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Agenda Request 04-16-02 Requested City Commission Meeting Dates [] March 19, 2002 [] April 2, 2002 [] April 16,2002 [] May 7, 2002 VII.-CONSENT AGENDA ITEM C.9 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office March 6, 2002 (5:00 p.m.) March 20, 2002 (5:00 p.m.) April 3, 2002 (5:00 p.m.) April 17, 2002 (5:00 p.m.) Requested City Commission Meeting Dates [] May 21,2002 [] June 4, 2002 [] June 18,2002 [] July 2, 2002 u--L .-U Date Final Form Must be Tumed in to City Clerk's Office May 8, 2002 (5:00 p.m.) May 22, 2002 (5:00 p.m.) June 5, 2002 (5:00 p.m.) June 19, 2002 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation [] City Manager's Report RECOMMENDATION: Motion to approve a Resolution amending the Guidelines for the City Commission Reinvestment Program to include new eligible projects. - See Exhibit "A" EXPLANATION: The City Commission determined at the March 19t~, 2002 City Commission meeting that in order to better improve the appearance of the community or provide additional services, a change in the eligible projects was appropriate. PROGRAM IMPACT: The amount of funding remains the same, but the eligible project base is broadened. FISCAL IMPACT: Funds are already budgeted in the amount of $62,500 level. ALTERNATIVES: 1. Make no changes to the existing policy. 2. Approve Resolution (Exhibit A). 3. Approve Alternate Resolution (Exhibit B), which expands the eligible programs, as well as provides for funding eligibility to be divided into two six month cycles. Department Head's Signature ' C)'t~ Manager's Signature City Manager Department Name S:'~BULLETINLFORMS~GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R 02 - O"l { A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE GUIDELINES FOR DISTRIBUTION OF COMMUNITY INVESTMENT FUNDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, there was created by Resolution R01-08 a policy and guidelines for Community Activity Grants, which Resolution was amended in January, 2001, by Resolution No. R01-232, providing for distribution of certain funds by the City Commission in support of community projects and activities; and WHEREAS, the City Commission of the City of Boynton Beach now desires to amend the Guidelines for Distribution of Community Investments Funds to include contributions to the Community Caring Kitchen, the YMCA program and the Woman's Club, as eligible projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are tree and correct and hereby ratified and confirmed by the City Commission Section 2. That the City commission of the City of Boynton Beach does hereby approve the Amended Guidelines for Distribution of Community Investment Funds, to include contributions to the Community Caring Kitchen, the YMCA program and the Woman's Club as eligible projects, said amended Guidelines being attached hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon )assage. PASSED AND ADOPTED this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) s:ca\ResokLegis\Guidelines for Corem Investment Funds 040802 GUIDELINES FOR DISTRIBUTION OF COMMUNITY INVESTMENT FUNDS Introduction: Included in he City of Boynton Beach Budget for Fiscal 2000-01 program year is $125,000 in Community Investment Funds. The funds are available to each of the five members of the City Commission in the amount of $25,000 to support community projects and activities. This report will suggest basic guidelines for the distribution and use of these public funds for community projects or activities. In Fiscal 2001-02 the program was re-authorized but at a lesser funding level of $62,500. Program Eligibility Period: October 1,2001 to September 30, 2002 Amount available to each member of the City Commission: $12,500 broken into two eligibility periods: ao October 1, 2001 to February 28, 2002 - maximum of $6,500 March 1, 2002 to September 30, 2002 - maximum of $6,500 The purpose of the two eligibility periods is to assure funding oppommifies to outgoing and incoming members of the City Commission based on the March 2002 election. Eligible projects may consist of assistance to local community organizations for physical improvements to public property or public rights of way such as parks, medians or other City-owned property. The assistance may be in outright grants to support improvements to public property or on a cost-sharing basis with local organizations. Before funding, the proposed improvements must receive necessary permits, staff review for compatibility with design plans or capital construction plans and must be approved by the City Commission by motion on the Consent Agenda. Eligible projects shall also include contributions to scholarship programs, which are City administered and operated, and open only to students who reside within the City limits of the City of Boynton Beach. Eligible projects shall also include donations to the Community Caring Kitchen, the YMCA Program and the Woman's Club. Ineligible projects include direct financial support or gifts to individuals, businesses, or associations including funding of any operational activities, with the exception of contributions to scholarship programs, and donations to the Community Caring Kitchen, the YMCA Program and the Woman's Club, as Outlined above. RESOLUTION NO. R 02 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN AMENDMENT TO THE GUIDELINES FOR DISTRIBUTION OF COMMUNITY INVESTMENT FUNDS; AND PROVIDING AN EFFECTWE DATE. WHEREAS, there was created by Resolution R01-08 a policy and guidelines for Community Activity Grants, which Resolution was amended in January, 2001, by Resolution No. R01-232, providing for distribution of certain funds by the City Commission in support of community projects and activities; and WI-IEREAS, the City Commission of the City of Boynton Beach now desires to amend the Guidelines for Distribution of Community Investment Funds to include contributions to the Community Caring Kitchen, the YMCA program and the Woman's Club, as eligible projects, and to amend the guidelines to reflect the change in election from March to November. NOW, TIIEREFORE, BE IT RESOLVED BY TIlE CITY COMMISSION OF TIlE CITY OF BOYNTON BEACII, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission Section 2. That the City commission of the City of Boynton Beach does hereby approve the Amended Guidelines for Distribution of Community Investment Funds, to include contributions to the Community Caring kitchen, the YMCA program, and the Woman's Club as eligible projects, and to correct the guidelines to reflect the change in the election fi:om March to November, as set forth in the amended Guidelines being attached hereto and made a part hereof. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this ~ day of April, 2002. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Commissioner Commissioner Commissioner City Clerk (Corporate Seal) s:ca\Reso~egis\Guidelines for Corem Investment Funds 040802 GUIDELINES FOR DISTRIBUTION OF COMMLrNITY INVESTMENT FUNDS Introduction: Included in he City of Boynton Beach Budget for Fiscal 2000-01 program year is $125,000 in Community Investment Funds. The funds are available to each of the five members of the City Commission in the amount of $25,000 to support community projects and activities. This report will suggest basic guidelines for the distribution and use of these public funds for community projects or activities. In Fiscal 2001-02 the program was re-authorized but at a lesser funding level of $62,500. Program Eligibility Period: October 1, 2001 to September 30, 2002 Amount available to each member of the City Commission: $12,500 broken into two eligibility periods: a. October 1,,.v.,,,'~nnn 2001 '~v .cd~'~._~., ..... --.,'~° ,9nl. v March 31, 2002 - maximum of I $6,500 b. Marc~ !.2999 April 1, 2002 to September 30, 2~ru31 2002- maximum of I $6,500 plus any carry-over from prior six month period Eligible projects may consist of assistance to local community organizations for physical improvements to public property or public rights of way such as parks, medians or other City-owned property. The assistance may be in outright grants to support improvements to public property or on a cost-sharing basis with local organizations. Before funding, the proposed improvements must receive necessary permits, staff review for compatibility with design plans or capital construction plans and must be approved by the City Commission by motion on the Consent Agenda. Eligible projects shall also include contributions to scholarship programs, which are City administered and operated, and open only to students who reside within the City limits of the City of Boynton Beach. Eligible proiects shall also include donations to the Communit~ Caring Kitchen, the YMCA Program and the Woman's Club. Ineligible projects include direct financial support or gifts to individuals, businesses, or associations including funding of any operational activities, with the exception of contributions to scholarship programs, and donations to the Community Caring Kitchen, the YMCA Program and the Woman's Club. as outlined above.