewalk cafi. i. A nonrefhndahl¢ application fee of forty dollars ($40.001. 2. Apnlications shall be reviewed for comnliance with city ordinances and ~aust be approved by the CRA Board. Final annroval .~hall bo from the City Cor~mission. E. REOUIREMENTS OF A SIDEWALK CAF~ PERMIT. 1. Sidewalk cafes shall bo reslricted to the vrivate sidewalk frontal~e of the icensed ~$t_aurant or nightclub to which the permit is issued or within the private sidewalk frontage of the bui!aln~ where the validly licensed restaurant or nip. htclub are located. 2. Tables or chairs shall be loc_aL,~d a minimtma of five (5) feet from a )edestrian crosswalk or handicap ramp, bus ston shelter, bus stop si~. taxi stand, stoo _or fi~-h- drant_ 3. A clear pathwaY, varallel with the street, with a minimum width of four (41 feet, shall be maintained for throueh v-~d---,~Lri-'an traffic. This recmirement must be cnnsistent with the LancLscane Code. 4. In areas of congested pedestrian activity, the City Commission is authorized to require a wider pedestrian path, as circumstances dictate. 5. Temporary obiects, including landscaping, shall be permitted around the perimeter of an area occupied by tables and chairs in accordance with all other requirements of this section._ 6. Tables, chairs, umbrellas, canopies, awnings, and any other obiects utilized as Dm of the sidewalk caf~ shall be of quality design, materials, size, elevation and workmanship both to ensure the safety and convenience of users, and to enhance the visual quality of the urban envimnmem. Design, materials and colors shall be approved by the CRA Board and City Commission prior to the issuance of the sidewalk caf~ ~ermit. 7. Awnings, umbrellas and other decorative material shall be fire-retardant, pressure treated or manufactured or fire resistant material. Signs on awnings, umbrellas, chairs, tables and any other fixture which are placed on the public right-of-way shall be limited to the name of the principal use. Lettering may not exceed four (4) inches in height. 8. All tables, chairs, umbrellas, canopies, awnings, and any other obiects as art of the sidewalk caf6' shall meet the following minimum desian standards: a. Contribute m the aesthetic appearance of the area where the sidewalk caf~ is proposed by promoting the design and color theme an~licable te that area: b. Contribute m the efforts o f commurdty identity and redevelovmem; c. Not constitute or create traffic or pedes~ian hazard~: and d. Respect Com~-nltg standard~ relative to decency and obscenity. 9. Prior to forwarrlln~ the application to the CRA Board, the CRA Director ~r designee shall certify that there are no outStandin~ fines, moneys, fees. taxes or other charges owed to the City by the current or past owners or operators of the orooertv requesting a sidewalk caf~ penrfit. A sidewalk caf~ pe,~it will not be issued until all )utStanrlin~ debts to the City are nald in full. 10. One CD m~u board only ~hall be permitted and limited m maximum of Your (4) square feet. The menu board location shall be shew'il on the permit. The menu board shall not be a sandwich sima. 11. Any food service establishmant that qualifies under the conditions of this article may redesign the face of their establishment to allow for doors or oanels that permit the establishment to have totally open sides allowinl for an indoor/outdoor "caf6" design. These chan~es in the buildin~ can only be made after a proper buildin~ oennit is issued, said ehanlzes othelxvise comply with the "Code of Ordinances of the City of Bowtton Beach", and all approoriate fees raid. F. LIABILITY AND INSURANCE. 1. The permittee a~_m'~_ to Md~mnif% defend, save and hold harmless the city, its officers and employees from any and all elect, ms_ liability, lawsuits, damales and :auses of action which may arise out of this permit, or the permittee's activity on the ~remises by executing a written hold harmless a~reement. 2. The permittee am:ees to meet and maintain for the entire permit period, at is/her own expense, the following requirements: a. Commercial general liability insurance in the amount of one million dollars ($I,000,000.00) per occurrence for bodily iniurv and property damage. The city must be named as an additional insured on this policy, and an endorsement must be issued as part of the policy reflecting this requirement. b. Worker's compensation and employer's liabiliW as required by the State of Florida. All policies must be issued by comnames authorized to do business in the State of Florida and rated B+: VI or better ncr Best's Key Rating Guide, latest edition. d. The city must receive thirty (30) days written notice prior to any cancellation, nonrenewal or material chanae in the coverage nrovided. The pennittee must include in the application an original certificate of insurance as evidence that the above reqmrements have been meT. Failure to maintain these requirements shall justif~ a suspension or revocation of a sidewalk caf~ permit by the city manaaer. 