Minutes 09-12-02MZNUTES OF THE AGENDA PREVTEW CONFERENCE
HELD ZN CONFERENCE ROOM B~ C~TY HALL,
BOYNTON BEACH, FLORIDA
ON THURSDAY; SEPTEMBER 12~ 2002 AT 5:30 P.M.
Present
Ron Weiland, Vice Mayor
Mike Ferguson, Commissioner
Charlie Fisher, Commissioner
Mack McCray, Commissioner
Kurt Bressner, City Manager
.]ames Cherof, City Attorney
.]anet Prainito, City Clerk
Absent
Gerald Broening, Mayor
City Manager Bressner began the agenda review at 5:30 p.m. He announced that the second
public hearing for the budget would be held at 6:00 p.m. on September J. 7th, He distributed the
recap of the Capital Improvement Fund and noted that the only real change is adding $375,000
to the Southeast Neighborhood Park.
V/,A. Project: The Harbors (LUAR 02-005)
Location: 2300 North Federal Highway
City Manager Bressner explained that the CRA heard this case and tabled it for another month
pending additional review of the project. The CRA suggested that the applicant go back to staff
and discuss their proposal.
VII.B.1. Award the bid for "THE CONSTRUCTION OF
INTRACOASTAL PARK," Bid #048-2413-02/C3D, to MCTEAGUE
CONSTRUCiiON COMPANY, INC. of Stuart, Florida, in the amount of
$1,943,440 (Proposed Resolution No. R02-136) ('TABLED ON AUGUST
20, 2002)
City Manager Bressner said that we are waiting for a final review from our consulting engineers.
He expected to have that information shortly and will probably distribute it to the Commission
over the weekend. From the preliminary review, it looks like staff is remaining with their
original recommendation.
City Attorney Cherof stated that there is a process provided by our code for challenging an
award of a bid. Before that happens, the City Commission must take action and award the bid.
He recommended that the Commission dispose of the matter on Tuesday.
V[I.B.3. Award Areas 'B' through '3/Bid #072-2511-02/KR, "TWO-
YEAR CONTRACT FOR CUSTODIAL SERVZCES FOR CI'I'Y FACIL~ i LES" to
Cleaning Systems, Inc. for an estimated annual expenditure of
$183,362 - AND - Award Area 'A' to City Custodial Staff (Proposed
Resolution)
Meeting Minutes
Agenda Preview Conference
Bovnton Beach, Florida
Seutember 12. 20,n~
It was explained that by moving staff to other locations, there would be an overall cost savings
to the City. City Manager Bressner commended staff on their report.
V/Z.B.5. Extend the "ANNUAL CONTRACT FOR LANDSCAPE
f4A~NTENANCE," Bid #081-2730-01/KR, for 30 days, or until such time
a new contract is in place, for an estimated expenditure of $51,252
(New Bid #084-2730-02/KR)
Staff is requesting that the landscape maintenance contract be extended for 30 days. They are
in the process of taking bids.
VII.C,5. Proposed Resolution Re: Executing the First
Amendment to the NPDES Znterlocal Agreement, extending the term of
the present agreement until a new five-year NPDES permit and
Interlocal agreement are finalized
Assistant City Manager Sugerman explained that the existing permit expires September 30,
2002. They have not finalized their own regulations to consider our permit renewal; therefore,
they have offered a two-year extension to the City while they get their regulations in place.
These regulations may change and there may be unfunded mandates later.
VILC.8. Proposed Resolution Re: Approving Change Order
No. 1, in the amount of $35,000, to the "Heart of Boynton Beach"
project for the Master Plan and Schematic Design for Wilson
Community Center and Park, Sara Sims Park and surrounding Heart of
Boynton Beach Neighborhoods with 3EG Associates, Inc.
It was noted that the change order for the Heart of Boynton Beach project would be funded
through Community Development Block Grant funds.
VILC. 12. Proposed Resolution Re: Approving a Consultant
Contract Amendment in the amount of $134,218.15 with Kimley-Horn
and Associates, Inc. for additional Construction Phase Services in
support of the Industrial Avenue Corridor/Lake Boynton Estates
Infrastructure Improvement Project
Assistant City Manager Sugerman explained that there were two public meetings with property
owners on Industrial Avenue. They asked for a number of changes to the project. At the
direction of the City Commission, staff is getting input from the neighborhood and wants them
to be partners with the City. There has been a lot of feedback from the owners. The project is
being modified and enhanced to meet their needs. Tn the end, it will be a much better project.
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Meeting Minutes
Agenda Preview Conference
Bovnton Beach. Floridp
Sentember 12, 2007
V/I.E. 1. The Harbors (NWSP 02-012), 2300 North Federal Highway
- Request to construct 54 fee-simple townhouse units on 3.21 acres
(Site Plan Approval)
was announced that this item would be tabled because the base project was tabled.
ZX.A. Review of Professional Services Contract between City of
Boynton Beach and Smith, Ballard & Logan, P.A. (October 1, 2002)
City Manager Bressner has requested a report from Smith, Ballard & Logan and then the
Commission can decide whether to go out for bid.
]:X.D. Proposed Resolution No. R02-016 regarding authorizing the use
of eminent domain to acquire the public right-of-way necessary to
develop the Boynton Beach Boulevard Promenade and Riverwalk -
Tabled on 01/15/02 (Status Report on September 17, 2002)
City Manager Bressner reported that at the last CRA meeting, the CRA authorized the director to
continue negotiations with the property owners along the Promenade. They are trying to
negotiate and acquire the entire parcel, not just the strip of property. Tt was the consensus of
the Commission that this item remain on the future agenda list with a date of November 19,
2002.
XI.A. Approve the Special Event Permit request for the Dickman
wedding and reception at Oceanfront Park on October 21, 2002
Tt was noted that this special event permit is coming before the Commission because there is
alcohol involved.
XIT.D.1. Alhambra request for authorization to process
amendment to Court Stipulation regarding land use zoning and use
restrictions
City Attorney Cherof explained that this is the Alhambra property where the zoning is locked in
by an old court order. Before the City can accept and process a use on the property other than
what the court order says, we must first ask the court's permission to process the request.
Other
City Attorney Cherof requested a closed-door session for collective bargaining for the Police
Sergeants' and Lieutenants' contracts. Tt was the consensus of the Commission that a lunch
meeting would be set for this session, Unlike closed-door sessions for litigation, this does not
have to be pre-announced to the public.
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Meeting Minutes
Agenda Preview Conference
Bovnton Beach. Florida
Seotember ~.2,
City IVlanager Bressner distributed follow up from the last Commission meeting for the
Commission's information.
There being no further business to be discussed, the Agenda Preview meeting properly
adjourned at 5:45 p.m.
A'I-FEST:
Deputy City Clerk
(one tape)
CI-I'Y,~,F BOYNT/,O~ BE/~H ~.
Commissioner