3. The permit period shall nm and insurance requirements as described in mbsection lb)above .shall be effective from October 1st until Semember 30th of the ['ollowing calendar vest. G. SIDEWALK CAFE PERMITS. 1. EaCh oermit'shail be effective for one (1) year from October 1st until September 30th, subieet to annual renewal. 2. The nermit may be temuorarilv suspended by the City, when necessary to :lear sidewalk areas for a "community or svecial event" authorized by a vennit issued by the Leisure Services d~oartment. 3. The City may re(mire the temoorarv removal of sidewalk cafes when street, sidewalk, or uti!itv re~alrs necessitate such action. 4. The City and'or an outhorized volice officer of the City may cause the immediate removal or relocation of all or yurts of the sidewalk caf~ in emergency situations. 5. The City and its officers and employees shall not be responsible for sidewalk cafi components relocated durinl ememencies. 6. The p~rmit shall be svecifiCallv limited tO the area shown on the "exhibit" ~n'~¢hed to and made a part of the permit. The City shall have the right to remove without notice, any tables, chairs or other obiects not in the permit area. 7. The permittee shall act to assure that its use of the sidewalk in no way interferes with sidewalk users or limits their free unobstructed passage. The City may require relocation of tables, chairs and other obiects at any time for safety or pedestrian flow consideration. 8. The sidewalk caf6 shall be open for use by the general public, although such use may be restricted by the permittee to the patrons of the permittee. 9. Permittees holding an occupational license or certificate of use limited to take-out food shall not be permitted to provide table service on the sidewalk. This provision shall not include an ice cream shop or coffee bar which is duly licensed for eat- in service. I0. Tables, chairs, umbrellas, and any other obiects permitted as part of a sidewalk caf6 ,hall be maintained with a clean and attractive appearance and shall be in 1 l. The sidewalk area covered by the permit and sidewalk and roadway it shall be maintained in a neat and orderly appearance at all times, and the area shall be cleared of all debris as needed during the day. and again at the etose of each business day. 12. No si~s other than thOSe p~TITlitted herein, shall be peiii,itted in the public 13. No tables, chairs or any other parts of sidewalk cafes shall be attached, chained, or in any manner affixed to any tree, post, sign or other fixture, curb or sidewalk within or near the permitted area. No additional outdoor seating authorized herein shall [ for calculating seatin~ reouirements pertainin~ to location of, annlieations for. or establishment use area and/or seating canacitv realized through the sidewalk cacti use and contiemous outdoor dinin~ shall not invoke orovisions the ' other matters, with the exception of fees which will be'assessed ocr seatine. 14. The area between the exterior walh of a restaurant or a nightclub and the of sidewalk shall be desiRnated as public space. The placement of tables and chairs ~ shall not constitute a bui!dln~ improvement which otherwise triggers structural improvements to the operatina business under the provisions of the Soutbem In the event an operator of a restaurant or a night club creates a sidewalk cafi pursuant to the terms of this section and such creation entails actual structural improvements to any portion of the structure other than the permanently obstructs in~ress or e~ress to the restanrsnt or nizhtclub then, in that event, all annlicable · ' of the Southern Builrlin~ Code or state stamt~ necessitatinl~ imvrovements to 15. No food preparation fire, or fire a~vam~$~ ~hall be allowed on the public the course of ordinary tableside service, includin8 is covered b~ _ 16. Upon the issuance of a "Hurricane Warning" or "Hurricane Watch" by the, mthorities, the permittee shall forthwith remove and place indoors all tables, chairs, awnings and other equipment located on the sidewalk. · APPROVAL, DENIAL, REVOCATION OR SUSPENSION OF PER. MIT; REMOVAL AND STORAGE FEES; EMERGENCIES. 1. Sidewalk caf~ applications shall be reviewed with standards enumerated in this article. 2. The approval of a sidewalk caf~ permit is conditional at all times. A side alk caf~ permit can be demed, revoked or suspended if: a. Any necessary business or health permit has been suspended, revoked or cancelled. b. Any current violation of the City Code, County Code or State Law on the premises has been found. c. The permittee exceeds the approved sauare footage by placing any additional tables, chairs, etc.. beyond the approved area. Changinl conditions of pedestrian or vehicular traffic causes con~,estion necessitating removal of the sidewalk caf& Such decisions shall be based upon findings of the City CRA director that the minimum four-foot oedestrian path is insufficient under existing, circumstances and revresents a dancer to the health, safety or general welfare of pedestrians or vehicular traffic. The p~mittee has failed to correct any violations of this article or conditions of the permit within twenty-four (24) hours of receiot of the City notice of same delivered in writin~ to the ~ermittee. In the event the pe,mittee fails to remove any tables, chairs, and other objects related to the sidewalk caf6 within twenty-four (24) hours of receiot of the City notice of denial, revocation or susl~elasions, the CiW may remove said objects. The vermittee shall be resoonSible for the exoenses incurred bv the City for the removal and storage of said obiects. 2. Uoon avvroval or cl~ial of the hermit the City shall ~i. ve written notice of such action to the Dermitee. 3. Approval or d~nial of pe~'nfit by CRA shall be placed on the next City Commission consent agenda for review. 4. Revocation or suspension shall be placed on the next CRA a~enda and its decision placed on the next City Commission consent agenda for review. 5. ff the CRA director believes that a vermittee has enlaged or is enaa~ed in conduct warra_nfin~ the suspension or revocation of the ~ermic he shall serve the perm/ttee by certified mail or h~ntl delivery, at the business address as disclosed in the application for the permit, a written notice of ordinance violation which affords reasonable nouce of facts or conduct which warrant the intended action, and a reasonable time for the perminee to cure the violation. The complaint shall state what is required to be done to aliminate the violation, if any. The permittee shall be given adequate opportunity to request a review as provided herein, unless the city manager finds that an emergency condition exists involving serious danger to the public health, safety and welfare, in which case advance notice and hearing shall not be required. In the case of an emergency suspension or revocation, the licensee shall immediately be advised of the city manager's action. In the event the permittee does not cure the violation within the reasonable time designated by the city manager, the case shall be placed on the CRA Board Agenda. Final decision of the CRA Board shall be placed on next City ~omrnission Agenda for review. In emersmncv susvension or revocation a review as ~rovided herein shall follow as soon as practicable. 6. Appellate provisions: any aam'ieved ratty may a~eal a final decision of the City Cornmlssion under this chapter by writ of certiorari as provided in the Land Development Reg~dations, Chapter 1, Article 7, Section 4. I. PENALTIES. The following civil fines shall be imposed for violators of this article: First citation ............................................................... $100.00 Second citation (within a 1-year period) .............................. 250.00 Third citation (w~thin a 1-year period) ................................. 500.00 L RECOVERY OF UNPAID FllqES; UNPAID FINES TO CONSTITUTE LIEN; ORECLOSURE. 1, The Code Comvliance Board shall have the power and jurisdiction to hold tearing for recovery of unpaid fees under this chanter as mandated under Ar~cle 5 of Chapter 2 of the Code. The Board at its option may impose hens as provided in Article ~ of Chat)ret 2. 2. The City of Bowtton Beach may institute vroceedin~s in a court of comnetent ir/sdietion to comoel oavment of civil fines. L APPLICATION. In the event of any cr~nflict between the orovisions of this chapter md any other secdo-.~ of thc Code, the vrovisions of this chanter shall Vrcvail. Section 5. Each and every other provision of the Land Development Regulations not herein specifically amended, shall remain in full force and effect as originally adopted. Section 6. All laws and ordinances applying to the City of Boynton Beach in :onflict with any provisions of this ordinance are hereby repealed. Section 7. Should any section or provision of this Ordinance or any portion hereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 8. Authority is hereby given to codify this Ordinance; Section 9. This Ordinance shall become effective immediately. : FIRST READING this day of March, 2001. SECOND, FINAL READING AND PASSAGE this day of April, 200t. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner ~TTEST: City Clerk C aJordlrmnc,~qdrlAmeading LDR Ch~t~r 2 Zoing Chp~. 6 - Sid~mlk Caf~